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1. gt Open User Box Create User Box Public Group Personal Box is the function to save documents in the machine Documents in the Box can be used for printing sending etc Create User Box b SS User Box Number Create System User Box Use opening number C Input directly 1 999999999 User Box Name Public MV Assign User Box Password User Box Password ecccccece Retype User Box Password ecccccce Index Specify a keyword for Box search and display by Name etc v Type Public Auto Delete Document C Do Not Delete Specify days lday C Specify Time min s 720 User Box Expansion Function Display gt Be sure to enter the User Box Number User Box Name User Box Password and Retype User Box Password bizhub 754e 654e 2 45 2 10 User Box Function 2 gt gt mS A User Box Number that already exists cannot be redundantly registered lf Personal is selected from the User Box Type pull down menu click User List and select the user from the registered user list Or directly enter in the Owner Name box the previously registered User Name If Group is selected from the User Box Type pull down menu click Account List and select the account from the registered account list Or directly enter in the Account Name box the previously registered Account Name Click OK mS mS mS If the Us
2. Settings Synchronize user authentication and account track Synchronize Synchronize Not synchronize User Selection m to the acco Help F1 bizhub 754e 654e 4 9 4 1 PageScope Data Administrator 4 1 4 Making the user settings Y Y For the procedure to access the machine see steps 1 through 5 of page 4 2 Do not leave the site while you are gaining access to the machine through PageScope Data Adminis trator If it is absolutely necessary to leave the site be sure first to log off from the PageScope Data Administrator Access the machine through Authentication Settings Address Settings mode of PageScope Data Ad ministrator Click the Authentication settings expand button Click User authentication settings DAR L File Edt Tool Window Help thay TOP 3 Registration of Device A Network Initial Setting Function selection User list 3 500 item s a k Device information MFP Status User name E Mail address Permi Add l4g Authentication settings Registered useri Outpu als y g Account track settings Registered user2 Dutpu Ef Edit User authentication settings entice EE External Server Registered user3 Outpu Delete User Operation Prohibition Settings Address settings User box Column option kg Refresh from the device Select the desired function gt To register the user click Add gt To change data registered
3. bizhub 754e 654e 2 3 Preventing Unauthorized Access 2 2 3 Preventing Unauthorized Access When access to the machine by the administrator of the machine through the Administrator Settings from the control panel is authenticated the machine enables setting of the operation of Prohibited Functions When Authentication Error The machine then takes a count of the number of unsuccessful accesses to the Admin istrator Settings User Authentication Account Track SNMP authentication WebDAV authentication Secure Print authentication and User Box authentication to prohibit the authentication operation Either Mode 1 or Mode 2 can be selected for Prohibited Functions When Authentication Error The factory setting is Mode 1 If the Enhanced Security Mode is set to ON the setting is changed to Mode 2 check count three times It is nonetheless possible to change the check count to select from among once twice or three times twice four times or six times for the WebDAV authentication If Mode 2 is selected the Release Time Settings function is enabled When the Administrator Settings is set into the access lock state the main power switch is turned off and on and after the lapse of a predetermined period of time after the machine is turned on again the access lock state of the Administrator Settings is can celed The Release Time Settings function allows the period of time after the lapse of which the access lock state of
4. 0 Scan to Home Settings J 02714 2013 15 32 4 Touch User Authentication Select item and enter setting Display Keypad Administrator Settings gt User Auth Account Track gt General Settings User Authentication 4 Utility Public User Access Adninistrator S Settings Login Setting Account Track Lies Account Track user authentications Account Track C Input Method ESEAS 02 14 2013 15 32 5 Select Authenticate and then select the authentication method You can specify the User Authentication method For Main External Server you can use the default authentication method Administrator Settings gt Authentication Method gt User Name SMaitenticate J or Authentication Method Overwrite User Info External Server CU Eee aa Utility Administrator Settings Piernal server Restrict l ser authentications Account Track Default Authentication Method Eternal server Bxtornaa ON MFP l External Server General Settings Tiit Authentication 02 14 2013 15 32 gt To use the External Server the External Server must be registered in advance For how to make the External Server Settings see page 2 23 6 Touch OK bizhub 754e 654e 2 21 2 5 Setting the Authentication Method 2 Select Account Track and touch ON Touch the button for the desired setting Display Keypad Administrat
5. gt ma niall al aj 4 2 aj 5 4 ia uted te x 02 05 2014 23 57 dO GHArse Cancel OK bizhub 754e 654e 3 19 3 4 User Box Function 3 gt Touch C to clear all characters gt Touch Delete to delete the last character entered gt Touch Shift to show the upper case symbol screen gt Touch Cancel to go back to the previous screen 10 Touch OK gt Ifthe User Box Type is set to Public set a User Box Password that meets the Password Rules For details of the Password Rules see page 1 11 gt Ifthe entered User Box Password does not match a message that tells that the User Box Password does not match appears Enter the correct User Box Passwords 11 Make the necessary settings Specify the settings Enter User Box number using the keypad Display Keypad Utility Utility gt Public Personal User Box gt New User Box No 1 999999999 User Box Name Password One Touch User Box Reg we pwnc JPET ro Tanai 02 14 2013 15 49 Create User Box Publ ic Personal ser BOX Change Owner Name owner 02 14 2013 15 49 Cancel C o HiH gt A User Box No that already exists cannot be redundantly registered gt If no Name has been registered OK cannot be touched Be sure to register the Name 12 Touch OK bizhub 754e 654e 3 20 3 4 User Box Function lt From PageScope Web Connection gt Y For the logon procedur
6. 8 Enter the new User Box Password from the keyboard To prevent entry of a wrong password enter the password again in Password Confirmation Please use the keyboard to enter a new password For confirmation the password must be entered twice Press the C key to clear your entry Administrator Settings gt Edit Public Personal User Box gt User Box Password 02 05 2014 23 04 JABR Cancel oK gt Touch C to clear all characters gt Touch Delete to delete the last character entered gt Touch Shift to show the upper case symbol screen gt Touch Cancel to go back to the previous screen 9 Touch OK gt If the User Box Type is changed to Public set a User Box Password that meets the Password Rules For details of the Password Rules see page 1 11 gt Ifthe entered User Box Password does not match a message that tells that the User Box Password does not match appears Enter the correct User Box Password 10 Touch OK bizhub 754e 654e 2 49 2 10 User Box Function lt From PageScope Web Connection gt Y For the procedure to access the Admin Mode see page 2 2 Y Donot leave the machine with the Admin Mode setting screen left shown on the display If it is abso lutely necessary to leave the machine be sure first to log off from the Admin Mode 1 Start PageScope Web Connection and access the Admin Mode 2 Click the Box tab 3 Enter the target box number and click
7. Device Information gt Online Assistance User Name Change User Password Current Password New Password Function Permission Information Retype New Password Network Setting Information Print Setting Information 4 Click OK Change User Password userl eccccooe a eS o gt f a wrong User Password is entered in the Current Password box a message that tells that the User Password does not match appears Enter the correct User Password gt f the entered User Password in the New Password box does not meet the Password Rules a message that tells that the entered User Password cannot be used appears Enter the correct User Password For details of the Password Rules see page 1 11 gt f the entered User Password in the New Password box and Retype New Password box does not match a message that tells that the User Password does not match appears Enter the correct User Password 5 Click OK bizhub 754e 654e 3 3 Secure Print Function 3 3 3 Secure Print Function The Secure Print function allows a Secure Print document specified by a corresponding password from the PC to be used in the condition saved in the machine To access a Secure Print document the machine authenticates a user as an authorized user of the Secure Print document file through the Secure Print Password that meets the Password Rules The password en tered is displayed as When the Enhanced S
8. Administrator Settings gt One Touch User Box Registration Create One Touch Destination 2 Create User Box d Administrator Settings One TouchzUser Box Registration List 4 Maximum Number of User Boxes User Box Reg bill 02 14 2013 15 38 4 Touch Public Personal User Box Use the menu buttons or keypad to make a selection Display Keypad Utility aie Stes Eerie Administrator Settings gt One Touch User Box Registration gt Create User Box 1 Public Personal User Box d 2 Bulletin Board User Box 4 3 Relay User Box J 4 Annotation User Box Administrator Settings One Touch User Box Reg 02 14 2013 15 38 5 Touch New To register a new User Box touch New To edit an existing User Box select desired User Box and touch Edit Display Keypad Utility Administrator Settings One Touch User Box Reg Administrator Settings gt Create User Box gt Public Personal User Box ABc DEF er JkL moj pars Tw Wyz ete pe Type Create User Box 4 pelete Empty User BOx es User Box 02 14 2013 15 39 gt To delete a User Box select the desired user box key and touch Delete A confirmation message appears Select Yes and touch OK to delete the specified User Box 6 Select the User Box Type Specify the settings Enter User Box number using the keypad eoan Display Keypad Utility Administrator Set gt Public Pe
9. Enter the IP address of the machine in the address bar Press the Enter key to start PageScope Web Connection Click the Registered User radio button and enter the User Name and User Password Login Registered User User Name usert Password eewcceee B C Administrator View Mode C Flash HTML Flash Player is necessary to see in Flash form Aaver Display Speed C Quick Mode Standard Mode To speed up the display speed using the cache in quick mode User Assist Display dialog box in case of warning Language English English X gt f Account Track has been set and Do Not Synchronize set for Synchronize User Authentication amp Account Track also enter Account Name and Account Password Login Registered User User Name usert Password seeeeeee Account Name ooo E Account Password eeweeeee Administrator View Mode C Flash HTML Flash Player is necessary to see in Flash form fi sareaver Display Speed C Quick Mode Standard Mode To speed up the display speed using the cache in quick mode User Assist M Display dialog box in case of warning Language English English X Login bizhub 754e 654e 3 6 3 1 User Authentication Function 3 5 6 Click Login gt f a wrong User Password or Account Password is entered a message that tells that the authenti cation has failed appears Enter the correct User Password or Account Password gt Ifthe Enh
10. FTP Set tings set FTP TX Settings to OFF SMB Settings e Using Administrator Settings Network Settings SMB Set tings set Client Settings to OFF e Using Administrator Settings Network Settings SMB Set tings set SMB Server Settings to OFF e Using Administrator Settings Network Settings SMB Set tings set WINS NetBIOS Settings to OFF E Mail RX POP Using Administrator Settings Network Settings E Mail Set tings set E Mail RX POP to OFF SNMP Settings Using Administrator Settings Network Settings set SNMP Set tings to OFF TCP Socket Settings e Using Administrator Settings Network Settings Forward 2 3 TCP Socket Settings set TCP Socket to OFF e Using Administrator Settings Network Settings Forward 2 3 TCP Socket Settings set TCP Socket ASCII Mode to OFF SSL TLS Version Setting Start the PageScope Web Connection and using Security PKI Settings SSL Setting of the administrator mode cancel the se lection of SSLv3 of SSL TLS Version Setting Flash Display Setting Start the PageScope Web Connection and using System Settings p gt Flash Display Setting of the administrator mode set Flash Dis play to Restrict WebDAV Settings e Using Administrator Settings Network Settings WebDAV Setting
11. Security Details Erase Job Log 02 14 2013 15 42 aie _ sites _J pranata gt Under Overwrite whether to enable writing over old Job Logs when the Job Log space in the HDD is full of old Job Logs can be selected Item Description Allow Allows Job Logs to be continuously stored by writing over old Job Logs in chro nological order even when the Job Log space in the HDD is full Restrict Displays when the Job Log space in the HDD is full an alarm indicating that no more Job Logs can be stored and stops storing Job Logs After this event no more jobs will be accepted gt If Allow is set for Overwrite illegal operations performed from an external environment such as repeated log on procedures performed over the network make the Job Log space full of data within a short period of time so that older Job Log data is deleted To avoid such a situation the admin istrator of the machine should download the Job Log data at regular intervals or select Restrict for Overwrite For details of downloading of the Job Log data see page 2 70 gt If Restrict is selected for Overwrite the administrator of the machine should download Job Log data at regular intervals to thereby delete Job Logs from the machine and to ensure that the Job Log space in the HDD is not full For details of downloading of the Job Log data see page 2 70 gt Ifthe setting for Overwrite is switched from Restrict to Allow
12. User Maintenance System Settings Auth Account os Box Track Print Setting Wizard Customize PKI Settings Create and install a self signed Certificate gt Device Certificate Setting Common Name Organization Organizational Unit Locality State Province Country Admin E mail Address Validity Start Date 2012 01 25 13 37 35 Validity Period __ay s 1 3650 Encryption Key Type RSA 1024_MD5 x f data entered for each item does not meet the requirements a message appears that tells that the data entered is wrong Click OK The certificate can now be registered bizhub 754e 654e 2 85 2 16 SSL Setting Function 2 16 2 SSL Setting Y For call the PKI Settings screen on the display see steps 1 and 2 of page 2 84 Y Donot leave the machine with the Admin Mode setting screen left shown on the display If it is abso lutely necessary to leave the machine be sure first to log off from the Admin Mode NOTICE When making the SSL Setting be sure to make sure in advance that the device certificate has been registered in the machine For the procedure to register the device certificate see page 2 84 1 Start PageScope Web Connection and call the PKI Settings screen on the display 2 Click SSL Setting from the menu 3 Set Mode using SSL TLS and Encryption Strength and click OK Bp raministato 2 Sj Ready to Scan cp Ready to Pri
13. Y For the procedure to call the Administrator Settings on the display see page 2 2 Y Donot leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings 1 Call the Administrator Settings on the display from the control panel 2 Touch Fax Settings Use the menu buttons or keypad to make a selection el Administrator Settings Display Keypad TE a Utility 1 System Settings a 6 Copier Settings Rachine Settings 7 Printer Settings J Regiserst on Fax Settings J Recount Track On J System Connection J Network Settings J Security Settings J Settings 12 11 2012 11 20 Close 3 Touch Function Settings Use the menu buttons or keypad to make a selection BOOKA Administrator Settings gt Fax Settings Display Keypad 1 2 x Back G8ra D gt Header 6 PBX Connection Utility Information Setting d Header Footer Position 4 Report Settings J Administrator Settings Line Parameter Setting J ET ence J TX RX Settings J tettings Function Settings J Network Fax Settings d 05 16 2013 02 51 Close 4 Touch Memory RX Setting Use the menu buttons or keypad to make a selection Bookma Administrator Settings gt Fax Settings gt Function Settings Display Keypad Back isra PP Function ON OFF Setting Utility Ay lete
14. ministrator 2 Click Authentication settings la File Edit Tool Window Help thay TOP a Registration of Device Network Initial Setting Function selection E Device information MFP E ha Authentication settings E Address settings User box Device information Device information ltem Value Registering name MFP Group name Default Group Model name Device address Lt The latest access date and time Function The latest access date and time Authentication se 2008 03 19 15 50 10 Address settings 2008 03 19 15 50 10 Lt keg Refresh from the device 3 Click User authentication 3 File Edit Tool Window Help Function selection E G Device information MFP E la Authentication settings Address settings User box a TOP 4 Registration of Device a Network Initial Setting Authentication mode CEK User Authentication and Account Track Setting list Status ltem Value ID amp Print Not Use User list display settings Restrict Display setting of logout c On Public user settings Restrict Mono Color 2 Color Setting Color __ User authentication Device authentication lt Settings User authentication Device authentication G Select user authentication method keg Refresh from the device bizhub 754e 654e 4 5 4 1 PageScope Data Administrator 4 From the pull down menu of
15. 2 14 2 14 Obtaining Job Log 2 Tag name Tag Typical Description description display Res Save to box process result Result of the process of saving data in the box 0 Normally terminated 65535 Abnormally terminated PrtProcRX Network re ception pro cess Res Network re Result of the network reception process ception pro 0 Normally terminated cess result 65535 Abnormally terminated Information on the network reception process ExtOutProc External out Information on the external output process put process Res External out put process Result of the external output process 0 Normally terminated 65535 Abnormally terminated result bizhub 754e 654e 2 75 2 14 Obtaining Job Log lt Log relating to operations gt Tag name Tag descrip Typical dis tion play Operation code Code 1281 Description Denotes the specific operation performed 1 Turning ON or OFF the log function 2 Log overflow 3 Deleting log s 4 Missing log detected 257 Service mode authentication logon 258 Service mode authentication logoff 513 Administrator setting authentication logon 514 Administrator setting authentication logoff 516 Canceling the lock state when the admin istrator setting authentication fails 517 Changing the administrator password in the administrator setting 785 Changing the authentication mode setting in the ad
16. Please use the keyboard to enter a new password For confirmation the password must be entered twice Press the C key to clear your entry lel adel wil ated sda ma ace aia aca x 02 05 2014 23 03 JAA GRASS Cancel OK gt Touch C to clear all characters bizhub 754e 654e 2 43 2 10 User Box Function 2 gt Touch Delete to delete the last character entered gt Touch Shift to show the upper case symbol screen gt Touch Cancel to go back to the previous screen 9 Touch OK gt Ifthe User Box Type is set to Public set a User Box Password that meets the Password Rules For details of the Password Rules see page 1 11 gt Ifthe entered User Box Password does not match a message that tells that the User Box Password does not match appears Enter the correct User Box Password 10 Make the necessary settings Specify the settings Enter User Box number using the keypad Display Keypad Utility Administrator Set gt Public Personal gt New __iser tox ae Type FDIC Personal Group Tinata 02 14 2013 15 40 Administrator Settings Create User Box Public Personal User Box iii 02 14 2013 15 40 Cancel C o gt A User Box No that already exists cannot be redundantly registered gt f no User Box Name has been registered OK cannot be touched Be sure to register the User Box Name 11 Touch OK bizhub 754e 654e 2 44 2 10
17. gt AppleTalk Setting Context Name gt Network Fax Setting M Discovery User Name public WebDAV Settings Read User Name initial gt OpenAPI Setting Security Level auth password priv password gt TCP Socket Setting Password is changed Password is currently set gt 1EEE802 1X auth password Cin Password is changed Password is currently set LLTD Setting priv password SSDP Settings Write User Name kesi o OS gt Bluetooth Setting Security Level auth password priv password gt IWS Settings auth password Password is changed Password is currently set Current Password New Password Internet ISW Settings Remote Panel Settings Retype New Password priv password Password is changed Password is currently set Current Password New Password Retype New Password Encryption Algorithm DES v Authentication Method MD5 w gt For the current password enter the MAC Address that is set in the machine To check the MAC Ad dress see step 7 of page 2 93 gt The entry of a wrong SNMP password auth password priv password is counted as unauthorized access if the Enhanced Security Mode is set to ON If a wrong SNMP password auth password priv password is entered a predetermined number of times once to three times or more set by the administrator of the machine the machine is set into an access lock state rejecting any more logon attempts To cancel the ac
18. BOOT checked with the Service Manual agree with the value shown on the Firmware version display screen Check also that the MFP model name and the part numbers of the MFP board and the SSD board agree with those described in the Service Manual If there is a mismatch in the Firmware version number explain to the administrator of the machine that upgrading of the Firmware is necessary and perform upgrading of the Firm ware Set CE Authentication to ON and set the CE Password Make the service settings necessary for the Enhanced Security Mode After this machine is installed refer to this User s Guide and perform the following steps Check that the Administrator Password has been set by the administrator of the machine Check that the Encryption Key has been set by the administrator of the machine Check that the Overwrite HDD Data has been set by the administrator of the machine Check that User Authentication has been set to ON MFP or External Server Authentica tion Active Directory only by the administrator of the machine Check that the self signed certificate for SSL communications has been registered by the administrator of the machine Check that the Job Log Settings Audit Log has been set by the administrator of the ma Chine Check that the date and time have been correctly set in the machine by the administrator of the machine Check that the ID amp Print has be
19. Limiting Access to Destinations 02 14 2013 15 48 5 Touch Public Personal User Box Use the menu buttons or keypad to make a selection Display Keypad Utility 1 Public Personal User Box d 2 Bulletin Board User Box d One Touch User Box Reg 3 Relay User Box J Utility gt One Touch Destination User Box Registration gt Create User Box 02 14 2013 15 48 Touch New To register a new User Box touch New To edit an existing User Box select desired User Box and touch Edit Utility gt Create User Box gt Public Personal User Box erie Me NY oc oer J onj am moj pos mw woz et Utility Reser Nane TVPe Create Date7 ne 4 One Touch User Box Reg Create User Box User BOX 02 14 2013 15 48 Select the User Box type Specify the settings Enter User Box number using the keypad Display Keypad Utility Utility gt Public Personal User Box gt New __tser ox No CE 999999999 __user tox toe _ Type Public Personal Group Sibrea 02 14 2013 15 48 One Touch User Box Reg Create User Box FE Public Personal User Box i 02 14 2013 15 48 Cancel _ C OK bizhub 754e 654e 3 18 3 4 User Box Function 3 8 9 gt When Personal is selected Change Owner is displayed Then select the desired owner name The default value of Owner Name is the user who has currently logged on to the function Select
20. TX Hold P 3 Memory RX Setting J PC Fax Permission Setting 4 4 Closed Network RX 4 PC Fax RX Setting 5 Forward TX Setting J Seteing O Administrator Settings Fax Settings Settings Hii 05 16 2013 02 51 bizhub 754e 654e 2 52 2 10 User Box Function 2 5 Touch Memory RX Setting Then select Yes and enter the Memory RX User Box Password consisting of eight characters from the ten key pad Use the keypad to enter the password Display Keypad Utility User BOX Password Administrator ettings Fax Settings Function Settings AKEn oe ie 05 16 2013 02 52 gt Touch Display Keypad to display the keypad gt Make sure that the Memory RX User Box Password consists of eight characters 6 Touch OK bizhub 754e 654e 2 53 2 10 User Box Function a lt From PageScope Web Connection gt Y For the procedure to access the Admin Mode see page 2 2 Y Donot leave the machine with the Admin Mode setting screen left shown on the display If it is abso lutely necessary to leave the machine be sure first to log off from the Admin Mode Start PageScope Web Connection and access the Admin Mode Click the Fax Settings tab Click Function Setting RX Data Operation Settings from the menu A GQ N a Select Memory RX Setting and click OK e Administrator Logout 2 i Ready to Scan gg Ready to Print User Maintenance System Settings Auth Accou
21. Typical display 2012 4 1 12 34 description Log collec tion time date Log ID 0000000001 Job name User X Job type Job registra 2012 4 1 12 34 tion time date Job finish time date 2012 4 1 12 34 Operator information esoniption tay Py Operator 268435457 code Operator User X name Account code 268435457 Account Account X name Description Time of day and date when the log is collected Time date information of the machine is used ID number assigned to the log The name of the job If a user name is known the user name is shown Denotes the type of the job 1 Copy 2 Print 3 Scan 4 Fax 5 Fax scan broadcast and others Time date when the job is registered Time date when the job is finished Operator who registers the job The operator in formation is displayed when user operation is in volved Coded operator information 0 Unknown user 16777216 Service engineer 383554432 Administrator 83886080 System machine 268435456 X User X denotes a number assigned to the user and others Name of the operator Coded account information 0 Unknown account 67108864 Administrator 268435456 X Account X denotes a number assigned to the account and others Name of the account bizhub 754e 654e 2 12 2 14 Obtaining Job Log 2 Tag name Tag Typical Description description display IF No Interface name De
22. after saving of Job Logs is started overwriting is enabled with the Job Logs saved so far left as they are gt Ifthe setting for Overwrite is switched from Allow to Restrict after saving of Job Logs is started overwriting is prohibited with all previously saved Job Logs deleted Touching Erase Job Log erases all Job Logs saved in the machine 4 Glick OK When the machine is restarted it starts obtaining Job Logs bizhub 754e 654e 2 69 2 14 Obtaining Job Log 2 14 2 Downloading the Job Log data For the procedure to access the Admin Mode see page 2 2 Do not leave the machine with the Admin Mode setting screen left shown on the display If it is abso Y A N lutely necessary to leave the machine be sure first to log off from the Admin Mode Start PageScope Web Connection and access the Admin Mode Click the Maintenance tab Click Job Log Create Job Log from the menu Click OK This starts creating job log data be Administrator Logout 2 eS Ready to Scan cp Ready to Print Z User Maintenance SEE Security Auth Account Network Settings Track Print Setting Store Address Fax Settings Wizard Customize Meter Count Create Job Log gt ROM Version Creates Job Log Current Job Log will be deleted and new Job Log will be Import Export created gt Status Notification Are you sure you want to continue Setting Total Counte
23. be sure first to log off from the Administrator Settings Call the Administrator Settings on the display from the control panel Touch User Authentication Account Track Use the menu buttons or keypad to make a selection Display Keypad vs aa Utility 1 System Settings im 6 Copier Settings J Rachine Settings 7 Printer Settings J Settings Registration 9 d Fax Settings J Recount Track ON System Connection Network Settings j Security Settings j 12 11 2012 11 20 Ad f 5 Touch User Authentication Settings Use the menu buttons or keypad to make a selection DOOKMA Administrator Settings gt User Authentication Account Track Display Keypad 1 2 x Back Eea pb puns 1 General Settings 6 External server settings j Administrator Settings 2 user Authentication 7 Limiting Access Settings 4 to Destinations Account Track Settings envicaeion 9 User Account Common Setting Print Counter List o Scan to Home Settings Prin Auth 02 14 2013 15 33 bizhub 754e 654e 2 26 2 6 ID amp Print Setting Function 2 4 Touch Administrative Settings Use the menu buttons or keypad to make a selection Bookmark Display Keypad Utility Administrator Settings gt User Auth Account Track gt User Auth Settings 1 Administrative Settings d 2 User Registration 3 User Counter d Administrator Settings ser authentications Account
24. 2 2 3 Setting the Enhanced Security Mode Y For the procedure to call the Administrator Settings on the display see page 2 2 Y Donot leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings Y The Enhanced Security Mode is factory set to OFF Be sure to turn ON the Enhanced Security Mode so as to enable the security function of the machine 1 Call the Administrator Settings on the display from the control panel 2 Touch Security Settings Use the menu buttons or keypad to make a selection BOOKMAarK Administrator Settings Display Keypad 1 2 x Back Esra j 1 System Settings d 6 Copier Settings J Utility Machine Settings 7 Printer Settings J hi Settings Registration O J Fax Settings Recount Track ON System Connection J Network Settings J Security Settings J 12 11 2012 11 20 3 Touch Enhanced Security Mode Use the menu buttons or keypad to make a selection BOOKMArK Administrator Settings gt Security Settings _Display Keypad Keypad 1 2 x Back Esa pb Utility 1 Administrator Password d 6 HDD Settings J mens KSP Molalla 7 Function Management Settings Administrator Settings fdministeatnr Security d 8 Stamp Settings J Settings Security Details J Enhanced Security Mode 4 Pnergption Setting 12 11 2012 11 20 4
25. 2 of page 2 20 vY Donot leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings NOTICE Set 3DES or higher for the encryption level and SHA 7 or higher for the hashing function with the Kerberos protocol of the Active Directory Call the User Authentication Account Track screen on the display from the control panel nN Touch External Sever Settings GO Touch the specific Sever Registration key in which no sever has been registered A Touch New To register a new server touch New To edit an existing server select server name and then touch Edit DOOKMA Administrator Settings gt User Auth Account Track gt External Server Settings Display Keypad No Server Name Set as Default i73 Utility 01 external_server_1 Default 7 02 Not Registered ented 03 Not Registered vy rte blah 04 Not Registered ri 05 Not Registered 06 Not Registered 07 Not Registered User authentications Account Track Set as Default Settings new edit C Delete 12 11 2012 11 29 gt To change or delete a previously registered server touch Edit or Delete 5 Touch Server Type Make a selection BOOKMA Display Keypad Utility Administrator Settings gt External Server Settings gt New Admin
26. Admin Mode Click the User Auth Account Track tab Click Account Track Settings from the menu Click New Registration 4 Administrator Logout Fa D Ready to Scan re Ready to Print Z User Security Auth Account Network Bice lt System Maintenance Settings Print Setting Store Address Fax Settings Wizard Customize General Settings Account Track Registration User Authentication New Registration Setting Search by number 1 50 v co Prohibited Function gt Edit Delete Login Setting Ean Delete Print without Authentication Account Track Settings gt Click Edit to change settings for a previously registered account gt To delete a registered account select the registered account in question and click Delete The fol lowing screen appears if the account to be deleted owns a Group User Box Select whether to de lete the Group User Box or change it to the Public User Box S Administrator Logout 2 ad Ready to Scan re Ready to Print g System 1 Maintenance LE Security Auth Account Network Box Settings Track Print Setting Store Address Fax Settings Wizard Customize General Settings Delete Account User Authentication No 1 Setting Account Name 1 7 Account Track Settings Please select what should occur to the Group User Box when User gt Prohibited Function Authentication conditions cha
27. Box Touch System Job List M Select desired User Box i izae kel mous Check Setting New Cz 000000001 Search Box1 Touch ID amp Print Job List 02 14 2014 02 30 i Memory M Select desired function emory 100 Secure Print Memory RX ID amp Print Search System Bulletin Polling TX Annotation ib File Re TX Endr opted PDF bizhub 754e 654e 3 8 3 1 User Authentication Function 5 Select the desired ID amp Print document and touch Print Doc Preview Job List Py Select document s and then waded edi t choose the desired function Memor ne y 100 Check Setting 2 ADE Details Print Delete gt To delete ID amp Print document select the specific document and touch Delete O Todelete the document from the Box after the printing select Yes To leave the document as is select No e Do you want to delete the document after printing bizhub 754e 654e 3 9 3 2 Change Password Function 3 2 Change Password Function When ON MFP is set for Authentication Method of User Authentication the machine permits each of all users who have been authenticated through User Authentication to change his or her User Password The User Password entered is displayed as or e Performing Change Password lt From the Control Panel gt Y Y N GO 4 E For the logon procedure see page 3 2 Do not leave the ma
28. DOOKMAFK Administrator Settings gt Detail Settings gt Time Adjustment Setting Display Keypad eS a or O OJ oee s a a o Utility Auto Time Adjustment Polling Interval v Administrator m Esa Settings S Network me mana aan Detail Settings gt f Auto Time Adjustment is set to On the machine connects to the NTP server at regular intervals to thereby adjust the time of day and date In this case use Polling Interval to set the interval at which the time date adjustment is to be made unit hours 02 14 2013 15 44 Touch OK bizhub 754e 654e 2 80 2 15 Setting time date in machine lt From PageScope Web Connection gt Y Y A GQ N a For the procedure to access the Admin Mode see page 2 2 Do not leave the machine with the Admin Mode setting screen left shown on the display If it is abso lutely necessary to leave the machine be sure first to log off from the Admin Mode Start PageScope Web Connection and access the Admin Mode Click the Maintenance tab Click Date Time Setting Manual Setting from the menu Enter the time of day and date and click OK De Administrator Logout 2 Sj Ready to Scan cp Ready to Print g User Maintenance S Security Auth Account Network Settings 7k Print Setting Store Address Fax Settings Wizard Customize Meter Count Manual Setting gt ROM Version Import Export gt Status Notification Setting gt Tota
29. Functions When Authentication Error screen on the display from the control panel 2 Touch Release This mode allows you to prohibit functions when authentication fails Prohibit Functions When Auth Error Utility Administrator Settings Security Settings Security Details uhenACcR error EPET bizhub 754e 654e 2 18 2 4 Canceling the Operation Prohibited State 2 Select the function for which Prohibit Function as a result of unauthorized access is to be released Choose item to release Prohibit Function and press 0K Bookmark Display Keypad Utility Administrator Users amp Accounts Secure Print User BOX Settings Administrator Settings gt Prohibit Functions gt Release Settings Security Details SNMP WebDAV Server Remote Panel Prohibit Functions When Auth Error sles The Remote Panel function cannot be used when the Enhanced Security Mode is set to ON 02 14 2013 15 31 4 Touch OK This clears the unauthorized access check count of the specific function selected in step 4 and cancels the operation prohibited state bizhub 754e 654e 2 19 2 5 Setting the Authentication Method 2 2 9 2 5 1 Setting the Authentication Method When access to the machine by the administrator of the machine through the Administrator Settings from the control panel is authenticated the machine enables setting of the
30. ID amp Print documents saved in ID amp Print User Box Image files e Image files other than Secure Print documents ID amp Print docu ments and User Box files e Data files left in the HDD data space used as image files and not deleted through the general deletion operation e Temporary data files generated during print image file processing Destination recipient data files Deletes all destination recipient data including e mail addresses and telephone numbers Encryption Key Clears the currently set Encryption Key Administrator Password Clears the currently set password resetting it to the factory setting 1234567812345678 SNMP Password Clears the currently set password resetting it to the factory setting MAC address WebDAV Server Password Clears the currently set password resetting it to the factory setting sysadm S MIME certificate Deletes the currently set S MIME certificate Device certificate Deletes the currently set Device certificate SSL certificate SSL certificate SSL encryption strength Deletes the SSL certificate to thereby clear the SSL encryption strength SSL compliant protocol Makes the protocol not complying with SSL Network Setting Clears the currently set network settings DNS Server setting IP Ad dress setting SMTP Server setting and AppleTalk Printer Name set ting resetting it to the factory setting Daylight Saving Time Set to No Time Adjustment S
31. O C N R EE EA EA EA A A a a a a Touch C to clear the value entered last Touch Delete to delete the last character entered Touch Shift to show the upper case symbol screen Touch Cancel to go back to the previous screen 5 Touch OK gt If a wrong User Box Password is entered a message that tells that the authentication has failed ap pears Enter the correct User Box Password gt f the Enhanced Security Mode is set to ON entry of a wrong User Box Password is counted as unauthorized access If a wrong User Box Password is entered a predetermined number of times once to three times or more set by the administrator of the machine a message appears that tells that authentication has not been successful for any subsequent operation for authentication The machine is then set into an access lock state rejecting any more logon attempts To cancel the access lock state the administrator of the machine must perform the Release Setting Contact the administrator of the machine bizhub 754e 654e 3 30 3 4 User Box Function 3 6 Select the desired file from each tab Doc Preview Job List ke Select document s and then waded edi tl choose the desired function Ne Check Setting A o 00000002 Boxe Details Print Send Other Delete Re order Copy Select the desired function Different functions can be performed on different types of files stored in the User Boxes See the table
