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Dear Exhibitor, The Academy is thrilled to have you exhibit with us at

1. Wu wu WZ BRC DHR STOOLS BS3 51 H T lt gt BS2 BST BCE BSD BSC BSL BSN Bars Bar Stools BS1 Ohio Barstool BCE Ice Barstool BSL Gin Barstool Red Chrome Transparent Chrome Maple Chrome BRC Circle Martini Bar 5001 Shark Swivel 18 Round 31 H Adjustable 1620 57 2958 Comprised of three Barstool BR1 Martini Bars White Plastic w Arms BS2 Ohio Barstool BSD Oslo Barstool BSN Jetson Barstool 100 L 100 D 47 H Chrome Base Black Chrome Blue Black Do omo AAH 18 Round 31 H Adjustable ID SOL 18 L 19 D 29 BR1 Martini Bar 50 L 50 D 47 H 5002 Zoey Swivel Barstool BST Banana Barstool BSC Oslo Barstool White Vinyl Chrome Base White Chrome White BLAD E SH 2112122200 le 209b BS3 Ohio Barstool BSS Banana Barstool Grey Chrome Black Chrome 18 Round 31 Adjustable ll 22 30 CP5 POI WD2 Suggested Uses of Training Table Connecting Wedge LER ELEME OO 2 592 c c c c c SY1 DF1 Training Room WD2 Writing Desk Utility Chairs Graphite CP5 Computer Table 481 24 D 30 H SY1 Altura Task Chair Graphite Nebula Black 36 L 30 D 42 CP3 Training Table 25 26 D 21 H Wire Grommets Kiosk NEE DF1 Altura Drafting Stool Black Maple 48 L 24D Black Crepe 260348 4 Wedge Matches Training Tab
2. e After scanning the attendee s WV badge you then scan the fields on the Lead Qualification Card that pertain to that attendee e We will be happy to assist you in defining your Lead Qualification Card just give us a call There is no additional charge Jor this service PLEASE FILL IN THE FOLLOWING FORM AND RETURN WITH YOUR ORDER IF YOU WI SH TO USE LEAD QUALI FICATION CARD WITH YOUR EZ TRAC I SCANNER Lead Qualification Car tl inctudea with 1 System at no addtional charge In the numbered boxes below please fill in any products services or comments you will use to qualify attendee leads These descriptions should be relative to your business and must not exceed 12 characters in E E mut E III Wu mut mu mmm mt mu mi I American Academy of O amp 2014 EXHIBITING COMPANY FOR 11 amp IIm M 2 SCANNER SYSTEM USERS Your units are pre programmed with 20 standard lead qualification codes see list below If you wish to order custom programmed lead qualifiers at an additional cost of 40 please provide your qualifiers on the form below STANDARD LEAD QUALIFICATION CODES FOR EZ TRAC II amp Ilm 1 SendLiterature 2 Send Samples 3 Send Pricing 4 Add to Mailing List 5 Technical Info Required 6 Detail Specs Required 7 Provide Quote 8 P
3. only All rental carpet is delivered clean to your booth space but during setup carpet become dirty Please order cleaning service at least once before show opening PREMIUM CARPET 32 0Z 100 ULTRA CUT PILE WITH ACTION BACK OR JUTE BACKING Choose Color Discount Regular Amount Red 01 Charcoal 17 401 Rentavsat 720 935 Silver Cloud 18 Black 06 46003 Rental 1000 sqft 60 795 Deep Naw 22 Cobalt 21 46002 1835 2385 _ Minimum 100 sq ft is required No refunds on cancellations Rental includes installation and removal of carpet and visqueen Purchase carpet please fill out Labor Order Form carpet installation section to have carpet installed BOOTH DIMENSIONS PADDING amp VISQUEEN Qty Mem Regular Amount What is your booth size ft 50009 t 2 Padding 150 X 50008 260 340 L l 50010 sq ft 045 oeo Total Carpeting 8 00 Booth Contact Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered
4. SHIP WITH SHEPARD LOGISTICS AND RECEIVE A 1096 DISCOUNT ON MATERIAL HANDLING WITH Signature Series Shipping To set up your Signature Series Shipping please call 888 568 8858 or complete the Shepard Logistics Order Form included in this manual Signature Series Shipping does not apply to shipments considered small package local or shipments over 10 000 Ibs Roundtrip SLS shipping is required to qualify for Signature Series Shipping COMPUTATION OF MATERIAL HANDLING SERVICES The following services whether used completely or in part are offered as a package When recording weight round up to the next 100 Ibs For example 285 Ibs 300 Ibs 100 Ibs X RATE Amount or minimum charge whichever is greater Standard Material Handling Signature Series Material Handling weight Description Price Price Total Direct Shipments to Showsite Direct Shipments to Showsite 135 00 202 50 175 50 121 50 182 25 158 00 Special Handling Special Handling 35030 35033 35043 35038 35390 35395 35391 35399 35394 35402 Advance Shipments to Warehouse Advance Shipments to Warehouse 140 00 182 00 126 00 163 75 Special Handling Special Handling 35010 35013 35393 35397 35392 35401 Pieces Small Packages FedEx UPS DHL under 30 Ibs Overtime Overtime 3096 fee for every overtime o 35048 35045 RATES ARE PER 100 LBS WITH 200 LB MINIMUM For credit card pa
5. Monday Friday 8 00 AM 4 30 PM Monday Friday 4 30 PM Midnight day Saturday All day Sunday all other hours and holidays 68062 pr 213 50 27755 Dismantle 68063 68064 68065 Sup install 68069 Sup dismantle 68073 If you are shipping carpet to the show and require Shepard to install it for you please complete the following Exhibitor Owned Carpet Installation Dismantling Please note Requested times are not guaranteed and are based on availability Minimum one hour will be charged Additional time will be billed in in half hour increments d 6 80 sart 100 130 Booth size We i 6800 MINIMUM 21350 27755 7 Carpet install date time Hours are based on estimates you will be invoiced for actual time incurred Subtotal NA 6 Amount Due 8 SHEPARD SUPERVISION INFORMATION Please complete this section if you have chosen Shepard to supervise your installation and or dismantling Inbound Freight Information Carrier Company Name of pieces Weight of Shipment Is shipment Crated Uncrated Tracking Pro Estimated arrival date Shipment to arrive at Warehouse r Show site Set up Information for Installation Please check all that apply and provide information where requested Booth Sze x Forklift required Yes No Carpet is owned rented from Shepard Carpet padding Yes No Drawings are Faxed to Shepard
6. OTL OSC OTP Square Ottoman Black Leather ZO 4010 178 OTM Bench Ottoman Black Leather OSA Oval Ottoman Black Leather 52 L 32 D 19 H OSB Oval Ottoman White Leather 52 L 32 D 19 H U Qm VIBOS PUZ2SW VIB04 OTS OTM CCZ OTK Half Round Ottoman Black Leather OTL Half Round Ottoman White Leather SL DA CCZ Circle Ottoman Black White Leather 6 L 6D 17 H CCB Circle Ottoman Black Leather 6 177A OSA CCB CCW Circle Ottoman White Leather Black Leather AL 7D Ler OSC Cube White Leather IAC COLI CIF Occasional Cocktail Tables COLI Oliver Cocktail Table 4 27 D 19 H CIE Silverado Table 36 Round 17 H C1D Soho Table Steel Base Chocolate Top 3871 3819 18 5 H C1K Inspiration Table 242029 C1C E1C C1F Geo Rectangle Table Glass Black 22006 C1C Geo Rectangle Table Glass Chrome G C1W Sydney Table White 48 L 26 D 18 H C1Y Sydney Table Black 48 L 26 D 18 H CIW EIW Occasional End Tables EOLI Oliver End Table 22 Round 22 H EIE Silverado End Table 24 Round 22 H E1D Soho End Table Steel Base Chocolate Top 26 L 26 D 27 H 1 Inspiration End Table 10 TT ns 1Y EID T Geo End Table Glass Black 26 L 26 D 20 H E1C Geo End Table Glass Chrome 26 L 26 D 20 H E1W S
7. Pick up arranged with another carrier Please complete the following Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change D gt Shepard MATERIAL HANDLING INFORMATION Shepard Exposition Services AAOP American Academy of Orthotists amp Prosthetists 1531 Carroll Drive NW Atlanta GA 30318 Customer Service Phone 404 720 8600 Customer Service Email atlanta shepardes com MATERIAL HANDLING INFORMATION amp ADDITIONAL CHARGES SPECIAL HANDLING Rate as shown on Material Handling Authorization Form The standard material handling applies to shipments that cannot be readily handled off or onto a truck using a conventional forklift or pallet jack equipment without rehandling A special handling charge applies if your shipment requires extra labor for stacking or unstacking containers on a truck cubic loading tarping or untarping freight or containers rigging pieces for loading or unloading on a truck or
8. Shipped w exhibit crates On site Exhibitor Contact Information Name Phone Hotel Arrival date time Departure date time Please complete the following Company Name Contact Name Authorized Signature Outbound Freight Information Carrier Company Name Deliver Shipment To Address City ST Zip Type of Service air van line ground etc If for any reason your shipment is not picked up by your carrier please choose one of the following options Force freight through preferred carrier Send shipment back to Shepard warehouse 6400 min fee please check all that apply Furniture A V Equipment Telephone Internet Services You Have Ordered Electrical Booth Cleaning Electrical Information Electrical should go under the carpet diagram is attached Electrical drawings are attached Electrical drawings are with exhibit in crate number Electrical drawings were sent to the official contractor Booth Phone Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Orders cancelled without written 48 hour notice will be charged a one 1 hour cancellation fee All tax rates are subject to change E gt Shepard GROUND RIGGING FORKLIFT RENTAL AAOP American Academy of Orthotists amp Prosthet
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10. Dear Exhibitor The Academy is thrilled to have you exhibit with us at the 40 Academy Annual Meeting and Scientific Symposium in Chicago The meeting will be held February 26 March 1 2014 at the Hyatt Regency Chicago We have an outstanding program planned this year As we did last year the Annual Meeting Opening Session will occur on Wednesday evening Please plan to join us on Wednesday February 26 at 5 10 pm for this session which will be immediately followed by the Welcome Reception in the Exhibit Hall at 6 30 Enclosed is your Exhibitor Service Kit The kit includes all the information and order forms you need to ensure you have an enjoyable and successful show experience Please take the time to review the kit thoroughly paying special attention to contact information and deadlines The Quick Info page is an easy reference that lists move in move out times exhibit hall hours shipping registration and hotel information Shepard Exposition Services is the official exhibition company As an exhibitor you are entitled to two complimentary badges per table or booth Each person attending the meeting must submit a registration form You may register in one of three ways online at www academyannualmeeting org select the Registration link mail or fax the form located in the Preliminary Program which was mailed to you in November or mail or fax the form enclosed in this kit Please pay special attention to the registration policy w
11. ExpoTrac agrees to perform lead retrieval data collection services to the customer for the agreed upon fee as listed on the front of this agreement The service will include use of a bar code scanner and the processing of the collected information or master report services The method of payment shall be in United States dollars and must be submitted with the order for service ExpoTrac will accept for payment the following Checks drawn on banks in the United States of America Certified checks or money orders valid American Express Discover MasterCard or Visa charge cards Except as provided in Paragraph 4 below any payments to ExpoTrac will not be refunded for any reason ExpoTrac reserves the right to hold all collected data until the fee for services is paid in full ExpoTrac will furnish the equipment to the customer in good working order and the customer agrees to return the equipment to ExpoTrac in the same condition received excepting normal wear and tear The customer agrees to the immediate payment upon demand by ExpoTrac for all damages or loss to ExpoTrac s equipment except such as may result from the normal operation thereof The customer acknowledges and understands that the total replacement of each EZ Trac bar code scanner will be 500 00 the total replacement of each EZ Trac II bar code scanner will be 2 500uso the total replacement of each EZ Trac bar code scanner will 3 500uso the total replacement o
12. Outlet prices for 120 Volt power include delivery of TOTAL the service to one location at the rear of the booth in peninsula and in line booths If you require outlets in 40715 1500 Watts 120 volts ___ 17899 225 00 other locations have lights or electrical items to hang Standard Service Quad Box erect or have other electrical requirements please see 40915 15 Amps 208 volts Quoted on Request the Electrical Labor order form for rates and instructions CHRIS e scaled floor plan is required for orders with 40930 30 Amps 208 volts Quoted on Request multiple outlet locations and or island booths 5 HP Submit a scaled floor plan indicating a main power drop exact outlet locations with wattage or amperage ELECTRICAL OUTLETS Three Phase complete with dimensions and booth orientation ws indicating surrounding aisle or booth numbers See Part Description Discount Standard example on reverse If a power location in an island Price Price TOTAL booth is not provided prior to show move in a location 401015 15 Amps 208 volts Quoted on Request will be determined by Freeman in order to maintain delivery schedules Relocation of the service will be Heavy Duty Service Unit time and material basis 401030 30Amps 208 volts Quoted Request Heavy Service Unit Above 30 Amps or 208 Volts Call for Quote FREEMAN electrical service Labor is
13. Please complete the following Company Name Booth Subtotal Contact Name Phone 8 000 Tax Authorized Signature Amount Due mE Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change ISLAND BOOTH RENTALS AAOP American Academy of Orthotists amp Prosthetists Shepard Exposition Services February 26 March 1 2014 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 Hyatt Regency Chicago Chicago Illinois Exhibit Solutions Sales Fax 404 720 8757 Event Code G141990314 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline January 27 2014 EXHIBIT SOLUTIONS ISLAND BOOTH RENTALS Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental lt Shepard Please visit us online for additional options and information http ww
14. Portectun Podium Chery 46285 60170 woawriting Desk Graphite 536 45 697 40 p CO4 Flex Back Chair Charcoal 46285 60170 cps anng Table 48330 62830 Wedge 22045 28660 Desks Bookcases Credenzas Lateral Files Files 52075 67700 50975 66270 _ 79915 103890 79915 103890 ess moz NEN 40 pe BC6 Bookcase Mahogany BC7 Bookcase Graphite JD6 Executive Desk Mahogany JD7 Executive Desk Graphite L26 Lateral File Mahogany L27 Lateral File Graphite CR6 Credenza Mahogany CR7 Credenza Graphite VF4 Vertical File 4 drawer VF2 Vertical File 2 drawer Please complete the following Company Name Contact Name Authorized Signature tem Discount Regular Amount Product Display Pedestals Jegen Pedestal Locking 717 55 93280 2 Molded Black 1 407 75 530 10 2 Molded Black 480 55 62470 2 Pedestal Graphite 70160 912 10 Product Display Etageres ET2 Etagere Black Jegeges 520 75 Lamps 2 TPW Trovato WhieFlowrlamp 432 25 561 95 _ TRH Trovato white Table Lamp 32040 416 50 Jaren S EN 225 75 293 50 152 90 198 75 Refrigerators 1 Feet 1216 75 1581 80 NEN R1Q White 4 Cubic F
15. 1 hour cancellation fee Subtotal NA Tae Amount Due Must order discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day All tax rates are subject to change SHEPARD LOGISTICS SERVICES AAOP American Academy of Orthotists amp Prosthetists February 26 March 1 2014 Hyatt Regency Chicago Chicago Illinois lt D Shepard Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 Shepard Logistics Phone 888 568 8858 404 720 8733 logistics shepardes com Shepard Logistics Fax Event Code G141990314 Shepard Logistics Email EXHIBIT MATERIALS TRANSPORTATION INBOUND PICK UP LOCATION INFORMATION e Payment Authorization form must be on file to pick up as charges will be Items to be shipped included on your show services invoice Number of Pieces SHIPPING INFORMATION Est Weight Crates Requested Pick Up Date Hours of Operation Company Address City State Zip SHIP TO L Iwil be shipping to the WAREHOUSE Company Name Booth AAOP American Academy of Orthotists amp Prosthetists Shepard Exposition Services c o UPS Freight J amp J Motor Freight 2338 South Indiana Ave Chicago IL 60616 February 18 2014 Date Warehouse
16. Discount Regular Amount el 5250 Please choose metal color Chrome CH Wood W Fes LB 122630 CS1 CS2 Please choose metal colo Black 06 11 White 03 0 Silver 15 CS1 3 Wx1 9 Dx 6 3 H el 204615 26000 0S2 2 3 Wx 1 6 Dx6 3 H 119090 052 555 sore tem includes graphics A Shepard Representative will contact you with art requirements PRODUCT DISPLAY AND TRAFFIC BUILDERS Code Description Discount Regular Amount Please choose metal color Black 06 D White 03 Silver 15 Gondola p includes graphics A Shepard Representative will contact you with art requirements Qty Description Discount Regular Amount 66430 Phone Station 210250 273325 611 612 GL1 5 4 Wx1 3 Dx8 H GL2 4 3 Wx1 3 Dx7 H Please note that electrical I services must be ordered Please fax completed form to the Exhibit Solutions Department at 404 720 8757 separately You may find the forms in the Utilities section of the service manual Please complete the following Company Name Booth Subtotal NN Contact Name Phone 8 000 Tax Authorized Signature Amount Due 8 Signature also indicates read accept the Payment Policy Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be
17. FREEMAN DISCOUNT PRICE 5040 West Roosevelt Road DEADLINE DATE Chicago Illinois 60644 1436 FEBRUARY 3 2014 773 473 7080 Fax 469 621 5603 Email FreemanChicagoES freemanco com AMERICAN ACADEMY OF ORTHOTISTS AND PROSTHETISTS NAME OF SHOW February 26 March 1 2014 Hyatt Regency Chicago COMPANY NAME BOOTH ADDRESS BOOTH SIZE A CUSTOMER EXT FAX SIGNATURE PRINT NAME E MAIL E MAIL FOR INVOICE O CHECK BOX IF YOU ARE A NEW FREEMAN CUSTOMER Invoices will be sent by email Please provide email address of the person who reconciles your invoices if different from above METHOD OF PAYMENT BY SUBMITTING THIS FORM OR ORDERING MATERIALS OR SERVICES FROM FREEMAN YOU AGREE TO BE BOUND BY ALL TERMS amp CONDITIONS INCLUDED IN YOUR SERVICE MANUAL COMPANY CHECK BANK TRANSFER Please make check payable to Freeman Checks Bank Transfer to Bank of America N A Dallas TX 75202 must be in U S funds drawn on a U S or Canadian Wire Transfer bank U S FUNDS MUST BE PRE PRINTED on 026009593 ACCT 1252039192 Freeman 2 652 on your remittance Swift Code BOFAUS3N 1252039192 1 CREDIT DEBIT CARD ACHE Direct Deposit For your convenience we will use this authorization to charge your ABA 111000012 1252039192 Freeman credit debit card account for your advance orders and any additional amounts incurred as a result of show site orders pla
18. Freeman Company F A Q Riverside Exhibition Hall EXHIBIT NETWORKING PRICE GUIDE Page Thank you for choosing AVT Event Technologies as your Internet and audio visual equipment provider AVT is the premier provider of event technologies for the Hyatt Regency Chicago We look forward to assisting you with all of your audio visual needs during your show appearance The following information will help answer frequently asked questions before during and after your event Specific questions not addressed here should be directed in e mail form to the following address hrcexhibits avt com Please include your show dates name of your company and your contact information Q What are the deadlines and or cut off dates A The deadline to complete and fax all forms will be 72 hours prior to the set up day of your show All orders received after the 72 hour cut off date will be considered onsite orders and are SUBJECT TO EQUIPMENT AVAILABILITY f you are only ordering wireless Internet no request form is needed Wireless Internet can be ordered once you arrive onsite by using the web portal You can use a credit card to book or place your charge to your room Q When will my credit card be charged A All credit cards will be charged for the entire amount of the order on the set up day of the show All credit card orders must include the entire number the expiration date and the CID number located on the back of the card Orders will be
19. accept the Payment Policy and Terms Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change DESIGN TRADE SHOW CHROO3 OD II g gy m 1 c n Ti W m WW g 4 m2 IV WW fei H V d A T Bn 4 il pum Hugs LZ E 9 B RIC IIT f IN Ha Y 2 UJ h M 5 SED Suggested Uses of Newport x Sofas amp Sectionals SFA003 Roma White Vinyl bp SFA001 Mirabel Brown Leather SFA002 Allegro Blue Fabric 5 003 01 South Beach Sofa Platinum Suede 69 L 29 D 33 H SOC Lisbon Sofa Black Leather 36 D 34H SOQ Astro Sofa Light B
20. ais0 90 aso7es masas 300 SERIES PACKAGE 400 SERIES PACKAGE 8 1 Carpet Select Color 50401 8 x10 wm Carpet Select Color 50401 a Red E 13 Teal u 06 Black a Red LE 13 Teal u 06 Black x Blue 10 Grey 07 Burgundy E Blue 10 Grey Bl 07 Burgundy 1 Meter Locking Cabinet 66284 10 x10 Piercce Booth 66477 Wastebasket 50091 Wastebasket 50091 Up to 200 16 Material Handling 35030 35010 Up to 200 Ibs Material Handling 35030 35010 Shepard 1 1 Discount Regular Discount Regular 202160 122820 20 431365 Some restrictions may apply material handling based on standard freight does not include small packages late to warehouse surcharges special handling marshaling yard or other applicable fees Discount Regular H GO GOLD Upgrade your package to include 100 sq ft of 1 2 Carpet Padding 50009 and Visqueen 50010 GO PLATINUM Includes the Gold Upgrade plus daily vacuuming and 1 500 watt electrical drop Subtotal Please complete the following 8 0009 Tas Company Name Booth Amount Due 4 Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Th
21. non current carrying metal parts of the electrical instlalation shall be effectively grounded 14 No electrical equipment or appliances which under normal operating conditions attain a surface temperature in excess of 90 degrees C or 194 degrees F shall be mounted on or supported from any combustible material unless separated therefrom by a substantial non combustible material 15 Lighting fixtures or other appliances or equipment equipped with other than Type SO cord or its equal will be accepted provided the complete assembly including the cord is listed and labeled by a nationally recognized standard testing laboratory 16 No clamp on fixtures of any type will be allowed 17 Theexhibitor is responsible for all electrical equipment and is totally responsible for any liability involving same 18 Allexhibits using electrical equipment and wiring are subject to final inspection by the Electrical Inspection Section Freeman offers rental of extension cords and plug molds which provide safety approved multiple plug in capacity FREEMAN DISCOUNT PRICE 5040 West Roosevelt Road DEADLINE DATE Chicago Illinois 60644 1436 FEBRUARY 3 2014 773 473 7080 Fax 469 621 5603 INCLUDE THE FREEMAN METHOD OF Email FreeemanChicagoES freemanco com PAYMENT FORM WITH YOUR ORDER AMERICAN ACADEMY OF ORTHOTISTS AND PROSTHETISTS NAME OF SHOW February 26 March 1 2014 Hyatt Regency Chicago COMPANY NAME BOOTH CONTACT NAME PHONE f E
