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Transplant Management Forum Exhibitor Service Kit

1. 26 ShIDDIBO IO sprecare s aus tu mas brea aos 27 30 Handling ia kase e 31 36 SRIDDINO FOLTIS PE ina EE EE 37 39 RITTER 40 42 43 45 Cleaning Order Form 47 Floral Order e III 48 Signs amp Banner Order Form 49 Artwork Guidelines 2 2 2 2 50 Photo OI sr FON usss i ennustas ini 5 Electrical Order Form 52 55 Audio Visual Order Form 56 57 CARIBBEAN INC EXPOGZDISPLAYS rel Exhibitors Service Kit April 24 27 2012 Discount Price Deadline 7 0 4 RESORT amp SPA April 3 2012 i Rio Grande Puerto Rico 00745 UNITED NETWORK FOR ORGAN SHARING FAST FACT SHEET Expo Displays Caribbean Inc is proud to be your Exposition Management team for this event The following is important information and dates to keep at hand Official General Contractor General Show Information EXPO DISPLAYS CARIBBEAN INC Aisle Carpet 8 Industrial Minillas 304 Calle D STE 6 Show Colors Back Drape Blue Bayamon PR 00959 Side
2. It is understood and agreed that the prices and rates set forth in this proposal presume and are premised upon the regulations procedures and require ments as of the effective beginning date stated herein This offer is valid for 30 or until indicated on Rates page Ocean Freight Terms of Sale FOB Upon the effective shipping season date of each lane all rates unless other wise specified will be subject to any General Rate Increase GRI Peak Season Surcharge PSS Bunker Fuel Ocean freight rates are subject to any increases and surcharges imposed by steamship lines with 30 days notice Carrier s will be chosen from our portfolio of carriers that offer the best com bination of transit time local customer service ideal cutoff space availability etc Carrier selection and transit time are subject to change without notice Rates are valid only for in gauge shipments 45 High Cube equipment is subject to availability by origin destination and carrier Ocean freight rates are valid once filed with the FMC Transit times as provided by the carriers are approximate and are subject to change without notice Please be advised that transits provided are optimal transit times Drayage Trucking All rates involving drayage and or trucking are subject to current fuel sur charge Pickups deliveries will be made within normal business hours within city lim its or zip code provided
3. The ottoman is perfect for tired feet or an on the spot seat It boasts a thick cushion top and smooth supple off white leather w WE dimensions 30L x 22W DISPLAYS CARIBBEAN 21 Exhibitors Service Kit April 24 27 2012 NON a WYNHAM RIO MAR BEACH RESORT amp SPA April 3 2012 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745 UNITED NETWORK FOR ORGAN SHARING STANDARD FURNITURE FURNITURE ITEMS ACCESSORIES QTY DESCRIPTION DISCOUNT STANDARD TOTAL DESCRIPTION DISCOUNT STANDARD TOTAL Banquet Chairs 45 44 59 20 Literature Stand 1 78 60 102 20 Banquet Chair w Literature Stand 2 88 60 115 18 Spandex Cover Black or White 55 44 69 20 Easel 40 20 52 20 Plastic Chair 30 00 40 50 Stand Banner 35 00 45 50 Task Chair 1 89 80 116 76 Wastebasket 1420 18 36 Task Chair 2 81 00 105 40 Cooler 56 00 72 80 Bistro Stool 1 86 00 86 00 Raffle Tumbler 140 00 182 00 Bistro Stool 2 86 00 86 00 Bistro Stool 3 86 00 86 00 Bistro Stool 4 86 00 86 00 DRAPED TABLES Bistro Table 1 101 00 131 40 Bistro Table 92 40 120 20 DESCRIPTION DISCOUNT STANDARD Directors Chair 60 00 77 80 Coffee Table 1 67 40 87 60 Coffee Table 2 67 40 87 60 Loveseat 500 00 650 00 Single Chair 304 00 395 20 3 Piece Table Set 400 00 520 00 Ottoman 200 00 260 00 4 Long 30 High 78 36 101 80 4 Long 40 High 86 20 111 98 6 Long 30 High 88 00 11
4. April 24 27 2012 WYNHAM RIO MAR BEACH RESORT amp SPA 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745 All orders are governed by the EDC Payment Policy EDC Terms amp Conditions of Contract as specified in this Exhibitor Service Manual PLEASE READ CAREFULLY Your signature to the Payment Policy form signifies that you understand and agree to all terms below Payment for Services EDC requires payment in full at the time services are ordered Further EDC also requires that you provide a credit card authorization with your ini tial order For your convenience we will use this autho rization to charge your account for services which may include labor and material handling not covered by your initial payment including but not limited to any shipping charges Discount Prices To qualify for discount pricing orders must be received with payment on or before the dis count price deadline Method of Payment EDC accepts MasterCard amp VISA Check or bank transfers Purchase Orders are not consid ered payment All payments must be made in US Funds drawn on a U S Bank Exhibitors may be subject to a 35 00 service fee for all returned checks and or charge backs Wire Transfer Please contact our office for wire transfer information 787 288 3734 ext 225 Third Party Billing Each exhibiting firm is ultimately responsible for all charges incurred on its behalf EDC re serves the right to institute collec
5. April 3 2012 UNITED NETWORK FOR ORGAN SHARING HEAVY MACHINES INFO Unloading amp Delivery To Exhibitor s Space Rates quoted below include labor and equipment to unload trucks at the hall and to bring items to exhibitor s booth one time spot ting return of containers to the dock and loading on outbound carriers Machinery will be spotted with 6 tolerance one time after removal from the truck provided the following conditions are met Exhibitor or his representative is present to supervise the spotting The area within the booth is clearly marked to indicate the machine s position No rigging bolting or unbolting unskidding or attaching to other equipment may be done e Shipment is received at the designated time on the target date Direct Shipments To The Exhibit Hall These must arrive between 8 00 a m and 2 00 p m to be unloaded on straight time Shipments arriving after 2 00 p m and before 4 00 p m cannot be guaranteed unloading on straight time Direct To Site Roundtrip Rates 200 Ib minimum Machinery Shipment Rate For Direct Shipments To The Convention Facility 1 1 7504 Standard Material Handling Rates Apply 1 751 10 000 4 52 25 cwt 10 001 20 000 46 35 cwt 20 001 30 000 42 65 cwt Over 30 000 38 25 cwt Unskidded and or uncrated machinery is an additional 25 each way Additional Overtime 50 Removal amp Loading For Return Shipping At the conclusion of the
6. In order to better serve you please complete the following information if your display is to be set up and or dismantled by EDC and you will not be present to supervise the installation and or dismantle INBOUND SHIPPING AND SET UP INSTRUCTIONS Freight will be shipped to Warehouse Showsite Date Total No of Crates Cartons Fiber Cases Other Specify Setup Plan Photo LJ Attached To Be Sent With Exhibit In Crate No Carpet With Exhibit Rented From Color Size Electrical Placement P Drawing Attached J Drawing With Exhibit Electrical Under Carpet Comments Graphics With Exhibit LJ Shipped Separately Special Tools Hardware Required OUTBOUND SHIPPING INFORMATION Ship to Telephone Street Address City State Zip METHOD OF SHIPMENT Exhibit Transportation _ Common Carrier Air Freight _ Next Day 9 n 2nd Day Deferred gt 2 Other Carrier Please indicate the carriers l lt LLI _ Other Common Carrier Please indicate the carriers name A ca C Other Air Freight N lt _ Van Line e O FREIGHT CHARGES Prepaid Bill To Collect In the event your selected carrier fails to show on final moveout day the show carrier will be utilized EDC will not be responsible for product or literature that is not properly packed and labeled by exhibitor personnel FAX to 787 786 8649 along with completed payment policy
7. UNITED NETWORK FOR ORGAN SHARING EXHIBITOR SERVICE KIT NN w K V lyf gt NI J 777 5 5 Exhibitors Service Kit 2 BEACH RESORT amp SPA Discount Price Deadline 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745 April 3 2012 UNITED NETWORK FOR ORGAN SHARING Dear Exhibitor ExpoDisplays Caribbean Inc is pleased that we ve been chosen as Official Service Contractor for this event In this capacity we will assist you in every way possible to ensure successful and pleasant marketing presentation The Exhibitors Service Kit contains information and forms for you to complete and return to us as soon as possible print and send via fax to 787 786 8649 attention Customer Service Please review this information carefully Following the enclosed instructions will save you time and money and contribute to a successful event Most services include a discount rate for Ad vance Order To take advantage of these discount rates your order must be fully paid and received in the Expo Displays Caribbean office on or before the deadline Orders not paid by this cut off date are subject to Floor Order pricing Shipping Information If you require material handling services please folow the instructions on the enclosed service order form Expo Displays Caribbean does not maintain insurance coverage on exhibitor s property
8. lt OT Mon Fri 4 30pm 8 00am 105 00 Sat SunJHolidays TOTAL 1 lt 3 lt Booth w Street Address Phone Em State A O City Zip E Mail FAX to 787 786 8649 along with completed payment policy PAGE 55 1 Exhibitors Service Kit April 24 27 2012 Discount Price Deadline WYNHAM RIO MAR BEACH RESORT amp SPA 6000 Rio Mar Bulevard April 3 2012 Rio Grande Puerto Rico 00745 UNITED NETWORK FOR ORGAN SHARING ELECTRICAL CIRCUIT PLACEMENT DIAGRAM AND PLUG CONFIGURATION By conforming to the following instructions exhibitors who are requesting electrical wiring in the booth can have it wired to the specications provided prior to your arrival Every effort will be made to provide this service please come to the service desk upon your arrival at show site to confirm your order 1 Use the grid below to the following instructions exhibitors who are requesting elecrical wiring in the booth can be installed 2 If your booth is larger than a 20 x 20 please include a copy or your own diagram whit your order 3 Mark each circuit location with correct corresponding order on the application form Importan The foregoing services connection charges include the cost of bringing the power to one to one location on the floor as per our standard method or installation Should it be necessary to run lines into a booth or hoolup such work this work eoll br p
9. 10 working days before the installation date of the show Exhibitors Service Discount Price Deadline This is required to prevent bottlenecks in production and guarantee the best print posible Any graphic after this deadline will be charged with a rush fee of 20 RUSH FEES 20 after deadline 40 next day April 24 27 2012 WYNHAM RIO MAR BEACH RESORT amp SPA 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745 Adobe Illustrator CS or earlier Mac PC Illustrator is ideal for creating vector files required for all vinyl CNC and fabric jobs All fonts must be converted to outlines Document Color Mode should be set to RGB Any placed bitmap files i e photos should be placed not embedded and should follow the Pho toshop guidelines above Mac fonts should be sent with the file If your job is a standard inkjet graphic your Illustrator file will be converted to a TIFF file before printing Checklist RGB Mode Fonts converted to outline Placed images are linked not embedded Send linked image files 100dpi files please Full Color Graphics Adobe Photoshop CS or earlier Mac PC Saved as TIFF for mats in RGB mode We can also accept high resolution JPEGs making sure that image quality is set to high maximum Reso lution should be equal or greater than 100dpi at the final out put size for best results higher resolutions do not result in sig nificantly better output quality Checklist R
10. 2 23 w x 23 h quads 25 Exhibitors Service Kit April 24 27 2012 Discount Price Deadline WYNHAM RIO MAR BEACH RESORT amp SPA 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745 April 3 2012 UNITED NETWORK FOR ORGAN SHARING CUSTOM DISPLAY ORDER FORM Package Includes Installation amp Dismantling Choice of Carpet Color Company ID Sign 2 Stem Lights per 10 unit DISPLAY RENTAL PACKAGES MODEL NUMBER DISCOUNT STANDARD Model A Sellpoint 1 990 00 2 587 00 Model B Evolution 2 090 00 2 717 00 Model C Vector 2 295 00 2 983 50 Package Does Not Include Exhibitor is responsible for ordering electrical outlet This is not included in the package Any furnishings tables chairs etc on the Model D ExpoSpace 2 440 00 3 172 00 Model E lon 2 895 00 3 763 50 Model F Multiquad 3 090 00 4 017 00 Options Pages CHOOSE YOUR PANELS ALL PANELS COME STANDARD WHITE COLOR AND OR FABRIC HEADER IDENTIFICATION SIGN ADDITIONAL COST PER PANEL FONT STYLE DEFAULT Red Blue Check the font style for your header identification sign and then L White O Black O Teal O Burgundy indicate your color preference CLARENDON MEDIUM ENVRE CARPET da ee Our Classic Carpet and nightly vacuuming are included in the in the O TIMES NEW ROMAN price of your Rental Exhibit Please choose from the following available colors Sign background will be white
11. Rates do not include special services i e after hours weekend holiday wait ing time etc Pickups deliveries rates are based on live loads unloads free time may vary ATri Axle Surcharge Heavyweight Freight will apply if cargo exceeds 38 000 105 20 44 000lbs 40 40HC U S Customs Brokerage Although not presented in this offering it is understood and agreed that Platinum Cargo Logistics PCL must be in a cash neutral position regarding outlays or an advanced disbursement fee will apply Export Freight Forwarding Ocean Freight Forwarding rates are dependent on the customer providing all re quired documents Freight Forwarding rates are dependent on the customer loading all contain ers Freight Forwarding rates do not include processing of Bank Sight Drafts L C s Certificates of Origin Courier legalization consularization Fumigation or other special services 1 Exhibitors Service Kit April 24 27 2012 Discount Price Deadline WYNHAM RIO MAR BEACH RESORT amp SPA 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745 April 3 2012 UNITED NETWORK FOR ORGAN SHARING INSTALLATION amp DISMANTLING LABOR ORDER FORM INSTALLATION AND DISMANTLING LABOR RATES Straight time 8 00 a m 4 30 p m Monday through Friday Over time 4 30 p m 8 00 a m Monday through Friday all day Saturday and Sunday Price is per person per hour Start time is guaranteed only when labor is requested for the