32. OK or select the target box from the box list be Administrator 2 nd Ready to Scan User Auth Account Track cB Ready to Print Settings Wizard Customize E 2 System Maintenance Settings Print Setting gt Open User Box Open User Box Public Group Personal gt Create User Box Box is the function to save documents in the machine Documents in the Box can be used for printing sending etc User Box Number 1 999999999 gt Open System User Box gt Create System User Box User Box List Search from Index ALL Page Display 50 page i co alen User Box Name Type Time Stored 1 public Public 2011 10 17 16 10 2 personal Personal 2011 10 17 16 10 croup Group 2011 10 17 16 1 1 4 Click User Box Setting ee Administrator 2 SF Ready to Scan ge Ready to Print System Maintenance Settings Print Setting Open User Box User Box Number 2 a Personal gt Create User Box Type Personal Owner Name userl gt Open System User Box Box Operation User Box Setting Delete User Box gt Create System User Box Go to step 6 to change the User Box Password To delete a User Box click Delete User Box A confirmation message appears Click OK to delete the specified User Box bizhub 754e 654e 2 50 2 10 User Box Function 2 5 Click the
33. Permit all Permit all aa Registered 1 aa Registered 2 Tr Registered 3 Edit Permit all B Delete Column option g Refresh from the device Select the desired function gt To register the account click Add To change data registered for the account click Edit gt To delete the account click Delete The following screen appears if the account to be deleted owns a Group User Box Select whether to delete the Group User Box or change it to the Public User Box 9 Do you want to delete the selected items J Private box option Change to Public User Box Delete User box Help F1 If the boxes are changed to Public User Boxes and if the password set for a particular box before this change does not meet the Password Rules no access can be made to the Public User Box to which that specific box was changed In this case the administrator must first newly set a password that meets the Password Rules For details of the Password Rules see page 1 11 If the Account Password does not meet the Password Rules a message that tells that the entered Account Password cannot be used appears Enter the correct Account Password For details of the Password Rules see page 1 11 If the Account Name has not been entered a message appears that tells that the Account Name is yet to be entered Click OK and enter the Account Name An Account Name that already exists cannot be redundantly re
34. Select 3 Document Thumbnail N Select document and execute Cancel gt Go to step 6 to change the User Box Password gt To delete a User Box click Delete User Box A confirmation message appears Click OK to delete the specified User Box bizhub 754e 654e 3 27 3 4 User Box Function 3 5 Click the User Box Owner is changed check box and change the user attributes of the box l User Box Expansion Function is changed Confidential RX New Communication Password i l Retype New Communication 4 Password User Box Password is changed Current Password New Password Retype New Password M User Box Owner is changed Type Personal Owner Name User List ox Cancel gt The following screen appears if the account attributes are to be changed User Box Expansion Function is changed Confidential RX New Communication Password Retype New Communication 4 Password User Box Password is changed Current Password New Password Retype New Password V User Box Owner is changed Type Croup i Account Name Account List gt f Personal is selected from the User Box Type pull down menu click User List and select the user from the registered user list Or directly enter in the Owner Name box the previously registered User Name gt If Group is selected from the User Box Type pull down menu c
35. System Settings Use the menu buttons or keypad to make a selection Administrator Settings Display Keypad 1 2 x Back Esa e Utility 1 System Settings 6 Copier Settings pstra AScAine Settings 4 Printer Settings ad Regiserstion Fax Settings J Recount track nions System Connection J Network Settings J Security Settings 12 11 2012 11 20 Touch Reset Settings Use the menu buttons or keypad to make a selection Administrator Settings gt System Settings _Display Keypad 1 3 x Back Esa j Utility Pouer Saue S ttings 4 6 Restrict User Access J z Output Settings an 7 Expert Adjustment Administrator Settings 4 Date Time Settings 4 8 List Counter 4 win Daylight Saving Time J 9 Reset Settings J Weekly Timer Settings d User Box Settings J 1271172012 11 31 Close bizhub 754e 654e 2 28 2 7 System Auto Reset Function 2 4 Touch System Auto Reset Use the menu buttons or keypad to make a selection Administrator Settings gt System Settings gt Reset Settings 1 System Auto Reset J 2 Auto Reset d Bookmark Display Keypad Utility an Stes ca Administrator Settings 3 Job Reset J System Settings 12 11 2012 11 31 5 Touch C and enter the period of time 1 min to 9 min after which System Auto Reset is activated from the keypad Specify the length of time until the machine automatically resets and the priority mode
36. Track H Settings 02 14 2013 15 33 5 Touch ID amp Print Settings Select item and enter setting Administrator Settings gt User Auth Settings gt Administrative Settings User Name List Default Function Permission ID amp Print Settings 4 i Display Keypad Utility Administrator Settings ser authentications Account Track Default Operation Selection Boate Scrgen gt didi User Auth Settings Settings 02 14 2013 15 33 Select ON Specify ID amp Print settings BOOKMAFK Display Keypad Utility Administrator Settings gt Administrative Settings gt ID amp Print Settings ID amp Print Public User Administrator Settings User Auth Settings Administrative Settings 02 14 2013 15 33 en Touch OK gt If ON is set the document is stored as ID amp Print document even if Print is selected on the printer driver side gt Even if OFF is set the document is stored as ID amp Print document if ID amp Print is selected on the printer driver side bizhub 754e 654e 2 27 2 7 System Auto Reset Function 2 2 7 System Auto Reset Function When access to the machine by the administrator of the machine through the Administrator Settings from the control panel is authenticated the machine enables setting of the operation of the System Auto Reset func tion If no operations are performed for a predetermined period of time durin
37. User Box Owner is changed check box and change the user attributes of the box gt De Administrator Logout 2 SF Ready to Scan eB Ready to Print ee User Maintenance ee Security Auth Account Network Settings Track Print Setting Store Address Fax Settings Wizard Customize Open User Box User Box Attribute Change gt Create User Box User Box Number 2 gt Open System User Box User Box Name Personal Index etc v gt Create System User Box l User Box Expansion Function is changed Confidential RX New Communication Password i Retype New Communication 4 Password l User Box Password is changed New Password Retype New Password MV User Box Owner is changed Type Personal b Owner Name User List useri ox Cancel The following screen appears if the account attributes are to be changed M User Box Owner is changed Type Group v Account Name Account List If Personal is selected from the User Box Type pull down menu click User List and select the user from the registered user list Or directly enter in the Owner Name box the previously registered User Name If Group is selected from the User Box Type pull down menu click Account List and select the account from the registered account list Or directly enter in the Account Name box the previously registered Account Name If the User Box Owner is changed check bo
38. User Box e Special characters 68 char change can be made in Password acters the setting WebDAV Server Selectable from among atotalof e Anew password to be Password 161 characters set should not be the same as the current one Annotation User Box Password Secure Print 8to64 e Numeric characters 0 to 9 e Apassword only consist Password characters e Alpha characters upper and ing of identical charac lower case letters ters cannot be e Symbols amp registered E ints gt B a E o as Selectable from among a total of 93 characters SNMP Password 8to32 e Numeric characters 0 to 9 e A password only consist e auth password characters e Alpha characters upper and ing of identical charac e priv password lower case letters ters cannot be registered Symbols amp A J or changed SN ee coe a a EON EAA e The current password a must be entered before a Selectable from among a total of change can be made in 90 characters the setting e Anew password to be set should not be the same as the current one Encryption Key 20 e Numeric characters 0 to 9 e An Encryption Key only characters e Alpha characters upper and consisting of identical lower case letters Symbols amp T id Q a Soe L Selectable from among a total of 83 characters characters cannot be registered or changed The current Encryption Key must be entered be fore a c
39. Web Connection for the print functions not performed via the printer driver IPP printing IPP Internet Printing Protocol is a function that allows Secure Print documents and image data stored in boxes to be printed via the Internet by using the HTTP HyperText Transfer Protocol of the TCP IP Protocol IPPS IPP over SSL TLS is the type of IPP that performs the SSL encryption communication lt Installing printer driver gt To perform IPP printing the printer driver must be installed From Add Printer Wizard type the IP address of this machine in the following format in the URL field To set IPP printing e Type http lt IP address of the machine gt ipp To set IPPS printing lt In Windows XP Server 2003 gt Type https lt IP address of the machine gt ipp lt In Windows Vista 7 Server 2008 Server 2008 R2 Server 2012 gt Type https host name domain name ipp For Host Name and Domain Name specify the names set with the DNS server lt Registering the certificate in Windows Vista or later gt Windows Vista or later which offers enhanced security functions gives a certificate error message if the SSL certificate is one that is not issued by a certification body In such cases it becomes necessary to register the certificate of this machine as that issued by a reliable party for the computer account First register Host Name and IP address of this machine in the DNS server in advance Then in
40. accurate time date in the machine in advance For more details on the time date setting see page 2 79 Log Type Accounting Log Counting Log Audit Log Description Enables you to obtain information relevant to paper consumption for each user or account Enables you to obtain information about paper consumption and the reduction rate of paper used for printing Enables you to obtain user operation or job history Audit Log is concerned mainly with the following events It is recommended that Audit Log be backed up at regular intervals The machine is capable of saving up to about 20 000 records of Audit Log The maximum number of days the records can be saved depends on the operating con dition of the machine For example identify the output volume of the audit log by operating the machine for several days and estimate adequate frequency of the backup operation Log relating to jobs e Jobs stored in boxes in the copy scan or box mode from the control panel e Jobs stored in boxes via the printer driver and print jobs e Jobs stored in boxes from USB e Jobs stored in boxes after fax reception e Jobs output from boxes Log relating to authenti e Administrator Settings cation e Successful or failed administrator authentication including SNMP administrator authentication e Successful or failed user account authentication e Successful or failed Public User Box authentication e Successful or failed authentic
41. be sure first to log off from the Administrator Settings Call the Security Settings screen on the display from the control panel 2 Touch Security Details Use the menu buttons or keypad to make a selection Administrator Settings gt Security Settings Utility Administrator Password 6 HDD Settings ao Hopr St paella 7 Function Management Settings Administrator Settings fdministeatn Security i 8 Stamp Setti ngs n Sttinss Security Details J Enhanced Security Mode J 0 Phergption Sebting 12 11 2012 11 20 Close bizhub 754e 654e 2 16 2 3 Preventing Unauthorized Access 2 3 Touch Prohibited Functions When Authentication Error Specify setting for selected item BOOKMArK Administrator Settings gt Security Settings gt Security Details Display Keypad Password Rules d Utility Administrator Settings Security Settings 04 22 2013 01 59 4 Touch Mode 2 This mode allows you to prohibit functions when authentication fails BOOKA Administrator Settings gt Security gt Prohibit Functions When Auth Error Display Keypad Prohibit Functions When Auth Error No of Tries gt Select Mode 2 when the Enhanced Security Mode is set to ON Selecting Mode 1 will cancel the Enhanced Security Mode gt Set three times or less when the Enhanced Security Mode is set to ON Setting four times or more will cancel the Enhanced Security Mode gt To change the
42. by registered name ete y l Main Destination Information E mail Address lM Registration of Certification Information Registration of Certification Information C Documents and Settings 143 Deletion of Certification Information Limiting Access to Destinations Cancel gt Set 1024 bits or more for the key length of the RSA public key for the certificate of each destination 6 Make the necessary settings gt A number that already exists cannot be redundantly registered gt f Name and E mail Address have not been registered a message appears that tells that Name and E mail Address are yet to be entered Enter the correct Name and E mail Address Click OK bizhub 754e 654e 2 92 2 18 SNMP Setting Function 2 2 18 SNMP Setting Function When access to the machine by the administrator of the machine through the Administrator Settings is au thenticated the machine enables changing of the SNMP v3 Write User Password auth password priv pass word required for accessing the MIB object over the network using the SNMP from the PC In PageScope Web Connection import export of the Device Setting is enabled allowing the setting for Security Level of SNMP v3 Setting to be saved or the saved backup data to be restored The auth password and priv password are controlled based on passwords that meet the Password Rules and the password entered is displayed as or e NOTICE Op
43. check count touch to increase the count or to decrease it 5 Touch Release Time Settings 6 Touch C and from the keypad enter the time after the lapse of which the access lock state of the Administrator Settings is canceled Specify the time when prohibited functions are released BOOKA Display Keypad Administrator Settings gt Prohibit Functions gt Release Time Settings Prohibit Functions When Auth Error Settings gt Touch Display Keypad to display the keypad gt Release Time can be set to any value between 1 min and 60 min in 1 min increments An input data error message appears when any value falling outside the range of 1 to 60 min is set Enter the correct Release Time gt Set 5 min or more when the Enhanced Security Mode is set to ON Setting 1 to 4 min will cancel the Enhanced Security Mode 12 11 2012 11 28 Touch OK bizhub 754e 654e 2 17 2 4 Canceling the Operation Prohibited State 2 2 4 Canceling the Operation Prohibited State When access to the machine by the administrator of the machine through the Administrator Settings from the control panel is authenticated the machine enables the operation of Release Setting performed for canceling the state of Prohibited Functions When Authentication Error access lock state as a result of unauthorized access Release Setting clears the unauthorized access check count for all User Authentication Acco
44. communications encryption systems supported in generation of encryption keys e TLS_RSA_WITH_3DES_EDE_CBC_SHA TLS_RSA_WITH_AES_128_CBC_SHA o TLS_DHE_RSA_WITH_3DES_EDE_CBC_SHA TLS_DHE_RSA_WITH_AES_256_CBC_SHA NOTICE The administrator of the machine should make sure that SSL encryption communication is not performed with the SSL set in SSL v3 Do not use an SSL certificate that is electronically signed by MD5 as an increased risk results of data to be protected being tampered with or leaked To eliminate the risk of the data to be protected being tampered with or leaked refer to the recommended ciphers list disclosed by for example NIST and CRYPTREC and use the appropriate cryptographic tech nique Use the following browsers to ensure SSL encryption communication with appropriate strength Use of any of the following browsers achieves SSL encryption communication that ensures confidentiality of the image data transmitted and received Microsoft Internet Explorer 6 7 8 9 10 desktop version Mozilla Firefox e 3 5 or later e ESR 10 0 or later Microsoft Internet Explorer 8 is used for the 15015408 evaluation for this machine bizhub 754e 654e 1 12 1 4 Miscellaneous 1 Print functions Only the following procedures are guaranteed for the print functions performed from the client PC Use IPPS printing for the print functions performed using the printer driver Use direct printing from the PageScope
45. given below for the relation between the file type and functions that can be performed File Type Functions that can be Performed Copy job files Print Send Combine Combine TX Edit Name Re order Copy Edit Document Save to External Memory Delete Print job files Print Send Combine Combine TX Edit Name Re order Copy Edit Document Save to External Memory Delete Scan job files Print Send Combine Combine TX Edit Name Re order Copy Edit Document Save to External Memory Delete Fax job files Print Send Combine Combine TX Edit Name Re order Copy Edit Document Save to External Memory Delete gt Ifthe destination is to be specified using the corresponding one touch key for executing Fax or Fax TX from the control panel always check that the destination is correct to make sure that the data is sent to the correct destination gt Ifthe destination is to be specified through direct input for executing Fax or Fax TX from the con trol panel always check that the destination is correct to make sure that the data is sent to the cor rect destination To delete the file select the specific document and touch Delete gt To save a file in External Memory select the specific document and touch Other Save to Ex ternal Memory Press the Start key bizhub 754e 654e 3 31 3 4 User Box Function lt From PageScope Web Connection gt Y For the logon procedur
46. is en tered a predetermined number of times once to three times or more set by the administrator of the machine a message appears that tells that authentication has not been successful for any subse quent operation for authentication The machine is then set into an access lock state rejecting any more logon attempts To cancel the access lock state the administrator of the machine must perform the Release Setting Contact the administrator of the machine If there are two ore more ID amp Print documents are involved all of them will be printed To select and print only a desired document select Access or Login and select the desired document from those in the ID amp Print User Box For the detailed procedure to access the ID amp Print document see page 3 8 Go to step 9 if User Authentication only has been set or Synchronize has been set for Synchronize User Authentication amp Account Track If the account to which the user belongs has not been regis tered by the administrator of the machine however Account Track becomes necessary even with Synchronize set for Synchronize User Authentication amp Account Track Account Track is howev er necessary only for the first time Once any account is authenticated that particular account is registered for Account Name The machine can thereafter be used only through User Authentica tion It should be noted that this function is valid only through operation from the control pa
47. it is abso lutely necessary to leave the machine be sure first to log off from the Admin Mode Start PageScope Web Connection and access the Admin Mode Click the User Auth Account Track tab Click User Authentication Setting User Registration from the menu A GQ N a Click the New Registration Bp Administrator 2 eZ Ready to Scan gg Ready to Print go User Security Auth Account Network Track System Maintenance Settings Print Setting Store Address Fax Settings Wizard Customize General Settings User Registration User Authentication New Registration Setting Search by number v User Registration Edit Delete edit Delete gt Account Track Settings Click Edit to change settings for a previously registered user To delete a registered user select the registered user in question and click Delete The following screen appears if the user to be deleted owns a Personal User Box Select whether to delete the Personal User Box or change it to the Public User Box be Administrator 2 1 Ready to Scan re Ready to Print go SU EER User Maintenance Security Auth Account Network Box Settings rack Print Setting Store Address Fax Settings Wizard Customize General Settings Delete User User Authentication No 1 Setting User Name user User Registration g Please select what should occur to the P
48. make sure that any user does not set any number that can easily be guessed from birthdays employee identification numbers and the like for the passwords set for the User Au thentication Secure Print and User Box User information control server control requirements For the user information control server connected to the LAN within the office in which this machine is in stalled the server administrator is required to apply patches and register only users who are authorized to use the machine Security function operation setting operating requirements The administrator of the machine should observe the following operating conditions The administrator of the machine should make sure that the machine is operated with the settings de scribed in the installation checklist made properly in advance The administrator of the machine should make sure of correct operation control so that the machine is used with the Enhanced Security Mode set to ON When the Enhanced Security Mode is turned OFF the administrator of the machine is to make various settings according to the installation checklist and then set the Enhanced Security Mode to ON again For details of settings made by the service engineer contact your service representative When the machine is to be discarded or use of a leased machine is terminated at the end of the leasing contract the administrator of the machine should use the Overwrite HDD Data function and the Over w
49. more set by the administrator of the machine a message appears that tells that authentication has not been successful for any subsequent operation for authentication The machine is then set into an access lock state rejecting any more logon attempts To cancel the access lock state the administrator of the machine must perform the Release Setting Contact the administrator of the machine bizhub 754e 654e 3 4 3 1 User Authentication Function 9 Touching Access will show the following screen To log off select Yes e The user listed below is currently logged in Press ID or Yes to logout Do you want to logout bizhub 754e 654e 3 1 User Authentication Function 3 lt From PageScope Web Connection gt Y Y Do not leave the machine while you are in the user account operation mode If it is absolutely neces sary to leave the machine be sure first to log off from the user account operation mode If any User Name not registered with this machine is authenticated through User Authentication when External Server Authentication Active Directory is set for Authentication Method the User Name is automatically registered with this machine Different initial screens appear after you have logged on depending on the Customize setting made by the administrator or user The descriptions herein given are concerned with the display screen set in Device Information of Information Start the Web browser
50. of a device lock error Click OK and wait for some while before attempting to execute Export to the device again bizhub 754e 654e 4 1 PageScope Data Administrator 4 4 1 7 DNS Server Setting Function lt Registering the DNS Server gt Y Y For the procedure to access the machine see steps 1 through 5 of page 4 2 Do not leave the site while you are gaining access to the machine through PageScope Data Adminis trator If it is absolutely necessary to leave the site be sure first to log off from the PageScope Data Administrator Access the machine through Administrator settings mode of PageScope Data Administrator Click the Administrator settings expand button Click the Network expand button Click DNS Make the necessary settings for the DNS Server gt f the DNS Server Auto Obtain and DNS Domain Auto Obtain check boxes are selected the DNS Server Address and DNS Domain Name are automatically obtained Click Export to the device gt f you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection the machine displays a message that tells that the write operation has not been successful because of a device lock error Click OK and wait for some while before attempting to execute Export to the device again bizhub 754e 654e 4 1 PageScope Data Administrator 4 4 1 8 AppleTalk Setting Function lt Making the AppleTalk Setting gt Y
51. page 2 93 Y Donot leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings Call the Network Settings screen on the display from the control panel Touch AppleTalk Settings Make the necessary settings Touch OK gt f a message appears that prompts you to turn OFF and ON the main power switch turn OFF and ON the main power switch When the main power switch is turned off then on again wait at least 10 seconds to turn it on after turning it off If there is no wait period between turning the main power switch off then on again the machine may not function properly lt From PageScope Web Connection gt Y For the procedure to access the Admin Mode see page 2 2 Y Donot leave the machine with the Admin Mode setting screen left shown on the display If it is abso lutely necessary to leave the machine be sure first to log off from the Admin Mode Start PageScope Web Connection and access the Admin Mode Click the Network tab Click AppleTalk Setting from the menu Make the necessary settings Click OK bizhub 754e 654e 2 105 2 22 E Mail Setting Function 2 2 22 E Mail Setting Function When access to the machine by the administrator of the machine through the Administrator Settings is au thenticated the machine enables setting of the SMTP Server E Mail Se
52. predetermined number of times once to three times or more set by the administrator of the machine a message appears saying that the machine accepts no more Administrator Passwords because of unauthorized access for any sub sequent entry of the Administrator Password The machine is then set into an access lock state To cancel the access lock state settings must be made by the Service Engineer or turn off and then turn on the main power switch of the machine If the main power switch is turned off and on the access lock state is canceled after the lapse of time set for Release Time Settings When the main power switch is turned off then on again wait at least 10 seconds to turn it on after turning it off If there is no wait period between turning the main power switch off then on again the machine may not function properly Touch Access or Close to log off from the User Mode bizhub 754e 654e 2 5 2 1 Accessing the Administrator Settings 2 lt From PageScope Web Connection gt Y Y While you are logging onto the Admin Mode using PageScope Web Connection any operations from the machine s control panel are disabled If you have already logged on to the Admin Mode from the control panel or using PageScope Web Con nection the machine displays a message that tells that another administrator has previously logged on and rejects any attempt to log on to the Admin Mode using the PageScope Web Connection Click OK
53. save documents in the machine Documents in the Box can be used for printing sending etc p DESET User Box Number Create System User Box Use opening number C Input directly User Box Name MV Assign User Box Password User Box Password Retype User Box Password Index Type Auto Delete Document C Do Not Delete Specify days C Specify Time User Box Expansion Function __ a 999999998 Personal esssssse ecccccce Specify a keyword for Box search and display by Name etc i Public Iday Jmin 5 720 Display ok Cancel gt Be sure to enter the User Box Number User Box Name User Box Password and Retype User Box Password gt A User Box Number that already exists cannot be redundantly registered gt If Personal is selected from the User Box Type pull down menu click User List and select the user from the registered user list Or directly enter in the Owner Name box the previously registered User Name bizhub 754e 654e 3 21 3 4 User Box Function 3 mS If Group is selected from the User Box Type pull down menu click Account List and select the account from the registered account list Or directly enter in the Account Name box the previously registered Account Name Click OK mS mS If the User Box Type is set to Public set a User Box Password that meets the Password Rules For details of
54. screen whenever the access to that mode is completed or if the user leaves the machine with the mode screen left displayed If an error message appears during operation of the machine perform steps as instructed by the message For details of the error messages refer to the User s Guide furnished with the machine If the error cannot be remedied contact your service representative The PageScope Web Connection functions can be used only if the setting is made to accept Cookie bizhub 754e 654e 1 2 1 1 Introduction INSTALLATION CHECKLIST This Installation Checklist contains items that are to be check by the Service Engineer installing this machine The Service Engineer should check the following items then explain each checked item to the administrator of the machine To Service Engineer Make sure that each of these items is properly carried out by checking the box on the right of each item le Perform the following steps before installing this machine Check with the administrator to determine if the security functions of this machine should be enhanced If the functions should be enhanced check the following If the security functions are not to be enhanced quit the operation without checking the following Before installing the machine check with the administrator of the machine to determine if the following is confirmed e Whether the Service Engineer has been informed that the unpacking procedure
55. see page 3 2 Do not leave the machine while you are in the user operation mode If it is absolutely necessary to leave the machine be sure first to log off from the user operation mode Save the ID amp Print document through the printer driver on the PC side As in the ordinary user authen tication procedure enter the User Name and User Password in the printer driver on the PC side and then specify ID amp Print The password entered is displayed as If the User Password does not cor respond to the User Name entered the ID amp Print document is discarded without being saved Entry of a wrong User Password is counted as unauthorized access If a wrong User Password is entered a pre determined number of times once to three times or more set by the administrator of the machine the subsequent authentication operation is an access lock state and it is not possible to transmit the print job As a result the access lock state disables user authentication attempts from the control panel or PageScope Web Connection To cancel the access lock state the administrator of the machine must perform the Release Setting Contact the administrator of the machine If an attempt is made to print or save a file by specifying a user name that contains a double quota tion mark a login error results and the machine cancels the print job Log on to the user operation mode through user authentication from the control panel Touch Menu User
56. the Administrator Settings is canceled to be set in the range between 1 and 60 min The factory set ting is 5 min For details of each mode see the table below Mode Description Mode 1 lf authentication fails the authentication operation entry of the password is prohibited for 5 sec Mode 2 If authentication fails the authentication operation entry of the password is prohibited for 5 sec The number of times in which authentication fails is also counted and when the failure count reaches a predetermined value the authentication operation is prohibited and the machine is set into an access lock state NOTICE If the access lock state of the Administrator Settings is canceled by the Service Engineer the setting of the Release Time Settings function is not applied Making any of the following settings when the Enhanced Security Mode is set to ON will cancel the En hanced Security Mode Changing Prohibited Functions When Authentication Error to Mode 1 Changing the check count for Prohibited Functions When Authentication Error to four times or more Setting Release Time Settings to 1 to 4 min Setting Prohibited Functions When Authentication Error Y For the procedure to call the Security Settings screen on the display see steps 1 and 2 of page 2 13 Y Donot leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine
57. the User Password does not match appears Enter the correct User Password gt Ifthe Enhanced Security Mode is set to ON the entry of a wrong User Password is counted as unauthorized access If the current password is mistakenly entered a predetermined number of times once to three times or more set by the administrator of the machine the user authentication screen will reappear A message then appears that tells that authentication has not been successful for any subsequent operation for authentication The machine is now set into an access lock state rejecting any more logon attempts To cancel the access lock state the administrator of the machine must perform the Release Setting Contact the administrator of the machine I Fromthe keyboard enter the new User Password To prevent entry of a wrong password enter the password again in Password Confirmation Please use the keyboard to enter a new password For confirmation the password must be entered twice Press the C key to clear your entry Utility gt User Settings gt Change Password essed ee p d confirmation gt Touch C to clear all characters gt Touch Delete to delete the last character entered gt Touch Shift to show the upper case symbol screen gt Touch Cancel to go back to the User Settings screen 8 Touch OK gt f the entered User Password does not meet the Password Rules a message that tells that the en tered
58. the owner of the User Box eel Utility gt New Public Personal User Box gt Change Owner Display Keypad Utility user1 Create User Box Public Personal User Box m 02 14 2013 15 48 gt When Group is selected Change Account Name is displayed Then select the desired account name The default value of Account Name is the account to which the user who has currently logged on to the function belongs Touch Password Select the account that owns the User Box el Utility gt New Public Personal User Box gt Change Owner Display Keypad Utility Create User Box Public Personal User Box 02714 2013 15 49 Specify the settings Enter User Box number using the keypad DOOKMMA Display Keypad Utility gt Public Personal User Box gt New Back for __User box to _ 1 999999999 _ Userpoxnane ve _ Public Personal crow Create User Box Tamam 02 14 2013 15 49 Change Owner Name useri Owner 4 02 14 2013 15 49 Cancel C oK d Enter the new User Box Password from the keyboard sod ee To prevent entry of a wrong password enter the password again in Password Confirmation Please use the keyboard to enter a new password For confirmation the password must be entered twice Press the C key to clear your entry Utility gt New Public Personal User Box gt User Box Password
59. this case use Polling Interval to set the interval at which the time date adjustment is to be made unit hours Click Adjust Check that a message indicating that the adjustment is completed appears Then click OK bizhub 754e 654e 2 81 2 15 Setting time date in machine 2 2 15 2 Setting daylight saving time lt From the Control Panel gt Y For the procedure to call the System Settings screen on the display see steps 1 and 2 of page 2 28 Y Donot leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings 1 Call the System Settings screen on the display from the control panel 2 Touch Daylight Saving Time Enable Settings Use the menu buttons or keypad to make a selection _Boolaark Administrator Settings gt System Settings Display Keypad 1 3 x Back Gara Utility Pouer Saue S ttings 4 6 Restrict User Access J Output Settings J 7 Expert Adjustment Adninistrator Settings 4 Date Time Settings d 8 List Counter J Syste settinos Daylight Saving Time J Reset Settings J Weekly Timer Settings J User Box Settings J 12 11 2012 11 31 3 Select Yes Then touch C and enter time to be advanced as the daylight saving time Use the keypad to enter the daylight saving time BOOKNA Display Keypad Utility Administrator Sett
60. through the Administrator Settings is au thenticated the machine enables setting of the IP Address and registration of the DNS Server 2 20 1 Setting the IP Address lt From the Control Panel gt Y v For the procedure to call the Network Settings screen on the display see steps 1 and 2 of page 2 93 Do not leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings Call the Network Settings screen on the display from the control panel Touch TCP IP Settings Touch IPv4 Settings Touch Manual Input Select IP Address and set the IP Address gt If Auto Input is selected for IP Application Method in step 4 select the means of acquiring the IP Address automatically from among DHCP Settings BOOTP Settings ARP PING Settings AUTO IP Settings and the like Touch OK Touch OK gt f a message appears that prompts you to turn OFF and ON the main power switch turn OFF and ON the main power switch When the main power switch is turned off then on again wait at least 10 seconds to turn it on after turning it off If there is no wait period between turning the main power switch off then on again the machine may not function properly lt From PageScope Web Connection gt Y Y For the procedure to access the Admin Mode see page 2 2 Do not leave the machine w
61. transmitted and received between the PC and the machine 2 16 1 Device Certificate Setting Y Y GQ N SA For the procedure to access the Admin Mode see page 2 2 Do not leave the machine with the Admin Mode setting screen left shown on the display If it is abso lutely necessary to leave the machine be sure first to log off from the Admin Mode The key length set for the public key of the server generated in SSL certificate setting is 1024 bits Start PageScope Web Connection and access the Admin Mode Click the Security tab Click New Registration ee Administrator 2 Sa Ready to Scan ge Ready to Print User Maintenance System Settings Security Auth Account Track Print Setting Store Address Wizard Customize PKI Settings Device Certificate List Device Certificate Setting New Registration Validity Select Create and install a self signed Certificate and click OK Bp Administrator 2 SF Ready to Scan eB Ready to Print g User Maintenance System Settings Security Auth Account Track Print Setting Store Address Wizard Customize PKI Settings Create Device Certificate Device Certificate Setting Create and install a self signed Certificate C Request a Certificate C Import Certificate bizhub 754e 654e 2 84 2 16 SSL Setting Function D Make the necessary settings 6 oe Administrator 2 Ready to Scan re Ready to Print
