MIBS 09.qxp
Contents
1. d f m n Questions about this form E mail us at help championexpo com exposition M services hd 139 Campanelli Drive Middleboro MA 02346 Phone 800 723 1123 Outside US 001 508 923 5200 Fax 508 946 1019 www championexpo com Please include name of show Miami International Boat Show Miami Beach Convention Center Miami Beach Florida February 12 16 2009 Dear Exhibitor We at Champion Exposition Services are pleased to have been selected by Show Management to serve as your Official service Contractor To assist you in planning we have enclosed the necessary show services order forms Your prompt response will guarantee you delivery of items and colors ordered or you can order on line at www championexpo com by following the instructions on the On line Ordering form that is included in this manual Your booth rental includes 8 high blue and white backwall drapery with 36 high blue side drape for inside exhibitors and 9 high yellow and white backwall drapery with 36 high yellow side drape for outside exhibitors Included in your booth will be 1 standard 7 x 44 identification sign showing your company name and booth number Please Note Hall is not carpeted but the aisles are carpeted in red All displays within the main hall must be carpeted Please include the 796 Sales and Use Tax for rental items If you need assistance or additional information regarding labor furniture carpeting and signs p2. 1 From your internet browser go to www championexpo com 2 Click the Orderline Login button at the top of the page 3 Enter your Show Code User ID and Password which was sent to you via United States Postal Service and e mail from Champion 4 To shop on line please select Place Your Order 5 Place your order When you are ready to submit your order please select View Order Summary found on the top of the web page 6 Review your order and then select the Submit Order button 7 An Order Confirmation Receipt will be sent to you via e mail Need help connecting E mail us at onlineorders championexpo com d Questions about this form ch ampi On E mail us at help championexpo com 9 rd e r FO rM exposition services am Please include name of show ID Kee e a t Cae Ee HM MA 02346 Dea d line DE te Outside US 001 508 923 5200 Fax 946 101 n ium Checklist Miami International Boat Show INFORMATION ONLY February 12 16 2009 This form has been prepared for your convenience only Please DO NOT fax or mail back to Champion Save money Complete the Champion Order Forms listed below before each Advance Order Deadline Date to take advantage of our discount prices Form Name Mivaneadtine Date Date Order Placed ncn ento Fax or mail Credit Card Authorization Submit with first order I5 completed Third Party Payment Authorization January 23 2009 I
3. Visa and American Express Exhibitor Name Billing Address City State Zip Champion Credit Card Payment Policy Credit Card Charge Authorization Tel Booth Number Fax Auth by This Credit Card Authorization MUST be on file with Champion Exposition Services before any goods or services will be rendered regardless of your preferred method of payment All accounts must be settled at Champion s Service Desk on show site prior to the close of the show An itemized invoice will be prepared at the show for your signature and we will process your payment for any outstanding balance at that time For your convenience in addition to cash or company check no personal checks we accept MasterCard Visa and American Express Please notify your company representative who will be at the show site of our payment policy International exhibitors must make payment to Champion for all amounts due prior to show closing in U S funds drawn on U S banks 2 The exhibiting firm is ultimately responsible for payment of all costs incurred on its behalf If a third party is to be invoiced for certain items or services please complete and submit Champion s Third Party Payment Authorization Form 2 Discount Pricing IMPORTANT To obtain advance order discount pricing full payment MUST BE included with your order A purchase order is not considered payment If your company has any unpaid balances for previous show
