Space Contract
Contents
1. his Agreement shall remain in Exhibitor seeks the even o cancel of ti he notice If Exhibitor cancels ie amounts set forth below i first day of the Show 100 of the hdrat iscretion result in partial Exhibitor s deposit an including wi the Show wi hereunder and said Ex liable for the ull balance under the attorneys fees court costs and interest Show Managemen exhibit space if non delivery is due all monies have the righ terms of the Agreemen to any of the Further restrictions for services and exhibit space are not rei ji jurisdiction over the Hall or the conducting of he right in its sol best interest of tl be notified of its newly assigned space Show Management be to an exhibit space which is of the same general si space is in Show Management s 0 pro rata basis Exhibitor acknowledges and agrees that Show Management may change the dates and or venue of consent of Exhibitor and that mail return receipt requested The date of or before he rig he Ex ollowing cal so that asse he aisle or extend as a high panel ications are at foot height restriction will apply The eight 8 foot back wall restriction is removed for al Fi may apply as necessitated by ceil ted if they are visible from adjacent booths Failure to comply with the rules full force an his license for exhibition space withdraw requirement2. Management the convention hall manager or their assistants 10 INSTALLATION AND DISMANTLING Complete in dismantling electrical work furniture cleaning etc will be included in upon the Exhibitor as though fully set forth herein ing an binding formation instructions and schedule ol he 11 EXHIBITS MOVE IN MOVE OUT Movement of exhibits in and out of the Hall mi will be allowed into or ou ments Move in and move out time after the close of good and clean order an the Hal to be removed may be held or otherwise he Show before may be removed from 12 SAFETY All display materials used for decoration musi must be in good operating condition and to the exhibi regarding comply with any applicable law code or regulation or if SI hazard or other danger Show Management may cause th he weight of any equipment or exl must not block access Hall Management rules no circumstances may of the Hall without an official condition as i he Show ends be flameproof health fire prevention Clearance from Show Management The Exhibitor for transportation of exhibits and packing material Show Management cannot accept or sign imes and access outside of Show hours are limited to he Show as Show Management removed and cleared from the Show space and vacant may specify or upon sooner termination of this A possession of the exhibit was when delivered to Exhibitor Exhibi facility by the Exhibitor
3. agents employees or guests and Hall Management and their respective af for loss or damage of any kind which might arise out for or any of its officers directors employees agents or he Show must s service contractors the Hall and their representatives employees and agents are not liable for any injury loss or damage that may occur to Exhibitor or to Exhibitor s employees agents guests or property from any cause whatsoever prior to during or subsequent to the period covered by this Agreement sumes responsibility and agrees to indemnify defend and hold Show Management Hall Management their affiliates and Exhibitor as heir respective employees and agents harmless from and against any claims or expenses arising out of the use of the exhibition premises Exhibitor assumes all responsibility and equipment employees or representatives indirect punitive or consequential damage its affiliates and Exhibitor s remedy for any action shall be limited to one half of ti lability n no event shall Show Management or any ol s arising out of or in connection with this Agreement claim of loss or damage arising from or relat he fees paid to Show Management hereunder 8 AVAILABLE SERVICES On behalf o following drayage cartage furniture plumbers carpenters and other labor in the Exhibitor Service Manual he Exhibitors Show Management has desig booth and floor decorations signs photographs
4. e 20 COSTS EXPENSES AND ATTORNEY or interpret this Agreement costs expenses and attorneys fees inclu action or proceeding and in connection wi 21 APPLICABLE LAW AND VENUE This Agreement shall be governed by New York law without applicati principles Any suit relating to this Agreement jurisdiction of any such court 22 SPONSORSHIP AGREE incorporated into this Agreement 23 AMERICAN DISABILITIES ACT Exhibitor acknowledges and agrees modation as defined under connection with the Show Ex ect he prevailing party in such action or proceed shall be instituted in a sta MENT All rules and regulations of all applica itle III of the Americans with Disabilities Act ing shal e or fed hibitor will i provide at its expense any auxil FEES If either party commences any action or proceeding against be entitled to recover from or order thereby obtained ble sponsorship agreements and relate that in connection with the Show i ADA As a public accommodation Exhibitor agrees that in iary aids and services as may be necessary to ensure effective fect the intent of the parties leral court in New York and exhibition attendees or the demographic nature of such attendance be assigned in whole or in part without the written approval of Show Management Show hout the prior written consent of Exhibitor and any such assignee shall become Show ions of S