62. 013 15 35 Display Keypad i Utility i Create User Box Public Personal User Box Change Owner Name user Owner a 02714 2013 15 50 Cancel OK fi l For Change Owner select the desired owner name Select the owner of the User Box BOOKMA Utility gt Edit Public Personal User Box gt Change Owner Display Keypad Utility Create User Box Public Personal User Box Edit 02 14 2013 15 50 bizhub 754e 654e 3 24 3 4 User Box Function 8 9 gt For Change Account Name select the desired account name Select the account that owns the User Box DOOKMAKK Utility gt Edit Public Personal User Box gt Change Owner Display Keypad Utility Create User Box Public Personal User Box Edit 02714 2013 15 50 Touch OK Touch Password Select item and enter setting Bookmark Display Keypad Utility Utility gt Public Personal User Box gt Edit Back Fog User Box No 1 999999999 One Touch USer Box Res J index i m cw Create User Box i ibea 02 14 2013 15 35 Publ ic Personal ser BOX Change Owner Name Owner 02 14 2013 15 50 Cancel OK Use the keyboard to enter the current password Press the C key to clear the password 02 05 2014 23 58 JABR Cancel oK gt Touch C to clear all characters gt Touch Delete to delete the last character entered
63. 06 3 User Operations 3 1 User Authentication Function 3 IAA A 3 3 1 3 1 1 User Operations User Authentication Function When ON MFP or External Server Authentication Active Directory is set for Authentication Method of the Administrator Settings the machine authenticates a user as an authorized user of this machine through the User Password that meets the Password Rules before he or she actually uses it During the authentication procedure the User Password entered for the authentication purpose appears as or e on the display After authentication by a user is successful using the User Name and Password entered from the control pan el with the ID amp Print Setting function set in the machine the user can automatically print his or her print data saved in the ID amp Print User Box Because printing occurs after user authentication is performed via the con trol panel of this machine it is suitable for printing highly confidential documents When the Enhanced Security Mode is set to ON the number of times in which authentication fails is count ed NOTICE IF ON MFP is set for the authentication method and Pause is set for a user or account by the administrator of the machine that particular user or account cannot log onto the machine For details contact the admin strator of the machine fa screen appears that warns that the job log has reached its upper limit contact the adm
64. 1 Administrator Settings ser authentications Account Tra User Auth Settings Shared Box Delete Box Delete User Delete User 02 14 2013 15 35 poi 3 ck Sti from Registration gt f the boxes are changed to Public User Boxes and if the password set for a particular box before this change does not meet the Password Rules no access can be made to the Public User Box to which that specific box was changed In this case the administrator must first newly set a password that meets the Password Rules For details of the Password Rules see page 1 11 6 Touch Password Select the item to be registered changed BOOKMarkK Admin Settings gt User Registration gt Edit Display Keypad Utility Administrator E Mail Address Settings User Auth Max Allowance Set d Function Permission Pause d Punceion en 02 14 2013 15 35 Cancel 0K T From the keyboard enter a new User Password To prevent entry of a wrong password enter the password again in Password Confirmation Use the keyboard to enter the password For confirmation the password must be entered twice Press the C key to clear your entry Administrator Settings gt Edit gt Password o A 02 05 2014 23 02 JAM GRASS Cancel OK gt Touch C to clear all characters gt Touch Delete to delete the last character entered gt Touch Shift to show the upper case symbol screen gt Touch Canc
65. 1 11 bizhub 754e 654e 2 96 2 18 SNMP Setting Function 2 15 To prevent entry of a wrong password enter the priv password again o confirm entry enter the new write Priv Passwvord again usin keyboard erase your entry Press the C key ES gt ninl adal mial mla 3 ial minl ial iad J anl aid Shift 02 05 2014 23 53 oA bare cancel J O OK CD gt Touch C to clear all characters gt Touch Delete to delete the last character entered gt Touch Shift to show the upper case symbol screen gt Touch Cancel to go back to the previous screen 16 Touch OK gt f the entered priv password does not match a message that tells that the priv password does not match appears Enter the correct priv password 17 Touch Close and OK bizhub 754e 654e 2 97 2 18 SNMP Setting Function 2 lt From PageScope Web Connection gt Y For the procedure to access the Admin Mode see page 2 2 Y Donot leave the machine with the Admin Mode setting screen left shown on the display If it is abso lutely necessary to leave the machine be sure first to log off from the Admin Mode 1 Start PageScope Web Connection and access the Admin Mode 2 Click the Network tab 3 Click SNMP Setting from the menu amp Enter the auth password and priv password in the boxes marked by the rectangle that is the Write side SNMP v3 Setting gt NetWare Setting SNMP v3 Setting
66. 2014 23 53 JAA GRITS Cancel JC OK gt Touch C to clear all characters Touch Delete to delete the last character entered gt Touch Shift to show the upper case symbol screen gt Touch Cancel to go back to the previous screen Touch OK gt f the entered auth password does not meet the Password Rules a message that tells that the en tered auth password cannot be used appears Enter the correct auth password For details of the Password Rules see page 1 11 To confirm entry enter the new write auth Ppassuord again using the keyboard To erase your entry Press the C key 02 05 2014 23 53 JABR cancel OK gt Touch C to clear all characters gt Touch Delete to delete the last character entered gt Touch Shift to show the upper case symbol screen gt Touch Cancel to go back to the previous screen 11 Touch OK gt Goto step 12 if auth password priv password is selected in step 6 gt f the entered auth password does not match a message that tells that the auth password does not match appears Enter the correct auth password bizhub 754e 654e 2 95 2 18 SNMP Setting Function 2 12 Touch Write priv Specify Password Settings of v3 Settings Select a parameter Display Keypad Administrator Settings gt SNMP v3 Setting gt Password Setting Password Setting Read auth A write auth 7 02714 2013 15 45 gt When a screen app
67. 3 Touch OK gt f the User Box Type is changed to Public set a User Box Password that meets the Password Rules For details of the Password Rules see page 1 11 gt Ifthe entered User Box Password does not match a message that tells that the User Box Password does not match appears Enter the correct User Box Password 14 Touch OK bizhub 754e 654e 3 26 3 4 User Box Function 3 lt From PageScope Web Connection gt Y For the logon procedure see page 3 2 vY Donot leave the machine while you are in the user operation mode If it is absolutely necessary to leave the machine be sure first to log off from the user operation mode 1 Log on to the user operation mode through User Authentication from the PageScope Web Connection 2 Click the Box tab 3 Enter the User Box Number and User Box Password of the desired User Box or click the desired User Box on the box list and enter the User Box Password Q user Logout Change Password 2 SP Ready to Scan Bp Ready to Print Information Job Open User Box D Direct Print Open User Box Public Group Personal Create User Box Box is the function to save documents in the machine Documents in the Box can be used for printing sending etc gt Open System User Box User Box Number 2 1 999999999 gt Create System User Box User Box Password OK User Box List Search from Index ALL w Page Displ
68. 8 03 19 15 50 10 Address settings 2008 03 19 15 50 10 K S Refresh from the device 3 From Edit on the tool bar select Authentication and click Change authentication mode 4 Click Next Authentication mode change wizard Start authentication mode change wizard Start authentication mode change wizard 5 Select the specific Authentication mode to be changed and click Next Authentication mode change wizard Please select anew authentication mode from the following template Current authentication mode User Authentication device Select authentication mode Authentication mode User Authentication Device local authentication Account Track Account Track The input method is only password None bizhub 754e 654e 4 7 4 1 PageScope Data Administrator 4 gt Changing the Account Track setting erases all user and account information data that has previous ly been registered At this time Personal User Boxes owned by the users who are deleted and Group User Boxes owned by the accounts that are deleted may be deleted or changed to Public User Boxes If the boxes are changed to Public User Boxes and if the password set for a particular box before this change does not meet the Password Rules no access can be made to the Public User Box to which that specific box was changed In this case the administrator must first newly set a password that meets the Pas
69. BOOKMAarK Administrator Settings gt Reset Settings gt System Auto Reset Display Keypad Priority Mode System Auto Reset Time Utility Main Menu ELCAN tinen 1 9 Administrator OFF Settings g Scan Fax System Settings 4 User BOX Reset Settings J Web Browser 4 Auto Reset 127 1172012 11 31 gt Touch Display Keypad to display the keypad 7 The time for System Auto Reset can be set to a value between 1 min and 9 min variable in 1 min increments An input data error message appears when any value falling outside the range of 1 to 9 min is set Enter the correct System Auto Reset Time gt f no operations are performed for 1 min even with System Auto Reset set to OFF the function is activated to cause the user to log off from the mode automatically gt Touch C to clear all characters 6 Touch OK bizhub 754e 654e 2 29 2 8 User Setting Function Pd 2 8 User Setting Function When access to the machine by the administrator of the machine through the Administrator Settings is au thenticated the machine enables registration of the users who can use the machine It also enables opera tions for deleting a user and changing a User Password In PageScope Web Connection import export of the user registration information is enabled allowing the backup data of the user registration information to be saved or the saved backup data to be restored User Registration allows the User Name User Passw
70. Booknark A Turn the main switch OFF an 5 Display Keypad Utility Administrator ettings Security Settings HDD Settings i ian i i _ es 12 10 2012 17 34 gt When the main power switch is turned off then on again wait at least 10 seconds to turn it on after turning it off if there is no wait period between turning the main power switch off then on again the machine may not function properly 8 The following screen appears after the machine has been restarted Reset the encryption passphrase or format the HDD Q Call the Administrator Settings on the display from the control panel gt For the procedure to call the Administrator Settings on the display see page 2 2 10 Touch HDD Format Select HDD Format or Reset Encryption Passphrase to release the error Display Keypad Utility Administrator Settings Administrator Settings gt HDD Encryption Setting HDD Format 4 Reset Encryption Passphrase 12 10 2012 17 36 Close bizhub 754e 654e 2 60 2 12 Protecting Data in the HDD 2 11 A confirmation message appears Select Yes and touch OK Do you want to format the HDD Display Keypad Utility Administrator Settings HDD Encryption Setting vm 12 10 2012 17 37 12 Make sure that a message appears prompting you to turn OFF and then ON the main power switch Now turn OFF and then turn ON the main power switch HDD was forma
71. Common Setting Print Counter List o Scan to Home Settings 02 14 2013 15 33 4 Touch User Registration Use the menu buttons or keypad to make a selection Display Keypad Utility Administrator Settings gt User Auth Account Track gt User Auth Settings Administrative Settings 2 User Registration J 3 User Counter d Administrator Settings ft User authentications Account Track 02 14 2013 15 33 5 Selecta specific User Registration key in which no user has been registered and touch Edit After selecting the user touch Edit Display Keypad Utility Administrator Settings gt User Authentication Settings gt User Registration a a 008 Administrator Settings i user Authentication Account Track User Auth Settings Edit d Registration EAEE gt To change settings for a registered user select the registered user in question and touch Edit bizhub 754e 654e 2 31 2 8 User Setting Function 2 gt To delete a registered user select the registered user in question and touch Delete The following screen appears if the user to be deleted owns a Personal User Box Select whether to delete the Personal User Box or change it to the Public User Box This user owns a Personal Box Please select how you would like to Process the User Box of the user you want to delete Display Keypad Utility User Name user
72. DAV server password in the administrator setting 1537 Box authentication by user ID password matching only 1541 Box registration by user 1558 Deleting document from box by user 1563 Moving documents across boxes by user 1564 Copying documents in box by user 1569 Authentication of access to Secure Print document by user ID password matching only 1574 Deleting Secure Print document by user 1825 Backup export 1826 Restore import 2561 Turning main power switch ON 2577 Turning main power switch OFF 3073 Changing time date in the administrator setting manual setting 38075 Changing the system auto reset time in the administrator setting 3329 Changing the S MIME setting in the ad ministrator setting 8331 Changing the SNMPv3 Write Auth Priv password in the administrator setting 8333 Changing the SSL TLS strength setting in the administrator setting 3585 Changing the TSI reception setting in the administrator setting and others Displayed if there is a logon event but not a logoff event such as when the machine develops a fault after a user logged on so that the user was unable to log off Denotes time date when the operation is per formed bizhub 754e 654e 2 11 2 14 Obtaining Job Log Tag name Tag descrip Typical dis tion play B Details of operation OperatCont BoxOperat TrgBoxNo MovBoxNo CpyBoxNo Box opera tion informa tion Box number t
73. Edit and touch OK gt If a wrong Encryption Key is entered a message that tells that the Encryption Key does not match appears Enter the correct Encryption Key gt Releasing the Encryption Key by selecting Release will cancel the Enhanced Security Mode 4 Enter the new 20 characters Encryption Key from the keyboard To prevent entry of a wrong Encryption Key enter the Encryption Key again in Encryption Passphrase Confirmation Use the keyboard to enter the new encryption passphrase For confirmation the encryption Encryption Pass _ Phrase Confirmation 02 05 2014 23 07 JAA BRATS Cancel oK gt Touch C to clear all characters gt Touch Delete to delete the last character entered gt Touch Shift to show the upper case symbol screen gt Touch Cancel to go back to the HDD Settings screen 5 Touch OK gt Ifthe entered Encryption Key does not meet the Password Rules a message that tells that the en tered Encryption Key cannot be used appears Enter the correct Encryption Key For details of the Password Rules see page 1 11 gt Ifthe entered Encryption Key does not match a message that tells that the Encryption Key does not match appears Enter the correct Encryption Key bizhub 754e 654e 2 62 2 12 Protecting Data in the HDD 2 Make sure that a message appears prompting you to turn OFF and then ON the main power switch Now turn OFF and then turn ON the main pow
74. Giving Shape to Ideas bizhub 754e 654e User s Guide Security Operations 2014 11 Ver 1 03 niin Contents 1 1 BEE ONG OUI oasis te tee eect enees Sac eseend ene ceenateetetceeu R 1 2 Compliance with the 1SO15408 Standard ccccccccssceeceseeeeeeeeeceeeeeceseeeeeaeeceeueeeseseesseueesssaeesseaees 1 2 Operating Precautions excresscaelindiiecnsseencssinesteiasisktosasanssnesvexaciencintcnassaaiienesaniebiabasuecpdcanstionssiencicaceticanse 1 2 INSTALLA HON CHECRUIGS erisia a EE E EER EEE 1 3 1 2 SE GCUEIEY FUNCOMS cadeasantscacssewnssauncitancuuinstenn shaun sdenweduinestensuaunedeudercuaeveuduvanwelacustebwuvenseieasueaubiecusanansians 1 5 Check Count Clear Conditions isvnsaccncncisazsuaatednnnataansdaepiviavedctawsantitecuencehovidcen otGudedaadtuupiacet weed eddeercenaisses 1 5 1 3 Precautions for Operation Control wisisicicesesstncssendinssnsseceuwatenutansunennuseavsuennutenswansdusienedeanntaeustddsenseceies 1 7 Roles of the Owner of the Machine ccccscececsseeccesececeeeeeceueeeceaeeeceaeeeesaueeesaueeesaeeeesaeeessaeeessaneeeses 1 7 Roles and Requirements of the Administrator Of the machine ccccccccsseeeceeeeceeeeseeeseeseeeeseaeeees 1 7 Password Usage Requirements eiccssctnsnicausadecesenessauensenensinwessndeeatenddaesasinenhencasdadsdinassanenieeenceovasdneiennesstn 1 7 User information control server control requirements cccccceceeceeeceeceeeeceeeeseeeceeeesaeesueeseeeeseeee
75. J Utility Administrator ings amp E 12 11 2012 11 52 Close bizhub 754e 654e 2 93 2 18 SNMP Setting Function 2 4 Touch Forward and on screen 2 3 touch SNMP v3 Settings Select whether or not SNMP is used BbOOKMalr K Administrator Settings gt Network Settings gt SNMP Setting Display Keypad Utility UDP Port Number 4 SNMP 1 2c Settings 4 Administrator Network Settings 1 65535 02714 2013 15 44 5 Touch Forward and call screen 4 5 of SNMPv3 Write Settings To specify the context name touch Context Namel Display Keypad Utility Context Name Settings Adninistrator Settings Context Name 4 Network Settings SNMP Setting Administrator Settings gt SNMP Setting gt SNMP v3 Setting 1 5 Back ward 02 14 2013 15 44 6 Select auth password or auth password priv password of Security Level and touch Password Set ting Specify SNMPv3 write setting Password must be set to do Security Level setting DOOKMd Display Keypad Utility Administrator Settings gt SNMP Setting gt SNMP v3 Setting 4 5 Back bard Write User Name Settings Security Level OFF auth password Administrator Settings Write User Name Network Settings SNMP Setting a ae He a Password Setting 02714 2013 15 44 gt The Enhanced Security Mode is canceled if Security Level is set to OFF when
76. MP v3 Settings Secu rity Level and auth pass word priv password Print Data Capture Network Setting Clear Pagescope Web Con nection Registering and Chang ing Address by the user Address Book and Pro gram Initialize Network Set tings Image Log Transfer Set tings CS Remote Care Counter Remote Control Remote Panel Settings Server Settings Client Settings Print Simple Auth Authentication Setting External Application Connection E mail RX Print Machine Update Settings IWS Settings HDD backup data Set tings auth password priv password Allow Enabled Allow Enabled OFF Usable Restrict OFF Restrict Yes OFF No OFF Restrict The security level can be selected from among auth password and auth password priv password Auth password and priv password can both be set Restrict not to be changed Restrict Restrict not to be changed Restrict not to be changed OFF not to be changed Remote device setting disabled Restrict not to be changed OFF not to be changed Restrict not to be changed No not to be changed OFF not to be changed No not to be changed OFF not to be changed Restrict not to be changed bizhub 754e 654e 2 9 2 2 Enhancing the Security Function a 2 2 1 Items cleared by HDD Format Following are the items that are cleared by HDD Format Whenever HDD Format is executed be sure to set the Enh
77. Overwrite HDD Data a Administrator Settings Overwrite All Data j HDD Lock Password d Format HDD J Security Settings iet 1271172012 11 35 3 Select Yes and then select Mode 1 or Mode 2 Make a selection Administrator Settings gt HDD Settings gt Overwrite Temporary Data Setting Display Keypad See Utility Overwrite Method naninistrator wer Settings Security Settings Mode 2 Overwrite Priority HDD Settings Temporary Data 02714 2013 15 41 Item Description Mode 1 Overwritten with 0x00 Mode 2 Overwritten with 0x00 Overwritten with Oxff Overwritten with letter a 0x61 Verified gt No is the default setting 4 Touch OK bizhub 754e 654e 2 65 2 13 Overwrite All Data Function 2 2 13 Overwrite All Data Function When access to the machine by the administrator of the machine through the Administrator Settings from the control panel is authenticated the machine enables setting of the operation of the Overwrite All Data function When the machine is to be discarded or use of a leased machine is terminated at the end of the leasing con tract the Overwrite All Data function overwrites and erases all data stored in all soaces of the HDD The func tion also resets all passwords saved in the memory area on the MFP board and the SSD board to factory settings preventing data from leaking For details of items that are clea
78. Password is entered a predetermined number of times once to three times or more set by the Administrator of the machine a message appears that tells that the machine accepts no more Administrator Passwords because of unauthorized access for any sub sequent entry of the Administrator Password The machine is then set into an access lock state To cancel the access lock state settings must be made by the Service Engineer or turn off and then turn on the main power switch of the machine If the main power switch is turned off and on the access lock state is canceled after the lapse of time set for Release Time Settings When the main power switch is turned off then on again wait at least 10 seconds to turn it on after turning it off If there is no wait period between turning the main power switch off then on again the machine may not function properly Check the data displayed on the SSL certificate check screen and click Yes bizhub 754e 654e 4 4 4 1 PageScope Data Administrator 4 1 2 Setting the user authentication method Y For the procedure to access the machine see steps 1 through 5 of page 4 2 Y Donot leave the site while you are gaining access to the machine through PageScope Data Adminis trator If it is absolutely necessary to leave the site be sure first to log off from the PageScope Data Administrator 1 Access the machine through Authentication Settings Address Settings mode of PageScope Data Ad
79. Res Network transmission process result Result of the network transmission process 0 Normally terminated 65535 Abnormally terminated NetFaxProcTX Network fax transmission process Information on the network fax transmission pro cess Res Network fax transmission Result of the network fax transmission process 0 Normally terminated 65535 Abnormally terminated process result bizhub 754e 654e 2 73 2 14 Obtaining Job Log Tag name NetFaxPro cRX Res FaxProcTX ActTimTX DstInfTX Res FaxProcRX ActTimRX DstInfRX Res BxRdProc BoxNo DcNam Res BxWtProc WtBxNo WtDcNam Tag description Network fax reception process Network fax reception process result Fax transmis sion process Time date of transmission Destination information Fax transmis sion process result Fax reception process Time date of reception Transmitter information Fax reception process result Retrieve from box process Box number Document name Retrieve from box process result Save to box process Box number Document name Typical display 2012 4 1 12 34 00 0000 0000 2012 4 1 12 34 00 0000 0000 Ya OL Description Information on the network fax reception pro cess Result of the network fax reception process 0 Normally terminated 65535 Abnormally terminated Information on the fax transmissio
80. Security Mode cccccssccccccsssseeceecseceeceeeseeeeseaeeeceeseueeeeesauseeeesseeeseesegeeeseses 2 13 2 3 Preventing Unauthorized ACCESS ssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nannan nananana nannan 2 16 Setting Prohibited Functions When Authentication Error cccccsscccccssseeeceeeeseeeeeeaeeeeeeseeeeeeeeeeeeeees 2 16 2 4 Canceling the Operation Prohibited State cccccssssesssssessesseeesseeeesssesensseeeessseeeessesensseseenseess 2 18 Performing Release Setting ccccccccssssecceceesseecseeseceeeeeseeeeesaseeeeeseusceessauseeeensaseeeeesaeeeessasseeenseagees 2 18 2 5 Setting the Authentication Method sssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn sewers 2 20 2 5 1 Setting the Authentication Method ccccccccccssscececeeeseeceseuseeeceeasecesseaeeeeesaeeeeesaueeesseeeeeenenseeeees 2 20 2 5 2 olen G9 the External SON OP arrears een ee ee ee ee eee 2 23 2 6 ID amp Print Setting FUNCUOMN wes cccacsscscceciec cases ctessietesedeaceaecassesntesseceesnccecasencnnacbenssthnesdsescassdesnenscentsas 2 26 OS GIG A Ce Fett ccccstattanaescacticantesatercaceroserum tenet sieaneccuhantacesaaterajaninte catenasetunencas O eeseeans 2 26 2 7 System Auto Reset Function cccscccessccessecensecenseeensenensscenseoeaseonsseonseeoseeneaseonsseonassenseeonsesonneees 2 28 Setting the System Auto Reset function cccccccssseceeeseseeeeceeeseeeeseeseeeeeseuseeee
81. Security Mode is canceled if the setting is changed to RC2 or DES when the En hanced Security Mode is ON Touch OK bizhub 754e 654e 2 89 2 17 S MIME Communication Setting Function 2 lt From PageScope Web Connection gt Y For the procedure to access the Admin Mode see page 2 2 Y Donot leave the machine with the Admin Mode setting screen left shown on the display If it is abso lutely necessary to leave the machine be sure first to log off from the Admin Mode 1 Start PageScope Web Connection and access the Admin Mode 2 Click the Network tab Click E mail Setting S MIME from the menu Make the necessary settings ee Administrator Logout 2 SF Ready to Scan eB Ready to Print Q User System Maintenance Settings Print Setting Store Address Fax Settings TCP IP Setting E mail Setting S MIME LDAP Setting gt IPP Setting gt FTP Setting gt SNMP Setting gt SMB Setting DPWS Settings Bonjour Setting NetWare Setting gt AppleTalk Setting Network Fax Setting gt WebDAV Settings Security Track S MIME S MIME Comm Setting Auth Account Wizard Customize ON To select ON the administrator s e mail address specified in the device registration needs to correspond with the e mail address specified at the time of certification creation Digital Signature Digital Signature Type E Mail Text Encrypt Method Automat
82. Select ON to enable the Enhanced Security Mode and touch OK Select whether or not to enable Enhanced Security Mode BOOKA Display Keypad Utility Administrator Settings gt Security Settings gt Enhanced Security Mode Administrator Settings Security Settings Security Mode band 12 10 2012 17 15 bizhub 754e 654e 2 13 2 2 Enhancing the Security Function 2 gt The following screen appears if the previously required settings are yet to be made by the adminis trator of the machine Make the necessary settings according to the corresponding set procedure The following settings must be made to enable Enhanced Security Mode Display Keypad Utility Administrator Password HDD Encryption Administrator Settings Security Settings Security Mode Administrator Settings gt Security Settings gt Enhanced Security Mode User Authentication 12 11 2012 13 01 gt The following screen appears if the previously required settings are yet to be made by the Service Engineer Contact your Service Representative Contact your Service Representative to enable Enhanced Security Mode Bookmark Display Keypad Utility Administrator Settings gt Security Settings gt Enhanced Security Mode t Administrator ettings Security Settings Security Mode A amp 7 02 14 2013 15 30 Close 5 Any external applications registered using OpenAPI will be deleted when the E
83. TCP IP Set tings of PageScope Web Connection set the DNS Host Name and DNS Default Domain Name registered with the DNS server It should also be noted that for the certificate to be imported a certificate for SSL encryption communication should be registered in PageScope Web Connection and exported in advance as the certificate including the public key From Continue to this website call the PageScope Web Connection window to the screen Click Certificate Error to display the certificate Then click Install Certificate to install the certificate Display the physical stores Then deploy the certificate which has earlier been exported in Local Computer of Trusted Root Certification Authorities to thereby import the certificate bizhub 754e 654e 1 13 1 4 Miscellaneous 1 ltems of Data Cleared by Overwrite All Data Function The Overwrite All Data function clears the following items of data Items of Data Cleared Description Password Rules Sets Invalid and disables Set Minimum Password Length User registration data Deletes all user related data that has been registered Account track registration data Deletes all account track related data that has been registered Box registration data file Deletes all User Box related information and files saved in User Box Secure Print ID Password Deletes all Secure Print document related information and files saved document ID amp Print document Deletes all
84. User Box Function lt From PageScope Web Connection gt Y Y For the procedure to access the Admin Mode see page 2 2 Do not leave the machine with the Admin Mode setting screen left shown on the display If it is abso lutely necessary to leave the machine be sure first to log off from the Admin Mode For the procedure to change the user attributes account attributes and User Box Password see page 2 47 Start PageScope Web Connection and access the Admin Mode Click the Box tab Click Create User Box from the menu be Administrator 2 eS Ready to Scan pitas haa Track Bp Ready to Print System Maintenance Settings Print Setting Customize Open User Box Open User Box Public Group Personal gt Create User Box Box is the function to save documents in the machine Documents in the Box can be used for printing sending etc gt Open System User Box User Box Number 1 999999999 gt Create System User Box User Box List Search from Index ALL Page Display 50 page 1v co User Box ae AE Type Time Stored 1 public Public 2011 10 17 16 10 2 personal Personal 2011 10 17 16 10 3 croup Group 2011 10 17 16 11 4 Make the necessary settings ee Administrator 2 Sj Ready to Scan a eae Track cB Ready to Print System Maintenance Settings Print Setting Customize
85. User Password cannot be used appears Enter the correct User Password For details of the Password Rules see page 1 11 gt f the entered User Password does not match a message that tells that the User Password does not match appears Enter the correct User Password bizhub 754e 654e 3 11 3 2 Change Password Function lt From PageScope Web Connection gt Y For the logon procedure see page 3 2 vY Donot leave the machine while you are in the user operation mode If it is absolutely necessary to leave the machine be sure first to log off from the user operation mode 1 Log on to the user operation mode through User Authentication from the PageScope Web Connection 2 Click Change Password Q userl Sa Ready to Scan eB Ready to Print Logout g Change Password 2 Information Job Box Direct Print D D Device Information Device Information Configuration Summary gt Option gt Consumables gt Meter Count gt Eco Info Online Assistance Device Name Device Location Engine Serial Number 1 Device Type PrintCopy Scan Fax Toner Status Black TTT TTT TTT O 3 Enter the currently registered User Password and a new User Password Then to make sure that you have entered the correct new password enter the new User Password once again Q user nd Ready to Scan re Ready to Print Logout Change Password 2 Job b Box D Direct Print
86. User authentication select the user authentication method l File Edit Tool Window Help ts TOP g Registration of Device A Network Initial Setting Function selection Authentication mode La Device information e E Authentication settines Setting list E Address settings User box Status Item Print without authe ID amp Print User list display se Display setting of l Public user settings Prohibited Function Mono Color 2 Colo User authentication Settings User authentication Device authentication Device authentication User Authentication and Account Track Value Restrict Use Print Immediately Print All Jobs Prin Restrict On Restrict Do not request Color Device authentication Network server authentication Pi Device authentication and External Server authentication Help F1 keg Refresh from the device kg gt To change the user authentication method from Device authentication to Network server authen tication it is necessary first to register the domain name of Active Directory on the machine side gt If Network server authentication is selected Active Directory must invariably be selected 5 Click Export to the device gt f you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection the machine displays a message that tells that the write operation has not been successful b
87. Y For the procedure to access the machine see steps 1 through 5 of page 4 2 Do not leave the site while you are gaining access to the machine through PageScope Data Adminis trator If it is absolutely necessary to leave the site be sure first to log off from the PageScope Data Administrator Access the machine through Administrator settings mode of PageScope Data Administrator Click the Administrator settings expand button Click the Network expand button Click AppleTalk Make the necessary settings Click Export to the device gt f you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection the machine displays a message that tells that the write operation has not been successful because of a device lock error Click OK and wait for some while before attempting to execute Export to the device again bizhub 754e 654e 4 1 PageScope Data Administrator 4 4 1 9 E M ail Setting Function lt Setting the SMTP Server E Mail Server gt Y Y For the procedure to access the machine see steps 1 through 5 of page 4 2 Do not leave the site while you are gaining access to the machine through PageScope Data Adminis trator If it is absolutely necessary to leave the site be sure first to log off from the PageScope Data Administrator Access the machine through Administrator settings mode of PageScope Data Administrator Click the Administrator settin
88. a device lock error Click OK and wait for some while before attempting to execute Export to the device again bizhub 754e 654e 4 8 4 1 PageScope Data Administrator 1 Click Finished Authentication mode change wizard Complete the change authentication mode wizard Complete to write a new authentication mode in the device Display a log Current authentication mode User Authentication Device local authentication New authentication mode User Authentication device and Account Tracking gt If User Authentication device and Account Tracking is selected in step 5 Synchronize is set for Synchronize user authentication and account track If Synchronize is not desired select the de sired method and execute Export to the device once again L File Edit Tool Window Help thay TOP g Registration of Device amp Network hhitial Setting Function selection Authentication mode La Device information User Authentication and Account Track Authentication settings Setting list Address settings E User box Value When number of jo Job skip Number of counter 700 300 Synchronize user a Synchronize Print without authe Restrict ID amp Print Use Print Immediately Print All Jobs Prin User list display se Restrict Display setting of lL On Public user settings Restrict Status Item Xi i Prohihited Fimetion Rin nnt reniect
89. anced Security Mode is set to ON the entry of a wrong User Account Password is count ed as unauthorized access If a wrong User Account Password for the corresponding User Account Name entered is entered a predetermined number of times once to three times or more set by the administrator of the machine a message appears that tells that authentication has not been suc cessful for any subsequent operation for authentication The machine is then set into an access lock state rejecting any more logon attempts To cancel the access lock state the administrator of the machine must perform the Release Setting Contact the administrator of the machine Clicking Logout will show the following screen Click OK to log off from the user operation mode Q user Logout Change Password 2 eZ Ready to Scan Pe Ready to Print go Job k Box Device Information Logout D Direct Print Configuration User Name user Summary gt Option gt Consumables gt Meter Count o Cancel gt Eco Info Are you sure you want to log out bizhub 754e 654e 3 7 3 1 User Authentication Function 3 1 2 Accessing the ID amp Print Document If a user whose document is stored in the ID amp Print User Box is authenticated by Access or Login he or she can gain access to the document in the ID amp Print User Box Y Y Y 4 For the logon procedure
90. anced Security Mode to ON again Items of Data Cleared Enhanced Security Mode Description Set to OFF Device certificate SSL certificate Deletes the device certificate SSL certificate registered in the machine SSL encryption strength Deletes the SSL certificate to thereby clear the SSL encryption strength SSL compliant protocol Makes the protocol not complying with SSL User Authentication Set to OFF Account Track Authentica tion Set to OFF User Box Administrator Set to Restrict Public User Access Set to Restrict User Name List Set to OFF Print Simple Auth Set to Restrict Print Without Authentica Set to Restrict tion User registration data Account Track registration data Box registration data file Secure Print ID Pass word document Destination recipient data files S MIME certificate Deletes all user related data that has been registered Deletes all account track related data that has been registered Deletes all User Box related information and files saved in User Box Deletes all Secure Print document related information and files saved Deletes all destination recipient data including e mail addresses and tele phone numbers Deletes the currently set S MIME certificate bizhub 754e 654e 2 2 Enhancing the Security Function 2 2 2 2 Setting the Password Rules Y For the procedure to call the Administr
91. and wait for some while before attempting to access the Admin Mode once again If Export to the device operation is being executed using the PageScope Data Administrator the ma chine displays a message that tells you cannot log on to the mode because of the remote operation being performed and rejects any attempts to the Admin Mode via the PageScope Web Connection Click OK and wait for some while before attempting to access the Admin Mode once again If an attempt is made to log on to the Admin Mode while a job is being executed the machine gives a message that tells that it is now impossible to log on to the Admin Mode Click OK and try logging on to the Admin Mode after the execution of the job is completed Do not leave the machine with the Admin Mode setting screen left shown on the display If it is abso lutely necessary to leave the machine be sure first to log off from the Admin Mode If you have logged on to the Admin Mode using the PageScope Web Connection and if you close the web browser without clicking Logout the control panel remains locked for 70 sec Different initial screens appear after you have logged on to the Admin Mode depending on the Custom ize setting The descriptions herein given are concerned with the display screen set in Meter Counter of Maintenance Start the Web browser Enter the IP address of the machine in the address bar Press the Enter key to start PageScope Web Connection Click the Administ
