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CECA Exhibitor`s Complete Service Manual

1. 4 of 17 CECA 41st Convention June 4 5 2015 Hyatt Regency Vancouver Furniture amp Accessories suite aces Tel 1 800 721 0029 Toll Free PR Order Form Fax 1 877 468 3313 Toll Free SHOWTIME www showtimedisplay com b ds infodesk Showtimedisplay com Event amp Display For questions or to submit your order please email infodesk showtimedisplay com EXHIBITOR INFORMATION Company Show Name Show Dates Booth CECA 41st Convention June 4 5 2015 l Contact Name Please Print Contact Email CHAIRS ACCESSORIES renga ooo sec summer eno 600 esstioneaamerar o oo Staci Rope sc 00 sue ea ooo oo ooo oo eos Sean Bases comerem s000 600 romooar soc so ME cd BE oso aso onore sonno se000 soso please call or email with any special requests BagStand 3000 39 00 Note Skirted Tables are 24 wide and come with white taffeta top amp skirted sides Skirt Small Artificial Plants 20 00 26 00 a colour See website for samples Please see website for more custom seating options Custom furniture is available Skirt colours will be set to match show colours if not specified aa Table risers Wooden 2 Step 20 00 26 00 E o 8 Long 30 high Skirt 3 sides 60 00 78 00 Small clear draw barrel 20 00 26 00 ee 6 Long 30 high Skirt 3 sides 55 00 72 00 4 Long 30 high Skirt 4 sides 50 00
2. US Tax EIN Applicable only if delivering to another tradeshow Exhibitor Name Event Name Event Date s Booth Return Freight Section 2 Carrier Shipment Information Name of carrier providing transportation services _L NALSI 1 Other Number of Pieces Dimensions inches Weight LBS Carton Boxes W Crates Fiber Case W Skid Pallet W Carpet Other W TOTAL Additional Services Lift Gate _ Inside Pick Up Delivery 53ft trailer accessible Pickup _ Yesl_ No Delivery L_ Yes _ No Loading dock available Pickup _ YesL_ No Delivery L Yes _ No Do you require additional Insurance Yes _ No Declared Value insurance purposes on Cargo Insurance only to be completed when using NALSI Transportation Please note additional fee s will apply for insurance coverage Section 3 Terms of Payment and Security Deposit Must be completed Company Name Address Address Email City Prov State Postal Zip Contact Name Phone Invoices are processed electronically and transmitted to email provided Charge to MasterCard _ American Express Cardholder Name Card Account Cardholder s Signature Email I hereby authorize the use of this credit card for payment of services related to this order form L_ JOPTION 1 Process payment automatically on credit card provided 5 administration fee will be added to invoices paid by credit card _JOPTION 2 Payment will follow within 15 days of
3. 101 PACKAGE 1 straight header with copy 1 0 5m x 1m x 1m white counter MODEL 102 PACKAGE 1 curved header with copy 1 single radius counter booth carpet booth carpet MODEL 103 8 X 10 OR 10 X 10 CORNER OR INLINE ADDITIONAL HARDWALL OPTIONS MODEL 103 PACKAGE 1 curved header with copy 1 0 5m x 1m x 1m attached back counter with doors 1 front display counter booth carpet A Standard Counter 990 x 495 x 1mh B Single Radius 1400 x 990 C Jewellry Case 990 x 495 x 1mh D Display Case 990 x 495 x 1mh STANDARD HARDWALL PACKAGE INCLUDES Aluminum structure White hardwall back wall White hardwall side walls Carpet please fill in carpet color selection form Header Assembly Graphics block lettering only logo extra Please fill in header sign info on order form Please call for any modifications FOR CUSTOM HARDWALL CONFIGURATIONS COLOURS amp GRAPHIC PANELS PLEASE CONTACT SHOWTIME FOR PRICES AND DETAILS All Orders are governed by the Showtime Payment Policy and the Showtime Limits of Liability and Responsibility 7 of 17 CECA 41st Convention June 4 5 2015 Hyatt Regency Vancouver H a rd Wa Syste ms Showtime Event amp Display Tel 1 800 721 0029 Toll Free 8 x 20 or 10 x 20 EXHIBITS Fax 1 877 468 3313 Toll Free www showtimedisplay com PR SHOWTIME Event Display infodesk Showtimedis
4. Hall 3 Floor June 4 8 00 am 5 00 pm Exhibition Hall 3 Floor June 5 8 00 am 2 00 pm EXHIBIT DATE AND TIME Location Date Time Hyatt 3 Floor June 4 12 00 pm 4 30 pm Hyatt 3 Floor June 5 10 00 am 2 30 pm EXHIBITION BOOTHS Standard exhibition booths are 10 w X 8 d The entire exhibition floor is carpeted Booth inclusions e 8 high drape back wall in black color e 3 high drape side wings e 2x6 covered and skirted display table skirt color black e 2chairs e 1 8 5 x11 paper booth ID name sign The weight limit for the exhibition floor is 100 lbs per square foot If you are displaying heavy machinery or equipment please contact Showtime at 1 800 721 0029 or email infodesk showtimedisplay com in advance SHOW MANAGEMENT AND MATERIAL HANDLING Showtime Event amp Display Services is appointed to be the show management company and is responsible for inbound and outbound material handling of exhibitor displays Showtime will also provide production services in furniture booth labor janitorial graphics signage etc Please refer to the enclosed Showtime services and order package for your needs Convention Host Eltec Elevator Ltd Host Hotline 604 984 9105 Page 2 In order to receive the 2 week advance order discount rates listed on the enclosed order forms your order must be received by 5 00 pm on May 20 2015 Showtime management personnel will be on site at your service during the exhibi
5. Office listed above SIGN INFO If you do not have a print file to submit please write in the text and description of your order here GRAPHICS amp SIGNAGE TOTAL PST 7 All Orders are governed by the Showtime Payment Policy and the Showtime Limits of Liability and Responsibility 12 of 17 CECA 41st Convention June 4 5 2015 Hyatt Regency Vancouver Advance Materials Handling Details SHIPPING CHARGES Please prepay all shipping charges Showtime cannot accept or be responsible for collect shipments All shipments must have a bill of lading or delivery slip showing the number of pieces weight and type of merchandise Upon shipping immediately send copies of bills of lading to Showtime and your on site representative Handling charges are based on the weight of material Certified weight receipts are required for all shipments Showtime will estimate weight for private vehicles without certified weight receipts Charges will be based on this estimation and no adjustments can be made Separate mixed van shipments between crated and uncrated and clearly identify the weights of each on the bill of lading Otherwise Showtime will invoice the entire load at the uncrated rate and will not adjust charges later All shipments must be consigned c o Showtime Event amp Display Services to enable us to accept them for handling Convention Centres and hotels will not accept direct shipments consigned to them as they ha
6. invoice processing date Credit card provided may be charged if payment is not received within 45 days of invoice date North American Logistics may require payment prior to delivery of goods A 5 administration fee will be added to invoices paid by credit card Please complete print sign and return completed forms to mfowler nalsi com Toronto Head Office Montreal Eastern Region Calgary Prairie Region Vancouver Western Region Tel 905 951 1612 Tel 514 868 6650 Tel 403 851 1152 Tel 778 328 2841 En www nalsi com Canada Border Apanga des s ces JE ste E Services y Nantais du Canada CANADA CUSTOMS INVOICE FACTURE DES DOUANNES CANADIENNES 1 Vendor Name and Address Vendeur Nom et Adresse 2 Date of Direct Shipment to Canada Date d exp dition directe vers le Canada 3 Other References Include Purchaser s Order No Autres r f rences inclure le no de commande de l acheteur 5 Purchaser s Name and Address if other than Consignee 4 Consignee Name and Address Destinataire Nom et Addresse Nom et Addresse de l acheteur s il diff re du destinataire No sale involved 6 Country of Transhipment Pays de transborderment N A Country of Origin of Goods If shipment includes goods of different Pays d origine des marchandises origins enter origins against items in field 12 Si l expedition comprend des marchandises d origines differentes en preciser la provenance en 12 Vil 1 Is this a related company transa
