2012 Exhibition and Service Manual
Contents
1. Conditions e The National Convention Centre does not take or accept responsibility for the safety of any items on delivered or dispatched to the site in the absence of the Exhibitor Agent or Contractor e Deliveries can only be accepted on Monday Friday between 8am 12pm and ipm 4pm Our labels must be used and fully completed prior to the delivery being sent e A consignment note must be attached to boxes for prompt collection and delivery It is advised that exhibitors using a courier service book a pick up time with the courier company of your choice prior to pack out time and complete the form attached e All goods must be removed within 24 hours of conclusion of the event The National Convention Centre reserves the right to dispose of any goods after 7 days Community Involvement At the National Convention Centre we play an active role in the community and everyone is invited to participate and make a difference You can help us by donating surplus promotional items such as caps pens water bottles balls bags etc We organise delivery of these items to orphanages and schools in Nepal India Zambia and South East Asia If you are able to contribute please leave the goods with Reception or label them Orphanage Appeal during the exhibition bump out Prices valid for 2012 please allow for 5 8 increase for subsequent years E E Ai 2012 Exhibitor Manual i li NATIONAL CONVENTION CENTRE canberra Where the nation2. Bankcard Mastercard Visa Diners card American Express Card holder name Signature I hereby authorise the National Convention Centre to process authorised charges to the above credit card Please Return to National Convention Centre Canberra PO Box 1013 Civic Square ACT 2608 Or fax 02 6276 5276 Credit card payments incur a merchant service fee of 1 5 which will be added to the total amount payable Payments made in cash by company cheque or by direct deposit do not incur a service fee 15 Prices valid for 2012 please allow for 5 8 increase for subsequent years eo ee Be 2012 Exhibitor Manual i li NATIONAL CONVENTION CENTRE canberra Where the nation meets Delivery Docket DELIVER TO NATIONAL CONVENTION CENTRE 31 CONSTITUTION AVE CANBERRA ACT 2601 Please fax a copy of the delivery docket to National Convention Centre on 61 2 6276 5276 YOUR COMPANY NAME EVENT NAME DATE OF EVENT ROOM STAND NUMBER SENDERS CONTACT NAME CONTACT NUMBER BOX OF BANNER BAG OF DESCRIPTION OF GOODS PLEASE CIRCLE Organisers Goods Satchel Materials Exhibition Goods PLEASE AFFIX THIS LABEL TO ANY MATERIALS BEING SENT TO THE NATIONAL CONVENTION CENTRE Goods will only be accepted between the hours of 8am and 4pm Mon Fri two 2 days prior to the event Prices valid for 2012 please allow for 5 8 increase for subsequent years E EST Ai 16 2012 Exhibitor Manual i li
3. National Convention Centre Canberra PO Box 1013 Civic Square ACT 2608 Or fax 02 6276 5276 Credit card payments incur a merchant service fee of 1 5 which will be added to the total amount payable Payments made in cash by company cheque or by direct deposit do not incur a service fee 13 Prices valid for 2012 please allow for 5 8 increase for subsequent years eo ee Ae 2012 Exhibitor Manual i li NATIONAL CONVENTION Lifting Equipment Hire Order Form CoN tna Where the natin weeks Exhibition Conference Name Name Event Date Stand Number Contact Name on Day Company Name Address Telephone Fax Email Operators Name Ticket License No Lifting Equipment Rate Dates Times Required Total Forklift and licensed driver per day Please call NCC for preferred supplier Walk Behind Forklift and Operator per hour 75 00 Scissor Lift per day 380 00 Scissor Lift per hour 60 00 Boom Lifter per day 380 00 Boom Lifter per hour 60 00 Total Please Note e The National Convention Centre does not have a Forklift on site All exhibitors requests must be ordered 10 days prior to the start of an event to allow time for instillation and delivery Pre payment must accompany this form for goods services to be provided Exhibitor Conference requests ordered less than 10 days prior to the start of an event will incur a 20 late surcharge fee All orders will
4. public holiday price Quantity Date amp Total Time Sweet Temptations 3 70 each 4 25 each Dark and white chocolate clairs Lamingtons Scones with jam and double cream Chocolate Smoothie Chocolate croissants Chocolate fudge mini cakes Apple slice Apple strudel Apple tea cake Walnut bread Tarts 3 70 each 4 25 each Baked fruit Cream brulee Lemon myrtle Chocolate macadamia Mandarin Mini pear Passionfruit curd Healthy Option 3 70 each 4 25 each Fresh seasonal fruit kebabs Sliced fresh seasonal fruit platters Muesli topped with Greek Fruit or natural yoghurt Savoury 3 70 each 4 25 each Ham and Cheese Croissants Assortment of mini Pies Hot smoked salmon croissant with avocado and cream cheese Australian cheese platter with fruits and nuts Crusty rolls filled with smoked deli meats Assortment of finger sandwiches Sandwiches Minimum 15 sandwiches 6 80 each 7 80 each Herb and mustard roasted beef sirloin with Asian greens on a sour dough baguette Tandoori chicken and mint raita roti Coronation chicken and Asian greens in a mountain wrap Graved lax on poppy seed bagel Hungarian salami and gherkin on focaccia bread Creamy tuna salad and char grilled capsicums on ciabatta Organic twister bread with gypsy ham and aged cheddar Smoked chicken breast with tarragon brandy rocket and hummus served in panini bread Thai