12. amp eliminates wrinkles Great for out door events will not blow off Reinforced rubber cup sewn in for table leg holds cover firmly in place Available in Red Blue White and Black INC DISPLAYS CARIBBEAN 17 Discount Price Deadline 6000 Rio Mar Bulevard Exhibitors Service Kit April 24 27 2012 UNO WYNHAM RIO MAR BEACH RESORT amp SPA April 3 2012 Rio Grande Puerto Rico 00745 UNITED NETWORK FOR ORGAN SHARING DISPLAY FURNITURES COUNTER 1 COUNTER 2 COUNTER 3 ALUMINUM ALUMINUM ALUMINUM EXTRUSION EXTRUSION EXTRUSION COUNTER 4 COUNTER 5 COUNTER 6 ALUMINUM ALUMINUM ALUMINUM COUNTER 7 EXTRUSION EXTRUSION EXTRUSION OVAL COUNTER VELCRO COMPATIBLE FABRIC Wo gt z lt lt LLI A 2 A mmm x AS U COUNTER 8 COUNTER 9 VECTOR OAK COUNTER COUNTER EXPO Z PAGE 18 Discount Price Deadline April 3 2012 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745 Exhibitors Service Kit April 24 27 2012 UNOS WYNHAM RIO MAR BEACH RESORT amp SPA UNITED NETWORK FOR ORGAN SHARING DISPLAY FURNITURE SHOWCASE 1 SHOWCASE 2 89 H SQUARE 89 H ROUND DISPLAYS CARIBBEAN SHOWCASE 4 42 H RECTANGLE SHOWCASE 3 SHOWCASE ALUMINUM EXTRUSION COUNTER 3 WITH SHOWCASE EXPO Z PAGE 19 Exhibitors Service Kit TM BEACH RESORT amp SPA Discount Price Deadline 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745 April 3 2012 UNI
13. 00 500 sd Container Style LJ Black Plastic L Terra Cotta Plastic Floral Arrangements Please specify what you would like and the size and we will email you a quote Flower s Greenery O yes Uno Height Width Container Type Color Exhibitor Name TOTAL RN Booth FAX to 787 786 8649 along with completed payment policy DISPLAYS CARIBBEAN 51 April 3 2012 UNITED NETWORK FOR ORGAN SHARING Exhibitors Service Kit Discount Price Deadline April 24 27 2012 WYNHAM RIO MAR BEACH RESORT amp SPA 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745 SIGNS amp BANNERS To order your graphics complete this order form and attach your sign copy or electronic file Please see artwork guide lines for electronic files Note All graphics are subject to a 10096 Cancellation Charge DIGITAL GRAPHICS ExpoDisplays has the capabilities to provide you with the finest digital graphic reproduction available Capa bilities include four color photo quality high resolu tion digital printing virtually any size for banners sig nage exhibit graphics and more W x H sq ft e Minimum order per graphic 9 sq ft 1296 sq in e Double sq ft for double sided graphics e Round sq ft to next whole increment File conversion retouching cloning or color correct ing may incur additional labor charges See graphic guidelines LARGE DIGITAL GRAPHICS Please call an
14. 20 In the interest of public safety exhibits in the convention facilities may be inspected to determine if any violations exists If violations are found qualified electricians are available to correct the problems This work will be performed on a time and materials basis If the exhibitor does not wish to have the violation corrected electrical service to the viloated booth will not be connected If an exhibitor is not informed or does not wish to have the violation corrected electrical service to the violated booth will not be connected If an ehibitors is not informed or does not understand ba sic requirements of safe wiring an electrician should be consulted Serious risks are involved which can be eliminated by understanding basic requirements All wiring must have wire gounded cord with a minimum 14 gauge wir The use of clip on sockets latex or lamp cord wire in displays or the use of 2 wire calmp on fixtures is prohibited by order to fire prevention bueaus at trade shows and conventions e Zip cords or two wire cords are ungrouded and could result in safety hazards Their use is forbidden in all convention facilities 21 Electricity will be turned on within 30 minutes of show openings and turned off within 30 minutes after the closing DISPLAYS CARIBBEAN 58 April 24 27 2012 NON pe EA WYNHAM RIO MAR BEACH RESORT amp SPA Discount Price Deadline April 3 2012 6000 Rio Mar Bulevard Rio Gra
15. 5590 Email SJU platinumcargo com INTELLIGENT SOLUTIONS E miil POWERFUL RESULTA m uei ani um SHIPPER PLEASE NOTE FREIGHT CHARGES ARE PREPAID ON THIS BILL OF LADING UNLESS MARKED COLLECT STRAIGHT BILL OF LADING ORIGINAL NOT NEGOTIABLE PLACE PRO LABEL HERE Shipper s Bill of Lading No Consignee s Reference PO No On Collect On Delivery shipments the letters COD must appear before consignee s name or as otherwise provided in item 430 Sec 1 TRAILER NUMBER B L DATE CONSIGNEE Name Plus ROUTE Street City St Zip Check box if consignee contact required prior to delivery Consignee Tel SHIPPER FOR PAYMENT SEND BILL TO FROM Name Plus Street Street City St Zip SPECIAL INSTRUCTIONS Name City St Zip Collect on Delivery and remit to Street City State COD charge Carrier must collect cash money order bank cashier s or bank certified check unless shipper signs here to accept company check to be paid by Consignee Kind of Package Desription of Articles Special marks and Exeptions Weight Class or Cube Supject to correction Subj to Rate Ref Optional Correction For Info Mark X to designate Hazardous Materials as defined by DOT Regulations Freight charges are PREPAID NOTE 1 Where the rate is dependent on value shippers are required to state specifically yid i collect in writing the agreed or declared value of th
16. 786 8649 FOR FORMS GOING TO THE OTHER OFFICIAL SUPPLIERS Internet telecommunications photography service etc please follow the payment and mailing instructions indicated on each of these forms located in this Exhibitor Service Manual FOR ORDERS SUBMITTED AFTER THE DEADLINE DATE If there is still time for forms to reach us by mail air courier or fax you are welcome to make addi tions after the deadline date Note that these will be charged at the showsite rates FOR SHOW SITE ORDERS Simply order from Expo Displays Caribbean Inc staff at the Customer Service Center on the Exhibi tion floor We will be fully staffed during all set up hours to accommodate any additional requests you may have Payment by credit card will be required at the Customer Service Center for all show site orders CARIBBEAN INC DISPLAYS PAGE 10 Exhibitors Service Kit 7 BEACH RESORT amp SPA Discount Price Deadline 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745 April 3 2012 UNITED NETWORK FOR ORGAN SHARING EXHIBITOR APPOINTED CONTRACTORS An Exhibitor Appointed Contractor EAC is defined as any service contractor that is not an official service provider for the Trade Show Examples include set up tear down I amp D contractors audio visual floral etc Refer to the CONTRACTOR CON TACTS The Puerto Rico Convention Center PRCC does not allow outside rigging contractors on the show floor as exhibitor ap pointed contr
17. AND DOES NOT OFFER OR PROVIDE INSURANCE It is the obligation of Customer to ensure Goods are insured at all times Loss or theft of the Goods in storage or in transit to and from the show and or while on the show floor is the sole responsibility of Customer EDC recom mends Customer arrange for all Risk Coverage B Notice of Loss or Damage In order 10 have a valid claim notice of loss or damage to Goods must be given to EDC or its agent wthin 24 hours of occurrence as evidenced in an Incident Report completed at Show Site by EDC or delivery of outbound Goods Filling of Claim Any claim for 1055 or damage to Goods must be in writing containing facts sufficient to identify the Goods asserting liability for alleged loss or damage and making claim for the payment of a specified or determinate amount of money Such claim must be filed wrth the appropriate party within the time limits speafied herein Damage reports inddent reports inspection reports notations of shortage or damage on freight bills or other documents do not constitute filing of a claim Claims for Goods alleged to be lost stolen or damaged at the Show Site must be received in writing by EDC within thirty 30 days after the dose of the show Claims for Goods alleged to be lost or damaged during transit must be received by the responsible party within nine 9 months of date of delivery of Goods EDC Logistics subcontracts the move ment of Goods to third party carriers Claims for
18. EDC will route all shipments unless special advance arrangements are made Exhibits and materials for which arrangements have not been made with EDC or which have not been removed from the exhibit area on removal day will be transported to our warehouse at an additional charge to await disposi tion EDC reserves the right to route exhibit material via an alternate carrier in the event that the requested carrier fails to pick up the shipment or refuses to accept shipments within five 5 business days following the close of the show No liability will be assumed by EDC as a result of such re routing or handling Any freight brought back to the warehouse for special pick up will be given an ad ditional charge SHIPMENTS RETURNED TO THE WAREHOUSE At the close of the show for re forwarding or storage there will be an additional charge of 69 00 per cwt On straight time 138 00 per cwt with a 500 Ib minimum LIMITS OF LIABILITY All shipments should be insured by the exhibitor from the time they leave his firm until they are returned after the show All exhibits or materials handled by EDC an insured at a value not to exceed 0 25 per pound and is not to exceed a maximum of 50 00 per item or 1000 00 per claim whichever is less However EDC and its subcontractors are not insurers The amounts paid to EDC are based on the value of the material handling services and are unrelated to the value of the property being handled EDC and its s
19. IMS is not responsible for contacting outside carriers for pick ups COMMON SHIPPING MISTAKES 1 Selecting a carrier that does not service trade shows on a regular basis Unlike other shipments exhibit material is time sensitive 2 Old labels left on crates and cartons which cause confusion 3 Not specifying what type of air freight service is desired i e AM PM second day and deferred service 4 Not requesting insurance for valuable equipment If a shipment is not marked insured it is basically covered for 50 per shipment 5 Not giving clear instructions on how the freight is to be shipped A Not advising your carrier about your target date and time B Not including an accurate description or piece count C Not reading the exhibitor manual and shipping instructions and D Not filling out the forms properly DISPLAYS CARIBBEAN 27 Exhibitors Service Kit April 24 27 2012 DES p RE WYNHAM RIO MAR BEACH RESORT amp SPA i 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745 April 3 2012 UNITED NETWORK FOR ORGAN SHARING INBOUND FREIGHT RULES ALL FREIGHT MUST BE ACCOMPANIED BY A CERTIFIED SCALE TICKET ALL DRIVERS MUST PROVIDE THE FOLLOWING INFORMATION ON THEIR BILLS OF LADING 1 BOOTH NUMBER 2 EXHIBITOR S NAME 3 SHIPPER S NAME 4 PIECE SUMMARY 5 ACTUAL HEAVY amp LIGHT WEIGHT CERTIFIED SCALE TICKETS 6 NET GROSS AND TARE WEIGHT PIECE SUMMARIES MUST BE BROKEN IN
20. It is the sole responsibility of the exhibitor to obtain business interruption and property damage insurance For additional information please contact our Customer Service Department at 787 288 3734 or visit our Service Center at the show site during exhibitor move in and move out We look forward to working with you Thanks for let us serve you Luis De Alba General Manager WELCOME EXHIBITORS Exhibitors Service Kit 7 BEACH RESORT SPA Discount Price Deadline 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745 April 3 2012 UNITED NETWORK FOR ORGAN SHARING CONVENTION KIT TABLE OF CONTENTS VE cesar ratonera ideo mt t ia 2 Fa act OCC 4 Deadline Checklist 5 Payment Form and Policy 6 9 Pre Show Order TUO 10 Exhibitor Appointed Contractor Forms 11 12 Standard Furniture Broushure 13 21 Standard Furniture Order Form 22 Floor Coverings Order Form 23 24 Custom Display Rental 25 Custom Display Order Form
21. PAGE 48 i Exhibitors Service Kit 7 BEACH RESORT SPA Discount Price Deadline 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745 April 3 2012 UNITED NETWORK FOR ORGAN SHARING ATTENTION ALL EXHIBITORS The operation or use of all motorized lifting equipment for installation of booth structures or signs is not permitted by exhibitors or their appointed contractors The operation or use of motorized or mechanical material handling equipment is not per mitted by exhibitors or their appointed contractors This also includes all mechanical scoot ers and carts ALL LIFTS SCOOTERS PALLET JACKS DOLLIES AND MANPOWER MUST BE PROVIDED BY THE OFFICIAL SERVICE PROVIDER Scooters and carts may only be used by the individuals to whom the scooters and carts are issued EDC equipment is for use by EDC employees only Please do not take it for your use Customer acknowledges that the show site and surrounding areas are active work zones Customer its agents employees and representatives are present at their own risk Thank you for your complete cooperation CARIBBEAN INC EXPO DISPLAYS PAGE 49 Exhibitors Service Kit April 24 27 2012 UNO Discount Price Deadline i 4 RESORT amp 5 April 3 2012 dd eb i Rio Grande Puerto Rico 00745 UNITED NETWORK FOR ORGAN SHARING CLEANING ORDER FORM CARPET SERVICE VACUUM BOOTH CARPET ONE TIME BEFORE SHOW OPENS Sq Ft DISCOUNT STANDARD TOTAL Total Booth Squar
