Qtel Outlook MessageManager User Manual
Contents
1. Background color f a at the airport He flies from Frankfurt write v 1E A he arrival time is 2 20 pm x Duration 20 5 sec Text This is Mr Rajasingh Please meet him at the airport He flies from Frankfurt the arrival time is 2 20 pm qi EJ K x Image D NASKWorkXT asksNNewTestMask N 11 2 x Original file size 5 Kb ads so x Total 8 Kb rd Preview at a gt e Rm Go Figure 19 Composing an MMS message When you finish composing your MMS message click the Back button You then get back to the New MMS dialog box see Figure 17 There you are to define recipients or select them from Microsoft Outlook address book and enter the message subject up to 50 characters Just like with SMS messages the Send button executes the delivery which can be immediate or at a definite time and date The range of buttons just above the film strip lets you manage the MMS message frames see Figure 20 mim PEO Figure 20 Managing frames within your MMS message www PowerMeMobile com PowerMeMobile Mobile Solutions Provider With the help of those buttons you can add a new frame delete the existing frame copy a frame and move a frame The red button lets you open a previously saved MMS message and the button saves the MMS message you have just created You can see how your MMS message looks on the recipient s handset if you select the handset make and click th2. In Outlook MM you can create up to 10 text templates and use them later as you compile your messages You can store your messages as templates as well To store message as template you must a Click New SMS in the Outlook Message Manager b Type the message into the Message field for example Happy Birthday c Click Templates Save as template The message is then added to the Templates drop down menu see Figure 16 7 Templates Happy Birthday Save as template Manage templates Figure 16 Message template stored in the Templates drop down menu www PowerMeMobile com PowerMeMobile Mobile Solutions Provider If you select Manage templates you can add them to the list directly or delete the unnecessary ones IV 2 Sending MMS messages Multimedia Messaging Service MMS is an easy way to send a multimedia message including pictures audio and video clips to mobile users You can send someone a picture of a person to meet him at the airport or show the way to drive to your office or share a promotional video clip with your potential customers MMS messages are also very suitable for birthday and anniversary congratulations The Outlook MM allows you to create an MMS message of any complexity using a wide variety of multimedia Virtually any media file can be included into your MMS message to make it more informative and persuasive The list of file formats which you can use in your MMS message in
3. MESSAGE MANAGER Outlook Message Manager End User Manual version 2 15 April 25 2011 Mobile Saman Copyright Copyright 2001 2011 PowerMeMobile Co All rights reserved No part of this publication or any software included with it may be reproduced stored in a retrieval system or transmitted in any form or by any means including photocopying electronic mechanical recording or otherwise without the prior written permission of the copyright holder Trademarks and Registered Trademarks Products and product names mentioned in this document may be trademarks or registered trademarks of their respective owners www PowerMeMobile com PowerMeMobile Mobile Solutions Provider Content logge M eae 1 Outlook Message Manager OVerVI6W ide eno epa eeu devo ee eee esed ead sa sapo esae eue pass esas a Pe epe E NEN ese dee Ped sU NN oco Vae sires D uda ve sage ioa 1 A DOUG this Mi AIA ee e 1 DIS CIAMM CR soiak EE Ea EE E a E 2 l INSTALLING OUTLOOK MESSAGE MANAGER saasnnnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 3 ll LAUNCHING AND CONFIGURING OUTLOOK MESSAGE MANAGER 3 II 1 Outlook Message Manager Interface 10e Iee eee epepe er epa n caosan aeu bae aea ooien po Na Sea ae vare p V Pp aee o 3 II 2 Configurimno Che losim setings corones ed ep oo Rhe ra cuo a iedva fuae aa Ie eoa eere c ido soe IRIS ao sud
4. Set SMS reminder Custom Toolbars Subject Market research Location D 703 Start time Mon 3 9 2009 12 00 AM All day event End time Mon 3 9 2009 1 00 AM Figure 10 Arranging a notification about an appointment Click the Set SMS reminder button to make the form active as shown in Figure 11 Set reminder settings x Add recipients Message preview Appointment reminder Contract status Location Brown Hall Period 2009 03 17 10 00 2009 03 17 10 30 Figure 11 Setting your SMS notification about an appointment Then you can set Who is going to receive the SMS notification Note that the default number mentioned for notifications mentioned in Chapter II 3 Configuring notification appears automatically To specify other recipients click the Add recipients button which brings you to the SMS MMS Recipients form shown in Figure 15 Select the necessary recipients there by clicking To gt and click OK You can also type in the necessary numbers manually e You can edit the notification text which you have set as default see Chapter Il 3 c Configuring notifications for calendar events www PowerMeMobile com PowerMeMobile Mobile Solutions Provider How much time before the event the participants are notified The notification is sent when you click Send in the Set reminder settings form Please note that after pressing the Send button the notification goes to the Sent
