Océ PRISMAaccess Operator Manual
Contents
1. 89 Print on the Oc CPS800 CPS900 90 Print on the Oc CPS900 91 Print on the Xerox server DocuSP v1 32 92 Print on the Oc VarioPrint 2105 93 Print on the Oc PRISMAproduction R3 0 4 94 Print on the Oc VarioPrint 2090 95 Print on the Oc VarioPrint 2100 2110 96 Table of Contents Chapter 1 About using help What Is This Help What Is This Help Reminders You can click on the on the title bar drag it to any field in the dialog box to display the information relevant to the field You can also press F1 on a highlighted option to display a brief What is this explanation 10 Chapter 1 About using help Annotating a topic Annotating a topic 1 Open the topic you want to annotate 2 Click on the Options button and select Annotation A dialog box opens and invites you to enter your note 3 Type in the text then click on Save A green paper clip appears next to the topic title Later on you will be able to click on the paper clip to display the corresponding note 11 Annotating a topic 12 Chapter 1 About using help Chapter 2 Introduction Introduction Introduction The Oc PRISMAaccess Web Submission allows users to send their print jobs to the print room A user must fill in t2. 63 Configure screen saver of Operator console 64 Chapter 9 Printa document lle EE een ee 65 Introduction RE A Bob lat MR mea DE RE 66 B tions z s 2 E VEI aa oes a asus SE 67 Select a ul ic li a daa eee 68 Select a porter 68 Split and merge 0 a E oea eee 69 OPUMIZO 20 HA A A AA di 70 Specify the extended print settings 70 Specify the Media settings 71 Specify the Imposition settings 72 Specify the Finishing settings 74 Specify the Image settings 71 Page programmed settings vs printer capabilities 78 Page programmed settings vs printer capabilities 78 Map m dia tyDOS s siepe uhr eta wees ER TEES 79 Changing Map Assigned Trays in Tray based Printers 80 Changing Map Assigned Media Definitions in Media based Printers 81 Define the print settings 82 Print on the Oc CS170 CS220 83 Print on the Oc CS230 84 Print on the Oc CS230 CS520 85 Table of Contents Print on the Oc C8650 86 Printonthe Oc RE 87 Print on the Oc CPS700 88 Print on the Oc CPS700 910c
3. 81 Memory se he ee uses ess ts 68 Mergen api ety ERR EAE ET PS 69 Merge iles u tax etes a 26 MOVE a reo Ce UR ER 29 Move file DOWN Liste Sh tte ii 26 UD ARE Sica E 26 Move job Print jobs see NEE coke UM 29 Multiple files 25 97 Index N New job Create mme sa o A ee oe 42 Number of sets 68 O Oc 31x5 Map Medid ei aee eneen eer cea ge A 87 Oc CPS700 Map Medid vesc etes da 88 Oc CPS700_910c Map media curia pi dr tea SERT 89 Oc CPS800 CPS900 Map Medid eii ty aos 90 Oc CPS900 Mapimedia uoi me eI ie canot 91 Oc CS170 CS220 M p media d sx s 83 Oc CS230 Mapimedia diras 84 Oc CS230 CS520 Map Media uri ers 85 Oc CS650 Media definitions 86 Oc PRISMAproduction Map Media eL ete tandem ad 94 Oc VarioPrint 2100 2110 Map media vidas o a 96 Oc VarioPrint 2105 Map media voii 93 Oc VP2090 Map media 95 Operator note ione Te Eee Kr eee 68 Other digital source 20 P Paper original islas kid wei 20 Paper trays ce NEE mt ee RR TURA 69 Print eee aay Be tye eet ete Re 67 68 Print dialog sie Steg See An en ear 66 Print jobs Control AER de dede o 22 Create c o v ee he REPRE URS 42 Delete eive DLE ET 37 Pn trange pvo vlc ks RIAM Leg seres 68 Printer capabilities 78 Printer options
4. 57 98 R Ready jobs Display cientes stt ues tae das 28 Redistill file 26 S DAVE t sies tst estos M eiii de dnd dr dics 67 Scheduled Jobs i los ee E eves DEI 68 Sorting order 23 UE GE 69 Supported printers 66 T TeSt pEHIC ober LL de CES sente EE 67 Tray based printers 80 U Unprocessed jobs Display ss eR e IER 27 Use separate paper trays 69 W Waiting JODs 4 060 bse ede mnp E oe one 68 X Xerox server DocuSP v1 32 Map media 2 242 lel eee cee eens 92 Z ALLAN 50 Index 99 Index 100
5. Index A Assigned media Changes sers aes okt a ea eee ded 81 MAA a o ete itus 81 Assigned trays change ii sde hed eh ten 80 E EE 80 Attach file Other digital sources 26 B B ttons vd ee I e as 67 C Category Add i ck wont mures du TEN DAT es 54 Delete i ee EC rc 55 Rename cercen LE RR Le RUE E D 56 Color sheets ido hor ria ade 69 Columns opge eri e ead a hoe 24 Convert file TO PDE in Eege NE eek e 26 D Defaults aii 67 Define Print settings eme ae wea da eh 82 Define print settings 82 Destination dex SEN ced er 68 Digital fil 60s eo bhi era Di nu 20 E E mail Preview job notification 52 DONC eege EEN e 52 Export PrintJObS nent wes tr ms 48 Extended print settings 70 Index l SEET 17 Import PrintJODS ux nep uA te e IA 47 J Job Multiple files 25 Job confirmation options 60 Job DAME eh RIT Rete ER 68 Job queue i ei en Ee i e 68 Job ready options 61 Job received options 58 Job ticket Change c ater ee ev RE CH ES 33 Print dire piment pa 34 VIEW idees a fotu en uns nk 32 L RE acepten 67 M Mailbox a nn ve 68 Map media types 79 Mark Notready A cents Les Du 39 Media catalog 50 Media definitions 81 Media based printers
6. Print on the Oc CPS700 910c Introduction The Oc CPS700 910c is a media based printer You can change the assigned media definitions in the Oc CPS700_910c You can change them in the Use this column in the map media area When you select Other as the media type the Oc CPS700 910c media type window opens In this window you can define m Type m ze m Weight Fa Note The Color option is fixed to White The Special front option is disabled Print on the Oc CPS700 910c 1 Click the Print job button The Print dialog appears Select the Oc CPS700_910c printer Click the Print button The printer window opens 4 Select Other in the Use this column The Oc CPS700_910c media type window opens Define the settings of the media type Click the OK button N al 89 Print on the Oc CPS800 CPS900 Print on the Oc CPS800 CPS900 Introduction D The Oc CPS800 CPS900 is a media based printer You can change the assigned media definitions in the Oc CPS800 CPS900 You can change them in the Use this column in the map media area When you select Other as the media type the Oc CPS800 CPS900 media type window opens In this window you can define m Size m Material m Type m Weight Note This procedure is valid for the Oc CPS800 RI and Oc CPSS00 CPS900 R2 with the EFI controller Oc 1000C v1 2 or higher or the EFI contr
7. When an item has not been defined as Read only you can change its content A user could for example have entered Number of copies 4 but has changed his mind You can then change the Number of copies item and handle the job according to the new job ticket The job ticket can contain additional items which are only visible in the Operator Console The operator job ticket can for example contain an item called Processed by which allows you to enter your name or initials Li Note When the Item was defined as Read only it cannot be edited but is just displayed in the job ticket 33 Print the job ticket Print the job ticket Introduction The Operator Console allows you to print a job ticket to paper You can use this option to collect all job tickets and keep track of the print jobs you have processed Before you print the job ticket you can define the printer you want to use Print the job ticket Select Print job ticket from the File menu The job ticket is printed D Note The Job received options from the Options menu allows you to specify to print the job ticket automatically when the print job is received When you select the option Print ticket automatically the specified job ticket printer will be used to print the job ticket each time a new print job is received 34 Chapter 4 Processing job ticket Chapter 5 Processing jobs Print a test job Print a test job Introduction
8. Before you process the job you can print a test job Print a test job Click option Print test job in the File menu One copy of the selected job is printed D Note You can add the column Test printed on This column will display the printer you used to print the test job 36 Chapter 5 Processing jobs Deleting a print job Deleting a print job Jobs in the Ready jobs category will be removed from the Oc PRISMAaccess server after a number of days This can be defined in System Administration The Operator console allows you to manually delete print jobs By clicking the Delete button you can delete a print job manually even if the job has not been marked as ready Fa Note When a job ticket item is defined as Required you will have to fill in this item otherwise you will not be able to delete the job 37 Mark a job as ready Mark a job as ready Introduction When you have completed a print job you can mark the job as Ready A marked job is indicated by the gray square before the icon that will be checked By default the job will then be moved to the Ready jobs category You can change this by deselecting the Move jobs to the Ready jobs option from the Job ready options dialog D Note Jobs in the Ready jobs category will be deleted automatically after a number of days The exact period can be configured using System Administration Mark a job as ready 1 Select the com
