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EXHIBITOR SERVICE MANUAL - ARPA

1. COLI D C1K C1F C1C C1W C1Y TMBTBL NEMSAC ETBL AURA EOLI E1D E1K em q E1C E1W E1Y CUBTBL COCKTAIL TABLES C1F Geo Cocktail Table END TABLES EOLI Oliver End Table E1C Geo End Table Glass Black Walnut Finish Glass Chrome COLI Oliver 507 225D 16 T4 TMBTBL Timber Table 22 Round 22 H 26 L 26 D 20 H Cocktail Table Wood Walnut Finish C1C Geo Cocktail Table 16 Round 17 H E1E Silverado End Table CDYTB Candy Table 272279 El Glass Chrome Glass Chrome White Black Top 50 L 22 16 H NEMSAC Mosaic 24 Round 22 H 18 L 18 D 18 H C1E Silverado Cocktail Tables Set of 3 Table C1W Sydney Cocktail e E E1D Soho End Table S dcr Glass Chrome Table RT Espresso Metal 27 L23 D 22 H 36 Round 17 H White Brushed Steel 20 5 16D 20H 26 L 26 D 27 H 48 L 26 D 18 H E1K Inspirati E1Y Sydney End Table C1D Soho Cocktail Table ETBL E Table E s Black Brushed Steel Espresso Metal C1Y Sydney Cocktail Wood EE 27 123 D 2277 38 L 38 D 18 5 H Table 21 L 15 5 D 27 5 H Glass Brushed Steel Black Brushed Steel E SE CUBTBL Edge LED Cik inspiration Ae Dye e ar AURA Aura Round Table Cube Table Table SE White Metal zu or gis Table Plexi Top White Plastic Glass Brushed Steel 15 Round 22 H s E R 20 L 20 D 20 H 42 L 28 D 18 H CONFERENCE TABLES OCT6W MERLIN WD3 6 CTO6GR 8 CC7 8 C508GR 10 CC8 10 CT10GR SAMPLE CONFERENCE SETS CONFERENCE TABLES CE1 Geo Table Rounded Square CG1 Manhattan Table Glass Chrome
2. 89 85 8 00 a m 4 30 p m Monday Friday Over Time one hour minimum per 134 78 YES I wish to reserve space for accessible storage I plan on storing pallets boxes crates cases of pieces circle one Deliveries To have items placed in or removed from accessible storage please notify the Heritage Service Desk A r rm r s aI r ms rss F ALL GOODS STORED WITH HERITAGE ARE STORED AT YOUR OWN RISK We shall not be liable for any injury damaoe loss theft or destruction includino but not limited to damage from atmospheric conditions or rust negligence whether caused by ourselves or by servants agents employees or others failures to act breach of contract breach of warranty water condensation fire floods acts of God or any act beyond our sole control We are not liable for any direct consequential or incidental damages nor for loss of profit or loss due to failures to obtain or turnover goods at any particular time or place whatsoever however such loss may be incurred We are not liable for or chargeable with any loss of sales income resale commissions or brokerage nor for any freight or demurrage Please Print NAME OF CONVENTION_ DOE ARPA e 2015 BOOTH FIRM NAME PHONE FAX ADDRESS CITY STATE ZIP BY EMAIL NAME DATE Signature Please Fax or Mail This Form Promptly To Heritage Exposition Services Retain One Copy For
3. 551100 126 LL Office itera File f 541000 027 fice ater File 398 00 PED Dee Vertical File 2 Drawer 175 00 Ofie VerticalFile 4Drawer f 523800 PETA Product Display 32300 ET2 Product Display 532300 PD Product Display Pedestal 544800 PDL30PB IT Product Display Powered Locking Pedestal 30 544800 PDL3OPW Product Display Powered Locking Pedestal 30 448 00 mem meer mam meer L PMB36 Product Display Plastic Pedestal 36 Lama PMB42 Product Display Plastic Pedestal 42 543600 TBBCHR Product Display Brochure Holder o TBPNTR Product Display Wireless Printer Holder 56100 TBSHLE Product Display Charging Shelf o TBSTDW Product Display MobileTabletStand 526100 TBSTND Product Display MobileTabletStand 526100 CJNK I 3OMHSC Table 30 Round Caf Table w Standard Black Base w cB1 Table 42 Round Table 536100 __ LL Table 8 Conference Table 552400 cc Tale 42 Round Table 536100 cce Tae e mabe j 4406 C gt sel Ce gt 7 RN s a s R
4. The per cwt 100 Ib rates listed above are based on inbound weight only rounded up to the next 100 Ibs Services include receiving unloading delivery to booth storage and return of empty containers moving materials to the dock and reloading on designated outbound carrier ESTIMATED COSTS Round to next highest whole number Estimated Weight in Ibs 100 x Rate CONTINUED ON NEXT PAGE MH S D INBOUND SHIPMENTS All shipments must have a bill of lading or delivery receipt showing number of pieces true weight and description of merchandise If shipments arrive without weight on bill of lading and weight is unobtainable Heritage will estimate the weight If actual scale weights are not submitted prior to move out the estimated weight will be final and binding All shipments received are subject to reweigh Copies of bills of lading with the name of the carrier should be forwarded to HERITAGE EXPOSITION SERVICES as soon as shipments are made This will assist in tracing if required Shipments received at the warehouse after scheduled exhibitor set up or shipments received at show site after exhibitor move in times are subject to surcharges to cover additional trucking or labor and will be billed accordingly E EMPTY CONTAINER LABELS Empty container labels will be available at the service desk for all exhibitors using Heritage material handling services Affixing the labels is the sole responsibility of the exhibitor or hi
5. A106 Raffle Ticket Drum 8000 10400 107 Fishbowl aaa 2500 3250 AA dll Gi A110 6 143 55 186 60 Seu MEUM D220 An B q P 56 30 73 15 D140 4 Full View 559 35 72715 D150 6 Full View Showcase 60155 782 00 D160 4 Quarter View Showcase 474 90 61740 D170 6 Quarter View Showcase 534 70 695 15 MD20 Display Counter 1 Meter 591 00 768 30 MD10 Display Counter 2 Meter 826 70 1 074 70 MD22 Curved Counter 1 Meter 650 10 845 13 MD30 Display Cabinet 2 Meter 591 00 768 30 6 Tax TOTAL ORDER NAME OF CONVENTION DOE ARPA e 2015 BOOTH FIRM NAME PHONE FAX ADDRESS CITY STATE ZIP BY EMAIL NAME DATE SIGNATURE PLEASE PRINT Please Fax or Mail This Form Promptly To The Address Above Retain One Copy For Your File FC H Accessones HERITAGE Accessories A70 Literature Rack A10 Wastebasket A80 Garment Rack 5 A20 Tripod Easel A90 2 Way Straight Arm Rack D250 Chrome Sign Holder A100 4 Way Slant Arm Rack A30 Chrome Stanchion A110 6 Tensabarrier A40 Velour Rope 6 Black A106 Raffle Ticket Drum A50 Coat Tree A107 Fishbowl A60 Chrome Bag Rack HEITAGH IERI AL J D
6. EXPOSITION SERVICES 620 Shenandoah Ave St Louis MO 63104 Phone 314 534 8500 Fax 314 533 0906 EXHIBITOR APPOINTED CONTRACTOR If your company plans to use a firm who is not the official service contractor as designated by Show Management please complete this form and return to the address above NOTE If you require material handling sign hanging or exhibit labor Heritage requires a completed credit card authorization form on file in order to provide these services EXHIBITOR APPOINTED CONTRACTOR ADDRESS CONTACT PERSON PHONE Inform your Exhibitor Appointed Contractor that they must send a copy of a General Liability Insurance Certificate no later than 30 days prior to show date or they will not be permitted to service your exhibit It is the responsibility of the exhibitor to assure that each representative of an Exhibitor Appointed Contractor abides by the official rules and regulations of this event EXHIBITOR APPOINTED CONTRACTOR THIRD PARTY AUTHORIZATION THIRD PARTY AUTHORIZATION FOR USE OF AN EXHIBITOR APPOINTED CONTRACTOR We understand and agree that we the exhibiting firm are ultimately responsible for payment of charges In the event that the named third party does not discharge payment of the invoice prior to the last day of the show charges will revert to the exhibiting company The items checked below are to be invoiced to the third party ALL SERVICES BOOTH CLEANING 1
7. Table G30CMS Cocktail Table Executive Chair 5 20D 5717 Maple Top Maple Top Maple Top White Classic Vinyl Adjustable 72 26 D A2 72 L 26 D 30 H 72 L 2630 16 A 215 12 5 D 45 7 l Adjustable XC4 Altura G30BMW Bar Table G30DMW Caf Table G30CMW Cocktail Table Executive Chair with Grommet Holes with Grommet Holes with Grommet Holes XC2 Luxor High Back Black Crepe Maple Top Maple Top Maple Top Executive Chair 25 L 25 D 43 H 72 L 26 D 42 H EES zj SITUE Mid Back Black Leather Adjustable 27 L 28 D 41 H G30BWS Bar Table G30DWS Caf Table G30CWS Cocktail Table Adjustable OTO Perth Chair White Top White Top White Top High Back Black 72 L 26 D 42 H 72 L 26 D 30 H 72 L 26 D 18 H XC1 Luxor 23 E21 D 435H Executive Chair Adjustable G30BWW Bar Table G30DWW Caf Table G30CWW Cocktail Table High Back Black Leather with Grommet Holes with Grommet Holes with Grommet Holes 27 L 28 D 47 H White Top White Top White Top Adjustable 72 L 26 D 42 H 72 L 26 D 30 H 72 L 26 D 18 H BARSTOOLS BARSTOOLS RSTSTL Rustique Barstool Gunmetal Ee BS001 Shark Barstool White Chrome 22 L 19 D 34 44 H BS002 Zoey Barstool White Chrome 15 L l6 D 26 30 5 H BS003 Zoey Barstool Black Chrome 15 L 16 D 26 30 5 H RSTSTL ROLLRD Lift Barstool Red Vinyl 15 Round 23 33 5 H Adjustable ROLLGY Lift Barstool Gray Vinyl 15 Round 23 33 5 H Adjustable ROLLWH Lift Barstool White Vinyl 15 Round 23 33 5 H Adjustable ROLLBL Lift Barstool
8. BOOTH NUMBER C O HERITAGE EXPOSITION SERVICES GAYLORD NATIONAL RESORT amp CONVENTION CENTER 201 WATERFRONT ST NATIONAL HARBOR MD 20745 FOR DOE ARPA e 2015 All shipments should be accompanied with a Bill of Lading or Packing List indicating the total weight of shipment and piece count See the enclosed Shipping Information Material Handling Order Form for detailed service descriptions rates and limits of liability WE APPRECIATE YOUR COOPERATION HERITAGE EXPOSITION SERVICES HERITAGE Toll Free 1 800 360 4323 Fax 1 314 533 0906 e exhibitorservices heritageexpo com www heritageexpo com HERITAGE HERITAGE Exposition Services DO NOT DELAY DIRECT SHIPMENT TO SHOW SITE MUST NOT ARRIVE BEFORE MONDAY FEBRUARY 9 2015 Exposition Services DO NOT DELAY DIRECT SHIPMENT TO SHOW SITE MUST NOT ARRIVE BEFORE MONDAY FEBRUARY 9 2015 TO TO EXHIBITOR NAME BOOTH NUMBER EXHIBITOR NAME BOOTH NUMBER C O HERITAGE EXPOSITION SERVICES GAYLORD NATIONAL RESORT amp CONVENTION CENTER 201 WATERFRONT ST NATIONAL HARBOR MD 20745 DOE ARPA e 2015 C O HERITAGE EXPOSITION SERVICES GAYLORD NATIONAL RESORT amp CONVENTION CENTER 201 WATERFRONT ST NATIONAL HARBOR MD 20745 DOE ARPA e 2015 HERITAGE Exposition Services DO NOT DELAY DIRECT SHIPMENT TO SHOW SITE MUST NOT ARRIVE BEFORE MONDAY FEBRUARY 9 2015 HERITAGE Exposition Services DO NOT DELAY DIRECT
9. FAX OR MAIL TO Gaylord National Resort amp Convention Center 201 Waterfront St National Harbor Md 20745 Office 301 965 3710 Fax 301 965 3797 For Inquires GNExhibits gaylordhotels com GAYLORD NATIONAL RESORT amp CONVENTION CENTER on Ze Dptomac APRA E EVENT NAME COMPANY NAME ADVANCE PRICE DEADLINE JANUARY 24 2015 MAX WATTS CIRCUIT AMPS ADVANCE PRICE STANDARD PRICE QTY AMOUNT s _ sw s sm s wee 5 _ oun sm s x s Js Lm pre o me ees 5 _ Law s eo Sige sme see VOLTS 125 00 150 00 200 00 s sine e L 9 L 9 sin a mee 24 hour service will be double the listed price 100 200 400 amps are available Please call for a quote 301 965 3710 Special Order Compressed Air Hotel supplies 3 4 1 2 1 4 quick release female connection 80 100 PSI 125 CFM O s EAR One time fill and drain Maximum of 50 gallons 30000 00 a l1 6 Outlet Multi strip RENTAL ONLY 15 00 Js EE Antenna Cable run Please call for quote 301 965 3710 IS CREDIT CARD IS THE ONLY FORM OF PAYMENT Water Hotel supplies 1 2 male threaded connector Exhibitor is responsible for bringing adaptors Not available in Ballrooms Drainage Available depending on booth location A pump may be required at an additional cost Not available in Ballrooms Credit Card Visa Mas
10. One 1 meter counter Three Arm Lights Package Includes Installation and dismantling labor One 10 x 20 Standard Carpet 2 Headers One 1 5 meter counter Four shelves 5 Halogen Lights ADVANCED STANDARD RATE RATE 5 165 90 6 715 65 4 O MDO5 DISPLAY FIVE 20 X 20 ISLAND DISPLAY Package Includes ADVANCED STANDARD Installation and dismantling labor RATE RATE One 20 x 20 Standard carpet 9 268 25 12 048 70 2 Headers 4 Counters Circle your carpet color Black Blue Gray Package Includes Installation and dismantling labor One 10 x 20 Standard carpet 2 Headers One 2 meter counter Two 1 meter counters 6 Halogen Lights ADVANCED RATE 4 801 25 Package Includes Installation and dismantling labor One 10 x 20 Standard carpet 1 Header 4 Counters 5 Halogen Lights ADVANCED RATE 5 621 70 ADVANCED RATE 10 027 95 Installation and dismantling labor One 20 x 20 Standard carpet 4 Headers 4 Counters STANDARD RATE 6 241 60 STANDARD RATE 7 308 25 STANDARD RATE 13 036 30 Choose Your Panels Standard and Optional Panel Choices Advanced Rates CJ White Hardwall Included C Black Gray Velcro Circle Black or Gray Included C Opt Color Hardwall per panel Specify 70 00 ea Advanced Rates Included Included 91 00 ea Indicate Your Header Sign Copy Your company name will be printed in block lettering on the White Header sign Check which
11. RECEIVED subject to the classifications and tariffs in effect on the date of the issue of this Bill of Lading the property described below in apparent good order except as noted contents and condition of contents of package unknownimarked consigned and destined as indicated below which said carrier the word carrier being understood throughout this contract as meaning any person or corporation in possession of the propertynder the contract agrees to carry to its usual place of delivery at said destination if on its route otherwise to deliver to another carrier on the route to said destination It is mutually agreed as to each carrier of all or any of said property over all or any portion of said route to CONVENTION destination and as to each party at any time interested in all or any of said property that every service to be performed heeunder shall be subject to all the terms and conditions of the Uniform Domestic Straight Bill Lading set forth 1 in Official Southern Western and Illinois Freight Classifications in effect on the date hereof If this is a rail or a rail water shipment or 2 in the applicable motor carrier classification or tariff if this is a motor carrier shipment Shipper hereby certifies that he is familiar with all the terms and conditions of the said bill of lading including those on He back thereof set forth in the classifications or tariff which governs the transportation of this shipment and the said terms and conditbns
