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Communiqué 3.5.2 CMS Guide - Adobe Experience Manager 6.1

1. PDF Created 20 11 2003 15 55 29 Page 108 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide publish from the above example then all source pages defined for this mapping get unpacked to the destination handle Handle The handle of the content page that is part of the package You can use the icon left of the Handle title to either show the list of all pages in the package or an overview listing the number of ok new modified and deleted pages Status The status of the page compared to the version in the package ok The version in the package is the same as the one in the content repository mod The version in the package differs from the current version in the content repository del The version in the package does no longer exist in the content repository new The page is not in the package because it was added after the last creation of the package CSD Content Storage Definition that is used for this content page The CSD defines what kind of content is stored in a page Size Size of the content page in KBytes Archive Date Exact date and time when the page was added to the package When you start adding rules to the package all the content pages fitting this rule get listed but not yet added to the package They all get the status new You have to click on the Recreate Package button to actually add the content of these p
2. and to refine the search Link No The content tree branch to be searched Use the Browse button to select the sub tree root node from a site tree view The search result frame shows the query results in the same form as the page listing pane in the site view The same functions copy move activate deactivate and delete are available to the user Miscellaneous Content search i ak a C El Art Gallery PDF Created 20 11 2003 15 55 29 Page 294 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide PDF Created 20 11 2003 15 55 29 Page 295 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 7 4 Pages with On Off Times The pages with on off times search category allows a user to search for on off events These events are defined in the Page Properties dialog by setting the On Time and Of Time values The search can be restricted to a specific date or date span Pages with OnO Times Specific date search DO gt MM Arr se Time span search DO e MM yy Les DO e MM e fry Lies Input Field Mandatory Description Specific date search No Search for on off events on a specific date Time span search No Search for on off events in the defined date span Both dates must be set or specific date search will executed instead If
3. Click on the Edit button to define the content access rights PDF Created 20 11 2003 15 55 29 http docs day com Page 247 306 Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 5 2 2 4 Replication Receiver Agent Properties The replication receiver agent properties dialog has two tabs Properties D communigu unify Global rights User ID Password GUI Element Description User ID The agent name Password Enter a password for the new agent Note that the password is displayed as a series of asterisks for security The password must be entered twice in order to verify that it is correct PDF Created 20 11 2003 15 55 29 Page 248 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide communiqu unify Properties Global rights Access rights GUI Element Description Access Rights Click on the Edit button to edit the access control list PDF Created 20 11 2003 15 55 29 http docs day com Page 249 306 Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 5 2 2 5 User Folder Properties The user folder properties dialog has one tab communiqu unify Title Collaboration Users Description GUI Element Description Title The Name of the folder shown in the user tree and listing
4. QE Address http 10 0 0 83 4302 author gt Google Psearch web QR Search Site News M PageRank page Info Highlight e communiqu unify Welcome to Communique 3 5 Unify In order to log on please enter your user ID and your password below User ID I Password Fe C After successful log in the browser displays the CMS console which should look similar to the following PDF Created 20 11 2003 15 55 29 Page 7 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide le j communique unity Crus Ju Cum J Miscellaneous Website live_author Cove Delete e H Playground Title A D Date User M Date User D A Playground M 26 09 2002 superuser PDF Created 20 11 2003 15 55 29 Page 8 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 Content Management The project content is managed on two levels Content Pages You can add move copy delete replicate etc content pages using the functions offered in the Site tab Additionally a set of advanced functions is available in the Tools section Page Contents Inside a content page you can edit add or delete content elements The functionality of a page depends on the features designed into the template of that page Content Management Conte
5. GUI Element Description Tree View The main section of this window displays the same content tree structure as in the of the Site view PDF Created 20 11 2003 15 55 29 Page 21 306 Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Navigate through this tree and select the page under which the copied page is to be placed Label A copied page cannot have the same label as any of its sibling pages at the destination Therefore if there is a danger of a page label clash a new label for the copied page must be defined Please note that this label is only applied to the first of the copied pages If there are more pages that are in conflict with existing pages they will not be copied Copy recursively By default only the selected pages itself get copied By activating this checkbox their subpages get copied as well Search The search function is used to search for a target parent page containing a specific word The search function lists all the pages that match the search criteria OK After selecting the target parent page in the tree select OK to continue An alert box will ask for confirmation Cancel Aborts the complete copy action and closes the dialog PDF Created 20 11 2003 15 55 29 Page 22 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide To move a page and all its subpages select the page to be moved by c
6. PDF Created 20 11 2003 15 55 29 Page 115 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide o cemmenianepnity et Media Library 1 Media Library Lorder_ 1 Nature pa Scanner2312 pdf 337 Kb i 1 Geometrixx People Product Datasheets Edie Jl pelete Il copy order JC Above amp scanner5545 pdf 1717 Kb In the Page Properties of the media library page you can assign the page to a workflow and retrieve previous versions using the VersionWarp PDF Created 20 11 2003 15 55 29 Page 116 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 6 3 Glossary The glossary keyword templates allow you to centrally store and manage keywords that can be assigned to content pages Keywords can be assigned to pages in the Page Properties dialog communiqu unity Elasa pae pere voie variate A Art amp Culture B Basel c Computer Countries G Germany H Hardware M Music P Painting Programming s Software Switzerland U United Kingdom United States r Fr m m r m m r m m m This tab may not be available for all templates in the project Here you can check all keywords that should be associated with the content page How the content page handles this information is template dependent Possiblities include The keywords get stored as hidden or visible content in the page
7. Cancel Aborts the media selection and closes the dialog PDF Created 20 11 2003 15 55 29 Page 87 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 4 3 9 Table Control The table control is a powerful Java applet that offers an Excel like interface to create and edit the content for a table Row separator Row indicator Cell linking Text formatting in Select All Column indicators Column seperators i A E D Element Attribute Description lt Defines the configuration for an instance of DBA Hierarchy Defines the data source the driver should use The data The name of the data source as defined in one of the db The name of the JNDI initial context to use lt br gt lt br gt If this The name of the initial context Must be specified Defines the root handle below which the page hierarchy re The handle of the root The root template to be used for the root handle and all hi List of all tables involved in the defined table hierarchies Name of the table this entry refers to If this value is missir The handle to use below the root The name of the field in the table that will be used as the b z z lt lt lt lt lt x z lt x lt Browse Text alignment Merge Unmerge Cells Row Column insertion Row Column deletion To edit the content of a cell double click it with the left
8. The form differs depending on the client status private or enterprise Enter Private or Enterprise dependent data Enter pricing data and finish up registry A dummy step to terminate the workflow using a Post method PDF Created 20 11 2003 15 55 29 Page 205 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 4 12 5 2 Solution The solution needs at least two templates Create new client page template Forms paragraph template As well as e A CSD for the client data A workflow definition which describes the process plus 2 sub workflows Four individual forms pages The client data CSD looks like this PDF Created 20 11 2003 15 55 29 Page 206 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 4 12 5 3 Client Page Template The Create New Client Page template allows the user to enter a client name A new client page is created and put into a workflow after submitting the form and automatically forwarded to the form of the first step if a form is attached The code might look as follows PDF Created 20 11 2003 15 55 29 Page 207 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 4 12 5 4 Forms Paragraph Template The Forms Paragraph template is in principal the same as the maintemplate template of the playground example application PDF C
9. PDF Created 20 11 2003 15 55 29 Page 184 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 4 11 Examples Examples Parallel Workflow Conditional Workflow PDF Created 20 11 2003 15 55 29 Page 185 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 4 11 1 Parallel Workflow In this example we want to map the following process to a workflow PDF Created 20 11 2003 15 55 29 Page 186 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Super er Designer Designer Trane lator Translator Copywriter webmaster This is done by Creating the two sub workflows PDF Created 20 11 2003 15 55 29 Page 187 306 Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Creating the main workflow and including the sub workflows Following is the workflow definition of the main workflow e parallel example workflow Microsoft Internet Explorer File Edit View Favorites Tools Help Bak A Asearch Favorites CAHistory Address g http bsl 201 4202 etc workflows examples parallel_example_workflow html CFC_ckK 103071580377 communiqu unify a 8 Workflow Create an individual workflow Drag icons up or down to change the order Step 1 Superuser No Lal Step 2 parall
10. Tab Name Description Global Page Properties The input fields in the Page Properties tab are based on the template used for the page However there is a minimal set of information that must always be editable in this tab Title Text The title of the page shown in the Site view of the CMS Page Title The title of the page that will appear on the page itself if used by the template On Time The date and time that this page will become accessible Off Time The date and time that this page will cease to be available PDF Created 20 11 2003 15 55 29 Page 56 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide The on off time settings are used by the Delivery module of Communiqu 3 to determine whether the page should be delivered The above image example has two additional project specific inputs Show page in Navigation andName for Splash Screen Such project specific input fields are described in the project specific user manual Workflow Used to assign a workflow to the current page VersionWarp Contains a visual tool to view and restore previous versions of the actual page To tool requires the SVG Plugin to work If not installed an error message will be shown Keywords An optional tab used to assign keywords defined with the Glossary Template that can be used inside the template to for example allow the page to be found by searc
11. Finally the post rights defined by the ACL user located at system post in the user tree gets applied Check your project s user manual for any changes that may have been made to this configuration PDF Created 20 11 2003 15 55 29 Page 252 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide O If you are editing the page access rights of an receiver agent you must make sure you give him read write copy and delete rights for his sections since he needs to read existing pages update page createn noew ones or delete them PDF Created 20 11 2003 15 55 29 Page 253 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 5 2 3 Activation Replication of Users sers El Replication Users User ID vV A D Date User Full name Y LI author TE dispatcher M Replication Users C1 publish T Personalization Users LJ Personalization Users F Q collaboration Users I a pola boratoniiizars r amp webmaster Webmaster C webmaster TF O system System Users LI System LI Groups L1 developer C author LI help The activate action allows you to replicate users to other Communiqu instances or other applications that are added as subscribers This is most often used if you have an authoring and publish instance where the publish instance has parts that need authentication The users for the publish site are mana
12. Internet L PDF Created 20 11 2003 15 55 29 Page 127 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide modify Content modify Structure Select with inherit Is created automatically Automatic Update a i pe fe fe fee free Yesi oo BEA Ca oe a Optional Content Copy en pe he ee i i Structural changes amp additions only PDF Created 20 11 2003 15 55 29 Page 128 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 6 4 3 2 Testing and Using Inheritance Constraints After setting up the constraints the creation in a sub site of a parent folder of a folder with a constraint will trigger the actions defined in the master site So for testing purposes it is advisable to go to a test sub site and create the respective folders to see the actions For example create a language tree in a sub site to see the defined constraints Z Communiqu 3 5 Unify Site Microsoft Internet Explorer F RSI ES Eile Edit View Favorites Tools Help Heak gt A A Asearch Favorites Bristory Es amp Mi E Google fncoming tunnel ssh Es web Suche Address E http 10 0 0 86 4302 author libs CFC content admin sadm html CFC_ck 1053635905868 A D Date User M Date User L User 1 DesignGround I pi ELS Multisitemanager Test EH Corporate HLI English
13. PDF Created 20 11 2003 15 55 29 Page 113 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide communiqu unify Image Description Select image Choose 3 jpeg or gif file Use image from Media Library ooo Use image from local disk Browse You can either choose to upload an image from your local file system or to copy an image from another media library page On the second tab you can edit the title and description of for the image This will be shown next to the image together with the image type and size info Uploading a File If you selected to upload a file the following dialog will appear PDF Created 20 11 2003 15 55 29 Page 114 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Le communiqu unify er J Enter text for download Upload a file for downloading File title Save Cancel GUI Element Description Enter Text for Text that will be shown next to the file icon in the media library page Download Upload a file Use the Browse button to locate the file on the local file system File Title Will automatically be preset with the filename of the file you want to upload If you want another filename to be used when downloading the file you can enter the name here Files are shown in the media library pages by an icon a download link and the description
14. Create New Subscriber User ID Password GUI Element Description User ID The name of the agent The user ID may not contain blanks or special characters Password The agents password You must enter it twice to make sure it is correct OK Creates the new agent and closes the dialog PDF Created 20 11 2003 15 55 29 Page 230 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Cancel Aborts the agent creation process and closes the dialog To edit the new receiver agents properties and access rights you must click on its icon in the user listing PDF Created 20 11 2003 15 55 29 http docs day com Page 231 306 Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 5 2 1 5 New User Folder The user folder is just a folder or logical node that you can use in your user tree to organize your users Create New Folder Title Description GUI Element Description Title Folder Name Description Short description for the folder OK Creates the new folder and closes the dialog Cancel Aborts the user folder creation process and closes the dialog PDF Created 20 11 2003 15 55 29 Page 232 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide To edit the user folders properties you must click on its icon in the use
15. D a y communiqu technical documentation Communique 3 5 2 CMS Guide PDF Generated 20 11 2003 15 55 28 http docs day com Table of Contents VOMS isprati A E Aa A a aa 1 1 1 CMS GUL OVENMIM ane diet 4 1 2 CONNECT ES ee nn bn one ee pue 7 1 3 Content Management ends n dd nan Pan eee adds 9 1 3 1 Content Pages Management GUI ss 11 Tide lsd Navigation PAN s sen nanas 13 Tide Page LIST nn ne nn en Ein 15 1 3 2 Content Pages Management Functions 17 1 3 2 1 Creating New Pages 19 1 3 2 2 TS a teens 21 1 3 23 Moving PagES ee eee meen ee ee eee ee rere nee eee ee 23 1 3 2 4 Activating PAG CS senescence ciecteiciedlainarhsitinnn is Dern na EEE 27 1 3 2 5 Deactivaling PageSisisininie a aeaa KE AA Aaaa 28 1 3 2 6 Deleting PASS naine Casamance 29 1 3 2 7 Restoring PASS Rd Rd aa iiine iaaa 30 1 3 2 8 Ordering Page Ssss ie 32 1 3 2 9 LOCKING PAS dede de die 33 1 3 2 10 Language MEANS RSS nat den 34 1 3 3 Advanced Content Pages Management Functions 36 1 3 3 1 Activate TOR nan en As de nie nan ss 38 1 3 3 2 Restore UO ee ce 42 1 3 3 3 LNKENECKE ea de detente os 45 pes Bry g l e ane 48 1 3 3 5 Upload ACROSS a a nida iia 50 1 3 4 Editing Page Come Ni aren iea aaa eaae 52 1341 TOODI n nana aaa aa aaa E REEE 55 1 3 4 1 1 Page Prope MeS oirionn eno reap ee 56 1 3412 VersionW TR a ie rr Perey ree een ee 58 1 3 4 1 3 Show Mode
16. Inbox Search Websiteflive_suthor Cove JC ac delete H Playground Title A D Date User M Date User FM A Playground M 26 09 2002 superuser g GUI Element Description Systray Tools A collection of advanced content management tools e g for the replication of project content tree sections PDF Created 20 11 2003 15 55 29 Page 4 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Status Gives an overview of the current status of the Communiqu system User Properties The currently logged in user can edit his properties here Help Opens the help dialog for the CMS console You will find this button in various different dialogs of the CMS Site Tab This is a view on the project content It shows the rea content of your project web pages for example It also offers functions to manage or replicate this content to other Communiqu instances or applications Users Tab This is a view on all authors and users that have access to the project data in some form It offers functions to manage different types of users and to replicate them to other Communiqu instances or applications The sender and receiver of content replications are represented here as abstract users called agents All these users can be organized into user groups Roles Tab An author can have different roles for differ
17. CMS Template Location Description Package Definitions etc packages The site view and user view both have functions enabling the replication of both content and users to other Communiqu instances But you may also want to replicate content that does not belong to either of these two types For example when templates have been updated or new static icons or images have been added you may want to push these changes to connected Communiqu subscribers thus updating them The package template works like a ZIP File You define the content pages belonging to the package than you replicate the package to the Communiqu subscribers where the package automatically gets unpacked again Media Library etc medialib Using the media library templates you can organize all the images icons files etc that can be used inside the content pages directly on the server itself instead of having them scattered on different local systems There is a special content page editing control the media library control that is used to select a media object from the library and place it in the content page PDF Created 20 11 2003 15 55 29 Page 101 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide In this way you can build up an image library that is controlled by the design department and replicate it to other Communiqu instances Glossary etc glossary Glos
18. Communiqu instance visible in the Windows Explorer Open a Windows Explorer select the My Network Places folder in the file tree and double click the Add Network Place icon EX My Network Places File Edit View Favorites Tools Help Back 4 A Search Gy Folders LAHistory as LE x A Edr Address My Network Places Go Folders H Seagate Software 5 A 0 Snapshot Viewer bagi a Entire Network Computers iC TimeSheet Professional For Windows Near Me H I TOSHIBA H Trillian H visio windows Media Player H Windows NT H TSP H TWIXTEL WINNT 48 Audio CD D etwork Recycle Bin Connects to shared folders Web folders and FTP sites Ai This will start a wizard that helps you to add a link in the Windows Explorer to a network location PDF Created 20 11 2003 15 55 29 Page 93 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Add Network Place Wizard x Welcome to the Add Network Place Wizard This Wizard helps you add a link to a Network Place where ou can store your documents 4 Network Place can be a shared folder a Web Folder on the Internet or an FTP site Type the location of the Network Place http fflocalhost 4202 webday playgrat Browse Here are some examples To continue click Next Back Nexk gt Cancel To add the new location you must add a URL to one of the WebDAV templa
19. Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 5 2 1 Creating New Users To create a new user or user folder first select the branch where the new item should be inserted This is done by selecting the new item s parent in the user tree so that the new item s siblings are listed in the user listing Then click the New button Communiqu displays the Create User dialog communiqu unify Select Create Type C user C E Access Control List ACL C CI User Folder cB Replication Delivery Agent c i Replication Receiver Agent On this first dialog you have to select the type of user you want to add please note that the user group is not a valid option for the user tree User Type Description User A standard user If the user is given rights to edit the content he is also often referred to as author PDF Created 20 11 2003 15 55 29 Page 222 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Access Control List Used to generate ACLs In this way you can edit content access rights that later may be used by project templates The CMS itself uses two ACL definitions system pre and system post to define the general pre and post rights of all users Replication Delivery This agent represents one subscriber This means whenever you Agent replicate a content page user or package then all agents that have read right on th
20. Create page Microsoft Internet Explorer communiqu unify m Title Label optional Character set Encoding default Template docs day com Standard Template The standard template for generating documentation pages Symbolic Link Symbolic Link Please choose a target page for your symbolic link Caution Choosing a father page causes endless recursion Browse amp Fertig lu Eu ay fox Lokales Intranet A GUI Element Description Title Title of the new page The title may or may not be displayed in the page The location and control of the title is dependent upon the template design The title appears in the page listing pane in the CMS console PDF Created 20 11 2003 15 55 29 Page 19 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Label Enter an optional label for the page The label is used in the URL of this page If you do not enter a label then a unique label is created from the title Character set Setting explicitly the encoding when you create the new page i e in the admin after clicking new you should select Central European ISO You can also change the encoding of an existing page in the page properties page Template The list of available templates depends What templates are defined in the project Location of the page being created The list only contains those templates that are allowed to b
21. Description Description of the folder shown in the user listing PDF Created 20 11 2003 15 55 29 Page 250 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 5 2 2 6 Editing Page Access Rights All user types and user groups get page access rights assigned in their user property dialogs by clicking on the Edit button in the Access Rights Or Global Rights tab The same dialog opens for all user types and user groups communiqu unify Access rights Access control list ACL ere Type R W xX C D Role EE Awe eee w Geete Inherited access rights Group access rights GUI Element Description Access Control List An ACL defines a number of allow and deny entries that are compared against the page handle being accessed by the user The wildcard symbol can be used to match multiple handles To add an ACL entry enter the root node handle of the content tree branch for the page to be allowed or denied Alternatively click on the Browse button to select the handle from the PDF Created 20 11 2003 15 55 29 Page 251 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide site tree Once the handle has been entered click on the New button to add the details for the given handle The Type field defines if this entry is to either deny or allow the rights checked The following rights can be s
22. Googe a Multi Site admin gt Enalish T Company p Products Express Delivery 2 7 i Deutsch 4bout Company Products xpress Delivery Auto Create Structure nt zl E Done Internet WA To start setting up a page it is important to first specify the path to the respective master site The PDF Created 20 11 2003 15 55 29 Page 126 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide master site can be a natural master site like a corporate site which inherits content to subsidiary sites or a technical master which is not visible to the general public and serves only as a point of reference to manage the content which is inherited to sub sites Type in the source for your master site on the top right of your Multi Site Manager page After setting up the Multi Site Manager page to point to the appropriate master tree you will be able to see the entire structure of the master tree and apply the various constraints http 10 0 0 86 4302 author etc multisitemanager playground teste File Edit View Favorites Tools Help Bak gt Google Address A http 10 0 0 86 4302 author etc multisitemanager playground_test htr Go Multi Site admin ke nglish 2 vt About ie Com any P Products ere Express gt Deutsch About xpress Delivery Auto Create Structure E gt Track amp Trace EL News amp Done
23. In this way the Communiqu search can find the pages if the assigned keyword is searched The keyword gets added to the HTML lt META gt tag This is used by external search engines like to index the page To add a new keyword you simply create a new page in etc glossary section using the Keywords template PDF Created 20 11 2003 15 55 29 Page 117 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide T communiqu unify Title Label optional Template Symbolic Link m m Communique Workflow Template Use this template for workflows Communiqu Media Library Use this template for media libraries Communiqu Meta Keyword Template Playground Homepage Template Use this template for homepages Playground Redirect Template Use this template for redirects Symbolic Link Please choose a target page for your symbolic link Caution Choosing a father page causes endless recursion PERE Nee nn i The title will be the new keyword entry The keyword template has the following layout Joommuniquewntty Keyword LI Glossary Hi Art amp Culture Computer L Programming L Software C Hardware H Countries Computer Pages related to this Keyword Related Keywords GUI Element Description Keywords Tree Shows all keywords defined in the glossary You
24. 15 55 29 Page 301 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide should always contain all possible versions Searching for geomet rixx or Geomet rixx will give the same search result set but only the occurrences written with the same case will be replaced Searching for geometrixx Geometrixx will again give you the same result set but this time both case versions will be replaced In addition to avoid corruption of content on the website the replacement occurs only on whole words no substring replacement PDF Created 20 11 2003 15 55 29 Page 302 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 8 Communique Unify Engine Status Dialog The status dialog gives an overview of some actual settings in the system The information shown in this dialog are usually only of interest for web developers during development on of a project and are usually not visible to normal CMS users PDF Created 20 11 2003 15 55 29 Page 303 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 9 User Properties Dialog By clicking on the user properties button in the top left of the CMS GUI the user can edit his own user properties The dialog has two tabs Properties and user Interface Properties User ID superuser Password Full name Superuser E mail address Notific
25. 3 5 2 CMS Guide T communiqu unify User ID Full name amp webmaster Webmaster Cancel Global Rights PDF Created 20 11 2003 15 55 29 Page 261 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide T communiqu unify Properties Global rights Access rights GUI Element Description Access Rights Click on the Edit button to edit the access control list for the group PDF Created 20 11 2003 15 55 29 Page 262 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 5 3 3 Activation Replication of User Groups communiqu unify SS Site Users Roles Miscellaneous LI Users LI Replication Users User ID V A D Date User Full name DA LJ Personalization Users ay Collaboration Users Oo developer Developer Group 1 webmaster I author Website Authors Group LI System oO help Help Authors Group a Groups LJ developer LJ author I help The Activate action allows you to replicate user groups to other Communiqu instances or applications that have been added as subscribers This is most often used if you have an authoring and publish instance where the publish instance has parts that need authentication The user and user groups for the publish site are managed on the authoring instance using the CMS and