9. PRISMAprepare settings Attach a document to a job When the job has a Non PDF document attached you can use the Attach document option to attach a PDF document to the selected job 44 Chapter 6 Extended job control Automatically attach a scanned original to a job optional Automatically attach a scanned original to a job optional Introduction D You can use the Scanning option to automatically attach a scanned original to an Oc PRISMAaccess job This option is available if you use Oc PRISMAaccess with the Oc VarioPrint 2050 70 the Oc 31x5 or the Oc DS60 Note The Oc PRISMAaccess Scan profile has to be configured correctly on the Oc VarioPrint 2050 70 the Oc 31x5 or the Oc DS60 Before you begin Use this procedure if one or more originals are defined as Paper original To be able to attach a scanned original to an Oc PRISMAaccess job you need the Oc PRISMAaccess Job number The Job number is available in the Operator console The Job number is also available on the printed job ticket Automatically attach a scanned original to a job Result 1 Use the Oc PRISMAaccess Scan profile to scan the scanned original on the Oc VarioPrint 2050 70 the Oc 31x5 or the Oc DS60 A dialog appears on the Oc VarioPrint 2050 70 the Oc 31x5 or the Oc DS60 Enter the Job number in this dialog The scanned document will be attached to this Oc PRISMAaccess job in the
10. address in the job ticket If users do not want to receive the Job ready message they can deselect the option E mail when job ready in the job ticket In that case no e mail message will be sent When you specify never to send an e mail and the client requests an e mail you will be prompted with a dialog box Also when you specify to always send an e mail although the client deselected the option the dialog box will appear By selecting Only send an E mail when the client has requested one option this dialog box will never appear 61 Configure job ready options Define the e mail message 1 2 The Subject message field allows you to enter the subject text and the Message field allows you to configure the content of the message Your e mail message can contain variables from the job ticket This allows you to send a dynamic message containing job specific information To include this dynamic information select the variable from the items list and click Insert item The variable will be inserted into the message at the current position indicated by the symbol For example Hello Owner your document Document was processed successfully by the print room You can send the PDF document and the job ticket as an attachment When you select the option Attach current document PDF the PDF document will be included in the e mail message To also attach the job ticket select the Attach job ticket opti
11. menu 2 The dialog allows you to browse to a folder 3 Click OK to export the job The job ticket and the corresponding document will be saved to the defined folder 48 Chapter 6 Extended job control Revert to original document Revert to original document Introduction Oc PRISMAaccess allows you to manipulate attached documents or attach new documents to a job Revert to original document The Revert to original document option allows you return to the original PDF document The original document can be defined as The PDF document submitted by the user with the Oc PRISMAaccess Web Submission The PDF document attached by the operator in case of a Paper original or Other digital source job Li Note You can only revert when the original document is a PDF file When you use this option you will lose the changes you have made to the attached document 49 Start Oc PRISMAprepare Start Oc PRISMAprepare Introduction Oc PRISMA prepare offers an easy way to prepare and print your document The integrated Booklet maker allows you to create booklets with automatic creep compensation Use the Spine caption option to add text to the spine of a book You can add 3 lines of text to tab media front and back side with the Tab caption editor You can define the font font size and font color for the tab texts The Media catalog offers easy access to specific media types You can also add page numbers
12. see Configure the Media catalog For example You have 30 sheets which you fold to make a booklet The sheets in the middle of the booklet stick out compared with the cover of the booklet When you trim the sheets that stick out the distance between the page content and the sheet edges is changed This means that the page content creeps towards the edge of the sheets due to the trim action Creep compensation also compensates for the change of distance between the page content and the spine of the booklet With the Gain option you can increase or decrease the calculated Creep compensation factor 73 Specify the Finishing settings Specify the Finishing settings Introduction This topic describes the Finishing settings Specify the Finishing settings 11 Finishing 1 3 Setting Description Staple The stapling of your document is defined in the Document workspace Here you can change that setting You can set the number of staples m Asin document You keep the stapling as defined in the Document workspace m Nostapling staple m 2staples D Note f the Staple setting is defined in the Oc VarioPrint 2100 2110 Settings Editor or in the Oc VarioPrint 6160 6200 6250 Settings Editor then that staple setting is always used for these printers Sort You can specify the sorting method m By set The pages of a job will be sorted in the order 123 123 123 m By page
13. The pages of a job will be sorted in the order 111 222 333 74 Chapter 9 Print a document Specify the Finishing settings 11 Finishing 2 3 Setting Description Offset stacking You can select m Of The job is stacked in the Output location as one straight stack m Byset The job is stacked in the Output location with a small offset between each set m By Finishing group The job is stacked in the Output location with a small offset between each finishing group You have defined these finishing groups in the Document workspace D Note f the Offset stacking setting is defined in the Oc VarioPrint 2100 2110 Settings Editor or in the Oc VarioPrint 6160 6200 6250 Settings Editor then that offset stacking is always used for these printers Output location Depending on the Oc PRISMAaccess configuration and the selected printer you can select an available Output location Li Note f the Output location setting is defined in the Oc VarioPrint 2100 2110 Settings Editor or in the Oc VarioPrint 6160 6200 6250 Settings Editor then that output location is always used for these printers Output location for unused cyclic media Any unused cyclic media such as tab media is deposited in an Output location Depending on the Oc PRISMAaccess configuration and the selected printer you can select an available Output location D Note Jf the Output l
14. a document Print on the Oc CS230 CS520 Print on the Oc CS230 CS520 Introduction The Oc CS230 CS520 is a media based printer The Oc CS230 CS520 driver allows you to print the marked color pages on the Oc CS230 CS520 D Note The Oc CS230 CS520 printers use the Fiery controller X3e TY 35C KM PS v1 0 and Fiery controller 300 50C K v1 1 Print on the Oc CS230 CS520 1 Click the Print job button The Print dialog appears Select the Oc CS230 CS520 printer Click the Print button The Oc CS230 CS520 media type window opens Select the media type that you want to print 5 Click the OK button N A 85 Print on the Oc CS650 Print on the Oc CS650 Introduction The Oc CS650 is a media based printer You can change the assigned media definitions in the Oc CS650 You can change them in the Use this column in the map media area When you select Other as the media type the Oc CS650 media type window opens In this window you can define m Size m Weight m Material m Punched Print on the Oc CS650 1 Click the Print job button The Print dialog appears Select the Oc CS650 printer Click the Print button The printer window opens Select Other in the Use this column The Oc CS650 media type window opens Define the settings of the media type Click the OK button 86 Chapter 9 Print a document Print
15. a sheet is a color page then the complete sheet is printed on a color printer Merge This setting will print your document and insert the marked color sheets at the right place in the document When you select the Split or Merge option you can select Use separate paper trays Select this option to allocate a separate paper tray for each type of insert sheet So if you have five different insert sheets in your document you need at least six paper trays One paper tray for the normal paper and five paper trays for the insert pages If you do not select this option the different insert sheets must be put in one paper tray So if you have two different insert sheets then put the insert sheets cyclic 1 2 1 2 in one paper tray 69 Specify the extended print settings Optimize Specify the extended print settings Introduction Click File Print to open the Print dialog The Print dialog contains a section for basic print settings and a section for extended print settings This topic gives you an overview of the extended print settings Specify the extended print settings The extended print settings section contains the following tabs m Media m Imposition m Finishing m Image 70 Chapter 9 Print a document Specify the Media settings Specify the Media settings Introduction This topic describes the Media settings Specify the Media settings 9 Media Setting Description