12. amp D LABOR MATERIAL HANDLING IN amp OUT RENTAL FURNITURE amp CARPET sIGNS OTHER Please specify THIRD PARTY AGENT CREDIT CARD ACCOUNT NO EXPIRATION DATE VERIFICATION CODE _ PERSONAL CREDIT CARD COMPANY CREDIT CARD CARDHOLDER S NAME AUTHORIZED SIGNATURE PRINT NAME COMPANY NAME ADDRESS CITY STATE ZIP PHONE FAX We have read understand and agree to all terms as described above and have advised our show site representative accordinoly Exhibitor Signature Please Print NAME OF CONVENTION_ DOE ARPA e 2015 FIRM NAME ADDRESS CITY BY NAME Signature Please Fax or Mail This Form Promptly To The Address Above Retain One Copy For Your Files Print Name Date BOOTH PHONE FAX STATE ZIP EMAIL DATE PP TPA Remit To HERITAGE EXHIBIT LABOR ORDER FORM DISPLAY LABOR FOR INSTALLATION amp DISMANTLE OF EXHIBITS EXPOSITION SERVICES 620 Shenandoah Ave St Louis MO 63104 Phone 314 534 8500 Fax 314 533 0906 STRAIGHT TIME One hour minimum per man 89 85 PER HOUR 8 00 A M to 4 30 P M Monday through Friday OVERTIME One hour Minimum pel TIBET uuu u uuu u arena EEEa toas 134 78 PER HOUR After 4 30 P M to 8 00 A M Monday Friday and all hours on Saturday and Sunday Starting time can be guaranteed only in those instances where men ar
13. and shows in any building open to the public l All curtains drapes and decorations must be constructed of flameproof material or treated with an approved flameproofing solution Treatment shall be renewed as often as may be necessary to maintain the flameproofing effect No combustible materials merchandise or signs shall be attached to hung from or draped over flameproofed side and rear divider draperies of booths or attached to table skirting facing aisles unless flameproofed All exits hallways and aisles leading from buildings or tents are to be kept clear and unobstructed at all times No exit door shall be locked bolted or otherwise fastened or obstructed at any time an exhibit building 1s open to the public Moreover it shall be unlawful to obstruct or reduce in any manner the clear width of any doorway hallway passageway or other means of egress Additionally all required exits shall be so located as to be discernible and accessible with unobstructed access thereto Access through turnstiles gates rails or similar devices shall not be permitted unless such a device 1s equipped to swing readily in the direction of exit travel under a total force of not more than 15 pounds and or prior approval of the Fire Marshal All sawdust shavings hay and straw shall be flameproofed stored and maintained in a manner approved by the Fire Marshal Automobiles trucks tractors machinery and other motor vehicles u
14. Black Vinyl 15 Round 23 33 5 H Adjustable i BS001 ROLLRD ROLLBL BSN Jetson Barstool Black 18 L 19 D 29 H BCE Ice Barstool Transparent Chrome 16 L 14 D e BSS Banana Barstool Black Chrome SNE BST Banana Barstool White Chrome 2131 22 D 3037 BSS BS002 ROLLGY i BSN BST BSD BSL Gin Barstool Maple Chrome 16 L 16 D 29 H BSC Oslo Barstool White 17 L 20 D 30 H BSD Oslo Barstool Blue 17 L 20 D 30 H BS003 E w ROLLWH BCE BSL 11 12 BAR TABLES VTG WTW 30 VTK 30 VTJ 36 VTP 36 VTN 36 VTW 30MHSB 30 WTK VTB VTC 36 WTP 30MHTB WTS D WTB WTC TABLE TOP OPTIONS BAR TABLES Standard Black Base 30 Round 42 H VTK Maple Top VTJ Graphite Nebula Top 30MHSB Mahogany Top VTG Silver Textured Top VTB Brushed Red Top VTC Brushed Blue Top Standard Black Base 36 Round 42 H VTP Maple Top VTN Graphite Nebula Top VTW White Laminate Top MAPLE BRUSHED RED GRAPHITE NEBULA WHITE LAMINATE MAHOGANY SILVER TEXTURED BRUSHED BLUE Tulip Chrome Base 30 Round 42 H WTK Maple Top WTJ Graphite Nebula Top 30MHTB Mahogany Top WTS Silver Textured Top WTB Brushed Red Top WTC Brushed Blue Top Tulip Chrome Base 36 Round 42 H WTP Maple Top WTN Graphite Nebula Top WTW White Laminate Top CAF TABLES 30 ZTK 30 ZTJ 36 ZTP 36 ZTN ZTQ 30MHSC 7 80 XTK ZTG ZTB
15. CARRIER OR AGENT ORIGINAL HERITAGE EXPOSITION SERVICES 620 Shenandoah Ave St Louis MO 63104 Phone 314 534 8500 Fax 314 533 0906 IMPORTANT INFORMATION REGARDING OUTBOUND SHIPMENTS To ensure that your outbound shipment is handled according to your instructions please be advised of the following CONTACT YOUR CARRIER TO SCHEDULE PICK UP OF YOUR SHIPMENT You must call your carrier unless you are using the show recommended carrier Carriers including FED EX and UPS will not pick up your shipment unless you have made arrangements with them In the event your selected carrier fails to show on final move out day your shipment will be rerouted to Heritage s show carrier PACK AND LABEL YOUR MATERIALS Banding shrink wrap and shipping labels are available at the Heritage Service Desk COMPLETE AND TURN IN A HERITAGE BILL OF LADING FOR EACH OUTBOUND SHIPMENT Bill of ladings may be obtained from the Heritage Service Desk Complete a bill of lading for each shipment destination Turn in all completed bill of ladings to the Heritage Service Desk once your shipments are ready to be loaded out For your convenience show recommended carriers are available to handle outbound transportation Thank you and we hope you have a great show HERITAGE EXPOSITION SERVICES 620 Shenandoah Ave St Louis MO 63104 Phone 314 534 8500 Fax 314 533 0906 UNION JURISDICTION RULES Since Work Rules and Union Jurisdictions
16. City Chief Mechanical Inspector and the Fire Marshal The use of the so called salamander stove 15 strictly prohibited All cooking appliances shall be equipped with ventilating hoods and equipment as deemed necessary by the Fire Marshal but in any instance such equipment shall be installed in accordance with provision of the City Building and Fire Codes However countertop fryers not exceeding 15 165 of oil may be used without the necessary ventilating hood and surface protection requirements Additionally the exhibitor shall be allowed no more than one 1 fryer per booth and shall provide two 2 ten 10 pound B C extinguishers positioned on both sides of said fryers All cooking appliances shall be listed by a National Testing Agency 1 e Underwriters Laboratory or Factory Mutual Booth and seating plans must be approved by the Fire Marshal Submit plans to the Fire Marshal no later than 15 days before set up date There shall not be any ticket booths tables or any other display setup in the lobby without the prior approval of the Fire Marshal All aisles shall be maintained at a minimum of ten 10 feet clearance 29 All covered structures in excess of ninety 90 square feet in area shall be protected by an automatic fire detection system approved by the Fire Marshal 30 All floor plans submitted shall by totally representative of the halls rooms and or areas in which the events are held in such as the
17. It is understood and agreed that EXHIBITOR is renting IMAGE TECHNICAL SERVICES INC equipment is responsible for its safe return EXHIBITOR hereby agrees to use all rental equipment with reasonable care to prevent excessive wear and tear and or damage to property All rental equipment must be returned to IMAGE TECHNICAL SERVICES INC in the same condition as it was in at the time of delivery to EXHIBITOR reasonable wear and tear excluded EXHIBITOR will immediately notify IMAGE TECHNICAL SERVICES INC of any damage to the rental equipment and EXHIBITOR hereby agrees to be billed for any damage to or loss of while in EXHIBITOR S care custody and or control In no event shall EXHIBITOR permit any equipment to be used and or possessed by other exhibiting parties other than the named EXHIBITOR without prior consent of IMAGE TECHNICAL SERVICES INC in each instance CANCELLATION Cancellation of equipment rental and services must be received by the discount deadline date to avoid a cancellation fee of 50 of the total order No refunds can be issued if equipment or services are cancelled within 48 hours of delivery PAYMENT TERMS Full payment is due at the time services are ordered All payments must be in U S dollars Orders received without advance payment and after the deadline date will incur additional after deadline charges as indicated on the order form All materials and equipment are on a rental basis for the duration of the sho
18. NPLSOF HEATHROW HCO08 HSOO08 HCHO08 Suggested Uses of Heathrow 1 H SOFAS S SECTIONALS LOVESEATS SOFAS amp SECTIONALS HEA08 Heathrow Sofa Black Vinyl AS ES R SO1 South Beach Sofa Platinum Suede 69 29 D 33 H SFA001 Mirabel Sofa Brown Leather 95 D S 2 H HEA08 NPLSOF LSM SFA002 Allegro Blue Fabric 34 S5 D 50 H NPLSOF Naples Sofa Black Vinyl S b Zeek TANSOF Tangiers Sofa Beige Textured 7o E7 stom al SOM Key West Sofa Black So P so1 TANSOF SFA001 SOM NPLLOV SFA003 Roma White Vinyl ZS L ITD asa HS008 Heathrow 3 pc Sectional Black Vinyl 72 L 48 D 28 H SO2 South Beach 3 pc Sectional Platinum Suede 152 LAO LOVESEATS LSM Key West Loveseat Black 57 33h NPLLOV Naples Loveseat Black Vinyl 62 305 2617 SFA002 SFA003 502 CLUB CHAIRS gt CHROO3 CHROO1 CHROO2 NPLCHR TANCHR OCB HCHO08 OCCASIONAL CHAIRS OCA OCH h BCW CCE I LABREA MADGRY MEETING CHAIRS OCMESP OCMTAU CLUB CHAIRS TANCHR Tangiers Chair OCCASIONAL CHAIRS CCE Ice Chair MEETING CHAIRS Beige Textured Transparent Chrome CHR003 Roma Chair 34 L 37 D 36 H SWAN Swanson Swivel 17 25 20 sp 3211 OCMESP Meeting Chair White Vinyl Chair Espresso Leather 37 L 31 D 33 H OCB Key West White Vinyl LABREA La Brea Swivel 25 9 L 23 5 D 34 H Tub Chair 284 25D 1181H
19. SETUP COMPUTER LABOR Straight Time 88 00 Overtime 156 00 6 TAX Double Time 176 00 TOTAL PLEASE PRINT NAME OF CONVENTION DOE ARPA e 2015 BOOTH FIRM NAME PHONE FAX ADDRESS CITY STATE ZIP BY EMAIL NAME DATE SIGNATURE Please Fax or Mail This Form Promptly To The Address Above Retain One Copy For Your File SS H V V Y WV RULES AND REGULATIONS FOR EXHIBITS AND DISPLAYS Fax or Mail to Gaylord National Resort amp Convention Center Attn Exhibit Service Department GAYLORD NATIONAL P 201 Waterfront Street National Harbor Md 20745 RESORT amp E CENTER Office 301 965 3710 Or he Fax 301 965 3797 A discounted rate 1s provided to exhibitors who order services in advance Full payment must be received at Least Fourteen 14 days prior to the first day of show to qualify for the Advance Price Payment is accepted through exhibit services in the form of VISA MASTERCARD AMERICAN EXPRESS DISCOVER DINERS CLUB and Money Order U S funds drawn on U S banks only Maryland State Sales Tax 696 will be applied to all equipment amp service orders Checks and cash are not accepted The hotel 1s not responsible for any injury loss or damage that may occur to the exhibitor the exhibitor s agents employees or property or the any other person or property prior during or subsequent to the period covered by the exhibit contract In accordance with the Prince Georges County Fire departm
20. Top White Plastic 2051220580 20 11 BARS BARS BRC Martini Bar Circle Comprised of three BR1 Martini Bars 100 L 100 D 45 H BR1 Martini Bar 67 L 22 D 45 H Suggested Uses of Martini Bar La Z A N N 17 DO oer Madrid Chair seat phair ice Chair oso _ ci Wendy Chair sat cHRo1 char Mirabel Chair 546100 cHRo2 char AlegroChar f 546100 cHRo3 JIL char RomaChar su co cni ts Mesh Chair 8275 00 Css LL cni Berlin Chair 11800 Di LL cni Berlin Chair LL so Dri char Altura Drafting Stool Leem Du oer et Chair o Hco8 JIL char Heathrow Corner Chair 523 00 _ HcHo8 JIL char Heathrow Chair 48606 LABREA char ta Brea Swivel Chair 386 00 MApcRY char Madden Arm Chair 39800 MELO char NaplesChar saat oa Chat Vac Chair JL 26100 __ hair Key West Chair f 373 00 OCH ci MadrdCher f 623 00 OcMEP char Meeting Chair f 261 00 OocMrTAU IL oer Meeting Chair 19800 omo char Perth High Back Ch
21. Your File HERITAGE Vehicle Spotting Form EXPOSITION SERVICES 620 Shenandoah Ave St Louis MO 63104 Phone 314 534 8500 Fax 314 533 0906 All orders MUST have a credit card authorization form on file VEHICLE SPOTTING FEE Direct Deliveries Only Heritage Exposition Services will provide labor to direct mobile motorized vehicles and transports to and from booth areas Exhibitors must check in at the Heritage Service Desk Advance Rate 95 00 per piece per trip Floor Rate 125 00 per piece per trip Total of pieces Estimated Time of Arrival To receive the above service the following must be completed and forwarded to Heritage Exposition Services along with the Credit Card Authorization Payment Policies Form Arrival Date Time Dimension of Largest Piece L x W x H NAME OF CONVENTION_ DOE ARPA e 2015 BOOTH FIRM NAME PHONE FAX ADDRESS CITY STATE ZIP BY EMAIL NAME DATE Signature Please Print Please Fax or Mail This Form Promptly To The Address Above Retain One Copy For Your Files CC REC HERITAGE HERITAGE Exposition Services DO NOT DELAY ADVANCE SHIPMENT TO WAREHOUSE TO Exposition Services DO NOT DELAY ADVANCE SHIPMENT TO WAREHOUSE TO EXHIBITOR NAME BOOTH NUMBER EXHIBITOR NAME BOOTH NUMBER HERITAGE EXPOSITION SERVICES UPS FREIGHT 2400 BEAVER RD LANDOVER MD 20785 HERITAGE EXPOSITION SERVICES C O UPS FREIGHT 2400 BEAVER RD LAND
