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1. This enhanced online package is available for 120 price includes enhanced Show Guide entry and discounted Show Guide advert Just tick the enhanced entry box on your show guide entry form in the exhibitor zone section of the website or call us today Product Demonstrations and Seminar Opportunities at PLASA Focus Education and Learning facilities are also available at PLASA Focus Kansas City 2015 Both product demonstration facilities and seminar facilities are available for booking Please contact us to register your interest The facilities we will be offering will be in 60 minutes slots at a rate of 500 The rate for Standard Members is 450 and the rate for Premier Members is 375 Advertising in Official Show Publications The official Show Publications are one of the best platforms for communicating to potential clients the products and services you will be featuring on your booth Lighting amp Sound America Protocol and he PLASA Focus Kansas City 2015 Show Guide are the official show publications and you can take advantage of special package deals in the issues leading up to the show Sponsorship Opportunities Please download this PDF document to see the opportunities available logo images Facebook Twitter press releases product catalogue video 15 SHOW INFORMATION PLASA Focus Kansas City 2015 May 20 21 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Kansas City Conv
2. a ee t z Tne s ono BC6 BC7 L26 L27 R1Q Floor orders are subject to availability Substitutions may be provided without prior notification Please complete the following Subtotal o Company Name Booth 7 600 Tax is Contact Name Phone Amount Due is Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change lt s Shepard Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 407 888 9669 407 888 2301 orlando shepardes com Customer Service Phone Customer Service Fax Customer Service Email EXECUTIVE FURNITURE PLASA Focus Kansas City 2015 May 20 21 2015 Kansas City Convention Center Kansas City Missouri Event Code 1137690515 Discount Deadline April 29 2015 LIGHTED PRODUCTS amp LAMPS Qty Item Discount Regular Amount po eee cusi2o 24875 32340 LED color guide CUBL20 a a tie estas DT ow so o f mm f eo o ff PS PDL36W White 24 Lx24 D
3. Inline 3m x 6m 66191 COMPANY NAME amp LOGO X 5 i v r omo Single panel prices available for 230 00 Total Please complete the following 7 600 Ta Company Name Booth Amount Due o Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change UNION JURISDICTIONS KANSAS CITY MISSOURI UNION LABOR Missouri is NOT a right to work state The installation and dismantling of prefabricated displays comes under the jurisdiction of the Carpenters union Union Labor is available to assist in the installation and dismantling of exhibit booths Exhibit labor freight and rigging labor electricians and plumbers can be arranged for at established rates using the enclosed order forms EXHIBIT LABOR JURISDICTION Union Labor claims jurisdiction over all installation and dismantling of exhibits including laying of carpet and all sign hanging Full time employees of the exhibiting companies h
4. fines penalties damages liabilities judgments and expenses on account of personal injury or death damage to or loss of property or profits arising out of or contributed to by any of the following 1 exhibitor s negligent supervision of any labor secured through Shepard or the negligent supervision of such labor by any of the exhibitor s employees agents representative invitees and or exhibitor appointed contractor EAC 2 exhibitor s negligence willful misconduct or deliberate act or such actions of exhibitor s employees agents invitees representatives or EACs at the show to which this contract relates including but not limited to the misuse improper use unauthorized alteration or negligent handling of Shepard equipment or 3 exhibitor s violation of Federal State or Local ordinance or violation of show regulations and or rules as published by the Facility and or Show Management CLAIM S FOR LOSS AND PAYMENT FOR SERVICES Exhibitor agrees that any and all claims for loss or damage shall be submitted to Shepard prior to the conclusion of the show when alleged loss or damage occurred prior to that time and in all cases within 30 days of the conclusion of the show For claim reporting purposes the conclusion of the show shall be construed as the end of the day on which exhibitor must vacate the show site All claims reported after the 30 day period will be rejected In no event shall a suit or action be brought against Shepard
5. 28 x44 244 15 317 40 a 70072 7 Pockets per sq 21 85 28 40 a ft Horizontal Meterboard 39 x Accessories Replacement ID Sign Cardstock ma ai e o Sign prices are based on customer supplying print ready graphics in the requested format see below lt Shepard Please complete the following Subtotall Company Name Booth 7 600 Tax E Contact Name Phone Amount Due Eo o Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Graphic files requests must be received by discount deadline date to qualify for discounted prices There are no exchanges or refunds once sign has been ordered and processed All tax rates are subject to change SIGN SUBMISSION INFORMATION Please follow these requests so Shepard can provide the highest of quality signs for your show File Submission Media Artwork Dimensions amp Color Specifications CD ROM All artwork submitted should be created at 100 actual size Email attachment 4 mgs or smaller only or in 10 reduction increments please indicate scale used FTP zip compression call for FTP information Specify target colors as PMS C or U and send us 100 accurate When sending disks please label them with the following proofs with your disk Color variations
6. 50061 xa Vert 256 15 33300 3 High sidewall dra SPECIAL DRAPERY BACKGROUNDS Per linear foot DRAPERY BACKGROUNDS Per linear SPECIAL DRAPERY BACKGROUNDS Per linear foot ult be ap proved by show management Discount Regular 50073 aa eT a a 50074 StHigh 1490 1995 Choose Color Minimum 4 panel rental required Red 01 Bue 05 ero 10 White 03 Black 06 Burgundy 07 Total Specialty Furnishings Accessories 7 600 Tax Please complete the following Amount Due Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change EXECUTIVE FURNITURE PLASA Focus Kansas City 2015 Shepard Exposition Services May 20 21 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Kansas City Convention Center Kansas City Missouri Customer Service Fax 407 888 2301 Event Code T137690515 Customer Service Email orlando sheparde
7. Cabinets coas ay Description Discount Regular Amount RECEPTION COUNTERS AND COMPUTER STANDS RC1 RC2 RC3 7 9 Wx 3 5 Dx3 9 H 4 9 W x 2 3 D x 3 3 H 5 3 W x 3 3 D x 3 6 H Reception Counters and Computer Stands Code Qty Description Discount Regular Amount _ Pec Re 2085 10 aros OOO Please choose metal color Q Chrome CH O Wood W s Roz 77055 1001 70 csi CS2 Please choose metal color Black 06 White 03 Silver 15 CS1 3 Wx1 9 Dx6 3 H Teme Roe verre 2730 O 0S2 2 3 Wx4 6 Dx6 3 H Peas esr on esr Teme ese f sess 75650 Ui Item includes graphics A Shepard Representative will contact you with art requirements Hl PRODUCT DISPLAY AND TRAFFIC BUILDERS Code Gly Description Discount Regular Amount Please choose metal color OI Black 06 White 03 Silver 15 Gondola ca Item includes graphics A Shepard Representative will contact you with art requirements Qty Description Discount Regular Amount__ 66430 Phone Station 1717 55 223280 GL1 GL2 GL1 5 4 Wx1 3 Dx8 H GL2 4 3 Wx1 3 Dx7 H Please note that electrical rane services must be ordered Please fax completed form to the Exhibit Solutions Department at 404 720 8757 separately You may find the forms in the Utilities section of the service manual Please complete the following Company Name Booth Subtotal o i Co
8. LI will be shipping to SHOW SITE Ship to Address c o Shepard Exposition Services Company Name Booth PLASA Focus Kansas City 2015 Kansas City Convention Center Contact Name 301 W 13th Street Phone Kansas City MO 64105 Deliver By Date Number of labels Delivery date May 19 2015 Special Instructions TYPE OF SERVICE Choose One TRANSPORTATION CHARGES i Next Day Air ij 2nd Day Air Charges for transportation and material handling services provided by Shepard shall be billed to the Credit Card on file _ wec SS sa Service via Air Transportation is charged based on Dimensional weight or Actual weight whichever is greater Logistics Material Handling ONLY Authorize ALL charges Credit Card Expiration Date Security Code Billing Address _ standara Ground Other Truck Load Specialized City ST Zip Name on Card Authorized Signature A REPRESENTATIVE FROM SHEPARD LOGISTICS WILL CONFIRM RECEIPT OF YOUR EXHIBIT TRANSPORTATION REQUEST Please complete the following Exhibiting Co Name Booth Contact Name Phone Email Fax Authorized Signature Signature indicates you have read and accept the Payment Policy and Terms and Conditions lt 9 experience Shepard Logistics Complete Transportation Services Advantages of Shepard Logistics 10 material handling discount for round trip SLS customer shipments Volume discounting for larger shipments Guaranteed price q
9. MO 66106 1251 Kansas City MO 66106 1251 Delivery Hours M F 8 4 30 PM Delivery Hours M F 8 4 30 PM For PLASA Focus Kansas City 2015 For PLASA Focus Kansas City 2015 First day freight can arrive w o a surcharge First day freight can arrive w o a surcharge April 22 2015 April 22 2015 Last day freight can arrive w o a surcharge Last day freight can arrive w o a surcharge May 12 2015 May 12 2015 DIRECT TO SHOW SITE SHIPPING ADDRESS LABELS DIRECT TO SHOW DIRECT TO SHOW TO TO EXHIBITING CO NAME EXHIBITING CO NAME i SHEPARD EXPOSITION SERVICES 7 SHEPARD EXPOSITION SERVICES Kansas City Convention Center Kansas City Convention Center 301 W 13th Street 301 W 13th Street Kansas City MO 64105 Kansas City MO 64105 For PLASA Focus Kansas City 2015 For PLASA Focus Kansas City 2015 MUST NOT BE DELIVERED PRIOR TO MUST NOT BE DELIVERED PRIOR TO May 19 2015 8 00 AM May 19 2015 8 00 AM MATERIAL HANDLING AUTHORIZATION PLASA Focus Kansas City 2015 May 20 21 2015 lt gt Shepard Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Kansas City Convention Center Kansas City Missouri Customer Service Fax 407 888 2301 Event Code 7137690515 Customer Service Email orlando shepardes com SHIPMENT INFORMATION Please complete the following information Please indicate number of pieces and the estimated weight We plan to ship to
10. OUTBOUND BILL OF LADING AND SHIPPING LABELS All outbound shipments require a Bill of Lading and shipping labels Shepard offers complimentary pre printing of these items To take advantage of this service please complete this request and submit to Shepard Your pre printed BOL and labels will be delivered to your booth prior to the close of the show Note All third parties must pick up BOL labels at the Shepard Service Desk SHIP TO ADDRESS COMPANY NAME DELIVERY ADDRESS CITY STATE ZIP CONTACT NAME BOOTH Number of Pieces Number of Labels Requested Crate Skid Cases Carton Total Weight CARRIER SELECTION _ OFFICIAL SHOW CARRIER SHEPARD LOGISTICS _ OTHER If selecting a carrier other than Shepard Logistics you must schedule the pickup If using FedEx or UPS you must have and apply their shipping labels Type of Service In the event your designated carrier fails to pickup Ground Overnight 2nd Day Reroute via show carrier Return to Warehouse Shipping Options Inside Delivery Residential Lift Gate No Loading Docks OUTBOUND SHIPMENT REQUIREMENTS 1 Shepard will print and deliver your BOL with Shipping Labels to your booth prior to the close of the show 2 Exhibtors must properly package and label all materials 3 Completed BOL must be turned in to the Shepard Service Desk including piece count and estimated weight 4 Please see the SES service desk if you do not receive a BOL Ple
11. more than one year after the date that loss or damage occurred Payment for services may not be withheld In the event of any dispute between Shepard and the exhibitor relative to any loss or damage claim the exhibitor shall not be entitled to and shall not withhold payment for Shepard services as an offset against the amount of the alleged loss or damage Any claim against Shepard shall be considered a separate transaction and shall be resolved on its own merit SHEPARD S LIMITS OF LIABILITY If found liable for any loss or damage Shepard s sole and maximum liability for loss or damage to exhibitor s materials will be limited to the repair or replacement with like kind and quantity subject to a dollar amount not to exceed 5 00 five dollars per pound based on the weight of the articles for which Shepard specifically acknowledges receipt in writing Shepard shall in no event be liable for collateral exemplary indirect costs or damages or loss of sales resulting from or related to a claim for loss of or damage to material INBOUND AND OUTBOUND SHIPMENTS Consistent with trade show industry practices there may be a lapse of time between the delivery of shipment s to the booth and the arrival of the exhibitor or his representative During such time the materials will be left unattended Shepard is not and cannot be responsible for loss damage theft or disappearances of exhibitor s materials after same have been delivered to the exhibitors bo