5. as well as phone numbers used in this manual are completely fictitious any references to real persons or organizations are strictly accidental www PowerMeMobile com PowerMeMobile Mobile Solutions Provider I Installing Outlook Message Manager To run Outlook Message Manager you need a PC running Windows XP or Windows Vista as well as Microsoft Outlook XP or later Microsoft Outlook 2007 recommended and an Internet connection Before you install OutlookMM please exit MS Outlook program and make sure that your antivirus software is up to date Il Launching and configuring Outlook Message Manager When the installation has finished you can run Microsoft Outlook and find Outlook Message Manager built in the program s toolbar a bar with buttons and options that you use to carry out commands To hide or display the add in move your mouse pointer to the Outlook s toolbar area and right click then select Outlook MM Addin in the drop down menu see Figure 2 c Outlook Today Microsoft Outlook File Edit View Go Tools Actions Help 33 New c Xi Search address books X amp Back 99 A outlook today eee E EE _ Ee M ANewsms d New MMS Login Optionsy E a BALL i v Standard Advanced Thursday April Web Favorite Folders 3 Inbox J Sent Items 3 Deleted Items Mail Folders E Qtel Outlook MM Addin Customize F
6. Message Services and MMS Multimedia Message Services www PowerMeMobile com PowerMeMobile Mobile Solutions Provider As the MMS message is a binary file Outlook MM provides a special tool Multimedia Message composer to assist in the creation of MMS message files see Chapter IV 2 sending MMS messages Before you can send messages you should configure the program settings and have enough credits in your account 1 7 Outgoing Mail notifications Outlook Message Manager can notify your recipients by SMS about e mail messages you sent them After you have compiled your e mail message click the Add Ins tab The form similar to Figure 9 then appears mL du ontract status Message HTML a Message Insert Options Format Text Add Ins LC ER joe qj Custom Toolbars To mad Eras com CC Send Subject Contract status ad c3 Ht Jeff a Please take the documents with you Figure 9 Configuring your notification for your outgoing e mail message First you may want to decide whether you are going to send just an SMS notification about the e mail message the button or your SMS message must include the whole text from your e mail message the button Then you proceed to defining your recipients By default the notification is sent to the e mail message recipients which is indicated by the Use To field button highlighted If you make this button inactive by clicking it the E amp 5 5 button be
7. PED De EU ES iUd 4 II 3 Configuring notification templates o lie L od reote oe ease aen sao eo aee a sere U neve nose on aba e ego ope eo eoa Seg es e v Db eu e eve Enea 5 II 3 a Configuring notification templates for incoming mail eese eene eene nennen 6 IL3 b Configuring outgoing notification templates eeeesssssseseseseeeeeeenen eene nemen nne nen ene ee ene nse nens snis 8 Ii 3 c Configuring notifications tor Calendar events a i Eon beer Uam DA IRURE E eva Um ox be iud 9 II 4 Replicating your contacts with the Server iueer ee esed seno ee ee ao ao sa dai sene eee o seas unen be eene ase usa pa aUe ea Uere aae ane 10 II 5 Managing account and eredits 5 eoe dieto oa eo o tea uto E DUE v pU 0o To Eo ea o0 1o Dee veu e o dasane deanei aai Hao estates cdecsesenseutedanss 10 Il USING OUTLOOK MESSAGE MANAGER FOR REGULAR OUTLOOK OPERATIONS 55 uicit hos tice oet reese ets ice a ace a 10 ULI Quisonmipe WEA notificatiOls occae ire Parco voee p e Era PR Ur sua neeaaeia evada ead eaa Ea eaa iaae aeee aa Enan Eaa aabb 11 II 2 Notifications about calendar events appointments and meetings ceeeee esee eee eere eere eene 12 III 2 a Notifications about an appolnt HIeBL t oiecidt edet E tne etos lbbcan dicta te dashed Id tut 12 III 2 b INOUTICAHORS abont d dH LITID oiecicucaso ia iotuie e detta a o a Mo hace dace 13 IV SENDING MESSAGES 2 5 ou cata docui dota ktuu d
8. SMS folder If there is no connection with the server the notification first goes to the Outbox SMS folder and then to Sent SMS after it is actually sent Ill 2 b Notifications about a meeting After you created a meeting in the Meeting form as you usually do please click the Add Ins tab This brings you to the Schedule notification form as shown in Figure 12 i apy 7 Meeting Insert Format Text Add Ins SMS Notify now Schedule notification 5 minutes m 5 minutes Custom Toolbars 10 minutes 15 minutes Invitations have not been sent for this meeting 30 minutes 45 minut _ EFE EE IB Ayman Saadallah Saadallaht 1 in Abdelnour Abdelnour amp fadlan com hour a i Subject Fundraising 2 hours Sen n Location Brown Hall ours 4 hniirc Figure 12 Arranging a notification about a meeting Click the Schedule notification button to make the form active Then you can set How much time before the event the participants are notified or you can send your SMS notification immediately if you click SMS Notify now Who is going to receive the SMS notification To do this click the button which brings you to the SMS Recipients form shown in Figure 15 Select the necessary recipients there by clicking To gt and click OK Please note that after pressing the Send button the notification goes to the Sent SMS folder If there is no connection with the server the notification fi
