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1. UNIQUE CREATIVE TECHNICALLY INNOVATIVE www avt com EXHIBIT NETWORKING PRICE GUIDE paces A Exhibit Rental Reservation d m T TECHNOLOGIES reeman Company Exhibitor must be present to sign for order at time of delivery Please contract the Audio Visual Service Department for delivery You must notify our representative that you are at your booth and have electrical power in place We will contract the Electricians for your delivery AVT Event Technologies is unable to guarantee a delivery time Exhibitor is responsible for equipment until it is picked up by an AVT Event Technologies representative Pick up will be at close of show unless otherwise specified No removal of equipment will take place during show hours Payment Information IF YOU CLAIM SALES TAX EXEMPTION IN THIS STATE PLEASE FURNISH A COPY OF YOUR TAX EXEMPT CERTIFICATE WITH YOUR ORDER Please indicate method of payment This section must be completed before your order can be processed A credit authorization is requested as a deposit against additional services and or labor Payment of any balances may also be made by company check upon presentation of statement while at the show but a credit card authorization should be on file Any balances outstanding as of move out will be charged to your account Please do not ask us to bill you Master Account Authorized Signer s Name Credit Card CCID Type Exp Customer Signature Print Name
2. cD 4947o 64310 _ T so soo 115560 P ocu 54945 71430 _ ocw 107455 1398 90 ee E a a ea ore rasa oie60 form sar e950 ore tea 10 21075 om oo 19500 3 j e p or oun wno cre S ars ao em o o EE Se e s a f ee ao s M T a eee ee nno LA2tablelamp 210 85 27410 a subtotals Floor orders are subject to availability Substitutions may be provided without prior notification 6 250 Tax S Please complete the following Amount Due ce Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received 24 hours prior to first exhibitor move in day Shepard Exposition Services EXECUTIVE Fu RNITURE fam CAGE 1531 Carroll Drive NW ad Atlanta GA 30318 RadTech UV amp EB Customer Service Phone 404 720 8600 Apr il 30 May 2 2012 Customer Service Fax 404 720 8755 Hyatt Regency Chicago Customer Service Email atlanta shepardes com Chicago Illinois Event Code G150510512 Discount Deadline April 9 2012 CONFERENCE TABLES Qty Item Discount Regular_ Amount cep CF2 M a A Ta h DONI Lidh
3. MATERIAL HANDLING INFORMATION amp ADDITIONAL CHARGES SPECIAL HANDLING Rate as shown on Material Handling Authorization Form The standard material handling applies to shipments that can be readily handled off or onto a truck using a conventional forklift or pallet jack equipment without rehandling A special handling charge applies if your shipment requires extra labor for stacking or unstacking containers on a truck cubic loading tarping or untarping freight or containers or rigging pieces for loading or unloading on a truck or from the ground or other circumstances requiring the rehandling of materials OVERTIME Surcharge 30 35301 Based on show move in move out schedule and or late driver check in an overtime surcharge per occurrence applies to shipments handled at show site during overtime hours Your advance warehouse shipments may be received during straight time but due to scheduling conflicts beyond Shepard s control may be moved into the exhibit hall on overtime Any additional overtime charges will be invoiced at show site and are subject to change pending move in move out schedules Handling times will be documented on shipping documents Drivers picking up outbound shipments will be sequenced for loading ONLY after a bill of lading is submitted to the Shepard Service Desk AND the driver has checked in LATE SHIPMENTS Surcharge 25 35003 A surcharge will apply to shipments not arriving within the published dates refer to Show Info
4. RadTech UV amp EB First day freight can arrive w o a surcharge April 2 2012 Last day freight can arrive w o a surcharge April 23 2012 ice ADVANCE WAREHOUSE EXHIBITING CO NAME c o UPSF Jeka Transport 2500 Loomis St Chicago IL 60608 Delivery Hours M F 8 4 30 PM RadTech UV amp EB First day freight can arrive w o a surcharge April 2 2012 Last day freight can arrive w o a surcharge April 23 2012 Shepard Exposition Services MATERIAL HANDLING AUTHORIZATION Aan lt Shepard 1531 Carroll Drive NW wv Atlanta GA 30318 RadTech UV amp EB Customer Service Phone 404 720 8600 April 30 May 2 2012 Customer Service Fax 404 720 8755 Hyatt Regency Chicago Customer Service Email atlanta shepardes com Chicago Illinois Event Code G150510512 SHIPMENT INFORMATION Please complete the following information Please indicate number of pieces and the estimated weight We plan to ship to o Advance Warehouse o Direct to Show Site We plan to ship on date Our materials should arrive on date Carrier Name Pro Origin of Shipment city state Please provide a contact name and number for any questions Shepard may have in regards to this shipment Total Weight Name Phone C Cases MATERIAL HANDLING RATES AND ESTIMATE WORKSHEET SHIP WITH SHEPARD LOGISTICS AND RECEIVE A 10 DISCOUNT ON MATERIAL HANDLING WITH Signature Series Shipping To set up your Signature Series Shipping please cal
5. Cost Worksheet Co a A OO wawconiguaton a TY Specie Bandwath Configuration reao o iY rManagedswitches O feos TY wielessAcesPonsandacces frmo iY specal Computer P Addres Nees frares iY Custom Bent ters teg web slesh page renoures ooo Customer provided wireless access points or other network SUBTOTAL infrastructure devices are prohibited to ensure uninterrupted operation of existing hotel wireless infrastructure Customer provided routers switches and othernetworking infrastructure Service Charge 22 of Subtotal devices are prohibited as to ensure uninterrupted and unimpaired operation of existing hotel network services City Tax 8 of Service Charge a Please contact your sales manager for available options Note Custom installations or dedicated Internet service Add 15 of Subtotal for on site orders ee beyond the scope of existing facilities will be individually quoted upon request An additional 15 service charge will be added to all transactions The service charge is calculated GRAND TOTAL from the full price of the items Due to Chicago city tax laws a 8 city tax will be assessed on the service charge UNIQUE CREATIVE TECHNICALLY INNOVATIVE www avt com 312 735 6622 FAX OR EMAIL TO AVT Event Technologies 151 E Wacker Dr Chicago IL 60601 Ph 312 735 6622 Fax 312 275 8735 hrcexhibits avt com EXHIBIT NETWORKING PRICE GUIDE pace1 A F A Q R
6. Drain at 275 65 441 00 each SUBTOTAL AIR WATER DRAIN CABLE HOOK UP Discount Price Standard Price L Hook up at 200 00 250 00 each Special Instructions Add 8 rental tax 3 2005 Revised 7 05 FREEMAN compressed air water drain The plumbing service rates listed on the reverse side of this form cover only the plumbing service where specified and in the most convenient manner plus the removal of those lines at the close of the exposition If location of outlet is not specified valves will be placed at the rear of the booth Changes special service or equipment will be charged at the prevailing rates for labor and material Because of responsibility Facility Service Center must make all connections to and from the service lines brought to the booth Service rates are effective only when orders are received and exhibit material placed so that work can be completed on straight time Orders for plumbing services should be sent in as promptly as possible since orders received within three 3 days prior to the opening of the exposition will be subject to 50 increase in the published rates To avoid delay in installation all equipment should be properly tagged and labeled with full information as to kind of service size of line etc ready to connection Freeman nor Facility Service Center will not be responsible for moisture or water in the air lines Exhibitor should supply their own filter or other equipment to hand
7. sm tse _ 212 76 276 60 o E g o eos cs1 cs2 Gondola Please choose color O Black 0 O White 0 CS1 3 Wx1 9 Dx6 3 H 3 6 Wx1 9 Dx5 H eae e oen aos O o82 2 3 Wx te x63 Please choose color O Black 06 O White 03 sza tca 622 00 sosco pti ion C p7 JU ni ta a r S al Please choose color O Black 06 O White 03 Please fax completed form to Exhibit Solutions Department at 404 720 8757 GL1 GL2 GL1 5 4 Wx1 3 Dx8 H GL2 4 3 Wx1 3 Dx7 H LS1 LS2 LC1 1 meter wide 3 6 Wx1 9 Dx 3 6 H LC3 3 9 W x 2 3 Dx3 6 H LC2 1 5 meters wide 5 Wx 1 9 Dx3 6 H Please complete the following Company Name Booth Subtotal S Contact Name Phone 6 250 Tax S Authorized Signature Amount Due S Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received 24 hours prior to first exhibitor move in day CHICAGO AREA UNION JURISDICTIONS All exhibit and display work in the Chicago area must be done by union personnel There are six major unions that have jurisdiction over tradeshows The following guidelines will help you in preparing your exhibit to conform to union jurisdiction and adherence to the can save y
8. Email atlanta shepardes com Chicago Illinois Event Code G150510512 Deadline Date April 2 2012 Please read the following information entirely prior to signing form and returning to Shepard Complete this form for each non official contractor used Only the official show contractor or the facility may provide building services utilities rigging material handling cleaning and furniture rental As the official show contractor Shepard will provide all standard trade show services including installation dismantling labor but exhibitors may appoint a non official contractor to provide installation dismantling labor provided all the following conditions are met EXHIBITOR must inform Shepard Exposition Services that they have contracted with a non official contractor by completing this form and returning it by deadline date If form is not submitted by deadline date the Exhibitor Appointed Contractor will not be allowed to perform work in the hall except to supervise the official contractor provided labor The CONTRACTOR hired by the exhibitor must by the deadline date provide Shepard with a current Certificate of Insurance with minimum limits of 500 000 property damage per occurrence 1 000 000 personal injury per occurrence workers compensation aggregate coverage of 1 000 000 per occurrence and naming Shepard Exposition Services as additionally insured for the time period of the show including move in and move out days The CONT
9. NW RadTech UV amp EB Atlanta GA 30318 Shepard Logistics Phone 888 568 8858 April 30 May 2 2012 Shepard Logistics Fax 404 720 8733 Hyatt Regency Chicago Shepard Logistics Email logistics shepardes com Chicago Illinois Event Code G150510512 EXHIBIT MATERIALS TRANSPORTATION INBOUND PICK UP LOCATION INFORMATION Payment Authorization form must be on file to pick up as charges will be Items to be shipped SHIPPING INFORMATION included on your show services invoice Number of Pieces Est Weight Requested Pick Up Date Crates Hours of Operation Cartons cardboard Cases Trunks fiber color Company Skids Pallets Address Carpet color Other Total Pieces Total Wt City State Zip Declared Value Available at exhibitors expense at the rate of 1 00 per 100 00 of value declared Minimum charge of 10 00 SHIP TO Size of largest piece L W H LI Iwill be shipping to the WAREHOUSE Loading Dock O Yes O No Lift Gate Company Name Booth Residential Inside Pick up Inside Delivery RadTech UV amp EB Special Instructions a c o UPSF Jeka Transport 2500 Loomis St Chicago IL 60608 OUTBOUND SHIPPING INFORMATION would like to schedule Outbound Transportation Please provide me with a Material Handling Agreement at show site for my shipping instructions and orc nense me caeHan _April23 2012 ______ signature So we may deliver your Outbound Material Handling Agreement Date and labels please compl
10. On Site Cell Phone Fax Fax E mail Address _______ E mail Address Address City State _ _ Zip Service Request BOOTH NAME pavess a a a a pseoetimes FP Ceme O S a e o Note All computers are required to receive a DHCP assigned IP address passing through NAT from the Hyatt AVT network unless other arrangements have been discussed and agreed upon with AVT Event Technologies Cost Worksheet Wired Internet Access First line Internet Access Wired Internet Access Firstline line 250 00 per device 250 00 per 250 00 per device coe a a wras renerne fatcomecion s1000 OO raes rerez acess sonal meson ssocoperawee Parer warstwe sionoone Custom VLAN Configuration renquoves fT Switches and cabling sf Percuores PE Expanded Wireless Capacity Perauotes PE Dedicated sondwidth Peravores PT Custom Event Items e g portal landing page PER QUOTE Custom SSID Customer provided wireless access points or other network infrastructure SUBTOTAL devices are prohibited to ensure uninterrupted operation of existing hotel wireless infrastructure Customer provided routers switches and other Service Charge 22 of Subtotal networking infrastructure devices are prohibited as to ensure uninterrupted and unimpaired operation of existing hotel network services City Tax 8 of Service Charge Please contact your sales manager for available options Note Custom installations or dedicated
11. Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received 24 hours prior to first exhibitor move in day Shepard Exposition Services EXHIBIT SOLUTIONS ACCESSORIES 1531 Carroll Drive NW Atlanta GA 30318 RadTech UV amp EB Exhibit Solutions Sales Phone 494 720 8652 April 30 May 2 2012 Exhibit Solutions Sales Fax 404 720 8757 Hyatt Regency Chicago Customer Service Email _ rubin shepardes com Chicago Illinois Event Code G150510512 Discount Deadline March 31 2012 code av Desorption Discount Regular amount A e eee Please choose color O Black 06 O White 03 66271 Triangular 1039 50 1351 35 Quarterview Showcase Triangular Showcase Please choose color O Black 06 O White 03 4 6 WX1 9 Dx 3 3 H 1 9 Wx1 9 Dx 7 H 66272 sware 122778 1996 10 o RO i Please choose color O Chrome CH o Wood W l 66275 o RC2 Square Showcase RC1 Please choose color O Black 0 O White 0 19 W x 1 9 D x 7 H 7 9 Wx 3 5 Dx 3 9 H a E E a _1 ss arsso pews _cs2__ 662 95 s6185 _ ee RC2 RC3 Please choose color o Black 06 O White 03 4 9 Wx 2 3 Dx 3 3 H 5 3 Wx 3 3 Dx 3 6 H e278 cut 1064 00 1383 20 e279 ta 1006 75 130880 e280 is 321 30 41770
12. Side Table 108 15 140 60 MISCELLANEOUS ITEMS Qty ltem Discount Regular Amount 50185 Drawing Bowi 49 65 6455 50098 Refrigerator_ 645 70 83940 50088 amp Uprignt 2975 3870 50089 __ 8 Crossbar 1980 2575 8 High 3 High Fackwall drape sidewall dra SPECIAL DRAPERY BACKGROUNDS Per linear foot DRAPERY BACKGROUNDS SPECIAL DRAPERY BACKGROUNDS Per linear foot linear foot Must be approved by show management Lin Ft Item Discount Regular Amount 50073 8 hign 2060 2680 50074 shig 1625 2115 Choose Color Red 01 White 03 Minimum 4 panel rental required Blue 05 Grey 10 Black 06 Burgundy 07 Please complete the following Company Name Contact Name Authorized Signature SPECIALTY FURNISHINGS ACCESSORIES RadTech UV amp EB April 30 May 2 2012 Hyatt Regency Chicago Chicago Illinois Discount Deadline April 9 2012 Full View Quarter View Qty Item Discount Regular Amount 50067 FullViewa 847 85 110220 50068 Fullviewe 935 20 1215 75 50069 Quarter View 84785 110220 50070 Quarter viewe 935 20 1215 75 Colors and styles of showcases may vary depending on location and availability GRID AND GRID ACCESSORIES T a A o a e 7BalWatertai 1395 1815 Other accessories available please call custom
13. able to have your corporate literature or flyers inserted into the bags given to each attendee How to Become a Sponsor Sponsorships will be assigned on a first come first served basis by contacting RadTech International to reserve your sponsorship Once notified of assignment a 50 deposit will be due within 30 days Final sponsorship payments will be due March 1 2012 Contact Information Contact Mickey Fortune 240 643 0517 mickey radtech org SHOW MANAGEMENT RULES AND REGULATIONS Exhibits and Exhibitors are subject to the following Rules amp Regulations Management refers to RadTech International manager of the exhibit and its service contractors It is the responsibility of the exhibitor to read understand and be familiar with all Rules amp Regulations I Contract for Space This application properly executed by Exhibitor shall upon written acceptance and notification of space assigned by Management be a valid and binding contract between the exhibiting company RadTech International N A owner of RadTech UV amp EB 2012 After assignment space location may not be changed without Management s prior written approval Request for space will be assigned based upon the sow point selection system All those not a part of the point selection system will be assigned on a first come first served basis when a signed contract is received with payment Should the facility or designated halls change after initial soace has been con
14. and crates are handled with less care then full crates and are NOT stored in a secure area Nothing valuable or easily damaged should be left in them e Asasecurity measure all booth personnel must wear official show badges at all times e Do not leave valuable items in your booth unattended at ANY time including set up and teardown REMEMBER You are responsible for all items in your booth at all times Shepard Exposition Services SHOW NFORMATION 1531 Carroll Drive NW Atlanta GA 30318 RadTech UV amp EB Customer Service Phone 404 720 8600 April 30 May 2 2012 Customer Service Fax 404 720 8755 Hyatt Regency Chicago Customer Service Email _atlanta shepardes com Chicago Illinois Event Code G150510512 BOOTH PACKAGE Items provided in your booth per exhibitor 8 High backwall drape 3 High sidewall drape 7 x 44 Cardstock Identification Sign Show drape color s Teal White Plum Aisle carpet color Facility is carpeted EXHIBIT SHOW SCHEDULE Targeted Exhibitor Move in Sunday April 29 2012 8 00 AM 11 00 AM 400 sq ft or larger by appointment only General Exhibitor Move in Sunday April 29 2012 11 00 AM 6 00 PM Exhibit Hours Monday April 30 2012 10 00 AM 6 00 PM Tuesday May 1 2012 10 00 AM 6 00 PM Wednesday May 2 2012 10 00 AM 2 00 PM Exhibitor Move out Wednesday May 2 2012 2 00 PM 6 00 PM Freight Re route Time Wednesday May 2 2012 6 00 PM IMPORTANT DEADLINES Exhibitor appointed
15. contractor notification deadline Monday April 2 2012 Discount price deadline for all Shepard orders Monday April 9 2012 First day for warehouse deliveries without a surcharge Monday April 2 2012 Last day for warehouse deliveries without a surcharge Monday April 23 2012 First day freight can arrive at show facility Sunday April 29 2012 at 11 00 AM SHIPPING ADDRESSES Advance Shipments Address Direct Shipments Address Exhibiting Co Name amp Booth Number c o Shepard Exposition Services RadTech UV amp EB Exhibiting Co Name amp Booth Number c o UPSF Jeka Transport RadTech UV amp EB 2500 Loomis St Hyatt Regency Chicago Chicago IL 60608 151 East Wacker Dr Chicago IL 60601 ALL UTILITY AND ANCILLARY FORMS SHOULD BE FAXED TO THE NUMBER INDICATED ON FORM PLEASE DO NOT SEND UTILITY AND OR ANCILLARY FORMS TO SHEPARD O T ONLINE ORDERING INSTRUCTIONS lt gt Shepard 1531 Carroll Drive NW Atlanta GA 30318 RadTech UV amp EB Customer Service Phone 404 720 8600 April 30 May 2 2012 Customer Service Fax 404 720 8755 Hyatt Regency Chicago Customer Service Email atlanta shepardes com Chicago Illinois Event Code G150510512 ATTENTION EXHIBITORS ORDER NOW Follow these simple steps to order Shepard Services Online 1 GO TO www shepardes com intro asp 2 Click on RadTech UV amp EB 3 LOG IN from the Show Information page 4 ENTER your email address and password then click a NEW users User nam