12. o Advance Warehouse o Direct to Show Site We plan to ship on date pt rates Our materials should arrive on date PT ators OSES Carrier Name Pro pases Origin of Shipment city state pape Please provide a contact name and number for any questions Shepard may have Miscellaneous sd in regards to this shipment Total Weight Name Phone MATERIAL HANDLING RATES AND ESTIMATE WORKSHEET SHIP WITH SHEPARD LOGISTICS AND RECEIVE A 10 DISCOUNT ON MATERIAL HANDLING WITH Signature Series Shipping To set up your Signature Series Shipping please call 888 568 8858 or complete the Shepard Logistics Order Form included in this manual Signature Series Shipping does not apply to shipments considered small package local or shipments over 10 000 Ibs Roundtrip SLS shipping is required to qualify for Signature Series Shipping COMPUTATION OF MATERIAL HANDLING SERVICES The following services whether used completely or in part are offered as a package When recording weight round up to the next 100 Ibs For example 285 Ibs 300 Ibs 100 Ibs 3 X RATE Amount or minimum charge whichever is greater Standard Material Handling Signature Series Material Handling Weight Description Price _ Total weint CDescription Price _ Total Direct Shipments to Showsite Direct Shipments to Showsite 101 50 152 25 132 00 91 25 137 00 118 75 Special Handling Special Handling 35030 35033 3504
13. security issue That the products sold do not affect other manufacturers exhibiting at the show PLASA Events reserves the right to refuse permission for sales to be made from an individual booth Special effects If you are exhibiting or using as a part of your exhibit any of the following you must fill out the Special Effects Usage form supplied The use of any of these items must be approved by show managers PLASA Focus will post notices that such effects may be in use In the interest of the health and safety of exhibitors and visitors you must observe the following guidelines e Fog smoke haze demonstrations are limited to 5 second bursts must be directed at the floor and cannot overlap other demonstrations e Gases inert or compressed local ordinances apply e Lasers must be projected above 8 e Pyrotechnics are prohibited e Strobe lighting effects Please be aware that flashing lights whether strobe or simply a strobe like effect can trigger seizures in persons suffering from photosensitive epilepsy These have also been determined to cause headaches nausea disorientation and other discomfort in people with light sensitivity PLASA Focus Show requires that a net flash rate for a bank of strobe lights does not exceed 5 flashes per second At this rate only 5 of photosensitive epileptics are at risk It also recommends that no strobe lighting effect should continue for more than 30 seconds due to the potential f
14. selected to be returned to warehouse are subject to applicable transportation and handling fees Please note that Onsite Material Handling Fees do not include transportation or handling to and from the warehouse Return to Warehouse Service Fee At the customer s request each shipment returned to the Shepard warehouse will incur the following charge 20 00 per cwt 400 00 min 35005 Storage per Month Service Fee Monthly storage is 10 00 per cwt per month 100 00 min Storage fee will automatically be charged for shipments that are returned to Warehouse and stored in excess of three 3 business days Monthly storage is charged the current year 35006 Special instructions or remarks Where will your shipments be going AFTER they have been stored Shippea to another destination as arranged via Shepard Logistics Services Transport to another SES show Delivery Date Pickup arranged with another carrier Please complete the following Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and f
15. the environment e f you see someone putting themselves or others at risk please report it to the show managers immediately e All booth personnel should be familiar with location of emergency exits e Do not block exits at any time e Keep aisles open to foot traffic at all times e The use of tobacco products is prohibited on the show floor e Children under the age of 16 are not allowed on the show floor at any time During load in and load out no one under the age of 18 is allowed in the exhibition hall e Pets are not allowed on the show floor at any time e Please wear proper protective footwear no open toed shoes Insurance amp indemnification The exhibitor shall and by its participation in PLASA Focus hereby agrees to indemnify defend and hold harmless PLASA the Kansas City Convention Center and Show Ready Events and their respective officers directors agents servants contractors and employees from any and all claims losses damages liabilities fines costs and expenses including without limitation attorneys fees and court costs arising out resulting from whether directly or indirectly or in any way related to exhibitor s attendance or participation in PLASA Focus or the negligence acts or omissions of exhibitor or exhibitor s agents employees independent contractors representatives and invitees including without limitation by reason of personal injuries death or property damages sustained by any
16. 0 1000 Watts 10 95 00 120 00 4001 6000 390 00 30 430 00 1001 2000 20 135 00 165 00 6001 8000 420 00 6001 8000 40 460 00 1001 2000 20 240 00 330 00 8001 10 000 i 450 00 8001 10 000 50 500 00 24 Hr Service 10 001 12 000 i 480 00 ___10 001 12 000 60 560 00 Other 120 280 volt 240 volt and 480 volt service available by special order Call exhibitor Service Department for pricing 816 513 5200 24 HOUR SERVICES NUNBER OF 15 DAY Electricity may be turned on within 30 TOTAL ORD R OUTLETS PRE PAY REQUIRED PRICE minutes of show opening and off within Power Strip 6 spots 50 00 30 minutes of show closing show days only If you require power at any other time order 24 hour power at double FED ID 26 4183915 the outlet rate Power Strip 6 spots w Surge Protector Note Power Strips Require 2000 W Outlet
17. 00 130 Booth size 68079 _ minimum 168 00 218 40 Carpet install date time Please note Hours are based on estimates you will be invoiced for actual time incurred Subtotal iS Requested times are not guaranteed and are based on availability N A Tax S Minimum one hour will be charged Additional time will be billed in in half hour increments Amount Due S SHEPARD SUPERVISION INFORMATION Please complete this section if you have chosen Shepard to supervise your installation and or dismantling Inbound Freight Information Outbound Freight Information Carrier Company Name Carrier Company Name of pieces Weight of Shipment Deliver Shipment To Is shipment o Crated o Uncrated Address Tracking Pro City ST Zip Estimated arrival date Type of Service air van line ground etc Shipment to arrive at o Warehouse o Show site If for any reason your shipment is not picked up by your carrier please choose one of the following options Set up Information for Installation Force freight through preferred carrier Please check all that apply and provide information where requested Send shipment back to Shepard warehouse _ i 400 min fee Booth Size X Services You Have Ordered please check all that apply Forklift required o Yes o No o Electrical o Furniture o A V Equipment Carpet is o owned o rented from Shepard o Booth Cleaning o Telephone lnternet Carpet
18. 15 Customer Service Email orlando shepardes com Discount Deadline April 29 2015 SPECIALTY CHAIRS AND TABLES SHOWCASES lt Shepard 36 Diameter 7 aa Full View Quarter View 42 or 30 H 24 Wx18 H aaa Regular Amount _ s1086 Directors Ghai 7035 10316 51090 Director s Stool _141 95 184 55 _ 51089 Ped Table 42 218 75 284 40 50032 Ped Table 30 208 60 _ 271 20 50030 Rnd Side Table 100 90 131 15 _ 50031 __ Sq Side Table 100 90 _ 131 15 MISCELLANEOUS ITEMS GRID AND GRID ACCESSORIES Discount Regular Amount soer uivia 7o120 102555 __ 50068 Full Views 87270 113450 50069 Quarter View4 791 20 102855 50070 Quarter Views 87270 113450 Standard Showcases are a gray finish Amount 50236 Pe remesan 10820 sas 50237 2 x8 w o legs each 141 80 184 35 _ 50242 7 Ball Waterfall 13 00 16 90 Other accessories available please call customer service more information EE x 12 Display 50296 88 65 115 25 Riser 6 x 12 Display 50297 a 110 35 143 45 Riser VELCRO TACK BOARD These display risers are stackable up to four 4 shelving units It is save also important to note that all risers will be delivered to your booth but it is your responsibility to install them 50061 50060 8 High lt Backwali drape Discount Regular Amount we 4 X 8 Horz 256 15 33300
19. 3 35038 35390 35395 35391 35399 35394 35402 Advance Shipments to Warehouse Advance Shipments to Warehouse 114 50 148 75 103 00 134 00 Special Handling Special Handling 35010 35013 35393 35397 35392 35401 Pieces Small Packages FedEx UPS DHL under 30 Ibs Overtime Overtime 30 fee for each overtime application based on ST rate 57 25 114 50 E as Double Time Double Time 50 fee for each double time application based on ST rate 35048 35045 RATES ARE PER 100 LBS WITH A 200 LB MINIMUM For credit card payments please complete the payment authorization form Any additional overtime charges will be invoiced at Subtotal show site and are subject to change pending move in move out schedule N A Tax We understand that your calculation is only an estimate Invoicing will be calculated from actual certified weight ticket or reweigh Amount Due ticket on inbound material handling receiving report Adjustments will be made accordingly Any adjustments to charges must be made at show site Single pieces weighing more than 5000 pounds CANNOT be accepted at the warehouse Loose easily damaged uncrated or blanket wrapped shipments should be shipped directly to the show site If you have any questions about material handling please contact Shepard Customer Service department Please complete the following Company Name Booth Contact Name Phone Authorized Signature Shepard Exposition Services is authorized to perfo
20. 3 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Kansas City Convention Center Kansas City Missouri lt gt Shepard Customer Service Fax 407 888 2301 Event Code T137690515 Customer Service Email orlando shepardes com Deadline Date April 22 2015 Please read the following information entirely prior to signing form and returning to Shepard Complete this form for each non official contractor used Only the official show contractor or the facility may provide building services utilities rigging material handling cleaning and furniture rental As the official show contractor Shepard will provide all standard trade show services including installation dismantling labor but exhibitors may appoint a non official contractor to provide installation dismantling labor provided all the following conditions are met EXHIBITOR must inform Shepard Exposition Services that they have contracted with a non official contractor by completing this form and returning it by deadline date If form is not submitted by deadline date the Exhibitor Appointed Contractor will not be allowed to perform work in the hall except to supervise the official contractor provided labor The CONTRACTOR hired by the exhibitor must by the deadline date provide Shepard with a current Certificate of Insurance with minimum limits of 500 000 property damage per occurrence 1 000 000 personal injury per occurrence workers compensa
21. 888 568 8858 Kansas City Convention Center Kansas City Missouri lt s Shepard Shepard Logistics Fax 404 720 8733 Shepard Logistics Email logistics shepardes com Event Code 1137690515 EXHIBIT MATERIALS TRANSPORTATION INBOUND PICK UP LOCATION INFORMATION SHIPPING INFORMATION Payment Authorization form must be on file to pick up as charges will be Items to be shipped included on your show services invoice Number of Pieces Est Weight Requested Pick Up Date Crates Hours of Operation Cartons cardboard Cases Trunks fiber color Company Skids Pallets Address Carpet color Other Total Pieces Total Wt City State Zip Size of largest piece L W H SHIP TO Loading Dock o Yes O No Lift Gate Residential Inside Pick up Inside Delivery Ll Iwill be shipping to the WAREHOUSE Special Instructions Company Name Booth PLASA Focus Kansas City 2015 c o UPSF Shepard Exposition Services Please note All Shepard Logistics quotes include transportation cost 3800 Kansas Avenue only Additional material handling fees may apply on show site Kansas City MO 66106 1251 OUTBOUND SHIPPING INFORMATION would like to schedule Outbound Transportation Please provide me with a Material Handling Agreement at show site for my shipping instructions and Warehouse Deadline _ May 12 2015 ____ signature So we may deliver your Outbound Material Handling Agreement Date and labels please complete the following information
22. CHR SCE Please contact Shepard if you would like to order these colors Floor orders are subject to availability Substitutions may be provided without prior notification Please complete the following Subtotal lS Company Name Booth 7 600 Tax is Contact Name Phone Amount Due is Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change EXECUTIVE FURNITURE PLASA Focus Kansas City 2015 Shepard Exposition Services May 20 21 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Kansas City Convention Center Kansas City Missouri lt Shepard Customer Service Fax 407 888 2301 Event Code T137690515 Customer Service Email orlando shepardes com Discount Deadline April 29 2015 oy nem Discount Regular Amount in 309 10 ares vw s2040 meso BAR TABLES VTJ 30 VIW 36 WTW 30 VTK 30 VTN 30 VTP 36 ww mo 2520 f w a r wre rs ro wre a20 rs
23. F EXHIBITOR EQUIPMENT per linear ft 50058 Sateen Skirting 16 40 2130 cose Qty Size Discount Regular Amount Teoore ac xen 2400 3225 50078 Je Lxe H 3485 4530 Please select sateen color from below 50080 sl xXe H 45 10 5865 Red 01 Gold 04 Burgundy 07 50077 fax 12H 48 05 6245 Green 02 Blue 05 Grey 10 50079 fet xizH 6865 8925 White 03 Black 06 Teal 13 jso0st fat xizH 83 85 10900 Total Expo Furnishings Ss Please complete the following 7 600 Tax Company Name Booth Amount Due iS Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change SPECIALTY FURNISHINGS amp ACCESSORIES PLASA Focus Kansas City 2015 Shepard Exposition Services May 20 21 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Kansas City Convention Center Kansas City Missouri Customer Service Fax 407 888 2301 Event Code T1376905
