Official Technical Service Manual
Contents
1. WARENI EREE m HHN H AE m Hl ait st o2. yy Swindle and illegal lease activity often occur in exhibition hall recently To assure your legitimate right please order rental furniture and fittings from PICO The Official Contractor Screwing drilling nailing or painting on any of the aluminum frames and panel of standard shell scheme booth are not allowed Otherwise the exhibitions or their appointed contractors shall be liable for the total loss resulting in and charge for the damage will be made the following price list In order to prevent panels from damage exhibitors are not allowed touse any adhesive Cincluding foam type double sided tape medium except Velcro or double sided tape Further it is the exhibitors responsibility to remove all the Velcro or double sided tape before they leave at the end of the exhibition Failure to comply with any of the above mentioned condition will result in a penalty cost being claimed upon the exhibitors Please do not use our lightings as a support to hang anything and make sure our furniture items can support your products No compensation will be given to goods damaged PICO Will not undertake any financial or legal responsibility for any of personal belongings and exhibits Exhibitors and therefore responsible for taking care of their property including those personal belongings displays and exhib
3. Please email this table to Beijing Pico Exhibition Services Co Ltd Telephone Number 010 89414330 8941 4336 Fax Number 010 8484 7947 Hall No E mail Ext Contact W1 W2 Helona yu cn pico com 89414330 Miss Yu E1 E3 Shirly cheng cn pico com 89414336 Miss Cheng 18 Form 5 Appointment of Raw Space Contractor Applicable for Special Design stand only Deadline August 7 2015 hereby would like to inform the organizer official contractor that contractor name as my company appointed contractor for the BIBF 2015 My booth is of size sqm ie m long by m Wide would like to certify the followings We shall ensure that the booth is built and dismantle in a safe systematic and organised manner within the specified period and the appointed contractor has all relevant insurance covered We have a legally bidding contract with the appointed contractor and to ensure that the stand is built according to the Fire Safety Bureau and the rules amp regulation that is set in the manual for BIBF 2015 Both my company and the appointed contractor have read and fully understand the rules and regulation set by the organizer and the exhibition center Failure to observe such rules can result in costly alteration on site which will be borne by my company We will also ensure the appointed contractor will fill up and duly endorsed on form 7 amp form 8 as stipulated in the exhibitor manual W
4. BIBF 2015 Aug26 30 2015 China International Exhibition Center New Hall Beijing China Official Technical Service Manual Overseas Exhibitors Official Contractor Beijing Pico Exhibition Services Co Ltd has been appointed as the sole official contractor to provide furniture and lighting rental service auditing raw space design approval of construction of special design stand and to provide electricity water and compressed air for exhibits and equipments as BIBF 2015 Please refer to the relevant order forms for details Careful study of contents of this manual will enable all relevant matters to be processed smoothly You are kindly requested to retain a copy of the returned forms to enable queries to be settled quickly and invoices accurately checked While every effort will be made to maintain rates and prices quoted there is a possibility that they may vary to meet with any fluctuation in the cost of labor or materials occurring before the Exhibition If you have any inquiries please feel free to contact us We shall assure you a quick response to your inquiries and give you the information concerned Beijing Pico Exhibition Services Co Ltd Tel 86 10 8941 4330 8941 4336 Pico Center Shunxing Road Shunyi District Postcode 102218 Contact Person W1 W2 Miss Yu 86 10 89414330 Helona yu cn pico com E1 E3 Miss Cheng 86 10 89414336 Shirly cheng cn pico com If you have
5. 2 7 Booth Rule a Carpet or other floor material must be laid on to the contracted floor space b No part of the booth structure may extend beyond the boundaries of the site allocated Where the standard height of 2 5m of the booth is exceeded a distance of 1m must be maintained or the written agreement of the neighboring stand must be obtained Exhibits are not subject to these restrictions c Limited of boundary wall which is in parallel with the main passage between the two neighboring stands is 3m The back face of the wall should be suitably covered and approved by the Organizers d 3 dimensional display units advertisement and signboards may not face an adjacent booth from within 3 meters The back of the 3 dimensional display units advertisement and signboards must be suitably covered and approved by the Organizers Official Contractor e Whether for booth or exhibit fixing no nailing drilling on the floor pillars or walls will be allowed adhesives and glues on the floors pillars or walls will be strictly prohibited Exhibitors shall be liable for all costs arising from restoring or repairing facilities Exhibitors are responsible for any misbehavior of its staff and the staff of its agents and contractors f Do not allow hanging point of structure g Booth number must be clearly shown on the structure 2 8 Booth Fitting amp Boundaries All booths and national pavilions must be carpeted or laid with some form of flooring as
6. 04 1200 00 Carpet sqm 25 00 Panel im 100 00 42 PLASMA 2500 00 Electricity Rental 40W Fluorescent Tube SLO01 100 00 100W Spotlight SL004 90 00 100W Long Arm Spotlight SLO06 100 00 50W Halogen Long arm SLO20 140 00 300W Floodlight SL021 300 00 150W HQI Floodlight SL024 380 00 50W Halogen Long Arm Spotlight SH018 150 00 50W Halogen Spotlight SH019 140 00 50W Halogen Track Spotlight SH020 150 00 Total Amount RMB Please email form to Beijing Pico Exhibition Services Co Ltd Telephone number 010 89414330 8941 4336 Fax Number 010 8484 7947 Hall No E mail Ext Contact W1 We Helona yu cn pico com 89414330 Miss Yu E1 E3 Shirly cheng cn pico com 89414336 Miss Cheng 1 above item is rental any inquire please contact Pico Beijing 2 Exhibitor must take care of rental item 29 Form 10 Internet amp Tel Deadline August 7 2015 Description Unite Price RMB Qty Total Cost RMB Total RMB Local telephone line LDD 900 00 Domestic telephone line DDD 1050 00 International telephone line IDD 1200 00 ISDN Local telephone operation only 2400 00 DDN 256KB 4500 00 512KB 8250 00 1MB 12750 00 Please email form to Beijing Pico Exhibition Services Co Ltd Telephone number 010 89414330 89414336 Fax Number 010 8484 7947 Hall No E mail Ext Contact W1 We He