7. lost or damaged Such liability shall be limited to a sum equal to 0 30 per pound per article with a maximum liability of 50 00 per item or 1000 00 per shipment whichever is less as agreed upon damages and exclusive remedy Provisions of this paragraph shall apply if loss or damage regardless of cause or origin results directly or indirectly to property through performance or nonperformance of obligations imposed by the offering of services to exhibitors or from negligence active or otherwise by Showtime or its subcontractors nm Showtime Event amp Display Tradeshows That Work V4 All Orders are governed by the Showtime Payment Policy and the Showtime Limits of Liability and Responsibility 3 of 17 CECA 41st Convention June 4 5 2015 Hyatt Regency Vancouver m Showtime Event Display Pay e nt amp Tel 1 800 721 0029 Toll Free PR SHOWTIME Fax 1 877 468 3313 Toll Free a C u a i O a O r e FS www showtimedisplay com us A infodesk Showtimedisplay com Authorization Form Event amp Display Must Accompany forms submitted Payment required For questions or to submit your order please email before Exhibitor Move In infodesk showtimedisplay com Exhibitor Information Company Show Name Show Dates Booth CECA 41st Convention June 4 5 2015 City Province State Postal Code ZIP Email Address Please print clearly Phone Include Area Code Fax Include Area Code Credit
8. please responsible for collect shipments feel free to photocopy the labels that have been provided BILLS OF LADING CERTIFIED WEIGHT RECEIPTS All shipments must have a bill of lading or delivery slip showing the number The weights of your vehicle empty and loaded must be documented with certified weight of pieces weight and type of merchandise Handling charges are based on receipts for billing purposes Showtime will unload all shipments after your driver submits the weight of material Certified weight receipts are required for all certified weight receipts at the receiving site shipments Showtime will estimate weight for private vehicles without LABOUR AND EQUIPMENT certified weight receipts Charges will be based on this estimation and no Labour and equipment for unloading and loading are included in Showtime material adjustments can be made Separate mixed van shipments between crated handling rates and services If additional labour is required for uncrating unskidding and uncrated and clearly identify the weights of each on the bill of lading assembling positioning leveling dismantling recrating and reskidding machinery and or Otherwise Showtime will invoice the entire load at the uncrated rate and equipment please place your order on the Janitorial and Labour Order Form If your will be unable to adjust charges later material requires a forklift or specialized rigging equipment please notify us promptly so that we can make arran
9. radius counters booth carpet MODEL 203 1 straight amp 2 angled headers with copy 2 white front corner 1900 00 2500 00 counters 2 5m 20 x 1m 39 x 1m 39 white counters booth carpet ADDITIONAL HARDWALL COUNTERS A Standard Counter 990mm tall x 495 mm deep x 1m high NN 150 00 200 00 DN B Single Radius 1400 x 990mm MO 300 00 390 00 C Jewelry Case 990 x 495 x 1m 200 00 260 00 D Display Case 990 x 495 x 1m MU 250 00 325 00 OPTIONS amp INFORMATION ACCESSORY OPTIONS CARPET COLOR SELECTIONS eve Description ary Discount Standard Blue Red Seafoam Green Grey _ Black Rate Rate HEADER TO READ up to 20 characters black lettering on white aan 25m deep 30 00 39 00 HEADER ONE Angled shelf 25m 50 00 65 00 A A a ee ee A Se Oe ree deep x 1m long Clip on 150 watt 50 00 80 00 HEADER TWO chrome arm light If applicable for Model 201 202 203 ____________ power NOT included ESS Fore more information on counters and other accessories please see the White PVC slat wall OU 150 00 ACCESSORIES on this page 2 5m high x 1m wide per lin m For custom colours and graphic toircases s2000 o 00 panels to personalize your Hardwall Lights for Case 20 00 26 00 set up please contact Showtime for prices and selection SPECIAL INSTRUCTIONS COST SUMMARY Rental Total PST 7 TOTAL AMOUNT All Orders are governed by the Showtime Payment Policy and
10. the Showtime Limits of Liability and Responsibility 9 of 17 CECA 41st Convention June 4 5 2015 Hyatt Regency Vancouver Labour amp Janitorial Showtime Event amp Display Tel 1 800 721 0029 Toll Free PR Order Form FAQ SUCUTIME Infodesk Showtimedisplay com Event amp Display For questions or to submit your order please email infodesk showtimedisplay com EXHIBITOR INFORMATION Company Show Name Show Dates Booth CECA 41st Convention June 4 5 2015 Phone Include Area Code Fax Include Area Code PRE SHOW JANITORIAL Initial pre show janitorial services only This includes dusting vacuuming and general cleaning before show opens BOOTH SQUARE FEET 0 30 PER SQUARE SIZE FOOT MULTIPLIED BY 1 DAILY JANITORIAL Daily janitorial services for the duration of the show This includes dusting vacuuming and general cleaning prior to each show day excluding day 1 BOOTH SQUARE FEET 0 25 PER SQUARE MULTIPLIED BY NUMBER OF SIZE FOOT DAYS POP UP BOOTH SET UP amp DISMANTLE Only applicable for basic pop up display units anything with more set up is subject to Installation amp Dismantle Labour charges Includes installation amp dismantle labour for basic 8 x 8 or 10 x 8 Pop Up spider frame display booth It is the exhibitors responsibility to make sure the display is on site during exhibitor move in for Showtime to setup Please use our Materials Handling service t
11. 65 00 o CARPET CECA REQUESTS NO BOOTH CARPET 8 Long 40 counter height Skirt 3 sides 70 00 9200 Long 0 enero Sun sses 88500 so Laon A comerte ases sooo se O NEW 30 Round 30 high table covered in soo sen Spandex 65 00 84 50 White or Black NEW 30 Round 40 high table covered in ol Spandex 70 00 92 00 White or Black O FURNITURE DRAPE See website for colours ekteamercraraiperson 552500 16200 12 Hoh Diapo permeation se snoof LT Bkteatertoveseat person sm eo HenDrapetperinearto m5 sr Bar Fridge Please sketch how you would like your drape set in the space provided at bottom of page PRESENTATION AIDS DISPLAY BOARDS PANELLING Pop Up Display Unit 8 H x 9 W Black Flip Chart w paper amp markers 60 00 78 00 ie w lights and podium kit 375 00 450 00 Velcro display boards Easel 30 00 39 00 Black 4 x 8 75 00 97 50 O Horz Overt NOTES FOR SETUP PECIAL REQUESTS yg orz Or Overt Slot board pegs 2 or 4 0 15 0 20 Ed Ls 4 Shelves with 2 brackets each 5 00 6 50 MN 8 Shelves with 3 brackets each 10 00 13 00 Large clear draw barrel 30 00 39 00 o Rates shown are for run of show o Items used in any portion of a day constitutes a full day s rental o Cancellation policy Before delivery 50 of original price After delivery 100 of original price plus any previous rental and or labour charges Deli
12. CECA Convention 2015 Exhibitor s Complete Service Manual Hyatt Regency Vancouver June 2 5 2015 Thank you for Exhibiting at CECA s 41 Annual Convention hosted by Eltec Elevator from June 2 5 2015 in Vancouver BC We are pleased to provide you with this Exhibitor s Complete Service Manual to help guide you Included in this package is the following Basic Information Showtime Exhibitor s Information and Order Package Freeman Computer and Audio Visual Order Form includes Electricals North American Logistics Services Inc Order Form Canadian Border Services Agency Letter Loading Dock Details AE a A Please note the Exhibit Floor Plan will be included as a separate attachment once finalized Convention Host Eltec Elevator Ltd Host Hotline 604 984 9105 Page 1 BASIC INFORMATION NAME BADGES AND ADMISSION Any exhibitor representative staffing an exhibit booth must be registered and display a Name Badge issued by CECA The Name Badge is the permit to enter into the exhibition and admission to all programs and events associated with this Convention Badges shall be visibly displayed at all times Name Badges are not transferable and loaning the badge to anyone will not be permitted at any time Name Badges will be available for pick up at the Registration Counter REGISTRATION COUNTER LOCATION AND HOURS Location Date Time Hyatt Lobby June 2 2 00 pm 6 00 pm Hyatt Lobby June 3 9 00 am 7 00 pm Exhibition