16. e mail notification if the option Request confirmation is checked in the job ticket The user can confirm or reject the merged document The job is printed when the user confirms the job If the user rejects the job then a reason for rejection must be given The rejection message is shown to the operator in the Oc PRISMAaccess Operator Console Based on the message the job can be modified or deleted Question What is a redistill of a file Answer When you redistill a PDF file you print it to Postscript and then convert that Postscript back into PDF A scenario for use of redistill can be PDF files can contain forms buttons check boxes Those forms have names A user submits 2 PDF files to the Oc PRISMAaccess Operator Console One PDF file contains a button with name O1 The second PDF file contains a check box with the same name OT The operator merges those 2 files The result is a PDF file that contains 2 buttons instead of one button and one check box This is because the elements have the same name and when the files are merged the first found element is used The solution is to redistill the PDF files before you merge them The forms are transformed in images during redistill Now the files can be merged The PDF file will now correctly contain the button with name O1 and the check box with name OI 25 Jobs with multiple files Move file up or down 1 Right click a file 2 Move the file up or down The u
17. no PDF document is attached 8 Opened amp This is a new job that has been opened but Non printable cannot be printed yet because no PDF document is attached y Loading The job is loading and can be printed when the job is loaded completely D New This is a new job that can be printed New amp Opened This is a new job that has been opened and can be printed Ticket received A job ticket was received for this job Pa Printed This job was printed at least one time v Ready This job was marked Ready LP Oc This job contains Oc PRISMAprepare PRISMAprepare settings settings Locked Job job is currently locked 2 Job ticket icons Icon Functional name Description Document A PDF document is attached to the job Empty Currently no document is attached to the job Non PDF A non PDF document is attached to the job 3 Other digital The original is digital but has not been added source yet to the job Paper original The original is a paper document and is not attached to the job Job ticket The selected print job has a job ticket Old job ticket The selected print job was created using an older version of the job ticket When the job ticket icon is red brown this indicates that the print job was created 18 Chapt
18. settings 1 Click Properties in the Print settings area of the printer module The printer driver opens 2 You can change the print options in the printer driver For example the number of copies D Note The settings in the printer driver that interfere with the page program settings can result in unpredictable print results 82 Chapter 9 Print a document Print on the Oc CS170 CS220 Print on the Oc CS170 CS220 Introduction The Oc CS170 CS220 is a tray based printer The Oc CS170 CS220 driver allows you to print the marked color pages on the Oc CS170 CS220 Fiery X3e 31C M PS Print on the Oc CS170 CS220 1 Click the Print job button The Print dialog appears Select the Oc CS170 CS220 printer Click the Print button The Oc CS170 CS220 media type window opens Select the media type that you want to print 5 Click the OK button on AR 83 Print on the Oc CS230 Print on the Oc CS230 Introduction The Oc CS230 is a tray based printer The Oc CS230 driver allows you to print the marked color pages on the Oc CS230 The Oc CS230 uses controller Generic 35C 1 PS Print on the Oc CS230 1 Click the Print job button The Print dialog appears Select the Oc CS230 printer Click the Print button The Oc CS230 media type window opens Select the media type that you want to print 5 Click the OK button N A 84 Chapter 9 Print
19. supports tray oriented and media type oriented printers In the map media area of the printer window the media types used in the document can be mapped on trays or media types which are supported by the printer The map media area The map media area contains 2 columns 13 Map media columns Column Description Media in Displays the media used in the document document Use this Displays the media or tray that is assigned A marked sheet is defined as a separate media type When various marked sheets have the same media properties then these sheets are defined as the same media type For example there are five marked sheets Three marked sheets have paper size A4 and the paper color is red These three sheets are defined as the same media type The other two marked sheets have paper size A3 and A5 Each of these sheets is defined as a separate media type In the column Media in document icons provide feedback about warnings and errors which are related to media types The following icons are used 14 Feedback icons Icon Description o Media property cannot be processed by the printer Media property is not completely recognized by the printer 79 Changing Map Assigned Trays in Tray based Printers Changing Map Assigned Trays in Tray based Printers Introduction This procedure shows you how to change the assigned trays in the tray based printers l
20. the user when the print job is received You can configure the subject and content of the message by entering a default message Send an e mail when job is received 1 To automatically send an e mail message select Job received options from the Options menu You can specify what should happen when a job is received Don t send an e mail Always send an e mail Only send an e mail when the client has requested one When you select the option Wat to send an E mail until the job has been clicked the e mail will not be sent before you click the print job in the list Note To be able to send a Job received message users must fill in their e mail address in the job ticket If users do not want to receive the Job received message they can deselect the option E mail when job received in the job ticket When you specify never to send an e mail and the client requests an e mail you will be prompted with a dialog box Also when you specify to always send an e mail although the client deselected the option the dialog box will appear By selecting Only send an E mail when the client has requested one option this dialog box will never appear Define the e mail message 1 2 4 The Subject field allows you to enter the subject text and the Message field allows you to configure the content of the message Your e mail message can contain variables from the job ticket This allows you to send a dynami
21. to send a dynamic message containing job specific information To include this dynamic information select the variable from the items list and click Insert item The variable will be inserted into the message at the current position indicated by the symbols For example Hello Owner your document Document is ready for confirmation or rejection 60 Chapter 8 Configuring Configure job ready options Configure job ready options Introduction You can define some automatic actions that are being executed as soon as a job is marked ready Sending an e mail is the most important one When you have finished a print job you may want to inform the user The Operator Console allows you to automatically send an e mail message when you mark a job as Ready You can configure the subject and content of the message by entering a default message Send an e mail when job is ready D 1 To automatically send an e mail message select Job ready options from the Options menu You can specify what should happen when a job is marked as Ready Don t send an e mail Always send an e mail Only send an e mail when the client has requested one 2 When you want to be able to view the e mail message before sending you select the option Show E mail before sending This allows you to change the default message for that specific print job Note To be able to send a Job ready message users must fill in their e mail
22. Click the Print job button The Print dialog appears Select the Oc VarioPrint 2105 printer Click the Print button The printer window opens Select Other in the Use this column The Oc VarioPrint 2105 media type window opens Define the settings of the media type Click the OK button 93 Print on the Oc PRISMAproduction R3 0 4 Print on the Oc PRISMAproduction R3 0 4 Introduction The Oc PRISMAproduction controller is media based You can change the assigned media definitions in the Oc PRISMA production controller You can change them in the Use this column in the map media area If you select Other as the media type the Oc PRISMAproduction media type window opens Print on the Oc PRISMAproduction 1 Click the Print job button The Print dialog appears Select the Oc PRISMAproduction controller Click the Print button The printer window opens Select Other in the Use this column The Oc PRISMAproduction media type window opens Define the settings of the media type Click the OK button 94 Chapter 9 Print a document Print on the Oc VarioPrint 2090 Print on the Oc VarioPrint 2090 Introduction The Oc VarioPrint 2090 is a media based printer You can change the assigned media definitions in the Oc VarioPrint 2090 You can change them in the Use this column in the map media area When you select Othe