9. stands alone giving you quick and easy answers to particular questions and step by step instructions for specific tasks You can find the necessary information in the chapters through the Contents for immediate help in many typical situations www PowerMeMobile com PowerMeMobile Mobile Solutions Provider But we are reasonable enough not to boast that in our manual we predicted all possible questions in any situation for all our most respected users That is why we would greatly appreciate any of your comments critique especially You can always send them via the web site indicated in the form invoked by the button highlighted in Figure 1 As a rule the button has the Operator s logo on it e Outlook Today Microsoft Outlook File Edit View Go Tools Actions Help 33 New i Search address books m 2 YY AS fa Q Login Options p _ K IlIlll2 A ee P Figure 1 The Logo button which invokes the Operator s contact info Your OutlookMM is also a customizable tool and your Operator system administrator can change the options available and the outer look according to your needs as a client and the Operator s needs as the provider Hence the screenshots in this manual may insignificantly differ from what you have onscreen Also because of our ongoing efforts to improve OutlookMM performance some screenshots can show previous version numbers of the software In this case the new version has higher pro
10. to 9651999999 on the server AND on your local computer If you click No the local Address book takes precedence and the contact number is then set to 9651000000 for both Address books Please remember that in any case no matter whether you click Yes or No the Messaging Platform creates the unified Address book both on your local computer and on the Messaging Platform server Thus if you have contacts A and B on your local computer and contacts C and D on the Messaging Platform server the replication process results in the unified Address book containing contacts A B C and D on your local computer AND on the Messaging Platform server II 5 Managing account and credits After Outlook Message Manager is configured you can monitor your balance status through the Option menu see the corresponding item in Figure 3 To view balance status you must a Click Options gt Balance Status b Wait till the program completes interaction with the web server and opens the web page with your balance data Please remember that the balance status is shown to prepaid customer only If you are working as a consumer your account with the Operator is charged directly If you are a postpaid customer you pay for the messages you have sent at the end of the month Ill Using Outlook Message Manager for regular Outlook operations OutlookMM can send messages from the computer to the cellular phone The application supports standard SMS Short
11. Manager is a part of the sophisticated software complex called Messaging Platform and managed by your Operator Administrators That is why to start working Outlook Message Manager requires basic configuration where you log in and link OutlookMM to the Messaging Platform Then you can set up incoming and outgoing mail notifications send SMS and MMS messages check your balance and buy credits to use the services To configure the program login settings you must a Open the Microsoft Outlook program b Click the Login button highlighted in Figure 3 Click Options in Outlook Message Manager and select Basic Configuration as highlighted in Figure 3 In the form which then appears enter your login details Username Password and Customer ID in the Basic Configuration dialog box see Figure 4 In case you are using the Consumer mode of the Outlook MM the fields to fill in for the authentication are just Username and Password If the Customer ID is present and you are using the Consumer mode please put O in the field Please note that in the Consumer mode you have to type your phone number in the Username field In this case if you are in the country of the Operator you can omit the country code substituting it with O Then you must set up the proxy server settings if required select the Originator and the language and click OK The program then connects to the server and verifies your login details www PowerMeM