22. ome _ oo JEFE ome seme sme eee o Geo Table Rectangle 423 00 ome eem JL sg 2 JL mmm JL zeg ome eme sms E ome os ome oo mme see see F H ac m m o w Les Dee ome p isum G8 Lee w ln EA E ee a Lee qw Aa Holes S348 00 Lene jme o s E c sew mem o _ Holes 348 00 csopMs Table G30CommunalCaf Table _ 498 00 NAME OF CONVENTION FIRM NAME PHONE SIGNATURE PLEASE PRINT BOOTH oe qne Base 231 00 oe TEEN el Base S248 00 36 Round Bar Table w Standard Black Base S248 00 36 Round Bar Table w Standard Black EG he Base S248 00 Work Table 311 00 is 30 Round Bar Table w Tulip Chrome Base 356 00 30 Round Bar Table w Tulip Chrome Table Base 356 00 30 Round Bar Table w Tulip Chrome Table Base 356 00 30 Round Bar Table w Tulip Chrome Table Base 356 00 36 Round Bar Table w Tulip Chrome Table Base 373 00 36 Round Bar Table w Tulip Chrome Table Base 373 00 30 Round Bar Table w Tulip Chrome Table Base 356 00 36 Round Bar Table w Tulip Chrome Table Base 411 00 Tubs 30 Round Caf Table w Tulip Chrome Base 336 00 30 Round Caf Table w Tulip Chrome Base 336 00 ee RE 30 Round C
23. the booth area All telecommunication services installed will be on the floor in the back of the booth for in line booths Telecommunications for island booths will come from the ceiling or pillars in the most convenient manner Wireless Internet 1st Device Additional Connection Please choose a User ID Please choose a Password High Speed Internet Access Wired Internet Access 1st Device Additional Connection Additional Device Customer Provided Switch NAT Static Public IP Address Dedicated Internet Access Dedicated Private VLAN 512k 1 5 Mb sec 3 0 Mb sec Telecommunication Telephone Services Standard DID telephone fax modem line Polycom speakerphone Standard Desk Telephone Labor Troubleshooting Move Change Credit Card Visa MasterCard Am Express L Discover _ Diners Club CARD Z E MAIL ADDRESS EXP DATE PHONE 800 00 1 100 00 250 00 300 00 1 300 00 1 500 00 300 00 350 00 250 00 300 00 350 00 400 00 1 500 00 2 500 00 6 500 00 7 500 00 10 250 00 11 250 00 325 00 350 00 250 00 350 00 30 00 40 00 100 00 150 00 Charges Subtotal 696 Tax TOTAL VH lt gt gt PHONE PLEASE FAX FORM TO 301 965 3797 PLEASE DO NOT SEND A PHOTOCOPY OF THE FRONT OR BACK OF YOUR CREDIT CARD FOR SECURITY REASONS WE CANNOT ACCEPT COMPLETED FORMS VIA EMAIL MD TAX FORM MUST ACCOMPANY THIS FORM TO CLAIM TAX EXEMPT Gaylord Confidenti
24. 2573170 18 HI OTK Half Round Ottoman Black Leather T236 D 17H OTL Half Round Ottoman White Leather deele CCB Circle Ottoman Black Leather TZ 72 D Wer OSC ENDO2W OTH VIBO7 VIBO4 WS g CCW CCW Circle Ottoman White Leather 1 2 2 DA CCZ Circle Ottoman Black White Leather orl GROUP SEATING sc8 GROUP SEATING RSTDIN Rustique Chair with arms Gunmetal 20 L 18 D 31 H DUET Duet Chair Black Chrome EE CS8 Berlin Chair Black 18 L 22 D 32 H CS9 Berlin Chair Red dou D RSTDIN SCF SC3 SC4 Jetson Chair Black 19 L 18 D 31 H SC1 New York Chair Black Maple 18 L 17 D 34 H XCHR Christopher Chair White Vinyl Chrome WA 19 D 3558 SC9 Panton Chair White 20 L 24 D 33 H SC10 Razor Chair White 15 5905 5530 SC9 SCC XC3 CH002 Wendy Chair Clear Acrylic 153152055 3617 SCF Fusion Chair Black White 19 L 21 D 32 H SCC Fusion Chair Clear White 19 L 21 D 32 H SCE Fusion Chair Red White 19 L 21 D 32 H SCD Fusion Chair Green White 19 L 21 D 32 H CS8 CS9 SC1 XCHR L SC10 CH002 SCE SCD XC6 SC8 Flex Char with wheels 24 L 22 D 31 H SC3 Brewer Chair Onyx Black 20 L 20 D 32 H XC3 Luxor Guest Chair Black Leather 27 L 28 D 40 H XC6 Altura Guest Chair Black Crepe 25 L 20 D 34 H CO4 Iso Mesh Chair Black 26 L 24 D 38 H COCKTAIL
25. Chair CHR001 Mirabel Chair Black Charcoal Gray Fabric SMTP MSS Brown Leather D SIA OCA T Vac Chair 35 L 27 D 40 H Chair Sos Translucent Chrome salle 8 Heathrow Chair 25 L23 D 30 H MADGRY Madden CHR002 Allegro Chair Black Vinyl Arm Chair Blue Fabric 24 L 24 D 28 H OCH Madrid Chair Light Gray Vinyl 3651 34 550 30 H Black Leather 27 12382 Diss HC008 Heathrow 307530 Dai NPLCHR Naples Chair Corner Chair Black Vinyl Black Vinyl BCW Madrid Chair 36 L 30 D 28 Hl 24 L 24 D 28 H White Leather 30 L 50 D 312A OTTOMANS BNO08 PUZ2SW VIB08 w y T H Y V OTS OTTOMANS BNO08 Bench Ottoman Black Vinyl 60 L 20 D 18 H BNO75 Bench Ottoman White Vinyl 60 L 20 D 18 H END02B Endless Square Ottoman Black 34 L 34 D 15 H ENDO2W Endless Square Ottoman White 34 L 34 D 15 H CUBL20 VIBO1 OTK SAL Sally Stool White 12 Round 17 H OSC Milano Cube White Leather Milano Cube Black Leather T2 PUZ2SW Puzzle Bench Ottoman White 48 L 24 D 18 H SAL VIBO5 VIBO2 E Re OTL CUBL20 Edge LED Cube Ottoman White Plastic 20 L 20 D 20 H Vibe Cube Ottoman Waterproof 18 L 18 D 18 H VIBO5 Yellow Vinyl VIBO6 Gold Bronze Vinyl VIBO7 Beige Vinyl VIBO8 Orange Vinyl VIBO1 Green Vinyl VIBO2 Blue Vinyl VIBO3 Pink Vinyl VIBO4 Red Vinyl ENDO2B VIBO6 VIBO3 CCB OTS South Beach Wedge Ottoman Platinum Suede
26. EXHIBITOR SERVICE MANUAL Your company is exhibiting at the 2015 ARPA E Energy Innovation Summit Please direct this Exhibitor Service Manual to the person who is in charge of your company s display arpa e energy innovation summit February 9 11 2015 Gaylord Convention Center Washington D C HERITAGE EXPOSITION SERVICES Heritage Exposition Services Toll Free 1 800 360 4323 Fax 314 533 0906 exhibitorservices heritageexpo com www heritageexpo com DOE ARPA E Energy Innovation Summit 2015 FEBRUARY 9 FEBRUARY 11 2015 GAYLORD NATIONAL RESORT amp CONVENTION CENTER NATIONAL HARBOR MARYLAND General Information PARTNER PAVILION BOOTH EQUIPMENT Each 10 x10 booth will be set with 8 high silver white amp expo green back drape 3 high silver side dividers and a 7 44 one line identification sign Additional furnishings can be ordered directly from the exhibitor service manual TECHNOLOGY SHOWCASE BOOTH EQUIPMENT Each 10 x10 booth will be set with 8 high blue silver amp white back drape 3 high blue side dividers one 1 wastebasket and a 7 x 44 one line identification sign Technology Showcase exhibitors have a choice between l 1 6 blue skirted table and 2 folding chairs 2 1 4 x8 poster board and 1 folding chair 3 2 easels and 1 folding chair This choice must be made in the eventPower exhibitor portal If not the default is a 6 table and 2 chairs Note There are no ta
27. F PAYMENT EXHIBITOR AUTHORIZATION __ COMPANY CHECK Please make check payable to Image Technical Services Inc 720 Crown Point Cross Road Winter Garden Fl 34787 __ CREDIT CARD We will use this authorization to charge your credit card account for your advance orders and any additional amounts incurred as a result of orders placed on show site Examples of additional charges include all services provided by Image Technical Services Inc or any charges which Image Technical Services Inc may be obligated to pay on your behalf including any shipping charges Please complete the information requested below AMERICAN EXPRESS _ MASTERCARD _ VISA PLEASE PRINT CLEARLY ACCOUNT NO EXP DATE CARDHOLDER NAME SIGNATURE CARDHOLDER BILLING ADDRESS CITY STATE ZIP EXHIBITING COMPANY INFORMATION EXHIBITING COMPANY NAME BOOTH EXHIBITING COMPANY ADDRESS PRINT NAME SIGNATURE PHONE EXT FAX E MAIL ON SITE CONTACT CELL PHONE REQUESTED DELIVERY WINDOW L19AM 12PM 1 4PM THIRD PARTY AUTHORIZATION FOR USE BY AN EXHIBITOR APPOINTED CONTRACTOR We understand and agree that we the exhibiting firm are responsible for payment of charges and agree to be bound by all terms and conditions as described on this form In the event that the named third party does not discharge payment of the invoice prior to the last day of the show charges will revert to the exhibiting company All invoices are due and payable upo
28. Floor Lamp 520600 RQ LL Accessory Refrigerator Small IL 28600 RR IL Accessory Refrigerator Large LL 581400 pom 1 263 00 Martini Bar Circle 3 638 00 30MHTB Table 30 Round Bar Table w Tulip Chrome Base 356 00 Tabie 30 Round Caf Table w Tulip Chrome 30MHTC Base 336 00 AURA LL rabe Aura Round Table 136 00 cic LL Table Geo Cocktail Table 2360 Op LL Table Soho Cocktail Table 373 00 Or LL Tabe Silverado Cocktail Table f 526100 Or LL Table Geo Cocktail Table f 236 00 LTL Table Inspiration Cocktail Table 290 00 caw Table Sydney Cocktail Table Geo cvv Cabe Sydney Cocktail Table f 265 00 C508GR Table 8 Table 524 00 G30DMW Table G30 Communal Cafe Table w Grommet Holes 498 00 GODWS Tabe G30 Communal Caf Table 498 00 G30DWW Table G30 Communal Cafe Table w Grommet Holes 498 00 NEMSAC Table Mosaic Tables 273 00 Tabe Nova Oval Table 498 00 TMBTBL Table Timber Table 161 00 VTB dune 30 Round Bar Table w Standard Black Base 231 00 VIC Tabie 30 Round Bar Table w Standard Black Base 231 00 VTG Table 30 Round Bar Table w Standard Black Base 231 00 VT Table 30 Round Bar Table w Standard Black Base 231 00 BR1 BRC Bar Bar
29. Glass Black 42 L 42 D 29 H 42 Round 29 H CF1 Geo Table Rounded CF2 Geo Table Square Rectangular Glass Black Glass Black 42 L 42 D 29 H 60 L 36 D 29 H CB2 Table CE2 Geo Table 6 Graphite Nebula Rectangular 72 L42 D 29 H Glass Chrome 60 L 36 D 29 H MERLIN Merlin Multi Use Table OCT6W Nova Oval Table Gray Laminate Black White Silver Powder 46 L 29 D 30 H Coated Legs 71 L36 D 29H CE1 CF1 8 CB3 LI t WD3 Work Table CC7 Table White Laminate White 8 Mahogany 48 L 24 D 30 H 96 L 48 D 29 5 H CB3 Table CC8 Table 8 Graphite Nebula 10 Mahogany 96 L 48 D 29 H 120 L 48 D 29 5 H CD2 Table CTO6GR Table 6 Gray Nebula 6 Granite 72 L 42 D 29 H 72 L 36 D 29 H CD3 Table C508GR Table 8 Gray Nebula 8 Granite 96 L 48 D 29 H 96 L 44 D 29 H CC6 Table CT10GR Table 6 Mahogany 10 Granite 72 136 D 29 5 H 120 L 46 D 29 H 6 CD2 1 6 CB2 qe 8 CD3 CONF42 CC5 Table Mahogany 42 Round 29 H CB1 Table Graphite Nebula 42 Round 29 H CONF42 Table White Laminate 42 Round 29 H 10 EXECUTIVE R D PROEXE XC2 BAR CAFE amp COCKTAIL G30BMS G30BMW G30BWS G30BWW d TSS l l l G30DMS G30DMW G30DWS G30DWW b i i G30CMS G30CMW G30CWS G30CWW MAPLE EXECUTIVE CHAIRS XC5 Altura BAR TABLES CAF TABLES COCKTAIL TABLES Executive Chair PROEXE Pro Mid Back Black Crepe G30BMS Bar Table G30DMS Caf
30. Heritage Expositon Services Toll Free 1 800 360 4323 e Fax 314 533 0906 e exhibitorservices heritageexpo com e www heritageexpo com EXPOSITION SERVICES D140 D160 D150 Shown D170 Shown D20 MD20 Shown D30 Shown MD21 Display D12 Pegboard 8 Single Hook D120 Slatwall Waterwalls Hooks D30 Horizontal Tackboard D10 Pegboard Panels 4 x8 Vertical D121 Slatwall 8 Bracket D140 4 Full View Showcase MD30 Display Cabinet 1 Meter D50 Slatwall 1 Meter x 8 D60 Gridwall 6 Single Hook D150 6 Full View Showcase MD20 Display Counter 1 Meter D40 Gridwall 2 x8 D70 Gridwall 8 Single Hook D160 4 Quarter View Showcase MD21 Display Counter 2 Meter D31 Fabric Impact Panel 1 Meterx 8 0130 Shelf 1 meter wide x 12 deep D170 6 Quarter View Showcase MD22 Curved Counter 1 Meter D11 Pegboard 6 Single Hook D220 Arm Light D20 Vertical Tackboard MIT in sy E 1 i IERI AL J D Heritage Expositon Services Toll Free 1 800 360 4323 e Fax 314 533 0906 e exhibitorservices heritageexpo com e www heritageexpo com EXPOSITION SERVICES TRADE SHOW FURNISHINGS 2015 HERITAGE Product Catalog EXPOSITION SERVICES PREMIER COLLECTIONS SEE INDIVIDUAL CATEGORIES FOR DETAILED PRODUCT INFORMATION ROMA w a CHR003 SFA003 MIRABEL ALLEGRO CHR002 SFA002 KEY WEST e T 1 SOUTH BEACH Suggested Uses of South Beach TANGIERS TANCHR TANSOF NAPLES NPLCHR NPLLOV
31. IDEO ACCESSORIES LCD Monitor 20 Floor Stand 1000 91500018 Plasma or LCD Monitor 26 amp above Floor Stand Dual Post aal _ s 25000 S Speakers for LCD Plasma Monitors LL so _ 600015 54 Rolling Monitor Cart w Black Skirt LL 55015 Video Distribution Amp o LL son p P Wall Mounts for Monitors An additional labor charge may apply 875001 25015 AUDIO EQUIPMENT Powered Speakerw Stand o o o LL 600015 Small Exhibit Sound System 2 small speakers 1 meramp S 22500 ssoooo s Large Exhibit Sound System 2 large speakers 1 mixevamp _ 8450 00 60000 S Wired Microphone Handheld o LL _ 55015 Wireless Microphone Lavaliere Handheld or Headset I SPECIALTY EQUIPMENT Please call us at 1 800 393 4300 to inquire about specialty equipment and services not listed AUDIOVISUAL amp COMPUTER order form Image Technical Services 720 Crown Point Cross Road Winter Garden FL 34787 e orders goimage com Page 2 of 5 NAME OF SHOW COMPANY NAME BOOTH REQUESTED DELIVERY WINDOW 9 12 H1 4 COMPUTER EQUIPMENT Advance Order Show After Deadline Description Qty Rate Rate PERSONAL COMPUTERS Laptop Computer 7 or XP 4G RAM DVD CDR 14 15 Screen _ 8270001 _ 96000 LAppie MacBook Laptop Computer ges Tasen oi Te PRINTERS HP Laser Jet 1200 Seri
32. N BCE f Barstool ice Barstool 248 00 Bso01 f Barstool Shark Barstool 298 00 Bs002 Barstoo Zoey Barstool 273 00 Bsoo3 Barstool Zoey Barstool 273 00 Bsc Barstool Oslo Barstool 245 00 BD Barstool Oslo Barstool 245 00 BSL LL Barstool Gin Barstool 186 00 BN Barstool JetsonBarstool 524800 Bs LL Barstool Banana Barstool 234 00 BT Barstool Banana Barstool 23400 ROLLBL Barstool ift Barstool 19800 RoucY Barstool Lift Barstool _ 19800 ROLLRD Barstool lift Barstool 19800 santo Lift Barstool 19800 RSTSTL LL Barstool RustiqueBarstoo 512300 HEAO8 Soft Seating Heathrowsofa 62300 Hsoos softseating HeathrowSectona zeen 1 tM Softseating KeyWestLoveseat 546100 NPLOV SoftSeating Naplestoveseat 661 00 1 NpLsOF_ Soft Seating NaplesSofa 786 00 54001 Soft Seating MirabelSofa 569200 SrA00 SoftSeating Alegrosoa 565600 SrA00 SoftSeating RomasSofa 74800 SO1 Soft Seating South Beach Sofa 623 00 502 Soft Seating South Beach Sectional 1 497 00 SM softsea