22. 00 35105 A charge per crate carton or skid applies when Shepard handles the storage and return of empties from a shipment not received by Shepard and therefore not subject to material handling charges SMALL PACKAGE CONSOLIDATION Cartons weighing 30 or less will qualify for the small package rate Should one delivery contain 15 or more small packages it can be consolidated and charged as standard material handling for a lower rate Packages exceeding 3016 will be billed standard Material Handling fees at the prevailing show rates ENVELOPE DELIVERIES Surcharge 10 50 per envelope 35007 During show hours at the show facility a charge will apply to receiving and delivering envelope packages to your booth MOBILE SPOTTING FEE Surcharge 150 00 round trip 35106 Vehicles operated by exhibitors may be allowed on the exhibit hall floor for loading or unloading if Shepard determines such activity to be operationally feasible and safe All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel In such cases a MOBILE SPOTTING FEE will be charged All local fire marshal rules and regulations apply Please call customer service for details If you have any questions about material handling please contact Shepard Customer Service department Shepard MATERIAL HANDLING 101 AAOP American Academy of Orthotists amp Prosthetists What is material handling also referred to as drayage Material handling
23. 2260 z940 _ 8 High 3 High sidewall ackwall drape drape a tb SPECIAL DRAPERY BACKGROUNDS Per linear foot Must be approved by show management lin Discount Regular Amount 50073 2305 2995 50074 1820 2365 Choose Color Minimum 4 panel rental required Red 01 Blue 05 Grey 10 White 03 Black 06 Burgundy 07 Please complete the following Company Name Contact Name Authorized Signature SPECIALTY FURNISHINGS ACCESSORIES AAOP American Academy of Orthotists amp Prosthetists February 26 March 1 2014 Hyatt Regency Chicago Chicago Illinois Event Code G141990314 Discount Deadline February 5 2014 Full View Quarter View Qu Discount Regular Amount 50067 FulViw4 96855 1259 10 50068 Full Views 106830 138880 50069 Quarter View4 96855 125910 50070 Quarter Viewe 1068 30 138880 Standard Showcases are gray finish GRID AND GRID ACCESSORIES 50236 2x8 wilegs each 23155 3010 50237 2 x8 wlolegs each 173 55 225 60 50242 7 Ball Waterfall 15 90 20 65 Other accessories available please call customer service for more information VELCRO TACK BOARD Total Specialty Furnishings Accessories 8 000 Amount Due Booth Phone Signature also indicates read
24. 66488 66489 The Lucy The Dale o Description Discount Regular Lex 200250 31025 o Description Discount Regular Lex 497600 5426 00 All Exhibit Booth Rentals include installation dismantling and graphic panels as shown not all booths have graphic panels Prices quoted are for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions you may have at 404 720 8652 Please Note Carpet is not included to order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal Contact Name Phone 8 000 Tax NENNEN Authorized Signature Amount Due Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change ISLAND BOOTH RENTALS AAOP American Academy of Orthotists amp Prosthetists Shepard Exposition Services February 2
25. Academy of Orthotists amp Prosthetists Exhibiting Co Name amp Booth Number Shepard Exposition Services c o UPS Freight J amp J Motor Freight AAOP American Academy of Orthotists amp Prosthetists 2338 South Indiana Ave Hyatt Regency Chicago Chicago IL 60616 151 East Wacker Drive Chicago IL 60601 PLEASE NOTE Exhibitor freight shipments cannot be sent to the Hyatt address prior to February 25 2014 Shipments may be refused or incur extra storage charges if sent directly to show site prior to this date ALL UTILITY AND ANCILLARY FORMS SHOULD BE FAXED TO THE NUMBER INDICATED ON FORM PLEASE DO NOT SEND UTILITY AND OR ANCILLARY FORMS TO SHEPARD ONLINE ORDERING INSTRUCTIONS AAOP American Academy of Orthotists amp Prosthetists Shepard Exposition Services en February 26 March 1 2014 1531 Carroll Drive NW Atlanta GA 30318 Customer Service Phone 404 720 8600 Hyatt Regency Chicago Chicago Illinois lt Shepard Customer Service Fax 404 720 8755 Event Code G141990314 Customer Service Email atlanta shepardes com ATTENTION EXHIBITORS ORDER NOW Follow these simple steps to order Shepard Services Online 1 GO TO www shepardes com intro asp 2 Click on AAOP American Academy of Orthotists amp Prosthetists 3 LOG IN from the Show Information page 4 ENTER your email address and password then click a NEW users User name Your Email Address provided by Show Management Password
26. Deadline will be shipping to SHOW SITE c o Shepard Exposition Services Company Name Booth AAOP American Academy of Orthotists amp Prosthetists Hyatt Regency Chicago 151 East Wacker Drive Chicago IL 60601 Delivery date February 25 2014 SERVICE Choose One Next Day Air 2nd Day Air Service via Air Transportation is charged based on Dimensional weight or Actual weight whichever is greater Standard Ground Other Truck Load Specialized Cartons cardboard Cases Trunks fiber color Skids Pallets Carpet color Other Total Pieces Total Wt Declared Value Available at exhibitors expense at the rate of 1 00 per 100 00 of value declared Minimum charge of 10 00 Size of largest piece L W H Loading Dock Yes Lift Gate Residential Inside Pick up Inside Delivery Special Instructions OUTBOUND SHIPPING INFORMATION would like to schedule Outbound Transportation Please provide me with a Material Handling Agreement at show site for my shipping instructions and signature So we may deliver your Outbound Material Handling Agreement and labels please complete the following information Ship to Address Contact Name Phone Deliver By Date Number of labels Special Instructions TRANSPORTATION CHARGES Charges for transportation services provided by Shepard shall be billed to the Credit Card on file _ Security Code Type
27. Exon sez 60 soss 10445 _ s0086 wies 13255 12766 16555 15690 20655 0087 eu xian 17710 moss UNDRAPED RISERS Code Qty Size Discount Regular Amount 50076 3030 3940 50078 eLXe H 4265 5545 50080 143 0 18605 50077 noen 5885 7650 5000 8405 10925 50081 10265 13345 Please complete the following Company Name Contact Name Authorized Signature EXPO FURNISHINGS AAOP American Academy of Orthotists amp Prosthetists February 26 March 1 2014 Hyatt Regency Chicago Chicago Illinois Event Code G141990314 Discount Deadline February 5 2014 STANDARD SEATING Qty Discount Regular 50020 50021 Discount Regular 1 Discount Coat Rack 91 20 118 55 Garment Rack 257 00 334 10 Bag Rack Code Qty Discount Regular Amount 50427 ensabamerStancho 10840 14090 50095 Sign Holder 22x28 11970 155 60 SKIRTING OF EXHIBITOR EQUIPMENT per linear ft 50058 Sateen Skirting 2010 2615 Please select sateen color from below Red 01 Gold 04 07 Green 02 Blue 05 Grey 10 White 03 Black 06 Teal 1
28. Number 42 6061 9772 SWIFT CODE US PNCCUS33 SWIFT CODE INTL PNCCUS33 If payment is not received by the date shown above hereby agree to have the balance owed to Shepard Exposition Services Inc charged to the credit card indicated in the next section Please be sure to include the show name or show code and your booth as well as the wire fee if you are sending a wire transfer ACH payment or check EXHIBITING COMPANY INFORMATION Please fill out the following information COMPANY NAME BOOTH COMPANY ADDRESS PHONE CITY ST ZIP FAX CONTACT NAME EMAIL CREDIT CARD INFORMATION of wer VISA x by Check Wire Month Year Billing Address Security Code City ST Zip Name on Card Authorized Signature Please note You may choose to pay by Check or Wire Transfer however a credit card is required on file to process all orders Are you tax exempt for the state this event occurs Yes If you are tax exempt you must be provide a tax exemption certificate for the state in which the show is being held Please submit tax exemption certificate to atlanta shepardes com SHEPARD TERMS amp CONDITIONS lt Shepard AAOP American Academy of Orthotists amp Prosthetists PAYMENT POLICY Show Site Orders Services ordered at show site will require full payment at the time the order is placed Purchase orders may not be used in li
29. ORDER FORM AAOP American Academy of Orthotists amp Prosthetists Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 Customer Service Phone 404 720 8600 404 20 8755 atlanta shepardes com Customer Service Fax Customer Service Email February 26 March 1 2014 Hyatt Regency Chicago Chicago Illinois Event Code G141990314 Discount Deadline February 5 2014 INSTALLATION amp DISMANTLING LABOR ESTIMATE AND QUESTIONNAIRE Please complete the following How many laborers will you require Installation Date of installation Date of dismantling I will need Shepard Supervised Labor for please check one O Installation O Dismantling O Both Install Dismantle Code Discount Regular Sup Fee Amount Shepard Supervised Labor Exhibitor not present 68066 ST 10675 138 80 30 68067 OT 16013 208 15 30 Dismantling Requested start time Est Hours Requested start time Est Hours I will need Exhibitor Supervised Labor for please check one Q Installation Q Dismantling Q Both Install Dismantle Code Qty Discount Regular Amount Exhibitor Supervised Labor 068060 10675 13880 68061 OT 16013 20845 68068 _ DT 213 50 27755 309 1 Supervisory fee is 30 of total cost or 60 whichever is greater Labor Hours ST Straight time OT Overtime DT Double time
30. appointed carrier or agent for transportation after the show Shepard loads materials onto the carrier s truck under the supervision of the carrier driver who checks and signs for the materials Shepard assumes no liability for any materials after the carrier assumes custody of materials If exhibitors designated carrier fails to show by the move out deadline after a show Shepard shall have the authority to route exhibitor s shipment via an alternate carrier or return shipment to a local warehouse for disposition at exhibitor s expense PACKAGING CRATES AND EMPTY CONTAINERS Shepard shall not be responsible for surface damage to loose or uncrated materials pad wrapped or shrink wrapped materials Shepard shall not be responsible for concealed damage damage to carpets in bags or poly or damage to materials improperly packed Shepard shall not be responsible for crates and packaging unsuitable for handling partially assembled or having prior damage Affixing Empty storage labels to containers is the sole responsibility of the exhibitor or his representative All previous labels should be removed Shepard assumes no responsibility for removal or misdelivery of containers with old labels or incorrect information on labels or for loss or damage to materials stored in containers labeled empty THIRD PARTY PAYMENT AUTHORIZATION Shepard AAOP American Academy of Orthotists amp Prosthetists Shepard Exposition Services Februa
31. five dollars per pound based on the weight of the articles for which Shepard specifically acknowledges receipt in writing Shepard shall in no event be liable for collateral exemplary indirect costs or damages or loss of sales resulting from or related to a claim for loss of or damage to material INBOUND AND OUTBOUND SHIPMENTS Consistent with trade show industry practices there may be a lapse of time between the delivery of shipment s to the booth and the arrival of the exhibitor or his representative During such time the materials will be left unattended Shepard is not and cannot be responsible for loss damage theft or disappearances of exhibitor s materials after same have been delivered to the exhibitor s booth Similarly there may be a lapse of time between the completion of packing and the actual pick up of exhibitor s materials from the booth for loading onto a carrier During such time the materials will be left unattended Shepard shall not be responsible for loss damage theft or disappearance of exhibitor s materials before same have been picked up for loading after the show materials will be checked at the booth at the time of loading using document s submitted by the exhibitor and notations of exceptions to conditions of materials or piece counts will be made on said document Shepard assumes no responsibility for loss damage theft or disappearance of exhibitor s materials after same have been delivered to exhibitors
32. holidays is at Double Time Rates Labor will be charged in one half hour increments Full payment of rental charges must accompany your order to quality for discount rates All others received at service desk will be charged at standard prices Service charge of 1 1 296 per month on unpaid balance will be made starting 30 days after date of invoice American Express VISA and MasterCard welcome All prices applicable to 6 transaction tax 50 Charge for cancellations Electrical Regulations for Temporary Wiring of Booths and Exhibits In addition to the provisions of Section 88 750 of the Chicago Electrical Code the following regulations shall be enforced by the electrical inspectors or the Electrical Inspection Section on all booths or temporary exhibits in all locations in the City of Chicago where such exhibits shows or meetings are held 1 No exhibitor shall make any electrical installation nor shall he make any electrical connection of any appliance or equipment to the building electrical system 2 All electrical connections to the building electrical system or extension thereto shall be made by the building electrician 3 If outside electrical contractor is to be used a Licensed by the City and b before any work is started an electrical permit must be secured from the Electrical Inspection Section 4 Extensions to the building electrical system shall be made by three wire flexible cord Type SO or equal in leng
33. on your MHA OUTBOUND BILL OF LADING SHIPPING LABEL REQUEST lt Shepard AAOP American Academy of Orthotists amp Prosthetists Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 February 26 March 1 2014 Customer Service Phone 404 720 8600 Hyatt Regency Chicago Chicago Illinois Customer Service Fax 404 720 8755 Event Code G141990314 Customer Service Email atlanta shepardes com PRE PRINTED OUTBOUND BILL OF LADING AND SHIPPING LABELS All outbound shipments require a Bill of Lading and shipping labels Shepard offers complimentary pre printing of these items To take advantage of this service please complete this request and submit by the deadline date above Your pre printed BOL and labels will be delivered to your booth prior to the close of the show Note All third parties must pick up BOL labels at the Shepard Service Desk SHIP TO ADDRESS COMPANY NAME DELIVERY ADDRESS CITY STATE ZIP CONTACT NAME BOOTH Number of Pieces Number of Labels Requested Crate Skia Cases Carton Type of Service Ground jOvernight _ 2 CARRIER SELECTION OFFICIAL SHOW CARRIER SHEPARD LOGISTICS selecting a carrier other than Shepard Logistics you must schedule the pickup If using FedEx or UPS you must have and apply their shipping labels OUTBOUND SHIPMENT REQUIREMENTS 1 Shepard will print and deliver your BOL with Shipping Lab
34. per carton per delivery Example I m shipping 3 packages via FedEx how much will be charged 3 x per carton rate amount charged plus any additional fees that may apply Please be advised that your whole shipment may not arrive to its destination at one time Therefore you may be charged per each delivery and minimum charges may apply CRATED UNCRATED SPECIAL HANDLING What are CRATED materials Materials delivered that are skidded or in a container that can easily be unloaded reloaded with no special handling required What are UNCRATED materials Materials delivered that are loose pad wrapped or unskidded without proper lifting bars and or hooks What is SPECIAL HANDLING Shipments delivered that require extra labor for stacking or unstacking containers on a truck tarping or untarping freight or containers or rigging pieces for loading or unloading on a truck or from the ground or other circumstances requiring the rehandling of materials Cannot be completed solely with one forklift and operator MATERIAL HANDLING Q amp A What is the difference between material handling and shipping Shipping is the process of carrying your shipment from your location pick up area to it s destination and also the process of returning your shipment back to your location after the close of the show Material handling begins at the time your shipment arrives to the docks please refer to What is material handling for the full de
35. published dates refer to Show Information page for dates for advance warehouse or arriving on show site after show opening UNCRATED SHIPMENTS Rate as shown on Material Handling Authorization Form An additional charge of 50 or as stated on Material Handling Authorization page of the applicable material handling charge at the time of delivery shall be charged for all loose uncrated or unprotected shipments received at the show site docks The charge is a one time charge that includes both move in and move out of the show and is based on the weight of the shipment handled OFF TARGET DELIVERIES Surcharge 15 35004 For targeted shows exhibitors who received requested a Targeted Date Time a surcharge will apply if shipment is not delivered or carrier has not checked in during assigned target date time MARSHALING YARD Surcharge 30 per Shipment 35250 Where Shepard Exposition Services as the show contractor must lease space for marshaling yard operations because no space 1 provided by the facility Shepard may charge a one time fee per shipment processed inbound and or outbound through the marshaling yard REWEIGH OF SHIPMENTS Surcharge 25 00 per forklift load 35282 An additional charge per forklift load will be applied to shipments that have to be reweighed at the dock due to the lack of a certified weight ticket or an incorrect or understated weight on a delivery document EMPTY CRATE STORAGE Surcharge 10 00 per piece Minimum 40
36. required for any and all electrical work over and above the installation of the main power drop Please see the Electrical Labor form for complete Special Instructions PER Labor Is Required 1 Floorwork Distribution of electrical under carpet and flooring 2 Boothwork Distribution of electrical overhead more than one drop location in your booth and or through booth structure 3 Hook Up Connection and hard wiring of all 208 or higher voltage services electrical motors dimmers disconnects or sound and projection equipment ELECTRICAL EQUIPMENT Lighting a Assembly and installation of all lighting to exhibit Part Description QTY Discount Standard structure TOTAL b Assembly installation and dismantle of electrical 403010 Extension Cord 19 30 32 05 headers and or light boxes 5 Cabling Coaxial and or communication cable 4019155 8 Light Tree 150 Watts 141 40 180 00 distribution within booth Exhibitor must supply W 2 Floods Includes Power cable 6 Mounting of single monitors over 6 to include plasma 40305 Power Strip 40 30 5 26 25 3445 AV screens LCD amp and installation of hanging S HP brackets 7 Please also submit the Freeman Method of TOTAL COST Payment Form with credit card information Floorwork can only be completed in advance with a Outlet s credit card on file and upon receipt of an acceptable floor plan and authorization
37. to proceed It is highly Equipment recommended to choose this option so that work is completed prior to your arrival and booth set up can begin immediately Tax 8 Rental GRAND TOTAL Revised 9 07 PROJECT 14 301652 FREEMAN Attn Doug Castle Chief Electrician c o Hyatt Regency Chicago 151 East Wacker Drive Chicago IL 60601 Phone 312 616 6881 Fax 312 239 4682 ELECTRICAL SERVICES The grid below may be printed to layout your electrical requirements for booths up to 40 x 40 or used to develop your own plan for larger exhibits Please complete as clearly as possible indicating the following 1 Location of the main power drop Power needs to be distributed from one location at which a panel or other piece of electrical equipment will be installed It is recommended that this equipment be placed in a closet under table desk or in another location that keeps it out of sight Please provide specific dimensions 2 Location and load to all outlets Please provide specific dimensions and wattages amperages Please do not simply place an X where your power is required 3 Booth orientation Please provide surrounding aisle and or booth numbers particularly for island booths Also please try to orient your booth to the overall floor plan so that the diagram does not have to be rotated Show Name Dates Company Name Booth Adjacent Aisle or Booth it ujoog JO jusoelpy Adjacent Aisle or B
38. to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day All tax rates are subject to change lt E Shepard Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 Customer Service Phone 404 720 8600 404 720 8755 atlanta shepardes com TABLES ALL DISPLAY TABLES ARE 24 WIDE Choose drape color place color code next to order Customer Service Fax Customer Service Email Red 01 Gold 04 Burgundy 07 Green 02 Blue 05 Grey 10 White 03 Black 06 Teal 13 Code Qty Color Ste Discount Regular Amount 14625 moss lec xao 170 75 253 70 2270 meo s 177 70 aer seres 26765 05 besi 88 tom aw sie ao Tables are skirted 3 sided must order 4th side for all sides to be draped on 6 and 8 tables Code Qty Size Discount Regular Amount 50040 4LX30H 10420 13545 50044 amp LX30 H 12195 15855 50048 BLX30 H 146 60 19060 50041 MLX42 H 11730 15250 50045 e x42 H 14660 19060 50049 16350 21255 RISERS WOODEN PLANKING 8 WIDE qu Discount Regular Amount