22. Rails Blue Phone 787 288 3734 Ceiling Height N A Fax 787 786 8649 Booth Size 8 x 10 E Mail jdealba expocaribbean com IMPORTANT DATES Shipments March 26 2012 Shipments may begin to arrive at warehouse Discount Deadline April 3 2012 Discount Deadline for orders received with payment Non Official Contractor March 21 2012 All Non Official Intent to Use Non Official Contractor Forms due along with insurance certificate Please fax these forms to 787 288 3734 Advance Shipments April 17 2012 Last day for Advance Shipments to arrive at the warehouse without surcharges Show Site Shipments April 24 2012 Shipments may begin arriving at Show Site at 8 00 am 4 30 pm EVENT SCHEDULE Tuesday April 24 General Move In Thursday April 26 Service Desk Hours 3 00 pm 7 00 pm Service Desk Hours 9 00 am 3 00 pm Exhibit Set Up 3 00 am 6 00 pm Exhibit Hours 7 00 am 3 00 pm Exhibitor Move Out 3 00 pm 6 00 pm Wednesday April 25 Friday April 27 Sepa an prac m Service Desk Hours 9 00 am 9 00 pm SI Exhibitor Move Out 1 00 am 9 00 pm 1 00 pm 9 00 pm ll PLEASE NOTE All booth materials must be packed and ready for shipment by 9 00 pm on Friday April 27 2012 Exhibitor is responsible for contacting their carrier ALL CARRIERS MUST CHECK IN BY 12 00 PM ON Friday April 27 2012 Expo Displays Caribbean Inc reserves the right to force and or re route any freight not removed from the floor by 11 00 PM ON Friday April
23. any subtenant or other user of its space or any agents or employees engaged in business on behalf of Customer or present at Customer s invitation including supervision of labor secured through EDC Customer s obligations under this provision shall not apply to own negligence and or willful misconduct CUSTOMER ACKNOWLEDGES THAT THE SHOW SITE IS AN ACTIVE WORK ZONE AND CUSTOMER ITS AGENTS EM PLOYEES AND REPRESENTATIVES ARE PRESENT AT THEIR OWN RISK EDC to Customer To the extent of EDC own negligence and or wiltful misconduct and subject to the limita tions of liability below EDC shall defend hold harmless and indemnify Customer from and against any claims lawsuits demands liability costs and expenses including reasonable attorney s fees and court costs resulting from any injury to or death of persons or damage to property other than Goods EDC obligations under this provision shall not apply to daims for bodily injury ansmg a from Customer s presence In areas which have been marked as off limits to exhibitors and b when exhibitors are present in the facility prior or subsequent to the effective dates or hours of Exhibitor s space lease with show management V DISCLAIMER AND LIMITATION OF LIABILITY UNDER NO CIRCUMSTANCES WILL ANY PARTY BE LIABLE FOR SPECIAL INCIDENTAL CONSEQUENTIAL INDIRECT OR PUNITIVE DAMAGES INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS OR INCOME GES SHALL BE LIABLE SUBJECT TO THE LIMITATIONS CONTAINED
24. be interrupted if payment is not received 7 All equipment regardless or source of power must comply with Federal State and a local codes The electrical contractor reserves the right to inspect all electrical devices and connections to insure compliance with all codes the show electrical contractor is required to refuse conenctions where the exhibitors wiring is not in accordances with local Electrical Code 8 Standard wall and other permanent building utility outlets or sockets are not part of booth space and may not be used by as to the type or current required for operation voltaje phase cycle horsepower etc 9 All electrical egipment must be properly tagges and wired with conplete information as to the type of current re quired for operation voltage phase cycle horse power etc DISPLAYS CARIBBEAN 57 Exhibitors Service Kit April 24 27 2012 Discount Price Deadline 4 4 RESORT amp SPA April 3 2012 Rio Grande Puerto Rico 00745 10 All exhibitos s cords must be a minimum of 14 3 with group ALL exposed non current carrying metal parts of fixed equipment which are liable to be energized shall be grounded UNITED NETWORK FOR ORGAN SHARING 11 S25 00 service charge will be assessed for all returned checks and credit cards 12 Material and equipment furnished by the electrical contractor for this service order is furnished on rental basiss and remains the prope
25. cause or action thereof In order to expedite removal of materials from the show site EDC shall have the authority to change designated carriers if such carriers do not pick up on time Where the exhibitor makes no disposition materials will be either taken to a warehouse to await exhibitor s shipping instructions in which case extra charges will be the responsibility of the exhibitor or shipped to the exhibitor s address The consignment or delivery of a shipment to EDC or its subcontractors by and exhibitor or by any shipper on behalf of the exhibi tor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth in the above section DISPLAYS CARIBBEAN PAGE 32 Exhibitors Service Kit 72 BEACH RESORT amp SPA Discount Price Deadline 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745 April 3 2012 UNITED NETWORK FOR ORGAN SHARING SPECIAL HANDLING DEFINITIONS Special handling applies to shipments that are loaded by cubic space and or packed in such a manner as to require additional labor handling such as ground unloading constricted space unloading designated piece unloading carpet pad only shipments or stacked shipments Also included are shipment integrity alternate delivery locations mixed shipments and shipments without individual bills of lading Shipments loaded in this manner require additional time labor or equipment to unload sort and
26. con tained in separate agreements titled Storage Agreement in the event that a Storage Agreement is not ex ecuted between the parties the following shall apply with respect to EDC liability for Customer s Goods The responsibility of EDC with respect to Customer s Goods is limited to the exercise of ordinary care and diligence in handling and storing of Customer s Goods EDC shall be liable only for loss or damage to Goods caused by EDC sole negligence EDC liability is limited to 60 USD per pound win a maximum liability of 1 000 USD per container or 1 500 00 USD per shipment whichever is less In case of partial loss or damage the maximum liability shall be prorated based on weight EDC is not responsible for any loss or damage to Goods caused by but not limited to fire theft the elements vandalism moisture vermin mechanical breakdown orfailure freezing or changes in temperature as well as any other causes beyond EDC immediate control EDC is not responsible for the marring scratching or breakage of glass or other fragile items EDC is not liable for the mechanical functions of instruments or appliances even if such articles are packed or unpacked by EDC In no event shall EDC be liable for special incidental indirect or consequential damages induding business loss of any kind resulting from any damage to or loss of the Goods or from any act or failure to act Customer pays storage fees or costs for advance warehousing for use of the s
27. for transportation Cold Storage Holding of Goods in a climate con trolled area Accessible Storage Holding of Goods in an area from which Goods may be removed during shows Services Warehousing transportation drayage un supervised labor supervised labor and or related services Show Site The venue or place where an exposition or event lakes place Supervised Labor OK TO PROCEED Union labor mat is provided to a Customer lo install or dismantle a booth or exhibit space and is supervised and or directed by EDC Un Supervised Labor DO NOT PROCEED Union labor that is provided to a Customer to install or dismantle a booth or exhibit space and pursuant to Customer s election is not supervised and or directed by EDC Customer assumes the responsibility and any liability arising therefrom for the work of union labor when Customer elects to use un supervised labor Il Scope These Terms and Conditions shall be binding upon Customer EDC and their respective Agents and represen tatives including but not limited to Customer contracted labor such as Customer Appointed Contractors and Installation and Dismantle Companies and any other party with an interest in the Goods Each shall have the benefit of and be bound by all provisions stated herein including but not limited to time limits and limitations of liability Customer Obligations A Payment for services Customer shall be liable for all unpaid charges for services performed by EDC or Ag
28. has chromed steel construction for years to come and full swivel action as well Features White Chrome Molded ABS plastic seat Chromed steel footrest and base Swivel and gas lift Dimensions Stool 16 L x 17 25 W x 26 5 34 H Seat Height 22 5 30 H BISTRO STOOL 2 Dimensions Stool 16 L x 17 25 W x 26 5 34 H Seat Height 22 5 30 H t b i BISTRO STOOL 3 Dimensions Stool 16 L x 17 25 W x 26 5 34 H Seat Height 22 5 30 H uno gt z lt lt LLI A E lt BISTRO STOOL 4 A lt Dimensions Stool 16 L x 17 25 W x 26 5 34 H Seat Height 22 5 30 H EXPO PAGE 13 Exhibitors Service Kit Discount Price Deadline April 3 2012 UNOS UNITED NETWORK FOR ORGAN SHARING TASK CHAIR 2 This armless chair features include tilt tension lock tilt lock back angle adjustment seat height adjustment and seat angle adjustment Features Tilt Tension and Lock Control Adjustable Seat Height Control Dimensions Weight Capacity 250 Sit Duration 8 hours Overall 26 00 W x 36 00 40 50 H x 20 00 D Seat 20 5 W x 19 3 D Back 19 5 W x 20 H April 24 27 2012 WYNHAM RIO MAR BEACH RESORT amp SPA 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745 TASK CHAIR 1 The Eurotech Apollo series is a modern line of breathable mesh and fabric chairs with state of the art control This particular Apollo is all mesh unlike its mesh fabric cou
29. moves we provide an online login which allows the customer to instantly request pricing for their domestic move from their dock to our consolidation point or vice versa Once the cargo arrives the consolidation point we are able to take control and ensure on time delivery for the price that s agreed upon beforehand Platinum Cargo Logistics Available 24 7 Weekends Holidays and After Hours Office 787 757 5590 Email SJU platinumcargo com is pi gt INTELUGENT SOLUTIO MB a POWERFUL RESULTE FF um mue REQUEST OF INFORMATION JE PLATINI RA CARGO LOGISTICS Show Name _ BoothNumber Show Date ShowCity Contractor Name Title Company Street Address State Zip Box Street Address Phone Fax E Mail Estimated Exhibit Value Normal Exhibit Weight NumberofShowsPerYear Normal Number of Exhibit Pieces Crates Cartons Cases Carpet Would you like to be included on future mailings Yes No Would you like an Platinum Cargo Logistics coordinator to call you with a quote information Yes No Please send me a detailed information packet on Platinum Cargo Logistics services Yes No Please fax completed form back to 787 786 8649 Platinum Cargo Logistics Available 24 7 Weekends Holidays and After Hours Office 787 757
30. not Guaranted a Color Match DESCRIPTION DISCOUNT STANDARD TOTAL UNITED NETWORK FOR ORGAN SHARING 9 ft x 10 ft 98 60 113 40 9 ft x 20 ft 173 40 199 40 9 ft x 30 ft 257 56 296 20 9 ft x 40 ft 288 32 331 56 Check color choice L Blue Gray Green Red Q Black SPECIAL CUT CARPET Minimum Order is 100 Square Feet Choose from this colors J Blue Gray Green Red Black QTY DESCRIPTION DISCOUNT STANDARD Oo mat ss CUSTOM CARPETING Enhance the impression of your booth plus enjoy the added choices of designer colors by ordering our custom carpeting It is available for one time rental Carpeting is 3007 Stain resistant Zeftron Nylon Other colors may be available please call 787 288 3734 for additional colors and prices Tuxedo Q Baby Blue Misty Gray Ebony Black Bay Water Navy Cherry Red Sky Blue Burgundy Q Dusty Rose Light Teal J White Please fill out your choice below There is a minimum order of 200 square feet for custom carpet If additional carpet is required to cover steps skids and display cases please send a floor plan A quote will be forwarded to you before we proceed CUSTOM CARPET COLOR Check color above and put square footage here BOOTH SIZE ft x ft sq ft 3 75 per sq ft After discount deadline 4 75 per sq ft CUSTOM CARPET RENTAL PRICE order includes installation poly covering and removal CARPET PADDING order i
31. 00am Trade Show Floor Opens Wednesday April 25 8 00am Trade Show Floor Closes Friday April 27 12 00pm Exhibit Move Out Completes Friday April 27 11 00pm DISPLAYS CARIBBEAN 5 EXPO Exhibitors Service Kit April 24 27 2012 iena Prica WYNHAM RIO MAR BEACH RESORT amp SPA i 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745 April 3 2012 UNITED NETWORK FOR ORGAN SHARING PAYMENT POLICY AUTHORIZATION Credit Card Autorization All orders are regulated by EDC Payment Terms amp Conditions as well as Material Handling Terms amp Conditions Mastercard VISA C P COMPANY CHECK Must be certifled or guaranteed by valid credit card 1 Corporate _J Persona INTERNATIONAL EXHIBITORS We required pre payment with a valid credit card lo JL dL LO ACCOUNT NUMBER EXPIRATION DATE SECURITY CODE Card Holders Name Please Print Card Holders Signature Required for Processing Billing Address City State Zip Phone Number Fax Number Booth Number EMail Address EMail Address to send Invoice RETURN ORDERS TO ADDRESS OR FAX NUMBER BELOW EXPO DISPLAYS CARIBBEAN INC Industrial Minillas 304 Calle D STE 6 Bayamon PR 00959 Phone 787 288 3734 Fax 787 786 8649 Payments made for additional show services incurred for this event will be applied to the above card provided for services Your order will not be processed without a credit card on file ENTER TOTALS HERE FURNISHINGS amp CARPET CLEA
