Request for proposal (RFP)
Contents
1. for which payment will and truly to be made to the said Purchaser the Bank binds itself its successors and assigns by these presents Sealed with the Common Seal of the said Bank this day of 20 THE CONDITIONS OF THIS OBLIGATION ARE 1 If the tenderer withdraws or amends impairs or derogates from the Tender in any respect within the period of validity of this tender 2 If the tenderer having been notified of the acceptance of his tender by the Purchaser during the period of its validity 3 If the tenderer fails to furnish the Performance Security for the due Performance of the contract 4 Fails or refuses to accept execute the contract WE undertake to pay the Purchaser up to the above amount upon receipt of its first written demand without the Purchaser having to substantiate its demand provided that in its demand the Purchaser will note that the amount claimed by it is due to it owing to the occurrence of one or both the two conditions specifying the occurred condition or conditions This guarantee will remain in force up to and including 45 days after the period of tender validity and any demand in respect thereof should reach the Bank not later than the above date Signature of the authorized officer of the Bank Name and designation of the officer Seal name and address of the Bank and address of the Branch RFP for SITC of HD2. RFP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh Page 22 of 37 2 4 Details of the required services 1 Installation testing commissioning and training of the entire project on turnkey basis 2 The items mentioned without any quantities are required to be filled by the bidder as required for commissioning of the complete project the other essential item s if any which have not been mentioned in this specification but are necessary to complete the system for its full exploitation should also be quoted as optional item The firm should provide the sufficient details of such item s to decide about its utility 3 The tenderer manufacturer should ensure the completeness of the system in their offer 4 All the essential accessories and technical manual service manual should be included in this offer 5 The offered system should be of reputed make meeting the specification and field proven The OEM bidder should enclose the client list and the contact details where similar products have been supplied The bidder should essentially enclose the authorization certificate issued by the OEM for the offered products except for serial number 3 4 9 and 18 of list of equipment as indicated in section 2 1 Local service support must be available for optimum upkeep of the system RFP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh Page 23 of 37 3 0 Formats for the submitting documents by bidde
3. Speaker 1 Pair 11 Hard disk based HD Recorder 1 12 Video Switcher 1 13 UPS 1 14 Camcorder with Tripod and all accessories to complete the 1 system Lighting fixture Flicker free two bank cool light high intensity model 55 watts x 2 tubes color 830 Philips Osram lamps 5 meter power cord with 3 pin 15 Amps 6 15 regular plug The light should have built in dimmer facility for local dimming 4 leaf barndoor Gel filter frame RFP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh Page 34 of 37 Unit price Total ia pS Qty barbs ea Tex inclusive Amount price rate amount of all including taxes taxes wide spread Honeycomb Medium spread Honeycomb Heavy floor stand 3 section The stand should be firm and capable to take the above light load with accessories 6 Self weight of stand should not be less than 6 kgs 3 ways 3 pin 15 Amps regular socket extension board with 10 meter 3core 2 5 sq flexible round copper cables 2 with 15 amps plug 55W color 830 fluorescent spares lamps 4 16 Audio Distribution Amplifier 1 17 Digital Distribution Amplifier 1 Cables connectors and all required accessories to IS complete the working of studio setup 1 Lot Signature of the authorized Bidder Tenderer Seal of the Company Format of the financial Bid services only doesn t include any materials REP for SITC of HD TV studio at CM HOUSE Raipur
4. 4 Adapter or similar 10 Speakers Pair Studio audio monitors with wall mount bracket 1Pair pigs noes or similar Hard disk based HD Recorder gt HD SD SDI input with loop through gt HD SD SDI and HDMI output gt Minimum 320 GD HDD with enclosure Datavideo 11 gt USB amp SATA interface 1 Black magic gt Compatible Audio Video interface with Camera as well as audio and vision mixer design or gt XLR Balance Audio input and output Similar gt gt gt Additional two number 320GB HDD RFP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh Page 20 of 37 Products Preferred shutter Speed sec 1 100 1 250 1 500 1 1000 1 2000 Seconds AG HPX250 or SL Description Qty similar to or better Compact audio video mixing switcher gt Video Formats 1080i 59 94 1080i 50 720p 59 94 720p 50 480i 59 94 5761 50 gt Input Output connectors gt Video input SDI BNC x4 HDMI x2 DVI I Reference input BNC x1 gt Video outputs SDI BNC x4 DVI I composite gt Reference output BNC x1 gt Built in audio mixer Panasonic AG gt Audio Input HMX 100 12 gt SDI Embedded x 4 HDMI Embedded x 2 XLR and MIC input SONY MCS 8M gt Audio Output ot Sirmnilar gt SDI Embedded x 3 XLR and headphones gt Remote D sub 9 pin x1 gt Multi View function displays Preview PVW Program PGM and all source images on a single monitor gt In
5. Certificate of customer in Support of the work mentioned above is required to be enclosed RFP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh Page 25 of 37 Name of the Bidder 3 3 Format for providing details of the on going projects Full postal ledge Scheduled client and Descript Date of Percentage of Expected Value of revised SL name of ion of the commencement n completion date of Remarks contract completion A Officer in work done of work as on date completion period charge with Contact details RFP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh Page 26 of 37 3 4 Format for providing details on annual turnover from similar work statement Name of the Bidder The bidder shall indicate herein his annual turnover from similar work during preceding 3 years based on the audited balance sheet profit and loss account statement Financial year Annual turnover from similar work Rs Note 1 Copies of audited balance sheets with profit and loss account of 3 years shall be submitted along with the Technical bid in support of above entries Statutory Auditor RFP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh Page 27 of 37 3 5 Format of OEM s authorization letter Date MANUFACTURER S AUTHORIZATION LETTER To Chairman and Managing Director Broadcast Engineering Consultants India Ltd BEC