13. Card Authorization Please Check One Visa MasterCard American Express Expiry Date MM YY Credit Card Number Card Holder s Signature Card Holder s Name Please Print Please complete the information requested and return For your convenience we will use this authorization to charge your payment in full with this form and your orders You may credit card for any additional amounts incurred as a result of show choose to pay by credit card or cheque however we site orders placed by your representative for this event unless require your credit card authorization to be on file with otherwise indicated Showtime In order to confirm your request this form must be completed and attached to your order Orders are not confirmed until payment is processed Calculation of Orders Total From Each Showtime Order Form including tax Furniture and Accessories Order Form Specialty Furniture Order Form Hardwall Systems Order Form Audio Visual amp Computer Services Order Form Janitorial and Labour Order Form Graphics amp Signage Order Form Advanced Materials Handling or Show Site Receiving TOTAL PAYMENT in Canadian funds LI Charge my credit card in the amount of CI Cheque mailed couriered on _ _ copy attached for the amount of 2 Week Advance Order Pricing Deadline is May 20th 2015 All Orders are governed by the Showtime Payment Policy and the Showtime Limits of Liability and Responsibility
14. Citizenship and Immigration Canada for the purposes of providing assistance with admissibility requirements Individuals have the right of access to the protection and correction of their personal information under the Privacy Act Section 12 The information collected is described under the International Events Personal Information Bank CBSA PPU 040 which is detailed at www cbsa gc ca agency agence reports rapports pia efvp atip aiprp infosource eng html Jed Canada Loading dock is located off Dunsmuir Street if beside the hotel on the north side you will be on Melville Head west where Melville exits onto Dunsmiur there is a back alley to the left this is A Een ee TS aai A Dunsmuir Street Thurow Dunsmuir Street A ne Sky Train Station Loading Dock Entry MELVILLE STREET REET o o dock side only fp LEI gp LLI toyal e EE y Wai woe N ES A Era A MIDA rie lr JE s Jena Enter ji ia at frogs CN vA so entre R an Loading Dock 8 qui l a et gt TE Elevator IVIC Alo E gt OC Eh oe cr gt guests oc 655 Burrard street call security from dock phone to help operate elevator or 604 683 1234 for hotel operator to operate elevator hold door close button until both doors have completely closed then press desired floor PL 2nd floor main kitchen C level 3rd floor Regency Ballroom load in area Elevator will not be open for access
15. EHOUSE SHIPPING LABEL Name of company where shipment originates Name of your exhibiting company at the show c o NALSI Aerostream Unit 130 4840 Miller Road Richmond B C V7B 1K7 CANADA Booth Pieces of A A A A a E A A E E A E A E A E A E A NEA MORTI RICAN LOGISTI RVICES INC FB ORDER FORM Customs Brokerage amp Transportation Services We wish to use North American Logistics Services for Please check one _ Customs Clearance amp Transportation _ Customs Clearance Only _ Transportation Only _ Advance Warehousing Section 1 Exhibitor and Event Information Company name or facility name Location Name Pickup Date Time Address ity Prov State Postal Zip Contact Phone US Tax EIN Applicable only if pickup is from a tradeshow Exhibitor Name Event Name Event Date s Booth un Y Q Sh TD Lo lt x o D x a Company name or facility name Location Name Delivery Date Time Address ity Prov State Postal Zip Contact Phone US Tax EIN Applicable only if delivering to a tradeshow Exhibitor Name Event Name Event Date s Booth Delivery Address _ Return freight same as pickup address 152 only complete pickup date time information _ Return services not required Company name or facility name Location Name Pickup Date Time Address City Prov State Postal Zip Contact Phone Email
16. EN MONITOR 16 9 RATIO 1280 x 768 VIDEO SPEAKERS 1 700 00 PL FLAT SCREEN MONITOR FLOOR STAND e LCD PROJECTOR 1024 x 768 2500 LUMENS 560 0 ae 00 JAll computers come with10 100 Ethernet Windows and Office software MO o Po STANDARD DESKTOP COMPUTER P4 2GHZ 512RAM 40GB HD CD 17 LCD MONITOR 260 00 PERFORMANCE DESKTOP COMPUTER P4 2 4GHZ 512RAM 40GB HD DVD R W 17 LCD MONITOR 325 00 AA 00 NOTEBOOK COMPUTER P4 1 54GHZ 256RAM 20GB HD DVD 15 SCREEN 325 0 COMPUTER ACCESSORIES o COLOURINKJET PRINTER saoo o LASERPRINTER B amp W 15PPM_ 200 00 L LASERPRINTER B amp W 25PPM____ NETWORKABLE Z o OOOO 300 00 DESKTOP SPEAKERS PAIR 000 o ETHERNET 10 100 8 PORT SWITCH 50 00 VIDEO PLAYERS amp MONITORS O DVD PLAYER MULTIZONE o WIRELESS INTERNET PER USER 40 0 HARD WIRED INTERNET LINE 300 00 15A 120V OUTLET TRADE SHOW BOOTH 65 00 30A 220V 3 PHASE POWER SOURCE WITH BREAKOUT PANNEL 300 00 POWERBAR FOR SPECIAL ELECTRICAL REQUEST PLEASE CONTACT DUSTYN REMPEL 604 639 4989 DUSTYN REMPEL FREEMANCO COM PLEASE INQUIRE IF YOU DO NOT SEE WHAT YOU NEED PAYMENT MUST ACCOMPANY YOUR ORDER CLICK PAYMENT BOX USE ARROW TO SELECT METHOD EQUIPMENTTOTAL ff PLEASE PROVIDE CREDIT CARD INFORMATION LABOUR ADDITIONAL IN 2 SEPARATE FORMS IF SENDING OVER EMAIL SERVICE CHARGE 19 AUTHORIZED SIGNATURE Po SUB TOTAL NAME ON CREDIT CA
17. INFO Name of INBOUND Shipping Company Estimated Arrival Time INBOUND Estimated of Pieces Name of OUTBOUND Shipping Company Estimated Arrival Time OUTBOUND Estimated of Pieces If Other please specify CONTACT PERSON TEL i All paperwork for including International Shipments Customs Invoices must be TOTAL completed BY EXHIBITOR Showtime is not responsible for any customs GST 5 documentation or charges PLEASE NOTE If you require Forklift Services please contact our office prior to completing this order form Pick Ups for shipments shipped to show site will must have scheduled pick from show site during Exhibitor Move Out Any shipment left after Exhibitor Move out will be taken to Showtime Warehouse and shipped next business day TOTAL AMOUNT All Orders are governed by the Showtime Payment Policy and the Showtime Limits of Liability and Responsibility 16 of 17 CECA 41st Convention June 4 5 2015 Hyatt Regency Vancouver Only to be used if not using Advanced Materials Handling Sh OW Site Receivi ng Showtime Event amp Display a a Tel 1 800 721 0029 Toll Free Sh I In La bel Fax 1 877 468 3313 Toll Free p p g www showtimedisplay com Infodesk Showtimedisplay com r oo _ _ Event amp Display _ _ To be Delivered June 3 2015 6 00am 9 00am SHOWTIME w Ewent amp Display EXHIBITING COMPANY C O Showtime Event amp Display Hyatt Regency Vancouv
18. RD IF PST EXEMPT PROVINCIAL SALES TAX 7 000 DATE ENTER BELOW GSTorHST 5 PST EXEMPTION 0 00 ALL ORDER REQUETS MUST BE MADE BY MAY 29 2015 OR ADDITIONAL CHARGES MAY APPLY TOTAL CECA Exhibitor order form CECA Exhibitor order form INSTRUCTIONS FOR USE It couldn t be simpler Just complete the form on line save to your desktop amp e mail to the e mail address above TERMS amp CONDITIONS Please forward payment in full with your order Orders received less than 7 business days prior to setup date may be subject to additional charges Written order cancellation must be received at least 5 business days prior to setup date to avoid a 1 day charge Your authorized representative must be at your booth at specified date amp time to accept delivery of equipment Please note we cannot leave equipment in your booth without your representative there to receive it The equipment is your responsibility until picked up by an FREEMAN representative Please do not leave equipment unattended in your booth when the show finishes Any extension of the rental period must be arranged prior to termination of the original rental period Customer is liable for full replacement value of rented equipment amp is responsible for insuring said equipment Customer agrees to be bound by all applicable license amp copyright laws for software on rented equipment FREEMAN is not responsible for any equipment perf
