- Airports Authority of India
Contents
1. document is for pricing alone No condition whatsoever should be stipulated in this part Everything the Bidder has to say other than pricing should be stated only in the Technical bid If any conditions are stipulated in the Financial Bid Annexure C it is liable to be rejected AAI will not be responsible for any delay in submission of quotations sent by post courier The validity of quotation should be for a minimum period of 180 days from the date of opening of the Technical Bid AAI MSSR Site Berhampur has the right to change the quantity Incomplete and ambiguous quotations will be rejected AAI reserves the right to seek demonstration evaluation of the devices offered in support of compliance to the technical specifications Quotations once submitted shall be final and no amendment shall be permitted A bidder shall submit only one bid Successful Bidder shall protect and fully indemnify the AAI from any claims for infringement of patents copyright trademark or the like Signature amp Seal of the bidder 14 15 16 ep 18 Page 3 of 6 Delivery Period Within 3 weeks from the date of issue of supply order Liquidated Damages In case of failure to execute the order in full within the specified period liquidated damages shall be charged 1 2 per week or part thereof but not exceeding 5 of the total contract value Even the order can be cancelled at the risk and cost of the supplier In case the su2. Windows XP Vista XP Vista X 64 Edition Interface Standard USB 2 0 Networking Capabilities Yes Ethernet 10Base T 100 Base TX Warranty On site comprehensive standard warranty extended by OEM Date Signature of the bidder with Rubber Stamp Signature amp Seal of the bidder To Sir Page 5 of 6 Annexure B UNCONDITIONAL ACCEPTANCE OF AAI S TERMS amp CONDITIONS To be provided on company s letter head Officer In Charge MSSR Site Airports Authority of India Narendrapur Berhampur Odisha 760 007 The Notice Inviting Quotation NIQ for the Supply Installation Testing and Commissioning SITC of Digital Photo Copier machine at MSSR Site Narendrapur Berhampur Odisha have been provided to me us by Airports Authority of India and I we hereby certify that I we have inspected the site and read the entire terms and conditions of the NIQ made available to me us which shall form part of the contract agreement and I we shall abide by the conditions Clauses contained therein I We hereby unconditionally accept the NIQ conditions of AAI in NIQ documents in its entirety for Supply of Digital Photo Copier machine The contents of NIQ have been noted wherein it is clarified that after unconditionally accepting the NIQ conditions in its entirety it is not permissible to put any remarks conditions except unconditional rebate on the quoted rates if any in the N
3. AN aar afta Arer Airports Authority of India O o The Officer In Charge MSSR Site Berhampur Odisha 760 007 NOTICE INVITING QUOTATION For Supply Installation Testing and Commissioning SITC of Digital Photo Copier machine at MSSR Site AAI Berhampur Odisha NIQ No AAI BAM MSSR Store Digital Photocopier 15 16 Date 02 09 2015 SI No Contents No Of Pages 1 Notice Inviting Quotation 03 Pages Page 1 3 2 Compliance Statement Annexure A 01 Page Page 4 3 Unconditional Acceptance of condition Annexure B 01 Page Page 5 4 Price Bid Annexure C 01 Page Page 6 dakjes Signature of issuing officer Date 02 09 2015 Signature amp Seal of the bidder Page 1 of 6 a P ett a aon afta Aar AIRPORTS AUTHORITY OF INDIA O o The Officer In Charge MSSR Site Berhampur Odisha 760 007 NOTICE INVITING QUOTATION Ref AAI BAM MSSR Store Digital Photocopier 15 16 Date 02 09 2015 Sub Notice Inviting Quotation for Supply Installation Testing and Commissioning SITC of Digital Photo Copier machine at MSSR Site AAI Berhampur Odisha 1 Sealed quotations are invited by the Officer In Charge MSSR Site Narendrapur Berhampur Odisha 760 007 for Supply Installation Testing and Commissioning SITC of Digital Photo Copier machine at MSSR Site Narendrapur Berhampur from original reputed manufacturers or their authorized representatives L
4. IQ in Annexure A That I have not paid and will not pay any bribe to any officer of AAI for awarding this contract at any stage during its execution or at the time of payment of bills That if any officer of AAI ask for bribe gratification I will immediately report it to the appropriate authority of AAI Yours faithfully Date Signature of the bidder with Rubber Stamp Signature amp Seal of the bidder Page 6 of 6 Annexure C PRICE BID To be submitted in sealed Envelope C Q U T QXU SI No Item Description a Unit Price gt Total Price Quantity Gn Rs Gn Rs 1 Cost of Supply Installation Testing and Commissioning SITC of Digital Photo Copier Machine at MSSR Site 01 P Berhampur Odisha with documentation and User Manual in hard copies s 2 Buy back price of old Xerox machine Make Xerox Model 5834LV Serial No 2904359028 0l P Figure Grand Total P P2 in rupees Words NOTE 1 The Amount Quoted should be inclusive of Excise Duty Sales Tax VAT Transportation Transit Insurance Octroi and other charges loading un loading AAI will not provide any Form C or D for exemption or reduction in Govt Duties NOTE 2 Use of erasure over writing and or corrections in the price Bid should be avoided However in case it becomes unavoidable to use any of these for correction the same must be authenticated by the person signing the bid with hi