7. KW Show period electricity IDD Line DDD Line Water P20m moPoint Local telephone line 38m moPoint ADSL Fire extinguisher Agent s signature Cell phone The construction management office opinion 14 Please email form to Beijing Pico Exhibition Services Co Ltd Telephone Number 010 89414330 89414336 Fax Number 010 8484 7947 Hall No E mail Ext Contact W1 W2 Helona yu cn pico com 89414330 Miss Yu E1 E3 Shirly cheng cn pico com 89414336 Miss Cheng Notes 1 The above project must truthfully fill in If due to fill in error arising consequences from construction unit by bear responsibility 2 Please send construction personnel ID number electrical certificates and other special crafts technology certificate copy enclosed in form after Each hang point load should less than 50KG Fire extinguisher with standard less than 50 sqm must be equipped with four fire extinguishers more than 50sqm with each increase 50 sqm add two fire extinguishers CLess than 50 sqm according to 50 sqm calculation The upper story structure in this standard basis add 50 and it follows that 15 Form 3 Electricity Water and Compressed Air Deadline August 7 2015 Show Name 2015 BIBF Exhibitor Com
8. PF 02 300 00 Lockable Cupboard 1030L x 535W x 750Hmm PF 03 120 00 Tall Glass Showcase 1030L x 535W x 2170Hmm PF 04 620 00 Wash Basin 1030L x 535W x 1030Hmm PF 05 450 00 Tall Display Cube 535L x 535W x 750Hmm PF 07 90 00 Low Display Cube 535L x 535W x 500Hmm PF 08 90 00 Square Coffee Table 650L x 650W x 500Hmm PF 11 95 00 Square Table 650L x 650W x 750Hmm PF 12 120 00 TV Video Stand 740L x 530W x 1000Hmm PF 13 150 00 Lockable Cupboard 970L x 500W x 740Hmm PN 03 150 00 Square Table 700L x 700W x 760Hmm PN 12 120 00 Flat Shelf 1000L x 300Wmm FS 01 60 00 28 Slope Shelf 1000L x 300Wmm SS 01 60 00 Lockable Door 950W x 1910Hmm ED 01 300 00 Folding Door 950W x 2000Hmm ED 02 360 00 A4 Catalogue Holder 235L x 55D x 280Hmm Plastic CH 01 45 00 Catalogue Holder 970L x 50D x 280Hmm Metal CH 02 75 00 Magazine Rack 310L x 310D x 1420Hmm CH 04 120 00 Magazine Rack 310L x 30D x 1420Hmm CH 05 110 00 Picture Stand ES 09 120 00 Coat Hanger 1710Hmm ES 07 75 00 Wheeled Coat Hanger 820L x 350W x 1500Hmm ES 08 120 00 Belt Barricade ES 11 135 00 Wastebasket 250L x 170W x 290Hmm EW 01 15 00 Refrigerator 45litre EE 02 600 00 Refrigerator 90litre EE 03 1050 00 Water Dispenser EE 04 300 00 Single Sofa 800L x 730W x 380SHmm AU 03 780 00 Double Sofa 1300L x 730W x 380SHmm AU
9. clear demarcation of contracted space within the Exhibition hall Except for island booth and national pavilion structures a back wall must be installed for all other structures Booth with adjoining neighbor s should also be separated with the necessary side wall s All back walls not covered by neighboring booth must be covered carefully and properly with white solid material The appearance must be a plain white surface a Exhibitors are not permitted to display hang or distribute any exhibit material furniture or product nor extend their structures and fittings beyond their contracted boundaries b Unless permitted by the Organizers Official contractor no exhibitor shall be allowed to hang any decorations or other articles up to the height limit of the decoration or the surrounding banisters of the second floor of the exhibition halls c Erection of partitions or display boards which could hamper the fire fighting system and the air conditioning diffusers and air flow inside the Halls Rooms is not allowed all the entrances and exits shall remain open and clear booth or exhibits are not allowed to block the passages and entrances which designated by the Organizers and fire safety bureau In case on violation of such rules the Organizers official contractor and fire safety bureau reserve the right to adjust and reconstruct such booth and all charges are to be borne by the exhibitors d Any temporary structures erected must keep a m
10. or leaving the exhibition hall or transportation shall be fully assumed by construction unit so are all reputation and economic losses caused to sponsors main operation service providers and China International Exhibition Centre new hall 24 Construction deposit will be repaid within 30 work days after finish of the exhibition 25 During exhibition construction and exhibition contractors shall cut off power supply of booths after close of every day If they leave the exhibition hall without cutting off power supply RMB 5 000 Yuan only shall be fined for each booth each time and all safety responsibilities caused by this shall be assumed by them have read this Safety Guarantee in Construction carefully and guaranteed to strictly abide by this provision Building Company Name Seal Date Signature of Chief Responsible Person Mobile 22 FORM 7 Penalty Provisions for Exhibition Construction Management Filled by Contractors Deadline August 7 2015 This table is required All safety liability accidents such as collapse causalities and fire disasters etc caused for the violation of administrative provisions during construction exhibition exhibit removal and transportation shall be fully assumed by construction unit so are all reputation and economic losses caused to the exhibition center sponsors and main operation service providers The main operator Beijing Pico Exhibition Management Co Ltd may sound a not
11. regulation otherwise the requirements of the exhibitors will not be guaranteed 9 3 All the Exhibitors and Constructors must obey the exhibition regulations and notices Rules of participation Exhibitors are responsible for any misbehavior of its staff the staff of its agents and contractors It is the Exhibitor s responsibility to keep the hall facilities the same as it is In case the exhibitor does any damage to the hall facilities the exhibitor may be subject to the penalties Exhibitors shall be liable for all costs arising from restoring or repairing facilities Dangerous and illegal goods are not allowed into the exhibition hall Package Regulation Remark Before August 7 2015 apply fascia and booth requirement to Official Contractor 01 PACKAGE BOOTH The Diagram of the package booth is as below Every booth consist of a Aluminum alloy supports and several surrounding plates inlayed in the supports The ordinary booth has three surrounding panels and the corner booth has two surrounding panels b Carpet will be paved inside each booth c The exhibitor name in Chinese and English on the booth fascia board d Every package booth 8mx3m shall be furnished with one information counter two folding chairs 100W Spotlights Fluorescents and one electrical outlet of 220v 5amp and Shelf The package booth in multiple of 9sqm will also be furnished with all above facilities in multiple Furniture as sqm