12. New MMS dialog box see Figure 17 www PowerMeMobile com PowerMeMobile Mobile Solutions Provider New mms o V A ESSAGEMA OUTLOOK EDITION Figure 17 Starting an MMS message IV 2 a Compiling an MMS message To begin composing an MMS message please click the MMS Composer button The Multimedia Message Composer form then appears see Figure 18 lolx Background color a a white ae A i S Duration 20 ip ee Text x Al x Au pil ES x Total 579 bytes amp Preview at Figure 18 The Multimedia Message Composer form and the first button to press To start compiling an MMS message press the T button Now you can e Change the color of the background e Set the frame duration www PowerMeMobile com PowerMeMobile Mobile Solutions Provider e Insert text by typing it in the Text area or you can click button to insert the text from an existing txt file You can also select the text flow direction by toggling the 1 button e Add pictures and video by pressing the button and selecting the necessary file e Add audio by pressing the J button and selecting the necessary file If for your MMS message you need to grab video or include a snapshot from your web camera press the Fel button The L button does the same for audio media from your computer microphone and from an audio CD Multimedia Message Composer B x his is Mr Rajasingh Please meet him
13. a teuer euskeesecone Coa dicU Mu she ese ipEcL 13 IVl Sendimp SMS Bes SAD S 54 piii b ooo eo e aoo d 0b Cod a ao dee piaski E Y ONUS NEUES 0120 200 D sd Qe Te ava see SEU DEDE Pe RR ia 00 00D eue eoe eode 14 IV 1 a Creating and managing SMS message templates eeessssssssssssssssssseeeee e eene eene eene eene nns 15 IV 2 Sending MIMS Messages ecco ioo eee oo pede ens p eps e ave eve ve sae ae Taie esae ose aaea ea oed se vea Sepe Feed sve vede Rv Rae eva Enea PUE Da dva eae aia 16 IV 2 a Cormpliths am MMS Te SSOP rakio iiti isa cited pas Eme eto dbliat oo i E cott ete e tide o Ly IV 3 Delivering your message at a specified date and time e eee eee eee eee eee eee eee eee ee teet ettet eee 19 I ADDING MONEY TO YOUR ACCOUNT 1 neeeneeeneee nennen nn nnn nnn nana nns 20 www PowerMeMobile com PowerMeMobile Mobile Solutions Provider Intro Outlook Message Manager overview Thank you for choosing Outlook Message Manager OutlookMM as a most complete solution for your immediate business communication and internal operation management he application allows you to send text and multimedia messages to mobile phones all over the world via Internet directly from your PC Please remember that your Outlook Message Manager OutlookMM is a front end part of a sophisticated software complex Message Manager Platform and quite a few of possible technical problems must be addressed to
14. cludes the following Image bmp gif jpeg jpg mbm png tif tiff wbmp Audio wav mp3 amr mid au Video wma mp4 mpg mpeg 3GP avi wmv mov rm vob You can also your MMS message with very up to date audio grabbed from your computer microphone or a video grabbed from your web camera or from an audio CD Please note that MMS is generally more expensive than SMS Besides MMS can be unavailable in some of GSM networks The use of this service can also be restricted by the Operator Please also be aware that in order to receive an MMS message the recipient s phone handset must be properly configured To send an MMS message you must first create an MMS message file or load it from the disc Your Outlook Message Manager includes an easy to use but very advanced Multimedia Message composer to assist you in the creation of MMS message files To start creating an MMS message you must a Click the New MMS button in the Outlook Message Manager and the form shown in Figure 17 appears b Select recipients for your message You can type phone numbers directly into the Send To field or you can press the Send To button and select the necessary contacts from Microsoft Outlook address book just the same way you do for an SMS message see Figure 15 c Set the delivery time for your MMS message d Provide the MMS message subject An MMS message without a subject cannot be sent e Click the MMS Composer button in the
15. comes active and you can select your recipients from your Outlook Contacts or type them manually in the field on the right Finally you can define the delivery time for your notification If you click Send the notification is sent immediately However an option is to set a deferred delivery with the help of the button It invokes a built in calendar where you are to select the date and time of delivery The SMS notification is sent when you press the Send button in the e mail message form Please note that after pressing the Send button the notification goes to the Sent SMS folder If there is no connection with the server the notification first goes to the Outbox SMS folder and then to Sent SMS after it is actually sent www PowerMeMobile com PowerMeMobile Mobile Solutions Provider IIl 2 Notifications about calendar events appointments and meetings As you know Outlook MM gives you an option to send e mail notifications for scheduled events appointments and meetings to the participants With Outlook MM you can notify people on the move sending them an SMS notification so that your partners can always stay informed Ill 2 a Notifications about an appointment After you filled in all the necessary fields in the Appointment form as you usually do please click the Add Ins tab This brings you to the Notification form as shown in Figure 10 cB Appointment Insert Format Text Add Ins amp Snagit f Window
