Belgrade, 15/06/2011 CONTRACTING AUTHORITY`S
Contents
1. Ceramic coated movable table right left hand use changeable by user this right left hand use changeable by user is the option that only one manufacturer can offer We kindly ask you to delete this condition from this specification to enable all tenderers to participate equally The right left hand use changeable by user is deleted and shall not be taken into consideration See answer n 8 22 LOT 4 Microscopes TECHNICAL SPECIFICATIONS Item 4 1 item 4 2 without camera Objective turret for 5 6 objectives In the specifications for this microscope it is required to offer six objectives We assume that this condition Objective turret for 5 6 objectives is wrong We suggest that this requirement should be Objective turret for 6 7 objectives A turret with a minimum of 5 objectives or more must be offered 09SERO1 05 22 7 18 CONTRACTING AUTHORITY S CLARIFICATIONS LOT 4 Microscopes TECHNICAL SPECIFICATIONS Item 4 1 item 4 2 without camera Specification Standard condenser color 23 coding 2 5x 100 Please refer to question no 9 Color coding is a characteristic for one microscope manufacturer We suggest that color coding should be deleted from specification LOT 4 Microscopes TECHNICAL SPECIFICATIONS Item 4 1 item 4 2 without camera Specification Brightness synchronized objectives 2 2 5x 0 07 5x 0 12 10x 0 25 Yes this is acceptable2. If the supporting documents are not written in one of the official languages of the European Union a translation into the language of the call for tender must be attached Where the documents are in an official language of the European Union other than the one of the procedure it is however strongly recommended to provide a translation into the language of the call for tenders in order to facilitate the evaluation of the documents Question Does it mean that all supporting documents for the tender must be translated into English language by Certified Court Interpreter or is it sufficient to supply all translated documents with our statement that translated documents are equivalent to the original documents Translations do not need to be certified by a Court 09SERO1 05 22 10 18 CONTRACTING AUTHORITY S CLARIFICATIONS Referring to Supply Procurement Notice we have questions in order to clarify the tender dossier and to get additional information In technical specifications for LOT 1 DIGITAL MAMMOGRAPHY UNITS page 9 we found under Diagnostic Review Workstation that Workstations need to have 5 30 Mpixels LCD B W Display 2 units It is well known that 5 Mpixel LCD B W Display refer to Medical Grade Diagnostic B W 5 Mpixel monitor which has to be CE marked as a separate medical device Is it necessary those displays monitors to meet the same rules for origin as digital mammography units The
3. 20x 0 40 40x 0 65 100x1 25 oil 24 Our question Is it possible to offer a 2X objective instead of 2 5 X and is it possible to offer 4X instead of 5 X objective 09SERO1 05 22 8 18 CONTRACTING AUTHORITY S CLARIFICATIONS 25 26 LOT 4 Microscopes TECHNICAL SPECIFICATIONS Item 4 1 Digital camera According to our research at this moment there is no brand name microscopy camera which could meet all technical conditions in the technical specification There are two ways to get camera for microscopy with such high resolution One way The sensor resolution should be 7 Mpix or higher but in that case pixel size could not be 3 2x3 2 microns The other way is to make camera with small resolution sensor for example 1 4 or 3 2 Mpix with mechanical shifting of the sensor which as the result produces the photo of high resolution with real pixels We kindly ask you to clarify if the camera should have 7 Mpix sensor or more or the camera which has mechanical shifting of the sensor should be offered Computer monitors which are widely used today are usually made in resolution 1920x1080 pixels Please specify in detail why it is necessary to offer live image camera with resolution 2048x1536 Is it possible to offer cameras with live image resolution 1920x1080 12fps and more Is it possible to offer camera with the other digital connection other than Firewire IEEE 1394b LOT 4 Mic