6. Chhattisgarh Page 35 of 37 Unit price Total Unit T T t SL DESCRIPTION Qty pi ax inclusive 77002 price rate amount including of all taxes taxes 1 Installation testing commissioning and training project documentation of the entire project on turnkey basis Job Optional Item This will not be considered for deciding L1 Format of the financial Bid for Comprehensive Annual Maintenance Charges after warranty period Signature of the authorized Bidder Tenderer Seal of the Company Percentage of SL DESCRIPTION the total cost Tax rate 1 Comprehensive Annual Maintenance Charges for first year after warranty period 2 Comprehensive Annual Maintenance Charges for second year after warranty period 3 Comprehensive Annual Maintenance Charges for third year after warranty period 4 Comprehensive Annual Maintenance Charges for forth year after warranty period 5 Comprehensive Annual Maintenance Charges for fifth year after warranty period Signature of the authorized Bidder Tenderer Seal of the Company REP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh Page 36 of 37 3 13 Format of the CHECK LIST for technical bid document SL Description Compliance Confirmation by the Tenderer Please Tick V Yes No Pl Indicate Page No of the Bid document Covering Letter Check List with Page No Tender
7. MPEG 2 25 35 50 Mbps AVC Intra 35 50 100 DVCPRO HD DVCAM Should support multi format recordings gt The bidder should provide camera with suitable 20 xs and above fixed lens Suitable tripod with all essential accessories like soft carry case and lighting kit should be provided The system should be complete in all respect for ENG operations Lighting fixture Flicker free two bank cool light high intensity model 55 watts x 2 tubes color 830 Philips Osram lamps 5 meter power cord with 3 pin 15 Amps regular plug The light should 6 have built in dimmer facility for local dimming 4 leaf barndoor 2 Gel filter frame 2 wide spread Honeycomb 2 Canara 15 Medium spread Honeycomb 4 Radilux or Heavy floor stand 3 section similar The stand should be firm and capable to take the above light load with accessories Self weight of 6 stand should not be less than 6 kgs 3 ways 3 pin 15 Amps regular socket extension board with 10 meter 3core 2 5 sq flexible round copper cables with 15 amps plug 55W color 830 fluorescent spares lamps Comcon Audio Distribution Amplifier Datavideo 16 e Balance Audio XLR for both IN and OUT 1 Ensemble e Minimum 1 IN 4 OUT Design or similar Digital SD HD SDI video distribution Comeon Datavideo 17l Reclockable SDI inputs 1 Ensemble e SD HD through SD1 Desion or e Minimum 1 IN and 4 OUT Cae similar 18 Cables connectors and all required accessories to complete the studio setup 1 Lot Custom
8. Page 32 of 37 3 10 FORMAT OF COMPLIANCE EXCEPTION DEVIATION This organisation expects the bidders to fully accept the terms and conditions of the tender document However should the bidder still envisage some exception deviations to the terms and conditions of the tender documents the same should be indicated here and put in un priced bid i e Technical Bids The price effect for withdrawal of such exception s to be indicated in the price bids only If this proforma is left blank then it would be presumed that bidder has not taken any exception deviations to the terms and conditions of the tender documents Clause detailed specification of each of Exception Full Sai the equipment and services as mentioned compliance deviation Remarks in section 2 1 and 2 4 of the RFP P taken by or not n document Bidder Signature of the Bidder Tenderer Seal of the Company RFP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh Page 33 of 37 3 11 Format of the financial Bid Only for materials e Total SL DESCRIPTION oiy VOE Tax Tax inelasive Onn price rate amount of all including taxes taxes 1 PTZ camera 2 2 PTZ camera Controller 1 3 Microphones Lapel type 3 4 Microphones Handheld type 2 5 Teleprompter 1 6 Non linear editing system 1 7 Monitor 2 8 Audio mixer 1 9 Headphones 1 10
9. both technical and financial in a single sealed cover should reach the above address on or before 14 30 hours on 2274 September 2014 either by hand or India Post or courier If 2274 September 2014 happens to be public holiday it will be opened on next working day This will communicated over the BECIL website Hand delivered offer can be dropped in the tender box maintained in the reception desk of BECIL Regional office Bidder has to ensure that the offers sent by Post Courier reaches before the due date and time BECIL will not be responsible for late delivery by Post Courier Bids submitted after the expiry of the above time will not be considered It shall be responsibility of the bidder to ensure that the bid submitted on time and at proper place before the deadline Bids submitted through fax and e mails or any other means will not be considered Similarly unsigned and bids without EMD will be forthright rejected RFP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh Page 7 of 37 1 4 8 Technical bids Part I shall be opened on the same day at 1500 hours in the presence of bidders who may choose to be present 1 4 9 BID VALIDITY All bids are to remain valid for a period of Three 3 months from the date of submission 1 4 10 At any time prior to the last date in respect of bids BECIL may for any reason whether at its own initiative or in response to a clarification requested by prospective bidder bidders m
10. published by BECIL pursuant to the RFP The bidder is to disregard any previous draft materials and any oral representations it may have received All responses to the requirements in Sections list appropriate section of this RFP must clearly state whether the proposal will satisfy the referenced requirements and the manner in which the requirement will be satisfied 1 8 4 The Technical Bid Part I for the RFP should contain following documents 1 8 4 1 Detailed solution for the entire project along with block schematic signal RFP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh Page 14 of 37 flow timeline action plan for smooth timely project execution etc as proposed by the bidder 1 8 4 2 Details of the formats in which the bidders are required to furnish the documents are attached in section 3 0 1 8 4 3 Authorization by the OEM of each of the equipment offered by the bidder addressed to Chairman and Managing Director BECIL confirming the support to the bidder comprehensive warranty and guarantee of the products offered for this RFP for twelve months after the installation and handover of the facility to BECIL 1 8 4 4 Particulars of the partners and OEMs or principals with whom bidders have official authorised partnership distribution ship and documents thereof 1 8 4 5 Data sheets for the items quoted should invariable be attached with the proposal User manuals should not be attached Proposals without dat