23. D Click File Print to open the Print dialog Select the Printer that you want to send your document to Specify the Job name Note By default the PDF file name is used Specify the Number of sets The Destination setting allows you to select Scheduled jobs or Waiting jobs in case of the Oc VarioPrint 6160 6200 6250 Mailbox or Scheduled jobs in case of the Oc VarioPrint 2100 2110 Note f the Destination setting is defined in the Oc VarioPrint 2100 2110 Settings Editor or in the Oc VarioPrint 6160 6200 6250 Settings Editor then that destination setting is always used for these printers The Settings Editor is located on the controller Specify the Operator note Note This Operator note will be displayed on the Oc VarioPrint 6160 6200 6250 operator panel in the Properties of a job It will also appear on the Job ticket when you push the Ticket button on the Oc VarioPrint 6160 6200 6250 Select the Print range AII or Selected sheets 68 Chapter 9 Print a document Split and merge Split and merge Introduction The Print dialog contains a section for basic print settings and a section for extended print settings This topic shows you how to specify the split and merge settings for your job Split and merge None The document is printed on one printer Split This setting will only print the marked color sheets If one side of
24. ISMAaccess Web Submission the user can then Confirm or Reject the job Click the OK button to send the message Note When a confirmation e mail is sent to the user the Confirmed field in the job ticket is set to None In this way there can be multiple confirmation rounds between the user and the operator 52 Chapter 7 Informing users Chapter 8 Configuring Add a category Add a category Introduction By default the Operator Console contains two categories Unprocessed jobs and Ready jobs You can add new categories Add a category 1 Click File New category 2 Define the Category name 3 Click OK You can move print jobs to this new category in order to group related print jobs 54 Chapter 8 Configuring Delete a category Delete a category Delete a category To delete a newly created category select the category from the drop down list and click Delete category from the Edit menu When the category contains print jobs you will not be able to delete the category To delete the category empty it first by moving the print jobs to another category or deleting the print jobs in that category D Note You cannot delete or rename the two default categories Unprocessed jobs and Ready jobs 55 Rename a category Rename a category Introduction You can rename a newly created category Rename a category 1 Click Edit Rename category 2 Rename t
25. Media All media that is used within your document is displayed here Use the selection box to specify the media that you want to print This allows you to print your job in multiple batches and combine the job afterwards D Note The box allows you to change the media name for Oc VarioPrint 6160 6200 6250 and for Oc VarioPrint 2100 2110 This media name will be visible on the operator panel of the selected printer 71 Specify the Imposition settings Specify the Imposition settings Introduction This topic describes the Imposition settings Specify the Imposition settings 10 Imposition 1 2 Setting Description Sheet size You can change the sheet size of your document here This sheet size will be used for the whole document Select Custom if you want to create a custom sized sheet size i Note The Sheet size option is disabled if your document contains different media sizes The Portrait and Landscape settings allow you to specify the sheet orientation Same up Select how many images you want to print on one side of the sheet One image Maximum Oc PRISMAaccess calculates the maximum number of images that fit on one side of the sheet Custom Define the number of images yourself with the Horizontal and Vertical settings Use Binding edge outside option to rotate the right handed image on the sheet 180 degrees For example use
26. Oc User manual Oc PRISMAaccess Oc PRISMAaccess Operator Console Oc Technologies B V 9 2007 Oc All rights reserved No part of this work may be reproduced copied adapted or transmitted in any form or by any means without written permission from Oc Oc makes no representation or warranties with respect to the contents hereof and specifically disclaims any implied warranties of merchantability or fitness for any particular purpose Further Oc reserves the right to revise this publication and to make changes from time to time in the content hereof without obligation to notify any person of such revision or changes Edition 4 1 O Trademarks Trademarks Oc Oc PRISMAaccess and Web Submission are registered trademarks of Oc Technologies B V Adobe Acrobat Reader and Distiller are registered trademarks of Adobe Systems Incorporated PostScript 3 is a registered trademark of Adobe Systems Incorporated Microsoft Windows Windows NT9 Windows 989 Windows 20009 Windows XP Windows Server 2003 are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other countries Xerox DigiPath DocuSP and DocuTech are registered trademarks of the Xerox Corporation in the U S and or other countries Fiery Command WorkStation and EFI are registered trademarks of Electronics for Imaging EFI Inc Products in this publication are referred
27. Operator console Scan documents that cannot be attached When a scanned document cannot be attached to the job this 1s indicated by an icon in the lower right side of the status bar of the Operator Console This problem can occur when you enter a Job number that does not exist Double click the icon in the Status bar to open a dialog that lists the documents that could not be attached automatically Click the View button or double click the document to view the document Use the Attach a document to a job procedure to attach the document to the correct job Note Scan documents that could not be attached are located in the C Storage FailedScanlink folder 45 Delete the attached document Delete the attached document Introduction The operator can delete an attached file from a job Delete the attached document Select the Delete Attached document option D Note t is not possible to delete an original file which was submitted via the Oc PRISMAaccess Web Submission Only files that are attached by the operator can be deleted again 46 Chapter 6 Extended job control Import a job Import a job You can import Oc PRISMAaccess print jobs A print job on a disk is a PDF file and a corresponding job ticket file To import an existing print job click Import job from the File menu The dialog allows you to browse to the folder where the print jobs are stored When a PDF file with a corresponding job ti
28. Print on the Xerox server DocuSP v1 32 Introduction The Xerox server DocuSP v1 32 is media based The Xerox server DocuSP v1 32 supports the DocuTech 6180 and the DocuTech 6135 printers You can change the assigned media definitions in the Xerox server DocuSP v1 32 You can change them in the Use this column in the map media area When you select Other as the media type the Xerox server DocuSP v1 32 media type window opens In this window you can define m Size m Color m Type m Weight Print on the Xerox server DocuSP v1 32 1 Click the Print job button The Print dialog appears Select the Xerox server DocuSP v1 32 Click the Print button The printer window opens Select Other in the Use this column The Xerox server DocuSP v1 32 media type window opens Define the settings of the media type Click the OK button 92 Chapter 9 Print a document Print on the Oc VarioPrint 2105 Print on the Oc VarioPrint 2105 Introduction The Oc VarioPrint 2105 is a media based printer You can change the assigned media definitions in the Oc VarioPrint 2105 You can change them in the Use this column in the map media area When you select Other as the media type the Oc VarioPrint 2105 media type window opens In this window you can define m Type m Size m Weight m Color m Special front Print on the Oc VarioPrint 2105 1
29. ayed By default there are two category of print jobs Unprocessed jobs and Ready jobs You can add categories manually Status bar The status bar shows the total amount of jobs per selected category The icon in the status bar appears when a new job arrives in the Unprocessed jobs category D Note The first column contains icons that indicate the job status 22 Chapter 3 Controlling jobs Changing the sorting order Changing the sorting order Print jobs are displayed in the left section of the Operator console You cannot move or delete the first two columns By default the following columns are displayed 4 Columns Item Description Icon Displays the print job status Original document Displays the original document type Job number Displays the name of the user Last name Displays the name of the user Date Displays the required delivery date Size Displays the page size of the print job Copies Displays the number of copies Pages to produce Displays the number of pages of the document You can change the order in which the print jobs are displayed by clicking the column header Click the column header to apply ascending sorting or descending sorting For example you can group all jobs with the same page size Now you can print these jobs without having to change the paper size in the printer 23 Configuring columns Configuring columns You can c