26. 3 Editing Pages n MNOAOUE Se ER aa 157 1 4 4 Checking Workflow Progress 158 14 5 MO na le ee ol 163 14 5 1 Workflow ACUONS 5 Nine nn 165 1 4 5 1 1 Lock Unlock Break LORS Rs uen 166 1 46 1 2 PUCWIOUS ni nine a inner lee G nee 167 RS a S 169 TASTA IDelOISS Li ee a eee reer cnr eee er reer 172 1 4 6 True parallel MOTOS nee an acc eo 176 1 4 Automatic AVANCE ne desde tee pou eue 177 1 4 8 Script Execution as Workflow SID sinon dette ann re 178 1 49 Conditional VRS ala ed Me uns 179 14 Pe Conditional UMP D nee 180 1 4 9 2 Parallel Steps S ClO CUO asics cies dun ete 182 1 4 10 Conditional Workflow Selection 184 TT Example Sroine a aeiia ai 185 1 4 11 1 Parallel he 9 ee ee eer nee ee me ree erie rrr errr ete eee 186 1 4 11 2 Conditional WorkROMe ul und unes 192 1 4 12 Using Forms Within Wortkflow Steps siirsin 14 121 Simple Forme DINAN eae ed a a Aa 198 1 4 12 2 Application Specific Forms Binding 199 1 4 12 3 Pre and Post MEMOS s noce 201 1 4 12 4 Workflow COMCIIONS 2a cccicssccscccdennncescacsessicecienolderadansdnasdedsteadapacunmeededenesiie 203 14125 Example Application soisissa ledan 204 1 4 12 5 1 SOC IN eas cassette Re A ya eta te 205 ge Pal dee AS 0 0 6 Re ee ee er eee er 206 141253 Client PAGS Template ut 207 14 12 54 Forms Paragrapn Templale s usciinse insu 208 1412825 FOUT Forms PAS hassan names 209 1 5 Us r MONA MON a ae cd ee ee 214 1 5 1 User Management de ue 216 1D 1 T Us iUser Group LIStNgse
27. 5 2 CMS Guide GUI Element Description New Opens a dialog in a separate browser window where you can select the type of the new paragraph to be added The list of available paragraphs is project dependent Check the project specific user manual for details Above To move a paragraph to the end of the paragraph group first click on the Order button of the paragraph to be moved then click on the Above button of the New Bar The paragraph to be moved will then be placed at the end of the paragraph group PDF Created 20 11 2003 15 55 29 Page 64 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 4 3 Content Editing Controls The content of a page is usually grouped into paragraphs A paragraph itself groups a number of content elements that logically belong together For example an image and its description a table and its title etc To edit the content elements of such a paragraph you use the Edit button of the Edit Bar that belongs to the paragraph you want to edit This opens a paragraph editing dialog The following is an example communiqu unify Title Fred Thompson CEO Text for Paragraph Mr Thompson joined the company in 1965 after a long and E successful career in geo engineering His dedication to the company and unmatched geo talent have made him the CEO in 1978 He still strongly believes in the magic of geometry and is confid
28. 55 29 Page 256 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 5 3 User Group Management Functions The user group management functions are located in the user view above the listing pane Miscellaneous Users What actions are available to the currently logged in author depends on the rights given to him All actions are performed on the user groups in the listing that have their checkboxes selected i Heu LS a Adds a new user group to the user group listing q m L a Replicates the selected user group s to the defined subscribers q i a LS Deletes the selected user group s on the defined subscribers q T Delete L5 a Deletes the selected user group s from the content repository PDF Created 20 11 2003 15 55 29 Page 257 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 5 3 1 Creating new User Groups To create a user group first select the branch where the new group should be inserted This is done by selecting the new groups parent in the group tree so that the new groups siblings are shown in the listing Then click the New button CMS displays the Create User dialog mimuniqu unify Select Create Type C User Group This is the same dialog as when creating an new user but the only valid selection is user group After selecting User Group you will get the
29. 6 Roles ManaAd eMenL sans e 277 1 6 1 Role Management GU esecicicnccccccetectetesearscediessaccecevndieieastbetectecstennebnendenebebduces 1 6 2 Adding a Role nent 279 1 6 3 Editing Role PI OD OMICS aioe ee 281 1 64 Deleting CIS nan ns eee sm 288 1 7 GMS NON acc a ee 289 1221 CMS Sarem oc cart don etat redonne 290 1 7 2 Content Management Audit Log SCAN CI vice nues ons 292 1 7 3 Content SOON de te ed Ea 294 1 7 4 Pages with On Off TUS Ss sessssics cas ssc ead vc cee ecds cadences tes Uendexesedeuceeceeex test es 296 1 7 5 Pag Permission AION in ne pert eens ean eee nieve miens 298 1 7 6 Search and R DRCR nn NN du 300 1 8 Communique Unify Engine Status DA notaires 303 1 9 User Properties Dialog Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide The CMS is a Communiqu 3 5 application It is used to Manage the content repository of the underlying ContentBus Replicate content from the underlying ContentBus repository to other Communiqu instances or different applications All CMS application data scripts templates etc is itself stored through the ContentBus and is part of the CFC library in Communiqu 3 5 ContentBus Communiqu 3 The applications shown in the outer layer of this diagram forum commerce etc are other Communiqu 3 5 applications created by Day Software or other vendors All project specific functionalities especially the description of the project sp
30. All templates CSDs and scripts in a particular Communiqu instance allowing other Communiqu instances to be updated with them in a single step To add a new package you simply create a new package page under etc packages using the package definition template PDF Created 20 11 2003 15 55 29 Page 104 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide communiqu unify Title Label optional Template Communique Workflow Template Use this template for workflows Communiqu Media Library Use this template for media libraries Communiqu Meta Keyword Template Playground Homepage Template Use this template for homepages Playground Redirect Template Use this template for redirects The package definition template has the following interface PDF Created 20 11 2003 15 55 29 Page 105 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide B cormmuntau unify m Property Value Package Name full template update Package LastUpdate 27 09 2002 14 30 59 Rules Type etc packages playground docroot 10 Allow x etc packages playground csd LS Allow gt etc packages playground scripts Allow Up etc packages playground all_templates Allow gt Up LEE gt Submit Syndicator Agents B author EP dispatcher Mapping Instance Name Source Handle Destination Handl
31. E Website live_author L 1 HU Playground O E Playground MB 06 05 2003 superuser H L DesignGround a OD Lx DesignGround MB 06 05 2003 superuser La Superuser B Your inbox is empty a Internet 7 If the this indicator is missing from the Quick View Box or the Quick View Box is missing altogether this can be changed by adjusting either adjusting your own user properties settings or if you do not have a User Properties button getting your User Adminstrator to adjust your settings In either case the dialog that comes up is the same Click the button and go to the User Interface tab in the dialog and make sure that under Customized Information the checkbox beside User is checked PDF Created 20 11 2003 15 55 29 Page 269 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 3 Communiqu 3 5 Unify User properties Microsoft Internet Explorer Default Communiqu 3 Skin Retro Communiqu 2 Skin Language English gt Width of left window 240px default gt Date and time format 23 01 2003 gt 15 47 15 47 27 gt Time zone UTC 01 00 Europe Berlin CEST Server time zone UTC 01 00 Europe Berlin CEST History Visited branches po number of items in history Customized Information L 7 BB Local intranet Assuming that you do have the Current User Indicator in the Quic
32. EL Deutsch J About C company I Products E News usa 1 Germany communiqu wnity Create page Title Jen Label optional Valid characters a z A Z 0 9 _ Superuser Character set Encoding default x B 1 Pending task s Template C Connectors Query Employee Example template for the Query connector Designground Base Template Designground Base Template C Designground RedirectTemplate The Designground Redirect Template C Designground Search Template The Designground Search Template OK za Cancel Lz internet For the language choose the respective 2 digit ISO language code PDF Created 20 11 2003 15 55 29 Page 129 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Z Communiqu 3 5 Unify Site Microsoft Internet Explorer Ele Edt View Favorites Tools Help Back gt A Bsearch Favorites lt Hristory E5 H 9 Google fncoming tunnel ssh z B Web Suche Address i http 10 0 0 86 4302 author libs CFC content admin sadm html CFC_cK 1053635905868 communique unity Miscellaneous EI Munsremanager TEST 5 i a Title A D Date User Corporate B usa FT About M 22 05 2003 root B a en G B Products M 22 05 2003 root fa About C Products c
33. Euparuser Mew Enter Client Spedfic Data Edit Private client Enterprise dient Superuser Buperuser Enter Pricing Buperuser terminate Euparuser Private Enterprise The fourth step is just a dummy step to terminate the workflow using the Post method The example just terminates the workflow and does nothing else It is possible to add other functionality for example notifying someone about the termination starting another workflow under special circumstances and so on The Post method looks like this PostWorkflowScripts terminate function Object params This example terminates the workflow process Bey PDF Created 20 11 2003 15 55 29 Page 212 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide PDF Created 20 11 2003 15 55 29 Page 213 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 5 User Management In the user view of the CMS you can manage all users that should have access to your project Basically there are two types of users depending on the access rights given to them Authors A user that has the necessary rights to modify the content pages accessible in the site view and eventually replicate it to other instances is called an author or content manager Users If you have at least two Communiqu instances forming an authoring and a publish instance an
34. Load Atom property and save data Thank You Page That s the page which is displayed after submitting the data Forward to Next Form The forms action after performing its normal activity tries to forward to the form page of the next step if one exists The workflow process looks as follows PDF Created 20 11 2003 15 55 29 Page 210 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 2 Register Client Microsoft Internet Explorer Datei Bearbeiten Ansicht Favoriten Extras Q wx gt x ia JO suchen SP Favoriten Medien H 2 ga D a Adresse http fflocahost 4302 author etc workflnvs register_cient hmi CFC_ck 10516071022198Show Shoniode EJ wechseln au Workflow Create an individual workflow Drag icons up or down to change the order E Enter Client Data Superuser EJ Enter Client Specific Data Enterprise Notification Properties Notify user No Escalation Properties Escalation Time No Notify parent role No Notify parent user No Notify user Auto advance No Notification Properties Notify user No Escalation Properties Escalation Time No Notify parent role No Notify parent user No Notify user Auto advance No Additional Properties Attached form content client_manager client_dats Pre method Pre params Post method Post params i Change context No Additional Properties Attached for
35. Opens a content tree bgColor dOfOff browser to select and underlined internal link and an input field for defining an external link Mailto lt A fgColor 0000ff Opens a separate HREF mailto gt text lt A gt bgColor dOf0ff window with an input PDF Created 20 11 2003 15 55 29 Page 69 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide underlined field for defining an e mail address Bold lt B gt text lt B gt fgColor 000000 Renders the marked bgColor dOfOff text with bold style bold Italic lt l gt text lt l gt fgColor 000000 Renders the marked bgColor dOfOff text with italic style Italic Color lt FONT FgColor selected Opens a separate color gt text lt FONT gt Color Window to select a font BgColor dOfOff color for the marked Underlined text To remove a style highlight the styled text and click on the Remove button For the project specific styles that may have been added consult the project specific user manual In the above example screen redBold is a project specific custom style PDF Created 20 11 2003 15 55 29 Page 70 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 4 3 2 Color Control This control allows the author to select a color It can be configured to work in a number of different ways For example there is a predefined styl
36. Reset Workflow button only removes the current page from the workflow process If there are multiple pages in the workflow package they are still handled as one job package even if you remove the root page of the page tree PDF Created 20 11 2003 15 55 29 Page 155 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 4 2 2 Automatically Starting a Workflow Process The automatic assignment of pages to workflows is template based and occurs when a page is newly created The matching process works as follows When a new page is being created Communiqu tries to locate a workflow page where the label of the workflow page is the same as the name of the template that has been used to create the new page If such a workflow process page exists it s automatically assigned to the new page If the matching and assignment was successful your new page will show the workflow symbol in the site tree E Anew page Because this automatic assignment happens when creating a new page the workflow package always contains only this one page PDF Created 20 11 2003 15 55 29 Page 156 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 4 3 Editing Pages in Workflow If a content page is in an active workflow only the users who are assigned to the current workflow step can edit the page All other users get a view on the page without the edit
37. SWI asst cca nn nd eh menneen 60 1 3 4 2 Edit Bars and New BARS ana de 62 1 3 4 3 Content Editing CONtOlS isa medias 65 134301 Rich Edit etcetera gh data den 67 1 3 4 3 2 Color Control 71 134 3 Dat Control a a ieee one 75 1 34 34 File Upload Comto a ne se EA aia 76 ESS Image COMORES 2 UN en 77 1 3 4 3 6 Image Crop COMORES eee ol 78 1 3 4 3 7 Imag Mapping ON Ol ae cis tut iasaneccaetnaterarenmnwestaaterermeasasnanticaensue 1 3 4 3 8 Media Library Control ns en murs 85 12943 9 Table COMI Ol Sd iii 88 1 3 5 Editing Page Content with WebDAV ss 92 19 51 Setting Up NON es 93 1 3 5 2 WebDAV Mapping and Content Editing 97 1 3 6 Editing Project Release in 101 1 3 6 1 Package DOS au 104 1 3 6 2 Medias a N 111 1 3 6 3 UE aeina eaa me ere ARANEA eee eee 117 1 3 6 4 Multi Site Manager 120 149 624 1 TOC TION sis ccdsasenvcnavesared nt sien 121 ges cha USO CASES eee eee eee 122 13 643 SV CII de eco te 124 1 3 6 4 3 1 Setting Inheritance Constraints 125 1 3 6 4 3 2 Testing and Using Inheritance Constraints 129 1 3 6 4 3 3 Language CONCION CC sssi ea 132 TG WOKIOW estes enen E E ins 133 TA USNO NORME er e E R E 141 1 4 1 Creating a new Workflow Definition 145 1 4 2 Starting a VMOrkEOAN 2 n es 146 1 4 2 1 Manually Starting a Workflow Process 147 1 4 2 2 Automatically Starting a Workflow Process 156 1 4
38. Software AG Communiqu 3 5 2 CMS Guide Deactivating Users Deleting Users User Group Management Functions Creating new User Groups Deactivating User Groups Delete User Groups Impersonation Enabling Impersonation Granting Impersonation Permission Impersonating Another User PDF Created 20 11 2003 15 55 29 Page 215 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 5 1 User Management GUI All types of users and user groups are managed on the users tab of the CMS console Site Users Roles communiqu unity Miscellaneous LI Users El Replication Users LI author ex dispatcher a publish 1 Personalization Users LI Collaboration Users LJ webmaster LI System LI Groups LI developer 1 author CI help ES Cross Josiane Jouserpoperses Ho User ID Vv A D Date User Full name v 3 Replication Users 2 Personalization Users J Collaboration Users amp webmaster Webmaster OO Oy oy Oo LI System System Users GUI Element Description User Tree The user tree lists all user types The hierarchical order of the users in the tree is important since each user except for the ACL user inherits the deny rights from his ancestors This means that a sub user can never have more rights then his direct parent user For organizational purposes you can add user folde
39. Times New Roman 14 B I u z i HE O S A X L RB G gg a da dea 13 14 1 1ST i f x f i i Fred Thompson CEO lt A CLASS MT Link HREF mailto fred thompson geometrixx com gt lt FONT COLOR black gt Mr Thompson lt F ONT gt lt A gt joined the company in 1965 after a long and successful career in geo engineering His dedication to the company and unmatched geo talent have made him the CEO in 1978 He still strongly believes in the magic of geometry and is confident that that market will continue to grow at the experienced pace Jane Doe CTO lt A CLASS MT Link HREF mailto jane doe geometrixx com gt lt FONT COLOR black gt Mrs Doe lt FONT gt lt A gt has been with Geometrixx since her graduation from the University of Toronto Her technical talents have been noticed throughout her career in various positions in various departments finally earning her the CTO position 3 gt b 5 5 B z afa 4 Page 1 Sec 1 1 1 At 7 5cm Ln 10 Col1 REC TRK _ ExT_ OYR_ English U 5 Keep in mind that the WebDAV template controls the output Here the images are not translated into the RTF format and the HTML tags inside the text are not translated in to MS Word styles You can open the file with MS Word edit it and when you save it your changes will be written back to the page in the content repository Folder tables This folder contain the content of each table paragraph in the
40. both a specific date and a date span are defined the date span has priority The search result frame shows the query results in the same form as the page listing pane The same functions copy move activate deactivate and delete are available to the user PDF Created 20 11 2003 15 55 29 Page 296 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Pages with On Off Times Ea Specific date search Time span search O E Company 01 01 2002 00 00 00 ox aan 2002 ye o2 z aan x 2002 x search PDF Created 20 11 2003 15 55 29 Page 297 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 7 5 Page Permission Search The page permission search category allows a user to search for other users that have a defined set of rights for a page Page permission search Link F_ Qu Access rights F Wt A D C C C C C Input Field Mandatory Description Link Yes Search users with access rights to the selected page Click the Browse button to select the sub tree root node from a site tree view Use the wildcard symbol at the end of the link to select a sub tree Leave blank to search for users with access rights to all pages Access Rights Yes The page access rights a user must have for the defined page s R user has read rights W user has write rights X user has activat
41. boxes Headings that are not used for starting a new page will be displayed as titles in the parent page Headings that are used to start a new sub page will become the title of the new subpage Choose import mode There are three options for import mode import document This will actually import the document and create the web pages dry run This will simulate the import showing information about what would be created preview content This shows all the content that will be imported After setting up the import settings clicking on the import button will start the process in the selected mode PDF Created 20 11 2003 15 55 29 Page 49 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 3 5 Upload package You can create a package and download the package file to your local system This is usefull to create a backup or upload the package on a different Communiqu system to update it In this dialog you can upload such a package file e communiqu unify Upload package Choose a package Browse Restore tree M Install package after upload restore tree _ GUI Element Description Choose a Package Use the Browse button to open a file dialog and locate the package on your local system Packages are stored by default using the following naming rule lt package_label gt lt YYYYMMDD gt cq Uploa
42. controls PDF Created 20 11 2003 15 55 29 Page 157 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 4 4 Checking Workflow Progress All pages that participate in a workflow process are visually marked in the site view by a special symbol OQ Website live_author BO Playground 2 English i H Tools Tools People at Geometrixx Company Calculate your rice Art Gallery B Products My Playground 21 People at Geometrixx a0 Company Q Calculate your rice C Art Gallery a Products G My Playground u u mu Oyo H DesignGround To check the progress of the page in the workflow process open the page and click on the Page Properties button in the top right corner communique unity es an gt Company Company The dialog that opens contains a tab page named Workflow that shows the following information PDF Created 20 11 2003 15 55 29 Page 158 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide T communiqu unify Global page properties YersionV arp Keywords Workflow Package etc packages workflow products Products ACME 12345 ACME 93298 Company Invest in us Facts and Figures Sales by Region Jobs at Geometrixx Calculate your rice Art Gallery Financial Press Subject to Reset workflow Workflow detail
43. criteria OK After selecting the target parent page in the tree select OK to continue The content browser dialog will close and a list of all pages to be moved and pages with links to the moved pages is shown See below for details Cancel Aborts the complete move action and closes the dialog Clicking the OK button closes the content browser and opens a new dialog PDF Created 20 11 2003 15 55 29 Page 24 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide T communiqu uni ty List of pages to move or change List of pages to move 7 Pages Activate Title A gt Date User M Date User 30 09 2002 12 superuser E Company 01 10 2002 11 31 02 superuser sz Discussion Forum 30 09 2002 12 superuser su forumforumdataadmin No title a Invest in us 01 10 2002 11 26 42 01 10 2002 11 superuser superuser 30 09 2002 12 superuser Facts and Figures 30 09 2002 12 superuser zn Sales by Region 01 10 2002 11 26 54 01 10 2002 11 superuser superuser a Jobs at Geometrixx List of pages with links to change 2 Pages Activate Title A D Date User M Date User M a Content 30 09 2002 12 superuser 30 09 2002 12 Cancel C l Playground Content GUI Element Description List of Pages to Move A list of all pages and subpages that have been selected for the move operat
44. for homepages Playground Redirect Template Use this template for redirects Symbolic Link Symbolic Link Please choose a target page for your symbolic link Caution Choosing a father page causes endless recursion on oor The title you enter for the page will appear in the drop down list of selectable workflow process definitions when starting a new workflow process When you open the newly created workflow page you will see the following PDF Created 20 11 2003 15 55 29 Page 134 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 2 communtgueuntty nnn Workflow Create an individual workflow Drag icons up or down to change the order Open condition editor Clicking on the New button will open the following dialog where you can define a specific workflow step PDF Created 20 11 2003 15 55 29 Page 135 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide communiqu unif Step settings 1 Step settings 2 Title Choose Roles Superuser Copywriter Designer Lawyer Translator Choose Users Forum User forum JSPDebugger Agent jspdebugger Surfer surfer Replication Delivery Agent author Dispatcher Cache Flushing Agent dispatcher Choose Sub Workflow Change Context No C Yes Workflow will continue on another communiqu instance and therefore disappear in the inbox C Yes Workflow wil
45. form of an exel sheet Open the sheet using MS Excel edit it save it and it will updated in the content repository If you add a new exel sheet it will automatically generate a new table paragraph on the page in the content repository Folder downloads This folder contains all files that are downloadable from this content page You can simply update a file by replacing it Note that you must keep the same file name If you add a new file it will automatically generate a new download paragraph on the page in the content repository Folder _images This folder contains all images that are uploaded on this page You can open and edit this page with your preferred image editor By saving your changes it gets updated in the content repostory lf you add a new image it will automatically generate a new image paragraph on the page in the content repository PDF Created 20 11 2003 15 55 29 Page 99 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Folder sub This folder contains all its subpages as folders Again each folder contains representations of a content page as described deleting the _sub folder is equal to deleting the complete tree in CMS QO If make changes to the content through WebDAV you must reload the page in the browser to see the changes For any tool file browser text image spreadsheet editor etc to be able to access edit and save content from a WebDAV location it must
46. implement the WebDAV Protocol In Windows 2000 and later Windows operating systems the MS Explorer implements this protocol Since all MS Office products MS Word MS Excel MS Powerpoint etc use functions of the Explorer to load and save their content all of them can be used to edit content through WebDAV Other products may be able to open the file but can t save it There are two workarounds for this Copy the file you want to edit from the WebDAV folder to a local drive using MS Explorer Edit it there and when finished copy the file back to its origin WebDAV folder using MS Explorer again There are tools that map WebDAV folders as drives for example WebDrive This tools maps a WebDAV folder as normal drive to your system So any tool can load and save like on a normal hard drive While the above example is a very common one there are other possibilities as well For example the complete linked tree could be shown as one RTF file containing all pages hierarchically ordered by headings Check your project s user manual for details about WebDAV and how the content has been mapped into the Windows Explorer PDF Created 20 11 2003 15 55 29 Page 100 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 6 Editing Project Related Data The CMS System offers a number of predefined templates to store project related data which are not part of any specific project
47. infrastructure Greater control over corporate design and corporate identity The sharing of workflows across formerly separate parts of the organization The sharing of functional components navigation applications etc among formerly separate websites and last but not least The sharing of content both mandatory and optional across various sub sites The Multi Site Manager is geared towards addresses all the issues surrounding the mandating of content from a master site to any number of sub sites Guiding Principles The Multi Site Manager MSM allows control of any number of sub sites through a central master site through a mechanism of content inheritance There can be a number of master sites in any communiqu instance that apply to there respective sub sites So there could be a master site that defines how the country sites of a corporation look and on top of that every country site could define a master for its dealer sites The Multi Site Manager allows centralized manipulation of mandatory auto created and optional content and content structure PDF Created 20 11 2003 15 55 29 Page 121 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 6 4 2 Use Cases Multinational Site ENT Corporation a large distributed enterprise has a large number of subsidiaries in various countries All of them share similar look and feel which is prov
48. installation to avoid missuse Multi Site Manager etc multisitemanager With the multi site manager you can manage different sites which should always have the same structure and in some parts maybe the same content This is useful if you have a company with different sites and each site should be represented on the company website with mostly the same content but also some differences Or for documentation of different versions of a product like you can see here at docs day com In the multi site manager you can define a master site and configure different behaviours for different content nodes Under each of those sections you can add as many sub pages as you like to organize your content PDF Created 20 11 2003 15 55 29 Page 103 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 6 1 Package Definitions A package definition is used to bundle content from throughout the content repository into a single unit This unit can then be used to Replicate content to other Communique instances Create or restore a version of the bundled content Create a snapshot or backup of the bundled content The composition of a package is up to the user For example a user might want to make a package of Various sections of the project content thus allowing replication in a single step instead of through several Activate and Activate Tree actions
49. language so that the translator can work directly on the original Selecting the original language to copy from is important if the content already exists in multiple languages Copy Children By default only a single page is copied but in some cases it is useful to be able to copy an entire structure rather than doing it page by page Select Workflow depending on the organisation it might be useful to have a workflow attached to the newly created pages in the destination language this might be useful for example if a particular tree has to be translated into a newly supported language PDF Created 20 11 2003 15 55 29 Page 35 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 3 Advanced Content Pages Management Functions Additional advanced functions can be found in the Tools dialog communiqu unify User properties Clicking the Tools button brings up the dialog communiau unity Choose atree l Activate tree A Restore tree Linkchecker Upload package Cancel Advanced functions are listed on the right side of the dialog The center pane of the dialog will change according to the selected function GUI Element Description Activate Tree This tool allows you to replicate an entire section of the content tree to the defined subscribers Restore Tree Using this tool you can restore complete sections of the c