16. executives for emergency contact Upon verification by the exhibiter of intent to Use an exhibitor appointed contractor the contractor will be supplied with the appropriate notification form All exhibitor appointed contractor workers must check in each day to obtain a work pass Work pass must be visible at all times 9 The exhibitor appointed contractor is responsible for adherence to all rules of ingress and egress in a timely professional manner and should complete their assigned services within prescribed time limits 10 Exhibitor appointed display installation firms must remain within the perimeter of the booths they are erecting They will not be allowed to set up work dispatch stations in the aisles or other unused areas of the exhibit hall Storage and dispatch areas will be assigned by Show Management 11 The exhibitor appointed contractor will share with the official contractor all reasonable costs related to their operation including the sharing of payment of union stewards any required restoration of exhibit space to its initial condition etc 12 The exhibitor appointed contractor shall cooperate fully with the official show contractor and assist them when necessary in filling their scheduled responsibilities especially by refraining from interfering with the efficient utilization of labor by the official show contractor 13 It is the responsibility of the exhibitor to provide the exhibit appointed contractor with information
17. hours of installation non exhibit hours and tear down period and exercise reasonable care for the protection of Exhibitors materials and displays Beyond this Management the Convention Facility or any officer or staff member thereof will not be responsible for the safety of the property of the Exhibitor their employees or agents from theft damage by fire accident or any other cause Exhibitors must provide their own insurance and or policy riders to cover all booth contents X Licensing Agreement Fees Exhibitor acknowledges and accepts responsibility for securing any licensing agreements and royalty payments for the use of music video or printed materials that may be protected under United States copyright laws XI Photography amp Videotaping The taking of photograph and or videotaping is restricted exclusively to your own booth at all times You may not photograph or videotape other Exhibitors booths at any time XII Utilities Management will exercise proper and reasonable care to insure all services are installed and operational during show hours However Management cannot be held responsible for late installation or interruption of service XIII Union Regulations Exhibitor agrees to abide by any union regulations that might be in force at the Convention Facility or with authorized service contractors hired by Management XIV Handling and Storage Management and the owners managers of the facility where the exhibitio
18. is a certified weight ticket A printed weight ticket from a scale certified or inspected by a government authority such as the Dept of Agriculture indicating the date weighed the weight of the shipment and the vehicle ID of the unit being weighed IMPORTANT FACTS ABOUT ADVANCE SHIPMENTS What are advance shipments All shipments that are addressed to the advance warehouse address please refer to Advance Warehouse shipping labels included in this manual Shepard will begin accepting your shipments 30 days prior to first show open day date may vary depending on show schedule The warehouse will receive shipments Monday Friday 8 00am 4 00pm excluding holidays Shipments must arrive by advance warehouse deadline date to avoid a late surcharge Please refer to the Show Information page included with this manual for deadline date Crates cartons skids fibercases and carpets can be accepted at the warehouse but DO NOT ship crates weighing over 5 000 Ibs loose uncrated shipments and or machinery to warehouse You must ship those items direct to show site All shipments must have a bill of lading or delivery slip indicating number of pieces and weight Certified weight tickets required All shipments must be prepaid no collect on delivery shipments will be accepted MATERIAL HANDLING CHARGES What determines how much I m charged Charges are based off the weight from your inbound weight ticket included with your
19. mailen CE2 6o L 575 80 748 55 _ creo 555 50 72215 cerar 397 30 51650 cmmarp smio 490 25 io G aphi ite Nebula 29 ralgn caer 62040 80650 s 75215 97780 cet 42 RND 508 90 66155 cen 57580 74855 coren 709 60 92250 cG1 _ccscioy 1129 25 146805 eee CB2 6 L CB1 CB3 8 L feos aarrnoy soso5 6578s ea Toor aarrno 409 50 53235 CONFERENCE CHAIRS Qty item Discount Regular Amount oro 60825 79075 s 26760 34790 LUAYV xcs 49875 648 40 Floor orders are subject to availability Substitutions may be provided without prior notification Please complete the following Subtotal S Company Name Booth 6 250 Tax o Contact Name Phone Amount Due e Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received 24 hours prior to first exhibitor move in day Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 Customer Service Phone 404 720 8600 lt Shepard Customer Service Fax 404 720 8755 Customer Service Email atlanta shepardes com EXEC
20. of electrical equipment must be wired to meet the City of Chicago Electrical Code 4 Allmotors must be equipped with a safety switch as a point of disconnect and overload protection 5 All equipment and material must use 3 wire grounded type cord All exposed non current carrying metal parts of fixed equipment which are liable to be energized shall be grounded 6 Use of open clip sockets latex or lamp cord wire duplex or triplex attachment plugs in exhibits are prohibited 7 Claims will not be considered unless filed in writing by the exhibitor by the close of the exhibition 8 Under no circumstances shall anyone other than the show electrician make electrical connections 9 Rates are based on prevailing union contracts and are subject to change without notice 10 Installing of ball lights hanging of electrical headers or any other type of electrical fixtures special wiring etc must be done by show electrician on a time and material basis 11 Electrical power for show lights and displays will be turned on one hour prior to show opening time and turned off at show closing time daily If power is required before or after special arrangements must be made at least 24 hours in advance Minimum labor charges is 1 hour 12 The chief Electrician has the power to refuse connection where wiring constitutes a fire hazard 13 All material and equipment furnished by the contractor on this service order shall remain its property an
21. overflow in the exhibits of your neighbors on either side or across the aisle the Show Management may have no alternative but to request that you limit or eliminate the presentation Press Conferences and General Meetings If you want to schedule either a press conference or general meeting in your booth the following rules will apply 1 Such activates are restricted to 1 1 2 hours prior to the show opening 2 All persons must be registered attendees press or booth personnel and must remain at the booth only Entry will not be permitted without a badge Exhibitor must meet the group at the show entrance and escort them to and from their booth 3 Ifthe press conference is over prior to the show opening non exhibit participants must be escorted to the registration area 4 Any early entry pass must be secured from the Show Office a minimum of one day prior to the planned activity Display Houses and Contractors Only contractors designated as official by Show Management will be permitted to work in the hall If an outside display house or other type of contractor is to be used to install and or manage an exhibit the exhibitor must notify Show Management in writing at least 45 days prior to the event that it wishes this particular contractor to work for it and submit plans of the display or describe the other services in detail for Show Management approval In union facilities only the appropriate crafts can be employed An Exhibitor Ap
22. pertinent to the installation and servicing of the exhibit e g utilities service order forms installation and dismantling dates shipping instructions and labels display regulations work passes etc TYPES OF EXHIBITS Standard Exhibit In Line booth An exhibit with neighboring exhibits on each side which faces only one main aisle Walk Through Exhibit An exhibit with neighboring exhibits on each side and faces two main aisles basically this is two standard exhibits back to back facing on two different aisles Corner Exhibit A standard exhibit with at least 15 of main aisle frontage with an adjoining neighboring exhibit on one side and a cross aisle on the other Double Corner Exhibit Double corner exhibits have three open sides two sides on the cross aisles and one large open side on the main aisle Peninsula and End Cap Exhibits An exhibit with three open sides two sides on the main aisles and one side on the cross aisle These booths have limits placed on back wall size and placement Please review the diagrams on the next page and in the Rules amp Regulations Section Island Exhibit An exhibit with no adjoining neighbors and with tow sides in the main two side on the cross aisle basically this is two double corner units Perimeter Exhibits Standard exhibit located on the perimeter wall of the floor plan Interior Exhibit Any exhibit with a neighboring exhibit behind its back wall Canopies A canop
23. shipment How do I calculate material handling charges Material handling services whether used completely or in part are offered as a package When recording weight round up to the next 100 Ibs For example 285 lbs 300 lbs 100 Ibs 3 X RATE Amount or minimum charge whichever is greater Will there be any additional charges Additional charges may apply Please review the Material Handling Authorization and Material Handling Additional Services forms included in the manual for all applicable fees SPECIALIZED CARRIER SMALL CARTON CARRIER What are specialized carrier shipments Shipments that arrive via small package carrier such as FedEx Express Service UPS small package service or DHL small package service AND do not have a certified weight ticket included with shipment This applies to packages weighing under 50 Ibs How do I calculate my specialized carrier shipment Charges for specialized carrier shipments are based on per carton per delivery Example I m shipping 3 packages via FedEx how much will be charged 3 x per carton rate amount charged plus any additional fees that may apply Please be advised that your whole shipment may not arrive to its destination at one time Therefore you may be charged per each delivery and minimum charges may apply CRATED UNCRATED SPECIAL HANDLING What are CRATED materials Materials delivered that are skidded or in a container that can easily be unloaded reloade
24. so we may properly credit your account _ AM EXPRESS L MASTERCARD LIVISA Account No Exp Date O Personal Credit Card O Company Credit Card Cardholder Name Print Signature Cardholder Billing Address City State Zip E MAIL ADDRESS FOR INVOICE NOTIFICATION ENTER TOTALS HERE ELECTRICAL TELEPHONE CLEANING COMPRESSED GRAND PLUMBING AIR WATER DRAIN TOTAL a e Remember to order in advance to save time and money You may place your order by phone fax or mail e Orders received without payment or after the deadline date will be charged at the standard price e Copies of invoices may be picked up from the Service Desk prior to show closing e If you have questions or need assistance with any items not listed please call and ask for your Exhibitor Services Representative at 773 473 7080 All Rev 9 08 PROJECT 14 278651 FREEMAN method of payment EXHIBIT NETWORKING PRICE GUIDE pace 3 N etworki ng Req uest me rm n EVENT TECHNOLOGIES j 7 E NOTE ALL SECTIONS MUST BE COMPLETED Client Exhibitor Information Group Organization Event On Site Contact Requested by On Site Cell Phone Fax Fax E mail Address E mail Address Address City State Zip Service Request somma C Note All computers are reguired to receive a DHCP assigned IP address passing through NAT from the Hyatt AVT network unless other arrangements have been discussed and agreed upon with AVT Event Technologies
25. to indemnify forever hold harmless and defend Shepard and its employees officers and agents from and against any and all claims causes of action fines penalties damages liabilities judgments and expenses on account of personal injury or death damage to or loss of property or profits arising out of or contributed to by any of the following 1 exhibitor s negligent supervision of any labor secured through Shepard or the negligent supervision of such labor by any of the exhibitor s employees agents representative invitees and or exhibitor appointed contractor EAC 2 exhibitor s negligence willful misconduct or deliberate act or such actions of exhibitor s employees agents invitees representatives or EACs at the show to which this contract relates including but not limited to the misuse improper use unauthorized alteration or negligent handling of Shepard equipment or 3 exhibitor s violation of Federal State or Local ordinance or violation of show regulations and or rules as published by the Facility and or Show Management CLAIM S FOR LOSS AND PAYMENT FOR SERVICES Exhibitor agrees that any and all claims for loss or damage shall be submitted to Shepard prior to the conclusion of the show when alleged loss or damage occurred prior to that time and in all cases within 30 days of the conclusion of the show For claim reporting purposes the conclusion of the show shall be construed as the end of the day on which exhibitor must
26. to the close of the show on the final day will forfeit all of the accrued space selection points for this show V Conference Registration Exhibitors will receive information on conference registration discounts in their Exhibitor Services Manual VI Cancellation Refund Policy Original 25 deposit is non refundable Management will refund 50 of remaining payments made if space or any portion there of is canceled in writing up to 90 days prior to the exhibition opening No refund thereafter Upon receipt of cancellation in writing by an exhibitor ALL rights associated with being an exhibitor are relinquished Exhibit soace may be released by Management for non payment of rental space fees that are more than 30 days past due Any payments made to the date of release will be non refundable VII Liability Neither Management Show Co Sponsors or the Convention Facility its officers employees or representatives are responsible for the loss damage or injury to Exhibitor or Exhibitor s employees or property from any cause before during or after period covered by this contract Exhibitor upon signing this contract releases Management Show co sponsors the Convention Facility its officers employees and representatives from and agrees to indemnify same against any claims for loss damage or injury Exhibitor assumes responsibility for accident injury or property damage to any person visiting their exhibit where such accident injury or dam
27. your arrival are subject to the availability of the equipment and the services of our technicians An additional service charge of 15 wil be assessed for all on site orders e Under no circumstances shall anyone attempt to gain unauthorized access to or tamper with any part of the network e You agree to remain entirely liable for all activities conducted through the network connections e The Network may only be used for lawful purposes and in accordance with these terms and conditions Transition of any materials in violation of any local state federal or international regulation s is prohibited This includes but not limited to copyrighted materials legally judged to be threatening or obscene or material protected by trade secrets e These terms and conditions supersede all previous representations understanding or agreements and shall prevail notwithstanding any variance with terms and conditions of any order submitted These terms and conditions may be modified by AVT at any time e No service will be provided without a signed copy of this form This form must be received no later than one 72 hours prior to the meeting e You or your IT professional will be responsible for appropriate computer configuration for the service provided AVT personnel cannot be responsible for making configuration changes to your personal computer e If you are uncertain of your requirements or for any changes you must notify hrcexhibits avt com MY SIGNATU
28. 0 125 30 6203500 Porter Service Over 2500 sq ft ceceeeeeeeeeeeeeeee ee Call For Quote 640300 Full Time Porter Service per hour ccccceccseeee 34 45 44 80 TOTAL COST s E Subtotal N A Tax Total Cost Hyatt 09 10 Revised 08 11 PROJECT 14 278651 FREEMAN cleaning FREEMAN DEADLINE DATE 5040 West Roosevelt Road APRIL 13 2012 Chicago Illinois 60644 1436 773 473 7080 Fax 469 621 5603 Email FreemanChicagoES freemanco com RADTECH 2012 APRIL 30 MAY 02 2012 Hyatt Regency Chicago To authorize Freeman to invoice a third party for payment of services rendered to exhibitors both the exhibiting company and the third party must complete this form and return it at least 14 days prior to show move in EXHIBITING COMPANY AUTHORIZATION OF THIRD PARTY BILLING We understand and agree that we the exhibiting company are ultimately responsible for payment of charges and agree by submitting this form or ordering materials or services from Freeman to be bound by all terms and conditions as described in the Terms amp Conditions section of this services manual In the event that the named third party does not discharge payment of the invoice prior to the last day of the show charges will revert back to the exhibiting company All invoices are due and payable upon receipt by either party The items checked below are to be invoiced to the third party BY SUBMITTING THIS FORM OR ORDERING MATERIALS OR SERVIC
29. 05 astebasket 23 80 Qty item Discount Literature rack styles may vary based on location and availability n coge ay nem Discount Regular Amount C BaRa 22500 2250 cost rack 79 85 10380 Garment Rack 22500 20250 E Code Qty Item Discount Regular Amount _ 50101 Chrome Stanchion 65 60 85 30 50102 VelvetRope 7 104 80 136 25 50095 Sign Holder 22x28 155 75 20250 SKIRTING OF EXHIBITOR EQUIPMENT per linear ft 50058 Sateen Skirting 17 85 2320 Please choose color from skirted table section Total Expo Furnishings S 6 250 Tax Booth Amount Due S Phone Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received 24 hours prior to first exhibitor move in day Rental items not ordered but found in use in booth are invoiced at the Regular rate Shepard Exposition Services CAR PETING lt gt Shepard 1531 Carroll Drive NW ad Atlanta GA 30318 RadTech UV amp EB Customer Service Phone 404 720 8600 April 30 May 2 2012 Customer Service Fax 404 720 8755 Hyatt Regency Chicago Customer Service Email atlanta shepa
30. 1531 Carroll Drive NW Atlanta GA 30318 404 720 8600 404 720 8755 atlanta shepardes com G150510512 Customer Service Phone Customer Service Fax Customer Service Email Event Code LABOR ORDER FORM RadTech UV amp EB April 30 May 2 2012 Hyatt Regency Chicago Chicago Illinois Discount Deadline April 9 2012 INSTALLATION amp DISMANTLING LABOR ESTIMATE AND QUESTIONNAIRE Please complete the following Are you requesting this labor for assembling your hanging sign How many laborers will you require Installation Date of installation Date of dismantling will need Shepard Supervised Labor for please check one O Installation O Dismantling O Both Install Dismantle Code Qty Item Discount Regular Sup Fee Amount Shepard Supervised Labor Exhibitor not present esos sT 89 00 11570 30 6so87 OT 13350 17355 30 o Yes o No Dismantling Requested start time Est Hours __ Requested start time Est Hours __ I will need Exhibitor Supervised Labor for please check one O Installation O Dismantling O Both Install Dismantle Code Qty Item Discount Regular Amount Exhibitor Supervised Labor Exhibitor Supervised Labor soso sT 89 00 115 70 jesost oT 13350 17355 esos DT 178 00 23140 30 Supervisory fee is 30 of total cost or 60 whichever is greater Labor Hours ST Straight time OT Overti