30. c message containing job specific information To include this dynamic information select the variable from the items list and click Insert item The variable will be inserted into the message at the current position indicated by the symbols For example Hello Owner your document Document was successfully received You can send the PDF document and the job ticket as an attachment When you select the option Attach current document PDF the PDF document will be included in the e mail message To also attach the job ticket select the Attach job ticket option 58 Chapter 8 Configuring Configure job received options Extra options when a job is received When a new job is received you can specify to print the job ticket automatically or play a sound 59 Configure job confirmation options Configure job confirmation options Introduction The operator can send a confirmation e mail to a user With this message the operator asks the user to confirm or reject the job D Note When a confirmation e mail is sent to the user the Confirmed field in the job ticket is set to None In this way there can be multiple confirmation rounds between the user and the operator Define the e mail message 1 The Subject field allows you to enter the subject text and the Message field allows you to configure the content of the message 2 Your e mail message can contain variables from the job ticket This allows you
31. cket is found you can select it Click OK to import the job It will be added to the Unprocessed jobs category The Delete job after import option allows you to delete the print job from your file system after importing the job The Job ticket editor allows you to change the job ticket Therefore an imported print job can have an older version of the job ticket When the job is imported after the job ticket was changed the new job ticket will be used Items that have been removed from the job ticket cannot be displayed anymore and are not visible New added items in the job ticket will be displayed For print jobs created with an old job ticket the default values for any new items will be displayed When an item is removed from the job ticket you may still be able to add that column to the print jobs list When you select the print job created with an older version of the job ticket you can still view the content of the item in the print jobs list 47 Export a job Export a job Introduction You can export Oc PRISMAaccess print jobs to a disk A print job on a disk is a job ticket and a corresponding attached file When you just want to save the attached PDF or non PDF document use the Save document as option from the File menu The Delete job after export option allows you to delete the print job from Oc PRISMAaccess after exporting the job Export a job 1 Click Export job from the File
32. ed on the Operator Console When the screen saver has not been enabled you can configure it Configure the screen saver ch Browse to the Control panel via the Start menu Select Display and select the Screen saver tab Select the Oc PRISMAaccess screen saver as your default screen saver Click OK AON 64 Chapter 8 Configuring Chapter 9 Print a document Introduction Introduction Introduction During the Print phase you route your document and optimize it for the printing process First you select the printer that you will use for the printing process In case of color split you specify the Split and merge settings You define your job name and you can add an operator note The end result of this phase is a print job that is submitted to the selected printer Supported printers Oc PRISMAaccess fully supports the Oc VarioPrint 2100 2110 and the Oc VarioPrint 6160 6200 6250 Certain Oc PRISMAaccess settings can be lost for other printers For some printers you must set the programmed settings to the capabilities of the selected printer on page 78 Optimize You can optimize the printing process by specifying the extended print settings m Media Print one media at a time Rename media for easy recognition of job partitions m Imposition Use same up if the printer allows you to use a larger sheet size Use oversized printing for full bleed prints or custom sizes Add t
33. er 2 Introduction Icons using an older version of the job ticket Since the Job ticket editor allows you to change the job ticket the job ticket could have been changed after creation of the job This means that Items that have been removed from the job ticket cannot be displayed anymore and are not visible New added items in the job ticket will be displayed For print jobs created with the old job ticket the default values will be displayed Note When a job has not been marked ready the gray square before the icon will not be checked When the job has been marked ready the gray square will be checked 19 Original file types Original file types The user can submit a print job with the Oc PRISMAaccess Web Submission A print job can contain digital documents paper originals and files from another digital source Digital file The file types that can be added by the user are configured by the System Administrator For each allowed file type the Oc PRISMAaccess Operator Console must have the application available that can open that file type The operator must convert non PDF files to PDF on page 26 in the Oc PRISMAaccess Operator Console Conversion of non PDF files can be done with the Convert button Paper original The user submits a job ticket without an attached file to the Oc PRISMAaccess Operator Console The user then sends the paper original to the print room for example via internal mail W
34. hange the columns that are displayed You can add or remove columns using the Column header options from the Options menu This option also allows you to change the order of columns by clicking the Move up or Move down button You can change the order of the columns in the left section by dragging the column header to the new position D Note You can select all available job ticket items as column header When you add an item that is not visible in the job ticket the default value will be displayed in the column When the print job was created before the job ticket definition was changed the original value will be displayed in the column 24 Chapter 3 Controlling jobs Jobs with multiple files Jobs with multiple files Introduction A user can submit any combination of one or more digital files paper originals or other digital files on page 20 in one job When the operator selects a job with multiple files the job ticket view changes Above the job ticket a new dialog appears In this dialog the files of the job are shown The options in the new panel are Move file up down Attach file for other digital sources Redistill file Convert file Merge files The operator must convert any non PDF file to PDF AII files are then merged into one PDF document The user receives an e mail notification that the job is ready to preview in the Oc PRISMAaccess Web Submission Orders overview The user only receives an
35. he category 3 Click OK D Note You cannot rename or delete the two default categories Unprocessed jobs and Ready jobs 56 Chapter 8 Configuring Configure printer options Configure printer options The Printer options option allows you to configure specific printer settings You can configure the following settings for each installed printer 7 Installed printer settings Item Description Postscript level You can specify the Postscript level here Supports binary Select this option when the printer supports binary encoding printing of the print file Supports True Select this option when the printer supports True Type fonts Type fonts Show driver before Selectthis option if you want to show the printer driver before printing printing Printer You can specify the location of the printer information information application here application You can start the configured printer information application by right mouse clicking the printer and selecting Start application Li Note Please consult the printer driver documentation for more information on printer specifications 57 Configure job received options Configure job received options Introduction You can define some automatic actions that are being executed as soon as a new job is received Sending an e mail is the most important one The Operator console allows you to automatically send an E mail message to
