Q1) The tender is for 7 years lease rental whereas the price format
Contents
1. Route timings Facility to enter Route timings for a bus Facility to enter OOD tours and OT bh HP 2 m 3 File upload Facility to upload leave from excel or text file provided through SAP ESS im Addition of no employees Unlimited Employee addition should be possible Integration Seamless Integration with payroll software should be possible User defined grace periods entry exit User defined grace periods for making late and early must be possible Provision for back up data Provision to take regular backup of the data should be Up loading data as per BHEL format Facility to upload attendance data to local EDN system as per their format 5 16 7 1 14 Dash Board for HOD admin HOD to be able to view the attendance details of his subordinates in dashboard Lf COPY RIGHT AND CONFIDENTIAL The information in this document is the property of BHARAT HEAVY LECTRICALS LIMITED It must not be used directly or indirectly in any way detrimental to the interest of the company SPECIFICATION FOR EDN HR ACAR 2014 SUPPLY AND INSTALLATION OF EUN OA ACCESS CONTROL SYSTEM Page 14 of 17 Various reports customisation Standard Reports shall be viewable by the administrator to analyse and investigate the unit operation Maintenance of log The unit shall maintain a running log that can be downloaded to a computer at administrator s discretion Event capture The log shall capture a2. All tools instrument required for installation amp commissioning is to be brought by Supplier System Integrator only 15 All safety and Security norms to be adhered by Supplier System Integrator 16 The software should be customized to the rules and regulation of BHEL as per the specifications attached Any clarification can be sought during the development and customization stage 17 The Supplier System Integrator should ensure compatibility of their attendance system software with SAP 18 The software should have capabilities to block the specific employee restrict the gates for the specific group on the need basis 19 The system has to be installed and commissioned within 4weeks from the date of the purchase order COPY RIGHT AND CONFIDENTIAL The information in this document is the property of BHARAT HEAVY LECTRICALS LIMITED It must not be used directly or indirectly in any way detrimental to the interest of the company SPECIFICATION FOR SUPPLY AND INSTALLATION OF ACCESS CONTROL SYSTEM EDN HR ACAR 2014 REV NO 00 Page 17 of 17 End of SP10 Installation amp Commissioning PA d Ages z Il Wb
3. EMD exemption Kindly confirm Ans3 Micro and Small scale enterprises and NSIC registered are eligible for EMD exemption Medium scale industries are not eligible for EMD exemption Q4 The tripod turnstile spec s are for manual push type whereas it is given as Automatic Hydraulic type sp 01 sl no 2 Pl change to manual push type Ans4 Vendors may quote for available options with them Q5 Commercial terms payment delivery etc are not available in tender Pl clarify Ans5 Please refer to Page No2 onwards of this document for other general terms and conditions Page 1 of 7 TERMS amp CONDITIONS 1 1 SCOPE The scope of supply consists of design supply installation amp commissioning of an access control system for Electronics Division a unit of BHEL located at Mysore Road Bangalore The Enrollment of the Employees will be done at Electronics Division a unit of BHEL located at Mysore Road Bangalore 1 2 Note The vendor shall ensure that the solution offered by him is complete and works in the way desired by BHEL as described in the enquiry 1 3 ORDER ACKNOWLEDGMENT Letter of acceptance of the Order Contract is to be submitted within one week 1 4 PERIOD OF CONTRACT The period of contract is for SEVEN YEARS on Finance lease Rental and Maintenance Charges 1 5 PERFORMANCE BANK GUARANTEE The vendor should furnish a bank Guarantee from an Indian Bank approved by BHEL at no extra cost in a pro forma prescr
4. HR ACAR 2014 SUPPLY AND INSTALLATION OF REV NO 00 ACCESS CONTROL SYSTEM Page 7 of 17 1 Any No of INs amp OUTs per day shall be allowed 2 For every IN Punch there shall be an OUT Punch 2 INs or 2 OUTs should not be allowed Already Punched should appear if 2 INs or 2 outs are attempted 4 If an expired Card or wrong Finger print is used ACCESS DENIED should be displayed amp a BEEP should sound 5 Continuous 3 to 4 failed IN or OUT should Alert with an Alarm Mounting of the readers 20 nos of Readers will mounted on the turnstiles in the entrance area and 3 nos of readers in the canteen area they will be wall mounted End of SP02 Stainless steel tripod turnstiles SP03 Enrollment kit Specifications 1 1 Requirements 1 Vendor Finger Print Sensor Optical Type Verification Identification Time 5 False Acceptance Ratio 0 00196 7 Finger Print Displacement 30 Deg wrt Configurable percentage of fingerprint Yes matching 10 Finger Print Template Storage 10000 or Higher COPY RIGHT AND CONFIDENTIAL The information in this document is the property of BHARAT HEAVY LECTRICALS LIMITED It must not be used directly or indirectly in any way detrimental to the interest of the company SPECIFICATION FOR EDN HR ACAR 2014 SUPPLY AND INSTALLATION OF REV NO 00 ACCESS CONTROL SYSTEM Page 8 of 17 Download to the Server using the Automati