5. will be available and charged for at the then prevailing rates Contractors and rates wi to be issued separately Show Management assumes no responsibility or liability for any of the services nated ol for losses damages and claims arising out of injury or damage to or caused by Exhibitor s displays its affiliates be liable for any special incidental he liability of Show Management and ed to this Agreement regardless of the form of icial Show contractors to provide the telephone services etc Services of electricians be listed performed or materials delivered by the foregoing persons parties and organizations Arrangement for these services and payments are to be made between Exhibitors and o regulations may be changed al to comply with the regulations icial any time Where union labor is required because of buil Show contractors Rules and regulations for union labor are made by the local unions and ing or contractor requirements exhibitor agrees 9 PROTECTION OF FACILITIES Nothing shall be posted on or tacked nailed screwed or otherwise attached to the columns walls floors or other parts of the convention hall exhibit area without permission from the proper building authori Fluids caustic or staining must not be used where they may damage floor coverings Packing unpacking and assembly of exhibits shall be done only in designated areas and in conformity with directions of Exhibition
6. CSC Questex LLC to charge your credit card for unpaid balances per the payment Card No Exp Date and schedule terms of the contract Cardholder Name PAYMENT SCHEDULE Upon Signing Security Code Signature 50 of Booth Fee Due O l agree to be charged 100 of the contracted exhibit package upon return of this document Initials July 20 2015 O I agree to be charged 50 of the contracted exhibit package upon return of this document and the remaining 100 of Booth Fee Due 50 on July 20 2015 Initials f he fees set forth above reflect a 3 discount for payments made via cash checks or bank wire transfers Payments made using credit cards are not ntitled to the cash check and bank wire transfer discount and the applicable fees will be recalculated accordingly If your balance of payment is not received by other means within 90 days of the event this card will be billed automatically to settle your account Oo SIGN HERE Exhibitor has read the Terms amp Conditions on the reverse side of this Agreement Exhibitor understands that this Agreement shall be legally binding between Show Management and the Exhibitor only upon acceptance in writing by Show Management Exhibitor also understands that any changes in the information in this Agreement must be provided to Show Management in writing This Agreement may be executed and delivered by facsimile and a facsimile signature shall be treated as an original Exhibitor s Authori
7. FLORIDA NOVEMBER 15 16 2015 FORT LAUDERDALE CONVENTION CENTER INTERNATIONAL ESTHETICS COSMETICS amp SPA CONFERENCE Exhibitor Application amp Agreement 1 EXHIBITOR INFORMATION PLEASE PRINT NOTE The information you provide for Exhibitor Listing Company Description Website and Phone will be used on IECSC Marketing Material Company Name Exhibitor Listing Company Description for publication 5 word max Contact Name Title Address City Province State Zip Country Phone Phone number for publication Fax Email Website Booth Set up Contact Info 2 PRODUCTS amp SERVICES TO BE DISPLAYED This is how your company will be listed on the IECSC website SPA PRODUCTS O Hair Care O Spa D cor amp Ambiance Furniture amp Fixtures BUSINESS SERVICES O Apparel amp Uniforms O Medical Spa O Tanning amp Sun Care O Hydrotherapy O Design O Bath amp Body O Nail Care O Teeth Whitening O Massage O Management Computer Software O Nutrition amp Wellness O Medical Spa O Marketing O Cosmetics Makeup O Operating Supplies SPA EQUIPMENT O Nail Care O Media amp Associations O Eyelash Extensions O Retail amp Gifts O Fitness O Salon O School Education O Full Service Distributor Skin Care O Full Service Distributor Skin Care O Spa Consultant BOOTH REQUEST Minimum Space Required 10 ft x 10 ft 100 sa ft BOOTH RATE