50. navigation pane shows the hierarchical structure of the project s content in the form of a tree The root of this tree is the node named Website with the children being the branches representing the content In square brackets next to the root node the instance name of Communiqu is shown In the above example its 1ive_author The pages are shown in different ways depending on users access rights for example 1 Website live author Playground BO English eo Company Invest in us J Jobs at Geametrixx H l Discussion Forum User Rights Description Editing Editable pages are listed with a clickable folder icon and the title text of the page next to it or the label if title is not set If the page is selected the folder is drown open and highlighted as the Invest in us page in the above sample screenshot If the selected page has subpages they get listed in the page listing No Rights If the user has no access rights at all the page is not shown But if he has editing rights to any of the sub pages then the page is shown but its not klickable and it can t be opened In the above example the user has only editing rights on Invest in us that why the ancestors are not clickable expect for the direct parent so that the child pages can be listed in the page listing Read Rights If the logged in user has read rights only the page is again not shown but PDF Created 20 11 2003 15 55 2
51. t go back to a workflow step that is located on a different instance Replicating pages to different instances can only be executed in the forward direction Escalation and Notification Mails A notification mail looks like this Notification for Mike Day New documents arrived in your inbox company fcompany dealers fcompanyinie st fcompanyinvestitacts fcompanyinvest sales fcompanyjobs fcompanypeople Inbox An escalation mail looks like this PDF Created 20 11 2003 15 55 29 Page 139 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Notification for Mike Day The following documents are overdue company fcompany deale rd fcompanylinvest fcompanylinvest facts fcompanylinvest s ales fcompanyljobs fcompany people Inbox The mails will be sent in the author s language The inbox link at the bottom of the points to the inbox page of the CMS that sent this mail You can use the VersionWarp in the Page Properties of the workflow page to get previous version of the page PDF Created 20 11 2003 15 55 29 Page 140 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 4 Using Workflows The creation or updating of web content often involves a number of stages The particular steps involved depend on how ownership and responsibility for content is organized The simplest case is one person doing everyt
52. the form of a tree The root of this tree is the node named Website with the children being the branches representing the content In square brackets next to the root node s name the name of the Communiqu instance is noted gt You can use the drop down list above the navigation pane to reselect the 10 last selected pages Page Listing The page listing pane provides a list of the children pages at the selected level of the content tree Detailed information such as creation date last modified date and status are listed for each page Content Pages A series of content page related management functions are available Management across the top of the page listing pane These functions include PDF Created 20 11 2003 15 55 29 Page 11 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Functions New Create a new page Copy Copy the selected page s Move Move the selected page s Activate Replicate the selected page s to subscribers Deactivate Delete selected page s on the subscribers Delete Delete the selected page s Restore Restore a previous version of the selected page s Content Pages Management GUI Navigation Pane Page Listing PDF Created 20 11 2003 15 55 29 Page 12 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 1 1 Navigation Pane The
53. the main edit dialog The left portion of the cropping tool may display constraints which can limit the cropping rectangle For example there may be a constraint called Square Crop which limits the cropping area to dimensions that are symmetrical The available constraints are project dependent Click the Remove button to remove the cropping rectangle coordinates and close the dialog PDF Created 20 11 2003 15 55 29 Page 80 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 4 3 7 Image Mapping Control An image control can be extended with image mapping functionality This means you can define clickable areas on the image and assign links to them The button is added below the image control that uploads the image to be mapped communiqu unify Image Position Left Right Select image Choose a jpeg or gif file Use image from Media Library fenmen oom r meal Use image from local disk Browse I clear at saving Image Crop _ Image map Clicking on the button will open to following dialog PDF Created 20 11 2003 15 55 29 Page 81 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Add Test 20tti SOSOOSOSC S Set Text Set Href playgrounden people html Add Circle Add Rect Add Poly Add Point Delete Samen Link Browsers This control defines the areas and texts o
54. the page s in the page listing by clicking on the checkbox to the left of the page entry and then click the Activate button A message box will be displayed to confirm the choice Clicking OK replicates the page to the defined subscribers clicking Cancel will abort the operation Once the page is activated the Activated Deactivated indicator in the page listing pane changes to a green square Replicating a page will also automatically create a version snapshot of the page Using the Resiore function you can then restore previously activated versions of the page Attempting to activate a page that has already been activated has no effect A In the Tools dialog there is a more advanced activation control that allows the activation not just of sets of pages on the same level but of entire content subtrees PDF Created 20 11 2003 15 55 29 Page 27 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 2 5 Deactivating Pages After a page has been replicated to a subscriber using the Activate function signified by a green square in the A column of the page listing you may at some point wish to remove it from the subscriber s This is done by deactivating the page To deactivate a page first select the page s by clicking on the checkbox to the left of the page entry and then click the Deactivate button A message box will be displayed to confirm the choice Clicking OK deletes the
55. then replicated activated to the publish instance To activate a user group first select it in the user group listing by clicking on the checkbox to the left of the user group entry and then click the Activate button A message box will be displayed to confirm the action Clicking OK replicates the user group to the defined subscribers clicking Cance1 will abort the operation Once the user group is activated the activated deactivated indicator in the user group listing changes to a green square PDF Created 20 11 2003 15 55 29 Page 263 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 5 3 4 Deactivating User Groups LI Users LI Replication Users User ID V A D Date User Full name DA LJ Personalization Users ay Collaboration Users Oo developer Developer Group 1 webmaster I author Website Authors Group LI System F help Help Authors Group a Groups LJ developer author I help The Deactivate action allows you to delete user groups on other Communiqu instances or applications that have been added as subscribers This is most often used if you have an authoring and publish instance where the publish instance has parts that need authentication The users and user groups for the publish site are managed on the authoring instance using the CMS and then replicated activated to the publish instance If the user
56. unify Properties User Interface Global rights Access rights Allow user administration No Yes Allow search l Content Management Audit Log I Pages with On Off Times T Page permission search FT Search and replace Allow role administration No Cc Yes nota The user must have permissions on roles to be able to edit roles Allowed systrays D Activate Tree I Restore tree I Linkchecker M Offline editor M Status M User properties I Install package GUI Element Description Allow user Yes allows the user to create subusers in the user tree as child of itself administration Allow search Select the CMS search methods to be made available for the user PDF Created 20 11 2003 15 55 29 Page 237 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Allow role Yes will allow the user to access and use role administration administration Allowed systrays Select the Tools to be made available to the user Allowed templates Select the templates that the user is allowed use when create a new content page in the site view Allow user to reset Yes allows the user to restart the workflow regardless of the current workflow workflow state Allow user to create Yes allows the user to create his own workflow MY WORKFLOW Access Rights T communiau unify Properties User Interface Global rights Access right
57. users to other Communiqu instances or other applications that are added as subscribers This is most often used if you have an authoring and publish instance where the publish instance has parts that need authentication The users for the publish site are managed on the authoring instance using the CMS and then replicated activated to the publish instance If the user account expires or needs to be removed you use the Deactivate action To deactivate a user first select the users s in the user listing by clicking on the checkbox to the left of the user entry and then click the Deactivate button PDF Created 20 11 2003 15 55 29 http docs day com Page 255 306 Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 5 2 5 Deleting Users Replication Users author dispatcher Q Replication Users publish 1 Personalization Users 0 Personalization Users Collaboration Users HO Collaboration Users oi webmaster Ho System Groups G webmaster Webmaster O system System Users The Delete action deletes the user on the local instance and on all active subscribers To delete a user first select the users s in the user listing by clicking on the checkbox to the left of the user entry and then click the Delete button A message box will be displayed to confirm the choice Clicking OK deletes the user s clicking Cancel will abort the operation PDF Created 20 11 2003 15
58. workflow participants Additionally you can add a short description of the package if needed Click on the edit button to select the pages of the Job Package PDF Created 20 11 2003 15 55 29 Page 148 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide communique unity Global page properties Workflow VersionWarp Keywords Workflow Choose mode Job package gt Job package title Job package description Choose an existing workflow Click on the browse button and navigate to the desired page Putting at the end of the handle will include all subpages Add the page to the list Save the package using the ok button PDF Created 20 11 2003 15 55 29 Page 149 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Package Workflow Package etc packages workflow products Handle oo Overview i content playground en products B content playground en company i content playground en company jobs_at Package USER SPECIFIC If any of the pages that are to be added are already part of another workflow process you will get an error message PDF Created 20 11 2003 15 55 29 Page 150 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide communiqu unify Global page properties VersionWarp Keywords Workflow Cannot create package because t
59. 0 11 2003 15 55 29 http docs day com Page 241 306 Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 5 2 2 3 Replication Delivery Agent Properties The replication delivery agent properties dialog has four tabs Properties SS communiqu unify Transport properties Subscription Format amp Content Global rights User ID author Password Full name Replication Delivery Agent GUI Element Description User ID The agent name Password Password for the agent Note that the password is displayed as a series of asterisks for security The password must be entered twice in order to verify that it is correct Full Name Full name of the agent PDF Created 20 11 2003 15 55 29 Page 242 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Transport Properties T communiqu unify Properties Transport properties Subscription Format amp Content Global rights Status Enabled x Transport Type CqNative x Transport host name localhost s i i s s S Transport Port 4303 2 0rt Transport User pubin Transport password Additional Transport Parameters GUI Element Description Status A delivery agent can be in two different States Enabled Replication requests get send to the defined subscriber Disabled The agent is not active No replicatio
60. 29 Page 195 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Condition 1_3 Condition 2_3 PDF Created 20 11 2003 15 55 29 Page 196 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 4 12 Using Forms Within Worfkflow Steps It is possible to assign a form page to a workflow step This feature can be used to build simple applications or just to simplify user input For example there might be a template with 30 different input fields of which only 5 are relevant to the user who is assigned to a particular step In such a case a form within the workflow step can be used to simplify the data input options placed before the user There are two main ways to integrate forms into a workflow step Simple Forms Binding and Application Specific Forms Binding These are described in the following pages Simple Forms Binding Application Specific Forms Binding PDF Created 20 11 2003 15 55 29 Page 197 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 4 12 1 Simple Forms Binding Simple Forms Binding is the name we give to simply assigning a form page to a certain workflow step When this is done the form page is opened instead of the origin page in the the inbox the document icon changes into a form icon The form must provide its own functionality in terms of reading and w
61. 3 Day Software AG Communiqu 3 5 2 CMS Guide communiqu unify Global page properties Workflow VersionWarp Keywords Workflow Mode Job package Workflow Package etc packages workflow products Products Company Jobs at Geometrixx Choose an existing workflow Parallel Workflow Example gt Clicking the Show button will show an overview of the selected workflow PDF Created 20 11 2003 15 55 29 Page 153 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Workflow Progress Overview l Superuser webmaster Webmaster Sub Workflow one Sub Workflow two Clicking on the start button starts the process and adds the workflow process history graph at the PDF Created 20 11 2003 15 55 29 Page 154 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide bottom a communiqu unity Global page properties ersionW arp Keywords Workflow Mode Job package Workflow Package etc packages workflow products Products Company Jobs at Geometrixx Subject to Reset workflow Workflow details for Products content playground en products LU Step Signed User Duration Step 1 08 10 2002 16 17 17 superuser l etowontflous playground parallel_vuorkflour 00011 The Reset Workflow button above the history graph is only available for the Superuser O The
62. 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 4 2 1 Manually Starting a Workflow Process A workflow process is started manually by assigning a workflow process to a page in its Page Properties dialog nn mmm 7777778 EE ATT f The dialog that opens contains a tab page named Workflow communiqu unify Fctarane nets Wait versiona Keer workflow Choose mode gt A This tab page may not be available in all templates as it may be added or removed by the template developer o Please note that when you assign a workflow process the dialog needs to reload to update the dialog output All other form inputs made on other tabs get lost in that case PDF Created 20 11 2003 15 55 29 Page 147 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Its recommended to either only assign the workflow process or to save the changes before assigning a workflow process Adding Pages to the Workflow In the first step you must define whether you want to add only the current content page to the workflow process or the current page and all its children communiqu unify Global page properties YersionW arp Keywords Workflow Choose mode Single page gt Choose an existing workflow Save Cancel Add a Job package title that will be shown in the inbox of the various
63. 4 C DesignGround After releasing the mouse button you will be asked to confirm your choice Click on OK and the page will be placed in its new position PDF Created 20 11 2003 15 55 29 Page 32 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 2 9 Locking Pages Locked pages can only be edited by the author of that page Locking is mainly used in conjunction with the workflow process Thats why this action is not found in the Site view A page can be locked in two ways either using the Lock button in the toolbar of a page i Page properties ETS Miscellaneous Css Jos Coste ioc Tithe Previous If the page is locked the buttons will change The user that locked the page is presented with an Unlock button to release the lock All other users are presented with a button labeled Break Lock to be able to remove the lock in exception situations PDF Created 20 11 2003 15 55 29 Page 33 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 2 10 Language Manager The language coherence view allows the making of corrections if the language trees have diverged This is done by copying newly created pages with or without their respective content from one tree to the other e Communiqu 3 5 Unify Site Microsoft Internet Explorer Ele Edt View Favorites Tools Help Back gt A Q5searc
64. 5 29 http docs day com Page 161 306 Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide PDF Created 20 11 2003 15 55 29 Page 162 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide When a workflow process is started or taken to the next step then all workflow participants that have been assigned to the next active step either by user or role get a workflow item in their inbox view of the CMS console Site Users Roles Miscellaneous Inbox Search Title Previous Current Next M Date User L User Copywriter C P ak sed Sub Step 1_2 2 Sub Step 1_3 2 Step 3 1 M 10 10 2002 superuser A Financial Sub Step 1_2 2 Sub Step 1_3 2 Step 3 1 M 10 10 2002 superuser oO E Press Sub Step 1_2 2 Sub Step 1_3 2 Step 3 1 M 10 10 2002 superuser O fal Art Gallery Sub Step 1_2 2 Sub Step 1_3 2 Step 3 1 M 10 10 2002 superuser C E Calculate your rice Sub Step 1_2 2 Sub Step 1_3 2 Step 3 1 M 10 10 2002 superuser A Company Sub Step 1_2 2 Sub Step 1_3 2 Step 3 1 M 10 10 2002 superuser oO Invest in us Sub Step 1_2 2 Sub Step 1_3 2 Step 3 1 M 10 10 2002 superuser O 2 Facts and Figures Sub Step 1_2 2 Sub Step 1_3 2 Step 3 1 M 10 10 2002 superuser Inbox Element Description Roles User An author can have different roles in different workflow processes or steps at the same time so all workflow packages are gro
65. 9 Page 13 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide he can access the page directly through the URL but he won t be able to edit the content PDF Created 20 11 2003 15 55 29 Page 14 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 1 2 Page Listing The page listing pane provides a list of the children pages at the selected level of the content tree Detailed information for each page is shown Title A D Date User M Date User A Invest in us E 01 10 2002 superuser M 01 10 2002 superuser El Jobs at Geometrixx M 01 10 2002 superuser M 01 10 2002 superuser superuser E Discussion Forum 01 10 2002 superuser GUI Element Description Checkbox Content page management actions are executed on the checked pages Document Icon Clicking the document icon of a page will open it in a separate window where its content can be edited Page Title The title of the page Activate Deactivate A page can have three different activation replication states Indicators Page has never been activated or deactivated In this case no indicator is set Page has been activated A green square in the A row will be visible Page has been deactivated A red square in the D row will be visible Activation Deactivation Date of last activation deactivation and name of the user that perfo
66. EO in 1978 He still strongly believes in the magic of geometry and is confident that that market will continue to grow at the experienced pace This will reload the page hiding all the controls on the page and only showing a minimized version of the toolbar with the arrow to switch back to the to the Edit Mode PDF Created 20 11 2003 15 55 29 Page 60 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide People at Geometrixx People at Geometrixx Fred Thompson CEO Mr Thompson joined the company in 1965 after a long and successful career in geo engineering His dedication to the company and unmatched geo talent have made him the CEO in 1978 He still strongly believes in the magic of geometry and is confident that that market will continue to grow at the experienced pace You can enforce the hiding of the controls and the toolbar by setting the Show variable in the configuration to 1 This is usually done for publicly accessible instances where you do not want users to edit the content PDF Created 20 11 2003 15 55 29 Page 61 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 4 2 Edit Bars and New Bars A content page is usually divided into paragraphs each of which can be edited individually Each of these paragraphs has its own Edit Bar which provides functions that can be carried out on that particular paragra
67. Formatting Type Specific Parameters Hierarchy Translation Type Hierarchy Translation Table x Enter Hierarchy Translation Table Select Offers that should be syndicated to this subscriber kb GUI Element Description Subscription Format Defines how to content should be packed Currently only one type exists PDF Created 20 11 2003 15 55 29 Page 245 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Type SPICE the Communiqu standard format Additional Formatting Future or project specific format types may use this field to get additional Parameters information about how to pack the content Hierarchy Translation Future or project specific format types may use this drop down list to Type select from a list of available Hierarchy translations e g hierarchy to flat etc Hierarchy Translation Additional Information that may be needed by the hierarchy translation Table Algorithm may be defined in this field Offers Offers that should be syndicated to this subscriber Global Rights PDF Created 20 11 2003 15 55 29 Page 246 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide T communiqu unify Properties Transport properties Subscription Format amp Content Global rights Access rights ha GUI Element Description Access Rights
68. G Communiqu 3 5 2 CMS Guide To be able to send the workflow package forth all the locks must either be released by the author who set the locks or the current workflow package owner breaks the locks PDF Created 20 11 2003 15 55 29 Page 171 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 4 5 1 4 Details This opens a dialog showing details about the current status of the selected item in the Inbox list The output differs depending on the type of item selected For a workflow job package communtiou unify Job package details Job package details Workflow Package etc packages workflow playground Pages Playground Company Invest in us Facts and Figures Sales by Region Jobs at Geometrixx Cancel All pages of the job package are listed and linked Pressing the link will open the selected page in a new window Here you can open the Page Properties dialog and see the progress of the page using the show button within the tab workflow One page of the package can be in a different step of the workflow process then the rest But before a package can be activated all pages must be in the last step otherwise an error message will appear For a single page workflow package and a page within a workflow job package the detail dialog is the same PDF Created 20 11 2003 15 55 29 Page 172 306 http docs day com Copyright 1993 2003 Day Softwa
69. Impersonation Roles Management Role Management GUI Editing Role Properties Deleting a Role CMS Search CMS Search GUI Content Management Audit Log Search Content Search Pages with On Off Times Page Permission Search Search and Replace Communiqu Unify Engine Status Dialog User Properties Dialog PDF Created 20 11 2003 15 55 29 Page 3 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 1 CMS GUI Overview All information regarding a project is managed through the ContentBus The project content For example web page content bank accounts shop content or auction info Your project specific templates and scripts The properties access rights and roles of each user Workflow process definitions and information All information regarding replication of content to other applications The web interface of the CMS is organized into an administration and authoring console referred to as the console that presents different views on the ContentBus content repository depending on the content s purpose These views are organized visually and accessed using tabs in the dialog shown below Each tab in the console activates a view containing content and function related to the tab heading The following is a general overview of the console B communiqu unify L tools JL status J user properties J Hele Site Users Roles Miscellaneous
70. Tools you will find an advanced resiore function that allows you to restore not only pages that are on the same level but also complete content tree branches depending on the version date In addition you an also use the VersionWarp tool to individually restore previous version of the current page The VersionWarp tool is found in the Page Properties dialog of each page PDF Created 20 11 2003 15 55 29 Page 31 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 2 8 Ordering Pages You can change the order of the pages within a given hierarchy level To do this simply click and hold the document icon of the page you want to move and drag it up or down A bold line in the page listing will show where the page is going to be placed the moment you release the mouse button e communiqu unity Cane June Joussrpopenes Jones Miscellaneous Inbox TE ebsite live_author Ei Playground Title A D Date User M Date User English LI Tools fl Tools 30 09 2002 superuser fel People lat Gaoretrixx A People at Geometrixx 30 09 2002 superuser C Company E Company 30 09 2002 superuser Q i ae 7 LJ Calculate your rice zx Calculate your rice 30 09 2002 superuser 1 Art Gallery E Art Gallery 30 09 2002 superuser C Products Oo oo oo E Products 30 09 2002 superuser B My Playground 30 09 2002 superuser Q My Playground
71. User Full name Ci ge developer Developer Group Ci amp author Website Authors Group C amp help Help Authors Group If a node in the user tree was selected all subuser and user folders are listed instead User ID vY gt A D Date User Full name J Replication Users LJ Personalization Users E Collaboration Users amp webmaster Webmaster E System System Users The information shown for users and user groups is the same GUI Element Description Checkbox User user group management actions are executed on the checked items User User Group User name or user group ID Name Activate Deactivate A user or user group can have three different activation status Indicators Item has never been activated or deactivated In this case no indicator is set Item has been activated A green square in the A row will be visible Item has been deactivated A red square in the D row will be visible Activate Deactivate Date of last activation deactivation and name of the user that performed Date and User the action Full User User Group The full name or short description defined for the user or group Name PDF Created 20 11 2003 15 55 29 Page 218 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide There are different icons used for the different type of users A standard user A delivery agent A receive
72. ace elements are Toolbar Contains options that apply to the entire page It is always located at top of the page Edit Bar This control provide options for the author to edit order and delete content in a paragraph It is usually placed above the associated paragraph New Bar This control provides options for the author to create and order paragraphs It is usually placed at the end of a paragraph group Some templates may have their own specialized toolbars and edit bars Check the project s user manual for a description of any project specific controls Editing Page Content Toolbar Page Properties VersionWarp i Show Mode Switch PDF Created 20 11 2003 15 55 29 Page 53 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Rich Edit Control Color Control Date Control File Upload Control Image Control Image Crop Control Image Mapping Control Media Library Control Table Control PDF Created 20 11 2003 15 55 29 Page 54 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 4 1 Toolbar GUI Element Description Help Opens the help page for the actual template in a separate browser window If the template is project specific the help page must either be created by the template author beforehand or can be added by an author with the appropriate rights in the Help section of the Micel
73. ages to the package If you later add new rules the pages are again shown in the list and their status is again set to new To add their content to the package you must recreate the package In the Page Properties of the package page you can use the VersionWarp to get previous versions of the package If you add a package page to another package for example PDF Created 20 11 2003 15 55 29 Page 109 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide communiau unity Property Package Name LastUpdate Rules RE Page properties El Value full template update Package 27 09 2002 14 30 59 Type Allow Delete Allow u Delete Allow x y Delete Allow u Delete Allow v m Delete Submit EGE qatar Recreate Package Extract Package Syndicator Agents B author gt dispatcher Send Package Mapping Instance Name m Handle hiding 0 ok hiding 1 new hiding 4 modified hiding 0 deleted Clear Package Refresh View Download Package Source Handle Destination Handle Status CSD Size Archive Date Then all package actions you perform on the super package will subsequently be executed on the sub packages For example if you recreate the super package it will first recreate all sub package pages and then update itself PDF Created 20 11 2003 15 55 29 http docs day com Page 110 306 C
74. ary 2 Nature g Geometrixx People 1 Product Datasheets image gif 80x104 0 CTO image gif 80x80 l coo image gif 80x80 GUI Element Description Media Library Tree The tree on the left side helps you to navigate through the different media library pages without having to switch back and forth from the site view to open another media page Media Files On the right side the media files of the page are listed in paragraph form To add a new media file to the library page simply click on the New button at the bottom of the media files listing The following dialog will open PDF Created 20 11 2003 15 55 29 Page 112 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide E Communiqu Unify 1 0 1 new Par etc medialib geometrixx html Microsoft Internet Explorer communiqu unify New paragraph Select paragraph type C Image C Download Pe eg STALE BE Local intranet okey GUI Element Description Image Select this radio button to add a new image to the library Download Select this radio button to add a new file for downloading to the library As soon as you select one of the radio buttons the dialog will reload showing a different dialog depending on the file type Uploading an Image If you selected to add an image to the library the following dialog will appear