5. are reasonable given the nature of the business carried on by the BHEL agree that this agreement shall be governed by and construed in accordance with the laws of country enter into this agreement totally voluntarily with full knowledge of its meaning and without duress Dated at __ this day of 20 Name Company Signature Page 5 of 7 1 19 FORCE MAJEURE Vendor shall not be responsible for delay in delivery resulting from acts events beyond his control provided notice of the happening of any such act event is given by the Vendor to the Purchaser Lessee within 15 days from the date of its occurrence Such acts events shall include but not be limited to acts of God war floods earthquakes strikes lockouts epidemics riots fire or Governmental regulations superimposed after the date of order contract 1 20 RISK PURCHASE Purchaser Lessee shall reserve the right to terminate the order contract and purchase from elsewhere at the risk and cost of the Vendor either the whole or part of the Systems goods which the Vendor has failed to deliver within the stipulated delivery period or if the same were not available the best and the nearest available substitute s thereof The Vendor would be liable to compensate the Purchaser Lessee for any loss which the Purchaser Lessee may sustain by reason of such purchase This clause will be operated only after completion of delivery period 1 21 ARBITRATION All disputes or differences wha
6. at the end of the lease period Vendor will remove the equipment from Purchaser Lessee s premises at his own risk and cost after due permission from BHEL 1 25 LIMITATION OF LIABILITY The Vendor s liability will be limited to the scope of this contract only 1 26 SECURITY DEPOSIT Security Deposit shall be submitted by the vendor The rate of Security Deposit will be as below a Up to Rs 10 lakhs 1096 Above Rs 10 lakhs up to Rs 50 lakhs Rs 1 lakh 7 596 of the amount exceeding Rs 10 lakhs Above Rs 50 lakhs Rs 4 lakhs 596 of the amount exceeding Rs 50 lakhs The security Deposit should be submitted before start of the work by the vendor b Security Deposit may be furnished in any one of the following forms i Cash as permissible under the Income Tax Act ii Pay Order Demand Draft in favour of BHEL iii Local cheques of scheduled banks subject to realization Page 6 of 7 vi vii viii Securities available from Post Offices such as National Savings Certificates Kisan Vikas Patras etc Certificates should be held in the name of Vendor furnishing the security and duly pledged in favour of BHEL and discharged on the back Bank Guarantee from Scheduled Banks Public Financial Institutions as defined in the Companies Act The Bank Guarantee format should have the approval of BHEL Fixed Deposit Receipt issued by Scheduled Banks Public Financial Institutions as defined in the Companies Act The FDR should be in th
7. be used directly or indirectly in any way detrimental to the interest of the company SPECIFICATION FOR EDN HR ACAR 2014 SUPPLY AND INSTALLATION OF REV NO 00 ACCESS CONTROL SYSTEM Page 16 of 17 7 Change over from the old System The switching over from the old system to the new system shall be done smoothly without any interruption and loss of data All the attendance data from the old system will be ported to the new system before the start of the changeover Changeover can be done department wise if required The vendor must ensure that existing siren works with respect to the server timings and ensure that shift intimations take place through the same Existing IP based Digital clock displays 2 nos must be integrated with the system Enrolment of finger prints of all the employees initially to be done by the vendor and training to be provided to HR persons for future enrollments During enrollment minimum of two fingers prints per person one for each hand to be enrolled 11 The Enrollment of the Employees will be done at BHEL ESD Electronics City Bangalore 12 Warranty Supplier System Integrator should provide minimum warranty of one year for the entire system supplied including workmen ship and should replace at free of cost 13 Training Supplier System Integrator should train BHEL Engineers Personnel for operation of all the systems and software including enrollment 14
8. by purchaser and use of products prohibited by product manuals In the event of any such claims being made against the Purchaser Lessee Purchaser Lessee will inform in writing to the Vendor who shall at his own risk and cost either settle any such dispute or conduct any litigation that may arise there from 1 17 INSURANCE Page 4 of 7 Insurance for the complete Systems Goods shall be arranged by the Vendor at his own risk and cost throughout the period of lease Purchaser Lessee under any circumstances will not be responsible for any loss damage theft of any Systems goods due to any reasons whatsoever Claim s etc if any will be dealt with the underwriters directly by the Vendor The insurance policy shall be assigned to BHEL 1 18 CONFIDENTIALITY Vendor shall at all times undertake to maintain complete confidentiality of all data information software drawings amp documents etc belonging to the Purchaser Lessee and also of the Systems procedures reports input documents manuals results and any other company documents discussed and or finalized during the course of execution of the order contract A third party non disclosure agreement has to be submitted by the Vendor as per the following sample format THIRD PARTY NON DISCLOSURE AGREEMENT l on behalf of the ____ Name of Company acknowledge that the information received or generated directly or indirectly while working with BHEL on contract is confidential and