31. 320 Q Are wire transfers an acceptable form of payment A Yes Wire transfers are an acceptable form of payment An additional processing fee of 30 00 will be assessed Contact hrcexibits avt com for written instructions FOR INTERNATIONAL ORDERS ONLY Q Who do I contact if have problems with equipment during the show A For AVT equipment wired and wireless internet connections login information and passwords contact AVT directly at 312 735 6622 For union related issues contact Freeman Exhibitor Services at 312 938 0320 Q Does AVT require a diagram of my booth A Yes Diagrams are extremely helpful when setting equipment If available send your diagram in with your completed forms Q How will know my order was received A Once your completed forms have been faxed to AVT a written confirmation as generated by AVT should be received by you within 48 hours of receipt IF YOU CLAIM SALES TAX EXEMPTION IN THIS STATE PLEASE FURNISH A COPY OF YOUR TAX EXEMPT CERTIFICATE WITH YOUR ORDER UNIQUE CREATIVE TECHNICALLY INNOVATIVE www avt com 312 735 6622 Fax or Email to AVT Event Technologies 151 E Wacker Dr Chicago IL 60601 Ph 312 735 6622 Fax 312 275 8735 hrcexhibits avt com EXHIBIT NETWORKING PRICE GUIDE pace 3 Networking Request Form A Freeman Company NOTE ALL SECTIONS MUST BE COMPLETED Client Exhibitor Information Group Organization _ Event On Site Contact Requested by
32. All credit cards will be charged for the entire amount of the order the set up day of the show All credit card orders must include the entire number the expiration date and the CID number located on the back of the card Orders will be considered incomplete without inclusion of the requested information and therefore will be subject to equipment availability day of show Q Where is my equipment A Hyatt Regency Chicago is a union hotel Therefore on set up day the equipment you have ordered will be delivered to the exhibit floor At that point responsibility for all equipment will transfer from AVT to Local Union 134 A union electrician will be responsible for the delivery and set up of the equipment ordered AVT does not control this schedule Q How do I get a receipt A Receipts for completed orders will be issued upon email request at the conclusion of the show Please forward all requests to hrcexhibits avt com Please include your contact information The name of the show and the show dates will also be helpful If you are a 3rd party exhibitor requesting a receipt include your company name in the request Receipt requests will not be fulfilled until the conclusion of the show Q During the show if I have a question who do contact A AVT will have personnel on site in the exhibit hall to assist with questions and concerns about equipment and internet lines Q Can I bring my own networking equipment A No Customer provided
33. Bcz 46430 60360 H J L27 PT rRe soss Floor orders are subject to availability Substitutions may be provided without prior notification Please complete the following Subtotal S Company Name Booth 6 250 Tax Em 47430 6160o o Em2 47430 6160 Contact Name Phone Amount Due Authorized Signature Training Room Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order BC6 oi C04 S L2 There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received 24 hours prior to PO3 aE 665 00 86450 first exhibitor move in day BC7 Po 42 60 sasao woz 488 60 635 20 co 42 60 54810 Lateral Files 588 00 zesso P 12377 55550 72215 Refrigerator Shepard Exposition Services EXHIBIT SOLUTIONS BOOTH RENTALS A CASGI 1531 Carroll Drive NW ad Atlanta GA 30318 RadTech UV amp EB Exhibit Solutions Sales Phone 404 720 8652 April 30 May 2 2012 Exhibit Solutions Sales Fax 404 720 8757 Hyatt Regency Chicago Customer Service Email lrubin shepardes com Chicago Illinois Event Code G150510512 Discount Deadline March 31 2012 EXHIBIT BOOTH RENTALS Code Qty Description Discount Regular Amount Code Q
34. Blue 0 Grey 03 White 06 Black 3 Teal Bee ies Stools ah Back 50024 Pare 50091 One Time Vacuuming for 100 sq ft 47001 200 Ibs Material Handling 35030 35010 Qty Discount Regular Amount 1 e086 70425 300 SERIES PACKAGE mo nee Carpet Select Color 50255 im Red a 13 Teal N 06 Black E Blue E 10 Grey I 07 Burgundy 1 Meter Locking Cabinet LC3 66284 Wastebasket 50091 One Time Vacuuming for 100 sq ft 47001 Up to 200 Ibs Material Handling 35030 35010 Taw Discount Regular Amount reso 102155 200 SERIES PACKAGE 10 x10 Expo Carpet Co Color ce MH 01 Red 13 Teal E 06 Black WJ 05 Blue 10 Grey I 07 Burgundy 30 Star Base dase a 50032 2 Padded Arm Chairs 50021 Wastebasket 50091 One Time Vacuuming for 100 sq ft 47001 Up to 200 Ibs Material Handling 35030 35010 Tae Discount Regular amount eso sors 400 SERIES PACKAGE 10 x10 ma Carpet Select Color 50255 Red mH 13 Teal a 06 Black a Blue MH 10 Grey I 07 Burgundy Let New York Booth 66262 Wastebasket 50091 One Time Vacuuming for 100 sq ft 47001 Up to 200 Ibs Material Handling 35030 35010 Tae Discount Regular amount areas 62550 Some restrictions may apply material handling based on standard freight does not include late to warehouse surcharges special handling marshaling yard or other applicable fees C GO GOLD Upgr
35. CS ae E Describe work to be done DISMANTLE Sub Total N A Describe work to be done THERE WILL BE A ONE TIME LABOR CHARGE TO INSTALL DISMANTLE ALL AUDIO VISUAL EQUIPMENT Freeman requires 100 of amount owed including applicable tax to be paid either in advance or at showsite Payments must be made in U S funds Invoices can be paid by company check Visa MasterCard American Express Diners Club or Discover Payment for all labor and services ordered by the exhibitor his display house or third parties is the responsibility of the exhibitor Your showsite representative should be made aware of this policy and have means of payment Otherwise service will be denied Mail the advance payments with order forms to the address above Payments should be made payable to Freeman Show name and booth number should be noted on all advance payments so they will be properly credited Please indicate method of payment This section must be completed before your orders can be processed A credit card authorization is required as a deposit against additional rentals and or labor Payment of any balances may also be made by company check but a credit card authorization must be on file Any balances outstanding at move out will be charged to your credit card Prices subject to change without notice METHOD OF PAYMENT FORM MUST BE INCLUDED WITH YOUR ORDER Revised 04 07 PROJECT 14 278651 FREEMAN electrical labor FREEMAN 5040 Wes
36. ENTAL 1531 Carroll Drive NW Atlanta GA 30318 RadTech UV amp EB Exhibit Solutions Sales Phone 404 720 8652 April 30 May 2 2012 Exhibit Solutions Sales Fax 404 720 8757 Hyatt Regency Chicago Customer Service Email rubin shepardes com Chicago Illinois Event Code G150510512 Discount Deadline April 9 2012 Want to STAND OUT on the show floor Be seen by more attendees with a custom hanging sign rental e Hanging Sign Rental includes graphics as noted frame hardware and harness e Complete the Overhead Rigging order form to order rigging Labor and additional hardware to hang sign are NOT included in rate below e Orders received after the discount deadline date are subject to availability and will be charged regular prices STANDARD FRAMING SIZES AND FABRIC Code 11 75 x3 25 curve fabric e 11 75 x3 25 curve fabric er P 69132 Single sided Graphic 2 124 10 2 761 35 11 75 x3 25 curve fabric ad Double sided Graphic Descripti SiiccESS 23 5 x3 25 S Shape Single sided Graphic 5 789 65 7 526 55 23 5 x3 25 S Shape Double sided Graphic 7 816 00 10 160 80 1 1 75 x3 25 Football Graphic Outside Only 4 131 35 5 370 75 69130 We Make Exhibiting EZ Contact us for multi show rentals custom exhibit needs additional hanging sign options and more EXHIBIT SOLUTIONS Irubin shepardes com 404 720 8652 Please complete the following Company Na
37. ES FROM FREEMAN YOU AGREE TO BE BOUND BY ALL TERMS amp CONDITIONS INCLUDED IN YOUR SERVICE MANUAL YOUR SIGNATURE BELOW DENOTES ACCEPTANCE OF ALL TERMS AND CONDITIONS INCLUDED IN YOUR SERVICE KIT EXHIBITOR NAME PLEASE PRINT EXHIBITOR SIGNATURE DATE EXHIBITING COMPANY INFORMATION EXHIBITING COMPANY NAME BOOTH EXHIBITING COMPANY ADDRESS TFC IF KNOWN CITY STATE ZIP PHONE EXT FAX CONTACT S E MAIL Indicate which services are to be invoiced to the Third Party BOOTH CLEANING UTILITIES THIRD PARTY COMPANY INFORMATION THIRD PARTY COMPANY NAME CONTACT NAME THIRD PARTY BILLING ADDRESS CITY STATE ZIP PHONE EXT FAX CONTACT S EMAIL ADDRESS INVOICES WILL BE SENT BY EMAIL PLEASE PROVIDE EMAIL ADDRESS OF THE PERSON WHO RECONCILES YOU INVOICES IF DIFFERENT THAN ABOVE THIRD PARTY CREDIT CARD AUTHORIZATION L_ am EXP L_ DISCOVER L_ MASTERCARD _ visa L_ DINERS CLUB CREDIT CARD ACCOUNT NO EXP DATE CARDHOLDER NAME PLEASE PRINT CARD TYPE AUTHORIZED SIGNATURE CARDHOLDER BILLING ADDRESS BILLING CITY STATE ZIP Chgo All Rev 10 07 PROJECT 14 278657 ization FREEMAN third party author FREEMAN DISCOUNT PRICE 5040 West Roosevelt Road DEADLINE DATE Chicago Illinois 60644 1436 APRIL 13 2012 773 473 7080 Fax 469 621 5603 Email FreemanChicagoES freemanco com RADTECH 2012 NAME OF SHOW AP
38. Internet service beyond the scope Add 15 of Subtotal for on site orders of existing facilities will be individually quoted upon request An additional 15 service charge will be added to all transactions The service charge is calculated from the full price of the items Due to Chicago city tax laws a 8 GRAND TOTAL city tax will be assessed on the service charge UNIQUE CREATIVE TECHNICALLY INNOVATIVE www avt com 312 735 6622 Fax or Email to AVT Event Technologies 151 E Wacker Dr Chicago IL 60601 Ph 312 735 6622 Fax 312 275 8735 hrcexhibits avt com EXHIBIT NETWORKING PRICE GUIDE pace 4 A Networking Request Form 1c ADVANCE PAYMENT IS REQUIRED AND RENTAL CONTRACT MUST BE EXECUTED TO RESERVE EQUIPMENT ITEM DAILY RATE QTY DAYS TOTAL Video Equipment 42 Plasma Monitor w Stand amp Cables will sound be required J yes Jno 350 00 LCD Projector XGA w stand amp 6 Screen 795 00 a Sound Equipment Fenonssraswmme E Computer Equipment See Commerce Concierge rental forms for computer rental and smaller display monitors SUBTOTAL Rental Tax 8 of Subtotal Service Charge 22 of Subtotal City Tax 8 of Service Charge Add 15 of Subtotal for on site orders GRAND TOTAL UNIQUE CREATIVE TECHNICALLY INNOVATIVE www avt com 312 735 6622 Fax or Email to AVT Event Technologies 151 E Wacker Dr Chicago IL 60601 Ph 312 735 6622 Fax 312 275 8735 hrcexhibits avt com
39. NIC Network Interface Card or Wireless Access Card In the event that you are unable to provide your own wireless card wireless cards are available through AVT for a rental fee These cards are available on a first come first serve basis and quantities are limited e Instant wireless access is available in the Riverside Convention Hall for the duration of each event through the use of our automated access portal A CREDIT CARD is required for use of the portal e Customer provided wireless access points or other similar network infrastructure devices are prohibited to ensure uninterrupted operation of existing hotel wireless infrastructure e Customer provided routers switches and other networking infrastructure devices are prohibited as to ensure uninterrupted and unimpaired operation of existing hotel network services e Please contact your sales manager for pricing on AVT provided available options e On location set up and take down by required union labor is not included in the equipment rental price This fee will be charged by Freeman Exhibitor Services If there are any questions with regards to this charge contact Freeman Exhibitor Services at 312 938 0320 understand the above condition Authorized Signature Please Type or Print Name e All materials and equipment furnished by AVT for this service order shall remain the property of AVT and shall be removed only by AVT at the close of the meeting e All request for services after
40. Other charges may apply please refer to Rigging Supplies Pricing Form for list of items SIGN DESCRIPTION SIZE amp WEIGHT Amount _ ee seos e So So eFor all hanging signs excluding banners please provide detailed drawing blueprint if available so hanging anchor points can be determined Type _ cloth wo Metai Truss _Jother Shape Square __ Triangie _ Rectangle Other Size Height Length Width Weight PLACEMENT DIAGRAM REQUESTED DATE TIME amp SUPERVISION Please use the diagram below to show us the placement of your sign truss Please choose type of supervision feet in from back aisle Shepard Supervision feet feet Exhibitor Supervision in from the in from the Display House EAC left of aisle right of aisle If not choosing Shepard Supervision please request date and time feet in from front aisle Install Date Time Dismantle Date Time of feet from floor to top of sign Please note Date times are not guaranteed Please complete the following Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Orders cancelled without 24 hour notices will be charged a one 1 hour cancellation fee Shepard Exposition Services CUSTOM HANGING SIGN R
41. PAP TT THE ASSOCIATION FOR UV amp EB TECHNOLOGY eoe o 7720 Wisconsin Avenue Suite 220 Bethesda MD 20814 Dear RadTech UV amp EB 2012 Exhibitor This exhibitor service manual contains the information and order forms for your participation in RadTech UV amp EB 2012 Even though you may have participated in RadTech events in prior years it is important that you carefully review the contents of the manual Shepard Exposition Services SES which provides freight handling furnishings carpenters display erectors etc is the Official Service Contractor for RadTech UV amp EB 2012 Other services for catering electrical telephone and plumbing are also detailed in this manual Please note especially the information about deadlines and important contacts We ask that you give prompt attention to badge sign up including forms for two 50 discounts for full Conference attendance exhibitor booth personnel sign up and free passes for your customers Please also complete your directory listing form for the Official Show Program so that we may avoid any last minute entries to ensure the proper listing for your company and its products We have tried to anticipate most of your questions with information sheets on our services but if you have any questions please do not hesitate to contact us Best Regards Mickey M Fortune RadTech UV amp EB 2012 Show Manager IMPORTANT CONTACTS Show Management RadTech International N A 7720 Wisconsi
42. RACTOR must abide by the rules and regulations of the show and all pertinent union regulations CONTRACTOR employees must wear approved identification badges at all times while in the work area Badge will be issued at show site to authorized contractor representatives when all requirements have been met If the non official contractor is empowered to incur expense on behalf of the exhibitor a Third Party Payment Authorization form must be completed and returned to Shepard The exhibitor agrees that he is ultimately responsible for the cost of all services provided in connection to the exhibitor s booth The non official contractor agrees to have evidence in the booth that it has a valid authorization from the Exhibitor for services The non official contractor must confine its operations to the exhibit area of its clients No service desks storage areas or other work facilities will be located anywhere in the facility Show aisles and public areas are not part of the Exhibitor s booth space The non official contractor may not solicit business on the exhibit floor The non official contractor must have all business licenses work permits and insurance required by State and City governments and Facility Management before beginning work and shall provide Show Management with evidence of compliance If required the non official contractor must be able to provide evidence that it has current and applicable labor contracts and must comply
43. RE INDICATES THAT HAVE RECEIVED THIS INTERNET REQUEST FORM AND SERVES AS AGREEMENT OF MY ORDER AND ITS TERMS AND CONDITIONS AND WARRANTS THAT THE UNDERSIGNED HAS THE AUTHORITY TO EXECUTE THIS DOCUMENT AS AN EMPLOYEE AND OR AGENT ON BEHALF OF CUSTOMER S EMPLOYER AND OR PRINCIPAL IF ANY Customer Signature Date Title You will receive a confirmation via email within 48 hours If you do not receive a confirmation email contact hrcexhibits avt com UNIQUE CREATIVE TECHNICALLY INNOVATIVE www avt com 312 735 6622 Fax or Email to AVT Event Technologies 151 E Wacker Dr Chicago IL 60601 Ph 312 735 6622 Fax 312 275 8735 hrcexhibits avt com NORTHERN G REENHO USES 1800 W LAKE ST CHICAGO IL 60612 PHONE 312 666 9177 FAX 312 666 8978 PREPAYMENT REQUIRED Name of Show Location Show Dates Exhibitor Booth Order Date Address City State Zip Company Representative Telephone E Mail Address Credit Card circle VISA MC AMEX DISCOVER CVV Code Exp Date Credit Card Signature e Foliage plants and architectural containers on rental basis e Blooming plants and fresh cut flowers are purchased e Price includes Installation service throughout show removal and rental of architectural containers CONTAINERS Please specify WHITE BLACK BASKET if you do not specify BLACK will be provided QUANTITY Please specify quantity height and variety of plants Price Ea Ext Price 3 Ft Pl
44. RIL 30 MAY 02 2012 Hyatt Regency Chicago COMPANY NAME BOOTH ADDRESS BOOTH SIZE X CUSTOMER PHONE EXT FAX SIGNATURE PRINT NAME E MAIL E MAIL FOR INVOICE O CHECK BOX IF YOU ARE A NEW FREEMAN CUSTOMER Invoices will be sent by email Please provide email address of the person who reconciles your invoices if different from above METHOD OF PAYMENT BY SUBMITTING THIS FORM OR ORDERING MATERIALS OR SERVICES FROM FREEMAN YOU AGREE TO BE BOUND BY ALL TERMS amp CONDITIONS INCLUDED IN YOUR SERVICE MANUAL O COMPANY CHECK O BANK TRANSFER Please make check payable to Freeman Checks Bank Transfer to Bank of America N A Dallas TX 75202 must be in U S funds drawn on a U S or Canadian Wire Transfer bank U S FUNDS MUST BE PRE PRINTED on ABA 026009593 ACCT 1252039192 Freeman ee oe on your remittance ane le eet gt Swift Code BOFAUS3N ACCT 1252039192 Freeman O CREDIT CARD ACHE Direct Deposit For your convenience we will use this authorization to charge your ABA 111000012 ACCT 1252039192 Freeman credit card account for your advance orders and any additional amounts incurred as a result of show site orders placed by your representative These charges may include all Freeman companies or any charges which Freeman may be obligated to pay on behalf of Exhibitor including without limitation any shipping charges Please complete the information requested below Please reference Name of Show amp Booth Number
45. UTIVE FURNITURE RadTech UV amp EB April 30 May 2 2012 Hyatt Regency Chicago Event Code G150510512 Discount Deadline April 9 2012 Chicago Illinois BAR TABLES Tay nem Discount Regular Amount 36 Round x 42 High YN m mioj o vm m m mio 30 Round x 42 High gt VIK 33250 43225 V 33250 432235 O vE 3mo 40235 ve 33250 432235 w 41w saio wT 4430 6oseo VTN VTM VTK VTJ VTF VTC WTJ WTF Tey rem Discount Regular Amount BR 193205 25165 BRC 556115 722950 Qty ltem Discount Regular Amount Ohio Chrome 31 High BS3 25340 32940 BS2 25340 32940 Bs 25340 32940 Banana Chrome 30 High BST 3460 44280 Bss 34060 44280 resp ss o Bsc 35485 46130 Miscellaneous BSL 29 H 26965 35055 _ BSN H 383 20 49815 BCE B2 H 314 25 40855 i BRI Ca gt BRC BAR STOOLS Floor orders are subject to availability Substitutions may be provided without prior notification Subtotal Please complete the following Company Name Contact Name Authorized Signature 6 250 Tax Booth Amount Due o Phone Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricin
46. ability involving same 18 All exhibits using electrical equipment and wiring are subject to final inspection by the Electrical Inspection Section Freeman offers rental of extension cords and plug molds which provide safety approved multiple plug in capacity FREEMAN DISCOUNT PRICE 5040 West Roosevelt Road DEADLINE DATE Chicago Illinois 60644 1436 APRIL 13 2012 773 473 7080 Fax 469 621 5603 INCLUDE THE FREEMAN METHOD OF Email FreeemanChicagoES freemanco com PAYMENT FORM WITH YOUR ORDER RADTECH 2012 NAME OF SHOW APRIL 30 MAY 02 2012 Hyatt Regency Chicago COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 773 473 7080 to speak with one of our experts For fast easy ordering go to www myfreemanonline com By signing and delivering this form to Freeman customer agrees to all terms and conditions printed on this form and on the Electrical Service Order Form Electrical Labor Rates Straight Time Monday Friday 8 00 a m 4 30 p M cccccecccccceeessseeeeeeeeeeeeeeessaseneeeees 132 50 Over Time Monday Friday 4 30 p m 8 00 a m All Day Saturday Sunday and Holidays cccccceeeeeeeeeeeeeeeeeeeeeeeeeeeeneees 227 90 PLEASE SUBMIT A FLOOR PLAN OF ALL BOOTHS 20 X 20 OR LARGER INDICATING PLACEMENT OF ELECTRICAL SERVICE INSTALLATION Description Date Start of Approx Hrs Total Hourly Estimated Time persons per person Hours Rate Total Cost
