quick start guide
Contents
1. the same way as translation memories This is the LiveDocs feature of memoQ you can create a corpus of documents A LiveDocs corpus can hold pairs of documents alignment pairs bilingual documents monolingual documents and binary non text files An alignment pair consists of a source language document and its translation When you add an alignment pair to a corpus memoQ aligns the documents it matches the source language sentences to the target language sentences by mathematical means Once the alignment is finished and the document pair is added to the corpus memoQ immediately offers matches from the document contents The automatic alignment algorithm in memoQ is rather accurate but mismatches can still occur When you encounter a mismatch misalignment you can open the document pair in the alignment editor After you correct the alignment in the document pair memoQ will automatically give you the corrected matches Term bases and term extraction When you use a translation memory or a LiveDocs corpus you build a database of whole sentences or to be more precise segments because the unit of transla memodQ integrated translation environment Page 3 of 30 quick start guide 1 Introduction tion can also be a paragraph or even a phrase that is smaller than an entire sentence If you want to build a glossary of certain expressions that occur inside a segment you can use a term base A term base is contains entries with term2. 12 1 2011 06 30 12 4 Winnie lle Pu 2011 06 26 11 4 2011 06 26 11 4 Local project name Winnie lle Pu versioned online Local project path D Work My MemoQ Projects a In the list click the name of the project you need to work on and click OK memoQ downloads the documents and the resources and creates a copy of the project on your computer memoQ displays the Project home tab for the project with the Translations pane open Using a description file to check out an online project If you receive an e mail that contains a project description file there is an easier way to start work ing 1 Close memoQ if it is running Open the e mail you received it will contain an attached file The file has the mqdf extension and its icon looks like this memoQ integrated translation environment Page 25 of 30 quick start guide 8 Working on online projects 2 Double click the icon or the name of the file memoQ starts automatically and displays the Enter user name and password dialog Enter user name and password a iia Address kilgray doesntexist com User name x Password Type your password in the Password text box and click OK 3 memoQ displays the Check out online project dialog where the name of the project is already se lected Check out online project Server URL memog translationcompany com Select Description Creation time Deadline Name Aineen aada D 2011 07 0
3. Inline tag text color _ Special taa color pe Status colors Not started _ Edited Pre translated Fragments Confirmed 4 Inthe User interface language drop down list choose the desired language and then click OK 5 Close memoQ and start it again Next time the program appears with commands and messages in the selected language Note By default you can choose from English German French Hungarian Polish Portuguese and Spanish Depending on your location Japanese might also be available Further languages are being added continuously so you might as well see a more extended list memodQ integrated translation environment Page 5 of 30 quick start guide 3 The translation process 3 The translation process Projects In memoQ translation jobs are organized into projects A translation project consists of the following items 1 Translation documents unlimited number practically up to a few hundred 2 LiveDocs corpora consisting of bilingual documents source target document pairs monolingual documents and binary files unlimited number remote or local practically one or two 3 Translation memories unlimited number remote or local practically up to five or six 4 Term bases unlimited number remote or local practically up to five or six 5 Settings and light resources segmentation rules auto translation rules translation memory set tings quality ass
4. Source Target bee apis Language English Language Latin ce HDS awe bee 4 apis A More gt gt sot isen aose ele Creating your own term base While working in the translation grid you can add any number of terms to the primary term base You can select the primary term base the same way as the primary translation memory in the Term bases pane of Project home If you find a repeated expression in the source text that you wish to add to the term base select it and press CtrI E or from the Operations menu choose Add Term The Cre ate term base entry dialog box appears Create term base entry x Language English Language Latin Lemma honey Lemma mel Prefix matching Sti m Forbidden term Case sensitivity aiii m More gt gt ok Cancel In the text box on the right enter the translation of the word or expression and then click OK memoQ will immediately add the term pair to the term base Further occurrences of the term will automatically be highlighted If the target cell already contains the translation of the term you want to add you can select both the source and the target expressions and then press Ctrl Q or from the Operations menu choose Quick Add Term memoQ will automatically add the term pair to the term base without displaying the Create term base entry dialog box memoQ integrated translation environment Page 16 of 30 quick start guide 5 Trans
5. The first page of the New memoQ project wizard appears 2 Enter the name of the project and select a source and a target language You can also fill in the Project Domain Client and Subject text boxes After entering these details click Next Project information Here you can specify the new project s properties name source and target language etc My first memoQ project D Work My MemoG Projects My first memoQ project KB Created at Record version history for translation documents memodQ integrated translation environment Page 8 of 30 quick start guide 4 Creating and modifying a project 3 Inthe second page of the wizard you can add documents to translate Click Add document below the empty document list An Open dialog box appears browse for the files you want to add to the project and select them You can select multiple files even with different file types at the same time After selecting the files click Open New memoQ project neon Translation documents Here you can import the documents you wish to translate m e m O j in your new project Name Import path Export path CHAPTER D Work Kilgray Projektek MemoQ Doc D Work Kilgray Projektek MemoQ Do Add document Import update bilingual e Add document as lt Back Next gt Finish Cancel Help You can click the Add document command again to add more files to the project You can include
6. many types of files in a project After adding the documents click Next 4 On the third page of the wizard you can select translation memories for your project This wizard page lists all available translation memories in the language pair of the project If you have an English German project memoQ will not list English Polish translation memories To add one or more translation memories to the project click the check box before the name of each translation memory Translation memories you select this way move to the top of the list In this wizard page you can also create a new translation memory by clicking Create use new Af ter adding translation memories click Next New memoQ project Exa Translation memories m Here you can add the translation memories you will use mM e mM O Q in the project or create new ones Primary Name Path Source Target EI Primary Winnie ille Pu DA English Latin winnie ille pu server CAP English Latin mA winnie ille pu mem English Latin of winnie ille pu server amp local English Latin Winnie ille Pu local ContexTM single translation entries 325 English Latin Project n a Client n a Domain n a Subject n a e Create use new Remove Synchronize offline Properties Set as primary Register local Import from TMX CSV lt Back Next gt Finish Cancel Help memoQ integrated translation environment Page 9 of 30 quick start guid