5. 6 hours cabled 40 00 500mb 10 hours cabled 50 00 1gb 18 hours cabled 70 00 2gb Conference cabled code 2 4 day 140 00 280 00 Cable Set up fee 70 00 Total Charges A cable set up fee is required with all cabled internet requests A cabled internet connection will conclude at end of time limit A wireless internet connection will allow you to log in and out by shutting down the web browser giving you the specified amount of access time Please Note e All exhibitors requests must be ordered 10 days prior to the start of an event to allow time for instillation and delivery e Pre payment must accompany this form for goods services to be provided e Exhibitor Conference requests ordered less than 10 days prior to the start of an event will incur a 20 late surcharge fee e All orders will be processed once payment and forms have been received A tax invoice will be issued once the goods and service have been delivered No refunds will be given if the service is cancelled within 3 days prior to the event or the service is not used e All prices quoted are inclusive of GST Goods and Services Tax Payment Details Credit Card Number Expiry Date Bankcard Mastercard Visa Diners card American Express Card holder name Signature I hereby authorise the National Convention Centre to process authorised charges to the above credit card Please Return to National Convention Centre Canberra PO Box 1013 Civ
6. Workplace Health and Safety The contractor will need to provide copies of both Workers Compensation and Public Liability certificates for all contractors These need to be provided to your Event Coordinator three working days prior to the event All contractors subcontractors and production companies must undergo a site induction process with the National Convention Centre prior to commencing any work All Event Organisers their exhibitors contractors subcontractors and other associated staff are to comply with the Occupational Health and Safety requirements of the National Convention Centre This compliance includes familiarisation with the fire and evacuation procedures which are established for the National Convention Centre All contractors and sub contractors must review comply and acknowledge our workplace and safety policy and procedures before work can commence on site All workers performing duties on site are required to attend a short induction outlining the venue evacuation procedures and general workplace health and safety standards The following procedures and requirements are to be adhered to by all contractors working on the premises of the National Convention Centre regardless of whether they are providing services directly to the National Convention Centre or are working for an Event Organiser Failure to comply will place the contract entered by the Intercontinental Hotels Group trading as the National Convention Centre
7. 40 00 Saturdays 55 00 Sundays 60 Public Holiday e All exhibitors requests must be ordered 20 days prior to the start of an event to allow time for installation and delivery e Pre payment must accompany this form for goods services to be provided e _Exhibitor Conference requests ordered less than 20 days prior to the start of an event will incur a 20 late surcharge charge fee e All orders will be processed once payment and forms have been received A tax invoice will be issued once the goods and service have been delivered e No refunds will be given if the service is cancelled within 3 days prior to the event or the service is not used e All prices quoted are inclusive of GST Goods and Services Tax Payment Details Credit Card Number Expiry Date Bankcard Mastercard Visa Diners card American Express Card holder name Signature I hereby authorise the National Convention Centre to process authorised charges to the above credit card Please Return to National Convention Centre Canberra PO Box 1013 Civic Square ACT 2608 Or fax 02 6276 5276 Credit card payments incur a merchant service fee of 1 5 which will be added to the total amount payable Payments made in cash by company cheque or by direct deposit do not incur a service fee 24 Prices valid for 2012 please allow for 5 8 increase for subsequent years eo ee Ae
8. AGL snoop or by electronic detectors e An appropriate fire extinguisher must be present on every stand where LPG is being used e A risk assessment must be completed 3 days prior to the event and after which consent may be granted by the National Convention Centre Animals No animals birds fish etc with the exception of Seeing Eye dogs are permitted in the Centre at any time except as an approved exhibit or as part of an approved activity or approved performance requiring the use of animals Such animals that are permitted must be under control in a pen or on a leash and at all times remain the full responsibility of the exhibitor Written approval must be obtained prior to any animal other than Seeing Eye dogs entering the Centre Permission must be sought to leave an animal on site overnight Smoke Detector Isolation Please be aware that smoke detectors are in place throughout the Exhibition Hall Items such as helium balloons smoke steam and vapour may trigger this device Therefore it is imperative that you advise your Event Coordinator prior to arrival at the Centre and arrange for Smoke Detector Isolation if necessary at a cost of 400 00 per day Please note that this service will be reinstated daily If the detectors are set off due to client or exhibitor negligence a charge if 500 00 will be passed on directly from the ACT Fire Brigade A minimum of 7 days notice is required for isolation Vehicles and Other Machin