36. he job ticket before the job can be submitted This job ticket allows a user to define job settings like covers cutting and delivery date The print jobs will be converted to PDF files and stored on the Oc PRISMAaccess server The Oc PRISMAaccess Operator Console allows you to control print jobs stored on the Oc PRISMAaccess server You can change the displayed columns and add new categories to move print jobs to Before you print the job you can generate a preview to ensure that the job will be printed correctly You can also change the job order for example when you want to make a booklet When you select a print job the job ticket will be displayed When the printer is supported the job ticket settings will be automatically filled in within the printer driver dialog These supported settings will be indicated by a small pencil icon in the job ticket You can specify the other settings in the printer driver manually You can configure the Oc PRISMAaccess Operator Console to send an e mail message to the user when you have received and finished a print job You can change the content of the message and the subject field for example We have received your order It is possible to compose a special client banner which will be displayed when the Oc PRISMAaccess Web Submission is used You can use this banner to promote new features for example Now available Full color A3 prints Check the home page for details A use
37. hen configured the operator can use the Scanning option of the Oc VarioPrint 2050 70 the Oc 31x5 or the Oc DS60 This Scanning option automatically attaches the scanned paper original to the Oc PRISMAaccess job Other digital source The user submits a job ticket without an attached file to the Oc PRISMAaccess Operator Console This option can be used when the digital file cannot be added to the job yet For example a digital file on a CD D Note Option Paper original is also used for copy jobs For accounting reasons such copy jobs can be added to a print job 20 Chapter 2 Introduction Chapter 3 Controlling jobs Controlling print jobs Controlling print jobs The main window contains two sections The left section contains all print jobs of the selected category In the right section the corresponding job ticket is displayed 3 Main window Item Description Sorting order You can change the order in which the print jobs are displayed by clicking a column This allows you to print for example all jobs from the same user It s also possible to change the order of the columns in the left section by dragging the column header to a new position Column header You can change the columns that are displayed Use Column header options from the Options menu to add or remove columns Print job category The drop down list box allows you to change the category of print jobs displ
38. ht part of the window This job ticket will be presented in the form of a tree Job ticket items are grouped Click the symbol to expand a group All items within that group will be displayed The symbol collapses a group The job ticket can contain five types of items 5 Item types Item Description Text items You can enter a text string Can be defined as one line or multiple lines Choice items You can select one of the presented options in the list Date items You can enter a date value Number items You can enter a numeric value Yes no items You can enable or disable an item D Note The job ticket displayed in the right section of the Operator console can contain additional items which are not visible for any user These items have been created exclusively for the Operator Console and can be defined as Required You will have to fill in these items otherwise you will not be able to mark the job as ready or delete it Items can also be defined as Read only These items cannot be edited They are just displayed in the job ticket When the printer is supported the job ticket settings will be automatically filled in within the printer driver dialog These supported settings will be indicated by a small pencil icon in the job ticket You can specify the other settings in the printer driver manually 32 Chapter 4 Processing job ticket Change the job ticket Change the job ticket
39. i RAD HEX EN PROS 37 Mark a job as ready 38 Marking a job as not ready 39 Chapter 6 Extended job control 41 Creating anew job 42 Save a document 43 Attach a document to a job 44 Table of Contents Automatically attach a scanned original to a job optional 45 Delete the attached document 46 Importa OD ege ue Rr RUE Mie exo e ES RR EA ERE 47 Exporta OD sic Nee e EE ENEE 48 Revert to original document 49 Start Oc PRISMAprepare 50 Chapter 7 Informing users 51 Send an e mail message manually 52 Chapter 8 Configuring ue ENEE E rh nme rh arr A EAE ein 53 Add a category EE 54 Delete a category 55 Rename a category 56 Configure printer options 57 Configure job received options 58 Configure job confirmation options 60 Configure job ready options 61 Configuring the client banner
40. ike the Oc VarioPrint 2050 70 Oc 31x5 You can select the trays in the Use this column in the map media area Change map assigned trays in the tray based printers 1 Click the Print job button The Print dialog appears Select a tray based printer Click the Print button The printer window opens Select a tray in the Use this column for each media type Click the OK button 80 Chapter 9 Print a document Changing Map Assigned Media Definitions in Media based Printers Changing Map Assigned Media Definitions in Media based Printers Introduction This procedure shows you how to change the assigned media definitions for media based printers like the Oc VarioPrint 2105 or Oc CPS700 CPS900 You can change the assigned media definitions in the use this column in the map media area When you select Other as the media type the media type window opens Change map assigned media definitions in media based printers 1 Click the Print job button The Print dialog appears Select a media based printer Click the Print button The printer window opens Select Other in the use this column The media type window opens Define the settings of the media type Click the OK button 81 Define the print settings Define the print settings Introduction You can define the Print settings of the document Define the printer driver
41. int jobs displayed You can mark a job as Ready by selecting the job and clicking the Mark job ready button By default the job will then be moved to the Ready jobs category 27 Displaying ready jobs Displaying ready jobs When you have completed a print job you click the Mark job ready button The job will then be marked as Ready indicated by the gray square before the icon that will be checked By default the job will then be moved to the Ready jobs category You can change this by deselecting the Move jobs to the Ready jobs option from the Job ready options dialog You can sort the print jobs by clicking the first column This also allows you to distinguish the ready jobs from the not ready jobs Jobs in the Ready jobs category will be deleted after several days You can configure the exact period in the System Administration application 28 Chapter 3 Controlling jobs Moving a print job Moving a print job By default the Operator Console contains two categories Unprocessed jobs and Ready jobs You can add new categories using the New category from the File menu The Move to option from the Edit menu allows you to move a print job into a specific category 29 Moving a print job 30 Chapter 3 Controlling jobs Chapter 4 Processing job ticket View the job ticket View the job ticket If you select a print job in the left section the job ticket will be displayed in the rig
42. nt to attach to the print job m Other digital source Select this option when the source is a digital document but can not be added yet to the job for example a digital source on a CD Filename When you want to add a file to the job use the Browse button to select the file from your file system Li Note This option is only available when you select Digital document Job ticket You can fill in the job ticket here If you do not change the job ticket the default values of the job ticket will be added When the item is defined as Remember the values will be displayed in the default ticket the next time you create a new job 42 Chapter 6 Extended job control Save a document Save a document Introduction You can save any document to a disk Save a document 1 Click File Save document 2 Select PDF file as or Non PDF file as depending on the file type A dialog will appear that allows you to save the document to a selected folder 3 Enter a file name and click Save The file is saved to disk without the job ticket D Note f you want to save the complete print job PDF file and job ticket use the Export job option from the File menu 43 Attach a document to a job Attach a document to a job Introduction The Attach document option allows you to attach an external PDF document to an existing job This allows you to use the Booklet maker and specify Oc