11. 14 Opening of the financial Bids To be intimated later Project site CM s House Civil Line Raipur Chhattisgarh 492001 Sri Chandan Kumar Singh Junior Manager BECIL s site engineer at Raipur BECIL Raipur Mobile 07566621021 chandan becil com 1 4 Procedure for submission of bids and terms and conditions 1 4 1 1 4 2 1 4 3 Bidders are required to download RFP document from website of the Company www becil com go through the RFP document carefully and seek details and clarification from the tenderers in case doubt The tender is for turn key comprehensive and optimum solution i e supply installation testing commissioning and training with standard one year warranty The proposals are to be submitted on Two Bid basis with separate Technical Part I and Financial Bids Part II sealed in separate envelopes clearly marked on the respective envelopes as Technical Bid and Financial Bid respectively and then submitted in a sealed cover clearly marked bids for Supply installation testing commissioning and training of HD TV studio at CM s House Raipur Chhattisgarh on turnkey basis The EMD and Tender Fee for the tender shall be enclosed along with the Technical Bid only While submitting the Technical Bid all bidders will strictly adhere to the sequence of documents as mentioned in check list vide annexure 3 13 Each page of the technical and commercial bid docu
12. Distribution Amplifier 1 18 Cables connectors and all required accessories to complete the studio setup 1 Lot working RFP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh Page 17 of 37 Detailed technical specification Products SL Description Qty similar to or better PTZ Camera with tripod for mounting Integrated PTZ camera Tripod mount camera with remote operations Bidder should provide both wall mount bracket and required tripod for mounting PTZ camera And also all required accessories to complete the system gt Image sensors Sensor size 1 3 amp above 3 CCD 3 CMOS gt Effective pixels 1920 x 1080 gt Lens 14x Optical zoom or better gt Foods system Auto Manual Panasonic AW gt Horizontal resolution 1000 TV Lines HE 120 SONY 1 gt SNR SOdB or better 2 BRC H 900 gt Output format 1080 50i 576 50i 720 50p Canon or gt Pan Tilt operation speed Upto 60 sec similar gt Pan range angle 160 or better gt Tilting range 30 to 90 or better gt Preset positions 10 or more gt Control interface IP or RS422 Daisy chain capability gt Video outputs HD SD SDI analog component composite gt Synchronization Internal External gt Remote control panel for above PTZ camera gt Protocol and interface gt IP or RS 422 Compatible with camera gt Adjustment functions in control panel gt Pan Tilt zoom focus iris gain pedestal shutter white balance
13. IL Bhavan 56 A 17 Block C Sector 62 Noida 201301 Subject BECIL RFP for Supply installation testing commissioning of HD TV studio setup at CM s House Raipur Chhattisgarh on turnkey basis Dear Sir We Name and Address of the OEM who are reputed manufacturer of Sanya T Hereby authorize to bid negotiate and conclude the contract with BECIL on behalf of us against subject RFP floated on your behalf for SITC of HD studio by Broadcast Engineering Consultants India Ltd at CM House Raipur Chhattisgarh for the equipment items manufactured by us We hereby extend twelve months of guarantee and warranty service for the goods offered for supply against this invitation for bid by the above after the commissioning of the project We also undertake to availability of hardware and software support and spares for a period of twelve months from the date of installation and handing over of the equipment for this project Yours faithfully Signature with seal Name and Designation RFP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh Page 28 of 37 3 6 Format for submission of EMD Whereas hereinafter called the tenderer has submitted their offer dated for the supply of hereinafter called the tender against the purchaser s tender enquiry No KNOW ALL MEN by these presents that WE of having our registered office at are bound unto hereinafter called the Purchaser In the sum of
14. REQUEST FOR PROPOSAL Main project head Establishment of Television studio at CM s House Raipur Chhattisgarh Title of the RFP work Supply installation testing commissioning of HD TV studio setup at CM s House Raipur Chhattisgarh Dated 18th August 2014 Broadcast Engineering Consultants India Ltd A Government of India enterprise Regional Office A 7 Ranka Villas Bilekahalli Off Bannerghatta road Bangalore 560076 www becil com RFP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh Page 1 of 37 Request for proposal RFP RFP work Supply installation testing commissioning of HD TV studio setup at CM s House Raipur Chhattisgarh on turnkey basis TABLE OF CONTENTS SL Details 1 0 General terms and conditions is About BECIL 1 2 Background and brief on the current scope of the project 1 3 RFP Schedule and critical dates 1 4 Procedure for submission of bids and terms and conditions 1 5 Eligibility criteria 1 6 Documents required to be submitted along with the technical bid 1 7 Terms and conditions 1 8 Proposal response format 1 9 Method of evaluation and award 2 0 Technical details of the project 2 1 Listing of the equipment 2 2 Brief specification of the equipment 2 3 Detailed specification of each of the equipment 2 4 Details of the services 3 0 Prescribed format
15. TV studio at CM HOUSE Raipur Chhattisgarh Page 29 of 37 3 7 Format for submission of Performance Bank guarantee PBG To WHEREAS vasaicntanianiaatauiantendoadawianans Name and address of the supplier Hereinafter called the supplier has undertaken in pursuance of contract no dated eaten to supply description of goods and services herein after called the contract AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank guarantee by a scheduled commercial bank recognized by you for the sum specified therein as security for compliance with its obligations in accordance with the contract AND WHEREAS we have agreed to give the supplier such a bank guarantee NOW THEREFORE we hereby affirm that we are guarantors and responsible to you on behalf of the supplier up to a total of stassesctiistierianaieiendiinadeaks amount of the guarantee in words and figures and we undertake to pay you upon your first written demand declaring the supplier to be in default under the contract and without cavil or argument any sum or sums within the limits of amount of guarantee as aforesaid without your needing to prove or to show grounds or reasons for your demand or the sum specified therein We hereby waive the necessity of your demanding the said debt from the supplier before presenting us with the demand We further agree that no change or addition to or other modification o