9. Wir NATIONAL CONVENTION CENTRE Canberra Where the nation meets 2012 Exhibition and Service Manual 31 Constitution Avenue CANBERRA ACT 2601 PH 61 2 6276 5200 FX 61 2 6276 5276 www nccc com au Valid to June 2012 2012 Exhibitor Manual i li NATIONAL CONVENTION CENTRE canberra Where the nation meets Please note All information in this document is current at the time of printing and may be subject to change at the discretion of the National Convention Centre Management Index Introduction Our Details Workplace Health and Safety Audio Visual Catering Food and Beverage Accounts Access to the National Convention Centre Exhibition Hall Specifications Ballroom Specifications Car Park Rigging Scissor Lift and Boom Lift Banners and Signs Storage Electrical Equipment Fire Safety and Dangerous Substances LPG use on Exhibitor Stands Animals Smoke Detector Isolation Vehicles and other Machinery Insurance Disclaimer Delivery Collection Community Involvement FUOUOUOUWAAANNNNNAAAVAUNUNUN HAW WW Giveaways and prize draws 0 Order Forms Account Details 11 Stand Cleaning 12 Car Park 13 Lifting Equipment Hire 14 Audio Visual 15 Delivery Docket 16 Phone Line 17 Internet 18 Equipment Hire 19 Stand Catering 20 Coffee Cart 24 Prices valid for 2012 please allow for 5 8 increase for subsequent years THF Ai 2012 Exhibitor Manual i li NATIONAL CONVENTION CENTRE canberra Where
10. be processed once payment and forms have been received A tax invoice will be issued once the goods and service have been delivered No refunds will be given if the service is cancelled within 3 days prior to the event or the service is not used e All prices quoted are inclusive of GST Goods and Services Tax e All operators must produce their current relevant licenses before operating any of the above equipment Please attach a photocopy of your licence Ticket and photo ID and return with this order e Boom lift above 14m requires a licence Payment Details Credit Card Number Expiry Date Bankcard Mastercard Visa Diners card American Express Card holder name Signature I hereby authorise the National Convention Centre to process authorised charges to the above credit card Please Return to National Convention Centre Canberra PO Box 1013 Civic Square ACT 2608 Or fax 02 6276 5276 Credit card payments incur a merchant service fee of 1 5 which will be added to the total amount payable Payments made in cash by company cheque or by direct deposit do not incur a service fee 14 Prices valid for 2012 please allow for 5 8 increase for subsequent years eo ee Ae 2012 Exhibitor Manual i li NATIONAL CONVENTION CENTRE canberra Where the nation meets Z STAGING CONNECTIONS Audio Visual Order Form Exhibition Conference Name Name Event Date Stand Number Contact Name on Day Company Name Address Telepho
11. roast beef with bean sprouts Thai basil and coriander Prices valid for 2012 please allow for 5 8 increase for subsequent years eo ee Ae 21 2012 Exhibitor Manual Wir NATIONAL CONVENTION CENTRE canberra Where the nation meets Item Price Sunday amp public holiday price Quantity Date amp Total Time Canap Selection Minimum of 15 pieces 4 80 each 5 50 each Cold Selection Selection of sushi and sashimi Smoked salmon mousse and fennel salad in sundried tomato cone Smoked chicken and soba noodles with mirin and soy Dukkah marinated lamb fillet with tzatziki in curry cone Tom Yum scallop New season white asparagus with Parma ham and garlic avocado oil Smoked duck with waldorf salad and feta Seafood ceviche in Chinese spoons Creamy crab meat salad in brioche Lobster and avocado on hearts of palm on pumpernickel Roast butternut with caramelised onion and blue cheese tartlets Vietnamese rice paper rolls Palate refresher Chilled potato and truffle shooter Cucumber and mint shooter Singapore orange carrot soup with scallops Oyster Bloody Mary shot Iced arugula soup Mojito sorbet Hot Selection Chicken and prawn Sui Mai Prawn dumpling Wagyu Tandoori skewer with cashew nut curry sauce Peking duck spring roll with plum sauce Tahina and herb crusted lamb cutlet Sweet corn fritters with bush tomato relish and gratinated cream cheese Greek feta an
12. the nation meets Introduction Welcome to the National Convention Centre The National Convention Centre is owned by the Australian Capital Territory Government and operated by Intercontinental Hotels Group This Exhibitor Information and Services manual has been designed with the intention of making your experience at the National Convention Centre as smooth as possible This manual includes all the necessary information rules and regulations locality maps forms and delivery dockets to ensure that your participation in the exhibition is successful To ensure all your requirements are met please read all the information contained in this manual and complete the forms where appropriate The Service Request Forms should be completed and returned to the National Convention Centre with payment two 2 weeks prior to the commencement of the exhibition All forms will be processed only after payment and forms have been received Our Details If you have any further queries about the venue or the exhibition please do not hesitate to contact our Events Team at the National Convention Centre Event Administrator National Convention Centre PO Box 1013 Civic Square ACT 2608 Telephone 61 2 6276 5200 Facsimile 61 2 6276 5276 Email ncc sales ihg com Prices valid for 2012 please allow for 5 8 increase for subsequent years oP ee Oe 2012 Exhibitor Manual i li NATIONAL CONVENTION CENTRE canberra Where the nation meets
13. Canberra and the Event Organiser in jeopardy High visibility vests and enclosed shoes must be warn at all times during move in move out and at any time whilst on the loading dock Gambling consumption of illicit substances or alcohol is strictly prohibited of all Event Organisers contractors sub contractors and production company staff Smoking is not permitted within the National Convention Centre Audio Visual Our contracted in house audio visual supplier is Staging Connections As a well established and experienced provider of technical and creative service Staging Connections will assist you with audio lighting data and vision requirements for your event and can also provide themeing video graphic and production support should you require Staging Connections Craig Sheedy PO Box 1013 Civic Square ACT 2608 Telephone 02 6257 6786 Email csheedy stagingconnections com au Prices valid for 2012 please allow for 5 8 increase for subsequent years THis 2012 Exhibitor Manual i l NATIONAL CONVENTION CENTRE canberra Where the nation meets Catering Food and Beverage Accounts For the convenience of exhibitors we have put together some suggestions for food and beverage which can be pre ordered and consumed at various exhibition booths during and exhibition Please complete the account form and sign and return no later than 10 days prior to the event The National Convention Centre has the sole catering rights t