24. MAY 20 21 2015 Special Effects Form Return only if you are using special effects by April 17 2015 Return to Kari Primiano Email kprimiano showreadyevents com Direct 1 603 547 5524 Company name Booth number ___ _ Signature This signature indicates that I have read and agree to guidelines and or restrictions below e Fog smoke haze We are ina hotel and ask that you notify the above Show Ready Events contact if any fog machines are not water based We ask that you be considerate of your neighbor exhibitors when demonstrating e Gases inert or compressed local ordinances apply e Lasers must be projected above 8 e Strobe lighting effects Please be aware that flashing lights whether strobe or simply a strobe like effect can trigger seizures in persons suffering from photosensitive epilepsy and have been determined to cause headaches nausea disorientation and other discomfort in people with light sensitivity PLASA Focus Show requires that a net flash rate for a bank of strobe lights does not exceed 5 flashes per second At this rate only 5 of photosensitive epileptics are at risk It also recommends that no strobe lighting effect should continue for more than 30 seconds due to the potential for discomfort and disorientation Exhibitors at PLASA Focus are asked to observe these recommendations e PLASA will post notices that effects may be in use e Pyrotechnics are prohibited 12 plasafo
25. THE NUMBER INDICATED ON FORM PLEASE DO NOT SEND UTILITY AND OR ANCILLARY FORMS TO SHEPARD ONLINE ORDERING INSTRUCTIONS PLASA Focus Kansas City 2015 Shepard Exposition Services eee May 20 21 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Kansas City Convention Center Kansas City Missouri Customer Service Fax 407 888 2301 Event Code 7137690515 Customer Service Email orlando shepardes com ATTENTION EXHIBITORS ORDER NOW Follow these simple steps to order Shepard Services Online lt gt Shepard GO TO www shepardes com intro asp Click on PLASA Focus Kansas City 2015 LOG IN from the Show Information page ENTER your email address and password then click a NEW users User name Your Email Address provided by Show Management Password PLASA15 A OO N P b Previous users User name Your Email Address Password Your pre existing password 5 Don t remember your password Click the link Forgot your password and follow the prompts to have your password sent to the registered email address 6 Once logged in you will be prompted to review your profile information a If your information is correct click proceed to ordering OR b If your information is not correct please click here as indicated update your profile and submit changes 7 Welcome to Shepard Online Ordering Some helpful tips Use the or continue gt buttons t
26. abor or work performed during normal hours at the standard rate Targets Exhibitor move in date time prior to general move in available by appointment only Visqueen A clear heavy plastic sheeting that is placed over exhibiting carpeting after it is laid in order to protect it until show opens ELECTRICAL SERVICE PLEASE RETURN ORDER FORM Ea i WITHPAYMENT TO g rec nWave 1600 Genessee Suite 604 FOR KANSAS CITY MISSOURI 4 A a Kansas City MO 64102 CONVENTION FACILITIES Phone 816 513 5200 ORDER ONLINE AT www greenwavetechnology net or EMAIL TO convention grnwav com Name of Convention Show Date ___ s Booth Company Name Street Adress City State _Zip Code___ Contact Name Co Phone Email Fax a a CREDIT CARD NUMBER IS REQUIRED Credit Card Holder Name Card V Code___ Exp Date Method of Payment L Master Card L Visa LJ Check Credit Card Billing Address numbers only do not need street name Credit Card Billing Address Zip Code Authorized Signature PRE PAY DISCOUNT PRICES APPLY ONLY TO ORDERS RECEIVED WITH FULL PAYMENT 15 DAYS PRIOR TO FIRST MOVE IN DAY PAYMENT MUST BE RENDERED BEFORE SERVICE PROVIDED O 1000 Watt 2000 Watt NUMBER OF 15 DAY NUMBER OF NUMBER OF OUTLETS PRE PAY FLOOR OUTLETS PRE PAY FLOOR OUTLETS PRE PAY FLOOR REQUIRED AMP PRICE PRICE REQUIRED PRICE REQUIRED AMP PRICE Dedicated Circuit 20 150 00 175 00 0 4000 Watts 360 00 20 400 00
27. as shown on Material Handling Authorization Form Mixed shipments that are uncrated by 50 or more are considered special handling and additional rates will apply OFF TARGET DELIVERIES Surcharge 15 Minimum 50 00 35004 For targeted shows exhibitors who received requested a Targeted Date Time a surcharge will apply if shipment is not delivered or carrier has not checked in during assigned target date time MARSHALING YARD Surcharge 30 per Shipment 35250 Where Shepard Exposition Services as the show contractor must lease space for marshaling yard operations because no space is provided by the facility Shepard may charge a one time fee per shipment processed inbound and or outbound through the marshaling yard REWEIGH OF SHIPMENTS Surcharge 25 00 per forklift load 35282 An additional charge per forklift load will be applied to shipments that have to be reweighed at the dock due to the lack of a certified weight ticket or an incorrect or understated weight on a delivery document EMPTY CRATE STORAGE Surcharge 25 00 per piece Minimum 50 00 35105 A charge per crate carton or skid applies when Shepard handles the storage and return of empties from a shipment not received by Shepard and therefore not subject to material handling charges SMALL PACKAGE CONSOLIDATION Cartons weighing 30lbs or less will qualify for the small package rate Should one delivery contain 15 or more small packages it can be consolidated and charged as standard m
28. ase note If utilizing FedEx UPS as your carrier you must supply your own outbound labels TRANSPORTATION CHARGES BILLING ADDRESS _ SAME AS SHIP TO ADDRESS Company Name Address City State Zip Please complete the following Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Shepard Glossary Advanced Freight Refers to freight that has been sent to Shepard s warehouse prior to the Event move in Advance Order An order for services sent to service contractor prior to installation date Aisle Carpet The carpet that is placed on the Event floor in the aisles to separate the booths Back Wall Refers to the drape used at the rear of a standard booth Bill of Lading A legal document that establishes the terms between the shipper exhibitor and transportation company carrier for the transport of goods between specified points for a specified charge A bill of lading is required to be filled out and turned in at the Shepard Service Desk at the close of the show after the exhibitor is all packed up in order to Shepard to release the freight to the transportation company carrier Booth Package This term describes the equipment supplied to exhibitors from show management Certified Weight Ticket Certified weight ticket is a required documented measurement used for shipping exhibit properties All carriers chec
29. aterial handling for a lower rate Packages exceeding 30lbs will be billed standard Material Handling fees at the prevailing show rates ENVELOPE DELIVERIES Surcharge 10 50 per envelope 35007 During show hours at the show facility a charge will apply to receiving and delivering envelope packages to your booth MOBILE SPOTTING FEE Surcharge 100 00 each way 35108 Vehicles operated by exhibitors may be allowed on the exhibit hall floor for loading or unloading if Shepard determines such activity to be operationally feasible and safe All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel In such cases a MOBILE SPOTTING FEE will be charged All local fire marshal rules and regulations apply Please call customer service for details If you have any questions about material handling please contact Shepard Customer Service department lt gt Shepard MATERIAL HANDLING 101 PLASA Focus Kansas City 2015 What is material handling also referred to as drayage Material handling is the process of unloading your freight from your shipping carrier either at the warehouse or show site delivering it to your booth storing your empty containers empties if required returning of your empties at the close of show and then reloading your freight back onto your shipping carrier What is the definition of freight Any exhibit materials that are shipped or delivered to the advance warehouse or show facili
30. be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change EOLI 334 90 EXECUTIVE FURNITURE PLASA Focus Kansas City 2015 May 20 21 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Kansas City Convention Center Kansas City Missouri Customer Service Fax 407 888 2301 Event Code 7137690515 Customer Service Email orlando shepardes com Discount Deadline April 29 2015 lt Shepard CONFERENCE TABLES ee ee ae F cez 6o1 s995 ess C f creen siais ero _ cere ero aras f crue 248 30 45280 a TT men p saes f 90990 ooo CB1 42 RND 470 05 611 05 F a ae CO7 8L 655 45 85210 cca 101 1043 10 1366 05 CCS 42 RND Rr il m CG1 42 RND s oro Car J tem Dieeun rer amount a ae L so de sl ass a ae ae or s l e so __ a e a a a a sei fo oas so fao os oon oo mno enen orso eers Froe ozo seos f RsTDIN 175 50 22815 f cHooz 143 30 186 30 s t64 15 21340 aa Mi The SCE chair is also available in green white and black CHOO2 DUET X
31. cus KANSAS CITY MAY 20 21 2015 Marketing Manual Introduction This manual provides you with all of the marketing information you need to prepare for PLASA Focus Kansas City 2015 It covers the simple things that you can do to raise your profile and the inclusive services that we offer as part of your booth booking to help you to attract your customers In addition to this checklist we will send you Exhibitor Emails to keep you up dated in the run up to the show Please take the time to read these emails as they include the marketing resources listed below as well as reminders about up and coming deadlines and promotional opportunities for your organization If you would like additional people to be added to the mailing list for these emails please contact rosie geyman plasa org Table of Contents Section 1 Attracting Your Customers 2 Invitations 2 Key Show Information 2 section 2 Raising Your Company Profile 2 How to Feature in the Campaign 2 Visitor Email Newsletter 2 Your Logo 3 Show Logo 3 Show Guide amp Online Exhibitor list 3 Online Profile 3 Product Demonstrations and Seminar Opportunities at PLASA Focus 3 Advertising in Official Show Publications 3 Sponsorship Opportunities 3 13 KANSAS CITY MAY 20 21 2015 Section 1 Attracting Your Customers The success of any exhibition depends on everyone working together to create a fun environment for people to visit Promoting your presence at an event is th
32. e E Month Year Billing Address Security Code City ST Zip Name on Card Authorized Signature Please note You may choose to pay by Check or Wire Transfer however a credit card is required on file to process all orders Are you tax exempt for the state this event occurs in Yes No If you are tax exempt you must provide a tax exemption certificate for the state in which the show is being held Please submit tax exemption certificate to orlando shepardes com SHEPARD TERMS amp CONDITIONS lt Shepard PLASA Focus Kansas City 2015 PAYMENT POLICY Show Site Orders Services ordered at show site will require full payment at the time the order is placed Purchase orders may not be used in lieu of payment Regular prices will apply to all show site orders Floor orders are limited to availability Third Party Orders If you contract your work to a display or exhibit house and require services from Shepard the payment policy stated above applies Please pass this information on to them A Third Party Payment form must be completed and submitted three weeks prior to show opening Invoices Prior to close of show an invoice will be prepared and delivered to your booth for your review Credits will be issued at show site only If you have any questions or want to pay your invoice by check or cash please see our customer service representatives at the service desk on site Charges All charges regardless of amount m
33. e Visible area of hardwall panels e 1meter panel visible area 962mm width x 2299mm height e The hard wall panels supply a smooth white surface You may attach to the panels using Velcro or removable tape Do not use glue nails or anything that may damage the panel or cannot be removed e Shepard offers the option to have your graphics printed directly on the hardwall panels of your booth Your booth will be ready for you when you arrive Shepard will then store and forward your graphics free of charge to the next Focus show For more information please see the Shepard graphics order form Security e There will be security during load in through the show and during load out e Entrances to the exhibit hall from public areas will be manned when unlocked to control access to the hall We will provide work passes for you to wear during load in You will be expected to have either a work pass or an exhibitor badge to enter the hall e Your booth should be manned at all times e Please do not remove equipment from the hall during load in or show hours without notifying show management that you intend to do so This is for the protection of your gear and belongings e PLASA Show Ready Events Shepard Exposition Services and Rosen Plaza Hotel and their respective officers directors agents contractors and employees have no responsibility or liability for security or for any theft loss or damage to your personal property regardless of cause and
34. e color code next to order Qty ltem Discount Regular Red 01 Gold 04 Burgundy 07 50020 Green 02 Blue 05 Grey 10 50021 White 03 Black 06 Teal 13 Code Qty Color Size Discount Regular Amount 50042 AL X30 H 11950 155 35 50046 SL X30 H 146 80 190 85 50050 SL X30 H 186 00 241 80 50043 AL X42 H 145 20 188 75 50047 6 x42 H 185 95 241 75 50051 8 x42 H 218 65 284 25 soos ___ ainside sor 72 60 9440 __ Discount Regular lt s Shepard sozi ath side aa _ 72 60 9440 21 80 Tables are skirted 3 sided must order 4th side for all Floor Easel 42 95 55 85 sides to be draped on 6 and 8 tables Literature Rack 165 05 214 55 UNSKIRTED TABLES sosa Jot xara 101 88 192 00 soose Jot xaor 119 75 185 70 soo foran 119 78 185 70 i code Ou bs tem Discount Reguar s0049 fou xazn 18855 17360 RISERS WOODEN PLANKING 8 WIDE Code ay color size Discount Regular Amount soea foxen o oes Garment Rack 209 95 272 95 50084 exer 6215 soso 50086 axe 83 25 108 25 50083 LX 12H 104 30 135 60 50085 fot xian 12985 168 80 Code Qty Item Discount Regular Amount 50087 leLxizH 144 65 188 05 50427 fensabarrier Stanchio_ 88 55 115 10 50095 Sign Holder 22x28 97 80 12715 SKIRTING O