4. AIk EUROPEAN UNION XN DELEGATION TO THE REPUBLIC OF SERBIA Belgrade 15 06 2011 DELSRBBEG FCT 2011 D 02153 CONTRACTING AUTHORITY S CLARIFICATIONS N 1 Project title Implementation of the National screening programme for colorectal cervical and breast cancer Supply tender Re launch Publication ref EuropeAid 129567 C SUP RS Tender no 09SER01 05 22 Please note that the specifications for this tender will be amended through Corrigendum no 1 that will be published in the following days The deadline for submission of tenders will be postponed to July 11 2011 No Question Answer We would like to have an idea of the available budget since the previous tender has been cancelled for the reason All technically compliant tenders exceed the financial resources available According to the rules of the procedure this 1 As we can see the technical specifications of information is confidential and cannot be the re launched tender has no any change It disclosed to anyone means that the price level of the offers may slightly decrease but not too much since the quality level of the required equipments stands the same Lot 4 items 4 1 4 2 4 3 Laboratory light microscopes Yes this is a typing error The illumination The technical specifications indicate Long life lifetime should read 10 000 hours LED illumination 100 000 hours Based on This specification will be amende
5. Lot 4 Item 4 1 4 2 and 4 3 Laboratory light microscope Requested feature is Light microscope with long life LED illumination 100000h Please check if this LED lamp life is shorter 10 000 hours maybe this is printing error Please refer to reply no 2 Lot 4 item 4 1 4 2 and 4 3 Laboratory light microscope Requested feature is Ceramic coated movable table right left hand use changeable by user Yes this is acceptable However please see Can we offer hard coat anodized surface with answer n 21 in this respect right drive From our experience 90 of all microscopes in Serbia has mechanical stage with the right drive Lot 4 Item 4 1 4 2 and 4 3 Laboratory light microscope Requested feature is Standard 9 condenser colour coding 2 5x 100x Any type of coding is acceptable Can we offer standard condenser without colour coding but with number coding 09SERO1 05 22 3 18 CONTRACTING AUTHORITY S CLARIFICATIONS 10 Lot 4 Item 4 1 Laboratory light microscope Requested features for digital camera are Digital camera min resolution 7 Mpixel 3072x2304 Live image in full size 2048x1536 min 12 frames sec Pixel size 3 2 x 3 2 Colour filter RGB Colour depth 30 bit Dynamic range gt 55dB 600 1 Firewire IEEE 1394b live image PC connection Can we offer instead requested the following configuration Digital Microscopy Camera 5
6. Megapixels colour 2560 H x 1920 V Live frame rate depending on hardware and software configuration H x V Frame Rate 800 x 600 max 13 Pixel size 2 2 um x 2 2 um Digitization 3 x 8 bit pixel Interfaces 1x SD card slot 1x mini USB 2 0 1x AV S Video 1x DVI D HDMI This camera fully meets the requirements for which this equipment is supplied As evidence we can deliver written proof from international microscope experts about the necessary resolution camera for use with this configuration of microscope The minimum requirement shall be 5 Megapixels 11 Lot 4 item 4 5 Auto stainer Requested feature is Linear model Can we offer option of carrousel model which is more user friendly and needs less working space A carrousel model is acceptable 12 Lot 4 item 4 5 Auto stainer requested feature is Slide basket and hanger stainless steel Can we offer plastic basket instead of stainless steel slide hanger is made of stainless steel but basket is made of plastic which is good and less expensive for purpose of future replacement of the basket Yes this is acceptable 09SER01 05 22 4 18 CONTRACTING AUTHORITY S CLARIFICATIONS 13 We kindly ask you to inform us if a tender for Lots 1 2 3 4 5 will be valid and correct if we offer free of charge a part of equipment which does not originate in a member state of the EU or in a country or ter
7. Regarding Supply Procurement Notice Selection Criteria and Tender Form D please explain Legal entity or entities could the legal entity apart from tenderer be its mother parent company of EU origin Could the legal entities be the subsidiaries of 09SERO1 05 22 The question is not very clear However as we understand it the answer is yes Please see answer n 36 5 18 CONTRACTING AUTHORITY S CLARIFICATIONS SUPPLY PROCUREMENT NOTICE Regarding Selection Criteria Professional capacity of tenderer part b the tenderer has an appropriate professional certificate The firm firms taking part to this tender licence registration to implement this shall be firms registered in the fields of the 17 i contracts tender meaning that they usually sell goods similar to those included in this tender Please explain what do you exactly mean by certificate licence registration Do you refer to Certificate of the business entity registration Decision on company establishment etc INSTRUCTION TO TENDERERS Point 23 Cancellation of the tender procedure it is stated that cancellation may occur where all 18 technically compliant tenders exceed the financial resources available Please see answer n 1 Please inform us if you could provide us with budget estimation or evaluated tender value Please specify if all accompanying documents such as Certificate of the bus