12. 0 If inflammable goods and explosives such as paint thinner and alcohol etc are used for booth construction they shall stop their construction actions immediately carry out rectification and be penalized for RMB 2 000 Yuan to RMB 5 000 Yuan 2000 5000 11 If sparks occur at the time of using electric saw electric planer and electric cutting they shall stop their construction actions immediately carry out rectification and be penalized for RMB 2 000 Yuan to RMB 5 000 Yuan 2000 5000 12 If wastes such as waste oil etc are dumped to trenches within the hall they shall stop immediately 2000 5000 13 If the structure between booth and its adjacent booth is higher than the other booth and the back is not shielded they shall carry out rectification immediately 2000 5000 14 If booth height exceeds provisions they shall rectify immediately 1000 5000 15 If roofs walls pillars rails and doors and windows are used for building booths and various activity arrangement or various special line pipes are used for hanging binding nailing and sticking they shall carry out rectification immediately and be penalized for above RMB 1 000 Yuan Above 1000 16 If passageways of exhibition hall are blocked under construction others passing is hindered and they are in disregard of dissuasion construction unit shall be penalized for RMB 1 000 Yuan to RMB 5 000 Yuan 1000 5000
13. 17 At the time of exhibition removal if they take down booths savagely and push over booths or ground harms are caused on removal of goods they shall rectify immediately and be penalized for above RMB 1 000 Yuan Above1000 18 At the time of exhibition removal if they sell booth structures to individuals or 1000 2000 24 units secretly they shall be penalized for RMB 1 000 Yuan to RMB 2 000 Yuan 19 At the time of exhibition removal if construction wastes are not cleaned or cleaned up or checked they shall be deducted for RMB 500 Yuan to RMB 5 000 Yuan from construction deposits as penalty 500 5000 20 If construction units or enterprises don t coordinate work of the exhibition hall and main operators they shall be penalized for above RMB 2 000 Yuan depending on the seriousness of cases Above 2000 21 If they don t wear safety helmet according to provisions during construction they shall rectify immediately and be penalized for RMB 200 Yuan for each person 200 Yuan Person 22 If fire extinguishers are not equipped during construction RMB 1 000 Yuan of deposit shall be deducted for each booth 1000 Yuan 23 24 During building and exhibition as for booths that power source is not cut off each booth shall be deducted for RMB 5 000 Yuan every time If they don t report electricity truthfully during exhibition 100 charges shall be added for exceedin
14. 6sqm Info Counter PF 01 no White Folding Chair EC 08 2nos Shelf 300mm 1000mm 6nos Shelf 300mm 2400mm 3nos Waste Basket EW 01 1no Lighting 100 spotlight and Fluorescent Each 2nos Socket 13A 220V 1no Shell Scheme Rule 9sqm 1no 2nos 6nos 6 nos 1no Each 2nos 1no 1 1 The name of the exhibitor in Chinese and English written on the fascia board will be subject to the contents completed in FORM 8 ENTRY OF THE OFFICIAL EXHIBITOR S CATALOGUE 1 2 The color of the fascia board and the carpet of the package booth shall be decided by the Organizers 1 3 In addition to the basic facilities provided for each booth exhibitors who need to apply for other furniture and facilities shall complete FORM 9 ORDER FOR ADDITIONAL FURNITURE 1 4 All the construction materials and the furniture are offered by official contractor on rental to the exhibitor You are not supposed to nail paint or drill on the materials 1 5 You are not supposed to dismantle or hang any heavy weight items on the rented material Consider safety reason exhibitor is not allowed to install the booth by themselves 1 6 The socket of 5A 220V is only allowed for use with TV PC Cell phone chargers and so on Connecting to machine and lights are strictly forbidden 1 7 Please take note that there is no storage space onsite 2 R WH AR A EXHIBITORS GUIDE
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16. Booth construction materials shall be selected according to material use standards on temporary buildings of relevant departments and features of the exhibition which shall meet the country s requirements for environmental protection 13 No smoking in the hall Inflammable goods and explosives shall not be adopted for booth construction and working with naked fire is prohibited 14 Totally enclosed ceiling is prohibited for booths and ceiling of booths can not obstruct fire fighting equipments on the roof of exhibition hall At least 50 of booth ceiling is opened to public use so as to guarantee fire fighting safety for booths 15 Booth constructors shall wear certificates and certificate discrepancy and scalping of certificates are prohibited Professional technicians shall construct with work license 16 Neon lights can not be used as decorative lightings for booths Various electricity facilities and materials such as lighting fixtures etc shall possess National Professional Security Authentication which shall be constructed installed and used according to Beijing Electrical Codes Insulation sleeve wires shall be used for connection and installation of electrical appliances and connectors shall be sealed completely with insulation boxes 17 24 hour power supply provided by China International Exhibition Centre can not be used as uninterruptible power supply 18 Construction unit can not use fixed facilities of the exhibition ha
17. Ltd before August 7 2015 for approval including design sketch plane graph elevation drawing circuit diagram electricity box site drawing structural chart for construction details dimensions specifications and size of all structural materials booth number and name of exhibiting companies shall be marked detailed structure chart of booths be affixed with seal of country level registered structural engineer and examination seal of their Architecture Design Institute and structure audit report if they are multilayer or complicated structure booths and outdoor booths photocopy of construction unit s business license with common seal power of attorney of building company with common seal confirmation receipt of booth construction safety responsibility letter sealed by exhibitors and photocopies for special type of work etc V All safety accidents and responsibilities occurred for violation of construction management provisions shall be assumed by construction unit so are all economic losses caused to sponsors main operation service providers and venues Confirmation Receipt of Booth Construction Safety Responsibility Name of the Construction Unit Entrusted by the Company Address of the Construction Unit Entrusted by the Company Responsible Person Tel Mobile of Construction Unit Name of Exhibitor Seal BoothNo Signature of Responsible Person of Construction Unit Tel Mobile
