TENDER OF: - City of Charlottetown
Contents
1. 4x2 Half Ton Utility Vehicle 7 100 Ibs GVWR TENDER 12 002 Page 9 This page must be completed and submitted with your tender WARRANTY INFORMATION SHEET Company Name Make Model In Service Date Name of Warranty Package and Number COMPONENT COVERAGE IN KMS or HOURS Corrosion Protection Package Battery Emission Controls Additional Please specify Signature Date2. Guide rating out of 10 x 2 to be completed by City Total Score value of 100 points Line 7 Line 8 points to be completed by City MAKE YEAR CITY OF CHARLOTTETOWN One 1 2012 4 Door Full Size Crew Cab 4x2 Half Ton Utility Vehicle 7 100 Ibs GVWR TENDER 12 002 Page 2 MODEL DELIVERY DATE sss Of calendar days for delivery to City of Charlottetown after receipt of order WARRANTY of months of warranty coverage after unit is put into service Manufacturer s standard warranty which is offered to the general public Specific Warranty Questions related to the Procurement Process should be directed to Vada Fernandez Purchasing Officer vfernandez charlottetown ca Questions related to specifications contact Jim Molyneaux Field Coordinator jmolyneaux charlottetown ca CITY OF CHARLOTTETOWN One 1 2012 4 Door Full Size Crew Cab 4x2 Half Ton Utility Vehicle 7 100 lbs GVWR TENDER 12 002 Page 3 l This form must be used for tabulation purposes Specification sheets form part of tender and must not be removed 2 All tenders must be accompanied by manufacturer s literature describing in detail the equipment bid upon 3 Tender must include freight duty tax rates and charges which are applicable at time tender is awarded Itis the responsibility of the bidder to determine from the appropriate authorities what taxes rates and charges are applicable to this tender All taxes levied
3. VEHICLE IS COMPLIANT WITH C M V S S The City of Charlottetown AT ITS SOLE DISCRETION RESERVES THE RIGHT TO WAIVE MINOR NON CONFORMANCE S TO THE TENDER SPECIFICATIONS PROVIDED IT DOES NOT COMPROMISE THE INTENDED USE OF THE VEHICLE Full Size 1 2 ton Crew Cab 4x2 MAKE YEAR MODEL Vehicle Meets or Exceeds State Deviation Specifications Specifications From Specification 1 Frame 1 1 Full HD frame construction Yes __ No __ 2 Engine 2 1 V8 engine 5 0L max Yes __ No__ Please State 2 2 Heavy duty radiator Yes __ No__ 3 Fuel Mileage 3 1 Minimum City hwy 20 mpg 29mpg Yes__ No_ Please State 4 Transmission Transfer Case 4 1 Automatic Transmission 4 speed min Tow haul mode Yes No CITY OF CHARLOTTETOWN One 1 2012 4 Door Full Size Crew Cab 4x2 Half Ton Utility Vehicle 7 100 lbs GVWR TENDER 12 002 Page 5 Vehicle Meets or Exceeds State Deviation Specifications Specifications From Specification 4 2 Factory installed transmission cooler with factory auxiliary cooler Yes __ No __ 5 Front Axle Suspension 5 1 Heavy duty front suspension with HD shocks Yes No 5 2 Front stabilizer bar and or stability control system Yes No Please State 5 3 Gearing for optimal fuel economy and power Yes__ No_ Please State 6 Rear Axle Suspension 6 1 Heavy duty rear suspension with HD shocks Yes No 6 2 Gearing for optimal fuel economy
4. CITY OF CHARLOTTETOWN One 1 2012 4 Door Full Size Crew Cab 4x2 Half Ton Utility Vehicle 7 100 lbs GVWR TENDER 12 002 Page 1 TENDER OF ADDRESS CONTACT NAME TELEPHONE FAX GST REGISTRATION To furnish and deliver equipment in accordance with specifications annexed hereto The undersigned bidder has carefully examined the form of tender and the City of Charlottetown specifications to furnish and deliver the equipment listed below and described in the annexed specifications and will accept in full payment the following price Note 1 Awards will be based on highest total score out of 100 available points as shown on Line 9 meeting tender specifications In the event of a tie score the tender will be awarded to the lowest cost vehicle indicated in Line 3 2 All tender submissions must include the Enercan fuel rating confirmation with their bid 3 Bidders must complete Lines 1 through 6 inclusive A 2WD Four Full Door Half Ton Truck Fuel consumption based on 100 000 kilometers 100 000 km x Enercan published rating for city driving 100 km Total Cost of Vehicle value of 80 points will be based on the lowest overall cost awarded 80 points and all other bids awarded points on the following formula points lowest total cost divided by the price being evaluated x 80 points to be completed by City Air Pollution Score value of 20 points Score will be calculated from the EPA points Green Vehicle