47. active com CONFERENCE MANAGEMENT SOFTWARE FREEMAN DISCOUNT PRICE 5040 West Roosevelt Road DEADLINE DATE Chicago Illinois 60644 1436 APRIL 13 2012 773 473 7080 Fax 469 621 5603 INCLUDE THE FREEMAN METHOD OF Email FreemanChicagoES freemanco com PAYMENT FORM WITH YOUR ORDER RADTECH 2012 NAME OF SHOW APRIL 30 MAY 02 2012 Hyatt Regency Chicago COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Electrical Assistance please contact Bob Schuenemann at 312 239 4678 or email at oschuene hyatt com For fast easy ordering go to www myfreemanonline com ELECTRICAL OUTLETS Single Phase PLEASE NOTE Part Description QTY Discount Standard e Outlet prices for 120 Volt power include delivery of Price Price TOTAL the service to one location at the rear of the booth in peninsula and in line booths If you require outlets in 40715 1500 Watts 120 volts __ 113 08 225 00 __ other locations have lights or electrical items to hang or Standard Service Quad Box erect or have other electrical requirements please see 40915 15 Amps 208 volts Quoted on Request the Electrical Labor order form for rates and instructions une e A scaled floor plan is required for orders with 40930 30 Amps 208 volts Quoted on Request multiple outlet locations and or island booths 5 HP Submit a scaled floor plan indicating a main power drop exact outlet locations with wattage or amperage ELECTRICAL OUTLETS Three Phase c
48. ade your package to include 100 sq ft of 1 2 Carpet Padding 50009 and Visqueen 50010 110 00 C GO PLATINUM Includes the Gold Upgrade plus daily vacuuming and 1 500 watt electrical drop 275 00 Subtotal ie Please complete the following Company Name Contact Name Authorized Signature 6 250 Tax So Booth Amount Due S Phone Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received 24 hours prior to first exhibitor move in day Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 404 720 8600 404 720 8755 atlanta shepardes com G150510512 TABLES ALL DISPLAY TABLES ARE 24 WIDE EENIFHTE Choose drape color place color code next to order Customer Service Phone Customer Service Fax Customer Service Email Event Code Red 01 Gold 04 Burgundy 07 Green 02 Blue 05 Grey 10 White 03 Black 06 Teal 13 SKIRTED TABLES Code Qty Color _ Size Discount Regular Amount 50042 4 xB0 H 131 60 17110 50046 fe x30 H 158 60 206 20 50050 8 x30 H 203 15 26410 50043 4 x42 H 158 60 206 20 50047 ot x42 H 20315 264 10 50051 et
49. age is caused by negligence of the Exhibitor or their employees or agents Exhibitors insuring exhibits materials and or personnel do so at their own expense Exhibitors utilizing independent non official contractor services agree to forward to Management a Certificate of Insurance naming RadTech International N A the Charlotte Convention Center and official service contractors as co insured Management is not liable for non fulfillment of commitment for delivery of space if the event is cancelled due to circumstance beyond the control of Management or the Show Co Sponsors including fire accident act of God or public enemy including terrorist attack strike authority of law curtailment of transportation or any other cause If exhibition is cancelled Management s sole liability is to reimburse Exhibitor the space rental fee less any costs of charges paid or incurred by Management up to the date of cancellation for promotion administration and similar purposes This shall be the sole remedy and terminate this agreement without further claim or damage VIII Protection of Exhibit Facility Property Use of screws bolts nails staples tacks pins tape or other items that may deface or damage floors walls ceilings doors or other exhibit facility property is prohibited Exhibitor agrees to repair damage caused by their employees or hired contractors at their own expense IX Security Management shall provide guard service throughout the
50. ants 41 00 4 Ft Plants 51 00 5 Ft Plants 61 00 6 7 Ft Plants 71 00 8 9 Ft Plants 120 00 POTTED FERNS SMALL 28 each LARGE 33 each Hanging Plants 30 00 amp up Taller plants and custom decor available please inquire for pricing SUBTOTAL 1 8 Rental Tax apply to subtotal 1 POTTED MUMS YELLOW WHITE LAVENDER BRONZE subject to availability 30 00 POTTED AZALEA RED PINK amp WHITE OR BROMELIADS 30 00 Floral Arrangements 50 amp up SUBTOTAL 2 9 5 Sales Tax apply to subtotal 2 GRAND TOTAL Add Subtotals Taxes Any discrepancies with order must be addressed on first day of show No refunds issued after show open
51. as it appears on credit card Date Terms and Conditions ALL ORDERS SUBJECT TO LIMITS OF LIABILITY AND RESPONSIBILITY AS SET FORTH BELOW By executing this order form Lessee agrees as follows 1 All checks must be received 72 hours prior to event 2 Cancellation In the event Lessee cancels this order Lessee will be charged a cancellation fee equal to 10 of one day s rental of the subject equipment Cancellation made within 48 hours of the delivery date will be charged a cancellation fee equal to one day s rental plus handling charges 3 Risk of Loss Equipment rental is the responsibility of Lessee Any equipment which is lost damaged or stolen while in Lessee s care or possession will result in Lessee being charged for replacement cost labor or parts for repair as the case may be 4 Rentals in the City of Chicago are subject to city tax of 8 5 Insurance for the subject equipment is Lessee s responsibility 6 On location set up and take down by required union labor is not included in the equipment rental price This fee will be charged by Freeman Exhibitor Services If there are any questions with regards to this charge contact Freeman Exhibitor Services at 312 938 0320 understand the above condition Authorized Signature Please Type or Print Name 7 Payment tendered for the specified equipment with this reservation form is an estimate only and any changes in equipment requirements and any labor charges will affect t
52. ate Telephone Call Charges Local Access Internet Access amp 800 Calls will be billed at e Per call access fee 1 25 per call e 27 per minute plus AT amp T charges for long distance calls e 12 per minute for all calls over 20 minutes in length NOTE A photo copy of your credit card front and back 1s required to be attached for verification IMPORTANT The telephone service order form must be completed amp submitted to the fax number listed on that form Name of Show Date of Show Exhibitor Name __ Booth Number Exhibitor Address Exhibitor Phone Type of Card Check One American Express Visa MasterCard Diners Club Discover The hotel may place a charge on my credit card for the estimated amount 14 days prior to my function Name On Card Card Number Exp Date Total Estimated Charges Phone Number Signature Date FREEMAN DISCOUNT PRICE 5040 West Roosevelt Road DEADLINE DATE Chicago Illinois 60644 1436 APRIL 13 2012 773 473 7080 Fax 469 621 5603 INCLUDE THE FREEMAN METHOD OF Email FreemanChicagoES freemanco com PAYMENT FORM WITH YOUR ORDER RADTECH 2012 NAME OF SHOW APRIL 30 MAY 02 2012 Hyatt Regency Chicago COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 773 473 7080 to speak with one of our experts For fast easy ordering go to www myfreemanonline com CLEANING SERVICES e Cleaning Services include vacuuming of booth area and emptyi
53. ations in the City of Chicago where such exhibits shows or meetings are held 1 No exhibitor shall make any electrical installation nor shall he make any electrical connection of any appliance or equipment to the building electrical system 2 All electrical connections to the building electrical system or extension thereto shall be made by the building electrician 3 If outside electrical contractor is to be used a Licensed by the City and b before any work is started an electrical permit must be secured from the Electrical Inspection Section 4 Extensions to the building electrical system shall be made by three wire flexible cord Type SO or equal in lengths so arranged that there will be more than one coil 2 feet in diameter of excess cord 5 No cord shall be run across any space where subject to traffic unless the cord is encased in a substantial enclosure specially approved for the purpose 6 Termination of extensions to the building electrical system shall bein assemblies specifically approved for the purpose by the Electrical Inspection Section 7 All electrical equipment or appliances connected to the building electrical system or extensions thereto in booths or displays shall be a listed and labeled by a nationally recognized standard testing laboratory or b specifically approved by the Electrical Inspection Section 8 No electrical equipment shall be attached to or supported from booth dividers 9 Pe
54. ayment is agreed upon and all signatures are properly completed By signing this form both parties agree and understand that the exhibiting firm is responsible for all charges In the event that the named third party does not make payment by show close Shepard will be paid by the exhibiting firm on demand at show site The show site invoice may or may not include any outbound services such as additional material handling rigging and or shipping charges SERVICES TO BE COVERED BY THIRD PARTY JAn services Rental Furniture Logistics Transportation Material Handling Carpet Exhibit Display Rentals Overhead Rigging Labor Other please specify Cleaning Installation Dismantling Labor THIRD PARTY INFORMATION COMPANY NAME COMPANY ADDRESS PHONE CITY ST ZIP FAX CONTACT NAME EMAIL AUTHORIZED SIGNATURE EXHIBITING COMPANY INFORMATION COMPANY NAME BOOTH COMPANY ADDRESS PHONE CITY ST ZIP FAX CONTACT NAME EMAIL AUTHORIZED SIGNATURE THIRD PARTY CREDIT CARD INFORMATION G2 oO ma MasterGard o msa o Month Year Billing Address Security Code ooo City ST Zip Type of Card Name on Card Authorized Signature Shepard Exposition Services EXHIBITOR APPOINTED CONTRACTOR 1531 Carroll Drive NW Atlanta GA 30318 RadTech UV amp EB lt b Shepard Customer Service Phone 404 720 8600 April 30 May 2 2012 Customer Service Fax 404 720 8755 Hyatt Regency Chicago Customer Service
55. bility insurance and booth coverage can also be purchased to protect your valuable exhibit materials OUTBOUND SHIPMENTS You must complete a Shepard Material Handling Agreement MHA for all outbound shipments A MHA will be distributed at show site if all services have been paid in full or you can request one at the customer service desk Upon completion of packing and labeling of your materials complete the bill of lading with all required information and return to customer service If you have questions on how to complete your bill of lading please ask a Shepard customer service representative located at the customer service desk If you are NOT using the designated shipping carrier you must call your carrier with pick up information If your carrier fails to pick up your shipment Shepard will either reroute your freight through the carrier of our choice or return to the local warehouse whichever is indicated on your MHA Shepard Exposition Services OVERHEAD RIGGING HANGING SIGN 1531 Carroll Drive NW Atlanta GA 30318 RadTech UV amp EB Customer Service Phone 404 720 8600 April 30 May 2 2012 Customer Service Fax 404 720 8755 Hyatt Regency Chicago Customer Service Email _ atlanta shepardes com Chicago Illinois Event Code G150510512 Discount Deadline April 9 2012 Ceiling height in the exhibit hall is 10 RIGGING GUIDELINES e All ceiling rigging must conform to Show Management rules and regulations and fa
56. ccess amp 800 Calls will be billed at e Per call access fee 1 25 per call e 27 per minute plus AT amp T charges for long distance calls e 12 minute for all calls over 20 minutes in length PLEASE PROVIDE COMPLETE INFORMATION BELOW Service Information Installation Removal Date Day Time Date Day Time Type of Service Telephone Line ___ Computer ___ Fax Location in Booth Specify or attach drawing Indicate Service Required Quantity Discount Standard Total Telephone Line Installation Charge 132 30 per line 198 45 Telephone 55 15 82 70 Daily Phone Service per line per day 82 70 per day Subtotal Tax 14 TOTAL COST NOTE Freeman requires a METHOD OF PAYMENT on file for above services and cannot be invoiced at a later date THE ENCLOSED HYATT CREDIT CARD AUTHORIZATION FORM MUST BE ON FILE WITH THE HYATT REGENCY FOR PHONE SERVICE TO BE PROVIDED Final Telephone call charges will be billed to this card by the Hyatt and cannot be invoiced at a later date THE FREEMAN METHOD OF PAYMENT FORM MUST BE INCLUDED WITH YOUR ORDER THE HYATT CREDIT CARD AUTHORIZATION FORM MUST BE INCLUDED WITH YOUR ORDER Revised 7 2007 PROJECT 14 278651 FREEMAN telephone service HYATT REGENCY CHICAGO 151 EAST WACKER DRIVE CHICAGO IL 60601 Telephone 312 239 4408 Submit THIS form to Fax 312 239 4409 CREDIT CARD AUTHORIZATION I authorize the Hyatt Regency Chicago to charge my credit card for Check Appropri
57. cility limitations e All overhead rigging hanging must be assembed installed and removed by Shepard Exposition Services certified riggers Please complete the Labor Order Form to have your sign truss assembled Include set up instructions for fixtures needing assembly Overhead hanging signs are to be sent in a separate container directly to the advance warehouse using the Advance Hanging Sign shipping label included in this manual The container must arrive no later than advance warehouse deadline date If these procedures are not followed Shepard Exposition Services cannot guarantee the hanging of your sign e Electrical signs must be in working order and in accordance with the National Electrical Code Electrical services must be ordered through the Electrical Service Provider form included in manual eStructures weighing over 200 Ibs per point must have a rigging plot plan approved in advance Installation Dismantling DT 91840 1193 90 ST Straight time Monday Friday 8 00 AM 4 30 PM Total Estimated Install Dismantle OT Overtime Monday Friday 4 30 PM Midnight Saturday Sunday 8 00 AM 4 30 PM N A Tax DT Doubletime All other hours and holidays Estimated Amount Due Rates are per lift and crew up to 3 riggers per hour One hour minimum per lift crew lift crew thereafter is charged in 1 2 increments Straight time cannot be guaranteed Must order by discount deadline date to receive advance pricing
58. copies of documents help to speed up the correction process Check It Out Double check your arrangements prior to arriving at the convention center for move in to be sure all forms have been received and arrangements are as you expect them to be A little time on the phone could save a lot of critical set up time if you uncover any errors Again honest mistakes are sometimes made and forms mailed are not always received Take the time to do telephone follow up before the show and be sure to bring your Exhibitor Service Manual and your copies of forms along Security Tips The best security plans are dictated by common sense At some point in your preparations before you ship your materials take a few minutes to review everything with security in mind Here are some suggestions e Shipping cartons except carpeting should not identify contents Use coded labels e Give special consideration to prototypes irreplaceable and highly valued articles e Booth staffing plans should take into account the following considerations 1 Who will be at the booth during set up and tear down 2 Who will be responsible for security 3 Be sure to bring along an inventory list to check complete delivery during set up and complete shipment after dismantling 4 Your booth should be staffed at least one half hour before the show opens and until the show is closed for the day 5 Is there adequate staff rotation to accommodate lunches and breaks e Empty cartons
59. d shall be removed by the contractor after the close of the show All equipment on a rental basis only 14 Rates quoted for all connections cover the bringing of service unless otherwise noted to the booth in the most convenient manner and do not include connecting equipment or special wiring 15 All equipment must be properly tagged and wired with complete information as to type of current voltage phase cycle horsepower and or wattage 16 Exhibitors must check in at the electrical service desk before assembling their exhibits requiring electrical power or labor Electrical Labor All work Done after 4 00 p m Monday thru Friday and all day Saturday Sunday and holidays is at Double Time Rates Labor will be charged in one half hour increments Full payment of rental charges must accompany your order to qualify for discount rates All others received at service desk will be charged at standard prices Service charge of 1 1 2 per month on unpaid balance will be made starting 30 days after date of invoice American Express VISA and MasterCard welcome All prices applicable to 6 transaction tax 50 Charge for cancellations Electrical Regulations for Temporary Wiring of Booths and Exhibits In addition to the provisions of Section 88 750 of the Chicago Electrical Code the following regulations shall be enforced by the electrical inspectors or the Electrical Inspection Section on all booths or temporary exhibits in all loc
60. d that your calculation is only an estimate Invoicing will be calculated from actual certified weight ticket or reweigh Amount Due ticket on inbound material handling receiving report Adjustments will be made accordingly Any adjustments to charges must be made at show site Single pieces weighing more than 5000 pounds CANNOT be accepted at the warehouse Loose easily damaged uncrated or blanket wrapped shipments should be shipped directly to the show site If you have any questions about material handling please contact Shepard Customer Service department Please complete the following Company Name Booth Contact Name Phone Authorized Signature Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above Signature also indicates you have read and accept the Payment Policy and Terms and Conditions sign and return to Shepard Payment Authorization must be completed and returned with Material Handling Worksheet Other charges may apply please review Material Handling Information form included in this manual Shepard Exposition Services MATERIAL HANDLING INFORMATION 1531 Carroll Drive NW Atlanta GA 30318 RadTech UV amp EB lt Shepard Customer Service Phone 404 720 8600 April 30 May 2 2012 Customer Service Fax 404 720 8755 Hyatt Regency Chicago Customer Service Email atlanta shepardes com Chicago Illinois Event Code G150510512
61. d with no special handling required What are UNCRATED materials Materials delivered that are loose pad wrapped or unskidded without proper lifting bars and or hooks What is SPECIAL HANDLING Shipments delivered that require extra labor for stacking or unstacking containers on a truck cubic loading tarping or untarping freight or containers or rigging pieces for loading or unloading on a truck or from the ground or other circumstances requiring the rehandling of materials MATERIAL HANDLING LOL RadTech UV amp EB MATERIAL HANDLING Q amp A What is the difference between material handling and shipping Shipping is the process of carrying your shipment from your location pick up area to it s destination and also the process of returning your shipment back to your location after the close of the show Material handling begins at the time your shipment arrives to the docks please refer to What is material handling for the full definition Do I need to order a fork lift to unload or reload my freight No please do not order a forklift for unloading reloading of your materials What does CWT mean CWT is an acronym for Century Weight therefore it means per 100 Ibs IMPORTANT FACTS ABOUT DIRECT SHIPMENTS What are direct shipments All shipments that are addressed directly to the exhibit facility please refer to Direct to Show shipping labels included in this manual Shipments must arrive during exhibitor move in t