14. NATIONAL Phone Line Order Form IUA Where the natin weeks Exhibition Conference Name Name Event Date Stand Number Contact Name on Day Company Name Address Telephone Fax Email Item Price Per Unit Quantity Total Telephone line with handset 150 00 line access through PABX by dialing 0 plus call costs Analogue Phone fax line 150 00 line access through PABX by dialing 0 plus call costs ISDN 3 x 128 kbit s lines available 200 00 plus call costs Eftpos lines no indial capabilities 150 00 Require 0 dial set up prior to arrival in Eftpos plus call costs machine Technical Support 60 00 per hour Total Charges Please Note e You will need to provide a terminal adaptor interface from the Network Terminator to your equipment PC or equivalent for ISDN lines e All equipment is on a hire basis and prices include hire installation removal insurance and GST The cost for all telephone lines is for the line only This does not include configuration of PC All exhibitors requests must be ordered 10 days prior to the start of an event to allow time for instillation and delivery Pre payment must accompany this form for goods services to be provided Exhibitor Conference requests ordered less than 10 days prior to the start of an event will incur a 20 late surcharge fee All orders will be processed once payment and forms have been received A tax invoice will be
15. company this form for goods services to be provided e Exhibitor Conference requests ordered less than 10 days prior to the start of an event will incur a 20 late surcharge fee e All orders will be processed once payment and forms have been received A tax invoice will be issued once the goods and service have been delivered e No refunds will be given if the service is cancelled within 3 days prior to the event or the service is not used e All prices quoted are inclusive of GST Goods and Services Tax e The National Convention Centre is responsible for the cleaning of public areas foyers and exhibition aisles These areas are cleaned and rubbish bins emptied on a regular basis by the venue staff Care will be taken in the cleaning of exhibitor stands however the NCC will not be held responsible for any damage to exhibitor or their contractors stand furniture product or signage Payment Details Credit Card Number Expiry Date Bankcard Mastercard Visa Diners card American Express Card holder name Signature I hereby authorise the National Convention Centre to process authorised charges to the above credit card Please Return to National Convention Centre Canberra PO Box 1013 Civic Square ACT 2608 Or fax 02 6276 5276 Credit card payments incur a merchant service fee of 1 5 which will be added to the total amount payable Payments made in cash by company cheque or by direct deposit do not incur a service fee 12 Prices valid fo
16. d Each application is assessed with the safety of the public as its priority The National Convention Centre reserves the right to accept or reject any application The use of LPG on stands is allowed in the Exhibition Hall however the following policies apply e All installations carried out in accordance with the relevant statutory acts and regulations e All applications must be approved for the use in accordance with the relevant acts and regulations nt Prices valid for 2012 please allow for 5 8 increase for subseque LUFF oFi 2012 Exhibitor Manual i li e The quantity of LPG held within a stand is to be limited to that amount reasonably CONVENTION consumed in one day CENTRE Ganera Maximum cylinder size 45kg E One cylinder per appliance Centralised cylinders with appliances connected to a reticulation system is not permitted Cylinders must be fitted securely to appliances to prevent the cylinder from falling Cylinders and connections must be protected from damage Control of cylinders must be accessible by the stand but not by the public Each evening at the close of show the LPG must be turned off at the bottle and cylinders must be removed from the building overnight to designated areas e Security and provision of storage facilities at designated areas is the responsibility of the Event Organiser e All installations must be tested for leaks prior to each operational period by an approved sniffer device eg
17. d spinach parcel Caviar and sour cream on mini blini Indonesian satay beef chicken or lamb Vegetable samosa with mint dip BBQ pork bun Prawn twisters with lime aioli Vegetable spring rolls Sweet Temptation Marble cheesecake Mini fruit tartlets Chocolate cake Plum cake Cr me brul e Chocolate brownies Mini opera cake Nougat sultan slice Mini walnut tart Lemon meringue pie Freshly baked apple tart with cinnamon sabayon sauce Home Made Cookies 10 cookies 21 00 24 15 Standard Chocolate Chip Anzac White Choc Chip Macadamia Prices valid for 2012 please allow for 5 8 increase for subsequent years eo ee Be 22 2012 Exhibitor Manual Wh NATIONAL CONVENTION CENTRE Canberra Where the nation meets Item Price Sunday amp Quantity Date amp Total public Time holiday price Something Extra Assortment of Ice Cream Cones 4 50 5 20 Ice Cream Freezer flat rate 150 00 150 00 Assortment of fruit smoothies per glass 4 50 5 20 Whole Fruit 10 pieces 16 00 18 40 Assorted cheese platter serves 10 people 65 00 74 75 Muffins Cupcakes 4 50 5 20 Assorted Sushi 20 pieces 96 00 110 40 Bowl of potato chips serves 20 people 53 00 60 95 Bowl of mixed nuts serves 20 people 53 00 60 95 Spring rolls and samosa 20 pieces 53 00 60 95 Bowl o