35. e smartest thing you can do to increase the buzz and the return on your investment We work hard to attract people to PLASA Focus Kansas City 2015 but we can t do it without your help Invitations You will receive a personalized email invitation to forward to your contacts and customers If 50 people register using your invitation you will be entitled to a free ad on L amp SA Online worth up to 600 This invitation will be sent you in Exhibitor Email 1 so please look out for it To request this email again please contact rosie geyman plasa org Key Show Information If you are writing your own invitations the following information may come in handy Admission to PLASA Focus Kansas City 2015 is FREE By registering for the event your customers will receive a personalized entry badge allowing them rapid access to the show They will also receive the PLASA Focus News Headlines which detail the new products they can expect to see and the FREE seminars they can book to attend For more information please visit www plasafocus com kansascity Section 2 Raising Your Company Profile How to Feature in the Campaign Our aim is to deliver a targeted and effective media campaign on your behalf There are a few simple things that you need to do to make sure that your company and products feature in the pre show campaign which will extend across direct mail advertising and PR The following information lists these simple tasks which will
36. ect to change BOOTH CLEANING PLASA Focus Kansas City 2015 Shepard Exposition Services May 20 21 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Kansas City Convention Center Kansas City Missouri Customer Service Fax 407 888 2301 Event Code 7137690515 Customer Service Email orlando shepardes com Discount Deadline April 29 2015 lt Shepard A clean booth creates a positive image Take advantage of these opportunities to make the most of your exhibit BOOTH VACUUMING IMPORTANT INFO Vacuuming and Porter Service rates are based on total booth square footage regardless of area being cleaned minimum 100 square feet Description Discount Regular Amount o 309sqt_ o40 oso 400 900sqft 035 045 Carpet is delivered clean but may become dirty LF during setup Booth cleaning is suggested at least once prior to show opening Vacuuming sweeping of booths and emptying of wastebaskets are not included as part of your space rental these must be ordered separately As General Service Contractor Shepard has the exclusive cleaning contract for this show and other service contractors will not be permitted PERIODIC PORTER SERVICE to provide this service on the show floor Porter Service includes emptying wastebaskets within the booth every Keredi d b file wh den two hours during the show credit card must be on Tile when oraering cleaning services
37. ed to refrain from expressing any grievances or directly challenging the practices of the exhibitor All questions originated by labor are to be expressed only to Shepard Exposition Services and or Exhibit Manager Exhibitors are asked to refrain from voicing labor complaints to craft personnel Any questions regarding contract labor should be directed to Shepard Exposition Services and or Exhibit Manager SAFETY Safety of everyone working in the hall is of our utmost concern at all times Standing on chairs tables and other rental furniture is prohibited This furniture is not engineered to support your standing weight Shepard Exposition Services cannot be held responsible for injuries or falls caused by the improper use of this furniture If assistance is required in assembling your booth please order labor on the Labor Order Form included in this manual and the necessary ladders and tools will be provided LABOR ORDER FORM PLASA Focus Kansas City 2015 Shepard Exposition Services May 20 21 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Kansas City Convention Center Kansas City Missouri Customer Service Fax 407 888 2301 Event Code 1137690515 Customer Service Email orlando shepardes com Discount Deadline April 29 2015 INSTALLATION amp DISMANTLING LABOR ESTIMATE AND QUESTIONNAIRE Please complete the following lt gt Shepard How many laborers will you require Installation Dis
38. ention Center Kansas City Missouri Customer Service Fax 407 888 2301 Event Code 7137690515 Customer Service Email orlando shepardes com EXHIBIT SHOW SCHEDULE lt gt Shepard Shepard Exposition Services General Exhibitor Move in Tuesday May 19 2015 8 00 AM 5 00 PM Exhibit Hours Wednesday May 20 2015 10 00 AM 5 00 PM Thursday May 21 2015 10 00 AM 4 00 PM Exhibitor Move out Thursday May 21 2015 4 00 PM 10 00 PM Freight Re route Time Thursday May 21 2015 9 00 PM BOOTH PANEL DIMENSIONS 1 meter panel visible area 962mm width x 2299mm height IMPORTANT DEADLINES Exhibitor appointed contractor notification deadline Wednesday April 22 2015 Discount price deadline for standard Shepard orders Wednesday April 29 2015 First day for warehouse deliveries without a surcharge Wednesday April 22 2015 Last day for warehouse deliveries without a surcharge Tuesday May 12 2015 First day freight can arrive at show facility Tuesday May 19 2015 at 8 00 AM SHIPPING ADDRESSES Advance Shipments Address Direct Shipments Address Exhibiting Co Name amp Booth Number c o Shepard Exposition Services PLASA Focus Kansas City 2015 Exhibiting Co Name amp Booth Number c o UPSF Shepard Exposition Services PLASA Focus Kansas City 2015 3800 Kansas Avenue Kansas City Convention Center Kansas City MO 66106 1251 301 W 13th Street Kansas City MO 64105 ALL UTILITY AND ANCILLARY FORMS SHOULD BE FAXED TO
39. eone in violation of this policy please notify the show office immediately Fire regulations Exhibitors must adhere to the Uniform Fire Code as adopted by the City of Orlando All decorative or construction materials are to be non combustible or flame retardant Documentation affirming non combustible or flame retardant properties must be available on site Any exhibit containing an enclosed area of 100 square feet or more requires a fire extinguisher to be displayed at such exhibit No packing or combustible materials are to be stored in the hall while the exhibit floor is open except in areas approved by the venue and show management No open flame is allowed Health amp safety Health and safety is one of the most important issues in our industry and it is closely regulated by the rules governing exhibitions It is PLASA s aim to promote all industry standards Exhibitors at any event organized by PLASA Events are expected to provide a safe workplace in the exhibit hall e All exhibits must be constructed to be stable and secure e Use a ladder Do not stand or climb on anything you do not own e Maintain control over all movable equipment at all times e Hazardous waste must be disposed of safely This includes electronic equipment and certain types of lamps and batteries Contact the show managers if you have questions about hazardous waste e No ungrounded 2 wire 2 plug cables may be used e Minimize the impact of your operations on
40. ept where indicated Default Colors If skirting and carpet colors are not selected show colors will prevail Exchanges and Cancellations Onsite exchanges and cancellations in orders will be assessed a 100 pick up fee DEFINITIONS AND SHEPARD RESPONSIBILITIES The name Shepard shall be construed within the meaning of this contract as Shepard Exposition Services Inc and its employees officers agents and assigns including any subcontractors Shepard may appoint The term exhibitor refers to any party who contracts for services with Shepard Shepard shall be responsible only for those services which it directly provides and hereby agrees to execute its contracted duties in good faith Shepard assumes no responsibility for any person parties or other contracting firms not under Shepard s direct supervision and control Shepard shall not be responsible for loss delay or damage due to strikes lockouts work stoppages natural elements vandalism acts of God civil disturbances power failures acts of terrorism or war or any other causes beyond Shepard s reasonable control or for ordinary wear and tear in the handling of materials Due to the security and liability requirements Shepard personnel will unload all vendor materials from the loading docks to the booths INDEMNIFICATION The exhibitor agrees to indemnify forever hold harmless and defend Shepard and its employees officers and agents from and against any and all claims causes of action
41. ervices Kansas City Convention Center Kansas MO 64105 Exhibitor load in 8am 6pm POVs 8am 4pm Shepard and PLASA Events Exhibitor badge pick up at 2pm May 15th Exhibitor Entry 8am Exhibitor Coffee 8am Exhibitor Daily Meeting 9 30am 3 Show Floor Opens 10am May 15t 2nd Show day 10am 4pm May Load out 4pm 10pm May Re direct freight freight must be picked up by 10pm Shepard May 15t Exhibiting Information Booth specifications e Each unit includes a 3m x 3m 9 8 x 9 8 hardwall system carpet a table and 2 chairs a waste basket one 20a electrical service two clip on lights header with company name and logo and a 500 lb material handling allowance and pre show vacuuming Please see Page 31 for additional freight charges e The hardwall is not considered to be loadbearing but it will support lightweight items For more information contact Shepard e The house lighting set is minimal for the entire floor Should you wish to have the attendees read fine print you may order additional lighting from Shepard options listed here in this guide e A header with your company s name and logo will be provided for each open side of your booth if you use the hardwall system All headers are identical Your logo needs to have an output ratio of 96 to 100dpi or higher e Truss booths are allowed in designated areas and may be a maximum of 12 high Nothing may be rigged from the building Graphics
42. est 12 Street Kansas City MO 64105 Special PLASA Focus Rate is 159 00 Reserve a room by April 24 for the PLASA rate of 159 plasafocus KANSAS CITY MAY 20 21 2015 chris toulmin plasa org Direct 44 207 370 8891 skrawic showreadyevents com Direct 1 603 571 0528 kprimiano showreadyevents com Direct 1 603 547 5524 laura hoepker plasa org Phone 1 608 237 8561 Rosie geyman plasa org Phone 44 0 20 3818 7654 fbarkley shepardes com Phone 1 407 690 7531 Phone 1 816 513 5000 https resweb passkey com Resweb do mode welcome ei new amp eventID 12536340 plasafocus KANSAS CITY MAY 20 21 2015 Important information All PLASA booth forms furniture choice Show Ready Events special effects self built booth request Kari Primiano 603 547 5524 April 17t kprimiano showreadyevents com Advance shipping Shepard Your company name Phone 407 888 9669 April 22 Booth March 12 Shepard Exposition Services 3800 Kansas Avenue Kansas City MO 66106 1251 Order Lead Retrieval discount deadline QMS 678 341 3000 April 17 Graphics discount deadline Shepard April 29 Hotel reservation last day for discounted rate PLASA reservation link April 24th Shepard paperwork due last day for discounts Shepard April 29th Order Additional Power April 17 Last day for badges onlin Nay 15 Direct freight accepted after 8am Your company name Shepard May 18t Booth Shepard Exposition S
43. g labels included in this manual Shipments must arrive during published exhibitor move in times only Do not ship direct to show site in advance If delivery cannot be guaranteed to arrive during exhibitor move in shipment must go to advance warehouse All shipments must have a bill of lading or delivery slip indicating number of pieces and weight Certified weight tickets required Crates weighing over 5 000 Ibs or loose uncrated shipments must be shipped direct to show site to arrive during exhibitor move in times All shipments must be prepaid no collect on delivery shipments will be accepted LIABILITY INSURANCE What is and why would I need liability insurance Accidents happen therefore most show organizers and facilities require liability insurance Please refer to your booth contract for exact minimums required Please make sure your materials are covered from the moment they leave your company location to the time they return after the close of the show If applicable included in your manual is information and an application for liability insurance and booth coverage can also be purchased to protect your valuable exhibit materials OUTBOUND SHIPMENTS You must complete a Shepard Material Handling Agreement MHA for all outbound shipments A MHA will be distributed at show site if all services have been paid in full or you can request one at the customer service desk Upon completion of packing and labeling of your
44. hat the exhibiting firm is responsible for all charges In the event that the named third party does not make payment by show close Shepard will be paid by the exhibiting firm on demand at show site The show site invoice may or may not include any outbound services such as additional material handling rigging and or shipping charges SERVICES TO BE COVERED BY THIRD PARTY Jan services Rental Furniture Exhibit Display Rentals overena Rigging Labor Carpet Cleaning Installation Dismantling Labor Logistics Transportation Other please specify Material Handling Please complete the Material Handling Authorization Form Notes THIRD PARTY INFORMATION COMPANY NAME CONTACT NAME COMPANY ADDRESS PHONE CITY ST ZIP FAX AUTHORIZED SIGNATURE EMAIL EXHIBITING COMPANY INFORMATION COMPANY NAME BOOTH COMPANY ADDRESS PHONE CITY ST ZIP FAX CONTACT NAME EMAIL AUTHORIZED SIGNATURE THIRD PARTY CREDIT CARD INFORMATION va g E Type of Card o m g Month Year Billing Address Security Code City ST Zip Name on Card Authorized Signature Are you tax exempt for the state this event occurs in Yes No If you are tax exempt you must provide a tax exemption certificate for the state in which the show is being held Please submit tax exemption certificate to orlando shepardes com EXHIBITOR APPOINTED CONTRACTOR PLASA Focus Kansas City 2015 Shepard Exposition Services aid May 20 21 2015 60