62. der Graphic files requests must be received by discount deadline date to qualify for discounted prices There are no exchanges or refunds once sign has been ordered and processed SIGN SUBMISSION INFORMATION Please follow these requests so Shepard can provide the highest of quality signs for your show File Submission Media Artwork Dimensions amp Color Specifications CD ROM All artwork submitted should be created at 100 actual size Email attachment 4 mgs or smaller only or in 10 reduction increments please indicate scale used FTP zip compression call for FTP information Specify target colors as PMS C or U and send us 100 accurate When sending disks please label them with the following proofs with your disk Color variations may occur due to output devices Exhibitor Co Name Booth Show Name Show Date Acceptable Software amp Formats Other Other Graphic Services Available sid Services Available Adobe Illustrator AI EPS InDesign Photoshop amp Acrobat Artwork graphic design serivces 70067 Files should be formatted in high resolution quality 100 300 dpi Logo reproduction 70052 Vector based artwork preferred with fonts converted to outline Special artwork mounting 70069 Please note If customer provided graphic files are not to exact specifications requirements a design time surcharge will apply Shepard Exposition Services SHEPARD LOGISTICS SERVICES 1531 Carroll Drive
63. e Your Email Address provided by Show Management Password RT2012 b Previous users User name Your Email Address Password Your pre existing password 5 Don t remember your password Click the link Forgot your password and follow the prompts to have your password sent to the registered email address 6 Once logged in you will be prompted to review your profile information a If your information is correct click _ proceed to ordering OR b If your information is not correct please click here as indicated update your profile and submit changes T Welcome to Shepard Online Ordering Some helpful tips Use the or continue gt buttons to scroll through all your options Use the button to add an item to your cart BEFORE proceeding to the next screen To NAVIGATE to a specific page use the menu headers at the top of the page To VIEW your shopping CART click on To DELETE an item from your shopping cart click lt next to the item you wish to remove QUESTIONS Do not hesitate to contact us for assistance Shepard Customer Service 404 720 8600 atlanta shepardes com Shepard Exposition Services PAYM ENT AUTHORIZATION 1531 Carroll Drive NW lt Shepard Atlanta GA 30318 RadTech UV amp EB Customer Service Phone 404 720 8600 April 30 May 2 2012 Customer Service Fax 404 720 8755 Hyatt Regency Chicago Customer Service Email atlanta shepardes com Chicago Illinoi
64. e by check or cash please see our customer service representatives at the service desk on site Charges All charges regardless of amount must be paid in full by cash check or credit card If credit card method is used please ensure that the card limits are high enough to cover your expected charges Past Due Accounts The buyer understands that there will be a 1 1 2 monthly 18 per year finance charge on past due accounts and agrees to pay all costs incurred by Shepard Exposition Services while endeavoring to collect this account Outbound Services All outbound services will be processed on your credit card A copy of the receipt and invoice will be mailed within 10 days of the close of the show International Customers International customers must pay for all services in U S funds A 50 service charge will be added for processing checks or wire transfers drawn on foreign banks U S Wire Transfers A 25 service charge will be added for processing U S wire transfers Please complete the wire transfer portion of the Payment Authorization form The credit card portion of the form must still be completed before your order will be processed Tax Exempt Status If you are tax exempt in the state where the show is held a copy of the certificate must accompany your order Rental Responsibility All materials are on a rental basis and shall remain the property of Shepard The customer shall be held financially responsible for any damage to Shepard e
65. e scanned Final Say Recommend Specify Schedule Phone Call Send Literature Demonstration After scanning the badge the qualifiers can be quickly and easily selected using the thumbwheel Selected qualifiers are included in the customer s badge data TECHNOLOGY EXPO AND CONFERENCE April 30 May 272012 Hyatt Regency Chicago Chicago Illinois he world s largest event dedicated to the ech t dvancement of ultra let Uy ma elci Order now to help maximize your trade show investment FINAL ORDER DEADLINE IS 4 16 12 On or before After Quantity Total 4 2 12 4 2 12 Lead Scanner Handheld unit reads barcodes printed on attendee badges 285 3 3 5 Delivery All units must be picked up at the exhibitor services desk 1 00 1 00 unless delivery arrangements are made 6 25 IL Sales Tax 6 25 Tax Total Contact Information Exhibiting Company Contact Name Address City ST Zip Phone Booth Email You will receive an order confirmation via email add terri attendeeinteractive com to your safe sender list Payment Method o Check Must be mailed with order made payable to Attendee Interactive LLC Mail Orders to Attendee Interactive 2205 Warwick Way Suite 110 Marriottsville MD 21104 o Visa o MC o AMEX Card Exp LEAD RETRIEVAL ORDER FORM Signature Fax Credit Card Orders to 410 480 1892 Questions Contact Us 410 480 8148 x300 ATTENDEE INTERACTIVE leads attendeeinter
66. ed in the displays ELECTRICAL UNION Electricians handle all electrical work which includes supplying power lines to your booth connecting equipment to the proper outlets and installing any signs or headers that are lighted unless they are permanently attached to the exhibit backwall GENERAL PROVISIONS In each case where these rules indicate and exhibitor may do something this is interpreted to mean a full time employee of the exhibiting company full time throughout the year Verifiable documentation must be provided upon request Reasonable judgment must be used in determining when a task is so larger or so time consuming as to require professional union labor WHAT YOU CAN DO WITHOUT UNIONS IN THE CHICAGO AREA Contrary to popular belief exhibitors are allowed to do a few jobs in the comfort and privacy of their own booth Hopefully this guideline will help Exhibitors are allowed to unpack and repack their own product This does not mean that because your product is a 10 ton assembly line and is shipped in pieces that you can assemble it it means that if you are displaying some type of merchandise that comes in boxes you can unpack and set out for display providing no tools are required to open boxes Exhibitors are allowed to do the technical work on their machines example fine line balancing programming additional electrical work in most cases and cleaning of the machines Page 20 Shepard Exposition Services
67. ed with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received 24 hours prior to first exhibitor move in day A Shepard Exposition Services SIGN ORDER FORM gt Shepard 1531 Carroll Drive NW Atlanta GA 30318 RadTech UV amp EB Customer Service Phone 404 720 8600 April 30 May 2 2012 Customer Service Fax 404 720 8755 Hyatt Regency Chicago Customer Service Email atlanta shepardes com Chicago Illinois Event Code G150510512 Discount Deadline April 9 2012 SIGNS BANNERS AND ACCESSORIES code aty Description Discount Regular Amount Code aty Description Discount Regular Amount Standard Foamcore Signs Single sided Vinyl Banners with Digital Printing ft Vertical ft Horizontal 70011 a Vertical 28 x44 274 70 357 10 a 70066 a Pockets per ed 5455 31 90 7 ft Vertical ft Horizontal Meterboard 39 x Accessories Replacement ID Sign Cardstock oat ew Sign prices are based on customer supplying print ready graphics in the requested format see below Please complete the following Subtotal l Company Name Booth 6 250 Tax o Contact Name Phone Amount Due 6 Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with or
68. er service for more information 1 4 PERFBOARD amp VELCRO TACK BOARD Vertical 50061 Horizontal PERFBOARD SINGLE SIDED Taw item Discount Regular Amount 50104 Hooks 12 45 10 5865 50060 4X 8 Horz 27445 356 80 Total Specialty Furnishings Accessories o 6 250 Tax Amount Due Boo Booth Phone Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received 24 hours prior to first exhibitor move in day Rental items not ordered but found in use in booth are invoiced at the Regular rate Shepard Exposition Services EXECUTIVE FU RNITURE 1531 Carroll Drive NW Atlanta GA 30318 RadTech UV amp EB Customer Service Phone 404 720 8600 April 30 May 2 2012 Customer Service Fax 404 720 8755 Hyatt Regency Chicago Customer Service Email atlanta shepardes com Chicago Illinois Event Code G150510512 Discount Deadline April 9 2012 COMFORT SEATING OTTOMANS ae nem Discount Reguar Amount p sm mo 02260 ism oras l oo O oe mns m T a a p f isc f 93260 121240 se ds saso o o _ mE alee n aie 1 ees rest a aa o peet meroj
69. ete the following information O will be shipping to SHOW SITE Ship to Address c o Shepard Exposition Services Company Name Booth RadTech UV amp EB Hyatt Regency Chicago Contact Name 151 East Wacker Dr Phone Chicago IL 60601 Deliver By Date Number of labels Delivery date April 29 2012 Special Instructions TYPE OF SERVICE Choose One TRANSPORTATION CHARGES Next Day Air 2nd Day Air Charges for transportation services provided by Shepard shall be billed to the Credit Card on file Tyecad C es a Credit Card Expiration Date Security Code Service via Air Transportation is charged based on Dimensional weight or Actual weight whichever is greater Billing Address City ST Zip Standard Ground Other Truck Load Specialized Name on Card Authorized Signature S FAX COMPLETED FORM TO 404 720 8733 0 A REPRESENTATIVE FROM SHEPARD LOGISTICS WILL CONFIRM RECEIPT OF YOUR EXHIBIT TRANSPORTATION REQUEST Please complete the following Exhibiting Co Name Booth Contact Name Phone Email Fax Authorized Signature Signature indicates you have read and accept the Payment Policy and Terms and Conditions SHIPPING LABELS RadTech UV amp EB ADVANCE SHIPPING ADDRESS LABELS lt Shepard ADVANCE WAREHOUSE EXHIBITING CO NAME c o UPSF Jeka Transport 2500 Loomis St Chicago IL 60608 Delivery Hours M F 8 4 30 PM For RadTech UV amp EB First day freight can ar
70. firmed Management reserves the right to re layout the exhibit hall and reassign space according to the point system ll Use of Exhibit Space Exhibits may not project beyond allotted space or interfere with the lighting or space of other Exhibitors Aisles must be kept clear of exhibits and Exhibits may not interfere with the free flow of traffic No Exhibitor may assign sublet or share all or part of its space with other Exhibitors Exhibitors may display only products and services they officially represent Demonstrations or related activities must be confined to Exhibitor s assigned space as must distribution of circulars catalogs folders promotion materials and devices None of these may be distributed in the aisles meeting rooms registration areas or any other rooms or areas of the Exhibit and Conference Exhibits may not contain sound systems or noise making devices that annoy or disturb adjacent Exhibitors Management may restrict reject eject or prohibit any exhibit in whole or part which detracts from the exhibition due to sound appearance distribution of materials personal conduct or anything Management rules to be objectionable In enforcing these regulations Management is not liable for refunds of space rental or other expenses incurred by Exhibitor Management reserves the right to limit the rental of exhibit soace and the assignment of hospitality suites at the convention center and participating hotels to those compa
71. g Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received 24 hours prior to first exhibitor move in day a m Shepard Exposition Services EXECUTIVE FURNITURE E S ELD 1531 Carroll Drive NW Atlanta GA 30318 RadTech UV amp EB Customer Service Phone 404 720 8600 April 30 May 2 2012 Customer Service Fax 404 720 8755 Hyatt Regency Chicago Customer Service Email _atlanta shepardes com Chicago Illinois Event Code G150510512 Discount Deadline April 9 2012 CAFE TABLES eee ee 36 Round x 29 High ZTP hal ZTN ae ZTM 36 BEEN pf zN 3023 41635 zm 3035 416 35 4e as oL P gt Pass asic 30 Round x 29 High ee ee ae o zm 27290 37425 ey xTK 397 30 51650 XT f 3973o 51650 xF 437 85 569 20 STACKING amp UTILITY SEATING as Qty ltem ae Chair 37 High CSS cs9 SY4 DF1 XTM 36 Altura Black Crepe Pst azs o gt Dm ms5 535 00 PRODUCT DISPLAY FILES REFRIGERATORS amp TRAINING ROOM FURNITURE m nem __ piseount Reguar Amount PEDESTALS COLOR SIZE Graphite Product Display PDF Graphite 24 Lx24 Dx36 H TE PDH Graphite 24 LX24 DX42 H Pon 57580 74855 PDK Graphite 30 LX30 DX42 H Pok 62040 so6 50 PDL Black 24 LX24 DX42 H Po 63455 82490
72. heir own insurance and or policy riders to cover all booth contents You may provide your own personnel for security where permitted by the hall However you must advise the Show Management in writing and meet certain basic requirements for licensing and insurance You ll find a list of suggestions regarding security in the Helpful Hints section of this service manual Please be sure to look it over Insurance Extensive security measures do not preclude the need for you to have insurance where your exhibit is concerned Show Management and all organization and individuals who are employed by or associated with the Exhibition are not responsible for injury that may occur to an Exhibitor their employees or agents nor the safety of an exhibit or other property against robbery fire accident or any other destructive causes Insurance coverage against damage and loss and public liability insurance against injury to the person and property of others is required Exhibit materials must be covered from the time your exhibit shipments leave your plant during move in on show days during move out and until all materials have been returned to point of origin It is recommended that you seek this coverage through your current insurance carrier Safety precautions must be taken with operating equipment and display materials Be sure your exhibit includes all necessary shielding and safety markings for safe and efficient operation If you have a
73. his estimate Lessee is responsible for all charges 8 It is the responsibility of the exhibitor to advise an AVT Event Technologies representative of any problems with their order at show site Absolutely no credits will be issued after show closing 9 AVT Event Technologies must supply all Switches and Hubs for the high speed internet service understand the above condition Authorized Signature Please Type or Print Name 312 735 6622 Fax or Email to AVT Event Technologies 151 E Wacker Dr Chicago IL 60601 Ph 312 735 6622 Fax 312 275 8735 hrcexhibits avt com EXHIBIT NETWORKING PRICE GUIDE pace 6 Networking Agreement N NT TECHNOLOGIES A Freeman Company d e t is understood that AVT does not own or control the telecommunications facilities used to access the Internet and that the Internet is a non regulated public domain Customer agrees that AVT shall have no responsibility and no liability whatsoever with respect to insuring access to the Internet Customer further agrees to indemnify and hold harmless AVT from any and all claims damages losses and causes of action whatsoever which may arise directly or indirectly in connection with the Internet services provided e The total order cost will be billed to the form of payment specified in section D e Cancellation charges will be incurred at 100 for cancellations within 24 hours of your event e You are responsible for bringing your own
74. ift load 35282 An additional charge per forklift load will be applied to shipments that have to be reweighed at the dock due to the lack of a certified weight ticket or an incorrect or understated weight on a delivery document EMPTY CRATE STORAGE Surcharge 10 00 per piece Minimum 40 00 35105 A charge per crate carton or skid applies when Shepard handles the storage and return of empties from a shipment not received by Shepard and therefore not subject to material handling charges ENVELOPE DELIVERIES Surcharge 10 50 per envelope 35007 During show hours at the show facility a charge will apply to receiving and delivering envelope packages to your booth SECURED STORAGE Surcharge 80 sq ft Minimum 20 00 Min one hour labor fee for each trip 35400 Only Shepard personnel have access to secured storage A minimum one hour material handler charge at show rates will apply each time material is handled to or from storage There is no charge to return materials to your booth at the close of the show ACCESSIBLE STORAGE Surcharge Based on applicable Labor rate refer to labor order form 35166 Accessible storage will be accessible during the show but not necessarily by exhibitors There will be no charge to return material to the booth at the close of the show WAREHOUSE STORAGE Shipments arriving at the warehouse more than 30 days ahead incur storage fees Transportation of freight to the warehouse after the show at the exhibitor s reques
75. imes only Do not ship direct to show site in advance If delivery cannot be guaranteed to arrive during exhibitor move in shipment must go to advance warehouse All shipments must have a bill of lading or delivery slip indicating number of pieces and weight Certified weight tickets required Crates weighing over 5 000 lbs or loose uncrated shipments must be shipped direct to show site to arrive during exhibitor move in times All shipments must be prepaid no collect on delivery shipments will be accepted SIGNATURE SERIES SHIPPING How can make shipping my show materials easier Signature Series Shipping will make it easier and here s why Receive a 10 discount off of material handling rates restrictions apply Worry free shipping to and from your show Priority Empty Service priority of empty return at the close of show Volume discounted shipping rates Charges will be billed to your show invoice one less invoice bill to keep track of No driver wait fees LIABILITY INSURANCE What is and why would I need liability insurance Accidents happen therefore most show organizers and facilities require liability insurance Please refer to your booth contract for exact minimums required Please make sure your materials are covered from the moment they leave your company location to the time they return after the close of the show If applicable included in your manual is information and an application for lia
76. ion rules where applicable non official contractor rules etc Security and Insurance Please abide by these rules They exist for your safety Shipping and Drayage This section details your options for the transportation of things to the exhibition hall shipping and the movement and placement of things from the dock to your booth drayage Carefully orchestrated timing is the key to efficient use of these services Labor This section offers guidelines for the services of skilled labor Display installation and equipment assembly are the key areas covered Furnishings 7 This section explains the standard issue with exhibit space details the various furnishings offered and describes in full any package plans that are available Utilities Here you will find information on electricity water and drain compressed air and telephone Advanced order of these services is crucial and in some cases mandatory Please adhere strictly to the deadlines for utilities orders Specialties This contains information on a wide variety of show services most of which offer a way to round out your presentation or display Cleaning audiovisual floral and photography are the kinds of services you ll find in Specialties Exhibit Personnel This section provides a convenient schedule for you to use in organizing your booth personnel NOTE Please complete and return the badge information for your booth personnel so that we have sufficient time