7. E CHAPTER 12 274 0 0 2011 07 07 8 37 D Work Kilgray Records C D Work Kilgray Records Add or remove documents to translate exchange work through bilingual files with others or deliver your work Ww LiveDocs CA Translation memories o os Term bases Add document Import update bilingual Create view he Settings e Add document as Export bilingual Statistics e Add folder structure Export dialog Change export path e Remove Export stored path Refresh document e Reimport Open for translation Deliver return Reimport as Add to LiveDocs corpus 24 Project lat 0 S You can use the tabs to access the translation documents and the contents of the heavy resources term bases and translation memories Note In memoQ almost all settings are resources pieces of data that control how memoQ be haves while you do your work Translation memories term bases and LiveDocs corpora are called heavy resources Other resources such as segmentation rules auto translation rules quality as surance settings spelling ignore lists etc contain smaller amounts of data they are the light re sources The greatest advantage of putting all settings into resources is that you can save them in files and load them again when necessary for example on another computer In other words you can exchange them with fellow memoQ users and if you have the appropriate memoQ edi tion you can also publish them
8. Update from the Translation menu If you do this memoQ will not save the translation in the translation memory You use this command when there is no translation memory assigned to the project or when there is one but you do not want or you are not allowed to add segments to it You do not need to save the document during translation because memoQ automatically saves every single change to the hard disk very shortly after you make them Joining and splitting segments If the current segment does not form a meaningful unit in itself but makes sense together with the next one click or press Ctrl J memoQ joins the current segment with the next one If the current segment seems to contain more than one sentence or meaningful units you can split it into two segments click on the appropriate position in the source cell then click y or press Ctrl T memoQ will split the segment into two at the specified position Afterwards click in the right hand cell in the first one of the new segments and proceed with the translation Using translation results When you confirm a segment memoQ will move on to the next segment It will also automatically fill in the segment with the best highest ranking suggestion from the translation results list Note When you open a document for translation memoQ will not insert the highest ranking translation results automatically in the first segment Neither will memoQ insert a translation re sult i
9. a Domain n a Subject n a Create use new Remove Properties Set as primar Register local Import from CSV TMX lt Back Finish Cancel Help memoQ creates the project and displays the contents of the project in the Project home tab Modifying the current project When the New memoQ project wizard is completed or you open an existing project the Project home tab appears in the memoQ window In Project home you can manage and modify all settings of the project Note In the New memoQ project wizard you can click Finish as early as in the first page after fill ing in the project name and the two languages Then you can use Project home to add translation documents translation memories and term bases just like in the wizard s dialogs The Project home tab has six panes To select a pane click an icon on the left Overview Translations LiveDocs Translation memories Term bases and Settings memoQ integrated translation environment Page 10 of 30 quick start guide 4 Creating and modifying a project Creating a translation memory If you click Create use new in the third page of the New memoQ project wizard or in the Translation memories pane of Project home the New translation memory dialog appears New translation memory xs Location Local resource on this computer General Custom fields Translation memory properties Name Source language English X Target la
10. lating click in the right hand cell in the first row Project Operations Edit Format Translation View Tools Help Project home CHAPTERI x CHAPTER 12 a Source Target d Y Translation results 29 So I tried Itaque conatus sum f ae f Christopher Robin 4 BE Christophorus Robinus Once upon a time a very long time ago Olim iamdudum fere die Veneris What does under the What does under the now about last Friday proximo Winnie ille Pu sub nomine name mean asked Chri 3 name mean asked Chri Winnie the Pooh lived in a forest all by Sandersi solus in silva habitabat Christopher Robin EPE christophore Robine himself under the name of Sanders i What does under the name mean Quid significat sub nomine asked Christopher Robin Christophorus Robinus rogavit t means he had the name over the door in gold letters and lived under it What does under the name mean asked Christopher Robin Winnie the Pooh wasn t quite sure said Christopher Robin Now Iam said a growly voice What does under the name mean asked Christopher Robin _ Then Iwill go on said L One day when he was out walking he came to an open place in the middle of the forest and in the middle of this Quid significat sub nomine Christophorus Robinus rogavit place was a large oak tree and from the top of the tree there came a loud buzzing noise Winnie the
11. quick start guide 8 Working on online projects online project with live documents you need to be connected to the memodQ server all the time This means you need a continuous Internet connection Desktop documents mean that you work on a local copy of the documents and you need to up load the changes from time to time You also download the changes that others made There is a sin gle command for that called Synchronize When you work on an online project with desktop docu ments you do not always need to be connected to the memoQ server You can continue working even when you have no Internet connection You cannot decide if you want to work with live documents or online documents This is some thing the project manager decides when she publishes the project on the server Synchronizing online projects with desktop documents When you close your copy of the online project memoQ asks if you want to synchronize your copy with the master copy that exists on the server It is highly recommended that you click Yes it is like saving your work at the end of the day After you synchronize your work with the server the project manager will see your progress and she will also see your translation Note If some of your translation is already synchronized on the server others can also check out and open the same document and do some work on it For example a reviewer can access your translation and start checking it even if the translation is
12. really is HERE is Edward Beare coming down now bump bump bump on Se oaa the back of his head behind Christopher Robin bumping for a moment and think of it Translation preview o xX HERE is behind Christopher Robin only way of coming downstairs but sometimes he feels that there really is another way if only he could stop bumping for a moment and think of it HERE is Edward Bear coming downstairs now bump bump bump fon the back of his head behind Christopher Robin It is as far as he knows the Ecce Eduardus Ursus scalis nunc tump tump tump occipite gradus pulsante post Christophorum Robinum descendens And then he feels that perhaps there isn t Anyhow here he is at the bottom and ready to be introduced to you Winnie the Pooh Pro 2009 03 12 11 04 07 Winnie ille Pu TM When I first heard his name I said just as you are going to say But I thought he was a boy Fag KB 85 oj P lat 0 D 1 Pr O Conf 2 Ed 2 Empty 152 Pre 0 Frag 0 4 Errors 2 Ready Ins 106 2 110 2 S memoQ refreshes the preview as you proceed with translation This is why this functionality is also called the real time preview Real time preview is available for the Microsoft Office file formats DOC DOCX PPT PPTX XLS HTML web pages and XML memoQ integrated translation environment Page 19 of 30 quick start guide 6 Delivering the translation 6 Delivering
13. the name or iden tifier of the user and the role of the user The original project in the example is called Winnie ille Pu versioned the name of the user is kb and the role of the user is Translator 4 When you click OK in this dialog memoQ automatically creates a project and displays the Project home tab with the Translations tab open memoQ integrated translation environment Page 22 of 30 quick start guide 7 Working from a handoff package Q memoQ Winnie ille Pu versioned kb Translator o aE Project Operations View Tools Help DHENIA ial ARAS O Server URL My Computer Select Project home J J D mmo Translations Documents Views a Name Progress Deadline Last changed Overview oeni CHAPTER 2011 07 07 11 16 2011 07 07 11 15 me pi Translations Add or remove documents to translate exchange work through bilingual files with D others or deliver your work W LiveDocs E Translation memories J GA Term bases F TH s e Add document Import update bilingual Create view e hie Settings e Add document as Export bilingual Statistics e e Add folder structure Export dialog Change export path Export stored path Refresh document Open for translation Deliver return e Add to LiveDocs corpus A Project lat 0 S Caution Before starting to work check the Translations LiveDocs Translation memories and Term bases panes to see if you received all necessary document