16. a sheets of the items quoted will not be evaluated technically and are liable to be rejected 1 8 4 6 An item wise compliance statement providing summary of the proposal should also necessarily be submitted as part of the proposal The compliance statement will indicate whether the offer meets the compliance fully or partially In case if the compliance for a particular item equipment is not indicated it will be assumed that the offer does not meet the compliance and BECIL is free to accept or reject the offer on this basis 1 8 4 7 A compact disc DVD containing soft copy of all the above documents 1 9 Method of evaluation and award The proposals will be evaluated with reference to the technical requirements as specified as well as system completeness and the commercial bids of only technically qualified bidders shall be opened Following criteria will be followed in evaluation and award of the tender 1 9 1 Price Rates offered for supply installation testing commissioning training and incidental services if any 1 9 2 Product quality Field proven industry tested equipment and solutions from renowned and reputed firms from industry with proven track record only will be accepted Non standard make model of equipment without proven and credible local support will disqualify the proposal technically RFP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh Page 15 of 37 1 9 3 Compliance to RFP specification A compl
17. allation commissioning and support for principals OEMS or principals with whom you have a tie up in the case of integrators 1 6 9 Any other detailed information of relevance such as market shares etc with Supporting documents or references 1 7 Terms and Conditions 1 7 1 Tender fees An amount of Rs 500 non returnable towards the cost of tender document is required to be deposited in the form of Demand draft issued in favour of Broadcast Engineering Consultants India Ltd payable at Delhi New Delhi along with the technical bid 1 7 2 Earnest Money Deposit EMD Each bidder is required to submit earnest money deposit of Rs 1 20 000 In words Rs One lakh and twenty thousand only EMD should be in the form of demand draft from nationalized scheduled bank in favour of Broadcast Engineering Consultants India Ltd payable at New Delhi The EMD shall be part of the Technical Bid Bids not accompanied with EMD shall stand summarily rejected No interest shall be paid on the EMD amount 1 7 3 Prices Prices shall be offered in Indian Rupees for supply installation commissioning of the entire facility with 12 months One year of warranty guarantee of equipment for all equipment except for equipment of serial number 3 4 9 and 18 as listed in section 2 1 offered by the bidder as per the BOM attached from the date of handing over the facility to CM House Chhattisgarh 1 7 3 1 The price quoted shall be firm and no p
18. and risk The successful bidder shall ensure that it has at all time a competent and qualified representative available at site during the working period for the duration of the contract Any direction given to successful bidder s representative shall be deemed to have been given to the successful bidder The bidder will provide a list of engineers along with the Technical Bid to be engaged for this work with their academic and professional qualification in the field of broadcast logging experience etc BECIL reserves the right to solicit additional information from Bidders to evaluate which Bid best meets the needs of the Project Additional information may include but is not limited to past performance records lists of clients and their feed back product catalogues service manuals drawings etc or any other pertinent information Additional questions if any should be submitted in writing to the RFP Coordinator at the address given above or via e mail to rn swamy becil com It will be the bidder s responsibility to periodically check for any updated information regarding this tender on BECIL website www becil com RFP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh Page 9 of 37 1 4 21 1 4 22 1 4 23 1 4 24 1 4 25 BECIL will make its decision based on the ability of the Bidder s to meet specific needs of the project technical expertise of the Bidder s delivery capabilities customer ref
19. auto r b gain black balance SONY 2 auto r b pedestal pan tilt amp zoom on joy stick s focus knobs slider etc 1 ae gt Preset memory similar gt 10 or more gt TALLY GPI gt Tally input x 5 channels compatible with vision mixer provided GPI input amp output x 4 channels compatible with vision mix provided control panel 3 Microphones Lavaliere type 3 Audio gt Back Electret Condenser clip and grille windscreen Technica RFP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh Page 18 of 37 Products SL Description Qty similar to or better gt Power supply 12 48 V phantom powered Sennheiser or gt Pick up pattern Cardiod similar gt Frequency response 20 20 000 Hz 3 dB gt Nominalimpedance 50Q gt Connector 3 pin XLR with integral phantom power adaptor gt Cable length 3m gt Sensitivity free field no load 1 kHz 10 mV Pa 2 5 dB Microphones gt Handheld type gt Transducer Moving Coil Dynamic Shure 4 gt Polar Pattern Cardioid 2 Sennheiser or gt Frequency Response 40 Hz 15 kHz similar gt Output Impedance 150 Ohms 300 Ohms Actual gt Output Connectors XLR 3M Type Teleprompter gt Display Device Specification gt Display Device Size 15 17 19 TFT Monitor gt Reading Range Up to 10 meters gt Video Input VGA PAL System Requirement Autoscript gt Operating System Windows XP with SP3 or 32 bit or 64 bit Windows 7 32
20. bit or 64 bit Samvad 5 gt Min 2 6Ghz CPU 2 GB RAM 1 Free PCI Express Slot For Desktop 1 Datavi da an gt Software Breaking News Type N Play Import RTF Doc Html Txt Import Run Downs Reader Salar Management Anchor Messages Multi Camera Support Background Color Selection Date amp Time Display Bookmarks Timer Auto Detect and import files Run Time Script Editing Run Time Run order Updating Block Story Clip Reference Multilingual Support CDAC software for multi language support gt Import rtf and doc files into the run orders USB Hand Control unit gt Required cable and media driver should be available to complete the system Non Linear Editing System Grassvalley gt Must be a 64 bit application to harness the full power of the Host system Edius Apple 6 gt Open timeline capable of editing mixed formats Codecs frame rates and also mix SD and HD 1 FCP Avi d Resolutions in Real Time Me dia gt A real time HD to SD timeline conversion Capable of natively working on different file based composer formats such as XDCAM P2 or DSLR media Should support 3rd party IO options RFP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh Page 19 of 37 Products Table top Mounting Recording format SD HD SL Description Qty similar to or better gt Application must have excellent built in search options to locate the Clips gt Should support User cust