43. ocation setting is defined in the Oc VarioPrint 2100 2110 Settings Editor or in the Oc VarioPrint 6160 6200 6250 Settings Editor then that output location is always used for these printers 75 Specify the Finishing settings 11 Finishing 3 3 Setting Description Rotate 180 degrees The Output location of a job can be an External finisher Some external finishers require a 180 degree rotation of the jobs before the jobs go into the external finisher The documentation of the external finisher describes how a job must go into the external finisher If a 180 degree rotation is required you select this setting Li Note f the Rotate 180 degrees setting is defined in the Oc VarioPrint 2100 2110 Settings Editor or in the Oc VarioPrint 6160 6200 6250 Settings Editor then that rotate setting is always used for these printers Reverse order By default the first sheet of the job is delivered first When you select the Reverse order setting the last sheet of the job is delivered first Example Normal order 1 2 3 4 5 6 7 8 9 10 Reverse order 10 9 8 7 6 5 4 3 2 1 Swap pages Use this setting to turn the pages in the Output location Example Normal order 1 2 3 4 5 6 7 8 9 10 Swap pages 2 1 4 3 6 5 8 7 10 9 D Note Swap pages amp Reverse order 9 10 7 8 5 6 3 4 1 2 First sheet to end Select this setting if you want to move the firs
44. oller Oc 960C v1 2 and higher Print on the Oc CPS800 CPS900 1 Click the Print job button The Print dialog appears Select the Oc CPS800 CPS900 printer Click the Print button The printer window opens Select Other in the Use this column The Oc CPS800 CPS900 media type window opens Define the settings of the media type Click the OK button 90 Chapter 9 Print a document Print on the Oc CPS900 Print on the Oc CPS900 Introduction The Oc CPS900 is a media based printer You can change the assigned media definitions in the Oc CPS900 You can change them in the Use this column in the map media area When you select Other as the media type the Oc CPS900 media type window opens In this window you can define m Material m Type m ze m Weight Note The Color option is fixed to White The Special front option is disabled Note This procedure is valid for the Oc CPS900 RI with the controller Oc 1000C 1 1 and the controller Oc 960C 1 1 Print on the Oc CPS900 1 Click the Print job button The Print dialog appears Select the Oc CPS900 printer Click the Print button The printer window opens Select Other in the Use this column The Oc CPS900 media type window opens Define the settings of the media type Click the OK button 91 Print on the Xerox server DocuSP v1 32
45. on Please note that attaching the PDF document is only possible when the Client Preview license option is enabled on the Oc PRISMAaccess station When this option is not enabled no PDF file will be attached Move the job to the Ready jobs dialog When you want the move the job to the Ready jobs automatically when you mark the job as ready you select the Move jobs to the Ready jobs option 62 Chapter 8 Configuring Configuring the client banner Configuring the client banner Introduction The Operator Console allows you to keep users informed on new services from your print room This information will be displayed above the order form in the Oc PRISMAaccess Web Submission dialog You can use this banner to promote new features for example Now available Full color A3 prints Check the home page for details Add or change the client banner 1 Select Set client banner from the Options menu 2 Enter the text that will be displayed in the Oc PRISMAaccess Web Submission 63 Configure screen saver of Operator console Configure screen saver of Operator console Introduction The Operator Console contains a screen saver that shows the number of new print jobs When the Operator Console is not used for a certain period the screen saver will start The screen saver will indicate the number of new jobs within the Operator Console with a maximum of 10 By default the screen saver will be installed and configur
46. on the Oc 31x5 Print on the Oc 31x5 Introduction The Oc 31x5 is a tray based printer The Oc 31x5 driver allows you assign each used media type to a tray of the printer You can select the trays in the Use this column in the map media area Printing on the Oc 31x5 1 Click the Print job button The Print dialog appears Select the Oc 31x5 printer Click the Print button The Oc 31x5 media type window opens Select a tray in the Use this column for each media type 5 Click the OK button on AR 87 Print on the Oc CPS700 Print on the Oc CPS700 Introduction The Oc CPS700 is a media based printer You can change the assigned media definitions in the Oc CPS700 You can change them in the Use this column in the map media area When you select Other as the media type the Oc CPS700 media type window opens In this window you can define m Type m Size m Weight D Note The Color option is fixed to White The option Special front is disabled Print on the Oc CPS700 1 Click the Print job button The Print dialog appears Select the Oc CPS700 printer Click the Print button The printer window opens 4 Select Other in the Use this column The Oc CPS700 media type window opens Define the settings of the media type Click the OK button N al 88 Chapter 9 Print a document Print on the Oc CPS700 910c
47. pleted print job 2 Click File Mark job ready D Note When a job ticket item is defined as Required you must fill in this item Otherwise you will not be able to mark the jobs as ready 38 Chapter 5 Processing jobs Marking a job as not ready Marking a job as not ready When you have marked a job as Ready this is indicated by the gray square before the icon that will be checked If the job has not been printed successfully or has not been handled correctly you may want to process the job again To mark the job as Not ready you select the print job and click Not ready or select Mark job not ready in the Edit menu The gray square before the icon that will not be checked anymore and by default the job will be moved to the unprocessed jobs 39 Marking a job as not ready 40 Chapter 5 Processing jobs Chapter 6 Extended job control Creating a new job Creating a new job You can create a new print job and add the job to the Operator console When you click the New job option in the File menu a New job dialog appears This dialog contains the following sections 6 New job dialog Section Description Original document Select one of the following from the drop down list m Digital document Select this option when you are adding an an existing digital document PDF or non PDF m Paper original Select this option when there is no digital document available that you wa
48. r as the media type the Oc VarioPrint 2090 media type window opens In this window you can define m Type m Size Print on the Oc VarioPrint 2090 1 Click the Print job button The Print dialog appears Select the Oc VarioPrint 2090 printer Click the Print button The printer window opens Select Other in the Use this column The Oc VarioPrint 2090 media type window opens Define the settings of the media type Click the OK button 95 Print on the Oc VarioPrint 2100 2110 Print on the Oc VarioPrint 2100 2110 Introduction The Oc VarioPrint 2100 2110 is a media based printer You can change the assigned media definitions in the Oc VarioPrint 2100 2110 You can change them in the Use this column in the map media area When you select Ober as the media type the Oc VarioPrint 2100 2110 media type window opens In this window you can define Type Size Width Height Unit size Weight Color Special front Print on the Oc VarioPrint 2100 2110 1 Click the Print job button The Print dialog appears Select the Oc VarioPrint 2100 2110 printer Click the Print button The printer window opens Select Other in the Use this column The Oc VarioPrint 2100 2110 media type window opens Define the settings of the media type Click the OK button 96 Chapter 9 Print a document
49. r can create a print job and submit the job to the Oc PRISMAaccess Operator Console The job can consist of one or more files A file can be one of the following types m Digital file This is an existing digital file PDF or non PDF m Paper original This is a paper document no digital file is available m Other digital source This is a digital file which cannot yet be added to the job For example a digital source on a CD The Oc PRISMAaccess Operator Console allows you to import Oc PRISMAaccess print jobs A print job on a disk is a job ticket and a corresponding attached file 14 Chapter 2 Introduction Introduction You can also export Oc PRISMAaccess print jobs to a disk A print job on a disk is a PDF file and a corresponding job ticket file When you just want to save the attached document use the Rename category option from the File menu The integrated Oc PRISMAprepare offers an easy way to prepare and print your document A clear difference is made between defining a document physical layout and the production of the document This makes it possible to store the document with the Oc PRISMAprepare settings independent from printer capabilities 15 Licenses Licenses Introduction When you receive Oc PRISMAaccess a license file is included The license file During the installation of Oc PRISMAaccess this license file is installed on the server The license file contains the license codes fo
