Exhibitor Service Manual
Contents
1. Base Plate for 8 Upright Lem 8 00 Je Dia Round Plain 69 40 85 00 8 AluminumUprignt 6o 8 00 OC Je Dia Round Covered amp Skirted 92 80 114 00 Base Plate for 12 Upright Pin 18 00 24 00 6 Crescent Serpentine Plain 69 40 85 00 12 Aluminum Uprigt 18 00 2400 _ 6 Crescent Serpentine Cov d amp Skirted 92 80 114 00 Base Plate for 16 Upright Pin 22 00 2900 4th side skirted optional 17 50 22 00 16 Aluminum ue 22 00 2900 O TABLE EACCESSORIES LL LL S yo _ Raise Any Plain Table to 42 high 18 70 2400 MSCELLANEOUSIENS Cd _ Raise Any Cov d amp Skirted Table to 42 high 25 80 32 00 a ITEM UNIT PRICE AMOUNT Cover amp Skirt for 30 table 29 20 37 00 White Vinyl Table Cover 1 00 per lineal foot Cover amp Skirt for 42 table 35 00 44 00 Colored pue fg Lampe 4 x1 x1 Covered Table Top Riser 22 50 28 00 Double Face Carpet Tape 11 00perrol 6x 1 x1 Covered Table Top Riser am 35 00 Visqueen Plastic Covering 10 wide 2 10 per lineal foot 8 x1 x1 Covered Table Top Riser 33 70 4200 SignHangers LI Sech Ill IL Pegboard Hooks Straight Lues Ill IL PegboardHooks Loop AO each Ill IL LI LL f PLEASE CHECK SKIRT COLOR CHOICE Table includes white vinyl top cover and three sides skirted TOTAL NON TAXABLE ITEMS LIBLACK L BLUE BURGUNDY2. BOOTH C O ART CRAFT DISPLAY INC 500 BUSINESS CENTRE DRIVE LANSING MI 48917 1 800 878 0710 warehouse artcraftdisplay com MARVAC Flint amp Camper amp RV Show Perani Arena amp Event Center February 5 8 2009 TOTAL PIECES CARRIER PLEASE LABEL EACH PIECE LA 2009 EXHIBIT FREIGHT RUSH EXHIBITING FIRM NAME Art Craft DISPLAY TNC A DIVISION OF ART CRAFT SERVICE GROUP BOOTH C O ART CRAFT DISPLAY INC 500 BUSINESS CENTRE DRIVE LANSING MI 48917 1 800 878 0710 warehouse artcraftdisplay com MARVAC Flint amp Camper amp RV Show Perani Arena amp Event Center February 5 8 2009 TOTAL PIECES CARRIER PLEASE LABEL EACH PIECE LA 2009 EXHIBIT FREIGHT RUSH EXHIBITING FIRM NAME Art Craft Dior E vs IN A DIVISION OF ART CRAFT SERVICE GROUP BOOTH C O ART CRAFT DISPLAY INC 500 BUSINESS CENTRE DRIVE LANSING MI 48917 1 800 878 0710 warehouse artcraftdisplay com MARVAC Flint amp Camper amp RV Show Perani Arena amp Event Center February 5 8 2009 TOTAL PIECES CARRIER PLEASE LABEL EACH PIECE LA 2009 ART CRAFT USE ONLY Art Craft FORK LIFT v MC C AE CKP REC D BY ys SERVICES Pome De CC RETURN TO 500 Business Centre Drive Lansing MI 48917 517 485 2221 Fax 517 485 4178 lansing artcraftdisplay com SHOW NAME LOCATION SHOW DATES MARVAC Flint amp Camper amp RV Show Perani Arena amp Event Cente
3. COMPANY BOOTH BOOTH SIZE BE ADDRESS address city state Zip PHONE FAX EMAIL AUTHORIZED CONTACT SIGNATURE AUTHORIZED CONTACT PLEASE PRINT DATE THIS FORM MUST PRECEDE YOUR SHIPMENT MINIMUM CHARGE FOR THIS SERVICE IS 66 00 excludes envelopes All orders must be accompanied by Contact amp Payment Information form Credit Card Information All orders are subject to the enclosed Terms Conditions and Policies Required with All Orders ALL ORDERS MUST BE PAID IN FULL PRIOR TO DELIVERY OF FREIGHT TO YOUR BOOTH WHERE TO SHIP e All shipments must be sent labeled as follows TO EXHIBITING FIRM NAME BOOTH e All pieces should be labeled separately Please use the enclosed shipping labels to expedite your shipment You may FOR EVENT NAME amp DATE make additional copies as needed C O ART CRAFT DISPLAY INC e ABSOLUTELY NO PERISHABLE OR HAZARDOUS 500 BUSINESS CENTER DRIVE MATERIALS LANSING MI 48917 RATE SCHEDULE and TABLE ONE WAY RATES ENVELOPE RATES ALL SHIPMENTS MUST BE RECEIVED AT OUR WAREHOUSE BETWEEN 3 AND 30 DAYS PRIOR TO FIRST SPECIAL CHARGES MOVE IN DATE SHIPMENTS RECEIVED WITHIN THE THREE 3 DAY PERIOD MAY BE SUBJECT TO LATE SHIPMENT OR SPECIAL HANDLING CHARGES Exhibitor Please complete this section O INBOUND FREIGHT This completed form must precede your shipment ESTIMATED WEIGHT OUNT 1 Receipt of shipments and up to 30 days storage in advance of set up 2 Delivery of materials
4. Exhibiting titled non compliant model year recreation vehicles tow vehicles and or_non member manufacturer products within show space Effective January 2007 Penalty Immediate removal of vehicle if possible lock unit for the remainder of the show if not able to remove permanent loss of square footage equal to size of vehicle and double the fine if unit is reopened any time during remainder of the show Parking dealer titled or untitled recreation vehicles in designated show facility parking areas No unauthorized recreation vehicle may be open for exhibit to the public during before or immediately following scheduled show hours In addition recreation vehicles used for transportation by dealerships or manufacturer representatives may not display any additional signage referring to dealer location or price Penalty Immediate removal of vehicle and 100 00 fine per occurrence Failing to have display opened and properly manned during posted show hours Penalty 100 00 fine per occurrence Arriving late for scheduled move in times Penalty 1st time 100 00 fine 2 time Permanent loss of one year s seniority Causing unusual delays or hindrance to other exhibitors during move in and or move out Penalty 1st time 100 00 fine 2 time Permanent loss of one year s seniority Transporting of any exhibitor s vehicles from designated show staging areas during move out before all of the exhibitor s vehicles are moved from inside exhib
5. 10 46 00 5 x6 Garment Rack w 25 hangers 52 00 68 00 _ 2 x 4 Covered amp Skirted skirted 4 sides 70 00 4 x8 Pegboard OV OH 150 00 1940 2x6 Plain 4o 5400 4x8 Tackboara ov om Liam 19400 2x6 Covered amp Skirted 67 80 83 00 Chrome Stanchion 2200 2900 2x8 Plain 66 00 VeletRope8 long 18 00 2400 2 x8 Covered amp Skirted 80 40 99 00 Chrome Sign Frame 22 x28 50 00 65 00 4th side skirted optional 17 50 22 00 Chrome Bag Holder Lan 5100 SPECIALTY TABLES 30 HIGH Literature Rack 7500 97 00 Cd Lag Dia Round Plain 36 40 46 00 Swivel Spotlight 33 00 4300 J Dia Round Covered amp Skirted 55 10 69 00 Extension Cord 3 Outlet 29 00 38 00 Je Dia Round Plain 5380 7 00 III LL y Jet Dia Round Covered amp Skirted 77 20 96 00 BOOTH DRAPING amp HARDWARE 6 Crescent Serpentine Plain 53 80 67 00 3 high drape per ft incl hardware 3 20 5 00 6 Crescent Serpentine Cov d amp Skirted 77 20 96 00 8 high drape per ft incl hardware 5 20 7 00 4th side skirted optional 17 50 22 00 Aluminum Extension 6 10 9 00 1200 SPECIALTY TABLES 42 HIGH Base Plate for 3 Upright 500 lot Lag Dia Round Plain 52 00 65 00 3 Aluminum Uprignt Lamm Cd Lag Dia Round Covered amp Skirted 70 70 89 00
6. 20 00 TOTAL NON TAXABLE BANNER STAND ITEMS S To order banner graphics for all the above banner stands contact our Sign amp Graphics department at 800 878 0710 or signshop artcraftdisplay com Banner Stands and accessories are also available for purchase Contact Art Craft Display for more information LA 2009 ART CRAFT USE ONLY Art Craft SIGNS amp vO wO we o Ss DISPLAY INC a BANNERS papp ONE DATE CC RETURN TO 500 Business Centre Drive Lansing MI 48917 517 485 2221 Fax 517 485 4178 lansing artcraftdisplay com SHOW NAME LOCATION SHOW DATES MARVAC Flint amp Camper amp RV Show Perani Arena amp Event Center February 5 8 2009 COMPANY BOOTH BOOTH SIZE e A ADDRESS address city state zip PHONE FAX EMAIL AUTHORIZED CONTACT SIGNATURE AUTHORIZED CONTACT PLEASE PRINT DATE Sign order deadline Seven 7 working days prior to first move in day All orders must be accompanied by Contact amp Payment Information form Credit Card Information All orders are subject to the enclosed Terms Conditions and Policies Required with All Orders Signs will be available for pick up at our show site service desk SHOW CARDS STD SIZES MATERIALS amp PRICING Prices shown are per sign Cardstock Corrugated 3 16 Foam Board PVC Faced Optional Protective UV 1 16 Plastic 3 16 OR3mmPVC Foam Board 1 4 Overlaminate Custom sizes amp add l materials avail quoted upon request 7 x
7. 49 40 Per Man Per Hour FLOOR 62 00 Per Man Per Hour EXHIBITOR PLEASE COMPLETE SECTION BELOW Please check A or B and complete information below O PLAN Q ART CRAFT SUPERVISION You must submit all appropriate information O PLAN EXHIBITOR SUPERVISION to us in advance in order for us to install your exhibit to your satisfaction Supervisor will be of laborers Time Day of Week Date Approx Hrs Rate Estimated Total a HAM ON OO for x per tr D t ay on for x per hr e PLEASE VERIFY THAT YOUR EXHIBIT FREIGHT HAS BEEN DELIVERED TO YOUR SPACE PRIOR TO CHECKING OUT LABORERS TOTAL ESTIMATED INSTALLATIONLABOR 8 DISMANTLE LABOR REQUEST Please check A or B and complete information below O PLAN Q ART CRAFT SUPERVISION You must submit all appropriate information O PLAN B EXHIBITOR SUPERVISION to us in advance in order for us to dismantle your exhibit to your satisfaction Supervisor will be of laborers Time Day of Week Date Approx Hrs Rate Estimated Total a at for x per hr at for x per hr e BE SURE TO ALLOW SUFFICIENT TIME FOR EMPTY CONTAINER RETURN WHEN SCHEDULING DISMANTLE LABOR TOTALESTIMATEDDISMANTLELABOR _ TOTAL ESTIMATED LABOR DO NOT FILL IN BELOW Art Craft Use Only Installation men for hours Dismantle men for hours men for hours men for hours men for hours men for hours TOTAL NON TAXABLE LABOR ADVANCE PAYMENT RECEIVED IF A