18. MB 2 000 Yuan to RMB 5 000 Yuan 5 If fire fighting accesses fire fighting rolling doors emergency exits fire fighting 2000 5000 equipments common channels power distribution cabinets and camera shootings are blocked they shall remove rectify and reform these facilities and be penalized for RMB 2 000 Yuan to RMB 5 000 Yuan 6 If they violate Electric Installation Construction Codes or are engaged in 2000 5000 electric construction operation without valid documentation they shall stop 23 construction operation immediately and be penalized for RMB 2 000 Yuan to RMB 5 000 Yuan If they use various combustible textiles for booth building or fire retardant coating is not painted on wood structure they shall rectify immediately and be penalized for RMB 2 000 Yuan to RMB 5 000 Yuan 2000 5000 If they use forbidden electrical materials neon lights high temperature iodine tungsten filament lamps high temperature quartz lamps parallel lines and twisted wires etc and violate electrician operating provisions they shall stop their construction actions immediately carry out rectification and be penalized for RMB 2 000 Yuan to RMB 5 000 Yuan 2000 5000 If paint mixing paint spraying and mopping violate Beijing Exhibition and Sales Fire Safety Management Provisions they shall stop immediately carry out rectification and be penalized for RMB 2 000 Yuan to RMB 5 000 Yuan 2000 5000 1
19. X AY 2000 10000 20 Form 8 Shell Scheme Fascia Drawing only shell scheme Deadline August 7 2015 Layout Plan Electrics ee Spotlight gt Socket Fluorescent A Fascia Basic Fittings a 9 sq m shell scheme booth Walls on 3 sides carpeting fascia board in Chinese and English 1 info counter four folding chairs 1 square table 2 spotlights 1 basket and 1 socket of 220V Fascia Lettering for shell scheme booths only Exhibitors must fill in the English amp Chinese fascia name Any alteration of fascia name on site should be paid YET TST es UVES Se oie We eos cacao cals Chinese characters if applicable Requirement in your booth Please email form to Beijing Pico Exhibition Services Co Ltd Telephone Number 010 89414330 8941 4336 Fax Number 010 8484 7947 Hall No E mail Ext Contact W1 We Helona yu cn pico com 89414330 Miss Yu E1 E3 Shirly cheng cn pico com 89414336 Miss Cheng 27 Form 9 F
20. air from main switch are installed by the exhibition hall The exhibitor is responsible for the connection to their machine and equipment 3 3 Exhibitors who need electricity and extra electricity supply shall complete FORM 3 ORDER FOR POWER WATER amp COMPRESSED AIR and draw the electricity installation location plan on the back of the form 3 4 Electricity will be cut off after the closing of the exhibition each day However a 24 hour power supply can be provided at the exhibitor s cost by prior applications to the official contractor 3 5 Temporary power supply can arrange during move in please contact the official contractor should you require such services 3 6 The electricity requirement for lighting and power should be applied separately 3 7 All air compressors shall be installed in the open air outside the exhibition halls and beyond the reach of the visitors 3 8 Exhibitors who rent the compressed air and water from the official contractor should provide their own air drier and water circulation device ATTENTION a Please ensure that you had ordered sufficient power for your exhibits and equipment b No strong lights flashing lights neon lights could be used by the exhibitor All electrical devices shall be warranted for safety The Organizers official contractor shall stop the supply of electricity to those exhibitors whose electrical devices have hidden danger or pose other disturbance to other exhibitors and the au
21. any compliment please send email to GM Kirin Li kirin li cn pico com If you have any requirement of raw space construction please send email to candy tang cn pico com Pico Bank Information Company Name BEIJING PICO EXHIBITION SERVICES CO LTD 000000501510424913 Account No Standard Chartered Bank China Limited Beijing Branch Bank Name 12 F Standard Chartered Tower World Finance Centre No 1 East Bank Add Third Ring Middle Road Chaoyang Dist Beijing 100020 P R China Raw Space Construction Rule 1 Auditing Raw Space Design 1 1 Beijing Pico Exhibition Services Co Ltd has been appointed as the sole official contractor to provide furniture and lighting rental service auditing raw space design approval of construction of special design stand and to provide electricity water and compressed air for exhibits and equipments Please refer to the relevant order forms for details 1 2 The Raw Space Contractor need to submit A copy of business license The exhibition recode Corporate proxy Construction Application for Space Receipt of the Construction Security Bond structure plans floor plans Perspective plans A separate Letter of Safety Guarantee by a certified structure engineer to Pico before August 7 2015 Please refer to order form 4 for detail Remark All documents need an official company stamp 1 3 To submit to the official contractor a separate Letter of Safety Guarantee I
22. aper document in 3 copies and an electronic document please mark the dimension and neighbor booth number and the position of the machines if any Booth elevation A paper document in 3 copies and an electronic document Please mark the booth height Booth working drawing A paper document in 3 copies and an electronic document dimension and hoisting position if any must be marked Circuit diagram A paper document in 3 copies and an electronic document switch box and the circuit running direction must be marked Material used for booth construction must be stated Official contractor will email the Order Form to exhibitors or exhibit producers according to the relevant documents submitted 11 Exhibitors or exhibit producers should sign and email the Order Form to the relevant person in charge and arrange the payment according to the order amount and bank information If it is transferred by TT please scan and email the bank bill In order to facilitate the issue of the invoice and timely deposit refund please indicate the Exhibitor contractor following information in the Email confirmation 1 Invoice Title 2 Refunded deposit information company name bank name bank account contact telephone number amp email company address bank address swift code 3 Payable Name company or individual jO V A A h h d n After the confirmation of the payment the order will be deemed to b