21. built frame synchronizer gt Inbuilt Chroma keyer gt All required accessories to complete the system 13 UPS System 5 KVA 5 KVA double conversion On line type with isolation transformer in the Numeric APC output with SMF Batteries to Provide 1 hours back up time or Emerson Camcorder with Tripod gt Pick up Device 3 Chip 1 3 inch type CMOS Image Sensor gt Picture Element Approx 2 2 million pixel or better gt Effective number of pixels 1 920 H X 1 080 V gt Lens Mount Fixed type gt Sensitivity F9 typical or better gt Horizontal Resolution 1000 TV lines or better SONY PMW 14 gt Signal to Noise Ratio 50 dB or Better 150 Panasonic gt gt Iris Control Auto amp Manual gt Gain selections 3dB to 12dB or better gt Zoom ratio 18x Optical or better gt Audio amp Video Input Output gt Genlock in BNC xl 1 Vp p 75 Ohms gt Video out BNC x1 1 Vp p 75 Ohms gt SDI out BNC x1 HD SD selectable similar RFP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh Page 21 of 37 Products SL Description Qty similar to or better gt HDMI out HDMI Type A gt Built in LCD monitor 3 4 inch or better color LCD monitor gt Viewfinder 0 45 inch color LCD monitor or better gt Audio input XLR 3 pin x2 gt Recording Media SD Memory card P2 card SDHC memory card SxS card CF card gt Recording Format
22. e successful bidder may be required to enter into annual maintenance contract inclusive of servicing material and replacement etc with Chhattisgarh Samvad separately if Chhattisgarh Samvad desires so 1 7 8 Liquidity damages In case of delay failure in submission of Bond or supply installation testing commissioning and training for establishment of HD Television Studios successful bidder shall be liable to pay a penalty 0 5 of the order value per week of delay or a part thereof up to maximum value of 10 of order value after which order is liable to be cancelled 1 7 9 Payment terms No advance payment for the supply will be made 80 payment will be made after completing the supply of the equipment in all respects at the site 20 payment will be released after the successful installation testing commissioning training and satisfactory functioning of the entire system RFP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh Page 13 of 37 1 7 10 Performance Bank Guarantee Successful bidder shall have to furnish an Performance Bank Guarantee PBG as per format attached at section 3 7 in favour of Chairman and Managing Director Broadcast Engineering Consultants India Ltd BECIL Bhavan 56 A 17 Block C Sector 62 Noida 201301 for an amount equal to 10 of contract value and valid for twelve 12 months after the date of handing over of the work PBG has to be submitted by the successful bidder within 15 day
23. erences past satisfactory performance and experience system completeness etc besides cost BECIL reserves the right to waive off any deviations accept the whole or part thereof accept or reject any or all bids and to select the Bidder s which in the sole opinion of the Project In charge best meets the requirements of the project However the bidders whose bids have been rejected may approach BECIL to know the reason of their rejection BECIL reserves the right to negotiate terms of any agreement resulting from this request for proposal to meet the project needs All information contained in this RFP or provided in subsequent discussions or disclosures is proprietary and confidential No information may be shared with any other organization without prior written consent of the RFP Coordinator The RFP issued is for Supply installation testing commissioning and training of HD TV studio on turnkey basis The bidder is responsible for completeness of the project in case bidder has not quoted any item equipment required for completeness of the project bidder will provide the said item equipment Free of Cost FOC 1 5 Eligibility Criteria The bidder shall fulfil the following eligibility conditions to bid for this tender 1 5 1 1 5 2 Average Annual financial turnover from similar work should be at least 30 of the estimated cost during the last 3 years ending 31st March of the previous financial year Ex
24. f the terms of the contract to be performed there under or of any of the contract documents which may be made between you and the supplier shall in any way release us from any liability under this guarantee and we hereby waive notice of any such change addition or modification This guarantee shall be valid until the Day of BO LA O A tiene iietanteananyers Seal name and address of the Bank and address of the Branch RFP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh Page 30 of 37 3 8 Format for submission of affidavit certifying that the bidder is not barred or blacklisted by any of the Central State Government departments organizations central PSUs at the time of submission of bid or during previous five years Declaration by the bidder Affidavit on Non Judicial Stamp Paper of INR 10 duly attested by Notary Magistrate This is to certify that We M s in submission of this offer confirm that We have not made any misleading or false representation in the forms statements and attachments in proof of the qualification requirements We do not have records of poor performance such as abandoning the work not properly completing the contract inordinate delays in completion litigation history or financial failures etc Business has not been barred or blacklisted by any Central State Government Department Public Sector Undertaking or Enterprise of Central State Government at the time of submissi
25. fees EMD General information of the bidder Details of works services of similar nature carried out by the bidder during the last 5 years Details of the on going projects Last Three years audited financial statement ee ae ae ee a Authorization letter for signing the bid document on behalf of the bidder O Solvency certificate ja j Affidavit regarding blacklisting NO OEM s Certificates ioe Documents pertaining to the eligibility criteria E Compliance statement Ul Un priced commercial bid oO ISO certificate Registration documents of bidder MoA and AoA with incorporation certificate in case of Company Partnership deed in case of Partnership firm Bye Laws in case of Society and the similar document in case of other entity 18 VAT ST PAN etc 19 Technical data sheets 20 Any other documents bidder would like to attach Strike out if not applicable The bids not complied with the above will be summarily rejected RFP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh Page 37 of 37