19. and Responsibility 2 of 17 CECA 41st Convention June 4 5 2015 Hyatt Regency Vancouver Limits of Liability amp Responsibility Showtime display and convention services and its sub contractors shall not be responsible for damage to un crated materials material improperly packed glass breakage or concealed damage Two Relative to inbound shipments there may be a lapse of time between the delivery of shipment s to the booth by Showtime or its subcontractors and the arrival of the exhibitor s representative at the booth Similarly relative to outgoing shipment s it is possible that there may be a lapse of time between the completion of packing and the actual pick up of materials from the booth for loading onto a carrier It is understood that during such times the shipment s will be left in the booth unattended Therefore it is agreed that Showtime and its subcontractors are not responsible for the loss or disappearance of exhibitor s materials after the same have been delivered to the exhibitor s booth nor are Showtime and its subcontractors responsible for exhibitor s materials before they are picked up from the exhibitor s booth for loading after the show Consequently all bills or loading covering outgoing shipment s submitted to Showtime or its subcontractors by the exhibitor will be checked at the time of pick up from the booth and corrected where discrepancies exist Three Showtime and its subcontractors
20. and return export of goods C E C A and NALSI have officially registered the convention with the Canada Border Services Agency CBSA International Events amp Convention Services Program IECSP so special duty amp tax free importation privileges and the unique Border to Show service have been granted for the show NALSI is the authorized broker to customs clear all exhibit and display materials into Canada on a temporary basis right at the Hyatt Regency and NALSI s professionally licensed customs brokers will be available to assist exhibitors with their entry import and return export of goods during move in and move out NALSI will post the required bonds and securities with Canada Customs clear your materials through Canadian Customs after the show prepare export documentation and bills of lading and arrange U S customs clearance for return ground air freight If you are shipping from the U S please find attached U S CBP Form 4455 Certificate of Registration Be sure to mark the following in the body of your Air Waybill or Bill of Lading U S Certificate of Registration Form 4455 attached Goods MUST be presented for examination by U S Customs prior to export from the U S A and certified copies must be given to NALSI at event site Prior to shipping the enclosed Order Form and Canada Customs Invoice must be completed and sent to NALSI Attention Mark Fowler E mail mfowler nalsi com or Fax 778 328 2845 Three copies must accomp
21. any the shipment Shippers using their own broker will have to arrange their own bond or cash deposit with Canada Customs at the point of entry into Canada Private Vehicles PV With the introduction of AECI Advance Electronic Cargo Information on the U S side of the border PAPS Pre Arrival Processing System has become mandatory for most highway shipments entering the U S This program requires that all carriers PV with commercial goods must fax shipment information to the Customs Broker at least 3 hours prior to their arrival at the border The Customs Broker must then submit the shipment information in the proper format to U S Customs at least 1 hour prior to the carrier PV arrival Carriers who fail to meet AECI PAPS requirements are subject to penalties Carrier PV penalties are set at 5 000 00 USD for the first infraction and 10 000 00 USD for each infraction thereafter If you plan to drive to the show with your goods please contact NALSI at once for further instructions Please contact NALSI as soon as possible to arrange p u of your materials and to ensure your transportation requirements are fulfilled and if you are shipping from outside Canada your customs documentation is completed in compliance with the Canada Border Services Agency s rules and regulations If you have a question or to receive a quote please contact Mark Fowler Director of Operations Telephone 778 328 2841 E mail mfowler nalsi com ADVANCE WAR
22. att Regency Vancouver BC Your request for Border to Show privileges has been granted The CBSA has advised its ports of entry to allow your goods to move directly to the show site once they have been reported to CBSA at the first port of entry where officials will perform the necessary clearance procedures The information provided to the CBSA states there will be approximately 150 attendees and the event is closed to the general public with no sales of merchandise on the exhibit floor As outlined in your correspondence this event is expecting approximately 20 foreign exhibitors who are importing elevator and escalator parts amp equipment as well as convention materials such as printed materials and other stationary for use at the event Non Canadian exhibitors may import display items and exhibit booths temporarily as outlined in the provisions of tariff classification 9993 00 00 00 duty free on the condition that the goods will be exported from Canada upon the completion of the event Items imported to be given away or sold at this event will require formal customs accounting documentation and any applicable duties and or taxes will be collected at the time of importation id Canada y it 4 ad i Canada Border Agence des services LC Services Agency frontaliers du Canada gt CBSA requires everyone seeking admission into Canada to properly declare themselves to CBSA by providing accurate identification CBSA wil
23. ction Condition of Sales and Terms of Payment Est ce que les compagnies sont li es entre elles 1 e Sale Consignment Shipment Leased Goods etc Conditions de vente et modaliti s de paiement p Ex Vente Exp dition en consignation location de marchandises etc YES OUI NO LJ NON No sale involved 8 Transportation Give Mode and Place of Direct Shipment to Canada Transport Pr ciser mode et lieu d exp dition directe vers le Canada Currency of Settlement Devises du paiement No of Specification of Commodities Kind of Packages Marks and Quantity Pkgs Numbers General Description and Characteristics i e Grade Quality State Unit Replacement Value Nmbre Designation des articles Nature des colis marques et num ros Quantit Valeur de Remplacement A Coilis description g n rale et charact ristiques P Ex Classe qualit Pr ciser l unit Unit Price AO CRC X1 1 X1 1 Total Number of Pieces Nombre total de pi ces Number of Pieces Nombre total de X1 1 Total Number of Pieces Nombre total de pi ces If any fields of 1 to 17 are included on an attached commercial invoice check this TEn ana Si les renseignements des zones 1 a 17 figurenet sur la facture commerciale cocher Total Weight Poids total 17 Total cette case Total de la facture Gross Brut Commercial Invoice No No De la facture commerciale Exporter s Name and Address if other than Vendor 20 Originator Name and Addres
24. e 24 Round x 42 White 8 Chrome 24 x 24 x 30 o Table Cocktail Table 75 00 97 50 NOTES FOR SET UP SPECIAL REQUESTS Reg Onsite 487 50 650 00 812 50 487 50 650 00 White amp Chrome 18 x 18 End Table White amp Chrome 24 x 48 Coffee Table 812 50 325 00 325 00 250 00 195 00 150 00 150 00 195 00 o Rates shown are for run of show o Items used in any portion of a day constitutes a full day s rental o Items ordered on site are subject to availability Advance orders will be given first priority o Cancellation policy Before delivery 50 of original price After delivery 100 of original price plus any previous rental and or labour charges aero a PST 7 TOTAL RENTAL Delivery amp Setup are included All Orders are governed by the Showtime Payment Policy and the Showtime Limits of Liability and Responsibility 6 of 17 CECA 41st Convention June 4 5 2015 Hyatt Regency Vancouver H a rd wal Syste m Showtime Event amp Display Tel 1 800 721 0029 Toll Free PR 8 x 10 or 10 x 10 EXHIBITS Fax 1 877 468 3313 Toll Free SHOWTIME www showtimedisplay com _ ds infodesk Showtimedisplay com Event amp Display For questions or to submit your order please email infodesk showtimedisplay com MODEL 101 8 X 10 OR 10 X 10 CORNER OR INLINE MODEL 102 8 X 10 OR 10 X 10 CORNER MODEL