23. d drier air by bringing own filtering facility with official contractor approval Exhibitor to ensure they have their own compressed air joint for connection to hall compressed air pipe Water supplied has an average pressure of 3kg and supplied by standard flexi PVC pipe Direct dispose of machine waste water is prohibited exhibitor have to ensure they have recycling facility other wise it will be no water supply to the stand 17 Form4 Declaration of safety and security Raw Space Fill in Deadline August 7 2015 I The company has carefully read this construction safety responsibility letter for booth and promised sponsors main operation service providers and China International Exhibition Centre New Hall abiding by this provision strictly II The company has promised to entrust a building company with construction qualification as the construction unit of this exhibition to strictly abide by construction management provisions and to operate safely III The company will submit design drawing for blank place booths dimensions of length width and height booth number and name of exhibiting companies shall be marked and booth design sketch to Beijing Pico Exhibition Services Co Ltd before August 7 2015 for the record If booth design is not up to the standard main operation service providers have the right to require changing the design IV The company will submit working drawing to Beijing Pico Exhibition Services Co
24. dience c Please ensure that you had ordered one power outlet for each individual machine and no universal extension outlets shall be used d If any exhibitor s electricity consumption exceeds the applied consumption and cause harmful effects to the operation of the machines of other exhibitors or the electrical system of this show the Organizers official contractor shall immediately stop the supply of electricity to such booths and exhibitors should be responsible for any losses caused therefore e No compressed air system is allowed to be placed in the hall Please contact the official contractor if you need to order any compressed air for your equipment Booth Cleaning Move in All raw space exhibitors are responsible to ensure that their raw space site is clear of any bulky or large rubbish during move in There is no storage space onsite If the exhibition area is not clear the official contractor reserved the right to charge accordingly at the exhibitor contactor expenses Show time The Organizers will arrange the general cleaning of the aisles prior to the opening of BIBF 2015 it is the responsibility of the exhibitor to keep its booth tidy at all times Move out During move out contractor exhibitor should remove all items There is no storage space provided on site The official contractor shall deduct the deposit if any exhibitor contractor found to violate the regulation BOOTH REMOVAL 5 1 Booths may be disman
25. e between platform and ground to cause personal injury Any exhibition halls exhibition platforms and overall platforms can not be built and various goods can not be piled under fire resistance rolling shutter doors of the exhibition hall and uprights at the place of fire resistance rolling shutter doors shall not be packed and shielded in any form so as to guarantee smooth rise and fall of fire resistance rolling shutter doors 9 Height of exquisite booths can not exceed the limited value and the max height within the hall is 4 5m 10 As for platforms built outdoors windproof measures shall be completed so as to guarantee intensity rigidity stability and local stability of booth structure 11 If you want to decorate platforms with glass materials toughened glass shall be adopted so as to guarantee glass s intensity and thickness thickness of curtain wall glass shall not less than 8mm Installation method for glass shall be reasonable and reliable As for glass installation metal framework shall be made or professional hardware shall be adopted Elastic materials shall be used between glass materials and frames or hardware as cushions so as to guarantee safety in use of glass As for large sized glass materials obvious identification shall be stuck to prevent hurting people If glass platforms are used supporting uprights and walls shall be fixed below platforms and booth structures can not be built above smooth glass surface 12
26. e confirmed and 6 On site confirmation the items mentioned in the order will be supplied on site Remarks 1 Exhibitors or exhibit producers for raw space must submit the documents to official contractor before August 7 2015 together with the hall management fee fees for working pass move in car pass water electricity and compressed air and the construction deposit Otherwise exhibit producers will be prohibited from move in 2 Overdue order form submitting may result in unavailable service 3 Please keep the booth no and company name in all the email amp forms 12 Special design booth submit service form summary Form 1 Construction Management Deadline August 7 2015 Show Name 2015 BIBF Exhibitor Company Name Contractor Company Name Contact Person Name Mobile Phone Number Telephone Number Fax Number Email Hall Number Booth Number Description Unite Price RMB Qty Total RMB Hall Management fees 38 00 sqm Work Pass 40 00 Person Deposit 50 00 per unit Move in car pass limited 2hr 70 00 per Move out car pass limited 2hr 70 00 per Garbage clean fee 3 00 sqm Hang Point not provide installation can t 750 00 Point 50KG hanging structure lt 100 sqm RMB 20000 00 Deposit 101 200 sqm RMB 40000 00 2002 1000 sqm RMB200000 00 Total RMB Please email form to Beijing Pico Exhibition S