14. the selected text one word right Moves the selected text one word left Undo use this to restore your text after you accidentally deleted or modified something Sets a selected part of the text bold or if it is already bold removes the bold formatting Sets a selected part of the text italic or if it is already italic removes the italic formatting Sets a selected part of the text underlined or if it is already underlined removes the underlined formatting Toggles selected text between uppercase and lowercase Splits the current segment at the current position of the cursor Joins the current segment with the next one Inserts the next formatting tag into the target segment Inserts all remaining formatting tags into the target segment Copies the next inline tag sequence into the target segment Copies all remaining inline tags into the target segment Confirms the current segment and updates the primary translation memory with the translation Confirms the segment without adding the translation to the primary translation memory Page 29 of 30 quick start guide Ctrl Shift L CtrIi E Ctril Q Ctrl Shift S Ctrl Shift T Ctrl C or Ctrl Insert Ctrl V or Shift Insert Ctrl Shift G Ctrl G Ctri K Ctrl P Ctrl F Ctri H Ctrlt Num Minus Ctrl Shift Spacebar Ctrl Shift memodQ integrated translation environment 9 Common key shortcuts Sets the status of the active or selected se
15. the translation Delivering the documents in the original format After finishing the translation you need to deliver the translated documents to your client in the same format as the source documents together with the translation memories in most cases The easiest procedure is described below See the memoQ help for detailed description 1 Make sure that every segment is translated and all formatting tags purple numbers in curly braces 1 are copied into the target text If there are untranslated segments or missing format ting tags memoQ displays an error report before performing the export and in case of missing formatting tags it refuses to export the document In Project home click the Translations icon Select all documents in the document list view and click Export stored path below the list view memoQ will check if all segments are translated and confirmed and all formatting tags have matching pairs in the target text If the checking fails the Errors in documents message box ap pears Errors in documents 85 a At least one of the documents you are trying to export contains errors 6 that prevent memoQ from exporting the document Do you wish to resolve these errors now To review and correct the segments where memoQ found errors click Yes to proceed to the Re solve errors and warnings tab Note If you want to the document you are editing you do not need to switch back to Project ho
16. 7 13 2 2011 07 07 13 2 Winnie lle Pu versioned 2011 06 26 12 1 2011 06 30 12 4 Winnie lle Pu 2011 06 26 11 4 2011 06 26 11 4 Local project name Winnie lle Pu versioned online Local project path D Work My Memo Q Projects a ea Ge 4 Click OK memoQ downloads the source documents and connects to the resources on the server and displays the Project home tab for the project Working on the online project When you check out an online project memoQ creates a local copy of the project on your computer You can open and close this project just like the other projects that you create There is one exception when you open your local copy of the online project memoQ connects to the memoQ server and downloads changes It also uploads all changes you made to the documents When you close the project memoQ contacts the memoQ server again and uploads your changes and downloads all changes others made to the documents Online project with live documents online projects with desktop documents This might not always be the case memoQ has two types of online projects one works with live documents and the other works with desktop documents Live documents mean that you do not actually work on a local copy of the documents when you work on the translation and confirm a segment it is immediately saved to the server To work on an memoQ integrated translation environment Page 26 of 30
17. Pooh sat down at the foot of the tree put his head between his paws and began to think 09 03 12 11 04 07 Winnie ille Pu TM 3g First of all he said to himself fe x Se ee KB 101 Z P lat 0 D 1 PrO Conf 2 Ed 0 Empty 153 Pre 1 Frag 0 H Errors 2 Ready Ins 60 63 In certain document formats memoQ displays the formatted text in the Translation preview pane be low the translation grid so that you always see where and how the actual segment appears in the translation document and how it would be displayed if the translation document was exported The Translation preview feature is available for the following formats HTML documents web pages Microsoft Word documents and Rich Text Files Microsoft Excel files Microsoft PowerPoint files and XML documents memodQ integrated translation environment Page 12 of 30 quick start guide 5 Translation and the translation grid Here follows a summary of the most important actions you can perform in the translation grid See the memoQ Help for detailed description To access Help press F1 anywhere in memoQ Confirming segments When you finish translating a segment press Ctrl Enter or from the Translation menu choose Con firm mMemoQ saves the translated segment into the document and to the primary translation memory of the project and then proceeds to the next segment You can also confirm a translation by pressing Ctrl Shift Enter You can also choose Confirm With out
18. are the benefits of using memoQ between the client and the translator memodQ integrated translation environment Page 4 of 30 quick start guide 2 Installation and system requirements 2 Installation and system requirements For instructions on installing and activating memoQ please refer to the memodQ installation and activa tion guide available from the Kilgray website http kilgray com resource center user guides Changing the user interface language By default memoQ communicates in English However you can change the language of the user in terface from within the program Here is how to do it 1 Start memodQ if it is not already running The main memoQ window appears and displays the Dashboard 2 From the Tools menu choose Options The Options dialog appears 3 In the Category list on the left click Appearance On the main pane memoQ displays the settings for controlling the appearance of the program Appearance User interface language Translation grid Lookup results ookup results Editor fonts Font family and size Chinese font family Japanese font family Korean font family CCJK font size i Other scripts Select memoQ s user interface E Show non printing characters language and customize the g appearance font and colors of Editor colors the translation interface The memoQ new user interface language iulii will effect after you restart eee ee Em
19. e 4 Creating and modifying a project The translation memories you use in the current project are displayed at the top of the list One translation memory is always listed in bold and marked as primary This is the primary transla tion memory When you are writing your translation and you confirm the translation of a seg ment the resulting translation unit source translation segment pair will be saved into the pri mary translation memory memoQ uses the other translation memories for reference only You can select another primary translation memory any time after creating the project 5 Inthe fourth page of the wizard you can select term bases for the project memoQ lists all avail able term bases that support the languages of your project If you have an English German pro ject memoQ will not list term bases that have English French and Spanish or German and Polish To add one or more term bases to the project click the check box before the name of each one You can also create a new term base by clicking Create use new After adding the term bases click Finish New memoQ project j Term bases Here you can add the term bases you will use m e m O Q in the project or create new ones Primary Name Path Languages fei Primer Weie O TS C Enaka Urto Wanra Hana A Winnie ille Pu me English Latin Winnie local not moderated Languages English United Kingdom Hungarian Latin English Project n a Client n