4. buds f0 Standard Exhibit Packages January 15 2009 dS I patie Special Signage s 2 eee ee ee January 15 2009 Ls Services Carpet Prestige 00 0 000 January 15 2009 Po E Department Exhibitor Appointed Non Official service Contractor 04 January 12 2009 PS Taxable item If applicable Other Official Please fax or mail the applicable forms listed below directly to the vendor specified on each form See Supplier forms for details Please do not fax or mail these forms to Champion Thank you Advance Order Discount Order Total Form Name Deadline Date Date Order Placed E ental services and utilities Custom Furniture Rental SEE FORM FOR DETAILS 1 E Oterl y p n SEE FORM FoR petas LOO o 19 y Full payment must accompany order PLEASE NO TELEPHONE ORDERS Credit Card Authorization MUST be on file with Champion Exposition Services before any goods or services will be rendered regardless of your preferred method of payment By utilizing this form exhibitors acknowledge that they have read and agree to comply with the terms of the Limits of Liability statements contained herein REV 2 08 Phone 800 723 1123 Outside US 001 508 923 5200 Fax 508 946 1019 www championexpo com Miami International f m a pn Questions about this form C a i 0 E mail us at help championexpo com exposition l services 139 Campanelli Driv
5. 9 Campanelli Drive Middleboro MA 02346 Phone 800 723 1123 Outside US 001 508 923 5200 Fax 508 946 1019 www championexpo com Miami International Boat Show February 12 16 2009 Claims for loss or damage must be submitted to Champion by the close of the show No suit or action shall be brought against Champion more than one year after the cause of action accrues he Exhibitor agrees in connection with the receipt handling temporary storage accessible storage and reloading of its freight that Champion will provide these services as Exhibitor s agent and not as bailee or shipper and Champion shall have no responsibility or obligation thereunder If Champion shall sign a delivery receipt bill of lading or other document the parties agree that Champion will do so as the Exhibitors agent and the Exhibitor accepts the responsibility thereof Champion shall not be liable for shipments received without receipts or freight bills or specified unit counts on receipts or freight bills or a bulk shipment such as UPS air freight or van lines Such shipment counts will be subject to verification and delivered to booth without guarantee of piece count or condition Empty container labels will be available at the Exhibitor Service Center Affixing the labels is the sole responsibility of the Exhibitor or its representative It is understood that these labels are used for EMPTY STORAGE ONLY and Champion assumes no responsibility or liability fo
6. ard Authorization form To mail your order Mail your original order forms with completed Credit Card Charge Authorization and attach your company check to the top form Mail to Champion Exposition Services Attn Exhibitor Services Department 139 Campanelli Drive Middleboro MA 02346 PLEASE NO TELEPHONE ORDERS Submission of Orders for Other Official Show Suppliers m o submit order forms for other official suppliers please follow the payment and mailing instructions indicated on each individual supplier form located in this Manual To place orders after advance discount dates and at show site Follow these steps to place standard price and show site orders Post Discount Deadline Orders Show Site Orders Submission of Orders after Advance Order Discount Date m Order forms may be submitted after the advance discount deadline date however they will be invoiced at the higher standard billing rate As the show date draws nearer please allow sufficient time for receipt and processing if submitting additional orders Submission of Orders on Show Site m Once on show site please see Champion staff at the Exhibitor Service Center concerning any additional orders Invoices will be calculated at the higher standard billing rate and payment will be required with placement of orders Full payment must accompany order PLEASE NO TELEPHONE ORDERS Credit Card Authorization MUST be on file with Champion Expositio
7. e Middleboro MA 02346 How to Place Your Orders Please include name of show INFORMATION ONLY Boat Show February 12 16 2009 Save time and money Follow these steps to take advantage of our money saving discounts Complete the Champion Order Forms for furniture carpeting freight handling etc before each Advance Order Discount Deadline Date indicated in the upper right corner of each form to receive our discount prices For your convenience we have included an Order Form Discount Deadline Date Checklist in your Exhibitor Service Manual All payments must be made in United States Currency Pre Show Champion Orders Follow these procedures for orders submitted directly to Champion Other Official Supplier Orders Submission of Pre Show Discount Orders to Champion m Complete the necessary Champion forms and calculate the cost of each order m Review Champions Payment Options amp Policy sheet included in this Manual m f Champion will be invoicing an approved third party for payment please complete both sections of the Third Party Payment Authorization form m For your reference make a photocopy of each completed Champion form used from this manual m Forward your order forms and payment to Champion To fax your order Fax your order forms with completed Credit Card Charge Authorization to Champion at 1 508 946 1019 Your faxed order will be processed only if accompanied by the Credit C