18. ed No refunds will be given if the service is cancelled within 3 days prior to the event or the service is not used All prices quoted are inclusive of GST Goods and Services Tax All transactions over 10 000 will incur a 2 fee Payment Details Credit Card Number Expiry Date Bankcard Mastercard Visa Diners card American Express Card holder name Signature I hereby authorise the National Convention Centre to process authorised charges to the above credit card Please Return to National Convention Centre Canberra PO Box 1013 Civic Square ACT 2608 Or fax 02 6276 5276 Credit card payments incur a merchant service fee of 1 5 which will be added to the total amount payable Payments made in cash by company cheque or by direct deposit do not incur a service fee 23 Prices valid for 2012 please allow for 5 8 increase for subsequent years THF igie 2012 Exhibitor Manual i li NATIONAL Coffee Cart Order Form IUA Where the natin weeks Exhibition Conference Name Name Event Date Stand Number Contact Name on Day Company Name Address Telephone Fax Email Hire of the coffee cart is 170 00 per hour at a minimum of 6 hours per day This includes 1 x barista coffee condiments and milk Day Date Start Finish Number of Price 170 x number of hours Time Time hours Total Charges Please Note e An additional barista 35 00 Monday Friday
19. en delivered No refunds will be given if the service is cancelled within 3 days prior to the event or the service is not used e All prices quoted are inclusive of GST Goods and Services Tax Payment Details Credit Card Number Expiry Date Bankcard Mastercard Visa Diners card American Express Card holder name Signature I hereby authorise the National Convention Centre to process authorised charges to the above credit card Please Return to National Convention Centre Canberra PO Box 1013 Civic Square ACT 2608 Or fax 02 6276 5276 Credit card payments incur a merchant service fee of 1 5 which will be added to the total amount payable Payments made in cash by company cheque or by direct deposit do not incur a service fee 19 Prices valid for 2012 please allow for 5 8 increase for subsequent years eo ee Ae 2012 Exhibitor Manual Wir NATIONAL CONVENTION CENTRE canberra Where the nation meets Stand Catering Account Form Exhibition Conference Name Name Event Date Contact Name on Day Company Name Address Telephone Email The National Convention Centre has put together a list of food and beverage items that can be pre Stand Number Fax ordered and consumed at the stands during an exhibition Item Price Sunday amp public holiday price Quantity Date amp Time Total Breakfast Option NCC Easy Breakfast Minimum 15 people Chilled fruit juice Assorted c
20. ereal Raisin scones with jam and thickened cream Assorted mini muffins NCC breakfast quiche with farm fresh egg bundawarra bacon sour cream and bush tomato relish Assorted cereals 26 50pp 30 50pp NCC Substantial Minimum 15 people Brookfarm muesli Smoked salmon and goats cheese on German sour dough Lemon meringue tart Assortment of yoghurts Free range egg an spinach quiche topped with cucumber yoghurt Freshly squeezed juice orange apple tomato 40 00pp 46 00pp Morning Tea and Breakfast Selector Two 2 choices served with chilled fruit 9 00 per person juices and freshly brewed Tea and Coffee 10 35 on Sundays and public holidays Three 3 choices served with chilled fruit 12 00 per person juices and freshly brewed Tea and Coffee 13 80 on Sundays and public holidays 9 00 12 00pp 10 35 13 80pp Friands 3 70 each 4 25 each Blueberry Hazelnut Cherry Pecan Macadamia 3 70 each 4 25 each Carrot and pecan Mango and coconut Baked cheesecake Orange and almond Linzer Chocolate and hazelnut Crumbles 3 70 each 4 25 each Apple blueberry Cherry Peach and apple Prices valid for 2012 please allow for 5 8 increase for subsequent years eo ee Be 20 2012 Exhibitor Manual Wl NATIONAL CONVENTION CENTRE canberra Where the nation meets Item Price Sunday amp
21. ery e Vehicles must be driven in space and out of the building during pack in and pack out of an Exhibition at a walking pace Passenger or Non Exhibitor Vehicles are not to enter the building except in loading dock area and only under supervision of the centre staff e The weight load of the vehicle must be approved e The integrity of the vehicle s fuel and oil system is to be inspected by the Exhibitor or their nominated representative before they are permitted to enter the building e The cap of the fuel tank must be locked If there is no locking device on the cap the fuel pipe must be sealed prior to the cap being placed on it Self adhesive seals shall cover the locked fuel caps e Battery terminals must be disconnected unless approval in writing has been given stating otherwise to the exhibitor e All display vehicles and machines must be inspected daily by the exhibitor whilst it is located in the building If a fuel system is found to be leaking the vehicle must be removed from the building for repairs to be carried out e No motor in any vehicle or appliance may be started during an exhibition for demonstrations or any other purpose whilst within the Centre Prices valid for 2012 please allow for 5 8 increase for subsequent years THF igi 2012 Exhibitor Manual i li j 7 y 3 NATIONAL e All show cars and presentation cars must have oil drip trays in place and must be CONVENTION provided by organiser ga raini e All keys for an