75. ation interval v Defines frequency of reminders to check the inbox GUI Element Description User ID The users name Password Password of the user Note that the password is displayed as a series of asterisks for security The password must be entered twice in order to verify that it is correct Full Name Full name of the user PDF Created 20 11 2003 15 55 29 Page 304 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide E mail address The e mail address of the user Notification interval Frequency of mail reminders to be sent the user to check the workflow inbox for changes User Interface Default Communique 3 Skin C Retro Communique 2 Skin Language English Width of left window 240px default gt History visited branches Maximum number of items in history GUI Element Description Skin Choose a skin from the options provided Default Retro Language Language the user wants to have in the CMS Currently the following languages are available PDF Created 20 11 2003 15 55 29 Page 305 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Deutsch German English Espa ol Spanish Frangais French Width of left window The width of the navigation pane in the site and user view PDF Creat
76. ation rights for all pages in the workflow package he will get PDF Created 20 11 2003 15 55 29 Page 169 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide the following message instead Microsoft Internet Explorer x You do not have the appropriate permissions Do you want to send a request for activation playground en products i Abbrechen If he confirms than all authors that have the activation rights for all the pages in question will get an Activation Request in their Inbox communiqu vunity M Date User Activation requests C A People at Geometrixx Activation M 10 10 2002 surfer These authors then execute the activation by selecting the package and using the Next Button A The superuser is the only one that can send a single page of a workflow job package forward To do this he must promote the page for each workflow participants of the current step before it gets removed from the their inbox and appears in the inbox of the authors that are assigned to the next step If any page of a workflow package is locked you can t send the workflow package forth The following error message appears listing all pages that are locked Microsoft Internet Explorer A Some pages have been checked out iplayground en company Forum PDF Created 20 11 2003 15 55 29 Page 170 306 http docs day com Copyright 1993 2003 Day Software A
77. be selected The color picker can be configured to work in different ways The general color picker PDF Created 20 11 2003 15 55 29 Page 72 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide save Cancel GUI Element Description Color Drop Down Lists all available color to pick from This type of selection is useful if you know the hexadecimal value of the color Color Chooser Click on the color sample to select the color if you dont now the hexadecimal number The color value will automatically be shown in the Color drop down Save Closes the dialog and returns the selected color to the previous dialog Cancel Aborts the color selection process and closes the dialog The number of colors can be restricted for example PDF Created 20 11 2003 15 55 29 Page 73 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Color ooroo Choose color Saue Cancel Or it may be configured to work as a color scheme selector 3 Communiqu Unify 1 0 1 Par 0001 playground en people html Microsoft Internet Explorer communiqu unify CRETE Title Title Color Text for Paragraph Mr Thompson joined the company in 1965 after a long and successful career in geo engineering His dedication to the company and unmatched geo talent have made him the CEO in 1978 He still strongly believe
78. ber for content replication actions So each time a replication request is made all delivery agents that have read rights on the replicated content will take it and send it to its defined subscriber communiqu unify Create New Syndicator User ID Password GUI Element Description User ID The name of the agent The user ID may not contain blanks or special characters Password The agents password You must enter it twice to make sure it is correct OK Creates the new agent and closes the dialog PDF Created 20 11 2003 15 55 29 Page 228 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Cancel Aborts the agent creation process and closes the dialog To edit the new delivery agents properties and access rights you must click on its icon in the user listing PDF Created 20 11 2003 15 55 29 http docs day com Page 229 306 Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 5 2 1 4 New Replication Receiver Agent The Receiver Agent is only semantically different from a normal user The idea is the if your system is a subscriber to an external source that feeds content into your content repository you need to give the sender a username and password to login on your system Since you don t want to use your own or someone elses user account you create a abstract user a receiver agent
79. can use it to navigate through the keywords tree without having to switch back and forth to the PDF Created 20 11 2003 15 55 29 Page 118 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide site view to open another keywords list Pages related to this A list of all content pages that are associated with this keyword Keyword Related Keywords In the Page Properties of the keyword page you can associate the page itself with other keywords This information may be used by the templates to list the related keywords as information on the page In the Page Properties of the keyword page you can assign it to a workflow and use the VersionWarp to retrieve previous version of the page PDF Created 20 11 2003 15 55 29 Page 119 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 6 4 Multi Site Manager Multi Site Manager Introduction Use Cases Overview Setting Inheritance Constraints PDF Created 20 11 2003 15 55 29 Page 120 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 6 4 1 Introduction Goals Many organizations both commercial and governmental are today moving towards consolidating their web infrastructure Done correctly this kind of consolidation can provide a number of benefits such as Centralized hosting IT
80. d Package This will upload the package file and create the package page in the packages section Install package after If checked the content of the package will directly be unpacked and upload placed in the contentbus repository after uploading PDF Created 20 11 2003 15 55 29 Page 50 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide PDF Created 20 11 2003 15 55 29 Page 51 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 4 Editing Page Content A page can be be previewed in a seperate window by clicking its icon in the Site view tab of the CMS console The template associated with the page determines how the content is presented Templates are either CMS Templates that are part of the CMS application e g all pages used in the Miscellaneous section use CMS templates Application Templates that are part of another template based application e g forum commerce auction that have been licensed for this project Project Templates created by Day Software Day Partners or the customer itself to be used with a particular project only g If you try to open an page that has no template assigned you will get the following error Forbidden The requested URL html resulted in an error This happens if The template has been deleted after the page has been created In this case you must either upload the templa
81. d you have areas in your project that enforce authentication you can manage these user accounts in the same view on the authoring instance and replicate them to the publish instance There are three special types of abstract or technical users that have special tasks Replication Delivery Agent This agent represents one subscriber This means whenever you replicate a content page user or package then all agents that have read right on the replicating content will take it and send it to the subscriber that has been defined in the agents properties He inherits the rights from parent users like a normal user Replication Receiver Agent An abstract user that is the receiver of content replications To be able to update received content in the content repository he must have read write copy and delete rights for the destination locations since he needs to read existing pages update pages create new ones and delete them He inherits the rights from the parent user like a normal user Access Control List Used to generate ACLs In this way you can edit content access rights that later may be used by project templates The CMS itself uses two ACL definitions system pre and system post to define the general pre and post rights of all users User Management User Management GUI User User Group Listing User Management Functions PDF Created 20 11 2003 15 55 29 Page 214 306 http docs day com Copyright 1993 2003 Day
82. defined methods that can be invoked on every workflow step You can also pass a parameter string comma separated to the methods In addition you always have access to the page which is currently in this workflow step The Pre method is called right before the new workflow state is saved It makes it possible to modify the workflow state and call user defined actions Some examples of user defined actions are Substitute a role handle with a user handle so that the step owner is generated dynamically at run time Create a new page in another language tree and submit this page into a translation workflow Trigger some other actions The Post method is called right after the new workflow state is set Different user defined actions could be called For example Trigger special user defined notification action like sending an SMS for example Terminate workflow Create a new page in another language tree and submit this page into a translation workflow And many other actions Method signatures The Pre and Post methods must be placed in following files apps CFC templates Workflow PreWorkflowScripts esp apps CFC templates Workflow PostWorkflowScripts esp The parameters specified per step are passed as an object to the methods Pre methods PreWorkflowScripts lt Method name gt function Object params It is possible to modify the newly generated workflow status before saving The status is s
83. ding versions including pages that have been previously deleted The deleted pages are marked in red The tree shows the label names and each version of each page To restore a branch of the hierarchy select the root page of the tree branch you want to restore PDF Created 20 11 2003 15 55 29 Page 43 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide and click on Close The handle of the root page will be shown in the input field of the Restore Tree dialog Next the rollback date and time must be defined in the date control The revision search algorithm finds the page revisions that are closest either before or after to the defined date and time After clicking on Show Revision the result set is shown in the form of a content tree Le communiqu unify Restore Tree Choose a tree content playground en company AC Activate tree x Restore tree Date o1 Sep 2002 oo foo 00 z ka Linkchecker Show revision Tree structure Offline editor a Upload package __ Label company Date 30 09 2002 12 28 00 Label invest Date 30 09 2002 12 28 00 I Label jobs_at Date 30 09 2002 12 28 02 Th Label forum Date 30 09 2002 12 32 58 3 Label forumforumdataadmin Date 30 09 2002 12 32 58 Cancel For each page the following information is shown The label of the page The date and ti
84. e a Handle Status CSD Size Archive Date hiding 0 ok hiding 0 new hiding 4 modified hiding 0 deleted GUI Element Description Package Name The package name It can be edited in the Page Properties of the package page Last Update Date and time when the package content was created recreated last time Rules The list of content page handles that should be included in the package You can use the wildcard symbol Please note that the order of the rules added is important because they are evaluated sequentially and content pages are either added or removed from the resulting list depending on the Type set Browse Opens a content browser to select the handle If you want to reference content outside of the content browser you must enter the handle by hand Type The referenced page s should either be added or removed from the package Allow adds the page s referenced by the handle to the package PDF Created 20 11 2003 15 55 29 Page 106 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Deny removes the page s referenced by the handle from the package Delete Deletes the rule from the list Up Moves the rule up in the rules list Submit Add the new rule to the rule list Recreate Package This will copy all the content pages into the package If the package has already been created the previous version is discarded and the latest versions are retr
85. e Type PONS CON apo aware p pp p Cox a FWorkiow Allows F m e WM Gosse E FPagelo AlowE F F F m dete Using Workflows Creating a new Workflow Definition PDF Created 20 11 2003 15 55 29 Page 143 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Conditional Workfows Conditional Jumps Parallel Steps Selection Conditional Workflow Selection Examples Parallel Workflow Conditional Workflow Using Forms Within Worfkflow Steps Simple Forms Binding Pre and Post Methods Workflow Conditions Example Application E Please note that the workflow content relies on a working and indexing search PDF Created 20 11 2003 15 55 29 Page 144 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 4 1 Creating a new Workflow Definition Workflow processes are defined using workflow templates provided by the CMS PDF Created 20 11 2003 15 55 29 Page 145 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 4 2 Starting a Workflow There are two ways to start a workflow process Manually by assigning a workflow to a page or a content tree branch in the Page Properties dialog of the root content page Automatically by defining a workflow process where the label matches with the name of a template PDF Created 20 11 2003 15 55 29 Page 146
86. e can be locked using the lock button in the top left corner of in the toolbar of the page itself If the page is locked a red dot is set together with the name of the author who locked the page Workflow Action Functions that can be executed on the selected Inbox entry PDF Created 20 11 2003 15 55 29 Page 164 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 4 5 1 Workflow Actions Site Users Roles Miscellaneous Inbox Search Title Previous Current Next M Date User E User Copywriter Ca eee n E Sub Step 1_2 2 Sub Step 1_3 2 Step 3 1 M 10 10 2002 superuser E Financial Sub Step 1_2 2 Sub Step 1_3 2 Step 3 1 M 10 10 2002 superuser oO El Press Sub Step 1_2 2 Sub Step 1_3 2 Step 3 1 B 10 10 2002 superuser E Art Gallery Sub Step 1_2 2 Sub Step 1_3 2 Step 3 1 M 10 10 2002 superuser oO A Calculate your rice Sub Step 1_2 2 Sub Step 1_3 2 Step 3 1 MB 10 10 2002 superuser C E Company Sub Step 1_2 2 Sub Step 1_3 2 Step 3 1 M 10 10 2002 superuser C A Invest in us Sub Step 1_2 2 Sub Step 1_3 2 Step 3 1 B 10 10 2002 superuser a Facts and Figures Sub Step 1_2 2 Sub Step 1_3 2 Step 3 1 M 10 10 2002 superuser The available Workflow actions you can execute on a item in the Inbox list are located in the top left corner of the Inbox page The action is performed on the item that was selected by setting t
87. e in the Rich Edit control to colorize the text communiqu unity Title Fred Thompson CEO Text for Paragraph Mr Thompson joined the company in 1965 after a long and z successful career in geo engineering His dedication to the company and unmatched geo talent have made him the CEO in 1978 He still strongly believes in the magic of geometry and is confident that that market will continue to grow at the experienced pace Y Highlight specific word words to attach or remove link or style attributes Styles Link But it can also be used as a separate color control PDF Created 20 11 2003 15 55 29 Page 71 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Communiqu Unify 1 0 1 Par 0001 playground en people html Microsoft Internet Explorer communiqu unify pen eh at Title Fred Thompson CEO Text for Paragraph Mr Thompson joined the company in 1965 after a long and successful career in geo engineering His dedication to the company and unmatched geo talent have made him the CEO in 1978 He still strongly believes in the magic of geometry and is confident that that market will continue to grow at the experienced pace Highlight specific word words to attach or remove link or style attributes Styles Link E Done E E E Local intranet 2 Either way the color control will open a new dialog where the color can
88. e replicating content will take it and send it to the subscriber that has been defined in the agents properties He inherits the rights from parent users like a normal user Replication Receiver An abstract user that is the receiver of content replications He can only Agent write received content into the content repository if he has at least write rights for the destination location He inherits the rights from the parent user like a normal user User Folder Its not a user but a simple folder node that you can use to organize your users PDF Created 20 11 2003 15 55 29 Page 223 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide If you selected to create an new user you will get the following dialog Create New User User ID Password GUI Element Description User ID The user name used for login the user ID may not contain blanks or special characters Password The users password You must enter it twice OK Creates the new user and closes the dialog Cancel Aborts the user creation process and closes the dialog PDF Created 20 11 2003 15 55 29 Page 224 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide To edit the new users properties and access rights you must click on its icon in the user listing PDF Created 20 11 2003 15 55 29 Page 225 306 http docs day co
89. e used at the selected location Templates may also be hidden from users by revoking access rights Symbolic Link You can create a symbolic link to an existing page in the website A symbolic link is a pointer to a page that exists elsewhere on the site Click on the Symbolic Link radio button and indicate the target page to link to This can be done by entering the full path in the field or by clicking on the Browse button and selecting the page using the content browser window Please note that not only does the page content get linked but also all child pages of the linked page Make sure you dont select a direct ancestor of the symbolic page otherwise PDF Created 20 11 2003 15 55 29 Page 20 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide To copy a page and all its subpages select the page to be copied by clicking on the checkbox to the left of the document icon and then click the Copy button You can select more than one page by selecting more than one checkbox This will open a content browser dialog in a separate window Label El FS Website pel ___ Eli Playground Mandatory for sister pages El English H 1 Tools M Copy recursively es People at Geometrixx E Company Invest in us E Jobs at Geometrixx Hi Discussion Forum x Calculate your rice E Art Gallery a Products Lx My Playground H DesignGround
90. e you can select the root of the content subtree you wish to activate PDF Created 20 11 2003 15 55 29 Page 38 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide El Website EI Playground Ei English a Tools ies People at Geometrixx gO Company ns Calculate your rice H Mise llaneous GUI Element Description Content Tree The main section of this window displays the same content tree structure as the of the Navigate through this tree and select the root page of the content subtree you want to activate Search The search function is used to search for a target parent page containing a specific word The search function lists all the pages that match the search criteria OK Clicking OK confirms the selection and closes the content browser dialog The name of the selected page will be shown in the input field of the PDF Created 20 11 2003 15 55 29 Page 39 306 Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Activate Tree dialog Cancel Aborts the selection process and closes the content brower dialog After the root page is selected the replication of the branch can be executed using the Activate button You can simulate activation by selecting the Simulate button This allows testing to ensure that the right pages are activated as expected Clicking the Simulate button brings
91. ecific templates can be PDF Created 20 11 2003 15 55 29 Page 1 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide found in the user manual of your project The following sections describe all functions of the CMS application e All interaction between the author and the CMS console takes place through the web browser It is important to set the browser preferences to update on every request in order to ensure that every change made to the website is reflected in the page displayed by the browser If this is not done the user will be forced to manually Refresh Reload the web page after each change is made Consult the browser documentation for further details CMS GUI Overview Connecting Content Management Content Pages Management GUI Content Pages Management Functions Editing Page Content Editing Page Content with WebDAV Editing Project Related Data Using Workflows Creating a new Workflow Definition Starting a Workflow Editing Pages in Workflow Checking Workflow Progress Script Execution as Workflow Step Conditional Workfows Conditional Workflow Selection PDF Created 20 11 2003 15 55 29 Page 2 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Examples Using Forms Within Worfkflow Steps User Management User Management GUI User Management Functions User Group Management Functions
92. ed 20 11 2003 15 55 29 http docs day com Page 306 306
93. ed under the My Network places folder File Edit View Favorites Tools Help Back gt Search E Folders History MS GE X A Ed Address E http localhost 4302 etc webday content day playground _subjen _sub people Go Folders C resource planning C RnD Internet Address C Support Services C2 sub http flocalhost 4302 etc webdavjc C1 Training Processes C1 downloads http filocalhost 4302 etc webdav c gt twetzel on bslfs01 homes H images http localhost 4302 etc webdav c public on bslfs01 P CAtables http flocalhost 4302 etc webdayjc gt Global Fileserver on corp day com WW M People at Geometrixx rtf http flocalhost 4302 etc webdavjc amp Control Panel My Network Places w Entire Network content day on localhost designground 2 2 playground 9 _sub E C3 en oe 4 4 E EH amp _sub C art_gallery 1 calculate company C myplayaround a C products C1 tools dounlaage 5 objects Z el D F gt PDF Created 20 11 2003 15 55 29 Page 96 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 5 2 WebDAV Mapping and Content Editing The mapping of ContentBus pages from the content repository into the Windows Explorer is completely virtual This means that none of the folders or files shown physically exist anywhere Its simpl
94. ee Roles Actions New Create a new role Delete Deletes the selected role s PDF Created 20 11 2003 15 55 29 Page 278 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 6 2 Adding a Role COMMUNIQU unify PCA Tools _J Status User properties J Help iC Copywriter C Designer jC Lawyer G Copywriter iC Translator amp Designer amp Lawyer amp Translator To create a new role first select the branch where the role should be inserted This is done by selecting the new roles parent in the role tree so that the new roles siblings are shown in the listing Then click the New button The CMS will display the Create Role dialog PDF Created 20 11 2003 15 55 29 Page 279 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Create new role GUI Element Description Title The name of the new role OK Creates the new role and closes the dialog Cancel Aborts the creation process and closes the dialog PDF Created 20 11 2003 15 55 29 Page 280 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 6 3 Editing Role Properties To edit the properties of a role you must click on its icon in the roles listing to open the Role Properties dialog Properties Tab communiqu unify Title D
95. el parallel example example sub workflow sub workflow L 2 Step 3 webmaster Webmaster Notify parent role No Notify parent user No Notify user Auto advance No New Open condition editor PE 4 Done eS fox Local intranet 7 PDF Created 20 11 2003 15 55 29 Page 188 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide The overview of the main workflow would then show PDF Created 20 11 2003 15 55 29 Page 189 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 3 parallel example workflow Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt x fat A Search G Favorites E History Address A http bsl 201 4202ylibs CFC content Workflow workflow_overview html html ShowPag gt Go A Workflow Progress Overview Step 1 Superuser Step 2 Sub Step 1_1 Sub Step 2_1 Designer Designer Sub Step 1_2 Sub Step 2_2 Translator Copywriter Sub Step 1_3 Copywriter Step 3 webmaster Webmaster parallel example sub workflow 1 parallel example sub workflow 2 zi E Done E Local intranet PDF Created 20 11 2003 15 55 29 Page 190 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide PDF Created 20 11 2003 15 55 29 Page 191 306 http docs day com Copyright 1993 2003 Day Soft
96. end the package to the listed subscribers where the package automatically gets unpacked This of course only works if the subscriber is another Communiqu 3 x Instance Mapping Instance Sometimes you might want to use different versions of one file depending Name on the system the package get send to For example You have a configuration file in your package where the configuration settings differ depending on if installed on an authoring or a publish instance Then you would do the following You create two versions of the config file and add it to your package for example config delivery mapper_publish xml config delivery mapper_author xml Next you add a Communique Instance name in the Mapping section publish and press the Submit button Note that you can use the wildcard symbol x Next to the mapping you can now start to add source and destination handles For our example we would add in Source Handle config delivery mapper_publish xml The Destination Handle would be config delivery mapper xml Click on the Submit button to add your source destination handles to this mapping This procedure is repeated for the other version of the file but with a different instance mapping for example author What will happen if the package gets send to subscribers If the subscribers instance name matches with one of the mappings for example if the instance name is live_publish it would match with
97. ent sections of your projects content The author gets different access rights to the content of a page based upon the privileges specified in the role Miscellaneous This view is a special section which contains special pages to store different types of project related data for example content packages media libraries workflow process definitions and so forth Inbox Tab The inbox is part of workflow functionality It is a virtual mailbox informing authors about content pages that have been assigned to them according to workflow process definitions It has functions to manage workflow packages PDF Created 20 11 2003 15 55 29 Page 5 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Search Tab In this tab you may search the project data in various ways from simple content search to finding users that have specific rights in specific sections PDF Created 20 11 2003 15 55 29 Page 6 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 2 Connecting A standard URL identifies the CMS console in exactly the same way as other pages on the Internet For example http www authoringsite com 4302 Only registered authors have access to the CMS Therefore a user name and password are required to access the system J Log on Microsoft Internet Explorer 5 x File Edit View Favorites Tools Help
98. ent that that market will continue to grow at the experienced pace z Highlight specific word words to attach or remove link or style attributes Styles Link Paragraph editing dialogs are divided into different tabs to organize the editable values into logical groups To edit the values numerous types of edit controls are available In addition to the standard HTML form inputs the CMS also has a set of more advanced edit controls e g Image Mapper Rich Edit Table Edit etc What controls are available and which values are editable for a specific paragraph is project specific PDF Created 20 11 2003 15 55 29 Page 65 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Check the projects user manual for details The usage of the most common CMS specific controls is explained in the following section Content Editing Controls Rich Edit Control Color Control Date Control File Upload Control Image Control Image Crop Control Image Mapping Control Media Library Control Table Control PDF Created 20 11 2003 15 55 29 Page 66 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 4 3 1 Rich Edit Control This advanced text input control allows an author to edit and format text using predefined and custom project dependent styles A The first time a dialog window featuring a RichEdi
99. er Adminstrator For information on how your User Adminstrator can change this setting see User Properties above for reference and assuming you have user administration privileges the relevant setting is accessed by going to the Users tab in the main administration screen clicking on the user in question then in the dialog that appears going to the Global rights tab and then under Allowed tools checkmarking User properties Assuming you have the User properties button available the actual granting of impersonation permission is explained in section Granting Impersonation Permission below Enabling the Impersonation of Another User To impersonate another user the Current User Indicator must be present in the Quick View Box in the lower left of your adminstration screen PDF Created 20 11 2003 15 55 29 http docs day com Page 268 306 Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Communiqu 3 5 Unify Site Microsoft Internet Explorer File Edit View Favorites Tools Help oo ahs a Address http 10 0 0 83 4302 author lbs CFC content admin sadm htmi CFC_cK 1052914940845 Google gt Search Web search Site News PageRank page Info up Highlight gt communiqu munity Groots ERTS user properties coa of ENA Site Users Roles Miscellaneous Inbox Search Title D Date User M Date User L User