8. ht from the booth for loading onto a carrier It is expressly stated herein that during such times the shipment s will be left in the booth unattended Therefore it is agreed that Champion shall not be liable for any loss of disappearance of or damage to Exhibitor s freight after the same has been delivered to Exhibitors booth nor shall Champion be liable for any loss or damage to Exhibitor s freight before it is picked up from the Exhibitor s booth for loading after the show Consequently all material handling forms covering outgoing shipment s submitted to Champion by Exhibitor will be checked at the time of pickup from the booth and corrected where discrepancies exist Champion shall not be liable for any loss delay or damage due to events beyond their reasonable control which cannot be avoided by the exercises of due care and prudence including without limitation strikes labor disputes lockouts or work stoppages of any kind acts of terrorism fire theft windstorm water vandalism acts of God mysterious failure of power or utilities and other events of force majeure It is understood that Champion is not an insurer Insurance if any shall be obtained by the Exhibitor at its sole cost and expense Amounts payable by Champion hereunder are based upon the scope of the liability as herein set forth and are unrelated to the value of the Exhibitor s property It is further understood and agreed that Champion does not provide for full liab
9. ility should loss or damage occur In the event that Champion should be found liable for loss or damage to Exhibitors equipment the liability shall be limited to the specific article that was physically lost or damaged As set forth herein such liability shall be limited to a sum equal to 30 per pound per article with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less as agreed upon damages and which shall be the sole and exclusive remedy Provisions of this paragraph shall apply if loss or damage regardless of cause or origin results directly or indirectly to property through the performance or nonperformance of obligations imposed by the offering of services to Exhibitors or from negligence active or otherwise by Champion CHAMPION SHALL NOT BE LIABLE TO ANY EXTENT WHATSOEVER FOR INDIRECT SPECIAL INCIDENTAL OR CONSEQUENTIAL DAMAGES INCLUDING BUT NOT LIMITED TO DELAY ANY ACTUAL POTENTIAL OR ASSUMED LOSS OF PROFITS OR REVENUE LOSS OF USE OF EQUIPMENT OR PRODUCTS OR ANY COLLATERAL COSTS THAT MAY RESULT FROM ANY LOSS INJURY OR DAMAGE TO EXHIBITORS MATERIALS OR EXHIBITOR PERSONNEL WHICH MAY MAKE IT IMPOSSIBLE OR IMPRACTICAL TO EXHIBIT THE EXHIBITOR S MATERIALS EVEN IF CHAMPION HAS BEEN ADVISED OF THE POTENTIAL FOR SUCH DAMAGES continued on next page REV 2 08 d qos champion Questions about this form Mec Please include name of show nNnsurance continued exposition ly services 13
10. ill be invoicing a third party for payment for our services please complete and submit Champion s Third Party Payment Authorization form 2 International Exhibitors International exhibitors must make payment to Champion for all amounts due prior to show closing in U S funds drawn on U S banks Show Site SAVE MONEY BY TAKING ADVANTAGE OF OUR PRE SHOW DISCOUNTS Orders Order as many of your materials and services as possible before the deadline dates Orders received AFTER the deadline dates or submitted on show site at Champions Exhibitor Services Center will automatically be billed at the standard prices see discount and standard prices listed on the various order forms Full payment must accompany all orders Payment 2 All accounts must be settled at our Service Desk prior to the close of the show Terms In order for us to process your orders for the services and materials listed in your EXHIBITOR S SERVICE MANUAL we must have your signed charge card information or full payment IN ADVANCE of the show Invoices for outstanding balances will be prepared at the Exhibitor Services Center for your review at which time we will also process your payment 2 Tax Exempt Status If you claim tax exempt status you MUST provide us with a copy of your Tax Exempt Certificate issued by the federal government or state in which your event is taking place simultaneously with the placement of your initial order Overpayments Overpayments for ser