25. eceiving amp Handling Order Form in the Showtime Order Package Advance Warehouse Showtime s warehouse will begin accepting shipment on May 20 2015 between the hours of 8 30 am 5 00 pm Monday to Friday Exhibition shipments must arrive by May 29 2015 at 5 00 pm to the warehouse at 6075 Irmin Street Burnaby BC V5J 5C5 On Site Delivery On site delivery must be received on June 3 2015 between 6 00am 9 00am To avoid waiting a long time to unload at venue s loading dock we encourage you to ship exhibition materials to Advance Warehouse On site delivery address 655 Burrard Street Vancouver BC V6C 2R7 Please contact Showtime for your on site delivery and see the attached Loading Directions for details Post Show Shipment All shipments have to be removed and picked up from Hyatt Regency Vancouver on June 5 after the show If you are using Material Handling Service Showtime will transfer your shipment to its warehouse Please contact Showtime to schedule your carrier pick up If NALSI is your carrier NALSI will pick up your shipment directly at the venue Convention Host Eltec Elevator Ltd Host Hotline 604 984 9105 Page 3 For questions and concerns about post show shipping please contact Showtime at 1 800 721 0029 email infodesk showtimedisplay com or Host Hotline at 604 984 9105 MOVE IN Exhibitor Move In June 3 Regency ABD 9 00 am 6 00 pm June 3 Regency D 7 00 pm 10 00 pm June 4 Re
26. ent and can be enlarged or reduced without any loss of quality Version Extension Program icon 11 0 or earlier cdr Corel Draw i An export option of various EPS Encapsulated Postscript pl ai Adobe Illustrator programs preferable Version CS 2 or earlier Bitmap If you have bitmap art it is best to save your artwork in a 1 to 1 full size output ratio at 150 300 dpi Lower resolutions or rations will result in lower image quality Full size should not exceed 100MB AVOIDING ADDITIONAL COSTS Files obtained from the internet jpg or gif or artwork created in MS Office applications Word Excel PowerPoint etc is often not suitable for high quality output and often require additional hourly charges To avoid additional costs associated with these file types please supply files in accordance with the defined criteria list above TYPEFACE FONT HANDLING Convert all fonts to outlines before saving your file for transfer If you do not convert your font to outlines font substitution will occur resulting in unexpected output Remember that once fonts are converted to outlines they are no longer editable PROOFS AND COLOURS IMPORTANT Always send 100 accurate proofs colour laser prints with your disk Identify all specific spot colours PMS within your file and the provided proofs In the absence of colour specifications all graphics will be processed as is without colour corrections QUESTIONS If you s
27. er PR 655 Burrard St Vancouver BC RP V6C 2R7 j Tel 800 721 0029 www showtimedisplay com SHOW NAME BOOTH E CECA 41st Convention E Carrier Number __ of Pieces All Orders are governed by the Showtime Payment Policy and the Showtime Limits of Liability and Responsibility 17 of 17 CECA 41st Convention June 4 5 2015 Hyatt Regency Vancouver FREEMAN British Columbia COMPUTER amp AUDIO VISUAL ORDER FORM COMPANY SHOW NAME CECA 41st Convention STREET LOCATION Hyatt Regency Vancouver CITY BOOTH PROV STATE POSTAL CODE INSTALLATION DATE June 3 2015 TIME 9 00 E MAIL EXHIBIT START DATE June 4 2015 TIME 12 00 PHONE FAX EXHIBIT END DATE June 5 2015 TIME 14 30 ORDERED BY CONTACT ON SITE PO PST STAYING AT PHONE oauan EQUIPMENT AVAILABLE OOO owe TOTAL FLAT SCREEN DISPLAYS amp PROJECTORS FOR COMPUTERS O J17 LCD FLAT SCREEN MONITOR 3 4 RATIO 1280 x 1024 100 00 Po LCDFLATSCREENMONITOR 34RATIO 1280x1024 5160 00 LCD FLAT SCREEN MONITOR 169RATIO 1366 x 768 VIDEO SPEAKERS 000 LCD FLAT SCREEN MONITOR 16 9RATIO 1366x768 VIDEO SPEAKERS 000 P2 PLASMAFLATSCREEN MONITOR 16 9RATIO 1024 x 1024 VIDEO SPEAKERS 600 LCD FLAT SCREEN MONITOR 169RATIO 1920x1080 VIDEO HDTV SPEAKERS 800 00 D AO PLASMAFLATSCREEN MONITOR 169RATIO 1280x768 SPEAKERS soo J65 PLASMA FLAT SCRE
28. gements Please contact us prior to completing this form if you CONSIGNMENT require those services All shipments must be consigned c o Showtime Convention and Display Services to enable us to accept them for handling Convention centres and EMPTY BOXES CARTONS hotels will not accept direct shipments consigned to them as they Shipping cartons will be picked up stored and returned after the show Showtime will have no facilities for receiving or storing freight provide labels for empty cartons and boxes RATES 2 WEEK ADVANCE ORDER ARRANGE ON SITE to first 100 pounds 90 00 108 00 RATES INCLUDE minimum REI RE a i 100 100 Ibs 500 lbs 500 Ibs 72 00 100 Ibs C 79 20 100 Ibs C peeing evaled melenas rori rangpar vehicle during Exhibitor Move In 500 Ibs 1000 Ibs 63 00 100 los C 69 30 100 lbs C O Delivery from loading bay to your booth 1000 lbs and up 54 00 100 Ibs own 49 40 100 lbs own o Picking up storing and returning empty All charged based on actual weight and rounded to the next 100 Ibs containers o Reloading repacked materials onto transport Additional Charges will apply on shipments exceeding standard skid fork lift service vehicle during Exhibitor Move Out All uncrated materials will be subject to a 25 surcharge CALCULATION SHIPMENT WEIGHT LBS SEE RATES ON TABLE L UNCRATED CHECK IF APPLICABLE uncrated shipments are subject to a 25 surcharge 25 SHIPPING
29. gency ABCD 9 30 am 12 00 pm Booths must be Show ready by 12 00 pm on Thursday June 4 Please note that all skids boxes and crates must be emptied moved and stored by Showtime by 12 00 pm on June 4 MOVE OUT AIl materials MUST be removed from the Venue on Friday during Exhibitor Move Out anything left behind is subject to charges If using Material Handling Service Showtime takes possession of the shipment at Exhibitor Move Out Exhibitor Move Out June 5 Regency D 2 30 pm 4 00 pm June 5 Regency ABC 2 30 pm 6 00 pm Exhibitors may not begin dismantling until 2 30 pm on Friday June 5 Showtime will first return empty crates to booths in Regency D All rented material from Showtime is left at booth as it is Exhibitors should pack their own material and all boxes and crates should be properly labeled CECA and Eltec Elevator wish you to have a very successful exhibition in Vancouver Convention Host Eltec Elevator Ltd Host Hotline 604 984 9105 Page 4 Showtime Event amp Display Tel 1 800 721 0029 Toll Free Fax 1 877 468 3313 Toll Free www showtimedisplay com SHOWTIME gt ds Event Display infodesk Showtimedisplay com gt Event amp Display CECA 41st Convention Show Date June 4 5 2015 Show Location Hyatt Regency Vancouver This is your exhibitor s information and order package It includes important information regarding our services and products as well as all of the forms you will
30. l accept a valid passport as proof of citizenship Persons who have been convicted of any criminal offences may be inadmissible to Canada For more information please visit http www cic gc ca english information inadmissibility index asp To facilitate border procedures it 1s recommended that exhibitors be provided a copy of this letter for presentation to a CBSA Border Services Officer upon their arrival to Canada In conjunction with the presentation of this Recognition Letter an itemized list of goods including a description country of origin quantity and value is required for presentation to CBSA If your event materials will be imported by a commercial carrier or courier service a copy of this letter should also be attached to any shipping documents Please do not hesitate to contact the undersigned if you have any questions or require additional information Sincerely Kathryn Kazun Regional Coordinator International Events and Convention Services Program IECSP Canada Border Services Agency Tel 604 666 1294 Cell 604 834 7479 Fax 604 666 1288 Email Kathryn Kazun cbsa gc ca Government of Canada The information you provide in this document is collected under the authority of Section 107 9 of the Customs Act for the purpose of the facilitation of border coordination services for organizers of international events being held in Canada The information may be disclosed to Other Government departments and or Agencies e g