9. is applicable 1 The vendor shall furnish the service Tax Registration Number 2 If the vendor is not having Service Tax Registration Number he shall submit an undertaking to the effect that a he shall register with Service Tax Authorities and furnish the Registration Number before Commencement of work OR b his turnover value is below the threshold limit prescribed by the Service Tax Act and in case he is awarded the contract whenever his turnover crosses the threshold limit at any time during the execution of the contract he shall forthwith register with Service Tax Authorities and furnish the Registration Number to BHEL This sub clause is NOT applicable where the taxable turnover of the present tender is above the prescribed threshold limit 3 The above clauses apply even where the price quoted is inclusive of taxes 4 If the Service Tax Registration Number is not furnished to BHEL before the first bill is submitted except as provided in clause 2 b above the bills will not be passed even if the price is inclusive of taxes 5 n case of contracts involving multiple bills every bill commencing with the 2nd bill shall be accompanied with a declaration that the contractor has discharged his tax liability on the earlier bill i by paying the money to the Government along with Challan details or ii by utilization of input Service Tax Credit available with him or iii being exempt as his turnover continues to be below the
10. that the nature of the business of the BHEL is such that the following conditions are reasonable and therefore warrant and agree as follows or any other personnel employed or engaged by our company agree not to disclose directly or indirectly any information related to the BHEL Without restricting the generality of the foregoing it is agreed that we will not disclose such information consisting but not necessarily limited to 81 Technical information Methods drawings processes formulae compositions systems techniques inventions computer programs data configuration and research projects Bl Business information Customer lists project schedules pricing data estimates financial or marketing data On conclusion of contract Il or any other personnel employed or engaged by our company shall return to BHEL all documents and property of BHEL including but not necessarily limited to drawings blueprints reports manuals computer programs data configuration and all other materials and all copies thereof relating in any way to BHEL s business or in any way obtained by me during the course of contract further agree that I or any others employed or engaged by our company shall not retain copies notes or abstracts of the foregoing This obligation of confidence shall continue after the conclusion of the contract also acknowledge that the aforesaid restrictions are necessary and fundamental to the business of the BHEL and
11. under CST VAT Excise Service Tax Acts The corresponding documentary proof to be furnished Bidder must have an established or shall give undertaking to set up service center with trained service personnel at Bangalore in case of order placed AMD CONTRACTOR FOR BHEL NOTE The Tenderer shall return the duly filled in Tender document after affixing signature on all the pages ISSUED TO CONTRACTOR Scope of Supply The scope of supply consists of design supply installation amp commissioning of an access control system for Electronics System Division a unit of BHEL located at Electronic City Bangalore The system will provide an integrated solution for time and attendance management and will consist of the following e 22 nos of Readers Contactless smart card amp biometric with 20 nos of stainless steel turnstiles will be installed near the front gate Fixing of the turnstiles and readers is in the vendor s scope e 2 nos of readers Contactless smart card amp biometric without turnstiles will be provided at the specified location at the time of installation e All necessary networking required for the installation is in the scope of the vendor The networking will involve only CAT6 cabling as Fiber Optic cabling between the buildings will be provided by BHEL Switches required will be provided by BHEL Cabling from access control system to switches is in the scope of the vendor e UPS S
12. Addendums if any will be published in the websites You are requested to visit our websites regularly for the same CONTRACTOR FOR BHEL NOTE The Tenderer shall return the duly filled in Tender document after affixing signature on all the pages ISSUED TO CONTRACTOR Page 7 of 7 tcs BD DEES otio Wa gat aama fofas Bharat Heavy Electricals Limited A Government of India Undertaking ELECTRONICS DIVISION P B No 2606 Mysore Road Bangalore 560 026 An 1509001 15014001 eL OHSAS 18001 Company NOTICE INVITING TENDERS SL PARTICULARS DETAILS 1 TENDER NUMBER EDN 515 1415 ARBCS dtd 18 08 2014 2 NAME OF WORK SUPPLY INSTALLATION COMMISIONING AND MAINTEANANCE OF ATTENDANCE RECORDING AND ACCESS CONTROL SYSTEM BIOMETRIC ON LEASE RENTAL BASIS 3 LEASE RENTAL PERIOD 7 Seven Years 4 ESTIMATED VALUE OF EQUIPMENT TO Rs 45 lakhs BE SUPPLIED 5 EARNEST MONEY DEPOSIT Rs 1 00 000 i 6 LAST DATE AND TIME FOR THE 12 09 2014 at 1 00 pm SUBMISSION OF DULY FILLED IN TENDER DOCUMENT 7 PLACE OF SUBMISSION OF TENDER Tender box identified as HRM DOCUMENT ALONGWITH EMD 8 DATE AND TIME FOR TENDER OPENING 12 09 2014 at 1 30 pm 9 ELIGIBILITY CRITERIA PLEASE REFER FORMAT A MGS CONTRACTOR FOR BHEL NOTE The Tenderer shall return the duly filled in Tender document after affixing signature on all the pages ISSUED TO CONTRACTOR Eligibility Criteria FORMAT A SL PARTICULARS D
13. ETAILS Qualification Evaluation Criteria for Bidders Bidders shall have successfully executed jobs of similar nature with any Govt organizations PSU Public Limited Company Private limited companies of during last 7 years ending 31 July 2014 as per the following a Three similar completed works costing not less than the amount equal to 18 lakhs or b Two similar completed works costing not less than the amount equal to 22 5 lakhs or c One similar completed work costing not less than 36 lakhs Similar work is defined by supply and installation of Biometric Access control system in any industry company involved in manufacturing process Performance Commissioning Certificate for the above The bidder shall have a minimum average turnover of Rs 13 5 Lakhs per year for the last three consecutive years ending 31 March of 2014 The Bidder shall submit Audited Balance Sheet and profit and loss account of the company for the last three consecutive years 2011 12 2012 13 2013 14 for proof of turnover The bidder shall either be a manufacturer or an authorized dealer channel partner only for the original manufacturer and should submit documentary evidence for the same The product shall be manufactured by a firm whose quality system is in compliance with I S ISO 9001 amp IS 14001 conforming to equivalent international standards Bidder should have valid registration