39. which services are to be invoiced to the Third Party BOOTH CLEANING UTILITIES THIRD PARTY COMPANY INFORMATION THIRD PARTY COMPANY NAME CONTACT NAME THIRD PARTY BILLING ADDRESS CITY STATE ZIP PHONE EXT FAX CONTACT S EMAIL ADDRESS iNVOICES WILL BE SENT BY EMAIL PLEASE PROVIDE EMAIL ADDRESS OF THE PERSON WHO RECONCILES YOU INVOICES IF DIFFERENT THAN ABOVE THIRD PARTY CREDIT DEBIT CARD AUTHORIZATION _ AMERICAN ExPRESS lvisA FREEMAN NOW ACCEPTS DEBIT CARDS ACCOUNT NO EXP DATE CARDHOLDER NAME PLEASE PRINT CARD TYPE AUTHORIZED SIGNATURE CARDHOLDER BILLING ADDRESS BILLING CITY STATE ZIP Chgo All Rev 10 07 PROJECT 14 301652 ization FREEMAN third party author FREEMAN DISCOUNT PRICE 5040 West Roosevelt Road DEADLINE DATE Chicago Illinois 60644 1436 FEBRUARY 3 2014 773 473 7080 Fax 469 621 5603 INCLUDE THE FREEMAN METHOD OF Email FreeemanChicagoES freemanco com PAYMENT FORM WITH YOUR ORDER AMERICAN ACADEMY OF ORTHOTISTS AND PROSTHETISTS February 26 March 1 2014 Hyatt Regency Chicago COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Electrical Assistance please contact Doug Castle at 312 239 4678 or e mail at doug castle hyatt com For fast easy ordering go to www myfreemanonline com ELECTRICAL OUTLETS Single Phase PLEASE NOTE Part Description QTY Discount Standard
40. you must have a full crew of riggers three men If the machine is small and can be handled by one or two men you will not be required to use a full crew Exhibitors may carry computers or appliance provided it can be easily and reasonably done by hand Exhibitors may remove small computers and appliances from the crate or box provided that it can be done without a forklift or any powered equipment On computer equipment and small appliances crew sizes for operations requiring a rigger will be determined by the size of the job If only one man is needed to do the work then only one rigger will be required ELECTRICAL UNION Electricians handle all electrical work which includes supplying power lines to your booth connecting equipment to the proper outlets and installing any signs or headers that are lighted unless they are permanently attached to the exhibit back wall GENERAL PROVISIONS In each case where these rules indicate an exhibitor may do something this is interpreted to mean a full time employee of the exhibiting company full time throughout the year Verifiable documentation must be provided upon request WHAT AN EXHIBITOR CAN DO WITHOUT UNIONS Exhibitors are allowed to unpack and repack their own product This does not mean that because your product is a 10 ton assembly line and is shipped in pieces that you can assemble it This means that if you are displaying some type of merchandise that comes in boxes you can unpack a
41. your own wireless card wireless cards are available through AVT for a rental fee These cards are available on a first come first serve basis and quantities are limited e Instant wireless access is available in the Riverside Convention Hall for the duration of each event through the use of our automated access portal A CREDIT CARD is required for use of the portal e Customer provided wireless access points or other similar network infrastructure devices are prohibited to ensure uninterrupted operation of existing hotel wireless infrastructure e Customer provided routers switches and other networking infrastructure devices are prohibited as to ensure uninterrupted and unimpaired operation of existing hotel network services e Please contact the Exhibit Hall Manager for pricing on AVT provided available options e On location install and dismantle by required union labor is not included in the equipment rental price This fee will be charged by Freeman Exhibitor Services If there are any questions with regards to this charge contact Freeman Exhibitor Services at 312 938 0320 understand the above condition Authorized Signature Please Type or Print Name e All materials and equipment furnished by AVT for this service order shall remain the property of AVT and shall be removed only by AVT at the close of the meeting e All request for services after your arrival are subject to the availability of the equipment and the services of our tech
42. 14 ON LINE ORDERING Service kits will be mailed in November to all exhibitors who have been given an assignment and are paid in full for their space A letter will be included with the service kit which will contain a password to use to place your order on line at our website www shepardes com Visit the Academy website www academyannualmeeting org for program information and online order forms SHIPPING INFORMATION ADVANCE SHIPPING ADDRESS Your Company Name amp Booth American Academy of Orthotists and Prosthetists Shepard Exposition Services c o UPS Freight J amp J Motor Freight 2338 South Indiana Ave Chicago IL 60601 Freight will be accepted after January 28 2014 Late charges will be assessed if freight 1s received after February 18 2014 SHOW SITE ADDRESS c o Shepard Exposition Services Your Company amp Booth American Academy of Orthotists and Prosthetists Hyatt Regency Chicago 151 East Wacker Drive Chicago IL 60601 Do NOT ship advance freight to the Hyatt Regency The hotel has NO storage facilities Freight will be accepted on site beginning 8 00 AM Tuesday February 25 2014 Shipments arriving prior to this date may be refused by the Hyatt and is subject to their own handling fees OUTBOUND FREIGHT Shepard will prepare your outbound bill of lading and labels in advance Complete the outbound bill of lading form return to us your paperwork will be available on show site carriers must check in
43. 3 Total Expo Furnishings S 8 000 Tae Booth Amount Due 1 Phone Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change lt Shepard Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 Customer Service Phone 404 720 8600 404 720 8755 atlanta shepardes com SPECIALTY CHAIRS AND TABLES 36 Diameter 54 Se 24 W x 18 H Qty men Discount Regular Amount 51086 Director s Chair 9715 12630 51090 Director s 51001 173 80 22595 _ 51089 Ped Table42 25535 38195 50032 Ped Tabe30 25535 33195 50030 Rnd Side Table 123 55 16060 50031 Sq Side Table 12355 16060 MISCELLANEOUS ITEMS Customer Service Fax Customer Service Email 42 or 30 H Qu Discount Regular Amount 50185 Drawing Bow sezo 7370 5009 CL gess 73755 eme CL su seo 2 sos e Crossoar
44. 6 March 1 2014 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 Hyatt Regency Chicago Chicago Illinois Exhibit Solutions Sales Fax 404 720 8757 Event Code G141990314 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline January 27 2014 Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental lt Shepard Please visit us online for additional options and information http www shepardes com shep gallery html The Monroe Description Discount Regular a 20 x 20 9497 50 12346 75 Description Discount Regular 20 x 20 14137 50 18378 75 Description Discount Regular E 20 x 20 13282 00 17266 60 Description Discount Regular NE 20 x 20 13630 00 17719 00 66368 All Exhibit Booth Rentals include installation dismantling and graphic panels as shown for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions at 404 720 8652 Please Carpet is not included to order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757
45. AAOP14 b Previous users User name Your Email Address Password Your pre existing password 5 Don t remember your password Click the link Forgot your password and follow the prompts to have your password sent to the registered email address 6 Once logged in you will be prompted to review your profile information a If your information is correct click OR b If your information is not correct please click here as indicated update your profile and submit changes 1 Welcome to Shepard Online Ordering Some helpful tips Use the or continue gt buttons to scroll through all your options Use the button to add an item to your cart BEFORE proceeding to the next screen To NAVIGATE to a specific page use the menu headers at the top of the page To VIEW your shopping CART click on To DELETE an item from your shopping cart click 9 next to the item wish to remove QUESTIONS Do not hesitate to contact us for assistance Shepard Customer Service 404 720 8600 atlanta shepardes com PAYMENT AUTHORIZATION AAOP American Academy of Orthotists amp Prosthetists Shepard Exposition Services February 26 March 1 2014 1531 Carroll Drive NW Atlanta GA 30318 Customer Service Phone 404 720 8600 Hyatt Regency Chicago Chicago Illinois Customer Service Fax 404 720 8755 Event Code G141990314 Customer Service Email atlanta shepardes com Discount Deadline February 5 2014 lt H
46. Card Credit Card Expiration Date Billing Address City ST Zip Name on Card Authorized Signature A REPRESENTATIVE FROM SHEPARD LOGISTICS WILL CONFIRM RECEIPT OF YOUR EXHIBIT TRANSPORTATION REQUEST Please complete the following Exhibiting Co Name Booth Contact Name Phone Email Fax Authorized Signature Signature indicates you have read and accept the Payment Policy and Terms and Conditions SHIPPING LABELS AAOP American Academy of Orthotists amp Prosthetists ADVANCE SHIPPING ADDRESS LABELS lt Shepard ADVANCE WAREHOUSE EXHIBITING CO NAME Booth Shepard Exposition Services c o UPS Freight J amp J Motor Freight 2338 South Indiana Ave Chicago IL 60616 Delivery Hours M F 8 4 30 PM For AAOP American Academy of Orthotists amp Prosthetists First day freight can arrive w o a surcharge January 29 2014 Last day freight can arrive w o a surcharge February 18 2014 ADVANCE WAREHOUSE EXHIBITING CO NAME Booth Shepard Exposition Services c o UPS Freight J amp J Motor Freight 2338 South Indiana Ave Chicago IL 60616 Delivery Hours M F 8 4 30 PM For AAOP American Academy of Orthotists amp Prosthetists First day freight can arrive w o a surcharge January 29 2014 Last day freight can arrive w o a surcharge February 18 2014 DIRECT TO SHOW SITE SHIPPING ADDRESS LABELS DIRECT TO SHOW TO EXHIBITING CO NAME Booth C O SHEPARD EXPOS
47. D PROSTHETISTS February 26 March 1 2014 Hyatt Regency Chicago To authorize Freeman to invoice a third party for payment of services rendered to exhibitors both the exhibiting company and the third party must complete this form and return it at least 14 days prior to show move in EXHIBITING COMPANY AUTHORIZATION OF THIRD PARTY BILLING We understand and agree that we the exhibiting company are ultimately responsible for payment of charges and agree by submitting this form or ordering materials or services from Freeman to be bound by all terms and conditions as described in the Terms amp Conditions section of this services manual In the event that the named third party does not discharge payment of the invoice prior to the last day of the show charges will revert back to the exhibiting company All invoices are due and payable upon receipt by either party The items checked below are to be invoiced to the third party BY SUBMITTING THIS FORM OR ORDERING MATERIALS OR SERVICES FROM FREEMAN YOU AGREE TO BE BOUND BY ALL TERMS amp CONDITIONS INCLUDED IN YOUR SERVICE MANUAL YOUR SIGNATURE BELOW DENOTES ACCEPTANCE OF ALL TERMS AND CONDITIONS INCLUDED IN YOUR SERVICE KIT EXHIBITOR NAME PLEASE PRINT EXHIBITOR SIGNATURE DATE EXHIBITING COMPANY INFORMATION EXHIBITING COMPANY NAME BOOTH EXHIBITING COMPANY ADDRESS TFC IF KNOWN CITY STATE ZIP PHONE EXT FAX CONTACT S E MAIL Indicate
48. DED Final Telephone call charges will be billed to this card by the Hyatt and cannot be invoiced at a later date THE FREEMAN METHOD OF PAYMENT FORM MUST BE INCLUDED WITH YOUR ORDER THE HYATT CREDIT CARD AUTHORIZATION FORM MUST BE INCLUDED WITH YOUR ORDER Revised 7 2007 PROJECT 14 301652 FREEMAN telephone service HYATT REGENCY CHICAGO 151 EAST WACKER DRIVE CHICAGO IL 60601 Telephone 312 239 4408 Submit THIS form to Fax 312 239 4409 CREDIT CARD AUTHORIZATION I authorize the Hyatt Regency Chicago to charge my credit card for Check Appropriate Telephone Call Charges Local Access Internet Access amp 800 Calls will be billed at e Percall access fee 1 25 per call e 27 per minute plus AT amp T charges for long distance calls e 12 per minute for all calls over 20 minutes in length NOTE A photo copy of your credit card front and back is required to be attached for verification IMPORTANT The telephone service order form must be completed amp submitted to the fax number listed on that form Name of Show Date of Show Exhibitor Name Booth Number Exhibitor Address Exhibitor Phone Type of Card Check One American Express Visa MasterCard Diners Club Discover The hotel may place a charge on my credit card for the estimated amount 14 days prior to my function Name On Card Card Number Exp Date Total Estimated Charges Phone Number Signature Date EVENT TECHNOLOGIES
49. DER BRONZE subject to availability 30 00 POTTED AZALEA RED PINK amp WHITE BROMELIADS 40 00 Floral Arrangements 50 amp up SUBTOTAL 2 9 25 Sales Tax apply to subtotal 2 GRAND TOTAL Add Subtotals Taxes discrepancies with order must be addressed on first day of show No refunds issued after show open
50. E AUTHORITY TO EXECUTE THIS DOCUMENT AS AN EMPLOYEE AND OR AGENT ON BEHALF OF CUSTOMER S EMPLOYER AND OR PRINCIPAL IF ANY Customer Signature Date Title You will receive a confirmation via email within 48 hours If you do not receive a confirmation email please contact hrcexhibits avt com mitted to Excellence www avt com 312 735 6622 Fax or Email to AVT Event Technologies 151 E Wacker Dr Chicago IL 60601 Ph 312 735 6622 Fax 312 275 8735 hrcexhibits avt com ON THE RIVERWALK EXHIBIT BOOTH ORDER FORM AAOP IMPORTANT INFORMATION Please review the attached meal selection and pricing The Hyatt Regency Chicago does not allow food and or beverages to be brought into the hotel pricing is subject to a 23 service charge and applicable sales tax To place an order for your exhibit booth please fill out one form for each day using the attached menu selections as a guide Each day s meal functions must have its own form with appropriate contact information completed order form with a signed exhibit booth form Your Catering Manager will follow up with a contract based on this order and include an estimate amp payment information requests must be received no later than 2 weeks prior to your event start date Final guarantees for per person orders must be received by 11am 3 business days in advance of the event Any cancellation after that time is subject to full of order RETURN TO Cathy Biris EMAIL
51. E SHOW STANDARD 120V ELECTRICAL OUTLET REQUIRED INCLUDES 1 ROLL OF PAPER ADDITIONAL ROLLS AVAILABLE YOU CAN CUSTOMIZE UP TO 20 LEAD QUALIFIER QUESTIONS SEE ORDER FORM TRAC IIm HANDHELD 2 D BAR CODE SCANNER SYSTEM MUST ORDER PRIOR TO FEBRUARY 177 TO ENSURE AVAILABILITY NO ELECTRICITY REQUIRED BATTERV OPERATED ONE BUTTON OPERATION WITH FULL COLOR TOUCH SCREEN MENU LEADS ARE DISPLAYED ON THE SCREEN FOR YOUR VERIFICATION UNIT AUTOMATICALLY SENDS YOUR LEADS TO A WEB BASED REPORTING SITE VIA GPRS CAPABILITIES FOR VOU TO DOWNLOAD AT ANY TIME IN A VARIETY OF FORMATS LEADS ARE ALSO STORED ON INTERNAL MEMORY 20 STANDARD LEAD QUALIFICATION RESPONSES ARE PRE PROGRAMMED CUSTOMIZATION IS ALSO AVAILABLE WIRELESS BLUETOOTH THERMAL PRINTER AVAILABLE EZ TRAC iLEADS MOBILE LEAD APP DOWNLOAD THE iLEADS APP ON YOUR iPHONE iPAD iPOD TOUCH OR ANDROID PHONE SIMPLY ENTER THE ID NUMBER FROM THE ATTENDEE S BADGE YOU CAN ALSO ENTER QUALIFIERS NOTES AND SURVEY RESPONSES FOR EACH ATTENDEE CUSTOMIZE YOUR OWN QUALIFER QUESTIONS LEADS ARE UPLOADED TO A WEB BASED REPORTING SITE FOR YOU TO DOWNLOAD AVAILABLE PRE INSTALLED ON iPOD TOUCH RENTAL UNIT FOR EZ TRAC I HANDHELD SCANNER SYSTEM USERS You can design a customized Lead Qualification Card for the 1 at no additional charge Customized and laminated Lead Qualification Card created for your company with only the fields that you specitfy
52. HC MPC lt SCC OCY Occasional Chairs SCD Fusion Chair Green White 19 21 D 32 H SCC Fusion Chair Clear White 19 35 21 2 SCE Fusion Chair Red White 19 L 21 D 32 H CH001 Casper Chair Clear Acrylic 30 917 OCH CCE Ice Chair Transparent Chrome 17 251 202 OCA Chair Translucent Chrome Madrid Chair Black Leather BCW Madrid Chair White Leather OCU Globus Chair White Vinyl Chrome 28 L 26 28 H CHD CH001 OCU OC OCB Key West Tub Chair Black SIAD 2 R OCL Cappuccino Chair Chocolate 29 29 34 Stage Chair 24 1 260 36H OCC Camel OCZ Beige OCR Red A waw A em r yn nf M Jl Iu V V WW VM W J L 2 D d w A NN WM wy Ottomans Vibe Cube Ottoman Waterproof 18 L 18 D 18 H Green Vinyl VIBO2 Blue Vinyl VIBOS Pink Vinyl VIB04 Red Vinyl VIBO5 Yellow Vinyl VIBO6 Gold Bronze Vinyl VIBO7 Champagne Vinyl VIB01 06 PUZ2SW Puzzle Bench Ottoman White 48 L 24 18 H OTS South Beach Ottoman Wedge Platinum Suede Zo OT Square Ottoman White Leather 40 L 40 D 17 H OTN Bench Ottoman White Leather 24 E60 D 17 02 VIBO7 OTP
53. HONE CITY ST ZIP FAX AUTHORIZED SIGNATURE EMAIL EXHIBITING COMPANY INFORMATION COMPANY NAME BOOTH COMPANY ADDRESS PHONE CITY ST ZIP FAX CONTACT NAME EMAIL AUTHORIZED SIGNATURE THIRD PARTY CREDIT CARD INFORMATION eee Type of Card C m g D Month Year Billing Address Security Code City ST 21 Name on Card Authorized Signature Are you tax exempt for the state this event occurs If you are tax exempt you must be provide a tax exemption certificate for the state in which the show is being held Please submit tax exemption certificate to atlanta shepardes com EXHIBITOR APPOINTED CONTRACTOR AAOP American Academy of Orthotists amp Prosthetists Shepard Exposition Services February 26 March 1 2014 1531 Carroll Drive NW Atlanta 30318 Customer Service Phone 404 720 8600 Hyatt Regency Chicago Chicago Illinois Customer Service Fax 404 720 8755 Event Code G141990314 Customer Service Email atlanta shepardes com Deadline Date January 29 2014 Shepard Please read the following information entirely prior to signing form and returning to Shepard Complete this form for each non official contractor used Only the official show contractor or the facility may provide building services utilities rigging material handling cleaning and furniture rental As the official show contractor Shepard will provide all standard tra
54. ITION SERVICES Hyatt Regency Chicago 151 East Wacker Drive Chicago IL 60601 For AAOP American Academy of Orthotists amp Prosthetists MUST NOT BE DELIVERED PRIOR TO February 25 2014 8 00AM DIRECT TO SHOW TO EXHIBITING CO NAME Booth C O SHEPARD EXPOSITION SERVICES Hyatt Regency Chicago 151 East Wacker Drive Chicago IL 60601 For AAOP American Academy of Orthotists amp Prosthetists MUST NOT BE DELIVERED PRIOR TO February 25 2014 8 00AM MATERIAL HANDLING AUTHORIZATION AAOP American Academy of Orthotists amp Prosthetists February 26 March 1 2014 lt Shepard Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 Customer Service Phone 404 720 8600 Hyatt Regency Chicago Chicago Illinois Customer Service Fax 404 720 8755 Event Code G141990314 Customer Service Email atlanta shepardes com SHIPMENT INFORMATION Please complete the following information Please indicate number of pieces and the estimated weight We plan to ship to Advance Warehouse Direct to Show Site We plan to ship on date __ emes Our materials should arrive date Cartons Pro Origin of Shipment city state JL 2 Please provide contact name and number for any questions Shepard may have Miscellaneous in regards to this shipment Total Weight Name Phone MATERIAL HANDLING RATES AND ESTIMATE WORKSHEET
55. MAIL ADDRESS For Assistance please call 773 473 7080 to speak with one of our experts For fast easy ordering go to www myfreemanonline com By signing and delivering this form to Freeman customer agrees to all terms and conditions printed on this form and on the Electrical Service Order Form Electrical Labor Rates Straight Time Monday Friday 8 00 a m 4 30 132 50 Over Time Monday Friday 4 30 p m 8 00 a m All Day Saturday Sunday and 227 90 PLEASE SUBMIT A FLOOR PLAN OF ALL BOOTHS 20 X 20 OR LARGER INDICATING PLACEMENT OF ELECTRICAL SERVICE INSTALLATION Description Date Start of Approx Hrs Total Hourly Estimated Time persons per person Hours Rate Total Cost Describe work to be done NN DISMANTLE Sub Total N A Describe work to be done THERE WILL BE A ONE TIME LABOR CHARGE TO INSTALL DISMANTLE ALL AUDIO VISUAL EQUIPMENT Freeman requires 100 of amount owed including applicable tax to be paid either in advance or at showsite Payments must be made in U S funds Invoices can be paid by company check Visa MasterCard American Express Diners Club or Discover Payment for all labor and services ordered by the exhibitor his display house or third parties is the responsibility of the exhibitor Your showsite representative should be made
56. NEBULA 30MHSB WTC GRAPHITE NEBULA CAFE TABLES BRUSHED SAMPLE BAR TABLE SETS Cafe Tables Standard Black Base 30 Round 29 ZTK Maple ZTJ Graphite Nebula Top 30MHSC Mahogany Top ZTF Metallic Silver Top ZTB Brushed Red Top ZTC Brushed Blue Top Standard Black Base 36 Round 29 ZTP Maple Top ZTN Graphite Nebula Top ZTM Grey Nebula Top 30 ZTK 36 ZTP I ZTB 30MHTC BRUSHED BLUE BSD WTF Tulip Chrome Base 30 Round 29 H XTK Maple Top XTJ Graphite Nebula Top 30MHTC Mahogany Top XTF Metallic Silver Top XTB Brushed Red Top XTC Brushed Blue Top Tulip Chrome Base 36 Round 29 H XTP Maple Top XTN Graphite Nebula Top XTM Grey Nebula Top 30 7 36 ZTN I ZTC XTF METALLIC SILVER e BSS WTB Sample Bar Table Sets BSD Oslo Barstool Blue 17 20 D 30 H WTF Bar Table Tulip Chrome Base Metallic Silver Top 30 Round 42 BSS Banana Barstool Black Chrome 2175 225 ZTM 30MHSC 36 XTP BSL VTK WTB Bar Table Tulip Chrome Base Brushed Red Top 30 Round 42 H BSL Gin Barstool Maple Chrome 16 L 16 D 29 H VTK Bar Table Standard Black Base Maple Top 30 Round 42 36 XTN XTC 12 BSN BSN Jetson Barstool Black 18 L 19 D 29 H VTJ Bar Table Standard Black Base Graphite Nebula Top 30 Round 42 H Suggested Uses of Martini Bar C5
57. Pasta Station 19 00 guest 2222 Bruschetta Station 18 50 guest QTY PRESENTATION STATIONS Chicago Station 20 00 guest 25 Person Piece Minimum Requires Attendant 175 00 each plus tax _ Jumbo Shrimp 6 00 piece 25 00 guest if ordered independently A Crudit Display 9 50 guest _ A International Cheese Display 12 50 guest QTY CARVING STATIONS Sliced Fresh Fruit and Berries 7 00 guest 50 Person Minimum Antipasto amp Grilled Vegetables 14 50 guest _ _ A Roasted Boneless Breast of Turkey 17 00 guest QTY COLD HOT HORS D OEUVRES _ A Beef Tenderloin 20 00 guest 5 90 each 50 Piece Minimum Per Item Tiny Tomato Caprese Smoked Salmon in Olive Oil Bread Cup Assorted Tea Sandwiches Thai Spring Roll Shoyu Sauce Indonesian Chicken Satay Peanut Sauce Coconut Shrimp Apricot Sauce Mushroom Cap w Boursin Cheese Chorizo Sausage Calzone Eye of the Round 16 00 guest Herb Crusted Strip Loin 18 00 guest Cedar Plank Roasted Salmon 16 00 guest Smoked Virginia Ham 16 00 guest Carver Fee 175 00 each plus tax up to 3 hours EXHIBIT BOOTH ORDER FORM IMPORTANT INFORMATION Please review the attached meal selection and pricing The Hyatt Regency Chicago does not allow food and or beverages to be brought into the hotel pricing is subject to a 23 service charge and applicable sales tax To place an order for your exhibit booth please fill out one form for each day usin