22. f Mentos mints or lollies 1kg 21 00 24 15 Beverages Assorted cans of soft drink 30 pieces 105 00 120 75 Bottled Water 600ml 24 pieces 84 00 96 60 Bottled Orange Juice 250ml 24 pieces 108 00 124 20 House Sparkling Wine per bottle 29 00 33 35 House White Wine per bottle 29 00 33 35 House Red Wine per bottle 29 00 33 35 Crown Lager 24 bottles 1 case 180 00 207 00 Carlton Draught 24 bottles 1 case 144 00 165 60 Hahn Light 24 bottles 1 case 70 00 80 50 RedBull 24 pieces 250ml 1 case 132 00 151 80 Midori Illusions 12 bottles 80 00 92 00 Smirnoff Twist Lime 12 bottles 80 00 92 00 Smirnoff Twist Artic Berry 12 bottles 80 00 92 00 Bacardi Lime 12 bottles 80 00 92 00 Bacardi Orange 12 bottles 80 00 92 00 Bacardi Watermelon 12bottles 80 00 92 00 Bundy Rum and Coke 12 bottles 80 00 92 00 Ice tubs including ice 15 00 17 25 Paper Cocktail Napkins 100 pieces 7 00 7 00 Total Charges Please Note All exhibitors requests must be ordered 10 days prior to the start of an event to allow time for installation and delivery Pre payment must accompany this form for goods services to be provided Exhibitor Conference requests ordered less than 10 days prior to the start of an event will incur a 20 late surcharge charge fee All orders will be processed once payment and forms have been received A tax invoice will be issued once the goods and service have been deliver
23. ic Square ACT 2608 Or fax 02 6276 5276 Credit card payments incur a merchant service fee of 1 5 which will be added to the total amount payable Payments made in cash by company cheque or by direct deposit do not incur a service fee 18 Prices valid for 2012 please allow for 5 8 increase for subsequent years eo ee Ae 2012 Exhibitor Manual i l NATIONAL Equipment Hire Order Form cee Where the nation meets Exhibition Conference Name Name Event Date Stand Number Contact Name on Day Company Name Address Telephone sss Fax Email Quantity Equipment Price Per unit per day Number of Days Total Trestle Table 1 8m x0 74m 15 00 Banquet Round 1 8m 15 00 Chairs 8 00 Trestle table cloth White 10 00 Round table cloth White 10 00 Napkin White 1 00 Red wine glasses 0 70 White wine glasses 0 70 Champagne glasses 0 70 High ball glasses 0 70 Beer pilsener 0 70 Total Charges Please Note e All exhibitors requests must be ordered 10 days prior to the start of an event to allow time for instillation and delivery e Pre payment must accompany this form for goods services to be provided e Exhibitor Conference requests ordered less than 10 days prior to the start of an event will incur a 20 late surcharge fee e All orders will be processed once payment and forms have been received A tax invoice will be issued once the goods and service have be
24. ift and the current hire charges both with and without operators are available upon request Prices valid for 2012 please allow for 5 8 increase for subsequent years THF igi 2012 Exhibitor Manual i li NATIONAL CONVENTION CENTRE canberra Where the nation meets Banners and Signs The National Convention Centre can arrange to hang your banners and signs in accordance with organiser s requirements This service must be arranged prior to arrival at the Centre For further information regarding banner hanging please contact Staging Connections on 02 6276 5200 Display and Set up e No structure can be fixed to the venue structure and must not interfere with adjacent stands e No equipment fittings or materials may be placed in any aisle walkway or in such a position that the access to any designated exit is not in any way obstructed e Materials used in stand construction and design must not be readily ignitable nor be able to emit toxic fumes should ignition take place e The structure of the building must remain in exactly the same condition prior to set up Any changes to the building and property of the National Convention Centre will be charged to the company at fault Storage Goods will only be accepted two working days prior to an event Materials for packaging crates boxes etc should be labelled and removed from the premises during Exhibition open hours Packing materials may only be stored at your stand if they are ou
25. issued once the goods and service have been delivered No refunds will be given if the service is cancelled within 3 days prior to the event or the service is not used e All prices quoted are inclusive of GST Goods and Services Tax Payment Details Credit Card Number Expiry Date Bankcard Mastercard Visa Diners card American Express Card holder name Signature I hereby authorise the National Convention Centre to process authorised charges to the above credit card Please Return to National Convention Centre Canberra PO Box 1013 Civic Square ACT 2608 Or fax 02 6276 5276 Credit card payments incur a merchant service fee of 1 5 which will be added to the total amount payable Payments made in cash by company cheque or by direct deposit do not incur a service fee 17 Prices valid for 2012 please allow for 5 8 increase for subsequent years eo ee Be 2012 Exhibitor Manual i li NATIONAL Internet Order Form O ILa Where the natin weeks Exhibition Conference Name Name Event Date Stand Number Contact Name on Day Company Name Address Telephone o Z o Zo o ooo Fax Email Wireless and Cabled Cost per unit Number required Multi user Cost please tick 30 minutes 5 00 50mb 1 hour 10 00 100mb 6 hours wireless 40 00 500mb 10 hours wireless 50 00 1gb 18 hours wireless 70 00 2gb Conference wireless code 2 4 day 140 00 280 00
26. meets Give aways and prize draws at conferences events and exhibitions in the ACT When an exhibitor gives away a prize at the stand this is classified as a lottery When a conference or meeting gives a prize to someone attending this is classified as a lottery When a seminar or function gives away a lucky door prize this is classified as a lottery The guidelines specify that whenever there is an element of chance or a combination of skill and chance the draw is classified as a lottery and a permit must be obtained even if the prize has a very low or nil value Usually any kind of draw names out of a hat business cards out of a bowl lucky door prize etc requires a permit An information sheet and application are available on the ACT Gambling and Racing Commission website There is a fee for the permit currently approximately 50 for prizes up to 1 000 and approximately 100 for prizes of 1 001 2 500 A minimum of seven working days is required to get a permit If you are caught conducting a lottery without a permit a fine may apply The fine applies to the person organisation conducting the lottery and may apply to the venue A permit is NOT required e If everyone who enters wins the same prize e If there is any element of skill attached to the awarding of the prize even token skill such as a guessing game colouring in competition ring toss answer a question etc e If no one from the ACT is eligible to enter and the l