27. e of warning deduct all construction deposits or render publicity within the industry depending on the seriousness of cases With a view of guaranteeing safe ordered and smooth process of exhibition construction strengthening and specifying construction order of exhibition and safeguarding people s life safety and property safety organizations and enterprises carrying out exhibition construction in the exhibition hall shall abide by various rules and regulations of the exhibition conscientiously sign Safety Responsibility Letter for Booth Construction and execute it strictly And at the same time they shall accept the following penalty provisions No Content Penalty Amount 1 5000 As for those connecting electricity secretly without written permission once discovered they shall pay power supply connection fees and be penalized for RMB 5 000 Yuan 2 Above 2000 As for those working with naked fire within the exhibition hall without written permission we shall confiscate their operational equipments and penalize them for above RMB 2 000 Yuan 3 If leakage caused by equipments and facilities of construction unit construction 2000 5000 unit shall compensate losses caused for this and be penalized for above RMB 2 000 Yuan 4 If major source of hidden danger in booth construction occurs such as 2000 5000 structure instability they shall set quarantine area immediately rectify and reform and be penalized for R
28. e understand that the organizer official contractor may require amendments or variation to be made to the design layout before approving the same or may withhold approval at its discretion if the booth structure causes obstruction or pose safety hazards to other exhibitors The organizer and the official contractor shall not be liable for any damage and or injury caused by the negligence caused by our company and or the appointed contractor The organizer and the official contractor reserved the right to seek compensation from our company if such damage and or injury happen Please email form to Beijing Pico Exhibition Services Co Ltd Telephone Number 010 89414330 8941 4336 Fax Number 010 8484 7947 Hall No E mail Ext Contact W1 We Helona yu cn pico com 89414330 Miss Yu E1 E3 Shirly cheng cn pico com 89414336 Miss Cheng 19 Form 6 Declaration of Work Safety and Security Applicable for Special Design stand only Deadline August 7 2015 Safety Guarantee in Construction for Booths in New Hall of China International Exhibition Center Under the entrustment of company the company is responsible for the building and management work of booths of 2015 the 22nd Beijing International Book Fair and fully in charge of safety work for booth building 1 Strictly abide by Safety Management Regulations for Large scale Social Activities in Beijing Temporary Provisions for Fire Safety Manageme
29. ervices Co Ltd Telephone Number 010 89414330 8941 4336 Fax Number 010 8484 7947 Hall No E mail Ext Contact W1 We Helona yu cn pico com 89414330 Miss Yu E1 E3 Shirly cheng cn pico com 89414336 Miss Cheng PLEASE MAKE A COPY FOR YOUR OWN REFERENCE Notes 1 Pricing for Hang Point fee indicated above are means for lease fees only Any Installation or hanging works is not included Exhibitor responsibility to arrange their stand hanging installation works 2 Hang point is for hanging banners only Hanging of booth structure is strictly prohibited and the hanging items should not connected with the ground structure for support All hanging items must have official contractor approval prior installation 3 The actual quantities of the hang point that require for hang item are subjected to the final decisions on site that determined and calculated by the exhibition hall hanging specialist 13 Form 2 Application form for Special Design Booth Contractor Deadline August 7 2015 Show Name 2015 BIBF Contractor Company Name Tel Exhibitor Company Name Tel Location Hall No Booth No Move in Period Move out Period Long Wide Construction Area Area Sqm m m Electrician Carpenter Others Number of worker Total On site Manager Name Cell phone Security Manager Name Cell phone Number of Hang Point Each hang point load Materials Electricity
30. g parts according to the price in the manual 5000 Yuan Booth Time Remarks 1 Above penalties will be deducted from construction deposits 2 As for organizations refusing to rectify and reform after receiving notice main building unit has the right to take measures to stop their booth construction and to deduct all construction deposits 3 As for construction units fined for five times accumulatively Beijing Pico Exhibition Services Co Ltd will cancel their construction qualification in the exhibition contracted by Beijing Pico Exhibition Management Co Ltd publicize it within the industry and notify each exhibition sponsor and exhibition hall Building Company Name Seal Signature of Chief Responsible Person Date Mobile Please email form to Beijing Pico Exhibition Services Co Ltd Telephone Number 010 89414330 8941 4336 Fax Number 010 8484 7947 Hall No E mail Ext Contact W1 W2 Helona yu cn pico com 89414330 Miss Yu E1 E3 Shirly cheng cn pico com 89414336 Miss Cheng REFER SED 1 AREE KA REE ER 2 4 3 RSH Ji AV iy i J DN RG DA val Y Mi uep o isop sas RRR EARR EI O
31. inimum clearance of 1 2 meters 4 feet from door opening to fire cabinets electrical and mechanical riser and alarm call points The back wall of the booth shall keep at least a distance of 50cm from the wall of the halls to make the security check easier 2 9 Booth with front openings The booth with a side face to the aisle must be at lease half open 2 10 Painting Major paintings of displays and exhibition materials are not permitted in the exhibition hall during the set up and exhibiting days However touch up painting of the displays and Exhibition materials is permitted 4 in the Exhibition hall provided such work is undertaken during the Move in period only and all safety precautions and protective surface coverings are put in place Any irritable un environmental friendly or unsafe paint are strictly forbidden These precautions include a Painting in an area with proper ventilation b Use of Non Toxic Paints C d e No washing of paint material within or surrounding the center Covering the concrete floor with plastic sheet No painting near the Center s vertical structure i e walls 3 Electricity Water and Compressed Air Supply 3 1 Pico is the appointed sole official contractor to carry out all electrical work on all booths package booth and raw space at the Exhibition and all charges therefore shall be paid by the exhibitors 3 2 For the security reason the connection of water power compress