8. d through 2 8 hour workdays this corresponds with approx 50 year bulb life Please confirm 100 000 is a typing error and the LED illumination lifetime should be 10 000 hours which is industry standard for these types of microscopes Corrigendum no 1 that will be published in the following days The deadline for submission of tenders will be postponed to July 11 2011 Vladimira Popovica Street 40 V 11070 Belgrade Tel 381 11 3083 200 Fax 381 11 3083 201 E mail delegation serbia ec europa eu 1 18 CONTRACTING AUTHORITY S CLARIFICATIONS We kindly ask you to evaluate possibility to grant a derogation of origin for the Items 1 2 LOT 4 High Level Microscopes 4 1 Laboratory Light Microscope with Digital Camera Quantity 15 fifteen 4 2 Laboratory Light Microscope with Double tube Quantity 3 three Unfortunately there is only one manufacturer in Europe Germany capable to provide such products but Those will be not fully compliant Their price will again probably exceed the Budget The manufacturer which completely fits the specifications is placed in Germany but the manufacturing facility is located in China If needed I can forward to you the official communication we received from them Derogation from the rule of origin cannot be provided at this stage of the tendering process Please comply with the tender requirements In Tender dossier origin is precise
9. ent has implemented only dual track tubes in its digital mammography products This new and advanced technology is much more expensive than the old and non up today technology that is the tube with single track Since the price is the only evaluation criteria the above mentioned requirement excludes the manufacturers that deliver dual track tube technology Putting the dual track tube technology and single track tube technology in the same and equal technology level and position makes non fair and non transparent competition Therefore in order to secure fair and transparent competition you are kindly requested to correct the request of this parameter putting the definition of such parameter as follows X ray tube dual track Please follow the technical specifications 09SERO1 05 22 14 18 CONTRACTING AUTHORITY S CLARIFICATIONS 43 Referring to ANNEX II HI in TECHNICAL SPECIFICATION section the X ray Tube target material Molybdenum or Molybdenum and Rhodium or Molybdenum and Tungsten is requested The market clinical demand requires X Ray Tube with two material for X ray tube target and not one any more Our firm as the worldwide leader in digital mammography equipment has implemented only the tubes with two target material in its digital mammography products This new and advanced technology is much more expensive than the old and non up today technology such as only one x ray
10. g is correct We would like to inquire about the readiness of the sites to receive the equipment The The sites shall be prepared for installation tender documents or the contract draft does not only after the tenders have been awarded in 37 discuss any pre installation work to be done agreement with the awarded company as relates to the requirements of the equipment Are we correct in assuming that the sites are to be installed all ready for installation We would like to inquire more detail about the insurance policies required Would a customary transportation insurance generally The insurance and all issues related to 38 used in international trade qualify as the transport and delivery of the goods are transport insurance required covering ALL risk under the sole responsibility of the as specified in the Special terms What contractor coverage specifically is required from the full comprehensive installation insurance O9SERO1 05 22 12 18 CONTRACTING AUTHORITY S CLARIFICATIONS 39 We would like to inquire about the termination clause 36 8 in the general conditions of the contract draft The clause 36 1 seems to include already a fairly extensive list of termination grounds What kind of situations could be foreseen to result in termination under 36 8 Is there a possibility to be more precise or and make sure the clause could not be used in bad faith As far as we know the termination grounds for a contract are onl