33. OVER MD 20785 FOR DOE ARPA e 2015 FOR DOE ARPA e 2015 HERITAGE Exposition Services DO NOT DELAY ADVANCE SHIPMENT TO WAREHOUSE TO HERITAGE Exposition Services DO NOT DELAY ADVANCE SHIPMENT TO WAREHOUSE TO EXHIBITOR NAME BOOTH NUMBER EXHIBITOR NAME BOOTH NUMBER HERITAGE EXPOSITION SERVICES UPS FREIGHT 2400 BEAVER RD LANDOVER MD 20785 HERITAGE EXPOSITION SERVICES C O UPS FREIGHT 2400 BEAVER RD LANDOVER MD 20785 FOR DOE ARPA e 2015 FOR DOE ARPA e 2015 j w w w w pm mm w mm pm HERITAGE EXPOSITION SERVICES IMPORTANT NOTICE REGARDING DIRECT SHIPMENTS Please be aware that the Gaylord National Resort amp Convention Center does NOT receive exhibitor freight literature or supplies through the resort package room The venue s package room is too small to handle Exhibit Materials and the resort s everyday receiving All exhibit materials being shipped directly to show site must be addressed as listed below to insure unloading and delivery to your booth area NOTE Direct shipments will only be received beginning at 1 00 p m Monday February 9 2015 Any materials sent to the venue prior to this date may be returned to sender and or may be turned over to Heritage Exposition Services and will be billed according to the Show s Shipping amp Receiving Rates and will be subject to venue assessed fees EXHIBITOR COMPANY NAME
34. SHIPMENT TO SHOW SITE MUST NOT ARRIVE BEFORE MONDAY FEBRUARY 9 2015 TO TO EXHIBITOR NAME BOOTH NUMBER EXHIBITOR NAME BOOTH NUMBER C O HERITAGE EXPOSITION SERVICES GAYLORD NATIONAL RESORT amp CONVENTION CENTER 201 WATERFRONT ST NATIONAL HARBOR MD 20745 DOE ARPA e 2015 C O HERITAGE EXPOSITION SERVICES GAYLORD NATIONAL RESORT amp CONVENTION CENTER 201 WATERFRONT ST NATIONAL HARBOR MD 20745 FOR DOE ARPA e 2015 ES LOGISTICS FREIGHT SERVICES H HES Logistics is a convenient one stop shipping resource for all your exposition transportation needs Inbound Shipment Solutions Our trade show specialists will work with you to provide the right solution for moving your exhibit to and from the event including continuous monitoring of shipment progress Utilization of our advance warehouse facilities ensures a streamlined shipping process as well as priority delivery and tracking to the show floor Shipping costs are quoted in Outbound Shipment Solutions advance Due to our shipping volume HES Logistics is able to offer competitive pricing regardless of the size of your shipment All HES Logistics freight is given Priority Empty service At the service desk you will be provided your priority empty return labels and your freight will be delivered first once the show breaks e HES Logistics on site representatives will assist
35. SQ FT X RATE PER SQ FT DAILY COST X NO OF DAYS TOTAL EXHIBIT CLEANING Cleaning and dusting of display background and furnishings before 55 per sq ft initial opening of Exhibit and DAILY thereafter per day Cleaning and dusting of display background and furnishings ONCE before initial opening of exhibits 55 per sq ft TOTAL SQ FT X RATE PER SQ FT DAILY COST X NO OF DAYS TOTAL PORTER SERVICE Includes emptying of wastebaskets and policing of your exhibit at 50 65 per hour two hour intervals during show hours 4 hour minimum per day TOTAL HOURS X RATE PER HOUR DAILY COST X NO OF DAYS TOTAL Special Instructions TOTAL ORDER AMOUNT NAME OF CONVENTION_ DOE ARPA e 2015 BOOTH FIRM NAME PHONE FAX ADDRESS CITY STATE ZIP BY EMAIL NAME DATE SIGNATURE Please Fax or Mail This Form Promptly To The Address Above Retain One Copy For Your File BCS S Remit To HERITAGE SIGN SERVICE ORDER FORM EXPOSITION SERVICES 620 Shenandoah Ave St Louis MO 63104 Phone 314 534 8500 Fax 314 533 0906 Discount prices only apply to orders received with full payment by the discount deadline date listed on the general information page All charges for equipment and or services are payable in advance or when placing order at show site Orders will not be processed without payment For your convenience MasterCard American Express Visa and Discover will be accepted STANDARD SIZE SIGNS DIGI
36. TAL Labor at show site TOTAL PLEASE DO NOT SEND A PHOTOCOPY OF THE FRONT OR FOR SECURITY REASONS WE CANNOT ACCEPT COMPLE MD TAX FORM MUST ACCOMPANY THIS FORM TO CLAIM TAX EXEMPT Gaylord Confidential and Proprietary Information INFORMATION TECHNOLOGY TERMS CONDITIONS amp REGULATIONS Fax or Mailto Gaylord National Resort amp Convention Center Attn Telecommunication Department 201 Waterfront Street National Harbor Md 20745 Office 301 965 2506 GAYLORD NATIONAL Fax 301 965 3797 RESORT amp CONVENTION CENTER Gaylord National Resort and Convention Center Information Technology Terms Conditions and Regulations GENERAL Installation of telephone telecommunications network and cabling services within the Gaylord National Resort and Convention Center Is exclusive Telecommunication services voice and data are to be ordered by each exhibitor separately and are not to be shared with other exhibitors Routine audits are preformed to ensure adherence gt All prices are for rental of services only Material and equipment furnished by the Gaylord National Resort and Convention Center for telecommunication services shall remain the property of the Gaylord National Resort and Convention Center s unless otherwise specified and shall be returned to the Gaylord National Resort and Convention Center s Exhibitor Service desk at the close of show There will be a 250 00 charge for lost or damaged telephone sets
37. TAL GRAPHICS QTY DISCOUNT STANDARD TOTAL Heritage has the capabilities to provide you with the finest PRICE PRICE digital graphic reproduction available Capabilities include 1 __ 41 25 93 65 1 four color photo quality high resolution digital printing in X44 ___ 48 75 6340 virtually any size for banners signage exhibit graphics and 11 14 48 75 63 40 14022 ___ 56 25 73 15 LN We sq ft 14 X44 Q 66 75 86 80 sq ft x 12 75 _ 22x28 66 75 86 80 28 X4 Q 90 00 117 00 12 75 per sq ft standard price 16 55 40 X60 e 139 50 181 35 e Minimum order 9 sq ft 1296 sq in Easel ian uM cda i e Round sq ft to next whole incremen Back Q 7 50 Se e File retouching cloning or color Sentra xX 1650sqft 24 75sq ft correcting may incur additional labor charges Any art designs are inclusive of the above prices Please send any high quality files sized appropriately or able to be proportionately enlarged with the fonts embedded or outlined If text is to be edited by Heritage then please send the font files as well Preferred files are high resolution PDF s INDICATE YOUR SIGN COPY HERE Please feel free to attach additional sign copy on separate page Vertical Horizontal Easel Back Color of Background Color of Lettering Note File conversion retouching cloning or color correcting may incur additional labor charges
38. Table 42 Counter high 13105 170 35 C40 2b M m 756 35 983 25 C50 9 X Per 10 increment 19170 249 25 TABLE RISERS COVERED WHITE Riser Dimension 10 Wide x 8 high AREA CARPET Indicate Dimensions for Special Size Carpet F250 A Long riser ENEE 57 50 74 75 60 X ew persq ft 100 sq ft min 3 25 4 20 F260 6 Long Eeer 70 70 91 90 F270 8 Long eer ee 8550 111 15 COLORS L BLUE LIGRAY BLACK SPECIAL DRAPE BACKGROUNDS F280 3 H Background per ft 17 60 22 85 Area carpet is required for all booths larger than 30 or for booths F290 8 Background per ft 19 35 25 15 configured as islands or peninsula areas COLORS LISILVER LIBLACK L WHITE L BLUE PADDING AND VISQUEEN 90 sq ft min Show colors will be given when color is not selected C70 X Carpet padding per sq ft 1 60 2 05 C80 X Visqueen covering per sq ft 95 1 25 6 Tax TOTAL ORDER NAME OF CONVENTION _ DOE ARPA e 2015 BOOTH FIRM NAME PHONE FAX ADDRESS CITY STATE ZIP BY EMAIL NAME DATE SIGNATURE PLEASE PRINT Please Fax or Mail This Form Promptly To The Address Above Retain One Copy For Your File FC H Chairs Carpet Chairs F50 F9 F10 F40 EXPOSITION SERVICES Furniture F60 Plastic Side Chair White F50 Padded Sled Base Chair Gray F9 Padded Chair Gray F10 Padded Arm Chair Gray F30 Padded High Stool Gray F20 Pa
39. ZTC 36 XTP XTR 30MHTC XTS XTB CAF TABLES Tulip Chrome Base 30 Round 29 H Standard Black Base XTK Maple Top 30 Round 29 H XTJ Graphite Nebula Top ZTK Maple Top 30MHTC Mahogany Top ZTJ Graphite Nebula Top XTS Silver Textured Top 30MHSC Mahogany Top XTB Brushed Red Top ZTG Silver Textured Top ZTB Brushed Red Top ZTC Brushed Blue Top Standard Black Base 36 Round 29 H ZTP Maple Top ZTN Graphite Nebula Top ZTO White Laminate Top XTC Brushed Blue Top Tulip Chrome Base 36 Round 29 H XTP Maple Top XTN Graphite Nebula Top XTR White Laminate Top 13 TRAINING ROOM BOOKCASES amp PRODUCT DISPLAYS UTILITY CHAIRS TRAINING ROOM MERLIN Merlin Multi Use Table Gray Laminate Black 46 L 29 D 30 H WD3 Work Table White Laminate White 48 L 24 D 30 H MERLIN PMB36 36 PDL36W 42 PDLA2W 36 PDL36B 42 PDL42B SY1 BOOKCASES amp PRODUCT DISPLAYS Plastic Pedestal Black PMB36 24 L 24 D 36 H PMBA2 24 L 24 D 42 H PDL Locking Door Pedestal Black 24 L 24 D 42 H WD3 DF1 Powered Locking Pedestal White PDL36W 24 L 24 D 36 H PDL42W 24 L 24 D 42 H BC6 Bookcase Mahogany 36 L 13 D 71 H BC7 Bookcase Granite 36 L 13 D 71 H PDL BC7 ETT Powered Locking Pedestal Black PDL36B 24 L 24 D 36 H PDL42B 24 L 24 D 42 H ET2 Etagere Black 30 L 16 D 70 H ET1 Etagere Pewter 30 L 16 D 70 H UTILITY CHAIRS SY1 Altura Steno Chai
40. adline date 175 94 351 88 Packaged Shipments via Van Line Specialized Carrier Federal Express UPS or U S Mail to the Advance Warehouse after the deadline date 204 09 408 18 B SHIPMENTS TO SHOW SITE Heritage Exposition Services will receive and unload shipments at show site only during scheduled exhibitor move in times Do not ship to show site at any other times as the facility has no provisions to accept advance shipments Shipments must be sent with freight charges prepaid Collect shipments will not be accepted A 200 Ib minimum will apply for each shipment received Rates below include receipt of your freight delivery to the booth storage and return of empty crates and reloading Label each piece and address all shipping documents bills of lading as follows for shipments to show site EXHIBITOR COMPANY NAME BOOTH NO C O HERITAGE EXPOSITION SERVICES GAYLORD NATIONAL RESORT amp CONVENTION CENTER TOTAL PIECES 201 WATERFRONT ST NATIONAL HARBOR MD 20745 APPROX WT FOR DOE ARPA e 2015 RATES FOR SHIPMENTS TO SHOWSITE Description Rate per 100 Ibs Min Charge Packaged Shipments to the Show site 156 50 313 00 Packaged Shipments via Van Line Specialized Carrier Federal Express UPS or U S Mail to the Show site 187 80 375 60 Loose or Uncrated Shipments or Shipments requiring Special Handling to the Show site Rate will not be split 438 20 for mixed shipments The uncrated rate will apply
41. af Table w Tulip Chrome Base 336 00 EN a d el Base 336 00 36 Round Caf Table w Tulip Chrome _ Base 336 00 36 Round Caf Table w Tulip Chrome b d Base 356 00 EE C RN Base 336 00 Base 336 00 30 Round Caf Table w Standard i Black Base 211 00 30 Round Caf Table w Standard Black Base 211 00 ome eer Black Base 211 00 ee Black Base 211 00 30 Round Caf Table w Standard a 5 Black Base 211 00 36 Round Caf Table w Standard Black Base S230 00 _ Black Base S230 00 BECHER Black Base 267 00 ZTJ DATE Please Fax or Email This Form Promptly To The Address Below Retain One Copy For Your File HERITAGE EXPOSITION SERVICES 620 Shenandoah Ave St Louis MO 63104 Phone 314 534 8500 Fax 314 533 0906 exhibitorservices heritageexpo com Remit To HERITAGE EXPOSITION SERVICES 620 Shenandoah Ave St Louis MO 63104 Phone 314 534 8500 Fax 314 533 0906 MODULAR RENTAL DISPLAY ORDER FORM Cancellation No refunds if cancelled after the deadline Late Request Request after deadline will be filled as available at the standard rate Choose Your Exhibit Check One C MDO2 DISPLAY TWO 20 STANDARD DISPLAY C MDO1 DISPLAY ONE IO STANDARD DISPLAY Package Includes ADVANCED STANDARD Installation and dismantling labor RATE RATE 1 Header 2 096 75 2 725 75 One 10 x 10 Standard Carpet
42. air 33600 PROEXE IL oer ProtxecutiveHighBackChair 5348 00 char Rustique Chair w arms 513600 sci hair NewYork Chair 18100 Scio JL char Razor ArmiessChair f 55600 ses cni Brewer Chair LL 16300 Sca cna JL f so __ 5 LL Chat FlexCharw Wheels LL 16100 Sco char PantonChar 186 00 scc cni Fusion Chair 13100 o SD hair Fusion chair Laag o Sc cni Fusion Chair JL 13100 o Scr cni Fusion Chair JL 13100 WAN char Swanson Swivel Chair 533600 L S Chat Altura Steno Chair L 186 00 TANCHR II TangiersChar 9404 00 xci LL xo High Back Executive 37700 char Luxor Mid Back Executive 35400 hair tur Guest Chair 32600 PCA hair Altura Highback Executive LL 34700 PCS AlturaMidbackExecuive Laag x char Altura Guest Chair 28900 _ XcHR Thar ChristopherChar f 59800 8c6 Office Bookase 36 8c Office Bookas 32300 CR LL Oe Credema 552300 __ ofie Credeza 4906 ExecutiveDesk 552300 Dee JL ExecuiveDesk
43. al and Proprietary Information BOOTH LAYOUT Fax or Mail to Gaylord National Resort amp Convention Center Attn Exhibit Service Department 201 Waterfront Street National Harbor Md 20745 Office 301 965 3710 GAYLORD NATIONAL Fax 301 965 3797 Event Name Event Dates Company Name Booth Number Contact Name Contact Number Please indicate placement of Electrical Utility and Telecommunication services ordered Adjacent Booth or Aisle X BACK 2 c LL a 5 et UJ O e gt zi A lt I o Oo en p c 5 C L FRONT Adjacent Booth or Aisle X NOTE Island Peninsula and In line booths requiring power to be installed other than the back of the booth will be charged time and materials Please include a scaled floor plan showing the requested location of electrical source Labor and materials will be charged to the credit card on file wil energy innovation summit February 9 11 2015 y MACE DISCOUNT PRICE www GOIMAGE com DEADLINE DATE Ph 800 393 4300 Exhibit Setup February 8 2015 1 00 PM 7 00 PM rd a nar January 23 2015 Fax 407 905 2150 Exposition Dates February 9 10 2015 www Golmage com Venue Gaylord National Hotel and Convention Center orders goimage com City State National Harbor MD Your signature below denotes acceptance of all Terms amp Conditions on this form METHOD O