8. BUD S 10 x85 e BUD S 10 x75 LAL DE AVER i 4 i 9 x e o Z O D D I D 2 NEW HORIZONS 10 x105 dc x e gt a Pal il J Ki Lu ij WEEKLEY RV 10 x117 5 UPPER LOBBY PHILLIPS RV 10 x180 PHILLIPS RV 10 x160 LA 1 150 sq ft 1 150 sq ft 10 x amp KLINE S RV A35 TRADE WINDS TRADE WINDS 10 x95 TRADE WINDS 10 x110 TRADE WINDS 10 x75 TRADE WINDS 10 x75 9 TRADE WINDS 10 x100 JUNIOR ARENA BOOTHS 106 110 8 x 10 BOOTHS 10 x 10 Except where noted ONINYVd HAMILT 10 x 53 4GENERAL R 10 x 45 TRI CITY R i ON S 10 x 53 INTERMEDIATE ARENA MARVAC FLINT CAMPER amp RV SHOW FEBRUARY 5 8 2009 PERAN EVENT CENTER FLINT Art Craft AY TNC HELPFUL TIPS FOR USING THIS DOCUMENT Navigation Use the bookmarks in the pane on the left side of the screen to jump to the page s you re interested in For your conve nience the pages are color coded by document type Note Each bookmark may represent more than one page Printing Rather than printing the entire document you can jump or scroll to the page you want and print only that page You may also print a specified range of pages These print options can be accessed by selecting the Print option in the File menu at the top of the screen see illustrations below
9. PAYMENTS YOU are responsible for rental and service charges from the time the equipment or furnishings are rented until the close of the show and other charges hereunder The equipment or furnishings are to be clean and in good condition at the close of the show If the rental fees are charged to someone other than the EXHIBITOR the Renter therefore represents that he she is an E A C of the EXHIBITOR and has the right to charge this rental the EXHIBITOR nevertheless will remain liable for any charges and for all other obligations If EXHIBITOR is exempt from payment of sales tax ART CRAFT requires an exemption certificate for the State in which the services are to be used ART CRAFT reserves the right to charge EXHIBITOR for the difference between the EXHIBI TORS estimate of charges and the actual charges incurred by EXHIBITOR or for any charges that ART CRAFT may be obligated to pay on behalf of EXHIBITOR including without limitation any shipping charges 5 CANCELLATION REFUND POLICY Please consider your needs carefully All items canceled or exchanged after move in begins will be charged at 50 of original price with the exception of Labor Premium Carpet Modular Rental Exhibits and any other custom order items which will remain at 100 of the original charge 6 COLLECTION YOU agree to pay all costs of collection by ART CRAFT of any amounts due hereunder including actual attorney s fees YOU further agree that in the event any action arising
10. at the show The exhibitor must provide insurance coverage for bodily injury liability with limits of at least 100 000 per person 1 000 000 per occurrence and property damage liability of at least 100 000 per occurrence to cover themselves and their property at the show along with Workers Compensation coverage Insurance protection against fire theft or damage to the exhibitors materials must be carried at the exhibitors expense The exhibitor agrees to protect and hold harmless the Show Show Management and the Perani s Arena A Event Center from all claims which might arise inside or outside of the show property Please don t forget to submit your proof of insurance to the MARVAC office prior to move in Janitorial Services Janitorial service will be provided for the common aisles and concession area only Exhibitors are responsible for the cleaning of the total area within their display area Move In Information RV Dealers Staging Area Staging of units is available beginning Monday February 2 2009 after 8 00 a m at Perani s Arena amp Event Center Please park your units as far back against the fence and as close together as possible Move In Schedule ARENA 1 Tuesday February 2 9 00 a m General RV 9 00 a m Hamilton s RV 10 00 a m Leisure Days 10 00 a m Circle K 11 00 a m Tri City 11 30 a m Kline s 12 30 p m McDowell ARENA 2 Tuesday February 2 9 00 a m Trade Winds 9 30 a m Bud s 10 30 a m
11. including actual attorney s fees YOU further agree that in the event any action arising out of or related to the Agreement between YOU and ART CRAFT and ART CRAFT prevails YOU shall pay ART CRAFT its actual attorney s fees and other costs incurred as a result of or in connection with such action To the extent state law limits the recoverability of attorney s fees ART CRAFT shall be entitled to recover its fees up to the maximum amount by state law 12 JURISDICTION The Agreement is governed by the laws of the state where the ART CRAFT branch pertinent to the transaction is situated Any action arising out of or related to the Agreement shall be brought at ART CRAFT s discretion either in a court with jurisdiction over the county in which the pertinent ART CRAFT branch is situated in the county in which the project for which the goods are to be used is located or in a court or before an arbitration panel where an action between ART CRAFT and a third party is pending which concerns the subject matter of the Agreement To the extent allowed by law YOU waive your right to a trial by jury in any action brought upon or by reason of the Agreement 13 EXHIBITOR ACCEPTANCE OF ART CRAFT TERMS CONDITIONS AND POLICIES EXHIBITOR as a material part of the consideration to ART CRAFT for equipment rental provision of labor material handling and transportation services waives and releases all claims against ART CRAFT its employees agents officers an
12. of the following conditions are met WHEN ANY SERVICE PAYMENT OR ORDER FORM IS SIGNED AND RETURNED TO ART CRAFT OR WHEN ANY SERVICE OR EQUIPMENT ORDER IS PLACED BY AN EXHIBITOR WITH ART CRAFT OR WHEN ANY WORK IS PERFORMED ON BEHALF OF EXHIBITOR BY LABOR SECURED THROUGH ART CRAFT CONTRACTUAL TERMS DEPEND ON THE NATURE OF SERVICES SECURED BY EXHIBITOR THROUGH ART CRAFT TERMS CONDITIONS AND POLICIES MAY VARY FOR EACH TYPE OF SERVICE ORDERED THROUGH ART CRAFT DEFINITIONS The name Art Craft Display Inc ART CRAFT shall be construed within the meaning of this contract as ART CRAFT and their employees officers directors agents and assigns affiliated companies and related entities including but not limited to any subcontractors ART CRAFT may appoint The term Exhibitor shall be construed within the meaning of this contract as YOU and or the EXHIBITOR and or SHIPPER and or its employees agents representatives and or any Exhibitor Appointed Contractor E A C for all purposes and circumstances notwithstanding anything contained herein to the contrary PAYMENT TERMS 1 RENTAL OF EQUIPMENT The rental furnishings are the property of ART CRAFT and are rented to YOU subject to this contract for rental charges except where specifically identified as a sale All ART CRAFT rentals include delivery installation and removal from EXHIBITOR S booth If YOU fail to leave the equipment or furnishings in your booth at the close of the s
13. the Association Office at 517 349 3543 Exhibitor buttons will be available for pick up in the show office on Wednesday February 4 2009 Exhibitor Parking Parking is free for exhibitors and show attendees Fire Regulations State law requires that all drapes and similar materials whether owned or rented be flameproof Crepe papers corrugated paper board or other flammable materials are prohibited Poster board signs are allowed but should be taped to a unit or other flat surface and should be hung free from backing Trees shrubs and plants must be live and not cut No open flame or gasoline is permitted in any booth or exhibit area Fuel tanks and gas tanks must be locked All battery cables must be disconnected after the unit is placed in the display space Propane tanks must be new and empty First Ald A first aid kit is located in the Show Office Give Aways Raffles auctions or giveaways of any kind including food items are not allowed without advance permission from Show Management Helium Balloons Helium balloons are allowed as part of your display and must be filled outside of the building Helium containers are not allowed in the building Distribution of balloons to attendees is not allowed Hotel Reservations A list of hotels in the Flint area is included with this manual Insurance All exhibitors must provide insurance coverage for personal injury and property damage liability to cover themselves and their property
14. the day when written notice is given by ART CRAFT to EXHIBITOR that the claim is disallowed Receipt of shipment by consignee or the consignee s agent without written notification or damage or loss will be prima facie evidence that the shipment was delivered in good condition 1 PAYMENT FOR SERVICES MAY NOT BE WITHHELD In the event of any dispute between the EXHIBITOR and ART CRAFT relative to any loss damage or claim such EXHIBITOR shall not be entitled to and shall not withhold payment or any partial payment due to ART CRAFT for its services as an offset against the amount of any alleged loss or damage 2 MAXIMUM RECOVERY If found liable for any loss ART CRAFT s sole and exclusive remedy is limited to 50 per pound per article with a maximum liability of 100 00 per item or 1 500 00 per shipment whichever is less When a declaration is made liability shall in no event exceed the declared value of the shipment DECLARED VALUE AMOUNTS APPLY ONLY TO THE AIR SHIPMENT OF MATERIALS AND NOT TO ANY OTHER SERVICES PROVIDED BY ART CRAFT INCLUDING WITHOUT LIMITATION MATERIAL HANDLING SERVICES 3 BREACH OF CONTRACT OR NEGLIGENCE ART CRAFT s LIABILITY SHALL BE LIMITED TO ANY LOSS OR DAMAGE WHICH RESULTS SOLELY FROM ART CRAFT s NEGLIGENCE IN THE ACTUAL PHYSICAL HANDLING OF THE ITEMS COMPRISING EXHIBITOR S SHIPMENT OR WHICH RESULTS FROM BREACH OF CONTRACT AND NOT FOR ANY OTHER TYPE OF LOSS OR DAMAGE In no event shall ART CRAFT be liable to the EX