11. iness entity registration Decision on company These documents shall be translated 19 establishment Tax administration certificate however there is no need for the notarised etc which are in Serbian should be certification of a court translated in English Should they be notarised at Court 09SERO1 05 22 6 18 CONTRACTING AUTHORITY S CLARIFICATIONS 20 INSTRUCTION TO TENDERERS Point 11 Pricing 12 2 b for supplies to be imported into the country of the Beneficiary unit and overall prices must be quoted for delivery to the place of destination and in accordance with the above conditions excluding all duties and taxes applicable to their importation and VAT from which they are exempt Special conditions Article 16 For supplies to be imported into the country of the Contracting Authority all duties and taxes applicable to their importation including VAT shall be excluded Please explain concerning the request in Tender Dossier for excluding all duties taxes and VAT i e the prices of the imported supplies will not include them does this mean that in the case of Contract Award the Contracting Authority will supply the Confirmation on VAT exemption called PPO PDV form issued and notarised by the relevant authority Tax Directorate in accordance with the Law on VAT Yes This is correct 21 LOT 4 Microscopes TECHNICAL SPECIFICATIONS Item 4 1 item 4 2 without camera
12. ly defined Is it possible to have exception due to quality of supplies e g LOT 2 the most advanced and technically complied equipment for colonoscopy is made in Japan What is mentioned with to present relevant experience Is it mentioned reference for goods offered in this tender or similar products Is it needed to present experience with EU projects According our information this kind of projects for flexible endoscopy LOT 2 were not provided in last three years Is it obligatory to have proof of registration in Agency of medicines and medical devices in Republic of Serbia for each supplies Derogation from the rule of origin cannot be provided at this stage of the tendering process Please comply with the tender requirements What we request is to see the experience of the tenderer in supplying similar goods in the past three years We are requesting experience not only related to EU financed projects No equipment can be delivered and installed in Serbia without this certification therefore it would be beneficial to the tenderer to provide this proof during the tendering stage or confirm that such a certificate shall be obtained during project implementation period However no extensions to the duration of the project may be provided on account of delays in obtaining the certificates and delayed delivery penalties shall be applied 09SERO1 05 22 2 18 CONTRACTING AUTHORITY S CLARIFICATIONS
13. ned requirement excludes the manufacturers that deliver the units with X ray tubes with four focal spots Putting the technology with four focal spots of the X ray tube and technology with only two focal spots of the tube in the same and equal technology level and position makes non fair and non transparent competition Therefore in order to secure fair and transparent competition you are kindly requested to correct the request of this parameter putting the definition of such parameter as follows Focal spots 4 four two on each target small 0 1 mm large 0 3 mm At least two 2 focal spots are the minimum requirement 45 Last time LOT Ne 4 was cancelled because all technical compliant bidders exceeded the available budget No changes have been made to the quantities in this lot Does this mean that for the Re launch there is more budget available Please refer to question no 1 46 LOT Ne 2 Please be informed that the light source specified in this lot has been literally written towards one specific brand The 300 W Xenon lamp feature is a clear lock out In order to allow competitive bidding would you also accept a 180 W Xenon Lamp with the same features as the 300 W Xenon lamp Please follow the technical specifications 09SERO1 05 22 16 18 CONTRACTING AUTHORITY S CLARIFICATIONS 47 48 LOT Ne 4 Item 4 1 Should we include PCs in our offer as well
14. or will you take care of these LOT 1 Annex III documents Technical specifications Technical offer for Lot 1 page 2 section Mandatory requirements for Lot 1 it is written Ambient temperature 40 C hot zone According to legislation of radiation protection and to meet and ensure proper workflow operator and patient comfort regarding temperature rooms should be air conditioned Is it acceptable that ambient temperature is 35 C 40 C hot zone for operating condition No PC is requested in the technical specifications Yes this is acceptable 49 In Annex II III documents Technical specifications Technical offer for Lot 1 page 2 section STANDARDS it is written Tenderers shall ensure conformity of the equipment with all applicable Serbian Medicines and Medical Devices Agency Does it mean that Tenderer has to submit the valid license issued by Medicines and Medical Devices Agency of Republic Serbia in tender as part of offer as a proof of above mentioned request for offered goods Mammography System Diagnostic Review Workstation and Mammography dedicated dry Imager Please refer to question no 6 50 Annex IHI documents Technical specifications Technical offer for Lot 1 page 2 section TECHNICAL SPECIFICATIONS it is not specified which dimensions of compression plates should be offered Could you please specify dimensions and numbers of compression plates Is it accep