92. ata file is stored in the Secure Print User Box Memory RX Box When a facsimile is received by the Memory RX function it is stored in the Memory RX User Box ID amp Print Box When you print a document from the PC the files transferred with the ID amp Print function are stored in the ID amp Print User Box Annotation User Box When a stored file is printed out or sent to another user its date time and any annotations are added to this box automatically Password Encrypted PDF Box When a password protected PDF file is printed out or stored in the User Box the file is stored in the Password Encrypted PDF User Box Hardware and software used in the machine The following lists the types of hardware and software and their versions used for the 15015408 evaluation for this machine The user should appropriately manage the hardware and software used with the machine on his or her own responsibility Hardware software Version etc FAX Kit FK 511 Printer Driver KONICA MINOLTA 754 Series e PCL Ver 3 1 0 0 or later e PS Ver 3 1 0 0 or later e XPS Ver 3 1 0 0 or later PageScope Data Administrator Ver 4 1 24000 05011 or later External authentication server Active directory mounted on Windows Server 2008 R2 Standard Ser vice Pack 1 DNS server Windows Server 2003 R2 Standard Edition Service Pack 2 Firmware integrity verification function When the main power switch is turned ON with the Enhanced Security Mode se
93. ating a Session and Logging out The machine allows the operator to automatically log out from or terminate a session if it is unable to detect an operation on the control panel or a communication packet on the network The following shows the setting range and the default setting of each function Set the time according to the environment in which the machine is used The administrator of the machine should explain to the user that the following settings are made The admin istrator of the machine should also explain to the user immediately as soon as the setting has been changed Function name software etc Description System Auto Reset Setting range e 1 to 9 minutes Default setting 1 minute Setting procedure e Utility Administrator Settings System Settings Reset Settings System Auto Reset Auto Logout Setting range PageScope Web Connection e Admin Mode Logout Time 1 to 60 minutes Default setting 10 minutes e User Mode Logout Time 1 to 60 minutes Default setting 60 minutes Setting procedure e Start the PageScope Web Connection and in the Administrator Mode select Security Auto Logout PageScope Data Administrator Default setting 60 minutes No change can be made in the setting The time setting represents consideration for the time consuming task such as downloading the registered information Be careful about leaving your seat because the time set
94. ation of access to a Secure Print document Turning ON OFF the main power switch including starting of the Audit Log function 2 14 1 Obtaining and deleting a Job Log vY v For the procedure to call the Security Details screen on the display see steps 1 and 2 of page 2 16 Do not leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings Call the Security Details screen on the display from the control panel bizhub 754e 654e 2 68 2 14 Obtaining Job Log 2 2 Touch J and touch Job Log Settings Specify setting for selected item BOOKMArK Administrator Settings gt Security Settings gt Security Details Display Keypad Job Log Settings 4 Utility Restrict Fax TX Administrator personal Data Settings Settings Hide Personal Information MIB Security Settings 4 Display Activity Log ts 04 22 2013 02 11 3 Select Yes and touch On of the specific type of log to be obtained Specify settings for the job log The log is retrieved by turning the power OFF and ON Administrator Settings gt Security Details gt Job Log Settings Display Keypad _ Utility Obtain Log Type Overwrite Accounting Log i asaan off Administrator ettings Counting Log nannan off Audit Log amanna off Security Settings Restrict
95. ator Settings on the display see page 2 2 Y Donot leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings NOTICE Before enabling the Password Rules change the currently set password so as to meet the Password Rules For details of the Password Rules see page 1 11 1 Call the Administrator Settings on the display from the control panel 2 Touch Security Settings Use the menu buttons or keypad to make a selection DOOKMAKK Administrator Settings Display Keypad 1 2 x Back Esra j 1 System Settings J 6 Copier Settings J AStAihe Seteings 7 Printer Settings J Regiserst on Fax Settings J Account Track oO 4 System Connection J Network Settings d Security Settings J Utility i 1271172012 11 20 Close Touch Security Details Use the menu buttons or keypad to make a selection Administrator Settings gt Security Settings Display Keypad 1 2 x Back SSra_ Utility 1 Administrator Password 6 HDD Settings sd User Box Administrator Setting y 7 Function Management Settings Administrator Settings el tore atar security J 8 Stamp Settings J sabala Security Details J Enhanced Security Mode J Phergption setting 4 12711 2012 11 20 Close 4 Touch Password Rules Specify setting for selected item BOOKMA Display Keypad Pa
96. authentication method for User Authenti cation and for Account Track The following three types of authentication methods available for User Authentication Mode Description ON MFP The authentication function of this machine is used for user authenti cation External Server Authentication Interacts with the authentication server used for user authentication in the operating environment Main External Server The authentication function of the machine may also be used in con sideration of a possible problem occurring in the external authentica tion server The Account Track authentication method may be set to ON or OFF If ON is selected be sure to set Synchronize in Synchronize User Authentication amp Account Track NOTICE Changing the Account Track setting erases all user and account information data that has previously been registered At this time Personal User Boxes owned by the users who are deleted and Group User Boxes owned by the accounts that are deleted may be deleted or changed to Public User Boxes If the boxes are changed to Public User Boxes and if the password set for a particular box before this change does not meet the Password Rules no access can be made to the Public User Box to which that specitic box was changed In this case the administrator must first newly set a password that meets the Password Rules For details of the Password Rules see page 1 11 If External Server Authe
97. ay 50 page 7 wl Go User Box T User Box Name Type Time Stored 1 public Public 2011 10 17 16 10 2 personal Personal 2011 10 17 16 10 croup Group 2011 10 17 16 11 gt f a wrong User Box Password is entered a message that tells that the authentication has failed ap pears Enter the correct User Box Password gt Ifthe Enhanced Security Mode is set to ON entry of a wrong User Box Password is counted as unauthorized access If a wrong User Box Password is entered a predetermined number of times once to three times or more set by the administrator of the machine a message appears that tells that authentication has not been successful for any subsequent operation for authentication The machine is then set into an access lock state To cancel the access lock state the administrator of the machine must perform the Release Setting Contact the administrator of the machine Click User Box Setting Q user Logout Change Password 1 Ready to Scan F Ready to Print Information Job Open User Box D Direct Print User Box User Box Number 2 Personal Name Type Personal Owner Name user gt Open System User Box Box Operation User Box Setting Delete User Box Create System User Box gt Create User Box Thumbnail FF View e File List Check Uncheck applied to all the documents Number of Selectable Originals Operation
98. bited Functions When Authentication Error prohibiting any further entry of the password By prohibiting the password entry operation the machine pre vents unauthorized use or removal of data The administrator of the machine is responsible for resetting the prohibition of the password entry operation For details see page 2 18 User limiting function Specific functions to be used by each user account may be limited For de tails see page 2 30 HDD encryption function By setting the Encryption Key the data stored in the HDD is encrypted there by protecting the data in the HDD For details see page 2 58 Auditing function Information including operations performed on the machine and a job history can be stored in the HDD Setting the Job Log Audit Log allows an illegal act or inadequate operation performed on the machine to be traced The ob tained Job Log can be downloaded and viewed from the PageScope Web Connection For details see page 2 68 Residual information de When the machine is to be discarded or use of a leased machine is terminat leting function ed at the end of the leasing contract setting of the Overwrite HDD Data func tion while the machine was in use allows residual unnecessary data to be deleted because the machine overwrites a specific overwrite value over the unnecessary data This prevents data leakage Passwords addresses and other data set while the machine was in use should however be del
99. ceesceeceeseeeeeeeaeceeseaseeeeseuaeeeeseaeeeensageeeessaeeeees 2 88 2 17 2 Registern ING certificate csin aitnser Anaea danas nAi anihi ia 2 91 2 18 SNMP Setting Function scaena aenea a a ea aaa es ees eoa Eaa aaa anaa eaaa A aaa a Aaa aaa aaae 2 93 2 18 1 Changing the auth password and priv password cccccccceseeceecseeecaeeeeseueeeceueeesaaeeeseaeeessaeeessaneeesas 2 93 2 18 2 SNMP access authentication TUNGUOMiicseintewwus iiien e e ea a a e a aA 2 99 2 18 3 SNMP VS Seting FUNCT OI eea cet crete a a a e a a E daiuciemma aeecet 2 99 2 18 4 SNMP network setting function a cteicctoctecuisstassnaclcetucrentcgiarensniealannauiendaeceanicedastvaniccdavanteteadaeaowaadate 2 99 2 19 WeBDAV FUNGUO iaicccctcscsivesesancerneccstescsereanscaresicacecdagacessedeeSitgcecsneeetussecacaiceenag neDauncneseacenesenutenens 2 100 Setting the WebDAV Server Password cccssssccccesseeeeeseeseeeesauseeeeeeaaseeeeseaseeeseaseeeessageeeensageeeeees 2 100 2 20 TCP IP Setting FUNCOM sssrin a a aaa aaa iaaea paiana ana iasa 2 103 2 20 1 DOUG TNS IP PRAGKCSS ser irae i R EE E E R 2 103 2 20 2 Registering the DNS Servera a r eer e aa aeaa 2 104 2 21 AppleTalk Senno FUneUONM siirsi a 2 105 Making the AppleTalk Settingcessin e a a aa 2 105 2 22 E Mail Setting Function sesnennonnnnnonnnnnoonnnnnennnnnennnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnennn nne 2 106 Setting the SMTP Server E Mail Server cccsscccceeseecceseecceeeeccaee
100. cess lock state perform the Release Setting by the administrator of the machine Q1 Click OK gt Ifthe entered auth password or priv password does not meet the Password Rules a message that tells that the entered auth password or priv password cannot be used appears Enter the correct auth password or priv password For details of the Password Rules see page 1 11 gt f the entered auth password or priv password does not match a message that tells that the auth password or priv password does not match appears bizhub 754e 654e 2 98 2 18 SNMP Setting Function 2 2 18 2 SNMP access authentication function If the settings of the Administrator mode are to be changed using SNMP from the PC the user attempting to gain access is authenticated to be the administrator of the machine by using the Write User Name and SNMP Password auth password priv password of the SNMP v3 Write settings made in this machine Operation of the network setting function and the SNMP password change function of the security control functions that can be used over the network using SNMP is granted to the Administrator who is identified by a matching SNMP password for the Write User Name The entry of a wrong SNMP password auth password priv password is counted as unauthorized access if the Enhanced Security Mode is set to ON If a wrong SNMP password auth password priv password is entered a predetermined number of times once to thr
101. chine while you are in the user operation mode If it is absolutely necessary to leave the machine be sure first to log off from the user operation mode Log on to the user operation mode through User Authentication from the control panel Touch Menu Utility Touch User Settings Touch Change Password Display Keypad Utility voila Use the menu buttons or keypad to make a selection Utility Registration O 6 Banner Printing J 2 User Settings J 3 Administrator Settings 4 8 Device Information 4 Check Consumable Life J 02 14 2013 15 46 Close Use the menu buttons or keypad to make a selection Utility gt User Settings 1 2 x Back Gara DP System Settings d 6 Change Password J Custom Display Settings d 7 Change E Mail Address J Copier Settings d Scan Fax Settings J Printer Settings J 1271172012 08 43 bizhub 754e 654e 3 2 Change Password Function 3 5 Enter the currently registered User Password from the keyboard Use the keyboard to enter the current password Press the C key to clear the password Utility gt User Settings gt Change Password gt Touch C to clear all characters gt Touch Delete to delete the last character entered gt Touch Shift to show the upper case symbol screen gt Touch Cancel to go back to the previous screen 6 Touch OK gt If a wrong User Password is entered a message that tells that
102. data in the administrator setting 875 Registering changing or deleting an S MIME certificate in the administrator setting bizhub 754e 654e 2 6 2 14 Obtaining Job Log Tag name Tag descrip Typical dis tion play Operation 1281 code Code Tim Time date of 2012 4 1 12 34 operation Description 1025 Enhanced security setting in the adminis trator setting 1026 Changing the password rule setting in the administrator setting 1028 Changing an operation prohibited func tion when the authentication fails in the adminis trator setting 1031 Changing the Overwrite HDD Data setting in the administrator setting 1034 Network setting change in the administra tor setting 1035 Changing the HDD encryption setting in the administrator setting 1036 Changing the HDD encryption word in the administrator setting 1038 Changing the release time settings in the administrator setting 1039 Changing the check count for Prohibited Functions When Authentication Error in the ad ministrator setting 1281 User authentication logon 1282 User authentication logoff 1287 Changing the user password by a user 1291 Setting or changing the account to which a particular user belongs by the user 1297 Account authentication logon 1298 Account authentication logoff 1313 Authentication by SNMPv38 write authority in the administrator setting password matching only 1322 Changing the Web
103. e To cancel the access lock state the administrator of the machine must perform the Release Setting Contact the administrator of the machine gt To change the User Box Type perform steps 5 through 8 To change the owner user or owner account perform steps 6 through 8 To change the User Box Password go to step 9 Vu bizhub 754e 654e 3 23 3 4 User Box Function 3 5 Select the User Box Type Select item and enter setting Bookmark Display Keypad Utility Utility gt Public Personal User Box gt Edit Back fora User Box No 1 999999999 __User box Nae M One Touch User Box Res J index Game od 02714 2013 15 35 Change Owner Name user Owner n 02714 2013 15 50 Cancel 0K t Create User Box Public Personal User Box bic gt Change Owner appears if the Box Type is changed to Personal Select the desired owner name gt Change Account Name appears if the Box Type is changed to Group Select the desired account name gt If the User Box Type is changed to Public set a User Box Password that meets the Password Rules For details of the Password Rules see page 1 11 6 Touch Change Owner if the box type is Personal and touch Change Account Name if the box type is Group Select item and enter setting Utility gt Public Personal User Box gt Edit User Box No 1 999999999 _ User Box nane M One Touch User Box Res J Imox Games 02 14 2
104. e Contact the administrator of the machine bizhub 754e 654e 3 35 Application Software 4 1 PageScope Data Administrator 4 IAAL S 4 4 1 4 1 1 Application Software PageScope Data Administrator PageScope Data Administrator is an application for management purpose that allows the authentication destination and network functions of the machine to be edited or registered from a PC connected over the network It allows the authentication destination and network setting list to be downloaded in your PC the data in the list to be edited on the PC and then the data to be written in the machine A destination list of file formats including XML CSV TAB LDIF and Lotus Notes Structured Text can be downloaded A destination list can also be downloaded by searching through or browsing destinations using the LDAP protocol for a directory server such as Active Directory NOTICE Make sure that none of the general users of the machine will know the Administrator Password If the Administrator Password is forgotten it must be set again by the Service Engineer Contact your Service Representative Accessing from PageScope Data Administrator Y Do not leave the site while you are gaining access to the machine through PageScope Data Adminis trator If it is absolutely necessary to leave the site be sure first to log off from the PageScope Data Administrator Start the PageScope Data Administrator NDN Se
105. e see page 3 2 vY Donot leave the machine while you are in the user operation mode If it is absolutely necessary to leave the machine be sure first to log off from the user operation mode 1 Log on to the user operation mode through User Authentication from the PageScope Web Connection 2 Click the Box tab 3 Enter the User Box Number and User Box Password of the desired User Box or click the desired User Box on the box list and enter the User Box Password Information Job Open User Box gt Create User Box gt Open System User Box Create System User Box Q userl SP Ready to Scan Bp Ready to Print D Direct Print Open User Box Public Group Personal Box is the function to save documents in the machine Documents in the Box can be used for printing sending etc User Box Number 2 1 999999999 User Box Password ecccccece OK User Box List Search from Index ALL _ v Page Display 50 page 7 wl Go User Box T User Box Name Type Time Stored 1 public Public 2011 10 17 16 10 2 personal Personal 2011 10 17 16 10 croup Group 2011 10 17 16 11 gt f a wrong User Box Password is entered a message that tells that the authentication has failed ap pears Enter the User Box Password gt Ifthe Enhanced Security Mode is set to ON entry of a wrong User Box Password is counted as unauthorized access If a wrong U
106. e see page 3 2 vY Donot leave the machine while you are in the user operation mode If it is absolutely necessary to leave the machine be sure first to log off from the user operation mode QO N S Click the Box tab Click Create User Box from the menu For the procedure to change the User Box setting see page 3 23 Log on to the user operation mode through User Authentication from the PageScope Web Connection 1 Ready to Scan re Ready to Print Q user Logout Change Password 2 2 Information Job Open User Box gt Create User Box gt Open System User Box gt Create System User Box 4 Make the necessary settings Open User Box Public Group Personal D Direct Print Box is the function to save documents in the machine Documents in the Box can be used for printing sending etc 1 999999999 User Box Number User Box Password User Box List Search from Index ALL Page Display 50 page is co ame User Box Name Type Time Stored 1 public Public 2011 10 17 16 10 2 personal Personal 2011 10 17 16 10 3 croup Group 2011 10 17 16 11 Q user Logout Change Password 2 D Ready to Scan cp Ready to Print Information Job EB Box D Direct Print gt Open User Box a Create User Box Public Group Personal Create User Box Box is the function to
107. e User Authentication see page 2 20 Do not leave the machine with the User Mode setting screen left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the User Mode 1 Touch the keyboard icon in the User Name field Job List Documents stored in the ID amp Print User Box pan as printed upon successful authentication Enter u and password and then touch Login or press the tean key 04 22 2013 LJ ID amp Print Access Basic Screen User Name Password emule N Enter admin in User Name Enter the password set for this machine in Password sne E O e Delete KE EN ES C3 KO KA EA KE ee ET aa sjepet pi py pep pope NEN aN ES ES CS ES CS LS ES L3 EE ES SS EARS KS EKERN EN i Na an Ra Space Shift gt Touch C to clear all characters gt Touch Delete to delete the last character entered gt Touch Shift to show the upper case symbol screen gt Touch Cancel to go back to the previous screen 2 Touch Ok bizhub 754e 654e 2 1 Accessing the Administrator Settings Touch Access or Login mS gt If a wrong Administrator Password is entered a message that tells that the authentication has failed appears Enter the correct Administrator Password If the Enhanced Security Mode is set to ON entry of a wrong password is counted as unauthorized access If a wrong Administrator Password is entered a
108. e appears that prompts you to turn OFF and ON the main power switch turn OFF and ON the main power switch When the main power switch is turned off then on again wait at least 10 seconds to turn it on after turning it off If there is no wait period between turning the main power switch off then on again the machine may not function properly lt From PageScope Web Connection gt Y For the procedure to access the TCP IP Setting screen on the display see steps 1 through 3 of page 2 103 Y Donot leave the machine with the Admin Mode setting screen left shown on the display If it is abso lutely necessary to leave the machine be sure first to log off from the Admin Mode Start the PageScope Web Connection and call the TCP IP Setting screen on the display Enter the address in the DNS Server box gt If Enable is selected from the DNS Server Auto Obtain and DNS Domain Auto Obtain pull down menus the DNS Server Address and DNS Domain Name are automatically acquired Make the necessary settings Click OK bizhub 754e 654e 2 104 2 21 AppleTalk Setting Function 2 2 21 AppleTalk Setting Function When access to the machine by the administrator of the machine through the Administrator Settings is au thenticated the machine enables making of the AppleTalk Settings Making the AppleTalk Setting lt From the Control Panel gt Y For the procedure to call the Network Settings screen on the display see steps 1 and 2 of
109. e remote operation being performed and rejects any operation on the control panel Wait until the message disappears before attempting to access the Administrator Settings once again vY Donot leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings Touch Menu Utility Touch Administrator Settings Use the menu buttons or keypad to make a selection Utility DOOKMArK Display Keypad 2 User Settings 3 Administrator Settings 8 Device Information 4 Check Consumable Life J 12 11 2012 08 41 bizhub 754e 654e 2 2 2 1 Accessing the Administrator Settings 2 3 Enter the Administrator Password from the keyboard Use the keyboard to enter the Administrator Password Press the C key to clear your entry Utility gt Administrator Settings gt Touch C to clear all characters gt Touch Delete to delete the last character entered gt Touch Shift to show the upper case symbol screen gt Touch Cancel to go back to the previous screen Touch OK mS Ifa wrong Administrator Password is entered a message that tells that the Administrator Password does not match appears Enter the correct Administrator Password If the Enhanced Security Mode is set to ON entry of a wrong password is counted as unauthorized access I
110. eaes 1 8 Security function operation setting Operating reQUIFEMENTS ccccseeeceeceeeseeeceeeeeeeseeeeeeeeanseeesanes 1 8 Operation and Control Of the machine cccccccssececceeeecceuseceeueeeceeeeceuaeeceeeeeseuseessueeessuaeesseaeesssages 1 8 Machine Maintenance Control ccccccsecccssecccesseecenscecceusceceuseeceuacecseaeeceeueessauseecseueesssaeesssaeesssaaees 1 10 1 4 BIS AI ONS aaa cc ceca eee eg meee ns eee eee EREE 1 11 BSS WFO AUIS S crrprsncen cocina scernsnt nett r E E E E E 1 11 Precautions for Use of Various Types Of AppliCations ccccceccecseeeceeeeceeeeseeeseeeeseeeseeeesaeeesanees 1 12 Encrypting OTA ANTI GABON Se creates pees tncea eee ewrentecernennctacncweuesetaseseuredeose deen sideeneenvestosenencespceeeeenene 1 12 PRETU UON setae secnecaaneatsnescasecactenaccenaenesaetios aches stuenaenesactiosucieeaetio mene sactiseacentinctecantanetnomeabuansenacteasnacanete 1 13 PE E E LEEA A T ANE E O seuss eco OEE AA O NE T 1 13 Items of Data Cleared by Overwrite All Data Function ccccceecceecsseeeeeeeeseeeeenaeeeeseeaeeeeesaseeeees 1 14 FELGE AE A PEE ETA E A E E E E 1 14 LIB KEY DOAN PE E S E EE E E A E E 1 14 Ditterent TY DES Of DOXCS vices ccc cccencesendemtcraancsagenconsteccdunemesixancdsnseccesmdenesitedassapdeabeudeoundteduntnetiensetiicenevean s 1 15 Hardware and software used IN the machine ccceceeeeeeeeeeeeeeeeeeeseeeeeeaeeeseaeeeesaaeessaeeeseeessnneees 1 15 Firm
111. ears that prompts you to enter the current password enter the MAC Address that is set in the machine To check the MAC Address from Network Settings of step 2 select For ward Detail Settings Device Setting gt The entry of a wrong SNMP password auth password priv password is counted as unauthorized access if the Enhanced Security Mode is set to ON If a wrong SNMP password auth password priv password is entered a predetermined number of times once to three times or more set by the administrator of the machine the machine is set into an access lock state rejecting any more logon attempts To cancel the access lock state perform the Release Setting by the administrator of the machine 13 Enter the new priv password from the keyboard Use the keyboard to enter the new write priv password Press the C key to erase your entry Administrator Settings gt Password Settings gt Enter Write Priv Password 02 05 2014 23 53 JPA terse cancel C OK gt Touch C to clear all characters gt Touch Delete to delete the last character entered gt Touch Shift to show the upper case symbol screen gt Touch Cancel to go back to the previous screen 14 Touch OK gt f the entered priv password does not meet the Password Rules a message that tells that the en tered priv password cannot be used appears Enter the correct priv password For details of the Password Rules see page
112. ecause of a device lock error Click OK and wait for some while before attempting to execute Export to the device again gt If there is a job being executed or a reserved job timer TX fax redial waiting etc in the machine the machine displays a message that tells that the write operation has not been successful because of a device lock error Click OK and wait for some while before attempting to execute Export to the device again bizhub 754e 654e 4 1 PageScope Data Administrator 4 1 3 Changing the authentication mode Y For the procedure to access the machine see steps 1 through 5 of page 4 2 Y Do not leave the site while you are gaining access to the machine through PageScope Data Adminis trator If it is absolutely necessary to leave the site be sure first to log off from the PageScope Data Administrator 1 Access the machine through Authentication Settings Address Settings mode of PageScope Data Ad ministrator 2 Click Authentication settings EEr aj Fie Edit Tool Window Help a TOP 42 Registration of Device iJ Network Initial Setting Function selection Device information Device information G E Device information MFP 3g Authentication settings ltem Value E Address settings Registering name MFP User box Group name Default Group Model name Device address Lt The latest access date and time Function The latest access date and time Authentication se 200
113. ecurity Mode is set to ON the number of times in which au thentication fails is counted Accessing the Secure Print Document Y Y Y For the logon procedure see page 3 2 Do not leave the machine while you are in the user operation mode If it is absolutely necessary to leave the machine be sure first to log off from the user operation mode When the Enhanced Security Mode is set to ON go through User Authentication by entering the User Name and User Password registered in the machine through the printer driver of the PC The password entered is displayed as If the User Password does not correspond to the User Name entered the Secure Print Job is discarded without being saved Entry of a wrong User Password is counted as un authorized access If a wrong User Password is entered a predetermined number of times once to three times or more set by the administrator of the machine the subsequent authentication operation is an access lock state and it is not possible to transmit the print job As a result the access lock state disables user authentication attempts from the control panel or PageScope Web Connection To cancel the access lock state the administrator of the machine must perform the Release Setting Contact the administrator of the machine Enter the Secure Print ID and password through the printer driver on the PC side The password entered is displayed as For the Secure Print Password enter the password that
114. ee times or more set by the administrator of the ma chine the machine is set into an access lock state rejecting any more logon attempts To cancel the access lock state perform the Release Setting by the administrator of the machine Reference If auth password has been selected for Security Level hashing is used for the authentication informa tion auth password to be transmitted The machine allows you to select either HMAC MD5 or HMAC SHA1 for hashing If auth password priv password has been selected for Security Level the authentication information auth password priv password and data object ID that specifies the object to be changed value to be set etc to be transmitted are used for hashing and encryption Set AES 128 for Encryption Algorithm and SHA 1 for Authentication Algorithm For accessing the MIB use the MIB browser corresponding to the above encryption algorithm 2 18 3 SNMP v3 setting function The Administrator who has been authenticated through SNMP access authentication from the PC is allowed to operate the SNMP password change function The entry of a wrong SNMP password auth password priv password is counted as unauthorized access if the Enhanced Security Mode is set to ON If a wrong SNMP password auth password priv password is entered a predetermined number of times once to three times or more set by the administrator of the ma chine the machine is set into an access lock state rejecting an
115. eecaesesesaeeeesaeeessaeeesssaeeessaeeess 2 106 3 1 User Authentication Function icciescces ic eessecee wird eee cece eee aes ari oracle aces ony saci 3 2 3 1 1 Performing user AUTNENTICATION ceecceceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeaeeeeeaeeeesaaeeeaeaeeeseaeeeseaeeesseeessageessaeees 3 2 3 1 2 ACCESSIN Ihe IDS Print DOCUMEN ices ctecre tetera evra circa g ote asian basen EAEE EES aar EA AE EEEE 3 8 3 2 Change Password Function ssssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn nnmnnn nnmnnn mnn 3 10 Performing Change PassWord sssrin e A EAE E E E EE AEE 3 10 3 3 Secure Prnt FUNCUON sisiscececieacsteadeeescstvadsesacctcacuseanuseuducessdadeceduadduadsaunaddbeaduceredbeddecetddeaedeoduacidaceduas 3 13 Accessing the Secure Print DOCUMENT esisiini e aea ea eaa E de t 3 13 3 4 User BOX FUNCTION rrisin a A 3 17 3 4 1 DSING NEUSE BOK esiseina E a a AEE TEN 3 17 3 4 2 Changing the user account attributes and box password ccccseececeeseeeceaeeecsaeeeesaeseessaeeeesaeeeees 3 23 3 4 3 Accessing the User Box and User Box file ccecccenseeeeeeeeeeeeeeeeeeeaeeeesaeeesaaeeesaaeeeseaeeeseaseeseaeeeenaaees 3 30 3 4 4 Sending S MIME Oe TINGS seas a e a a E O 3 34 bizhub 754e 654e Contents 2 4 1 4 1 1 4 1 2 4 1 3 4 1 4 4 1 5 4 1 6 4 1 7 4 1 8 4 1 9 PageScope Data Administrator iiciwisiesacevectcatinevaveteciandsvatauntvcnvansetendsnacdunavetienussavensatstanieiiniecncuennenves 4 2 Acc
116. el to go back to the previous screen 8 Touch OK gt f the entered User Password does not meet the Password Rules a message that tells that the en tered User Password cannot be used appears Enter the correct User Password For details of the Password Rules see page 1 11 bizhub 754e 654e 2 32 2 8 User Setting Function 2 gt f the entered User Password does not match a message that tells that the User Password does not match appears Enter the correct User Password 9 Touch Account Name Select the item to be registered changed Display Keypad Utility Admin Settings gt User Registration gt Edit E Mail Address Administrator Settings User Auth Settings Max Allowance Set d Function Permission Pause Function en 02 14 2013 15 36 Cancel Registration rr 2a SS a EC gt If Account Name is not registered Account Track becomes necessary even with Synchronize set for Synchronize User Authentication amp Account Track Account Track is however necessary only for the first time Once any account is authenticated that particular account is registered for Ac count Name The machine can thereafter be used only through User Authentication It should be noted that this function is valid only through operation from the control panel of the ma chine In operation from PageScope Web Connection or application software if Account Name is not registered you cannot log
117. en set by the administrator of the machine Check that the Memory RX has been set by the administrator of the machine Check that the S MIME Communication has been set by the administrator of the machine Check that IPsec has been set by the administrator of the machine for communications between the machine and the DNS server Check that IPsec has been set by the administrator of the machine for communications between the machine and the SMTP server Check that the various functions to be disabled manually have been properly disabled by the administrator of the machine Let the administrator of the machine set Enhanced Security Mode to ON The languages in which the contents of the User s Guide Security Operations have been evaluated are Japanese and English The following lists the manuals compatible with bizhub 754e bizhub 654e ineo 754e ineo 654e Version GOO 60 e bizhub 754e 654e User s Guide v1 00 A55V 9607BA 00 e bizhub 754e 654e User s Guide Security Operations 2014 11 Ver 1 03 Explain to the administrator that the settings for the security functions for this machine have been specified When the above steps have been properly carried out the Service Engineer should make a copy of this page and give the original of this page to the administrator of the machine The copy should be kept at the corre sponding Service Representative for filing Please direct your any querie
118. er appears if the Box Type is changed to Personal Select the desired owner name gt Change Account Name appears if the Box Type is changed to Group Select the desired account name gt Ifthe User Box Type is changed to Public set a User Box Password that meets the Password Rules For details of the Password Rules see page 1 11 bizhub 754e 654e 2 47 2 10 User Box Function 2 4 Touch Change Owner if the Box Type is Personal and touch Change Account Name if the Box Type is Group Select item and enter setting Display Keypad Utility Administrator Settings gt User Box gt Edit User Box No 1 999999999 User Box Name Password Administrator Settings we pwc P ro gine od 02714 2013 15 35 Change Owner Name user Owner 02714 2013 15 41 Cancel 0K Create User Box Public Personal ser BOX sal 5 For Change Owner select the desired owner name Select the owner of the User Box Administrator Settings gt Edit Public Personal User Box gt Change Owner Display Keypad Utility Administrator Settings Public Personal User Box Edit 02 14 2013 15 41 Select the account that owns the User BOX DOOKMd Display Keypad Utility Administrator Settings Public Personal User Box Edit 02714 2013 15 41 Touch OK I Touch Password bizhub 754e 654e 2 48 2 10 User Box Function 2
119. er Box Type is set to Public set a User Box Password that meets the Password Rules For details of the Password Rules see page 1 11 If the entered User Box Password does not match a message that tells that the User Box Password does not match appears Enter the correct User Box Password If no Owner Name is entered a message appears that tells that no Owner Names have been en tered Enter the correct Owner Name If a user name not registered with the machine is entered in the Owner Name box a message ap pears that tells that the Owner Name entered in the box is illegal Enter the correct Owner Name If no Account Name is entered a message appears that tells that no Account Names have been en tered Enter the correct Account Name If an account name not registered with the machine is entered in the Account Name box a mes sage appears that tells that the Account Name entered in the box is illegal Enter the correct Account Name bizhub 754e 654e 2 46 2 10 User Box Function 2 10 2 Changing the user account attributes and box password The administrator of the machine can change the box type of the box previously registered For the Personal User Box the owner user can be changed and for the Group User Box the owner account can be changed lt From the Control Panel gt Y N S For the procedure to call the User Box setting screen on the display see steps 1 through 4 of page 2 41 Do not leave the machine
120. er switch The encryption passphrase ae changed or canceled O Bookmark A Turn the main switch OFF an 5 Display Keypad Utility Administrator ettings Security Settings HDD Settings tha Setting 12 10 2012 17 34 gt When the main power switch is turned off then on again wait at least 10 seconds to turn it on after turning it off if there is no wait period between turning the main power switch off then on again the machine may not function properly bizhub 754e 654e 2 63 2 12 Protecting Data in the HDD P 2 12 3 Setting the Overwrite HDD Data Setting the Overwrite HDD Data function allows data stored in the HDD to be deleted at such timing as the end of the print cycle by writing specific data over the data that is no longer required By deleting residual data that is no longer necessary data leakage can be prevented from occurring The following types of data are subject to the Overwrite HDD Data function e Copy scan print or fax job data that is no longer necessary PC print job data direct print PS print that is no longer necessary Data that is no longer necessary as a result of the data being specified to be deleted Data stored in the HDD is to be deleted at the following timing At the end including an end as a result of cancellation of a copy scan print or fax job performed by a user who has been authenticated by User Authentication A job is deleted by the admin
121. erate the machine with the SNMP function disabled If it is unavoidable to use the SNMP function make sure of utmost security during its use and be sure to disable it after use 2 18 1 Changing the auth password and priv password lt From the Control Panel gt Y For the procedure to call the Administrator Settings on the display see page 2 2 vY Donot leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings 1 Call the Administrator Settings on the display from the control panel D Touch Network Settings Use the menu buttons or keypad to make a selection BOOK a a Administrator Settings Display Keypad 1 2 x Back Gara 1 System Settings 4 6 Copier Settings 4 AScAine Settings 4 7 Printer Settings J Regiserat on gt 4 8 Fax Settings J Utility settings i Recount Track 0030n 9 System Connection J 5 Network Settings Ji o Security Settings j 1271172012 11 20 3 Touch SNMP Settings Use the menu buttons or keypad to make a selection BO OKI id KA Administrator Settings gt Network Settings _Display Keypad 1 3 x Back isra 1 TcP IP Settings J 6 LDAP Settings 2 NetWare Settings J 7 E Mail Settings J 3 HTTP Server Settings J 8 SNMP Settings J 4 FTP Settings J 9 AppleTalk Settings J 5 SMB Settings J o Bonjour Setting