44. and a 250 00 charge for lost or damaged network equipment The Gaylord National Resort and Convention Center is not responsible for lost or damaged equipment while in the exhibitor s possession Under no circumstances shall anyone other than the Gaylord National Resort and Convention Center s Information Technology technicians make any special wiring within the resort property Only the Gaylord National Resort and Convention Center s Information Technology technicians are authorized to modify system wiring or cabling Any wiring or cabling damage costs plus administration fees will be billed to the exhibiting firm name Delivery of all voice and data transmission lines ordered from an outside vendor will only be allowed to the second floor Data Center All circuit installs must be coordinated with the Gaylord National Resort and Convention Center s Information Technology group at least 9 weeks in advance of show date Allexhibitor telephone and network services will be disconnected on the last day of the event sixty 60 minutes after the show s official closing time Rates quoted for all services include bringing the requested communication services to the booth in the most convenient manner and do not include special wiring over head drops and or special placement of communication services computer equipment or intranet working cabling All island booths will require a scaled diagram with orientation Additional labor and materials w
45. and all liabilities arising from the use of non secured data circuits SIGNATURE ONSITE CONTACT GAYLORD NATIONAL RESORT amp CONVENTION CENTER on Ze Potopne Event Name ARPA E Company Name Contact Name NETWORK amp TELECOMMUNICATION SERVICES GAYLORD NATIONAL RESORT amp CONVENTION CENTER Information Technology Department 201 Waterfront St National Harbor Md 20745 Fax 301 965 3797 Email IT questions to Aaron Harley Gaylordhotels com Event Dates FEB 9 11 Booth Number Contact Number Ordering Instructions ADVANCED PRICING DEADLINE IS JANUARY 24 2015 1 Fill out this form completely including the Credit Card Authorization Form and fax to the above number Checks and cash are not accepted All credit card payments should include a copy of the front and back of credit card 2 Fax layout of your booth to Gaylord National Resort and Convention Center at 301 965 3797 Please mark where your connections should be dropped and located Include booth orientation to the show hall Charges may apply for changes made after order is processed and changes made within 14 days of show will bear Standard Price e All equipment and services are subject to a 696 sales tax 4 NETWORK amp TELECOMMUNICATIONS CONNECTIONS Rates quoted for voice and data connections cover only the delivery of services to the booth in the most convenient manner Rates do not include connecting or the routing of cables inside
46. arately Comments Special Tools Hardware Required OUTBOUND SHIPPING INFORMATION Ship To Method Common Carrier AirFreight Van Line Other Specify Carrier If Known Freight Charges L Prepaid LI Bill To collect Please note Heritage will not be responsible for product or literature that is not properly packed and labeled by exhibitor personnel nor for concealed damage which may occur during shipping SPECIAL INSTRUCTIONS COMMENTS PLEASE PROVIDE AN EMERGENCY CONTACT Name Phone No Remit To HERITAGE BOOTH CLEANING SERVICE EXPOSITION SERVICES ORDER FORM 620 Shenandoah Ave St Louis MO 63104 Phone 314 534 8500 Fax 314 533 0906 Discount prices only apply to orders received with full payment by the discount deadline date listed on the general information page All charges for equipment and or services are payable in advance or when placing order at show site Orders will not be processed without payment For your convenience MasterCard American Express Visa and Discover will be accepted INDIVIDUAL CLEANING FOR YOUR BOOTH MAY BE ORDERED BY CHECKING BELOW THE SERVICES DESIRED CHARGES BASED UPON GROSS EXHIBIT BOOTH AREA 100 SQ FT MINIMUM CARPET CLEANING RATES Vacuuming before initial opening of Exhibit and daily thereafter 45 per sq ft including emptying of waste baskets nightly per day Vacuuming ONCE before initial opening of Exhibit 45 per sq ft TOTAL
47. are hereby agreed to by the shipper and accepted for himsel and his assigns From DA NAME j gt SHIPPERS NUMBER CONSIGNED FREIGHT CHARGES O co NAME gt ARE TO BE MARK See STREET P BEEN CITY STATE ZIP CODE P gt CARRIER REQUESTED HES Logistics ATTENTION P gt TELEPHONE j gt CARRIER USED Indicate desired J Common Air Van J Company Overnite Customer Desired method of shipment Carrier Freight nium Truck Carrier Pick up Arrival Date Number KIND OF PACKAGE DESCRIPTION OF ARTICLES Weight Class Check Pieces SPECIAL MARKS AND EXCEPTIONS Sub to SC or Rate Column Crates Exhibition Paraphenalia 154630 NMFC ST NE t SS L lt SEND FREIGHT CHARGES TO INSTRUCTIONS Company EEN RETURN COMPLETE BILL OF LADING TO SERVICE DESK r HES Logistics Inc HERITAGE EXPOSITION SERVICE IS NOT RESPONSIBLE Street 620 Shenandoah Ave FOR SHIPMENTS LEFT IN BOOTH BY EXHIBITOR WE au Stlouis MO63104 WHEN WE REMOVE FROM EXHIBIT HALL EXHIBITORS Louis M 104 WHEN WE REMOVE FROM EXHIBIT HALL EXHIBITORS City State St Louis MO 6310 MUST INSURE THEMSELVES AGAINST LOSS OR THEFT Attn Telephone 1 866 493 1675 IF CONSIGNED TO ADDRESS AND BILL TO ADDRESS ARE THE SAME FREIG HT WILL BE SENT COLLECT CHARGES TO BE PAID BY CONSIGNEE UNLESS PRIOR ARRANGEMENTS ARE MADE DIRECTLY WITH FREIGHT CARRIER Day Date Time n X SIGNATURE OF SHIPPER SIGNATURE OF
48. ble chair substitutions Any furnishings other than provided are to be ordered through Heritage POSTER AREA EQUIPMENT Each 4 x8 poster will be set in the designated area Exhibit Hall Carpet The exhibit area is carpeted in gray with black specks To enhance the appearance of your booth rental carpet is available through Heritage Exposition Services Please refer to the enclosed carpet brochure and furniture carpet order form Discount Price Deadline Date In order to receive advance order discount rates listed on the price sheet we must receive your order and payment by Monday January 26 2015 Shipments to Advance Warehouse Deadline Date To avoid late fees all shipments to the advanced warehouse must arrive no later than Monday February 27 2015 Show Schedule Exhibitor Move In Monday February 9 1 00 8 00 Exhibit Hours Tuesday February 10 7 30 a m 9 30 a m 12 00 p m 3 30 p m 5 00 p m 7 30 p m Wednesday February pp 7 30 a m 9 30 a m 12 30 p m 2 30 p m Exhibitor Move Out Wednesday February 11 3 00 p m 8 00 p m early break down is allowed without prior agreement with eventPower eventPower will assess a 1 000 fine for any company breaking down before 3 00 p m Wednesday February 11 e Empty crates and containers will begin being returned at 3 00 p m Wednesday February 11 e All carriers must check in no later than 6 00 p m on Wednesday February a Heritage will begin r
49. color lettering you would like C Black C Blue C Red Please indicate here if you would like us to assist you with logo identification or other customized graphics e Remember to order the following items they are NOT included in booth package Furniture Electrical Service Custom Logo Floral Cleaning Service C Yes I have completed and enclosed the Payment Form Sub Total 6 Tax TOTAL ORDER NAME OF CONVENTION DOE ARPA e 2015 BOOTH FIRM NAME PHONE FAX ADDRESS CITY STATE ZIP BY EMAIL NAME DATE SIGNATURE PLEASE PRINT Please Fax or Mail This Form Promptly To The Address Above Retain One Copy For Your File Modular Displays MD01 Modular Hardwall Display Package 1 MD02 Modular Hardwall Display Package 2 vr HERITAGE lt MD03 Modular Hardwall Display Package 3 MD04 Modular Hardwall Display Package 4 MD05 Modular Hardwall Display Package 5 MD06 Modular Hardwall Display Package 6 i IERI AG d Heritage Expositon Services Toll Free 1 800 360 4323 e Fax 314 533 0906 exhibitorservices heritageexpo com e www heritageexpo com EXPOSITION SERVICES Remit To HERIT M cb SHIPPING INSTRUCTIONS MATERIAL HANDLING INFORMATION EXPOSITION SERVICES R Heritage shall not be liable for piece count or condition of any Phone 314 534 8500 Fax 314 533 0906 shipments received without individual carrier receipts or freight bills from carriers such as UPS Federal Express Expres
50. contractors and not listed as part of the total due Heritage NAME OF CONVENTION DOE ARPA e 2015 BOOTH FIRM NAME PHONE FAX ADDRESS CITY STATE ZIP BY EMAIL NAME DATE Signature Please Fax or Mail This Form Promptly To the Address Above Retain One Copy for Your Files CC REC Remit To FURNITURE CARPET HERITAGE RENTAL ORDER FORM EXPOSITION SERVICES 620 Shenandoah Ave St Louis MO 63104 Phone 314 534 8500 Fax 314 533 0906 Discount prices only apply to orders received with full payment by the discount deadline date listed on the general information page All charges for equipment and or services are payable in advance or when placing order at show site Orders will not be processed without payment For your convenience MasterCard American Express Visa and Discover will be accepted Fax orders will be accepted with enclosed credit card authorization form only Charges for rental items listed below are for the duration of the show and include delivery and removal Cancellation of equipment delivered will be subject to a 100 cancellation charge for labor involved Orders received after deadline are subject to availability ITEM QTY DISCOUNT STANDARD AMOUNT ITEM QTY DISCOUNT STANDARD AMOUNT RATES RATES RATES RATES FURNITURE DRAPED DISPLAY TABLE F60 Plastic Side Chair White 72 10 93 75 F110 A Table 30 high 130 15 169 20 F50 Padded Sled Base C
51. dded Arm Chair Custom F40 Padded High Stool Custom F75 Executive Chair Burgundy Hunter Green F30 HERITAGE Heritage Expositon Services Toll Free 1 800 360 4323 Fax 314 533 0906 e exhibitorservices heritageexpo com e www heritageexpo com Display Tables F80 Pedestal Table 30 x 18 h F90 Pedestal Table 30 x 30 h F100 Pedestal Table 30 x 42 h Draped Display Tables F110 4 x 2 x 30 F1404 x2 x42 F120 6 x 2 x 30 F150 6 x 2 x 42 F130 8 x 2 x 30 F160 8 x 2 x 42 Undraped Display Tables F190 4 x 2 x 30 F220 4 x 2 x 42 ZR k F2006 x2 x30 F230 6 x 2 x 42 F90 4 F100 F2108 x2 x30 F240 8 x 2 x 42 Gray Black White Blue F190 F220 F140 F200 F230 F150 F210 Il R l A 7 H Heritage Expositon Services Toll Free 1 800 360 4323 Fax 314 533 0906 e exhibitorservices heritageexpo com e www heritageexpo com Remit To HERITAGE EXPOSITION SERVICES ACCESSORIES DISPLAY RENTAL ORDER FORM 620 Shenandoah Ave St Louis MO 63104 Phone 314 534 8500 Fax 314 533 0906 Discount prices only apply to orders received with full payment by the discount deadline date listed on the general information page All charges for equipment and or services are payable in advance or when placing order at show site Orders will not be processed without payment For your convenience MasterCard American Express Visa and Discover
52. e and be removed from the convention center at the close of daily activities Storage of tanks inside the building 15 prohibited Vehicles that are used as part of a display should have no more than a 1 4 tank of fuel or 10 gallons whichever is less The tank must be taped shut or have a locking gas cap and the battery cables must be disconnected Covered or multi leveled booths over 300 sq ft are required to have an automatic extinguishing system or required fire watch personnel A battery operated smoke detector will be required for each covered booth structure or tent regardless of square footage Scaled stamped plans of the booth must be submitted Cost of fire watch personnel is determined by Prince Georges County Fire and Rescue Contact Conference Services for additional information Haze and or smoke producing devices must use water based fluids The use of these devices must be approved in advance through Conference Services in conjunction with Prince Georges county Fire and Rescue Services Freight Services Material Handling Freight Deliveries including but not limited to small package overnight LTL amp van line carriers will not be accepted by Gaylord National Resort amp Convention Center Exhibit Hall representatives prior to your event during your event amp after your event Shipments during the event contract dates should be in the attention of the events Official Service Contractor Those events without a servic
53. e contractor should contact the business center at Gaylord National Please call your Official Service Contractor with any shipping questions GUIDELINES FOR ALL CARPETED AREAS The following policy and procedure will be in effect for all areas of the hotel with existing carpet Gaylord National does not provide cleaning supplies vacuums large waste receptacles whales or janitorial services for the exhibit hall area unless it is included in the sales contract Trash removal from the exhibit hall and or ballroom is the responsibility of the decorating production company Any property damaged or destroyed must be replaced to its original condition It is the responsibility of the decorating production company to return exhibit hall and or ballroom space to Move In Condition All tape and tape residue as well as stains and debris must be removed The decorating production company is responsible for vacuuming the exhibit hall and or ballroom prior to departure Chalk marks or the use of chalk lines will be prohibited on any carpeted area for event layout All carpeted areas must be covered with visqueen or Polytac before any decorating production equipment or freight 1s brought into the space Prior to installation the exhibit hall staff must approve any tape applied to the hotel carpet It is required that low tack tape 15 applied to the carpet and contractor s double face tape be applied to the low tack tape ELECTRICAL UTILITY SERVICES