26. for ensuring completion of all the activities within the overall time schedule specified by BECIL BECIL reserves the right to terminate the contract at any stage of the work by giving 14 days notice if it is noticed that the delay occurred in any of the activities covered under the contract cannot be made good and will affect the overall work schedule BECIL shall forfeit RFP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh Page 8 of 37 1 4 15 1 4 16 1 4 17 1 4 18 1 4 19 1 4 20 the performance Bank Guarantee of the bidder The decision of BECIL shall be final and binding In case contract is terminated BECIL will have right to get the work done on cost and risk of successful bidder BECIL reserves the right to monitor the progress and review it on day to day basis The successful bidder will be fully transparent responsive and demonstrate at all time that he is in position to complete the work as per the specified time schedule The successful bidder shall be entirely responsible for the security of his personnel material plant and equipments No extra cost shall be allowed to the successful bidder in the event to any damage occurring to the successful bidders or any of his sub successful bidders personnel materials plant and equipment whether stored on site or offsite In the event of any damage to the person or property of CM House the same shall be made good by the successful bidder on its cost
27. iance statement of the items quoted with respect to the preferred make suggested or its equivalent offered by the bidder in functionality quantitative and qualitative performance are an essential requirement for technical evaluation Proposals without adequate compliance statement will be rejected The bidder will have to convince BECIL that the product offered is equivalent or better in performance and support over the preferred make and model indicated in the RFP 1 9 4 Compatibility System is envisaged to be compatible with the existing setup as well as other quoted equipment in all respects Up gradation Modular design System equipment be future looking and open to technology up gradations besides capable of adding on facility and features in phased manner 1 9 5 Assurance of supply and support With respect to their technical capability organizational stability reliability of equipment ability to meet timelines and past experience of BECIL with Bidders 1 9 6 Service After sales service availability of spare parts technical support warrantee offered 1 9 7 Cost Cost of the system as proposed and the apparent future financial implication Operating Expenses and total cost of the ownership 1 9 8 Programming and commissioning experience Expertise and experience of the bidder in system integration of projects of similar nature and also their past performance in executing BECIL s projects 1 9 9 Delivery Schedu
28. io with recording and post production editing facilities is proposed to be established at his official residence The quality of the content produced at the proposed facility will be of high definition standard and good enough for broadcast over TV channels The content can also be archived for posterity RFP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh Page 3 of 37 Editing suite Observation window Control room Roof height 3 25 meters Layout of TV studio for Interview At the residence of Chief Minister of Chhattisgarh RFP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh Page 4 of 37 BLOCK SCHEMATIC DIAGRAM FOR TV STUDIO AT CM HOUSE RAIPUR CHHATTISGARH icrophones T MONITOR SPEAKER CAMCORDER HDD RECORDER INTEGRATED VIDEO SWITCHER amp PTZ CAMERA AUDIO CONSOLE NON LINEAR EDITING SYSTEM PTZ CAMERA Video cable PTZ CAMERA CONTROLLER Control Signal Audio cable RFP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh Page 5 of 37 1 3 RFP schedule RFP schedule is as follows Issue of RFP notification 18th August 2014 Site visit Before 13t Sept 2014 on appointment with BECIL s site engineer at Raipur Last date for submission of queries if any by the 13th Sept 2014 prospective bidders Submission of proposals Before 14 30 Hrs of 2274 September 2014 Opening of the technical Bids At 1500 Hrs on 22th September 20
29. le Adherence to the delivery time line proposed by BECIL will be critical parameter for evaluation and final decision 1 9 10 Tax Deduction at Source TDS TDS will be deducted as per rules in force 1 9 11 Training The successful bidder has to train BECIL and Chhattisgarh Samvad officials on the operational troubleshooting and maintenance aspects of all equipments installed in the RFP to ensure its efficient functioning For this RFP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh Page 16 of 37 purpose the bidder will suggest suitable schedule and duration of training for each category of the staff viz technical and content creators program staff and the training will be imparted as per schedule to be given by Chhattisgarh Samvad 2 0 Technical details of the RFP 2 1 Listing of the equipment SL Description Qty 1 PTZ camera 2 2 PTZ camera Controller 1 3 Microphones Lapel type 3 4 Microphones Handheld type 2 5 Teleprompter 1 6 Non linear editing system 1 7 Monitor 2 8 Audio mixer 1 9 Headphones 1 10 Speaker 1 Pair 11 Hard disk based HD Recorder 1 12 Video Switcher 1 13 On line UPS 1 14 Camcorder with Tripod and all accessories to complete the system 1 15 Lighting fixture with required stand cables clamps and all accessories to Anos complete the system 16 Audio Distribution Amplifier 1 17 Digital
30. ment should be properly indexed paginated RFP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh Page 6 of 37 stamped ink signed by the authorized signatory The entire document should be firmly bound and sealed 1 4 4 The financial bid should be submitted in the exactly same format as prescribed in annexure 3 11 of this document If the bidder envisages additional items are required for over and above the suggested one for providing the complete solution as envisaged by BECIL they are at liberty to provide additional items over and above the one mentioned in the document However while deciding the lowest bid the entire offer will be considered including any additional item quoted by the bidder for providing complete solution as per the scope of the project 1 4 5 Bid responses must be addressed Sri R Narasimha Swamy General Manager BECIL Regional office Villa A 7 Ranka Colony Off Bannerghatta Road Bilekahalli Bangalore 560076 Karnataka and dropped in the tender box kept in the reception counter at BECIL Regional office The bids can also sent by India Post or courier but the bidder has to ensure that the document reaches the above address before the opening time and date 1 4 6 For queries bidders can contact R Narasimha Swamy General Manager BECIL Regional office Bangalore preferably over his email trn swam becil com or 91 9880197441 or in person on appointment 1 4 7 Separately sealed bids