122. ersonal User Box when the User Authentication conditions change user is deleted account is deleted etc Box Operation Change To Public Box Documents stored in the ID amp Print User Box owned by the user will also be deleted Account Track Settings Are you sure you want to delete this user Prohibited Function Login Setting gt Print without OK Cancel f the boxes are changed to Public User Boxes and if the password set for a particular box before this change does not meet the Password Rules no access can be made to the Public User Box to which that specific box was changed In this case the administrator must first newly set a password that meets the Password Rules For details of the Password Rules see page 1 11 bizhub 754e 654e 2 34 2 8 User Setting Function D Make the necessary settings 7 gt gt De Administrator Logout 2 ad Ready to Scan re Ready to Print Z CEER User Maintenance _ Security Auth Account Network Box Settings Track Print Setting Store Address Fax Settings Wizard Customize General Settings User Registration User Authentication No Setting Use opening number gt User Registration C Input directly 1 500 User Name user E mail Address User Password OIIE Account Track Settings Retype User Password OIIE Prohibited Function Account Niine Login Setting Search from List Print
123. esired User Box and touch Edit To register a new User Box touch New To edit an existing User Box select desired User Box and touch Edit __Booknark Utility gt Create User Box gt Public Personal User Box plea eros ABC DEF GHI JKL mmoj pars tw xyz etc Utility T pe Create Date Time Public 12 11 2012 07 51 One Touch Perz 02 14 2013 15 35 User Box Reg Create User Box Group 02 14 2013 15 37 User Box 4 Edit d Delete 02 14 2013 15 49 Enter the currently set User Box Password from the keyboard Use the keyboard to enter the password of the selected User Box Press the tc key to clear your entry completely 1 02 05 2014 23 58 JABR Cancel OK gt Touch C to clear all characters gt Touch Delete to delete the last character entered gt Touch Shift to show the upper case symbol screen gt Touch Cancel to go back to the previous screen Touch OK gt If a wrong User Box Password is entered a message that tells that the authentication has failed ap pears Enter the correct User Box Password gt Ifthe Enhanced Security Mode is set to ON entry of a wrong User Box Password is counted as unauthorized access If a wrong User Box Password is entered a predetermined number of times once to three times or more set by the administrator of the machine the screen of step 2 reappears and the machine is set into an access lock stat
124. essing from PageScope Data Administrator cccccsseseeeeeeeeeeeeceeseeeeeseaeeeesenaeeeeseuaeeeessanseeeees 4 2 Setting the user authentication MethOd cccccsscccccsssececeesseceeceeseeeeneeseceeeeaueceeesaceeeenseaeeeessneensnsees 4 5 Changing the authentication MOE cccccccsseeeeeeceeeeeeeeeaeeeeeseaseeeeseeaeeeeeseaaeeeessaseeeessaeeeeenaaseeeeesees 4 7 MakINnG the user setings ssns a o a a O E E Ti 4 10 Making the account settings sisit mvs esnan paan a a a aa ia iaaa aA 4 11 Redisterng Me certiticaten esikui akadan eaa aea ved Gluetrsnuleet 4 12 DNS Server Seting RUN CU ON cissie ernia i e a E E edna EEE EEE EN SEE 4 14 Apple Falk Senmo FUNG HOM srie e e a a e a aaan 4 15 EMail SEEING FUNGIOMN sssrsisea n e a a a tocewcieededsa awn raease eden 4 16 bizhub 754e 654e Contents 3 1 Security 1 1 Introduction 1 as 1 1 1 Security Introduction Thank you for purchasing our product This User s Guide contains the operating procedures and precautions to be used when using the security functions offered by the bizhub 754e 654e machine To ensure the best possible performance and effective use of the machine read this manual thoroughly before using the security functions The administrator of the machine should keep this manual for ready reference The manual should be of great help in finding solutions to operating problems and questions This User s Guide version 1 03 covers the fo
125. et Date 02 14 2013 15 43 gt Touch Display Keypad to display the keypad gt If Set Date is to be used for the setting set the time difference from the coordinated universal time UTC using Time Zone gt Set Date can be used if the NTP server is registered For more details make settings of step 5 and onward E Touch OK bizhub 754e 654e 2 79 2 15 Setting time date in machine 2 5 Touch Administrator Settings Network Settings Forward Detail Settings Time Adjust ment Setting Use the menu buttons or keypad to make a selection Display Keypad Utility 1 Device Setting d 6 SLP Setting J s Time Adjustment Setting d 7 LPD Setting J Administrator Settings 4 Status Notification Setting 8 Prefix Suffix Setting Network gating Notification Settings 4 9 Error Code Display Setting J PING Confirmation J Administrator Settings gt Network Settings gt Detail Settings 02 14 2013 15 43 6 Select ON and make the necessary settings Use the keypad to enter the port number Administrator Settings gt Detail Settings gt Time Adjustment Setting Display Keypad Utility NIP Server Setting Host Address Adninistrator pe Settings g Network Settings i 4 Detail settings Port Number Set Date 1 65535 02 14 2013 15 43 Specify whether to automatically adjust the time Use the keypad to enter the Polling Interval
126. eted manually For details see page 2 64 To delete data including the passwords addresses and other data all at once the Overwrite All Data function overwrites and erases all data stored in all spaces of the HDD The function also resets all passwords saved in the memory area on the MFP board and the SSD board to factory settings pre venting data from leaking For details see page 2 66 For details of items to be cleared by Overwrite All Data function see page 1 14 Network communication Communication data transmitted to or from the machine and client PC can protecting function be encrypted using the SSL TLS which prevents information leakage through sniffing over the network For details see page 2 84 Check Count Clear Conditions The following are the conditions for clearing or resetting the check count of the number of wrong entries at the time of authentication by the Enhanced Security Mode lt Administrator Settings gt Authentication of Administrator Settings is successful lt User Authentication Mode gt 6 User Authentication mode is successful Release of Prohibited Functions When Authentication Error is executed lt Account Track Mode gt Account Track mode is successful Release of Prohibited Functions When Authentication Error is executed bizhub 754e 654e 1 5 1 2 Security Functions lt Secure Print gt Authentication of Secure Print is successful Release of Prohibited Func
127. etting NTP Set to OFF Time date data Varies corrected data if the time of day data is corrected due to for example the daylight saving time Fax functions An optional Fax Kit is required for using fax functions Contact your Service Representative USB keyboard The USB keyboard is not used for the IS015408 evaluation for this machine Do not use the USB keyboard bizhub 754e 654e 1 14 1 4 Miscellaneous 1 Different types of boxes A box may be a user box or a system box The user can store documents in the User Box Also the user can print a file from the User Box or send a file to another user The System Box is used by the system to tem porarily store files when the user uses the facsimile or print function together with the file storage function of the box Type Description Public User Box This is the public box in which all users can store documents and use them Note that a password is set for the box and the set password needs to be entered before access can be gained to the box Personal User Box This is a personal box Only users who have logged in to the system can store and use documents in the Personal User Box Group User Box This is a group box Only users belonging to the same department or group can store and use documents in the Group User Box Secure Print Box When you print a document from the PC or when you select the Se cure Print function using the printer driver this d
128. ew password For confirmation the password must be entered twice Press the C key to clear your entry Administrator Settings gt WebDAV Server Settings gt Password Setting C i JOS GRASS Cancel OK gt Touch C to clear all characters gt Touch Delete to delete the last character entered gt Touch Shift to show the upper case symbol screen gt Touch Cancel to go back to the previous screen 6 Touch OK gt If the entered WebDAV Server Password does not meet the Password Rules a message that tells that the entered WebDAV Server Password cannot be used appears Enter the correct WebDAV Server Password For details of the Password Rules see page 1 11 gt Ifthe entered WebDAV Server Password does not match a message that tells that the WebDAV Server Password does not match appears Enter the correct WebDAV Server Password bizhub 754e 654e 2 101 2 19 WebDAV Function 2 lt From PageScope Web Connection gt Y For the procedure to access the Admin Mode see page 2 2 Y Donot leave the machine with the Admin Mode setting screen left shown on the display If it is abso lutely necessary to leave the machine be sure first to log off from the Admin Mode 1 Start PageScope Web Connection and access the Admin Mode 2 Click the Network tab 3 Click WebDAV Settings WebDAV Server Settings from the menu 4 Click the pull down menu of WebDAV Settings and select ON Cl
129. f a wrong Administrator Password is entered a predetermined number of times once to three times or more set by the administrator of the machine a message appears saying that the machine accepts no more Administrator Passwords because of unauthorized access for any sub sequent entry of the Administrator Password The machine is then set into an access lock state To cancel the access lock state settings must be made by the Service Engineer or turn off and then turn on the main power switch of the machine If the main power switch is turned off and on the access lock state is canceled after the lapse of time set for Release Time Settings When the main power switch is turned off then on again wait at least 10 seconds to turn it on after turning it off If there is no wait period between turning the main power switch off then on again the machine may not function properly Press the Reset key to log off from the Administrator Settings bizhub 754e 654e 2 3 2 1 Accessing the Administrator Settings 2 1 2 Accessing the User Mode You can log on to the User Mode as an administrator In the User Mode you can check or delete a job which is disabled in Administrator Settings Reference The authority relating to box settings is the same as that of Administrator Settings lt From the Control Panel gt The administrator must first make User Authentication settings before he or she can access User Mode For details of th
130. f the machine through the Administrator Settings is au thenticated the machine enables setting of the WebDAV Server Password The Administrator of the machine can gain access to the WebDAV Server over the network by using the WebDAV Server Password WebDAV Server Password is controlled based on passwords that meets the Password Rules and the password en tered is displayed as or Setting the WebDAV Server Password lt From the Control Panel gt Y For the procedure to call the Network Settings screen on the display see steps 1 and 2 of page 2 93 Y Do not leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings Y Unauthorized access could result if the WebDAV Server Password required for accessing the WebDAV Server is incorrectly set The Administrator of the machine should therefore make sure to set the appro priate password and control its operation so that the password is not leaked Y The entry of a wrong WebDAV Server password is counted as unauthorized access if the Enhanced Security Mode is set to ON If a wrong WebDAV Server password is entered a predetermined number of times twice four times or six times or more set by the Administrator of the machine the machine is set into an access lock state rejecting any more logon attempts To cancel the access lock state perform
131. for the user click Edit gt To delete the user click Delete The following screen appears if the user to be deleted owns a Per sonal User Box Select whether to delete the Personal User Box or change it to the Public User Box Do you want to delete the selected items 2 Private box option Change to Public User Box Delete User box gt f the boxes are changed to Public User Boxes and if the password set for a particular box before this change does not meet the Password Rules no access can be made to the Public User Box to which that specific box was changed In this case the administrator must first newly set a password that meets the Password Rules For details of the Password Rules see page 1 11 gt f the User Password does not meet the Password Rules a message that tells that the entered User Password cannot be used appears Enter the correct User Password For details of the Password Rules see page 1 11 gt If the User Name has not been entered a message appears that tells that the User Name is yet to be entered Click OK and enter the User Name gt A User Name that already exists cannot be redundantly registered Click OK Click Export to the device gt f you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection the machine displays a message that tells that the write operation has not been successful because of a device loc
132. g Network Error Code Display Setting gt Reset License Settings gt Edit Font Macro Download Job Log 8 Click Download This starts downloading the job log data Preparation for download has been completed Click the Download button to start the save When the save is completed click the Back button lf the Back button is pressed while downloading the download will be cancelled and the file will not be saved gt f a message appears indicating that a Job Log data file size is too large to be output try to create the Job Log data yet to be obtained after downloading is completed gt Only the administrator of the machine may handle the Job Log data that has been downloaded gt The administrator of the machine should download the Job Log data at regular intervals to thereby ensure that the machine is properly used bizhub 754e 654e 2 71 2 14 Obtaining Job Log Job Log data The Job Log data is read in an XML format file The file allows various types of information to be determined including the time date information of log collection information on user operations job types and job re sults The Job Log data represents chronological records of both log relating to jobs and log relating to opera tions lt Log relating to jobs gt Tag name ColTim LogID JobNam JobTyp JobEntTim JobFinTim Opelnf OpeCode OpeNam TrcCode TrcNam
133. g access to the Administrator Settings or user mode during setting of User Authentication from the control panel the System Auto Reset function automatically causes the user to log off from the mode The predetermined period of time after which the System Auto Reset function is activated can be selected from among nine values between 1 min and 9 min System Auto Reset can also be set to OFF If no oper ations are performed for 1 min even with System Auto Reset set to OFF the function causes the user to log off from the mode automatically Reference Processing of a specific job however takes precedence over the System Auto Reset function That is even if a predetermined period of time elapses during which no operations are performed once the pro cessing of the specific job has been started the System Auto Reset function does not cause the user to log off from the mode The user logs off from the mode after the lapse of a predetermined period of time after the processing of the specific job is completed Setting the System Auto Reset function Y For the procedure to call the Administrator Settings on the display see page 2 2 Y Do not leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings 1 Call the Administrator Settings on the display from the control panel NO Touch
134. ge that tells that the authentication has failed appears Enter the correct Administrator Password If the Enhanced Security Mode is set to ON entry of a wrong password is counted as unauthorized access If a wrong Administrator Password is entered a predetermined number of times once to three times or more set by the administrator of the machine a message appears saying that the machine accepts no more Administrator Passwords because of unauthorized access for any sub sequent entry of the Administrator Password The machine is then set into an access lock state To cancel the access lock state settings must be made by the Service Engineer or turn off and then turn on the main power switch of the machine If the main power switch is turned off and on the access lock state is canceled after the lapse of time set for Release Time Settings When the main power switch is turned off then on again wait at least 10 seconds to turn it on after turning it off If there is no wait period between turning the main power switch off then on again the machine may not function properly Click Logout Click OK This allows you to log off from the Admin Mode bizhub 754e 654e 2 2 2 Enhancing the Security Function 2 2 2 Enhancing the Security Function When access to the machine by the administrator of the machine through the Administrator Settings from the control panel is authenticated the machine enables setting of t
135. gineer is able to perform physical service operations on the machine 6 Provide adequate control over the machine to ensure that any physical service operations performed on the machine by the Service Engineer are overseen by the administrator of the machine Some options require that Enhanced Security Mode be turned OFF before they can be used on the machine If you are not sure whether a particular option to be additionally purchased is fully operational with the Enhanced Security Mode turned ON contact your Service Representative Install the machine at a safe site that can be monitored and operate and manage the machine while ensuring that the machine is protected from unauthorized physical access bizhub 754e 654e 1 4 Miscellaneous 1 4 Miscellaneous Password Rules Study the following table for details of the number and types of characters that can be used for each pass word For details of the settings of the Password Rules see page 2 11 Types of Number of Types of characters Conditions for set passwords characters ting changes Administrator 8to64 e Numeric characters O to 9 e A password only consist Password characters e Alpha characters upper and ing of identical charac lower case letters ters cannot be registered User Password Symbols amp A or changed Account Password Bate ce Pie a e The current password 14 5564 must be entered before a Public
136. gistered mS gt Click OK Click Export to the device gt f you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection the machine displays a message that tells that the write operation has not been successful because of a device lock error Click OK and wait for some while before attempting to execute Export to the device again If there is a job being executed or a reserved job timer TX fax redial waiting etc in the machine the machine displays a message that tells that the write operation has not been successful because of a device lock error Click OK and wait for some while before attempting to execute Export to the device again bizhub 754e 654e 4 1 PageScope Data Administrator 4 1 6 Registering the certificate Y Y 4 5 Click Address book 3 Fie Edt Tool Window Function selection a Device information MFP lia Authentication settings Address settings ed Address book EE Group address E Program address Page Name of Program E Mail title E E Mail text E Pretix Sutfix g User box Click the Address settings expand button th TOP Registration of Device i E Network Initial Setting Address book list Status No Abbreviated name For the procedure to access the machine see steps 1 through 5 of page 4 2 Do not leave the site while you are gaining access to the machine through PageSc
137. gs expand button Click the Network expand button Click E Mail TX SMTP Make the necessary settings Click Export to the device gt f you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection the machine displays a message that tells that the write operation has not been successful because of a device lock error Click OK and wait for some while before attempting to execute Export to the device again bizhub 754e 654e KONICA MINOLTA http konicaminolta com A55V 9607B 00 2014 KONICA MINOLTA INC
138. gs screen Touch OK gt f a wrong Administrator Password is entered a message that tells that the Administrator Password does not match appears Enter the correct Administrator Password gt Ifthe Enhanced Security Mode is set to ON entry of a wrong password is counted as unauthorized access If a wrong Administrator Password is entered a predetermined number of times once to three times or more set by the administrator of the machine the Utility screen appears and the ma chine is set into an access lock state To cancel the access lock state settings must be made by the Service Engineer or turn off and then turn on the main power switch of the machine If the main power switch is turned off and on the access lock state is canceled after the lapse of time set for Release Time Settings When the main power switch is turned off then on again wait at least 10 seconds to turn it on after turning it bizhub 754e 654e 2 55 2 11 Changing the Administrator Password 2 off If there is no wait period between turning the main power switch off then on again the machine may not function properly D Enter the new Administrator Password from the keyboard To prevent entry of a wrong password enter the password again in Password Confirmation Please use the keyboard to enter a new password For confirmation the password must be entered twice Press the C key to clear your entry Administrator Settings gt Sec
139. gt Touch Shift to show the upper case symbol screen gt Touch Cancel to go back to the previous screen 11 gt Touch OK gt If a wrong User Box Password is entered a message that tells that the User Box Password does not match appears Enter the correct User Box Password gt Ifthe Enhanced Security Mode is set to ON entry of a wrong User Box Password is counted as unauthorized access If a wrong User Box Password is entered a predetermined number of times once to three times or more set by the administrator of the machine the screen of step 2 reappears and the machine is set into an access lock state To cancel the access lock state the administrator of the machine must perform the Release Setting Contact the administrator of the machine bizhub 754e 654e 3 25 3 4 User Box Function 3 12 Enter the new User Box Password from the keyboard To prevent entry of a wrong password enter the password again in Password Confirmation Please use the keyboard to enter a new password For confirmation the password must be entered twice Press the C key to clear your entry Utility gt Edit Public Personal User Box gt User Box Password 02 05 2014 23 59 JABR Cancel oK gt Touch C to clear all characters gt Touch Delete to delete the last character entered gt Touch Shift to show the upper case symbol screen gt Touch Cancel to go back to the screen shown in step 9 1
140. hange can be made in the setting A new Encryption Key to be set should not be the same as the current one Confidential RX password 8 characters Numeric characters 0 to 9 Symbols A password only consist ing of identical charac ters cannot be registered or changed Memory RX User Box Password 1to8 characters Numeric characters 0 to 9 The password rules are not applicable Encrypted PDF Password The password rules are not applicable Password that is set when PDF document is created The minimum number of characters set in Set Minimum Password Length must be set for the password The default value is 12 bizhub 754e 654e 1 4 Miscellaneous 1 Precautions for Use of Umlaut Setting or entering an umlaut from the control panel may be disabled depending on the setting made in this machine but not on the client PC side including PageScope Web Connection If an umlaut is set in a password on the PC side therefore the umlaut cannot be entered from the control panel which means that this particular password is not usable Precautions for Use of Various Types of Applications Comply with the following requirements when using the PageScope Web Connection or an application of var ious other types The administrator of the machine should make sure that the user observes the following requirements The password control function of each application stores the passwo
141. he Encryption Key will cancel the Enhanced Security Mode Y Executing HDD Format erases data in the HDD It is recommended that important data should be saved in a backup medium in advance Execution of HDD Format will also reset the setting values of different functions to the default values Set the Enhanced Security Mode to ON again For the functions whose settings are reset to the default values see page 2 10 Call the Security Settings screen on the display from the control panel 2 Touch HDD Settings Use the menu buttons or keypad to make a selection Administrator Settings gt Security Settings DOOKMAKK Utility 1 Administrator Password 6 HDD Settings J gt anii PETE pon admin iet anO a 7 Function Management Settings ministrator Settings ior Yt belle cA Mh a 8 Stamp Settings J Security Details J Enhanced Security Mode J 0 Phergption Sebting 12 11 2012 11 20 bizhub 754e 654e 2 58 2 12 Protecting Data in the HDD 2 3 Touch HDD Encryption Setting Use the menu buttons or keypad to make a selection Display Keypad Utility Administrator Settings gt Security Settings gt HDD Settings Check HDD Capacity a 6 HDD Encryption Setting J Overwrite HDD Data J Administrator Settings Overwrite All Data j HDD Lock Password 4 Format HDD J Security Settings iet 12711 2012 11 35 The HDD will need to be formatted after HDD encryption is set Are you sure you want
142. he Enhanced Security Mode that allows set tings for enhancing each of different security functions to be converted all at once In the Enhanced Security Mode the machine allows selection of whether to use the Enhanced Security Mode or not If the Enhanced Security Mode is set to ON a count is taken of the number of unauthorized accesses to the Administrator Settings User Authentication Account Track SNMP authentication WebDAV authenti cation all Secure Print and all User Boxes A function is also set that determines whether each password meets predetermined requirements The security function is thus enhanced in the Enhanced Security Mode The following settings must first be made before the Enhanced Security Mode is set to ON NOTICE First set the Encryption Key To set the Encryption Key HDD Format must first be executed Execution of the HDD Format clears various setting values For details of items that are cleared by HDD Format see page 2 10 If initialization is executed by the Service Engineer the Password Rules are set to Invalid and the Adminis trator Password Is reset to the factory setting 1234567812345678 To set the Administrator Password and turn ON the Enhanced Security Mode again Settings to be Made in Advance Description Administrator Password Meet the Password Rules The factory setting is 1234567812345678 User Authentication Check that Authenticate the server type is Active Directo
143. he NTP server and the machine 2 15 1 Setting time date lt From the Control Panel gt Y For the procedure to call the System Settings screen on the display see steps 1 and 2 of page 2 28 vY Donot leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings 1 Call the System Settings screen on the display from the control panel lt Touch Date Time Settings Use the menu buttons or keypad to make a selection Display keypad 1 3 x Back Gara Utility Pouer Saue S ttings 4 6 Restrict User Access 4 Output Settings an 7 Expert Adjustment j Administrator Settings 4 Date Time Settings J 8 List Counter J aaaeaii Daylight Saving Time J 9 Reset Settings J Weekly Timer Settings j User Box Settings j 12 11 2012 11 31 OY Select the item to be set Then touch C and next set the time of day and date Touching Set Date lets the NTP server to adjust the current time date automatically Use the keypad or Set Date key to specify the date and then touch 0K to start the time Administrator Settings gt System Settings gt Date Time Settings Time Zone BOOKMAFK Display Keypad Utility Administrator Settings Year Monthly Daily System Settings e miin Hour Minute settings Current Time 15 43 00 OO 12 00 13 00 S
144. he owner of the machine should also operate and manage the machine so that the administrator of the machine can configure and operate the machine appropriately according to the policy and procedure The owner of the machine should have users of the machine recognize the organizational security policy and procedure educate them to follow the policy and procedure and operate and manage the machine so that the users acquire the required ability o The owner of the machine should vest the user with authority to use the machine according to the or ganizational security policy and procedure The owner of the machine should operate and manage the machine so that the administrator of the ma chine checks the Job Log Audit Log data at appropriate timing to thereby determine whether a security compromise or a faulty condition has occurred during an operating period If the Job Log Audit Log data is to be exported to another product the owner of the machine should ensure that only the administrator of the machine performs the task The owner of the machine should also operate and manage the machine so that the Job Log Audit Log data is not illegally accessed deleted or altered Roles and Requirements of the Administrator of the machine The administrator of the machine should take full responsibility for controlling the machine thereby ensuring that no improper operations are performed A person who is capable of taking full responsibi
145. hen a document is saved in a box with a box number yet to be registered specified from the PC the Personal User Box owned by the user who logged on through User Authentication is automatically reg istered To use the external memory function settings must be made by the administrator of the machine For details contact the administrator of the machine If Account Track has not been enabled Group User Box cannot be created Setting the User Box lt From the Control Panel gt Y For the logon procedure see page 3 2 Y Donot leave the machine while you are in the user operation mode If it is absolutely necessary to leave the machine be sure first to log off from the user operation mode Y For the procedure to change the User Box setting see page 3 23 Log on to the user operation mode through User Authentication from the control panel 2 Touch Menu Utility Touch One Touch User Box Registration Use the menu buttons or keypad to make a selection Display Keypad Registration OX i 6 Banner Printing J 2 User Settings J 3 Administrator Settings J 8 Device Information J 4 Check Consumable Life 02 14 2013 15 46 bizhub 754e 654e 3 17 3 4 User Box Function 3 4 Touch Create User Box Use the menu buttons or keypad to make a selection Utility gt One Touch User Box Registration Create One Touch Destination Bookmark Display Keypad Utility t 2 Create User BOX d User Box Reg
146. hub 754e 654e 2 35 2 9 Account Track Setting Function 2 2 9 Account Track Setting Function When access to the machine by the administrator of the machine through the Administrator Settings is au thenticated the machine enables registration of accounts for which use of the machine is restricted It also enables operations for deleting an account and changing an Account Password In PageScope Web Con nection import export of the account registration information is enabled allowing the backup data of the ac count registration information to be saved or the saved backup data to be restored Account Track Registration allows the Account Name Account Password and other account information to be registered for enabling access to or operation of the machine Up to 1 000 different users or accounts can be registered The Account Password is controlled based on passwords that meets the Password Rules and the password entered is displayed as or e Reference A specific registered account may be temporarily suspended from using the machine or a suspended account may be allowed to use the machine again While an account is suspended from using the ma chine it cannot log onto the machine If a registered account to which a particular user belongs is sus pended from using the machine that particular user is also unable to log onto the machine Pause setting of the account is enabled even if External Server Authentication Act
147. ically Obtain Certificates Print S MIME information Certificate Verification Level Settings Validity Period Key Usage Chain Expiration Date Confirmation Select when sending v SHA 1 3D0EsS M OFF OFF Confirm vi Do Not Confirm x Do Not Confirm Do Not Confirm i OK Cancel gt For encryption method select the strong 8DES AES 128 AES 192 or AES 256 If the mail software being used does not support AES encrypted mail messages may be received but they cannot be decrypted Use AES compliant mail software or select the encryption method that is the strongest of all compliant with the currently used mail software gt Each encryption method represents the following Name Encryption Algorithm Encryption Key Length SDES 3 key triple DES 168 bits AES 128 AES 128 bits AES 192 AES 192 bits AES 256 AES 256 bits gt The Enhanced Security Mode is canceled if the setting is changed to RC2 or DES when the En hanced Security Mode is ON 5 Click OK bizhub 754e 654e 2 90 2 17 S MIME Communication Setting Function 9 2 17 2 Registering the certificate Y For the procedure to access the Admin Mode see page 2 2 Y Donot leave the machine with the Admin Mode setting screen left shown on the display If it is abso lutely necessary to leave the machine be sure first to log off from the Admin Mode 1 Start PageScope Web Connectio
148. ically created When a document is saved in a box with a box number yet to be registered specified from the PC the Personal User Box owned by the user who logged on through User Authentication is automatically reg istered To use the external memory function settings must be made by the administrator of the machine For details refer to the User s Guide furnished with the machine Setting the User Box lt From the Control Panel gt Y For the procedure to call the Administrator Settings on the display see page 2 2 Y Donot leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings Y For the procedure to change the user attributes account attributes and User Box Password see page 2 47 Call the Administrator Settings on the display from the control panel 2 Touch One Touch User Box Registration Use the menu buttons or keypad to make a selection Administrator Settings Utility 1 System Settings J lt Copier Settings J AA Ae Satt hgs Printer Settings poe cTeuch user Box Fax Settings J Recount Track ON System Connection J Network Settings j Security Settings 12 11 2012 11 20 bizhub 754e 654e 2 41 2 10 User Box Function 2 Touch Create User Box Use the menu buttons or keypad to make a selection soir Display Keypad Utility
149. ication Settings m Utility Digital Signature d Administrator Settings Print S MIME Information J Network Settings aid E Mail Settings 1271172012 11 52 E Mail Text Encryption Method Automaticall a Obtain Cert ficates 4 Eevei settings C canion Digital Signature Type J gt To Select ON the administrator s e mail address specified in the device registration needs to cor respond with the e mail address specified at the time of certification creation Select encryption method and touch OK Specify the encryption method for e mail text DU ciiid Admin Settings gt S MIME Comm Settings gt E Mail Text Encryption Method Display Keypad 4 Administrator Rea E _ Settings 4 AES 128 E Mail Settings AES 192 AES 256 S MIME Comm Settings Encrypt Method 12711 2012 11 52 gt For encryption method select the strong 3DES AES 128 AES 192 or AES 256 If the mail software being used does not support AES encrypted mail messages may be received but they cannot be decrypted Use AES compliant mail software or select the encryption method that is the strongest of all compliant with the currently used mail software gt Each encryption method represents the following Name Encryption Algorithm Encryption Key Length SDES 3 key triple DES 168 bits AES 128 AES 128 bits AES 192 AES 192 bits AES 256 AES 256 bits gt The Enhanced
150. ick the Password is changed check box and enter the WebDAV Server Password ae Administrator Logout 2 A Ready to Scan B Ready to Print g User Maintenance System Settings Security Auth Account Box Track Print Setting Store Address Fax Settings Wizard Customize TCP IP Setting WebDAV Server Settings gt E mail Setting WebDAV Settings ON gt LDAP Setting SSL Setting SSL Only 7 gt IPP Setting Access Rights Settings FTP Setting gt SNMP Setting Password is changed Password is currently set New Password Retype New Password SMB Setting gt DPWS Settings Dieii OK Cancel Pe NetWare Setting gt AppleTalk Setting gt Network Fax Setting WebDAV Settings gt WebDAV Server Settings 6 Click OK gt f the entered WebDAV Server Password does not meet the Password Rules a message that tells that the entered WebDAV Server Password cannot be used appears Enter the correct WebDAV Server Password For details of the Password Rules see page 1 11 gt If the entered WebDAV Server Password does not match a message that tells that the WebDAV Server Password does not match appears Enter the correct WebDAV Server Password Check the message that tells that the setting has been completed Then click OK Re bizhub 754e 654e 2 102 2 20 TCP IP Setting Function 2 2 20 TCP IP Setting Function When access to the machine by the administrator of the machine
151. ings External Server conning NDS over IPX j NDS over TCP IP LDAP J New tiation 11 Make the necessary settings 02 14 2013 15 33 gt Ifthe Sever Name is yet to be entered OK cannot be touched Be sure to enter the Sever Name gt A Sever Name that already exists cannot be redundantly registered 12 Touch OK 13 Touch Close gt If two or more External Servers have been registered select any desired server and touch Set as Default bizhub 754e 654e 2 25 2 6 ID amp Print Setting Function 2 2 6 ID amp Print Setting Function When access to the machine by the administrator of the machine through the Administrator Settings from the control panel is authenticated the machine enables setting of the operation of the ID amp Print Setting function ID amp Print is a function to authenticate a user using a user name and password then automatically print the print jobs saved in the ID amp Print User Box of this machine when user authentication is enabled NOTICE The administrator must first make User Authentication settings before setting the ID amp Print For details of the User Authentication see page 2 20 Setting ID amp Print Y For the procedure to call the Administrator Settings on the display see page 2 2 Y Donot leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine
152. ings Security Settings HDD Settings Hei All Data 12 11 2012 08 00 gt Check that all data has been overwritten and erased properly Data is not erased properly if an error occurs during the procedure For details contact your Service Representative gt When the main power switch is turned off then on again wait at least 10 seconds to turn it on after turning it off if there is no wait period between turning the main power switch off then on again the machine may not function properly gt After the main power switch has been turned on quickly turn it off and give the machine to the Ser vice Engineer If the Overwrite All Data function is executed by mistake contact the Service Engi neer For details contact your Service Representative bizhub 754e 654e 2 67 2 14 Obtaining Job Log 2 14 Obtaining Job Log When access to the machine by the administrator of the machine through the Administrator Settings from the control panel is authenticated the machine enables acquisition and deletion of a Job Log The Job Log Audit Log is a function that stores information on for example operations performed in the machine and a job his tory in the HDD Setting the Job Log Audit Log allows an illegal act or inadequate operation performed on the machine to be traced The obtained Job Log can be downloaded and viewed from the PageScope Web Connection NOTICE Job Log obtains time date information So set an