31. nt amp Display SHIP FROM SHOWTIME b ms EXHIBITING COMPANY Event amp Display PAR SHOWTIME D c o Showtime Event amp Display 6075 Irmin Street Burnaby BC V5J 5C5 Tel 800 721 0029 Fax 877 468 3313 www showtimedisplay com Number _ of Pieces Each piece shipped to Showtime must have label filled out and attached Materials Handling Forms to be sent in advance of shipment Shipments to be received between May 20th 2015 amp May 29 2015 All Orders are governed by the Showtime Payment Policy and the Showtime Limits of Liability and Responsibility 15 of 17 CECA 41st Convention June 4 5 2015 Hyatt Regency Vancouver Show Site Receiving amp Showtime Event amp Display Tel 1 800 721 0029 Toll Free PR Hand n g O rder Fo rm Fax 1 877 468 3313 Tal Sue SHOWTIME www showtimedisplay com b ds Infodesk Showtimedisplay com Must be Received at the Hyatt Regency Vancouver on June 3rd between 6 00am 9 00am Event amp Display Charges apply for freight being delivered to show For questions or to submit your order please email by carrier as well as in conjunction with NALSI infodesk showtimedisplay com EXHIBITOR INFORMATION Company Show Name Show Dates Booth CECA 41st Convention June 4 5 2015 SHIPPING CHARGES SHIPPING LABELS Please prepay all shipping charges Showtime cannot accept or be Please use the shipping labels attached to expedite handling For more labels
32. o have your items shipped directly to Showtime if you cannot deliver them yourself 2 WEEK REGULAR ONSITE PRICE IF gate 100 00 ORDERED AFTER MAY 20TH 2015 120 00 NUMBER OF POP UP BOOTHS Please send picture of pop up to infodesk showtimedisplay com to confirm graphics and unit details INSTALLATION SET UP NUMBER OF DISPLAY STAFF NUMBER OF DISPLAY STAFF NUMBER OF HOURS 60 00 PER HR STRAIGHT TIME MEMBER enw 90 00 PER HR OVERTIME 80 00 PER HR STRAIGHT SUPERVISORY STAFF NUMBER OF HOURS TIME SUPERVISORY STAFF NUMBER OF HOURS 120 00 PER HR OVERTIME START TIME END TIME INSTALLATION TOTAL DISMANTLE NUMBER OF DISPLAY 60 00 PER HR STRAIGHT STAFF NUMBER OF HOURS TIME NUMBER OF DISPLAY STAFF NUMBER OF HOURS 90 00 PER HR OVERTIME 80 00 PER HR STRAIGHT SUPERVISORY STAFF NUMBER OF HOURS TIME SUPERVISORY STAFF NUMBER OF HOURS 120 00 PER HR OVERTIME START TIME END TIME DISMANTLE TOTAL Straight time rates are in effect from 8 00 a m to 5 00 p m Monday through Friday LABOUR TOTAL except holidays Minimum charge is for two 2 hours All work will be done straight time whenever possible A supervisory charge will apply when there is no representative of the exhibiting company in attendance to supervise the installation of the exhibit If supervision is required please indicate TOTAL AMOUNT All Orders are governed by the Showtime Paymen
33. ormance problems caused by customer s software ro NORTH AMERICAN LOGISTICS SERVICES INC WwW nalsi com FREIGHT SERVICES In order to facilitate the most efficient and cost effective service possible C E C A has appointed North American Logistics Services Inc NALSI as the OFFICIAL TRANSPORTATION CARRIER FREIGHT FORWARDER for the C E C A 41 Annual Convention taking place at the Hyatt Regency over the dates of June 2 5 2015 It is not compulsory to use NALSI but it is strongly recommended that you do This service will also facilitate only one invoice for both your transportation and customs clearance requirements Complete the enclosed Order Form and send to NALSI Attention Mark Fowler E mail mfowler nalsi com or Fax 778 328 2845 Please contact NALSI as soon as possible to schedule the pick up of your materials CUSTOMS BROKERAGE SERVICES The service of a customs brokerage firm is strongly recommended for all shipments originating outside of Canada This will eliminate the possibility of materials being held at the border by Canada Customs due to improper or insufficient documentation resulting in these same materials arriving too late or not at all C E C A has appointed North American Logistics Services Inc NALSI as the OFFICIAL CUSTOMS BROKER for the C E C A 41 Annual Convention taking place at the Hyatt Regency over the dates of June 2 5 2015 NALSI staff will assist exhibitors with their entry import
34. owtime Limits of Liability and Responsibility 8 of 17 CECA 41st Convention June 4 5 2015 Hyatt Regency Vancouver H a rd wal Syste m Showtime Event amp Display Tel 1 800 721 0029 Toll Free FR Order Form PRE QOD ME infodesk Showtimedisplay com Event amp Display For questions or to submit your order please email infodesk showtimedisplay com EXHIBITOR INFORMATION Company Show Name Show Dates Booth D CECA 41st Convention June 4 5 2015 Phone Include Area Code Fax Include Area Code 8 X 10 OR 10 X 10 BOOTH PACKAGES Description Base package includes Aluminum structure white hardwalls amp wall nt Discount Standard panels company name in block lettering carpet and installation and dismantle uantity Rate Rate MODEL 101 1 straight header with copy 1 0 5m x 1m x 1m white counter booth 750 00 975 00 carpet MODEL 102 1 curved header with copy 1 single radius white counter booth carpet pC 1100 00 1450 00 MODEL 103 1 curved header with copy 1 0 5m x 1m x 1m attached back counter with doors 1 front display counter booth carpet MN 950 00 1225 00 MN 8 X 20 OR 10 x 20 BOOTH PACKAGES MODEL 201 2 straight headers with copy 2 5m 20 x 1m 39 x 1m 39 white 1500 00 1950 00 counter booth carpet MODEL 202 1 straight header with copy 2 5m 20 x 1m 39 x 1m 39 built in 1650 00 2150 00 white counters 2 single
35. paperwork Attention Showtime MH Outbound with your exhibitors or by email to infodesk showtimedisplay com Additional blank Waybills and Customs Forms will be available onsite during Exhibitor Move Out for your Exhibitors onsite to complete Showtime will call in pick ups and schedule pickups for the next business day with the details you provide on following forms Please complete the forms in full to assist us in arranging details and confirming shipping details with your Exhibitor on site Exhibitor Letters will the circulated onsite to help your onsite contact prepare shipment for the end of show Additional packing tape shrink wrap waybills and labels will also be available for you onsite team All Orders are governed by the Showtime Payment Policy and the Showtime Limits of Liability and Responsibility 13 of 17 CECA 41st Convention June 4 5 2015 Hyatt Regency Vancouver Ad vance Materia S Showtime Event amp Display Tel 1 800 721 0029 Toll Free SHOWTIME Handling rer sat Q infodesk Showtimedisplay com Order Form o For questions or to submit your order please email infodesk showtimedisplay com EXHIBITOR INFORMATION Company Show Name Show Dates CECA 41st Convention June 4 5 2015 Booth Phone Include Area Code Fax Include Area Code RATES 2 WEEK ADVANCE ORDER ARRANGE ON SITE Up to first 100 pounds minimum charge 100 00 120 00 RATES INCLUDE Unloading crated materials 100 Ib
36. play com Event amp Display For questions or to submit your order please email infodesk showtimedisplay com MODEL 201 8 X 20 OR 10 X 20 CORNER OR INLINE MODEL 202 8 X 20 OR 10 X 20 CORNER OR INLINE MODEL 201 PACKAGE MODEL 202 PACKAGE 2 straight headers with copy 2 5m 20 x 1m 39 x 1m 39 white counter booth 1 straight header with copy 2 5m 20 x 1m 39 x 1m 39 built in white carpet counters 2 single radius counters booth carpet MODEL 203 8 X 20 OR 10 X 20 CORNER OR INLINE ADDITIONAL HARDWALL OPTIONS MODEL 203 PACKAGE 1 straight amp 2 angled headers with copy 2 white front corner counters 2 5m 20 x 1m 39 x 1m 39 white counters booth carpet A Standard Counter 990 x 495 x 1mh B Single Radius 1400 x 990 C Jewelry Case 990 x 495 x 1mh D Display Case 990 x 495 x 1mh STANDARD HARDWALL PACKAGE INCLUDES Aluminum structure White hardwall back wall White hardwall sidewalls Carpet please fill in carpet color selection form Header Assembly Graphics block lettering only logo extra Please fill in header sign info on order form Please call for any modifications FOR CUSTOM HARDWALL CONFIGURATIONS COLOURS amp GRAPHIC PANELS PLEASE CONTACT SHOWTIME FOR PRICES AND DETAILS All Orders are governed by the Showtime Payment Policy and the Sh