58. Roosevelt Road Chicago Illinois 60644 1436 FEBRUARY 3 2014 773 473 7080 Fax 469 621 5603 INCLUDE THE FREEMAN METHOD OF Email FreemanChicagoES freemanco com PAYMENT FORM WITH YOUR ORDER AMERICAN ACADEMY OF ORTHOTISTS AND PROSTHETISTS NAME OF SHOW February 26 March 1 2014 Hyatt Regency Chicago COMPANY NAME BOOTH CONTACT NAME PHONE E MAILADDRESS For Assistance please call 773 473 7080 to speak with one of our experts Standard telephone service consists of one 1 house line through the hotel s NEAX 2400 System e Payment in full for installation must accompany orders e Exhibiting firm is responsible for all local and long distance telephone charges e credit card is required to process order e An invoice listing individual bills will be available upon conclusion of show Freeman requires 10096 of amount owed including applicable tax to be paid in advance or at showsite Payment must be made in U S funds Invoices can be paid by company check VISA MasterCard American Express Diners Club or Discover Payment for all labor and services ordered by the exhibitor his display house or other third parties is the responsibility of the exhibitor Your showsite representative should be made aware of this policy and have means of payment otherwise service will be denied To qualify for discount prices orders and full payment must be received by FEBRUARY 3 2014 Mail the advance payments with order forms to the abov
59. Shepard Please complete the information requested below return this form with your orders You may choose to pay credit check payable to Shepard Exposition Services or bank wire transfer However we require your credit card authorization to be on file before we process your order s for service We will use this authorization to charge your credit card account for any additional amounts incurred as a result of show site orders placed by your representative to include material handling charges for shipments received on your company s behalf and any unpaid balance due for Shepard services Credits for services will be issued at show site only WIRE TRANSFER In order to accurately process the transfer of funds from your account please complete the following information and fax it along with a copy of the wire receipt to the fax number printed on the header of this page A 50 service charge will be added for processing checks drawn on foreign banks A 25 service charge will be added for processing U S wire transfers 50 service charge for international wire transfers The following information must be included on the bank copy of the wire transfer confirmation Name of show that you are attending AAOP American Academy of Orthotists amp Prosthetists Exhibiting company name Booth number Account Name Shepard Exposition Services Inc Bank Name PNC Bank N A Pittsburgh 15219 USA Routing Number 041000124 Account
60. Shepard The exhibitor agrees that he is ultimately responsible for the cost of all services provided in connection to the exhibitor s booth The non official contractor agrees to have evidence in the booth that it has a valid authorization from the Exhibitor for services The non official contractor must confine its operations to the exhibit area of its clients No service desks storage areas or other work facilities will be located anywhere in the facility Show aisles and public areas are not part of the Exhibitor s booth space The non official contractor may not solicit business on the exhibit floor The non official contractor must have all business licenses work permits and insurance required by State and City governments and Facility Management before beginning work and shall provide Show Management with evidence of compliance If required the non official contractor must be able to provide evidence that it has current and applicable labor contracts and must comply with all labor agreements and jurisdictions The non official contractor must not jeopardize the production of the event by any act or practice that would lead to work stoppages strikes or labor disputes Non official contractor employees must wear approved identification badges at all times while in the work area Badges will be issued at show site to authorized representatives when all requirements have been met The following information must be completed a
61. Signs Typically a 7 x 44 cardstock sign that contains exhibitor name and booth number In line An exhibit that is constructed in a continuous line with other exhibits Island Exhibit An exhibit with aisles on four sides There is no pipe and drape construction provided to Island booths Labor Contracted workers who perform services When labor is ordered hours are based on estimates and will be billed actual time incurred Requested times are not guaranteed and are based on availability Minimum of one hour will be charged Additional time will be billed in increments Rates are based on when labor was performed ST OT DT Logistics Point to point transportation services for freight by an appointed carrier Marshaling Yard A lot where trucks gather for orderly dispatch to Event site When Shepard provides a marshaling yard all carriers must check in present a weight ticket and will be guided to the docks to unload when a space is available The same is true for the out of the show Applicable fee applies Move In Refers to the date and time that exhibitors gain access to a facility and are able to begin the construction and or set up of their booth Mobile Spotting Fee The charge for Shepard personnel to safely guide vehicles operated by exhibitors on the exhibit hall floor when approved by show management and if Shepard determines such activity to be operationally feasible and safe All vehicles operated on the exhibi
62. Visual x 6759 BOOTH REGULATIONS pi DEFINITION One or more standard units in a straight line Height Exhibit fixtures components and identification signs wil be permitted to a maximum height of 8 0 2 44m Intent If a portion of an exhibit booth extends above 8 0 2 44m high the exhibit bootb back ground will detract from the overall impact of the exhibit directly behind that booth regardless of how the rear of the offending exhibit is finished Depth All display fixtures over 4 0 1 22m in height and placed within 10 lateral feet 3 05m of an adjoining exhibit must be confined to that area DISPLAY FIXTURES OVER 4 1 22m ofthe exhibitor s space which is within AO 7 HIGH MUST B CONFINED THE BACK HALF OF THE BOOTH 1 22m of the back line Intent Each exhibitor is entitled to a reasonable sightline from the aisle regardless of the Size of the exhibit Exhibitors with larger space 30 lateral feet 9 14 or more should also be able to effectively use as AP much of the total floor space as possible IMPORTANT as long as they do not interfere with the Space dimensions shown on floor plan rights of others The limitation on display are from center line of booth equipment fixtures over 4 0 1 22m and within 10 such as side rails and or back drape lateral feet 3 05m of a neighborin
63. air White CHR001 Mirabel Chair Brown Leather Qty Discount Regular Amount Loveseats jiSD Newpor Charoaleaher 1015 65 132035 7 L 788 60 102520 0 7 8 Black Leather 94670 123070 5 Jeep Transparenicirome 307 35 39955 tes Translucent chrome 415 50 54015 7 jocMMadidBackLeaher 1123 45 146050 jBowMadidChar ue 121610 157965 7 jocuGebsWhteleaer 621 35 80775 joceXeyWesTu Bak 64655 84050 51085 664 10 jocvsmeow 302 60 39340 focesiage came 27980 36375 Jg Beige L 28415 36940 ocs Fed 27980 36375 7 Greenwnite 13995 18195 7 jSocRsoncemWhe 13995 18195 7 jScEfwinRedWhe 13995 18195 clear acriic 183 80 23895 OTS South Beach Wedge OTQ Square White Leather OTN Bench White Leather OTP Square Black Leather OTM Bench Black Leather OSA Oval Black OSB Oval White VIBO2 Vibe Cube Blue 4 Cube Red VIBO5 Vibe Cube Yellow 7 Cube Champaigne fosccwe white teater 169 60 22050 fOTHOwe Biack Leaner L 18335 23835 forkHarRound akLeatrer 58080 75505 fori H
64. allation and connections and disconnects to equipment form service valve will be additionally charged at labor and material rates quoted herein A completed METHOD OF PAYMENT form must accompany this order For technical questions please contact Doug Castle Chief Electrician Hyatt Regency Chicago 151 East Wacker Drive Chicago IL 60601 312 616 6881 FREEMAN DISCOUNT PRICE 5040 West Roosevelt Road DEADLINE DATE Chicago Illinois 60644 1436 FEBRUARY 3 2014 773 473 7080 Fax 469 621 5603 INCLUDE THE FREEMAN METHOD OF Email FreemanChicagoES freemanco com PAYMENT FORM WITH YOUR ORDER AMERICAN ACADEMY OF ORTHOTISTS AND PROSTHETISTS NAME OF SHOW February 26 March 1 2014 Hyatt Regency Chicago COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 773 473 7080 to speak with one of our experts For fast easy ordering go to www myfreemanonline com CLEANING SERVICES Cleaning Services include vacuuming of booth area and emptying wastebasket at time of vacuuming Prices are based on total square footage of booth regardless of area to be cleaned 100 sq ft minimum e Our exclusive cleaning contract with show management for this show will not permit other service contractors including exhibitor appointed contractors to provide this service e Show Site Prices will apply to all cleaning orders placed at show site VACUUMING per sq 100 sq ft minimum Qty Part Des
65. amp Prosthetists February 26 March 1 2014 1531 Carroll Drive NW Atlanta 30318 Exhibit Solutions Sales Phone 404 720 8652 Hyatt Regency Chicago Chicago Illinois Exhibit Solutions Sales Fax 404 720 8757 Event Code G141990314 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline January 27 2014 SHOWCASES AND LOCKING CABINETS SSIES Mm T Quarterview Showcase Square Showcase LC3 46 WX1 9 Dx3 3 H 1 9 Wx1 9 Dx7H 3 9 Wx2 3 Dx3 6 H Showcases Discount Quarterview 123760 160890 Square 133555 73535 LC1 1 meter wide Please choose metal color Black 06 O White 03 O Silver 15 Please choose metal color Black 06 White 03 0 Silver 15 3 6 Wx 1 9 Dx3 6 H tci 91720 419235 JUNE Please choose metal color Black 06 O White 03 Silver 15 66283 D LC2 1113 10 1447 05 LC2 1 5 meters wide Please choose metal color Black 06 White 03 Silver 15 5 Wx1 9 Dx3 6 H J 103 Please choose panel color LI Black 06 White 03 Shepard Exposition Services Locking Cabinets Sie d Description Discount Regular Amount RECEPTION COUNTERS AND COMPUTER STANDS _ RC1 RC2 RC3 79 Wx3 5 Dx3 9 H 4 9 W x 2 3 D x 3 3 H 5 3 W x 3 3 D x 3 6 H Reception Counters and Computer Stands Code Qty Description
66. any person parties or other contracting firms not under Shepard s direct supervision and control Shepard shall not be responsible for loss delay or damage due to strikes lockouts work stoppages natural elements vandalism acts of God civil disturbances power failures acts of terrorism or war or any other causes beyond Shepard s reasonable control or for ordinary wear and tear in the handling of materials Due to the security and liability requirements Shepard personnel will unload all vendor materials from the loading docks to the booths INDEMNIFICATION The exhibitor agrees to indemnify forever hold harmless and defend Shepard and its employees officers and agents from and against any and all claims causes of action fines penalties damages liabilities judgments and expenses on account of personal injury or death damage to or loss of property or profits arising out of or contributed to by any of the following 1 exhibitor s negligent supervision of any labor secured through Shepard or the negligent supervision of such labor by any of the exhibitor s employees agents representative invitees and or exhibitor appointed contractor EAC 2 exhibitor s negligence willful misconduct or deliberate act or such actions of exhibitor s employees agents invitees representatives or EACs at the show to which this contract relates including but not limited to the misuse improper use unauthorized alteration or negligent handling of She
67. ary 26 March 1 2014 Hyatt Regency Chicago Chicago Illinois Event Code G141990314 Discount Deadline February 5 2014 BAR TABLES BARS amp BAR STOOLS item Discount Regular Amount Bar Tables Black Base Ja Maple Top Black Base 365 05 47455 VrP 36 MapleTop Bla Bese 360 40 46850 Top Black Base 365 05 47455 jvrNGe GrephteTopiBlackBase 378 40 49190 jvrMa3e GreyTop BlaekBese 378 40 49190 jVrEGe BrandyTopiBlackBese 434 55 56490 365 05 001 Swivel White 318 15 41360 6002 2 Swivel White 289 85 37680 2 Transparent chrome 344 95 44845 tem Discount Regular Amount Bar Tables Chrome Base mag Top chrome Base 440 85 573 10 Jm ze Top chrome Base 485 45 63110 2 90 Graphite Base 462 85 60170 Graphite Topichrome Base 485 45 63110 485 45 63110 jwrEG amp BrendyTopChromeBase 485 45 63110 573 10 6105 35 793695 jpRrMetni amp r 2121 15 275750 MISCELLANEOUS ITEMS Kem Discount Regular Amount Training Room CP amp CompuerTsbie Grepnte 609 85 79280 POSKoskBiackMepe 73010 94915
68. at Roura wnt Leather 58080 75505 Joan BeckWheleser 903 00 117390 Joo Biaok Leather 803 00 117390 1 ecw crce write Leaner 903 00 117390 Meos vise cue p 13840 17990 euros 13840 17990 Green 13425 17455 2 Puz2Sw puzze penas 318 15 41360 COCKTAIL AND END TABLES Qty Regular Occasional Cocktail Tables ___ 426 35 55425 __ cio sono stecrchocolate 54540 70900 C1K Inspiration 1 cir ceoRect 38975 50670 7 crc ceo Rect geen 40115 52150 000 25485 33130 jemesymey white L 41160 53510 Jaen 41160 53510 Please complete the following Company Name Contact Name Authorized Signature rem Discount Regular Occasional End Tables jEESWemo 40115 52150 E steevchocolats 50665 65865 E1K Inspiration 430 30 55940 Gasp 36445 47380 7 erc ceo aiassicnme 37600 48880 ___ 23925 31105 ___ 38150 49595 ___ jemSymey Bex 38150 49595 Subtotal S 8 000 Tac Amount Due Booth Phone Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pri
69. athy biris hyatt com or by calling 312 239 4709 AUDIO VISUAL EQUIPMENT amp SERVICES The official audio visual company for this meeting is Event Technologies 15 the in house company at the Hyatt If you choose to use a different company you do so at your own risk Order forms will be available in your service kit The contact information 15 Jessica Doyle sales Manager Event Productions AVT Event Technologies Direct 312 239 4669 ext 6759 Fax 312 275 8735 Cell 312 735 0793 jdoyle avt com visit www academyannualmeeting org for program details amp registration information or call Diane Ragusa 202 380 3663 or email dragusa oandp org 11 13 2013 CONTACT LIST QUESTIONS Please feel free to contact us for assistance CONTACT HELP WITH PHONE EMAIL Diane Ragusa Exhibits 202 380 3663 dragusa oandp org Director of Meetings Sponsorships amp Exhibits Registration amp Program Information Bob Pugh Exhibitor Services 703 843 7857 showsiteservices yahoo com Shepard Exposition Services Customer Service 404 720 8600 Atlanta shepardes com Cathy Biris Meeting Rooms 312 239 4709 Cathy biris hyatt com Convention Services Catering Manager Hyatt Regency General Hotel 888 421 1442 Online at Reservations www academyannualmeeting org Steve Henderson Suites 212 565 1234 Steven henderson hyatt com Group Reservations 6683 Coordinator Jessica Doyle 312 239 4669 Jdoyle avt com Audio
70. aware of this policy and have means of payment Otherwise service will be denied Mail the advance payments with order forms to the address above Payments should be made payable to Freeman Show name and booth number should be noted on all advance payments so they will be properly credited Please indicate method of payment This section must be completed before your orders can be processed A credit card authorization Is required as a deposit against additional rentals and or labor Payment of any balances may also be made by company check but a credit card authorization must be on file Any balances outstanding at move out will be charged to your credit card Prices subject to change without notice METHOD OF PAYMENT FORM MUST BE INCLUDED WITH YOUR ORDER Revised 04 07 PROJECT 14 301652 FREEMAN electrical labor 5040 West Roosevelt Road Chicago Illinois 60644 1436 773 473 7080 Fax 469 621 5603 Email FreemanChicagoES freemanco com DISCOUNT PRICE DEADLINE DATE FEBRUARY 3 2014 INCLUDE THE FREEMAN METHOD OF PAYMENT FORM WITH YOUR ORDER AMERICAN ACADEMY OF ORTHOTISTS AND PROSTHETISTS NAME OF SHOW February 26 March 1 2014 Hyatt Regency Chicago COMPANY NAME CONTACT NAME E MAILADDRESS BOOTH PHONE For Assistance please call 773 473 7080 to speak with one of our experts For fast easy ordering go to www myfreemanonline com Hot and Cold Water and Drainage are strategically locat
71. booth Changes special service or equipment will be charged at the prevailing rates for labor and material Because of responsibility Facility Service Center must make all connections to and from the service lines brought to the booth Service rates are effective only when orders are received and exhibit material placed so that work can be completed on straight time Orders for plumbing services should be sent in as promptly as possible since orders received within three 3 days prior to the opening of the exposition will be subject to 50 increase in the published rates To avoid delay in installation all equipment should be properly tagged and labeled with full information as to kind of service size of line etc ready to connection Freeman nor Facility Service Center will not be responsible for moisture or water in the air lines Exhibitor should supply their own filter or other equipment to handle moisture or water FSC must have 15 days notice if they are to supply special regulators strainers traps etc Pressure for service listed may vary No guarantee can be made of minimum or maximum pressures If pressure is critical exhibitor should arrange to have pressure regulator valve installed All material and equipment furnished for the service and connection to equipment is on a rental basis and is to remain the property of FSC such material and equipment will be removed by FSC after close of the exposition Changes to order after inst
72. by 4 00 PM Saturday March 1 2014 LABOR Labor is provided by a local union for the installation and dismantling of displays Full time employees of exhibiting companies however may set their own exhibits without assistance from the local union if it is a pop up display in booths of 10 x10 or less A up display shall be defined as a display system of 10 or less that can be set up by person in hour or less without the use of tools Pop up displays larger than 10 will require union labor Exhibitors may hand carry their own materials into the exhibit facility as long as it can be done by one man in one trip The use and rental of dollies flat trucks and other mechanical equipment is NOT permitted ASSISTANCE Shepard Exposition Services 1 the official decorator for this meeting If we can be of assistance in any way please contact Customer Service at 404 720 8600 or atlanta shepardes com Our address is 1531 Carroll Drive NW Atlanta GA 30318 REGISTRATION PROCEDURES exhibit personnel must register You may register online at www academyannualmeeting org or send in the registration form via mail or fax Each table or booth includes two exhibitor badges a value of 300 each with the option to purchase up to two additional exhibitor badges for 300 each One of the badges you receive with each table or booth 15 full conference registration allowing the attendee to receive continuing education credits Th
73. cathy biris hyatt com Fax 312 239 4701 Phone 312 239 4709 Date of Event S ofGuest Start End Time of Event Booth Number Company Contact Name Address State Zip Code Contact C C o Z Phone Fax Email o QTY SNACKS BREAK ITEMS QTY COLD HOT HORS D OEUVRES ___ Pretzels 30 00 bowl 6 25 each 50 Piece Minimum Per Item Goldfish Crackers 30 00 bowl _ _ _ A Mixed Nuts 30 00 bowl _ A Ahi Poke amp Cucumber Wonton A Potato Chips w Onion Dip 4 00 guest A Sliced Tenderloin on Ficelle _ Tortilla Chips w Salsa amp Guacamole 4 00 guest A Crabmeat Cocktail in Tuile Cup _ _ A Assorted Candy Bars 36 00 dozen _ _ Shrimp BLT _ A Whole Fresh Fruit 30 00 dozen ___ Scallops Wrapped in Bacon _ _ A Doughnuts 48 00 dozen _ _ A Chicken Marsala Pot Pie _ A Croissants Danish Muffins 56 00 dozen _ A Thai Beef Satay Ginger Sauce _ Bagels w Cream Cheese 58 00 dozen _ Moroccan Cigar Lamp amp Beef Cupcakes 48 00 dozen Sliders Beef Turkey or Pulled Pork 22222 Assorted Miniature Pastries 48 00 dozen 2 Mini Hot Dogs and Corn Dogs 2222 Assorted Jumbo Cookies 56 00 dozen _ _ A Chocolate Brownies 9 56 00 dozen QTY SPECIALTY STATIONS _ _ A Lemon Bars 56 00 dozen 50 Person Minimum 222 Jumbo Soft Pretzels 56 00 dozen _ A Fresh Fruit Tarts 62 00 dozen
74. ced by your representative These charges may include all Freeman companies or any charges which Freeman may be obligated to pay on behalf of Exhibitor including without limitation any shipping charges Please complete the information requested below EXPRESS liMAsTERCARD FREEMAN NOW ACCEPTS DEBIT CARDS Please reference Name of Show amp Booth Number so we may properly credit your account Account No Exp Date L Personal Credit Card Company Credit Card Cardholder Name Print Signature Cardholder Billing Address City State Zip E MAIL ADDRESS FOR INVOICE NOTIFICATION ENTER TOTALS HERE ELECTRICAL TELEPHONE CLEANING COMPRESSED GRAND PLUMBING AIR WATER DRAIN TOTAL IT II bL e Remember to order in advance to save time and money You may place your order by phone fax or mail Orders received without payment or after the deadline date will be charged at the standard price Copies of invoices may be picked up from the Service Desk prior to show closing e f you have questions or need assistance with any items not listed please call and ask for your Exhibitor Services Representative at 773 473 7080 Rev 9 08 PROJECT 14 301652 FREEMAN method of payment DISCOUNT PRICE FREEMAN DEADLINE DATE 5040 West Roosevelt Road FEBRUARY 3 2014 Chicago Illinois 60644 1436 773 473 7080 Fax 469 621 5603 Email FreemanChicagoES freemanco com AMERICAN ACADEMY OF ORTHOTISTS AN
75. cing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received 24 hours prior to first exhibitor move in day H Shepard EXECUTIVE FURNITURE AAOP American Academy of Orthotists amp Prosthetists Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 Customer Service Phone 404 720 8600 404 720 8755 atlanta shepardes com Customer Service Fax Customer Service Email February 26 March 1 2014 Hyatt Regency Chicago Chicago Illinois Event Code G141990314 Discount Deadline February 5 2014 CONFERENCE TABLES amp CHAIRS Taw Discount Regular Amount asss 62845 seo C ferae tesq omone 44985 58 amp 5 oss sa 42635 5545 a 46305 61 san ze 651 20 865 Jesse 70160 91210 ess 85055 110570 Tec Grey warme 64875 84540 Tec cry neve rene 78840 102230 emeng 65120 365 eseu 80235 104805 egw 127655 168005 Tesi nuns omne nemua 57545 74810 eem game 53240 615 Joes Rowa manoga Tae 57225 74895 emwoweouwwe 54485 70755 ray qm Discount Regular Amount oz 90260
76. completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change SIGN ORDER FORM AAOP American Academy of Orthotists amp Prosthetists H Shepard Shepard Exposition Services February 26 March 1 2014 1531 Carroll Drive NW Atlanta GA 30318 Customer Service Phone 404 720 8600 Hyatt Regency Chicago Chicago Illinois Customer Service Fax 404 720 8755 Event Code G141990314 Customer Service Email atlanta shepardes com Discount Deadline February 5 2014 SIGNS BANNERS AND ACCESSORIES code Qu Description Discount Regular Amount Code Description Discount Regular Amount Standard Foamcore Signs Single sided Vinyl Banners with Digital Printing 70009 Vertical 22 28 196 10 254 95 70065 591 24 85 32 30 ft Vertical 70010 E Horz 22 x28 196 10 254 95 70071 E PTS I 24 85 32 30 ft Horizontal 70011 Vertical 28 44 298 85 388 50 70066 34 80 ft Vertical 70012 EN Horz 28 x44 298 85 388 50 70072 st persa 26 75 34 80 ft Horizontal Meterboard 39 x Accessories Replacement ID Sign Cardstock GIRRES EECHER Sign pr
77. considered incomplete without inclusion of the requested information and therefore will be subject to equipment availability on the day of the show Q Where is my equipment A Hyatt Regency Chicago is a union hotel Therefore on set up day the equipment you have ordered will be delivered to the exhibit floor At that point responsibility for all equipment will transfer from AVT to Local Union 134 A union electrician will be responsible for the delivery and set up of the equipment ordered AVT does not control this schedule How do l get a receipt A Receipts for completed orders will be issued upon email request at the conclusion of the show Please forward all requests to hrcexhibits avt com Please include your contact information The name of the show and the show dates will also be helpful If you are a 3rd party exhibitor requesting a receipt include your company name in the request During the show if have a question who do I contact A AVT will have personnel on site in the exhibit hall to assist with questions and concerns about equipment and internet lines Can bring my own networking equipment A No Customer provided wireless access points or other network infrastructure devices are prohibited to insure uninterrupted operation of existing hotel wireless infrastructure Customer provided routers switches and other networking infrastructure devices are prohibited as to ensure uninterrupted and unimpaired op
78. count Regular Amount Caf Tables Tulip Chrome Base xmawMapeTopchomeBase 41550 54015 C xreae MapeTop chomeBase 47410 61635 xreso Greehie Top Chrome Base 436 25 56715 xmwse Grenite Base 47410 61635 xmeae GryTopichemeBese 47410 61635 Ja Brandy Base 451 45 58690 xrrae MetSiverTopichmeBase 457 85 59520 22 Red Topichrome Base 560 50 72865 C zreawBueTopBeckBese 301 00 39130 Please complete the following Company Name Contact Name Authorized Signature 3 56050 72865 Subtal 8 000 Tax Amount Due S l Booth Phone Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received 24 hours prior to first exhibitor move in day lt 5 Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 Customer Service Phone 404 720 8600 404 720 8755 atlanta shepardes com Customer Service Fax Customer Service Email EXECUTIVE FURNITURE AAOP American Academy of Orthotists amp Prosthetists Febru
79. cription Discount Show Site sq ft Price 610100 Booth Vacuuming One 60 85 610200 Booth Vacuuming 2 Days 1 20 1 70 610300 Booth Vacuuming 3 Days 1 80 2 50 610300 Booth Vacuuming 4 Days Duration of Show 2 40 2239 SHAMPOOING per sq ft 100 sq ft minimum Qty Part Description Discount Show Site sq ft Price 630100 Shampoo Carpet One 90 1 25 630200 Shampoo Carpet 2 Days 1 80 2 50 PORTER SERVICE per day Qty Part Description Discount Show Site Total days Price Price e Includes emptying of wastebasket s and policing of your exhibit area at two hour intervals during show hours 620500 Porter Service 1 500 sqft 63 55 88 95 6201500 Porter Service 501 1500 saft 83 40 116 75 6202500 Porter Service 1501 2500 soafft 105 25 147 35 6203500 Porter Service Over 2500 sq ft Call For Quote 6201000 Full Time Porter Service per hour 37 60 52 65 TOTAL COST _ 7 2 Subtotal N A Total Cost Hyatt Revised 03 27 13 PROJECT 14 301652 FREEMAN cleaning A DISCOUNT PRICE DEADLINE DATE 5040 West
80. de show services including installation dismantling labor but exhibitors may appoint a non official contractor to provide installation dismantling labor provided all the following conditions are met EXHIBITOR must inform Shepard Exposition Services that they have contracted with a non official contractor by completing this form and returning it by deadline date If form is not submitted by deadline date the Exhibitor Appointed Contractor will not be allowed to perform work in the hall except to supervise the official contractor provided labor The CONTRACTOR hired by the exhibitor must by the deadline date provide Shepard with a current Certificate of Insurance with minimum limits of 500 000 property damage per occurrence 1 000 000 personal injury per occurrence workers compensation aggregate coverage of 1 000 000 per occurrence and naming Shepard Exposition Services as additionally insured for the time period of the show including move in and move out days The CONTRACTOR must abide by the rules and regulations of the show and all pertinent union regulations CONTRACTOR employees must wear approved identification badges at all times while in the work area Badge will be issued at show site to authorized contractor representatives when all requirements have been met If the non official contractor is empowered to incur expense on behalf of the exhibitor a Third Party Payment Authorization form must be completed and returned to
81. dit tracking Ic x 0 x 0 1 x 2 3 4 4 x x x x x x x C x x x x x Examples dl 1 2 314 ABC cert type ABC ID Number BOC cert type BOC ID number SPECIAL REQUIREMENTS including dietary restrictions RIBBON INFORMATION Please check all that apply Lower Limb Prosthetics Society LP Lower Limb Orthotics Society LO GaitSociety GA Fellow of the Academy FE Spinal Orthotics Society SO Fabrication Sciences Society FS CAD CAM Society CC Chapter President CP Craniofacial Society CF Upper Limb Prosthetics Society UP PastPresident PP C Speaker SP REGISTRATION FEES 2013 2014 Academy membership dues must be paid to be eligible for member rates PRE REGISTRATION ON SITE REGISTRATION Please check all that apply Received by Jan 31 Received after Jan 31 Full Conference Academy Active Associate Professional International Affiliate members FCME 545 FCM 620 Full Conference Nonmember FCNE 885 FCN 970 X Full Conference Candidate Resident Affiliate Emeritus Student Spouse circle one FCDE 9250 L FCD 9275 L X Full Conference Nonmember Resident Student or certified Technician Pedorthist Fitter Assistant circle one FCTE 340 1 440 1 Exhibitor Full Conference Two complimentary exhibitor registrations included per table booth 4 ning Additional Exhibitor This registration rate is fo
82. dobe Illustrator AI EPS InDesign Photoshop amp Acrobat Artwork graphic design serivces 70067 Files should be formatted in high resolution quality 100 300 dpi Logo reproduction 70052 Vector based artwork preferred with fonts converted to outline Special artwork mounting 70069 Please note If customer provided graphic files are not to exact specifications requirements a design time surcharge will apply UNION JURISDICTIONS CHICAGO AREA UNION LABOR Illinois is NOT a right to work state All exhibit and display work in the Chicago area must be performed by union personnel Union Labor is available to assist in the installation and dismantling of exhibit booths Exhibit labor freight and rigging labor electricians and plumbers can be arranged for at established rates using the enclosed order forms EXHIBIT LABOR JURISDICTION Carpenters Carpenter union exhibit labor claims jurisdiction for the erection and dismantling of displays and exhibit booths This includes all display work with the exception of machinery signs or lighted headers unless the sign or header is a permanently attached part of the display Carpenters also re crate machines for outbound loading Exhibitors may set up and dismantle pop displays in booths of 10 x10 less A pop up display shall be defined as a display system of 10 or less that can be set by one person in 55 hour or less without the use of tools Pop up displays larger t
83. e address Payments for line and equipment should be made to Freeman Show name and booth number should be noted on all advance payments so that they will be properly credited The Freeman credit card authorization is a deposit against additional charges incurred and or labor Payment of any balances may also be made by company check while at the show but a credit card authorization must be on file Any balances outstanding as of move out will be charged to your credit card 50 charge for cancellations Prices subject to change without notice Local Access Internet Access amp 800 Calls will be billed at call access fee 1 25 per call 27 per minute plus AT amp T charges for long distance calls e 12 minute for all calls over 20 minutes in length PLEASE PROVIDE COMPLETE INFORMATION BELOW Service Information Installation Removal Date Day Time Date Day Time Type of Service Telephone Line Computer Location in Booth Specify or attach drawing Indicate Service Required Quantity Discount Standard Total Telephone Line Installation Charge 132 30 per line 198 45 Telephone 55 15 82 70 Daily Phone Service per line per day 82 70 per day Subtotal Tax 14 5 TOTAL COST NOTE Freeman requires a METHOD OF PAYMENT on file for above services and cannot be invoiced at a later date THE ENCLOSED HYATT CREDIT CARD AUTHORIZATION FORM MUST BE ON FILE WITH THE HYATT REGENCY FOR PHONE SERVICE TO BE PROVI
84. e individual holding this badge must be a full time employee of the exhibiting company Other badges may be upgraded to full conference registration with the payment of an additional fee For example if the exhibitor badge is valued at 300 and the member registration is 545 payment of the 245 difference entitles your full time employee to earn continuing education credits HOTEL INFORMATION Hyatt Regency Chicago 151 East Wacker Drive Chicago IL 60601 312 565 1234 Fax 312 239 4414 Reservations 888 421 1442 www hyattregencychicago com Reservations can be made by visiting our website www academyannualmeeting org and going to the Housing amp Transportation link or by calling 888 421 1442 and mentioning the Academy The group rates are 171single or 196 double occupancy per night and are valid three days prior and after the official meeting dates Reservation deadline 15 January 31 2014 or until the room block 15 sold out MEETING ROOMS amp HOSPITALITY SUITES You are welcome to host events during the week of the meeting but they cannot take place during official programming hours which are listed below Wednesday February 26 5 00 pm 8 15 pm Thursday February 27 7 00 am 6 00 pm Friday February 28 7 00 am 6 00 pm Saturday March 1 7 00 am Noon Please contact Cathy Biris Convention Services Manager at the Hyatt or use the form located inside the exhibitor service kit She can be reached at c
85. ections 9 Rates are based on prevailing union contracts and are subject to change without notice 10 Installing of ball lights hanging of electrical headers or any other type of electrical fixtures special wiring etc must be done by show electrician on a time and material basis 11 Electrical power for show lights and displays will be turned on one hour prior to show opening time and turned off at show closing time daily If power is required before or after special arrangements must be made at least 24 hours in advance Minimum labor charges is 1 hour 12 The chief Electrician has the power to refuse connection where wiring constitutes a fire hazard 13 All material and equipment furnished by the contractor on this service order shall remain its property and shall be removed by the contractor after the close of the show All equipment on a rental basis only 14 Rates quoted for all connections cover the bringing of service unless otherwise noted to the booth in the most convenient manner and do not include connecting equipment or special wiring 15 All equipment must be properly tagged and wired with complete information as to type of current voltage phase cycle horsepower and or wattage 16 Exhibitors must check in at the electrical service desk before assembling their exhibits requiring electrical power or labor Electrical Labor All work Done after 4 00 p m Monday thru Friday and all day Saturday Sunday and
86. ed at five positions in Riverside Center each capable of serving up to 20 booths All prices include single hook up Please include a sketch or blue print showing service location in booth All prices subject to a 896 rental tax 5096 charge for cancellations ALL ORDERS SUBJECT TO GENERAL INFORMATION AS SET FORTH ON REVERSE SIDE Freeman requires 10096 of amount owed including applicable tax be paid in advance Invoices can be paid by company check VISA MasterCard American Express Diners Club or Discover Payment for all labor and services ordered by the exhibitor his display house or other third parties is the responsibility of the exhibitor Your showsite representative should be made aware of this policy and have means of payment otherwise service Will be denied To qualify for discount prices orders accompanied by full payment must be received by FEBRUARY 3 2014 Mail the advance payments with order forms to the above address Payments should be payable to Freeman Show name and booth number should be noted on all advance payments so that they will be properly credited Please indicate method of payment The Method of Payment and the Order Form must be completed before your orders can be processed A credit card authorization is a deposit against additional charges incurred and or labor Payment of any balances may also be made by company check upon presentation of statement while at the show but a credit card authoriza
87. eet 425 15 552 70 Subtotall Booth Tax Phone 8 000 Amount Due Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received 24 hours prior to first exhibitor move in day INLINE RENTALS Shepard AAOP American Academy of Orthotists amp Prosthetists Shepard Exposition Services asa February 26 March 1 2014 1531 Carroll Drive NW Atlanta 30318 Exhibit Solutions Sales Phone 404 720 8652 Hyatt Regency Chicago Chicago Illinois Exhibit Solutions Sales Fax 404 720 8757 Event Code G141990314 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline January 27 2014 Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental Please visit us online for additional options and information http z www shepardes com shep gallery html The Eddie The Jonathon 10x10 3730 85 4850 10 10x20 6075 50 Description Discount Regular 2602 75 9383 60 1020 458550 6922 65
88. eige So L J0 D 2OR SON Marrakesh Sofa Light Beige 83 L 36 D 29 H e SFA001 5 002 501 SOM MPS SOMI Key West Sofa Black Memphis Sofa Mini Size Black JAD 2818 02 South Beach 3 pc Sectional Platinum Suede 152 L 40 D 33 SED Newport 3 pc Sectional Charcoal Leather SUED SSR SE LS LSC Loveseats LSD Newport Loveseat Charcoal Leather 57515 34 330 LSM Key West Loveseat Black 392003326 LSC Lisbon Loveseat Black Leather 64 L 36 D Fr e 8 d y j P P PS i F Ul i llu us ww w E gt a em em FI ARI Al ANCIAN 1 mem H m 1 7 H NW W a ID aD B B 4 J J e CCE OCB Club Chairs CHROO3 Roma White Vinyl 37 LE 3I 33 11 CHROO1 Mirabel Brown Leather SL S 528 CHR002 Allegro Blue Fabric 30 L ol n CHD Newport Armless Chair Charcoal Leather 24ML SVD 3S CHR003 P OCL COD Newport Corner Charcoal Leather 34 L 34 D 33 H CHC Lisbon Chair Black Leather 36D MPC Memphis Chair Mini Size Black 212S C 3 75 CH Astro Chair Light Beige 3699 2951 CHN Marrakesh Chair Light Beige 34 37 0 38 H CHR001 COD C
89. els to your booth prior to the close of the show 2 Exhibtors must properly package and label all materials 3 Completed BOL must be turned in to the Shepard Service Desk including piece count and estimated weight 4 Please see the SES service desk if you do not receive a BOL TRANSPORTATION BILLING ADDRESS AS SHIP TO ADDRESS Company Name Address City State Zip Shipping Options Inside Delivery Residential Lift Gate No Loading Docks Please complete the following Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Shepard Glossary Advanced Freight Refers to freight that has been sent to Shepard s warehouse prior to the Event move in Advance Order An order for services sent to service contractor prior to installation date Aisle Carpet The carpet that is placed on the Event floor in the aisles to separate the booths Back Wall Refers to the drape used at the rear of a standard booth Bill of Lading A legal document that establishes the terms between the shipper exhibitor and transportation company carrier for the transport of goods between specified points for a specified charge A bill of lading is required to be filled out and turned in at the Shepard Service Desk at the close of the show after the exhibitor is all packed up in order to Shepard to release the freight to the tran
90. ems with equipment during the show A For AVT equipment wired and wireless internet connections login information and passwords contact AVT directly at 312 735 6622 For union related issues contact Freeman Exhibitor Services at 312 938 0320 Q Does AVT require a diagram of my booth A Diagrams are extremely helpful when setting equipment If available send your diagram in with your completed forms Q How will know my order was received A Once your completed forms have been faxed to AVT AVT will process them and will send you a final order within 48 hours of receipt IF YOU CLAIM SALES TAX EXEMPTION IN THIS STATE PLEASE FURNISH A COPY OF YOUR TAX EXEMPT CERTIFICATE WITH YOUR ORDER mitted to Excellence www avt com 312 735 6622 Fax or Email to AVT Event Technologies 151 Wacker Dr Chicago IL 60601 b Ph 312 735 6622 Fax 312 275 8735 hrcexhibits avt com AB V HT EVENT TECHNOLOGIES Networking Request Form UU we EXHIBIT NETWORKING PRICE NOTE ALL SECTIONS MUST BE COMPLETED Client Exhibitor Information Group Organization Event On Site Contact Requested by ei On Site Cell 4 Phone Fax Fax f E mail Address E mail Address Address City State Service Request NUMBER DATES Start Time End Time Note All computers are required to receive DHCP assigned IP address passing through from the Hyatt AVT network unless o
91. eration of existing hotel network services A nitted to Excellence www avt com 312 735 6622 Fax or Email to AVT Event Technologies 151 E Wacker Dr Chicago IL 60601 Ph 312 735 6622 Fax 312 275 8735 hrcexhibits avt com EVENT TECHNOLOGIES A Freeman Company F A Q Riverside Exhibition Hall EXHIBIT NETWORKING PRICE GUIDE page 2 Can pay with a company check A Credit card payments are strongly encouraged however company checks are a valid form of payment Checks should be made payable to AVT Event Technologies at the address listed below When paying by check please include a copy of your order as generated by AVT therefore providing verification of the correct amount and the valid order for which it will be applied to All checks must be received 72 hours prior to the set up date of the show that you are attending J Why is union labor a separate charge A On location set up and take down by required union labor is not included in the rental price This fee will be charged by Freeman Exhibitor Services If there are any questions with regards to this charge contact Freeman Exhibitor Services at 312 938 0320 Q Are wire transfers an acceptable form of payment A FOR INTERNATIONAL ORDERS ONLY Wire transfers are an acceptable form of payment An additional processing fee of 30 00 will be assessed Contact hrcexibits avt com for written instructions Who do contact if have probl
92. ere are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change CARPETING AAOP American Academy of Orthotists amp Prosthetists Shepard Exposition Services idend February 26 March 1 2014 1531 Carroll Drive NW Atlanta GA 30318 Customer Service Phone 404 720 8600 Hyatt Regency Chicago Chicago Illinois Customer Service Fax 404 720 8755 Event Code G141990314 Customer Service Email atlanta shepardes com Discount Deadline February 5 2014 EXPO CARPET 16 OZ Choose Color Discount Regular Amount Red 01 Black 06 50401 sg 23605 30685 Blue 05 Teal 13 50409 8x20 44930 5440 Tuxedo 50 Burgundy 07 504095 san 67020 87125 50404 89105 115835 Variation in dye lot may occur when ordering more than one cut of carpet unless ordered as Special Cut Carpet SPECIAL CUT EXPO CARPET 50006 PerSquaeFoot 440 570 Visqueen will automatically be installed at published rate listed below to protect Special Cut carpet during move in Please note all carpet is a maximum of ten feet wide and is installed accordingly lt Shepard Prices quoted above include installation taping of front
93. eu of payment Regular prices will apply to all show site orders Floor orders are limited to availability Third Party Orders If you contract your work to a display or exhibit house and require services from Shepard the payment policy stated above applies Please pass this information on to them A Third Party Payment form must be completed and submitted three weeks prior to show opening Invoices Prior to close of show an invoice will be prepared and delivered to your booth for your review Credits will be issued at show site only If you have any questions or want to pay your invoice by check or cash please see our customer service representatives at the service desk on site Charges charges regardless of amount must be paid in full by cash check or credit card If credit card method is used please ensure that the card limits are high enough to cover your expected charges Past Due Accounts The buyer understands that there will be a 1 1 296 monthly 1896 per year finance charge on past due accounts and agrees to pay all costs incurred by Shepard Exposition Services while endeavoring to collect this account Outbound Services outbound services will be processed on your credit card A copy of the receipt and invoice will be mailed within 10 days of the close of the show International Customers International customers must pay for all services in U S funds A 50 service charge will be added for processing checks or wire transfers draw