8. In line booth rates are calculated at 20 00 per sq ft and include complete booth package Sa Ft Cost Sq Ft Sq Ft Cost Sq Ft epi 100 20 00 800 16 50 First Choice X sq ft 200 20 00 1000 16 00 Second Choice X sq ft 300 20 00 1200 15 50 400 18 00 1400 amp Up 15 00 Third Choice X sq ft 600 17 00 Show Management will attempt to honor choices in order of preference however O Corner Fee 200 per corner of Corners final decisions regarding assignment are in the sole discretion of Show Management O Booth share 250 per company Name of Company MARKETING OPPORTUNITIES Advertisement in IECSC Florida Official Show Program O Back Cover four color 4 800 00 USD O Inside Front Cover four color 3 900 00 USD O Inside Back Cover four color 3 700 00 USD O Full page four color 3 050 00 USD O Spread four color 5 500 00 USD O Half page horizontal four color 2 000 00 USD TOTAL MARKETING amp ADVERTISING COST O Half page vertical four color 2 000 00 USD Advertisement in IECSC Florida Plan of the Day O Enhanced Floor Plan Listing four color 500 00 USD Digital O Enhance Online Exhibitor Listing 550 00 USD PAYMENT SCHEDULE amp AUTHORIZATION By signing the credit card payment j NOTE Credit card ch ill Check Make Check Payable to IECSC Florida Der pes one pan authorization you aaree to allow Credit Card check one O American Express O Mastercard O VISA Questex LLC not IE
9. anagemen agrees that Show Management is not liable for anything i limited to damage theft or loss sustained by Exhibitor s exhibit or its representatives Exhibitor will noi after Show Hours Exhibitor may want to consider arranging security for its specific booth space 14 ATTENDANCE Show Management shall have sole control over admission policies at all times 15 FILMING AND VIDEO RECORDING RIGHTS ELECTRONIC MESSAGES From time to time pho video recordings may be made in the Show facility which recordings may include images of Exhibitor i merchandise and displays Exhibitors may not hinder obstruct or in h the maximum floor load specifications will provide perimeter guard service during the Show and while the Exhibit Hall is closed Exhibitor s guard service or facility security does or fails to do This includes but is not be allowed into the Exhibit Area or either during or after Show hours lographs motion pictures and or is employees agents and related terfere in any way with such photography or recordings whether by Show Management its agents attendees or other exhibitors and hereby consent to Show Management s use of such recordings for commercial purposes To the extent necessary to fulfill Show Management s express obligations hereunder Exhibitor hereby grants Show Management a non exclusive royalty free revocable non trai Exhibitor s trademarks service marks logos trade names copyrighted c
10. and or its contractors Any property remaining after the last day designated by Show Management disposed of by Show Management or Hal All electrical able to pass fire and or electrical inspections it or cover electrical wires or outlets Exhibi itors will pay the cosi or shal and public safety If inspection of an how Management determines that all or any part of an exhibit presents a fire e removal of all or a portion of such exhibi hibit material exceed the Hall s maximum prices regarding drayage labor for erect Exhibitor Service Manual Such requirements shall be ust be handled by official Show contractors No exhibit must make its own arrange for exhibits on behalf of the Exhibitor hose described in the Exhibitor Service Manual At such reement all exhibits shall be space shall be delivered to Show Management in as Management at equipmen or devices use Extra materials stored in Exhibitor s exhibit space cooperate responsibly with local ordinances and Exhibitor s booth of repairing any damage caused to or it he Exhibitor s expense No property in or about an exhibit discloses a failure to it at the Exhibitor s expense Under loor load Exhibitor accepts full and sole responsibility for any injury or damage to property or persons resulting from failure knowingly or otherwise to distribute the load of its exhibit material in conformity wit 13 SECURITY Show M
11. bitors in liability including products and completed opera insurance limits of at least 1 000 000 per occurrence Insurance with a 30 day notice of cancellation provision he Hall and Hall Management as additional insured and be hibitor Such payment shall be liquidated damages lated damages Date Wri day of the Show 50 of Total Booth Space Fee he event Exhibitor at any time seeks to cancel this ive and processing fee ol Exhibitor s booth space on the Show floor may be moved in the ly occupy the exhibition space assignet Exhibitor s rights under any applicable sponsorship ht to present speakers at or participate in any conference component other shows or advertisement In the event Exhibitor fails to be deemed in default and Show Management shall have the right to retain lusive remedy thereby reserving any and all rights hereof In the even he subject Show space to another exhibitor prior to ing said Exhibitor from any liabilit front hereof Exhibitor shall remain g but not limited to all reasonable is Agreemen uses by reason of the Hall being damaged or destroyed by fire act of God e Show or any of the above named reasons incurred such as bu or any reason other than stated lamages or expenses and Exhibitor refund of all amounts paid by en Notice 100 00 to Exhibitor under law of default by as to the delivery of for any cause beyond not limited to n he and its affiliates or s