45. he package Please see furniture options below Standard Choice WEXHIBITOR SNAME BOOTHNO S NAME Ll WW Furniture Choice Choose one for each unit you have contracted Option 1 o Option 2 o Option 3 o If you do NOT want any of the following please check Furniture o Clip lights o Walls o Electrical service o Material handling o 10 Self built Booth Application Return with drawing by April 17 2015 Booth number Return to Kari Primiano Email kprimiano showreadyevents com Direct 603 547 5524 Company name Signature This signature indicates that have read and agree to guidelines and or restrictions below e All exhibit material and booth structures must be contained within the footprint of your space Each unit is 3m x 3m 9 8 x 9 8 e Depending upon the structure and location of your booth you may still have a back and or side wall e Self built booths will NOT have header boards e Truss booths are allowed ONLY in designated areas e Truss booths may be 9 high if necessary e Any attachment to the building is prohibited e No mechanical lifts may be used for the construction of your booth e Booths must be finished by 6pm the day before the show opens e Aisles and common area must be kept clear during load in All self built booths must be pre approved by the show managers You must submit a dimensional drawing with this application 11 plasafocus KANSAS CITY
46. help you to maximize the investment you ve made by exhibiting at PLASA Focus Kansas City 2015 and will assist you in the promotion of your company s products and services in the run up to and during the show Visitor Email Newsletter Please forward press releases regarding the products that you will be showing at PLASA Focus Kansas City 2015 to rosie geyman plasa org Information received will be included on the show website and published in the PLASA Focus News Headlines which are sent to our database of potential visitors Please also send your press releases to the trade press for inclusion in their show previews 14 Your Logo If you have not already done so please send us your logo for inclusion on the show website Show Logo Please remember to actively promote your presence at the show by using the show logo and a link to the show website htip Awww plasafocus com kansascity on your print and online material in the months and weeks running up to the show Show Guide amp Online Exhibitor List All exhibitors at PLASA Focus Kansas City 2015 will be listed in the Show Guide an essential reference guide which is handed to all visitors Please complete this form ASAP to ensure you take advantage of your FREE entry in the guide and online exhibitor list The deadline for entry is April 20th 2015 Online Profile In addition to your company description and contact details you can add the following elements to your online profile
47. ible for concealed damage damage to carpets in bags or poly or damage to materials improperly packed Shepard shall not be responsible for crates and packaging unsuitable for handling partially assembled or having prior damage Affixing Empty storage labels to containers is the sole responsibility of the exhibitor or his representative All previous labels should be removed Shepard assumes no responsibility for removal or misdelivery of containers with old labels or incorrect information on labels or for loss or damage to materials stored in containers labeled empty THIRD PARTY PAYMENT AUTHORIZATION PLASA Focus Kansas City 2015 Shepard Exposition Services May 20 21 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Kansas City Convention Center Kansas City Missouri Customer Service Fax 407 888 2301 Event Code 7137690515 Customer Service Email orlando shepardes com Discount Deadline April 29 2015 lt Shepard The following information must be completed and the form returned to Shepard by the deadline date Both parties MUST sign this form indicating acceptance otherwise request will be denied When a third party is handling your display and or paying for any services on your behalf we will agree to this third party arrangement if the following payment is agreed upon and all signatures are properly completed By signing this form both parties agree and understand t
48. ition floor Also referred to as Tear Down Padded Van Shipment Uncrated goods covered with blankets or other protective padding and shipped via van line Perimeter Booth A booth space on an outside wall Pipe and Drape Tubing covered with draped fabric to make up rails and back wall of a trade show Porter Service A service that includes the emptying of wastebaskets within the booth at specific intervals during the show Quad Box Four electrical outlets in one box provided by the electrical contractor Registration This refers to an area that Event management uses to register and check in Event exhibitors buyers and attendees This is the place in which show badges can be obtained Rigger A skilled worker responsible for handling and assembly of machinery Right to Work state A state where no person can be denied the right to work because of membership or non membership in a labor union See the Union Rules and Regulations within your manual for specific guidelines Service Desk The location at which exhibitors order services Side Rails The wall between two booths used to divide exhibits typically 3 high Skirting Decorative covering around tables and risers Tables are skirted on 3 sides unless additional skirting is ordered Special Handling An additional charge that applies to exhibits shipments requiring extra labor equipment or time for delivery to exhibit space ST labor Straight time l
49. king into a Shepard marshaling yard are required to present a certified weight ticket at check in Common Carrier A transportation company moving exhibitor freight which usually only accepts crated materials that it can consolidate with the properties of other customers into one shipment bound for the same destination Only Shepard can accept freight from a common carrier Corner Booth An exhibit space with exposure on at least two aisles usually found at the end of a row of inline booths CWT Century Weight or hundredweight The total weight of a crate is divided by 100 to obtain billable weight 51 000 Ibs 100 510 cwt Drayage The service that includes delivery of materials to an exhibit space removal of empty crates storage of crates during the Event return of crates at the end of the Event and delivery of materials to the carrier loading area DT Labor Double time labor or work performed on double time and charged at twice the published rate Empty Sticker A colored sticker used to mark empty crates and boxes for storage provided in the material handling service See Service Desk for Empty Stickers Exclusive Contractor One who holds an exclusive contract with a facility or event manager to provide specified services to that facility or Event Exhibitor Approved Contractor EAC Also called an independent contractor a supplier hired by an exhibitor to perform trade Event services independently of E
50. ll provide Show Management with evidence of compliance If required the non official contractor must be able to provide evidence that it has current and applicable labor contracts and must comply with all labor agreements and jurisdictions The non official contractor must not jeopardize the production of the event by any act or practice that would lead to work stoppages strikes or labor disputes Non official contractor employees must wear approved identification badges at all times while in the work area Badges will be issued at show site to authorized representatives when all requirements have been met The following information must be completed and the form returned to Shepard by the deadline date Name of Non official Contractor Services to be performed Contact Name Contact Phone Fax Contact Address Exhibitor s Signature Date Exhibiting Company Name Booth gt Shepard experience 407 888 9669 407 888 2301 Natural Feel Natural Feel Business Chair 6 Foot Fabric Table Cover w Table Available Colors zi Natural Feel Furniture Qty Item Discount Regular Amount 50704 Natural Feel Business Chair 132 25 17195 50705 Natural Feel Business Stool 161 00 20930 50706 Natural Feel Business Table 30 270 25 35135 50707 Natural Feel Business Table 40 281 75 36630 Fabric Table Covers 50700 Qty Item Discount Regular Amoun
51. mantling Date of installation Requested start time Est Hours Date of dismantling Requested start time Est Hours Iwill need Shepard Supervised Labor for please check one Iwill need Exhibitor Supervised Labor for please check one O Installation O Dismantling O Both Install Dismantle O Installation O Dismantling O Both Install Dismantle Code Qty Item Discount Regular Sup Fee Amount Code Qty Item Discount Regular Amount Exhibitor Supervised Labor 6sos6 sT 84 00 109 20 so 6soe7 oT 126 00 163 80 30 jesoes DT 168 00 218 40 30 Supervisory fee is 30 of total cost or 60 whichever is greater Dismantle 68063 68064 68065 6so60 sT 84 00 109 20 6so61 oT 128 00 163 80 6so62 DT 168 00 218 40 Sup install 68069 Sup dismantle 68073 Please note when ordering dismantle labor due to show break down and returning empties to your booth labor ordered through Shepard at the close of the event may not be available until one hour after show close Labor Hours ST Straight time Monday Friday 8 00 AM 4 30 PM OT Overtime Monday Friday 4 30 PM Midnight Saturday Sunday 8 00 AM 4 30 PM DT Double time All other hours and holidays If you are shipping carpet to the show and require Shepard to install it for you please complete the following Exhibitor Owned Carpet Installation Dismantling ft 6sos0 sa rT 1
52. materials complete the bill of lading with all required information and return to customer service If you have questions on how to complete your bill of lading please ask a Shepard customer service representative located at the customer service desk If you are NOT using the designated shipping carrier you must call your carrier with pick up information If your carrier fails to pick up your shipment Shepard will either reroute your freight through the carrier of our choice or return to the local warehouse whichever is indicated on your MHA SIGNATURE SERIES SHIPPING How can I make shipping my show materials easier Signature Series Shipping will make it easier with the following benefits Receive a 10 discount off of material handling rates restrictions apply Worry free shipping to and from your show Priority Empty Service priority of empty return at the close of show VOUE OUlSCOUTILEU SIIMPPITIY Tales Charges will be billed to your show invoice one less invoice bill to keep track of No driver wait fees OUTBOUND BILL OF LADING SHIPPING LABEL REQUEST lt s gt Shepard PLASA Focus Kansas City 2015 Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 May 20 21 2015 HSN OINE EW ICS melee any oce vere Kansas City Convention Center Kansas City Missouri Customer Service Fax 407 888 2301 Event Code 1137690515 Customer Service Email orlando shepardes com PRE PRINTED
53. may occur due to output devices Exhibitor Co Name Booth Show Name Show Date Acceptable Software amp Formats Other Graphic Services Available Adobe Illustrator Al EPS InDesign Photoshop amp Acrobat Artwork graphic design serivces 70067 Files should be formatted in high resolution quality 100 300 dpi Logo reproduction 70052 Vector based artwork preferred with fonts converted to outline Special artwork mounting 70069 Please note If customer provided graphic files are not to exact specifications requirements a design time surcharge will apply BOOTH GRAPHICS PLASA Focus Kansas City 2015 Shepard E ition Servi p xposition vervices May 20 _ 21 9015 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 Kansas City Convention Center Kansas City Missouri Exhibit Solutions Sales Fax 404 720 8757 Event Code T137690515 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline April 20 2015 BOOTH GRAPHICS Upgrade your booth with graphics lt gt Shepard Simply choose an option below of your booth type and send us your graphic files Price includes production installation and dismantle of graphics as well as storage and transportation to ANY Plasa show located in the United States For more information please contact Shepard Exposition Services Exhibit Solutions Customer Service at 404 720 8652 or ESSRentals shepardes com Inline 3m x 3m 66190
54. not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change EXECUTIVE FURNITURE PLASA Focus Kansas City 2015 May 20 21 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Kansas City Convention Center Kansas City Missouri Customer Service Fax 407 888 2301 Event Code 7137690515 Customer Service Email orlando shepardes com Discount Deadline April 29 2015 lt Shepard CAFE TABLES es ee eS ind x 29 High A ZTP 36 ZTN 36 Aiae O m aws o a el zN 2373 37345 za aes amas om es eo Round x 29 Hi a a j m pt zm 25825 s3575 a 2TG 30 3OMHSC TI tk 356 407 488 30 OOOO TIE a asao 40330 ots 33 10 sss as 303 15 30410 O somse 398 00 43550 STACKING amp UTILITY SEATING Qty ltem Discount Regular Amount _ acki E cs ss mo cs 13315 17960 sa z910 33855 pm 3910 s985 PRODUCT DISPLAY FILES REFRIGERATORS amp TRAINING ROOM FURNITURE ee Re amean PEDESTALS COLOR SIZE PDL PMB36 amp 42 roduc PDL Black 24 Lx24 Dx42 H j a S PMB36 Black 24 Lx24 Dx36 H PmB3 333 10 433 05 PMB42 Black 24 Lx24 Dx42 H PmBa2 39255 510 30 Bce 42540 553 00 Bo 416 40 5mso Ez 425 40 sso F i a e Fi Tas s oases
