Scope of Work I. Scope of Solicitation II. Instructions to Offerors III
Contents
1. most advantageous to least advantageous A Price V APPENDICES TO SCOPE OF WORK A Required equipment list B List of additional existing equipment to integrate into new facility C Pertinent information regarding layout and specifications of planned facility VI BIDDING SCHEDULE Regardless of specific requirements below or in this document Offerors are required to submit their bid electronically through the Clemson University online bidding system To do so you must login registering first at https sciquest ionwave net prod default aspx company clemson and follow specific instructions for this solicitation You should register several days in advance of the bid closing date so you can be approved and login in time to submit a response As a bidder it is your duty to read and understand this solicitation You are expected to inquire if you require any clarification or have any questions If you have any questions or concerns they must be submitted to JodyB clemson edu before the deadline for questions Live Broadcast Video Production Equipment APPENDIX A LIST ALSO INCLUDED IN SPREADSHEET FORMAT 1 3 Studio Cameras AG HPX255PJ AG EC4GPJ EC4 RACK BE FOXI DVXL Camera CCU Extensions IA 200A RD1 PWR18 10 LC150MP Build up materials for Three Teleprompters 114MV V LCD70XHB 3GSDI AB V DG1108 CA V LCD TB AW HE2 AWRM50G HAS Master Control 1 Eguipment C2M 216 001 C22. Hyperdeck Studio Pro Powered Audio Monitor for Audio in MC 2 and Return Audio in Studio 2 Monitors for Master Control and Engineering includes the following 42 Professional LCD Monitor for Master Control Monitoring 42 Tilt Wall Mounts 27 LED LCD Computer Monitors 1ea Monitors for Xpression Graphics System 1ea Yamaha Audio Mixing Console MC 1 1 for Yamaha Mixing Console MC 2 23 LCD Monitor for HD Streaming System 18 Production Grade HD Monitor for Editing Suites 18 5 Rack Mount Monitor with Waveform Vectorscope CC plus other advanced features for Engineering Large 17 inch full HD 6RU SDI HD SDI 3G SDI monitoring with central software control for camera shade position Ross Video Ross Video Ross Video Black Magic Design Black Magic Design Black Magic OCZ Technology Yamaha Ross Video Ross Video OCZ Technology Black Magic OCZ Technology Yamaha Panasonic ASUS ASUS Panasonic Marshall BlackMagicDesigns Live Broadcast Video Production Equipment HDL SMTWSCOPEDUO Conversion Timing Engineering Equipment FBK 8321 CN PS8300 FS1 HD10AMA MDK 111A K R2 UDA 8705A R2L SEA 8203A SEA 8203A R2S ADA 8405 C R2C BE56 BERKMT TCDS26 VMDA 4 Non Linear Editing FiberChannel RAID SAN TC P65ST50U Tilting Wall Mount 7 1 Surround Sound System Studio Monitors and Stands UN50ES6100 Hi 5 PFC2000B Rev 0 Bid 39557818 Dual 8 3 RU SD
3. for the IMF 3 Note Does not power the partylines attached to CCI 22 modules These require Encore master station PSUs such as the PK 7 PS 702 or MS 702 2 Ch 4 wire 2 way transmitter balanced module Four wire two way radio dual interface module Dual channel four wire interface with transformer balancing and level control Including a software controlled relay changeover per channel Now includes DB 9 mating connectors 2 Ch telephone hybrid module Two line auto nulling dual digital telephone interface module Provides telephone line balancing for two separate POTS lines Intercom panels can dial out and the lines dial into ports under software control See 710755Z new CPU 2 Ch partyline module Two wire Clear Com RTS dual partyline interface for Matrix Systems interface to 2 wire Intercom at Remote site System Power Supply V Series panel 1RU 12 rotary XLR4 IP enabled V Series 1RU 12 rotary and pushbutton yellow display panel with XLR 4 male headset connector and user menu The panel has 12 rotary buttons for listen and crosspoint control and 12 pushbuttons as talk keys including one reply answer back key and eight shift pages Requires version ECS 5 2 or higher 340mm standard length GN mic Standard length microphone gooseneck 34cm 12 for use with 4000 V Series and HelixNet panels Single ear standard HS XLR 4F Single enclosed ear headset with superior audio quality and on off switch in goose neck microphon