20. e place where the context in the target text is equivalent to the context in the source text and press F8 You can also press F8 while typing the translation memoQ can export the document back into the original format only if you insert all formatting tags into the target segment each at the appropriate positions You cannot change the order of the tags pressing F8 will always insert the subsequent tag If you move the cursor backwards then press F8 memoQ renumbers the tags in the target cell An error notification icon will remain there until all formatting tags are inserted or all unnecessary tags are deleted from the target cell memodQ integrated translation environment Page 18 of 30 quick start guide 5 Translation and the translation grid The tags between the curly brackets are legacy tags For most file formats such as Microsoft Of fice Word 2007 DOCX documents or HTML files memoQ now uses so called inline tags With these tags you might get some information about the content of a tag you can change the order of the tags and if you are technical enough you can even create and insert new tags Inline tags look like this EPP Winnie the Pooh sat EPP Winnie ille Pu ad 0 down at the foot of the tree imam quercum sedens put his head between his manus mento subposuit et paws and began to think secum reputare coepit ox When you are editing the translation you can press F9 to insert the next inline tag from th
21. e source cell In case of some document formats memoQ displays a formatted preview of the text in the Pre view pane below the translation grid The preview will help you how you place the formatting tags and it will reveal the actual formatting of the text This means that you will see if part of the text is in a different font different color or set to subscript or superscript 1 QF ME a E PENE Project Operations Edit Format Translation View Tools Help D GH En Yei aR Ase ARAA HioO c Gad Mii D A tm VO rec aome CHAPTER I x CHAPTER 12 280 Seats Target T Y Translation results peg IN WHICH WE ARE INTRODUCED TO Quo in capite nobis ostentantur 100 x 2 WINNIE THE POOH AND SOME BEES Winnie ille Pu atque apes F amp AND THE STORIES BEGIN nonnullae et incipiunt fabulae Ecce Eduardus Ursus scalis coming downstairs now nunc tump tump tump o Edward Bear BY BAB Eduardus Ursus Christopher Robin EY BEM Christophorus Robinus HERE is Edward Bear HERE is Eduardus Ursus coming down now bum coming down now bum HERE is Edward Bear HERE is 1 Edward Bear 2 coming Ecce 1 Eduardus Ursus 2 scalis nunc 85 x down now bump bump bump on the tump tump tump occipite gradus a back of his head behind Christopher pulsante post Christophorum Robinum Robin descendens It is as far as he knows the 1 only 0 x way of coming downstairs but H amp 4 sometimes he feels that there
22. ects esssesssessessecsecsecsecsecsecsecsesessecsecsecsecsecsscsececsecsecsecsecsecsecsesseseesessessessessecsssssse 24 Starting your work checking out the online project sssssssssssesessssesesesrsessrsrsesesesersrsrseseserersesesesesee 24 Working on the online Projectar a a a e E tad mabaw eseade 26 Deliverine Vor WOLK errn aneri Ea E a a 2 9 COMMON KEY SNOMCULS jesscseicczsscacessstcosechaveterscsentanchpectacennseteasnact ses uscegans noectaneaspeneucuaaahsessaactaneuacetanansessaaetaetes 29 This guide covers memoQ 5 translator pro edition It contains text items from the English user inter face of the program These items are under constant verification and are subject to change without prior notification memoQ integrated translation environment Page 2 of 30 quick start guide 1 Introduction 1 Introduction The translation environment memoQ is an advanced translation environment This document explains what a translation envi ronment is and how your business can benefit from using memoQ Translation During translation you transform text in one language into text in another language ac cording to the cultural specifics of the target culture The texts you work on are usually similar to each other if you are a manufacturer of goods or a service provider most of your source documents are related to your fields of activity If you are a translation professional you are likely to receive sim ilar documents fr
23. es you might be unsure how to translate a word or expression in the current segment and chances are you do not receive any suggestions for it on the hit list because the sentence is not found in the translation memories and the word or expression is not found in the term bases In this case you can check for the problem word or expression itself in the translation memories To do this use memoQ s built in concordance facility select the word or expression in the source cell then press Ctrl K or from the Operations menu choose Concordance If the translation memories have segments containing the word or expression memoQ will list them in a separate window along with their translation Concordance Settings Text coming downstairs Concordance 7 Put selected text in quotes Case sensitive Limit 16 V Add wildcards to selected text Numeric equivalence Total hits 3 Filter target Search in target lt lt Ascending Length Il Ascending HERE is Edward Bear coming now bump bump bump on the back of his head downstairs behind Christopher Robin It is as far as he knows the only way of coming but sometimes he feels that there really is another downstairs way if only he could stop bumping for a moment and think of it It is as far as he knows the only way of coming but sometimes he feels that there really is another downstairs way if only he could stop bumping for a moment and think
24. for the name and lo cation of the TMX file to create then performs the export The resulting TMX file can be imported into any TMX compatible translation tool even into another instance of memoQ memodQ integrated translation environment Page 21 of 30 quick start guide 7 Working from a handoff package 7 Working from a handoff package If your client uses memoQ too you might receive your assignment in the form of a handoff package memoQ can create a project from a handoff package it contains source language documents trans lation memories term bases and LiveDocs corpora everything you need in a translation project When your client sends you a handoff package the way to start working and to deliver your work is a bit different Creating your project from a handoff package You usually receive the handoff package in an e mail It is a file with the mqout extension To start your project from this file do the following 1 Close memodQ if it is running 2 Open the e mail The handoff package will be an attachment to the e mail Double click the icon of the handoff package The icon looks like this 3 memodQ starts automatically and displays the Import handoff package dialog Import Project name Winnie ille Pu versioned kb Translato Project directory D Work My MemoQ Projects Winnie ile Pu versioned kb 1 Cr Gee ie Note that the name of the project consists of the name of the original project
25. gment pairs to locked or if they are already locked unlocks them Invokes the Add new term dialog where you can add a new term to the primary term base text selected on the source and target sides will be inserted Adds a new term to the primary term base without invoking the Add new term dialog text selected on the source and target sides will be added Inserts the entire text of the source segment into the target cell Inserts the selected part of the source segment into the target cell Copies the selected text to the clipboard without cutting it Inserts the text from the clipboard at the cursor position or replaces the selection with the clipboard s contents Displays the Go to next segment dialog where you can specify the seg ment types to jump to when pressing CTRL G Jumps to the next segment that meets the segment types specified in the Go to next segment dialog e g error empty pre translated repeti tion etc Finds all translation memory entries the source version of which con tain the selected text Displays the Look up term dialog you can look up terms manually in your term bases Finds the selected text in the translation grid Replaces the selected text with another one in the translation grid Inserts an en dash into the target segment Inserts a non breaking space into the target segment Inserts a non breaking hyphen into the target segment Page 30 of 30
26. guide 8 Working on online projects 8 Working on online projects You might need to work on an online project that exists on a memoQ server Your copy of memoQ can access projects and resources on memoQ servers through the Internet You usually receive the assignment in an e mail It usually contains a task description To start working on an online project you need the following details e The Internet address URL of the server Example memog translationcompany com e Your user name e Your password e The name of the project to work on You might also receive an automated e mail directly from the memoQ server which contains a task description file The task description file supplies the Internet address of the server the name of the user and the name of the project to work on You still need to obtain your password from the pro ject manager Starting your work checking out the online project To start working on an online project check if you have all the details listed above and follow the steps below Important Do this only once when you start working on the project do not check out the pro ject again if you did some work and you simply want to return to the project After you check out an online project you can close and open it again from the Dashboard just like projects you cre ate yourself 1 Open memodQ In the Dashboard click the Check out an online project link Alternatively you can choose the Check Ou