5. ast Date amp Time of Receipt of Quotations 18 09 2015 Up To 15 00 Hrs IST Date amp Time of Opening Technical Bid Date Time amp Place will be notified Terms amp conditions 2 The Master envelope should be super scribed NIQ for Supply Installation Testing and Commissioning SITC of Digital Photo Copier machine at MSSR Site Narendrapur Berhampur Odisha 3 Duly completed quotation along with requisite documents should reach this office by registered post courier or in person at the following address on or before 18 09 2015 up to 15 00 Hrs IST positively AAI will not be responsible for any delay in submission of quotations sent by post courier Officer In Charge MSSR Site Airports Authority of India Narendrapur Berhampur Odisha 760 007 4 Technical Bid will be opened in presence of interested bidders or their authorized representatives Date Time amp Place of opening of Technical Bid will be notified later 5 Financial Bid shall be opened after scrutiny of the documents submitted in Technical Bid Quotations of bidders qualified in the Technical Bid only will be considered for opening the Financial Bid Opening of Financial bid will be intimated later to the eligible bidders Signature amp Seal of the bidder 6 6 2 6 2 i ii iii iv v 7 7 3 7 3 7 3 10 11 12 13 Page 2 of 6 Technical Bid The Technical Bid should contain only the tech
6. ith higher better specifications shall be technically acceptable however no cost benefit shall be given to such tenders on this account SPECIFICATIONS OF THE EQUIPMENT amp COMPLIANCE STATEMENT Digital Photo Copier machine Quantity 01 One Make 22S Aidt Ae Bee Ree Bote ele oe amp Model of Digital Photo Copier machine Complied Parameter Specifications Not Complied Copying Speed Minimum 21 ppm or better Paper Size Original Image A3 A3 Copy Magnification Zoom Minimum 30 300 or better Reading Writing Resolution 600 dpi x 600 dpi or better Memory Capacity RAM 128 MB or Higher Capacity Standard 250 sheets Paper Capacity By Pass 50 Sheets or more Printing Category Duplex having capabilities of automatic document feeding Scanner Type Color Scanning Support Size A3 Scanning Category Duplex having capabilities of automatic reverse document feeding Scan to USB TWAIN scanning through USB into application amp Scan Scan Function to E mail Network Scan through FTP Network PC Scanning Data Format TIFF PDF JEPG Yes with transmission speed 14 4 Kbps or more having provision of Fax Capabilities One Touch Abbreviated Dialling Broadcasting multiple station transmission features and supporting PC Fax driver Server Windows 2003 2008 Operating System OS Support Windows 2003 x 64 2008 x 64 Edition Client
7. nical specification details of the offer The price of the offered item must not be written in this bid The envelope sealed and super scribed Technical Bid should contain Technical compliance statement Annexure A duly filled and signed by the bidder on the company s letter head The compliance statement should be supported by authentic documentation The submission of compliance statement as described above is essential for evaluation The failure to submit the compliance statement in the said format may result in rejection of the quotation Unconditional acceptance of AAI terms and conditions Annexure B duly signed by the Bidder One set of manuals and technical brochure in English Language from which the Compliance of the technical specifications as per Annexure A can be verified The Certificate of Authorization from the Original Equipment Manufacturer OEM to authenticate their Authorized representation in case the bidder is not the OEM Proof of PAN No VAT No Service Tax No Financial Bid The Financial Bid should contain the price of the offered item in the prescribed format given in Annexure C The price quoted in the Annexure C should be inclusive of price installation charges Transportation charges and all taxes for the Digital Photo Copier machine and accessories being quoted No additional payment will be made other than quoted amount It may be clearly understood and noted that the Financial bid
8. pplier fails to deliver the materials as per the delivery schedule indicated in the purchase order the material shall be procured from the open market to meet the immediate demand requirement at the risk and cost of the supplier Warranty Guarantee card should be supplied along with the items Period of warranty guarantee should be standard extended by the OEM to be reckoned from the date of commissioning Payment terms The bill for the Digital Photo Copier Machine may be submitted at O o Officer In Charge MSSR Site Narendrapur Berhampur Odisha 760 007 However the same will be accepted on satisfactory report duly certified by official The payment will be made through E Payment system As such the following information may please be provided in the quotation i Name of the Bank and Branch to which the payment is to be credited il The IFSC Code Number allotted by the Branch for E Payment iii The Account Number allotted by the Branch to the Bidder Contractor or Supplier AAI reserves the right to accept reject any quotation without assigning any reason Officer In Charge MSSR Site Airports Authority of India Narendrapur Berhampur Odisha 760 007 Signature amp Seal of the bidder Page 4 of 6 Annexure A Tender Ref No AAI BAM MSSR Store Digital Photocopier 15 16 Date 02 09 2015 Note Jt may be noted that the specifications given below are the minimum standard specification Equipments w
9. s signature NOTE 3 Change in nomenclature of schedule and added optional items in this schedule attract action as per AAI terms and conditions NOTE 4 No rows and columns should be left blank In case price already included in the basic price and break up cannot be given or there is no cost same may be indicated in the column or row as Included or Not applicable or Nil as may be appropriate In case of non compliance of the same action will be taken by AAI as under Note 5 below for the purpose of comparative statement and placement of order NOTE 5 In case of any ambiguity in total unit price or total amount figures or non adherence to Note 4 all calculations will be carried out taking Basic Unit rate as base Date Signature of the bidder with Rubber Stamp Signature amp Seal of the bidder
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