14. LT QUs BA oO 905 ODs Wa gat fima ffs Bharat Heavy Electricals Limited A Government of India Undertaking ELECTRONICS DIVISION P B No 2606 Mysore Road Bangalore 560 026 An IS09001 1S014001 ec OHSAS 18001 Company Ref EDN 515 1415 ARBCS Date 11 09 2014 Subject NIT EDN 515 1415 ARBCS DATED 18 08 2014 Addendum Corrigendum reg 1 Page No 1 Clause 6 The last date and time for the submission of duly filled in tender document is extended to 19 09 2014 at 1 PM 2 Page No 1 Clause 8 Date and time for tender opening is extended to 19 09 2014 at 1 30 PM The following clarifications are added to the NIT as an Addendum Q1 The tender is for 7 years lease rental whereas the price format given is for outright purchase Pl clariy and provide suitable price format Ansl Bidders have to quote both for equipment cost as per price bid format presuming outright purchase amp also for leasing options of the equipment L1 will be decided based on total prices quoted for cost of equipment presuming outright purchase only L1 party will be invited for further discussions regarding leasing options of the equipment Q2 Consumable items like smart card cabling job shall be made outright purchase Ans2 Smart Cards shall be made outright purchase but cables networking will be part of leasing Prices to be quoted as lumpsum Refer Page No5 of the tender document Q3 Being MSME and NSIC registered firm we are eligible for
15. Push technology is to be used Transactions to be transferred to server as and when they occur No manual intervention of any type must be required Yes must be provided IN or OUT position of the switch to provide signal for direction of the 35 turnstile operation 37 Display Configurable by the admin Finger Print Templates upload to Reader 38 Yes Yes Each user to be configurable Should be upload able to the reader from the server using TCP IP port or USB port In case of Loss of Power absence of Yes network connectivity for 5 hours there should be no Data Loss 39 Mean time to repair 24 hours Personal amp official punches will be Yes recorded for one system reader as per specification SPO7 Synchronization of time displays with readers server and digital clocks 42 Size and Dimensions Preferably 210 X 160 X 70mm or smaller Operation Modes Time Displayed in the readers will be synchronized with the server time and the two IP based digital Clock displays already existing at EDN These Clocks have network connectivity Biometric only card only biometric card modes must be possible and configurable for each user in the system ARAT HEAVY LECTRICALS LIMITED rental to the interest of the company COPY RIGHT AND CONFIDENTIAL The information in this document is the nronertv of It must not be used directly or indirectly SPECIFICATION FOR EDN
16. The warranty and maintenance will be comprehensive with spares and labour The maintenance will be inclusive of replacement of all defective components during the warranty period The maintenance shall include installation maintenance of all system components and Firmware software patches BHEL is entitled to upgrade of all software like management software virtualization platform etc released during the warranty period SEVEN years and vendor to install amp support these updates SLA 24x7 support for hardware including storage and associated software 9x5 onsite support for virtualization 1 14 Note If any equipment is down continuously for a month in spite of being serviced the equipment shall have to be replaced by the Vendor without any extra charge 1 15 TRAINING Training of BHEL user shall be part of the contract During installation at location the associated BHEL users shall be trained on the configuration and usage 1 16 INDEMNITY a b Vendor shall fully indemnify and keep indemnified the Purchaser Lessee against all claims which may be made in respect of the use of System Software etc by the Vendor for infringement of any rights protected by patent registration of designs or trademarks and legality of the Software However the Vendor will have no obligation for any claim of infringement arising from third party products not supplied in the order modifications and technical information instructions advised
17. Time and Attendance 9 SP09 SET 1 Management Software PREPARED BY APPROVED BY ISSUED BY DATE BANAMITRA MISHRA K PARTHIBAN HUMAN RESOURCES 18 08 2014 MANAGEMENT COPY RIGHT AND CONFIDENTIAL The information in this document is the property of BHARAT HEAVY LECTRICALS LIMITED It must not be used directly or indirectly in any way detrimental to the interest of the company SPECIFICATION FOR SUPPLY AND INSTALLATION OF EDN HR ACAR 2014 REV NO 00 ACCESS CONTROL SYSTEM Page 3 of 17 Aen l 1 Technical Specifications SP01 Stainless steel tripod turnstiles Specifications Requirements Vendor Compliance Tripod Turnstile Three Cylindrical Arms of polished Stainless Steel of 32 mm diameter avoid electrical shock 2 Hydraulic Motorised smooth Yes Mechanism 3 Locking mechanism Solenoid 4 Housing Stainless Steel 5 Mechanism to have Rotating Speed Yes Adjustable Configurable Allows only one user to enter at a time Only One User Turnstile Operates at input Voltage 230V AC 10 50 Hz single phase 8 All the parts and accessories should be Yes of metal preferably the tong should be stainless steel should not be plastic or glass 9 The tripod arms should not have the Yes sharp ends to catch clothing 10 Rotation Rotate 120 Deg and Stop 11 Operation Bi Directional 12 Should be integrate