27. ie de osasse beac aouea irate sam needeea eaeaneae 11 5 Translation and tne translation Grid oceanici A tosaveteudddeved eniwesesccasetes 12 Opening document TOF translati On rana a a A E A 12 Editing the translatiON sannin a A 12 CONTIFMINE seemeniana EA A A ee eee 13 Joining and splitting segments eisrean a a a aaa 13 Usine translation Ttesult sienn a r a N 13 When there is no automatic suggestion finding information in translation memories and term bases 15 CREATING yo OV E a E a a a A a Pin oa 16 PrectranslatiOnensann a E a E E A NA 17 Ferne NaSO UNE enre E E A a eee RT 17 THE StAtUs of segmentai E a a a a a 18 WSIS TORMAULING LAGS rosario eer aA rE AR E E 18 6 Deliv ring th translatio M esiaren aaea ea aaea a Aaaa eea ae aaa a aa aa AN Eain aeaiia 20 Delivering the documents in the original fOrMat cccececsecscsececsececsececsececsecessecesseesecseeesseeussteeseees 20 Delivering the documents in bilingual files eesesessssssesesenrsesesesesesersrsesesesrsereesesesererersesesererereesesesereseee 21 Delivering translation MEmMmOri ES erran a a ea i hae Coke a a o Ra 21 7 Working from a handoff package ssessssessssesseseosececssceosececseceoseoecsececssceosececseceoseceoseceosececsececseceosesecsecesseo 22 Creating your project from a handoff package ccsecsccecsccecsccececsececsececsecucseceseeeeecseeecseeusseeesseeeeeees 22 Delivering your translatio Neee enr N a T T vas ametouniaus 23 8 Working on online proj
28. ie ille Pu atque apes AND THE STORIES BEGIN nonnullae et incipiunt fabulae is MEn U coming down now bum HERE is 1 Edward Bear 2 coming 0 x Christopher Robin I christophore Robine 3 down now bump bump bump on the H F back of his head behind Christopher Robin It is as far as he knows the 1 only 0 x way of coming downstairs but H HERE is eEdward Bears coming down now bump bump bump on 4 sometimes he feels that there really is the back of his head behind Christopher Robin another wav if anly he could stan Translation preview of HERE is behind Christopher Robin only way of coming downstairs but sometimes he feels that there really is another way if only he could stop bumping for a moment and think of it HERE is Edward Bear coming downstairs now bump bump bump on the back of his head behind Christopher Robin mos x It is as far as he knows the Ecce Eduardus Ursus scalis nunc tump tump tump occipite gradus pulsante post Christophorum Robinum descendens And then he feels that perhaps there isn t Anyhow here he is at the bottom and ready to be introduced to you Winnie the Pooh Pro 2009 03 12 11 04 07 Winnie ille Pu TM When I first heard his name I said just as you are going to say But I thought he was a boy KB 85 pq P lat 0 D 1 Pr O Conf 2 Ed 1 Empty 153 Pre 0 Frag 0 Errors 2 Ready Ins 106 2 0 0 If me
29. lation and the translation grid a 46 41 42 43 44 45 Translation preview 7g ores A S He climbed and he climbed and he climbe went like this Isn t it funny How a bear likes honey Buzz Buzz Buzz Q memoQ winnie ille pu 2 You don t get a buzzing noise like that just buzzing and buzzing without its meaning something If there s a buzzing noise somebody s making a buzzing noise and the only reason for making a buzzing noise that I know of is because you re a bee Then he thought another long time and said And the only reason for being a bee that I know of is making honey And then he got up and said And the only reason for making is so as I can eat it o he began to climb the tree 4 P lat 0 D 0 PrO Conf 0 Ed 8 Empty 149 Pre 0 Frag 0 4Errors 1 Ready Ins 61 79 Pre translation Prefix matching Case sensitivity o e js Project Operations Edit Format Translation View Tools Help IG d tve al BPABS BRA 4a Ba o Cc aw Mi D M Tiu BA Project home CHAPTERI x 92 Source Target A H Translation results Et nisus est et EIT Nullus exstat bombus bombans atque U A rebombans significatu carens H And the only reason for F 4 making honey is so as I And then he got up and 7 said And the only rea Deinde exsurrexit et unicus finis mellis confi x Si est bombus est etiam bombans aliq
30. lisher F Arabic Lybia Domain English children s fiction Subject Children s books PE a Description Arabic Qatar Arabic Saudi Arabia Author KB E Moderated Read only Arabic Syria New term defaults a PUEA oe a Cee He You can customize options for new term bases See Help in memoQ for detailed description If you start creating a term base within an open project all you need to do is enter a name then click OK The languages of the term base are taken from the language pair of the project A term base created this way is automatically assigned to the project memoQ integrated translation environment Page 11 of 30 quick start guide 5 Translation and the translation grid 5 Translation and the translation grid Opening a document for translation In Project home click the Translations icon In the document list double click the name of the transla tion document you wish to work with If the document is already open click its tab on the upper part of the memoQ window You can have many documents open at the same time You can switch to a document by clicking its tab or by pressing Ctrl Tab You can close a document tab by clicking the LJ button on it or pressing Ctrl F4 Editing the translation On a document tab document contents are laid out in a two column table The left column contains source language segments You write the translations in the cells in the right column To start trans
31. lue of 100 or 101 fuzzy matches are indicated by a lower percentage Purple 0 x The text in the target segment was compiled from fragments by memoQ during pre translation There was no acceptable translation memory hit for the entire segment but there were some for parts fragments of the text Using formatting tags When importing a source document memoQ extracts the text content from the document files and hides everything else formatting styles images etc from the translator To have these elements displayed again you need to export the translations back into the original format From the original formatting memoQ s translation grid displays bold italic and underline font styles only which you are free to change If the whole source segment is formatted the same way e g the whole segment is in italics the same style is used automatically in the target segment If just a part of the source segment is formatted this way format the target equivalent by selecting it and pressing Ctrl B Ctrl I or Ctrl U All other formatting instructions or images within the segment are converted into a formatting tag for the time of translation and marked by purple numbers between curly brackets 1 called for matting tags A segment containing might appear like this A segment containing 1 0z x El highlighted text 2 appears like this in memoQ Locate the position within the target cell where you would insert the tag this is th
32. me Instead from the Project menu choose Export active document memoQ will export the current document to the default export location It will not ask you for the folder and name of the exported file If there are no errors preventing the export of the documents memoQ will export each docu ment to the path stored during importing By default during the export a new folder is created at the original file path having the three letter abbreviation of the target language for name and the documents are saved into that folder with the original file names in case of the English lan guage the name of the target folder will be eng The progress of the document export is indicated by a progress bar memoQ will report when the export is finished memoQ integrated translation environment Page 20 of 30 quick start guide 6 Delivering the translation Delivering the documents in bilingual files Your client might want to check your translation in memoQ To provide for this you need to export bilingual documents that can be opened in memoQ You can also add such files to the project the same way as other document types These files are the memoQ bilingual documents 1 In Project home click the Translations icon In the document list select the documents you want to export as memoQ bilingual files To select multiple documents hold down the Ctrl key then click the name of each document one after the other 2 Click Export bilingual belo