100. escription Access rights GUI Element Description Title Title of the role to edit Description A short description of the role Access rights To define access rights you have to press the edit button PDF Created 20 11 2003 15 55 29 Page 281 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Access Rights Page content access rights are defined in the form of an Access Control List ACL The ACL defines a number of allow and deny entries that are compared sequentially against the content element entry being accessed by this role and in the end the resulting right the role has on the content element is known communique unify Access rights New ACL entry Access control list ACL Template Type RoW SS ENT a Fr Deny E F m FF m aux GUI Element Description New ACL Entry A content element in the ACL is defined using the following notation lt TemplateName gt lt atomName gt lt atomName gt The wildcard symbol can be used at the end of the template name and at the end of the content element name to match content elements For example PDF Created 20 11 2003 15 55 29 Page 282 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide product_ footnote This would select all content elements with a name starting with footnote that are defined i
101. et by clicking in the corresponding checkbox R View the pages in selected tree w Edit content in selected tree x Replication activating deactivating of pages in selected tree c Create new sub pages in selected tree D Delete sub pages in selected tree Each allow entry added to the ACL can also be assigned a role The role works as a refinement on the read write rights given to the user The ACL is used to for general rights to a page and the role is used for rights down to the content element level If no role is assigned the user can edit all elements on the page Note that the order of the list entries is used when determining access rights To order ACL entries click the drag the file icon at the left of the ACL entry to the desired location Inherited Access This section lists the access deny rights that the user has inherited from Rights the parent user Group Access Rights This section lists the access rights that the user has inherited from its group Please note that the ACL user does not inherit rights from groups since it can be assigned to one The order in which the access rights get evaluated is configurable The default order is The pre rights given by the ACL user located at system pre in the user tree are applied Then the access rights of the groups the user belong to The user rights defined in the above dialog gets applied next The inherited user rights get applied
102. et in the this info workflowStep property You have to set the modified status again into this property of Example PDF Created 20 11 2003 15 55 29 Page 201 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Post methods Example PDF Created 20 11 2003 15 55 29 Page 202 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 4 12 4 Workflow Conditions Workflow conditions are explained above in Conditional Workflows PDF Created 20 11 2003 15 55 29 Page 203 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 4 12 5 Example Application The following pages show an example application incorporating attached forms conditions Pre and Post methods and nested workflows Example Application Specification Solution Client Page Template Forms Paragraph Template Four Forms Pages PDF Created 20 11 2003 15 55 29 Page 204 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 4 12 5 1 Specification We want to build an application that can register new clients We want distinguish between private and enterprise clients The process should look like this Create new client page and submit it into the Register New Client workflow Enter common client data Specify whether client is private or not
103. f the image map via a graphical user interface GUI Element Description Add Circle Click the button and than click in the image area A circle is created with a handle in the middle to move the circle s position and a handle on the perimeter to change the radius of the circle This circle represents one clickable area Add Rect Click the button and than click in the image area A rectangle is created with a handle in the middle to move the rectangle around and two handles in the top left and bottom right to change the size of the rectangle This PDF Created 20 11 2003 15 55 29 Page 82 306 Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide rectangle represents one clickable area Add Poly Click the button and than click in the image area This starts the creation of a polygonal area Subsequent clicks on the image generate more polygon points To finish the polygon click the button labeled End Poly To reshape the polygon select it and click and drag the points to the desired location or move the entire polygon by clicking and dragging the handle in the center Add Point To add an additional point to the polygon select it and choose an endpoint handle of the polygon by clicking on it Click the Add Point button to add the additional polygon point between the selected point and the next counterclockwise polygon point Delete Select any area or text element and then use this butto
104. following dialog PDF Created 20 11 2003 15 55 29 Page 258 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide T communiqu unify Create user Create New Group Group ID Description GUI Element Description Group ID Name of the new user group The group ID may not contain blanks or special characters Description Short description of the new user group Shown in the user group listing OK Clicking on OK will create the new user group and close the dialog Cancel Will abort the creation process and close the dialog PDF Created 20 11 2003 15 55 29 Page 259 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 5 3 2 Editing User Group Properties To edit the properties of a user group you must click on its icon in the user group listing to open the user properties dialog Properties a communiqu unity Global rights Group ID author Description website Authors Group List group members GUI Element Description Group ID You can edit the name of the group here Description Description of the group List group members By clicking on List all members of the group will be listed in separate dialog See screenshot below PDF Created 20 11 2003 15 55 29 Page 260 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu
105. following error message appears listing the locked page s Microsoft Internet Explorer an x Some pages have been checked out fcontent playground enjart_gallery Superuser To be able to send the workflow job package back all locks must either be released by the author who set the locks or the current workflow package owner breaks the locks PDF Created 20 11 2003 15 55 29 Page 168 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide If the current workflow package owner has finished his work on the page s he sends the workflow packages to the next step by clicking on the next button He must confirm his action in the message box that will pop up Microsoft Internet Explorer x ao Are YOU sure ib iplayground enjart_gallers Cancel If the current workflow package owner is the last in the workflow process the next step would be activating the pages The following message box will appear Microsoft Internet Explorer The selected item will be activated Are vou sure playground en company Cancel If the workflow package is a job package and not all pages are in the last step activation is not possible The following error message will appear Microsoft Internet Explorer Cannot activate Some pages have been checked out or are not in the same step playground en products dreambox If this last user doesn t have the activ
106. fy parent user Notify user Auto advance No Ie fi Step 3 Change context No Notify user No Escalation webmaster Escalation Time No Webmaster Notify parent role No Notify parent user No Notify user Auto advance No No No GS Open condition Multiple Workflow Step Participants If you assigned multiple roles and or users to one workflow step the workflow package appears in the inbox of the workflow participants that have been assigned for the next step only if all users of the current step have promoted the workflow package If you assigned multiple roles and or users to one workflow step and one of them sends the workflow package backwards it will be instantly removed from all other users inbox and appear in the previous step Changing Context If you define that the next step should be located on a different Communiqu instance all pages that are part of the workflow package get replicated to connected subscribers PDF Created 20 11 2003 15 55 29 Page 138 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide O The workflow page must also exist on the receiving instance Otherwise the workflow process will be lost The best way to ensure the existence of the workflow page on the receiver is to define the process on the first instance and replicate it to all following instances before starting to use it J You can
107. ged on the authoring instance using the CMS and then replicated activated to the publish instance To activate a user first select that users s in the user listing by clicking on the checkbox to the left of the user entry and then click the Activate button A message box will be displayed to confirm the choice Clicking OK replicates the user to the defined subscribers clicking Cancel will abort the operation Once the user is activated the activated deactivated indicator in the user listing pane changes to a green square o The activating user can only activate its own account and all its subusers The default installation enforces by definition in the post ACL that a user can only activate its own account and all its sub users This is a security feature and should only be changed if you are absolutely sure what you do PDF Created 20 11 2003 15 55 29 Page 254 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 5 2 4 Deactivating Users a Users a a Replication Users a author a dispatcher 1 publish 1 Personalization Users QO Collaboration Users es webmaster C system m Groups 9 developer a author C help re User ID vA D Date User Full name 1010 0 00 2 Replication Users Q Personalization Users 1 Collaboration Users G webmaster 2 System Webmaster System Users The Deactivate action allows you to delete
108. group rights expire or needs to be removed you use the Deactivate action To deactivate a user group first select the user group s in the user group listing by clicking on the checkbox to the left of the user entry and then click the Deactivate button PDF Created 20 11 2003 15 55 29 Page 264 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 5 3 5 Delete User Groups communiqu unify User ID YA D Date User Q users C Replication Users Full name LI Personalization Users O developer m author m help 1 Collaboration Users 1 webmaster 2 System Developer Group Website Authors Group Help Authors Group a Groups 9 developer ei author J help The Delete action deletes the user group on the local Instance and on all subscribers To delete a user group first select it in the user group listing by clicking on the checkbox to the left of the user group entry and then click the Delete button A message box will be displayed to confirm the choice Clicking OK deletes the user group s clicking Cancel will abort the operation PDF Created 20 11 2003 15 55 29 http docs day com Page 265 306 Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 5 4 Impersonation Communiqu 3 5 2 allows for the im
109. h Favorites C History B 3 X 3 f Google fncoming tunnel ssh z Bo Web Suche Address i http 10 0 0 86 4302 author libs CFC content admin sadm html CFC_cK 1053635905868 COMMUNIQU E Roles Miscellaneous Inbox Search T H CT DesignGround Title O pt Ei MultisiteManager Test A English M 22 05 2003 superuser A D Date User M Date User amp Corporate mi A Deutsch M 22 05 2003 superuser H English H Deutsch C About Company 3 Products C News a Superuser B 1 Pending task s E about ee company ey products re express_delivery gt track trace E a_new_english_product Internet Re another_new_english E news wovvrver Cancel es Ts F internet By clicking on an empty icon the user is prompted with a dialog that shows the following options PDF Created 20 11 2003 15 55 29 Page 34 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Language Manager Microsoft Internet Explorer Copy content not just empty structure M Yes Copy from which language cE Copy children M Yes Select Workflow Translation Workflow Submit Query Copy Content by default only the structure is copied But depending on the applied workflow it might be useful to copy the content in the original
110. he Action Target radio button There are three types of workflow items you can select in the list e A workflow job package A page of a workflow job package A Single Page workflow package Some actions become unavailable depending on which one of these types you select Workflow Actions Ea Lock Unlock Break Lock a Previous PDF Created 20 11 2003 15 55 29 Page 165 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 4 5 1 1 Lock Unlock Break Lock The button is labeled either as Lock Unlock or Break Lock depending on the current state of the selected item Tite previous Current Next m DatefUser fuser Copywriter Workflow Package CB etcipackages workflow products Sub Step 1_2 2 Sub Step 1_3 2 Step 3 1 10 10 2002 superuser Financial Sub Step 1_2 2 Sub Step 1_3 2 Step 3 1 10 10 2002 superuser Press Sub Step 1_2 2 Sub Step 1_3 2 Step 3 1 10 10 2002 superuser Art Gallery Sub Step 1_2 2 Sub Step 1_3 2 Step 3 1 10 10 2002 superuser E superuser B Calculate your rice Sub Step 1_2 2 Sub Step 1_3 2 Step 3 1 10 10 2002 superuser It has the same function as the Lock Unlock Break Lock Button in the toolbar of the page itself You can use it to either lock or unlock the page or to break the lock set by another author PDF Created 20 11 2003 15 55 29 Page 166 306 http docs day com Copyright 1993 2003 Day Software AG Co
111. he replacement string The search result frame shows the found pages PDF Created 20 11 2003 15 55 29 Page 300 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide After adding the replacement string you can use one of the following two buttons Search and replace adji geometri Replace L E Facts and Figures E E Geometrixx E El People at Geometrixx E E Invest in us Function Description Replace Replaces the search string with the replacement string in all selected pages of the search result page Replace All Replaces the search string with the replacement string in all pages of the search result set During replacement the search result frame will list links to all pages where the replacement process has completed Search and replace a 111 Find Replace all geometria Replace playground en people replaced Day playground en company invest replaced ayground en products another replaced ayground en products replaced playground en art gallery replaced t bs at ayground en company jo replaced ayground enfmygqeometrixx replaced ayground enfcompany replaced The search function is case insensitive but the replacement procedure is case sensitive Therefore to ensure that different versions of the same word get replaced the search query string PDF Created 20 11 2003
112. he following pages are already subject to active workflows Company Choose mode Job package gt Selecting the Workflow Process The drop down list at the bottom shows the title texts of all defined workflow process pages PDF Created 20 11 2003 15 55 29 Page 151 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide communiqu unity Global page properties ersionW arp Keywords Workflow Choose mode Job package x Workflow Package etc packages workflow products Products Company Jobs at Geometrixx Job package title Job package description Choose an existing workflow z Ad Hoc Workflow Conditional Workflow Example Default Workflow Parallel Workflow Example Sub Workflow one Sub Workflow two Save test There is always one special entry in the drop down list named Ad Hoc WORKFLOW Selecting this item allows you to define an individual workflow process for the selected page s In that case the interface that appears at the bottom of the dialog is the same as the one for defining a predefined workflow using the Workflow Template If you select one of the predefined workflow processes its definition is shown below It is presented in the same way as it is in the Workflow template except that you can t edit the process PDF Created 20 11 2003 15 55 29 Page 152 306 http docs day com Copyright 1993 200
113. he workflow designer to set the destination step PDF Created 20 11 2003 15 55 29 Page 181 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide For example you have a step with a number of roles that can be assigned to this one step depending on acertain condition Condition 1 Condition 2 Condition The conditions in the above flow chart could be for example Condition 1 Enter if de_designer flag is set Condition 2 Enter if en_designer flag is set Condition 3 Enter if fr_designer flag is set A condition can look like if this pageObj contents DesignerFlag toString fr_designer Miruen else PDF Created 20 11 2003 15 55 29 Page 182 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Tet ules In such a case the return value is not a destination workflow step but either true or false indicating that the next workfow step is to be entered or not PDF Created 20 11 2003 15 55 29 Page 183 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 4 10 Conditional Workflow Selection A condition can be defined in the page properties of the workflow to control the availability of the workflow For a example if you have a condition defined as following Then the workflow is only available for pages who s handle contains the substring shop
114. her than the file name If this field is left blank the filename will be used gemmunigu unity Title Fred Thompson CEO Text for Paragraph Mr Thompson joined the company in 1965 after a long and successful career in geo engineering His dedication to the company and unmatched geo talent have made him the CEO in 1978 He still strongly believes in the magic of geometry and is confident that that market will continue to grow at the experienced pace Highlight specific word words to attach or remove link or style attributes Styles Link Upload a File Download Filename Upload a second File PDF Created 20 11 2003 15 55 29 Page 76 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 4 3 5 Image Control This control is used to store an image in the content page such as a JPEG or GIF file to be used in the corresponding paragraph communigu unity Image Position Left Right Select image Choose a jpeg or gif file Use ETT from m a Fetcmecolbyeeomews Esses Browsen Image Crop Click the Browse button to select the image file to be inserted into the paragraph A standard file browser dialog opens which allows the selection of a image from the local file system Next time you open the dialog the uploaded image is shown below the control To remove the image check the Clear box and click on the Save button PDF Crea
115. hes using those keywords PDF Created 20 11 2003 15 55 29 Page 57 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 4 1 2 VersionWarp The VersionWarp Tool in the Page Properties dialog is a visual tool to select view and restore previous versions of the current page Time Granularity Selector Time Table Tue Mar 12 17 21 00 UTC 0100 2002 reset time continuum Version Indicator GUI Element Description Time Granularity In this dropdown the granularity of the timetable can be selected You can Selector change this at any time It is a useful way to zoom in or out of the timetable Show Selected Shows the selected version in a separate browser window Version Restore Restores the selected version of the page After reconfirming your choice the selected page version is restored and a message is shown indicating PDF Created 20 11 2003 15 55 29 Page 58 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide that the restore function was successful Refresh the content page to see the restored version Time Table The horizontal axis shows time while on the vertical axis the available versions are stacked one on top of the other the oldest version being at the bottom of the stack The blue bars represent the life span of the version To scroll the timetable simply click a
116. hing for example creating or changing content verifying it and activating the page More commonly especially in larger organizations different people with different areas of competence share responsibility the creation and publishing of a web page For example one author might be responsible for writing the text and another one for creating the proper images Yet another person may be responsible for translation or checking the legal texts or price lists and so forth To map and visualize such a creation process in Communiqu you can use the workflow function which is an integral part of the CMS Workflow Functionalities Predefined and individual workflows A workflow can contain any number of steps A workflow can be assigned to one page or a whole content tree Assigning a user to a workflow step Parallel Workflow One workflow step can have multiple users roles assigned Workflow participants get notifications in Communiqu s inbox Mail notification for workflow participants when there are new entries in inbox Workflow participants can attach files and add comments to a page in the workflow process A workflow package can be sent back any number of steps in the process Graphical overview of current status and history of a workflow process Definition of escalation procedures if the time limit for a workflow step is exceeded Context Change A workflow process can span over several Com
117. i ssns aE EEEa 218 1 5 2 User Management FUNCTIONS nssrsisisisisiiinnniinnaurnini nininini iaaii 220 1 5 2 1 Creating New USET Se sets dan a a ae 222 1 5211 NeW USB dant dansent 224 1 5 2 1 2 New ACL USB nas ne ua 226 1 5 2 1 3 New Replication Delivery Agent 228 1 5 2 1 4 New Replication Receiver Agent 230 152 125 New User POIdR dinsns d serte 232 1 5 2 2 Editing User Rights and PrODOTISS nn iii 234 1 5 2 2 1 User PO OTM Sn a a RL ui 235 1 5 2 2 2 ACL User POC aes de anime 240 1 5 2 2 3 Replication Delivery Agent Properties 242 1 5 2 2 4 Replication Receiver Agent Properties 248 1 5 2 2 5 User Folder Properties sense 250 1 5 2 2 6 Editing Page Access RIONIS 8 unud notament 251 1 5 2 3 Activation Replication of Users 254 1 5 2 4 Deactivating IS RS encnanspentonntastenpienetesiuanauiunnbnaienedehaateskcndneiets 255 1 5 2 5 Deleting USES dct cst ans ciated a tt me 256 1 5 3 User Group Management PUNCHONS 1iscs0xscenuciccctcrcnerivstisnigecisentieaoetiveiawtate 257 128 1 Greating new User COU Sh eset series Sd ue 258 1 5 3 2 Editing User Group Prop ti s es ttinetegeentetents 260 1 5 3 3 Activation Replication of User Groups 263 1 5 3 4 Deactivating User Groups 264 1 5 3 5 Delete User OI FOUDS a nn datend 265 1 5 4 ImpersonatON missien iernii a tte 266 1 5 4 1 Enabling Impersonator siistia aaae 267 1 5 4 2 Granting Impersonation Permission eng nitn 272 1 5 4 3 Impersonating Another Set is ecoute 274 1
118. ided through the Communiqu Designer These sites share various components with one another and most are centrally hosted Corporate Communications at ENT can use the MSM features to propagate press release content to all the various press release pages of each of the country websites This is done simply by making the press releases section of the master website a mandatory content section Additionally the Knowledge Management department at ENT has gathered a large collection of FAQs that apply to most countries To allow the surfer to stay in his or her respective country website yet have access to the FAQ appropriate to that country this content can be offered as optional content on the MSM master site This allows the owner of a particular country site to subscribe to the content if it is appropriate for them The content is not forced on the owner of a site Some time later due to a reorganization of the site the press releases section is moved to a different location in the navigation on the master site Due to MSM this change is reflected automatically in all the subsidiary sites Multilingual Site UNORG a multinational organization hosts a website in 15 languages Experience has shown that multilingual websites often share a number of characteristics Content trees are not identical in different languages There is almost never a lead language in which all the content is available It is not just about te
119. ieved from the ContentBus All pages will then be assigned the status ok Extract Package This will unpack the package and restore the state of the content pages as it was at the date of the package creation What it does is All modified pages status mod get overwritten with the package version All pages that have been deleted Status de1 after the package creation date get restored All pages that would be part of the package but were created after the package creation date status new get deleted Clear Package Clears the content of the package All pages that would belong to the package get status new Refresh View Reloads the page to update the status of the contained pages Download Package This allows you to download the package to your local harddisk The filename by default is set to lt package_page_label gt lt YYYYMMDD gt cq but it can be changed inthe File Save dialog The downloaded package not only contains all pages belonging to the package but also the package page itself So if you upload the package on a different system using the Upload Package function the package page itself gets created there as well PDF Created 20 11 2003 15 55 29 Page 107 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Syndicator Aagents All delivery agents that are allowed to send the package page are listed Send Package Will s
120. ing is an example output of the table paragraph in the example project that comes with Communiqu that uses all available cell information T va er ed e UUEF lt J a SDes4u years His efforts have already greatly improved the time to market of new shapes allowing us to enter the sharp angle square market in only 5 months Fs edit JL Delete ico NN Order JL bove Month Q1 Q2 Q3 Q4 Total Units Sold 3 592 4 390 3 192 4 789 15 962 Sales Revenue 143 662 175587 127 700 191 549 638 498 Cost of Sales 89 789 109 742 79 812 119 718 399 061 Gross Margin 53 873 65 845 47 887 71 831 239 437 Salesforce 8 000 8 000 9 000 9 000 34 000 ldavertising 10 000 10 000 10 000 10 000 40 000 Corp Overhead 21 549 26 338 19155 28 732 95 775 Total Costs 39 549 44 338 38 155 47 732 169 775 Prod Profit 14 324 21 507 9 732 24 099 69 662 Profit Margin 10 12 8 13 11 A The table control stores all information about each cell s content width height text formatting and links However the control is not WYSIWYG capable The output may or may not use all this information to render the table PDF Created 20 11 2003 15 55 29 Page 90 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide This depends on the template script that is responsible for rendering the table s conte
121. ion For each page in the list the same information as in the page listing is shown Each page has a checkbox displayed in the Activate column If selected the page will be replicated automatically to the defined subscribers after completion of the move operation List of Pages with links to Change This is a list of all content pages that have links pointing to one of the pages that are to be moved The links will automatically be adapted after the move operation is completed PDF Created 20 11 2003 15 55 29 http docs day com Page 25 306 Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Each page has a checkbox displayed in the Activate column If selected the page will be replicated automatically to the defined subscribers after completion of the move operation OK This will open a confirmation dialog After OK is selected The move operation takes place The pages with links to the moved pages get updated The pages selected for automatic activation get replicated to the subscribers Cancel Aborts the move operation and closes the dialog PDF Created 20 11 2003 15 55 29 Page 26 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 2 4 Activating Pages The Activate action allows you to replicate content pages to other Communiqu instances or applications To activate a page first select
122. ion deactivation rights C user is allowed to created sub pages D user is allowed to delete sub pages PDF Created 20 11 2003 15 55 29 Page 298 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide The search result frame shows the query results in the same form as the page listing pane The same functions activate and deactivate are available to the user Page permission search teal content playground en cil Brews Access rights P bid Li G superuser US M M C C C Li forum Ci publish PDF Created 20 11 2003 15 55 29 Page 299 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 7 6 Search and Replace The search and replace category provides a powerful search and replace function g Use the replacement function with care This process cannot be undone First you define your search query and search for matching pages afterwards you define the replace string and select the page s in which you want the replacement to occur Search and replace Replace pete Input Field Mandatory Description Find Yes The search query You can use and to refine your search Replace No The replacement string Search Starts the search and lists all found pages in the right search result frame No replacement happens even if you defined already t
123. ional info None of the standard transport types uses it currently Frequency of Delivery Immediately As soon as a content replication request arrives the content gets replicated to the subscriber Every 10 Minutes All incoming content replication get queued an executed together every 10 minutes Once an hour All incoming content replication requests get queued an executed together once an hour Once a day All incoming content replication request get queued an executed together once a day Weekly All incoming content replication requests get queued an PDF Created 20 11 2003 15 55 29 Page 244 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide executed together once a week Q If the subscriber is a Communiqu 3 Instance a receiver agent account would usually be the recipient To create such a receiver agent on the subscriber you simply create it in the CMS and then replicate it to the subscriber using the superuser account of the subscriber Instance This account always exists After that you switch the transport user password to the receiver agent account and all future replication will use this new account Subscription Format amp Content T communiqu unify Properties Transport properties Subscription Format amp Content Global rights Subscription Format Type Spice Additional Formatting Parameters E Enter