55. nstall Date Time Dismantle Date Time Description of work to be performed gy kem Description Discount Regular Amount 25028 _ Straighttime Houry Rental 27025 r soso Overtime Hourly Rental 90 65 42075 25067 Doubietime Houry Rental 991 00 so825 code ay tem Description Discount Regular Amount 35028 Straightsime Hourly Rena s4050 70275 T2509 Overtime Hourly Renta 66125 aso7s s00 Doubieime Hourly Renta 78200 101650 code Qty item Description Discount Regular Amount s035 __ Straignt ime Hourly Rental 810 75 105400 s066 overtime Hourly Renta 991 90 128950 s070 Doubie time Hourly Rental 1173 00 152500 CRANE RENTAL AVAILABLE UPON REQUEST ST Straight time Monday Friday 8 00 AM 4 30 PM OT Overtime Monday Friday 4 30 PM Midnight Saturday Sunday 8 00 AM 4 30 PM DT Double time All other hours and holidays RIGGING LABOR RATES times are not guaranteed PLEASE NOTE Rate structure includes forklift and 1 operator only Minimum crews are based on scope of work and area jurisdiction Additional labor and groundmen will be billed at the hourly rate The minimum charge for labor and equipment is one 1 hour Labor and equipment thereafter is charged in half 1 2 hour increments Orders cancelled without 24 hour notices will be charged a one 1 hour cancellation fee coa
56. nt may be removed from or brought into the hall during show hours without permission from show management If you need to transfer gear from your booth to your product demonstration room during show hours please coordinate with show management so this can happen without interference from security personnel It is the responsibility of the exhibitor to remove all exhibit materials at the close of show Any material left in the hall will be removed by Shepard and shipped to your company address freight collect Sale of goods Any transaction involving the exchange of goods or services for currency may be subject to the sales tax laws of the location of the exchange By selling something from your booth at PLASA Focus you assume responsibility for paying state and or local sales tax if required Retail sales of any goods or materials require the permission of PLASA Focus show management and must be approved by PLASA Events If you wish to sell items from your booth you must submit a request no later than 45 days before the show date All requests will be judged individually according to the following criteria The request to sell does not contradict the trade show ethic In general terms this is where the trade exhibition provides trade buyers the visitors a forum to meet trade suppliers and manufacturers the exhibitors PLASA Focus is not a retail opportunity to sell product to non trade buyers and end users That the products sold do not pose a
57. ntact Name Phone 7 600 Tax Authorized Signature Amount Due S Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change SIGN ORDER FORM PLASA Focus Kansas City 2015 Shepard Exposition Services M ay 20 21 2015 7 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Kansas City Convention Center Kansas City Missouri Customer Service Fax 407 888 2301 Event Code T137690515 Customer Service Email orlando shepardes com Discount Deadline April 29 2015 SIGNS BANNERS AND ACCESSORIES code aty Description Discount Regular Amount Code aty Description Discount Regular Amount Standard Foamcore Signs Single sided Vinyl Banners with Digital Printing 70009 Zz Vertical 22 x28 160 20 208 25 m 70065 m S4 20 30 26 40 m ft Vertical 70010 m Horz 22 x28 160 20 208 25 a 70071 E per sd 90 30 26 40 a t Horizontal 70011 yenara 244 15 317 40 a 70066 FOCKES pEr SA 21 85 28 40 s ft Vertical 70012 i Horz
58. o scroll through all your options Use the button to add an item to your cart BEFORE proceeding to the next screen To NAVIGATE to a specific page use the menu headers at the top of the page To VIEW your shopping CART click on To DELETE an item from your shopping cart click gt lt next to the item you wish to remove QUESTIONS Do not hesitate to contact us for assistance Shepard Customer Service 407 888 9669 orlando shepardes com PAYMENT AUTHORIZATION PLASA Focus Kansas City 2015 May 20 21 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Kansas City Convention Center Kansas City Missouri Customer Service Fax 407 888 2301 Event Code 7137690515 Customer Service Email orlando shepardes com Discount Deadline April 29 2015 lt Shepard Please complete the information requested below and return this form with your orders You may choose to pay by credit card check payable to Shepard Exposition Services or bank wire transfer However we require your credit card authorization to be on file before we process your order s for service We will use this authorization to charge your credit card account for any additional amounts incurred as a result of show site orders placed by your representative to include material handling charges for shipments received on your company s behalf and any unpaid balance due for Shepard services Credits for services will be issued at sh
59. or discomfort and disorientation Exhibitors at PLASA Focus are asked to observe these recommendations Termination due to impossibility The performance of this Agreement by PLASA is subject to termination by PLASA without liability upon the occurrence of any circumstance beyond the control of PLASA or the venue such as by way of example only acts of God war acts of terrorism government regulations disaster strikes civil disorder or curtailment of transportation facilities to the extent that such circumstance makes it illegal or impossible to provide or use the venue or exhibit space plasafocus KANSAS CITY MAY 20 21 2015 Booth Options and Onsite Contact form Return by April 17 2015 Booth number _ Return to Kari Primiano Email kprimiano showreadyevents com Direct 603 547 5524 Company name as you want it on header s Onsite Contact s Email Cell Returning exhibitors if you want to duplicate your choices from Focus Orlando 2015 check here ___ If you wish to forgo using the hardwall and build your own booth you are required to submit the Self built Booth Form and dimensional drawing by April 17 Each unit includes a 3m x 3m 9 8 x 9 8 hardwall system carpet a table and 2 chairs waste basket 20a electrical service two clip lights header with company name and logo pre show vacuuming and 500 lb material handling allowance No refunds are given if you choose not to use any part of t
60. oted on the receiving shipping documents Drivers picking up outbound shipments will be sequenced for loading ONLY after a bill of lading is submitted to the Shepard Service Desk AND the driver has checked in WAREHOUSE OVERTIME DOUBLE TIME Surcharge Overtime 30 Double Time 50 Advanced shipments may be received during straight time hours at the warehouse location however an overtime double time surcharge may be applied to an advanced warehouse shipment due to required delivery schedule based on show move in and move out hours beyond our control This would also be true if freight was received after hours at the warehouse trapping facility EARLY LATE SHIPMENTS TO WAREHOUSE Surcharge 25 Minimum 50 00 35003 A surcharge will apply to shipments not arriving within the published dates refer to Show Information page for dates for advance warehouse or arriving on show site after show opening Any shipment arriving to showsite after show open will be charged a surcharge UNCRATED SHIPMENTS Rate as shown on Material Handling Authorization Form An additional charge of 50 or as stated on Material Handling Authorization page of the applicable material handling charge at the time of delivery shall be charged for all loose uncrated or unprotected shipments received at the show site docks The charge is a one time charge that includes both move in and move out of the show and is based on the weight of the shipment handled MIXED SHIPMENTS Rate
61. oth Similarly there may be a lapse of time between the completion of packing and the actual pick up of exhibitors materials from the booth for loading onto a carrier During such time the materials will be left unattended Shepard shall not be responsible for loss damage theft or disappearance of exhibitors materials before same have been picked up for loading after the show All materials will be checked at the booth at the time of loading using document s submitted by the exhibitor and notations of exceptions to conditions of materials or piece counts will be made on said document Shepard assumes no responsibility for loss damage theft or disappearance of exhibitors materials after same have been delivered to exhibitors appointed carrier or agent for transportation after the show Shepard loads materials onto the carrier s truck under the supervision of the carrier driver who checks and signs for the materials Shepard assumes no liability for any materials after the carrier assumes custody of materials If exhibitor s designated carrier fails to show by the move out deadline after a show Shepard shall have the authority to route exhibitors shipment via an alternate carrier or return shipment to a local warehouse for disposition at exhibitor s expense PACKAGING CRATES AND EMPTY CONTAINERS Shepard shall not be responsible for surface damage to loose or uncrated materials pad wrapped or shrink wrapped materials Shepard shall not be respons
62. ound in use in your booth are subject to Regular rate billing All tax rates are subject to change lt gt Shepard MATERIAL HANDLING INFORMATION Shepard Exposition Services PLASA Focus Kansas City 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Customer Service Email orlando shepardes com MATERIAL HANDLING INFORMATION amp ADDITIONAL CHARGES SPECIAL HANDLING Rate as shown on Material Handling Authorization Form A special handling charge applies if your shipment requires extra labor for stacking or unstacking containers on a truck cubic loading tarping or untarping freight or containers rigging pieces for loading or unloading on a truck or from the ground loading or unloading materials in a freight elevator carpet and or pad only shipments or other circumstances requiring the rehandling of materials including but not limited to freight on the truck needing to be unloaded in a specific order orientation or requires freight on the truck to be moved to unload actual delivery Shipments that arrive bulk via small package carrier such as FedEx Express Service UPS small package service DHL small package service and Airborne Express may be charged a special handling rate due to their delivery procedures OVERTIME DOUBLE TIME Surcharge Overtime 30 Double Time 50 Shipments that are moved and or handled on overtime and or double time hours will incur a surcharge based on the handling times n
63. ow site only WIRE TRANSFER In order to accurately process the transfer of funds from your account please complete the following information and fax it along with a copy of the wire receipt to the fax number printed on the header of this page A 50 service charge will be added for processing checks drawn on foreign banks A 25 service charge will be added for processing U S wire transfers 50 service charge for international wire transfers The following information must be included on the bank copy of the wire transfer confirmation Name of show that you are attending PLASA Focus Kansas City 2015 Exhibiting company name Booth number Account Name Shepard Exposition Services Inc Bank Name PNC Bank N A Pittsburgh PA 15219 USA Routing Number 041000124 Account Number 42 6061 9772 SWIFT CODE US PNCCUS33 SWIFT CODE INTL PNCCUS33 If payment is not received by the date shown above hereby agree to have the balance owed to Shepard Exposition Services Inc charged to the credit card indicated in the next section Please be sure to include the show name or show code and your booth as well as the wire fee if you are sending a wire transfer ACH payment or check EXHIBITING COMPANY INFORMATION Please fill out the following information COMPANY NAME BOOTH COMPANY ADDRESS PHONE CITY ST ZIP FAX CONTACT NAME EMAIL CREDIT CARD INFORMATION a Type of Card ome E VISA E E Pay by Check Pay by Wir
64. owever may install and dismantle their own exhibits without assistance from the Carpenters Union as long as the exhibit can be installed and dismantled utilizing no more than one 1 full time company employee in a half hour or less without the use of tools or ladders Labor required in excess of this must be ordered through Shepard Exposition Services MATERIAL FREIGHT HANDLING JURISDICTION Shepard Exposition Services has the responsibility of receiving and handling all exhibit materials and empty crates It is Shepard s responsibility to manage docks and schedule vehicles for the smooth and efficient move in and move out of the exhibition Shepard will not be responsible however for any materials they do not handle Shepard will have complete control of the loading docks at all times Exhibitors may unload material from their privately owned passenger vehicle provided there is no use of dollies hand trucks pallet jacks or other mechanical equipment GRATUITIES Tipping is expressly prohibited This includes such practices as giving money merchandise or other special consideration for services rendered Do not give coffee breaks other than mid morning and mid afternoon when the union has a 15 minute paid break Meal breaks are one hour Any attempt to solicit a gratuity by an employee for any service should be reported immediately to the Exhibit Manager and Shepard Exposition Services IN GENERAL Craftsmen at all levels must be instruct