31. odify the RFP by an amendment which shall be notified through the official website of BECIL www becil com and will be binding on the bidders Therefore it is advised that the prospective bidders frequently visit the website and take note on any amendments during the bid process 1 4 11 BECIL reserves the right to either increase or decrease the quantity of any or all the items included in suggestive bill of materials which are estimated requirements and therefore open to variation 1 4 12 BECIL reserves the right to alter modify the scope of work mentioned in this RFP documents at any state of the bidding process and contract 1 4 13 The project site is at CM House Civil Line Raipur Chhattisgarh and as such all material to be delivered and work carried out at the site The Financial Bid Part II shall clearly intimate the price to be charged without any qualification whatsoever and should include all packing and forwarding transportation transit insurance taxes duties fees levies and other charges as may be applicable in relation to the activities proposed to be carried out at the above site All such charges should be included in the rates quoted Price escalation due to currency variation will not be entertained 1 4 14 The successful bidder shall keep BECIL informed of the progress on each activity on weekly basis In case of any delay in any particular activity the recovery plan shall be evolved and given to BECIL
32. omizable Layouts gt Twin window display of Source and Edited sequence gt Compatibility with 3rd party effect Plug in from Boris Sapphire Red Giant etc gt Industry standard Audio plug in and Audio EQ tools to be part of editing application gt Audio mixing to be possible from the Timeline itself gt Advanced titling options to be part of the Editing Application gt Application must support high end Real time post Chroma options for Studio Based shoots gt Workstation Single Intel Xeon E5 1650 3 20Ghz 12MB 1600 6C CPU 1TB Hard Drive 16GB DDR3 1600 ECC 4x4GB RAM 16X SuperMulti DVDRW Windows 7 Pro 64 Bit NVIDIA Quadro K2000 24 full HD LCD LED dual Monitor gt I O card PCle capture and playback in SDI HD SDI HDMI and analog Sony 7 Monitor 32 or better Backlit LED video monitor with HDMI input for multi view monitoring to be 2 Panasonic interfaced with above Vision Mixer Samsung or similar Audio Console 16 channel true 7 bus architecture 2 stereo inputs 2 stereo returns talkback Soundcraft 8 facility 48 phantom power 12 segment LED metering 100mm fader 6 aux sends 4 of which are 1 Yamaha or pre post switchable group and mix inserts channel direct outputs Behringer Headphones Type Closed Back Supra Aural AKG 9 Dynamic Frequency Range 20Hz 20kHz 1 Sennheiser Impedance 55 Ohms Sensitivity 91dB Maximum Input Power 200mW Beyerdynamics Connectors Gold Plated 3 5mm Stereo Mini Plug with 1
33. on of bid or during previous five years We have submitted all the supporting documents and furnished the relevant details as per prescribed format The information and documents submitted with the tender by us are correct and we are fully Responsible for the correctness of the information and documents submitted by us We hereby declare that all the information and statements made in this tender are true and accept that any misinterpretation contained in it may lead to our disqualification Signature of the Authorized Person Name Designation RFP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh Page 31 of 37 3 9 Format of authorization letter for signing the bid document on behalf of bidder To Chairman and Managing Director Broadcast Engineering Consultants India Ltd BECIL Bhavan 56 A 17 Block C Sector 62 Noida 201301 Subject BECIL RFP for SITC of HD TV studio at CM House Raipur Chhattisgarh Dear Sir We herby authorize Sri Smt P E A S to sign bid negotiate and conclude the contract with BECIL on behalf of us against subject RFP floated on your behalf for establishment of Television Studio by Broadcast Engineering Consultants India Ltd at CM House Raipur Chhattisgarh for the equipment items supplied by us Yours faithfully Signature of Mr Signature with seal Name and Designation of the bidder Attested RFP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh
34. own name The registration must be in force and shall not expire during the course of agreement 1 6 3 As a proof of meeting the eligibility criteria as per 1 5 2 the bidders will attach completion certificate issued by competent authority not below the level of Executive engineer or equivalent in the case of Union State Government or undertakings or PSUs The completion certificate should contain details like nature of work cost of the project period and remarks on the quality of work In case if the customer happens to be a private company or individual completion certificate along with TDS issued by the customer for the said project will be attached as proof of executed value of the work 1 6 4 The bidders must submit Letter of Authorization in original from the OEM for all the equipment offered by them in the format of authorisation attached in Section 3 1 6 5 A copy of the last 3 financial years audited financial statement of the bidder and where ever applicable of the key principals is to be provided RFP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh Page 11 of 37 1 6 6 A copy of last three financial year s Income tax return 1 6 7 List with details including name of client channel of similar work executed in India and abroad products services used and approximate value of the project in chronological order 1 6 8 Particulars of the partners or related inter linked company in India for sales inst
35. perience of having successfully completed similar works during last 7 years ending last day of month previous to the one in which bids are invited should be either of the following 1 5 2 1 Three similar completed works costing not less than the amount equal to 40 of the estimated cost OR RFP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh Page 10 of 37 1 5 2 2 Two similar completed works costing not less than the amount equal to 50 of the estimated cost OR 1 5 2 3 One similar completed work costing not less than the amount equal to 80 of the estimated cost 1 5 3 Similar work means supply installation testing and commissioning of TV studio project on turnkey basis 1 5 4 The bidder should not have been barred or blacklisted by any of the Central State Government departments organizations central PSUs at the time of submission of bid and during last five years An affidavit in the prescribed format as in annexure 3 8 to be attached along with the technical bid 1 5 5 The bidder should be a profitable entity in last 3 financial years and should have positive net worth 1 6 Documents required to be submitted along with the technical bid 1 6 1 As a proof of meeting the eligibility criteria mentioned section 1 5 1 above the bidder will attach certificate as per format given in section 3 4 duly signed by its statutory auditor 1 6 2 The bidders shall provide PAN Sales Tax Service Tax certificate under their