54. e requested for the start of the working day which is 8 00 a m The minimum charge for one hour per man will apply and time will commence in accordance with exhibitor s request Failure to call for labor at requested time will result in a one hour charge per man requested unless 48 hour advance notice is provided Individual workmen s interpretations of plans diagrams photos and their speed of installation and dismantling cannot be guaranteed to conform to your estimate or past experience INSTALLATION ERECT EXHIBIT UNDER HERITAGE SUPERVISION Heritage will supervise the installation of your exhibit however specific instruction blueprints etc should be provided to to facilitate an economical correct installation A supervision charge of 3096 minimum charge 45 00 will be added to your labor invoice No of men Estimated hours each man Total hrs XrateST OT 3090 Please complete the reverse side of this form FURNISH LABOR TO ERECT EXHIBIT UNDER EXHIBITOR S SUPERVISION Have No of men avallable as close as possible to A M P M on Day Date to erect exhibit under exhibitor s supervision Exhibitor must check in at service desk to obtain labor No of men Estimated hrs each man Total hrs X rate ST OT DISMANTLE DISMANTLE EXHIBIT UNDER HERITAGE SUPERVISION Heritage will supervise the dismantling of your exhibit when crates are returned Make sure complete outbound shipping information has been given to t
55. e where discrepancies occur 3 Heritage Exposition Services liability shall be limited to the physical loss of or damage to the specific article which is lost or damaged and in any event Heritage Exposition Services maximum liability shall be limited to 30 per pound per article with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less 4 Heritage Exposition Services shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s materials which may make it impossible or impractical to exhibit same AUTHORITY TO HANDLE All terms and conditions herein stated are understood and accepted NAME OF CONVENTION DOE APRA e 2015 BOOTH FIRM NAME PHONE FAX ADDRESS CITY STATE ZIP BY EMAIL NAME DATE Signature Please Print Please Fax or Mail This Form Promptly To Heritage Exposition Services Retain One Copy For Your File MH H Remit To HERITAGE PRIORITY RETURN EXPOSITION SERVICES ACCESSIBLE STORAGE FORM 620 Shenandoah Ave St Louis MO 63104 Phone 314 534 8500 Fax 314 533 0906 All orders must have a credit card authorization form on file Priority Empty Container Return This service provides for the priority return of your empties to your booth after the close of the show This service must be ordered prior to the removal of your empties If you wo
56. edirecting all outbound freight not claimed by appointed freight carriers to the preferred show carrier at 6 00 p m e Please refer to the Outbound Shipments Form included in this packet for detailed information regarding outbound shipping procedures Service Center Hours The Heritage Exhibitor Service Center will be staffed during exhibitor move in and exhibitor move out Assistance We want you to have a successful show If we can be of assistance please call our Exhibitor Services at 314 534 8500 We Appreciate Your Business HERITAGE Toll Free 1 800 360 4323 Fax 1 314 533 0906 e exhibitorservices heritageexpo com www heritageexpo com Remit To HERITAGE CREDIT CARD AUTHORIZATION EXPOSITION SERVICES RECAP OF SERVICES FORM 620 Shenandoah Ave St Louis MO 63104 Phone 314 534 8500 Fax 314 533 0906 One copy of this form with your check or credit card information must be forwarded to Heritage at the above address All orders received at the Exhibitor Service Desk will be charged at standard rates All outstanding balances must be paid by the close of the show Adjustments to your invoice will not be made after the close of the show Heritage requires that you provide a credit card authorization form if you require material handling sign hanging or labor services For your convenience Heritage will use the authorization to charge your credit card for any charges which Heritage may be obligated to pay on behalf of exh
57. ent no exhibit display or drape will obstruct impede or otherwise hinder access to fire strobes fire speakers fire department access cabinets or fire pulls The Gaylord National Resort and Convention Center has deployed a wireless management system in its exhibit halls that assists Gaylord National IT representatives with the delivery of flawless high speed internet access The use of any UNORDERED wireless access point or any other device that broadcasts open internet access 1s strictly prohibited At no time will an exhibitor or customer power up any wireless access point device not provided by Gaylord National Resort and Convention Center without prior authorization See the Information Technology Terms Conditions amp Regulations and Network amp Telecommunication Services forms enclosed in this service kit for additional information as well as ordering procedure and pricing Credit will not be given for services ordered and not used Cancellations must occur prior to the installation of services Exhibits displays and equipment are to be brought into and taken from the Exhibit Hall via the loading dock only Stick on decals except name tags may not be distributed or used in the convention center Holes may not be drilled or punched into any surface in the convention center The painting of exhibits or signs 1s not allowed anywhere inside the convention center Decorations banners signs etc are not to be affixed to any wa
58. es Printer 050001 835000 8 PHP Laser Jet 4200 4300 Series Printer 400 00 500 00 COMPUTER ACCESSORIES 8 Port Ethernet Hub ss 50 00 75 00 PC Speakers System IS 50 00 75 00 I Keyboard amp Mouse H 30 00 40 00 e SPECIALTY EQUIPMENT Please call us at 1 800 393 4300 to inquire about specialty equipment and services not listed YOUR ORDER TOTAL Eunbment SUDI u Handling Charge includes delivery set up and dismantle is 20 of equipment subtotal for orders 3500 and under 75 00 minimum e Handling charge for orders exceeding 3500 will be calculated based on actual time Please contact Image for a labor quote e Union facilities may incur additional charges and will be quoted on an order by order basis 6 5 Sales Tax TOTAL CHARGES piniis anai E r E T E NOTE FULL PAYMENT IS DUE AT THE TIME SERVICES ARE ORDERED PURCHASE ORDERS ARE NOT CONSIDERED PAYMENT AUDIOVISUAL amp COMPUTER order form Image Technical Services 720 Crown Point Cross Road Winter Garden FL 34787 e orders goimage com Page 3 of 5 SPECIAL NEEDS Please write any special needs in this space QUICK TIPS Equipment rates are for run of show Single day rentals are not applicable Due to show demand requested delivery times cannot be guaranteed Arepresentative must be in your booth to sign for delivery of the equipment If someone is not available to receive equipment a
59. hair Gray 94 10 122 35 F120 6 Table 30 156 55 203 50 F9 Padded Chair 94 10 122 35 F130 8 Table 30 182 95 237 80 10 Padded Arm Chair Gray 102 00 132 60 F140 4 Table 42 Counter high 161 80 210 35 F20 Custom Padded Arm Char 120 50 156 65 F150 6 Table 42 Counter high 188 50 244 65 F30 Padded High Stool Gray 115 20 14975 F160 8 Table 42 Counter high 214 60 278 95 F40 Custom Padded High Srool 151 25 196 65 F170 Ath side table drape 54 55 70 90 LC01 Leather Couch sss 495 00 643 50 LCO2 Leather Chalu uu aera 310 00 406 00 COLORS O SILVER LIBLACK O WHITE L BLUE 30 Diameter Pedestal Table Gray 181 15 235 50 F80 L118 High F90 30 High F100 42 High UNDRAPED DISPLAY TABLE F190 4 Table 30 high 83 55 108 60 F200 6 Table 30 high 102 00 132 60 CARPET F210 8 Table 30 high 121 35 15780 C10 9 X LO ett 19170 249 25 F220 A Table 42 Counter high 90 00 117 75 C20 EE 376 40 489 35 F230 6 Table 42 Counter high 107 30 139 50 C30 CN 562 85 73170 F240 8
60. he City Chief Mechanical Inspector and Fire Marshal before being used The use of welding and cutting equipment for demonstration purposes must be by permit from the Fire Marshal Cylinders of compressed gases are prohibited unless approved by the Fire Marshal and shall be secured in a vertical or horizontal positions depending on the tank use and design The operator or the person in charge of operation or use of any place of assembly or education shall check egress facilities before such building is occupied for any use If such inspection reveals that any element of the required means of egress is obstructed inaccessible locked fastened or otherwise unsuited for immediate use admittance to the building shall not be permitted until necessary corrective action has been completed 19 20 2l 22 23 24 25 26 21 28 There shall not be any obstructions blocking exit doors from the outside of any building such as autos parked in doorways or barricades across sidewalks No curtains drapes or decorations shall be hung in such a manner as to cover any exit signs No vehicles shall be parked in fire lanes outside of buildings No flammable liquids shall be used or admitted inside of buildings except by approval of the Fire Marshal Artificial lighting such as lanterns and candles are prohibited The use of all gas fired heating units either portable or stationary shall meet the approval of the
61. he freight service desk A supervision charge of 3096 minimum charge 45 00 will be added to your labor invoice No of men Estimated hours each man Total hrs XrateST OT 3090 Please complete the reverse side of this form FURNISH LABOR TO DISMANTLE EXHIBIT UNDER EXHIBITOR S SUPERVISION Have No of men available as close as possible to A M P M on Day Date to dismantle exhibit under exhibitor s supervision Exhibitor must check in at service desk to obtain labor No of nen Estimated hrs each man Totalhrs ST OT ESTIMATED TOTAL NAME OF CONVENTION_ DOE ARPA e 2015 BOOTH FIRM NAME PHONE FAX ADDRESS CITY STATE ZIP BY EMAIL NAME DATE Mail This Form Promptly To The Address Above Retain One Copy For Your File 424099 HIS CONTINUED ON NEXT PAGE COMPANY NAME BOOTH PLEASE COMPLETE THE FOLLOWING INFORMATION IF YOUR DISPLAY IS TO BE SET UP AND OR DISMANTLED BY HERITAGE I amp D AND YOU WILL NOT BE PRESENT TO SUPERVISE THE INSTALLATION AND OR DISMANTLE INBOUND SHIPPING INFORMATION Carrier Carrier Phone Number Shipped to Warehouse Show Site From City State Date Total No of Crates Cartons Fiber Cases Other Specify SET UP INFORMATION Set up Plan Photo Attached To Be Sent With Exhibit In Crate No Carpet With Exhibit Rented From Heritage Color Size Electrical Placement Drawing Attached Drawing With Exhibit Electrical Under Carpet Comments Graphics With Exhibit Shipped Sep
62. ibitor including without limitation any shipping charges from HES Logistics Inc if incurred If you wish to charge the amount of your advance order to your credit card account please complete the following Card Holder s Name Please print Cardholder s Signature Credit Card Billing Address City Zip Credit Card Number V Code Expiration Date 3 4 Digit On Back of Card or Front of AMEX Charge to American Express MasterCard Visa Discover If for any reason the submitted credit card or check is declined or returned a 25 00 processing fee will be added to the final invoice For your convenience we will also process your card for payment of any additional charges incurred at show site We will automatically provide this service unless informed otherwise by you u ESTIMATED MATERIAL HANDLING DRAYAQGE Credit Card Required PRIORITY EMPTY CONTAINER RETURN ACCESSIBLE STORAGE ESTIMATED LABOR Credit Card Required a aaaaaaaaaanasasasasnasasasasasasnananananasnsnananananannsnnnanannnnnnsannnanannnnsnsnnna ue Reiz c TONS A EE Please note In some instances equipment or services listed above may be handled by other contractors Payment should be made TOTAL AMOUNT DUE directly to those
63. ill be charged for precise placement of communication services Additional labor charges will be required for relocating service after installation The Gaylord National Resort and Convention Center will not be responsible for any cutting or altering of any floor coverings in order to bring voice or data services to a booth Changes to original orders will require a service order to be signed by the exhibitor acknowledging receipt of service and any associated labor Labor is charged in 3 hour increments minimum charge is hour Labor rate is 100 00 hour advanced scheduled and 175 00 hour standard non scheduled Notification of cancellation must be received in writing a minimum of five 5 days prior to the scheduled opening date Credit will not be given for connections installed and not used No credit will be given for service canceled less than forty eight 48 business hours prior to the scheduled event opening Disputes concerning services must be filed by the exhibitor with the Exhibitor Services Department prior to the close of show The Gaylord National Resort and Convention Center will resolve disputes in a timely manner NETWORK INTERNET WIRELESS The network connections provided by Gaylord National Resort and Convention Center may be used only by the directors officers and employees of the company exhibitors agents and consultants while performing service for the exhibiting company and cannot be resold or distrib
