TOTAL COST FAX TO: 203.878.2154 $
Contents
1. display or booth and no costs shall accrue to management because of such necessity Exhibitors are responsible to cover or fix all areas Management may consider unsightly at Exhibitor s expense Should an Exhibitor be unfinished with installation as specified in the show rules Management may take steps to finish said installation at the Exhibitor s expense Should the Exhibitor fail to follow exposition deadlines for installation in terms of occupying the agreed upon booth space Management shall repossess said space and Exhibitor forfeits all claims to it and all monies paid No Exhibitor shall have the right to dismantle unpack or vacate a booth prior to the end of the official show hours without the express written permission of Management Management reserves the right to amend and enforce exposition regulations as it deems proper to assure the success of the event Management has selected several Authorized Contractors and the use of their services by Exhibitors is highly encouraged 4 Attendance Management shall have sole control over Attendance policies at all times All Exhibitors agree to staff their booth s during exposition hours Failure to do so will jeopardize any exhibitors accep tance in future shows 5 Enjoyment of Reasonable Business Environment Management reserves the right to restrict booth size noise characters lights entertainment and methods of operation which is deems objectionable Any be havior or equipment wh2. tion of this Agreement whether or not accompanied by pending deposit and it shall be regarded as valid and binding Should Exhibitor decide to cancel after executing this Agreement Exhibitor acknowledges that it is difficult to assess the full lost opportunity of Management to have provided space to others and the attendant expenses in doing so As such if written cancellation notice is received by Management 181 days or more prior to the event Exhibitor is liable for 50 of the contracted amount any written Cancellation notice received less than 181 days prior to the event Exhibitor is liable for 100 of the contracted amount Should Exhibitor fail to make timely payments as noted in this Agreement Management reserves the right to reassign the space to another Exhibitor 15 Miscellaneous Management makes no representations or warranties as to the condition of the Exposition Facility Contractors or Subcontractors involved or the success of the Exhibitor s efforts for which the exhibit space is to be used This Agreement shall be governed as a whole in accordance with the laws of the State of Connecticut Any actions arising out of enforcement of this Agreement must be initiated in the State of Con necticut This Agreement and these Terms and Conditions represent the sole and entire agreement between Management and the Exhibitor and it supersedes all prior agreements and discussions Show management does not offer exclusivity for any produc
3. TEER 1 USD Guaranteed Corner Location Increase your visibility at the event Limited availability First come first serve Cost 125 f ee i USD j ae i USD Show Bag Premium Place your product or promotional premium in the complimentary Los Angeles Times Travel and Adventure i USD Show visitor bag and go home in the show travel bags Deadline January 7 2009 Cost 1250 Debcemeneecess Destination Workshop Host your own show It s the perfect opportunity to showcase your destinations products and or services to i G S i USD a targeted audience Each workshop is 30 minutes Deadline January 4 2009 FAX TO ERYR TOTAL COST Cost 500 9 l Ennan Contact me about further branding amp sponsorship opportunities i Contact me about advertising in the program guide List name as you want to appear on your booth sign listing in the Los Angeles Times Travel and Adventure Show Program Guide and your Travel Show website listing in the spaces provided below Please note that lettering on your sign will be in capital letters and will be limited to 40 characters including spaces and punctuation All signs will have booth numbers on them CEET EEEE TEREE LEA EEE E EE EEEE E SIE ae Select a prefered destination for booth placement Adventure Africa Alaska Asia California Canada DiscoverAmerica Dive amp Wate
4. Terms and Conditions on page two of this contract We understand that this contract shall i j be legally binding between Unicomm LLC The Los Angeles Times Communications LLC and the exhibitor We also understand that any change in the information in the contract must be made in writing i 1 SSR RRS SESS RRS ae Sin ane Ss SS a es Se Se Ren SRS on Se ees ACCEPTED BY i i i io aaa i SIGNATURE DATE 11 i Perea a i PAYMENT OPTIONS aaa SEA OS BOOTH e i r AMEX VISA i MC CHECK payable to Unicomm LLC Check een siege od aa ei ace 4 tone Taaa EN et NYC 09 BOOTH card in i o eee eee tate aha CID ankan CARD NUMBER enback tears EXP DATE i CHICAGO 09 BOOTH A ARA A E ERAO REA S AEA AAAA AE A AAAA ee ee N S E E A E A EAA eae R aia i 14 i E EET i i Ea i LOS ANGELES 09 BOOTH CARD HOLDER 1 1 SIGNATURE i Be S a ee a Unicomm LLC 488 Wheelers Farms Rd 1st Floor Milford CT 06461 t 203 878 2577 f 203 878 2154 DC 09 BOOTH