153. ings gt Daylight Saving Time gt Enable Settings Administrator ettings System Settings Daylight Saving ime wai E ca mn 02 14 2013 15 44 gt Touch Display Keypad to display the keypad gt The current time is set forward to reflect daylight saving time 4 Touch OK 5 Touch Start End Settings Select Weekly or Daily Then specify the start date time and the end date time of a period of time to which the daylight saving time is applicable Specify the Start End Date and Time using the keypad Display Keypad Specify Method Start Date Time Utility Monthly Weekly Day Administrator Weekly Settings Hour Minute End Date Time System Settings Daily Monthly Weekly Day 4 Daylight Saving Time rt Hour Minute Administrator Settings gt Daylight Saving Time gt Start End Settings Settings 02 14 2013 15 44 Touch OK bizhub 754e 654e 2 82 2 15 Setting time date in machine 2 lt From PageScope Web Connection gt Y For the procedure to access the Admin Mode see page 2 2 Y Donot leave the machine with the Admin Mode setting screen left shown on the display If it is abso lutely necessary to leave the machine be sure first to log off from the Admin Mode Start PageScope Web Connection and access the Admin Mode Click the Maintenance tab Click Daylight Saving Time from the menu A GQ N a Select ON from the pull down menu
154. inistrator of the machine Performing user authentication lt From the Control Panel gt Y Before operating the machine the user him herself should change the User Password from that regis tered by the administrator of the machine For details of changing the User Password see page 3 10 For details of User Name and User Password ask the administrator of the machine Y lf the User Password is changed by the administrator of the machine during operation of this machine the user him herself should immediately change the User Password Y Make absolutely sure that your User Password is not known by any other users vY Do not leave the machine while you are in the user account operation mode If it is absolutely neces sary to leave the machine be sure first to log off from the user account operation mode Y If any User Name not registered with this machine is authenticated through User Authentication when External Server Authentication Active Directory is set for Authentication Method the User Name is automatically registered with this machine Touch the keyboard icon in the User Name field Job List Documents stored in the ID amp Print User Box can be nite ae Le printed upon successful authentication Enter user name 5 and password and then touch Login or press the Access key ID amp Print Access Basic Screen User Name Password nra bizhub 754e 654e 3 2 3 1 User Authentication Fu
155. is to be performed by the Service Engineer in the presence of the administrator of the ma Chine e Whether the machine has been under the control of the administrator of the machine with a check made to ensure that evidently the machine has not been unpacked or used The Service Engineer should obtain the administrator s consent to the performance of this item If the machine has been unpacked check with the administrator that it was the adminis trator who unpacked the machine and nobody but the administrator has gain access to the machine after the unpacking Then obtain the administrator s consent to the performance of the installation procedure for the unpacked machine before attempting to start the pro cedure If the administrator s consent cannot be obtained call the dealer swear that would never disclose information as it relates to the settings of this machine to anybody or perform malicious or intentional act during setup and service procedures for the machine When giving a copy of the User s Guide explain the following to the administrator e A digital signature is assigned to the data certified by S015408 To ensure integrity of the file have the administrator of the machine confirm the digital signature using the property of the provided data file in the user s PC environment e Two versions are available the HTML version and User s Guide Security Operations this User s Guide e This User s Guide must firs
156. istrator ettings ser authentications Account Track External Server Settings nach 12711 2012 11 29 Cancel OK bizhub 754e 654e 2 23 2 5 Setting the Authentication Method 2 Touch Active Directory Select the authentication server type DOOKMAF K Display Keypad Utility Administrator Active Directory d NTLM v1 d NTLM v2 d Settings Administrator Settings gt New gt Server Type External Server conning NDS over IPX j NDS over TCP IP LDAP J New tino Touch Default Domain Name 02 14 2013 15 32 Specify Active Directory Server Administrator Settings gt Server Type gt Active Directory Timeout Default Domain Name 12 11 2012 11 29 Cancel C o 8 Use the keyboard to enter the default domain name Press the C key to clear your entry completely 02 05 2014 23 02 dA GRtarse Undo oK gt Touch C or touch Undo to clear the value entered last gt Touch Delete to delete the last character entered gt Touch Shift to show the upper case symbol screen 9 Touch OK Specify Active Directory Server 12 11 2012 11 30 Cancel OK bizhub 754e 654e 2 24 2 5 Setting the Authentication Method 2 10 Touch OK Select the authentication server type Administrator Settings gt New gt Server Type Display Keypad Utility Administrator Active Directory _ NTLM vi NTN v2 Sett
157. istrator or a user who has been authenticated by User Authentication A document in a Box is deleted by the administrator or a user who has been authenticated by User Authentication A document is deleted in a Box through Delete User Box A document is automatically deleted after the lapse of a predetermined period of time set in the ma chine The machine offers the following types of automatic box document deleting functions based on a prede termined period of time set in it lt Administrator gt e To be set through Utility Administrator Settings System Settings User Box Settings gt gt Document Delete Time Setting e To be set through Utility Administrator Settings System Settings User Box Settings Auto Delete Secure Document To be set through Utility Administrator Settings System Settings User Box Settings ID amp Print Delete Time lt User gt To be set through Utility One Touch User Box Registration Create User Box Public Per sonal User Box New Forward Auto Document Delete Time Time to delete documents automatically cannot be set by the user if Yes is set in Utility Admin istrator Settings System Settings User Box Settings Document Delete Time Setting Reference If a job being processed is abnormally terminated the residual data is deleted th
158. ith the Admin Mode setting screen left shown on the display If it is abso lutely necessary to leave the machine be sure first to log off from the Admin Mode Start PageScope Web Connection and access the Admin Mode Click the Network tab Click TCP IP Setting TCP IP Setting from the menu Select Manual Setting from the IP Address Setting Method pull down menu Enter the IP Address in the IP Address box gt If Auto Setting is selected from the IP Address Setting Method pull down menu in step 4 select the means with which to acquire the IP Address automatically including DHCP BootP ARP PING and Auto IP setting and click the check box Click OK bizhub 754e 654e 2 103 2 20 TCP IP Setting Function 2 2 20 2 Registering the DNS Server lt From the Control Panel gt Y For the procedure to call the TCP IP settings screen on the display see steps 1 and 2 of page 2 103 Y Do not leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings Call the TCP IP Settings screen on the display from the control panel Make the necessary settings for the DNS Server gt If Enable is selected from the DNS Server Auto Obtain and DNS Domain Name Auto Retrieval the DNS Server Address and DNS Domain Name are automatically acquired Touch OK gt f a messag
159. ive Directory is set for the authentication method Making account setting lt From the Control Panel gt Y For the procedure to call the Administrator Settings on the display see page 2 2 Y Do not leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings Call the Administrator Settings on the display from the control panel Touch User Authentication Account Track Use the menu buttons or keypad to make a selection Administrator Settings Display Keypad 1 2 x Back AES it Utility 1 System Settings 4 6 Copier Settings y AScAine Settings 7 Printer Settings Settings Registration Fax Settings J Recount Track ON System Connection 5 Network Settings j Security Settings j 12 11 2012 11 20 Touch Account Track Settings Use the menu buttons or keypad to make a selection Administrator Settings gt User Authentication Account Track Display Keypad 1 2 x Back era p gt Utility 1 General Settings 6 External Server Settings J user Authentication Limiting Access Settings 4 to Destinations Administrator Settings 3 Account Track Settings Authentication i 9 User Account Common Setting 5 Print Counter List J 0 Scan to Home Settings J 02 14 2013 15 33 Close bizhub 754e 654e 2 36 2 9 Acco
160. k error Click OK and wait for some while before attempting to execute Export to the device again gt If there is a job being executed or a reserved job timer TX fax redial waiting etc in the machine the machine displays a message that tells that the write operation has not been successful because of a device lock error Click OK and wait for some while before attempting to execute Export to the device again bizhub 754e 654e 4 1 PageScope Data Administrator 4 1 5 Y Y Making the account settings For the procedure to access the machine see steps 1 through 5 of page 4 2 Do not leave the site while you are gaining access to the machine through PageScope Data Adminis trator If it is absolutely necessary to leave the site be sure first to log off from the PageScope Data Administrator Access the machine through Authentication Settings Address Settings mode of PageScope Data Ad ministrator Click the Authentication settings expand button Click Account track settings CoR L File Edt Tool Window Help thay TOP 2 Registration of Device A Network Initial Setting Account list Function selection 3 500 item s E k Device information MFP l g Authentication settings oh A 3 FFY Account track settings User authentication settings fg External Server User Operation Prohibition Settings Address settings User box F Status Account name Permit function Total Cou Add
161. l Counter Notification Setting Date Year Month Day Time Hour 8 9 Minute Manual Setting Time Zone gt Time Adjustment Setting ok Cancel Daylight Saving Time o cance gt To correct the time of day use Time Zone to set the time difference from the coordinated universal time UTC Check that a message indicating that the setting is completed appears Then click OK gt To correct the time of day using the NTP server make the following settings Click Date Time Setting Time Adjustment Setting from the menu Click ON from the pull down menu of Time Adjustment Setting and make the necessary settings 4 Administrator Logout 2 SF Ready to Scan gg Ready to Print g System Ta i Maintenance yas Security Auth Account Network Box Settings Track Print Setting Store Address Fax Settings Wizard Customize Meter Count Time Adjustment Setting gt ROM Version Time Adjustment Setting Import Export Auto IPv6 Retrieval Status Notification NTP Server Address Please check to enter host name Setting Total Counter Port No 1 65535 Notification Setting Auto Time Adjustment OFF Date Time Settin d g Polling Interval 1 240 Time Adjustment Setting Adjust J ok Cancel If Auto Time Adjustment is set to ON the machine connects to the NTP server at regular intervals to thereby adjust the time of day and date In
162. lect this machine from Device List and click Authentication Settings Address Settings or Adminis trator settings DER ta File Function Tool Window Help 42 Registration of Device ka Network Initial Setting Home Device list Number of Displayed Devices 1 Device dA Authentication Settings Adc address F z Administrator settings Status Status Display Nope aeg Group name Model name Function Selection 9 Backup 4 Restore dA Authentication Settings Ade fe Administrator settings Device Selection Filter gt Select Authentication Settings Address Settings to edit or register the authentication or destination function of the machine and select Administrator settings to edit or register the network function of the machine bizhub 754e 654e 4 2 4 1 PageScope Data Administrator 3 Check the settings on the Import device information screen and click Import The following screen appears if Authentication Settings Address Settings is selected in step 2 Import the device information Import the device information Registered group Default Group Registered name MFP Device address Scan settings Import functions La Authentication Settings Q Address settings Target of importing Obtain from the device Previous data 2008 03 19 Obtain from the device Previous data 2008 03 19 The following screen appea
163. les Up to 1 000 Personal Public and Group User Boxes can be registered The Public User Box Password is controlled based on passwords that meets the Password Rules and the password entered is displayed as or e The term user attributes is a generic name used to refer to Owner Change and User Box Type The term account attributes is a generic name used to refer to Owner Change and Account Box Type NOTICE Setting the Memory RX function allows a received fax to be stored in the box without its being printed Be cause the received faxes are forcibly stored in this box this will prevent important faxes from being stolen or lost and therefore enhance security For details see page 2 52 Reference If External Server Authentication Active Directory is set for the authentication method the same Per sonal User Box name as that registered with the machine can be created and registered along with the External Server name No two Personal User Box names registered in an External Server may be alike e If a document is saved in the Copy mode Fax Scan mode or User Box mode selected from the control panel or from an external memory by specifying a User Box number that has not been registered a Personal User Box owned by the user who logged on through User Authentication or a Group User Box owned by the account to which the user who logged on through User Authentication belongs is auto matically created No Public User Boxes are automat
164. lick Account List and select the account from the registered account list Or directly enter in the Account Name box the previously registered Account Name gt Ifthe User Box Owner is changed check box is not clicked the changes made will not be validat ed If the changes need to be made make sure that the User Box Owner is changed check box has been clicked gt To change the User Box Type click the User Box Type pull down menu and select the desired User Box Type 6 Click the User Box Password is changed check box and enter the User Box Password V User Box Password is changed Current Password OIIE New Password OIIE Retype New Password eoccccce l User Box Owner is changed Type Owner Name gt Inthe Current Password box enter the currently set User Box Password bizhub 754e 654e 3 28 3 4 User Box Function 3 Click OK mS If a wrong current User Box Password is entered a message that tells that the User Box Password does not match appears Enter the correct User Box Password gt Ifthe User Box Type is changed to Public set a User Box Password that meets the Password Rules For details of the Password Rules see page 1 11 gt Ifthe entered User Box Password does not match a message that tells that the User Box Password does not match appears Enter the correct User Box Password gt f no Owner Name is entered a message appears that tells that no Owner Name
165. lity for controlling the machine should be appointed as the administrator of the machine to make sure that no improper operations are performed When using an SMTP server mail server or an DNS server each server should be appropriately man aged by the administrator and should be periodically checked to confirm that settings have not been changed without permission Password Usage Requirements The administrator must control the Administrator Password Encryption Key auth password priv Password and WebDAV Server Password appropriately so that they may not be leaked These passwords should not be ones that can be easily guessed The user on the other hand should control the User Box Password Secure Print Password and User Password appropriately so that they may not be leaked Again these pass words should not be ones that can be easily guessed For the Public User Box shared among a number of users the User Box Password should be appropriately controlled so that it may not be leaked to anyone who is not the user of the Public User Box lt To Achieve Effective Security gt Make absolutely sure that only the administrator knows the Administrator Password Encryption Key auth password priv Password and WebDAV Server Password The administrator must change the Administrator Password Encryption Key auth password priv Password and WebDAV Server Password at regular intervals e The administrator should make sure that any n
166. llowing Model name bizhub 754e bizhub 654e ineo 754e ineo 654e Version GO00 60 For any query request or opinion concerning the machine please contact your dealer from which you pur chased your machine or Service Representative Any notice concerning this machine will be given in writing by the dealer from which you purchased your ma chine or Service Representative Compliance with the 18015408 Standard When the Enhanced Security Mode on this machine is set to ON more enhanced security functions are available This machine offers the security functions that comply with the ISO IEC15408 level EAL3 and IEEE Std 2600 1 2009 Operating Precautions The machine gives an alarm message or an alarm sound peep when a wrong operation is performed or a wrong entry is made during operation of the machine No peep alarm sound is issued if a specific sound setting in Sound Setting of Accessibility Setting is set to OFF If the alarm message or alarm sound is given perform the correct operation or make the correct entry according to the instructions given by the message or other means The administrator of the machine should exit from the current mode to return to the basic screen whenever the access to that mode is completed or if he or she leaves the machine with the mode screen left displayed The administrator of the machine should make sure that each individual general user exits from the current mode to return to the basic
167. meets the Password Rules Any Secure Print document the password for which does not meet the Password Rules will not be saved in the ma chine For details of the Password Rules see page 1 11 If an attempt is made to print or save a file by specifying a user name that contains a double quota tion mark a login error results and the machine cancels the print job Log on to the user operation mode through User Authentication from the control panel Touch Menu User Box Touch System Job List 02 14 2014 1741 1 S mM Select desired User Box a 000000001 Box1 bizhub 754e 654e 3 13 3 3 Secure Print Function Touch Secure Print Job List M Select desired function 02 14 2014 2 02 30 Memory 1 g o Secure Print Memory RX ID amp Print Search System Bulletin Polling TX Annotation E th File Re TX Encrypted PDF 5 Enter the Secure Print ID from the keyboard Seas ifepstetsystrpeysfol J A cofwpet ftpy pop pepep it ajsjajijojnjfijejrj sj zjxjefvjojojm j je For the Secure Print ID enter the one that has been set on the printer driver side Touch C to clear the value entered last gt Touch Delete to delete the last character entered Touch Shift to show the upper case symbol screen Touch Cancel to go back to the previous screen 6 Touch OK gt Ifawrong Secure Print ID is entered the desired Secure Print docu
168. ment will not be displayed Enter the correct Secure Print ID Select the desired Secure Print document and touch Other Enter Password Register Overlay gt Two or more Secure Print Documents can be selected at the same time gt Touching Select All will select all Secure Print Documents having the same ID shown in the list bizhub 754e 654e 3 3 Secure Print Function 8 Enter the Secure Print Password from the keyboard Password Lel gt Delete alele lsis felese J J ate yp eet A A EA S EA CA a a a a a Fm Oe A A gt Any Secure Print Password that does not meet the Password Rules is not accepted gt For the Secure Print Password enter the one that has been set on the printer driver side Touch C to clear the value entered last Touch Delete to delete the last character entered Touch Shift to show the upper case symbol screen Touch Cancel to go back to the previous screen 9 Touch OK gt If a wrong Secure Print Password is entered a message that tells that the authentication has failed appears Enter the correct Secure Print Password f two or more Secure Print documents have been selected in step 7 the machine counts as unau thorized access any Secure Print document the Secure Print Password of which is a mismatch If the Enhanced Security Mode is set to ON entry of a wrong Secure Print Password is counted as unauthorized access If a wrong Secu
169. ministrator setting 804 Canceling the lock state when the user ac count authentication fails in the administrator setting 805 Registering a user in the administrator set ting 806 Deleting a user in the administrator setting 807 Changing a user password in the adminis trator setting 809 Changing a user attribute in the adminis trator setting 811 Registering a user automatic registration 812 Setting changing the account to which a user belongs in the administrator setting 813 Temporarily suspending or resuming use by a user in the administrator setting 821 Registering an account in the administrator setting 822 Deleting an account in the administrator setting 823 Changing an account password in the ad ministrator setting 825 Changing an account attribute in the ad ministrator setting 827 Changing an account name in the adminis trator setting 828 Temporarily suspending or resuming use by an account in the administrator setting 837 Registering a box in the administrator set ting 838 Deleting a box in the administrator setting 839 Changing a box password in the adminis trator setting 841 Changing a box attribute in the administra tor setting 856 Changing ID amp Print setting in the adminis trator setting 865 Changing the user change permission setting in address settings in the administrator setting 869 Preparing changing or deleting address
170. n and access the Admin Mode 2 Click the Store Address tab 3 Click New Registration be Administrator eS Ready to Scan re Ready to Print User z System PSE Maintenance Settings se a sev Print Setting Sip s Fax Settings Wizard Customize Address Book Address Book List The other party who wants to transmit data can be registered New Registration Search by number 1 50 Search from Index v No Function Name S MIME Edit To change the details of a previously registered destination click Edit 4 Select E mail and click OK cae Administrator 2 SP Ready to Scan rp Ready to Print System Settings Print Setting Fax Settings Address Book New Registration E mail C FTP C SMB C WebDAV C User Box C Fax bizhub 754e 654e 2 91 2 17 S MIME Communication Setting Function a 5 Click to select the Registration of Certification Information check box and through Browse set the certificate information If certificate information is to be deleted select Deletion of Certification Infor mation be Administrator 2 SF Ready to Scan cp Ready to Print Q System Maintenance Settings User Auth Account Box Track Print Setting S5 LUE Fax Settings Wizard Customize Address Book Address Book E mail No Use opening number C Direct Input Name oT Index Specify a keyword for address search and display
171. n process Denotes the time date of transmission Denotes information on the destination Result of the fax transmission process 0 Normally terminated 65535 Abnormally terminated Information on the fax reception process Denotes the time date of reception Denotes information on the transmitter Result of the fax reception process 0 Normally terminated 65535 Abnormally terminated Information on the process of retrieving from box Denotes the number assigned to the box from which the document is to be retrieved 0 Memory RX Box 1000020130 Password Encrypted PDF Box 1000020150 ID amp Print box 1000030040 Secure Print box 1 to 999999999 Displays the box number if it has been registered such as with a Public User Box or an Annotation Box and others Denotes the name of the document to be re trieved from the box Result of the process of retrieving from box 0 Normally terminated 65535 Abnormally terminated Information on the process of saving data in box Denotes the number assigned to the box in which the document is to be stored 0 Memory RX Box 1000020130 Password Encrypted PDF Box 1000020150 ID amp Print box 1000030040 Secure Print box 1 to 999999999 Displays the box number if it has been registered such as with a Public User Box or an Annotation Box and others Denotes the name of the document to be stored in the box bizhub 754e 654e
172. nce When an Encryption Key encryption word is set using HDD Encryption Setting an Encryption Key with a key length of 256 bits is generated The generated encryption key is used to encrypt or decrypt data through AES encryption algorithm 2 12 1 Setting the Encryption Key encryption word Y For the procedure to call the Security Settings screen on the display see steps 1 and 2 of page 2 13 Y Do not leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings Y To prevent data from leaking as a result of reinstallation of the HDD on another machine a unique value that varies from one machine to another must be set for the encryption key Y Do not set any number that can easily be guessed from birthdays employee identification numbers and the like for the Encryption Key Try to change the Encryption Key at regular intervals Y Make sure that nobody but the administrator of the machine comes to know the Encryption Key Y If only the Encryption Key is to be set while the machine is being used without setting the Encryption Key the Service Engineer must perform some setting procedures in advance For details contact your Service Representative Y Toedit release the Encryption Key see page 2 62 Do not release the Encryption Key when the En hanced Security Mode is set to ON Releasing t
173. ncryption Key ccccccsssseceeceesseeceseseceeeseseeeecseaeeeessaeeeeesseuseeeesauseeeetanaeeeeesssaneeeees 2 62 2 12 3 Seting tne Overwrite HDD Dala ireren ee a EE E a den tose meee 2 64 2 13 Overwrite All Data F ction saaan ae aaa naaa aaa ceri a a A A A aa A AA AAE 2 66 Setting the Overwrite All Data FUNCTION ccseceeeeceneeseseeeeeeseeaeneeeeseneaaaeeeeeeseaauseseeeseseauaenesessenaans 2 66 2 14 ODtaining Job BOG xcccsccaiasecescis ers Se clas cecla a a a aa a Ea iaa E E a EEEE 2 68 2 14 1 Obtaining andiGelennG a Job Logie a aa 2 68 2 14 2 Downloading The JOD Log data siiccatchcaelicasetecdwoesaceearieediitenelwecactsadmeediorew va tluctutdcoaddiceusie AA AEA 2 70 Jop SO GSC A cd iss ie a vin a E E E A A EEA 2 7 2 2 15 Setting time date in Machine ssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn nnmnnn 2 79 2 15 1 SuN ImMEdA leeyan aA E E dameensmastanceecaue inst 2 79 2 15 2 Seming dayignt saving tiM Esas a a a a a N mecresuaes 2 82 2 16 SOL SEWNng PUNCHON cart a aO Na a EAEE 2 84 2 16 1 Device CeMmiliGate Seng serren e a a a aOwes 2 84 2 16 2 99L SEUNG seene a a a uasveeet chil hencuasheretiansaettavent 2 86 2 16 3 REMOVING Aa CSCE ie a a a va tenoaadeumuor enter tee tnace me eauceermamiastess 2 87 2 17 S MIME Communication Setting Function ccsssccesssessesseceeesseeesseeeeesseeeesseeeeaseeeeasenneaseesenseess 2 88 2 17 1 Setting the S MIME Communication cccccceeeesece
174. nction Enter the User Name and the Password from the keyboard com _ ae lt a N Delete EN ER ER K3 CA KA EA EN EN ee a a ce ee ES KE KAKA ENKI KEKEN N EE KS NE NAUENA ee En EE EA A EA E N A a a A Space Shift gt Touch C to clear the value entered gt Touch Delete to delete the last character entered gt Touch Shift to show the upper case symbol screen gt Touch Cancel to go back to the previous screen Touch OK Touch Access or Login If a document is stored in the ID amp Print User Box select the target logon method and then touch Access or Login Login Method Description ID amp Print MFP Access The user operation mode screen is called to the screen after the ID amp Print document of the corresponding user is printed but does not allow to login this machine Access Basic Screen If Access Basic Screen is selected only the ordinary login proce gt mS dure is applicable and no ID amp Print documents are printed If a wrong User Name is entered a message that tells that the authentication has failed appears Enter the correct User Name If a wrong User Password is entered a message that tells that the authentication has failed appears Enter the correct User Password If the Enhanced Security Mode is set to ON the entry of a wrong User Password is counted as unauthorized access If a wrong User Password for the corresponding User Name entered
175. nel of the machine In operation from PageScope Web Connection or application software if Account Name is not registered you cannot log onto the mode bizhub 754e 654e 3 1 User Authentication Function 3 Touch the keyboard icon in the Account Name field Job List Enter Account Name and Password and then oe Le touch Login or press the Access key Il Memory a 100 Account Name Password Enter the Account Name and the Password from the keyboard ne CO i gt Delete EU EN EN KI ES CA EA KR EE E EA a aa EECA KA KA OS hs ETENAK Ss Be uN EO GR Ree ee NEEE ee OS Oe Re Ee ee ee Space Shift gt Touch C to clear the value entered gt Touch Delete to delete the last character entered gt Touch Shift to show the upper case symbol screen gt Touch Cancel to go back to the previous screen Touch OK Touch Access or Login gt Ifawrong Account Name is entered a message that tells that the authentication has failed appears Enter the correct Account Name gt f a wrong Account Password is entered a message that tells that the authentication has failed ap pears Enter the correct Account Password gt Ifthe Enhanced Security Mode is set to ON the entry of a wrong Account Password is counted as unauthorized access If a wrong Account Password for the corresponding Account Name entered is entered a predetermined number of times once to three times or
176. nge user is deleted account is deleted etc Login Setting Box Operation Change To Public Box Print without Are you sure you want to delete Authentication Simple Print Authentication Setting OK Cancel gt f the boxes are changed to Public User Boxes and if the password set for a particular box before this change does not meet the Password Rules no access can be made to the Public User Box to which that specific box was changed In this case the administrator must first newly set a password that meets the Password Rules For details of the Password Rules see page 1 11 bizhub 754e 654e 2 39 2 9 Account Track Setting Function 2 D Make the necessary settings be Administrator Logout 2 FP Ready to Scan F Ready to Print rs User Security Auth Account Network Track System Maintenance Settings Print Setting Store Address Fax Settings Wizard Customize General Settings Account Track Registration User Authentication No Setting Use opening number Account Track Settings C Input directly 1 500 Prohibited Function Account Name fi Login Setti g ng Use alphanumeric characters or symbols The double quotation gt Print without symbol cannot be used Authentication Password ecccccece Simple Print Retype Password ecccccce Authentication Setting External Server Settings f r Temporarily stop use Continue Job i gt A number
177. nhanced Security Mode is set to ON A confirmation message appears Select Yes and touch OK Are you sure you want to clear all registered applications BDOOKMMd Utility Administrator Settings Security Settings Security Mode 1271072012 17 17 6 Make sure that a message appears prompting you to turn OFF and then ON the main power switch Now turn OFF and then turn ON the main power switch Enhanced Security Mode hy etal has been changed Bookmark A Turn main switch OFF an Bookmark Display Keypad Utility Administrator Settings Security Settings Security Mode 1271072012 17 28 bizhub 754e 654e 2 14 2 2 Enhancing the Security Function 2 gt When the main power switch is turned off then on again wait at least 10 seconds to turn it on after turning it off if there is no wait period between turning the main power switch off then on again the machine may not function properly gt Ifthe Enhanced Security Mode is properly set to ON a key icon appears at the portion on the screen enclosed by a red frame indicating that the machine is in the Enhanced Security Mode Job List Documents stored in the ID amp Print User Box can be Mzaa Le printed upon successful authentication Enter user name Memory and password and then touch Login or press the Access key 400 ID amp Print Access Basic Screen User Name Password a
178. notes the interface with which the job is per formed 16 Control panel 32 Printer reception 64 Fax reception 80 System 96 PageScope Web Connection 112 TCP Socket 128 OpenAPI 144 SNMP MIB and others May be recorded as OpenAPI even when the PageScope Web Connection is used Result of the job B ScProc Scan process Scan process information ActStTim Scan start 2012 4 1 12 34 Time date when the scan operation is started time date ActFinTim Scan finish 2012 4 1 12 34 Time date when the scan operation is finished time date Denotes the result of the job 0 Normally terminated 513 Deleted by user and others Res Scan process result Result of the scan process 0 Normally terminated 65535 Abnormally terminated PrtProc Print process information Res Print process Result of the print process result 0 Normally terminated 65535 Abnormally terminated ProcNetTX Network transmission process Network transmission process information Protcol Protocol Denotes the protocol address type used for address type transmission The PageScope Web Connection protocol is HTTP 7 HTTP 225 External memory 241 Box and others N O Port Port number 50001 Denotes the port number used during transmis sion Dstlnf Destination XXX XXX XXX Denotes information on the destination information XXX FileNam SCXXX pdf Denotes the name of the transmission file
179. ns or keypad to make a selection Administrator Settings gt Security Settings gt HDD Settings DOOKMAKK Display Keypad Check HDD Capacity 6 HDD Encryption Setting Overwrite HDD Data Utility Administrator ettings Overwrite All Data HDD Lock Password J Format HDD J Security Settings ieii 1271172012 11 35 Close bizhub 754e 654e 2 66 2 13 Overwrite All Data Function 2 3 Select the desired mode and touch Delete Select the deleting method and then touch Delete BOOKMArK Display Keypad HDD Overwrite Method Utility uil pI ooe en Administrator Settings l Mode 4 Mode 5 Mode 6 Security Settings Mode 7 Mode 8 v HDD Settings 4 Delete AlI Data 4 Aconfirmation message appears Select Yes and touch OK Administrator Settings gt HDD Settings gt Overwrite All Data 1271172012 11 51 Are you sure you want to overwrite A all data in the hard disk and system memory Display Keypad Utility Administrator Settings Security Settings HDD Settings All Data 1271172012 11 51 Heh D Make sure that a message appears prompting you to turn OFF and then ON the main power switch Now turn OFF and then turn ON the main power switch Booka Display Keypad Utility Administrator Settings gt HDD Settings gt Overwrite All Data All data has been overwritten and deleted Turn the main switch OFF and ON Administrator Sett
180. nt Track Print Setting Fax Settings Wizard Customize Header Footer Position RX Data Operation Settings Line Parameter Setting Memory RX Setting gt TXIRX Settings Forward TX Setting 5 PC Fax RX Setting TSI User Box Settings None Function Setting gt RX Data Operation Settings PBX Connection Setting 5 Select the check box under Password is changed and set the Memory RX User Box Password that should consist of eight characters aes Administrator Logout 2l 1 Ready to Scan F Ready to Print g User Maintenance System Settings Auth Account Box Track Print Setting Fax Settings Wizard Customize HeaderlFooter Position Memory RX Setting Line Parameter Setting v Password is changed gt TX RX Settings J Memory RX User Box Password sccccooo Function Setting OK Cancel RX Data Operation Settings PBX Connection Setting gt Make sure that the Memory RX User Box Password consists of eight characters 6 Click OK bizhub 754e 654e 2 54 2 11 Changing the Administrator Password 2 11 Changing the Administrator Password When access to the machine by the administrator of the machine through the Administrator Settings is au thenticated the machine enables the operation of changing the Administrator Password required for access ing the Administrator Settings The Administrator Password entered for the authentica
181. nt Q User Maintenance System Settings Security Auth Account Box Track Print Setting Store Address Fax Settings Wizard Customize PKI Settings SSL Setting Mode using SSL TLS Admin Mode and User Mode v AES 256 3DES 168 RC4 128 v SSL Setting Encryption Strength SSL TLS Version Setting V SSLv3 M TLSv1 0 lv TLSv1 1 V TLSv1 2 gt Select Admin Mode and User Mode for Mode using SSL TLS gt For encryption strength select the strong AES 256 3DES 168 gt The Enhanced Security Mode is canceled if setting containing strength lower than AES SDES is se lected when the Enhanced Security Mode is ON Cancel the selection of SSLv3 of SSL TLS Version Setting 4 Click OK bizhub 754e 654e 2 86 2 16 SSL Setting Function 2 16 3 Removing aC ertificate Y Forcall the PKI Settings screen on the display see steps 1 and 2 of page 2 84 Y Donot leave the machine with the Admin Mode setting screen left shown on the display If it is abso lutely necessary to leave the machine be sure first to log off from the Admin Mode In the Enhanced Security Mode no certificates can be removed Click Setting QO N S 4 Click OK 5 Click OK and Start PageScope Web Connection and call the PKI Settings screen on the display Select Remove a Certificate and click OK Bp Administrator pl eZ Ready to Scan Bp Ready to Print System Maintenance Setting
182. nter the new Administrator Password once again De Administrator Logout 2 a Ready to Scan cp Ready to Print eee User Maintenance LGE Security Auth Account Network Settings Track Print Setting Store Address Fax Settings Wizard Customize PKI Settings Administrator Password Setting Certificate Verification MV Password is changed Current Administrator Password ecccccce itis j ponam Reference New Administrator Password esssssso0 Men Re type New Administrator Password esssssso0 Copy Security TTET gt Auto Logout Loc _cancet_ Administrator Password Setting TX Operation Log Setting Click OK gt If a wrong Administrator Password is entered in the Current Administrator Password box a mes sage that tells that the Administrator Password does not match appears Enter the correct Admin istrator Password If the Enhanced Security Mode is set to ON entry of a wrong password is counted as unauthorized access If a wrong Administrator Password is entered a predetermined number of times once to three times or more set by the administrator of the machine the Utility screen appears and the ma chine is set into an access lock state To cancel the access lock state settings must be made by the Service Engineer or turn off and then turn on the main power switch of the machine If the main power switch is turned off and on the access lock state is canceled after the la