32. its Any relocation on site is subjected to service charge Relocation for items not listed above please check with our site office 5 i Wall panel RMB 500 00 unit 1 2 5mht Aluminum beam RMB 300 00 Mmi minimum 0 5m Aluminum upright RMB 500 00 unit 2 5mht b 10 Special Design Booth Program All exhibitors are responsible to ensure their appointed contractors who construct the special design booth registered Construction Company and they must proceed the following Deadline August 7 2015 No Documentary name Remarks Contractor qualification certification Submit Service Form Submit Booth Design Order Qualification certificate for construction company registered fund should be RMB 500 000 above Letter of warrants by corporate juridical person The photocopy of business license Exhibition construction achievements demonstration Construction Management Form 1 Application form for Special Design Booth Contractor Form 2 Electricity Water and Compressed Air Form 3 Declaration of Work Safety and Security Form 4 Appointment of Raw Space Contractor From 5 Declaration of Work Safety and Security Single Storey From 6 Penalty of Raw space contractor From 7 Color design sketch A paper document in 3 copies and an electronic document Booth plan A p
33. lear and unobstructed c Written approval must be obtained from the Beijing Fire Safety Bureau for the following gt Display and use of any heater barbecue heat producing or open flame devices candles 10 lanterns torches welding equipment or other smoke emitting materials as part of the exhibit gt Display and use of any electrical mechanical or chemical devices which may be deemed hazardous If there is any question if devices may be deemed hazardous submit them to the appropriate controlling authorities for approval gt All toxic and hazardous material including flammable liquids compressed gas or dangerous chemicals is not permitted in the hall gt Each booth should appear a sufficient number of fire extinguishers and other fire fighting equipment as detailed in The provisions of the Beijing Municipal Fire Safety LOCAL REGULATIONS 8 1 lt shall be the exhibitor s duty to respect and honor all local regulations in particular safety and fire regulations and local administration laws and regulations 8 2 The Organizers has been entrusted with the execution of all regulations on the premises and exhibition venue and shall be authorized in case of non compliance to take necessary action OTHERS 9 1 Other Regulations and Notices can be referred to the notes on Order Forms 9 2 Exhibitors shall complete all the necessary forms and pay for the relevant expenses in accordance with the schedule of this technical
34. ll such as distribution box water source and air source etc Lamps sockets and switchboards installed outdoors shall be rain proof and reliable rain proof measures shall be equipped for outdoor electric equipments 21 19 After opening of the exhibition safety directors and full time staffs of construction unit shall be left to be on duty at the site so that they can handle issues immediately at the time of recognition of issues 20 In the end of the Exhibition construction unit shall remove all building materials out of the exhibition hall which are prohibited to be piled on booths or within the exhibition center 21 Building office reserves the right of limiting special circumstances Administrative staffs of building office have the right to enter into booths to carry out inspection All building companies for exquisite booths shall clear away wastes for booth removal before Aug 30 2015 which can not be abandoned around the exhibition hall maliciously or else main operation service providers have the right to deduct all other construction deposits 22 Booth contractors shall carry out civilized construction during exhibits arrangement and removal and rough handling is prohibited As for safety incidents caused for this contractors shall bear all responsibilities 23 All safety liability accidents such as causalities fire disasters and damage of building facilities etc caused for violation of above provisions during entering
35. lona yu cn pico com 89414330 Miss Yu E1 E3 Shirly cheng cn pico com 89414336 Miss Cheng 30 p ICO Furniture amp Fittings Catalogue p ICO Furniture amp Fittings Catalogue p ICO Furniture amp Fittings Catalogue F Yquiry please ntact Shanghai Pico IES No 628 KangQiao Road Kang Industrial Park Pudong District Shanghai 201315 Site CARAS AR Sroup Chi Jac hina 2013 Tel 86 2 8919 Fax 8 883 Email ies sh en pico corr 581 1 5812 A Global Event Marketing Company Bahrain Pico Bang ngzhou Pico Hene Pic Shanghai up China Co Ltd Beijing Branch Pico Centre 8 Li Shui Qiao Bei haoyang Di Beijing 102218 C el 86 10 84847975 86 10 84847957 Email les bj cn pice Fax om www pico com tk Pico Beijing i Akit Pico Kuala Lumpur MEM Ho aa Pico HongKong W Minh mu RA Pico Tc Home Pico Singapore Pico Taipei kY 35 hengdu ESO Picc Pio hicago ondon Mme Picot Chongaing os Angeles uangzhou H Pico IES Group China Co Ltd Guangzhou Room 701 702 Dongshan Plaza 69 Xian Lie Road Cer Guangzhou 510095 CSR DARA AR 70 AB 510095 86 20 87321150 37588 Email ie c Tel Fax
36. n case the documents submitted by the Exhibitor have not been approved and signed by a certified structure engineer and the examination report of structure especially when the booth is with two storey structure Note The Organizer Official contractor and the relevant regulating departments reserve the right to make revisions on the construction plans that the Exhibitors and their contractors submit All the preparation and construction work shall not be commenced until the approval from the Organizer official contractor is obtained Otherwise the Exhibitor or the constructors shall bear all the consequences incurred 2 Raw Space Consiruction Rule 2 1 The appointed Contractor need to submit the design according to the rule and regulation and to pay for all related fees 2 2 The height limit of the booth and the decoration is set at 4 5m 2 3 No naked flame or welding is allowed in the exhibition halls No inflammable explosives poison and corrosion shall be allowed to be brought into the exhibition halls 2 4 Material for booth decoration must comply with the safe standard and rule of the fire regulation No inflammable explosives poison and corrosion shall be used for decoration 2 5 Do not allow hanging point of structure 2 6 All the appointed constructors must use materials which are permitted by the authorities There is no storage space on site as such all contractor must clear their belonging or put it in their booth respectively