32. 27 2012 DISPLAYS CARIBBEAN 5 EXPO Exhibitors Service Kit April 24 27 2012 Discount Price Deadline WYNHAM RIO MAR BEACH RESORT amp SPA 6000 Rio Mar Bulevard April 3 2012 Rio Grande Puerto Rico 00745 UNITED NETWORK FOR ORGAN SHARING DEADLINE CHECKLIST Order your services in advance save time and money By ordering your services prior to arriving on site contractors will be better prepared to serve you and meet your needs Discount Price Deadline Booth Design Submissions Friday March 23 Exhibitor Appointed Contractor Form with Certificate of Insurance of EAC Wednesday March 21 Advance Shipping to Warehouse Begins Monday March 26 Electrical Order Discount Rigging Hanging Sign Order Discount Booth Package Order Deadline Furnishings amp Accessories Order Discount Tuesday April 3 Tuesday April 3 Tuesday April 3 Tuesday April 3 Tuesday April 3 Carpet Order Discount Tuesday April 3 Cleaning amp Porter Services Order Discount Tuesday April 3 Method of Payment Due Tuesday April 3 Graphics amp Signs Order Discount Labor Discount Audio Visual Services Discount Floral amp Plant Rental Tuesday April 3 Tuesday April 3 Tuesday April 3 Tuesday April 3 Advance Shipping to Warehouse Deadline Tuesday April 17 Direct Shipments to Wyndham Rio Mar Begins Tuesday April 24 8 00am Photography Services Order Deadline Tuesday April 10 Booth Set up Completed Tuesday April 24 12
33. 4 40 6 Long 40 High 96 80 125 84 8 Long 30 High 107 40 139 60 8 Long 40 High 118 14 153 56 Check color choice DISPLAY FURNITURE O Blue Green Burgundy Black J White Silver DESCRIPTION DISCOUNT STANDARD Counter 1 232 00 300 00 SPANDEX COVERED TABLES Counter 2 9350 00 9455 00 QTY DESCRIPTION DISCOUNT STANDARD TOTAL Counter 3 350 00 455 00 Counter 4 5180 00 5234 00 e 6 Long 30 High 110 00 143 00 L Counter 5 475 00 617 50 5 gt Check color choice Counter 6 5180 00 5234 00 Counter 7 150 00 195 00 Blue Silver Black Red Counter 8 150 00 195 00 aie a UNDRAPEDTABLES Showcase 1 260 00 316 00 UNDRAPED TABLES Showcase 2 260 00 316 00 Showcase 3 240 00 312 00 DESCRIPTION DISCOUNT STANDARD Wo Showcase 4 240 00 312 00 4 Long 30 High 66 00 85 80 gt 7 4 Long 40 High 79 20 103 00 6 Long 30 High 74 80 97 20 lt 6 Long 40 High 88 00 11440 lt 8 Long 30 High 88 00 11440 A 8 Long 40 High 101 20 131 60 lt TOTAL As Exhibitor Name Booth FAX to 787 786 8649 along with completed payment policy PAGE 22 Exhibitors Service Kit April 24 27 2012 Discount Price Deadline dk i Mes 4 RESORT amp SPA April 3 2012 000 Rio Mar Bulevar 4 Rio Grande Puerto Rico 00745 FLOOR COVERINGS ORDER FORM CLASSIC CARPET Carpet Ordered in Multiples are
34. 745 UNITED NETWORK FOR ORGAN SHARING EMPTY CONTAINER LABELS Empty labels for storage of containers during the show will be available at the Exhibitor Service Center Affixing the labels is the sole responsibility of the exhibitor or representative All previous labels should be removed EDC assumes no liability for errors to the above procedure removal of containers with the old labels improper information or valuables stored in containers with old empty labels Empty crates or containers will not be accessible after removal unless prior arrangements are made for accessible storage at the Exhibitor Service Center SPECIAL RATES AND SERVICES Steel banding is available at 0 95 per linear foot plus one half hour minimum labor Mobile equipment will be moved in and out of the exhibit hall on a time and material basis with a minimum 250 charge per round trip AGREEMENT TERMS The exhibitor accepts responsibility for the payment of charges in connection with the handling of shipments and guarantees pay ment to EDC for the incurred services described herewith OUTBOUND SHIPPING Each exhibitor or his representative will be expected to label his exhibit materials and furnish shipping information Labels and Bills of Lading will be available at the Exhibitor Service Center Previous shipping labels should be removed EDC accepts no responsibil ity for misdirected shipments as a result of old shipping labels remaining on containers
35. 87 786 8649 along with completed payment policy DISPLAYS CARIBBEAN 59 Exhibitors Service Kit Discount Price Deadline UNOS UNITED NETWORK FOR ORGAN SHARING ACCESSORIES April 3 2012 52 amp 42 PLASMA DISPLAY DVD PLAYER April 24 27 2012 WYNHAM RIO MAR BEACH RESORT amp SPA 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745 23 LCD DISPLAY WIRELESS MICROPHONE WIRELESS MICROPHONE P_ ell WINDOW PC PROYECTOR JA gt z lt l lt LAPTOP PC RCA CABLE gt E AS COMPUTER PODIUM HDMI CABLE VGA CABLE 60
36. C assumes no liability or responsibility for Cold Storage E Accessible Storage EDC assumes no liability for loss or damage to Goods while in Accessible Storage Storage charges are for the use of space and are not a form of insurance or a guarantee of security F Unattended Booths EDC assumes no liability for loss or damage to unattended Goods received at Show site any time from the point of receipt of inbound Goods until the loading of the outbound Goods including the entire term of the respective show or exhibition Customer is responsible for insuring its own Goods for any and all nsk of loss G Empty Storage EDC assumes no liability for loss or damage to Goods or crates or the contents therein while containers are in Empty Storage It is Customer s sole responsibility to affix the appropriate labels available at the EDC Service Desk for empty container storage and ensures that any pre existing empty labels are removed have read and agree to this Limits of Liability Signature of authorized personnel H Forced Freight EDC is not liable for Customer Goods left on the show floor after the show dosing deadline with or without a Material Handling Services Straight Bill of Lading signed by Customer It is Customer s responsibility to complete accurate paperwork for shipping and to ensure Customer Goods are property la beled If Customer Goods remain on the floor after the show closing deadline EDC has the right to remove the Customer Goo
37. Check color choice of font _ _ J Red O Red Green Blue Black Blue creen C Teal Burgundy HBurgundy Indicate exactly how you want your company name to apear LIGHTING Each Rental Exhibit includes 2 arm lights per 10 unit Note Electrical power and labor install ligts must be ordered us ing the electrical order form included in your service manual QUICK TIPS Please see the Exhibit Accessories order from or contact our Exhibitors Sale Specialist to assist in selecting custom accessories for your exhibit A Exhibitors Sale Specialist may also help you upgrade your carpet need a custom logo header or a customized exhibit Consider ordering floral accessories to enhance your exhibit on the Floral Services order form If you are shipping literature or products material handling rates will apply Order in advance to save time money and ensure availability Orders received after the deadline date or without payment will cost an additional 3096 over prices indicated Orders cancelled after production begins are subject to a 10096 cancellation charge Terms and Conditions Must be signed for order to process Payment may be made by check up to two weeks prior to the show opening All orders received after the Deadline Date will be processed at the After Deadline Price Exhibitor is responsible for all items for the duration of the show Charges are for rental of equipment only All items remain the prop
38. Exhibitor Sales Specialist for price quotes on graphics over 80 sq ft File Information Electronic File Name Application PMS Colors Backing Material Foamcore Masonite Plexi Gatorfoam Other Vertical Horizontal Use Your Judgment For Sign Layout mum Special Instructions FAX to 787 786 8649 along with completed payment policy STANDARD SIZES CHOOSE YOUR SIZE QTY DESCRIPTION DISCOUNT STANDARD TOTAL 7 x11 7x22 7 x 44 9 x 44 11 x 14 14 x 22 14 x 44 22 x 28 28 x 44 20 x 60 File conversion retouching cloning or color may NOTE incur additional labor charges See reverse side for graphic guidelines INDICATE YOUR SIGN COPY HERE Please feel free to attach additional sign copy on separate page Vertical Horizontal Use Your Judgment For Sign Layout Background Color Lettering Color TOTAL Exhibitor Name DISPLAYS CARIBBEAN 52 April 3 2012 UNITED NETWORK FOR ORGAN SHARING ARTWORK GUIDELINES amp ACCEPTABLE FORMATS DEADLINE FOR YOUR ARTWORK 15 APRIL 10 2012 Please comply whit following instructions to avoid rush charges Graphics Formats e Send a color proof printed proof or JPG PDF of your artwork along with the digital file Enclose full contact info with your media job name job number company name contact name account rep phone numbers email etc Our graph
39. GB Mode flattened 100 dpi at full size compressed TIFF or Hi Res JPG Unacceptable File Formats Microsoft Office products Word Excel PowerPoint Publisher etc These programs do not readily support large format out put and do not offer compatible export formats Please call us for advice with Microsoft formatted artwork e Low resolution JPEG GIF PICT or BMP images typical email website images These images are usually of such low resolution and small size that they are unable to be output cleanly at larger sizes Most corporate logos etc found on web sites must be recreated for use in large format artwork Call for logo recreation charges DXF files While we use CAD based program for our exhibit design it is very difficult to get AutoCAD type files to convert over cleanly to our preferred graphics programs Any other software not listed as acceptable If your graphic was created in a software program not listed above please call to discuss with ourgraphics departments PHOTOMURALS You should receive the specifications for your exhibit The divisions of the panels will be specified for designing purposes such as not clipping a logo between two panels but this is only an example and not a rule Photomurals should be de livered in one complete file and the actual divisions will be done in our software Please build as one single image even if graphic is 4 or more panels Do not use any bleed Do not send
40. H RESORT amp SPA April 3 2012 i 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745 UNITED NETWORK FOR ORGAN SHARING BISTRO TABLE 1 The Ashley Adjustable Bar Table in White Euro Style Ergonomic molded ABS plastic seat in white color features a gas lift to make the height of this table completely adjustable Features White Chrome Molded ABS plastic seat Chromed steel footrest and base Swivel and gas lift Dimensions Table 30 L x 30 W x 34 40 H BISTRO TABLE 2 SIGNS amp GRAPHICS atk COFFETABLES SIGNS amp GRAPHICS Heavy Duty Coffe tables Aluminum legs with Wood countertop INC FDimensions Table 30 L x 30 W x 19 H DISPLAYS CARIBBEAN COFFEE TABLE 1 COFFEE TABLE 2 16 Exhibitors Service Kit 7 BEACH RESORT SPA Discount Price Deadline 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745 April 3 2012 UNITED NETWORK FOR ORGAN SHARING EE DRAPED DISPLAY TABLES Drapes are sewn from BANJO material Drapes and Table Skirts are inherently flame proof BANJO modacrylic polyester has a sheen color can vary slightly from dye lot to dye lot Available in Red Navy Blue White Black Burgundy Grey nad Forest Green EE Jm CONTOUR SPANDEX TABLE COVERS Discover the sleek styling of Contour Table Covers Contemporary design fits over tables with no pinning or clips Polyester Spandex fabric provides snug form fit
41. HEREIN FOR LOSS OR DAMAGE TO GOODS ONLY IF SUCH LOSS OR DAM AGE IS CAUSED BY THE DIRECT NEGLIGENCE OR WILLFUL MISCONDUCT OF GES CLAIMS PRESENTED FOR LOSS OR DAMAGE ARISING OUT OF INCIDENTS REFERENCED IN SECTION VI HEREIN WILL BE DENIED VI No Liability for Loss or Damage to Good A Condition of Goods EDC shall not be liable for damage loss or delay to uncrated freight freight improperly packed glass breakage or concealed damage EDC shall not be liable for ordinary wear and tear in handling of Goods or for damage to shrink wrapped Goods All Goods shall be able to withstand handling by heavy equip ment including but not limited to forklifts cranes or dollies It is the Customer s responsibility to ensure that Goods are packaged correctly pnor to shipment or movement on or off the Show floor B Receipt of Goods EDC shall not be liable for Goods received without receipts freight bills or specified piece count on receipts or freight bills or for bulk shipments i e UPS air freight or van lines Such Goods shall be delivered to booth without the guarantee of piece count or condition C Force Majeure EDC shall not be liable for loss or damage that results from Acts of God weather conditions ad or default of Customer shipper or the owner of the Goods inherent nature of the Goods public enemy public authonty labor disputes and acts of terrorism or war D Cold Storage Goods requiring cold storage are stored at Customer s own risk ED
42. LEASE PRINT Exhibiting Company Name Booth No Exhibitor Contact at Show Phone Fax Contact s E Mail Address Exhibitor Appointed Contractor Exhibitor Appointed Contractor Contact Address of EAC Phone Fax Type of Services to be performed Inform your Exhibitor Appointed Contractor that they must send a copy of their General Liability Insurance Certifi cate to Expo Displays caribbean Inc no later than March 21 2012 or they will not be permitted to service your ex hibit Limits of required coverage are the same as for exhibitors and are detailed In the Contract Terms and Insurance page of the Exhibitor Services Guide It is the responsibility of the exhibitor to see that each representative of an Exhibitor Appointed Contractor abides by the official rules and regulations of this event INC This form must be received no later than March 21 2012 DISPLAYS CARIBBEAN FAX to 787 786 8649 along with completed payment policy PAGE 12 Exhibitors Service Kit April 24 27 2012 po Sp paq ee WYNHAM RIO MAR BEACH RESORT amp SPA April 3 2012 i 6000 Rio Mar Bulevard i Rio Grande Puerto Rico 00745 UNITED NETWORK FOR ORGAN SHARING STANDARD FURNITURE BISTRO STOOL 1 A modern flair is available with the Ashley Adjustable Bar Counter Stool in White Euro Style Ergonomic molded ABS plastic seat in white color features a gas lift to make the height of this bar counter stool adjust able It