5. ailure to attach this warranty may invalidate a tender All service work by dealer is to be F O B 12 MacAleer Drive Charlottetown NOTE All foregoing specifications shown are considered minimum However there is a tolerance of 5 on specifications and any specification exceeding those called for shall be given consideration NOTE The City of Charlottetown plans to use after market filters including oil fuel and air on vehicles purchased as a result of this tender It must be clearly understood that not using your company brand of filter will not be cause for invalidation of warranty NOTE The successful bidder must ensure that vehicle alignments and engine tune ups are completed according to manufacturer s specifications NOTE The City of Charlottetown reserves the right to request an affidavit from the supplier setting out that equipment covered by this tender has not been driven or towed in whole or in part from point of manufacture to Charlottetown CITY OF CHARLOTTETOWN One 1 2012 4 Door Full Size Crew Cab 4x2 Half Ton Utility Vehicle 7 100 lbs GVWR TENDER 12 002 Page 8 The following must be completed Failure to comply could result in rejection of your bid Local Dealer for Service A parts list parts price list and service manual must be provided before payment is made If there is a dealer in Charlottetown with a parts price list then that portion of this requirement will be waived If available electroni
6. and power Yes__ No_ Please State 6 3 Rear stabilizer bar or stability control system Yes __ No__ __s Please State 6 4 Limited slip rear axle Yes __ No Please State 7 Steering 7 1 Power steering Yes __ No __ 8 Wheel Base 8 1 Minimum 157 inches Yes __ No___s Please State 9 Tires 9 1 Five 5 All Season Tires Max 17 Rims Yes __ No __ 10 Brakes 10 1 Power Brakes heavy duty with 4 wheel ABS Yes __ No __ 10 2 Traction control with roll stability Yes __ No __ 11 Cab Body 11 1 Two exterior mirrors remote controlled and heated Yes __ No __ 11 2 Front seats 40 20 40 Vinyl If cloth covered cover in vinyl Yes __ No__ 11 3 Rear seats Vinyl If cloth covered covered in vinyl Yes __ No__ 11 4 Center console Yes __ No __ 11 5 Rear Seat 60 40 split design Yes __ No __ 11 6 Headroom Front Seat min 41 Yes __ No __ 11 7 Headroom Rear Seat min 40 Yes __ No __ 11 8 Shoulder Room Front Seat min 65 9 Yes __ No __ 11 9 Leg Room Front Seat min 41 4 Yes __ No __ 11 10 Hip Room Front Seat min 60 5 Yes __ No __ 11 11 Capacity for six 6 people max Yes_ No__ 11 12 Full vinyl rubber floor covering Yes No CITY OF CHARLOTTETOWN One 1 2012 4 Door Full Size Crew Cab 4x2 Half Ton Utility Vehicle 7 100 lbs GVWR TENDER 12 002 Page 6 Vehicle Meets or Exceeds State Deviation Specifications Specificati
7. c versions of these documents should be provided in addition to printed versions Warranty all service work and repairs are to be F O B 12 MacAleer Drive designated location In other words the City of Charlottetown will not pay travel charges for travel to from our premises for warranty further service maintenance or repairs required during the life of the equipment supplied as a result of this tender Out of town suppliers MUST therefore bid on the basis of providing service and support equivalent to that of a Charlottetown based dealer supplier Any changes to this tender or specifications shall be stated in writing Verbal statements made by employees of the City of Charlottetown whether or not they appear to have the proper authority will have no consequence EXTENDED WARRANTY Bidders will provide information on availability of extended warranty programs Special Coverage Duration Local Service Centres Cost We wish to draw your attention to the Warranty Service requirement of this tender These factors will also be considered when evaluating your bid 1 Discount on Parts 2 Labour rate to repair units covered by this tender ____ Hour Any annual increase in this labour rate shall not exceed that of the Consumer Price index This page must be completed signed and attached to the tender or your tender will be rejected Signature Date CITY OF CHARLOTTETOWN One 1 2012 4 Door Full Size Crew Cab
8. local time Friday March 2 2012 No fax submissions accepted CITY OF CHARLOTTETOWN One 1 2012 4 Door Full Size Crew Cab 4x2 Half Ton Utility Vehicle 7 100 lbs GVWR TENDER 12 002 Page 4 SPECIFICATIONS GENERAL REQUIREMENTS The City of Charlottetown invites tenders for the purchase of The vehicle offered under this proposal should be widely offered for sale and equipment other than new or current year models will not be considered as responsive to these specifications The bidder must be a manufacturer a factory branch or an agent engaged in the business of selling dealing and servicing the equipment bid upon and must maintain a full stock of parts and provide full service Parts must be available within two 2 days of receipt of order from the City Proposals shall be considered on units other than North American manufacture providing service and parts are available ANY EQUIPMENT SUPPLIED AGAINST THIS TENDER IS SUBJECT TO INSPECTION UPON RECEIPT AND WILL BE REJECTED AND RETURNED IF SPECIFICATIONS ARE NOT MET COMPLETELY ANY DEVIATION FROM SPECIFICATIONS MUST BE CLEARLY INDICATED AS PART OF THE BID SUBMISSION IF NO DEVIATIONS ARE SHOWN IT WILL BE CONSIDERED THAT EQUIPMENT BID UPON MEETS OR EXCEEDS SPECIFICATIONS CALLED FOR VENDER MUST SUPPLY AT THE TIME OF DELIVERY ALL APPROPRIATE NATIONAL SAFETY MARK STICKERS IN THE CASE OF AN INCOMPLETE VEHICLE FINAL CHANGES MUST BE PROPERLY DOCUMENTED AND ATTACHED ASSURING