124. k View Box the actual impersonation of another user is explained in the section Impersonating Another User below PDF Created 20 11 2003 15 55 29 Page 270 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide PDF Created 20 11 2003 15 55 29 Page 271 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 5 4 2 Granting Impersonation Permission To grant another user permission to impersonate you click the User properties button in the top right of your administration screen 3 Communiqu 3 5 Unify Users Microsoft Internet Explorer File Edit View Favorites Tools Help ers 8 Al Address http f localhost 4302 author libs CFC content admin uadm htm Google B Search Web ME arch Site News PageRank Page Ig Site Users Roles Miscellaneous a Users communiqu unit User ID VY A D Date User Full name H A replication a System Users BO Personalization Users aA Collaboration Users H Development Users i webmaster i C1 webmistress C2 System Users Personalization dusers Collaboration tl isers Development Users oh webmaster Webmaster La webmistress C1 Groups ar Developer i Content Author i ia Site Administrator 4 Miscellaneous Administrator i User Administrator i C2 Group Administrator LJ Role Administrator Le Superu
125. l continue on another communiqu instance and on the current one Notify User no F Escalate Escalation Time no gt Notify parent role D Notify parent user D Notify user Proceed to next step nd Input Field Description Title A descriptive title for the current workflow step This text will be shown in the graphical overview Choose Roles You can assign one or more roles to this workflow step To select more then one role Click first role press SHIFT and click on the last role This will select all roles in between Press ALT and select all roles from the list you wish to add Choose Users You can assign one or more users to this workflow step The list shows PDF Created 20 11 2003 15 55 29 Page 136 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide the users full name if defined and the User ID To select more then one user Click the first user press SHIFT and click on the last user This will select all users in between Press ALT and select all users from the list you wish to add Change Context If set to yes the next workflow step is located on a different Communiqu 3 Instance See the remarks in the Parallel Workflow section about changing context Choose Sub Workflow You can use the browse button to open content browser Navigate through this tree and select a workflow page After choosing the
126. laneous section Lock Unlock Page Used to lock the page so that only the locking author is able to edit the content of the page Page Properties Opens a dialog in a separate browser window where settings applying to the current page can be edited workflows can be assigned and previous versions of the page can be restored Show Mode Switch Clicking on this arrow will make all edit controls disappear on the page This is used to check how the page will look when it is not in authoring mode such as for example when it is replicated to a public accessible instance PDF Created 20 11 2003 15 55 29 Page 55 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 4 1 1 Page Properties Clicking on the Page Properties button in the toolbar brings up a dialog Global page properties TitleText PageTitle communiqu unify VersionWarp Keywords People at Geometrixx As shown in the Site administration m Leave empty to use the TitleText Show page in navigation Yes On time Off time c No yyvy El mm E oo E Ah mm E Gen yyy mm gt oo hh mm gt ss x Lele Character set Encoding default x Name for SplashScreen Recent Exec As shown in the Customizing The set of tabs available in the Page Properties dialog depends on the template used for the page The following is a list of the default tabs
127. licking on the checkbox to the left of the document icon then click the Move button You can move more than one page by selecting more than one checkbox This will open a content browser dialog in a separate window Label El Website EL Playground Mandatory for sister pages Ehi English H a Tools ia People at Geometrixx Search Search EI Company ETTIM E Invest in us xi Jobs at Geometrixx H Discussion Forum fe Calculate your rice E Art Gallery __ Products fa My Playground H DesignGround GUI Element Description Tree View The main section of this window displays the same content tree structure asinthe of the site view PDF Created 20 11 2003 15 55 29 Page 23 306 Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Navigate through this tree and select the page under which the moved page is to be placed Label A moved page cannot have the same label as any of its sibling pages at the destination Therefore if there is a danger of a page label clash a new label for the moved page must be defined Please note that this label is only applied to the first of the moved pages If there are more pages that are in conflict with existing pages they will not be moved Search The search function is used to search for a target parent page containing a specific word The search function lists all the pages that match the search
128. m Pre method Pre params Post method Post params Change context No Notification Properties Additional Properties Notify user No Attached form fcontent cient_manager client_pricing_dats Escalation Properties Pre method us Enter Escalation Time No Pre params Pricing Notify parent role No Post method Notify parent user No Post params Notify user Change context No Auto advance No Superuser terminate Notification Properties Notify user No Escalation Properties Escalation Time No Notify parent role No Additional Properties Attached form Pre method Pre params i Post method terminate Notify parent user No Post params Notify user Change context No Superuser Auto advance No Open condition editor SJ Lokales Intranet The Enter Client Specific Data step has two nested workflows assigned Both are single step workflows The single step has a forms page attached Doing so makes it possible to have a separate forms page for parallel steps PDF Created 20 11 2003 15 55 29 http docs day com Page 211 306 Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Because one wants to display a different form in the Enter Client Specific Data step depending on the customer type private or enterprise one needs to define two conditions to control this behaviour Workflow Condition Editor Enter Client Data
129. m Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 5 2 1 2 New ACL User The ACL user is not a real user since he does not inherit any rights from the parent user ACL Users are simply a tool to create Access Control Lists that must be manageable through an author This ACL can then be used inside templates to evaluate some access rights algorithms There are two ACL users that are used by the CMS System itself the system pre and system post ACL Users See the Delivery Module for more details communiqu unify Create New Access Control List Title Description GUI Element Description Title The Title shown in the user Tree Description The Description to be shown under full name in the user listing OK Creates the new ACL user and closes the dialog PDF Created 20 11 2003 15 55 29 Page 226 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Cancel Aborts the ACL user creation process and closes the dialog To edit the new ACL users properties you must click on its icon in the user listing PDF Created 20 11 2003 15 55 29 http docs day com Page 227 306 Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 5 2 1 3 New Replication Delivery Agent The delivery agent is a special case of a normal user because it stores additional information about a subscri
130. me of the revision found for the page If the page has had no revisions the date is empty and the page will remain unchanged You can expand or collapse the content tree using the symbol next to the page icons Clicking on the Restore button below the results tree will restore the found versions for the selected tree branch PDF Created 20 11 2003 15 55 29 Page 44 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 3 3 Linkchecker While all internal links from page to page are automatically checked and if necessary fixed by the CMS the external links have to be checked manually The linkchecker tool simplifies this process It checks all external links found in the content pages and generates a list of the returned HTML status codes B communiqu unify External linkchecker Configuration Activate tree Configuration recheck every 24h Restore tree keystore service not running cannot check https sites Linkchecker List of New External Links Link Status Last check Next Check From page Target page Offline editor List of External Links Upload package Link Status Last check Next Check From page Target page The linkchecker starts the moment you click on the Linkchecker button on the right side of the Tools dialog It searches all external links in the content pages and tries to connect All checked links get stored and keep their status for a c
131. ment Create a subpagein i 203 Fa Ds Ce O Cs Do target document for For each heading type you specify a new sub page will be created in the website heading tree Choose Import mode import document 7 GUI Element Description Choose a file Clicking on the Browse button opens a File Open dialog to select the RTF file on the local disk to be imported Choose a Clicking on the Browse button opens a content browser to select the target document page to which the generated pages will be added as child pages Choose a Select the template that should be assigned to each of the generated target template pages from the drop down box Only those templates that have been especially configured for offline import are listed Create a new page If this checkbox is set the first page generated will be a title page for this document containing the document s title and all other pages will be generated as children of it Otherwise the pages are created depending on the next setting see below PDF Created 20 11 2003 15 55 29 Page 48 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Create a sub pagein If the document contains multiple levels of headings this option is used to target document split the imported document into separate subpages for the heading Select the heading levels at which you want the split to occur by selecting the relevant check
132. mmuniqu 3 5 2 CMS Guide 1 4 5 1 2 Previous If a workflow participant wants to send back a workflow package he can do this by using the Previous action The following dialog will open communiqu wnifir Job package details Select a step Sub Step 1_2 1 step s 2 Sub Step 1_1 2 step s 2 Step 1 3 step s 1 Cancel The dialog lists all steps through which the current item has thus far proceeded This allows the current workflow item owner to send the item back more then just one step O Because content change is based on the defined subscribers moving to another instance can only happen in a forward direction If the workflow package owner is already the first in the workflow process he will get an error message PDF Created 20 11 2003 15 55 29 Page 167 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Microsoft Internet Explorer 3 xX AN You do not have the appropriate permissions QO The topmost user in the user hierarchy the Superuser is the only one that can send a single page of a workflow job package backwards If he does so the page will automatically be removed from the inbox of all other workflow participants that are in the same step and it will appear in the inbox of the authors that are assigned to the previous step If any page of a workflow package is locked the workflow package cannot be sent backwards The
133. mouse button To select a group of cells within the table simply left click one hold down the mouse button then drag the mouse to span a rectangle that encloses all the cells you want to select GUI Element Description Select All Indicator Clicking on this indicator will select all the cells in the table Column Indicators Clicking on a column indicator will select all cells in the corresponding column Row Indicators Clicking on a row indicator will select all cells in the corresponding row Column Separators Dragging a column separator left or right will resize the column left of it and move the columns on the right of it Row Separators Dragging a row separator up or down will resize the row above it and move the rows underneath it PDF Created 20 11 2003 15 55 29 Page 88 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Text Formatting Highlight the cells you want to format and then use one of the three possible formattings B The text will be formatted to be bold the text will be formatted to be italic N removes any applied formatting Bold and italic can be combined Text Alignment Highlight the cells you want to apply the alignment to and select one of the horizontal alignments left center right and or a vertical alignment top middle bottom Row Column You can insert new rows above
134. muniqu instances Automatic assignment of a workflow process to newly created pages User Page Access Rights If a content page is part of a workflow process all workflow related information is stored as content inside the page Therefore if an author is to participate in a workflow process he must at least have read write rights to the page s in the workflow package Role Content Rights If you want to restrict the write rights of an author to the content atoms that are related to the workflow process you assign a role to the author that restricts his content access rights PDF Created 20 11 2003 15 55 29 Page 141 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide To add a role that has only read permissions for the content of any page except for the workflow atoms you must define the following entries in the Access Control List ACL of the role in question communiqu unify New AGL entry m Access control list ACL Template Type R W YX C D E fe Deny FFM F osier a Workflow Alowa BM FFF EF If the role owner should additionally be able to lock unlock or break the lock of the page an additional ACL Entry is needed PDF Created 20 11 2003 15 55 29 Page 142 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide communiqu unify Access rights New ACL entry Access control list ACL Templat
135. n page created with a template where the name starts with product_ Browse Opens a content element browser The browser shows a tree where the top level nodes are all templates and the children nodes are all available content elements in the template Add Adds the new ACL entry to the access control list Access Control List For each content element reference you can either allow or deny the following rights R Referenced content element is visible implementation is template specific W Editing content elements of described type x Not used C Creating content elements of the described type D Deleting content elements of the described type Either set Type to allow or deny to give or take the above rights Delete Deletes the Entry from the access control list Since the order in the ACL is important you can change the order of the entries by simply clicking and holding the document icon on the left side of your entry and to drag it to the position indicated by the bold line To get a better understanding let s look at an example using the Communiqu example project We want to add a role for the news editor so he can edit the news paragraph on the home page Create a new Role name it e g News Editor save it and click on its icon in the roles listing to edit his access rights First all rights to all content elements in all templates is denied as a precaution So type in the Ne
136. n request get send to the defined subscriber Transport Type In this dropdown list the way the content is replicated can be selected CqNative Standard HTTP POST with additional headers to replicate content to other Communiqu 3 Instances Cq2Compatible Standard HTTP POST with Communiqu 2 x compatible headers to replicate content to Communiqu 2 x Instances PDF Created 20 11 2003 15 55 29 Page 243 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide HTTPEvent A HTTP POST will be send with the additional headers but no content This is useful if the subscriber is only interested to know that something has changed for example a dispatcher but does not need the content itself Mail The content is send in a mail using SMTP FTP The content is send using FTP Transport host name The host name mail server or ftp server of the subscriber depending on the transport type selected Transport Port Port at the subscriber to be used for sending If not set the default ports are used HTTP 80 FTP 12 SMTP 25 Transport User Username to authenticate on the subscriber if needed The mail address if the transport type is set to Mail Transport password The password to authenticate on the subscriber if needed Additional Transport This field can be used by future or project specific transport handlers to Parameters add some addit
137. n to delete it Set Href Select the area or text element to associate with the link Enter the URL or handle in the input field next to the Set Href button this will turn the button red Click this button to assign the URL to the area element Add Text To add text to be inserted to the image enter the desired string in the input field to the right of the Add Text button Then click the button and than click in the image area The text is rendered in the image with a handle in the top left to drag the text to a different location This button can be used repeatedly to add multiple instances of the same text Note that this text can be set as a link within the image See Set Href for more detail Set Text To set text to be used for the Tool Tip for the image map select an area and then enter the desired string in the input field to the left of the Set Text button The button turns red when text is being entered Press this button to update the text in the image Link Browser To set or change an internal link using a tree control first select an image map area and then click the Link Browser button Select the page in the tree and press ok The link is then set for the area element It is not necessary to click Set Href to confirm Save Clicking the Save button closes the image napper dialog It is important to note that the changes made are not yet stored To store the values in the content page click on the Save button
138. ng on the Browse button brings up a special media library browser PDF Created 20 11 2003 15 55 29 Page 85 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide communiqu unify Media browser __ Media browser etc medialib geometrixx Nature L 2 Icons GUI Element Description Media Library Tree In the left frame you will see the media library tree defined in the Miscellaneous section of the site view To select a media library page simply click on the corresponding folder icon This will update the media content frame on the right side Media Content Frame In the right frame you will see all image and files symbolized by an icon The Images are shown as thumbnails of a fixed size Please note that if the page has a large number of images it may take some time to build up the thumbnails the first time so please be patient After that the thumbnails are cached and loading will be faster PDF Created 20 11 2003 15 55 29 Page 86 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide To select the image or file you want to use simply click it To see the information of an image or file simply place the mouse cursor over the image or file A tool tip will appear showing the information OK Closes the dialog and writes the information about the selected image or file back to the main edit dialog
139. ning is a feature of the ContentBus There are no limitations on the number of versions To restore previous versions of pages s click on the Restore button The CMS will show a list of all pages currently visible in the page listing with a list of available versions for each gommunigu iiniiy j maaa Restore revision Filename Revision C El invest 30 09 2002 12 28 01 gt O E jobs_at 30 09 2002 12 28 02 gt i ea forum 30 09 2002 12 35 29 gt Cancel GUI Element Description Checkbox Used to select all the pages where a version is to be restored Filename The page label Pages that have been deleted are shown in light gray PDF Created 20 11 2003 15 55 29 Page 30 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Revision If multiple versions of a page are available a drop down list displays the creation date and time for each version OK To restore a version select the pages you want to restore using the checkbox and select the version in the revision drop down list then click on OK A confirmation dialog will appear By clicking again on the OK button the versions of the selected pages will be restored in the ContentBus repository Cancel This will abort the restore operation and close the dialog The Modi fied Indicator in the page listing pane will appear when the content of the page is changed In
140. nt So check your project s user manual to see what you can and cannot use PDF Created 20 11 2003 15 55 29 Page 91 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 5 Editing Page Content with WebDAV While the CMS offers a web based approach to the editing of webpage content you can also access the page content from Windows Explorer and edit the page content using your preferred tool e g MS Word MS Excel or any XML Editor This is possible because the Communiqu 3 Delivery module implements the WebDAV protocol The official definition of WebDAV is Web based Distributed Authoring and Versioning It is a set of extensions to the HTTP protocol which allows users to collaboratively edit and manage files on remote web servers WebDAV allows you to manage your content inside Communiqu through Windows Explorer Whether WebDAV is enabled or not is project dependent so you should check the project s user manual The following sections describe the general approach to connecting to a Communiqu Instance using WebDAV and how to edit the content using this method Editing Page Content with WebDAV Setting up WebDAV PDF Created 20 11 2003 15 55 29 Page 92 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 5 1 Setting up WebDAV Configuring WebDAV in Windows means making the content stored in the content repository of the
141. nt Audit Log hr Date DD MM py zj hesa Input Field Mandatory Description User ID No Search for content management actions performed by the selected user Status No Search for one of the following content management actions CreatePage New content page created ModifiedPage Modified the content of a page DeletePage Deleted a page OrderPage Changed the order of a page RestorePage Restored an older version of a page PDF Created 20 11 2003 15 55 29 Page 292 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide ActivatePage Activated a page DeactivatePage Deactivated a page Link No Search only the selected page Click the Browse button to select the sub tree root node from a site tree view Use the wildcard symbol at the end of the link to select a sub tree Date No The date when the content management action occurred Click on clear to make the search date independent PDF Created 20 11 2003 15 55 29 Page 293 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 7 3 Content Search The Content Search category allows a user to search for a string in the project content or a sub section of it Content search Text e Link oo Input Field Mandatory Description Text Yes Enter the search query string Use
142. nt Pages Management GUI Navigation Pane Page Listing Content Pages Management Functions Creating New Pages Copying Pages Moving Pages Deactivating Pages Deleting Pages Restoring Pages Ordering Pages Locking Pages Restore Tree Linkchecker Offline Editor Upload package Editing Page Content PDF Created 20 11 2003 15 55 29 Page 9 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Toolbar Edit Bars and New Bars Content Editing Controls Editing Page Content with WebDAV Setting up WebDAV Editing Project Related Data Package Definitions Media Library Glossary Multi Site Manager Workflows PDF Created 20 11 2003 15 55 29 http docs day com Page 10 306 Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 1 Content Pages Management GUI Content pages are managed on the Site tab of the console o communiqu unify L tools Mo status J User properties JC Help Site Users Roles Miscellaneous Inbox Search FR activate_ _Delete_ Restore H Playground Title A D Date User M Date User L User a Playground M 26 09 2002 superuser The following is a summary of the elements of the Site tab and their respective functions GUI Element Description Navigation Pane The navigation pane shows the hierarchical structure of the project content in
143. nt User Indicator in the lower left will change to a face wearing a mask with the name of the impersonated user beside it and the name of the impersonating user in parantheses A new button will also appear in the upper right area called Revert to self Clicking that button or clicking the masked face icon both cause the impersonation session to end and the interface to return to that of the original user PDF Created 20 11 2003 15 55 29 Page 275 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide e Communiqu 3 5 Unify Site Microsoft Internet Explorer File Edit view Favorites Tools Help GA G address http localhost 4302 author libs CFC content admin sadm html CFC_cK 10529929560898sudo access Google x Search Web Search site News PageRank page Info Eup Highlight communiqueuntty eres rover su Miscellaneous San move Delete a Playground Title A D Date User M Date User DesignGround T E Playground B 06 05 2003 superuser O ax DesignGround MB 06 05 2003 superuser 8 Webmaster webassistant B Your inbox is empty Ebana 2 PDF Created 20 11 2003 15 55 29 Page 276 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 6 Roles Management From a logical point of view a role identifies the job or task a user ha
144. nywhere on the timetable hold down the right mouse button and move the mouse to the left or right Version Indicator It shows the currently selected date and time and highlights the version that is currently active with a red frame If you click on the Show Selected Version button the selected version is shown in a separate browser window The toolbar will have an additional button labeled exit VersionWarp om COMMUNIQU unity NN enitMersionntare Page properties GE E Was ps To get back to the current version simply click on this button This will reload the page with the current version PDF Created 20 11 2003 15 55 29 Page 59 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 4 1 3 Show Mode Switch You may sometimes wish to view the contents of a webpage without the embedded editing contols for example when you wish to preview what the page will look like to a public surfer of your site To get a preview without the controls which we call the Show Mode you can click on the arrow in the bottom center of the toolbar on the page Jcommunigue units cq People at Geometrixx People at Geometrixx Medic Ji pelete cof SSC der j Above j Fred Thompson CEO Mr Thompson joined the company in 1965 after a long and successful a career in geo engineering His dedication to the company and unmatched geo talent have made him the C
145. of the paragraph edit window PDF Created 20 11 2003 15 55 29 Page 83 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide If the image mapper is reopened without saving in the main edit dialog all the changes are reset to their previous values The clickable areas are rendered as HTML lt MAP gt and lt AREA gt tags in the output The text placed inside the images is dynamically merged into the final image output PDF Created 20 11 2003 15 55 29 Page 84 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 4 3 8 Media Library Control The Media Library control is a combination of the Image Upload control and the File Upload control meaning that you can use it to upload an image or file to be stored as content in the page J Communiqu Unify 1 0 1 Par 0002 playground en people html Microsoft Internet Explorer communiqu unify Image Formatting Il Out Image Position Select image Choose a jpeg or gif file Use image from local disk T clear at saving Image Crop eS ee fox Local intranet aa The difference between this control and either the Image Upload or the File Upload control is that in this case the data is not uploaded from the local file system but from a collection of media files defined in the media library pages in the Miscellaneous section of the Site view Clicki
146. ome Cu Jun M Date User C1 Express Delivery 3 Track amp Trace a Germany HL DHL ta Superuser B 1 Pending task s Internet After the creation of the language according to the respective MSM constraints the About and the Products are created automatically Additionally the Inherit button appears and clicking it displays the following PDF Created 20 11 2003 15 55 29 Page 130 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Communiqu 3 5 Unify Inherit Content Microsoft Internet Explorer communiqu unity Inherit Content Action News ns About Mandatory Content FR Products Mandatory Structure ox con E Done fae E Internet A This will allow the owner of a sub site to select the optional content to be either references or copied PDF Created 20 11 2003 15 55 29 Page 131 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 6 4 3 3 Language coherence The Multi Site Manager also comes with the ability to view how coherent or in sync the various languages of any master or sub site are Read the short documentation about the Language Manager for this PDF Created 20 11 2003 15 55 29 Page 132 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 6 5 W
147. omments superuser 10 10 2002 14 13 49 This image of the page seems to be wrong superuser 10 10 2002 14 14 51 see also attached file Attachments Upload File Browse E detailsi jpg superuser 10 0kt 2002 44 Kb I clear at saving PDF Created 20 11 2003 15 55 29 Page 175 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 4 6 True parallel Workflows With the introduction of the possibility to define a sub workflow as a step in a super workflow it is now possible to map all kind of complex processes For example Parallel steps with more than one sub step was limited to one step in the former releases Delegate responsibility to sub workflows define create edit sub workflow within a true parallel workflow PDF Created 20 11 2003 15 55 29 Page 176 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 4 7 Automatic Advance When the escalation time exceeds and the automatic advance flag set on per step basis is set the page is automatically forwarded to the next step it simulates the click on the next button in the inbox PDF Created 20 11 2003 15 55 29 Page 177 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 4 8 Script Execution as Workflow Step It is possible to assign a scriptable method to a step instead of a user or role The scrip