15. to ART CRAFT for its services as an offset against the amount of any alleged loss or damage Any claim against ART CRAFT shall be considered a separate transaction and shall be resolved on its own merits 5 EQUIPMENT OR FURNISHINGS FAILURE In the event any rented equipment or furnishings should become unsafe or damaged or ceases to be in good working order YOU will discontinue use so as to prevent further damage to the equipment or injury or damage to persons or property It is the EXHIBITOR S responsibility to advise ART CRAFT personnel of any problem with any order Upon notification ART CRAFT shall make a reasonable effort to replace or repair such equipment or furnishings provided it has personnel or equipment or furnishings available however ART CRAFT shall not be responsible for damages or injury including consequential damages resulting from failure or any defect of the rental equipment or furnishings 6 COLOR SELECTIONS Indicate color where applicable Choices not indicated by EXHIBITOR will be selected by ART CRAFT to coordinate with show colors ART CRAFT reserves the right to select or change colors based upon availability LABOR GENERAL CONDITIONS AND POLICIES 1 WORK RULES Show Management and or EXHIBITORS are not required to use Art Craft Display Inc ART CRAFT labor for loading unloading delivery removal or installation dismantle of any equip ment literature etc that they choose to handle themselves In most cases 4 whe
16. to booth JB 3 Removal of crates and storage of same during show Special Handling Fees will apply to any single 4 A 200 LB MINIMUM CHARGE WILL APPLY 66 00 ONE WAY excluding envelopes piece of freight that exceeds 4 000 Ibs or 84 w x 84 d x 84 h Please call for rates OUTBOUND SHIPMENTS 1 Return of crates at close of the show to your booth 2 Removal of shipments from booth and reloading same on outgoing carrier 3 A 200 LB MINIMUM CHARGE WILL APPLY 66 00 ONE WAY excluding envelopes TOTAL EST INBOUND FREIGHT HANDLING CHARGES TOTAL EST OUTBOUND FREIGHT HANDLING CHARGES TOTAL ESTIMATED FREIGHT HANDLING CHARGES e DO NOT FILL IN BELOW Art Craft Use Only ebe Envelope Rate 2000each ____tbs x ______pertb s__ TOTAL NON TAXABLE FREIGHT HANDLING Additional Charges ADVANCE PAYMENT RECEIVED Additional Charges BALANCE DUE EXHIBIT FREIGHT RUSH EXHIBITING FIRM NAME Art Craft DISPLAY INC A DIVISION OF ART CRAFT SERVICE GROUP BOOTH C O ART CRAFT DISPLAY INC 500 BUSINESS CENTRE DRIVE LANSING MI 48917 1 800 878 0710 warehouse artcraftdisplay com MARVAC Flint amp Camper amp RV Show Perani Arena amp Event Center February 5 8 2009 TOTAL PIECES CARRIER PLEASE LABEL EACH PIECE LA 2009 EXHIBIT FREIGHT RUSH EXHIBITING FIRM NAME Art Craft Dior LAs ING A DIVISION OF ART CRAFT SERVICE GROUP
17. under this section It is the responsibility of EXHIBITOR to supervise labor secured through ART CRAFT in a reasonable manner as to prevent bodily injury and or property damage and also to direct them to work in a manner that is in compliance with ART CRAFT Safe Work Rules and or Federal State County and Local ordinances rules and or regulations including but not limited to Show or Facility Management Rules and or Regulations It is the responsibility of EXHIBITOR to check in with the Service Desk to pick up labor and to return to the Service Desk to release labor when the work is completed B INDEMNIFICATION EXHIBITOR agrees to indemnify hold harmless and defend ART CRAFT from and against any and all demands claims causes of action fines penalties damages liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs for bodily injury including any injury to ART CRAFT employees and or property damage arising out of work performed by labor provided by ART CRAFT but supervised by EXHIBITOR Further EXHIBITOR S indemnification of ART CRAFT includes any and all violations of Federal State County or Local ordinances Show regulations and or Rules as published and or set forth by Facility or Show Management and or directing labor provided by ART CRAFT to work in a manner that violates any of the above rules regulations and or ordinances LA 4 28 05 arm ondition
18. AA 22 50 26 25 30 00 35 75 ADD 7 50 per sign All show cards are digitally printed on white vinyl l l l l ted t hoi f material 11 x 14 9 00 10 50 12 00 14 25 ADD 3 00 per sign ere ieee ena 28 x 44 76 50 89 25 102 00 121 25 ADD 25 50 per sign Matte M or Textured T finishes Please specify QTY SIZE MATERIAL COLOR S PRICE each PROTECTIVE OVERLAMINATE AMOUNT Ww BANNERS STYLES DESCRIPTIONS RATES All banners are digitally printed on 13 oz white vinyl scrim STYLE One color text only banner with grommets white background 5 00 per square foot banner material STYLE Full color banner with grommets 6 00 per square foot Allow a minimum of 10 business days for production of STYLE C Full color reinforced banner with grommets amp hemmed edges 8 00 per square foot reinforced STYLE C banners QTY SIZE COLOR S STYLE RATE Per sq ft PRICE each AMOUNT LL pote wv ts sign ED SE ll rage mm E WE es ee high x long square feet IMPORTANT NOTES Please print or type sign copy amp attach to this form If more than 20 words of copy are required please submit on disk or send via email to signshop artcraftdisplay com Acceptable PC file formats include Microsoft Word documents or simple text txt files Prices include basic entering of text using your typeface choices amp assignment of your specified color s You may choose to grant us artistic license in choosing typefaces color
19. C SUPERVISION ADD 25 or 35 00 MINIMUM BALANCE DUE ALL ORDERS MUST BE PAID IN FULL UPON COMPLETION OF SERVICE LA 2009 ART CRAFT USE ONLY Art Craft AUDIO VISUAL op meo n cw REC D BY ENEE EQUIPMENT ear pe o e CC RETURN TO 500 Business Centre Drive Lansing MI 48917 517 485 2221 Fax 517 485 4178 lansing artcraftdisplay com SHOW NAME LOCATION SHOW DATES MARVAC Flint amp Camper amp RV Show Perani Arena amp Event Center February 5 8 2009 COMPANY BOOTH BOOTH SIZE X ADDRESS address city state zip PHONE FAX EMAIL AUTHORIZED CONTACT SIGNATURE AUTHORIZED CONTACT PLEASE PRINT DATE Advance Order Deadline Fourteen 14 days prior to first move in day No refunds exchanges or credits for any booth package items Credit Card Information All orders must be accompanied by Contact amp Payment Information form All orders are subject to the enclosed Terms Conditions and Policies Required with All Orders Art Craft Display Inc reserves the right to substitute a comparable product PROJECTORS AND SCREENS a ie Kodak EK III Slide Projector w Cart Incl tray w remote control spare lamp amp f3 5 3 lens oreo ss Fetes Benett ltere 08 ll Standard Overhead Projector el o S 96 x96 Floor Tripod Screen LL 2880 sd VIDEO PLAYERS AND T V MONITORS 20 TV DVD Combo Unit cart not included COMPUTER MONITORS Il 19 TET Flat Panel Monitor 135 20 MISCELLANEOUS SR
20. CONTACT PLEASE PRINT DATE e Advance Order Deadline Fourteen 14 days prior to first move in day e All orders must be accompanied by Contact amp Payment Information form Credit Card Information e All orders are subject to the enclosed Terms Conditions and Policies Required with All Orders e Advance payment for all requested labor in out is required with your order LABOR SERVICE PLAN SUPERVISION BY ART CRAFT DISPLAY INC This plan is offered to have exhibit set prior to your arrival Supervision will be provided by Art Craft The charge for this service is 25 of the total labor bill with a minimum of 35 00 on installation and 35 00 on dismantling PLAN SUPERVISION BY EXHIBITOR Starting time can only be guaranteed at the normal start of the working day which is usually 8 00 am unless the official set up time is later in the day H y NOTE If your supervising representative fails to pick up EXHIBITOR REQUIREMENTS You must do the following to expedite your labor request laborers ordered a one hour per laborer no show charge 1 Check in at our Service Desk to pick up laborers ordered will be applied unless a 24 hour advance notice is provided 2 Upon completion of work check laborers out at Service Desk Please refer to Cancellation Refund Policy for additional 3 Your supervising representative must be present during the entire labor call terms and conditions RATES STANDARD LABOR One Hour Minimum ADVANCE
21. E BOOTH CARPET 14 ounce FT x FT SQ FT 2 00 per square foot 2 60 per square foot CHECK CARPET COLOR LI Black O Blue O Grey O Green O Red e Non standard size booth carpet rates apply to any width not in 10 increments QUANTITY SIZE ADVANCE FLOOR AMOUNT toto 8000 NA 10320 NA po toes 050000 NA pO tortor tooo NA CHECK CARPET COLOR LO Beige O Berry O Black O Burgundy O Charcoal O Cobalt O Emerald Please visit O Gold O Ice O Soft Ivory O Navy O Nu Blue O Peacock O Pewter artcrattdisplay EE O Platinum O Purple O Red O Royal Blue O Silver Cloud O White O Yellow Above prices include installation removal padding all taping plastic covering and nightly vacuuming Installed in new condition Premium carpet MUST be ordered fourteen 14 days prior to first move in day e Our 9 3 LB 3 8 thick padding includes installation and removal PLASTIC COVERING feet wide X feet deep SQ FT 35 per square foot 45 per square foot e Protective covering includes installation removal and taping TOTAL NON TAXABLE CARPET ITEMS LA 2009 ART CRAFT USE ONLY Art Craft FREIGHT vo wo CD cw recon DISPLAY INC A DIVISION OF ART CRAFT SERVICE GROUP HANDLING Fa ot DE CC RETURN TO 500 Business Centre Drive Lansing MI 48917 517 485 2221 Fax 517 485 4178 lansing artcraftdisplay com SHOW NAME LOCATION SHOW DATES MARVAC Flint amp Camper amp RV Show Perani Arena amp Event Center February 5 8 2009