94. f each iPod Touch unit will be 500uso The customer agrees to the processing of payment for lost scanners on the credit card shown on the front of this agreement or if payment is made by check to the immediate payment for the loss ExpoTrac will use all reasonable care in handling the information collected by the scanner however ExpoTrac SHALL NOT BE LIABLE FOR ANY SPECIAL INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING FROM THE LOSS OF SUCH INFORMATION FOR ANY REASON ARISING FROM OR RELATED TO EXPOTRAC S EQUIPMENT EXPOTRAC S SOLE LIABILITY FOR DAMAGE FOR ANY CAUSE WHATSOEVER SHALL BE LIMITED TO THE TOTAL FEE PAID FOR THE SERVICES PROVIDED BY EXPOTRAC Customer agrees to return all equipment to ExpoTrac s service desk at the conclusion of the show and obtain a written receipt for the equipment Equipment left in the exhibit area lost or stolen is the responsibility of the customer pursuant to Paragraph 3 Customer acknowledges that they are responsible to obtain all equipment at the ExpoTrac service desk located in the registration area equipment will not be delivered to the customer s booth Final lead reports not picked up on site will be mailed within 3 business days after the show via first class mail unless Drop n Go Service is selected where the emailed file will be the final report It is agreed that the governing law pertaining to this contract will be the laws of the State of Rhode Island and the United States of America Customer a
95. finition Do I need to order a fork lift to unload or reload my freight No please do not order a forklift for unloading reloading of your materials What does CWT mean CWT is an acronym for Century Weight therefore it means per 100 Ibs IMPORTANT FACTS ABOUT DIRECT SHIPMENTS What are direct shipments All shipments that are addressed directly to the exhibit facility please refer to Direct to Show shipping labels included in this manual Shipments must arrive during published exhibitor move in times only Do not ship direct to show site in advance If delivery cannot be guaranteed to arrive during exhibitor move in shipment must go to advance warehouse All shipments must have a bill of lading or delivery slip indicating number of pieces and weight Certified weight tickets required Crates weighing over 5 000 Ibs or loose uncrated shipments must be shipped direct to show site to arrive during exhibitor move in times All shipments must be prepaid no collect on delivery shipments will be accepted SIGNATURE SERIES SHIPPING How can I make shipping my show materials easier Signature Series Shipping will make it easier with the following benefits Receive a 10 discount off of material handling rates restrictions apply Worry free shipping to and from your show Priority Empty Service priority of empty return at the close of show Volume discounted shipping rates Charges will be billed to your sho
96. from the ground loading or unloading materials in a freight elevator or other circumstances requiring the rehandling of materials including but not limited to freight on the truck needing to be unloaded in a specific order orientation or requires freight on the truck to be moved to unload actual delivery OVERTIME Surcharge 30 35301 Based on show move in move out schedule and or late driver check in an overtime surcharge per occurrence applies to shipments handled at show site during overtime hours Your advance warehouse shipments be received during straight time but due to scheduling conflicts beyond Shepard s control may be moved into the exhibit hall on overtime Any additional overtime charges will be invoiced at show site and are subject to change pending move in move out schedules Handling times will be documented on shipping documents Drivers picking up outbound shipments will be sequenced for loading ONLY after a bill of lading is submitted to the Shepard Service Desk AND the driver has checked in WAREHOUSE OVERTIME Warehouse Material Handling rates may be subject to inbound overtime fees should the move in schedule dictate overtime is required to deliver all warehouse freight prior to the beginning of exhibitor move in This would also be true if freight was received after hours at the warehouse trapping facility EARLY LATE SHIPMENTS TO WAREHOUSE Surcharge 25 35003 A surcharge will apply to shipments not arriving within the
97. g _ Exhibit structures must be constructed to exhibit is intended to accomplish both of allow sufficient tolerance on each Side gt for this equipment and for utility service these aims 3 05 Bn at rear of booth 2014 HYATI REGENCY CHICAGO FEBRUARY 26 MARCH 1 Exhibitor Lounge 20 Exhibitor Serv 9 5 55 95 lt A 8 High Drape p 72 BUSINESS CENTER RIVERSIDE CENTER 0046 L t ZZE vct DLC ALE OIE GLE 092 196 090 690 v9c 660 8560 Jee 950 990 mas 002 106 200 02 voc ble ele cle 1 6 OLE GCE 906 ZZE 806 626 vie ELE ZLE LLE OLE man Issa 490 990 790 890 692 YOZ 650 Zaz 90 OSZ 5004 900 40 800 606 SS SS ves 695 895 9 995 Unuuunuuuu m po OEE LEE CEE EEE VEE FHC 606 806 105 90 SOE 0 1 6 226 6 2 722 8vc Lye 970 uuuuuuuuug Ole vic Door 7 CLEAR UY TRUCK DOCK w 795 CO coc 195 096 Gee 955 LEE BEE GEE 705 606 206 06 008 p 56 6 946 2 6 8 0 646 bye Lvc Ove 9 2 6 86 6 Sev vey ctv lev oer n viv Or 6 7 unu
98. g the attached menu selections as a guide Each day s meal functions must have its own form with appropriate contact information completed order form with a signed exhibit booth form Your Catering Manager will follow up with a contract based on this order and include an estimate amp payment information requests must be received no later than 2 weeks prior to your event start date Final guarantees for per person orders must be received by 11am 3 business days in advance of the event Any cancellation after that time is subject to full of order RETURN TO Cathy Biris EMAIL cathy biris hyatt com Fax 312 239 4701 Phone 312 239 4709 Date of Event of Guest Start End Time of Event Booth Number Company Name Address eee City State 0 Zip Code Contact Phone Fax Email QTY COFFEE BREAK SOLUTIONS Regular Decaf and Herbal Tea 110 00 gallon Individual Bottled Soft Drinks 5 50 each Still amp Sparkling Waters 5 50 each Bottled Juices 5 75 each Specialty Beverages Vitamin Water Fruit Fusion Starbuck s Frappuccino Red Bull Tazo Iced Teas 6 00each QTY BEER Domestic Beer 180 00 Case Imported Premium Beer 192 00 Case QTY WINE amp SPIRITS Toso Brut Mendoza Argentina 42 00 Canvas by Michael Mondavi Pinot Grigio 42 00 Canvas by Michael Mondavi Chardonnay 42 00 Canvas by Michael Mondavi Merlot 42 00 Canvas by Michael Mondavi Pi
99. grees that it is purchasing the data collection service for its own use and that it will not resell for any reason the information or output generated by this service The customer will be held liable for any incidental damages caused by the resale or improper use of this information NORTHERN REENHO USES 1800 W LAKE ST CHICAGO IL 60612 PHONE 312 666 9177 FAX 312 666 8978 EMAIL Northerngreenhouses hotmail com PREPAYMENT REQUIRED Name of Show Location Show Dates Exhibitor Booth Order Date Address City State Zip Company Representative Telephone E Mail Address Credit Card circle VISA AMEX DISCOVER CVV Code Exp Date Credit Card Signature e Foliage plants and architectural containers on rental basis e Blooming plants and fresh cut flowers are purchased e Price includes Installation service throughout show removal and rental of architectural containers CONTAINERS Please specify WHITE BLACK BASKET If you do not specify BLACK will be provided QUANTITY Please specify quantity height and variety of plants Price Ea Ext Price 3 Ft Plants 41 00 4 Ft Plants 51 00 5 Ft Plants 61 00 6 7 Ft Plants 71 00 8 9 Ft Plants 120 00 POTTED FERNS SMALL 28 each LARGE 33 each Custom each Taller plants and custom decor available please inquire for pricing SUBTOTAL 1 8 Rental Tax apply to subtotal 1 POTTED MUMS YELLOW WHITE LAVEN
100. h order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change INLINE BOOTH RENTALS AAOP American Academy of Orthotists amp Prosthetists Shepard Exposition Services 26 1 2014 1531 Carroll Drive NW Atlanta 30318 Exhibit Solutions Sales Phone 404 720 8652 Hyatt Regency Chicago Chicago Illinois Exhibit Solutions Sales Fax 404 720 8757 Event Code G141990314 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline January 27 2014 EXHIBIT SOLUTIONS INLINE BOOTH RENTALS Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management d Shepard Please visit us online for additional options and information http www shepardes com shep gallery html The Jackson The Lincoln The Roosevelt d A Si M Qu Description Discount Regular 10x10 4023 75 5230 90 10x20 638000 829400 Description Discount 10 x 10 3842 50 10 x 20 5292 50 Description Discount 10 x 10 4052 75 5268 60 10 x 20 6126 25 7964 15 66490 66491 66482 66483
101. han 10 will require union labor EXHIBIT LABOR JURISDICTION Decorators Decorator union labor handles the installation of signs drape background table skirting and other items of a decorative nature that must be done after a display background has been erected such as photos and framed and unframed pictures Exhibitors may hang their own corporate logos small pictures and graphics when such items are designed to be attached by pre set velcro strips permanently mounted hooks or snaps Exhibitors may blow up balloons provide they are not used in the display TEAMSTER LABOR JURISTDICTION Teamsters handle all freight inside the exhibit hall They unload all trucks or vehicles deliver the material to your booth and remove and re load material at the close of the show The only exceptions to this are machinery See Riggers and small items which can be easily carried by one man in one trip without the use of dollies flat trucks etc Exhibitors may carry in small packages including pop up booths provided they can be hand carried by one person in one trip per booth RIGGERS and MACHINERY MOVERS Riggers handle all machines This includes unloading machines from trucks moving the materials to your booth and uncrating them if necessary Riggers also remove skids and re skid machines and spot machines in your booth The weight of your machine and it s size dictate the number of riggers you will need As an example if you require a forklift
102. hepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 February 26 March 1 2014 Customer Service Phone 404 720 8600 Hyatt Regency Chicago Chicago Illinois Customer Service Fax 404 720 8755 Customer Service Email atlanta shepardes com Event Code G141990314 STORAGE AUTHORIZATION Please fill out the information below Company Name Booth Contact Name Phone e For liability reasons only shipments for which material handling drayage charges have been paid to Shepard will be eligible for Shepard storage services All packages must be properly packed amp labeled Shepard Exposition Services limit of liability will be 5 00 per pound 500 00 per package or container whichever is less No uncrated material will be accepted at the warehouse SHOWSITE STORAGE secured Storage Materials will be placed into secured storage and will be returned to your booth after the close of the show The materials will be accessible during the show by Shepard personnel only A minimum one hour material handling labor charge at show rates will apply each time material is handled to or from storage There is no charge to return materials to your booth at the close of the show Secured storage rates are eighty 80 cents per square foot per day 20 00 Minimum 35400 Accessible Storage Materials in accessible storage will be accessible during the show but not necessarily by exhibitors When Shepard per
103. ices are based on customer supplying print ready graphics in the requested format see below Please complete the following Subtotal l Company Name Booth 8 00096 Tax Phone Amount Due Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Graphic files requests must be received by discount deadline date to qualify for discounted prices There are no exchanges or refunds once sign has been ordered and processed All tax rates are subject to change SIGN SUBMISSION INFORMATION Please follow these requests so Shepard can provide the highest of quality signs for your show File Submission Media Artwork Dimensions amp Color Specifications CD ROM All artwork submitted should be created at 100 actual size Email attachment 4 mgs or smaller only or in 1096 reduction increments please indicate scale used FTP zip compression call for FTP information Specify target colors as PMS C U and send us 100 accurate When sending disks please label them with the following proofs with your disk Color variations may occur due to output devices Exhibitor Co Name Booth Show Name Show Date Acceptable Software amp Formats Other Graphic Services Available A
104. is the process of unloading your freight from your shipping carrier either at the warehouse or show site delivering it to your booth storing your empty containers empties if required returning of your empties at the close of show and then reloading your freight back onto your shipping carrier What is the definition of freight Any exhibit materials that are shipped or delivered to the advance warehouse or show facility via shipping carrier POV or delivery truck What is a certified weight ticket A printed weight ticket from a scale certified or inspected by a government authority such as the Dept of Agriculture indicating the date weighed the weight of the shipment and the vehicle ID of the unit being weighed IMPORTANT FACTS ABOUT ADVANCE SHIPMENTS What are advance shipments All shipments that are addressed to the advance warehouse address please refer to Advance Warehouse shipping labels included in this manual Shepard will begin accepting your shipments 30 days prior to first show open day date may vary depending on show schedule The warehouse will receive shipments Monday Friday 8 00am 4 00pm excluding holidays Shipments must arrive by advance warehouse deadline date to avoid a late surcharge Please refer to the Show Information page included with this manual for deadline date Crates cartons skids fibercases and carpets be accepted at the warehouse but DO NOT ship crates weighi
105. ists Shepard Exposition Services February 26 March 1 2014 1531 Carroll Drive NW Atlanta GA 30318 Customer Service Phone 404 720 8600 Hyatt Regency Chicago Chicago Illinois Customer Service Fax 404 720 8755 Event Code G141990314 Customer Service Email atlanta shepardes com Discount Deadline February 5 2014 GROUND RIGGING FORKLIFT RENTAL DO NOT USE THIS FORM FOR MATERIAL HANDLING SERVICES Please complete the following of pieces to be spotted Heaviest piece to be spotted Requested date time Description of work to be performed times are not guaranteed PLEASE NOTE 35028 Straight time Hourly Rental 382 00 460 _ 35039 Overtime Hourly Rental_ 47875 62250 _ 35067 Double time Hourly Rental 57545 748 00 _ Qu Description Discount Regular Amount 3029 Sraght ime Hourly Rental 76395 9325 emm Overtime Hourly Rental 95745 124475 eme Double ime Hourly Rental 115095 95 item Description Discount Regular Amount aas Straight ime Hourly Rental 114595 148075 35066 Overtime Hourly Rental 143620 186500 Double ime Hourly Rental 172640 224425 CRANE RENTAL AVAILABLE UPON REQUEST ST Straight time Monday Friday 8 00 AM 4 30 PM OT Overtime Monday Friday 4 30 PM Midnight All day Saturda
106. ith regard to continuing education credits The policy can be found in the Preliminary Program or on our website You are encouraged to make your hotel reservations early the deadline 1s January 31 2014 The Housing Transportation page on our Annual Meeting website www academyannualmeeting org links to the hotel s reservation page or you can call 888 421 1442 The group rate is 171 single and 196 double occupancy If we may be of any assistance to you please contact me or Diane Ragusa by calling 202 380 3663 or emailing dragusa oandp org We look forward to continuing to work closely with you and to seeing you in Chicago Sincerely ZA amp 2 226 y 2 Peter D Rosenstein Diane Ragusa Executive Director Director of Meetings amp Exhibits QUICK INFO American Academy of Orthotists and Prosthetists 40th Annual Meeting amp Scientific Symposium February 26 March 1 2014 Chicago IL BOOTH EQUIPMENT amp SET UP Each 8 x 10 booth will be set with 8 high drape 36 high side dividers two 2 side chairs one wastebasket and a 7 x 44 one line identification sign Backdrop drape colors will be a combination of burgundy grey amp white Booths are restricted to 10 wide x 8 deep x 8 high All booths must have 4 setback from aisles and cannot exceed 8 high in height Any deviation must be submitted in writing to Diane Ragusa dragusa oandp org prior to the meeting The Exhibits Chair reserves fi
107. le Lecturn Podium 24 24 CU Cherry eae stn Pe Ka 15 LALA PMB36 PMB42 PDL 2 1 Lamps Bookcases PDL Locking Door Pedestal amp Product Displays Black LA15 Mason Floor Lamp 24 L 24 D 42 H Brushed Silver Plastic Pedestal 18 Round 55 H Black ET2 Etagere PMB36 24 L 24 36 H Black LA14 Mason Table Lamp 42 241 24 D 42 H 16D 70H Brushed Silver 16 Round 26 H BC6 Bookcase 1 Ftagere Mahogany Pewter TRW Trovato LED Floor Lamp 30 L 16 D 70 H White ZL AD 725m BC7 Bookcase Graphite TRH Trovato Table Lamp 591 AEH White HEAD co DESKS 6 CREDENZAS FLES FRIDGES Desks amp Credenzas JD6 Executive Desk Mahogany 030529 JD7 Executive Desk Graphite 601 30 D 29 H CR6 Credenza Mahogany 72 L 24 D 29 H CR7 Credenza Graphite 72 L 24 D 29 H gt VFA RIR Files VF4 Vertical File 4 Drawer 1970 52H VF2 Vertical File 2 Drawer 27 L 283 L26 lateral File Mahogany 36 L 20 D 29 H L27 Lateral File Graphite 36 L 20 D 29 H Fridges Refrigerator White 14 0 cubic feet 20 L 30 D 65 H R1Q Refrigerator White 4 0 cubic feet 2071 227 D 33 VF2 L26 L27 FUSION Contemporary white framed occasional chair available with a green clear or red seat back ROMA Modern white vinyl club chair available with coordinating sofa SHARK Sleek white swivel barsto
108. les are skirted on 3 sides unless additional skirting is ordered Special Handling An additional charge that applies to exhibits shipments requiring extra labor equipment or time for delivery to exhibit space ST labor Straight time labor or work performed during normal hours at the standard rate Targets Exhibitor move in date time prior to general move in available by appointment only Visqueen A clear heavy plastic sheeting that is placed over exhibiting carpeting after it is laid in order to protect it until show opens rLY ALT R E G E N Y C H l C A G Q WELCOME THE HYATT REGENCY CHICAGO In compliance with the directives of the Chicago Fire Prevention Bureau we ask that ALL EXHIBITORS read and strictly adhere to the following Exhibitors may not under any circumstances store empty cases equipment products or materials of any kind behind any drape or under their table or display at any time during the show You may keep one day s supply of your product or materials on display in the open area of your booth space Any items stored behind a booth display or drape will be subject to removal and will be placed in an off site storage facility Empty labels are provided for your convenience and are available at the SHEPARD Service Desk Please affix these to your empty containers and place them in the aisle for pick up They will be returned to your booth at the break of show The Chicago Fire Marshal rese
109. ll charges 8 It is the responsibility of the exhibitor to advise an AVT Event Technologies representative of any problems with their order at show site Absolutely no credits will be issued after show closing 9 AVT Event Technologies must supply all Switches and Hubs Access Points for the high speed internet service understand the above condition Authorized Signature Please Type or Print Name www avt com 312 735 6622 Fax or Email to AVT Event Technologies 151 E Wacker Dr Chicago IL 60601 Ph 312 735 6622 Fax 312 275 8735 hrcexhibits Qavt com EVENT TECHNOLOGIES Freeman Company Networking Agreement EXHIBIT NETWORKING PRICE GUIDE page 6 t is understood that does not own or control the telecommunications facilities used to access the Internet and that the Internet is a non regulated public domain Customer agrees that AVT shall have no responsibility and no liability whatsoever with respect to insuring access to the Internet Customer further agrees to indemnify and hold harmless AVT from any and all claims damages losses and causes of action whatsoever which may arise directly or indirectly in connection with the Internet services provided e The total order cost will be billed to the form of payment specified in this document e You are responsible for bringing your own NIC Network Interface Card or Wireless Access Card In the event that you are unable to provide
110. ms provided per table top booth 8 High backwall drape 3 High sidewall drape 1 x 44 Cardstock Identification Sign 1 x 44 Cardstock Identification Sign 1 6 x 30 Skirted Table White 2 Side Chairs 2 Side Chairs 1 Wastebasket 1 Wastebasket Show drape color s Burgundy Grey White Aisle carpet color Facility is carpeted EXHIBIT SHOW SCHEDULE General Exhibitor Move in Tuesday February 25 2014 2 00 PM 5 00 PM Wednesday February 26 2014 8 00 AM 3 00 PM Exhibit Hours Wednesday February 26 2014 6 30 PM 8 00 PM Thursday February 27 2014 11 00 AM 6 15 PM Friday February 28 2014 11 00 AM 4 30 PM Saturday March 1 2014 8 00 AM 11 00 AM Exhibitor Move out Saturday March 1 2014 11 00 AM 3 00 PM Freight Re route Time Saturday March 1 2014 3 00 PM IMPORTANT DEADLINES Exhibitor appointed contractor notification deadline Wednesday January 29 2014 Discount price deadline for standard Shepard orders Wednesday February 5 2014 First day for warehouse deliveries without a surcharge Wednesday January 29 2014 Last day for warehouse deliveries without a surcharge Tuesday February 18 2014 Last day for warehouse deliveries Friday February 21 2014 First day freight can arrive at show facility Tuesday February 25 2014 at 8 00 AM SHIPPING ADDRESSES Advance Shipments Address Direct Shipments Address Exhibiting Co Name amp Booth Number c o Shepard Exposition Services AAOP American
111. n instructions Questions Contact the Academy at 202 380 3663 under Registration Instructions Exhibitors students and residents registering to earn credit please refer to the REGENCY Meeting room request form for American Academy of Orthotists amp Prosthetists Name of Contact Name of Group Contact Phone Number Contact email address Mailing Address Date Time Number people Meeting room set up Room Rental will apply Room rental is subject to 15 40 tax Menus are available on request or you may go to our website at ChicagoRegency Hyatt com Looking forward to welcoming you to Hyatt Regency Chicago Hotel Contact Cathy Biris Catering Market Director HYATT REGENCY CHICAGO 151 East Wacker Drive Chicago IL 60601 USA T 1 312 239 4709 1 312 239 4701 E cathy biris hyatt com ChicagoRegency Hyatt com eBrochure WELCOME TO HYATT REGENCY Check out our new food philosophy Food Thoughtfully Sourced Carefully Served SHOW INFORMATION AAOP American Academy of Orthotists amp Prosthetists Shepard Exposition Services ce February 26 March 1 2014 1531 Carroll Drive NW Atlanta GA 30318 Customer Service Phone 404 720 8600 Hyatt Regency Chicago Chicago Illinois Customer Service Fax 404 720 8755 Event Code G141990314 Customer Service Email atlanta shepardes com d 5 Items provided 8 x10 booth Ite