77. ipped w exhibit crates On site Exhibitor Contact Information Name Phone Hotel Arrival date time Departure date time Please complete the following Company Name Contact Name Authorized Signature Outbound Freight Information Carrier Company Name Deliver Shipment To Address City ST Zip Type of Service air van line ground etc If for any reason your shipment is not picked up by your carrier please choose one of the following options Force freight through preferred carrier Send shipment back to Shepard warehouse _ 400 min fee Services You Have Ordered o Electrical o Booth Cleaning Electrical Information o Electrical should go under the carpet diagram is attached O Electrical drawings are attached please check all that apply o Furniture o A V Equipment o Telephone Internet O Electrical drawings are with exhibit in crate number O Electrical drawings were sent to the official contractor Booth Phone Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Orders cancelled without 24 hour notices will be charged a one 1 hour cancellation fee Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 404 720 8600 404 720 8755 atlanta shepardes com G150510512 Discount Dead
78. ith you to locate vendors and develop the items Food amp Beverage Functions Sponsorship Description Coffee Breaks for Entire Conference Cost 1500 Includes sponsorship of all breaks Available for multiple companies For this sponsorship your company will receive your company s logo and booth number on the signs located at all the coffee breaks through out the event RadTech Reception Monday Evening or President s Reception Tuesday Evening Cost 2500 4 Available for Monday amp 4 Available for Tuesday For this sponsorship your company will receive signage at the reception along with being listed in the RadTech UV EB 2012 Show Directory as a sponsor You will receive your supplied graphics artwork on an 8 foot double sided meter board the entrance to the reception Exhibit Hall amp Show Sponsorships Descriptions Banner Ad on www radtech2012 com Cost 1500 3 Available For this sponsorhip your company will be able to have a banner ad displayed on the official show website from January May Individual 8 Sign in Registration Area Cost 1200 Multiple Available For this sponsorship your company will be able to display your supplied graphics artwork on an 8 foot double sided meter board in the main foyer of the Convention Center For this item we will print and display the banner from your provided artwork Attendee Bag Insert Cost 1000 Multiple Available For this sponsorship your company will be
79. iverside Exhibition Hall 4 CHNOLOGIES A Freeman Company Thank you for choosing AVT Event Technologies as your Internet and audio visual equipment provider AVT is the premier audio visual company for the Hyatt Regency Chicago and we look forward to assisting you with all of your audio visual needs during your show appearance The following information will help answer frequently asked questions before during and after your event Specific question not addressed here should be directed in e mail form to the following address hrcexhibits avt com Please include your show dates name of your company and your contact information Q Why the new forms A As of January 2009 all of the forms for AVT Event Technologies have been revised to reflect the most updated pricing and availability of gear for each show All previous versions are invalid and will not be accepted Only forms that reflect the hrcexhibits avt com e mail address located at the bottom of the form will be accepted If you have an old form simply send a request email to the above email address for a new set Q What are the deadlines and or cut off dates A The deadline to complete and fax all forms will be 72 hours prior to the set up day of your show All orders received after the 72 hour cut off date will be considered on site orders and will incur a 15 ADDITIONAL SERVICE CHARGE EQUIPMENT WILL BE SUBJECT TO AVAILABILITY Q When will my credit card be charged A
80. l 888 568 8858 or complete the Shepard Logistics Order Form included in this manual Signature Series Shipping does not apply to shipments considered small package local or shipments over 10 000 Ibs Roundtrip SLS shipping is required to qualify for Signature Series Shipping COMPUTATION OF MATERIAL HANDLING SERVICES The following services whether used completely or in part are offered as a package When recording weight round up to the next 100 Ibs For example 285 Ibs 300 Ibs 100 Ibs 3 X RATE Amount or minimum charge whichever is greater Standard Material Handling Signature Series Material Handling Weight Description Price _ Total weim Description Price Total Direct Shipments to Showsite Direct Shipments to Showsite 150 50 225 75 195 75 135 50 203 25 176 25 Special Handling Special Handling 35030 35033 35043 35038 35390 35395 35391 35399 35394 35402 Advance Shipments to Warehouse Advance Shipments to Warehouse 163 50 212 50 147 25 191 50 Special Handling Special Handling 35010 35013 35393 35397 35392 35401 Specialized Carrier Shipment small packages under 50 Ibs Overtime 35048 35045 RATES ARE PER 100 LBS WITH A 200 LB MINIMUM For credit card payments please complete the payment authorization form Any additional overtime charges will be invoiced at show Subtotal site and are subject to change pending move in move out schedule N A Tak We understan
81. le moisture or water FSC must have 15 days notice if they are to supply special regulators Strainers traps etc Pressure for service listed may vary No guarantee can be made of minimum or maximum pressures If pressure is critical exhibitor should arrange to have pressure regulator valve installed All material and equipment furnished for the service and connection to equipment is on a rental basis and is to remain the property of FSC such material and equipment will be removed by FSC after close of the exposition Changes to order after installation and connections and disconnects to equipment form service valve will be additionally charged at labor and material rates quoted herein A completed METHOD OF PAYMENT form must accompany this order For technical questions please contact Bob Schuenemann Chief Electrician Hyatt Regency Chicago 151 East Wacker Drive Chicago IL 60601 312 616 6881 FREEMAN DISCOUNT PRICE 5040 West Roosevelt Road DEADLINE DATE Chicago Illinois 60644 1436 APRIL 13 2012 773 473 7080 Fax 469 621 5603 Email FreemanChicagoES freemanco com PAYMENT FORM WITH YOUR ORDER RADTECH 2012 NAME OF SHOW APRIL 30 MAY 02 2012 Hyatt Regency Chicago COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 773 473 7080 to speak with one of our experts Standard telephone service consists of one 1 house line through the hotel s NEAX 2400 System e Payment in full f
82. line April 9 2012 lt Shepard Customer Service Phone Customer Service Fax Customer Service Email Event Code GROUND RIGGING FORKLIFT RENTAL GROUND RIGGING FORKLIFT RENTAL RadTech UV amp EB April 30 May 2 2012 Hyatt Regency Chicago Chicago Illinois DO NOT USE THIS FORM FOR MATERIAL HANDLING SERVICES Please complete the following of pieces to be spotted Requested date time Description of work to be performed Qi nem Description Discount Regular Amount 36028 Straightime Hourly Rental 329 05 42825 35039 Overtime Hourly Rentar 407 28 20 50 35067 Doubie ime Hourly Rental 485 10 e205 code oy 1em Description Discount Regular Amount 35020 Straightime Hourly Renia 65870 056 28 T3609 Overtime Hourly Renta s1445 105875 35069 Doubie time Houry Rental 97020 125125 code Oy item Description Discount Regular Amount s5035 __ Straight ime Hourly Rental 98805 128450 35066 Overtime Hourly Renta 122170 158825 s5070 Doubietime Hourly Rental 1455 30 180200 CRANE RENTAL AVAILABLE UPON REQUEST Monday Friday 8 00 AM 4 30 PM Monday Friday 4 30 PM Midnight All day Saturday All day Sunday all other hours and holidays ST Straight time OT Overtime DT Double time Heaviest piece to be spotted times are not guaranteed PLEASE NOTE Rate structure inc
83. ludes lift and 1 operator only Minimum crews are based on scope of work and area jurisdiction Additional labor and groundmen will be billed at the hourly rate The minimum charge for labor and equipment is one 1 hour Labor and equipment thereafter is charged in half 1 2 hour increments Orders cancelled without 24 hour notices will be charged a one 1 hour cancellation fee RIGGING LABOR RATES code oy fem Description Discount Regular Amount 35085 Straighttime Houry Rate 111 25 mass 35086 Overtime Hourly Rate 166 88 21605 35090 Doubie tme Hourly Rate 22250 28025 code oy fem Description Discount Regular Amount 36087 Straignttime Houry Rate e900 11570 Caso Overtime Hourly Rate 13350 135s S Caso Double ime Hourly Rate 17800 20140 Please complete the following Company Name Contact Name Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Booth Phone PLEASE NOTE The minimum charge for labor and equipment is one 1 hour Labor and equipment thereafter is charged in half 1 2 hour increments Orders cancelled without 24 hour notices will be charged a one 1 hour cancellation fee Subtotal o N A Tax s Amount Due So Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and return
84. me DT Double time Monday Friday 8 00 AM 4 30 PM Monday Friday 4 30 PM Midnight All day Saturday All day Sunday all other hours and holidays 68082 DT 17800 23140 Dismantle 68063 68064 68065 Sup install 68069 Sup dismantle 68073 If you are shipping carpet to the show and require Shepard to install it for you please complete the following Exhibitor Owned Carpet Installation Dismantling Please note Requested times are not guaranteed and are based on availability Minimum one hour will be charged Additional time will be billed in in half hour increments ssoso sart 100 130 Booth size 68079 mnimum 178 00 23140 Carpet install date time Hours are based on estimates you will be invoiced for actual time incurred ft x Subtotal o N A Tax Amount Due SHEPARD SUPERVISION INFORMATION Please complete this section if you have chosen Shepard to supervise your installation and or dismantling Inbound Freight Information Carrier Company Name of pieces Weight of Shipment Is shipment o Crated o Uncrated Tracking Pro Estimated arrival date Shipment to arrive at o Warehouse o Show site Set up Information for Installation Please check all that apply and provide information where requested pooth size J xl Forklift required o Yes o No Carpet is o owned O rented from Shepard Carpet padding o Yes o No Drawings are o Faxed to Shepard oc Sh
85. me Booth Subtotal o Contact Name Phone 6 250 Tax o Authorized Signature Amount Due Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellations will only be accepted 7 days prior to move in if graphic been produced Cancellations will not be accepted once graphic artwork has been submitted and approved for production i gt TECHNOLOGY EXPO AND CONFERENCE April 30 May 2 2012 4 1 Hyatt Regency Chicago Chicago Illinois he world s largest event dedicated to the educational technical and j ement of ultraviolet U na electr eam EB technol b Attendee Interactive is pleased to offer Lead Scanner Rental for RadTech 2012 Hand held Lead Scanner The Hand held Lead Scanner is a small portable barcode reader used to scan the badges of potential customers to create a data file of all the attendee s badge infor mation Each scan is displayed on the graphic LCD screen and stored with the time and date of the scan After the show closes our staff transfers the data file into an Excel spreadsheet and emails it to the contact person of your choice within 48 hours The lead retrieval scanner is programmed with 7 standard qualifiers which can be checked as badges ar
86. ment be placed in a closet under a table desk or in another location that keeps it out of sight Please provide specific dimensions 2 Location and load to all outlets Please provide specific dimensions and wattages amperages Please do not simply place an X where your power is required 3 Booth orientation Please provide surrounding aisle and or booth numbers particularly for island booths Also please try to orient your booth to the overall floor plan so that the diagram does not have to be rotated Show Name Dates Company Name Booth Adjacent Aisle or Booth YjOOg JO s y jusoelpy Adjacent Aisle or Booth PTT ttt ttt ete eT eT TET TTT TET TET TEE EEE EEE Adjacent Aisle or Booth A measurement scale can be applied as necessary to reflect the size of your booth Minimum 1 square 1 foot SCALE 1 SQUARE FOOT FEET or INCHES Revised 9 07 PROJECT 14 278651 ELECTRICAL SERVICES Conditions and Regulations 1 Deadline Date Your order must be received not later than 14 days before opening day to insure installation in time for the opening of the show A 35 penalty on basic charges will apply on all orders received after the deadline date Saturdays Sundays and Holidays are not included in this 14 day period 2 Wall column and permanent utility outlets are not to be used by the exhibitor and are not part of the booth space 3 All lighting displays electrical appliances motors and other types
87. n Avenue Suite 208 Bethesda MD 20814 PH 240 643 0517 FX 240 209 2337 Contacts Mickey Fortune mickey radtech org Telecommunications Hyatt Regency Chicago 151 East Wacker Drive Chicago IL 60601 PH 812 239 4737 Contact Bradley Spear bradley spear hyatt com Shipping Drayage Furnishings Shepard Exposition Services 1531 Carroll Dr N W Atlanta GA 30318 PH 404 720 8600 FX 404 720 8755 atlanta shepardes com Audio Visual Internet AVT 151 East Wacker Drive Chicago IL 60601 PH 312 239 6759 Contact Kim Macgregor kmacgregor avt com Food Service Catering Hyatt Regency Chicago 151 East Wacker Drive Chicago IL 60601 PH 312 239 4712 Contact Jaclyn Albright jaclyn albright hyatt com Hospitality Suites Meeting Rooms Hyatt Regency Chicago 151 East Wacker Drive Chicago IL 60601 PH 312 239 4713 Contact Jessica Miller Jaclyn Albright jessica miller hyatt com ABOUT THIS MANUAL AND HOW TO USE IT This Manual is separated into easy to read sections beginning with Helpful Hints where you ll find basic information and a Glossary of Terms The remaining sections noted below relate specifically to equipment and services that you may require in your exhibit All forms that need to be completed and returned for these services are found at the back of this Manual under the Forms section Rules amp Regulations Covers general setup and operation rules including display rules fire safety rules general un
88. n is to be held shall not accept or store display materials or empty crates Exhibitors shall make their own arrangements for shipments delivery receipt and storage of such materials and crates directly with the Official Drayage Company The Exhibitor must provide the Official Drayage Company with all bills of lading All shipments and deliveries to the Exhibition must be prepaid XV Outside Activities Exhibitors agree to refrain from hosting any kind of activities that occur outside of the show floor during conference and show hours This includes meetings hospitality and off site functions of any kind Hospitality suites at official e 5 hotels or the convention facility must be reserved through Management XVI Age Restrictions No one under the age of 18 will be allowed on the exhibit show floor at any time during set up teardown and show hours XVII Amendments These rules may be revised by Management and all points not covered are subject to Management s decision GENERAL DISPLAY RULES Arrangements of Exhibits Displays are to be arranged in such a fashion as to not obstruct the general view or hide the displays of others Any special displays that do not adhere to this rule must be reviewed by Show Management prior to set up All booths must allow for sight clearance as outlined in the diagrams that follow Unfinished Displays No display material exposing an unfinished surface to neighboring exhibits or an aisle will be permitted A
89. nd cannot be responsible for loss damage theft or disappearances of exhibitor s materials after same have been delivered to the exhibitors booth Similarly there may be a lapse of time between the completion of packing and the actual pick up of exhibitors materials from the booth for loading onto a carrier During such time the materials will be left unattended Shepard shall not be responsible for loss damage theft or disappearance of exhibitors materials before same have been picked up for loading after the show All materials will be checked at the booth at the time of loading using document s submitted by the exhibitor and notations of exceptions to conditions of materials or piece counts will be made on said document Shepard assumes no responsibility for loss damage theft or disappearance of exhibitors materials after same have been delivered to exhibitor s appointed carrier or agent for transportation after the show Shepard loads materials onto the carrier s truck under the supervision of the carrier driver who checks and signs for the materials Shepard assumes no liability for any materials after the carrier assumes custody of materials If exhibitor s designated carrier fails to show by the move out deadline after a show Shepard shall have the authority to route exhibitors shipment via an alternate carrier or return shipment to a local warehouse for disposition at exhibitor s expense PACKAGING CRATES AND EMPTY CONTAINERS She
90. ng wastebasket at time of vacuuming e Prices are based on total square footage of booth regardless of area to be cleaned e 100 sq ft minimum e Our exclusive cleaning contract with show management for this show will not permit other service contractors including exhibitor appointed contractors to provide this service e Show Site Prices will apply to all cleaning orders placed at show site VACUUMING per sq ft 100 sq ft minimum Qty Part Description Discount Show Site sq ft Price 610100 Booth Vacuuming One Time cccccccceeesseeeeeeeeeeneees Oi ao 610200 Booth Vacuuming 2 Days ccccccesceeesseeeeeeseeeeeeeees 1 13 1 45 610300 Booth Vacuuming 3 Days Duration of Show 1 70 2 20 SHAMPOOING per sq ft 100 sq ft minimum Qty Part Description Discount Show Site sq ft Price 630100 Shampoo Carpet One Time ccccccceeceeeeeeeeeeeeneees 80 1 05 630200 Shampoo Carpet 2 DayS ccccccssssseceeeesesseeeeeeeeees 1 60 2 10 PORTER SERVICE per day Qty Part Description Discount Show Site Total days Price Price e Includes emptying of wastebasket s and policing of your exhibit area at two hour intervals during show hours 620500 Porter Service 1 500 Soft sssseeeeeeeeeseseeeeees 58 15 75 60 6201500 Porter Service 501 1500 Sofft ccccceceeeeeeeeeeees 76 40 99 30 6202500 Porter Service 1501 2500 soft ccccecceeeeeeeeees 96 4
91. nies exhibiting products and or services which are directly related to UV and EB technology lll Booth Specifications A standard booth is 10 x 10 ft Standard back wall and side rails will be furnished by Management A complementary two line identification sign will be provided if requested through the Exhibitor Services Manual In line booths may not exceed ten feet in height Island booths may not exceed ten feet in height Signs hung from the ceiling may only be hung above island booths or peninsula booths 600 sa ft and larger and may not exceed ten feet in height All Exhibitors wishing to hang signs from the ceiling MUST obtain permission in writing from Management prior to the show Peninsula booths MUST adhere to back wall specifications listed in TYPES OF EXHIBITS and following these Rules amp Regulations IV Installation and Removal of Exhibits All exhibits must be installed one hour prior to the opening of the show on the first day and remain open until the published closing time on the final day Failure to occupy space one hour prior to show opening gives Management the right to use such space as they deem fit without any obligation of returning any amount paid by Exhibitor Exhibitor shall not dismantle or start packing prior to the closing time No exhibit will be installed or removed during Exhibit hours Exhibits must be removed by the time and date set forth by Management Any exhibitor dismantling or removing their exhibit prior