22. E LIABLE FOR LOSS OR DAMAGE TO CRATES AND CONTAINERS AND OR THEIR CONTENTS DUE TO INCLEMENT WEATHER OR ANY OTHER CAUSE WHILE SAID ITEMS ARE IN EMPTY CONTAINER STORAGE 6 OUTBOUND SHIPMENT All outbound shipments will be sent COLLECT OR PREPAID BY EXHIBITOR Consistent with trade show industry practices there may be a lapse of time between the completion of packing and the actual pickup of materials from the booths for loading onto a carrier and during such time the materials will be left unattended ART CRAFT WILL NOT BE RESPONSIBLE OR LIABLE FOR ANY LOSS DAMAGE THEFT OR DISAPPEARANCE OF EXHIBITOR S MATERIALS BEFORE MATERIALS HAVE BEEN PICKED UP FOR RELOADING AT THE CONCLUSION OF THE EVENT ART CRAFT highly recommends contracting security services from Facility or Show Management All Outbound Shipping Authorizations submitted to ART CRAFT by EXHIBITOR will be checked at the time of pickup from the booth and corrections will be made where discrepancies exist between the quantities of items listed by EXHIBITOR and the actual count of such items in the booth at the time of pick up If the EXHIBITOR designated carrier fails to remove your freight by the final move out time your shipments will be rerouted by ART CRAFT at your expense ART CRAFT reserves the right to HOLD outbound freight until payment of all drayage invoices is satisfied 7 ABANDONED FREIGHT ART CRAFT will remove only our equipment and items which are consigned to us per written authoriza
23. Exhibitor Service Manual _ MARVAC GAMPERS SS RV SHOW marvac org 33rd Annual Flint Camper amp RV Show Peranis Arena amp Event Center Flint Michigan February 5 8 2009 Marvac 2222 Association Drive Okemos MI 48864 Phone 517 349 8881 Fax 517 349 3543 email dobehrendt mmhrvca org 33 Annual Flint Camper amp RV Show eran e Arena amp Event Center February 5 8 2009 Admission Adults 6 00 12 amp under Free Seniors 55 amp over Thursday No coupon necessary 4 00 Awnings Awnings may be left open within your space but must not exceed into the designated aisles Please keep safety in mind Carpet Aisle carpet will not be installed in either arena or lobby area If you wish to provide carpet in your display carpet should be clean and safely installed in your display If you wish to rent carpet you may make arrangements through ArtCraft Display Please see ArtCraft service forms include with this manual Complimentary Tickets Exhibitors will be issued complimentary passes based on the amount of space purchased in the show These passes will be mailed prior to the show Additional complimentary passes may be purchased at a discounted cost of 3 00 each Dealer Exhibits Special Requirement Substantial floor covering must be in place before any spray painting of jacks hitches or wheels take place Decorator All booth exhibitors will be provided with one table no skirting two chairs a
24. HIBITOR or to any other party for special collateral exemplary indirect incidental or consequential damages whether such damages occur either prior to or subsequent to or are alleged as a result of tortuous conduct failure of the equipment or services of ART CRAFT or breach of any of the provisions of this agreement regardless of the form of action whether in contract or in tort including strict liability and negligence even if ART CRAFT has been advised or has notice of the possibility of such damages or for any damages caused by EXHIBITOR S failure to perform EXHIBITOR S responsibilities Such excluded damages include but are not limited to loss of profits loss of use or interruption of business or other consequential or indirect economic loss B DECLARED VALUE Declared value is available only on AIR SHIPMENT The value per pound for applying valuation charges shall be determined by dividing the shipper s declared value for carriage by the actual weight of the shipment 1 GROUND SHIPMENTS No declared value is available for ground shipments If the shipper declares a value they must ship by Air 2 DOMESTIC amp INTERNATIONAL AIR SHIPMENTS When the shipper declares a value that exceeds 50 per pound per article with a maximum liability of 100 00 per item or 1 500 00 per shipment whichever is greater an additional charge of 0 85 per 100 00 of excess valuation or fraction thereof subject to a minimum charge of 3 25 per shipment
25. KP REC D BY Wa FURNISHING En game xr ____ ate CC RETURN TO 500 Business Centre Drive Lansing MI 48917 517 485 2221 Fax 517 485 4178 lansing artcraftdisplay com SHOW NAME LOCATION SHOW DATES MARVAC Flint amp Camper amp RV Show Perani Arena amp Event Center February 5 8 2009 COMPANY BOOTH BOOTH SIZE XX ADDRESS address city state zip PHONE FAX EMAIL AUTHORIZED CONTACT SIGNATURE AUTHORIZED CONTACT PLEASE PRINT DATE e Advance Order Deadline Fourteen 14 days prior to first move in day e No refunds exchanges or credits for any booth package items Credit Card Information e All orders must be accompanied by Contact amp Payment Information form Required with All Orders e All orders are subject to the enclosed Terms Conditions and Policies NON TAXABLE RENTAL ITEMS STANDARD TABLES 30 HIGH ary ITEM ADVANCE FLOOR AMOUNT 2x4 Plain 22 50 28 00 FoldingChair ao 1000 2x4 Covered amp Skirted skirted 4 sides 41 40 52 00 Upholstered Arm Chair 29 20 38 00 2 x6 Plain 28 90 36 00 Padded Counter Stool with back 38 30 50 00 2 x6 Covered amp Skirted 52 20 65 00 Wastebasket 7 galon 800 1000 2x8 Plain 38 70 48 00 e ll 2x8 Covered amp Skirted 6480 8100 III II y 4th side skirted optional 17 50 2200 BOOTHACCESSORIES p COUNTERTABLES OZ HIGH LI Eaa O 20 2600 Cd 2x4 Plain 38
26. L GOLD LJ HUNTER GREEN RED LJSILVER L TEAL WHITE LA 2009 ART CRAFT USE ONLY Art Craft CARPET v LI MC L AE CKP REC D BY DISPLAY INC EXP DATE CKF DATE A DIVISION OF ART CRAFT SERVICE GROUP R E N TAL CCH RETURN TO 500 Business Centre Drive Lansing MI 48917 517 485 2221 Fax 517 485 4178 lansing artcraftdisplay com SHOW NAME LOCATION SHOW DATES MARVAC Flint amp Camper amp RV Show Perani Arena amp Event Center February 5 8 2009 COMPANY BOOTH BOOTH SIZE XX ADDRESS address city state zip PHONE FAX EMAIL AUTHORIZED CONTACT SIGNATURE AUTHORIZED CONTACT PLEASE PRINT DATE e Advance Order Deadline Fourteen 14 days prior to first move in day e No refunds exchanges or credits for any booth package items Credit Card Information e All orders must be accompanied by Contact amp Payment Information form Required with All Orders e All orders are subject to the enclosed Terms Conditions and Policies STANDARD BOOTH CARPET 14 ounce QUANTITY SIZE ADVANCE FLOOR AMOUNT po toto Otto po tro tg0 ero po tes reo 83 00 tego 59 2090 CHECK CARPET COLOR LI Black O Blue O Grey O Green O Red Above prices include installation removal edge taping only and nightly vacuuming Installed in clean condition Dye lot not guaranteed on combination orders of 10 wide stock Floor Orders for all carpet related items are subject to availability Please order in advance NON STANDARD SIZ
27. Michigan 48503 Phone 810 744 0580 show Office MARVAC Staff will be available at the Arena during show hours to assist exhibitors The Perani s Arena amp Event Center show office number is 517 719 6897 or Bill Sheffer Show Director at 517 719 6909 Signs Price signs may not be hung in display areas or promotional literature distributed or displayed for any new manufacturer s brand other than that which is physically displayed in the show Used unit signs are subject to the approval of Show Management Manufacturer s signs listing names of dealers shall be limited to only those dealers or distributors exhibiting in the show Price signs and printed matter shall show only one price whether or not that price is a special or show sale In addition a sign showing the original manufacturer s suggested retail price will be allowed Any dealer identification signs must be placed within the dealer display area No signs may be placed over or within the common show aisles Telephone Service Exhibitors must make arrangements for telephone service prior to the show Please contact Bill Sheffer Show Director at 517 719 6909 to arrange for telephone service Vehicle Regulations All vehicles must be new and untitled EXHIBITOR CREDENTIAL FORM FLINT CAMPER amp RV SHOW FEBRUARY 5 8 2009 Business Name Person completing this form Names of Working Personnel Total Buttons Needed Please mail to MARVAC 2222 Assoc