148. onfigurable time In the above example the status remains valid for the next 24 hours This means if you restart the linkchecker within the next 24 hours these links will not be rechecked To force a rechecking of the links select the links you want to check and click on Check now If you click on Check now without selecting links all links get rechecked Following is a list of all HTTP Status codes and their meaning according to RFC 2616 100 Continue PDF Created 20 11 2003 15 55 29 Page 45 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 101 Switching Protocols 200 OK 201 Created 202 Accepted 203 Non Authoritative Information 204 No Content 205 Reset Content 206 Partial Content 300 Multiple Choices 301 Moved Permanently 302 Found 303 See Other 304 Not Modified 305 Use Proxy 307 Temporary Redirect 400 Bad Request 401 Unauthorized 402 Payment Required 403 Forbidden 404 Not Found 405 Method Not Allowed 406 Not Acceptable 407 Proxy Authentication Required 408 Request Time out 409 Conflict 410 Gone Length Required Precondition Failed Request URI Too Large I 2 413 Request Entity Too Large 4 5 Unsupported Media Type 6 Requested range not satisfiable 417 Expectation Failed 500 Internal Server Error 501 Not Implemented 502 Bad Gateway 503 Service Unavailable 504 Gateway Time out 505 HTTP Version not su
149. ontent tree by defining the date you want to go back to Linkchecker While the internal links are checked automatically by the CMS the PDF Created 20 11 2003 15 55 29 Page 36 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide external links are not Using this tool you can let the CMS validate all external links found in the content pages Offline Editor The offline editor allows the importing of content stored as RTF files Practically speaking it means you can create the content in MS Word save it as a file in rtf format and then use the importer to automatically convert the file to content pages Upload Packages Allows you to upload and extract packages created previously e g on other Communiqu instances Cancel Closes the Tools dialog PDF Created 20 11 2003 15 55 29 Page 37 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 3 1 Activate Tree Although you can replicate single pages and groups of pages in the same level using the Activate button it is sometimes more efficient to activate entire branches of the website in a single operation using the Activate Tree tool Os communiqu unity Choose a tree Activate tree Restore tree Linkchecker Upload package Cancel Clicking the Browse button opens a content browser wher
150. opyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 6 2 Media Library The Media Library templates allow you to centrally store and manage various kinds of images and other files that can be used throughout your website Such media files might include background images company logos product images downloadable documents and so forth Access to the library is provided via a special media library control that can be included in the script that produces a content page To add a new page to the media library you simply create a new library page under etc medialib using the media library template communiqu unify Title Label optional Template Communique Workflow Template Use this template for workflows Communiqu Media Library Use this template for media libraries C Communiqu Meta Keyword Template Playground Homepage Template Use this template for homepages Playground Redirect Template Use this template for redirects Symbolic Link Symbolic Link Please choose a target page for your symbolic link Caution Choosing a father page causes endless recursion The Media Library template has the following interface PDF Created 20 11 2003 15 55 29 Page 111 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Oi dpommuniausenity a Pedic Jl_Delete fico CEO Media Library LI Media Libr
151. or after the selected cells and you can Insertions insert a new column left or right of the selected cells Row Column Select the row or cell you want to delete and click on this icon to delete it Deletion Cell linking If you want to link the content of one cell to another page select the cell then click on the Browse button This will open a content browser dialog where you can either select an internal page to link to or enter an external URL Merge Unmerge Cells Select the cells you want to merge and click the left icon Select the merged cell and click the right icon to split it back to its original cells Note The first row and the first column are treated specially when merging Merging cells that are in the first is allowed Merging cells that are in the first column is allowed Merging cells that are in the first column and outside is not allowed Merging cells that are in the first row and outside is not allowed The following Key Shortcuts are available PDF Created 20 11 2003 15 55 29 Page 89 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Shortcut Description Ctrl c Copy the selection Ctrl x Cut the selection Ctrl v Paste any previously copied or cut content at the selected location You can also directly copy or paste a selection made in an Excel spreadsheet Del Delete the selection The follow
152. or icon in the lower left corner of your adminstration interface E Communiqu 3 5 Unify Site Microsoft Internet Explorer File Edit view Favorites Tools Help ers A Address fe http localhost 4302 author libs CFC content admin html gt Google Search Web search Site News EPS E Page Info v Eup Highlight L communiqu unity Pm ms Site Miscellaneous Inbox Search a Website live_author move Delete H Playground H I DesignGround Title A D Date User M Date User E Playground B 06 05 2003 superuser B DesignGround B 06 05 2003 superuser webassistant AAA ve pty Co amp i Done This will bring up a dialog listing all users who have given you permission to impersonate them In this case the user webassistant has been granted permission to impersonate the user webmaster PDF Created 20 11 2003 15 55 29 Page 274 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide yj Communiqu 3 5 Unify Impersonate user access users superuser webmaster webassistanu himi Mict E 9 cormmuntaud Communiqu 3 5 Unify Impersonate user jaccess users superuser webmaster webassistant Impersonate user Cancel sf Bgm a E Local intranet 1 Fe Clicking on the radio button will cause the administration interface to change to that of the impersonated user The Curre
153. orkflows To create a new or updated content page it often takes a number of processing steps before the page can be replicated to a public server The steps and responsibilities depend on how the content owners are organized In the simplest case it can be one person doing everything in one step creating or changing content verifying it and activating the page But more often in larger companies different people with different tasks contribute to the creation of a web page For example one author is responsible for the textual part and another one for creating the images Still another person may be responsible for translation or checking the legal texts or price lists To map and visualize such a creation process in Communiqu you can use the workflow function which is an integral part of the CMS You can define any number of workflow processes and assign them later to content pages See Using Workflows for more details about the workflow functionalities To add a new workflow process you simply create a new page in etc workflows section using the workflow template PDF Created 20 11 2003 15 55 29 Page 133 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide T communiqu unify Title Label optional Template Communiqu Media Library Use this template for media libraries C Communiqu Meta Keyword Template Playground Homepage Template Use this template
154. ove a paragraph first click on the Order button of the paragraph to be moved then click on the Above button of the paragraph above which the paragraph to be moved should be placed The paragraph to be moved will then be placed above the paragraph chosen with the Above button If the paragraph to be moved is to be placed at the bottom of a paragraph group the Above button of the New Bar must be used Above See description of Order If the template contains paragraph groups you usually also have an New Bar at the end of each paragraph group that allows you to add new paragraphs to the group communicue unify rr People at Geometrixx People at Geometrixx Medic Jl pelete coy JC Order JLab owe Fred Thompson CEO Mr Thompson joined the company in 1965 after a long and successful career in geo engineering His dedication to the company and unmatched geo talent have made him the CEO in 1978 He still strongly believes in the magic of geometry and is confident that that market will continue to grow at the experienced pace Medic JLoelete coy J SSC order JT above Jane Doe CTO Mrs Doe has been with Geometrixx since her graduation from the University of Toronto Her technical talents have been noticed throughout arious positions in various departments finally earning PDF Created 20 11 2003 15 55 29 Page 63 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3
155. page on the subscribers clicking Cancel will leave the page state unchanged Once the page has been deactivated the Activated Deactivated indicator in the page listing pane changes to a red square Note that attempting to deactivate a page that is currently not active has no effect PDF Created 20 11 2003 15 55 29 Page 28 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 2 6 Deleting Pages Pages can be permanently removed from ContentBus repository by deleting them To delete a page first select the page s in the page listing by clicking on the checkbox to the left of the page entry and then click the Delete button A message box will be displayed to confirm the choice Clicking OK deletes the selected page s clicking Cancel will leave the page unchanged The delete action creates a version snapshot of the page before deleting it So you can use the Restore function to get back the deleted or even older versions of the page p If there are active subscribers than the page will also be deleted on this subscribers PDF Created 20 11 2003 15 55 29 Page 29 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 2 7 Restoring Pages The CMS creates a snapshot of a content page on two occasions When the page gets replicated using the activate action When the page gets deleted from the ContentBus repository Versio
156. personation of one user by another Impersonation allows one user to temporarily acquire the rights of an other user and to perform adminstrative and content management tasks under the new identiity This capability can be useful in cases where for example one person must temporarily take on the authoring or administrative responsibilities of another Permission to impersonate a user must be granted by that user or by the superuser to the potential impersonators The rules regarding impersonation privileges are The superuser can impersonate any other user The superuser can grant permission to impersonate any user to any other user A normal user i e a non superuser can grant permission to impersonatie himself or herself to any sub user i e any user lower in the user hierarchy Impersonation permission can be withdrawn at any time by the granting user or the superuser Impersonation Enabling Impersonation Granting Impersonation Permission Impersonating Another User PDF Created 20 11 2003 15 55 29 Page 266 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 5 4 1 Enabling Impersonation There are two aspects to the impersonation function Granting permission to another user allowing them to impersonate you Impersonating another user from among the list of users who have granted you permission to do so Depending on the capabilities and
157. ph communiqu qunify EE _ People at Geometrixx People at Geometrixx eds E Loco wk pove Fred Thompson CEO Mr Thompson joined the company in 1965 after a long and successful career in geo engineering His dedication to the company and unmatched geo talent have made him the CEO in 1978 He still strongly believes in the magic of geometry and is confident that that market will continue to grow at the experienced pace Jane Doe CTO Mrs Doe has been with Geometrixx since her graduation from the University of Toronto Her technical talents have been noticed throughout her career in various positions in various departments finally earning Edit Opens an edit dialog in a separate browser to edit the content elements of the paragraph The dialog layout and editable elements depend on the template See the project specific user manual for details Delete Deletes the paragraph Copy This button is only visible if the paragraph belongs to a paragraph group It creates a copy of the paragraph and places it at the end of the paragraph group PDF Created 20 11 2003 15 55 29 Page 62 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Order This button is only visible if the paragraph belongs to a paragraph group It is used in conjunction with the Above button of the other paragraphs in the group To m
158. plate Type RW X C D D f Deny MEMM m osier The wildcard symbol is automatically added to include all sub elements Click on the Ada button to add the new ACL Entry to the access control list PDF Created 20 11 2003 15 55 29 Page 286 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide ommuniau unify Access rights New ACL entry ed Access control list ACL Template Type fey A SYS E D E fe Dey VM MMV xs homepage News Allow FFF FF The role defined in this example can now be assigned to a user in his access control list Then every time a user accesses a page created with a homepage template in the role of a news editor he will only be able to edit the News paragraph The rest will appear as read only meaning that he can t make any changes to the other content elements even though the edit elements are visible PDF Created 20 11 2003 15 55 29 Page 287 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 6 4 Deleting a Role COMMUNIQU unify PCA ols _J Status User properties J Help Copywriter Designer cof Lawyer CO g Copywriter i 1 Translator 5O amp Designer oD amp Lawyer iz amp Translator To delete a role first select the role s in the roles listing by clicking on the checkbox to the left of the roles entry and then click the Delete button A me
159. pported O In contrast to invalid internal links external invalid links are not removed from the webpage Therefore before you activate a page you should make sure that the external links are valid PDF Created 20 11 2003 15 55 29 http docs day com Page 46 306 Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide O If the Communiqu instance is not configured to open https connections as a client it will not be able to check https links An according message will appear on top of the dialog stating that the keystore service is not running and therefore https site can t be checked PDF Created 20 11 2003 15 55 29 Page 47 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 3 4 Offline Editor The offline editor allows you to specify an RTF File to import to generate new web pages in your web site communiqu unity Offline editor Activate tree Choose a file Browse Specify the RTF document on your local disk that you want to import Restore tree Choose a target Linkchecker document The location in the website tree where you want the document to appear Offline editor Choose target General Importer template Only templates configured for offline import are shown in this selection Upload package Create a new page for f yes this document The Document title is used to create a top page for this docu
160. r Inside this folder you will find different PDF Created 20 11 2003 15 55 29 Page 97 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide representations of the same content page Lets take a closer look at the content page playground en people Online it looks as following cq People at Geometrixx People at Geometrixx Fred Thompson CEO Mr Thompson joined the company in 1965 after a long and successful career in geo engineering His dedication to the company and unmatched geo talent have made him the CEO in 1978 He still strongly believes in the magic of geometry and is confident that that market will continue to grow at the experienced pace Jane Doe CTO Mrs Doe has been with Geometrixx since her graduation from the University of Toronto Her technical talents have been noticed throughout her career in various positions in various departments finally earning her the CTO position In the folder mapped to the Windows Explorer you will find the following People at Geometrixx rtf This is an RTF version of the content page that can be opened with MS Word PDF Created 20 11 2003 15 55 29 Page 98 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide ial People at Geometrixx Microsoft Word Eile Edit View Insert Format Tools Table Window Help rAr ises ce BORESa Oats Q Normal
161. r agent An ACL user A user folder PDF Created 20 11 2003 15 55 29 Page 219 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 5 2 User Management Functions The user management functions are located in the user view above the listing pane Miscellaneous Users What actions are available to the currently logged in author depends on the rights given to him All actions are performed on the users selected in the listing that are selected by their checkbox i Heu ke ad Adds a new user to the user listing q m L a Replicates the selected user s to the defined subscribers F i Deactivate LS a Deactivates the selected users s on the defined subscribers q T Delete L5 l Deletes the selected users s from the content repository User Management Functions Creating New Users New User New ACL User New Replication Delivery Agent PDF Created 20 11 2003 15 55 29 Page 220 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide New Replication Receiver Agent New User Folder Editing User Rights and Properties User Properties Replication Delivery Agent Properties Replication Receiver Agent Properties User Folder Properties Editing Page Access Rights Deactivating Users Deleting Users PDF Created 20 11 2003 15 55 29 http docs day com Page 221 306
162. r listing PDF Created 20 11 2003 15 55 29 Page 233 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 5 2 2 Editing User Rights and Properties To edit the properties of a user or user folder you must click on its icon in the user listing to open the user properties dialog EQ Replication Users Poser AL D Datetusen Fullname C2 author fa dispatcher Qa Replication Users O publish Q Personalization Users 1 Personalization Users 1 Collaboration Users 1 collaboration Users G webmaster Webmaster E webmaster tA System O system System Users Qa Groups f O developer Which properties are editable for a particular user or user folder depend on its type Editing User Rights and Properties User Properties Replication Delivery Agent Properties Replication Receiver Agent Properties User Folder Properties Editing Page Access Rights PDF Created 20 11 2003 15 55 29 Page 234 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 5 2 2 1 User Properties The user dialog has four different tabs Properties D communiqu unify User Interface Global rights Access rights User ID Password Full name E mail address Notification interval Defines frequency of reminders to check the inbox GUI Element Description User ID The user s name Pas
163. re AG Communiqu 3 5 2 CMS Guide Workflow Progress Overview Step 1 Superuser Sub Step 1_1 Sub Step 2_1 Designer Designer Sub Step 1 2 Sub Step 2 2 Translator Translator Sub Step 1_3 Copywriter On the first tab page you will see the same workflow progress history graph as in the Page Properties dialog of the page itself It shows the steps the page has already taken in the workflow process who the sender was and how long each step took PDF Created 20 11 2003 15 55 29 Page 173 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide communiqu unify Workflow details for Playground content playground Step Signed Usen Duration 10 10 2002 Step 1 13 08 50 feteto nfl ows playground parallel_woredlow 0001 AE superuser 10 10 2002 fetovio nfl owes playground parallel_woredlow 0002 SE superuser 10 10 2002 Sub Step 1_2 13 09 49 fetctwo dflows playground parallel_wordlow 0002 eteimo rlows playground parallel_wordlouwsub_wordlow_one 0002 superuser On the second tab page the current workflow package owner can see the comments and files uploaded by previous package owners and add his own comments or upload files before sending the workflow package to the next step PDF Created 20 11 2003 15 55 29 Page 174 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide communiqu unify C
164. reated 20 11 2003 15 55 29 Page 208 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 4 12 5 5 Four Forms Pages The 4 forms pages look as follows Client data Enter client data Begin Form 0002 Action modify page Customer a Type Matches Begin Form 0002 above ET meme as Du The Load Atom property contains the atom name where the value is stored If a user moves back to a previous workflow step instead of to the next one the previously entered values would appear in the input fields All forms have the same action specified PDF Created 20 11 2003 15 55 29 Page 209 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Form Element Begin form selects the paragraph type Select action modify page v Data Page lt gt Request DataPage Mapping Thank Y ou Page this page will be shown after submit Forward to next form yes M Is only working in the workflow mode Displays automatically the form attached to the next step The Thank you page is shown if no attached form can be found The Modify Page action can read and save data as well as cooperate with workflow processes Data Page to Request mapping This property defines the field in the request input which holds the handle of the data container This allows the forms elements to access the atom named in the
165. rent location in the content tree 1 I Activate a Replicates the selected page s to the defined subscribers i Deactivate J Deactivates the selected page s on the defined subscribers I Delete al Fi Deletes the selected pages s from the ContentBus repository m Restore l l Opens a dialog where you can restore previous versions of the pages in the page listing PDF Created 20 11 2003 15 55 29 Page 17 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide There are two more content page related functions Ordering Pages and Locking Pages that are not found in the Site view action menu i W Languages La a Opens the Language Manager Content Pages Management Functions Creating New Pages Copying Pages Moving Pages Deactivating Pages Deleting Pages Restoring Pages Ordering Pages Locking Pages Language Manager PDF Created 20 11 2003 15 55 29 Page 18 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 2 1 Creating New Pages To create a new page first select the branch where the new page should be inserted This is done by selecting the new page s parent page in the content tree so that the new page s sibling pages are listed in the page listing Then click the New button CMS displays the Create Page dialog 3 Communiqu 3 5 1 Unify
166. restrictions placed on you by the User Administrator you may have either both of these capabilities or just the latter Enabling the Granting of Impersonation Permission To grant another the right to impersonate you you must have a User Properties button visible in the top right of your administration interface PDF Created 20 11 2003 15 55 29 Page 267 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 3 Communiqu 3 5 Unify Users Microsoft Internet Explorer File Edit View Favorites Tools Help ers A Address http localhost 4302 author libs CFC content admin uadm html CFC_cK amp Users J replication LJ System Users J Personalization Users LJ Collaboration Users L Development Users LJ webmaster LJ webmistress Miscellaneous Google Search Web search Ste FBnews PageRank 6 page yy ene moma rN pre cao User ID Y A D Date User Full name C2 System Users Personalization users Collaboration Es r Development Users i webmaster webmaster webmistress LI Groups LJ Developer LJ Content Author LJ Site Administrator J Miscellaneous Administrator LJ User Administrator L Group Administrator LJ Role Administrator t 3 Superuser B Your inbox is empty If you do not have such a button this is an issue to take up with your Us
167. riting with the origin page in the workflow The Forms library provides the required actions PDF Created 20 11 2003 15 55 29 Page 198 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 4 12 2 Application Specific Forms Binding It is possible to build simple applications by assigning forms to workflow steps The following example shows how the use of forms within a workflow might simplify the process of assigning a new user to a web site The process of creating a new user is first set up as a workflow consisting of the following steps 1st step Fill in user specific data 2nd step Set user rights 3rd step Authorize settings and activate user For each step a form page is defined so that the person responsible for that step needs only to fill in certain fields and submit the changes or additions The following schematic illustrates the process Data Container Worktow status The submit action requires a workflow status change plus a write back of data from the forms page to PDF Created 20 11 2003 15 55 29 Page 199 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide the Data Container The Forms library is used to perform these actions There are two ways that this example could work The first possibility is A new item shows up in the inbox of an assigned user The user selects this item The fo
168. rlined with a red wavy line By clicking on the misspelled word with the right mouse button you get a list of possible corrections PDF Created 20 11 2003 15 55 29 Page 68 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Communiqu Unify 1 0 1 Par 0001 playground en people html Microsoft Internet Explorer communiqu unify Pise Vino Fomting ca at Title Fred Thompson CEO Text for Paragraph Mr Thornpson joined the company in 1965 after a long and El successful career in geo engineering His dedication to the company and unmatched geo talent have made him the CEO in 1978 He still strongly believes in the magic of geometry and is confident that that market will contin to arow ot the experienced pace Gut Copy Paste Delete z ch or remove link or style attributes Highlight specifi Select All Styles continue Link continent coniine continued cantina continuo centime ed 5 16 a El fox Local intranet Highlighting text and then clicking on one of the formatting buttons below the text area formats the text The RichEdit control is not capable of true WYSIWYG so different font styles and font colors are used to mark formatted text The following is a list of predefined styles Style Name HTML Formatting Representation in Description RichEdit Link lt A HREF gt text lt A gt fgColor 0000ff
169. rmed PDF Created 20 11 2003 15 55 29 Page 15 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Date and User the action Modified Indicator A blue square is shown if the page has been modified since the last activation deactivation It gets cleared with the next activation deactivation Modification Date and name of the user who did the last modification on the page It Date and User gets cleared with the next activation deactivation Locked Indicator Shows a light gray square if the page has been locked by a user for exclusive editing Locking User Name of the user who locked the page PDF Created 20 11 2003 15 55 29 Page 16 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 2 Content Pages Management Functions The content pages management functions are located in the Site view above the page listing pane Miscellaneous LI Website live_author The actions available to the author depend upon the rights granted to him When an action button is clicked that action is performed on all the pages that have their checkboxes set Following actions are available I Heu Fi a Adds a new page into the current branch j W Copy Copies the selected page s to a different location in the content tree yl Mowe F Moves the selected page s to a diffe
170. rms page is displayed The user fills in all needed data and submits the form The form action saves the submitted data into the Data Container and computes the new workflow status which is saved as well The item will appear in the inbox of the user who is responsible for Step 2 and so on The second possibility is that of a single user who wants to proceed through the whole process not just a single step without going through the normal routine of having things arrive in the inbox clicking them etc This process would go like this The user gets or creates a new Data Container that is a new task This task is than automatically put into a workflow The user can now select the newly created task and a form will pop up After submitting the form the form of the next step pops up and so on until the task is finished Using the Workflow and Forms library it is quite easy to build a simple application to perform either of these procedures Having forms assigned to single workflow steps is just the first step in building simple applications The introduction of Workflow Conditions and Pre and Post methods in conjunction with the attached forms pages can make the application even more intelligent and flexible PDF Created 20 11 2003 15 55 29 Page 200 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 4 12 3 Pre and Post Methods Pre and Post methods are user
171. rs to the tree to organize your users The topmost user in the hierarchy not visible in the tree is the superuser He serves as the master user of the system and has the maximum rights User Group Tree The user group tree lists all user groups The hierarchical order of the user groups is for organizational purposes only no rights are inherited from one to an other PDF Created 20 11 2003 15 55 29 http docs day com Page 216 306 Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide User Management A series of user user group related management actions Actions New Create a new user or user group Activate Replicate the user or user group to connected subscriber s Deactivate Delete the user or user group on the connected subscriber s Delete Deletes the Users or user group on the current System and all connected subscribers s User User Group The user user group listing pane lists all children of the selected node in Listing the user or user group tree For each user or user group a number of a number of user user group related information is shown PDF Created 20 11 2003 15 55 29 Page 217 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 5 1 1 User User Group Listing If a node in the user group tree is selected all subgroups are listed in the listing pane User ID vY A D Date
172. ruser Sub Step 1_3 10 10 2002 11 57 39 fetewo dflows playground parallel_wordlow 0002 etciwordlows playground parallel_worflovwsub_wordlow_one 0003 superuser Duration 18h45 00h00 00h19 00h00 A workflow process history graph that shows what steps the page has taken back and forth If the user is Superuser a Reset Workflow button is visible that removes the current page from the workflow process Q The Reset Workflow button only removes the current page from the workflow process If there are multiple pages in the workflow package they are still handled as one job package even if you remove the root page of the page tree A In the Global Rights tab of the User Properties Dialog you can now assign the right to reset a workflow to individual users T communiqu unity Properties User Interface Global rights Access rights M Communiqu Workflow Template M Communiqu Meta Keyword Template M Communiqu Link Reference Template M Communiqu Media Library Template M Chat Popwin M Communiqu Component Hierarchy M Communiqu Default Style Values M Communiqu Design Template M Default Design M libs Forum templates cgforumdata M libs Newsletter templates Letter SendMail M libs Newsletter templates Subscriber Form_JS l Select Deselect all Allow user to reset No workflow Cc Yes Allow user to create MY No WORKFLOW Ares E v PDF Created 20 11 2003 15 5