112. n on foreign banks U S Wire Transfers A 25 service charge will be added for processing U S wire transfers Please complete the wire transfer portion of the Payment Authorization form The credit card portion of the form must still be completed before your order will be processed Tax Exempt Status If you are tax exempt in the state where the show is held a copy of the certificate must accompany your order Rental Responsibility All materials are on a rental basis and shall remain the property of Shepard The customer shall be held financially responsible for any damage to Shepard equipment used by the customer Price Quotes Prices quoted are for the duration of the show and include installation rental and removal except where indicated Default Colors If skirting and carpet colors are not selected show colors will prevail Exchanges and Cancellations Onsite exchanges and cancellations in orders will be assessed a 10096 pick up fee DEFINITIONS AND SHEPARD RESPONSIBILITIES The name Shepard shall be construed within the meaning of this contract as Shepard Exposition Services Inc and its employees officers agents and assigns including any subcontractors Shepard may appoint The term exhibitor refers to any party who contracts for services with Shepard Shepard shall be responsible only for those services which it directly provides and hereby agrees to execute its contracted duties in good faith Shepard assumes no responsibility for
113. nal judgment TABLE TOP EQUIPMENT amp SET UP Each table top exhibit will be set with a 6 L x 24 W x 30 H skirted table two 2 side chairs a wastebasket and a 7 x 44 one line identification sign Table drape will be white Table top displays of products brochures and books are not to exceed 30 inches in height from table top EXHIBIT HALL CARPET The exhibit area 1s carpeted EXHIBIT MOVE IN Tuesday February 25 2 00 PM 5 00 PM Wednesday February 26 8 00 AM 3 00 PM All exhibits must be fully installed by at 3 00 PM Wednesday February 26 EXHIBIT HOURS Wednesday February 26 6 30 PM 8 00 PM Welcome Reception Thursday February 27 11 00 AM 6 15 PM Friday February 28 11 00 AM 4 30 PM Saturday March 1 8 00 11 00 AM Please plan on arriving to the exhibitor hall at least 30 minutes prior to opening EXHIBIT MOVE OUT Saturday March 1 11 00 AM 3 00 PM Please Note Overtime charges will apply all day Saturday during move out SERVICE CENTER HOURS We will have staff available at show site at the Shepard Service Center as follows Tuesday February 25 2 00 PM 5 00 PM Wednesday February 26 10 00 AM 7 00 PM Thursday February 27 10 00 AM 6 00 PM Friday February 28 10 00 AM 4 30 PM Saturday March 1 8 00 AM 4 00 PM DISCOUNT PRICE DEADLINE DATE In order to receive advance order discount rates listed on the price sheet we must receive your order and payment by Wednesday February 5 20
114. nd set the merchandise for display providing that no tools are required to open the boxes Exhibitors are allowed to do the technical work on their machines such as fine line balancing programming additional electrical work and in most cases cleaning the machine GRATUITIES BREAKS Tipping is expressly prohibited This includes such practices as giving money merchandise or other special consideration for services rendered Do not give coffee breaks other than mid morning and mid afternoon when the union has a 15 minute paid break Meal breaks are one hour Any attempt to solicit a gratuity by an employee for any service should be reported immediately to Shepard Exposition Services IN GENERAL Exhibitors do not have to respond to grievances or complaints from union and trade personnel with respect to work jurisdictions Please refer all such disputes and or questions to Shepard management personnel immediately SAFETY Safety of everyone working in the hall is of our utmost concern at all times Standing on chairs tables and other rental furniture is prohibited This furniture is not engineered to support your standing weight Shepard Exposition Services cannot be held responsible for injuries or falls caused by the improper use of this furniture If assistance is required in assembling your booth please order labor on the Labor Order Form included in this manual and the necessary ladders and tools will be provided lt Shepard LABOR
115. nd the form returned to Shepard the deadline date Name of Non official Contractor Services to be performed Contact Name Contact Phone Fax Contact Address Exhibitor s Signature Date Exhibiting Company Name Booth SIGNATURE SERIES PACKAGES AAOP American Academy of Orthotists amp Prosthetists Shepard Services February 26 March 1 2014 1531 Carroll Drive NW Atlanta GA 30318 Customer Service Phone 404 720 8600 Hyatt Regency Chicago Chicago Illinois Customer Service Fax 404 720 8755 Event Code G141990314 Customer Service Email atlanta shepardes com Discount Deadline February 5 2014 Signature Series We Make Exhibiting EZ Signature Series Packages offer one stop shopping convenience for all of your trade show needs 100 SERIES PACKAGE 200 SERIES PACKAGE 8 x10 wi Carpet Ge 50401 8 x10 wi Carpet Fee Color e 13 Black Red 13 Teal Black GE Blue 10 Bl 07 Burgundy E 10 Grey Bl 07 Burgundy e E Skirted Counter Select Color 50047 30 Star Base Pedestal Table 50032 Red 04 Gold 07 Burgundy 2 Padded Arm Chairs 50021 2 Green 05 Blue 0 Grey Wastebasket 50091 03 White 06 Black 3 Teal Up to 200 16 Material Handling 35030 35010 e Stools m Back 50024 S 50091 200 Ibs Material Handling 35030 35010 Discount Regular Amount Discount Regular Amount
116. ng over 5 000 Ibs loose uncrated shipments and or machinery to warehouse You must ship those items direct to show site All shipments must have a bill of lading or delivery slip indicating number of pieces and weight Certified weight tickets required All shipments must be prepaid no collect on delivery shipments will be accepted MATERIAL HANDLING CHARGES What determines how much I m charged Charges are based off the weight from your inbound weight ticket included with your shipment How do I calculate material handling charges Material handling services whether used completely or in part are offered as a package When recording weight round up to the next 100 Ibs EXAMPLE 285 Ibs 300 Ibs 100 Ibs 3 X RATE Amount or minimum charge whichever is greater Will there be any additional charges Additional charges may apply Please review the Material Handling Authorization and Material Handling Additional Services forms included in the manual for all applicable fees SMALL PACKAGES What are small package carrier shipments Shipments that arrive via small package carrier such as FedEx Express Service UPS small package service DHL small package service and other carriers in this category and do not have a certified weight ticket included with shipment This applies to packages weighing under 30 Ibs How do I calculate my small package carrier shipment Charges for small package carrier shipments are based on
117. nicians e Under no circumstances shall anyone attempt to gain unauthorized access to or tamper with any part of the network e You agree to remain entirely liable for all activities conducted through the network connections e The network may only be used for lawful purposes and in accordance with these terms and conditions Transition of any materials in violation of any local state federal or international regulation s is prohibited This includes but not limited to copyrighted materials legally judged to be threatening or obscene or material protected by trade secrets e These terms and conditions supersede all previous representations understanding or agreements and shall prevail notwithstanding any variance with terms and conditions of any order submitted These terms and conditions may be modified by AVT at any time e No service will be provided without a signed copy of this form This form must be received no later than one 72 hours prior to the meeting e You or your IT professional will be responsible for appropriate computer configuration for the service provided AVT personnel cannot be responsible for making configuration changes to your personal computer f you are uncertain of your requirements or for any changes you must contact hrcexhibits avt com MY SIGNATURE INDICATES THAT I HAVE RECEIVED THIS INTERNET REQUEST FORM AND SERVES AS AGREEMENT OF MY ORDER AND ITS TERMS AND CONDITIONS AND WARRANTS THAT THE UNDERSIGNED HAS TH
118. not Noir 42 00 Canvas by Michael Mondavi Cabernet Sauvignon 42 00 Additional Wine List Available Upon Request HOSTED BAR Pricing Upon Request cker LEAD RETRIEVAL AAOP Annual Meeting amp Scientific Symposium February 26 March 1 2014 Hyatt Regency Chicago IL WE ARE PLEASED TO OFFER YOU 3 SCANNER OPTIONS AND A MOBILE APP TRAC I HANDHELD BAR CODE SCANNER SYSTEM NO ELECTRICITY REQUIRED BATTERV OPERATED LIGHTWEIGHT amp PORTABLE DOES NOT TAKE UP ANY BOOTH SPACE John Smith Sales Representatie RECEIVE A PRINTED REPORT EACH DAY OF THE PROSPECTS WHO VISITED YOUR BOOTH OUR UNIQUE LEAD QUALIFICATION CARD PROVIDES 49 ADDITIONAL PROSPECT QUALIFICATION CODES FOR VOU TO CUSTOMIZE AT NO ADDITIONAL CHARGE MULTIPLE SCANNERS CAN BE MERGED INTO A SINGLE REPORT LEADS AVAILABLE ON USB FLASH DRIVE FOR EASY TRANSFER TO YOUR DATABASE DROP n GO SERVICE PROVIDES AN EMAILED FILE OF YOUR LEADS CUSTOM COMMENT BOOKLET ALLOWS YOU TO RECORD NOTES TRAC II 2 D BAR CODE SCANNER SYSTEM MUST ORDER PRIOR TO FEBRUARY 177 TO ENSURE AVAILABILITY INTEGRATED UNIT OFFERING AN EASY TO USE LASER 4 GUN SCANNER FOR POINT AND SHOOT SCANNING SMALL FOOTPRINT ONLY REQUIRES 5 X 8 OF COUNTER SPACE THERMAL PRINTER PRODUCES INSTANT RECORD OF ATTENDEE S INFORMATION ALONG WITH ANY QUALIFYING INFORMATION YOU ENTER ALL LEADS IMMEDIATELY WRITTEN TO A USB FLASH DRIVE THAT YOU TAKE WITH YOU AT THE CONCLUSION OF TH
119. ntract with a facility or event manager to provide specified services to that facility or Event Exhibitor Approved Contractor EAC Also called an independent contractor a supplier hired by an exhibitor to perform trade Event services independently of Event management appointed contractors Exhibitor Kit Also known as a Service Manual this is package of information that contains all rules regulations and ordering forms relating to an exhibition provided to exhibitors by Event management Facility Carpeted Indicates the exhibit hall and or ballroom in which the Event is taking place is already carpeted Floor Order An order for product or service placed after Advance Deadline therefore not eligible for discounted rates Floor Port A utility box recessed in the floor containing electrical telephone or plumbing connections Freight Exhibit properties and other materials shipped for an exhibit Freight Desk The area where inbound and outbound exhibit materials are handled at a trade event Forklift Ground Rigging Handling and assembly of machinery that requires the use of a forklift This includes positioning and or re skidding of exhibitor material machinery and equipment Hard wall A type of exhibit construction in which walls are made of a solid material rather than fabric I amp D Installation and dismantling of an exhibit by a labor source Exhibitors may orders this service from the general contractor ID
120. ol with adjustable chrome base 10 x 10 Booth 10 x 10 Booth Memphis 10 x10 beet 10 x 10 Booth 10 10 Booth Style amp Service Delivered e Shepard lt H Shepard EXECUTIVE FURNITURE AAOP American Academy of Orthotists amp Prosthetists Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 Customer Service Phone 404 720 8600 404 720 8755 atlanta shepardes com Customer Service Fax Customer Service Email February 26 March 1 2014 Hyatt Regency Chicago Chicago Illinois Event Code G141990314 Discount Deadline February 5 2014 SEATING Qty Discount Regular Amount Sofas amp Sectionals 501 South Beach Sota P Suede 1008 70 131130 7 jSOCtsbonsofaBkieate 1169 30 152040 108890 141555 SON Maraiesh Sota Light 879 70 114360 jsrAwzAegosoa 69170 89920 7 SOM KeyWestSota geg 88945 115630 jMPSMempissoa 83680 108785 SO2GpcSouhBeacnP Suede 2035 10 264565 SFA001 Mirabel Sofa Brown Leather Club Chairs SED 3pc Newport Charcoal Leather SFA003 Roma Sofa White CHD Newport Armless Charcoal COD Newport Corner Charcoal CHC Lisbon Chair Black Leather MPC Memphis Chair CHR002 Allegro Chair CHQ Astro Chair Cream CHN Marrakesh Chair Light Beige CHR003 Roma Ch
121. ooth Adjacent Aisle or Booth A measurement scale can be applied as necessary to reflect the size of your booth Minimum 1 square 1 foot SCALE 1 SQUARE FOOT FEET or INCHES Revised 9 07 PROJECT 14 301652 ELECTRICAL SERVICES Conditions and Regulations 1 Deadline Date Your order must be received not later than 22 days before opening day to insure installation in time for the opening of the show A 3096 penalty on basic charges will apply on all orders received after the deadline date Saturdays Sundays and Holidays are included in this 22 day period 2 Wall column and permanent utility outlets are not to be used by the exhibitor and are not part of the booth space Alllighting displays electrical appliances motors and other types of electrical equipment must be wired to meet the City of Chicago Electrical Code 4 All motors must be equipped with a safety switch as a point of disconnect and overload protection 5 equipment and material must use 3 wire grounded type cord All exposed non current carrying metal parts of fixed equipment which are liable to be energized shall be grounded 6 Use of open clip sockets latex or lamp cord wire duplex or triplex attachment plugs in exhibits are prohibited 7 Claims will not be considered unless filed in writing by the exhibitor by the close of the exhibition 8 Under no circumstances shall anyone other than the show electrician make electrical conn
122. pard equipment or 3 exhibitor s violation of Federal State or Local ordinance or violation of show regulations and or rules as published by the Facility and or Show Management CLAIM S FOR LOSS AND PAYMENT FOR SERVICES Exhibitor agrees that any and all claims for loss or damage shall be submitted to Shepard prior to the conclusion of the show when alleged loss or damage occurred prior to that time and in all cases within 30 days of the conclusion of the show For claim reporting purposes the conclusion of the show shall be construed as the end of the day on which exhibitor must vacate the show site All claims reported after the 30 day period will be rejected In no event shall a suit or action be brought against Shepard more than one year after the date that loss or damage occurred Payment for services may not be withheld In the event of any dispute between Shepard and the exhibitor relative to any loss or damage claim the exhibitor shall not be entitled to and shall not withhold payment for Shepard services as an offset against the amount of the alleged loss or damage Any claim against Shepard shall be considered a separate transaction and shall be resolved on its own merit SHEPARD S LIMITS OF LIABILITY If found liable for any loss or damage Shepard s sole and maximum liability for loss or damage to exhibitor s materials will be limited to the repair or replacement with like kind and quantity subject to a dollar amount not to exceed 5 00
123. r Onyx Black REESEN EA 1 SC5 Tilt Executive Chair With Arms Onyx Black 2031 2520 CO4 Iso Mesh Chair Black 261 24 D 38 H XC3 Luxor Guest Chair Black Leather 2 28 00 XC6 Altura Guest Chair Black Crepe Di 34 8 XC5 CS8 Berlin Chair Black 15352245132 CS9 Berlin Chair Red 22232413 Executive Chairs XC2 Luxor Executive Chair Mid Back Black Leather 2 L 28 D 41 Adjustable XC1 Luxor Executive Chair High Back Black Leather 27 L 28 D 47 H Adjustable XC5 Altura Executive Chair Mid Back Black Crepe 25 L 25 D 37 H Adjustable XC4 Altura Executive Chair High Back Black Crepe 25 L 25 D 43 H Adjustable OTO Perth Chair High Back Black 23 L 21 0 43 H Adjustable WTM Bar Tables Standard Black Base 30 Round 42 H VTK Maple Top VTJ Graphite Nebula Top 30MHSB Mahogany Top VTF Metallic Silver Top VTB Brushed Red Top VTC Brushed Blue Top Standard Black Base 36 Round 42 H VTP Maple Top VTN Graphite Nebula Top VTM Grey Nebula Top 30 30 VTJ 36 VIP 36 VTN VTB VTC 30MHTB IT WTF MAHOGANY MAPLE Tulip Chrome Base 30 Round 42 H WTK Maple Top WTJ Graphite Nebula Top 3OMHTB Mahogany Top WTF Metallic Silver Top WTB Brushed Red Top WTC Brushed Blue Top Tulip Chrome Base 36 Round 42 WTP Maple WTN Graphite Nebula WTM Grey Nebula VTM 30 WTK 36 WTP WTB GREY
124. r exhibitors in excess of two per table booth FCEX 300 L FCEX 300 O Single Academy member LI Wed 2 26 Thur 2 27 LlFri2 28 Sat 3 1 rates are _ 295 O DM 345 Single Day Nonmember Ciwed 2 26 2 27 LJFr2 28 OSat3 1 DN 445 D DN 495 0 Exhibit Hall Only LJ Thu 2 27 EXT 5205 Fri 2 28 EXF 5205 L1 Sat 3 1 EXS 5155 Children ages 11 18 CE 135 135 0 REGISTRATION FEES SUBTOTAL OPTIONAL FUNCTIONS amp SPECIAL EVENTS PAYMENT Payment must accompany this form Check payable to Amex LlVisa MasterCard would like to apply for Academy membership please contact me 1 Academy Member Business Meeting for Academy members only no additional charge Card No Exp Date Technical Workshops no additional charge See program for workshop numbers Select only one per tier specify number below Print cardholder name pm____ TWP Technician Program no additional charge Cardholder s address if different from above Pedorthic Program no additional charge L Additional Welcome Reception tickets WR 45 5 d SCH E OPTIONAL TICKETS SUBTOTAL Signature TOTAL FEES Fax credit card payments to 401 765 6677 To ensure security credit card companies now require a billing address to process your registration The cancellation policy found at www academyannualmeeting org registration registratio
125. roduct Demo Required 9 Immediate Contact Required 10 Have Salesperson Call 11 Recommends 12 Final Say 13 Makes Purchase Decision 14 Partial Interest 15 Purchase in 30 days 16 Purchase in 3 months 17 Purchase in 6 months 18 Ready to Purchase 19 Immediate Need 20 Order Placed at Show American Academy of O amp P 2014 EXHIBITING COMPANY 1 11 2 12 3 13 4 14 5 15 6 16 7 17 8 18 9 19 10 20 2 lt gt 1280 Woonsocket RI 02895 LEAD RETRIEVAL ORDER FORM AAOP Annual Meeting amp Scientific Symposium Ge February 26 March 1 2014 CHICAGO 2014 Hyatt Regency Chicago IL PL EASE FILL OUT ALL INFORMATION COMPLETELY TYPE OR PRINT PAYMENT MUST ACCOMPANY ORDER COMPANY BOOTH MAILING ADDRESS CITY PHONE ORDERED BY EMAIL SERVICES AVAILABLE please see accompanying flyer for complete descriptions QUANTITY UNIT COST TOTAL EZ TRAC I BAR CODE SCANNER SYSTEM EZ TRAC I HANDHELD BAR CODE SCANNER SYSTEM 199 00 One scanner printed leads provided daily ADDITIONAL EZ TRAC I SCANNERS 89 00 All scanners merged into one file for reports amp data output LEAD LIST ON USB FLASH DRIVE COMMA DELIMITED FILE 39 00 All yourleads provided at end of show on a USB flash drive DROP GO SERVICE ALL LEADS EMAILED AFTER THE SHOW 39 00 All yourleads emailed asan Excel file within 3 business days after
126. rs SUBTOTAL Rental Tax 896 of Subtotal Service Charge 2396 of Subtotal City Tax 9 2596 of Service Charge Calculated by AVT GRAND TOTAL RENTAL CONTRACT MUST BE COMPLETE FOR ORDER TO BE PROCESSED mitted to Excellence www avt com 312 735 6622 Fax or Email to AVT Event Technologies E 151 E Wacker Dr Chicago IL 60601 Ph 312 735 6622 Fax 312 275 8735 hrcexhibits avt com ABVET EVENT TECHNOLOGIES Exhibit Rental Reservation a EXHIBIT NETWORKING PRICE GUIDE Exhibitor is responsible for equipment until it is picked up by an AVT Event Technologies representative Pick up will be at close of show unless otherwise specified No removal of equipment will take place during show hours Payment Information IF YOU CLAIM SALES TAX EXEMPTION IN THIS STATE PLEASE FURNISH A COPY OF YOUR TAX EXEMPT CERTIFICATE WITH YOUR ORDER I Please indicate method of payment This section must be completed before your order can be processed credit authorization is requested as a deposit against additional services and or labor Payment of any balances may also be made by company check upon presentation of statement while at the show but a credit card authorization must be on file Any balances outstanding as of load out will be charged to your account Please do not ask us to bill you Card Type Visa MasterCard Discover AMEX Credit Card st Exp CCID Customer Signature Print Name as it appear
127. rves the right to close down any Exhibitor that does not comply with the above Rules and Regulations The Exhibitor will be held responsible for payment of any services rendered WE APPRECIATE YOUR COOPERATION your SUCCESS Shepard is our SUCCESS HYATT 07 00 1 R E G E N C Y ss GENERAL FIRE SAFETY POLICIES amp PROCEDURES STATEMENT OF PURPOSE General fire safety policies and procedures have been established to ensure the Hyatt Regency Chicago its guests clients personnel and related service industries are working in a safe environment and in compliance with City of Chicago statutes governing fire prevention These policies and procedures should serve as a guideline for all concerned and will be enforced by Hyatt Regency Chicago Management Any requests for variations or exceptions should be directed to Hotel Exposition Services 1 10 11 material including scenery drapes signs etc used in construction of an exhibit booth must be retardant Polyurethane foam must pass the standard flame test Only fire retardant cardboard and paper may be used Affix certificate of flame proofing to the booth No storage of any kind is allowed behind the back drapes behind booth displays or under tables A maximum of one day s supply of materials may be placed in an open area of your booth space No hazardous demonstrations such as welding cooking with natural gas heater demons