50. r the specific applications The licenses tab in System Administration gives you an overview of the available licenses Oc PRISMAaccess license Oc PRISMAprepare license You may need the license serial number when you contact an Oc consultant or system engineer Update licenses In order to get more licenses for Oc PRISMAaccess you will have to contact Oc You will receive a new license file that contains the current licenses and the new licenses Use the New license file button to browse to the new license file With this button you can also update the current license information 1 Click the New license file button 2 Use the Browse button to select the new license file 3 Click Ok The Licenses dialog will show the new license information Any old license information is now updated D Note The license file can be stored in any directory 16 Chapter 2 Introduction Icons Icons The first column of the print jobs list contains icons that indicate the job status The job ticket also contains icons The following tables contain the available icons 17 Icons 1 Job icons Icon Functional name Description S Error While loading the job an error occurred Eg Loading amp The job is loading and cannot be printed yet Non printable because no PDF document is attached Be New amp This is a new job that cannot be printed yet Non printable because
51. rim and fold marks m Finishing Optimize the output stack for subsequent finishing Define the output stack options for off line finishing Select a specific printer output location m mage Specify the printer resolution Select color conversion for black amp white mapping 66 Chapter 9 Print a document Buttons Introduction Buttons The Print dialog contains buttons that allow you to restore the default settings restore the settings last used save the settings and submit or cancel your print job Buttons 8 Buttons Button Description Defaults Click this button to restore the default print settings Last used Click this button to restore the print settings last used Save Click this button to save the specified print settings D Note f your document has not been saved before you print this setting is disabled Print Click this button to print the job The Print dialog is then closed Test print Click this button to make one test print of the job The Print dialog remains open Cancel Click this button to cancel printing and close the Print dialog 67 Select a printer Select a printer Select a printer Introduction The Pont dialog contains a section for basic print settings and a section for extended print settings This topic shows you how to select the printer and configure the printer related settings Select a printer 1 2 3
52. ser defines the order of the files in the Oc PRISMAaccess Web Submission However the operator can change the order of the files in specific cases This order is reflected in the merged document Attach a file 1 Click button Attach With this option you can attach a file from another digital source 2 Browse to the file that you want to attach to the job 3 Click OK Redistill a file 1 Select a file 2 Click button Redistill The file is redistilled Convert a file 1 Select a non PDF file The associated application for this file is started D Note Every non PDF file must be converted to a PDF file 2 Click Print in the application 3 Select Adobe PDF as printer The file is converted to PDF file Merge the files 1 Click button Merge D Note When all files are PDF files the Merge button is enabled 2 All the PDF files are merged into a single document D Note The merge can be started when some files are still unavailable In the merged document a blank page is inserted with text Original document to be replaced in Oc PRISMAprepare 26 Chapter 3 Controlling jobs Displaying unprocessed jobs Displaying unprocessed jobs There are two states of print jobs unprocessed jobs and ready jobs Jobs sent by users will initially appear in the unprocessed jobs section as Not ready These are the jobs you can begin working on The drop down list box allows you to change the category of pr
53. t sheet to the end of the job You can use this setting for example if the first A3 sheet is used as a cover sheet for the rest of the A4 job 76 Chapter 9 Print a document Specify the Image settings Specify the Image settings Introduction This topic describes the Image settings Specify the Image settings 12 Image Setting Description Resolution You can select the print qualities for your print job D Note The print quality that you can select depends on the printer Color You can select whether the color to grayscales conversion is done management by the printer or by the application 77 Page programmed settings vs printer capabilities Page programmed settings vs printer capabilities Page programmed settings vs printer capabilities Introduction You can send documents with page programmed settings to any printer However some printers cannot process all programmed settings In such a case a printer window appears With the printer window you can set the programmed settings to the capabilities of the selected printer For some printers certain page programmed settings can be lost because the printer has not all the desired capabilities Match the programmed settings to the printer capabilities 1 Map the media types on page 79 2 Define the print settings on page 82 78 Chapter 9 Print a document Map media types Introduction Map media types Oc PRISMAaccess
54. this option when prepunched paper is used with the punched holes on both ends of the paper D Note You can only select this setting if Same up is 25 Gutter Use this setting to specify the distance between the images on the sheet Bleed area With a Bleed area you can print to the edge of the paper Use this option if your job has a colored background The Bleed area refers to the area that is trimmed off when your job is printed and cut to the finished size This bleed area should not contain text or other important information The bleed area is 3 mm 72 Chapter 9 Print a document Specify the Imposition settings 10 Imposition 2 2 Setting Description Horizontal Use this setting to move the image s horizontally to one side of position the sheet D Note f you want to shift the cover of a Booklet to the right you need a negative horizontal shift This is because a cover is actually the back side of a sheet Vertical Use this setting to move the image s vertically to one side of the position sheet Trim and fold Use this setting to add trim and fold marks to your document marks These marks indicate where to trim and or fold the printed sheets Creep Use Creep compensation to make sure that the margins on all compensation pages are equal after the booklet is folded and trimmed The Creep compensation factor is calculated from the Thickness of the paper
55. to by their general trade names In most if not all cases these designations are claimed as trademarks or registered trademarks of their respective companies Trademarks Table of Contents Table of Contents Chapter 1 About using help iier io hh a EN EC 9 What ls This H8lp eo dm e pete tette EE Redes us 10 Annotating a topic 11 Chapter 2 Introduction KEEN NN NEE NNN E EEN EN ENEE uns ns es 13 INtrOdU TIQNE ze sic ee Ge e Ala A en Le A 14 Be 16 ICONS nee eh e i dto det ih A ege i 17 Original IS types ee MEN re exe es Eee Ea 20 Chapter 3 Controlling jobs 21 Controlling print jobs 22 Changing the sorting order 23 Configuring columns 24 Jobs with multiple files 25 Displaying unprocessed jobs 27 Displaying ready jobs 28 Moving a print Le DEENEN 29 Chapter 4 Processing job ticket 31 View the job tiCKet gg een EN IIR ER Rec PW m nas 32 Change the job ticket 33 Print the job ticket eu eel EEN s nr EE ER ses 34 Chapter 5 Processing D Lol CEET E 35 Print a testo ira nee Sob 8 EE 36 Deleting a printjOD ro rer
56. to your documents When you print your document you can define imposition and finishing settings for your print job D Note Oc PRISMAprepare only accepts PDF files Start Oc PRISMAprepare Click the Oc PRISMAprepare button on the toolbar Or Click Oc PRISMAprepare on the File menu 50 Chapter 6 Extended job control Chapter 7 Informing users Send an e mail message manually Send an e mail message manually Introduction The Operator console can be configured to send an E mail message automatically You can also send an e mail message manually The e mail address within the selected print job will be used as the destination address Send an e mail message 1 2 D Click File Send E mail Define the subject and the content of the message You can use the Add received button or the Add ready button to include an available default e mail message Select whether you want to attach the PDF document and or the job ticket Click the OK button to send the message Note When for example you have created a booklet using a plug in you can use this option to send it to the owner by e mail By attaching the created booklet the owner can check the document first before you print it Send an e mail for preview 1 Click the e mail button The Define the subject A link to the job is automatically added to the message The user can click this link to preview the job In the Oc PR
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