16. ductivity and stability but the functionality remains the same Disclaimer PowerMeMobile Co makes no representations or warranties with respect to the contents hereof and specifically disclaims any implied warranties of merchantability or fitness for any particular purpose Further PowerMeMobile Co reserves the right to revise this publication and to make changes from time to time in the contents hereof without obligation to notify any person of such revision or changes While every reasonable precaution has been taken in the preparation of this document neither PowerMeMobile Co nor its development team assumes responsibility for typos errors or omissions or for damages resulting from the use of the information contained herein The software application described in this manual is intended exclusively for clients who acquired it legally and are bound by the appropriate License Agreement Any unauthorized copying and distribution of this software application is an infringement of the copyright law and can be severely prosecuted Under no circumstances the Company which provides the client with this software application bears any responsibility for losses or damages which the client may incur as a result of using the described software application neither it bears any responsibility for losses or damages which a third party may incur as a result of the client using the application All personal and geographical names and other proper names
17. e button Please note that with some Operators the cost of your MMS message can depend on its size and your Operator can charge your MMS message in ranges For example the first 50 Kb of your MMS message cost 0 05 currency units per Kb then every Kb added costs 0 10 currency units IV 3 Delivering your message at a specified date and time sometimes you may need that your message is delivered to the recipient not immediately but at a specified date and time To ensure that use the Deliver on option button located at the top of the messaging form both SMS and MMS When you select the Deliver on option the date and time elements then become available for control Figure 21 shows an example for an SMS message the control elements for an MMS message are the same New SMS a J ESSAGE MANAGER badd recipients C Deliver immediately Deferred delivery April 2011 1Sun Mon Tue Wed Thu Fri 27 28 29 30 31 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 29 g Characters 0 of 459 1 message Manage Templates Save draft Edsend EdDiscard Figure 21 Specifying the date and time for your message delivery After you click the Send button the message is put into the Outbox SMS or Outbox MMS folder Until the delivery date and time you can change the message or delete it Please note that if you need to launch an extensive promotion cam
18. e customizing notifications During sending these keywords will be replaced with the corresponding Fields From the e mail meeting request or appointment Outgoing e mail Incoming e mail Appointment Meeting request y Figure 6 Macro values available in notifications for outgoing e mail incoming e mail and calendar events c Select the minimum Priority for the messages d In the Subject contains field specify the keyword defining which messages are to be accompanied with SMS notifications to your mobile phone or any other phone you define as default In this case notifications are sent only if the message subject contains the keyword all other messages are ignored If you leave the field blank you get notifications on all messages The subject keywords are not case sensitive Please note that Outlook Message Manager processes the EXACT combination of characters entered in the Subject contains field If for example you enter the word combination contract requirements there only the e mail messages with the subjects like Contract requirements needed or Supply the Contract requirements ASAP will be accompanied with SMS notifications If you want to get notifications about e mail messages from certain senders only you can define it in the From field To do this in the From field type the e mail addresses divided by comma You can also select the necessary contacts from t
19. er mobile phone you specify as default about incoming e mail messages received by the MS Outlook on your PC The configurable template shown in Figure 5 shows the default text for the incoming notification Notifications configuration x Please choose SMS Language Latin bed Default number for SMS notifications 9745555550 Incoming notifications Outgoing notifications v Notify me about new email Template for incoming email notification to be sent via SMS You ve got new email from From Subject Subject Incoming email filter Priority at least Normal Subject contains contract From Figure 5 Default templates for notifications about incoming mail To configure the incoming mail notification you must www PowerMeMobile com PowerMeMobile Mobile Solutions Provider a Check the Notify about new mail checkbox The template text becomes visible then and you can edit it b Change the default template text if necessary Note that in the text you can use the so called macro values or wildcard symbols If in your template you a macro word in the signs in the actual SMS notification it is substituted with the value from the incoming e mail message The macro words available for different templates are shown when you click the Help button in the Notifications configuration form the list is presented in Figure 6 Macros reference x Macro is a keyword you can us