28. NGS From the time the equipment or furnishings are rented YOU are responsible for it If the equipment or furnishings are lost stolen or damaged under any circumstances while rented regardless of fault YOU shall be responsible for all charges including labor costs to replace or repair the equipment or furnishings 3 USE OF RENTAL EQUIPMENT OR FURNISHINGS YOU agree that the equipment or furnishings will be used only for the purpose for which they were manufactured and intended Subleasing or improper use is prohibited 4 RESPONSIBILITY FOR USE YOU are responsible for the use of the rented equipment or furnishings YOU assume all risks inherent in the operation and use of the equipment or furnishings YOU agree to assume the entire responsibility for the defense of and to pay indemnify and hold ART CRAFT harmless from and hereby release ART CRAFT from any and all claims for damages to property or bodily injury including death resulting from the use operation or possession of the equipment or furnishings whether or not it is claimed or found that such damage or injury resulted from the defective condition of the equipment or furnishings or from any cause YOU agree that no warranties express or implied have been made in connection with this rental In the event of any dispute between EXHIBI TOR and ART CRAFT relative to any loss damage or claim such EXHIBITOR shall not be entitled to and shall not withhold payment or any partial payment due
29. New Horizons 11 30 a m Weekley RV 12 00 p m Phillips Upper Lobby amp Balcony Tuesday February 2 10 00 a m Kline s Booth Exhibitors Booth Exhibitors may begin moving in on Wednesday February 4 from 9 00 a m until 5 00 p m and continue to move in on Thursday February 5 from 9 00 a m until 1 00 p m All displays must be set up and ready by 1 00 p m Thursday February 5 2009 Any booth exhibitor needing special access to booth space prior to recreation vehicles moving in must contact show management Move Out Move out is Sunday February 8 beginning at 5 00 p m Dealers follow the move in schedule in reverse last in first out All exhibitors must be prepared to move out Sunday evening The staging area will be available Monday February 11 until noon Note RV Dealers All vehicles must be staged outside the building before transfer to dealer lot begins Note Booth exhibitors All materials must be removed by 10 00 p m Sunday February 8 unless prior approval is received from Perani s Arena amp Event Center Music in Exhibit Areas Federal law protecting the creators of copyrighted music requires that a license be obtained to use copyrighted music in meetings seminars general stage presentations and exhibitor s show space Therefore music will not be allowed by any of our exhibitors Public Relations All public relations materials should be sent to Beth Monicaitti Blank All Seasons Communications P O Box 100
30. P ere Meee HP iad ed PAIR iima Homi Te Leer Dy E SES d HM E LC ath Ft mbto ap 082107 Get Ee e ene eege SCH Wiechter bast L t j D Ceegestzge zeiteenh L cf gC ABT CAPT DIR ay pall TCA F egkeeten 1090 care po le apie A ol ate aed Cote D Peer Source be PTF Gagn tate Cl Fira ge i CHJ PTR Cees here Pate P Ferir Tel adam We will be happy to answer any questions you have about this Exhibitor Kit Please contact us at the phone number shown on the Show Cover Letter page of this document Art Craft Display Inc 900 Business Centre Drive Lansing MI 48917 517 485 2221 800 878 0710 Fax 517 485 4178 www artcraftdisplay com Re MARVAC Flint Camper amp RV Show February 5 8 2009 Perani Arena amp Event Center Dear Exhibitor Art Craft Display Inc has been selected by your show management to serve as the Official Exposition Service Contractor for this event Enclosed are various forms for you to complete and return if you require additional equipment or services PLEASE NOTE Read the enclosed Contact amp Payment Information forms thoroughly Assess your show needs carefully Avoid unnecessary delays and save valuable time and money by following all instructions contained herein TO QUALIFY FOR ADVANCE RATES YOUR ORDER WITH PAYMENT MUST BE RECEIVED BY US ON OR BEFORE JANUARY 21 2009 FOURTEEN 14 DAYS PRIOR TO FIRST MOVE IN DAY SOME E
31. QUIPMENT OR SERVICES MAY REQUIRE MORE THAN 14 DAYS LEAD TIME PLEASE SEE APPROPRIATE ORDER FORMS FOR ACTUAL DEADLINES FAXED ORDERS WILL BE CHARGED AT OUR FLOOR RATES IF RECEIVED AFTER THE JANUARY 21 DEADLINE If we can be of any further assistance please contact our Exhibit Services Department We are looking forward to being of service to you THANK YOU FOR YOUR PATRONAGE Art Craft CONTACT amp PAYMENT CHOOSE PAYMENT METHOD DISPLAY INC LI Check enclosed ee INFORMATION RETURN TO 500 Business Centre Drive Lansing MI 48917 517 485 2221 Fax 517 485 4178 lansing artcraftdisplay com SHOW NAME LOCATION SHOW DATES MARVAC Flint amp Camper amp RV Show Perani Arena amp Event Center February 5 8 2009 COMPANY BOOTH BOOTH SIZE O Credit debit information below X ADDRESS address city state zip PHONE FAX EMAIL AUTHORIZED CONTACT SIGNATURE AUTHORIZED CONTACT PLEASE PRINT DATE e Your signature above indicates your acceptance of all Terms Conditions and Policies included in this Service Manual REQUIRED CREDIT CARD AUTHORIZATION PLEASE TYPE OR CLEARLY PRINT THE FOLLOWING REQUIRED INFORMATION Credit Card Information O Personal Credit Card O Debit Card O Company Credit Card Card Type O Visa O MasterCard O American Express Card Account Number 3 Digit Security Code _ SC Expiration Date Cardholder s Name print Cardholder s Signature Cardholder s Billing Address Ci
32. REEL EE SR REEL EE S E E GP SCidSSSCS LL Dead stg fd E E T S Wired Remoivortiner SSCS E T S SSES EE BEER E DELIVERY PICK UP CHARGE 45 80 NON TAXABLE RENTAL TOTAL ART CRAFT USE ONLY Art Craft DISPLAY vO wn co cw ar DISPLAY INC EXP DATE CKF DATE A DIVISION OF ART CRAFT SERVICE GROUP RE N TAL CCH RETURN TO 500 Business Centre Drive e Lansing MI 48917 517 485 2221 Fax 517 485 4178 lansing artcraftdisplay com SHOW NAME LOCATION SHOW DATES MARVAC Flint amp Camper amp RV Show Perani Arena amp Event Center February 5 8 2009 COMPANY BOOTH BOOTH SIZE XX ADDRESS address city state zip PHONE FAX EMAIL AUTHORIZED CONTACT SIGNATURE AUTHORIZED CONTACT PLEASE PRINT DATE Order Deadline Fourteen 14 days prior to first move in day All display items subject to availability and 50 re stocking fee if order is cancelled within 14 days prior to first move in day Credit Card Information No refunds exchanges or credits for any booth package items Required with All Orders All orders must be accompanied by Contact amp Payment Information form All orders are subject to the enclosed Terms Conditions and Policies NON TAXABLE DISPLAY RENTAL ITEMS Prices shown are for display hardware only Graphic panels must be ordered separately Please contact our Sign amp Graphics department POP UP DISPLAYS All pop up displays and accessories include material handling fees show site installation dis
33. Romeo Michigan 48065 The phone number is 586 752 6381 Beth Monicatti Blank will be available during the show to provide exhibitors with information about the PR and advertising campaign All exhibitors are encouraged to supply All Seasons with news releases pictures and any newsworthy materials they have regarding their products or business Projection Sound Equipment No film projector or sound producing equipment that is objectionable will be allowed in the show Refreshments A snack bar is located in the Perani s Arena amp Event Center PLEASE NO FOOD OR DRINK signs are available free in the Show Office for posting in units Itis unlawful to consume intoxicating beverages at any time at the Perani s Arena amp Event Center Security Every attempt is made to protect the property safety and rights of our exhibitors and show attendees However it is also expected that exhibitors will take all reasonable precautions to protect their own valuables Security guards will be on duty beginning on Monday February 2 at 5 00 p m until 8 00 a m Tuesday February 3 Security will also be on duty Sunday February 8 at 6 00 p m until Monday February 9 at 10 00 a m Show Dates amp Hours Thursday February 5 2 00 p m 9 00 p m Friday February 6 2 00 p m 9 00 p m Saturday February 7 11 00 a m 9 00 p m Sunday February 8 11 00 a m 5 00 p m Show Location Perani s Arena amp Event Center 3501 Lapeer Road Flint
34. age to or loss of property or profits arising out of contributed to or by and of the following EXHIBITOR S negligent supervision of any labor secured through ART CRAFT or the negligent supervision of such labor by any of EXHIBITOR S employees agents representatives customers invitees and or any exhibitor appointed contractor EAC EXHIBITOR S negligence willful misconduct or deliberate act or the negligence willful misconduct or deliberate act of EXHIBITOR S employees agents representative customers invitees and or any Exhibitor Appointed Contractor EAC at the show or exposition to which this contract relates EXHIBITOR S violation of Federal State County or Local ordinances or the violation of Show or Facility Regulations and or Rules as published and set forth by Facility and or Show Management EXHIBITOR S inclusion of illegal substances hazardous materials or waste in any shipments placed with ART CRAFT and for the violation of the representations and warranties made regarding hazardous materials within this Agreement 10 INSURANCE ART CRAFT is not an insurer nor provides insurance Insurance for EXHIBITOR materials shall be obtained by EXHIBITOR in amounts and for perils determined by EXHIBITOR EXHIBITOR agrees to provide ART CRAFT with a release of subrogation to the extent of any insurance settlement received 11 COLLECTION YOU agree to pay all costs of collection by ART CRAFT of any amounts due hereunder