27. ne Fax Email For a complete range of Audio Visual equipment please contact Staging Connections Manager Craig Sheedy 02 6257 6786 Data Display Equipment Quantity First Day Delivery and Set up fee Number of days Cost 42 Plasma Stand and Speakers 330 00 150 00 XP Laptop Mouse VGA cable 220 00 40 00 19 Flat Screen Monitor 129 00 40 00 Total Charges Staging Connections office is located on the ground floor of the National Convention Centre staff are available to advise free support or if technical difficulties arise throughout your event For outside business hours please contact the National Convention Centre on 6276 5200 Please Note e All exhibitors requests must be ordered 10 days prior to the start of an event to allow time for installation and delivery Limited stock of plasma screens and stands are available on site Pre payment must accompany this form for goods services to be provided Exhibitor Conference requests ordered less than 10 days prior to the start of an event will incur a 40 late fee charge All orders will be processed once payment and forms have been received A tax invoice will be issued once the goods and service have been delivered No refunds will be given if the service is cancelled within 3 days prior to the event or the service is not used e All prices quoted are exclusive of GST Goods and Services Tax Payment Details Credit Card Number Expiry Date
28. o all food and beverage products Exhibitors are not permitted to bring food and beverage into the venue from outside caterers A public cafe account may also be set up during the duration of the event if the organiser has requested a public cafe station Please check with the organisers if this has been arranged for your event The preferred method of payment is by credit card All charges incurred during the event will be billed to your nominated credit card Please complete the public cafe account form and return it with in 10 days prior to the event Please also designate the names of the persons that are authorised to sign for food and beverage Access to National Convention Centre All Event Organisers must provide full particulars on exhibition bump in and bump out schedules including on site supervisors exhibition contractor major shell scheme contractor freight forwarding company security company rigging contractor and electrical contractor On site supervisors must have the capacity to make a decision and issue instructions to their staff on instruction from the National Convention Centre Duty Manager Only designated service entrances lifts and loading docks are to used for the transportation of staff and materials Exhibition Hall Ceiling Heights Height of entrance to Exhibition Hall via loading dock bi fold doors 3 9m Height of entrance to Exhibition Hall via main foyer 2 47m Height of Exhibition Hall floor to ceiling tru
29. ottery was not publicised in the ACT these rules are there to protect ACT residents e Ifthe prize is a rebate or discount on fees paid or conference costs In all other cases a permit is required For more information and application forms go to the Commission s website www gamblingandracing act gov au and click on the lotteries section 10 Prices valid for 2012 please allow for 5 8 increase for subsequent years ee ee Oe 2012 Exhibitor Manual i li NATIONAL CONVENTION CENTRE canberra National Convention Centre Wh He rat et Account Details Please be advised that the following account details should be used for any EFT payments to the National Convention Centre Canberra Please indicate on each order form if an EFT payment has been made and your reference 11 Prices valid for 2012 please allow for 5 8 increase for subsequent years THis 2012 Exhibitor Manual i li NATIONAL CONVENTION Stand Cleaning Order Form cen where the natin meets Exhibition Conference Name Event Date Stand Number Contact Name on Day Company Name Address Telephone Fax Email If you require your stand to be vacuumed mopped and dusted prior to the opening or at the conclusion of each day a charge of 50 00 per hour applies Minimum of 1 hour applies Please complete the table below Dates Required Time Cost per day Total charges Please Note e Pre payment must ac
30. r 2012 please allow for 5 8 increase for subsequent years eo ee Ae 2012 Exhibitor Manual Car Park Order Form Exhibition Conference Name Event Date Contact Name on Day Company Name Address Stand Number Wir NATIONAL CONVENTION CENTRE canberra Where the nation meets Telephone Fax Email Dates Required Number of Type of Ticket Price Total Cost Tickets Single exit 13 00 per day Single exit 13 00 per day Single exit 13 00 per day Multi exit 15 00 per day Multi exit 15 00 per day Weekend exit 2 00 per day Total charges Please Note e Pre payment must accompany this form for goods services to be provided e Exhibitor Conference requests ordered less than 10 days prior to the start of an event will incur a 20 late surcharge fee e All orders will be processed once payment and forms have been received A tax invoice will be issued once the goods and service have been delivered e No refunds will be given if the service is cancelled within 3 days prior to the event or the service is not used e All prices quoted are inclusive of GST Goods and Services Tax Payment Details Credit Card Number Bankcard Card holder name Mastercard Visa Expiry Date Diners card Signature American Express I hereby authorise the National Convention Centre to process authorised charges to the above credit card Please Return to