43. NING PORTER RENTAL EXHIBITS SIGNS INSTALLATION DISMANTLE ACCESSORIES SHAMPOOING SERVICE amp ACCESSORIES LABOR LABOR MATERIAL RIGGING RIGGING EXHIBIT HANGING GRAND HANDLING INSTALLATION DISMANTLE TRANSPORTATION SIGNS TOTAL ooo _ _ Remember to order in Advance to save time and money You may place the order by phone fax or e mail IMPORTANT On items where a color choice is offered if one is not chosen we reserve the right to choose one for you Orders received without payment or after discount price deadline date will be charged at the standard price f you have questions or need assistance with any items not listed please call and ask for your Exhibitor Sales Representative FAX to 787 786 8649 along with completed payment policy DISPLAYS CARIBBEAN 5 EXPO I Exhibitors Service Kit April 24 27 2012 Discount Price Deadline di 4 RESORT amp SPA April 3 2012 dd eb Rio Grande Puerto Rico 00745 UNITED NETWORK FOR ORGAN SHARING THIRD PARTY BILLING FORM The exhibiting firm is responsible for the payment of charges If the event you have arranged for an exhibit house or other party to handle your display and billed for all services we will agree to this party billing if they have a satisfactory credit rating with EXPO DISPLAYS CARIBBEAN INC Both firms must sign the following statement The exhibiting firm is responsible for the payment of charges If the event you have arranged for
44. S It Is Highly Recommended To Ship Your Items To The Warehouse All shipments must be sent Pre Paid All collect shipments will be refused e Crated shipments may be sent to the warehouse beginning on Month Date 2012 last date for warehouse shipments being Month Date 2012 Such shipments must arrive between the hours of 8 00 AM and 3 30 PM Monday through Fri day No shipments will be received at the warehouse on weekends amp holidays To trace the arrival of a shipment e mail us at service expocaribbean com Have pro and carrier information included We will call or e mail back promptly Certified weight tickets amp bills of lading indicating weight must accompany freight delivery NOTE Shipments arriving at the warehouse after the advance receiving deadline date will be charged a 30 late sur charge to the advance warehouse rates as well as charges for transport to show site Please label each package or crate as follows Show Name Show Name To Your Company Name amp Booth EXPO DISPLAYS CARIBBEAN INC Industrial Minillas 304 Calle D STE 6 Bayamon PR 00959 DISPLAYS CARIBBEAN 37 RUSH EXHIBITION FREIGHT ADVANCED SHIPMENTS TO WAREHOUSE COMPANY BOOTH TO EXPO DISPLAYS CARIBBEAN INC Industrial Minillas 304 Calle D STE 6 Bayamon PR 00959 SHIPMENTS SHOULD ARRIVE BETWEEN MARCH 26 APRIL 17 2012 EVENT CARRIER NUMBER OF PIECES RUSH EXHIBITION FREIGHT AD
45. TED NETWORK FOR ORGAN SHARING ACCESSORIES LITERATURE STAND DOUBLE RAFFLE TUMBLER LITERATURE STAND SINGLE EASEL BANNERSTAND DISPLAYS CARIBBEAN WASTEBASKET COOLER 20 Exhibitors Service Kit April 24 27 2012 WYNHAM RIO MAR BEACH RESORT amp SPA 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745 Discount Price Deadline April 3 2012 UNITED NETWORK FOR ORGAN SHARING STANDARD FURNITURE OFF WHITE LOVESEAT Cozy seating for two takes on a sophisticated look on the loveseat Its sleek styl ing is highlighted by off white leather for a supple feel while sloped open arms offer elegant form Boxed seat cushions and attached bolster backs add both comfort and style i dimensions 68L x 41W x 35H OFF WHITE SINGLE CHAIR i 3 PCTABLE SET Sophistication and comfort live together beautifully on this chair Its stylish contemporary silhouette is enhanced by smooth off white For contemporary tables with stylish lines take a look of this set leather and sloped open arms with baseball stitch details The boxed These designer tables combine glass tops with shiny metal for an seat cushion and attached bolster back lets you relax in style ultra modern look With its curved flared legs and dual cross stretchers this table set is loaded with pizzazz dimensions 42L x 41W x 35H P dimensions Cocktail 52L x 34W x 18H End Tbl 26 in round x 21H OFF WHITE OTTOMAN
46. TO THE FOLLOWING CATEGORIES L ERAIES 4 una anal ea WOODEN BOXES 2 CARIONS ceneri CARDBOARD BOXES 5 GAR Elida career risiste RUGS AND PADS ESKIIS PALLETS 5 BUNDLES 6 MACHINES 7 MISCELLANEOUS LOOSE OR UNPACKED ITEMS ALL BILLS MUST CONTAIN THIS INFORMATION BEFORE THE FREIGHT CLERK CAN ACCEPT THEM 4 lt WE REQUIRE OF YOUR BILLS OF LADING R 3 w IF YOU CANNOT PROVIDE ANY OF THE REQUESTED T INFORMATION PLEASE CONTACT YOUR DISPATCH As OR CHECK YOUR FREIGHT CLERK SY A gt lt Ee PAGE 28 ve Exhibitors Service Kit April 24 27 2012 Discount Price Deadline WYNHAM RIO MAR BEACH RESORT amp SPA 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745 April 3 2012 UNITED NETWORK FOR ORGAN SHARING INFORMATION ON INCOMING SHIPMENTS FOR THE SHOW Company Name Booth Origin of Shipment Carrier Shipping Date Approximate Arrival Date Total Number of Containers Total Weight of Shipment Pro INSTRUCTIONS ON OUTGOING SHIPMENTS AT CLOSE OF SHOW Consign to Company Name Telephone Street Address City State Zip Carrier PREPAID COLLECT Total Numbers of Containers Total Weight of Shipment Consign to Company Name Telephone Street Address City State Zip Carrier PREPAID COLLECT Total Numbers of Containers Total Weight of Shipment BILLING ADDRESS FOR FREIGHT CHARGES Company Name Telephone Street Address Ci
47. VANCED SHIPMENTS TO WAREHOUSE COMPANY BOOTH TO EXPO DISPLAYS CARIBBEAN INC Industrial Minillas 304 Calle D STE 6 Bayamon PR 00959 SHIPMENTS SHOULD ARRIVE BETWEEN MARCH 26 APRIL 17 2012 EVENT CARRIER NUMBER OF PIECES RUSH EXHIBITION FREIGHT DIRECT SHIPMENT COMPANY BOOTH TO EXPO DISPLAYS CARIBBEAN INC WYNHAM RIO MAR BEACH RESORT amp SPA 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745 SHIPMENTS MAY BEGIN TO ARRIVE APRIL 24 2012 EVENT CARRIER NUMBER OF PIECES RUSH EXHIBITION FREIGHT DIRECT SHIPMENT COMPANY BOOTH TO EXPO DISPLAYS CARIBBEAN INC WYNHAM RIO MAR BEACH RESORT amp SPA 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745 SHIPMENTS MAY BEGIN TO ARRIVE APRIL 24 2012 EVENT CARRIER NUMBER OF PIECES 7 PLATIR EI Bud CARGO LOGISTICS Platinum Expo and Trade Show Service Synchronizing the Many Facets of Trade Show and Event Planning Platinum Cargo Logistics is a specialist in providing a specialized services in transport and logistics Platinum is your partner when it comes to synchronizing the many components and demands of getting your trade show booth and equipment to and from show On time Every time Platinum Cargo is the official carrier for UNOS Management Fourm 2012 Platinum provides Ground Service from your dock to the consolidation point Ocean Service from Mainland USA to San Juan including deliver
48. actors Exhibitors intending to utilize an EAC to assist them during the Show must submit the INTENT TO USE EXHIBITOR APPOINTED CONTRACTOR form in by March 21 2012 as well as a copy of their General Liability Insurance Certificate with minimum cover age limits Expo Displays Caribbean Inc must also be named as an additional insured on this insurance certificate No EAC will be allowed to work on the show floor without providing Expo Displays Caribbean Inc with their Certificate of Insurance EAC s must check in with security on site to obtain a wrist band to have access to the Trade Show floor during move in and move out EAC s should be familiar with the Puerto Rico Convention Center Exhibitor Appointed Contractor Responsibilities located on the PRCC EXHIBITOR GUIDELINES DISPLAYS CARIBBEAN 11 1 Exhibitors Service Kit April 24 27 2012 Discount Price Deadline WYNHAM RIO MAR BEACH RESORT amp SPA 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745 April 3 2012 UNITED NETWORK FOR ORGAN SHARING NOTIFICATION OF INTENT TO USE EXHIBITOR APPOINTED CONTRACTOR If your company plans to use a firm other than the official service contractors as designated by UNOS please complete this form and return with contractor s insurance certificate by March 21 2012 to EXPO DISPLAYS CARIBBEAN INC Industrial Minillas 304 Calle D STE 6 Bayamon PR 00959 FAX 787 786 8649 jdealbagexpocaribbean com P
49. additional equipment and comply with above payment policy No YES if yes state the name of the representative Exhibitor Name Booth FAX to 787 786 8649 along with completed payment policy REQUIRED DISPLAYS CARIBBEAN 5 EXPO April 3 2012 UNITED NETWORK FOR ORGAN SHARING Exhibitors Service Kit Discount Price Deadline April 24 27 2012 WYNHAM RIO MAR BEACH RESORT amp SPA 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745 All orders are governed by the EDC Payment Policy and EDC Terms amp Conditions of Contract as specified in this Exhibitor Service Manual EDC Terms amp onditions of Contract are subject to change at EDC sole discretion without notice to any parties Definitions EDC ExpoDisplays Caribbean Inc is hereinafter referred to as EDC EDC as referenced hereinafter shall include but is not limited to the following services electrical a k a TSE Trade Show Electrical rigging material han dling installation and dismantle and logistics provided by EDC personnel to exhibitor pursuant 10 any purchase of Services Agent EDC agents sub contractors carriers and the agents of each Customer Exhibitor or other party requesting Services from EDC Goods Exhibits property and commodities of any type for which EDC Is requested to perform Services Carrier Motor carrier van line air earner or air of surface freight forwarder Shipper Party who tenders Goods to Camer
50. an exhibit house or other party to handle your display and billed for all services we will agree to this party billing if they have a satisfactory credit rating with EXPO DISPLAYS CARIBBEAN INC Both firms must sign the following statement SIGNATURE DISPLAY HOUSE AND PARTY Credit Card Autorization All orders are regulated by EDC Payment Terms amp Conditions as well as Material Handling Terms amp Conditions Mastercard VISA C P COMPANY CHECK Must be certifled or guaranteed by valid credit card _ Corporate Persona INTERNATIONAL EXHIBITORS We required pre payment with a valid credit card OO OLO UO LO j L 1L ACCOUNT NUMBER EXPIRATION DATE SECURITY CODE Card Holders Name Please Print Card Holders Signature Required for Processing Billing Address City State Zip Phone Number Fax Number Booth Number EMail Address EMail Address to send Invoice RETURN ORDERS TO ADDRESS OR FAX NUMBER BELOW EXPO DISPLAYS CARIBBEAN INC Industrial Minillas 304 Calle D STE 6 Bayamon PR 00959 Phone 787 288 3734 Fax 787 786 8649 Payments made for additional show services incurred for this event will be applied to the above card provided for services Your order will not be processed without a credit card on file FAX to 787 786 8649 along with completed payment policy DISPLAYS CARIBBEAN 5 EXPO April 3 2012 UNITED NETWORK FOR ORGAN SHARING Exhibitors Service Kit Discount Price Deadline
51. ce so that The proper capacity of material handling equipment will be available 10 What is the weight of the single heaviest piece 11 15 there any special handling equipment required that must be lifted to unload your exhibit materials i e extended Forklift be blades special slings lifting bars etc FAX to 787 786 8649 along with completed payment policy REQUIRED DISPLAYS CARIBBEAN 30 DNOS gi WYNHAM RIO MAR BEACH RESORT amp SPA Discount Price Deadline Rio Grande Puerto Rico 00745 UNITED NETWORK FOR ORGAN SHARING MATERIAL HANDLING SERVICE RATES DIRECT CRATED Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no ad ditional handling required SPECIAL HANDLING Material delivered by the carrier in such a manner that it requires additional handling Example stacked ship ments ground unloading constricted space unloading etc FedEx UPS Airbourne DHL are included in this catagory due to their delivery procedures 20 additional charge added to direct crated price UNCRATED Material that is shipped loose or pad wrapped NOTE Charges will be based upon the weight of your inbound shipments Each shipment received is considered separate shipments The minimum weight per shipment is 200 Ibs Anything over will be rounded to the next 100 lbs All late shipments will incur an additional 3096 surcharge in addition to the rates l
52. cupied by the show organizer or third par ties If Customer does hang any prohibited items Customer alone Shall be held liable for any damages costs actions or injuries resulting from the hanging of such item s EDC shall have no liability for any damages costs actions or injuries arising out of Customer s failure to comply with this provision VII Measures of Damage A Sole Relief If found liable for any toss EDC sole and exdusive maximum liability for loss or damage to Customer s Goods is limited to 50 USD per pound with a maximum liability of 100 00 USD per container or 1 500 00 USD per shipment whichever is less b Labor EDC assumes no liability for loss damage or bodily injury arising out of Customer s supervision of EDC provided union labor if EDC supervises labor for a fee EDC shall be liable only for actions or claims arising out of its negligent supervision Such liability shall be limited to ihe cost to Customer of the supervised labor or the depreciated value of the Goods whichever is less If Customer elects to use unsupervised labor then Customer assumes all liability for the aclions or claims that anse out of such work including but not limited to loss damage or bodily injury and shall provide EDC and show management with an indemnity including defense costs for any daims that result from Customers supervision or failure to supervise assigned labor VIII Miscellaneous A Insurance EDC 15 AN INSURANCE COMPANY