183. ntication is selected for the authentication method be sure to select Active Direc tory in the External Server Settings Setting the Authentication Method Y For the procedure to call the Administrator Settings on the display see page 2 2 Y Donot leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings Call the Administrator Settings on the display from the control panel Touch User Authentication Account Track Use the menu buttons or keypad to make a selection Administrator Settings Display Keypad 1 2 x Back ALS bp Utility 1 System Settings 6 Copier Settings Er animstato fada tie Seteings 4 7 Printer Settings Registration 9 8 Fax Settings d Recount track nions 9 System Connection J Network Settings J o Security Settings 12 11 2012 11 20 Close bizhub 754e 654e 2 20 2 5 Setting the Authentication Method 2 3 Touch General Settings Use the menu buttons or keypad to make a selection Administrator Settings gt User Authentication Account Track _Display Keypad Keypad 1 2 x Back Esa pb Utility General Settings d 6 External Server Settings User Authentication Limiting Access ettings 8 Administrator Sett ings Account Track Settings J e to Destinations Print without Authentication
184. ntrol Panel gt Y For the procedure to call the Administrator Settings on the display see page 2 2 Y Do not leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings Y If synchronization with Account Track has been set the account should be registered in advance For how to make the Account Track Registration see page 2 36 Call the Administrator Settings on the display from the control panel bizhub 754e 654e 2 30 2 8 User Setting Function 2 Touch User Authentication Account Track Use the menu buttons or keypad to make a selection DOOKMAKK Administrator Settings Display Keypad 1 2 x Back Gara e 1 System Settings d 6 Copier Settings J Utility t Machine Seteings Printer Settings J Settings Registration O Fax Settings d Recount Track 71007 System Connection J Network Settings j Security Settings j 1271172012 11 20 Close 3 Touch User Authentication Settings Use the menu buttons or keypad to make a selection Bomar Administrator Settings gt User Authentication Account Track Display Keypad 1 2 x Back iera ja ipai 1 General Settings 6 External Server settings j User authentication Limiting Access lt Setting to Destinations Administrator Settings Account Track Settings d Au hentication 9 User Account
185. o User Names registered in an External Server may be alike If the user authentication method is changed between ON MFP and External Server Authentication the user information registered under the previous authentication method cannot be used under the new authentication method e If the user authentication method is to be changed be sure first to delete all user information used under the old authentication method and then change the user authentication method as necessary When a registered user is deleted the Personal User Box owned by the user who has been deleted can be de leted or changed to a Public User Box If the boxes are changed to Public User Boxes and if the password set for a particular box before this change does not meet the Password Rules no access can be made to the Public User Box to which that specific box was changed In this case the administrator must first newly set a password that meets the Password Rules For details of the Password Rules see page 1 11 If ON MFP is set for the authentication method a specific registered user may be temporarily sus pended from using the machine or a Suspended user may be allowed to use the machine again While a user is Suspended from using the machine he or she cannot log onto the machine Pause setting for the user is disabled if External Server Authentication Active Directory is set for the authentication method Making user setting lt From the Co
186. o be operat ed Move destination box number Copy destination box number ID Description Denotes the result of operation 0 Normally terminated 257 Authentication failed and others Denotes the specific detail of operation 1 Enable 2 Disable and others Denotes information on box operation Denotes the box number relative to box opera tions or document operations in a box 0 Memory RX Box 1000020130 Password Encrypted PDF Box 1000020150 ID amp Print box 1000030040 Secure Print box 1 to 999999999 Displays the box number if it has been registered such as with a Public User Box or an Annotation Box and others Denotes the number assigned to the box to which the document in question is to be moved Denotes the number assigned to the box to which the document in question is to be copied Denotes the ID used for accessing a Secure Print document bizhub 754e 654e 2 8 2 15 Setting time date in machine 2 2 15 Setting time date in machine When access to the machine by the administrator of the machine through the Administrator Settings is au thenticated the machine enables setting of the time of day and date Use of the network time protocol NTP server allows the current time date to be adjusted automatically NOTICE If the NTP server is to be used make sure that the NTP server is a correct one and take necessary action to protect communications between t
187. o call the Administrator Settings on the display see page 2 2 Y Donot leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings 1 Call the Administrator Settings on the display from the control panel 2 Touch Network Settings Touch E Mail Settings Use the menu buttons or keypad to make a selection Administrator Settings gt Network Settings _Display Keypad Keypad 1 3 x Back Esra pb 8 1 TCP IP Settings lt LDAP Settings J z i NetWare Settins j 7 E Mail Settings J Administrator Sett ings 4 HTTP Server Settings 8 SNMP Settings settings FIP Settings im E AppleTalk Settings J SMB Settings d Bonjour Setting J 1271172012 11 52 Touch S MIME Communication Settings Use the menu buttons or keypad to make a selection Administrator Settings gt Network Settings gt E Mail Settings Display Keypad 1 E Mail TX SMTP 2 E Mail RX POP J Utility Administrator ettings Network Settings Settings ME coana ication S MIM Setting kil 04 22 2013 02 00 bizhub 754e 654e 2 88 2 17 S MIME Communication Setting Function p d ss lA a Select ON and E Mail Text Encryption Method Specify the S MIME communication settings Bookmark Administrator Settings gt E Mail Settings gt S MIME Commun
188. of Daylight Saving Time and enter time to be advanced as the daylight saving time From the Specify Method pull down menu select Weekly or Daily and specify the start date time and the end date time of a period of time to which the daylight saving time is applicable De Administrator Logout 2 SS Ready to Scan re Ready to Print System prenl Maintenance pai Security Auth Account Network ttings Track Print Setting Store Address Fax Settings Wizard Customize Meter Count Daylight Saving Time gt ROM Version Daylight Saving Time ON Import Export 60 Minute 1 150 gt Status Notification Specify Method Weekly Setting Total Counter start Date Time Notification Setting Month Date Time Setting Day Daylight Saving Time Weekly IstWeek Timer Setting Day Sun Network Error Code Hour C Display Setting Minute C Reset License Settings End Date Time Month gt Edit Font Macro Day Job Log Weekly Ist Week Day Sun Hour o Minute 5 Click OK Check that a message indicating that the adjustment is completed appears Then click OK bizhub 754e 654e 2 83 2 16 SSL Setting Function 2 16 SSL Setting Function When access to the machine by the administrator of the machine through the Administrator Settings is au thenticated the machine enables the setting of encryption of image data
189. onto the mode gt Account Name does not appear if Account Track has not been set for the authentication method or any option other than Synchronize has been selected for Synchronize User Authentication amp Account Track Select the desired account Select the account that the user belongs to Administrator Settings gt Edit gt Account Name 001 001 1z 1 DOOKIE Display Keypad Utility Administrator Settings ser Registration Edit bill 02 14 2013 15 36 11 Touch OK 12 Make the necessary settings gt If the User Name is yet to be entered OK cannot be touched Be sure to enter the User Name gt A User Name that already exists cannot be redundantly registered To suspend temporarily a registered user from using the machine touch Pause and select Stop Job If the account to which the user belongs is temporarily suspended from using the machine however selecting Continue Job does not allow the user to use the machine gt To restrict the functions the user can use use Function Permission and set Allow or Restrict for each function Setting All Users applies the same Function Permission to all users 13 Touch OK bizhub 754e 654e 2 33 2 8 User Setting Function 2 lt From PageScope Web Connection gt Y For the procedure to access the Admin Mode see page 2 2 Y Donot leave the machine with the Admin Mode setting screen left shown on the display If
190. ope Data Adminis trator If it is absolutely necessary to leave the site be sure first to log off from the PageScope Data Administrator Access the machine through Authentication Settings Address Settings mode of PageScope Data Ad ministrator aai 0 2000 items xy E w k Display Not Display a M E Mail gt Refresh from the device G File Edit Tool Window Function selection Select the number to be registered and click Edit thay TOP k Registration of Device a Network Initial Setting Address book list EEk 0 2000 item s E G Device information MFP Lia Authentication settings a Address settings Ca Address book Es Group address E Program address Page Name of Program 5 E Mailtitle E E Mail text Ef Prefix Sutfix BM User box Status No Abbreviated name St coor i i Display Not Display M E Mail Select E Mail and Click OK keg Refresh from the device Selection of destination type Destination Type E Mail User box SMB FIP O WebDAV Machine Type of Destination bizhub 754e 654e 4 12 4 1 PageScope Data Administrator 6 Click Register of S MIME Certification file and select the certificate to be registered Add and edit of address book E Mail Abbreviated No Abbreviated name Sort Character Search character Reference Allowed E Mail config
191. or Settings gt User Auth Account Track gt General Settings Job Setting User Authentication P OFF Public User Access paghamased ngnction Mac wn Account Name amp Password 02 14 2013 15 32 gt f the Account Track is not to be used go to step 10 8 Touch H 9 Select Synchronize User Authentication amp Account Track and touch Synchronize Touch the button for the desired setting DOOKMA Display Keypad Administrator Settings gt User Auth Account Track gt General Settings Job Setting synchronize Reach Maximum Number of Counters Assigned 8 nehronize Ticket Hold 4 Synchronize by user Time Setting 02 05 2014 23 01 gt When Do Not Synchronize is selected both User Authentication and Account Track are checked each time the machine is used gt If Synchronize by User is selected User Settings shows Synchronize User Auth and Account Track allowing the user to set whether to synchronize 10 Touch OK 11 aA message appears that prompts you to clear the use control data Now select Yes and touch OK bizhub 754e 654e 2 22 2 5 Setting the Authentication Method 2 2 5 2 Setting the External Server Y If External Server Authentication is selected for the authentication method the External Server must be registered in the machine in advance Y For the procedure to call the User Authentication Account Track screen on the display see steps 1 and
192. ord and other user information to be registered for en abling access to or operation of the machine Up to 1 000 different users can be registered User Registra tion allows identification and authentication of each individual user thereby preventing unauthorized use of the machine The User Password is controlled based on passwords that meets the Password Rules and the password entered is displayed as or e Reference lf External Server Authentication Active Directory is set for the authentication method it is not possi ble to make user registration or change a User Password from the control panel To register or change a user make the settings on the server side If PageScope Data Administrator is used for registering user information however the user name must match that registered in the External Server Further a User Password can be set but is not to be used for authentication If External Server Authentication Active Directory is set for the authentication method and if a user not registered with this machine is authenticated through user authentication that particular user name is automatically registered in the machine If External Server Authentication Active Directory is set for the authentication method and if a user registered with this machine is authenticated through user authentication that particular user name along with the External Server name is automatically registered in the machine No tw
193. pse of time set for Release Time Settings When the main power switch is turned off then on again wait at least 10 seconds to turn it on after turning it off If there is no wait period between turning the main power switch off then on again the machine may not function properly If the entered Administrator Password in the New Administrator Password box does not meet the Password Rules a message that tells that the entered Administrator Password cannot be used ap pears Enter the correct Administrator Password For details of the Password Rules see page 1 11 If the entered Administrator Password in the New Administrator Password box and Re type New Administrator Password box does not match a message that tells that the Administrator Password does not match appears Enter the correct Administrator Password Click OK bizhub 754e 654e 2 5 2 12 Protecting Data in the HDD 2 2 12 Protecting Data in the HDD When access to the machine by the administrator of the machine through the Administrator Settings from the control panel is authenticated the machine enables the operation for setting and changing the Encryption Key The machine also enables the Overwrite HDD Data function By setting the Encryption Key the data stored in the HDD is encrypted thereby protecting the data in the HDD The Encryption Key entered is displayed as NOTICE If the HDD develops a fault call your Service Representative Refere
194. r Notification Setting Date Time Setting Daylight Saving Time Timer Setting Network Error Code Display Setting Reset License Settings gt Edit Font Macro Create Job Log gt f no Job Logs are saved in the machine the machine displays an error message indicating that no Job Log data to be created is available gt When the Job Log data is successfully created the Job Log in the machine is deleted gt The sequence of creating the Job Log data continues even when the browser is closed during the creating sequence Restart the PageScope Web Connection and check that the Job Log data has been created gt If any job logs have not been obtained download them before creating new job log data The job logs that have not been obtained are deleted when the new job log data is created Click OK Click Job Log Download Job Log from the menu bizhub 754e 654e 2 0 2 14 Obtaining Job Log 2 Click OK De Administrator Logout il 2 PZ Ready to Scan eB Ready to Print Z System eee Maintenance Settings Security Auth Account Network Box Track Print Setting Store Address Fax Settings Wizard Customize Meter Count Download Job Log gt ROM Version Job Log download will begin Are you sure you want to continue Import Export gt Status Notification Setting Total Counter Notification Setting Date Time Setting Daylight Saving Time Timer Settin
195. rator radio button and Login Login Registered User User Name Password Administrator View Mode Flash HTML Flash Player is necessary to see in Flash form fiseirrtaver Display Speed C Quick Mode Standard Mode To speed up the display speed using the cache in quick mode User Assist M Display dialog box in case of warning Language English English hg Select Administrator Admin Mode or Administrator User Mode and enter the Administrator Pass word in the Password box Select Login Administrator Admin Mode C Administrator User Mode Password Help Display Setting Help Display is a network only function On Mouse OFF v On Focus OFF ox Cancel bizhub 754e 654e 2 6 2 1 Accessing the Administrator Settings 2 gt gt If Administrator Admin Mode is selected the settings for the machine system and network can be registered or changed If Administrator User Mode is selected you can log on to the User Mode as an Administrator In the User Mode you can check or delete a job which is disabled in Administrator Settings Note however that the authority relating to box settings is the same as that of Administrator Settings gt When accessing the Admin Mode using the PageScope Web Connection enter the same Adminis trator Password as that for the machine Click OK mS gt Ifa wrong Administrator Password is entered a messa
196. rd that has been entered in the PC being used Disable the password management function of each application and perform an operation without storing a password Use a web browser or an application of various other types that shows or e for the password en tered Once the password has been entered do not leave your PC idle without logging on Set the web browser so that cache files are not saved Do not access any other site once you have logged onto the machine with the PageScope Web Con nection Accessing any other site or a link included in e mail in particular can lead to execution of an unintended type of operation Whenever access to any other site is necessary be sure first to log off from the machine through the PageScope Web Connection Using the same password a number of times increases the risk of spoofing If a web browser such as Internet Explorer is used on the client PC side TLS vi should be used for the SSL setting Expanded functions which can be used in association with applications by registering the optional License Kit are available including collecting and controlling user and account information by means of the WebDAV function Use of these expanded functions is not covered by certification of IS015408 e Optional applications not described in this User s Guide are not covered by certification of 15015408 Encrypting communications The following are the cryptographic algorithms of key exchange and
197. re Print Password is entered a predetermined number of times once to three times or more set by the administrator of the machine a message appears that tells that authentication has not been successful for any subsequent operation for authentication The machine is then set into an access lock state disabling access to the Secure Print document To cancel the access lock state the administrator of the machine must perform the Release Setting Contact the administrator of the machine 10 Touch Print Job List ie Select document s and then 02 14 Kady LJ choose the desired function aes Check Setting zm a Secure Print User Box Details Print Other Delete bizhub 754e 654e 3 3 Secure Print Function 11 Check the details of the document and press the Start key Program Doc Preview M Press Start to print the selected document No of Sets Use the keypad to specify the number of copies Combine Job List 02 14 2014 J 02 30 i Memory 100 Check Setting KET ares Ld Application gt If two or more Secure Print documents each having an identical Secure Print ID and Secure Print Password have been saved multiple Secure Print documents can be printed at once gt Touch Previous to go back to the previous screen bizhub 754e 654e 3 16 3 4 User Box Function 3 3 4 3 4 1 User Box Function For all users who have been authenticated through User Account A
198. red Box Delete Box Delete Account Delete Account Delete Account 02 14 2013 15 37 Lid f the boxes are changed to Public User Boxes and if the password set for a particular box before this change does not meet the Password Rules no access can be made to the Public User Box to which that specific box was changed In this case the administrator must first newly set a password that meets the Password Rules For details of the Password Rules see page 1 11 bizhub 754e 654e 2 37 2 9 Account Track Setting Function Pd O Touch Password Select the item to be registered changed Display Keypad Administrator Settings gt Account Track Registration gt Edit Max Allowance set Function Permission Pause d Function 02 14 2013 15 37 Cancel 0K I Fromthe keyboard enter a new Account Password To prevent entry of a wrong password enter the password again in Password Confirmation Use the keyboard to enter the password For confirmation the password must be entered twice Press the C key to clear your entry Administrator Settings gt Edit gt Password eso ee p i 02 05 2014 23 03 JOS GRASS Cancel OK gt Touch C to clear all characters gt Touch Delete to delete the last character entered gt Touch Shift to show the upper case symbol screen gt Touch Cancel to go back to the previous screen 8 Touch OK gt f the entered Acco
199. red by the Overwrite All Data function see page 1 14 The HDD Overwrite Method offers the choice of eight different modes Mode 1 through Mode 8 Overwrite All Data takes about less than one hour in Mode 1 at the minimum and about 9 hours in Mode 8 at the maximum Mode Description Mode 1 Overwrites once with 0x00 Mode 2 Overwrites with random numbers random numbers 0x00 Mode 3 Overwrites with 0x00 Oxff random numbers verifies Mode 4 Overwrites with random numbers 0x00 Oxff Mode 5 Overwrites with 0x00 Oxff Ox00 Oxff Mode 6 Overwrites with 0x00 Oxff 0x00 Oxff Ox00 gt gt Oxff random numbers Mode 7 Overwrites with 0x00 Oxff Ox00 gt Oxff Ox00 gt gt Oxff gt Oxaa Mode 8 Overwrites with 0x00 Oxff Ox00 gt Oxff Ox00 p gt Oxff gt Oxaa pe verifies Setting the Overwrite All Data function Y For the procedure to call the HDD Settings screen on the display see steps 1 and 2 of page 2 58 vY Donot leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings Call the HDD Settings screen on the display from the control panel Touch Overwrite All Data Use the menu butto
200. rite All Data function to thereby prevent data to be protected from leaking Operation and control of the machine The administrator of the machine should perform the following operation control The administrator of the machine should log off from the Administrator Settings whenever the operation in the Administrator Settings is completed The administrator of the machine should also make sure that each individual user logs off from the User Authentication mode after the operation in the User Authen tication mode is completed including operation of the Secure Print document User Box and User Box file During user registration and box registration the administrator of the machine should make sure that the correct settings are made for the correct users including functional restrictions and box attributes The administrator of the machine should set the Encryption Key according to the environment in which this machine is used The administrator of the machine should appropriately control the device certificate SSL certificate registered in the machine The administrator of the machine should ensure that no illegal connection or access is attempted when the machine is to be connected to an external interface The administrator of the machine should appropriately control the file of Job Log Audit Log data down loaded to for example a PC and ensure that none other than the administrator handles it The administrator of the machine
201. rough Overwrite HDD Data If the machine is turned off during an Overwrite HDD Data sequence the Overwrite HDD Data sequence is resumed automatically after the machine is turned on again If an Overwrite HDD Data sequence being performed is interrupted by for example a fault a response is detected at 30 sec intervals and the Overwrite HDD Data sequence if found interrupted is resumed automatically Y For the procedure to call the HDD Settings screen on the display see steps 1 and 2 of page 2 58 Y Donot leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings Y Executing HDD Format erases data in the HDD It is recommended that important data should be saved in a backup medium in advance Execution of HDD Format will also reset the setting values of different functions to the default values Set the Enhanced Security Mode to ON again For the functions whose settings are reset to the default values see page 2 10 Call the HDD Settings screen on the display from the control panel bizhub 754e 654e 2 64 2 12 Protecting Data in the HDD 2 2 Touch Overwrite HDD Data Use the menu buttons or keypad to make a selection Bookmark Display Keypad Utility Administrator Settings gt Security Settings gt HDD Settings 1 Check HDD Capacity J 6 HDD Encryption Setting
202. rs if Administrator settings is selected in step 2 Import the device information Import the device information Registered group Default Group Registered name MFP Device address Scan settings Import functions 2 Administrator settings 4 Administrator password Registering name Registered group name Model name Device address Device name Administrator password Administrator password Confirmation Target of importing Obtain from the device Previous data 2008 03 1 9 m Ifthe Save check box has been selected the Administrator Password entered is stored in the PC being used If you do not want the Administrator Password stored clear the Save check box gt f a wrong Administrator Password is entered a message appears that tells that there is a mismatch in the passwords Enter the correct Administrator Password Ifthe Save check box is selected enter the 8 digit Administrator Password once again to make sure that the Administrator Password has been entered correctly gt f a wrong Administrator Password is entered for confirmation a message appears that tells that there is a mismatch in the Administrator Password Enter the correct Administrator Password bizhub 754e 654e 4 1 PageScope Data Administrator 4 p If the Enhanced Security Mode is set to ON entry of a wrong password is counted as unauthorized access If a wrong Administrator
203. rsonal gt New __ser tox No CY 999999909 __User tox tae _ Type Public Personal Group S2oFea 02 14 2013 15 39 Administrator Settings Create User Box Public Personal User Box EE 02 14 2013 15 39 Cancel C ok bizhub 754e 654e 2 42 2 10 User Box Function 2 gt When Personal is selected Change Owner is displayed Then select the desired owner name Select the owner of the User Box DOOKMAKK Administrator Settings gt New Public Personal User Box gt Change Owner Display Keypad Utility Administrator Settings ft Public Personal User Box New 02 14 2013 15 39 gt When Group is selected Change Account Name is displayed Then select the desired account name Select the account that owns the User Box eel Administrator Settings gt New Public Personal User Box gt Change Owner Display Keypad Utility ew Administrator Settings Public Personal User Box N iann 02 14 2013 15 39 I Touch Password Specify the settings Enter User Box number using the keypad DOOKMd Display Keypad Administrator Set gt Public Personal gt New __ser tox No EG 099999999 __lser tox tae Public Personal Group 02 14 2013 15 39 02 14 2013 15 39 Cancel C o 8 Enter the new User Box Password from the keyboard To prevent entry of a wrong password enter the password again in Password Confirmation
204. rver Setting the SMTP Server E Mail Server lt From the Control Panel gt Y For the procedure to call the Network Settings screen on the display see steps 1 and 2 of page 2 93 Y Donot leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings Call the Network Settings screen on the display from the control panel Touch E Mail Settings Touch E Mail TX SMTP Make the necessary settings Touch OK Touch Close gt f a message appears that prompts you to turn OFF and ON the main power switch turn OFF and ON the main power switch When the main power switch is turned off then on again wait at least 10 seconds to turn it on after turning it off If there is no wait period between turning the main power switch off then on again the machine may not function properly lt From PageScope Web Connection gt Y For the procedure to access the Admin Mode see page 2 2 Y Do not leave the machine with the Admin Mode setting screen left shown on the display If it is abso lutely necessary to leave the machine be sure first to log off from the Admin Mode Start PageScope Web Connection and access the Admin Mode Click the Network tab Click E mail Setting E mail TX Setting SMTP from the menu Make the necessary settings Click OK bizhub 754e 654e 2 1
205. ry only for External Server Authentication is set Encryption Key Set the Encryption Key Certificate for SSL Register the self signed certificate for SSL communications Service settings Calls for setting made by the Service Engineer For details contact your Service Representative Setting the Enhanced Security Mode to ON changes the setting values of the following functions NOTICE Ifan attempt is made to change a setting that has been changed as a result of setting the Enhanced Security Mode to ON a screen may appear indicating that the Enhanced Security Mode is to be canceled Note that executing this screen will cancel the Enhanced Security Mode The description not to be changed given in parentheses in the table below indicates that the specitic setting cannot be changed with the Enhanced Security Mode set to ON Function Name Factory Setting When Enhanced Security Mode is set to ON Password Rules Invalid Enable not to be changed If Enable is set for Password Rules the types and number of characters to be used for each password are limited For details of the Password Rules see page 1 11 Prohibited Functions Mode 1 Mode 2 not to be changed Three times is set When Authentication Er The number of times can be changed to once twice ror or three times twice four times or six times for the WebDAV Server Password Release Time settings 5 min The setting value should be 5 min or more no
206. s Fax Settings Function Settings p gt Function ON OFF Settings set Relay RX to OFF File Re TX Box Using Administrator Settings Fax Settings Function Set tings set Incomplete TX Hold to No PC Fax Permission Using Administrator Settings Fax Settings Function Set tings set PC Fax Permission Setting to Restrict Bulletin Board User Box e Do not create Bulletin Board User Box using Utility One Touch User Box Registration Create User Box e Do not create Bulletin Board User Box using Administrator Set tings One Touch User Box Registration Create User Box Polling TX Do not use Polling TX using Menu gt Scan Fax Application Delete Other User Jobs Using Administrator Settings System Settings Restrict User Access Restrict Access to Job Settings set Delete Other User Jobs to Restrict RAW Port Number Using Administrator Settings Network Settings TCP IP Set tings RAW Port Number set Port 1 to Port 6 to OFF NetWare Settings e Using Administrator Settings Network Settings NetWare Settings set IPX Settings to OFF e Using Administrator Settings Network Settings NetWare Settings set NetWare Print Settings to OFF FTP TX Settings Using Administrator Settings Network Settings
207. s Security Print Setting Store Customize PKI Settings Create Device Certificate Device Certificate Remove a Certificate Setting C Export Certificate By Administrator 2 eS Ready to Scan cp Ready to Print System seed Maintenance ilar Security Auth Account g Track Wizard Print Setting S Customize PKI Settings Device Certificate Setting eae a an aay na 5 Are you sure you want to remove the certificate restart the machine bizhub 754e 654e 2 87 2 17 S MIME Communication Setting Function 2 2 17 S MIME Communication Setting Function When access to the machine by the administrator of the machine through the Administrator Settings is au thenticated the machine enables the setting of encryption of text of e mail transmitted and received between the PC and the machine NOTICE To send S MIME communications it becomes necessary to register the certificate at the destination Set 1024 bits or more for the key length of the RSA public key for the certificate of each destination Do not use any invalid certiticate as an increased risk results of data to be protected being tampered with or leaked The Enhanced Security Mode is canceled if Automatically Obtain Certificates is set to Yes when the En hanced Security Mode is ON 2 17 1 Setting the S MIME Communication lt From the Control Panel gt Y For the procedure t
208. s set WebDAV Client Settings to OFF e Using Administrator Settings Network Settings WebDAV Settings set WebDAV Server Settings to OFF bizhub 754e 654e 1 3 Precautions for Operation Control Function Name DPWS Settings Printer Set tings Scanner Settings Setting Procedure e Using Administrator Settings Network Settings DPWS Settings set Printer Settings to OFF e Using Administrator Settings Network Settings DPWS Settings set Scanner Settings to OFF LPD Setting Using Administrator Settings Network Settings Detail Set tings set LPD Setting to Disable Bluetooth Setting Using Administrator Settings Network Settings set Bluetooth Setting to Invalid Manual destination entry prohi bition The administrator of the machine registers only fax destinations and E mail addresses with S MIME certificates External Memory Function Set tings Save Document Using Administrator Settings System Settings User Box Set tings External Memory Function Settings set Save Document to OFF It will not be displayed in case of service mode where the setting is not configured Machine Maintenance Control The administrator of the machine should perform the following maintenance control activities Provide adequate control over the machine to ensure that only the Service En
209. s about using the machine to the Service Representative shown below Product Name Company Name User Division Name Person in charge Contact Customer administrator of machine Service Representative bizhub 754e 654e 1 2 Security Functions 1 1 2 Security Functions Setting the Enhanced Security Mode to ON will validate the security function of this machine For details of the settings of different security functions to be changed by turning ON the Enhanced Security Mode see page 2 8 The following the major security functions when the Enhanced Security Mode is set to ON Function Description Identification and au Access control is then provided through password authentication for any ac thentication function cess to the Administrator Settings User Authentication mode User Box a User Box data file a Secure Print document SNMP authentication and WebDAV server Access is thereby granted only to the authenticated user A password that can be set must meet the Password Rules The machine does not accept setting of an easily decipherable password For details of the Password Rules see page 1 11 If a wrong password is entered during password authentication a predeter mined number of times once to three times twice four times or six times for the WebDAV Server Password or more set by the administrator of the machine the machine determines that it is unauthorized access through Pro hi
210. s have been en tered Enter the correct Owner Name gt f auser name not registered with the machine is entered in the Owner Name box a message ap pears that tells that the Owner Name entered in the box is illegal Enter the correct Owner Name gt f no Account Name is entered a message appears that tells that no Account Names have been en tered Enter the correct Account Name gt f an account name not registered with the machine is entered in the Account Name box a mes sage appears that tells that the Account Name entered in the box is illegal Enter the correct Account Name Click OK bizhub 754e 654e 3 29 3 4 User Box Function 3 4 3 Accessing the User Box and User Box file lt From the Control Panel gt Y For the logon procedure see page 3 2 Y Do not leave the machine while you are in the user operation mode If it is absolutely necessary to leave the machine be sure first to log off from the user operation mode 1 Log on to the user operation mode through User Authentication from the control panel 2 Touch Menu User Box 3 Select the desired User Box and touch Open Job List rm Select desired User Box 62 44 2011 Ee Memory 100 Check Setting gt To save anew document select Save 4 Enter the User Box Password from the keyboard 000000002 Box2 ee J gt twee IEN EN ED EN EA A EA A ER a a a aa EN KA EN EN R A A N A A a E BW IC IYN WN OR OCI
211. ser Box Password is entered a predetermined number of times once to three times or more set by the administrator of the machine a message appears that tells that authentication has not been successful for any subsequent operation for authentication The machine is then set into an access lock state rejecting any more logon attempts To cancel the access lock state the administrator of the machine must perform the Release Setting Contact the administrator of the machine 4 Select the document and perform the desired function Information Job Open User Box Create User Box gt Open System User Box gt Create System User Box Q user Logout Change Password 2l SF Ready to Scan Bp Ready to Print Q L Box Direct Print Is ts o User Box Personal Name User Box Number 2 Type Personal Owner Name userl Box Operation User Box Setting Delete User Box File List oe OFF View l Check Uncheck applied to all the documents Document Number of Selectable Name Originals Operation Select Thumbnail B8e59 test 1 Select document and execute Print Tx Download Move Copy Delete Cancel bizhub 754e 654e 3 32 3 4 User Box Function 3 gt Different functions can be performed on different types of operation menu See the table given below for the relation between the menu type and functions that can be per formed File Type Cop
212. should check the Job Log Audit Log data at appropriate timing thereby determining whether a security compromise or a faulty condition has occurred during an oper ating period When generating or deleting Job Log Audit Log and Job Log Audit Log data the administrator of the machine should check conditions of using this machine by the user The administrator of the machine should make sure that each individual user updates the OS of the us er s terminal and applications installed in it to eliminate any vulnerabilities This machine allows the print function and the file box saving function to be used from the USB mem ory The administrator of the machine should make sure that each individual user does not leave the machine with the USB memory inserted in it bizhub 754e 654e 1 3 Precautions for Operation Control 1 The administrator of the machine disables the following functions and operates and manages the machine under a condition in which those functions are disabled Function Name Setting Procedure IP Address Fax Function Using Administrator Settings Network Settings Network Fax Settings Network Fax Function Settings set IP Address Fax Function to OFF Internet Fax Function Using Administrator Settings Network Settings Network Fax Settings Network Fax Function Settings set Internet Fax Func tion to OFF Relay User Box Using Administrator Setting