33. memoQ integrated translation environment quick start guide quick start guide Contents CONTENTS aa cssscs cicpdscinbesanyes wade cathe ace spies veda cneen a a ences ssauee seas cadbeaneare 2 LMR OGUCTION isise n ees vandta asad duu vaimdediensaindd Dasvands Gea tondeaealsaindbdna vundedenauinde Densnads EG 3 THE Thais aliOnM GNnViIRONIMOeN tsi k seit todo er E E A EA Aaa esaanuns aacees 3 DAVIS Sea Neceansabiaseceancetanencace sen decuassebeneeebancate A N baceedubneaaes tamscedaeadeceaneebins 4 2 Installation and system requirements ccscccsccscceccscccscceccesccncceccesccncceccesccscceccsccnccescesccuccescescceccescesccecceses 5 Changing tnediserintertace langede cnc oie et atest E A 5 3 TNe translatiOn PlOCeSS s sicmic veceactesszeseccnautescencstosneseataacsnesecccanetsacenaes case uastasescansasee aE a aaa a a 6 Projeden E E A 6 Translat nenne MOC a aa a r ee eB hen 6 GEtting GrOUNG inmemor a a a a a a a 7 4 Creating and modifying a project ssessssesessecsessecsssecsesecsssecsesecsesecessecssseossseosesecessecsesecsesecsesecsesecsesecsesecseseoe 8 TENE aT OCC E a eeea 8 setae ag eta saeasa a natant tea ean eases aes 8 MOGIIVING the current DIO SCT aea a a ueleneih oewiade be idazeah veemesa bie aceh eeain de eeteenaias 10 Creathiiea tra nslatlom MeiMlONry ssscs Saesitarte tons Aecc ataerdamanenesnasarsodaneamecatnandceanictaenesmardadaneaeecataaradenaioloes 11 Cheating Tet Bases e a a N ne casacenaessarcarekapuseno
34. moQ does not fill in the segment automatically or you want to find a better match for your segment you can navigate and review the list and insert suggestions manually fthe translation memories contain a source segment that is identical or similar enough to the current source segment in other words if the current segment or a similar one was translated before it will appear at the top of the numbered list on the far right marked with red colour The list includes suggestions hits retrieved from the translation memories and the term bases hits from translation memories come first in red followed by hits from term bases in blue You can navigate the list using Ctrl Up arrow and Ctrl Down arrow To insert the target equivalent from the selected hit into the translation press Ctrl Space Important The match rate shows the similarity between the source text in the segment and the source text that memoQ found in the translation memory If the match rate is 100 the source text and its formatting in the current segment is the same as in the translation memory If the match rate falls between 95 and 99 the text is the same but the formatting and the numbers might be different If the match rate is below that there are differences in the text When you se lect a suggestion in the list memoQ will show the differences in the three fields below the list When a word or expression within the current segment is found in the term ba
35. nguage Latin X Path C Program Data MemoQ Translation Memories My translation memory aman 7 Use context Read only F Allow multiple translations Store document name Allow reverse lookup More fuzzy hits Choose whether you wish fo optimize this TM for beiter recall or faster lookup Faster lookup Meta nformation Project Winnie he Pooh Client Children s Publisher Domain English children s fiction Subject Children s books Description Created by KB C atte You can customize options for new translation memories Click Help to view the memoQ help for de tailed description If you start creating a translation memory in an open project all you need to do is enter a name then click OK The languages of the translation memory are taken from the language pair of the project Translation memories created this way are automatically assigned to the project Creating term bases if you click Create use new in the fourth page of the New memoQ project wizard or in the Term bases pane of Project home tab the New term base dialog appears New term base mes Location Languages Local resource on this computer F Afrikaans E a Albanian E Tem base properties Arabic Algeria 4 jisa Winniethe Pooh F Pe ayy Path C ProgramData MemoQ Term Bases Winnie the Pooh E Arabic Iraq Te L Arabic Jordan F Arabic Kuwait Meta information behavior Arabic Lebanon Project Winniethe Pooh Client Children s Pub
36. nto a segment if you get to it by just clicking it or pressing the arrow keys to navigate up and down in the grid No matter how you reach a segment memoQ will automatically look up the segment text and its parts in the translation memories and term bases of the project memoQ will also match the segment against the auto translation rules and non translatable lists The results come in the form of sugges tions listed in the Translation results pane appearing to the right of the actual translation grid The suggestions are ranked translation memory matches come first and among those the one with the best match rate will appear at the top of the list Note For more information on resources such as the auto translation rules and the non translatables see memoQ Help memoQ integrated translation environment Page 13 of 30 quick start guide 5 Translation and the translation grid oa Q memoQ Winnie ille Pu versioned Lol Ee Project Operations Edit Format Translation View Tools Help D GA EnTil aR DAH O 4 Et BF BF 27 C Gad 0 amp D M VO Project home CHAPTER I x CHAPTER 12 Source Target Y Y Translation results 1 CHAPTER I 0 X HERE is Edward Bear Ecce Eduardus Ursus scalis coming downstairs now nunc tump tump tump o Edward Bear F4 Eduardus Ursus IN WHICH WE ARE INTRODUCED TO Quo in capite nobis ostentantur 100 X EY ER Christophorus Robinus 2 WINNIE THE POOH AND SOME BEES Winn
37. nts are confirmed memoQ displays a warning message memodQ integrated translation environment Page 27 of 30 quick start guide 8 Working on online projects Deliver document x gt Some of the selected documents are not completed and are not A assigned to anyone in a preceding role The Deliver return command cannot be used for such documents 4 Ifall segments are confirmed memoQ uploads your changes to the memodQ server if necessary and then notifies the project manager that the translation is completed memoQ integrated translation environment Page 28 of 30 quick start guide 9 Common key shortcuts 9 Common key shortcuts Up arrow Down arrow Ctrl Tab Tab Ctri Up arrow Ctrl Down arrow Ctri F4 Ctrl Spacebar Ctrl 1 Ctrl 9 Ctrl Shift N Ctrl Shift B Ctrl Z Ctrl B Ctri l Ctrl U Shift F3 Ctrl T Ctrl J F8 Alt F8 F9 Alt F9 Ctrl Enter Ctrl Shift Enter memodQ integrated translation environment Navigates up through the translation grid Navigates down through the translation grid Navigates through the document tabs open in memoQ Moves the cursor from the source cell and the target cell and back within a segment Navigates upwards through the translation results Navigates downwards through the translation results Closes the active document tab Inserts the highlighted translation result into the target cell Inserts the translation result 1 9 into the target cell Moves
38. of it Ecce Eduardus Ursus scalis nunc tump tump tump occipite gradus pulsante post Christophorum Robinum descendens Pro Dom Created 2011 06 26 7 53 56 Doc n a 2009 03 12 11 04 07 Winnie ille Pu TM fi KB 7 Close dialog on insert insert selected Insert Close l Help If a word or an expression occurs more than twice in the translation memories memoQ can perform the concordance automatically In such cases the word or expression will appear in the hit list on the far right marked with orange color When you double click an orange hit the Concordance window will appear There is no need to select text in the source cell memoQ will find out for you what to concordance for memodQ integrated translation environment Page 15 of 30 quick start guide 5 Translation and the translation grid Alternatively you can check for a part of the problem word or expression in the term bases To do this use memoQ s built in term base lookup feature select a part of the word or expression in the source cell then press Ctrl P or from the Operations menu choose Look up Term If the term bases contain terms containing that part of expression memoQ will list them in a separate window along with their translation Look up term Search memoQ term bases Search EuroTermBank Search for bee ae Search in All tem bases in project v Only exact matches Search in target language Anywhere in term