4. free of defects in materials and workmanship for not less than one year after date of Substantial Completion Defects occurring in labor or materials within one year warranty shall be rectified by replacement or repair Within the warranty period provide answer to service calls and requests for information within a 24 hour period and repair or replace any faulty item within a 24 hour period without charge including parts and labor This warranty shall not void additional warranty periods provided by manufacturers for greater periods of time Nor shall it void any rights guaranteed to the Owner by law Contractor to provide Owner with exact beginning and ending dates of the warranty period Include the name and telephone number of the person to call for service This information shall be part of the Project Record Documents Warranty replacement and service does not apply to Owner s furnished equipment IV TERMS AND CONDITIONS SPECIAL Minimal Required Qualifications Vendor must be an established organization experienced in installing integrating and supporting broadcast production facilities of this scale Live Broadcast Video Production Equipment Rev 0 Bid 39557818 1 AWARD CRITERIA Offers will be evaluated using only the factors stated below Evaluation factors are stated in the relative order of importance with the first factor being the most important Once evaluation is complete all responsive Offertory will be ranked from
5. I HD SDI 3G SDI monitoring with built in scopes for technical waveform monitoring at Camera Shade Position Conversion Timing and Engineering Equipment includes the following openGear Modular Frame for Video Audio Processing Cards Redundant Power for openear Frame Universal 3G HD SD Audio Video Frame Sync Converter 1RU Audio Embedder Disembedder Quad Logo Inserter Card Analog Video Dist Amplifier 1x8 HDSDI Video Dist Amp HDSDI Video Dist Amp Analog Audio and Timecode DA 2 in 8 out Timing Generator for House Sync Word Clock Time Code Rack Mount Kit for BE56 Clock 2 3 high red text with HH MM SS LTC time code either wall or rack mountable One for Each Master Control one for Each Studio Audio Monitor System for Engineering Adobe Non Linear Editing Suites includes the following Integration and connections of SAN Storage Area Network System into System BID OUT SEPERATELY to include Fiber Optic integration from Engineering Equipment room to Edit Rooms 65 Full HD 3D Plasma for Client Viewing in Edit Suite 3 MC 2 Tilting Wall Mount for 65 Plasma 7 1 Surround Sound System for Client Viewing Area includes Speakers Surround Processor and Amplifier Studio Monitors and Stands include the following 60 Large Screen TV for Set Monitor and Confidence Return HD SDI to HDMI Converter for Monitors Large Flat Panel lightweight mobile cart with a collapsible design including telescoping he
6. Live Broadcast Video Production Equipment Rev 0 Bid 39557818 Scope of Work I Scope of Solicitation II Instructions to Offerors III Scope of Work Specifications IV Terms and Conditions Special V Appendices to Scope of Work if required VI Bidding Schedule if required to breakout or compare pricing details I SCOPE OF SOLICITATION The purpose of this bid request is for a one time purchase of video broadcast production equipment for a new facility being created to support pre produced and live broadcast video productions The system will be based on specific products based on manufacturers and models in order to duplicate an existing system currently in use by Clemson University Athletics Video The purpose of the equipment will be for both professional productions for internal and external clients as well as for instructional us for Clemson University students The bid will be awarded based on ability of vendor to supply the entire lot of exact equipment specified and to integrate and install specified equipment within the defined construction timeline Additionally bid recipient will be required to integrate existing video and audio production equipment into the facility II INSTRUCTIONS TO OFFERORS 1 INFORMATION FOR OFFERORS TO SUBMIT Regardless of specific requirements below or in this document Offerors are required to submit their bid electronically through the Clemson University online bidding system To do so yo
7. M REDPSU EXT Rev 0 Studio Cameras and Accessories for TV Studio P2 HD handheld camcorder with AG EC4 Remote Paint Box Connectivity AG EC4 sold separately 10 bit 4 2 2 intra frame 1920 x 1080 AVC Intra 100 recording This camcorder uses 1 3 inch full HD 2 2 M 3 MOS imagers Camera Remote Control Unit Rack Mount for AGEC4 KIT Zoe DVXL Zoom Control amp Foxi Focus and Iris Control Camera CCU Extensions Power Supply for cable extensions and cameras 4 Pin XLR Power Cables 15 LCD Teleprompter Package Includes PC Script 3 3 Teleprompting Software One unit with PC software One with MAC Software and One with VGA Splitter Cabling build up materials for 3ea teleprompters Studio Dolly for Tripods 7 on Camera High Brightness Monitor with Composite Component 3GHD SDI Inputs and Anton Bauer Battery Mount Articulating Monitor Mount for Camera monitor mounting Tally Option for Marshall Monitors Multi Function All Digital High Definition PTZ Camera with HDMI output Wireless Remote Controller for AW HE 2 HDMI to HD SDI Converter for HE2 Camera Master Control Equipment includes the following Carbonite MultiMedia 2M 2 MLE with 16 HDSDI Live Broadcast Production Switcher Redundant Power for Carbonite 2M Frame and Panel Bid 39557818 Panasonic Panasonic Panasonic 16x9 CAE IDX TecNec Mirror Image System Integrator Manfrotto Marshall Marshall Marshall Panasoni