53. damage in transit should be made directly with your carrier as shown on the Material Handling form Bill of Lading In the event of a dispute with EDC Customer will not withhold payment or any amount due EDC for Services as an offset against the amount of the alleged loss or damage Customer agrees to pay EDC prior to the dose of the show for all such charges and further agrees that any daim Customer may have against EDC shall be pursued independently by Customer as a separate action to be resolved on its own ments EDC retains the right lo pursue collection on amounts owed after show close without regard to any amount alleged to be owed for damage or loss D Filing of Suit Any action at law regarding loss or damage to Goods must be filed within one 1 year of the date of declination of any part of a daim logistics claims excluded IX Jurisdiction Choice of Forum These Terms and Conditions of Contract shall be governed by and construed in accordance with the applicable laws of the United States or alternatively and depending on jurisdiction the laws of the Government of Puerto Rico The parties hereby submit to jurisdiction and venue in the United States Federal District Court of Puerto Rico or as applicable depending upon jurisdiction the County Circuit Court in San Juan Puerto Rico X Advanced Warehousing Temporary Storage Long Term Storage All terms and conditions relative to Advanced Warehousing Temporary Storage Long Term Storage are
54. deliver Ground Loading Unloading Space Loading Unloading Designated Piece Loading Unloading Stacked Shipments Alternate Delivery Location Mixed Shipments No Documentation Carpet Only Shipments Crated and Uncrated Shipments Vehicles that are not docked height preventing the use of loading docks such as U Hauls flat bed trailers double drop trailers company vehicles with trailers that are not at dock level etc Trailer loaded high and tight shipments are not easily accessible Freight is loaded to full capac ity of trailer top to bottom side to side One example of this is freight that is loaded down one side of a trailer that must by bypassed to reach target freight Drivers that require the loading crew to bring multiple pieces of the freight to the rear of the trailer to select the next piece having to remove freight from the trailer then reload to fit or the trailer must be loaded in a sequence to ensure all items fit Shipments integrity involves shipments on a carrier that are intermingled or delivered in such a manner that additional labor is needed to sort through and separate the various shipments on a truck for delivery to our customers Alternate Delivery Location refers to shipments that are delivered by a carrier that requires us to deliver some shipments to different levels of the same building or to other buildings in the same facility Mixed shipments are defined as shipments of mixed cra
55. dred 100 pounds SHIPMENTS TO WAREHOUSE We will ship pieces 0 Lbs 85 50 per 100 Lbs 200 Lb minimum LATE CRATED SHIPMENTS TO THE WAREHOUSE 111 25 per Ibs 200 Ib minimum SPECIAL HANDLING FOR DIRECT SHIPMENTS WAREHOUSE We will ship pieces Lbs 109 75 per 100 Lbs 200 Lb minimum See Special Handling Rates LATE SHIPMENTS TO THE WAREHOUSE 142 75 per 100 105 200 Ib minimum We will ship pieces Lbs Q 73 75 per 100 Lbs 200 Lb minimum UNCRATED SHIPMENTS 99 75 per 100 lbs 200 Ib minimum SPECIAL HANDLING FOR DIRECT SHIPMENTS TO THE CONVENTION FACILITY We will ship pieces 0 Lbs 95 75 per 100 Lbs 200 Lb minimum Estimated Exhibitor Name Material Handling Booth If you are shipping any materials either directly to the convention center or to the advance warehouse EDC requires a completed Payment Policy Form to be faxed to the number provided on the Payment Policy Form no later than Month Date 2012 in order to guarantee the receipt delivery of your materials to your booth For a complete description of Material Handling Rates and Special Handling Definitions please refer to the previous 3 pages DISPLAYS CARIBBEAN FAX to 787 786 8649 along with completed payment policy PAGE 34 Exhibitors Service Kit iu BEACH RESORT amp SPA NON Discount Price Deadline 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745
56. ds EDC is authorized by Customer to proceed in the manner chosen by Customer on the Order of Matenal Handling Services Straight Bill of Lading if one has been completed or otherwise to ship Customer Goods at ihe discretion of EDC and at Customer s expense EDC shall incur no liability for such shipment EDC retains the right to dispose of Customer Goods without liability if left on the show floor unattended without labels or not correctly labeled l Concealed Damage EDC shall not be liable for concealed loss or damage including but not limited to glass electronic equipment prototypes original art uncrated Goods or improperly packaged or labeled Goods J Unattended Boolh EDC shall not be liable for any loss or damage occurring while the Goods are unat tended in Customer booth at any time Including but not limited to the time the Goods are deii ered to the dock until the time the Goods are received by Customer s chosen carrier All material Handling Forms and Of Straight Bills of Lading covenng outgoing Goods submitted to EDC will be checked at the time of pickup from the booth and corrections to the count or condition will be documented where discrepancies exist K Hanging items from Booth Customer shall not hang any artlcles merchandise product advertisements or other similar items from EDC supplied booth materials this includes but is not limited to EDC panels or pipe and drape utilized in Customer s own booth set up or in areas oc
57. e Feet VACUUM BOOTH CARPET DAILY BEFORE SHOW OPENS DAYS Total Booth Square Feet and multiply by 2 SHAMPOO CARPET DAILY Sq Ft DISCOUNT STANDARD Total Booth Square Feet NOTE All rental carpets are delivered clean to your booth space However during set up the carpet can become soiled We suggest that you order cleaning service at least once prior to the show opening PORTER SERVICE Empty wastebasket police floor at two hour intervals PORTER SERVICE Sq Ft Days DISCOUNT STANDARD TOTAL Total Booth Square Feet from 1 400 Sq Ft Total Booth Square Feet 401 and up Sq Ft INC Exhibitor Name Mee TOTAL Booth DISPLAYS CARIBBEAN EXPO Z FAX to 787 786 8649 along with completed payment policy PAGE 50 Exhibitors Service Kit April 24 27 2012 D Da WYNHAM RIO MAR BEACH RESORT amp SPA i 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745 April 3 2012 UNITED NETWORK FOR ORGAN SHARING FLORAL ORDER FORM QTY DESCRIPTION DISCOUNT STANDARD TOTAL fu 12 90 0 5 5 0 FicusTiee 7heighe Jo sewo swo FicusTopiaries 6 andup 00 5000 x fes 9 585 FlowerArrangemens 7500andup 9500andup 0000 PamW Shigh woo Palm 6 7 6 height 50 89 SpatiphilumSensatione 5000 6500 Schefflera up to 3 6 35
58. e property as follows CHECK BOX IF COLLECT The agreed or declared value of the property is specifically stated by the shipper to be norexeccqing FOR FREIGHT COLLECT SHIPMENTS TH If this shipment is to be delivered to the consignee without recourse on the NOTE 2 Liability Limitation fo loss or damage on this shipment may be applicable consignor the consignor shall sign the follow statement See 49 U S C 14706 1 A B The carrier may decline to make delivery of this shipment without payment of freight and all other lawful charges NOTE 3 Commodities requiring spacial or additional care or attention in handling or stowing must be so marked and packaged as to ensure safe transportation with SIGUE OF Consignor ordinary care See Sec 2 e of NMFC item 360 Notify of problem enroute or at deliver diis Tel No Fax No for informational purposes only RECEIVED subject to individually determined rates or contracts that have been agreed upon in writing between the carrier and shipper if applicable otherwise to the rates classifications and rules that have been established by the carrier and are available to the shipper on request Every service to be performed hereunder shall be subject to all terms and conditions of the uniform bill of lading set forth in the National Motor Freight Classifications The shipper hereby certifies that he is familiar with all the terms and conditions of the of
59. ents Customer authorizes EDC to charge its credit card directly for services rendered on Customer s behalf after de parture by placing an order on line via fax phone or through a work order on site B Credit Terms All charges are due before Services are performed unless other arrangements have been made in advance EDC has the right to require prepayment or guarantee of the charges at the time of request for Services A failure to pay timely will result in Customer having to pay in cash in advance for future services EDC retains its right to hold Customers Goods for non payment If a credit card is provided to EDC EDC is authorized to bill to such credit card any unpaid charges for services provided to Customer including charges for return shipping Any charges not paid within 30 days of delivery will be sub ect to interest at 1 5 per month until paid IV Mutual Obligation Indemnification A Customer to EDC Customer shall defend hold harmless and indemnify EDC from and against any claims lawsuits demands liability costs and expenses including reasonable attorney s fees and court costs resulting from any injury to or death of persons or damage to property other than Goods relating to or arising from performance of Services herein Customer agrees to indemnify and hold EDC harmless for any and all acts of its representatives and agents including but not limited to Customer Appointed Contractors and Installation and Dismantle Companies
60. erformed on time and materials basis 4 When power is placed inside the booth area additional materials such as extension cords cable and miscellaneous electrical supploes may be required and charged at the rental rate 5 Please indicate neighboring booths all around your exhibit to floor plan orientation Please clearly mark the FRONT of your booth Your Booth Adjance Booth TTTTTTTTT Adjance Booth _ INC Adjance Booth DISPLAYS CARIBBEAN Exhibitor Name FAX to 787 786 8649 along with completed payment policy PAGE 56 1 Exhibitors Service Kit April 24 27 2012 Discount Price Deadline WYNHAM RIO MAR BEACH RESORT amp SPA 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745 April 3 2012 UNITED NETWORK FOR ORGAN SHARING ELECTRICAL TERMS amp CONDITIONS 120V Single V120 PH1 Phase 60 230 Volts Hz60 30 Amp W1000 se 3 Phases watts Power Locations WHERE WILL MY OUTLET BE LOCATED Your outlet will be located as depicted as shown unless x POWER LOCATIONS X indicates locations of outlet floor plan plan received indicates otherwise Back to back Peninsula Booths 1 Orders must be received a minimum of ten 10 days prior to scheduled event set up for discount rates Orders re ceived less than 10 days prior to scheduled event set up will be charged at the floor order rates 2 The electrical contractor is not responsible for voltage fluctuation or
61. erty of EDC No refunds exchanges once show move in begins All claims or discrepancies must be settled prior to show closing EDC is not responsible for exhibit materials left in EDC rental exhibits or counter storage units INC have read and understand the Terms amp Conditions of my Agreement with EDC DISPLAYS CARIBBEAN Signature For Assistance please call 787 288 3734 to speak with one of our experts MODEL NUMBER Exhibitor Name TOTAL Booth IMPORTANT On items where a color choice is offered if one is FAX to 787 786 8649 along with completed payment policy not chosen we reserve the right to choose one for you PAGE 26 I Exhibitors Service Kit April 24 27 2012 Discount Price Deadline i 4 RESORT amp SPA April 3 2012 Rio Grande Puerto Rico 00745 UNITED NETWORK FOR ORGAN SHARING HELPFUL REMINDERS ON SHIPPING 1 Ship in advance to the warehouse Ship prepaid and keep an inventory and the tracking numbers of all your shipments 2 Place a rider on your insurance policy from the time your exhibit and product leaves your possession until it s return Your company is responsible for your exhibit and product 3 Ship your freight and product via common carrier or van line to arrive on your target date Use two day air freight if you are on a tight schedule and DO NOT SEND ANYTHING VIA U S MAIL 4 Be sure to remove old shipping labels before you send a
62. hour uno DATE TIME TOTAL LABORERS HOURS PER LABORER Y gt mul lt Please note the following A N 1 Work will be done on a straight time basis if possible However overtime charges will be invoiced on the 23 show floor if necessary E Ac 2 Notice of cancellation should be made at least 24 hours prior to the show move in to avoid a one hour minimum charge Booth 46 Exhibitors Service Kit April 24 27 2012 WYNHAM RIO MAR BEACH RESORT amp SPA 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745 Discount Price Deadline April 3 2012 UNITED NETWORK FOR ORGAN SHARING LIMITS OF LIABILITY amp RESPONSABILITY FOR LABOR 1 Expo Displays Carribbean Inc EDC and its subcontractors shall not be responsible for loss delay or damage due to strikes lockouts or work stoppages of any kind 2 Expo Displays Carribbean Inc EDC and its subcontractors shall not be responsible for loss injury or damage caused by laborers or equipment furnished by Inclusive Management Services Inc or its subcontractors except when such laborers are working or operating equipment under direct supervision of a supervisor designated by Expo Displays Carribbean Inc EDC or its subcontractor 3 Expo Displays Carribbean Inc EDC and its subcontractors shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral cos
