SIA SNOWSPORTS SHOW
Contents
1. ae 1A 2015 SIA SNOW SHOW EXHIBIT SPACE REQUEST amp CONTRACT SNN STOW SIA Snow Show Jan 29 Feb 1 2015 Colorado Convention Center Denver CO Member Company Name Phone Fax Address City State Province ZIP Postal Code Country Email Website Contact Email Title Alternate Contact Email Title SIA MEMBERSHIP In order to exhibit the company requesting space must be a current SIA member NOTE No exhibit space request is considered for space assignment until the company s 2014 2015 Membership dues are paid SIA Member benefits include research surveys databases SIA Directory listing shipping amp logistics discounts and much more details online at Snowsports org Need more contact SIA membership at 703 506 4222 or your regional sales and marketing rep contact information at the bottom of this page As a not for profit member owned trade association our goal is to support the snow sports industry your brand and your business by keeping fees as low as possible With this goal SIA s space rates continue to be some of the lowest in the trade show business We appreciate your continued support and look forward to having your brand at the Show EXHIBIT SPACE RATES Premium Members 12 50 sq ft Standard amp Supporting Members 14 75 sq ft Exhibit Space Rates Include e Standard Show Carpet e Booth Cleaning amp Trash Removal Exhibitor Icon in Directory e2. Digital Press Room e Free January Booth Storage e Perimeter Drape e Free Wi Fi on the Show Floor e Interactive Floor Plan Logo e Press Release Posting e Discounted Annual Warehousing e Standard Booth Id Sign e New Product Directory Listing e Standard Show App Listing e Show Buyer Attendee List e Premium Rate Includes Standard e Badges for Employees e Market Showcase Submission e Marketing amp PR Media Kits e Media Attendee Lists Tables Chairs Garment Racks In addition to the exhibit fees note that there is a 100 fee included on the final invoice covering Show Liability Insurance and Interactive Floor Plan Payment is mandatory no exceptions BOOTH SPACE REQUEST Booth space may be requested in increments of 10 or 100 sq ft with a 100 sq ft minimum Every effort is made by show management to fulfill exhibit space requests Priority is based on join date and request submission Submission of space request and payment of deposit is not a guarantee of fulfillment Location Preferences competitors building landmarks categories to be near not near this is for informational purposes only 3 Space Deposit Required The space deposit is based on 3 sq ft of space requested payment must accompany the Space Request Space deposit payments are non refundable Calculate Deposit Amount Total SQFT 9 x 3 00 US 9 Product Information please describe in detail the products you plan to exhibit this is for informational purposes only P
3. IA Snow Show On Snow event is held in conjunction with the WWSRA Rocky Mountain Demo If you are interested in exhibiting at the On Snow Demo see wwsra com or contact WWSRA at info wwsra com or 303 532 4002 WANT MORE NEED MORE See what is available for additional trade show solutions amp marketing opportunities online at S Asnowshow com e Annual Warehouse Storage in Denver e SIA Directory Optional Brand Listings e Market Segment Displays e Mobile Show App Listing Upgrades Highlights Logos amp Ads e New Product Directory e Turn Key Booth Solutions e Interactive Floor Plan Listing Upgrades e Digital Press Room e Exhibitor Marketing amp PR Media Kits e Sponsorship amp Marketing Opportunities e Trade Show Special Events Need more information Contact SIA s Membership Manager Patricia Grenke at PGrenke snowsports org or your Sales amp Marketing Manager Western Region Dave Wray Central Rockies Region Reddy Kennedy Eastern Region Ed Wray Supporting Members Tom Davis Dwray snowsports org RKennedy snowsports org EWray snowsports org TDavis snowsports org SNOWSPORTS INDUSTRIES AMERICA SIA TERMS OF AGREEMENT Companies requesting exhibit space at the SIA Snow Show SIA agree to be bound by the following Terms of Agreement and the SIA Rules and Regulations Please read the following before completing and returning the exhibit space contract 1 PERMITTED EXHIBITORS SIA members who are in good standing may apply for exhi
4. TRIBUTION All publications distributed at the SIA Show must be approved by SIA Requests for approval must be received by SIA at least thirty 30 days prior to the opening of the SIA Show Specific rules governing publication distribution are as follows a Distribution of exhibitor publications will be made only from publication distribution areas designated by SIA b Trade publications or consumer publications will be distributed upon payment of appropriate fees set by SIA c Press kits produced by members of SIA will be distributed to the press in the SIA Press Room at no charge d Any exhibitor may distribute publications related to his her business from his her exhibit booth throughout the show 23 RULES AND REGULATIONS The Exhibitor and each of his her employees representatives agents and guests shall comply with the Rules and Regulations and made a part hereof the Rules and Regulations SIA shall have the sole and exclusive authority to formulate interpret and enforce the Rules and Regulations SIA reserves the right to make such further rules and regulations and to impose such standards of conduct as it deems reasonably necessary from time to time in order to ensure the professional orderly and business like production and operation of the SIA Show Please familiarize yourself and your employees representatives agents and guests with the Rules and Regulations Additional copies can be sent to you if you wish To order ad