8. bound list alphabetically by manufacturer and model or part number of all products incorporated within the work arranged in alphanumeric order a Record drawings Final rendition of drawings depicting what is actually incorporated within the work b Test Reports Recorded findings of tests 6 System Operation and Instructions Prepare a complete and typical procedure for the operation of the equipment as a system organized by subsystem or activity a This procedure shall describe the operation of all the system capabilities Live Broadcast Video Production Equipment Rev 0 Bid 39557818 b Assume the intended reader of the manual to be technically experienced but unfamiliar with the components and the facility Service amp Maintenance Manual Provide an original copy of the service manual on every piece of equipment for which the manufacturer offers a service manual Arrange manuals in the same order as the Operations Manual Manufacturer s maintenance and care instructions Maintenance Instructions including maintenance phone number s and hours maintenance schedule description of products recommended or provided for maintenance purposes and instructions for the proper use of these products Warranty Statement Manufacturer s warranty statements on each product Date of substantial completion and ending dates for warranties for each group of products Warranty A D Installer shall warrant equipment to be
9. c Panasonic AJA Ross Video Ross Video Live Broadcast Video Production Equipment SHC 9642 XST1 0101 M3 XST DLQ BMD VHUB BR BMD VHUB WMSTRCRL BMD HyperDeck Studio Pro VTX3 25SAT3 240G MSP 7 Master Control 2 Equipment CPSSOLO 1012 001 SHC 9642 VTX3 25SAT3 240G BMD HyperDeck Studio Pro VTX3 25SAT3 240G MSP 7 Monitors for Control Room and Engineering TH42LF5U Wall Mounts VS278Q P VH232H BTLH1850 V R185 DLW HDL SMTVHD Rev 0 Bid 39557818 HD SDI to HDMI Converter for Flat Screen Display of PVW PGM MV s Xpression Studio Single Channel 3D Graphics CG System Dataling Server Option for Xpression Graphics Broadcast Videohub 72x144 3G HD SDI Video Router Master Control Router Controller for MC 1 MC 2 MC 1 Audio MC 2 Audio Enigineering NLE 1 NLE 2 NLE 3 HD SDI SS Recording Playback Unit Vertex 3 240GB SSD Drive for Hyperdeck Studio Pro Powered Audio Monitor for Audio in MC 1 and Return Audio in Studio 1 Master Control 2 Equipment includes the following CrossOver Solo 1M E Live Production Switcher 12 HD SD Inputs Internal MultiViewer 2 Channels of 2D DVE Synchronization and Up Down Conversion and 4 Internal Channels of Media Store for instant stills Keys and media wipes HD SDI to HDMI Converter for Flat Screen Display of PVW PGM MV s Vertex 3 240GB SSD Drive for Hyperdeck Studio Pro HD SDI SS Recording Playback Unit Vertex 3 240GB SSD Drive for
10. e high quality Belden Canare or Clark Wire brand and the appropriate type of shielded wire for the application All Audio Connectors shall be Neutrik brand X Series XLR Cable Connectors D Series XLR Chassis Connectors or C Series Professional 4 Plugs 12 Live Broadcast Video Production Equipment Rev 0 Bid 39557818 eV NE m sz _ mo
11. e boom Includes ear sock headset bag and four pin female XLR for standard Clear Com connection Single ear light headset XLR 4F Single open ear lightweight headset four pin female XLR for standard Clear Com connection Single channel standard beltpack Encore single channel standard beltpack Four pin male headset connector and three pin female male loop through intercom line connectors 2 Ch dual listen monaural beltpack Encore two channel standard dual listen monaural beltpack four pin male headset connector Six pin female male loop through intercom line connectors Requires YC 36 adapter to connect with standard three pin cabling 10 Clear Com Clear Com Clear Com Clear Com Clear Com Clear Com Clear Com Clear Com Clear Com Clear Com Clear Com Live Broadcast Video Production Equipment 4 TR 50 1 Furniture and Racks 1 Custom Furniture for Master Control 1 1 Engineering Racks 1 Custom Furniture for NLE Systems and Master Control 2 1 Video Broadcast System Engineering Project Management Product and System Integration System Installation System Commissioning Training and Misc Hardware Cable and Connectors required for Installation 1 PHASE 1 Broadcast Integration and Installation 1 PHASE 2 Broadcast Integration and Installation 1 Misc Hardware Connectors and Cable 1 Ross Video Factory Commissioning and Training Rev 0 Bid 39557818 Monaural IFB talen