11. l the Exhibitor and its agents shall be bound by the terms and conditions set forth above Likewise once Champion has accepted and approved the Exhibitor s offer any shipper consigning or delivering a shipment to Champion on behalf of Exhibitor shall be bound by the terms and conditions set forth above
12. lease contact our Exhibitor service Department at 139 Campanelli Drive Middleboro MA 02346 Telephone within US 800 723 1123 Outside US 001 508 923 5200 Fax 508 946 1019 email help championexpo com M All orders and services including labor and material handling must be paid in full prior to the close of the show For your convenience we accept Visa MasterCard and American Express as well as company checks and cash A credit card charge authorization form is enclosed for your use and must accompany ALL ORDERS regardless of preferred method of payment before goods and services will be rendered y Exhibitor B ye j y cnc w to ESSt X IUIS access on line UNE s unen ofa soe rv l ewrewe qum a P ant unn ww Fer Tri urin A ax e bhei peeves 9 vi ep Cer 9 OW diu statin See Tunegers Cin work PS Set Pir tea y Ay www B ay forte 4 n arra we fo ES Nu cham exposition J services 139 Campanelli yd Middleboro MA 02346 Phone 800 723 112 Outside US 001 e 923 5200 Fax 508 946 1019 www championexpo com Miami International Boat Show February 12 16 2009 mpron D ie Online Ordering Please include name of show N stru ction S From pre show planning to Express Checkout with just a few clicks of the mouse you can do it all on line
13. mate Orders Hanging of Ceiling Signs Order Forms Furniture amp Accessories Order Form Tables Counters amp Drapery Order Form M Prestige amp Standard Carpet Order Form M special Signage Order Form M Standard Exhibit Packages Booth Rental Order Form Standard Exhibit Packages Accessories Order Form M otandard ID Sign Order Form M Outdoor Furniture amp Astroturf Order Form M Bulk Carpet Order Form M 1 Energy Surcharge Grand Total includes 796 tax where applicable These are taxable items Using the original forms remember to include and transfer the sales tax into the grand total above Full payment must accompany order PLEASE NO TELEPHONE ORDERS Credit Card Authorization MUST be on file with Champion Exposition Services before any goods or services will be rendered regardless of your preferred method of payment By utilizing this form exhibitors acknowledge that they have read and agree to comply with the terms of the Limits of Liability statements contained herein REV 2 08 champion emal us cthelpechanpionexpo com MESMAAG E OJA Please include name of show amp Pol ICY exposition ly services 139 Campanelli Drive Middleboro MA 02346 Phone 800 723 1123 Outside US 001 508 923 5200 Fax 508 946 1019 www championexpo com Miami International Boat Show February 12 16 2009 E mail us at invoices championexpo com Please include name of show Need a
14. n Services before any goods or services will be rendered regardless of your preferred method of payment By utilizing this form exhibitors acknowledge that they have read and agree to comply with the terms of the Limits of Liability statements contained herein REV 2 08 champion Questions about this form a a anaes o Please include name of show Heca exposition ly services 139 Campanelli Drive Middleboro MA 02346 Phone 800 723 1123 Outside US 001 508 923 5200 Fax 508 946 1019 www championexpo com Miami International Boat Show February 12 16 2009 Exhibitor Name Tel Booth Number Billing Address Fax City State ZIp Auth by Instructions for A Please put together all of your Champion Exposition Services order forms and transfer use of this the totals from each onto this Order Forms Recap form B Complete the Credit Card Authorization Third Party Payment Policies and Exhibitor Appointed Non Official Contractors if applicable C Staple all the Champion Exposition Services forms together with this Order Forms Recap on top and attach your check to this form if you are pre paying by check Mail this set of documents to Champion Exposition Services Mailing CHAMPION EXPOSITION SERVICES INC Address 139 Campanelli Drive Middleboro MA 02346 Attention Exhibitor Services Department Re Miami International Boat Show Calculate your Booth Labor Order Form Esti