5. The Los Angeles Times Travel amp Adventure Show 2009 Exhibitor Contract iv t IRAVELS EXHIBITING COMPANY COMPANY CONTACT J ADVENTURE A CHAI SHUW CITY STATE ZIP JIT VV February 14 15 2009 Los Angeles Convention Center PHONE FAX Los Angeles CA EMAIL WEBSITE ADDITIONAL SERVICE OPTIONS Please note These options are incremental to the booth space cost BOOTH SIGN EXHIBITOR LISTING FLOOR DESTINATION FREE O RATE 3 350 per 10x10 33 50 sq ft Includes Basic Furnishings 10x10 Carpet 2 chairs waste basket 72 covered table and Standard Listing in Active amp Adventure Travel Directory 2009 SEATTLE 08 September 13 14 of 10x10 s x 3 350 USD MULTI SHOW ap URE a IT DISCOUNTS NEW YORK 09 TBD of 10x10 s _ x I 3 350 USD TEW H CHICAGO 09 January 10 11 of 10x10 s X 3 350 ae usp 2SHOWS 5 eee 3SHOWS 7 5 ESAW a a ayal Fai of 10x10 s ___ xg 3 350 7 i SETEN i USD 4SHOWS 10 WASHINGTON D C 09 February 21 22 of 10x10 s x 3 350 m i eee i usp SSHOWS 125 DIRECTORY LOGO 300 Please place my company logo in the Active amp Adventure Travel Directory 2009 Optional f 300 1 USD Island Guarantee 4 booth stand alone island configuration Cost 500 Section Host Preferred booth location on main aisle Host signage on aisle signs Recognition in on site show guide Cost 2 500
6. ich Management finds to detract from the general appearance and intention of the Exposition may be grounds for eviction Neon lights gas signs helium balloons taping items on the facility walls or columns are expressly prohibited Exhibitors are encouraged to seek approval in advance of the show from Management for questionable items so as to eliminate additional removal costs on the behalf of the Exhibitor at the show If the Exhibitor fails to comply with respect to show rules and this Agreement Management may re take possession of Exhibitor s assigned space notwithstanding Exhibitor s continued responsibility for all payments due 6 Fees and Deposits Exhibitor is responsible for timely submittal of fees as noted on the front side of this agreement Should exhibitor delay payments Management shall have the right to repossess any assigned space after notifying Exhibitor in writing of the intent to do so In the event of default by the Exhibitor Exhibitor remains responsible for payments due and assumes the responsibility for all enforcement costs incurred by Management in collecting such fees 7 Security Management provides perimeter guard services during show hours as noted in the Exhibitor Service Manual Security for all Exhibitor equipment materials and personnel remains the responsibility of the individual Exhibitor Exhibitors should retain adequate coverage for theft damage or any loss Exhibitors are encouraged to have guards and in
7. ich might ensue from any cause whatsoever including attorney s fees Exhibitor agrees to maintain adequate insurance to fully protect Management Los Angeles Times Communications LLC its co sponsors contractors and Exposition Facility from any and all claims which may arise in connection with the installation operation and dismantling of the Exhibitor s display This includes claims under Workers Compensation Act Exhibitor will be required to pay for any damage caused by its employees or agents Exhibitor must carry insur ance naming Unicomm LLC Exposition Facility and the Los Angeles Times Communications LLC as additional insureds on a policy containing not less than one million dollars 1 000 000 USD for bodily injury property dam age and or loss sustained in any one occurance A copy of the Certificate must be furnished upon request 11 Compliance Exhibitor assumes all responsibility for compliance with federal and local codes and all laws related to public safety as well as facility regulations Exhibitor is responsible to meet all requirements of the American with Disabilities Act Wiring and decorating materials must all conform to local codes and fire regulations Exhibitor assumes the responsibility to ascertain that all such codes and laws have been met including issues related to facility services Exhibitor is solely responsible to obtain all necessary permits and tax forms including submitting any taxes or fees required by local s
8. ion coupons Deadline TBD Quantity requested TERMS AND CONDITIONS 1 Management and Exhibitor The term Management as used herein shall define the personnel its agents and event partners including but not limited to Unicomm LLC and the Los Angeles Times Communications LLC acting on behalf of or in concert with Management to produce this event The term Exhibitor shall define the company and its personnel and agents selecting to participate in the exposition Once Exhibitor has executed this agreement by means of a signature all terms shall become binding 2 Exhibiting Companies and Products Management has the sole right to determine eligibility for a product or company in its exposition and may remove or relocate unsuitable exhibitors Management shall have the right to change the location of assigned space for an Exhibitor Exhibitor agrees not to assign or sublet its space allowed Exhibitor may display or advertise only goods and services normally manufactured or of fered in the course of its business 3 Exhibit Space Rules and Contractor Services Management shall have the right to establish rules for the show and the use of exhibit space covered by this Agreement including by not limited to the rules in the Exhibitor Service Manual Management shall have full discretion and authority as to the placement of all decorations signage and display items Management may require the replacement or redecorating of an item