12. he System will be moved from the off site location to the Madren Center after Construction is completed The system will be integrated and installed as required This includes all Wiring Interconnects Racks Custom Furniture as well as System Components As Built Drawings will be provided after system completion Misc Hardware Connectors and Cable required for installation and integration of all systems Ross Video Factory Commissioning and Training 1 day of Switcher Factory Commissioning 1 Days of Switcher Factory Training 1 day of Xpression CG Factory Commissioning 1 Days of Xpression CG Factory Training 11 Clear Com System Integrator System Integrator System Integrator System Integrator System Integrator System Integrator Ross Video Live Broadcast Video Production Equipment Rev 0 Bid 39557818 APPENDIX B Studio Equipment for integration 3 Mac Pro Dual 2 4 GHz 6 Core Intel Xeon Processor 64 GB RAM 1 TB Hard Drive ATI Radeon HD 5870 1 GB Dual channel 4Gb Fibre Channel PCI Express Card 2 Mac Mini computers APPENDIX C Unless otherwise specified all custom integrated wiring of video and audio signal wiring must utilize the following brand and model cables and connectors All Coaxial Video Cables must be Belden 1694A RG 6 Low Loss Serial Digital Coax AII BNC Video Connectors must be Bomar SBC1694A True 75 Ohm 3 Piece Crimp BNC connectors AII Audio Cables shall be of appropriat
13. ideo Production Equipment Rev 0 Bid 39557818 Required Equipment See Appendix A Clemson s Responsibilities Provide approximate dimensions of the new broadcast video production facility where equipment is to be located Grant access as available to existing Clemson University Athletics Video production facility so that a similar configuration and installation can be achieved Training On site training shall be provided for all employees of production facility as necessary for respective job functions Documentation Submit two bound original sets of the following Project Record Manual information after substantial completion and prior to final inspection Documents shall be segregated into three separate bindings containing data relevant to operational service and maintenance and warranty issues Appropriately duplicate data within the separate bindings when it will reasonably clarify procedures e g operational data in maintenance binding 1 Operations Manual A Product Data Product actually incorporated within the installation 1 Manufacturer s data for each type of product conforming to the scheme specified above The list shall include manufacturer s serial numbers 2 Each product s Owner Instruction Manual 3 For custom circuits or modifications a description of the purpose capabilities and operation of each item 4 Manufacturer s wiring diagram for each type of product actually incorporated 5 Separately
14. ight adjustment and integrated cable management BlackMagicDesigns Ross Video Ross Video AJA AJA Ross Video Ross Video Ross Video Ross Video Ross Video Ensemble Designs Ensemble Designs Master Clock Wohler System Integrator Panasonic System Integrator System Integrator Samsug AJA Chief Live Broadcast Video Production Equipment 15 24 15 Audio Mixing System M7CL 48 MSP 7 Lighting for Studio 553503C Plus accessories ZIP 400 120 Plus accessories C01000 55C K32 DMX510 SF1248 9017 Intercom System for MC and Surrounding AV Environments ECLIPSE PICO ECS 5 2 IMF 3 Rev 0 Bid 39557818 Audio Mixing System includes the following Digital Mixing Console for MC 1 Powered Audio Monitor for Mixing in MC 1 and Mixing in MC 2 Lighting for Studio includes the following Arri L7 C Color LED Focusable Fresnel fixture with 7 inch lens Hanging Model Black Housing Also includes 551110 Barn Door Assemby 28 mm Spigot Junior Pin 1 5 m 5 ft Cable with Bare Ends Integrated 5 Pin DMX In and Thruput connections ParaZip 400 Yoke Mount DMX Fluorescent Fixture 220 Total Watts 120V AC with Gel Frame and Louver and Yoke assembly Also includes BRD Z42 Barn Door assembly and MTP I80 Junior Pin Assembly Junior Pipe Clamp C Clamp that will fit a pipe 2 1 2 inches diameter Terminates in a 1 1 8 inch stud receptacle Junior Pin Socket True Ma
15. n and integration must occur between October 1 October 30 2013 Integration Installation Due to the short window of time available to install and perform final integration and testing of equipment on site vendor must be able to perform initial build and integration of all new equipment off site Additionally some on site installation and integration of existing video and audio production equipment will be required Work under this contract includes all labor lodging meals transportation services materials cabling tools supervision coordination testing documentation and instruction necessary to complete the installation of the high quality systems as described in these specifications All finished systems shall be complete and in proper working order including all necessary cables and appropriate blank panels as needed for all equipment racks as described in these Specifications and illustrated in the associated drawings It is the sole responsibility of the installer to ensure that all systems function as intended in this specification The installer shall be responsible for determining and providing the means and methods of installation for all systems Project Timeline Construction is scheduled to begin July 9 with an estimated completion date of September 30 At this time the facility will become available to the vendor to begin on site installation and integration which must be completed by October 30 Live Broadcast V