39. om the same customer or you might receive multiple documents on the same topic such as law or user manuals The translation environment takes advantage of these similarities The most important compo nents of memodQ include the translation memory the LiveDocs corpora the term base and of course the translation editor performing the task of the word processor When you translate a document in memoQ s translation editor regardless of the type of the document the editor automatically takes care of all formatting The text is divided into segments In memoQ a segment is more or less the same as a sentence In the translation editor you proceed from one segment to the next After you translate a segment you add it to the translation memory Translation memory The translation memory is the traditional way to recycle earlier translations It stores pairs of segments one member of the pair is in the source language and the other member is its translation As you proceed in the text the translation workspace checks if the translation memory contains a sentence that is similar enough to the one you are translating If there is such a sentence it will appear as a translation suggestion and the workspace will indicate the difference between the current sentence and the stored sentence Recycling documents alignment and LiveDocs In addition to the conventional translation process you can directly use documents from previous translations
40. on memodQ servers memoQ remembers the status of the projects If you close memoQ and open it again on the next day it will display the Dashboard where you can open your recent projects When you open an exist ing project memoQ displays the same tabs that were open when the project was last closed and au tomatically switches to the tab you were last using memoQ integrated translation environment Page 7 of 30 quick start guide 4 Creating and modifying a project 4 Creating and modifying a project Creating a project When you start memoQ it will display the Dashboard In the dashboard you see a list of your pro ject information on your current memoQ license and popular commands to manage projects Here is where you start creating a new project o CDER ve Dashboard aaa m ij memoQ Updates and licenses Create a new project Welcome Balazs Kis Your serial number amp Import a handoff package Check out the webinar schedule for July 2011 07 05 Current edition translator pro expires in 37 days 4 Check out an online project Kilgray s free webinar series QF Manage a memoQ server continues in July Don t miss any of _ these presentations read more memoQ uses a wizard to create translation projects To create a project follow the steps below 1 From the Project menu choose New Project Alternatively if you can see the Dashboard click the Create a new project link
41. s words or phrases in multiple languages and optionally fur ther data memoQ s translation editor automatically highlights the terms found in the term base and displays their translations in a list from this list you can insert them into your translation with a sin gle keystroke or a mouse click If you do not have a term base when you start working you can ask memoQ to read through the source documents and put together a list of potential terms Text analysis In a translation environment the statistical analysis of text also plays an important role because it enables you to predict your workload A key factor of translation environments is productivity You achieve productivity if a single unit of work takes less time in the translation envi ronment than for example in a traditional word processor while keeping up the quality of your work memoQ s statistics module analyses the text and estimates how much you will save using the translation memory and the LiveDocs corpus memodQ is an integrated environment you work in a single software application that provides you with all the functionality you need when you are translating You do not need to work in other pro grams in parallel Savings The productivity increase you get from translation environments depends very much on the type of the text If the text is very repetitive for example it is a user manual or a technical specification the productivi
42. s and resources You can then complete the translation the usual way Important You do not need to import the handoff package again if you want to return to your work After you import the handoff package you can open the project from the Dashboard just like projects that you create Troubleshooting You might be unable to join or split segments during translation The project manager who created the handoff package has a setting to disable joining and splitting Similar settings may prevent you from seeing the preview or exporting the documents in the final trans lated format Delivering your translation If you work from a handoff package you need to send back a delivery package To create a delivery package navigate to the Translations pane of Project home and click the Deliver return link below the document list memoQ will save a file with the mqback extension You need to attach this file to an e mail you send to the project manager Note You do not have to complete the entire work before you can create a delivery package Af ter you finish a significant amount of the translation for example you complete one document you can use the Deliver return command to save a delivery package that contains a partial deliv ery From the mqback file the project manager s copy of memoQ will know that it is a partial de livery and will accept further deliveries memoQ integrated translation environment Page 23 of 30 quick start
43. ses assigned to the project memoQ will highlight the occurrence with a cyan background The highlighted expression and its target equivalent will appear in the numbered list on the far right marked with blue color If there are more than one hits in a segment they appear in the order of their appearance You can navigate the list using Ctrl Up arrow and Ctrl Down arrow To insert the target equivalent from the selected hit into the translation press Ctrl Space You can also insert a suggestion by typing its number press and hold down Ctrl then type the num ber of the hit The number appears between the source text and the target text in the red or blue or orange or purple or green box memoQ integrated translation environment Page 14 of 30 quick start guide 5 Translation and the translation grid The comparison fields under the translation results pane show the original source segment the source segment of the translation memory hit similar to the source segment and the target segment of the hit Color coding is used to highlight differences between these segments dark blue items are to be inserted red items are to be deleted light blue items are to be changed The confidence or the fuzzy match rate of the translation memory hits is shown in white before a dark grey background in the lower right corner of the memoQ window When there is no automatic suggestion finding information in translation memories and term bases At tim
44. still not fully completed You can also synchronize your work manually Navigate to the Translations pane of Project home and select one or more documents Right click your selection and choose Synchronize document memoQ uploads all your changes and also downloads changes that others made Caution When your documents are synchronized some of your work might be overwritten by changes coming from the server For example a reviewer can make a change that takes pre cendence over your version memoQ will use change marks to indicate that the segment comes from the server and it no longer contains your text For more information see memoQ help Troubleshooting You might be unable to join or split segments during translation The project manager who publishes the project on the server has a setting to disable joining and splitting Similar settings may prevent you from seeing the preview or exporting the documents in the final translated format Delivering your work When you complete your translation you need to let the project manager know that you finished working on the selected documents or on the entire project To do this follow the steps below 1 Navigate to the Translations pane of Project home 2 Select the documents that you wish to deliver Press Ctrl A to select all documents 3 Below the list of documents click Deliver return To use this command all segments must be con firmed in the selected documents If not all segme
45. t Online Project command from the Project menu memodQ displays the Check out online project dialog Local project name Local project path D Work My MemoQ Projects 2 Inthe Server URL text box type or paste the Internet address of the server then click Select memoQ integrated translation environment Page 24 of 30 quick start guide 8 Working on online projects 3 If this is the first time you connect to that server memoQ displays the Enter user name and pass word dialog Enter user name and password S o T Address memog translationcompany com User name Password J Save user name and password Cera Type your user name in the User name text box and your password in the Password text box Use the details that you received from the project manager Note If you have connected to the same server before memoQ will not ask for your user name and password When you connect to a server for the first time memoQ saves your name and password in its settings 4 memoQ displays a list of projects that exist on the server Note All the projects in the list contain one or more tasks for you Projects that do not involve you are not listed Check out online project kl Server URL memog translationcompany com X Select Name Description Creation time Deadline Oe lee E Ps 2011 07 07 13 2 2011 07 07 13 2 test_ML 2011 06 29 23 5 memoQ Help 2011 06 26 13 0 Winnielle Pu versioned 2011 06 26