35. d directors with respect to all matters for which ART CRAFT has disclaimed liability pursuant to the provisions of this contract The EXHIBITOR acknowledges that he or she has read this agreement understands it and agrees to be bound by its terms and further agrees that it is the complete and exclusive agreement between the parties The invalidity or enforceability of any provision hereof shall not affect modify or impair the validity and enforceability of all other provisions herein LA 4 28 05 With rvSearch com It s to list your dealership s ONLY entire RV inventory online gt Monti MARVAC Dealers Ap That s just 199 per month According to J D Power amp Associates info and prices online prior to purchasing this powerful advertising medium Since starting our Internet sales with you four months ago our Internet sales con on we are on your system We have sold units in places that we would never have STE had a presence without your Internet site also appreciate your support in helping Jirectory and RV net plus our growing with any problems we have encountered while on your system Jerry Bronderslev LI Manager Pedata RV rvSearch Or The Best Way to Buy or Sell an RV My By ka sh A r Sign Up Today e z KH Call 1 866 457 7352 me Email sales rvsearch com
36. el stock carts will be available on site for your use Drayage and material handling equipment charges may apply depend ing on your agreement with show management regarding those services Although the utmost care will be exercised ART CRAFT is not responsible for resulting damage or loss from improper packing concealed damage theft or any other cause 2 PERSONNEL CONDITIONS ART CRAFT has been selected by show management as the official labor provider for this event ART CRAFT provides all necessary labor from its own designated labor pool for execution of said services All prices are based entirely upon labor services provided only by the ART CRAFT designated labor pool If any labor services are provided or required by outside labor groups whether by request demand coercion or circumstance Show Management shall be responsible for all costs incurred directly to the outside labor groups excluding some labor requests from EXHIBITORS which are normally the EXHIBI TOR S responsibility for payment as outlined herein Also if Show Management secures use of outside labor Show Management and their EXHIBITORS agree jointly and or separately to indemnify and hold harmless ART CRAFT and their agents for all claims of disruption of service delays or any cause of action which is beyond the direct control of ART CRAFT This and all orders are accepted subject to these conditions Additional personnel or equipment may be used if the supervisor deems such is
37. erator needed at a hours x Fork Lift amp Operator needed at hours x Fork Lift amp Operator needed at hours x Fork Lift amp Operator needed at hours x IESSE Fork Lift amp Operator needed at hours x Fork Lift amp Operator needed at _hoursx e Please check in at Service Desk when ready for service TOTAL ESTIMATED FORK LIFT SERVICE cels e Always inform us if more than one fork lift is needed DEPOSIT AMOUNT ENCLOSED DO NOT FILL IN BELOW Art Craft Use Only Move In ___forkliftsfor bre hr SUB TOTAL FORK LIFT CHARGES Move In ___forkliftsfor hrs hr ADDITIONALLABORCHARGES Move Out forklifts for___hrs hr TOTAL NON TAXABLE FORK LIFTCHARGES Move Out forklifts for___hrs hr ADVANCE PAYMENTRECEIVED Additional Charges fs o BALANCEDUE ALL ORDERS MUST BE PAID IN FULL UPON COMPLETION OF SERVICE LA 2009 ART CRAFT USE ONLY Art Craft LABOR VI Mc AE CKP REC D BY DISPLAY INC A DIVISION OF ART CRAFT SERVICE GROUP S E RVI C ES SSC NN CKF SNE DATE ee CC RETURN TO 500 Business Centre Drive Lansing MI 48917 517 485 2221 Fax 517 485 4178 lansing artcraftdisplay com SHOW NAME LOCATION SHOW DATES MARVAC Flint amp Camper amp RV Show Perani Arena amp Event Center February 5 8 2009 COMPANY BOOTH BOOTH SIZE ow Y X ADDRESS address city state zip PHONE FAX EMAIL AUTHORIZED CONTACT SIGNATURE AUTHORIZED
38. handling by forklift and similar means 4 INBOUND SHIPMENT Shipments will be received with PREPAID carrier charges only Collect shipments will be refused Standard shipping hours are M F 8am to 4 30pm EST All inbound shipments are required to have a bill of lading or delivery slip which includes the number of pieces material description weight and clearly marked with exhibiting firm name and booth number Copies of these documents should be mailed to us in advance Shipments received without required paperwork will be delivered to your booth without guarantee of piece count Consistent with trade show industry practices there may be a lapse of time between the delivery of shipment s to your booth and your arrival and during such time the materials will be left unattended ART CRAFT WILL NOT BE RESPONSIBLE OR LIABLE FOR ANY LOSS DAMAGE THEFT OR DISAPPEARANCE OF EXHIBITOR S MATERIALS AFTER MATERIALS HAVE BEEN DELIVERED TO EXHIBITOR S BOOTH AT SHOW SITE ART CRAFT highly recommends contracting security services from Facility or Show Management 5 EMPTY CONTAINERS Empty container labels are available at our service desk Affixing labels to the containers is the sole responsibility of EXHIBITOR All previous labels must be removed or obliterated ART CRAFT assumes no re sponsibility for Error in the above procedures Removal of containers with old empty labels and without ART CRAFT labels or improper information on empty labels ART CRAFT WILL NOT B
39. how ART CRAFT to enforce its property ownership of the equipment or furnishings and to protect its interest under this contract may retake the equipment or furnishings at any time and to do so may enter your property and YOU hereby waive any right of action against ART CRAFT for such entry and retaking In addition YOU acknowledge that the failure to relinquish rented equipment or furnishings within the contracted time and the sale or concealment of rented equipment or furnishings are prohibited and that such action may constitute a crime ART CRAFT may notify the authorities and take other action including the filing of criminal complaints subjecting YOU to prosecution Equipment or furnishings will be picked up at your booth at the close of the show If YOU leave early please notify our Service Desk 2 EXECUTION OF SERVICES Labor costs are included as part of the specified rental equipment fees unless otherwise noted 3 PAYMENT POLICY Payment in full of rental and service charges must accompany your orders and be received by ART CRAFT by the appropriate deadlines to qualify for advance rates All payments must be in U S funds and all checks must be drawn on a U S bank Orders received without payment orders received after deadline dates or orders placed at the show will be charged floor rates Purchase orders are not considered payment All orders must be paid in full prior to delivery of equipment or execution of services 4 CHARGES AND
40. iation Drive Okemos Michigan 48864 or fax to 917 349 3543 by January 31 2008 FLINT AREA HOTELS BUDGET HOST INN 932 S Center Rd at l 69 Flint MI 48503 Full service 166 rooms with interior corridors Indoor heated pool in room coffee makers Restaurant lounge banquet facilities 810 744 0200 800 542 4037 COURTYARD BY MARRIOTT 5202 Gateway Centre Flint MI 48507 102 rooms inside corridors indoor pool amp sauna full breakfast cocktail lounge 810 232 3500 800 321 2211 HOLIDAY INN FLINT 5353 Gateway Centre US 23 at exit 90 Flint MI 48507 171 rooms some with jacuzzis Hill Street Bar amp Grille lounge indoor pool fitness center Meeting and banquet facilities 810 232 5300 800 HOLIDAY SUPER 8 EAST G 1341 S Center Rd at l 69 Burton MI 48509 68 guest rooms restaurant meeting facilities 810 743 8850 800 800 8000 MARVAC Show Schedule of Penalties Violations d 10 11 12 13 Failure to provide final payment for show space 45 days prior to move in date Penalty A 20 penalty will be applied to the balance due if not paid 45 days before move in A permanent loss of one year seniority for any future show if payment and penalty is not received 30 days before move in Failure to provide Certificate of Liability Insurance by move in date Penalty Permanent loss of one year s seniority and forfeiture of shows pace and all monies paid for current show
41. it area Penalty Monetary fine of 250 00 Having any portion of displayed vehicle or material outside designated exhibit space as determined by show management Penalty 1 time Immediate removal or adjustment to correct problem 2 time Permanent loss of one year s seniority Failure to follow guidelines as set forth by local fire codes including appropriate aisle width disabling vehicle batteries and securing gasoline and propane tanks and or appliances Penalty 1st time immediate correction 2 time immediate correction and permanent loss of one year s seniority Unauthorized duplication of official show materials such as coupons tickets parking passes and other related items without written permission from Show Management Penalty Monetary fine of 250 00 per occurrence Building and or equipment damage Penalty Exhibiting company s is responsible for cost of repair Violation of any written rule in show drawing rules show contract and or official exhibitor manual not previously defined Penalty 17 time monetary fine of 100 00 to the company s found in violation 2 time Permanent loss of one year s seniority FAILURE TO PAY ANY FINE IMPOSED SHALL RENDER THE EXHIBITOR INELIGBLE TO PURCHASE SPACE IN ANY MARVAC CAMPER amp RV SHOW E e d u g S x 3 i z S OF T wm 7 TT G i OZ S g u Z i Ow Gi m a J F Sr E A S Z O lt wel uen gt Se D K Z CO fi B ise PO me