65. padding o Yes o No Electrical Information Drawings are o Faxed to Shepard oc Shipped w exhibit crates o Electrical should go under the carpet diagram is attached o Electrical drawings are attached On site Exhibitor Contact Information o Electrical drawings are with exhibit in crate number Name Phone o Electrical drawings were sent to the official contractor Hotel Arrival date time Departure date time Please complete the following Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Orders cancelled without written 48 hour notice will be charged a one 1 hour cancellation fee All tax rates are subject to change wr Shepard GROUND RIGGING FORKLIFT RENTAL PLASA Focus Kansas City 2015 Shepard Exposition Services May 20 21 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Kansas City Convention Center Kansas City Missouri Customer Service Fax 407 888 2301 Event Code 7137690515 Customer Service Email orlando shepardes com Discount Deadline Ap ril 29 2015 GROUND RIGGING FORKLIFT RENTAL DO NOT USE THIS FORM FOR MATERIAL HANDLING SERVICES Please complete the following of pieces to be spotted Heaviest piece to be spotted I
66. pe and drape construction provided to Island booths Labor Contracted workers who perform services When labor is ordered hours are based on estimates and will be billed actual time incurred Requested times are not guaranteed and are based on availability Minimum of one hour will be charged Additional time will be billed in increments Rates are based on when labor was performed ST OT DT Logistics Point to point transportation services for freight by an appointed carrier Marshaling Yard A lot where trucks gather for orderly dispatch to Event site When Shepard provides a marshaling yard all carriers must check in present a weight ticket and will be guided to the docks to unload when a space is available The same is true for the out of the show Applicable fee applies Move In Refers to the date and time that exhibitors gain access to a facility and are able to begin the construction and or set up of their booth Mobile Spotting Fee The charge for Shepard personnel to safely guide vehicles operated by exhibitors on the exhibit hall floor when approved by show management and if Shepard determines such activity to be operationally feasible and safe All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel All local fire marshal rules and regulations apply Please call customer service for details Move out The date time specified by Event management for dismantling exhibits and clearing the exhib
67. person Specifically but without limitation the exhibitor assumes the entire responsibility and liability for losses damages and claims arising out of exhibitor s activities on the Convention Center premises and will indemnify defend and hold harmless the Convention Center its owner and its management company as well as their respective agents servants and employees from any and all such losses damages and claims Each exhibitor shall obtain at its own expense adequate insurance against any such claims injury loss damage or liability as PLASA does not provide any liability bodily injury or personal property insurance coverage for individual exhibitors or their agents employees independent contractors representatives or invitees This coverage should be available from your company s insurance agent or carrier as a rider to your company s insurance policy Patents trademarks amp copyrights PLASA Events reserves the right to exclude or reject from the exhibition hall any exhibitor who in the opinion of the show owners is promoting selling marketing or exhibiting items or products that are in any way copies or reproductions of any other product or item already being produced or manufactured by any other exhibitor or manufacturer More information may be found at the United States Patent and Trademark Office www uspto gov Removal of goods or equipment For the protection and security of all exhibit materials no equipme
68. plasafocus KANSAS CITY MAY 20 21 2015 Greetings PLASA Member We are looking forward to your participation at PLASA Focus Kansas City We are pleased that you are exhibiting in Kansas City and wanted you to be familiar with the attached exhibitor kit In addition to this please let me know if you are interested in upgrading to an enhanced listing The price is 93 This includes a unique online listing with the ability to add press releases and pictures to the website in addition to a color logo alongside your entry in the printed Show Guide See attached for the following important documents Exhibitor kit Marketing handbook Also as a reminder we need your certificate of insurance Please send to Show Ready Events Manager Kari Primiano kprimiano showreadyevents com Also don t forget to make your hotel reservations as soon as possible The hotel deadline is April 24t 2015 Hotel link http plasafocus com kansascity travel Here is to a successful event Kari Primiano Show Ready Events Contacts Events Team Christopher Toulmin Director of Events Steve Krawic Exhibitor Services Kari Primiano Exhibitor Services Laura Hoepker Events Sales Executive Rosie Geyman Senior Marketing Manager Exhibition Services Fred Barkley Account Executive Shepard Exhibition Services Venue Kansas City Convention Center 301 West 13 St Kansas City MO 64105 Hotel Kansas City Marriott Downtown 200 W
69. refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change EXHIBIT RENTAL ACCESSORIES PLASA Focus Kansas City 2015 l May 20 21 2015 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 Kansas City Convention Center Kansas City Missouri Exhibit Solutions Sales Fax 404 720 8757 Event Code T137690515 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline April 20 2015 SHOWCASES AND LOCKING CABINETS E A o e a T Quarterview Showcase Square Showcase LC3 4 6 WX1 9 Dx3 3 H 1 9 Wx 1 9 Dx7 H 3 9 Wx2 3 Dx3 6 H Pp o Showcases Cd coa am pesenan Discount Reger Anount 96270 Quarterview 1010 95 1314 25 e Sauere oro 11645 Lc4 1 meter wide Please choose metal color J Black 06 O White 03 O Silver 15 Please choose metal color O Black 06 White 03 DO Silver 15 3 6 Wx 1 9 Dx3 6 H 8282 Leci 749 30 97410 j i W Please choose metal color J Black 06 O White 03 O Silver 15 66283 Ld Lc2 909 30 1182 10 LC2 1 5 meters wide Please choose metal color Black 06 O White 03 O Silver 15 5 Wx1 9 Dx 3 6 H sm 16 Please choose panel color Black 06 L White 03 Shepard Exposition Services Locking
70. rm material handling services on behalf of the exhibiting company named above Signature also indicates you have read and accept the Payment Policy and Terms and Conditions sign and return to Shepard Payment Authorization must be completed and returned with Material Handling Worksheet Other charges may apply please review Material Handling Information form included in this manual All tax rates are subject to change lt A Shepard STORAGE AUTHORIZATION FORM PLASA Focus Kansas City 2015 Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 May 20 21 2015 SUSIE perice Phone 407000003 Kansas City Convention Center Kansas City Missouri Customer Service Fax 407 888 2301 Customer Service Email orlando shepardes com Please Note This form is for Accessible Secured Storage only STORAGE AUTHORIZATION Please fill out the information below Event Code T137690515 Company Name Booth Contact Name Phone e For liability reasons only shipments for which material handling drayage charges have been paid to Shepard will be eligible for Shepard storage services e All packages must be properly packed amp labeled Shepard Exposition Services limit of liability will be 5 00 per pound or 500 00 per package or container whichever is less No uncrated material will be accepted at the warehouse SHOWSITE STORAGE _ Secured Storage Materials will be placed into secured storage and will be ret
71. s ay tem Description Discount Regular Amount a05 Straightsime Hourly Rate 10500 1350 s06 Overtime Hourly Rate 15750 27s 35009 Doubietime Houry Rats 21000 27300 code Qty Wem Description Discount Regular Amount RIGGERS AND MATERIAL HANDLERS PER MAN HOUR 35087 a Straight time Hourly Rate 84 00 109 20 EG 35100 Overtime Hourly Rate 126 00 163 80 35101 Double time Hourly Rate 168 00 218 40 Please complete the following Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions PLEASE NOTE The minimum charge for labor and equipment is one 1 hour Labor and equipment thereafter is charged in half 1 2 hour increments Orders cancelled without 24 hour written notice will be charged a one 1 hour cancellation fee Subtotal 4 NA Taxs Amount Due a Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day All tax rates are subject to change SHEPARD LOGISTICS SERVICES PLASA Focus Kansas City 2015 Shepard Exposition Services May 90 21 9015 1531 Carroll Drive NW Atlanta GA 30318 Shepard Logistics Phone
72. s vra vre wo P wn sio 49155 wrs sass 59650 These bar tables are available in a variety of colors Please contact Shepard for more information BARS ay tem Biseount Reeuar Amount _ ore i p n irens 225260 BRC 4987 45 6483 70 BAR STOOLS n er ee meee amont BSL sc pes soss sz o f 5 S Bss 305 50 39715 l BsD 31820 4365 BST j BSS a _ _siezo_ _sis68 __ ee on ee ex BsN 2o H 343 60 446 70 BCE s2 H 261 80 366 35 Bsoos 364 25 47355 RsTSTL 15940 20720 iV ROLLRD 256 00 33280 Roucy 25600 s3280 These barstools are also available in white and black Please Bsoo3 ROLLRD contact Shepard for more information Floor orders are subject to availability Substitutions may be provided without prior notification Subtotal o Please complete the following 7 600 Taxt Company Name Booth Amount Due S Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items
73. s com Discount Deadline April 29 2015 lt Shepard COMFORT SEATING OTTOMANS Key West Black som 7 s5 osso smm f emis esz o 5220 esees J Ee __ Hews 803 40 104440 soos 2107 70 2740 00 _ HCHO8 HC008 877 00 NPLSOF 1012 70 1316 50 NPLCHR 706 80 918 85 NPLLOV 851 70 1107 20 CHR003 SFA003 TANSOF TANCHR S01 BOW OCH SWAN 433 10 OTS 382 70 END02B 563 05 ENDO2W 563 05 BNO08 646 75 BNO75 646 75 OTL 616 80 OTK 616 80 o me 194 75 veo 15755 204 80 _ osc 13850 180 05 _ C1E C1F cic COLI Qty Item Discount Regular amount Ejay e 348 30 45280 oF assw naso Cic 327 70 42600 AURA 17550 22815 ETBL 215 55 280 20 45840 270 00 37725 i LS Lo NEMSAC 458 40 TMBTBL 270 00 cou 377 25 a fo __ J o TMETEL EOLI E1E 426 00 E1F 387 10 si Ss PSs E1C 307 15 399 30 257 60 Floor orders are subject to availability Substitutions may be provided without prior notification Please complete the following Company Name Booth Subtotal S Contact Name Phone 7 600 Tax S Authorized Signature Amount Due S Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must
74. t White Fabric Table Cover w Table 224 25 29 55 si Red Fabric Table Cover w Table 224 25 2955 Blue Fabric Table Cover w Table 224 25 29155 ss Black Fabric Table Cover w Table 224 25 29155 si Q orlando shepardes com Business Table 30 Natural Feel Business Table 40 Promotional Furnishings PLASA Focus Kansas City 2015 Kansas City Convention Center Kansas City Missouri May 20 21 2015 EVENT CODE DISCOUNT DEADLINE April 20 2015 me Lighting amp Accessories Natural Feel Accessories Qty Item Discount Regular Amount 50709 Natural Feel Floor Lamp 143 75 ooo 50710 Natural Feel Table Lamp 103 50 ooo 50708 O Natural Feel Waste Receptacle 63 25 000 Promotional Furnishings Qty Item Discount Regular Amount ai Promotional Furnishings Table Call for Quote 50713 50714 Promotional Furnishings Stool Call for Quote Promotional Stools must be ordered 30 days prior to show All Signature Series Furnishings must be ordered 30 days before move in for availability Please complete the following Company Name Contact Name Booth Number Phone Number Total Signature Furnishings 9 250 Tax Amount Due Authorized Signature Must order by discount deadline to receive discounted pricing Payment authorization must be completed and returned with order All tax rates are subj
75. the weight from your inbound weight ticket included with your shipment How do I calculate material handling charges Material handling services whether used completely or in part are offered as a package When recording weight round up to the next 100 Ibs EXAMPLE 285 Ibs 300 Ibs 100 Ibs 3 X RATE Amount or minimum charge whichever is greater Will there be any additional charges Additional charges may apply Please review the Material Handling Authorization and Material Handling Additional Services forms included in the manual for all applicable fees SMALL PACKAGES What are small package carrier shipments Shipments that arrive via small package carrier such as FedEx Express Service UPS small package service DHL small package service and other carriers in this category and do not have a certified weight ticket included with shipment This applies to packages weighing under 30 Ibs How do I calculate my small package carrier shipment Charges for small package carrier shipments are based on per carton per delivery Example I m shipping 3 packages via FedEx how much will be charged 3 x per carton rate amount charged plus any additional fees that may apply Please be advised that your whole shipment may not arrive to its destination at one time Therefore you may be charged per each delivery and minimum charges may apply CRATED UNCRATED SPECIAL HANDLING What are CRATED materials Materials deli
76. through Shepard Booth Porter Services oso Cancellations must be received 24 hours prior to show opening CEE 090 Daily Porter Svc One time services ordered will be provided for the first day of the event If you have a need for one vacuuming or porter service any day besides the first day please contact Customer Service Please note booth cleaning and porter service are non taxable for this show Total Booth Cleaning S 7 60 Tax Amount Due _ Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day All tax rates are subject to change EXPO FURNISHINGS PLASA Focus Kansas City 2015 Shepard Exposition Services May 20 21 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Kansas City Convention Center Kansas City Missouri Customer Service Fax 407 888 2301 Event Code 7137690515 Customer Service Email orlando shepardes com Discount Deadline April 29 2015 TABLES ALL DISPLAY TABLES ARE 24 WIDE STANDARD SEATING MUP er Choose drape color plac