15. ritory of the regions covered and or authorised by the specific instruments applicable to the IPA programme under which the contract is financed All equipment must fulfil the EU origin criterion Any equipment which is not subject of this tender shall not be evaluated 14 15 INSTRUCTION TO TENDERERS 10 Content of tenders part 2 Financial offer A financial offer calculated on a basis of DDP for the supplies tendered including if applicable In the financial offer itself PART B Tender Dossier Financial offer Lot 2 LOT 4 and LOT 5 unit costs are with DELIVERY DDU for LOT 2 DELIVERY DDP for LOT 4 DELIVERY DDP for LOT 5 Please explain which parity would be acceptable for LOT 2 DDU or DDP Part D Tender form for a supply contract What do you exactly mean by Field of specialisation relevant specialisms related to this contract Does this mean relevant specialisation education training of tenderer s stuff i e product specialist medical doctor engineer Please specify All financial offers shall be calculated on the basis of DDP However please see answer n 20 The tenderer s field of specialisation shall be listed in this table This fields are based on the fields for which the firm firms was registered and based on the usual goods sold by the tenderer 16 a mother parent company of EU origin too Part D Tender form for a supply contract Experience
16. roscopes TECHNICAL SPECIFICATIONS Item 4 3 Specification Ceramic coated movable table right left hand use changeable by user This characteristic right left hand use changeable by user is the option that only one manufacturer can offer We kindly ask to exclude this condition from this specification to enable all tenderers to participate equally For the Mpixel please refer to answer n 10 Concerning the resolution this is acceptable Firewire IEEE 1394b is the required standard Please refer to question no 8 and 21 09SERO1 05 22 9 18 CONTRACTING AUTHORITY S CLARIFICATIONS 27 TECHNICAL SPECIFICATIONS Item 4 3 Standard condenser colour coding 2 5x 100x Colour coding is a characteristic for one microscope manufacturer We suggest that colour coding should be deleted from the specification Please refer to question no 9 28 TECHNICAL SPECIFICATIONS Item 4 3 Specification Brightness synchronized objectives 2 5x 0 07 10x 0 25 20x 0 40 40x 0 65 100x 1 25 oil Our question Is it possible to offer a 2X instead of 2 5 X Yes this is acceptable 29 LOT 1 TENDER DOCUMENT A INSTRUCTIONS TO TENDERERS page 4 of 13 8 Language of offers In paragraph 9 1 The offers all correspondence and documents related to the tender exchanged by the tenderer and the Contracting Authority must be written in the language of the procedure which is English
17. table that Tenderer offers 2 standard dimensions of compression plates one bigger cca 24x30cm and one smaller cca 18x24cm Yes this is acceptable 09SERO1 05 22 17 18 CONTRACTING AUTHORITY S CLARIFICATIONS 51 Annex IHI documents Technical specifications Technical offer for Lot 1 page 2 section TECHNICAL SPECIFICATIONS it is not specified should Tenderer offer control console with integrated lead glass protection so called operated console with radiation protection for use in the same room where system will be installed or it is enough to offer control console without any protection if it is planned separate control room with existing structural protection lead glass The offer shall include integrated lead glass protection 09SERO1 05 22 18 18
18. tendered item as a whole must meet the rules of origin as per tender requirements Lot Digital mammography units you are kindly requested to answer to the following questions Referring to Instructions to Tenderers Section 10 and Article 32 of the Special Conditions would manufacturer s standard warranty for a fixed period of 2 years from provisional acceptance suffice without possibility for extension Referring to Instructions to Tenderers Section 19 we understand that minor deviations or reservations restrictions from the tender terms will not warrant disqualification 31 Yes this is sufficient All offers must comply in full with the minimum technical specifications requested Is it appropriate to include such reservations in in the tender documentation the bid for the purpose of negotiation after tender award and prior to signing of the contract 32 Referring to Instructions to Tenderers Section 19 Article 20 1 we understand that Substantial departures or restrictions that can be applied to the evaluation of the Technical specification Annex II III of the Tender Dossier are deviations related to the parameter values offered by the Tenderer that are not complied to the Technical specification and also the missing of any requested parameter or of any requirement of the Technical specification in the Tender bid Please confirm if this understanding is correct 33 Please refer to ques