9. on tires and disposal thereof must be included in the net unit price 4 ONLY FIRM TENDER PRICES MAY BE CONSIDERED 5 NO TENDER MAY BE REVOKED UNTIL NINETY 90 DAYS FOLLOWING THE LAST DAY FOR DEPOSIT OF TENDERS 6 The City of Charlottetown reserves the right to inspect any equipment supplied as a result of this tender either during or after manufacture and delivery and shall be the sole judge as to whether equipment supplied meets specifications Failure to comply with 1 2 3 4 5 and 6 above may result in rejection of your bid T7 The City of Charlottetown reserves the right to reject any or all bids or accept any bid or portion thereof 8 The City of Charlottetown at its sole discretion reserves the right to waive minor non conformance to the tender specifications provided it do not compromise the intended use of the vehicle NOTE Payment terms will be considered as Net 30 Days from date of acceptance of equipment Vendors are advised that the City has now moved to electronic payments on goods and services provided to the City Payment of invoices will be made by way of Electronic Funds Transfer EFT The successful proponent will be required to provide the necessary banking information for registration on the City s system Failure to comply with the foregoing could result in rejection of your bid or delay in payment Sealed tenders must be received 3 Floor City Hall Purchasing Officer no later than 12 00 00 p m
10. ons From Specification 12 Electrical Electronics amp Lighting 12 1 12 volt system Yes No 12 2 Maintenance free 750 CCA minimum Yes No 12 3 Battery run down protection Yes No 12 4 AM FM radio Yes No 12 5 Variable speed heater defroster Yes No 12 6 Power windows Yes No 12 7 Power locks Yes No 12 8 Power mirrors Yes No 12 9 155 amp high output alternator Yes No 12 10 100 amp output at highway speed minimum Yes No 12 11 Rear window defrost Yes No 12 12 Minimum two 2 12 volt DC power outlets Yes No 12 13 Auxiliary lighting under hood Yes No 12 14 Variable Intermittent wiper control with washer control Yes No 12 15 Warning system to include full gauge package and warning lights for the following oil pressure battery lights on low fuel door ajar brake fluid high engine temperature Yes_ No__ 13 Paint 13 1 Unit to be WHITE Yes No 14 Accessories 14 1 Three 3 sets of keys for vehicle Yes __ No 14 2 One set of service repair manuals Either electronic or in book format Yes No 14 3 Class IV HD trailer towing package c w trailer harness trailer hitch trailer sway control and electric brake controller Yes No CITY OF CHARLOTTETOWN One 1 2012 4 Door Full Size Crew Cab 4x2 Half Ton Utility Vehicle 7 100 Ibs GVWR TENDER 12 002 Page 7 ACCEPTANCE Tune up and alignment to be verified before delivery and certified to be in accordance with manufacturers specifications The City of Charlotte
11. town shall be the sole judge of equipment acceptability and shall do so promptly after an operational vehicle is delivered to Fleet Services Any changes to this tender or specifications shall be stated in writing Verbal statements made by Municipal staff employees whether or not they appear to have the proper authority will have no consequence DELIVERY Safety inspection to be completed before delivery and dated the month of delivery A delivery date must be guaranteed from the date of award Prices quoted shall include freight duty sales tax and all other taxes rates and charges which are applicable at the time of delivery F O B 12 MacAleer Drive Charlottetown City Works Garage It is the bidder s responsibility to determine from the appropriate authorities what taxes rates and charges are applicable to this tender Bidders who do not provide for the foregoing will have no subsequent claim after the tender award The City of Charlottetown reserves the right to cancel this order without penalty if the specified delivery date is not met DELIVERY METHOD All equipment covered by this proposal shall be delivered from point of assembly to Fleet Coordinator City Garage Units shall be delivered with a parts book suggested spare parts list service shop manuals and operators manual All equipment will be F O B 12 MacAleer Drive Charlottetown NOTE A copy of vehicle equipment warranty must be attached to each tender form by vendor F
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