173. s Access rights Groups er developer Developer Group 7 author Website Authors Group T help Help Authors Group B PDF Created 20 11 2003 15 55 29 Page 238 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide GUI Element Description Access rights Click on the Edit button to assign access rights to the user Groups Click in the checkbox next to the group s to make the user part of that roup Click on the OK button to save the properties PDF Created 20 11 2003 15 55 29 http docs day com Page 239 306 Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 5 2 2 2 ACL User Properties The ACL user properties dialog has two tabs Properties D communiqu unify Global rights ACL Name Access Control List 1 Description GUI Element Description ACL Name Name of the ACL user that appears in the user tree Description Short description of the ACL user shown in the user listing Global Rights PDF Created 20 11 2003 15 55 29 Page 240 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide T communiqu unify Properties Global rights Access rights GUI Element Description Access Rights Click on the Edit button to edit the access control list PDF Created 2
174. s for Products content playground en products CLS ZCO Step Signed User Duration Step 1 09 10 2002 16 52 30 superuser fetctivo defl ovus playground p arallel_wondlow 0001 vr Whether the page is part of a single page or job package workflow Whether the page is the root page of a job package all pages are listed as well as the job package title and description The name of the workflow process used PDF Created 20 11 2003 15 55 29 Page 159 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Workflow Progress Overview u The workflow process definition The layout is the same as in the Workflow template PDF Created 20 11 2003 15 55 29 Page 160 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Workflow details for Products content playground en products Step Signed User Step 1 09 10 2002 16 52 30 l etcwontlons playground parallel_workflou 0001 superuser Step 2 10 10 2002 11 37 54 fetc wo defloweplayground parallel_worflow 0002 superuser Sub Step 1_2 10 10 2002 11 38 09 letowonflons playground parallel_workflou 0002 etoworkflows playground parallel_wokflouvsub_workflow one 0002f fsu peruse r Sub Step 2_2 10 10 2002 11 57 20 letaokflons playground parallel_wokflouw 0002 etovvortkflous playground parallel_workflouvsub_wo tflonw two 00021 su p e
175. s in the magic of geometry and is confident that that market will continue to grow at the experienced pace Y Highlight specific word words to attach or remove link or style attributes Styles Link E Done aa fox Local intranet WY To choose a color scheme simply select the radio button of the desired pattern PDF Created 20 11 2003 15 55 29 Page 74 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 4 3 3 Date Control This control lets you select a date and or time Le communiqu unify TitleText People at Geometrixx As shown in the Site administration PagetTitle Leave empty to use the TitleText Show page in navigation Yes No an te EES Son o 2 oo o x oo x Ga oHtime pera PAT oo al ow Fee CD Name for SplashScreen RecentExec ss ss is sS As shown in the Customizing The template defines which parts of the date are editable and the granularity of the selectable values PDF Created 20 11 2003 15 55 29 Page 75 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 4 3 4 File Upload Control This control is used to upload any kind of file e g Microsoft Word or PDF files to store it in a content element of the page so it can for example later be downloaded from the page Optionally it offers the ability to define the download name to be text ot
176. s languages are managed and kept synchronized on a per country level PDF Created 20 11 2003 15 55 29 Page 123 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 6 4 3 Overview Overview Setting Inheritance Constraints PDF Created 20 11 2003 15 55 29 Page 124 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Creating a new Multi Site Manager Constraint Page To start using the Multi Site Manager an inheritance constraint schema has to be set up that can be reapplied to all the different sub sites To do that the following steps are necessary Navigate to the Multi Site Manager Section in the Miscellaneous Tab in the Communiqu Main Console Hit the New Button Create a page with the Multi Site Manager Template PDF Created 20 11 2003 15 55 29 Page 125 306 Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Since this page is going to be the placeholder where you specify the constraints that apply to a set of sub sites it should be named something like country constraints or dealer constraints Modify a Multi Site Manager Constraint Page The constraints of a master site and its respective sub sites are managed through a Multi Site Manager Constraint Page The way this page is set up has direct impact to all children pages File Edit View Favorites Tools Help esx
177. s on a specific web page and gives the user the necessary modification rights on the page content to perform his task For example if the user is in the role of a designer he should be able to edit all images in the content page but not the text parts So from a technical point of view a role defines the access rights on the content elements in a content page while the user access rights define the general access rights to the page as a whole Multiple users can belong to the same role and a single user can have different roles on different pages Roles are also used for workflows where roles can be assigned to workflow steps Roles are assigned in User Properties Roles Management Role Management GUI PDF Created 20 11 2003 15 55 29 Page 277 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 6 1 Role Management GUI Roles are managed on the roles tab of the CMS console 0 communique ALT EE Tools J Status J User properties J nei J Miscellaneous a Roles C Copywriter Q Designer J Lawyer g Copywriter Translator amp Designer G Lawyer G Translator GUI Element Description Roles Tree You can add roles as children of other roles for organizational purposes Properties from one role are not inherited to its children Roles Listing The roles listing provide a list of the children roles at the selected level of the roles tr
178. sary templates allows you to build up project wide keyword lists The keywords can then later be associated with content pages This way you can build up a central keyword or glossary list that is approved by the marketing department and replicate them to other Communiqu Instances Workflows etc workflows You can have different workflow processes for different kinds of content pages Each process is defined in a separate workflow template and can be replicated to other instances to be used there Designs etc designs If you have installed the Designer all available designs will be stored in this section There is always at least one page labeled Default Style Values You can add new designs be creating new design pages WebDAV etc webdav To make content available through the WebDAV protocol a template is required that serves as a gateway to deliver and update the content upon changes The default installation offers two templates one that maps the content of the example project named Content View and a second one that maps all resources of the system scripts templates fonts images etc named PDF Created 20 11 2003 15 55 29 Page 102 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Resource View The second one is intented for developers so they can use their prefered tools for development It must be removed on non development
179. ser B Your inbox is empty In the dialog go to the Impersonate user tab click browse to select a user or type the user path directly into the text field who will be given the right to impersonate you Then click Add Repeat this process to add more users to the list PDF Created 20 11 2003 15 55 29 http docs day com Page 272 306 Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide e Communiqu 3 5 Unify Microsoft Internet Explorer communiqu unify User Interface Impersonate user Global rights Access rights Specify the users who can act on your behalf EE oo z g S rae 7 This procedure can be performed either by you as a normal user or by the User Adminstrator If you are doing it as normal user the range of possible user to whom you can grant impersonation privileges incudes only those users below you The User Administrator on the other hand not only has access to the user properties of every user on the system but also but can also grant impersonation privileges on behalf any user to any other user regardless of their relative position in the user hierarchy PDF Created 20 11 2003 15 55 29 Page 273 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 5 4 3 Impersonating Another User Once someone has granted you permission to impersonate them you will be able to do so by clicking the Current User Indicat
180. ss http bsl 201 4202 etc workflows examples conditional_example html CFC_ckK 10307 162541 90 amp CFe Y reate an individual workflow Drag icons up or down to change the order Step aL Change context No Notify user No Escalation Superuser Escalation Time No Notify parent role No Notify parent user No Notify user Auto advance No Step 2 Change context No Notify user No Designer Edit Delete Step 3 Change context No Notify user No Escalation Copywriter Lawyer Escalation Time No Notify parent role No Notify parent user No Notify user Auto advance No Step 4 Change context No Notify user No Escalation webmaster Webmaster Auto advance No New Open condition editor ail gt The condition editor would show the yellow strings are the tooltips shown when cursor is over edit PDF Created 20 11 2003 15 55 29 Page 194 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide button Conditional example workflow Microsoft Internet Explorer Workflow Condition Editor New Step 1 Superuser Step 2 Designer ei oo Copywriter Lawyer Step 4 webmaster Webmaster H Eee S Z Condition 1 if this page0bj contents TitleText toString G0 access users superuser webmaster etc workflows examples conditional_example 0004 PDF Created 20 11 2003 15 55
181. ssage box will be displayed to confirm the choice Clicking OK deletes the roles s clicking Cancel will abort the operation All users that had this role assigned lose the assignment PDF Created 20 11 2003 15 55 29 Page 288 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 7 CMS Search This powerful search utility lets a user search for pages in different categories such as page permissions replication actions on off times etc There is also a global search and replace over all pages The search utility is located in the search tab of the CMS console COMMUNIQU unity PC Tools J Status User properties J Help J Miscellaneous Inbox Search Please select search dr select search J lt lt ain ES ES T CMS Search CMS Search GUI Content Management Audit Log Search Content Search Pages with On Off Times Page Permission Search Search and Replace PDF Created 20 11 2003 15 55 29 Page 289 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 7 1 CMS Search GUI GUI Element Description Search Category To start the search first select the search category from the drop down list Not all of the search categories are available by default Certain categories must be explicitly allowed to a user by editing the user s properties The Superuser user is the only user who has all search ca
182. sword Change password of the user Note that the password is displayed as a series of asterisks for security The password must be entered twice in order to verify that it is correct Full Name Enter the full name of the user PDF Created 20 11 2003 15 55 29 Page 235 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide E mail address Enter the e mail address of the user Note that this entry is mandatory if the user is to receive workflow mail notifications Notification interval Frequency of mail reminders to be sent the user to check the workflow inbox for changes User Interface communiqu unify User Interface Global rights Access rights Default Communique 3 Skin Retro Communique 2 Skin Language English Width of left window 240px default gt History Visited branches Maximum number of items in history GUI Element Description Skin Choose a skin from the options provided Default Retro Language Choose a language for the user from the options provided PDF Created 20 11 2003 15 55 29 Page 236 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Deutsch English Espa ol Frangais Width of left window The width of the navigation pane in the site and user view Global Rights T communiqu
183. t applet is opened the browser prompts you to trust the applet s certificate if you activate the checkbox to always trust certificates from Day you will not be prompted anymore Security Warning a x Do you want to install and run C DOCUME 1 MIRKO 1 DAYSLOCALS 1 Temp JVMFC tmp signed on 24 01 2002 13 11 and distributed by Day Management 4G Publisher authenticity verified by Thawte Server CA Caution Day Management 4G asserts that this content is safe You should only install view this content if you trust Day Management 4G to make that assertion SIGNED WITH PERMISSIONS Full Permissions Yes No More Info PDF Created 20 11 2003 15 55 29 Page 67 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Som muniaus unity a en Fred Thompson CEO Text for Paragraph To cut copy or delete text highlight the text and then right click the selection to get a drop down menu to cut copy or delete the selection Alternatively you can use the standard shortcuts Ctrl c for Copy e Ctrl x for Cut e Del to delete the selection To paste a copy from the clipboard into the text simply place the text cursor at the desired location right click in the text area and select Paste Alternatively you can use the standard shortcut Ctrl v to paste the text If the Communiqu Services Server is running the text will be automatically spellchecked Misspelled words are unde
184. t is executed on the server side and has the same possiblites as an normal script For Example Content modifications Trigger a mail sms etc Create pdf etc PDF Created 20 11 2003 15 55 29 Page 178 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 4 9 Conditional Workfows The conditions you can enter edit are interpreted and executed on the server The content of the current page in the workflow can be accessed using the this pageObj object We distinguish between two different condition handlings depending on the return value of the condition statement Conditional Workfows Conditional Jumps Parallel Steps Selection PDF Created 20 11 2003 15 55 29 Page 179 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Using conditions you can define if a one or more workflow steps are to be skipped For Example Condition 1 Step 1 Condition 2 A condition can look like if this pageObj contents TitleText toString JUMP access roles super cs_editor etc workflows customer_satifaction 0003 The string returned by the condition in the above example is the destination step in the workflow to PDF Created 20 11 2003 15 55 29 Page 180 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide jump to You can use the step browser in t
185. te again or delete the pages with not assigned template The page only acts as a virtual node to structure the website but has no content itself For example the top level pages in the Miscellaneous View are used for grouping but have no content and no template assigned All pages will contain a series of embedded controls to allow the author to edit the content of the page Particular editing controls may or may not be visible to the author depending on that author s access and modification rights The controls provide options for the author to create edit order and delete paragraphs or change general settings of the entire page A The same templates are used to render a content page on an authoring instances as well as on live instances On live instances all controls are forced to become invisible by setting the Show variable to 1 in the configuration PDF Created 20 11 2003 15 55 29 Page 52 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Toolbar cq People at Geometrixx People at Geometrixx Edit Bar Mr Thompson joined the company in 1965 after a long and successful career in geo engineering His dedication to the company and unmatched geo talent have made him the CEO in 1978 He still strongly believes in the magic of geometry and is confident that that market will continue to grow at the experienced pace New Bar The three basic user interf
186. ted 20 11 2003 15 55 29 Page 77 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 4 3 6 Image Crop Control An image control can be extended with image cropping functionality The button is added below the image control com munausm nity Image Position Select image Choose a jpeg or gif file Use image from Media Library Aneto acon Use image from local disk Browse I clear at saving This control opens a separate dialog to define the cropping area for the image PDF Created 20 11 2003 15 55 29 Page 78 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide To change the cropping area of the image click inside the cropping area and drag with the mouse to the desired location To change the dimensions of the cropping area click on a handle and drag with the mouse to the desired dimension The following keyboard functions are available The key zooms in The key zooms out The Space bar changes between three different views normal light background image with PDF Created 20 11 2003 15 55 29 Page 79 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide dark crop area and dark background image with light crop area Click the Save button to save the current selection Note that the values are not saved in the paragraph until Save is clicked on
187. ted depending on the browser used If the browser does not update the list while activating a large number of pages do not assume the system is not functioning properly Instead the browser may update the dialog after all the pages have been activated Please be patient PDF Created 20 11 2003 15 55 29 http docs day com Page 41 306 Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 3 3 2 Restore Tree Although you can restore previously activated or deleted versions of a page by using the Restore button in the Site view or restore older version using the VersionWarp in the Page Properties dialog it may sometimes by useful to restore a previous version of a complete content tree branch For this you can use the Restore Tree function communicu unify Choose atree l Activate tree BEER oo um yyvy el hh mme ss z Restore tree_ Linkchecker Offline editor Upload package Cancel Clicking on the Browse button opens the revision browser PDF Created 20 11 2003 15 55 29 Page 42 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide a BE content 50 playground 7c en 2 0 tools 2 people n company H ta invest oof jobs_at rl Ga forum is deleted l E 25 ef ellie a pE products mL myplaygraund bios designgraund The revision browser shows a content tree containing all pages and their correspon
188. tegories available by default Search Input Fields After the selection of the search category the left frame of the search page then shows the available search input fields for the selected category Search Results The right frame will show the search results Search Results Control Elements to navigate through the search results See next Navigation A search result page shows a maximum of 25 search results All search categories offer the same search result navigation at the top of the search results frame a a Jump to the first page of the search results El Show the previous search result page ite al The first number denotes the current search result page number the second denotes the number of total search result pages PDF Created 20 11 2003 15 55 29 Page 290 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Show the next page of the search results E Jump to the last page of the search results PDF Created 20 11 2003 15 55 29 Page 291 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide 1 7 2 Content Management Audit Log Search The content management audit log search category allows a user to search for content management actions such as page activations page deletions etc The search can be restricted by the following user status directory and date Content Manageme
189. tes located in the WebDAV tree in the Miscellaneous tab PDF Created 20 11 2003 15 55 29 Page 94 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Miscellaneous _ Miscellaneous C Packages Title H Media Library I Glossary LJ Workflows C Le Content View Q Designs webbav r B Resource View 4 Resource View LJ Content View The number of WebDAV templates available is project dependent You can get the URL by simply clicking on the WebDAV page The page will show a message like in the following example Content View This cannot be used in the browser but only in a WebDAV chent Add the following resource to your WebDAV client http localhost 4302 etc webdav content dav Simply copy paste the URL into the WebDAV Wizard Click on the Next button and the wizard will try to connect If the connection is established then you will be asked to login The login and password are the same one that you would usually use to access the authoring environment Of course as with the standard non WebDAV CMS the username and password must be defined and you must have the appropriate rights to access the linked location otherwise the login will fail PDF Created 20 11 2003 15 55 29 Page 95 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide If the login is successful the new network connection will be add
190. up this dialog communiqu unify Activate tree ows Activate tree Choose a tree eantent playarcund en company Came p Linkchecker Simulate Invest in us Facts and Figures m P Sales by Region Offline editor Jobs at Geometrixx Discussion Forum forumforurndataadmin No title Upload package Company Done 7 pages simulated Activate Cancel The titles of the simulated replicated pages are shown along with the total number of pages If you chose Activate the same output occurs but this time the pages really do get replicated to the subscribers PDF Created 20 11 2003 15 55 29 Page 40 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide B communiau unity Activate tree Choose a tree content playground en company Simulate Invest in us Facts and Figures Sales by Region Jobs at Geometrixx Discussion Forum forumforumdataadmin No title Company Done 7 pages simulated Invest in us Facts and Figures Sales by Region Jobs at Geometrixx Discussion Forum forumforumdataadmin No title Company Activate Done 7 pages activated Browse Activate tree Restore tree Linkchecker Offline editor Upload package Cancel A The list of activated pages is updated each time a new page is activated The list output may or may not be regularly upda
191. uped by roles and the user An author will also see all workflow packages that have been assigned to subroles and subusers of himself In this way a parent role or parent user can promote a package to the next step thus playing the role of a supervisor Workflow Package The workflow package to be processed If it s a single page a document Single Page symbol is shown and the title text of the page If it s a job package a folder symbol is shown an the job package title Click on the folder icon to expand it and show all pages that are part of this package Note A workflow participant only sees the pages of a package where he has at least read rights Workflow Steps The following tree steps of the workflow process for each package are visible Previous Name of the previous workflow step Set to start if the PDF Created 20 11 2003 15 55 29 Page 163 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide current step is the first Current The name of the current step assigned to this author Next Name of the next step in the workflow process definition Set to activate if the current step is the last and the next step is activation of the package Page Status Shows author s name and date of when the package was sent to the current author Note If multiple users roles have been assigned to the previous step the author who last promoted the package is displayed Lock Status A pag
192. w ACL Entry field and add it by clicking the Add button PDF Created 20 11 2003 15 55 29 Page 283 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide mmunicu unify Access rights New ACL entry E Access control list ACL Template Type RW X C D D fe Denys F F m m m Cox Cancel Next we give the role the right to edit all content elements belonging to the News paragraph Click on the Browse button go to the home page template and select the News content element PDF Created 20 11 2003 15 55 29 Page 284 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Atom JobpacketTitle Atom PageLockUser Atom MavTitle Atom Keywords Atom Workflow Atom Redirect Atom PageLockExpiryDate Atom HideInNay Atom PersanalizeSplash ee Atom Mews Atom Text Atom RedirectType Atom Jobpacket Atom PageLockToken AL Atom WorkflowHist Atom Jobpackettop Atom OnTime Atom Template BS Template Playground Personalization Hoi Es Template Playground Product Tern Click on Close and the selected content element is added in the add new ACL Entry field PDF Created 20 11 2003 15 55 29 Page 285 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide ommuntau unify Access rights JawA LL homepage News Access control list ACL Tem
193. ware AG Communiqu 3 5 2 CMS Guide In this example we want to map the following process into a workflow Superu er L opyvuriter Translator webmaster The Conditions are as following PDF Created 20 11 2003 15 55 29 Page 192 306 Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Condition 1 should check if TitleText GO If condition 1 is true than jump to Step 4 webmaster e Condition 1_3 should check if PageTitle If condition 1_3 is true than enter e Condition 2_3 should check if PageTitle If condition 2_3 is true than enter Expected behaviour If TitleText equals GO Enter Step 1 gt Click next Enters Step 4 skip Step 2 and Step 3 If TitleText not equal GO and Pageritle is empty Enter Step 1 gt Click next Enter Step 2 gt Click next Enter Step 3 with role Copywriter gt Click next Enter Step 4 If TitleText not equal GO and Pageritle is set Enter Step 1 gt Click next Enter Step 2 gt Click next Enter Step 3 with role Lawyer gt Click next Enter Step 4 The workflow definition would look as following PDF Created 20 11 2003 15 55 29 Page 193 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Conditional example workflow Microsoft Internet Explorer File Edit View Favorites Tools Help Back A Bsearch Favorites CBuistory Addre
194. workflow click on the Add button Notify User Defines the timelimit after which all users who still have the workflow package in their inbox get a reminder mail See the remarks in the Parallel Workflow section about mail notifications Escalation Time Defines the time limit for this workflow step Notify parent role If selected an escalation mail is sent to the parent role s of the assigned roles See the remarks in the Parallel Workflow section about mail notifications Notify parent user If selected an escalation mail is sent to the parent users of the assigned users See the remarks in the Parallel Workflow section about mail notifications Notify user If defined an escalation mail is sent to the defined user See the remarks in the Parallel Workflow section about mail notifications Proceed to next step If escalation time is reached to workflow package is automatically promoted to the next step PDF Created 20 11 2003 15 55 29 Page 137 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide After adding all your workflow steps you will see the following information Workflow Create an individual workflow Drag icons up or down to change the order em l Step 1 Change context Ne Notify user No Escalation Superuser jrs el step 2 CARRE UD Notify user No Escalation Escalation Tim Notify parent rc Noti
195. xt images mean different things in different cultures Internal document structures content objects in different languages or even different geographies with the same language are often different For example due to differing legal requirements The if language is not there then switch to default language scenario almost never works A French surfer doesn t appreciate suddenly being thrown into an section of English content But despite all these differences between different language sections there is also a certain coherence between the languages that needs to be maintained The Language Manager monitors the differences between language sections and allows for the clean up any differences between the various language trees thus helping to keep the sections synchronized PDF Created 20 11 2003 15 55 29 Page 122 306 http docs day com Copyright 1993 2003 Day Software AG Communiqu 3 5 2 CMS Guide Multinational Multilingual Site ENT Corporation a large distributed enterprise with a large number of subsidiaries also has a number of subsidiaries in countries like Switzerland Belgium and Canada that have to support a number of different languages per site national site But the set of supported languages per site must be decided on a per country basis The combination of the Language Manager and the Multi Site Manager allows for precise control of which content is visible in which country and how the variou
196. y a view on the content that is dynamically generated and updated by the WebDAV template that serves as an sort of gateway How the content is organised in the Explorer what content is visible what file types exist is completely defined by the selected WebDAV template For example the textual content of each content page may be shown as one RTF file or the text of a complete page tree may be in one XML file and the images might be embedded To demonstrate the idea lets take an closer look at the previous example using the Communiqu example project EX people File Edit View Favorites Tools Help HBa gt Bsearch Pyrolders CPristory AS GE X A Et Folders H resource planning 2 RnD Internet Address C Support Services TE http flocalhost 4302 etc webday c i C Training Processes F http flocalhost 4302 etc webday c H E twetzel on bslFs01 homes H ai http flocalhost 4302 etc webdav c H E public on bslfs01 P a http localhost 4302 etc webdav c H E Global Fileserver on corp day com W M People at Geometrixx rtf http localhost 4302 etc webdav c A Control Panel Ge My Network Places W Entire Network content dav on localhost C designground a playground a _sub i Er en B _sub art_gallery BA calculate a company H O myplayground a H products tools EL dewininade 5 objectis WY Here each content page that is connected is shown as folde

Communiqué 3.5.2 CMS Guide - Adobe Experience Manager 6.1

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Communiqu&eacute; 3.5.2 CMS Guide - Adobe Experience Manager 6.1

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Communiqué 3.5.2 CMS Guide - Adobe Experience Manager 6.1