20. going email You ve got new email Subject Calendar notifications Appointment reminder Subject Location Location Period Start End ree Template for meeting request to be sent via SMS You ve been invited to Subject Location Location Period Start End rer Figure 7 Notification templates for e mail messages you send Naturally configuring a template does not mean that the notification will necessarily be sent with every event of the kind You are in full control of the notifications and you decide whether to send a notification or not when you create an event as well as to whom the SMS notification is sent For further details please see Chapter II 1 Outgoing Mail notifications www PowerMeMobile com PowerMeMobile Mobile Solutions Provider Il 3 c Configuring notifications for calendar events Outlook Message Manager can send SMS notifications for the calendar events appointments and meetings you create Those SMS notifications are based on the templates you can configure in the lower part of the Outgoing notifications tab see Figure 7 Here you can change the texts for your calendar events notifications according to your business needs In the texts you can use the variable data from the events you create the list of the macro words is presented if you click Help and is shown in Figure 6 Then in the actual SMS notification the macro words are substitu
21. he Outlook Contacts if you click the icon to the right of the From field e e f Click OK to finalize the action www PowerMeMobile com PowerMeMobile Mobile Solutions Provider Please note that the Priority at least Subject contains and From fields are filters It means that if you apply several filters simultaneously the result is the intersection of the fields where all the conditions are met Il 3 b Configuring outgoing notification templates Outlook Message Manager can send SMS notifications for the e mail messages you send to others and those SMS notifications are based on the templates you can configure in the upper part of the Outgoing notifications tab Figure 7 Here you can change the texts for your outgoing notifications according to your business needs In the texts you can use the variable data from the e mail messages you send the list of the macro words is presented if you click Help and is shown in Figure 6 Then in the actual SMS notification the macro words are substituted with the value from your outgoing e mail message Please make sure that the variables are surrounded with the 9e signs Note that you cannot leave a template empty you have to have at least some text for it x Please choose SMS Language Latin bei Default number for SMS notifications 9745555550 Incoming notifications Outgoing notifications Email notifications Template for notifying about your out
22. help of configurable templates You can set templates for notifications about E mail messages you receive when notifications are sent to the default mobile number you specify E mail messages you send when notifications are sent to the mobile numbers of the e mail messages recipients or other mobile numbers you specify www PowerMeMobile com PowerMeMobile Mobile Solutions Provider e Calendar events like appointments and meetings when notifications are sent to the mobile numbers of those invited and to the default mobile number you specify To get the Notification Configuration form onscreen click the Options menu as shown in Figure 3 and select Notification Configuration The form shown in Figure 5 then appears Here you can configure notifications about incoming and outgoing mail as well as notifications about calendar events In the Notification Configuration form you must also choose the SMS Language for your SMS notifications and specify the Default number to which they are to be sent see the upper part of Figure 5 Please note that the default number relates to notifications about incoming e mail and calendar events Notifications about outgoing mail are sent to the mail recipients or other mobile phones you specify see Chapter IIl 1 Outgoing Mail notifications ll 3 a Configuring notification templates for incoming mail Outlook Message Manager can send a notification to your mobile phone or any oth
23. ield or you can press the Send To button and select e mail addresses from Microsoft Outlook address book see Figure 15 www PowerMeMobile com PowerMeMobile Mobile Solutions Provider SMS MMS Recipients x Search Name ony More columns Address Book Go Contacts Advanced Find Name Display Name E mail Address Ayman Saadallah Ayman Saadallah Saadallah fadlan Saadallah fadlan cof Pavel Saniuk Pavel Saniuk pavel deviteam net pavel deviteam ne Rayan Abdelnour Rayan Abdelnour Abdelnour fadlan A4bdelnour fadlan ci g Vladislav Tretiak Vladislav Tretiak silenter tut by silenter tut by amp Wadih Khairallah Wadih Khairallah Khairallah fadlan Khairallah fadlan co al Send SMS MMS To gt PO Cancel 7 Figure 15 Selecting your recipients from Microsoft Outlook address book Please select the necessary contacts and click To gt C You then return to the form shown in Figure 14 where you can set the delivery time d Then write the message text By default the text is typed in Latin characters but you have two more options Arabic with Arabic numbers and Arabic with Latin numbers To compile your text you can use templates evoked by the corresponding button e Click the Send button If you hesitate about sending the message now you can put it into the Draft folder by clicking the corresponding button IV 1 a Creating and managing SMS message templates