19. tion no 32 09SERO1 05 22 11 18 CONTRACTING AUTHORITY S CLARIFICATIONS Please clarify if the contractor needs to provide Mes this s required and stiould be confirmed by the tenderer At tendering wear parts coverage as well during warranty 34 and after warranty contract period Is it needed Stage the tender is reduita y oprire tiat to submit certain certificate of the bidder for pa Paes a copstnpies we Be it available to the beneficiary during and after f warranty period Referring to ANNEX II III TECHNICAL SPECIFICATION TECHNICAL OFFER in section WARRANTY we understand that 35 the full standard manufacturer warranty will be Veiss cored sufficient to be granted for a minimum of 2 years for all items supplied in the Lot Would you be kind to confirm this We would like to clarify the paragraph regarding economic operator in the Supply Procurement Notice Section 16 Selection and Award Criteria We understand that legal entities bidding in the tender could be Yes this is correct In order to be supported 36 supported by other companies e g entities a letter of undertaking from this other within the same group of companies in the companies confirming their support has to selection criteria based on a specific be included in the offer understanding regarding the resources in question without the need to create a formal consortium Kindly confirm if this understandin
20. tube target material Since the price is the only evaluation criteria the above mentioned requirement excludes the manufacturers that deliver the units with X ray tubes with two target materials Putting the X ray tube technology with two target materials and X ray technology with only one target material in the same and equal technology level and position makes non fair and non transparent competition Therefore in order to secure fair and transparent competition you are kindly requested to correct the request of this parameter putting the definition of such parameter as follows X ray Tube target material Molybdenum and Rhodium or Molybdenum and Tungsten Please follow the technical specifications 09SERO1 05 22 15 18 CONTRACTING AUTHORITY S CLARIFICATIONS 44 Referring to ANNEX II HI in TECHNICAL SPECIFICATION section the Focal spots 2 two small 0 1 mm large 0 3 mm The market clinical demand requires technology with four focal spots two on each targets of the X ray tube GE Healthcare as the worldwide leader in digital mammography equipment has implemented only the tubes with four focal spots two on each target in its digital mammography products This new and advanced technology is much more expensive than the old and non up today technology such as with the tube with only two focal spots on the X ray tube Since the price is the only evaluation criteria the above mentio
21. y those listed under 36 1 Concerning 36 8 if the contracting authority would use this clause in bad faith it would be easy for the other contracting party to successful in the subsequent litigation 40 Referring to ANNEX II III TECHNICAL SPECIFICATION TECHNICAL OFFER the Operator and Service Manual in English and Serbian language are requested Taking into consideration that service manuals are very huge set of many documents and is allowed to be used only by authorized trained service engineers is it acceptable that this requirement does not include Service manual and be corrected into Operator manuals in English and Serbian language Moreover Operator Manual itself includes some basic service manual data and maintenance instructions and troubleshooting Operator manuals must be produced in English and Serbian language while the service manuals may remain only in English 41 Referring to ANNEX II HI in TECHNICAL SPECIFICATION section the LCD monitor resolution of 1289x1024 is requested Is 1280 x 1024 acceptable Yes 1280 x 1024 is acceptable 09SERO1 05 22 13 18 CONTRACTING AUTHORITY S CLARIFICATIONS 42 Referring to ANNEX II HI in TECHNICAL SPECIFICATION section the X ray tube single or dual track is requested The new market clinical demand requires X Ray Tube with dual track Our firm as the worldwide leader in digital mammography equipm
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