36. rice escalation will be permitted 1 7 3 2 The price criteria should be on F O R the project site at Raipur Chhattisgarh Octroi if applicable shall be paid extra on submission of original receipt of octroi payment RFP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh Page 12 of 37 1 7 3 3 If no price is offered or left blank against any particular item it will be treated as free of cost FOC 1 7 3 4 In case taxes are not quoted separately the prices will be treated as inclusive of all taxes duties etc as applicable 1 7 3 5 The actual Sales Tax Percentage without Form C if any should be specified 1 7 3 6 The price offered by the bidders will include warranty from the respective OEMs for twelve months from the date handing over the facility to CM House Raipur Chhattisgarh 1 7 4 Consignee Equipment shall be consigned to CM House Raipur Chhattisgarh 1 7 5 Delivery and commissioning period The time line for the entire work viz supply installation commissioning and training of the project will be 10 weeks from the date of award of the contract 1 7 6 Warranty guarantee Bidders will provide twelve months of warranty guarantee for all the equipment offered by them inclusive of inclusive of installation items hardware and application software The warranty period will start on the day of handing over of the facility to BECIL 1 7 7 After the completion of twelve months of warranty th
37. rs 3 1 Format for providing general information of the bidder SL Particulars Details of the bidder 1 Name and Address of the bidder 2 Name and Designation of the concerned officer or authorised person to whom all references shall be made 3 Fax Nos 4 Phone Nos Mobile Nos 5 e Mail ID 6 Chief of the organization and his her contact details viz E mail ID and Telephone 7 Total No of employees Manpower Strength 8 Type of the Organization Public Sector Limited Private limited Partnership Proprietary Society Any other 9 No of the offices Centres enclose the list 10 Bidder s Proposal No and Date 11 Particulars of past experience of similar works furnished 12 Name and address of local representative if any 13 Any other information that bidder may like to give in order to highlight his bid Place Signature of bidder Date Name in Full Designation Status RFP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh Page 24 of 37 3 2 Format for providing details of works services of similar nature carried out by the bidder during the last 7 years Name of the Bidder Name of the Description of PL Customer work Value of work From To The work is done directly or through sub successful bidder Remarks Note Photocopy of Performance Certificate Completion
38. s for bid submission 3 1 Format for providing general information of the bidder 39 Format for providing details of works services of similar nature carried out by the bidder during the last 5 years 3 3 Format for providing details of the on going projects 3 4 Format for providing details on annual turnover statement 3 5 Format of OEM s authorization letter 3 6 Format for submission of EMD 3 7 Format for submission of Performance Bank Guarantee PBG Format for submission of affidavit certifying that the bidder is not barred or 3 8 blacklisted by any of the Central or State Government departments or organizations or State or central PSUs Format of authorization letter for signing the bid document on behalf of 3 2 bidder 3 10 Format of the compliance exception deviation 3 11 Format of the financial bid for supplies 3 12 Format of the financial bid for services 3 13 Format of the check list of the technical bid document RFP for SITC of HD TV studio at CM HOUSE Raipur Chhattisgarh Page 2 of 37 RFP FOR SITC OF HD STUDIO SETUP AT CM S OFFICIAL RESIDENCE RAIPUR CHHATTISGARH ON TURNKEY BASIS GENERAL TERMS AND CONDITIONS 1 General 1 1 About Broadcast Engineering Consultants India Ltd BECIL BECIL is established by Ministry of Information and Broadcasting Government of India in the year 1995 BECIL is a company wholly owned by Government of India and is accorded with Mini Ratna status for its consisten
39. s from the date of issue of work order by BECIL and valid till the warranty period 1 7 11 BECIL may not accept the terms and conditions proposed imposed by the bidder in their offer 1 8 Proposal response format All bidders are requested to submit technical and commercial bids on the suggestive Bill of Material as indicated in the section 2 and 3 only Pricing information shall appear only in the commercial bid and the technical bid shall contain all technical details literature makes and models of equipment offered for each item technical compliance statement with reference to the specifications as included in the bid document highlighting any deviations The technical literature of the offered equipment in CD DVD format must accompany technical bids 1 8 1 Technical bid proposed by the bidder is to be prepared on standard 8 x 11 A4 size paper Foldouts containing charts spread sheets and oversize exhibits are permissible The pages should be placed in a binder with tabs separating the sections of the proposal with proper index in the first page for easy identification and scrutiny of the offers All responses as well as any reference materials presented must be written in English 1 8 2 Figures and tables must be numbered and referenced in the text by that number 1 8 3 Proposals shall be based only on the items contained in this RFP and its standard required accessories The RFP includes addenda and any other material
40. t performance Also BECIL has ISO 9001 2008 certification for their processes on consultancy services and turnkey solutions in these sectors Over the years BECIL has successfully provided consultancy and project execution services for number of prestigious projects in Government and private sectors and has been recognized by the industry as one of the leading companies in this sector For details please visit www becil com 1 2 Background and brief on the current scope of the project Chhattisgarh Samvad an autonomous society established by Government of Chhattisgarh has signed a memorandum of understanding with BECIL for providing consultancy and project execution services for establishment of Television studio along with auxiliary facilities on turnkey basis at the official residence of Chief Minister of the State of Chhattisgarh In today s world electronic media plays important role in communication and dissemination of information to the public Hence Chief Minister of the Chhattisgarh who is also chief executive of the State would like to have appropriate media facilities at the premises of his official residence so that his address to the citizens of his State using electronic media can be recorded and distributed for broadcast purposes and also can be archived This facility can also be used for recording and distribution of content like interview panel discussion etc using Television media For this purpose a small sized TV stud
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