5. aisles is prohibited The Fire Marshal has directed SIA to immediately stop any fashion show or product demonstration if the audience is blocking any aisle 13 MECHANICAL ACTION EXHIBITS Requests to use half pipes trampolines roller skis inclined planes mechanically moving inclines or other mechanical action or moving exhibits must be submitted in writing for approval from SIA Show Management 60 days prior to the event If permission is granted the exhibitor may be required to obtain additional insurance The use of mechanical robots as promotional devices is permitted only inside the sponsoring exhibitor s booth Such devices must be moved into and out of the sponsoring exhibitor s booth in a dormant or non operable condition 14 UNION LABOR Exhibitors shall use union labor at the SIA Show s in accordance with applicable union rules and regulations listed in the Exhibitor Service Manual 15 REGISTRATION OF PRODUCTS All products on exhibit or for sale in any exhibitor s booth must be listed in the SIA Show Directory or registered with the SIA Show Management prior to the opening of the SIA Show Unregistered products will be considered booth sharing and subject to fines 16 SET UP DEADLINE All work involved in the erection and preparation of an exhibit whether done by the official decorating contractors or others must be completed prior to the official opening of the SIA Show 17 NO CHILDREN DURING MOVE IN AND MOVE OUT Ex
6. ayment Type Q AmEx U Discover MC UVisa Check payable to SIA NOTE a processing fee of 3 is added to credit card payments Details at Snowsports org fee Returning 2014 Snow Show Exhibitors please complete the following Account Number eee Q Same Location U Different Location O Same Size U Different Size Booth Size Request Do you have flexibility in your exhibit dimensions OQ Yes No Name olGardnoldet CVV Gode Dimensions ft x ft Total Requested Space 0 sq ft Configuration O Inline O Corner O Peninsula O Island O Multi Level Signature Dale By signing this Space Contract the exhibitor agrees to the following to abide by the terms and conditions on the back of this contract and the SIA Trade Show Rules and Regulations that are made a part of this contract by reference and are fully incorporated herein deposits are non refundable the undersigned is empowered to enter into contracts on behalf of the exhibiting company and this contract for exhibit space is a binding agreement when signed AGREED TO Signature of Authorized Representative Date Please Print Name Title RETURN COMPLETED FORM Email to MDeornellas snowsports org Fax to 703 821 8276 Or Mail to SnowSports Industries America ATTN Snow Show 2015 8377 B Greensboro Drive McLean VA USA 22102 3529 ON SNOW DEMO SKI RIDE FEST Fes 2 3 2015 Copper Mountain Resort CO Find all the On Snow information at Sl Asnowshow com onsnow The S
7. bit space at the SIA Show and shall have the first right to all available space 2 EXHIBIT ASSIGNMENTS Exhibit space is assigned to the Exhibitor on the basis of priority availability and need with assignments made in the best interest of SIA members and the SIA Show SIA shall have the right to limit the total square footage of exhibit space requested by the Exhibitor After the Exhibitor has been Notified of his her specific exhibit space assignment the total rental fees for that exhibit space must be received by the SIA office on or before the specified due date SIA reserves the right to reassign any exhibit space not paid for by the Exhibitor Reinstated or alternative space is subject to a ten percent 10 penalty 3 PAYMENT POLICY All exhibitors must pay membership dues and space fees in full before being allowed to exhibit All payments must be received by the specified due date s or trade show space is forfeited Once space is forfeited for non payment all past due balances including any late or penalty fees must be paid before reassignment of another exhibit space Please note reassignment of exhibit space in these cases is made without regard to priority All late payments are assessed a late fee of 1 5 percent per month Membership dues exhibit space deposits and late fees are non refundable 4 CANCELLATION POLICY Any cancellation of this Contract shall be in writing and shall be submitted to SIA In the event o cancellation
8. cept for models engaged in rehearsals no children under the age of 16 years will be admitted to the SIA Show floor during move in and move out periods 18 STORAGE Empty boxes crates unused parts of exhibits and displays etc may not be stored behind drapes or between the booths and must be removed from the exhibit hall 19 SECURITY SIA shall not be liable for any injury loss or damage to the Exhibitor or any of his her employees representatives agents or guests nor any of his her property due to or arising from the action or inaction within the exhibit hall during the SIA Show of any security service and or its employees employed by SIA 20 INSURANCE SIA provides the Exhibitor with insurance covering liability that may arise in connection with the exhibit space leased from SIA and the Exhibitor will be billed for his her pro rata share of this insurance The limits of this insurance are 1 000 000 for each occurrence and in the aggregate If the Exhibitor participates in any type of demonstration activity he she may be required to provide additional insurance in SIA s sole discretion The Exhibitor is strongly urged to obtain additional insurance covering his her merchandise while at the SIA Show and while in transit 21 ASSIGNMENT AND BOOTH SHARING This Contract and any rights of the Exhibitor hereunder may be not assigned without the prior written consent of SIA Sharing of exhibit space is prohibited 22 PUBLICATION DIS
9. ditional copies of the Rules and Regulations contact the SIA McLean office at 703 556 9020 24 GOVERNING LAW This Contract shall be governed by the laws of the State without giving effect to the conflict of laws and rules thereof