18. able with the Bio Yes metric Access smart card Reader 13 Fail Safe Mode In case of power failure or switched off tripod arms will be free to rotate in either directions 14 Installation By anchor bolt on the floor surface included in the vendor scope 15 Dust proof body covering the Yes mechanical system ensuring long life 16 The gates are electrically insulated to Yes COPY RIGHT AND CONFIDENTIAL The information in this document is the property of BHARAT HEAVY LECTRICALS LIMITED It must not be used directly or indirectly in any way detrimental to the interest of the company SPECIFICATION FOR SUPPLY AND INSTALLATION OF EDN HR ACAR 2014 SP02 Readers REV NO 00 ACCESS CONTROL SYSTEM Page 4 of 17 17 Walkway 500 mm 450mm 18 Protection level IP54 19 All internal components Rust free alloys 20 Approximate dimension of the Stainless steel casework 420x250x1030 mm 21 Acceptable makes Brands Shivananda Electronics or Godrej or L3 End of SP01 Stainless steel tripod turnstiles AZ l Specifications Access Mode Requirements Finger Print reader with integrated contactless Smart Card reader Mi fare Yes Vendor Compliance 2 Built in Smart Card Reader Finger Print Sensor resolution Optical Type 500dpi Finger Print Sensor Scan Area 15mm x 15 mm Min Sensor surface Hardened amp coated to make i
19. c communication port and the corresponding software 2 Admin Password for Enrollment and Available configuring Reader shall use technology that allows Yes accurate fingerprint comparison on subjects with dirty greasy or Oily hands Finger Print Templates should be Yes unloadable to the reader from the server using TCPIP port End of SP03 Enrollment kit SP04 Contactless Smart cards Specifications Requirements Card type Contactless smart cards Mi 1 Fare cards that employ a radio frequency between card and reader without physical insertion of the card Printing on card The name of the Company employee his photo and staff number will be printed on the card The card will have a band of various colors based on grade levels The exact matter and format for printing of the cards will be provided by BHEL The photographs will be provided by BHEL Upton COPY RIGHT AND CONFIDENTIAL The information in this document is the property of BHARAT HEAVY LECTRICALS LIMITED It must not be used directly or indirectly in any way detrimental to the interest of the company SPECIFICATION FOR EDN HR ACAR 2014 SUPPLY AND INSTALLATION OF REV NO 00 ACCESS CONTROL SYSTEM Page 9 of 17 Card memory The card memory to store the biometric data name staff number of the employee Finger selection Exceptions Vendor to identify employees whose fingerprints are not be configured to allow access
20. disk Transcend Seagate Maxtor End of SP07 Server amp backup SP08 Official And Personal Switch amp display Specifications Requirements Toggle Switch 1 No Cable toggle switch with two options only Official or Personal Exit LED Display Displaying the Official 2 Personal as per the Switch Settings Display Size 4 X12 Location of switch amp displa Security Office at gate COPY RIGHT AND CONFIDENTIAL The information in this document is the property of BHARAT HEAVY LECTRICALS LIMITED It must not be used directly or indirectly in any way detrimental to the interest of the company SPECIFICATION FOR EDN HR ACAR 2014 SUPPLY AND INSTALLATION OF REV NO 00 ACCESS CONTROL SYSTEM Page 12 of 17 Out of the total 7 readers with turnstiles 1 reader will be dedicated for personal official out punch and will be provided with separate official personal display depending on the toggle switch input stationed at the security office Based on the toggle position the reader screen will indicate official personal in its LED display and this data will be captured by the reader and must be available in the database for computation Employees forgetting to bring smart For the entry employees cards forgetting to bring smart cards The switch will be put in personal position by the security and then this reader shall allow entry of the employee with biometric verification only It will also be reco
21. e Readers 1 Suitable to Support Readers at the gate 1 no 7 nos Compliance A Compliance IEC 60950 1 2001 IS 13252 1992 UL 4 Battery Makes Exide AMCO STANDARD UPS makes APC Emerson Eaton Powerware One year warranty includes battery replacement N SP07 Server amp backup Specifications Requirements Vendor 1 Processor 2 Way 2U Rack server Intel Xeon Dual core processor 2GHz or higher 2 Memory 4 GB RAM expandable to 8 GB or higher 3 Hard disk 3 x 72 GB SAS 2 5 Hot swap HDD 8 Bays Standard RAID 5 COPY RIGHT AND CONFIDENTIAL The information in this document is the property of BHARAT HEAVY LECTRICALS LIMITED It must not be used directly or indirectly in any way detrimental to the interest of the company SPECIFICATION FOR EDN HR ACAR 2014 SUPPLY AND INSTALLATION OF REV NO 00 ACCESS CONTROL SYSTEM Page 11 of 17 Monitor Keyboard mouse 15 LCD TFT Monitor 104 keys keyboard 2 Button OEM Scroll Mouse 5 Operating System Windows 2008 Server or Higher Or Red hat Linux latest version as required for the time and attendance software being supplied by vou DVD Writer 8x or higher 24 U Rack The server is to be mounted in a 24 U rack with internal fans rack and internal vertical power strip 10 Makes for Rack Acer HP IBM APW NetRack HCL N 11 USB backup device 1 TB external USB hard disk 12 Makes for USB hard