16. t receiver Wired monaural IFB talent receiver 3 5mm 1 8 mini jack includes TS 1 Requires a Clear Com PSU See also CC 010 earpiece Furniture and Racks for Master Control Editing and Engineering includes the following Custom Consoles as Required for layout in Master Control 1 Racks as Required for Engineering Equipment as well as future expansion to house Harris Fiber Card Frames and Encoders and Decoders Custom Consoles as Required for layout in Master Control 2 Video Broadcast System Engineering Project Management Product and System Integration System Installation System Commissioning Training and Misc Hardware Cable and Connectors required for installation PHASE 1 The Integrator will prepare CAD Pre Build Drawings for the Broadcast design of the system product will be ordered and delivered to an off site location so that the system can be constructed wired tested and commissioned All system components will be fully installed and wired in Racks where appropriate and tested with the exception of Master Control and Non Linear Furniture which will be installed in Phase 2 All Manufacturer s Commissioning and Training will be conducted at this time Clemson Personnel will visit the off site location for Inspection of system and Training on Operation as well as for Scheduled Manufacturer Commissioning and Training This Phase will be completed prior to the completion of Construction at the Madren Center PHASE 2 T
17. tch 21 55C K32 Compact Lamp at 3200K DMX 5 Pin XLR Male to 5 Pin XLR Female Extension Cable 10 Smartfade 1248 Lighting Control System for Studio 1 and 2 8 Port Repeater Rear RJ45 Ethercon Intercom System for MC and Surrounding AV Environments includes the following Eclipse 36 port 1RU digital matrix 1RU PiCo 36 port matrix frame 1RU frame with user menu and 32 RJ 45 programmable panel 4 wire ports and four 4 wire in out ports Has dual redundant PSUs Requires ECS configuration software Eclipse Configuration Software DVD v5 2 Eclipse configuration system programming software DVD v5 2 with manuals Provides IP manager panel key PL IFB ISO fixed group and GPI control configuration and assignment Can use the ECS client software on any PC within a single networked matrix system If using software on more than one matrix network user must contact Clear Com and if required purchase further licenses 3RU interface module frame excluding PSU IMF 3 interface module frame 3RU holds 11 interface modules Requires a 1RU external power supply PSU 101 Yamaha Yamaha Arri Kino Flo Arri Kino Flo Hosa ETC Pathway Connectivity Clear Com Clear Com Clear Com Live Broadcast Video Production Equipment Rev 0 Bid 39557818 13 10 PSU 101 FOR 22 TEL 14 CCI 22 PS704 V12RDX4 110 340 CC 300 X4 CC 26K X4 RS 601 RS 602 1RU PSU for IMF 3 interface frame PSU 101 power supply
18. u must login registering first at https sciquest ionwave net prod default aspx company clemson and follow specific instructions for this solicitation You should register several days in advance of the bid closing date so you can be approved and login in time to submit a response Cost proposal must be submitted as a single price which includes the full cost of equipment exactly as specified delivery installation integration on site training and support Live Broadcast Video Production Equipment Rev 0 Bid 39557818 2 Bid Attributes Please follow submittal requirements outlined in the Bid Attributes in the online bidding system III SCOPE OF WORK SPECIFICATIONS Overview A brand new broadcast video production facility is being created within the Madren Conference center expanding upon an existing small scale video production facility and equipment The new facility will be built from the ground up removing all walls and existing infrastructure within an 1800 sq ft area of the Conference Center and will be reconstructed for the purpose of a broadcast video production facility Requirements Specific equipment needs have been identified in order to replicate an existing system currently in use by Clemson University Athletics Video for redundancy ease of engineering support and instructional requirements Vendor will supply specific equipment as described with no substitutions accepted Additionally on site installatio
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