42. mantle light s and black Velcro receptive fabric covering QTY ITEM NUMBER DESCRIPTION ADVANCE AMOUNT 20650 0005 A 6 wide Curved Tabletop Pop Up Display 60 tall 259 00 20650 0010 B 8 wide Curved Tabletop Pop Up Display 60 tall 289 00 20650 0015 C 8 wide Curved Floor Pop Up Display 89 tall includes case counter 459 00 20650 0020 D 10 wide Curved Floor Pop Up Display 89 tall includes case counter 489 00 OPTIONAL POP UP DISPLAY ACCESSORIES UPGRADES For above display units only Extra 200 Watt Halogen Light Fixture w Bulb External Shelf Front Lit Header Frame for 6 wide Display FRAME ONLY Graphic panel must be ordered separately Front Lit Header Frame for 8 wide Display FRAME ONLY Graphic panel must be ordered separately Front Lit Header Frame for 10 wide Display FRAME ONLY Graphic panel must be ordered separately Back Lit Header Frame for 6 wide Display FRAME amp LIGHTS Graphic panel must be ordered separately Back Lit Header Frame for 8 wide Display FRAME amp LIGHTS Graphic panel must be ordered separately Back Lit Header Frame for 10 wide Display FRAME amp LIGHTS Graphic panel must be ordered separately 3 8 wide Adhesive backed HOOK Velcro Tape priced per lineal foot 20650 0070 3 8 wide Adhesive backed HOOK amp LOOP Velcro Tape priced per lineal foot WI EG EE WENN EE WS EE EG FOLDING PANEL TABLETOP DISPLAYS All folding tabletop displays include mate
43. nd an electrical outlet at no additional charge Employment of arena personnel to install or complete an exhibit will be at the expense of the exhibitor and arranged through the Perani s Arena amp Event Center Drayage Freight Handling Ship materials to arrive no earlier than Monday February 2 2009 Mark materials with exhibitor name and booth space Shipping address is Perani s Arena amp Event Center 3501 Lapeer Road Flint Michigan 48503 Electrical Service Electricity is provided free of charge to all exhibitors Enforcement of Rules The enforcement of all show rules lies with Show Management Any violation of the rules in the opinion of Show Management will be subject to the MARVAC Show Schedule of Penalties A copy is included with this manual Exhibitor Booth Space All exhibitors have contracted for their space from Show Management All exhibitors must remain in the confines of their space and have their displays manned throughout the show hours Booth displays shall not be more than eight feet high in the rear and any side of the display cannot extend more than four feet high Recreational vehicles will not be allowed in booth space unless prior approval has been given by the MARVAC Board of Directors Exhibitor Show Passes 2009 MARVAC Exhibitor buttons will be provided to each exhibiting company Please list the names of those working in your display area and return the Exhibitor Personnel Form by January 30 or fax to
44. necessary to safely complete the installation and or dismantling of exhibit and will be charged accordingly 3 LABOR PROVIDED UNDER THE SUPERVISION OF ART CRAFT A RESPONSIBILITES ART CRAFT shall be responsible for the performance of labor provided under this option ART CRAFT cannot assume responsibility for any acts of or loss to persons parties and or other contracting firms not under ART CRAFT s direct supervision and control In no event shall ART CRAFT be liable for loss or damage caused by delay in labor beginning work when EXHIBITOR requests labor to begin later than the start of the working day ART CRAFT shall not be responsible for loss delay or damage due to strike lockouts and or work stoppages or other causes beyond ART CRAFT s reasonable control B INDEMNIFICATION ART CRAFT agrees to indemnify hold harmless and defend EXHIBITOR from and against any and all demands claims causes of action fines penalties damages liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs for bodily injury including any injury to ART CRAFT employees or property damage arising out of work performed by labor provided by and supervised by ART CRAFT except when EXHIBITOR exercises direction and or control over the work being performed 4 LABOR PROVIDED UNDER THE SUPERVISION OF EXHIBITOR A RESPONSIBILITES EXHIBITOR shall be responsible for the performance of labor provided
45. out of or related to the Agreement between YOU and ART CRAFT and ART CRAFT prevails YOU shall pay ART CRAFT its actual attorney s fees and other costs incurred as a result of or in connection with such action To the extent state law limits the recoverability of attorney s fees ART CRAFT shall be entitled to recover its fees up to the maximum amount by state law 7 JURISDICTION The Agreement is governed by the laws of the state where the ART CRAFT branch pertinent to the transaction is situated Any action arising out of or related to the Agreement shall be brought at ART CRAFT s discretion either in a court with jurisdiction over the county in which the pertinent ART CRAFT branch is situated in the county in which the project for which the goods are to be used is located or in a court or before an arbitration panel where an action between ART CRAFT and a third party is pending which concerns the subject matter of the Agreement To the extent allowed by law YOU waive your right to a trial by jury in any action brought upon or by reason of the Agreement EQUIPMENT GENERAL CONDITIONS AND POLICIES 1 EQUIPMENT AVAILABILITY AND POSSESSION Ordering early saves you time and money Availability of equipment on the show floor cannot be guaranteed Possession of unverified or unpaid equip ment shall result in a confiscation of equipment or b payment of full rental charges at floor rate upon demand 2 RESPONSIBILITY FOR EQUIPMENT OR FURNISHI
46. r February 5 8 2009 COMPANY BOOTH BOOTH SIZE X ADDRESS address city state PHONE EMAIL AUTHORIZED CONTACT SIGNATURE AUTHORIZED CONTACT PLEASE PRINT DATE e Advance Order Deadline Fourteen 14 days prior to first move in day e No refunds exchanges or credits for any booth package items e All orders must be accompanied by Contact amp Payment Information form e All orders are subject to the enclosed Terms Conditions and Policies e Availability of this service cannot be guaranteed if not ordered in advance Please determine if this service is to be provided as part of your agreement Required with All Orders with show management If not this form MUST be completed and returned according to conditions herein e Advance payment of all requested fork lift services in out is required with your order Credit Card Information STANDARD SERVICE Up to 4 000 pound capacity fork lift with operator for unloading installation uncrating unskidding dismantling crating skidding reloading and any special handling of your equipment machinery or freight due to size or weight FLOOR RATE applies to any order received within 14 days prior to show or placed on site One hour minimum Partial hours after minimum prorated to nearest 1 2 hour SPECIAL SERVICE Call for quotation for capacities over 4 000 pounds or if rigging equipment and labor are required EXHIBITOR Please complete this section Fork Lift amp Op
47. rate from any carrier charges you may incur Under no circumstance will ART CRAFT be responsible for any freight carrier charges Late shipment charges may apply for shipments requiring special delivery arrangements Additional charges will be made on any shipments if they require RECRATING PALLETING BANDING or SPECIAL HANDLING Special handling is defined as but not limited to shipments received or loaded out that cannot be unloaded reloaded at the dock or packed in such a way that would require additional handling and or special equipment to unload reload i e double decking un stacking side door unloading reloading ground unloading reloading 2 TYPES OF FREIGHT ART CRAFT reserves the right at EXHIBITOR S expense to refuse or re route the following types of freight hazardous materials perishable materials and any freight considered oversize or overweight by definition of ART CRAFT Any additional expenses incurred by ART CRAFT to handle the above freight items will be charged to the EXHIBITOR 3 PACKAGING AND CRATES ART CRAFT shall not be responsible for damage to loose uncrated materials pad wrapped or shrink wrapped materials glass breakage concealed damage carpets in bags or poly or materials improperly packed In addition ART CRAFT shall not be responsible for crates and packages which are unsuitable for handling in poor condition or have prior damage Crates and packages should be of a design to adequately protect contents for