64. in at the Service Desk Pick ups for local deliveries or small package shipments i e UPS and Parcel Post should be dealt with in the same manner as all other outbound shipments In order to expedite removal of materials Heritage reserves the right to change designated carriers if such carriers fail to pickup or refuse to accept shipments Where no disposition is made materials will be returned to the warehouse awaiting shipping instructions L RETURNED SHIPMENTS TO HERITAGE WAREHOUSE Where no disposition has been made for outbound shipments or later scheduled pickups are necessary Heritage will return exhibit materials to the warehouse and load on outbound carriers at the rate of 30 00 per 100 Ibs or fraction thereof for each shipment returned Minimum charge 300 00 J LIMITS OF LIABILITY AND RESPONSIBILITY l Heritage Exposition Services shall not be responsible for loss theft or disappearance of exhibitor s materials after same has been delivered to exhibitor s booth and shall not be responsible for damage to uncrated materials materials improperly packed or concealed damage 2 Heritage Exposition Services shall not be responsible for loss theft or disappearance of materials before they are picked up from exhibitor s booth for reloading after the Show Bills of lading covering outgoing shipments which are furnished by Heritage Exposition Services to exhibitors will be checked at time of actual pickup from the booth and corrections mad
65. ll door window column ceiling or any surface in the convention center Static helium balloon displays are permitted in the convention center Helium balloons may not be used as giveaways Helium tanks must be removed daily Storage of tank within the building is not permitted Any balloons that end up in the ceiling area will be removed at 25 00 per balloon with a 100 00 minimum charge Tape used on the floor of the exhibit must be low residue carpet tape and low residue safety tape Accepted brand are Polyken 105C Renfrew 147 and Asiachem SST 736 or approved equivalent It 1s the responsibility of the Official contractor to remove ALL tape from the floor at the end of the event The hotel reserves the right to purchase prepare and provide all food and beverage items Cooking permit must be obtained before any cooking activity is permitted within the convention center A 3A40 B C fire extinguisher must be in the booth within 30 feet of the each cooking device Compliance with all Prince Georges County Health and fire Department rules and regulations is required Holding tanks for cooking residue oils grease etc are required Cleaning of equipment is not permitted in hotel restrooms Clean up arrangements must be coordinated in advance through show management The use of Day tanks bottled gas may be used in conjunction with an approved exhibit or display for cooking or demonstration purposes Tanks must have a release valv
66. location of manual pull stations fire hose standpipe closets exits aisles and man doors in air walls etc
67. n If you plan on using any 802 11a b g wireless device please contact the Gaylord National IT department at 301 965 2506 and provide your access point SSID and the total number of devices you plan on connecting to your access point Failure to do so will result in automatic suppression of your access point rendering your wireless devices incapable of communications Internet Performance Disclaimer Gaylord National Resort and Convention Center does not guarantee the performance routing or throughput either expressed or implied of any data circuit connectivity with regards to the Internet and or Internet backbones beyond any facility we service The Gaylord National Resort and Convention Center is the exclusive supplier of Internet connectivity for all events within the facility We are equipped with a DS3 45mbps dedicated Internet connection to a tier 1 provider and can provide Internet and networking connectivity to any location on property Internet Security Disclaimer Gaylord National Resort and Convention Center does not provide security such as but not limited to firewalls NATing devices virus protection etc for any Internet services we provide It is the sole responsibility of the exhibitor or customer to provide all necessary security With execution of this document the Customer is agreeing to the Terms and Conditions of this document and will hold Gaylord National Resort and Convention Center its agents and contracts harmless for any
68. n receipt by either party PLEASE PRINT CLEARLY EXHIBITOR NAME EXHIBITOR SIGNATURE THIRD PARTY AGENT CREDIT CARD ACCOUNT NO EXP DATE CARDHOLDER NAME AUTHORIZED SIGNATURE COMPANY NAME ADDRESS CITY STATE ZIP PHONE EXT FAX Image Technical Services 720 Crown Point Cross Road Winter Garden FL 34787 e orders goimage com Page 1 of 5 AUDIOVISUAL amp COMPUTER oraer form NAME OF SHOW COMPANY NAME BOOTH REQUESTED DELIVERY WINDOW E 9 12PM 1PM 4PM AUDIO amp VIDEO EQUIPMENT Advance Order Show After Deadline Qty Rate Rate Total Description LCD PRESENTATION MONITORS WUXGA computer input only 225 00 300 00 WXGA computer input only 450 00 600 00 WXGA 16 9 built in speakers 600 00 800 00 42 LCD Flat Screen Multi Sync Monitor WXGA 16 9 built in speakers 750 00 1 000 00 NOTE Floor Stands Speakers and Wall Mounts charged additional PLASMA PRESENTATION MONITORS 43 Plasma MultiSync Monitor WxGa 16 9 LL soo 510000015 _ 50 Plasma MultiSync Monitor WxGa 18 9 LL 200001 160000 8 61 Plasma Multi Sync Monitor WXGA 16 9 81 575 00 s58000 NOTE Floor Stands Speakers and Wall Mounts charged additional LCD PROJECTORS XGA LCD Ultra Portable Projector 4500 Lumens EE 450 00 600 00 I 5 8 Front Projection Tripod Screen EN 45 00 60 00 I VIDEO PLAYERS DVD Player w Auto Repeat Tg Tee a fg V
69. r Black Crepe 25 26 D ZISA DF1 Altura Drafting Stool Black Crepe 25 L 26 D 34 H DESKS amp CREDENZAS CR JD7 CR7 FILES VF4 VF2 FRIDGES DESKS amp CREDENZAS JD6 Executive Desk Mahogany 60 L 30 D 29 H JD7 Executive Desk Granite 60 L 30 D 29 H CR6 Credenza Mahogany 72 L 24 D 29 H CR7 Credenza Granite 72 L 24 D 29 H FILES VF4 Vertical File 4 Drawer 27 19 D 52 H VF2 Vertical File 2 Drawer 27 L 19 D 28 H L26 Lateral File Mahogany 36 L 20 D 29 H L27 Lateral File Granite 36 L 20 D 29 H R1R R1Q FRIDGES R1R Refrigerator White 14 0 cubic feet 28 L 28 D 64 H R1Q Refrigerator White 4 0 cubic feet 20 11 22 D 35 H 15 16 MOBILE TABLET STANDS TBBCHR TBSHLF TBPNTR LAMPS LA15 e LA14 TBSTDW TBSTND LIGHTED PRODUCTS LED color guide CUBL20 MOBILE TABLET STAND ACCESSORIES MOBILE TABLET STANDS LAMPS LA15 Mason Floor Lamp TBBCHR Brochure TBSTDW Mobile Brushed Silver Holder Tablet Stand 18 Round 55 H Black White 625 L 1J D 113257 13 D 44 5 H LA14 Mason Table Lamp Brushed Silver TBSTND Mobile 16 Round 26 H Tablet Stand Black 14 L 13 D 44 5 H TBSHLF Charging Shelf Black 14 89 127 17 EICH TBPNTR Wireless Printer Holder Black EE E CUBTBL LIGHTED PRODUCTS CUBL20 Edge LED Cube Ottoman White Plastic 20 L 20 D 20 H CUBTBL Edge LED Cube Table Plexi
70. s Download leads Utilize an online portal to download leads after synchronizing the data Efficient follow up Ability to add notes Continuous scan mode Repetitive scanning without touching the screen This device is great wish we ve been using it Raffle feature Randomly select a scanned lead with a push of a button for the past years We will definitely be using it for all our future events Multiple devices With multiple devices scanned leads are provided in one merged Excel document as well as in separate Excel documents from Advanced Aesthetics Surgery and Laser Center each device Data Leads include attendee contact information that was captured during the registration process e Pick up Lead retrieval pick up located on site in the exhibitor service area PRICE 300first unit e 200 each additional unit TWO OPTIONS TO RESERVE TODAY Option 1 Visit www eventPower com Leads 15AE Be prepared to provide the contracting company name and booth number Option 2 Call customer service CUSTOMER SERVICE Chalette Michelle Davis Sales Coordinator Exhibit Hall Manager 703 740 1944 CDavis eventPower com www eventPower com Exhibit Hall Fire Regulations The information contained in this brief outline does not by any means cover completely the ordinances and regulations contained in the local Fire Prevention Code The following are basic rules governing concessions exhibits
71. s Mail Parcel Post private vehicles etc due to their delivery procedures A SHIPMENTS TO WAREHOUSE Heritage Exposition Services will start receiving crated boxed or skidded materials 30 days prior to show move in Shipments will be received Monday through Friday between the hours of 10 00 a m and 4 00 p m For uncrated and loose shipments please refer to shipments to show site below Shipments must be sent with freight charges prepaid Collect shipments will not be accepted A 200 Ib minimum will apply for each shipment received Rates below include receipt of your freight delivery to the booth storage and return of empty crates and reloading Label each piece and address all shipping documents bills of lading as follows for shipments to warehouse EXHIBITOR COMPANY NAME BOOTH NO HERITAGE EXPOSITION SERVICES C O UPS FREIGHT TOTAL PIECES 2400 BEAVER RD LANDOVER MD 20785 APPROX WT FOR DOE ARPA e 2015 DELIVERIES TO THE WAREHOUSE MUST BE MADE BETWEEN THE HOURS OF 10 AM 4 PM MONDAY THROUGH FRIDAY RATES FOR SHIPMENTS TO WAREHOUSE Deadline Date Monday February 2 2015 To Avoid Late Fees Tiida O T TT Rate MN lbs Min E I PackagedShipmentstotheAdvanee Warehouse sss Shipments to the Advance Warehouse M075 140 75 281 50 281 50 E eU via Van Line Specialized Carrier Federal Express UPS or U S Mail to the Advance 168 90 337 80 Packaged Shipments to the Advance Warehouse after the de
72. s denial of service attacks port scans or any other form of network performance degradation activities After disconnection isolation and quarantine assistance will be given All devices for which the Gaylord National Resort and Convention Center provides Internet or Networking connectivity shall be required to obtain a Gaylord National Resort and Convention Center assigned IP address At no time while connected to Gaylord National Resort and Convention Center network will the customer use run their own DHCP server Physical layer network audits are preformed to ensure adherence The Customer must provide the node equipment personal computer etc properly configured as well as a standard Ethernet adapter card rated for 10 100Mbps with an RJ 45 jack The Customer is responsible for the proper configuration of computing machinery and software for Internet and Ethernet communications Wireless Specific 802 11a b The Gaylord National Resort and Convention Center has deployed an 802 11a b g wireless management system in its meeting facility This management system assists Gaylord National IT representatives with the delivery of flawless high speed internet access The use of any unsecured wireless access point or any other device that broadcasts open internet access is strictly prohibited At no time will an exhibitor or customer power up any wireless device not provided by Gaylord National Resort and Convention Center without prior authorizatio
73. s representative All previous labels should be removed or obliterated Heritage assumes no responsibility for removal of containers with old empty labels improper information on empty labels or valuables stored in containers removed for storage F ADDITIONAL AVAILABLE SERVICES All per 100 Ib Rates quoted in the foregoing do not include any Blocking Spotting or Bracing in booth or Local pickups for deliveries For such services the following rates apply STRAIGHT TIME OVERTIME Forklift with Operator 195 00 per hr 295 00 per hr One Hour Minimum Up to 4 000 Ib Capacity Material Handler 89 85 per hr 134 78 per hr One Hour Minimum Local Pickups amp Deliveries 213 75 per hr 320 63 per hr One Hour Minimum G SPECIAL SERVICES Metal banding will be available for securing outbound shipments at a rate of 50 per foot plus labor One Hour Minimum Shrink wrap of a pallet will be charged at 50 00 per pallet Mobile equipment will be moved into and out of the exhibit facility at 150 00 per round trip unless otherwise noted in this kit H OUTBOUND SHIPMENTS Exhibitors are responsible for labeling their exhibit materials and providing outbound shipping information To assist you with these arrangements Heritage will have a Service Desk in the exhibit hall with labels bills of lading and available shipping information When materials are labeled packed and ready to be shipped completed bills of lading should be turned
74. t or near requested delivery time we cannot guarantee specific time of re delivery All payments must be made in advance in U S dollars Electrical drayage and other services are not included in equipment pricing For equipment not listed or for assistance in completing your order please call 407 905 2100 tems ordered after the discount deadline are subject to availability and applicable freight charges Cancellation of equipment rental and services must be received by the discount deadline date to avoid a cancellation fee of 5096 of the total order No refunds can be issued if equipment or services are cancelled within 48 hours of delivery Fax AV order to 407 905 2150 For technical assistance please contact us at 800 393 4300 For billing assistance please contact Barbra at 800 393 4300 AUDIOVISUAL amp COMPUTER order form Image Technical Services 720 Crown Point Cross Road Winter Garden FL 34787 e orders goimage com Page 4 of 5 me TERMS amp CONDITIONS www GOIMAGE com eeh ee Company Ph 800 393 4300 Fax 407 905 2150 January 23 2015 Booth www Golmage com orders goimage com NOTE ALL PAYMENT IS DUE AT THE TIME SERVICES ARE ORDERED PURCHASE ORDERS ARE NOT CONSIDERED PAYMENT RENTAL AGREEMENT All equipment rentals are based on Show Rates and apply to show days only Rental prices do not include labor delivery electrical services or removal of equipment from your booth