22. e duly filled in Tender document after affixing signature on all the pages ISSUED TO CONTRACTOR COPY RIGHT AND CONFIDENTIAL The information in this document is the property of BHARAT HEAVY LECTRICALS LIMITED It must not be used directly or indirectly in any way detrimental to the interest of the company SPECIFICATION FOR SUPPLY AND INSTALLATION OF EDN HR ACAR 2014 REV NO 00 ACCESS CONTROL SYSTEM Page 1 of 17 REVISION HISTORY SHEET NATURE OF REV NO DATE CHANCE REASONS CHANGED BY APPROVED BY BANAMITRA 00 18 08 2014 NEW MISHRA K PARTHIBAN Bud Mich l iati COPY RIGHT AND CONFIDENTIAL The information in this document is the property of BHARAT HEAVY LECTRICALS LIMITED It must not be used directly or indirectly in any way detrimental to the interest of the company SPECIFICATION FOR EDN HR ACAR 2014 SUPPLY AND INSTALLATION OF REV NO 00 ACCESS CONTROL SYSTEM Page 2 of 17 Bill of material along with the specifications rc Detailed specification Unit Quantity SI No Item Description under clause required 1 Stainless steel tripod turnstiles SP01 nos 20 2 Readers SP02 nos 22 3 Enrollment kit SP03 nos 1 4 Contactless Smart cards SP04 nos 2500 5 Networking SP05 Lumpsum 1 lot 6 UPS SP06 nos 2 7 Server amp backup SP07 nos 1 8 Official Personal switch amp display SP08 nos 2
23. e name of the vendor A C BHEL duly discharged on the back Security deposit can also be recovered at the rate of 1096 from the running bills However in such cases at least 5096 of the Security Deposit should be submitted before start of the work and the balance 5096 may be recovered from the running bills EMD of the vendor can be converted and adjusted against the security deposit The security deposit shall not carry any interest Note Acceptance of Security Deposit against SI No iv and vi above will be subject to hypothecation or endorsement on the documents in favour of BHEL However BHEL will not be liable or responsible in any manner for the collection of interest or renewal of the documents or in any other matter connected therewith C Security deposit shall not be refunded to the vendor except in accordance with the terms of the contract d Security deposit will be returned to the vendor after successful execution of the project by the vendor Security deposit will be forfeited in case the vendor doesn t complete the project successfully e The delivery should be completed within 6 weeks from the order f Shipping Details All materials shall be delivered at Bharat Heavy Electricals Limited Electronics Division Mysore Road Bangalore 560026 Contact Person Mrs BANAMITRA MISHRA Senior Manager HR 26998505 Mr K PARTHIBAN Add General Manager HR 26998710 Further Corrigendum clarifications
24. ervers amp software required for the management of the time amp canteen records online will be supplied by the vendor e BHEL will provide a shelter for the 20 nos of Turnstiles and 20 nos of Readers The vendor can inspect the site before quoting e The detail Bill of Material to be supplied is as given in specification sheet EDN HR ACAR 2014 The detail specifications for the equipment are provided in PART III AND CONTRACTOR FOR BHEL NOTE The Tenderer shall return the duly filled in Tender document after affixing signature on all the pages ISSUED TO CONTRACTOR Ref EDN 515 1415 ARBCS PRICE BID FORMAT Bill of material along with the specifications Unit Quantit Unit Taxes if Unit price Detailed SI N ont E y Price In any with taxes Item Description specification o require Rupees under clause d Stainless steel tripod 1 M p SP01 nos 20 turnstiles 2 Readers SP02 nos 22 3 Enrollment kit SP03 nos 1 Contactless Smart 4 SP04 nos 2500 cards 5 Networking SP05 Lumpsum 1 lot 6 UPS SP06 nos 2 7 Server amp backup SP07 nos 1 Official Personal switch 8 SP08 nos 2 amp display Time and Attendance 9 SP09 SET 1 Management Software Note L1 will be determined on total price and not on individual prices agree for the BHEL payment terms and conditions CONTRACTOR Seal and Signature FOR BHEL NOTE The Tenderer shall return th
25. gurable percentage of fingerprint Yes matching Card Read Range Communication Ports 24 Communication Interface On board 10 100 MBPS Ethernet or higher 2 Finger Print Template Storage 10 000 or Higher 2 Over write First In First Out Audio Beeper on Finger Swipe for 70 db min Audio be Access distinguishable voice message 4 or should be 2 distinguishable beeps for access granted denied Multi tone buzzer 5 LED indicator Red Green bipolar LED display to be provided Operating Temperature Range 10 deg C to 45 deg C Operating humidity 20 to 80 Rechargeable Battery backup Min 5 hours rechargeable 9 Fingers per employee on the controller 5 memory 30 Fingers per employee on the card 2 memory 2 2 2 2 2 COPY RIGHT AND CONFIDENTIAL The information in this document is the property of BHARAT HEAVY LECTRICALS LIMITED It must not be used directly or indirectly in any way detrimental to the interest of the company SPECIFICATION FOR SUPPLY AND INSTALLATION OF ACCESS CONTROL SYSTEM EDN HR ACAR 2014 REV NO 00 Page 6 of 17 Change of IP address of the reader Communication Software Automatic Download to the Server Real time update of transactions Admin Password for Enrollment and configuring Facility to trigger third party devices like siren Should be possible from the device itself without need for PC or lap top Must be an integral part of the reader
26. he equipment s not delivered in time as per delivery schedule The penalty will be deducted from the first quarter rental charges balance will be adjusted from the subsequent quarters Page 2 of 7 1 10 PENALTY FOR LATE INSTALLATION For the delay in installation owing to the reasons attributable to the vendor penalty shall be levied at the rate of 0 596 of the total lease rent per week subject to maximum of 596 of the total lease rent for the entire lease period The penalty will be deducted from the first quarter rental charges balance will be adjusted from the subsequent quarters 1 11 PAYMENT TERM The lease will commence from the date of successful completion of installation amp acceptance by BHEL calendar quarterly basis An installation certificate will be issued by BHEL after completing the Acceptance Test Procedure ATP terms Thereafter the payment of Finance Lease Rental and Maintenance Charges contract charges will be made on quarterly basis after completion of each quarter and submission of invoice s in triplicate Uniform rental rate will be paid in all quarters except in first and last quarter if they are not calendar quarters Payment will be through Electronic Fund Transfer EFT only Details regarding bank account shall be provided in BHEL s standard format Invoices shall be submitted as follows Equipment leasing to be billed by Financing Agency Maintenance charges to be billed by Vendor Wherever Service Tax