37. require when ordering materials and services for your show The following items are included in this package Limits of Liability and Responsibility Payment and Calculation of Orders Form Furniture and Accessories Order Form Specialty Furniture Order Form Hardwall Systems Order Form Janitorial and Labour Form Graphics amp Signage Form Advanced Materials Handling amp Show Site Materials Handling Form Materials Handling Shipping Label OOOOOOOOO All of the equipment and services order forms include pricing information and include a space for the total amount of your order Enter total from each individual form in the appropriate space on the Payment and Calculation of Orders Authorization Form and calculate your total order Please note that the order is not confirmed until Payment is Received If you have any questions or require more information please feel free to contact us at the numbers shown above For more information or catalogue of items listed in inventory with images please refer to the website You may also log in to order any items online Orders may be placed online by fax or email A receipt of your order will be sent to you electronically upon completion of your order being processed Should you not receive the electronic copy of the receipt please email infodesk showtimedisplay com and list the show and company name All Orders are governed by the Showtime Payment Policy and the Showtime Limits of Liability
38. s 500 Ibs 80 00 100 lbs CWT 88 00 100 lbs CWT Storing at the warehouse for up to 14 days 500 lbs 1000 lbs 70 00 100 lbs CWT 77 00 100 lbs CWT Reloading onto trucks and delivery to the exhibit site Unloading materials and delivery to your booth 1000 Ibs and up 60 00 100 lbs CWT 66 00 100 lbs CWT Picking up storing and returning empty containers All charged based on actual weight and rounded to the next 100 Ibs Reloading equipment and return to your specified destination All materials will be shipped collect unless otherwise specified Showtime will call in pick ups and schedule outbound shipments for the next business day using the details provided on this form Additional Charges will apply on shipments exceeding standard skid fork lift service All uncrated materials will be subject to a 25 surcharge CALCULATION SNE SEE RATES IN ee TABLE ABOVE L UNCRATED CHECK IF APPLICABLE uncrated shipments are subject to a 25 surcharge 25 INBOUND SHIPPING INFO Showtime cannot accept shipments later than three 3 business days prior to show date without prior arrangements Name of INBOUND Shipping Company Estimated size of piece s if larger than INBOUND Estimated of Pieces 4 x 4 x 4 RETURN SHIPPING DETAILS REQUIRED If no outbound Materials Handling please specify Name of RETURN Shipping Company RETURN Shipping Address amp Phone Number Please print clearly Le
39. s Nom et adresse de l exportateur s il diff re du vendeur Exp diteur d origine Nom et addresse Departmental Ruling if applicable N A 29 If fields 23 to 25 are not applicable check this box x D cision minist rielle s il Si les zones 23 25 sont sans objet cocher cette case ii Form Approved OMB No 1651 0010 DEPARTMENT OF HOMELAND SECURITY Exp 08 31 2012 U S Customs and Border Protection Ne CERTIFICATE OF REGISTRATION 19 CFR 10 8 10 9 10 68 NOTE Number of copies to be submitted varies with type of transaction 148 1 148 8 148 32 148 37 Inquire at Port Director s office as to number of copies required VIA Carrier B L or INSURED NO DATE NAME ADDRESS AND ZIP CODE TO WHICH CERTIFIED FORM IS ARTICLES EXPORTED FOR TO BE MAILED If Applicable _ ALTERATION _ PROCESSING _ REPAIR OTHER specify _ USE ABROAD EXHIBITION _ REPLACEMENT NOTE The cost or value of alterations repairs or processing abroad is subject to CBP duty LIST ARTICLES EXPORTED Number Kind of ae SER ATTACHED INVENTORY LISI SIGNATURE OF OWNER OR AGENT Print or Type and Sign DATE The Above Described Articles Were EXAMINED LADEN under my supervision DATE PORT DATE PORT SIGNATURE OF CBP OFFICER SIGNATURE OF CBP OFFICER CERTIFICATE ON RETURN Duty free entry is claimed for the described articles as having been exported without benefit of drawback and are returned unchanged except as noted
40. shall not be held liable for any damage incurred during the handling of equipment requiring special devices to properly load place or reload unless advance notice has been given to Showtime in time to obtain the proper equipment Showtime Event amp Display Tel 1 800 721 0029 Toll Free Fax 1 87 7468 3313 Toll Free www showtimedisplay com SHOWTIME ww Event amp Display Event amp Displa infodesk Showtimedisplay com Showtime and its subcontractors shall not be responsible for loss delay or damage due to strikes lockouts or work stoppages of any kind Five Showtime and its subcontractors shall not be responsible for ordinary wear and tear in handling of equipment nor for loss or damage due to fire theft windstorm water vandalism acts of God mysterious disappearance or other causes beyond their control It is understood that Showtime and its subcontractors are not insurers Insurance if any shall be obtained by the exhibitor Amounts payable by Showtime here under are based on the scope of liability as here in set forth and unrelated to the value of the exhibitor s property It is further understood and agreed that Showtime and its subcontractors do not provide for full liability should loss or damage occur It is agreed that if Showtime or its subcontractors should be found liable for loss or damage to the exhibitor s equipment the liability shall be limited to the specific article that was physically
41. t Policy and the Showtime Limits of Liability and Responsibility 10 of 17 CECA 41st Convention June 4 5 2015 Hyatt Regency Vancouver G Fa D h ICS amp S i g n ag e Showtime Event amp Display Tel 1 800 721 0029 Toll Free PR Information ne OE Infodesk Showtimedisplay com Event amp Display For questions or to submit your order please email infodesk showtimedisplay com It s important to us that your graphics and images look their absolute best We believe it is important to work with you ensure that you are receiving the most comprehensive and efficient solutions in the trade show industry The graphic and print production industry is constantly evolving and in order to insure the best quality graphics and images from your digital files and to make the transfers as seamless as possible we are pleased to provide you with some guidelines and tips for submission of your art to Showtime If you are unable to provide digital artwork for your signage needs we are capable of providing you with layout services Additional fees will apply for this Please contact us directly for details ACCEPTABLE MEDIA All media should be formatted for use on a PC O Email Attachment limited to maximum size of 2mb O CD Rom CD R or CD RW O DVD Rom DVD R only When sending disks please label them as follows Exhibitor Name Show Show Date Venue ACCEPTABLE FILE FORMATS Vector This type of Artwork is resolution depend
42. than standard 4 x 4 x 4 skid please indicate on following form Shipping cartons will be picked up stored and returned after the show Showtime will provide labels for empty cartons and boxes SHIPMENTS amp RATES WILL BE CALCULATED TO THE NEXT 100 LBS PLEASE CALCULATE CHARGES BASED ON CWT 2 WEEK ADVANCE REGULAR ARRANGE ON SITE RATES INCLUDE e Receiving crated materials at advanced warehouse e Storing at the warehouse for up to 14 days pre show e Reloading and delivering to show site for exhibitor move in e Unloading materials and delivery to your booth e Picking up storing and returning empty containers during the show e Reloading shipment and return to warehouse for shipping pick up next business day All materials will be shipped collect unless otherwise specified e Showtime will call in pick ups and schedule outbound shipments for the next business day using the details provided on the Advanced Materials Handling Order Form Up to 100 pounds minimum 100 00 120 00 charge B 80 00 per 100 88 00 per 100 100 Ibs 500 Ibs Ibs CWT Ibs CWT 501 lbs 1000 70 00 per 100 Ibs los CWT 1000 lbs and up era me All uncrated materials will be subject to a 25 surcharge Rates are based on a standard 4 x 4 x 4 Skid Size Oversized pieces subject to individual pricing 77 00 per 100 Ibs CWT 66 00 per 100 los CWT Please send outgoing waybills and outgoing customs