15. n invoice after the show hse hire EON B Champion We offer several convenient ways for you to pay for your furniture and carpet rentals and other services Payment provided by Champion Exposition Services in our role as the Official Contractor for your show Please note Options a completed credit card authorization form MUST BE ON FILE with Champion Exposition Services in order for us to process ANY orders regardless of your preferred method of payment Advance Payment by Company Check When placing your orders please mail in your check with your order forms If you are faxing in your order forms please fax a copy of your check along with the forms and then overnight your check to us Your orders will be processed immediately upon receipt of your original check Please make checks payable to Champion Exposition Services Checks must include Exhibitor Company Name Booth Number and Name of Show See our How to Place Your Orders information sheet for Champion s mailing address and additional instructions Advance Payment via Charge Card complete Champion s Credit Card Authorization form For your convenience we accept MasterCard Visa and American Express When placing your orders please complete and submit Champion s Credit Card Authorization form along with your orders Champion MUST receive this form with your orders by January 23 2009 in order for you to receive the discount rate Advance Payment via Third Party If Champion w
16. r loss or damage to contents while containers are in storage or for mislabeled containers In order to expedite removal of freight from the show site Champion shall have the authority to change designated carriers if such carriers do not pick up on time Where no disposition is made by the Exhibitor freight will be taken to a warehouse to await Exhibitors shipping instructions and the Exhibitor agrees to be responsible for payment of charges relating to such handling at the warehouse Champion assumes no liability as a result of such rerouting or handling The Exhibitor agrees in the event of a dispute with Champion relative to any loss or damage to any of the Exhibitor s freight or equipment that the Exhibitor will not withhold payment in any amount due to Champion for freight handling services or any other services provided by Champion as an offset against the amount of the alleged loss or damage Instead the Exhibitor agrees to pay Champion prior to the close of the show for all such charges and further agrees that any claim the Exhibitor may have against Champion shall be pursued independently by the Exhibitor as a completely separate transaction to be resolved on its own merits he placing of an order for the services of tradesmen and the use of equipment by an exhibitor or any agent of the exhibitor shall be construed as an offer subject to the acceptance and approval of Champion in its sole discretion Upon Champion s acceptance and approva
17. s of the Limits of Liability statements contained herein REV 2 08 d qos champion Questions about this form Meca Please include name of show NSuUrance exposition ly services 139 Campanelli Drive Middleboro MA 02346 Phone 800 723 1123 Outside US 001 508 923 5200 Fax 508 946 1019 www championexpo com Miami International Boat Show February 12 16 2009 Champion Exposition Services Inc Champion Exposition Services of Northern California and its respective officers directors stockholders employees agents representatives contractors and subcontractors collectively Champion shall not be liable for ordinary wear and tear in the handling of equipment damage loss glass breakage concealed damage or delay to uncrated freight wrapped freight freight improperly packed even if Champion has been advised of the potential for such damages Champion shall not be liable for any damage incurred during the handling of equipment requiring special devices to properly load place or reload unless 14 days advance written notice has been given to Champion to obtain the proper equipment Relative to inbound shipments there may be a lapse of time between the delivery of shipment s to the booth by Champion and the arrival of the Exhibitors representative at the booth Similarly relative to outgoing shipment s it is possible that there may be a lapse of time between the completion of packing and the actual pick up of freig
18. services please arrange for settlement of outstanding invoices prior to placement of new orders 2 Tax Exempt Status If you claim tax exempt status you MUST provide us with a copy of your Tax Exempt Certificate issued by the federal government or state in which your event is taking place simultaneously with the placement of your initial order f you wish to charge your orders to your credit card account please complete information below and submit with your initial order Subsequent orders will automatically be charged to the same account number Any show site balances or charges for outbound labor freight or miscellaneous items not paid before the show closing automatically will be charged to your credit card account Incomplete and or unsigned forms will not be accepted Charge to MasterCard Visa American Express PLEASE PRINT OR TYPE Account Expiration Date Cardholder s Name Cardholder s Signature Cardholder s Billing Address City State Zip Telephone Fax Please note No credits will be issued after close of show Full payment must accompany order PLEASE NO TELEPHONE ORDERS Credit Card Authorization MUST be on file with Champion Exposition Services before any goods or services will be rendered regardless of your preferred method of payment By utilizing this form exhibitors acknowledge that they have read and agree to comply with the terms of the Limits of Liability