27. ibed by BHEL for an amount equivalent to 1096 Ten percent of the value of the contract The PBG shall be valid for throughout the contract period of SEVEN years If PBG is issued by a Foreign counter part of the BHEL consortium Indian Bank in case of claim against the PBG it will be lodged in any one of the Indian counters of the foreign bank s COUNTER PART of BHEL s consortium Indian Bank 1 6 SUPPLY CONDITION All equipment supplied and installed shall be NEW and conforming to the contract technical Specifications The certificate of newness is to be furnished 1 7 INSPECTION Ordered items shall be offered for pre dispatch inspection before shipment BHEL reserves the right to exercise the option to inspect the components on receipt at BHEL or give dispatch clearance based on vendor s inspection and other reports 1 8 DELIVERY amp INSTALLATION a The OEM shall be responsible for timely delivery installation and commissioning of all the hardware software given in the scope of supply at BHEL s premises b Delivery period shall start from the date of placement of this order c Delivery Period 6 weeks from the date of order d Installation Period 4 weeks from receipt date of total supply e Items shall be delivered at stores EDN 1 9 PENALTY FOR LATE DELIVERY For the delay in delivery penalty shall be levied at the rate of 0 596 per week subject to maximum of 596 of the total lease rent for the entire lease period for t
28. ll events and the results of each Event positive or failed ID Screens to be provided For Updating IN OUT timings Personal and and corrections in the database to be Official Gate Pass Entry OOD possible with authorization logins admin Entries Leave Compensatory login Offs Holidays Updating and Corrections for the earlier months must be possible Reports for the following to be Reports for attendance provided based on different selection criteria s like Date time Staff Nos Cadre department The reports must be available for daily Reports for displaying monthly and for a period inputs overtime Reports for displaying nonproductive hours Reports for use of the Canteen for lunch and breakfast Monthly Attendance for each Employee for salary Purpose ForSupplementary payments purpose including the Overtime Differential Attendance and Number of employees present grade wise and total Reports for bus punctuality route wise Reports of late and early punches Reports for OODs OT personal amp official COPY RIGHT AND CONFIDENTIAL The information in this document is the property of BHARAT HEAVY LECTRICALS LIMITED It must not be used directly or indirectly in any way detrimental to the interest of the company SPECIFICATION FOR EDN HR ACAR 2014 SUPPLY AND INSTALLATION OF EUN ACCESS CONTROL SYSTEM Page 15 of 17 Uploads to system Provision is to be pr
29. ovided for entry of leave OOD by administrator Option to upload leave data as provided by SAP ESS Uploads of holidays in a year Excel and Pdf outputs All reports must be available as Excel and Pdf outputs also All reports must have print option also Excel output for upload to payroll system must be possible Payroll system output formats will be provided in BHEL Two formats are required one for present SP10 Installation amp Commissioning Requirements Vendor Compliance Turnkey project This is a turnkey project and it is the responsibility of the vendor to design the system supply install and commission the system for satisfactory functioning Vendor shall install the Biometric Reader along with the Tripod Turnstile Mechanism Newness Certificate All Equipment supplied and installed should be NEW and conforming conforming to the contract technical specifications The certificate of newness is to be furnished 4 Communication between components Vendor to ensure that communication between readers turnstiles and server is seamless 5 The system should be designed and looped in such a way that an E e gles 6 The Official Personal toggle Switch amp the reader reader r is to be installed at Security Centre at front gate location will be provided by BHEL COPY RIGHT AND CONFIDENTIAL The information in this document is the property of BHARAT HEAVY LECTRICALS LIMITED It must not
30. rded in the system that the employee has not brought his SPO09 Time and Attendance software Specifications 1 1 pequirements 1 Vendor Operating system Windows 2008 Server or Higher or Red hat Linux latest version as required for the time and attendance software being supplied by you Backend database ORACLE 10G or Higher OCO Front End Input screens All input amp output screens must be web based accessible in Internet explorer amp Mozilla Firefox Should be seamlessly integrated with the access COPY RIGHT AND CONFIDENTIAL The information in this document is the property of BHARAT HEAVY LECTRICALS LIMITED It must not be used directly or indirectly in any way detrimental to the interest of the company SPECIFICATION FOR EDN HR ACAR 2014 SUPPLY AND INSTALLATION OF REV NO 00 ACCESS CONTROL SYSTEM Page 13 of 17 Softwares Any software required for the time and attendance management software being supplied by the vendor must be supplied by the vendor BHEL will not provide any supporting software Antivirus for the server will be provided 7 Company defined attendance policies must be configurable for Admin must be able to mark employee attendance manually if the employee Shift definition Unlimited shifts to be possible night shift flexi shift Time shift and auto shift should be 10 Bus Route numbers Facility to enter bus numbers for a group of persons