37. nt of Exhibition and Sales Activities in Beijing Exhibition Construction Management Provisions of China International Exhibition Center Implementing Regulations for Exhibition Construction Management Provisions of New Hall of China International Exhibition Center Management Provisions for Water Electricity and Compressed Air in Exhibitions of China International Exhibition Center Penalty Provisions for Exhibition Construction Management of China International Exhibition Center Environmental Regulations for Exhibition Construction of New Hall of China International Exhibition Center and other relevant laws and regulations comply with construction management supervision and inspection of Competent Department of China International Exhibition Center Group and guarantee booth and personal safety Constructors shall enter halls with safety helmet As for contractors who don t wear safety helmet on the spot our company will take a picture and impose a fine directly All materials shall be painted with fire retardant coatings Sign to confirm 2 Shall handle procedures such as construction qualification registration for the record and submission of construction drawings for approval etc and pay relevant charges in accordance with relevant provisions of China International Exhibition Center Group before construction 3 Safety and fire protection at construction site shall be charged by construction unit Construction unit shall confirm a pe
38. pany Name Contact Cell phone Tel Fax E mail Hall No Booth No Description Unite Price RMB Qty Total RMB Electricity for lighting use 15A 220V 1440 00 20A 220V 2195 00 30A 220V 2880 00 40A 220V 4390 00 50A 220V 4910 00 60A 220V 6090 00 Electricity for machine use Temporary 15A 220V 470 00 Temporary 30A 380V 2070 00 15A 220V 24hr 3299 00 30A 380V 24hr 11093 00 15A 220V 1700 00 30A 380V 4122 00 60A 380V 7660 00 100A 380V 12961 00 Water amp Compressed Air 300L Min 9mm 3000 00 600L Min 12mm 4500 00 1000L Min 19mm 6000 00 Water for life Dia 19mm 3300 00 Total Please email form to Beijing Pico Exhibition Services Co Lid Telephone Number 010 89414330 8941 4336 Fax Number 010 8484 7947 Hall No E mail Ext Contact W1 W2 Helona yu cn pico com 89414330 Miss Yu E1 E3 Shirly cheng cn pico com 89414336 Miss Cheng 16 Notes 1 Power Supply 220V 50Hz AC single phase 380V 50Hz 3 phase Fluctuation 5 Daily power supply time will be from 08 30 to 17 00 during the show time 2 The 24 hour power supply cannot be used as an uninterruptible power supply It should be separate for apply lighting and machine if mix apply we will penalty One power box for one demo machine only 3 Above price include power supply fee and consumption fee 4 The compressed air supplied has an average pressure of 6 8kg Air is of industry quality Exhibitor must ensure extra filtration if they want cleaner an
39. rson being responsible for safety at construction site to be fully in charge of safety and fire protection work at construction site 4 Booth structure shall be firm and safe and fire retardant or flame retardant materials shall be used as building materials In addition using spandex fabric and knitwear as decorative materials is prohibited 5 Hanging or binding things on the exhibition hall s roof pillars rails on the second floor and various special pipelines are prohibited and all structures shall connect to major structure of booths Wire frames on the roof of exhibition hall are prohibited to be used as tools for hoisting booths 6 Detailed structure chart of booths be affixed with seal of country level registered structural 20 engineer and examination seal of their Architecture Design Institute and structure audit report shall be provided if multilayer or complicated structure booths and outdoor booths are built within the hall Safety of booths shall be considered fully from design to construction so as to guarantee firmness of each junction point of booths and booths overall structure 7 Qualified fire extinguishers through annual inspection shall be set on the second floor booths 8 Booths shall not be shielded by the fire fighting equipments electrical equipments emergency exits and audience passageways within the hall Gentle slope shall be set around internal platform of booths so as to prevent the level differenc
40. tled only after the closure of the exhibition on the Aug 30 All dismantling and restoration of the flooring must be completed not later than 21 00p m Aug 30 2015 5 2 After this date the Organizers official contractor shall be at liberty to remove and store the exhibits until claimed by the exhibitor All the costs thus caused by the removal and storage and the risk of theft loss or damage shall then be the exhibitor s responsibility DAMAGE TO HALL FACILITIES CAUSED BY EXHIBITORS Once the exhibition is closed stands including flooring must be restored to their previous condition Exhibitors shall be liable for any damage caused to the building or its equipment and for damage to flooring caused by the leakage of oil Fire precautions and the dangerous materials All Exhibitors muse comply with and ensure that all their contractors staff agents and servant etc comply with the prevailing government fire prevention law and the fire safety regulations and building codes of the Beijing Fire Safety Bureau the Organizers and the Official Contractor a Any person who encounters an outbreak of fire however slight should activate the fire alarm and subsequently endeavor to extinguish it or confine it with the fire extinguishers and or remove all items in that vicinity b No packing materials or brochures may be stored behind the walls of perimeter booth or any other designated service areas Fire lane in and around the Center must remain c
41. urniture amp Lighting Only shell scheme Deadline August 7 2015 Item No Unit Amount Total RMB Price RMB Furniture Rental White Folding Chair 510L x 470D x 450Hmm EC 07 40 00 Aluminum Chair 490L x 575W x 735Hmm EC 09 120 00 Tall Aluminum Chair 440L x 490W x 980Hmm EC 10 140 00 Conference Chair 600W x 450D x 400H EC 11 170 00 Bar Stool 435 x 520 730Hmm black red EC 13 220 00 Black Leather Arm Chair 570W x 440D x 455SHmm CC 05 120 00 Office Chair 600W x 450D x 760Hmm CC 06 200 00 Meeting Chair 440W x 520D x 750Hmm CC 08 240 00 Bar Stool 460W x 400D x 455Hmm black white EC 05 100 00 Round Table 8000 x 780Hmm ET 06 150 00 Round Table 800 x 780Hmm ET 07 195 00 Aluminum Round Table 8009 x 720Hmm ET 08 180 00 Round Table 800 x 780Hmm ET 09 195 00 Tall Round Table 6000 x 1125Hmm ET 10 205 00 Tall Aluminum Round Table 600 x 1125Hmm ET 11 195 00 Tall Round Table 590 x 930Hmm ET 13 330 00 Glass Coffee Table 600L x 600W x 435Hmm ET 14 200 00 Glass Coffee Table 1200L x 600W x 435Hmm ET 15 270 00 Square Table 750L x 750W x 760Hmm ET 16 195 00 Meeting Table 1400L x 700W x 750Hmm ET 19 240 00 Meeting Table 1400L x 700W x 750Hmm ET 20 240 00 Information Counter 1030L x 535W x 750Hmm PF 01 100 00 Low Glass Showcase 1030L x 535W x 1000Hmm
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