92. ny unfinished booth areas will be draped by show management at the exhibitor s expense Sound Equipment All exhibitors that operate sound equipment and or amplifying equipment are asked to be sensitive to those exhibitors surrounding them and keep sound at a comfortable level We appreciate your courtesy Music Licensing Exhibitors are strictly forbidden to play live or recorded music in their booths due to the current controversies surrounding music licensing Any exhibitor wishing to play videotapes containing music must submit proof of copyright or music licensing permission prior to the Show opening Show Aisles The aisles are the property of all exhibitors Therefore each exhibitor has the responsibility to assist in the proper flow of traffic through the entire show When large crowds gather to watch a demonstration the subsequent interference with the flow of traffic down aisles is an infringement on exhibitors rights Exhibitors may not obstruct aisles at any time and need to be sensitive to crowd control during demonstrations Equipment and displays may not completely fill your booth preventing attendees from entering into your booth and clearing the aisles Demonstrations and Lectures Demonstrations are to be held within your exhibit area Your exhibit should be designed to have sufficient space within its confines to absorb the majority of the viewing crowd If spectators interfere with the normal traffic flow in the aisle or
93. ny questions on a special circumstance or need regarding your exhibit please feel free to contact RadTech International N A TIPS FOR A SUCCESSFUL EVENT Order in Advance Most suppliers of goods and services to a trade show offer discount pricing for advance orders which could save you quite a bit especially where unit pricing exists Advance orders also allow suppliers to prepare for your needs and will assure you of receiving the goods or services you require Labor Orders The scheduling of labor is difficult business for the general contractor so please be realistic and careful when advance ordering these services If for example you order labor for 8 00AM and your display doesn t arrive until 11 00AM chances are the labor originally scheduled for you will be reassigned to another exhibitor and you will have to wait your turn for labor to come available again It is also sometimes difficult to add to a crew on short notice so carefully consider the number of laborers you ll need to do the job in the time frame planned and order accordingly Exhibitors MAY set up their own exhibits at the convention center as long as they are 300 square feet or less Copies Keep a copy of all forms sent to show management and suppliers and file your copies in the appropriate sections of this manual BE SURE TO RETURN FORMS TO THE PROPER CONTRACTOR Then bring your Exhibit Service Manual with you to the show Honest mistakes are sometime made and
94. omplete with dimensions and booth orientation oe F indicating surrounding aisle or booth numbers See Part Description GIy Discount Standard example on reverse If a power location in an island Price Price TOTAL booth is not provided prior to show move in a location 401015 15 Amps 208 volts Quotedon Request will be determined by Freeman in order to maintain delivery schedules Relocation of the service will be Heavy Duty Service Unit charged on atime and material basis 401030 30Amps 208 volts Quotedon Request Heavy Duty Service Unit Above 30 Amps or 208 Volts Call for Quote FREEMAN electrical service Labor is required for any and all electrical work over and above the installation of the main power drop Please see the Electrical Labor form for complete Special Instructions acta Labor Is Required For 1 Floorwork Distribution of electrical under carpet and flooring 2 Boothwork Distribution of electrical overhead more than one drop location in your booth and or through booth structure 3 Hook Up Connection and hard wiring of all 208 or higher voltage services electrical motors dimmers disconnects or sound and projection equipment ELECTRICAL EQUIPMENT Lighting a Assembly and installation of all lighting to exhibit Part Description QTY Discount Standard structure Price Price TOTAL b Assembly installation and dismantle of electrical 403010 Extension Cord 19 30 32 05 headers and o
95. or installation must accompany orders e Exhibiting firm is responsible for all local and long distance telephone charges e A credit card is required to process order e An invoice listing individual bills will be available upon conclusion of show Freeman requires 100 of amount owed including applicable tax to be paid in advance or at showsite Payment must be made in U S funds Invoices can be paid by company check VISA MasterCard American Express Diners Club or Discover Payment for all labor and services ordered by the exhibitor his display house or other third parties is the responsibility of the exhibitor Your showsite representative should be made aware of this policy and have means of payment otherwise service will be denied To qualify for discount prices orders and full payment must be received by APRIL 13 2012 Mail the advance payments with order forms to the above address Payments for line and equipment should be made to Freeman Show name and booth number should be noted on all advance payments so that they will be properly credited The Freeman credit card authorization is a deposit against additional charges incurred and or labor Payment of any balances may also be made by company check while at the show but a credit card authorization must be on file Any balances outstanding as of move out will be charged to your credit card 50 charge for cancellations Prices subject to change without notice Local Access Internet A
96. ou a substantial amount of money TEAMSTER UNION Teamsters handle all freight inside the exhibit hall They unload all trucks or vehicles deliver the material to your booth and remove and reload material at the close of the show The only exceptions to this are machinery which is handled by the Riggers and Machinery Movers Union and small items which can be easily carried by one man in one trip without the aid of flat trucks dollies etc Exhibitor may carry in small packages including pop up booths provided they can be hand carried by one person in one tripper booth MACHINERY MOVERS amp RIGGERS Riggers as members of the union are usually referred to handle all machines This includes unloading machines from trucks moving the materials to your booth and uncrating them if necessary Riggers also remove skids and reskid machines and spot the machines in your booth The weight of your machine and its size dictate the number of riggers you will need As an example if you require a forklift you must have a full crew of riggers three men If the machine is small and can be handled by one or two men you will not be required to use a full crew Exhibitors may carry computers or appliances provided it could be reasonably done by hand Exhibitors may remove small computers and appliances form the crate or box provided that it can be done without a forklift or any power equipment On computer equipment and small appliances crew si
97. pard shall not be responsible for surface damage to loose or uncrated materials pad wrapped or shrink wrapped materials Shepard shall not be responsible for concealed damage damage to carpets in bags or poly or damage to materials improperly packed Shepard shall not be responsible for crates and packaging unsuitable for handling partially assembled or having prior damage Affixing Empty storage labels to containers is the sole responsibility of the exhibitor or his representative All previous labels should be removed Shepard assumes no responsibility for removal or misdelivery of containers with old labels or incorrect information on labels or for loss or damage to materials stored in containers labeled empty Shepard Exposition Services THIRD PARTY PAYMENT AUTHORIZATION 1531 Carroll Drive NW lt Shepard Atlanta GA 30318 RadTech UV amp EB Customer Service Phone 404 720 8600 April 30 May 2 2012 Customer Service Fax 404 720 8755 Hyatt Regency Chicago Customer Service Email atlanta shepardes com Chicago Illinois Event Code G150510512 Discount Deadline April 9 2012 The following information must be completed and the form returned to Shepard by the deadline date Both parties MUST sign this form indicating acceptance otherwise request will be denied When a third party is handling your display and or paying for any services on your behalf we will agree to this third party arrangement if the following p
98. pointed Contractor form is in the forms section of this manual This form along with the contractor s Certificate of Insurance must be returned to show management at least 30 days prior to show set up If the booth you have selected fits one of the types below the limits here will be placed on your booth s back wall at RadTech UV amp EB 2012 Non conforming booths will need to be dismantled on site End Cap Booth A 10 x 20 exhibit with an aisle on three sides AISLE Adjoining in Line Booths End Cap Booth AISLE Displays within the gray shaded areas including a back wall are restricted to a maximum of 4 high to allow a line of sight into neighboring booths This area extends in 5 feet from either side aisle and from the back of the booth Because the back of the booth faces into other booths all exposed areas on the back of the back wall must be finished and may not carry identification Peninsula Booth An exhibit with an aisle on three sides of at least 400 sq ft i i Adjoining In Line Booths Peninsula MW Se ee ee Booth A lt AISLE Displays within the gray shaded areas including a back wall are restricted to a maximum of 4 high to allow line of sight into neighboring booths This area extends in 5 feet from either side aisle and 8 feet from the back of the booth Because the back of the booth faces into other booths all exposed areas on the back of the back wall mus
99. quipment used by the customer Price Quotes Prices quoted are for the duration of the show and include installation rental and removal except where indicated Default Colors If skirting and carpet colors are not selected show colors will prevail Exchanges and Cancellations Onsite exchanges and cancellations in orders will be assessed a 100 pick up fee DEFINITIONS AND SHEPARD RESPONSIBILITIES The name Shepard shall be construed within the meaning of this contract as Shepard Exposition Services Inc and its employees officers agents and assigns including any subcontractors Shepard may appoint The term exhibitor refers to any party who contracts for services with Shepard Shepard shall be responsible only for those services which it directly provides and hereby agrees to execute its contracted duties in good faith Shepard assumes no responsibility for any person parties or other contracting firms not under Shepard s direct supervision and control Shepard shall not be responsible for loss delay or damage due to strikes lockouts work stoppages natural elements vandalism acts of God civil disturbances power failures acts of terrorism or war or any other causes beyond Shepard s reasonable control or for ordinary wear and tear in the handling of materials Due to the security and liability requirements Shepard personnel will unload all vendor materials from the loading docks to the booths INDEMNIFICATION The exhibitor agrees
100. r light boxes Oo 5 Cabling Coaxial and or communication cable 4019155 8 Light Tree 150 Watts 141 40 180 00 distribution within booth Exhibitor must supply W 2 Floods Includes Power cable 6 Mounting of single monitors over 6 to include plasma 40305 Power Strip 40 30 5 26 25 34 45 9 AV screens LCD amp CRT and installation of hanging 5 HP brackets 7 Please also submit the Freeman Method of TOTAL COST Payment Form with credit card information Floorwork can only be completed in advance with a Outlet s credit card on file and upon receipt of an acceptable floor plan and authorization to proceed It is highly Equipment recommended to choose this option so that work is completed prior to your arrival and booth set up can begin immediately Tax 8 Rental GRAND TOTAL Revised 9 07 PROJECT 14 278651 FREEMAN Attn Bob Schuenemann c o Hyatt Regency Chicago 151 East Wacker Drive Chicago IL 60601 Phone 312 239 4678 Fax 312 239 4682 Email bschuene hyatt com ELECTRICAL SERVICES The grid below may be printed to layout your electrical requirements for booths up to 40 x 40 or used to develop your own plan for larger exhibits Please complete as clearly as possible indicating the following 1 Location of the main power drop Power needs to be distributed from one location at which a panel or other piece of electrical equipment will be installed It is recommended that this equip
101. rdes com Chicago Illinois Event Code G150510512 Discount Deadline April 9 2012 EXPO CARPET 16 OZ Choose Color Tay nem Discount Regular Amount Red 01 Black 06 soss tonto 20100 26245 Blue 05 Teal 13 soz noxo 388 60 asr Grey 10 Burgundy 07 soz oxo srs3s rars Variation in dye lot may occur when ordering more than one cut of carpet unless ordered as Special Cut Carpet SPECIAL CUT EXPO CARPET 50006 __ Per Square Foot 385 5 00 Visqueen will automatically be installed at published rate listed below to protect Special Cut carpet during move in Please note all carpet is a maximum of ten feet wide and is installed accordingly Prices quoted above include installation and taping of front edge only All rental carpet is delivered clean to your booth space but during setup carpet may become dirty Please order cleaning service at least once before show opening PREMIUM CARPET 32 0Z 100 ULTRA CUT PILE WITH ACTION BACK OR JUTE BACKING Choose Color Tay nem Discount Regular Amount Red 01 Black 06 soot Renaisgt oss ss Deep Navy 22 Charcoal 17 48003 Renta roosat 5 45 710 Silver Cloud 18 Peacock 32 48002 Purchaselsgt 14 35 e6 Minimum 100 sq ft is required No refunds on cancellations Rental includes installation and removal Purchase carpet please fill out Labor Order Form carpet installation section to have carpet ins
102. rive w o a surcharge April 2 2012 Last day freight can arrive w o a surcharge April 23 2012 ADVANCE WAREHOUSE EXHIBITING CO NAME c o UPSF Jeka Transport 2500 Loomis St Chicago IL 60608 Delivery Hours M F 8 4 30 PM For RadTech UV amp EB First day freight can arrive w o a surcharge April 2 2012 Last day freight can arrive w o a surcharge April 23 2012 DIRECT TO SHOW SITE SHIPPING ADDRESS LABELS lt Shepard DIRECT TO SHOW EXHIBITING CO NAME Booth C O SHEPARD EXPOSITION SERVICES Hyatt Regency Chicago 151 East Wacker Dr Chicago IL 60601 RadTech UV amp EB MUST NOT BE DELIVERED PRIOR TO April 29 2012 14 00 AM _DIRECTTOSHOW TO SHOW EXHIBITING CO NAME Booth C O SHEPARD EXPOSITION SERVICES Hyatt Regency Chicago 151 East Wacker Dr Chicago IL 60601 For RadTech UV amp EB MUST NOT BE DELIVERED PRIOR TO April 29 2012 11 00 AM HANGING SIGN SHIPPING LABELS RadTech UV amp EB HANGING SIGN SHIPPING ADDRESS LABELS HANGING SIGN If you have a sign or anything truss etc that has been approved to hang from the ceiling send it to the advance shipping warehouse address Hanging items must be identified and readily available since they are installed first before the show floor becomes encumbered by freight Shepard ADVANCE WAREHOUSE EXHIBITING CO NAME c o UPSF Jeka Transport 2500 Loomis St Chicago IL 60608 Delivery Hours M F 8 4 30 PM
103. rmanently installed wiring on all booths or displays shall be encased in an approved metal raceway where flexibility is necessary such as between booth sections and at connection points to the building electrical system or supply points Type SO cord or equal in lengths not to exceed six feet equipped approved attachment plugs may be utilized 10 All splices and terminations shall be made in an approved metal enclosure 11 There shall be no exposed live metal parts 12 All flexible cords shall be three wire Type SO or equal unless such cord is a component part of an assembly which specifically approved No two wire extension cords are allowed 13 All exposed non current carrying metal parts of the electrical instlalation shall be effectively grounded 14 No electrical equipment or appliances which under normal operating conditions attain a surface temperature in excess of 90 degrees C or 194 degrees F shall be mounted on or supported from any combustible material unless separated therefrom by a substantial non combustible material 15 Lighting fixtures or other appliances or equipment equipped with other than Type SO cord or its equal will be accepted provided the complete assembly including the cord is listed and labeled by a nationally recognized standard testing laboratory 16 No clamp on fixtures of any type will be allowed 17 The exhibitor is responsible for all electrical equipment and is totally responsible for any li
104. rmation page for dates for advance warehouse or arriving on show site after show opening UNCRATED SHIPMENTS Rate as shown on Material Handling Authorization Form An additional charge of 50 or as stated on Material Handling Authorization page of the applicable material handling charge at the time of delivery shall be charged for all loose uncrated or unprotected shipments received at the show site docks The charge is a one time charge that includes both move in and move out of the show and is based on the weight of the shipment handled OFF TARGET DELIVERIES Surcharge 15 35004 For targeted shows exhibitors who received requested a Targeted Date Time a surcharge will apply if shipment is not delivered or carrier has not checked in during assigned target date time PADDED VAN DELIVERIES Surcharge 8 00 CWT 35041 A padded van surcharge applies to van line carriers that transport freight at cubic displacement rates operate a non standard dock height equipment require freight on the truck to be unloaded in a specific order or orientation or require that freight on the truck be moved to unload the actual delivery MARSHALING YARD Surcharge Maximum 25 00 35250 Where Shepard Exposition Services as the show contractor must lease space for marshaling yard operations because no space is provided by the facility Shepard may charge a fee per shipment processed through the marshaling yard REWEIGH OF SHIPMENTS Surcharge 25 00 per forkl
105. rms section in the back of this manual 4 These services shall not conflict with existing labor regulations or contracts and the exhibitor appointed contractor shall adhere to the entrance regulations set by the hall and Show Management 5 The exhibitor appointed contractor shall possess and have a copy of the same on file with Show Management a public liability and property damage insurance policy naming specified insured and in the amounts required by the facility be a signatory and conform with the current and acceptable labor contracts 6 The exhibitor appointed contractor shall have a true and valid order for service from an exhibitor in advance of the show installation dates and shall not solicit business upon the show floor or during installation and dismantling periods 7 The exhibitor appointed contractor MUST provide notice to Show Management in letter form 30 days prior to scheduled installation dates of the exhibitors who have retained its services Show Management and the official contractor will keep this information confidential Show Management will make every effort to meet the desires of the exhibitors provided this can be done without disrupting the smooth installation of the show 8 The exhibitor appointed contractor prior to starting work will furnish the show office at the exhibit hall with the names of all employees who will be working in the hall as well as names addresses and telephone numbers of key
106. s e Machinery operational equipment and other objects which might cause bodily harm must be adequately safeguarded Management will have sole judgment and authority regarding the adequacy of safeguarding shields and barriers NO STORING of materials is permitted behind any backwalls or between two backwalls e Show Management will inspect the show floor daily All unsafe displays machinery demonstrations or exhibit operations will be brought to the exhibitor s attention Any violation not corrected within the time allotted following notification will be corrected or removed as deemed necessary by Show Management at the exhibitors expense e Noone under the age of 18 will be allowed on the exhibit show floor at any time including set up teardown and show hours SAFETY Security lt is very important to us and to the success of the conference and exhibits that a safe and secure environment is provided for all exhibitors The convention center provides closed circuit surveillance Show Management shall provide guard service throughout the hours of installation exhibition and dismantling period and exercise reasonable care for the protection of exhibitors materials and display Beyond this Show Management the Show facility or any officer or staff member there are not responsible for the safety of the property of the Exhibitor their employees or agents from theft damage by fire accident or any other cause Exhibitors must provide t