48. rial handling fees show site installation dismantle light s and black Velcro receptive fabric covering 20650 0075 A 48 w x 24 h ShowStyle Folding Display 9900 20650 0080 B 74 w x 36 h ShowMax Folding Display 199 00 TOTAL NON TAXABLE DISPLAY ITEMS To order graphics for all the above display units contact our Sign amp Graphics department at 800 878 0710 or signshop artcraftdisplay com Displays and accessories are also available for purchase Contact Art Craft Display for more information LA 2009 ART CRAFT USE ONLY Art Craft BANNER STAND vo wo oO op Se DISPLAY INC EXP DATE CKF DATE A DIVISION OF ART CRAFT SERVICE GROUP RE N TAL CCH RETURN TO 500 Business Centre Drive e Lansing MI 48917 517 485 2221 Fax 517 485 4178 lansing artcraftdisplay com SHOW NAME LOCATION SHOW DATES MARVAC Flint amp Camper amp RV Show Perani Arena amp Event Center February 5 8 2009 COMPANY BOOTH BOOTH SIZE X ADDRESS address city state PHONE EMAIL AUTHORIZED CONTACT SIGNATURE AUTHORIZED CONTACT PLEASE PRINT DATE e Order Deadline Fourteen 14 days prior to first move in day All banner stand items subject to availability and 50 re stocking fee if order is cancelled within 14 days prior to first move in day Credit Card Information No refunds exchanges or credits for any booth package items Required with All Orders All orders must be accompanied by Contact amp Payment Informa
49. s and PC AS pane twa Art Craft A DIVISION OF ART CRAFT SERVICE GROUP MATERIAL HANDLING GENERAL CONDITIONS AND POLICIES CONTRACTUAL AGREEMENT The Terms Conditions and Policies set forth below become a part of the contractual agreement between Art Craft Display Inc ART CRAFT and You the Exhibitor Acceptance of said terms conditions and policies will be construed when any of the following conditions are met WHEN EXHIBITOR S MATERIALS ARE DELIVERED TO ART CRAFT OR TO THE SHOW SITE FOR WHICH ART CRAFT IS THE OFFICIAL SHOW CONTRACTOR OR WHEN ANY SERVICE PAYMENT OR ORDER FORM IS SIGNED AND RETURNED TO ART CRAFT OR WHEN ANY SERVICE OR EQUIPMENT ORDER IS PLACED BY AN EXHIBITOR WITH ART CRAFT OR WHEN ANY WORK IS PERFORMED ON BEHALF OF EXHIBITOR BY LABOR SECURED THROUGH ART CRAFT CONTRACTUAL TERMS DEPEND ON THE NATURE OF SERVICES SECURED BY EXHIBITOR THROUGH ART CRAFT TERMS CONDITIONS AND POLICIES MAY VARY FOR EACH TYPE OF SERVICE ORDERED THROUGH ART CRAFT DEFINITIONS The term Material Handling shall be construed within the meaning of this contract as MATERIAL HANDLING and or MATERIALS and or FREIGHT HANDLING and or FREIGHT and or DRAYAGE for all purposes and circumstances notwith standing anything contained herein to the contrary 1 CHARGES AND PAYMENTS Payment in full of all drayage charges must be made prior to delivery of equipment or execution of services in US Funds only All drayage charges from ART CRAFT are sepa
50. s or in otherwise laying out your signs If you have specific artwork requirements that extend beyond what is included in these standard layout services art charges may apply Call or visit us at www artcraftdisplay com for details You may submit your own electronic artwork IBM compatible PC files only please to be reproduced without incurring any extra charges as long as the artwork is submitted to the following specifications Vector art files such as Adobe Illustrator Al or Illustrator EPS EPS files All text must be converted to curves or outlines Raster art files such as TIF or JPEG Resolution of raster artwork should be 120 ppi at final output size If files must be compressed use as little compression as is reasonably possible Use medium high high quality image settings when saving your JPEG files Images from web sites generally don t provide the needed resolution for acceptable reproduction TOTAL BANNER amp SHOW CARD ITEMS If exempt from sales tax Additional Services For further details please visit our web site at Www artcraftdisplay com LA 2009 itl D Iri Art Craft aa JIU OI OH page one DISPLAY INC A DIVISION OF ART CRAFT SERVICE GROUP CONTRACTUAL AGREEMENT The Terms Conditions and Policies set forth below become a part of the contractual agreement between Art Craft Display Inc ART CRAFT and You the Exhibitor Acceptance of said terms conditions and policies will be construed when any
51. tion by the exhibiting firm s and Facility or Show Management i e freight Any other items left behind by exhibiting firms or Show Management and not authorized for removal by us shall be deemed abandoned and Facility Management will be notified in writing Reasonable effort will be made to contact known owners of abandoned items however ART CRAFT will not be responsible for any loss damage delay disappearance or liability whatsoever regarding freight deemed abandoned 8 ART CRAFT s RESPONSIBILITY ART CRAFT shall be responsible for only those services provided directly by ART CRAFT ART CRAFT assumes no responsibility for any persons parties or other contracting firm not under ART CRAFT s direct supervision and control ART CRAFT shall not be responsible for loss delay or damage due to strike lockouts work stoppages natural elements vandalism acts of God civil disturbances power failure explosion acts of terrorism or war other causes beyond ART CRAFT s reasonable control nor for ordinary wear amp tear in the handling of materials 9 ART CRAFT s LIMITS OF LIABILITY A CLAIMS FOR LOSS Claims for loss or damage must be filed within nine 9 months after the delivery of the property except that claims for failure to make delivery must be filed within nine 9 months after a reasonable time for delivery has lapsed In no event shall a suit or action be brought against ART CRAFT more than two 2 years and one day from
52. tion form All orders are subject to the enclosed Terms Conditions and Policies NON TAXABLE BANNER STAND RENTAL ITEMS Prices shown are for banner stand hardware only Banner graphics must be ordered separately Please contact our Sign amp Graphics department FREESTANDING BANNER STANDS Freestanding Banner Stands must be checked out at the on site service desk QTY ITEM NUMBER DESCRIPTION ADVANCE AMOUNT 20670 0005 Small Telescoping Freestanding Banner Stand 28 48 w x 37 95 h Attachment method Pole pocket ee Large Telescoping Freestanding Banner Stand 52 95 w x 36 95 h Attachment method Pole pocket Tripod Banner Stand Reg 24 w x 70 h banner Attachment method Grommet Tripod Banner Stand Lg 40 w x 78 h banner Attachment method Grommet 20670 0030 3 sided Freestanding Banner Stand 3 34 w x 84 75 h banners Attachment method Pole pocket 32 00 Harness included Rigging labor must be ordered in advance wide 3 sided EE Banner Frame w Harness Variable banner Ge Attachment method Pole pocket 20670 0040 20670 0045 20670 0050 8 wide 4 sided Hanging Banner Frame w Harness Variable banner height Attachment method Pole pocket 10 wide 4 sided Hanging Banner Frame w Harness Variable banner height Attachment method Pole pocket 101 00 E WEE EE eee eee Kees NEEN BANNER STAND ACCESSORIES 1 20670 0080 Clamp on 50 Watt Halogen Light not for use with Tripod banner stand
53. ty PAYMENT INFORMATION All Orders e This form must be completed and returned with all your Service Orders e Phone orders and purchase orders will not be accepted e Payment in full of all charges in US funds only must be made prior to delivery of equipment or execution of services e No refunds exchanges or credits will be made for any items included in your booth package e All claims must be made prior to show closing Absolutely no credits will be issued after that time e As the exhibiting firm you are ultimately responsible for the payment of all charges Please advise on site representatives staff and third party designates of this payment information Advance Orders e The Advance Order deadline is fourteen 14 days prior to first move in day e Payment in full of all rental and service charges must accompany your order e Advance Order payments may be made by check or credit debit card Floor Orders All orders received after deadlines or on site are subject to the floor order rate Any orders placed after move in has begun must be placed at our on site service desk Faxed orders will not be processed during this time Any orders requiring collection during or after the show are subject to floor rates including declined credit debit cards Floor order payments may be made by cash check or credit debit card THIS COMPLETED FORM MUST BE RETURNED LA 2009 ART CRAFT USE ONLY Art Craft RENTAL vI MC L AE C
54. will be assessed on the declared value 3 EXTRAORDINARY VALUE Notwithstanding the above limitations all shipments domestic and international containing the following items of extraordinary value are limited to a maximum declared value of 500 00 a Artworks and objects of art namely original paintings drawing etchings watercolors tapestries or sculptures b Clocks jewelry including costume jewelry furs and fur trimmed clothing c Personal effect including without limitation papers and documents 4 LIABILITY Liability for damage to shipments containing glass shall be limited to 50 00 Shipments with a declared value exceeding 50 00 will not be accepted If inadvertently accepted liability will be limited to 50 00 Glass shipments include without limitations windshields plate glass ceramics chinaware and light bulbs 5 MAXIMUM VALUES Any declared value in excess of the maximums allowed herein is null and void and the acceptance by us for carriage of any shipment with a declared value in excess of the allowed maximums does not constitute a waiver of these maximums C INDEMNIFICATION EXHIBITOR agrees to indemnify forever hold harmless and defend ART CRAFT from and against any and all demands claims causes of action fines penalties damages including consequential liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs on account of personal injury death or dam
Download Pdf Manuals
Related Search