213. ssauseeesseaeeeeenaeseeeeees 2 28 2 8 User Setting Function spoons co ccics co ciee es cac ceca etna dees seen cence waawe setae senceneces saaeccensseonteiccesseneesesdetzenscnnads 2 30 RISING user Se Weinen E REEE AEE AORA REANA EE A AE AREA 2 30 bizhub 754e 654e Contents 1 2 9 ACCOUNT Track Setting FUNCUOMN sssini aaa aaea aa a a aaa aaaea a a Aa aaa oana 2 36 MAKING ACCOUNT senings isaisa i a e E dane ta led a TEE 2 36 2 10 USer BOX FUNCION fircrccceesc ences dec ana aaaaaa acces Meee seeetased ease veces cachenesancdenivasea en cmneceudvetedeaetuences 2 41 2 10 1 Selling the User BOX eenrnueniea n a Nam acta warhdbaadaase cwetev teas uiian sitet R 2 41 2 10 2 Changing the user account attributes ANd box password cccceceseeeeeeeeeeeeeeeeesseeeeeeaseeeensaaeeeeeeees 2 47 2 10 3 Serting MENO RA temra ele cartes Ge chen Sas eres lear sc E spueimads Neememogiunaetmeneten 2 52 2 11 Changing the Administrator PaSSWOMd cccsssscsessssssnsseeensseeeenseeeeeseeeeesseeonsseseeaseeeeassenenssenensseess 2 55 Changing the Administrator Password ccceeeeeeee eee e eee ener nese eee aaee reese eaaaaaeeeeeeeaaaaa sees esaaaaaeeeeeesaaaes 2 55 2 12 Protecting Data in the HDD aaae aaaea aaa aeae aaa a aa Aaaa aa aE aa aus ceeweation adnan a KEERA aa AAEE EEEE de 2 58 2 12 1 Setting the Encryption Key encryption word cccccceeeeeeeee cece eeeee eres eeeaeaeeeeeeeeaaaaeeeeeeseaaaaeeeeeesaaaes 2 58 2 12 2 Changing the E
214. ssword Rules d Utility Administrator Settings gt Security Settings gt Security Details Prohibited Functions When Authentication Error 4 Manual Destination Input Security Settings Print Data Capture EAER RAERSnENESEiSn error Settings r _setasrucensocwene T Settings Access Method ee ostmuon mou gT 17 5 vy 04 22 2013 01 59 bizhub 754e 654e 2 11 2 2 Enhancing the Security Function 2 5 Select Enable and set Set Minimum Password Length 8 to 64 characters Select whether or not to enable Password Rules If Password Rules are enabled use the keypad to set the minimum number of password characters DOOKMAF K Administrator Settings gt Security Details gt Password Rules Display Keypad 1 Set Minimum Utility Password Length Administrator Settings Security Settings Security Details 1271172012 11 21 gt The following screen appears if the previously required settings are yet to be made by the Service Engineer Contact your Service Representative There is area that does not meet the rules Contact your service representative Display Keypad Utility Administrator Settings gt Security Details gt Password Rules Set Minimum Password Length Administrator Settings Security Settings Security Details ee aa ie a 1271172012 11 22 6 Touch OK bizhub 754e 654e 2 12 2 2 Enhancing the Security Function 2
215. strator Password If the Administrator Password is forgotten it must be set again by the Service Engineer Contact your Service Representative 2 1 1 Accessing the Administrator Settings The machine does not accept access to the Administrator Settings under any of the following conditions Wait for some while before attempting to gain access to the Administrator Settings again The Administrator Settings has been logged on to through access made from the PC A remote operation is being performed from an application on the PC There is a job being executed by the machine There is a reserved job timer TX fax redial waiting etc in the machine Immediately after the main power switch has been turned ON A malfunction code is displayed on the machine lt From the Control Panel gt Y When accessing the Administrator Settings from the control panel if you have already logged on to the Administrator Settings using PageScope Web Connection the machine displays a message that tells not to turn off the power because of the remote operation being performed and rejects any operation on the control panel Wait until the message disappears before attempting to access the Administrator Settings once again Y When accessing the Administrator Settings from the control panel if Export to the device operation is being executed using the PageScope Data Administrator the machine displays a message that tells not to turn off the power because of th
216. sword Rules For details of the Password Rules see page 1 11 gt If User Authentication device and Account Tracking is selected set The ratio of the number of Users and The ratio of the number of Accounts Authentication mode change wizard Setthe number of users and accounts to be registered in device Please set the allocation of the number of Users Accounts Sum total The allocation of the number of users The allocation of the number of Accounts Before change 1000 Before change 0 After changed 700 1 999 After changed 300 1 999 The number of Users 6 Verify the new authentication mode and click Write Authentication mode change wizard Ready to write Write a new authentication mode to the device Current authentication mode User Authentication Device local authentication New authentication mode User Authentication device and Account Tracking gt Ifyou have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection the machine displays a message that tells that the write operation has not been successful because of a device lock error Click OK and wait for some while before attempting to execute Export to the device again gt If there is a job being executed or a reserved job timer TX fax redial waiting etc in the machine the machine displays a message that tells that the write operation has not been successful because of
217. t be read and the conditions described in this User s Guide take precedence over the HTML version e If the security functions of the machine are to be enhanced the machine and its sur rounding environment should be set up and operated according to this User s Guide Refer to the Service Manual and perform the required installation and setup steps During the installation and setup procedure make sure that no unnecessary parts are mounted on the machine and have the administrator of the machine confirm that no un necessary parts are mounted on the machine After this machine is installed refer to the Service Manual and perform the following steps Check that the SSD mounted on the machine is the type for the exclusive use for this ma chine Check that the Fax Kit has been mounted and set up properly if fax functions are to be used After the installation conduct transmission and reception tests to make sure that the Fax Kit has been mounted and set up properly Let the machine read the Custom Function Pattern Selection setting file XXX_V1 0_IS015408 cpd Get the administrator of the machine to confirm that IS015408 is selected for Send Save of Custom Function Pattern Selection in the Administrator Settings and obtain his or her consent not to change the setting HE UF U TL bizhub 754e 654e 1 1 Introduction Check that the model name and the Firmware version card version
218. t to ON the machine checks the encryption key and the hash value to thereby determine that its firmware is fully operational If a fault occurs in the firmware a malfunction screen appears when the machine is started warning that a fault has occurred To reset the fault condition turn OFF the Enhanced Security Mode and restart the ma chine or update the firmware For more details consult your Service Representative bizhub 754e 654e 1 15 1 4 Miscellaneous 1 IPsec setting This machine offers a choice of two authentication methods of Pre Shared Key and Digital Signature for authenticating the remote machine with which to communicate When Pre Shared Key is to be used control the pre shared key appropriately to ensure that it is not leaked to any third party other than the remote machine with which to communicate Digital Signature has a higher security strength than Pre Shared Key CS Remote Care function CS Remote Care is a system that manages the machine through transmission and reception of various types of data for managing the machine between the machine and the CS Remote Care center computer via a tele phone fax line a network or E mail When the Enhanced Security Mode is set to ON the following functions are no longer usable instructing to rewrite the firmware sending and receiving account counter information rewriting settings of the machine and the Counter Remote Control function Termin
219. that already exists cannot be redundantly registered An Account Name that already exists cannot be redundantly registered To suspend temporarily a registered account from using the machine select Stop Job from the pull down menu of Temporarily stop use If Stop Job is selected a user who belongs to that par ticular account is also temporarily suspended from using the machine gt To restrict the functions the account can use use Function Permission and set Allow or Restrict for each function gt Click Cancel to go back to the previous screen Vu 6 Click OK gt f the entered Account Password does not meet the Password Rules a message that tells that the entered Account Password cannot be used appears Enter the correct Account Password For de tails of the Password Rules see page 1 11 gt f the entered Account Password does not match a message that tells that the Account Password does not match appears Enter the correct Account Password Check the message that tells that the setting has been completed bizhub 754e 654e 2 40 2 10 User Box Function P 2 10 2 10 1 User Box Function When access to the machine by the administrator of the machine through the Administrator Settings is au thenticated the machine enables the User Box It also allows the User Box Password and user and account attributes to be changed User Box prepares a User Box in the HDD as a space for saving image fi
220. the Enhanced Se curity Mode is ON Touch Write auth Specify Password Settings of v3 Settings Select a parameter Bookmark Display Keypad Utility Administrator Settings gt SNMP v3 Setting gt Password Setting Password Setting Read auth Administrator Settings Read priv SNMP Setting Write auth SNMP v3 Setting Write priv oe ae ye meee 02714 2013 15 45 bizhub 754e 654e 2 94 2 18 SNMP Setting Function P gt When a screen appears that prompts you to enter the current password enter the MAC Address that is set in the machine To check the MAC Address from Network Settings of step 2 select For ward Detail Settings Device Setting gt The entry of a wrong SNMP password auth password priv password is counted as unauthorized access if the Enhanced Security Mode is set to ON If a wrong SNMP password auth password priv password is entered a predetermined number of times once to three times or more set by the administrator of the machine the machine is set into an access lock state rejecting any more logon attempts To cancel the access lock state perform the Release Setting by the administrator of the machine Enter the new auth password from the keyboard Use the keyboard to enter the new write auth password Press the C key to erase your entry Administrator Settings gt Password Settings gt Enter Write Auth Password amas 02 05
221. the Password Rules see page 1 11 If the entered User Box Password does not match a message that tells that the User Box Password does not match appears Enter the correct User Box Password If no Owner Name is entered a message appears that tells that no Owner Names have been en tered Enter the correct Owner Name If a user name not registered with the machine is entered in the Owner Name box a message ap pears that tells that the Owner Name entered in the box is illegal Enter the correct Owner Name If no Account Name is entered a message appears that tells that no Account Names have been en tered Enter the correct Account Name If an account name not registered with the machine is entered in the Account Name box a mes sage appears that tells that the Account Name entered in the box is illegal Enter the correct Account Name Check the message that tells that the setting has been completed Then click OK bizhub 754e 654e 3 22 3 4 User Box Function 3 4 2 Changing the user account attributes and box password lt From the Control Panel gt Y vY 2 3 4 For the procedure to call the User Box screen to the display see steps 1 through 5 of page 3 17 Do not leave the machine while you are in the user operation mode If it is absolutely necessary to leave the machine be sure first to log off from the user operation mode Call the User Box screen to the display from the control panel Select the d
222. the Release Setting by the Administrator of the machine 1 Call the Network Settings screen on the display from the control panel Touch Forward and touch WebDAV Settings Use the menu buttons or keypad to make a selection Display Keypad Utility 1 TCP Socket Settings i Network Fax Settings d Administrator Settings 4 WebDAV Settings n Settings DPWS Settings i Detail Settings d Distributed Scan Settings J ERenbic tion Settings 4 04 22 2013 04 34 Close 3 Touch WebDAV Server Settings Use the menu buttons or keypad to make a selection Administrator Settings gt Network Settings gt WebDAV Settings Utility 1 WebDAY Client Settings i 2 WebDAV Server Settings J Administrator Settings Network Settings WebDAV Settings 04 22 2013 04 34 bizhub 754e 654e 2 100 2 19 WebDAV Function 2 4 Select ON and touch Password Setting Touch Initial Password to initialize the password Bookmark Administrator Settings gt WebDAV Settings gt WebDAV Server Settings Display Keypad mo Utility SSL Setting Password Setting Administrator Password Setting Settings Network Initial Password J Settings 4 WebDAV Settings Settings Aa 5 Enter the new WebDAV Server Password from the keyboard To prevent entry of a wrong password enter the password again in Password Confirmation i 04 22 2013 04 34 Please use the keyboard to enter a n
223. ting is rather long Authentication error during external server authentication If a user is unable to log in successfully during user authentication using the external server authentication possible causes include the status of connection to the external server the condition of the external server the server is down and the status of user registration with the external server such as the number of users to be controlled by the machine reaching its limit and the user password quality on the external server The administrator of the machine should check these points and make the appropriate settings bizhub 754e 654e 1 16 2 Administrator Operations 2 1 Accessing the Administrator Settings 2 Dnt 1 2 Administrator Operations 2 1 Accessing the Administrator Settings In Administrator Settings the settings for the machine system and network can be registered or changed This machine implements authentication of the user of the Administrator Settings function through the Ad ministrator Password that verifies the identity as the administrator of the person who accesses the function During the authentication procedure the Administrator Password entered for the authentication purpose ap pears as or e on the display When the Enhanced Security Mode is set to ON the number of times in which authentication fails is count ed NOTICE Make sure that none of the general users of the machine will know the Admini
224. tion purpose appears as I amp I on the display Changing the Administrator Password lt From the Control Panel gt Y Y N up Tw For the procedure to call the Security Settings screen on the display see steps 1 and 2 of page 2 13 Do not leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings Call the Security Settings screen on the display from the control panel Touch Administrator Password Use the menu buttons or keypad to make a selection Administrator Settings gt Security Settings _Display Keypad 1 2 x Back Sra 1 Administrator Password 6 HDD Settings J Hopr pox elie 7 Function Management Settings ITE aae ea Eae i E nan 8 Stamp Settings J Security Details J Enhanced Security Mode J 0 Phergption setting 12 11 2012 11 20 Close Enter the currently set Administrator Password from the keyboard Use the keyboard to enter the current password Press the C key to erase the entered password Administrator Settings gt Security Settings gt Administrator Password Setting 02 05 2014 23 06 JAM GRASS Cancel OK gt Touch C to clear all characters gt Touch Delete to delete the last character entered gt Touch Shift to show the upper case symbol screen gt Touch Cancel to go back to the Security Settin
225. tions When Authentication Error is executed lt Box gt Authentication of User Box is successful Authentication for execution of change of User Box Name and User Box Password is successful e Release of Prohibited Functions When Authentication Error is executed lt SNMP Password auth Password priv Password gt Authentication of SNMP is successful e Release of Prohibited Functions When Authentication Error is executed lt WebDAV server password gt e Authentication of WebDAV server is successful e Release of Prohibited Functions When Authentication Error is executed bizhub 754e 654e 1 3 Precautions for Operation Control 1 1 3 Precautions for Operation Control This machine and the data handled by this machine should be used in an office environment that meets the following conditions The machine must be controlled for its operation under the following conditions to pro tect the data that should be protected Roles of the Owner of the Machine The owner an individual or an organization of the machine should take full responsibility for controlling the machine thereby ensuring that no improper operations are performed The owner of the machine should have the administrator of the machine recognize the organizational security policy and procedure educate him or her to comply with the guidance and documents pre pared by the manufacturer and allow time for him or her to acquire required ability T
226. to continue 1271172012 11 35 D Enter the new 20 characters Encryption Key from the keyboard To prevent entry of a wrong Encryption Key enter the Encryption Key again in Encryption Passphrase Confirmation Use the keyboard to enter the new encryption passphrase 4 For confirmation the encryption passphrase must be entered twice Press the C key to clear the encryption passphrase Administrator Settings gt HDD Settings gt HDD Encryption Setting Encryption Pass _ Phrase Confirmation 02 05 2014 23 07 JABR Cancel oK gt Touch C to clear all characters gt Touch Delete to delete the last character entered gt Touch Shift to show the upper case symbol screen gt Touch Cancel to go back to the HDD Settings screen 6 Touch OK gt Ifthe entered Encryption Key does not meet the Password Rules a message that tells that the en tered Encryption Key cannot be used appears Enter the correct Encryption Key For details of the Password Rules see page 1 11 gt Ifthe entered Encryption Key does not match a message that tells that the Encryption Key does not match appears Enter the correct Encryption Key bizhub 754e 654e 2 59 2 12 Protecting Data in the HDD 2 I Make sure that a message appears prompting you to turn OFF and then ON the main power switch Now turn OFF and then turn ON the main power switch The encryption passphrase ae changed or canceled O
227. tted F A Please turn the main switch OFF and ON Display Keypad Utility Administrator Settings HDD Encryption Setting 12710 2012 17 37 gt When the main power switch is turned off then on again wait at least 10 seconds to turn it on after turning it off if there is no wait period between turning the main power switch off then on again the machine may not function properly bizhub 754e 654e 2 61 2 12 Protecting Data in the HDD 2 2 12 2 Changing the Encryption Key Y For the procedure to call the Encryption Key entry screen on the display see steps 1 through 4 of page 2 58 Y Donot leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings 1 Call the Encryption Key entry screen on the display from the control panel 2 Enter the currently registered 20 characters Encryption Key from the keyboard se can be changed or cancelled r the current Encryption Passphrase our entry Administrator Settings gt HDD Settings gt HDD Encryption Setting cj wad aad 02 05 2014 23 07 JABR Cancel oK gt Touch C to clear all characters gt Touch Delete to delete the last character entered gt Touch Shift to show the upper case symbol screen gt Touch Cancel to go back to the HDD Settings screen 3 Select
228. tting Add Type 4 All Address B00 F rieant Inniituuue Me COe mail e mail a vale ore Settings _ Application B Stamp Composition C App URL Dest ETT Digital Page Number Stamp Header Footer Save amp Print Settings Encryption Signature a a mpi oi oOnesl alae OFF f orf OFF oF OFF on B C Stamp Composition Date Time lt E gt Application gt To select Mail Encryption the administrator of the machine must make the S MIME settings in ad vance If Mail Encryption is selected after the destination has been set the set destination is canceled making it necessary to set the destination once again bizhub 754e 654e 3 34 3 4 User Box Function 5 Select the destination and press the Start key Program Doc Preview Job List No of Address 02 14 2014 J 02 30 FF rm Ready to Scan x e Fax can be sent at any time using the Keypad PEOO01 AE e mail e mail test local e mail aJi Add Type AO OE Gadda Saare hani Check Setting All lication pplication Settings Application gt To select the destination the administrator of the machine must register the certificate with the des tination in advance gt An error message appears if the registered certificate is invalid e g its validity is expired Do not send the file in this case The administrator of the machine is now required to register a valid certif icat
229. umber that can easily be guessed from birthdays em ployee identification numbers and the like is not set for the Administrator Password Account Pass word Encryption Key auth password priv Password and WebDAV Server Password If a User Password or User Box Password has been changed the administrator should have the corre sponding user change the password as soon as possible The administrator should change the Account Password set for each account at regular intervals and should one be changed he or she should immediately inform users who implement Account Track of the new Account Password If the Administrator Password has been changed by the Service Engineer the administrator should change the Administrator Password as soon as possible bizhub 754e 654e 1 7 1 3 Precautions for Operation Control 1 The administrator should have users ensure that the passwords set for the User Authentication Secure Print and User Box are known only by the user concerned The administrator should have users who implement Account Authentication ensure that the Account Password set for the account is Known by the users implementing Account Authentication only The administrator should make sure that only the users who share a Public User Box and Group User Box know the password set for it The administrator should have users change the passwords set for the User Authentication and User Box at regular intervals The administrator should
230. unt Password does not meet the Password Rules a message that tells that the entered Account Password cannot be used appears Enter the correct Account Password For de tails of the Password Rules see page 1 11 gt f the entered Account Password does not match a message that tells that the Account Password does not match appears Enter the correct Account Password O Make the necessary settings gt Ifthe Account Name is yet to be entered OK cannot be touched Be sure to enter the Account Name gt An Account Name that already exists cannot be redundantly registered gt To suspend temporarily a registered account from using the machine touch Pause and select Stop Job If Stop Job is selected a user who belongs to that particular account is also temporarily suspended from using the machine gt To restrict the functions the account can use use Function Permission and set Allow or Restrict for each function Setting All Accounts applies the same Function Permission to all accounts 10 Touch OK bizhub 754e 654e 2 38 2 9 Account Track Setting Function 2 lt From PageScope Web Connection gt Y Y A O N a For the procedure to access the Admin Mode see page 2 2 Do not leave the machine with the Admin Mode setting screen left shown on the display If it is abso lutely necessary to leave the machine be sure first to log off from the Admin Mode Start PageScope Web Connection and access the
231. unt Track SNMP authentication WebDAV authentication all Secure Print authentication and all User Box authentica tion resetting it to zero and canceling the operation prohibited state Perform the following procedure to can cel the operation prohibited state Operation Prohibited State Canceling procedure Administrator Settings e The Service Engineer touches Administrator unlocking to can cel the operation prohibited state e The operation prohibited state is canceled after the main power switch is turned off and on and the period of time set in Re lease Time Settings elapses User Account authentication The Administrator touches Release to cancel the operation pro TO ne a hibited state Secure Print authentication User Box authentication SNMP authentication WebDAV authentication Performing Release Setting Y Forthe procedure to call the Prohibited Functions When Authentication Error screen on the display see steps 1 through 3 of page 2 16 Y Donot leave the machine with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings Y When the main power switch is turned off then on again wait at least 10 seconds to turn it on after turning it off if there is no wait period between turning the main power switch off then on again the machine may not function properly Call the Prohibited
232. unt Track Setting Function 2 4 Touch Account Track Registration Use the menu buttons or keypad to make a selection Bookmark Display Keypad Utility Administrator Settings gt User Auth Account Track gt Account Track Setting 1 Account Track Registration 2 Account Track Counter d Administrator Settings ser authentications Account Track HR 02 14 2013 15 37 5 Selecta specific Account Registration key in which no account has been registered and touch Edit After selecting account touch Edit BOOKA Display Keypad Utility Administrator Settings gt Account Track Settings gt Account Track Registration Administrator Settings ser authentications Account Track Account Track Setting cuit 02 14 2013 15 37 rr 2a aay a mete gt To change settings for a registered account select the registered account in question and touch Edit gt To delete a registered account select the registered account in question and touch Delete The following screen appears if the account to be deleted owns a Group User Box Select whether to delete the Group User Box or change it to the Public User Box This account owns a Group Box Please select how you would like to Process the User BOX of the account Display Keypad Utility Account Name Administrator Settings ft User authentications Account Track Account Track Setting Sha
233. uration E Mail address Required field Language etc v C Main Level 0 Standard S MIME Certification file Register Help F1 Unregistered gt Set 1024 bits or more for the key length of the RSA public key for the certificate of each destination Make the necessary settings Add and edit of address book E Mail Abbreviated No Abbreviated name Sort Character Search character Reference Allowed E Mail configuration E Mail address S MIME Certification file Register Help F1 Required field Language Standard etc w Main Level 0 test co jp Unregistered gt f the abbreviated name and E mail address have not been entered an input error message ap pears Then click OK and enter the abbreviated name and E mail address 8 Click OK 9 Click Export to the device gt f you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection the machine displays a message that tells that the write operation has not been successful because of a device lock error Click OK and wait for some while before attempting to execute Export to the device again If there is a job being executed or a reserved job timer TX fax redial waiting etc in the machine the machine displays a message that tells that the write operation has not been successful because
234. urity Settings gt Administrator Password Setting gt Touch C to clear all characters gt Touch Delete to delete the last character entered gt Touch Shift to show the upper case symbol screen gt Touch Cancel to go back to the Security Settings screen Touch OK gt Ifthe entered Administrator Password does not meet the Password Rules a message that tells that the entered Administrator Password cannot be used appears Enter the correct Administrator Pass word For details of the Password Rules see page 1 11 gt f the entered Administrator Password does not match a message that tells that the Administrator Password does not match appears Enter the correct Administrator Password bizhub 754e 654e 2 56 2 11 Changing the Administrator Password lt From PageScope Web Connection gt Y Y A QO N a 5 For the procedure to access the Admin Mode see page 2 2 Do not leave the machine with the Admin Mode setting screen left shown on the display If it is abso lutely necessary to leave the machine be sure first to log off from the Admin Mode Start PageScope Web Connection and access the Admin Mode Click the Security tab Click Administrator Password Setting from the menu Select the Password is changed check box Enter the currently registered Administrator Password and a new Administrator Password Then to make sure that you have entered the correct new pass word e
235. uthentication the machine enables the operation of registering and changing the User Box It also enables the operation of acquiring or printing im age files saved in the User Box and sending of S MIME encrypted image files User Box creates a User Box in the HDD as a space for storing an image file User Box is available in three different types Personal User Box which only the user who has logged on through User Authentication can use Public User Box that is shared among two or more users who have previously registered and Group User Box that can be used by the user who has logged on through Account Authentication Up to 1 000 User Boxes can be registered When a user accesses a Public User Box he or she is authenticated by a box password that meets the Pass word Rules The password entered for the authentication purpose appears as or e on the display When the Enhanced Security Mode is set to ON the number of times in which authentication fails is count ed Reference If a document is saved in the Copy mode Fax Scan mode or User Box mode selected from the control panel or from an external memory by specifying a User Box number that has not been registered a Personal User Box owned by the user who logged on through User Authentication or a Group User Box owned by the account to which the user who logged on through User Authentication belongs is auto matically created No Public User Boxes are automatically created W
236. value less than 5 can be set Confidential Document Mode 1 Mode 2 not to be changed Access Method In association with Prohibit Functions When Authenti cation Error the method is changed from authentication using Secure Print ID and password Mode 1 to that us ing the password with the Secure Print document first narrowed down by Secure Print ID Mode 2 Secure Print User Box ThumbnailView Only Detail View is enabled before password authenti Preview Detail View and cation Mode 2 Document De tails are enabled bizhub 754e 654e 2 8 2 2 Enhancing the Security Function Function Name Factory Setting When Enhanced Security Mode is set to ON Public User Access Restrict Restrict not to be changed User Name List OFF OFF not to be changed Print Without Authentica Restrict Restrict not to be changed tion User Box Administrator Restrict Restrict not to be changed Setting Mode using SSL TLS None Admin Mode and User Mode not to be changed SSL Encryption Strength AES 256 AES 3DES not to be changed to one containing 3DES 168 strength lower than AES 3DES RC4 128 DES 56 RC4 40 Automatically Obtain No No not to be changed Certificates of S MIME S MIME Encryption 3DES 3DES not to be changed to DES or RC 2 Method FTP Server ON OFF not to be changed SNMPv1 v2c Settings Read setting Read setting Enable Write setting Invalid Enable not to be changed Write setting Enable SN
237. ware integrity verification FUNCTION ccccscccsssecccesececsececsaeeeesaeeeesaeeeeseeeeseueeeseuseeseusesseasenseaaes 1 15 SSN raiser ccm races tensa E ee sea oes cies tc cess eevee ese cde else canye eum necensccossanaeeseureeanee sat 1 16 CS Remote Care function sisisainneniachnsddanvcnndsamnnsauedsicansa wasn sinnsadienta cneaunsuclsindcelnswssilnniasidlasasulosauiddelsieacianndvens 1 16 Terminating a Session and Logging OUt ccccccccessececeeeeeeeeceeeeeeeeeeeeeeeesaeeeeetsaaseeeesauseeessaaeeeeessaeees 1 16 Authentication error during external server authentication ss ssssssssssresenrrrrrrrsrrnsnrrnrnrenrrreernnn 1 16 2 1 Accessing the Administrator Settings sssssssssssssscnnssscnnsescennescenesccensssconessnenssssonsssnenssssenesss 2 2 2 1 1 Accessing the Administrator SettingS ccccccssccccsssssecceseeeeeeeseesececeeaseceeseaeeeesseuseeeesanseeessnaeeeesssaees 2 2 2 1 2 ACCESSING the User MOC iscsviesenonsaceesddansaie den dndieuustaiscuacabacden chs nnceeninncantusanscksaveddsbabenvencet sewesinarensadaetdcavse 2 4 2 2 Enhancing the Security FUNCH ON ssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn nnmnnn nnne 2 8 2 2 1 tems cleared DY HDD Format ccsccccossasindssaucaewanaceemecmadsanads cast aaea iai 2 10 2 2 2 Setting the Password RuIeS cccccessccecesssececeeeeeeeeseseceeeeeuseeeeeeaeeeessaseceessaeeeeeseaeeesensaseeeesssaseeeees 2 11 2 2 3 Setting the Enhanced
238. with the setting screen of Administrator Settings left shown on the display If it is absolutely necessary to leave the machine be sure first to log off from the Administrator Settings Changing the box type to Public nullifies the setting of the owner user or owner account Call the User Box setting screen on the display from the control panel Select the desired User Box key and touch Edit To register a new User Box touch New To edit an existing User Box select desired User Box and touch Edit Administrator Settings gt Create User Box gt Public Personal User Box Disel kerea J BE oer ut sm mo pors mw wwz etc Utility Myre Create Date Time Public 12 11 2012 07 51 Administrator Per 02 14 2013 15 35 Settings Group 02 14 2013 15 37 Ka One Touch User Box Reg Create User Box New d Edit d Delete DSer Boxtes3 02 14 2013 15 40 User Box gt To change the User Box Type perform steps 3 through 6 gt To change the owner user or owner account perform steps 4 through 6 gt To change the User Box Password go to step 7 Select the User Box Type Select item and enter setting Display Keypad Administrator Settings gt User Box gt Edit User Box No 1 999999999 ser bo None_ Sl Administrator Create User Box 02 14 2013 15 35 Publ ic Personal ser BOX Change Owner Name Omer 02 14 2013 15 41 Cancel OK gt Change Own
239. without Authentication Registered Account Name Simple Print Authentication Setting External Server Settings Temporarily stop use Continue Job A number that already exists cannot be redundantly registered A User Name that already exists cannot be redundantly registered Account Name does not appear if Account Track has not been set for the authentication method or any option other than Synchronize has been selected for Synchronize User Authentication amp Account Track To suspend temporarily a registered user from using the machine select Stop Job from the pull down menu of Temporarily stop use If the account to which the user belongs is temporarily sus pended from using the machine however selecting Continue Job does not allow the user to use the machine To restrict the functions the user can use use Function Permission and set Allow or Restrict for each function Click Cancel to go back to the previous screen 6 Click OK gt gt If the entered User Password does not meet the Password Rules a message that tells that the en tered User Password cannot be used appears Enter the correct User Password For details of the Password Rules see page 1 11 If the entered User Password does not match a message that tells that the User Password does not match appears Enter the correct User Password Check the message that tells that the setting has been completed biz
240. x is not clicked the changes made will not be validat ed If the changes need to be made make sure that the User Box Owner is changed check box has been clicked To change the User Box Type click the Type pull down menu and select the desired box type Click the User Box Password is changed check box and enter the User Box Password Click OK gt gt If the User Box Type is changed to Public set a User Box Password that meets the Password Rules For details of the Password Rules see page 1 11 If the entered User Box Password does not match a message that tells that the User Box Password does not match appears Enter the correct User Box Password If no Owner Name is entered a message appears that tells that no Owner Names have been en tered Enter the correct Owner Name lf a user name not registered with the machine is entered in the Owner Name box a message ap pears that tells that the Owner Name entered in the box is illegal Enter the correct Owner Name If no Account Name is entered a message appears that tells that no Account Names have been en tered Enter the correct Account Name If an account name not registered with the machine is entered in the Account Name box a mes sage appears that tells that the Account Name entered in the box is illegal Enter the correct Account Name bizhub 754e 654e 2 91 2 10 User Box Function 2 2 10 3 Setting Memory RX lt From the Control Panel gt
241. y job files Print TX Combine Combine Download Move Copy Delete Functions that can be Performed Print job files Print TX Combine Combine Download Move Copy Delete Scan job files Fax job files file Print TX Combine Combine Download Move Copy Delete Print TX Combine Combine Download Move Copy Delete gt If Delete is selected in step 4 a confirmation message appears Click OK to delete the specified bizhub 754e 654e 3 33 3 4 User Box Function 3 4 4 Sending S MIME box files Y For the procedure to call the Use Document screen to the display see steps 1 through 5 of page 3 30 Y Do not leave the machine while you are in the user operation mode If it is absolutely necessary to leave the machine be sure first to log off from the user operation mode 1 Call the Use Document screen to the display from the control panel 2 Select the file to be 3 Touch Application sent and click Send Doc Preview ia Select document s and then choose the desired function zm a oooooooo2 Box2 Program Doc Preview M Select desired destination s Fax can be sent at any time using the Keypad Favorite ABC DEF GHI JKL MNO PORS TUV WxYZ ete AN No of Address 0 Job List 02 14 2014 J 02 30 Memory 100 Check Setting Details Print Send Other Delete Re order Copy Job List 02 14 2014 J 02 30 f Memory 100 Check Se
242. y more logon attempts To cancel the access lock state perform the Release Setting by the administrator of the machine For the auth password and priv password enter the password that meet the Password Rules For details of the Password Rules see page 1 11 To change the setting specify the corresponding object ID See the table below for the setting items Setting Item Object ID Write User Name 1 3 6 1 4 1 18334 1 1 2 1 5 6 4 2 1 2 2 auth password 1 3 6 1 4 1 18334 1 1 2 1 5 6 4 2 1 3 2 priv password 1 3 6 1 4 1 18334 1 1 2 1 5 6 4 2 1 4 2 Security Level 1 3 6 1 4 1 18334 1 1 2 1 5 6 4 2 1 5 2 2 18 4 SNMP network setting function The Administrator who has been authenticated through SNMP access authentication from the PC is allowed to operate the network setting function To change the setting specify the corresponding object ID See the table below for the setting items Setting Item Object ID IP address setting IP Address 1 3 6 1 4 1 183834 1 1 2 1 5 7 1 1 1 3 1 BOOT Protocol use setting 1 3 6 1 4 1 18334 1 1 2 1 5 7 1 1 1 6 1 BOOT Protocol Type 1 3 6 1 4 1 18334 1 1 2 1 5 7 1 1 1 7 1 DNS server address setting 1 3 6 1 4 1 18334 1 1 2 1 5 7 1 2 1 3 1 1 SMTP server address setting 1 3 6 1 4 1 18334 1 1 2 1 5 7 13 1 1 3 1 AppleTalk Printer Name Setting 1 3 6 1 4 1 18334 1 1 2 1 5 9 2 1 3 1 1 bizhub 754e 654e 2 99 2 19 WebDAV Function 2 2 19 WebDAV Function When access to the machine by the Administrator o

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