46. t work on multiple projects at a time 3 Delivery After finishing the translation you instruct memoQ to export the translated text The program saves the translation documents to the hard disk in the same format as the original document using the formatting information that was retrieved when the document was im ported You can export the text anytime during translation and you can continue to work on the project even after exporting the translated text memodQ integrated translation environment Page 6 of 30 quick start guide 3 The translation process Getting around in memoQ In memoQ you can work with one project at a time memoQ displays the contents and settings of the project in the Project home tab When you are working memoQ opens other tabs next to Project home You can navigate the tabs by clicking them on the upper part of the memoQ window or pressing Ctrl Tab repeatedly until you see the desired tab A Q memoQ Winnie ille Pu versioned one Project Operations Translation View Tools Help D EHELYT B RADAS O Server URL My Computer Select Project home LADTER 1 ADTER DD 200 mm Translations Documents Views az Name Progress Last changed Import path Export path Overview wp oven CHAPTER 2011 07 07 8 37 D Work Kilgray Records C D Work Kilgray Records ef CHAPTER 11 157 0 0 2011 06 26 20 12 D Work Kilgray Records C D Work Kilgray Records a j Translations
47. tion memory For more details on this see the troubleshooting tips on the Kilgray website www kilgray com in the Resource Center section Filtering and sorting If you want to see only those segments in the translation grid that contain a specific word on the source and or target side or that have specific segment types or if you want to see the segments in a specific order you can use the filtering and sorting toolbar above the translation grid If you want to reset filtering click Ye If you want to reset sorting choose No sorting in the appropriate drop down list of the toolbar See the memoQ help for detailed description memoQ integrated translation environment Page 17 of 30 quick start guide 5 Translation and the translation grid The status of segments Next to the target segment there is a small information panel displaying the status of each individual segment The status of a segment in memoQ can take five different colour coded values as de scribed below Grey us X The segment has not been edited yet Pink nae x The segment has been edited but is not confirmed E Green s v The translation is confirmed When the translation is confirmed you see a green tick instead of the red cross Blue woz x The target segment text was automatically inserted by memoQ during pre translation In this case you can see a percentage value other than zero before the blue background An exact match is indicated by the va
48. ty gain can be as high as 70 80 However in the case of normal texts such as text books it is 10 30 With letters the use of a translation environment may not even result in any sav ings The statistics module of memoQ is able to tell you how much you will save using memoQ before you start the job so you can calculate the return on your investment It is a general practice that translators charge less for repetitive or similar texts In the translation memory all segments translated are stored together with their target language equivalents memoQ can analyze the text and look for segments that are similar to previously translated ones memoQ can also calculate the degree of similarity If a segment is already stored in the translation memory or the LiveDocs corpus that is the text is exactly the same as in the document translators only charge a fraction of the total price usually 20 30 If the translation memory or the LiveDocs corpus contains a similar segment only the rate is higher In fact the rate is higher if the degree of similarity is lower The statistics module of memoQ offers an innovative feature this is homogeneity analysis that works even when you do not have a translation memory or a LiveDocs corpus of previous transla tions Homogeneity analysis discovers the internal similarities within the text you are working on This provides a more accurate estimate of the effort it takes to translate the text and you can sh
49. uis et unica causa bombi bombantis quod equidem sciam est haec apis esse Postea iterum per longum cogitavit deinde dixit et unicus finis apium existentiae quod equidem sciam est mellificium And the only reason for making honey is so as I can eat it Itaque ad summam arboris niti coepit mii XOX OXOX Deinde exsurrexit et unicus finis 1515 conficiendi dixit est a me sumi And the only reason for making honey is so as I can eat it 50 minimum Pemissive Winnie ille Pu KB 101 Y If the translation memory is likely to contain many segments from the source text you can insert them all at once by instructing memoQ to pre translate the document In the Translation menu choose Pre Translate You will be prompted by a dialog where you can define what kind of matches memoQ should insert during the process and what it should ignore See the memoQ help for detailed description Important This is what you do when something bad happens to your document It is extremely difficult to lose your translation in memoQ because your translation is always saved to two loca tions to the document and the translation memory If for some reason you cannot access or de liver your document you can import the source document again into your project go to Project home then use Add document to import it again and then use Pre translate to restore your trans lations from the transla
50. urance settings etc Resources such as translation memories term bases segmentation rules auto translation rules etc can be stored locally on your computer or they can be available over the network from a memoQ server You can assign these resources to multiple projects memoQ registers translation memories term bases and other resources stored on the computer which can be used in any project even in multiple projects at the same time Translating in memoQ In memoQ the translation process consists of the following steps 1 Creating a project You select the translation documents and then you specify the translation memories and term bases to use When you create a project memoQ imports the contents of the source documents into its own workspace and ensures that the translation can be exported in the same format as the original While you create the project you can also create new transla tion memories and term bases After creating the project its contents and settings can be modi fied as necessary 2 Translation You type the translation in a special word processor called the translation grid In memodQ there is a separate translation grid for each translation document opening in a separate tab within the memoQ window During translation memoQ automatically searches the transla tion memories LiveDocs corpora and term bases assigned to the project In a project you can edit multiple documents simultaneously but you canno
51. w the document list In the Bilingual export wizard select the memoQ bi lingual document radio button memoQ will let you select one folder for all selected documents Opening a memoQ bilingual document is the same as adding it to a memoQ project In the Transla tions pane of the Project manager tab click Import memoQ bilingual below the document list Important memoQ can export the documents to bilingual Word documents and also to XLIFF XML Localization Interchange File Format files These files can be processed in other translation tools such as SDL Trados and translation editors memoQ can also export the document in a Rich Text Format RTF file that contains the text in a table that is similar to the translation grid You can use these RTF documents to review transla tions in Microsoft Word instead of a translation environment and update the memoQ project from the reviewed files For more information see memoQ Help Delivering translation memories Your client might also ask for the translation memories created during translation If your client is us ing a translation tool other than memoQ you must deliver the translation memories in the standard TMX format To export a translation memory into a TMX file follow the steps below 1 In Project home click the Translation memories icon In the list select the translation memory you want to export 2 Under the list of translation memories click Export to TMX memoQ prompts
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