31. sses 9 1m Height of Exhibition Hall floor to underside of gallery 3 06m Exhibition Hall floor to ceiling 10 4m Area 2 400M Floor Loading 700kg M Ceiling Loading Details and ceiling diagrams provided upon request Power Floor pits 18 pits that house 2 x double 1 amp general purpose outlet 1x 15 amp outlet Surrounding 9 x 32amp 3 phase outlets Walls 1 x 50amp 3 phase outlet Flooring Carpeted throughout Prices valid for 2012 please allow for 5 8 increase for subsequent years E ES Ai 2012 Exhibitor Manual i li NATIONAL Ballroom CONVENTION CENTRE Canberra Ceiling Height 4 5m ai Area 650m Floor Loading 500kg M2 distributed 360kg M2 concentrated Power Walls Flooring Carpeted throughout Access for bump in amp bump out Main vehicle access to the Exhibitor Loading Area back of the Exhibition Hall at the National Convention Centre is via Constitution Avenue The height of the exhibitor loading dock is 10m Passenger vehicles may also use the car park to access a one metre wide goods lift Disabled access is via front entrance ramps and internal lift All goods must be removed at the completion of the event The National Convention Centre will not store any goods after an event concludes Vehicles are required to unload and move their car to the car park The loading dock at the National Convention Centre is for loading and unloading only It is open from 8 00am to 12 00pm and 1 00pm to 4 30pm Monday
32. t of sight and must be contained within the booth area Once the event has concluded all goods should be removed from the Centre within 24 hours If you have any delays in pick up notify your event organiser Electrical Equipment All electrical equipment used by contractors and exhibitors must comply with current Australian Electrical Standards and Workplace Health and Safety Regulations The National Convention Centre reserves the right to refuse any equipment used by contractors exhibitors and clients Points to note e Electrical equipment and leads must be currently tested and tagged e Damaged faulty equipment will not be permitted to be used in the Centre e Frayed electrical cables and leads will not be permitted to be used in the Centre Fire Safety amp Dangerous Substances An exhibitor must not bring in or use at the exhibition site dangerous and hazardous goods or equipment such as poisonous gas fuel noxious materials or other flammables and equipment using such flammable materials as gas stoves and electric stoves without prior consent from the National Convention Centre Management Even if consent is given it will be subject to adequate precautionary measures being taken and will comply with all ordinances and laws of the Australian Capital Territory and the Commonwealth of Australia LPG use on Exhibitor Stands The National Convention Centre must be notified of intent to install LPG appliances prior to the move in perio
33. to Friday excluding public holidays Under no circumstances are vehicles to be left unattended on the terrace area or on the loading dock Please note clients should be aware the National Convention Centre does not have a forklift on site Car Parking Paid parking for 400 cars with internal lift access from entry level is available underneath the National Convention Centre Pre paid parking is available at Reception in the main foyer Passes may be obtained by completing the exhibitor services request form attached and returning it to the National Convention Centre with full payment at least 10 days prior to your event Alternatively voucher public parking is available across the road from the Centre Under no circumstances are exhibitors permitted to park in or around the centre other than in the designated spaces provided These areas are patrolled by parking inspectors Rigging Licensed riggers required to perform rigging work done at the National Convention Centre will be asked to produce their tickets before they commence work Riggers must complete a hazard analysis and submit this to the Centre seven 7 working days prior to the work being undertaken Scissor Lift amp Boom Lift Arrangements can be made to hire a scissor lift or boom lift through the National Convention Centre Upon availability current operating tickets must be sighted before hire approval is granted Alternatively qualified staff may be hired to operate the l
34. y vehicles on site must be signed in at reception i e show vehicles S forklifts boom and scissor lifts for the duration of the time on site Insurance Exhibitors should also consult their own insurance companies for suitable coverage of their exhibition merchandise and displays in respect of e Insuring exhibits and contents of stands against loss and damage e Expenses incurred due to abandonment or postponement of the Exhibition e Additional Public Liability Disclaimer Subject to any provision of the Trade Practices Act 1974 if applicable which cannot be excluded the National Convention Centre will not accept responsibility for damages or loss of goods and property left in the Centre prior to during or after an exhibition All goods and satchels belonging to clients must be claimed and removed from the Centre on the last day of the exhibition or on the following day by prior arrangement The National Convention Centre reserves the right to inspect vehicles leaving the Centre during pack in pack out of an Exhibition Delivery Collection All exhibition goods being forwarded to the National Convention Centre should be marked with a delivery label refer to attached form Arrangements should be made for goods to arrive on the Exhibitor pack in day or two working days prior The National Convention Centre will not accept responsibility for the security of any items delivered to the Centre in the absence of the Exhibitor or their agent
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