128. ry 26 March 1 2014 1531 Carroll Drive NW Atlanta GA 30318 Customer Service Phone 404 720 8600 Hyatt Regency Chicago Chicago Illinois Customer Service Fax 404 720 8755 Event Code 8141990314 Customer Service Email atlanta shepardes com Discount Deadline February 5 2014 The following information must be completed and the form returned to Shepard by the deadline date Both parties MUST sign this form indicating acceptance otherwise request will be denied When a third party is handling your display and or paying for any services on your behalf we will agree to this third party arrangement if the following payment is agreed upon and all signatures are properly completed By signing this form both parties agree and understand that the exhibiting firm is responsible for all charges In the event that the named third party does not make payment by show close Shepard will be paid by the exhibiting firm on demand at show site The show site invoice may or may not include any outbound services such as additional material handling rigging and or shipping charges SERVICES TO BE COVERED BY THIRD PARTY Jan services Rental Furniture Exhibit Display Rentals overena Rigging Labor Carpet Cleaning Installation Dismantling Labor Logistics Transportation Other please specify Material Handling Please complete the Material Handling Authorization Form Notes THIRD PARTY INFORMATION COMPANY NAME CONTACT NAME COMPANY ADDRESS P
129. s on credit card Date Terms and Conditions ALL ORDERS SUBJECT TO LIMITS OF LIABILITY AND RESPONSIBILITY AS SET FORTH BELOW By executing this order form Lessee agrees as follows 1 All checks must be received 72 hours prior to the event 2 Cancellation In the event Lessee cancels this order Lessee will be charged a cancellation fee equal to 1096 of one day s rental Cancellation made within 48 hours of the delivery date will be charged a cancellation fee equal to one day s rental plus handling charges 3 Risk of Loss Equipment rental is the responsibility of Lessee Any equipment which is lost damaged or stolen while in Lessee s care or possession will result in Lessee being charged for replacement cost labor or parts for repair as the case may be 4 Rentals in the City of Chicago are subject to city tax of 896 5 Insurance for the subject equipment is Lessee s responsibility 6 On location install and dismantle by required union labor is not included in the equipment rental price This fee will be charged by Freeman Exhibitor Services If there are any questions with regards to this charge contact Freeman Exhibitor Services at 312 938 0320 1 understand the above condition Authorized Signature Please Type or Print Name 7 Payment tendered for the specified equipment with this reservation form is an estimate only any changes in equipment requirements or any labor charges will affect this estimate Lessee is responsible for a
130. sonnel are required to move materials into or out of storage will be billed at the material handling labor rates each time material is moved 100 00 Minimum There will be no charge to return material to the booth at the close of the show Accessible storage is not considered secure and is stored at the sole risk of the Exhibitor 35166 POST SHOW TRANSPORTATION AND HANDLING Shepard Exposition Services will store your shipments in our warehouse both before and after your event Please take note of the important information below shipments selected to be returned to warehouse are subject to applicable transportation and handling fees Please note that Onsite Material Handling Fees do not include transportation or handling to and from the warehouse Return to Warehouse Service Fee At the customer s request each shipment returned to the Shepard warehouse will incur the following charge 20 00 per cwt 400 00 min 35005 storage per Month Service Fee Monthly storage is 10 00 per cwt per month 100 00 Storage fee will automatically be charged for shipments that are returned to Warehouse and stored in excess of three 3 business days Monthly storage is charged the current year 35006 Special instructions or remarks Where will your shipments be going AFTER they have been stored shipped to another destination as arranged via Shepard Logistics Services Transport to another SES show Delivery Date
131. sportation company carrier Booth Package This term describes the equipment supplied to exhibitors from show management Certified Weight Ticket Certified weight ticket is a required documented measurement used for shipping exhibit properties All carriers checking into a Shepard marshaling yard are required to present a certified weight ticket at check in Common Carrier A transportation company moving exhibitor freight which usually only accepts crated materials that it can consolidate with the properties of other customers into one shipment bound for the same destination Only Shepard can accept freight from a common carrier Corner Booth An exhibit space with exposure on at least two aisles usually found at the end of a row of inline booths CWT Century Weight or hundredweight The total weight of a crate is divided by 100 to obtain billable weight 51 000 Ibs 100 510 cwt Drayage The service that includes delivery of materials to an exhibit space removal of empty crates storage of crates during the Event return of crates at the end of the Event and delivery of materials to the carrier loading area DT Labor Double time labor or work performed on double time and charged at twice the published rate Empty Sticker A colored sticker used to mark empty crates and boxes for storage provided in the material handling service See Service Desk for Empty Stickers Exclusive Contractor One who holds an exclusive co
132. t hall floor must be escorted by Shepard personnel All local fire marshal rules and regulations apply Please call customer service for details Move out The date time specified by Event management for dismantling exhibits and clearing the exhibition floor Also referred to as Tear Down Padded Van Shipment Uncrated goods covered with blankets or other protective padding and shipped via van line Perimeter Booth A booth space on an outside wall Pipe and Drape Tubing covered with draped fabric to make up rails and back wall of a trade show Porter Service A service that includes the emptying of wastebaskets within the booth at specific intervals during the show Quad Box Four electrical outlets in one box provided by the electrical contractor Registration This refers to an area that Event management uses to register and check in Event exhibitors buyers and attendees This is the place in which show badges can be obtained Rigger A skilled worker responsible for handling and assembly of machinery Right to Work state A state where no person can be denied the right to work because of membership or non membership in a labor union See the Union Rules and Regulations within your manual for specific guidelines Service Desk The location at which exhibitors order services Side Rails The wall between two booths used to divide exhibits typically 3 high Skirting Decorative covering around tables and risers Tab
133. the show Email for Drop n Go file amp IIm BAR CODE SCANNER SYSTEMS MUSTBE ORDERED BY FEBRUARY 17 TO ENSURE AVAILABILITY EZ TRAC II V 2 BAR CODE SCANNER SYSTEM 299 00 One unit leads print on thermal paperand write to USB fla sh disk EZ TRAC IIm 2 BAR CODE SCANNER SYSTEM 299 00 One scanner leadsdownloadable from secure website BLUETOOTH THERMAL PRINTER FOR EZ TRAC IIm TM 99 00 Wireless thermal printer works in a 15 range includes 1 roll of paper CUSTOMIZATION OF UP TO 20 LEAD QUALIFIERS 40 00 EXTRA PRINTER PAPER per roll 4 00 EZ TRAC iLEADS MOBILE LEAD APP EZ TRAC HLEADS MOBILE LEAD APP license for1 device 199 00 Mobile app foriPhone iPad iPod Touch orAndroid devices license for2 devices 299 00 leadsdownloadable from secure website license for3 devices 399 00 EZ TRAC HLEADS MOBILE LEAD APP W IPOD TOUCH RENTAL Mobile app pre installed on iPod Touch leadsdownloadable from secure website 299 00 SAVE Order by January 27th and deduct 29 TOTAL COST 2 O Z O CHECK CARD NUMBER EXP DATE PRINT NAME AS IT APPEARS ON CARD SIGNATURE OF CARDHOLDER Send to ExpoTrac PO Box 1280 1296 Park East Dr Woonsocket RI 02895 Phone 401 766 4142 Fax 401 765 6677 Federal ID 05 0436117 Please review the terms and conditions as your order indicates agreement with these terms TERMS AND CONDITIONS
134. ther arrangements have been discussed and agreed upon with AVT Event Technologies Cost Worksheet ITEM DAILY RATE QUANTITY DAYS TOTAL Wireless Internet access is not to be purchased in advance if that is the only item that you are purchasing Exhibitors may sign up onsite for wireless internet access via the web portal Wireless service can be ordered by using a credit card or charging to a guest room through the onsite automated access portal Two 4Mbps plans are available from the web portal Business Class 36 device day for meeting and public space or Business Plus 39 95 device day for a full roaming experience meeting space public space and guest room TEE EE Wireless Internet Access Business Plus full roaming 39 95 per device Specific Bandwidth Configuration PER QUOTE M Managed Switches Cabling PERQUOTE E Expanded Wireless Capacity perquore TE a Special Computer IP Address Needs PERQuorE 7 Custom Event Items e g web splash pages SSID etc PERQUOTE Customer provided wireless access points or other network infrastructure devices are prohibited to ensure uninterrupted operation of existing hotel wireless infrastructure Customer provided routers switches and other networking infrastructure devices are prohibited as to ensure uninterrupted and unimpaired operation of existing hotel Service Charge 23 of Subtotal network services Please contact yo
135. ths so arranged that there will be more than one coil 2 feet in diameter of excess cord 5 cord shall be run across any space where subject to traffic unless the cord is encased in a substantial enclosure specially approved for the purpose 6 Termination of extensions to the building electrical system shall bein assemblies specifically approved for the purpose by the Electrical Inspection Section 7 All electrical equipment or appliances connected to the building electrical system or extensions thereto in booths or displays shall be a listed and labeled by a nationally recognized standard testing laboratory or b specifically approved by the Electrical Inspection Section 8 electrical equipment shall be attached to or supported from booth dividers 9 Permanently installed wiring on all booths or displays shall be encased in an approved metal raceway where flexibility is necessary such as between booth sections and at connection points to the building electrical system or supply points Type SO cord or equal in lengths not to exceed six feet equipped approved attachment plugs may be utilized 10 All splices and terminations shall be made in an approved metal enclosure 11 There shall be no exposed live metal parts 12 All flexible cords shall be three wire Type SO or equal unless such cord is a component part of an assembly which specifically approved No two wire extension cords are allowed 13 exposed
136. tion should be on file Any balances outstanding as of move out will be charged to your credit card Prices subject to change without notice Installation Labor Rates per hour Monday thru Friday 8 00 a m to 4 30 p m 77 20 After 4 30 p m Weekdays and all day Weekends 154 35 PROJECT 14 301652 Please indicate services desired AIR One time charge 90 psi delivered in 3 8 ID hose Indicate pipe end of equipment Discount Price Standard Price LJ Air at 275 65 441 00 each please provide your own regulator 1 WATER One time charge 80 psi delivered hose will have 3 4 garden hose connection Indicate pipe end of equipment Discount Price Standard Price Hot at 275 65 441 00 each Cold at 275 65 441 00 each DRAIN One time charge Water hose 1 1 2 ID Discount Price Standard Price Drain at 275 65 441 00 each SUBTOTAL AIR WATER DRAIN CABLE HOOK UP Discount Price Standard Price Hook up at 200 00 250 00 each Special Instructions Add 8 rental tax 3 2005 Revised 7 05 FREEMAN compressed air water drain The plumbing service rates listed on the reverse side this form cover only the plumbing service where specified and in the most convenient manner plus the removal of those lines at the close of the exposition If location of outlet is not specified valves will be placed at the rear of the
137. trations etc will be permitted without the written approval of the Chicago Fire Prevention Bureau A copy of all paperwork regarding the request and the approval of the procedure from the Fire Department should be forwarded to the Hotel Exposition Services No hazardous material will be permitted in an exhibit Hazardous materials include open flames hot coals propane gasoline kerosene radioactive material oxygen etc Vehicles or apparatus with fuel tanks for display must tape fuel cap and contain no more than 1 8 tank of fuel Battery cable must be disconnected Exhibits with enclosed ceilings are not permitted All exhibits should remain 18 below the ceiling sprinkler system Floor plans of all exhibit booths exceeding 200 square feet must be submitted to Exhibit Hall Manager no less than 30 days before show opening fire hose cabinets pull stations and emergency exits must be visible and accessible at all times All main and cross aisles corridors stairways and other exit areas must maintain the required minimum width of 8 feet No protrusions into the aisles are permitted Smoking is not permitted at any time Report emergencies immediately by dialing 55 on any house phone QUESTIONS AND CLARIFICATIONS SHOULD BE DIRECTED TO HYATT REGENCY CHICAGO 151 EAST WACKER DRIVE Chicago IL 60601 Phone 312 616 6988 Fax 312 616 6830 HYATT REGENCY CHICAGO 151 EAST WACKER DRIVE CHICAGO IL 60601 HYATT 07 00
138. ur sales manager for available options SUBTOTAL City Tax 9 2596 of Service Charghlote Custom installations or dedicated Internet service beyond the scope of existing facilities will be individually quoted upon request An additional 2296 service charge will be added to all transactions The service charge is calculated from the full price of the items Due to Chicago city tax laws an 896 city tax will be assessed on the service charge Calculated by AVT GRAND TOTAL BIS Excellence www avt com 312 735 6622 Fax or Email to AVT Event Technologies 151 E Wacker Dr Chicago IL 60601 Ph 312 735 6622 Fax 312 275 8735 hrcexhibits avt com ON THE RIVERWALK EVENT TECHNOLOGIES Exhibit Request Form EXHIBIT NETWORKING PRICE GUIDE ADVANCE PAYMENT IS REQUIRED AND RENTAL CONTRACT MUST BE EXECUTED TO RESERVE EQUIPMENT ITEM DAILY RATE QTY DAYS TOTAL Video Equipment 1 2 VHS Player w repeat 100 00 DVD Player 100 00 42 Plasma Monitor w Stand amp Cables am Will sound be required yes no LCD Projector XGA w stand amp 6 Screen 795 00 Sound Equipment Mid Size P A System 75 Watt amplified speaker 125 00 Computer Speakers 45 00 Microphone Wireless Handheld 175 00 Microphone Wireless Lavaliere 175 00 Microphone Wired Handheld 55 00 CUSTOM SYSTEMS AVAILABLE Computer Equipment See Commerce Concierge rental forms for computer rental and smaller display monito
139. uumnuuguuu pope civ Liv OLv 60v 807 066 665 765 965 965 4165 innnnnnnn 66 065 686 886 8cv Lev 90 m Ocv 07 ccv tcv 407 907 507 vOv 07 866 666 007 07 UDUuuunuuuu 486 985 985 786 Door 9 CN ke Oo Oo GLE 9 6 226 87 656 856 996 SSC UDHUuunuuuu p 076 pre 66c 860 760 960 62 peer 08 80 080 680 v8c GEZ BEZ LEC 960 GETS Occ 165 ECC vec 6 5 08 N co 00 ENTRANCE 185 86 585 YSE LSe 056 O WI p LVE 676 760 660 zez lez 062 480 980 4186 680 VEC EEZ CEC Lez 060 m REGISTRATION FORM 40 ACADEMY ANNUAL MEETING AND SCIENTIFIC SYMPOSIUM FEBRUARY 26 MARCH 1 2014 CHICAGO Complete registration details and instructions can be found at www academyannualmeeting org Mail to The Academy c o ExpoTrac PO Box 1280 Woonsocket RI 02895 or fax to 401 765 6677 One registration per form BADGE INFORMATION Please type or print legibly Provide information as you would like it to appear on your badge First Name MI Last Name Nickname Credentials Company Street Address Suite City State Zip Phone Is email the ode contact method Fax Email circle one REQUIRED for continuing education cre
140. w invoice one less invoice bill to keep track of No driver wait fees LIABILITY INSURANCE What is and why would l need liability insurance Accidents happen therefore most show organizers and facilities require liability insurance Please refer to your booth contract for exact minimums required Please make sure your materials are covered from the moment they leave your company location to the time they return after the close of the show If applicable included in your manual is information and an application for liability insurance and booth coverage can also be purchased to protect your valuable exhibit materials OUTBOUND SHIPMENTS You must complete a Shepard Material Handling Agreement MHA for all outbound shipments A MHA will be distributed at show site if all services have been paid in full or you can request one at the customer service desk Upon completion of packing and labeling of your materials complete the bill of lading with all required information and return to customer service If you have questions on how to complete your bill of lading please ask a Shepard customer service representative located at the customer service desk If you are NOT using the designated shipping carrier you must call your carrier with pick up information If your carrier fails to pick up your shipment Shepard will either reroute your freight through the carrier of our choice or return to the local warehouse whichever is indicated
141. w shepardes com shep gallery html The Adams 20 x 20 13775 00 17907 50 Description Discount Regular M 20 x 20 10142 75 13185 60 66495 The Garfield Description Discount Regular M 20 x 20 9932 50 12912 25 66496 All Exhibit Booth Rentals include installation dismantling and graphic panels as shown for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions at 404 720 8652 Please Carpet is not included to order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal 7 Contact Name Phone 8 000 Tax Authorized Signature Amount Due Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change EXHIBIT RENTAL ACCESSORIES AAOP American Academy of Orthotists
142. x se Qty Description Discount Regular 10x10 3228 45 4197 00 10x20 612990 796885 66470 66471 66474 66475 66477 66478 The Madison The Grant The Harrison Company Name eorum 7 Qu Description Discount Regular 10x10 3915 00 5089 50 10 20 4640 00 603200 Qu Description Discount Regular C sma Description Discount Regular 10x10 3799 00 4938 70 10x20 558250 7257 25 66484 66485 66486 66487 66492 66493 All Exhibit Booth Rentals include installation dismantling and graphic panels as shown not all booths have graphic panels Prices quoted are for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions you may have at 404 720 8652 Please Note Carpet is not included To order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal Contact Name Phone 8 00096 Tax Authorized Signature Amount Due Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned wit
143. y DT Double time All day Sunday all other hours and holidays RIGGING LABOR RATES Rate structure includes forklift and 1 operator only Minimum crews are based on scope of work and area jurisdiction Additional labor and groundmen will be billed at the hourly rate The minimum charge for labor and equipment is one 1 hour Labor and equipment thereafter is charged in half 1 2 hour increments Orders cancelled without 24 hour notices will be charged a one 1 hour cancellation fee Qu Rem Description Discount Regular Amount 3065 13344 ws Overtime Hourly Rate 2046 202 3099 Doubie ime Rate 26688 34695 ay nem Description Discount Regular Amount RIGGERS AND MATERIAL HANDLERS PER MAN HOUR 307 Straight time Hourly Rate 106 75 13880 P 35100 Overtime Hourly Rate 160 13 208 15 35101 Double time Hourly Rate 213 50 277 55 Please complete the following Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions PLEASE NOTE The minimum charge for labor and equipment is one 1 hour Labor and equipment thereafter is charged in half 1 2 hour increments Orders cancelled without 24 hour written notice will be charged a one
144. ydney End Table White Ge L 2S1D 22 Sydney End Table Black CF2 8 CD3 Conference Tables OCT6W Nova Oval Table 6 White Silver Powder Coated Legs AHL CG1 Manhattan Table Glass Black 42 Round 29 CE1 Geo Table Square Rounded Glass Chrome 10 CC8 CF1 Geo Table Square Rounded Glass Black 423 424D 29H CF2 Geo Table Rectangle Glass Black 6052 3620 2938 2 Table Rectangle Glass Chrome 60 L 36 D 29 H CB2 Table 6 Graphite Nebula 723L 36 D 29 H CB3 Table 8 Graphite Nebula 96 36 D 29 H CD2 Table 6 Grey Nebula 72 L 36 D 29 H Table 8 Grey Nebula 961 36 D 29 H CC6 Table 6 Mahogany 72 L 36 D 29 6 CTO6GR 8 C508GR 10 CT10GR CC7 Table 8 Mahogany 96 L 48 D 29 H CC8 Table 10 Mahogany 1204 ASD 2957 CTO6GR Table 6 Granite 72 L 36 D 29 H C508GR Table H Granite 96 L 44 29 H CT1OGR Table 10 Granite 120 L 46 D 29 H CB1 Table Graphite Nebula 42 Round 29 H CD1 Table Grey Nebula 42 Round 29 H CC5 Table Mahogany 42 Round 29 H Conference Chairs SC9 Panton Chair White 201 24 SC8 Flex Chair With Wheels Zo 22 1 New York Chair Onyx Seat Maple Back Chrome Legs 233532 5 4 Jetson Chair Black 18 D SC6 Manhattan Chair Oyster 20315522 SC2 Brewer Chair Grey Chrome SEET SC3 Chai
145. yments please complete the payment authorization form Any additional overtime charges will be invoiced at Subtotal show site and are subject to change pending move in move out schedule N A Tax We understand that your calculation is only an estimate Invoicing will be calculated from actual certified weight ticket or reweigh Amount Due ticket on inbound material handling receiving report Adjustments will be made accordingly Any adjustments to charges must be made at show site Single pieces weighing more than 5000 pounds CANNOT be accepted at the warehouse Loose easily damaged uncrated or blanket wrapped shipments should be shipped directly to the show site If you have any questions about material handling please contact Shepard Customer Service department Please complete the following Company Name Booth Contact Name Phone Authorized Signature Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above Signature also indicates you have read and accept the Payment Policy and Terms and Conditions sign and return to Shepard Payment Authorization must be completed and returned with Material Handling Worksheet Other charges may apply please review Material Handling Information form included in this manual All tax rates are subject to change lt Shepard STORAGE AUTHORIZATION FORM AAOP American Academy of Orthotists amp Prosthetists S

Dear Exhibitor, The Academy is thrilled to have you exhibit with us at

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