43. till have questions or concerns about your artwork file formats and method of delivery please call the Showtime office listed above and speak to our Exhibitor Services or Creative Departments All Orders are governed by the Showtime Payment Policy and the Showtime Limits of Liability and Responsibility 11 of 17 CECA 41st Convention June 4 5 2015 Hyatt Regency Vancouver G Fa D h ICS amp S j g n ag e Showtime Event amp Display Tel 1 800 721 0029 Toll Free PR Order Form eo SUOUTIME infodesk Showtimedisplay com Event amp Display For questions or to submit your order please email infodesk showtimedisplay com EXHIBITOR INFORMATION Show Name pany CECA 41st Show Dates ee Convention June 4 5 2015 Contact Name Please Print Contact Email Phone Include Area Code Fax Include Area Code CUSTOM SIGNS Graphic Design Graphics Presentation Lamination Desktop Publishing Large Format Printing Logo Reproduction Backlit Graphics Vinyl Graphics Vinyl Banners si Call for Price Per Square Foot 19 50 Minimum 4 square feet contemati n Please confirm Sign Details and Dimensions amp isha high Select type of material requested ee ea Y Graphic Design Labour 85 00 per hour min 1 hour Ye hour increments afterwards 85 00 CUSTOM SIGNS Showtime can work with you to create top quality graphics specific to your event needs For custom work and quotations please call the Showtime
44. tion ELECTRICITY AND AV REQUIREMENTS Freeman Audio Visual is responsible for booth electricity distribution and will be providing booth electricity and AV products Please refer to enclosed Freeman order form for details OFFICIAL CARRIER AND INTERNATIONAL FREIGHT FORWARDING CECA has appointed North American Logistics Services Inc NALSI as the Official Carrier and Official International Freight forwarder and Customs Broker for the exhibition A copy of NALSI s guidelines is included in this kit Please refer to NALSI s exhibit service kit for details SHIPMENTS The Hyatt Regency Vancouver does NOT accept any advance shipment You may bring in your own display materials however you may not ship to the venue in advance Please see Showtime s Materials Handling and Show Site Receiving for details on shipping options All advance materials must be sent directly to Showtime and must be clearly labeled with your company name and booth number labels are provided in the Showtime Order Package To clarify shipping questions please call Showtime at 1 800 721 0029 or email infodesk showtimedisplay com Shipments delivered by NALSI will be subject to the show site receiving charges please refer to Show Site Receiving amp Handling Order Form in the Showtime Order Package All materials will be subject to material handling charges based on the total weight of your shipment see Advance Materials Handling Order Form or Show Site R
45. to ground level dock level only DO NOT OPEN REAR DOORS as this function is locked off it will damage elevator operation
46. use reverse if needed SIGNATURE OF IMPORTER Print or Type and Sign DATE NOTE Certifying officers shall draw lines through all unused spaces with ink or indelible pencil Paperwork Reduction Act Statement An agency may not conduct or sponsor an information collection and a person is not required to respond to this information unless it displays a current valid OMB control number and an expiration date The control number for this collection is 1651 0010 The estimated average time to complete this application is 3 minutes If you have any comments regarding the burden estimate you can write to U S Customs and Border Protection Office of Regulations and Rulings 799 9th Street NW Washington DC 20229 CBP Form 4455 08 09 es Y it Wad Canada Border Agence des services yh Services Agency frontaliers du Canada ve wet Canada Border Services Agency International Events and Convention Services Program 3rd Floor 1611 Main Street Vancouver BC V6A2W5 December 4 2014 File PAC_2015_07083 Canadian Elevator Contractors Association 5762 Highway 7 East P O Box 54058 Markham Ontario L3P7Y4 Maike Marnet In response to your correspondence dated November 19 2014 the Canada Border Services Agency CBSA International Events and Convention Services Program IECSP officially recognizes the following event Canadian Elevator Contractors Association C E C A Annual Convention June 2 5 2015 Hy
47. ve no facilities for receiving or storing freight RATES Showtime Event amp Display Tel 1 800 721 0029 Toll Free Fax 1 877 468 3313 Toll Free www showtimedisplay com Eventa Display PR SHOWTIME tw infodesk Showtimedisplay com Event amp Display For questions or to submit your order please email infodesk showtimedisplay com SHIPPING LABELS Please use the shipping labels attached to expedite handling For more labels please feel free to photocopy the labels that have been provided The weighis of your vehicle empty and loaded must be documented with certified weight receipts for billing purposes Showtime will unload all shipments after your driver submits certified weight receipts at the receiving site LABOUR AND EQUIPMENT Labour and equipment for unloading and loading are included in Showtime material handling rates and services If additional labour is required for uncrating unskidding assembling positioning leveling dismantling recrating and reskidding machinery and or equipment please place your order on the Janitorial and Labour Order Form If your material requires specialized rigging equipment please notify us promptly so that we can make arrangements When possible supply your own rigging equipment with shipments and pre rig your material If a shipment is larger than standard skid or requires more that standard fork lift service additional charges will apply If your shipment is larger
48. vel of service requested Note some carries require ground service waybills be electronically prepared by account holder kk Carrier Phone Number _ de Please note pick up address is from Showtime Warehouse not the venue on next business day after show closing unless otherwise arranged with Showtime Account Number _ must be included 15 chargeback will apply is carrier disputes Account Number provided Special notes or details about return shipping For questions or information on handling international shipments call us at 250 868 2465 SHIPPING TOTAL All paperwork for International Shipments must be completed BY EXHIBITOR Showtime is not responsible for any customs documentation or charges 15 chargeback GST 5 will be applied if customs charges are charged to Showtime Blank Waybills and Customs forms will be available onsite during exhibitor move out Waybills are to be handed into Showtime Exhibitor Services onsite when handing in UNE shipment at the end of the show All Orders are governed by the Showtime Payment Policy and the Showtime Limits of Liability and Responsibility 14 of 17 CECA 41st Convention June 4 5 2015 Hyatt Regency Vancouver Advan ced Materials Showtime Event amp Display Tel 1 800 721 0029 Toll Free Hand f ng Fax 1 877 468 3313 Toll Free www showtimedisplay com Sh ppi ng La bel infodesk Showtimedisplay com SNMP ST ee O O o a a a Eve
49. very amp Setup are included All Orders are governed by the Showtime Payment Policy and the Showtime Limits of Liability and Responsibility 5 of 17 CECA 41st Convention June 4 5 2015 Hyatt Regency Vancouver Specialty Furniture Order Form EXHIBITOR INFORMATION Company Contact Name Please Print SOFT SEATING COUCH Contemporary Leather Sofa White 3 Seats Contemporary Leather Sofa White 4 Seats Contemporary Leather Sofa White 5 Seats Contemporary Leather Sofa Black 3 Seats Contemporary Leather Sofa Black 4 Seats Contemporary Leather Sofa Black 5 Seats SOFT SEATING LOVE SEATS ontemporary Leather Love Seat Black SOFT SEATING CHAIRS Contemporary Leather Club Chair White Contemporary Leather Club Chair Black an 2 Week H Item Description Contemporary Leather Love Showtime Event Display Tel 1 800 721 0029 Toll Free Fax 1 877 468 3313 Toll Free www showtimedisplay com EvectlDlepley SP SHOWTIME Y infodesk Showtimedisplay com Event amp Display For questions or to submit your order please email infodesk showtimedisplay com Show Name Show Dates CECA 41st Convention June 4 5 2015 Contact Email OTTOMANS Contemporary White Leather Contemporary Black Leather COFFEE amp END TABLES E foo e CAC BARS CRUISER amp TABLES HE White amp Chrome 72 x 30 x 42 Bar 225 00 292 50 NU White 8 Chrom

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