63. ics department is Mac based We can accept PC gener ated files but special preparation may be required Bitmap graphics photos must be 100 dpi at full size 200 dpi at half size or scaled as needed to make the final image meet the 100 dpi criteria Save in RGB mode You can review image quality by zooming in to 10096 on screen at print size See the Photoshop sec tion for more information Color Matching ExpoGraphics strives to achieve accurate pleasing colors However due to the type of equipment we use large format inkjet printers we cannot guarantee perfect matches even with Pantone PMS colors We request graphics in RGB mode because we are able to achieve greater color predictability upon output e We will be happy to provide a printed proof strike off at the cli ent s request please call for pricing If we are matching graphics from a past show we require the original printed graphic s for color matching purposes Acceptable Media Formats Mac or PC CD ROM DVD e e mail graphics to to artwork expocaribbean com e mailed com pressed files can be no more than 10MB For larger files you can use a free large format web service like wetransfer com and send us the download link by e mail Acceptable File Formats listed in order of preference Vinyl CNC and fabric jobs Serigraphy printing Adobe Photoshop cs Adobe Illustrator cs DEADLINES Deadline for delivering your ready to print artwork is usually
64. isted below Does not include air charges for late freight received at the mainland OVERTIME An overtime surcharge of 2596 additional will be incurred for any shipments received or loaded out before 8 00 a m or after 4 30 p m Monday through Friday and all day Saturday and Sunday RECEIVING AT ADVANCE WAREHOUSE IS AS FOLLOWS RECEIVING FROM March 24 April 17 DESCRIPTION Price Per CWT Minimum Warehouse Shipment 8 00 a m 4 00 p m Weekdays Direct to Warehouse 171 00 Late to Warehouse 222 50 Direct to Warehouse Inbound Surcharge Special Handling to Warehouse 109 75 219 50 Late Special Handling to Warehouse 142 75 285 50 Special Handling to Warehouse Inbound OT Surcharge DESCRIPTION Price Per CWT Show Site Shipment May Begin Arriving April 26 2012 Direct to Convention Facility Direct to Convention Facility Inbound Outbound OT Surcharge Uncrated to Convention Facility Special Handling to Convention Facility Special Handling Inbound Outbound OT Surcharge uno gt Small Package Maximum Weight 50 Lbs t 3 Only applicable on SHOW DAYS zd LLI A Items will be weighed when received at the convention facility dock for accurate billing rates 22 E AS O FAX to 787 786 8649 along with completed payment policy PAGE 31 I Exhibitors Service Kit April 24 27 2012 Discount Price Deadline divi 4 RESORT amp SPA April 3 2012 Rio Grande Puerto Rico 00
65. ncludes installation and disposing of padding BOOTH SIZE ft x ft sq ft 3 75 per sq ft CARPET VISQUEEN ORDER includes installation of Visqueen BOOTH SIZE ft x ft sq ft 9 3 75 per sq ft Dont forget to order foam padding for added comfort and that TOTAL 5 enticing luxurious feel IMPORTANT On items where a color choice is offered if one is INC not chosen we reserve the right to choose one for you Exhibitor Name Booth tt DISPLAYS CARIBBEAN FAX to 787 786 8649 along with completed payment policy PAGE 23 UNOS UNITED NETWORK FOR ORGAN SHARING BLUE RED BLACK Exhibitors Service Kit Discount Price Deadline April 3 2012 STANDARD CARPET April 24 27 2012 WYNHAM RIO MAR BEACH RESORT amp SPA 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745 DISPLAYS CARIBBEAN 24 Exhibitors Service Kit April 24 27 2012 Discount Price Deadline 4 4 RESORT amp SPA April 3 2012 4 Rio Grande Puerto Rico 00745 Package A Sellpoint This package includes a three shelf exhibit with extra display room and an open inviting look and feel 10 x 10 Graphics Included 1 Graphic Header 116 w x 12 5 h EVOLUTION pop up display available to rent A powerfull combination of flexibility durability and simplicity is the industry s premier pop up display The lightweight frame expands into shape witho
66. nde Puerto Rico 00745 UNITED NETWORK FOR ORGAN SHARING AUDIO VISUAL RENTAL ORDER FORM COMPUTER SIGNAL DISPLAY EQUIPMENT QTY DISCOUNT STANDARD TOTAL 20 Fiat Monitor with Table Stand no speakers 950 32 Flat Monitor with Table Stand no speaker 9800 640 1 2 Monitorwith Table Stand nospeakers amas _ 50 Flat Monitor with Table Stand no speakers 8500 1407 Set of Speakers 575 00 5101 25 VIDEO SIGNAL DISPLAY EQUIPMENT QTY DISCOUNT STANDARD TOTAL 32 Flat Monitor with Table Stand w DVD and Set of Speakers 5585 00 789 75 42 Flat Monitor with Table Stand w DVD and Set of Speakers 785 00 1 059 75 50 Flat Monitor with Table Stand w DVD and Set of Speakers 5970 00 51 309 50 COMPUTERS QTY DISCOUNT STANDARD TOTAL Desktop Computer wth 17 Fiat Monitor as _ ase Printer snms Copier price for 5 days only weekly rental 51 700 00 52 295 00 SOUND SYSTEMS QTY DISCOUNT STANDARD TOTAL Smali Sound Syster with 1 Speaker and wredmierophone 3009 mal Sound System with Speaker and 1 wrelessmirophone saso maa Sordo CD Player A 595 00 35 TOTAL DELIVERY INFORMATION Meeting Rm Delivery Date Time Pickup Date Company Name Booth Street Address Phone State City Zip E Mail FAX to 7
67. nter parts Features include tilt tension lock tilt lock back angle adjustment seat height adjustment seat angle adjust ment and forward seat tilt to name a few Features Synchro Tilt Tilt Tension and Lock Control Adjustable Seat Height Control Adjustable Back Height Control Height and Width Adjustable Arms Dimensions Weight Capacity 250 Sit Duration 8 hours Overall 26 00 W x 36 00 40 50 H x 20 00 D Seat 20 5 W x 19 3 D Back 19 5 W x 20 H DISPLAYS CARIBBEAN 14 Exhibitors Service Kit April 24 27 2012 Discount Price Deadline Medo RIO iie 4 RESORT amp SPA April 3 2012 000 Rio Mar Bulevar Rio Grande Puerto Rico 00745 UNITED NETWORK FOR ORGAN SHARING Banquet Chairs Our range of stackable Banquet Chairs are ideal for restau rants hotels conference centres and function rooms Ban quet Stack Chair Thickly padded vinyl upholstered seat and back 2 5 thick polyurethane foam seat cushion 16 gauge steel frame Side stackino support bars Plastic bumper guards to prevent scratching when stacked Non marring plastic floor glides Weight Capacity 500 105 P Dimensions Seat Size 15 5 W x 15 7571 Back Size 15 5 W x 14 5 H Seat height 19 25 H INC DISPLAYS CARIBBEAN BANQUET CHAIR PLASTIC CHAIR 1 SPANDEX COVER 15 Exhibitors Service Kit April 24 27 2012 NON o RI TFG WYNHAM RIO MAR BEAC
68. nything to the warehouse or to the show site 5 While making your shipping plans for the show also plan for shipping home after the show is over Make sure that someone from your company will be on site to oversee the outbound shipment of your display 6 Take the extra time to ensure that your display and product are packed neatly and securely 7 Provide General Contractor with the Freight Routing Form including the pro tracking provided in the ESM in the event your ship ment is lost 8 If you ship by way of your own truck or car it is important to have a delivery ticket prepared indicating the piece count and weight You are invoiced for material handling based on weight If no information is available the weight is estimated by the unloading crew 9 Consolidate as many pieces as possible into one shipment to avoid being billed for several minimum shipments To reduce material handling costs Drayage ship all of your exhibit materials in ONE shipment Remember there is a 200 pound minimum charge per shipment 10 Please be sure to obtain and complete an EDC Bill of Lading Bills of Lading will be made available at the EDC service center on the final show day Please be sure to return your completed Bill of Lading and any additional outbound information before you leave the show floor 11 Should you choose to use a carrier other than the official show carrier please be certain to contact them with any necessary pick up information
69. pace only There is no guarantee of security or representations made by EDC as to appropriateness of the conditions for Customer s Goods The risk for loss remains Customer s alone and EDC recommends the Customer carry and maintain Insurance in amounts sufficient to cover its risk DISPLAYS DISPL4 gt G E Exhibitors Service Kit April 24 27 2012 WYNHAM RIO MAR BEACH RESORT amp SPA 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745 Discount Price Deadline April 3 2012 UNITED NETWORK FOR ORGAN SHARING Complete as many of the order forms for furniture carpeting shipping etc as your planning al lows before each Deadline Date Make checks payable to Expo Displays Caribbean Inc Orders with payment received after the Deadline Date will be charged showsite prices ALL FORMS MUST BE SUBMITED TO Expo Displays Caribbean Inc A Complete the necessary Expo Displays Caribbean Inc forms and calculate the cost of each order B Review and fill out the PAYMENT POLICY carefully ORDERS WILL NOT BE PROCESSED WITH OUT A COMPLETED CREDIT CARD AUTHORIZATION FORM ON FILE C Complete the COST CALCULATION WORKSHEET D For your files make a photocopy of all the Expo Displays Caribbean Inc order forms prior to submitting completed forms to EDC Fax or mail this set of documents to EXPO DISPLAYS CARIBBEAN INC Industrial Minillas 304 Calle D STE 6 Bayamon PR 00959 Phone 787 288 3734 Fax 787
70. power failure due to temporary conditions For your protection you should install a surge protector on your computer s All electrical service should be made by the show electrician The electrical contractor will not be responsible for any damage or loss of equipment component computer hardware or software and or damage or injury to any person caused by the installation conection or plug ging into any electrical outlet by other than a show electrician 3 A separate outlet must be ordered for each location where electricity is needed 4 Rates listed for all connections include bribing the service to booth in the most convenient manner for the electri cal contractor and DOES NOT INCLUDE connectig equipment materials special wiring or labor Normally all electrical outlets information is provided and this charge is on a time and materials basis 5 Rates are based on current wage scales and are subject to change in the event of wage changes prior to opening or during the operation of the show A minimum charge of one hour 1 labor for installation and one half hour 1 2 to dismantle will apply and time will commence upon exhibitor s request Failure to start labor at requestes time will result in a one 1 hour charge per electrician requested unless 24 hour advance notice is provided 6 Additional service charges and labor charged may be assessed for installations Payment must be rendered in FULL when billed during the event Service may
71. rty of the electrical contractor and shall be removed ONLY by the show elecritician Price also includes all necessary disposable supplies 13 The electrical contractors are authorized to cut floor coverings when eesential for installation of service otherwise indicated 14 Claims will not be considered or adjustments made unless filed in writing by the exhibitor prior to close of event and this claims must be verifled by the show electrical contractor of event 15 Credit will not be given for service installed and not used 16 It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection or to file a lien foreclosure or otherwise exhibitor will pay the electrical contractor s attorney fees or applicable agency fees 17 A service charge of 1 5 per month on any unpaid balances will be made starting 10 days after the date of invoice 18 Exhibitor holds the electrical contractor harmless for any and all loses of power beyond their control including but not limited to losses due to utility company failure permanent power distribution failure power failure caused by van dalism faulty exhibitor equipment or overloads caused by exhibitor 19 The official Electrical Contractor shall be responsible for All under carpet distribution of electrical wiring All motor and equipment hook ups requiring hardwire connections Theabove items require electrical labor which may be pre ordered
72. separate files for each panel of your photomural DISPLAYS CARIBBEAN 53 items listed below Please call f or an o oversized prints and any extra requests Our goal Is 7 mA service for our clients i MARKET EXHIBIT PHOTOGRAPHY ORDER F FC at gt w Ser m Exhibitors Service Kit April 24 27 2012 NON TA WYNHAM RIO MAR BEACH RESORT amp SPA April 3 2012 i 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745 UNITED NETWORK FOR ORGAN SHARING ELECTRICAL ORDER FORM DESCRIPTION QTY DISCOUNT STANDARD TOTAL For 24 hour power Double electrical rate for this service ELECTRICAL OUTLETS Approximately 120V A C 60 Cycle avos O o os WATAM mo 17080 ELECTRICAL SERVICE CONNECTIONS Approximately 208V A C 60 Cycle 20 AMPS 168 00 21840 30 AMPS 208 00 270 40 MEE 60 AMPS 283 60 368 60 100 AMPS EE 323 40 420 40 EE 20 AMPS W 208 00 270 40 sss 60 AMPS as 359 20 100 AMPS WE 418 00 480 VOLTS SINGLE PHASE f 30 AMPS WE 519 80 50 AMPS Was 656 40 60 AMPS 72980 30 AMPS EN 540 80 703 75 MEE 50 AMPS 5 735 00 95560 60 5 782 40 101700 EXTENSION CORDS Electricity not including SINGLE OUTLET any length BEEN 25 20 3380 QUAD OUTLET POWERSTRIP 33 60 4380 LABOR ST Mon Fri 8 00 am 4 30 pm 63 00 Except Holidays EGG gt
73. show machines and displays packed and ready for shipping will be moved from booth and loaded on trucks for return shipments UNCRATED SHIPMENTS The handling of uncrated shipments will be the rates above Uncrated machines are defined as those that are not crated cased or skidded Uncrated amp Machinery Shipments Loaded Unloaded From Van Line Carriers The handling of these shipments will be at the rates quoted above taa Ag Warehouse Shipments These rates DO NOT apply to Warehouse shipments INC PAGE 35 Exhibitors Service Kit Discount Price Deadline April 3 2012 UNITED NETWORK FOR ORGAN SHARING HEAVY MACHINES SUMMARY MACHINE E wee er REMARKS Total Estimated Weight Company Name Street Address City ip FAX to 787 786 8649 along with completed payment policy April 24 27 2012 WYNHAM RIO MAR BEACH RESORT amp SPA 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745 UNLOADING check only one WEIGHT FORKLIFT CRANE LJ LJ LI LJ LI LI LJ LI LI LJ LI LJ LI LJ LI LI LJ LI LI Total Estimated Cost Booth Phone State E Mail DISPLAYS CARIBBEAN 36 1 Exhibitors Service Kit April 24 27 2012 Discount Price Deadline WYNHAM RIO MAR BEACH RESORT amp SPA 6000 Rio Mar Bulevard April 3 2012 Rio Grande Puerto Rico 00745 UNITED NETWORK FOR ORGAN SHARING WAREHOUSE SHIPMENT