75. te of charges and the actual charges incurred by EXHIBITOR or for any charges that IMAGE TECHNICAL SERVICES INC may be obligated to pay on behalf of EXHIBITOR including any shipping charges UNPAID BALANCES Should there be any pre approved unpaid balance after the close of the show terms will be net due and payable in ORLANDO FLORIDA upon receipt of invoice Effective 30 days after invoice date any unpaid balance will bear a FINANCE CHARGE at the lesser of the maximum rate allowed by applicable law or 1 596 per month which is an ANNUAL PERCENTAGE RATE of 1895 and future orders will be on a prepayment basis only If any finance charge hereunder exceeds the maximum rate allowed by applicable law the finance charge shall automatically be reduced to the maximum rate allowed and any excess finance charge received by IMAGE TECHNICAL SERVICES INC shall be either applied to reduce the principal unpaid balance or refunded to the payer Image Technical Services 720 Crown Point Cross Road Winter Garden FL 34787 e orders goimage com Page 5 of 5 33eventPower EXHIBITOR LEAD RETRIEVAL Capture leads quickly and easily FEATURES amp BENEFITS Simple interface No training required Handheld device Ruggedized iPod hardware provides a familiar and easy to use system Battery powered Stays charged for 3 4 days no electrical requirements e Mobile Ability to use system outside your booth at networking event
76. terCard Am Express L Discover TT Diners Club CARD EXP DATE E MAIL ADDRESS PLEASE PRINT SIGNATURE PHONE PLEASE FAX FORM TO 301 965 3797 Feb 9 11 2015 BOOTH NUMBER SCALED FLOOR PLANS A scaled floor plan showing the requested location s of the power engineering drop s must accompany your order If a drawing is not provided Gaylord National will install the service in the most convenient location and charges will apply for relocation ELECTRICAL LABOR Special power requirements such as overhead power wiring of the booth foreign connections etc will be subject to time and materials There will be a 15 installation and removal assessment on all orders except for labor charges Labor and materials will be charged to the credit card on file LABOR RATES Mon Fri 8 00 am 5 00 pm 90 00 hr All other times 160 00 ELECTRICAL ENGINEERING CONNECTIONS The rate or service fee does not include overhead power wiring of the booth foreign connections or special requests All electrical to be installed for in line booths will be to the back of the booth All others will be from the ceiling or the floor which ever the most convenient manner is Credit will not be given for services ordered and not used Cancellations must occur prior to the installation of services NOTE Labor and materials will be billed at the end of the show Charges Installation and removal 15 Tax 6 SUB TO
77. tilizing flammable fuels which are placed on display inside any building shall have no more than two 2 gallons of fuel in the tank all fuel tanks shall be locked or effectively sealed and battery cables shall be disconnected from the ignition system Ignition keys for vehicles on display shall be kept by a responsible person at the display location for removal of such vehicles from the building in the event of an emergency OVCI 8 10 11 12 13 14 15 16 17 18 There shall not be any gasoline powered forklifts or carts allowed in a place of assembly Exceptions Propane or electric vehicles are allowed The use of liquefied petroleum gases inside buildings tents or other areas 1s strictly prohibited except for demonstration purposes when approved by the Fire Marshal Maximum LPG allowed for exhibition purposes 1s a six 6 pound cylinder No Smoking by Order of Fire Marshal signs shall be posted and maintained in areas designated by the Fire Marshal Provide for daily removal and disposal of trash and rubbish from buildings and tents All electrical wiring shall be installed in a manner approved by the City Chief Electrical Inspector Provide and maintain approved fire extinguishing equipment in all areas as designated by the Fire Marshal All standpipe and hose cabinets shall be kept clear and unobstructed at all times All appliances fired by natural gas shall be approved by t
78. ting Key West Sofa 529 00 TANSOF Soft Seating Tangiers Sofa 623 00 Dom Ottoman BenchOttoman 386 00 BNO75 Ottoman BenchOttoman 38600 CB Goen Circle Ottoman 598 00 Cw Ottoman Circle Ottoman 598 00 GG Ottoman Circle Ottoman 598 00 _ Ottoman Edge LED Cube Ottoman X 18500 END02B Ottoman Endless Square Ottoman LI 336 00 ENDO2W Ottoman Endless Square Ottoman LI 533600 1 osc LL Ottoman Milano Cube Ottoman 118 00 OTH Ottoman Milano Cube Ottoman 511800 OT Ottoman Half Round Ottoman LI 34800 O Ottoman HalfRound 534800 ors Ottoman South Beach Wedge 298 00 1 PU2Sw Ottoman Puzzle Bench Ottoman 248 00 SAL LL Ottoman SalyStoo Ottoman 8600 vigo LL Ottoman Vibe Cube Ottoman 13100 vigo Ottoman Vibe Cube Ottoman 13100 viB3 Ottoman Vibe Cube Ottoman 131 00 ABOL Ottoman Vibe Cube Ottoman 13100 vigo Ottoman Vibe Cube Ottoman 13100 vigo LL Ottoman Vibe Cube Ottoman 13100 vigo7 Ottoman Vibe Cube Ottoman 13100 _ Ottoman Vibe Cube Ottoman 131 00 asa Accessory Mason Table Lamp 10300 15 Accessory Mason
79. uld like this service please fill out the information below and return to Heritage Exposition Services Inc Priority Empty Container Return 100 00 per container Estimated Number of Pieces PLEASE NOTE THAT THIS SERVICE CANNOT BE ORDERED AFTER THE PIECES HAVE BEEN TAKEN TO STORAGE ACCESSIBLE STORAGE A storage area will be available for exhibitor s samples and literature in the facility Depending on space available in the facility these items may be stored on trailers in the loading dock area Heritage employees will be available to access storage items during show hours one hour prior to show opening and one half hour after show closing each day All materiel in storage on the last day of the show will be returned to their designated booth space at the close of the show Due to fire regulations and for security purposes NO LARGE DELIVERIES CAN BE MADE DURING SHOW HOURS Show management reserves the right to stop deliveries at any time during the show hours so please schedule deliveries prior to show opening Storage space may be limited Orders MUST be received by the deadline date to guarantee storage space The charge for storage space is as follows Accessible Storage Rate 100 00 base charge plus labor charges per delivery one hour minimum Labor Rates Straight Time one hour minimum per
80. uted to other companies The services being provided by Gaylord National Resort and Convention Center will facilitate communications between the Gaylord National Resort and Convention Center s authorized users and the entities reachable through the Internet Users of Gaylord National Resort and Convention Center services shall use reasonable efforts to promote efficient use of the network to minimize and avoid if possible unnecessary network traffic and interference with the work of other users of the interconnected networks Users of Gaylord National Resort and Convention Center services shall not disrupt any of the Gaylord National Resort and Convention Center network or other associated networks as a whole or any equipment of system forming part of their systems or any services provided over or in connection with any of the Gaylord National Resort and Convention Center or other associated networks Gaylord National Resort and Convention Center services shall not be used to transmit any communication where the meaning of the message or it s transmit distribution would violate any applicable law or regulation or would likely be highly offensive to the recipient or recipients thereof Gaylord National Resort and Convention Center reserves the right to troubleshoot with tools such as Sniffer Pro FLUKE network analyzers etc Gaylord National Resort and Convention Center reserves the right to immediately disconnect network connections when activity such a
81. vary from city to city we apprise you of the following statements to help you in understanding the Union Requirements in the facility DECORATOR amp CARPENTER JURISDICTION It is necessary for all exhibitors to use qualified union personnel for the installation and dismantling of prefabricated exhibits and displays and to install and remove draperies and floor covering The handling placing or setting out of merchandise that Is to be displayed does not require union labor and may be done by the exhibitor In addition the installation or dismantling of an exhibit which does not require the use of hand tools or more than one person and can be accomplished within thirty minutes may be performed by the owner or company representative Your labor requirements can be ordered on the enclosed Exhibit Labor Order Form TEAMSTER JURISDICTION Our Material Handling Department is responsible for maintaining in and out traffic schedules at the show site Even local exhibitors should clear all movements of exhibit materials through this department as we will have priority at the unloading area at all times Union jurisdiction allows individually hand carried items only and will not permit exhibitors use of dollies hand trucks or pushcarts Material Handling Services may be ordered in advance by completing and returning the enclosed Shipping Information and Service Order Form or by ordering on site at the Heritage Service Desk Remit To HERITAGE
82. w or event and remain the property of IMAGE TECHNICAL SERVICES INC except where specifically identified as a sale It is the EXHIBITOR S responsibility to advise IMAGE TECHNICAL SERVICES INC personnel of any problem with any order and to check invoices for accuracy prior to the close of the exhibit If you are exempt from payment of sales tax IMAGE TECHNICAL SERVICES INC requires you to forward an exemption certificate for the State in which the services are to be used Resale certificates are not valid unless EXHIBITOR is rebilling these charges to its customers For International exhibitors IMAGE TECHNICAL SERVICES INC requires 100 prepayment of advance orders and any orders or services placed at show site must be paid at the show These payment terms and conditions shall be governed by and construed in accordance with the LAWS OF THE STATE OF FLORIDA In the event of any dispute between the EXHIBITOR and IMAGE TECHNICAL SERVICES INC relative to any loss damage or claim such EXHIBITOR shall not be entitled to and shall not withhold payment or any partial payment due to IMAGE TECHNICAL SERVICES INC for its services as an offset against the amount of any alleged loss or damage Any claims against IMAGE TECHNICAL SERVICES INC shall be considered a separate transaction and shall be resolved on its own merits IMAGE TECHNICAL SERVICES INC reserves the right to charge EXHIBITOR for the difference between the EXHIBITOR S estima
83. will be accepted Fax orders will be accepted with enclosed credit card authorization form only Charges for rental items listed below are for the duration of the show and include delivery and removal Cancellation of equipment delivered will be subject to a 100 cancellation charge for labor involved Orders received after deadline are subject to availability ITEM QTY DISCOUNT STANDARD AMOUNT ITEM QTY DISCOUNT STANDARD AMOUNT RATES RATES RATES RATES ACCESSORIES DISPLAY A10 Wastebasket 25 35 32 95 A20 WEE 42 20 54 90 n HUBS T D250 _ Chrome Sign Holder 155 65 20235 SS Pegboard Ku MOOK aaa EE A30 Chrome Stanchion 31 65 41 15 ES EE R SES Aan Nee ee 31 65 41 15 D20 Tackboard Panels 4 8 189 95 246 95 A50 Coat Tree 91 80 11935 IONS e A60 Chrome Bag 9180 11935 BEE 70 17940 23325 40 Gridwall 2 x8 173 10 225 00 A80 Garment Rack 5 9850 12805 M A90 2 Way Straight Arm Back 135 10 175 60 D70 Gridwall 8 Single Hook 16 70 2171 A100 4 Way Slant Arm Back 15125 196 65 D50 Slatwall 1 Meter x 8 23220 30185
84. you in selecting the right shipment option for your freight and packages after the show Competitive round trip one way pricing Priority Empty return treatment of exhibit empties LTL air amp expedited services Coordinated pickups and on site personnel at the show allow you to expedite the dismantle process and allow E you to get off the show floor sooner Continuous tracking amp monitoring efinbound and outbound shipment Single source invoicing will include all show charges to progress avoid unnecessary paperwork and streamline your payment process Single source invoicing Call 1 866 493 1675 Exhibit Transportation Order Estimate Form HESL FREIGHT SERVICES SHOW NAME SHOW LOCATION PLEASE ARRANGE TRANSPORTATION FOR MY EXHIBIT MATERIALS PICK UP INFORMATION COMPANY NAME BOOTH NUMBER STREET ADDRESS SUITE FL NO CITY STATE ZIP PICK UP DATE OFFICE HOURS DOCK ACCESS OYES LINO RESIDENTIAL ONO NO OF PIECES DESCRIPTION DIMENSIONS GROSS WEIGHT FOR DIMENSIONS PLEASE PROVIDELxWxH INSURANCE Optional Declared Value CONTACT INFORMATION CONTACT NAME TELEPHONE FAX EMAIL ADDRESS PLEASE FAX OR EMAIL TO PHONE 1 708 361 3722 fexhibitfreight heslogistics com Fax 1 708 361 3866 SERV ALL GRAPHICS 681 8883 COMPLETE ALL SHADED AREAS SEE BACK OF PART 1 BOOTH NUMBER STRAIGHT BILL OF LADING SHORT FORM ORIGINAL Not Negotiable

EXHIBITOR SERVICE MANUAL - ARPA

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