31. t resistant to wear and tear and scratch proof Housing for finger print sensor The finger print sensor must be covered suitably around the sensor so that it is not directly open to dust Finger print sensor Color LCD display Should angle so that the users should comfortably place their fingers Color LCD display screen of min 3 5 inch capable of displaying alpha numeric text and images with photo IDs function enabling user friendly photo display Display to be configurable by admin for each user jm jme COPY RIGHT AND CONFIDENTIAL The information in this document is the property of BHARAT HEAVY LECTRICALS LIMITED It must not be used directly or indirectly in any way detrimental to the interest of the company SPECIFICATION FOR EDN HR ACAR 2014 SUPPLY AND INSTALLATION OF REV NO 00 ACCESS CONTROL SYSTEM Page 5 of 17 External Control Required Only In Out Mode Switch for 0 deciding the direction of the access movement Rugged enclosure to provide reliable performance and resistance to vandalism Preferably polycarbonate Housing Design 11 ale 42 Should Send the signal to the access Yes system turnstile wrt to the input given Verification Identification Time A False Rejection Ratio False Acceptance Ratio 0 001 16 Enrollment time lt 4 sec Finger Print Displacement 30 Deg wrt finger guide to be provided 1 Confi
32. threshold limit In the absence of such a declaration the bill shall not be passed 1 12 ACCEPTANCE TEST PROCEDURE ATP a Complete system supply installation migration and testing of system as per requirements and technical specifications must be fulfilled Page 3 of 7 b c d e f g Soft copy and 1 sets of hard copies of complete system documentation technical literature including the technical catalogues maintenance and service manual user manual of all the components like the servers storage network components software to be submitted Details of configuration various wiring diagrams layout Marking and labelling of switches all networking components involved cables ports terminations running instructions etc to be submitted 1 set Complete lay out of the network architecture as built of the total system should be submitted by the vendor Newness certificate The Vendor has to submit the newness certificate of all the equipment supplied OEM support The Vendor has to submit the certificate from the Original equipment manufacturer of the all the system components for their direct support Certificate Vendor has to submit certificates as per technical specifications and any other relevant statutory documents 1 13 WARRANTY amp MAINTENANCE a b c d The warranty and maintenance of equipment shall be undertaken for seven years from the date of acceptance of the total supply
33. tsoever which may arise at any time during execution of the Contract shall be mutually settled by BHEL and Vendor as per provision of the Contract However in the event such disputes cannot be settled mutually such disputes shall be settled as per the Arbitration and reconciliation Act 1996 of the Govt of India and it s subsequent amendments In case of disputes with the Central PSUs the same shall be settled at Bangalore as per the Guidelines of the Govt of India However during the period such disputes are settled either by mutual discussions between the parties or by legal means Vendor shall continue to do the work as per terms amp conditions of Contract 1 22 SUB CONTRACTING Order contract or any part thereof shall not be sub contracted assigned or otherwise transferred without prior written consent of the Purchaser Lessee which will not be unreasonably withheld 1 23 ADDITIONAL FACILITY REQUIRED IN FUTURE ON EQUIPMENT In case any additional facility upgrade etc is required on the equipment the Vendor shall provide the same at mutually agreed terms Relocation to new identified place if required shall be done at no extra cost 1 24 TERMINAL PAYMENT BHEL shall have the right to acquire or surrender all the systems at the end of the lease period In case BHEL decides to acquire the systems a nominal charge of Re 1 00 Re One only per equipment will be paid as terminal payment In case of termination or surrender of systems by BHEL
34. with only Contactless smart card End of SP04 Contactless Smart cards 4 Mas SP05 Networking __ Specifications 1 All network cables to be of CAT 5e Yes 2 Cable lengths Cabling from switches to readers at gate 400 m approx E PVC 1 pipe casing amp caping to 400 m approx within the 3 house the CAT 5 e cable wherever the swiping shelter canteen area networking is above the ground and reception area GI Pipe 1 to house the CAT 5 e cable 100 m approx Swipi wherever the networking is below the shelter Gate area to switch at ground on ground in open areas reception area To be provided by BHEL CAT 5e I O terminals with Face plate To connect the respective and Back Box readers as required UTP cable laying through casing piping Yes wherever required End of SP05 Networking SP06 UPS Systems a For the server __ Specifications Suitable for Server COPY RIGHT AND CONFIDENTIAL The information in this document is the property of BHARAT HEAVY LECTRICALS LIMITED It must not be used directly or indirectly in any way detrimental to the interest of the company SPECIFICATION FOR EDN HR ACAR 2014 SUPPLY AND INSTALLATION OF ECCO ACCESS CONTROL SYSTEM Page 10 of 17 IEC 60950 1 2001 IS 13252 1992 UL 5 Battery Make Exide AMCO Standard UPS makes APC Emerson Eaton Power ware 1 year warranty includes battery Yes replacement b For th
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