74. start of the working day 8 00am unless the official set up time begins later One hour minimum charge on all labor Cancellations must be in writing Installation Dismantling Installation Dismantling Estimated Cost Mi Installation Dismantling Cl o f f rr r Exhibitor Name FAX to 787 786 8649 along with completed payment policy Installation and Dismantling of display under the supervision of EXHIBITOR My representative will be at the show site to supervise the Set Up and Dismantling of my display exhibit My representative will check in at the center to pick up the installers Straight Time 50 00 per personnel hour Overtime 75 00 per personnel hour DATE TIME TOTAL LABORERS HOURS PER LABORER Please note the following 1 Labor personnel must be picked up at EDC Exhibit Service Center when under exhibitor supervision 2 Aone hour no show charge will be applied If exhibitor fails to pick up labor personnel as ordered Installation and Dismantling of display under the supervision of EDC My selection authorizes Expo Displays Caribbean Inc to Set Up amp Dismatle my display exhibit prior to my arrival and or without my supervision understand that all work will be performed on straight time basis as schedule permits further understand that will be charged 25 of my total labor bill as a supervision fee 75 00 minimum Straight Time 75 00 per personnel hour Overtime 112 50 per personnel
75. ted and uncrated goods where the per centage of uncrated is minimal and does not warrant the full uncrated rate for the shipment but does require special handling EDC defines special handling for mixed loads as having less than 5096 of the volume as uncrated Shipments arrive from a small package carrier including among others Federal Express and UPS without an individual Bill of Lading requiring additional time labor and equipment to process Shipments that consist of carpet and or carpet padding only require special handling because of additional labor and equipment to unload Crated shipments are those that are packed in any type of shipping container that can be un loaded at the dock with no additional handling required Such containers include crates fiber cases cartons and properly packed skids An uncrated shipment is material that is shipped loose or pad wrapped and or unskidded without proper lifting bars and hooks DISPLAYS CARIBBEAN 33 Exhibitors Service Kit April 24 27 2012 Discount Price Deadline WYNHAM RIO MAR BEACH RESORT amp SPA 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745 April 3 2012 UNITED NETWORK FOR ORGAN SHARING MATERIAL HANDLING SUMMARY For complete information and instructions on shipping and material handling refer to the SHIPPING INSTRUCTIONS and MATERIAL HANDLING RATES COMPUTATION OF ORDERS When recording weight round up the next one hun
76. th export Signature and Title of Authorized Person Date administration regulations Diversion contrary to U S law is prohibited 10 2 2012 hereby certify that the information on this invoice is true and correct and that the contents of this shipment are as stated above Subtotal USD Total Freight Charge ima PLATINUM CARGO LOGISTICS General For greatest protection All Risk Insurance is calculated on a CIF 10 basis Rates are in U S Dollars unless otherwise specified We reserve the right to revise the prices contained herein for currency fluctuations Rates are exclusive of detention demurrage fumigation insurance storage after free time customs bond customs clearance duties VAT taxes user fees Courier and any other goverments fees etc Unless otherwise indicated rates are valid for service level indicated and ap ply to general cargo excluding dangerous goods perishables valuables or oversized cargo Rates apply only for cargo of legal weight and dimensions Legal weights and dimensions can vary by country and US State to State Rates not specified on this quotation are as mutually agreed Platinum Cargo Logistics PCL Terms and Conditions of Service and the terms and conditions of transportation documents issued in conjunction with the services provided pursuant to this agreement shall apply to such services http www platinumcargo com
77. the bill of lading and the said terms and conditions are hereby agreed to by the shipper and accepted for himself and his assigns See rules for general liability limitations and for additional coverage available at additional expense This is to certify that the above named materials are properly classified described packaged marked and labeled and are in proper condition for transportation according to the applicable regulations of the Department of Transportation Additionally by signature on this bill of lading shipper authorizes consent to the Transportation Security Administration TSA to screen the shipment when transportation of the shipment requires movement via an air carrier SHIPPER CARRIER Platinum Cargo Logistics PER DATE PER SIGNATURE Driver signature only acknowledges receipt of freight Commercial Invoice Shipper Name Consignee Name Street Address Street Address Contact Shipper Email Address Contact Consignee Email Address Telephone Fax Number Telephone Fax Number Tax ID Number EIN Exporting Carrier Tax ID Number i e EIN VAT Incoterms Other Information i e ITN AWB Country of Quantity Unit Price Total Price Complete Commodity Description rm Schedule B Manufacture UOM USD USD Total Insurance Cost Total Invoice Value USD These commodities technology or software were exported from the United States of America for ultimate destination in accordance wi
78. tion action against the exhibitor if the authorized third party does not pay See Third Party Billing Request form Adjustments and Cancellations Adjustments to your invoice will not be made after the close of show Some items services and labor are subject to cancellation fees Refer to each order form for details Understand that the total on the calculation of orders may not directly reflect your final invoice due to any additions to the order on site or any errors made in the calculation total prior to order entry If you have any questions regarding our payment policy please call exhibitor services at 787 288 3734 ext 234 or visit our Service Desk at the show Please complete the information and return payment in full with this form and your orders You may choose to pay by credit card check or bank wire transfer however we require your credit card charge authorization to be on file with EDC You agree to late fees up to 1 596 per month on any bal ance left without appropriate card on file For your con venience we will use this authorization to charge your credit card for any additional amounts ordered by your representative or services rendered to your company for this event Initials of authorized signature from Payment Policy Authorization Form Initials IMPORTANT any unauthorized representatives wishing to place an order at show site must provide a personal credit card Will your representative be authorized to order
79. ts which may result from any loss injury or damage to an exhibitor s material or exhibitor personnel which may make it impossible or impractical to exhibit exhibitor s materials 4 Claims for loss injury or damage which are not submitted to Expo Displays Carribbean Inc EDC within thirty 30 days of the close of the show on which the loss injury or damage occurred shall be considered waived No suit or action shall be brought against Expo Displays Carribbean Inc EDC or its subcontractor more than one year after the accrual of the cause of action 5 Expo Displays Carribbean Inc EDC will not be responsible for improper packing of exhibitor material and products or incorrect labeling if working under the supervision of the exhibitor 6 Expo Displays Carribbean Inc EDC will not be responsible for improperly packed or concealed damages to exhibits 7 The placing of an order for the services or laborers and the use of equipment by an exhibitor or any agent of the exhibitor shall be construed as an acceptance by such exhibitor or agent of terms and conditions set forth in Section 1 through 5 above DISPLAYS CARIBBEAN 47 Exhibitors Service Kit April 24 27 2012 Discount Price Deadline i 4 RESORT amp SPA April 3 2012 dd eb i Rio Grande Puerto Rico 00745 UNITED NETWORK FOR ORGAN SHARING SUPERVISED LABOR Company Name Booth Contact Name Booth Size X E Mail EDC SUPERVISED LABOR
80. ty State Zip Attention CARIBBEAN INC PLEASE NOTE To enable our tracing delayed shipments please fax duplicate Bills of Lading to 787 786 8649 along with a completed payment policy COLLECT SHIPMENTS WILL NOT BE RECEIVED EXPO DISPLAYS FAX to 787 786 8649 along with completed payment policy PAGE 29 UNO MEE ALL 12 BEACH RESORT amp SPA Discount Price Deadline A IFE April 3 2012 6000 Rio Mar Bulevard Rio Grande Puerto Rico 00745 UNITED NETWORK FOR ORGAN SHARING FREIGHT OUESTIONNAIRE ALL EXHIBITORS ARE REQUIRED TO COMPLETE THIS FORM 1 Estimate total number of pieces being shipped 2 Are you shipping to Crated Direct to Site Uncrated Mainland Warehouse Machinery PRWarehouse TOTAL 4 Indicate total number of trucks in each category 3 Estimate total total weight of shipments that you will use Lbs __ Overseas Container Van Line 5 List carrier name s Common Carrier Flatbed Co Truck 7 Print name of person in charge of your move in Move in Their phone Unloading Time Schedule Direct Shipment Only 8 What are the least number of days required to 9 What date and time are you scheduling your erect your display shipment s to arrive on site 6 If using a Customs Broker please print name days Unloading Time Schedule Direct Shipment Only On the following sheet please list the following length height and weight of each pie
81. ubcontractors shall not be responsible for loss delay or damage due to strikes lockouts work stoppage fire theft windstorm water vandalism acts of God mysterious disappearances or other causes beyond its control or for ordinary wear and tear in handling of equipment EDC and its subcontractors shall not be responsible for the materials after they have been delivered to the booth or before they have been picked up for loading at the exhibit hall EDC shall not be responsible for damage to uncrated materials materials improperly packed or concealed damage All Bills of Lading covering outgoing shipments which are given to EDC by exhibitors will be checked at the time of pickup from the booth and corrections made where discrepancies exist Furthermore the exhibitor recognizes there may be a lapse of time between the completion of packing and the actual pickup of materials from the booth for loading onto a carrier and during such time the materials will not be under the care or responsibility of EDC EDC and its subcontractors shall not be liable to any extent whatsoever potential or assumed loss of profits or revenues for any collateral costs which may make it impossible or impractical to exhibit same Claims for loss or damage which are not submitted to EDC within thirty 30 days of the close of the show shall be considered waived No suit or action shall be brought against EDC or its subcontractors more than one year after accrual of the
82. ut any tools then the panels are attached with mag nets with ease Truly a one person setup process in minutes Made in USA Package B EVOLUTION 8 h x 8 Floor Standing Unit shown Graphics Included 1 Photomural 83 5 8 w x 88 7 8h in 3 panels b 1 Podium Wrap 75 w x 32 h Package C Vector This Package includes even more display space with a curves back wall as well as space for digital graphics 10 x 10 Graphics Included 3 Back Graphics 22 75 w x 90 h each b 1 Counter Front Graphic 14 w x 19 h c 1 Counter Top Graphic 23 w x 19 h Package D ExpoSpace This package includes an angled exhibit with built in display counters space for graphics and impressive room for presentation 10 x 20 Graphics Included 1 Photomural 71 w x 76 h in 2 panels b 2 Wings Aprox 16 w x 72 h c 1 Graphic Header 52 w x 13 h Package E ION This Package includes a back wall counter exhibit with plenty o display space and N room for digital graphics gt 10 x 10 lt Graphics Included a 3 Back Graphics 27 w x 27 h each l lt b 4 Wings Aprox 14 w x 21 5 h ul c 1 Graphic Header 84 w x 12 h a ca mmm AS O Package F MultiQuad Our basic professional free standing counter exhibit allows you to display all your show materi als in a convenient fashion 10 x 10 Graphics Included 1 Mural of 16 23 w x 23 h quads b 1 Column of 4 23 w x 23 h quads c 1 Podium of
83. y Air Service from anywhere in the USA to San Juan including delivery On Time delivery to the show site Return Services Everything above in reverse order Special Discounts have been negotiated on your behalf with Platinum Cargo For more information call 787 288 3734 Platinum Cargo Logistics Available 24 7 Weekends Holidays and After Hours Office 787 757 5590 Email SJU platinumcargo com INTELLIGENT SOLUTIONG POWERFUL RESULTE E PLATINUM CARGO LOGISTICS Platinum Expo and Trade Show Service Synchronizing the Many Facets of Trade Show and Event Planning Platinum Cargo Logistics Is a specialist in providing a specialized services in transport and logistics Platinum is your partner when it comes to synchronizing the many components and demands of getting your trade show booth and equipment to and from show On time Every time Through our partnership with EXPO Displays we are committed to providing superior customer service and competitive pricing to the San Juan trade show market Our coordination of consolidation services from mainland USA to tradeshow site provides seamless operation and excellent visibility to our customers Platinum Provides e Centralized customer service in SJU e SJU Team and USA Team working together seamlessly e On Site show supervision by Platinum Staffer at show move date and move out date e Quick and accurate invoicing For domestic

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