24. igure 2 MS Outlook Hiding showing Outlook Message Manager add in Il 1 Outlook Message Manager Interface Outlook Message Manager includes a handy set of configuration commands SMS template management tool MMS and SMS commands to help you use Multimedia and Short Message Services The initial control elements for OutlookMM are actually the group of buttons highlighted in Figure 3 v Outlook Today Microsoft Outlook File Edit View Go Tools Actions Help 33 New VET Hg s5 address books 2 Back 99 29 3 Ai outlook today E od Newsms m MMS mip Logout 5alance Status T Basic Configuration T Notification Configuration Favorite Folders L3 Inbox 23 Sent Items fa Deleted Items Q Check for Updates Mail Folders A Today Figure 3 Outlook Message Manager Interface www PowerMeMobile com PowerMeMobile Mobile Solutions Provider The New SMS button and the New MMS button open up corresponding interfaces for creating and sending SMS and MMS messages The Options button gives you a drop down menu as shown in Figure 3 where the items are used to manage your account and configure the application If you log in as a prepaid customer the Balance Status option is also available for you as one of the Options items Depending on the Operator settings it can display either how much money or how many messages you have remaining II 2 Configuring the login settings Outlook Message
25. obile com PowerMeMobile Mobile Solutions Provider Outlook MM Basic Configuration xj Er sp MTESSAGE ma AGER R ost IOUT L OOK EDITION m Login details User name Park v Password pues 7 Customer ID 100 Change password Connection Use default settings C Override default connection settings Manual proxy settings Proxy server Proxy port NENNEN Ei My proxy requires authentication Username o Password a r SMS Settings Originator Park View Y m Language English Figure 4 Filling the Basic configuration dialog box The Originator you select is then used as the signature for your messages You can change it anytime Please note that if you are using the Consumer mode the only originator available for you is your mobile phone number If you are logged in as a regular customer Standard Corporate or Enterprise edition you can have a selection of several originators To change the list of originators available for you please contact your Operator administrator Finally you can change the default language of the interface currently English to Arabic or French To save your settings click OK II 3 Configuring notification templates The number and types of notifications which are to be sent to you or your partners can get real big However Outlook Message Manager gives you an excellent way to streamline your notification process with the
26. paign with periodic deliveries of your messages to specific recipient lists during the specific time period you may consider acquiring the stand alone Message Manager desktop application www PowerMeMobile com PowerMeMobile Mobile Solutions Provider I Adding money to your account The features described in this Chapter are configurable by you Operator Admin If you want to see how many currency units you have click Options Balance status If you are a prepaid customer on the Configuration page you can find the Refill your account link Follow this link to add money to your account If you are a postpaid customer the Configuration page shows the number of remaining messages the feature is configured by your Operator In order to refill your account contact your Operator Many providers allow you to do it on line by a credit card Some Operators may also allow you to refill your account by phone You can also buy the Messaging Platform services by sending SMS message with the word buy followed by the ID of the package you need The message is sent from your mobile phone to a designated shortcode and in this case the money is taken from your balance in your mobile Operator system The designated shortcode and the list of the packages available to you can be obtained from your Operator www PowerMeMobile com PowerMeMobile Mobile Solutions Provider