19. statements contained herein REV 2 08 champion P ee Third Party exposition g services Please include name of show Paym e nt 139 Campanelli Drive Middleboro MA 02346 Phone 800 723 1123 Outside US 001 508 923 5200 Fax 508 946 1019 www championexpo com Miami International Authorization Deadline Boat Show January 23 2009 February 12 16 2009 Exhibitor Name Billing Address Tel Booth Number Fax Auth by Champion Exposition Services will invoice third parties for payment of services rendered to City State Zip Third Pa abe exhibitors provided the following conditions are met Conditions The payment record of third party is acceptable to Champion Services to be Invoiced to Third Party Acknowledge ment amp Credit Card Authorization of Exhibiting Firm Third Party Credit Card Charge Authorization This form is completed and signed by both parties and returned to Champion at least 14 days prior to show move in i e by January 23 2009 Champion s prepayment policy is adhered to i e orders must be received with payment by the deadline dates f there is any doubt which party is to be invoiced for a service the exhibiting firm accepts responsibility for payment upon presentation of invoice to exhibiting firm at show site m The exhibiting firm is ultimately responsible for payment of all charges by show conclusion Please indicate which i
20. tems services are to be invoiced to the third party All Champion Services L Booth Labor Furniture Carpet C Other specify O 1 We understand and i dpa that we the exhibiting firm are ultimately responsible for payment of charges incurred In the event the third party named below does not make payment such charges will be presented to the exhibiting firm and exhibiting firm will make payment to Champion prior to the close of the show Signature required below Authorized Firm Representative Signature Incomplete and or unsigned forms will not be accepted Charge to MasterCard LJ Visa American Express Cardholder s Signature PLEASE PRINT OR TYPE Account Expiration Date Cardholder s Name Company Name Cardholder s Billing Address City State Zip Telephone Fax Charge to MasterCard LJ Visa American Express Cardholder s Signature PLEASE PRINT OR TYPE Account Expiration Date Cardholder s Name Company Name Cardholder s Billing Address City State Zip Telephone Fax Full payment must accompany order PLEASE NO TELEPHONE ORDERS Credit Card Authorization MUST be on file with Champion Exposition Services before any goods or services will be rendered regardless of your preferred method of payment By utilizing this form exhibitors acknowledge that they have read and agree to comply with the term
21. vices will first be credited to any outstanding balances on remaining orders Any remaining credit balance will be refunded within thirty 30 days after close of the show m Credits for Billing Discrepancies Any requests for credits related to billing discrepancies must be addressed with Champion Exposition Services within 30 days from the close of the show 2 All materials are provided on a rental basis for the duration of the show and remain the property of Champion IMPORTANT PLEASE PROVIDE YOUR BOOTH REPRESENTATIVE WITH A COPY OF THIS PAYMENT OPTIONS amp POLICY FORM TO AVOID ANY MISUNDERSTANDING OR DELAY Full payment must accompany order PLEASE NO TELEPHONE ORDERS Credit Card Authorization MUST be on file with Champion Exposition Services before any goods or services will be rendered regardless of your preferred method of payment By utilizing this form exhibitors acknowledge that they have read and agree to comply with the terms of the Limits of Liability statements contained herein REV 2 08 champion Questions about this form Omm exposition services Please include name of show Auth O ri zatio nN 139 Campanelli Drive Middleboro MA 02346 Phone 800 723 1123 Outside US 001 508 923 5200 Fax 508 946 1019 www championexpo com In order to process ANY orders this form MUST be on file regardless of Miami International Boat Show your preferred method of payment Februa ry 12 16 2009 We accept MasterCard
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