9. r Sports Eco Tourism Europe International Latin America South Pacific PPORTUNITIES INCLUDED IN BOOTH PACKAGE NO ADDITIONAL COS Vacation Packages Discounts Book Travel Onsite Gain exposure by offering show only vacation packages and special discounts on travel We ll post your special offer on the Travel and Adventure Show website and in program guide to create pre show consumer awareness and additional traffic to your booth Deadline TBD Name of package discount If you have selected DiscoverAmerica name the state Caribbean Hawaii Cultural Performances Showcase your original music and dance on the Los Angeles Times Global Beat Stage Performances are limited and must be at least 40 minutes long so book your time now Deadline TBD Title name of performance Number of performers Trip Giveaways On site In paper amp Online Promotion Deliver your message to thousands of travelers via online in paper and on site promo tions You donate an all inclusive vacation package including airfare and group transpor tation and we ll promote your trip online in paper and on site as part of our promotion package Offer cannot be contingent on a purchase Deadline TBD Name destination of giveaway Description of performance Discount Coupons Give your customers a reason to see the show with complimentary admiss
10. surance at their own expense 8 Exposition Hours and Exhibitor Activities Management shall have the authority to set event hours which may change upon notice to the Exhibitors Exhibitors agree not to schedule or conduct any activities which conflict with exposition hours including but not limited to seminars luncheons receptions and hospitality suites Distribution of Exhibitor literature and materials is limited to the confines of the Exhibitor booth space Exhibitors are required to wear officially issued name badges provided by show management 9 Music Licensing Exhibitors are solely responsible to obtain the necessary licenses for all usage of music or video and all costs for such licenses are the responsibility of the Exhibitor Exhibitor may be prohibited from certain activities without proof of required licenses 10 Liability and Insurance Management Exposition Facility and or the Los Angeles Times Communica tions LLC their agents and employees shall not be responsible for any loss theft or damage to the property of the Exhibitor his employees or representatives Furthermore Management Exposition Facility and or the Los Angeles Times Communications LLC their agents and employees shall not be responsible for any damage illness or injury to Exhibitor personnel agents or attendees Exhibitor shall indemnify and hold harmless Management Exposition Facility and or the Los Angeles Times Communications LLC from all li ability wh
11. t or service nor does it guarantee that exhibitors will not be placed in proximity to competitors Corner space requests are not guaranteed Corner means at least one side of a linear booth will have an empty booth next to it No person at Management is authorized to make changes to this Agreement except in writing with the signature of an officer of the company The provisions set forth are severable If any provision is held to be invalid or unenforceable it shall not affect the validity of enforceability of any other provision Management shall use all reasonable efforts to properly manage installation and the event itself Management shall not be held liable for late installation or power or service interruptions that may occur The person executing this Agreement on behalf of the Exhibitor represents and warrants that they have the authority to do so and may bind the entity for whom they sign By signing this Agreement Exhibitor authorizes Management to use its company name and any photographs taken at the Exposition for promotional purposes Unicomm Los Angeles Times 488 Wheelers Farms Rd 1st Floor Milford CT 06461 t 203 878 2577 f 203 878 2154 6 10 08 PLEASE SIGN BELOW FOR OFFICE USE ONLY Payment terms 50 of exhibit space is due upon signing and any remaining balance is due in full by i j September 15th 2008 Make Checks payable to Unicomm LLC in U S Dollars teieeedieeveseedies We have read the
12. tate or federal authorities 12 Postponement of Exposition If for any reason Management determines that the location or dates of an Exposition should be changed no refund will be due to Exhibitor and Management will assign to Exhibitor in lieu of the original space such other space as Management deems appropriate and Exhibitor agrees to use such space under the terms of this Agreement Management shall not be financially liable or otherwise obligated in the event that the Exposition is relocated or postponed 13 Cancellation or Termination of the Exposition In the event that the Exposition is unable to operate in the sole determination of Management whether due to Acts of God terrorism war illness public safety strike civil commotion picketing fire or state of emergency or by reason of any other occurance not under the control of Management or otherwise Management may cancel postpone or terminate the Exposition In the event of such cancellation postponement or termination the Exhibitor waives any and all claims the Exhibitor may have against Management for damages or expenses and agrees to accept in complete settlement and discharge of all claims the Exhibitor s pro rata share of the total amount paid by all Exhibitors excluding deposits less all costs and expenses incurred by Management in connection with the exposition 14 Exhibitor Cancellation or Nonpayment Exhibitor agrees that a reservation is made at the time of execu
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