27. r notification However for every specific event you can change it or add other recipients For further details please see Chapter III 2 Notifications about calendar events appointments and meetings www PowerMeMobile com PowerMeMobile Mobile Solutions Provider II 4 Replicating your contacts with the server If you are using the Messaging Platform services from several locations for example Outlook Message Manager from your work and Message Manager plugin for Firefox from your home you may want to synchronize the contacts in the Address book from time to time so that the changes you have made in one Message Manager application can be available from the other Synchronizing or replicating your contacts with the Messaging Platform server can also prove extremely useful when several employees working on different computers must use the same contact database To replicate your contacts with the Messaging Platform server you must go to Options and select Replicate Addressbook see the corresponding item in Figure 3 With the Yes and No buttons in the Replication dialogue you can define what record is preferred in case there exist contacts with the same name but different mobile numbers For example on your local computer contact A has 9651000000 as the mobile number and on the Messaging Platform server contact A has 9651999999 as the mobile number If you click Yes the server takes precedence and contact A number is then set
28. rst goes to the Outbox SMS folder and then to Sent SMS after it is actually sent IV Sending messages With Outlook MM you can compile and send regular SMS MMS messages to mobile phones of your associates friends and family Outlook Message Manager collects outgoing and sent SMS MMS messages in the corresponding folders of the Microsoft Outlook Mail pane Figure 13 where you can manage them as usual www PowerMeMobile com PowerMeMobile Mobile Solutions Provider O Outbox SMS Microsoft Outlook File Edit View Go Tools Actions Help Adobe PDF GB New MMS Options E S3New yj X Bel to Al Forward f Mail Outbox SMS Favorite Folders Arranged By Date Newest ontop Incoming Adel adel yahoo Happy Birthday 1110 2007 L2 Sent Fe Unread letters All Mail Folders 3j 851 Personal Folders j Outbox MMS j Outbox SMS Sent MMS j Sent SMS d RSS Feeds Figure 13 Microsoft Outlook Mail pane with Outlook MM folders IV 1 Sending SMS messages a Click New SMS in the Outlook Message Manager to start creating and sending an SMS message The form shown in Figure 14 then appears ESSAGEMANA OUTLOOK EDITION Characters 0 of 459 1message Manage Templates Esave draft EJsend Cipiscard Figure 14 Starting to compile an SMS message b You can start with defining selecting recipients for your message You can type their mobile phone numbers directly into the Send To f
29. ted with the value from your calendar events Please make sure that the variables are surrounded with the 9e signs Note that you cannot leave a template empty you have to have at least some text for it Notifications configuration xj Please choose SMS Language Latin ed Default number for SMS notifications 9745555550 Incoming notifications Outgoing notifications r Email notifications Template for notifying about your outgoing email You ve got new email Subject Template for email copy to be sent via SMS You ve got new email Subject er Body Calendar notifications Template for appointment notification to be sent via SMS Appointment reminder Subject Location Location Period Start End er Template for meeting request to be sent via SMS You ve been invited to Subject Location Location Period Start End er Figure 8 Notification templates for calendar events you create Naturally configuring a template for a calendar event does not mean that the notification will necessarily be sent with every event of the kind You are in full control of the notifications and you decide whether to send a notification or not when you create an event as well as to whom the SMS notification is sent Thus the Default mobile number for notifications which you set in the upper part of the Notification configuration form appears in the recipients list for you
30. your Operator system administrator who manages the mid level part of the software complex Also Outlook Message Manager outer look and operating depend on other parts of the complex You as a user of Outlook MM can e Compose and send SMS and MMS messages to your Outlook address book s contacts throughout the world with intelligent downsizing and conversion of multimedia files for MMS e Save the SMS MMS messages you created so that you can edit them later and send them again e Send multi part concatenated SMS messages Send your messages at a specified time and date e Send messages to multiple recipients e Send SMS notifications for meetings and appointments created in your Outlook and for the e mail messages you received e Receive SMS notifications for incoming and outgoing e mail messages e Use the power of Microsoft Outlook to manage your contacts and define recipients for your messages and notifications Outlook Message Manager lets you compose and send SMS and MMS messages in a most convenient way and in the time you want it It is an add in or a program installed as an addition to a bigger stand alone piece of software Microsoft Outlook in our case About this manual This manual is to conveniently assist you with how to install the software tune it to your business requirements and operate it conveniently and efficiently We organized the manual as a reference and a small study guide so that each chapter
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