77. tics at your expense e For UPS and FedEx boxes you may arrange for Shepard to ship these for you Fees will apply see exhibitor kit Your boxes must be ready to ship with pre printed labels attached and the charges billed to your account See the Shepard freight desk to arrange Amenities Hot and cold beverages will be provided at the PLASA Hospitality stations during exhibitor load in and show days Rules regulations amp agreements A Z ADA compliance All public areas of the Kansas City Convention Center are in compliance with the American Disabilities Act PLASA Focus seeks venues that are in compliance with the Americans with Disabilities Act Kansas City Convention Center is in compliance with the ADA Audio levels The maximum level for audio demonstrations or for audio used as part of a demonstration is 75dBA Boundaries e Aisles and common areas must be kept unobstructed at all times including load in and load out e Exhibits must be kept within the confines of your booth space e Projection and lighting must be contained within the confines of our booth and overhead If you wish to project into common areas please contact PLASA Events for Sponsorship Opportunities Distribution of promotional material The distribution of promotional material must be contained within your exhibit space Non exhibiting parties may NOT distribute promotional material at PLASA Focus without the permission of the show managers If you see som
78. tion aggregate coverage of 1 000 000 per occurrence and naming Shepard Exposition Services as additionally insured for the time period of the show including move in and move out days The CONTRACTOR must abide by the rules and regulations of the show and all pertinent union regulations CONTRACTOR employees must wear approved identification badges at all times while in the work area Badge will be issued at show site to authorized contractor representatives when all requirements have been met If the non official contractor is empowered to incur expense on behalf of the exhibitor a Third Party Payment Authorization form must be completed and returned to Shepard The exhibitor agrees that he is ultimately responsible for the cost of all services provided in connection to the exhibitor s booth The non official contractor agrees to have evidence in the booth that it has a valid authorization from the Exhibitor for services The non official contractor must confine its operations to the exhibit area of its clients No service desks storage areas or other work facilities will be located anywhere in the facility Show aisles and public areas are not part of the Exhibitor s booth space The non official contractor may not solicit business on the exhibit floor The non official contractor must have all business licenses work permits and insurance required by State and City governments and Facility Management before beginning work and sha
79. ty via shipping carrier POV or delivery truck What is a certified weight ticket A printed weight ticket from a scale certified or inspected by a government authority such as the Dept of Agriculture indicating the date weighed the weight of the shipment and the vehicle ID of the unit being weighed IMPORTANT FACTS ABOUT ADVANCE SHIPMENTS What are advance shipments All shipments that are addressed to the advance warehouse address please refer to Advance Warehouse shipping labels included in this manual Shepard will begin accepting your shipments 30 days prior to first show open day date may vary depending on show schedule The warehouse will receive shipments Monday Friday 8 00am 4 00pm excluding holidays Shipments must arrive by advance warehouse deadline date to avoid a late surcharge Please refer to the Show Information page included with this manual for deadline date Crates cartons skids fibercases and carpets can be accepted at the warehouse but DO NOT ship crates weighing over 5 000 Ibs loose uncrated shipments and or machinery to warehouse You must ship those items direct to show site All shipments must have a bill of lading or delivery slip indicating number of pieces and weight Certified weight tickets required All shipments must be prepaid no collect on delivery shipments will be accepted MATERIAL HANDLING CHARGES What determines how much I m charged Charges are based off
80. uotes online with online booking and scheduled pick up Preferred and confirmed target times inbound Pre printed bills and shipping labels correctly formatted inbound or outbound Free 30 day pre event storage charges Ship direct to show site and avoid warehouse charges when facility permits Automated tracking and delivery status reports via email No driver waiting time charges inbound or outbound No additional trade show fees Priority Empty Return Labels to all inbound Logistics Customers Guaranteed pick up outbound from show with immediate loading following empty return Guaranteed on time delivery to destination city facility or warehouse or it is free Benefits of Shepard Logistics Security immediate outbound loading reduces risk of pilferage or misloading Convenience less paperwork and less tracking Efficiency scheduling travel labor reliably and possibly avoiding weekend overtime charges inbound Cost Saving discounting of material handling charge To take full advantage of the Shepard Advantage contact 888 568 8858 logistics shepardes com SHIPPING LABELS Shepard PLASA Focus Kansas City 2015 ADVANCE SHIPPING ADDRESS LABELS lt Shepard ADVANCE WAREHOUSE ADVANCE WAREHOUSE EXHIBITING CO NAME EXHIBITING CO NAME Booth Booth c o UPSF Shepard Exposition Services c o UPSF Shepard Exposition Services 3800 Kansas Avenue 3800 Kansas Avenue Kansas City
81. urned to your booth after the close of the show The materials will be accessible during the show by Shepard personnel only A minimum one hour material handling labor charge at show rates will apply each time material is handled to or from storage There is no charge to return materials to your booth at the close of the show Secured storage rates are eighty 80 cents per square foot per day 6100 00 Minimum 35400 Accessible Storage Materials in accessible storage will be accessible during the show but not necessarily by exhibitors The charge for Accessible Storage is a daily storage fee plus labor each time materials are moved There will be a 35 00 per day charge for pallet skid 80 00 per day for 1 2 trailer usage and 120 00 per day for full trailer usage When Shepard personnel are required to move materials into or out of storage will be billed at the material handling labor rates each time material is moved This fee is in addition to the labor charge each time stored items are accessed 100 00 Minimum There will be no charge to return material to the booth at the close of the show during the standard empty return process Accessible storage is not considered secure and is stored at the sole risk of the Exhibitor 35166 POST SHOW TRANSPORTATION AND HANDLING Shepard Exposition Services will store your shipments in our warehouse both before and after your event Please take note of the important information below All shipments
82. ust be paid in full by cash check or credit card If credit card method is used please ensure that the card limits are high enough to cover your expected charges Past Due Accounts The buyer understands that there will be a 1 1 2 monthly 18 per year finance charge on past due accounts and agrees to pay all costs incurred by Shepard Exposition Services while endeavoring to collect this account Outbound Services All outbound services will be processed on your credit card A copy of the receipt and invoice will be mailed within 10 days of the close of the show International Customers International customers must pay for all services in U S funds A 50 service charge will be added for processing checks or wire transfers drawn on foreign banks U S Wire Transfers A 25 service charge will be added for processing U S wire transfers Please complete the wire transfer portion of the Payment Authorization form The credit card portion of the form must still be completed before your order will be processed Tax Exempt Status If you are tax exempt in the state where the show is held a copy of the certificate must accompany your order Rental Responsibility All materials are on a rental basis and shall remain the property of Shepard The customer shall be held financially responsible for any damage to Shepard equipment used by the customer Price Quotes Prices quoted are for the duration of the show and include installation rental and removal exc
83. vent management appointed contractors Exhibitor Kit Also known as a Service Manual this is package of information that contains all rules regulations and ordering forms relating to an exhibition provided to exhibitors by Event management Facility Carpeted Indicates the exhibit hall and or ballroom in which the Event is taking place is already carpeted Floor Order An order for product or service placed after Advance Deadline therefore not eligible for discounted rates Floor Port A utility box recessed in the floor containing electrical telephone or plumbing connections Freight Exhibit properties and other materials shipped for an exhibit Freight Desk The area where inbound and outbound exhibit materials are handled at a trade event Forklift Ground Rigging Handling and assembly of machinery that requires the use of a forklift This includes positioning and or re skidding of exhibitor material machinery and equipment Hard wall A type of exhibit construction in which walls are made of a solid material rather than fabric 1 amp D Installation and dismantling of an exhibit by a labor source Exhibitors may orders this service from the general contractor ID Signs Typically a 7 x 44 cardstock sign that contains exhibitor name and booth number In line An exhibit that is constructed in a continuous line with other exhibits Island Exhibit An exhibit with aisles on four sides There is no pi
84. vered that are skidded or in a container that can easily be unloaded reloaded with no special handling required What are UNCRATED materials Materials delivered that are loose pad wrapped or unskidded without proper lifting bars and or hooks What is SPECIAL HANDLING Shipments delivered that require extra labor for stacking or unstacking containers on a truck tarping or untarping freight or containers or rigging pieces for loading or unloading on a truck or from the ground or other circumstances requiring the rehandling of materials Cannot be completed solely with one forklift and operator MATERIAL HANDLING Q amp A What is the difference between material handling and shipping Shipping is the process of carrying your shipment from your location pick up area to it s destination and also the process of returning your shipment back to your location after the close of the show Material handling begins at the time your shipment arrives to the docks please refer to What is material handling for the full definition Do I need to order a fork lift to unload or reload my freight No please do not order a forklift for unloading reloading of your materials What does CWT mean CWT is an acronym for Century Weight therefore it means per 100 Ibs IMPORTANT FACTS ABOUT DIRECT SHIPMENTS What are direct shipments All shipments that are addressed directly to the exhibit facility please refer to Direct to Show shippin
85. x36 H LA15 PDL42W White 24 Lx24 Dx42 H PDL36B Black 24 Lx24 Dx36 H PDL42B Black 24 Lx24 Dx42 H GROMMETED TABLES Qty item Discount Regular Amount fe Se omw 81730 106250 Gsoomw 65740 s5460 ocmw 435 35 565 5 oww s1730 106250 cooww 657 40 ss54so esocww 435 35 565 95 Maple Top with Grommet Holes G30BMW 72 Lx26 Dx42 H G30DMW 72 Lx26 Dx30 H G30CMW 72 Lx26 Dx18 H White Top with Grommet Holes G30BWW 72 Lx26 Dx42 H G30DWW 72 Lx26 Dx30 H G30CWW 72 Lx26 Dx18 H MOBILE TABLET STANDS ay tem Discount Regular J Amount aaa m TBecHR 80 00 104 00 j ese 20 00 108 00 C enm 20 00 104 00 O esw 257 65 soaes resto 250 10 soss Please note that all tablet stands must be ordered separately Tablets and electrical services are not included with this rental Floor orders are subject to availability Substitutions may be provided without prior notification Please complete the following Company Name Contact Name Authorized Signature TBBCHR TBNTR TBSHLF TBSDW TBSTND Subtotal Booth 7 600 Tax Phone Amount Due Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or
86. you assume all risk of loss with respect to same You hereby waive and release PLASA Rosen Plaza Hotel and their respective officers directors agents contractors and employees from any and all claims liabilities losses and damages with respect to such personal property You should have in place adequate insurance to cover any theft loss or damage to your personal property Shipping Load in Empties and Load out e Exhibitor load in begins at 8am on Tuesday May 19 and ends at 6pm All freight shipped by Shepard or to the advance warehouse will be on your booth when you arrive Direct freight will be received beginning at 8 am on Tuesday May 19 POVs may unload beginning at 8am on Thursday May 21 No freight will be accepted after 4pm either day e Show Management strongly recommends that you ship to the advance warehouse If you are shipping direct you must send in the Material Handling Authorization form even if you are under 500 pounds If you are driving your freight in on Monday please coordinate your arrival with Show Management beforehand e Shepard will coordinate the storage of all empties Pick up empty stickers from the Shepard freight desk No empties may be stored behind your booth without approval from show management e Load out begins at 4pm on Thursday May 21 You are responsible for making arrangements with your carrier for pick up Any material left on the floor after 10pm Friday will be redirected by Shepard logis

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