107. s Event Code G150510512 Discount Deadline April 9 2012 Please complete the information requested below and return this form with your orders You may choose to pay by credit card check payable to Shepard Exposition Services or bank wire transfer However we require your credit card authorization to be on file before we process your order s for service We will use this authorization to charge your credit card account for any additional amounts incurred as a result of show site orders placed by your representative to include material handling charges for shipments received on your company s behalf and any unpaid balance due for Shepard services Credits for services will be issued at show site only WIRE TRANSFER In order to accurately process the transfer of funds from your account please complete the following information and fax it along with a copy of the wire receipt to the fax number printed on the header of this page A 50 service charge will be added for processing checks drawn on foreign banks A 25 service charge will be added for processing U S wire transfers 50 service charge for international wire transfers The following information must be included on the bank copy of the wire transfer confirmation Name of show that you are attending RadTech UV amp EB Exhibiting company name Booth number Account Name Shepard Exposition Services Inc Bank Name Bank of America Atlanta Georgia USA Routing Number 0260 0959 3 Accoun
108. t Number 3278494077 SWIFT CODE US BOFAUS3N SWIFT CODE INTL BOFAUS6S If payment is not received by the date shown above hereby agree to have the balance owed to Shepard Exposition Services Inc charged to the credit card indicated in the next section CREDIT CARD INFORMATION VISA Go ao mp Month Year Billing Address Security Code ooo City ST Zip Type of Card Name on Card Authorized Signature EXHIBITING COMPANY INFORMATION Please fill out the following information COMPANY NAME BOOTH COMPANY ADDRESS PHONE CITY ST ZIP FAX CONTACT NAME EMAIL SHEPARD TERMS amp CONDITIONS RadTech UV amp EB PAYMENT POLICY Show Site Orders Services ordered at show site will require full payment at the time the order is placed Purchase orders may not be used in lieu of payment Regular prices will apply to all show site orders Floor orders are limited to availability lt 9 Shepard Shepard Exposition Services Third Party Orders If you contract your work to a display or exhibit house and require services from Shepard the payment policy stated above applies Please pass this information on to them A Third Party Payment form must be completed and submitted three weeks prior to show opening Invoices Prior to close of show an invoice will be prepared and delivered to your booth for your review Credits will be issued at show site only If you have any questions or want to pay your invoic
109. t Roosevelt Road Chicago Illinois 60644 1436 773 473 7080 Fax 469 621 5603 Email FreemanChicagoES freemanco com DISCOUNT PRICE DEADLINE DATE APRIL 13 2012 INCLUDE THE FREEMAN METHOD OF PAYMENT FORM WITH YOUR ORDER RADTECH 2012 NAME OF SHOW APRIL 30 MAY 02 2012 Hyatt Regency Chicago COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 773 473 7080 to speak with one of our experts For fast easy ordering go to www myfreemanonline com Hot and Cold Water and Drainage are strategically located at five positions in Riverside Center each capable of serving up to 20 booths All prices include single hook up Please include a sketch or blue print showing service location in booth All prices subject to a 8 rental tax 50 charge for cancellations ALL ORDERS SUBJECT TO GENERAL INFORMATION AS SET FORTH ON REVERSE SIDE Freeman requires 100 of amount owed including applicable tax be paid in advance Invoices can be paid by company check VISA MasterCard American Express Diners Club or Discover Payment for all labor and services ordered by the exhibitor his display house or other third parties is the responsibility of the exhibitor Your showsite representative should be made aware of this policy and have means of payment otherwise service will be denied To qualify for discount prices orders accompanied by full payment must be received by APRIL 13 2012 Mail the ad
110. t be finished and may not carry identification signs or other copy that would detract from any adjoining exhibits These rules will be strictly enforced Non conforming booths will be removed from the show floor at the exhibitor s expense EXHIBITOR APPOINTED CONTRACTORS These guidelines have been established for the purpose of providing smooth show operation and satisfaction for all concerned parties An EXHIBITOR APPOINTED CONTRATOR is defined as any company other than the Official Contractor designated by Show Management which will be providing exhibit services on the show floor including exhibit installation and dismantling audiovisual floral photography display rental display house services etc 1 Exhibitors are allowed to employ outside services to install and dismantle their display however exhibitors may not use an outside drayage contracting service This service is provided by the exhibition s official drayage contractor as listed in this Manual 2 An exhibitor appointed contractor shall have the right to provide services requested by an exhibitor for the set up dismantling of their exhibit on the show floor and to utilize qualified employees provided Show Management is notified by the exhibitor 45 days prior to the first scheduled installation date 3 All exhibitors using an Exhibitor Appointed Contractor MUST complete and return the appropriate form INDEPENDENT DISPLAY HOUSE CONTRACTORS contained in the fo
111. t incurs return to warehouse RTW fees and storage fees Return to Warehouse Service Fee Surcharge 20 00 per CWT Minimum 400 00 35005 crated materials only uncrated materials will not be accepted at warehouse Storage per month Surcharge 10 00 per CWT Minimum 100 00 35006 MOBILE SPOTTING FEE Surcharge 150 00 round trip 35106 Vehicles operated by exhibitors may be allowed on the exhibit hall floor for loading or unloading if Shepard determines such activity to be operationally feasible and safe All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel In such cases a MOBILE SPOTTING FEE will be charged All local fire marshal rules and regulations apply Please call customer service for details If you have any questions about material handling please contact Shepard Customer Service department gt Shepard Shepard Exposition Services What is material handling also referred to as drayage Material handling is the process of unloading your freight from your shipping carrier either at the warehouse or show site delivering it to your booth storing your empty containers empties if required returning of your empties at the close of show and then reloading your freight back onto your shipping carrier What is the definition of freight Any exhibit materials that are shipped or delivered to the advance warehouse or show facility via shipping carrier POV or delivery truck What
112. t xa2H 238 85 310 50 50052 ansie 79 30 10310 soz fatnside az 7930 10310 Tables are skirted 3 sided must order 4th side for all sides to be draped on 6 and 8 tables UNSKIRTED TABLES Code Qty Size Discount Regular Amount 50040 4 LX30 H 91 20 11855 50044 eLxso H 106 75 138 80 50048 eLxso H 128 30 166 80 50041 Lxa2 H 102 70 13350 50045 eLx42 H 128 30 166 80 50049 eLx42 H 143 15 186 10 RISERS WOODEN PLANKING 8 WIDE Code Qty Size Discount Regular Amount 50082 aL XG H 55 25 7185 50084 eLxem 7o35 9145 50086 eLxe H 8920 115 95 50083 AL X12 H 11180 145 35 50085 6Lx12 H 139 15 18090 50087 eLx12 H 155 05 201 55 Code Qty Size Discount Regular Amount 50076 eLxe H 26 55 345o 50078 eLxem 373o 4850 50080 eLxe m 4830 6280 soo77 aL X12 H 5150 6695 jso0o79 fei x12 H 7355 9560 sos fst x12 H 8995 116 95 Please complete the following Company Name Contact Name Authorized Signature EXPO FURNISHINGS RadTech UV amp EB April 30 May 2 2012 Hyatt Regency Chicago Chicago Illinois Discount Deadline April 9 2012 STANDARD SEATING Code Qty item Discount Regular Amount SideChair_ 7930 10310 Arm Chair 108 15 140 60 Stoolwiback 113 90 148
113. talled In order to protect premium cut carpet during set up Visqueen will automatically be installed at published rate listed below PADDING amp VISQUEEN BOOTH DIMENSIONS Tay item Discount Regular Amount What is your booth size ft so009 _ t 2 Padding 090 115 x 50008 Padding 215 280 50010 Visaueen oso oso sq ft l Total Carpeting 6 25 Tax Amount Due Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received 24 hours prior to first exhibitor move in day Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 404 720 8600 404 720 8755 atlanta shepardes com G150510512 lt Shepard Customer Service Phone Customer Service Fax Customer Service Email Event Code SPECIALTY CHAIRS AND TABLES Qty item Discount Regular Amount 51086 Director s Chair 85 05 11055 51090 Director s Stool 152 10 197 75 50032 __ Ped Table 30 223 50 29055 51089 __ Ped Table42 223 50 290 55 50030 Rnd Side Table 10815 140 60 50031 Sa
114. to prepare their credentials Forms All forms for services are found here HOTEL RESERVATIONS To make your reservations please choose one of the following hotels and book your rooms online via the sites below RadTech UV amp EB Technology Expo amp Conference 2012 Official Convention Hotel Book Hotel Rooms Online Direct htip www radtech2012 com hotel html Hyatt Regency Chicago Conference amp Tradeshow Site amp Official Hotel 199 Per Night If Booked Prior to April 9 2012 151 East Wacker Drive Chicago IL 60601 Book Hotel At http Awww radtech2012 com hotel html 312 565 1234 Hospitality Hospitality suites and meeting rooms at the Hyatt may be available on a first come basis to exhibiting companies All requests for RadTech UV amp EB 2012 suites or meeting rooms at official hotels must be approved by RadTech to ensure suites and hospitality rooms are reserved only for exhibiting companies If you need more information call Mickey Fortune at 240 643 0517 REMEMBER You MAY NOT host hospitality or functions of any kind this includes meetings golf outings food functions etc during show and conference hours RADTECH UV EB 2012 SPONSORSHIP OPPORTUNITIES All sponsorships will display your logo on show materials including marketing materials show directory and recognition signs at RadTech UV EB 2012 In Kind Items Pens 2 000 Plus Production Costs For all premium in kind items RadTech will work w
115. ty Description Discount Regular Amount ine San Diegc Ine Los Angeles w 5 ad 10x10 2118 85 2754 50 _se2s0 10x20 3928 60 5107 20 es261 10x30 5933 75 7713 90 10x10 2782 80 3617 65 66263 10 x 20 5284 15 6869 40 sass 10x20 10x3 8020 80 10427 05 iil i e253 10x10 3069 30 3990 10 sezsa 10 x20 4296 80 5585 85 25s 10x30 5830 70 757990 E s26 10x10 1964 20 2553 45 ee 10x0 0 x 10 T 1710 60 2223 80 a 66264 Salt Lake City Saint Louis The Phoenix The Detroit esas 20x20 Istana 11450 20 1488525 0 10x10 3601 15 468150 The Detroit esas 10 Truss Unit 8176 35 1062925 All Exhibit Booth Rentals include installation dismantling and graphic panels as shown not all booths have graphic panels Prices quoted are for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions you may have at 404 720 8652 Carpet is not included to order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal o Contact Name Phone 6 250 Tax o Authorized Signature Amount Due S Signature also indicates you read and accept the Payment
116. vacate the show site All claims reported after the 30 day period will be rejected In no event shall a suit or action be brought against Shepard more than one year after the date that loss or damage occurred Payment for services may not be withheld In the event of any dispute between Shepard and the exhibitor relative to any loss or damage claim the exhibitor shall not be entitled to and shall not withhold payment for Shepard services as an offset against the amount of the alleged loss or damage Any claim against Shepard shall be considered a separate transaction and shall be resolved on its own merit SHEPARD S LIMITS OF LIABILITY If found liable for any loss or damage Shepard s sole and maximum liability for loss or damage to exhibitor s materials will be limited to the repair or replacement with like kind and quantity subject to a dollar amount not to exceed 5 00 five dollars per pound based on the weight of the articles for which Shepard specifically acknowledges receipt in writing Shepard shall in no event be liable for collateral exemplary indirect costs or damages or loss of sales resulting from or related to a claim for loss of or damage to material INBOUND AND OUTBOUND SHIPMENTS onsistent with trade snow Industry practices there may be a lapse of time between the delivery of snipment s to the booth and the arrival of the exhibitor or his representative During such time the materials will be left unattended Shepard is not a
117. vance payments with order forms to the above address Payments should be payable to Freeman Show name and booth number should be noted on all advance payments so that they will be properly credited Please indicate method of payment The Method of Payment and the Order Form must be completed before your orders can be processed A credit card authorization is a deposit against additional charges incurred and or labor Payment of any balances may also be made by company check upon presentation of statement while at the show but a credit card authorization should be on file Any balances outstanding as of move out will be charged to your credit card Prices subject to change without notice Installation Labor Rates per hour Monday thru Friday 8 00 a m to 4 30 p M ccccceseecesseseeees 77 20 After 4 30 p m Weekdays and all day Weekends 00c0ee 154 35 PROJECT 14 278651 Please indicate services desired AIR One time charge 90 psi delivered in 3 8 ID hose Indicate pipe end of equipment Discount Price Standard Price LJ Air at 275 65 441 00 each please provide your own regulator LI CFM WATER One time charge 80 psi delivered hose will have 3 4 garden hose connection Indicate pipe end of equipment Discount Price Standard Price L Hot at 275 65 441 00 each LI Cold at 275 65 441 00 each DRAIN One time charge Water hose 1 1 2 ID Discount Price Standard Price L
118. wireless access points or other network infrastructure devices are prohibited to insure uninterrupted operation of existing hotel wireless infrastructure Customer provided routers switches and other networking infrastructure devices are prohibited as to ensure uninterrupted and unimpaired operation of existing hotel network services UNIQUE CREATIVE TECHNICALLY INNOVATIVE www avt com 312 735 6622 Fax or Email to AVT Event Technologies 151 E Wacker Dr Chicago IL 60601 Ph 312 735 6622 Fax 312 275 8735 hrcexhibits avt com EXHIBIT NETWORKING PRICE GUIDE pace 2 A F A Q Riverside Exhibition Hall 4 I TECHNOLOGIES Freeman Company Q Can I pay with a company check A Credit card payments are strongly encouraged However company checks are a valid form of payment Checks should be made payable to the following company name and address When paying by check please include a copy of your order as generated by AVT therefore providing verification of the correct amount and the valid order for which it will be applied to All checks must be received 72 hours prior to the set up date of the show you are attending Q Why is union labor a separate charge A On location set up and take down by required union labor is not included in the rental price This fee will be charged by Freeman Exhibitor Services If there are any questions with regards to this charge contact Freeman Exhibitor Services at 312 938 0
119. with all labor agreements and jurisdictions The non official contractor must not jeopardize the production of the event by any act or practice that would lead to work stoppages strikes or labor disputes Non official contractor employees must wear approved identification badges at all times while in the work area Badges will be issued at show site to authorized representatives when all requirements have been met The following information must be completed and the form returned to Shepard by the deadline date Name of Non official Contractor Services to be performed Contact Name Contact Phone Fax Contact Address Exhibitor s Signature Date Exhibiting Company Name Booth re Shepard Exposition Services lt 25 gt Shepard 1531 Carroll Drive NW Atlanta GA 30318 Customer Service Phone 404 720 8600 404 720 8755 atlanta shepardes com G150510512 Customer Service Fax Customer Service Email Event Code SIGNATURE SERIES PACKAGES RadTech UV amp EB April 30 May 2 2012 Hyatt Regency Chicago Chicago Illinois Discount Deadline April 9 2012 Signature Series We Make Exhibiting EZ Signature Series Packages offer one stop shopping convenience for all of your trade show needs 100 SERIES PACKAGE 10 x10 ma Carpet E oar 50255 Red 13 Teal E 06 Black oe Blue 10 Grey I 07 Burgundy aah Skirted Counter Select Color 50047 Red 04 Gold 07 Burgundy a Green 05
120. y or false ceiling over the exhibit which uses vertical supports up to 3 in width in the corner of their space Vertical supports which are strictly decorative will not be permitted if the manner in which they are used obscures the sightline of the adjoining exhibit IMPORTANT RULE REMINDERS FOR ALL BOOTHS e Exhibits may not project beyond their allotted space or interfere with the lighting or space of other exhibitors e Demonstrations or related activities must be confined to exhibitors assigned space Booths must be designed to accommodate expected attendees within the booth area e Exhibits may not contain sound systems or noisemaking devices that annoy or disturb neighboring exhibitors e Any exhibitor dismantling or removing their exhibit prior to the close of the show on the final day will forfeit ALL of their accrued space selection points for the show SAFETY REGULATIONS Exhibitors are responsible for compliance with all pertinent regulations and codes concerning fire safety and health which may be applicable in the exhibit hall during this event Safety Regulations Safety precautions involving operating equipment and displays materials must be taken including e Shielding from chips sparks strong lights radiation moving machinery smoke or any toxic substances must be complete Safety markings masking flagging of railings must be placed around or on any projection or other object where attendees could injure themselve
121. zes for operations requiring a rigger will be determined by the size of the job If only one man is needed to do the work then only one rigger will be required CARPENTERS UNION Carpenters handle the erection and dismantling of displays and exhibit booths This includes all display work with the exception of machinery signs or lighted headers unless the sign or header is a permanently attached part of the display Carpenters also recreate machines for outbound loading Exhibitors may set up and dismantle pop up displays in booths of 10 x10 or less A pop up display shall be defined as a display system of ten feet or less that can be set up by one person in 1 2 hour or less without the use of tools Pop us displays larger than 10 feet will require union labor Page 19 CHICAGO AREA UNION JURISDICTIONS DECORATORS UNION Decorators handle installation of signs drape background table skirting and other items of a decorative nature that must be done after a display background is erected such as photos and framed and unframed pictures Exhibitors may hang their own corporate logos small pictures and graphics when such items are designed to be attached by pre set Velcro strips permanently mounted hooks or snaps Exhibitors may set up and take down 10 x 10 displays pop ups if one person can accomplish the task in 1 2 hour or less without the use of tools Exhibitors may blow up balloons provided they are not us

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