10. for any reason the following penalties shall be imposed a Cancellation 60 days or more prior to event will forfeit deposit only b Cancellation 59 30 days prior to event will forfeit 50 percent of total exhibit space fees including deposit and c Cancellation 29 days or less prior to event will forfeit 100 percent of exhibit space fees including deposit Note if an exhibitor cancels 29 days or less prior to event they are still liable for full payment of exhibit space fees 5 COMPLIANCE WITH LAWS The Exhibitor and his her employees representatives agents and guests shall comply with all of the applicable laws regulations and ordinances of the United States the State and the County and shall comply with all of the applicable rules and regulations of the local Police and Fire Departments and the Convention Center The possession distribution or use of DRUGS or FIREARMS at the SIA Show by the Exhibitor or any of his her employees representatives agents or guests shall result in the immediate removal of the violator s and notification of the local Police Department 6 ALCOHOLIC BEVERAGES The possession or use of alcoholic beverages except in SIA designated areas is prohibited Alcoholic beverages may not be served by any Exhibitor in an exhibit booth during Show hours 7 FIRE REGULATIONS The Exhibitor shall comply with all of the applicable rules and regulations of the local Fire Department Without limiting the f
11. gement approval prior to construction Double decked or covered exhibits must also follow the height regulations above Exhibits without approval will be closed and removed 11 SIGNS DECORATIONS AND DISPLAYS a Signs decorations and displays must pertain primarily to the exhibitor s products or brand names and must be in good taste b Signs of any size that face directly into an adjoining exhibitor s booth are not permitted This includes company logos etc that are painted on or affixed to the exterior of an exhibit s perimeter walls c Signs decorations and displays in public view must be covered or finished on both sides Unfinished sides will be draped by SIA Show Management at the exhibitor s expense without prior notice before show opening d Only very light signs posters decorations displays or samples may be attached to or hung from booth draping e Each exhibitor is responsible for damage caused by his her signs decorations and displays to the exhibit building or surrounding booths and shall be charged for any such damage 12 FASHION SHOWS OR PRODUCT DEMONSTRATIONS Adequate seating must be provided by each fashion show exhibitor and product demonstration Seating must be entirely within the perimeter of the exhibit booth and may not extend into any aisle or public space Persons standing at a fashion show or product demonstration are permitted only if they are entirely within the booth Standing or loitering in the
12. orgoing a All fabrics and other materials used for decorative purposes must be flameproof and the Exhibitor must have in his her possession a certificate showing that his her display material has been treated within the past year by a ireproofing compound approved by the local Fire Department or other applicable agency b All packing material must be flameproof c Merchandise shall not be packed in paper straw or excelsior Merchandise packed in flammable material may not be brought into the exhibit hall d Explosive and flammable material including aerosol cans are prohibited e All electrical equipment must be U L approved and must be wired in accordance with the rules of the Convention Center f Motor vehicles may be used for display purposes provided that The vehicle is directly related to the use of the product such as to display a sports equipment rack The fuel tank is completely full and fuel tank cap is securely in place and taped in the closed position The battery or other power source is removed from the vehicle g Hard wall displays must allow nine inches between the hard wall and the back of the booth space if power drops from the ceiling are dropped behind the hard wall This rule does not apply to power drops that can be placed inside the booth island configurations and booths constructed of pipe and drape 8 BOOTH CONSTRUCTION All exhibits must be free standing and self supporting All e
13. xhibits must also fit within the assigned dimensions and not infringe upon the space of neighboring exhibits or the common aisle ways 9 BOOTH AND DISPLAY HEIGHTS The maximum booth and display height is twelve 12 feet unless the exhibitor obtains prior written approval from SIA Show Management to increase portions of the display height up to a maximum of twenty 20 feet Exhibitors wishing to exceed the twelve 12 foot height limit MUST request prior approval in writing by submitting their design plans to the SIA Show Management at least sixty 60 days prior to the event Exhibitors wishing to hang signs or banners from the ceiling at a height above twelve 12 feet must also submit design plans to the SIA Show Management sixty 60 days prior to the event The official trade show decorator must hang all signs and banners hung from the ceiling Banners or walls extending above twelve feet may not cover more than fifty percent 50 of the booth dimension it faces except that in perimeter booths they may cover one hundred percent 100 of the booth dimension Banners or walls may not cover exit or safety equipment signs 10 DOUBLE DECKED BOOTHS Any exhibitor with an exhibit that includes an upper deck or covered area must submit his her plans for prior approval to the Convention Center s Fire and Safety Department Copies of the plans must also be sent to SIA along with a copy of the Convention Center s approval for SIA Show Mana
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