12. constructed display of no part thereof shall so project as to obstruct the view o he back wall to 8 feet at exceed four 4 feet in sixteen 16 12 foot height restriction will similar material for wings to booths mus and regulations of this Exhibitor s expense Rental jons of municipal or o and regulations adopted by Hal 4 CHANGE OF SPACE Show Management this Agreement if i right to change Exhibitor s exhibi efforts to ensure that any reassignment wil and regulai acceptance ol space If a reduction in 5 CANCELLATION In must be in writing by to pay to Show Manag and not a penalty and Within 120 days of the per 10 x 10 booth wi of the Show Cancella certified shall be the postmark date on ement ti he parties agree that such amounts consi of Cancellation or Reduction In Space Postmarked On icense for exhibition space wi in writing Any space not occupied by Exhibitor in which case all amounts jow Management Exhibitor agrees to JON AND ARRANGEMENT All booths must be carpeted by draping and identification sign is provided by Show Manage such a character that th Managemen loor level at height Exceptions to the above speci be in effect be covered or pain as stated in contract ees and her authorities having Management shall have is deemed to be in the space Exhibitor will space to Exhibitor s exhibi
13. eemed necessary by it for the general success of the Show including s respective agents employees affiliates and as Show is conducted and its employees and agents fen acceptance by Show Management shall con io accept or refuse any application for participation his Agreement and to a he conditions rules and regulations stated opt further regulations as herein in the Exhibitor Service Manual Sponsorship Materials and in the Hall Management contract to which Show Management is or will be a party all ol judgmeni which are made a part 3 USE OF SPACE Show Mai is inappropriate o1 hereof as though fully incorporated herein and the nagement reserves the right to decline prohibit or expe r out of keeping with the character of the Show ti Exhibitor agrees to be bound any exhibit or item or feature thereof his reservation being all inclusive as hereby which in its o persons things printed matter product conduct sound level etc Exhibitor agrees to change the wording of any sign determined by Show Management not to be in exhibits or a nol booth extend into any aisle No Exi All demonstrations by Exhibitor must be locates Managemen he best interest tivities produci any aisle or neighboring exhibits No Exhibitor shall assign or Managemen the discretion of Show have been approved in writing by SI H CONSTRUC BOO le wal hours and si a completely
14. how Management hereunder rt of competent jurisdiction finds any provision or portion of this Agreement to be unenforce and the remainder of this he other party to enforce he other party the actual iding all related costs and expenses incurred by such prevailing party in connection with such obtaining and enforcing any judgmen ion of its conflict of laws he parties submit to the materials are hereby will be a public accom communication with Exhibitor by attendees of the Show ii assure at its expense that displays posted at or on Exhibitor s booth s are accessible to individuals with disabilities and iii not discriminate or retaliate against any individual in violation of the ADA 24 PERMISSIONS Exhibitor consents and agrees to receive i facsimile advertisements sent by or on behalf oi to the facsimile number provided above ii telephone solicitations initiated by or on behalf of Show Management Show Management and directed to the telephone number provided above and iii commercial electronic mail messages sent by or on behalf of Show Management its affiliates lines of business and divisions 25 ADDITIONS OR CORRECTIONS Show Management may amend these terms from time to time in the best interest of the Show upon written notice to Exhibitor Exhibitor agrees to accept notice of additions or amendments and to consider Agreement INITIALS hem as part of this
15. ontent hypertext links domain names icons buttons banners insferable worldwide license without the right to sublicense to use graphic files and images By providing Show Management the e mail addresses set forth on the first page of this Agreement Exhibitor hereby consents to receiving unsolicited commercial third parties licensed to send such messages to Exhibitor by any of 16 EXHIBITION ACTIVITIES Exhibitor agrees not to receptions seminars symposiums and he written approval of Show Management facility except with 17 ERRORS AND OMISSIONS Exhibitor agrees thai o schedule or hospitality suites during he foregoing e mail messages from Questex LLC its affiliates partners and assigns as well as conduct any outside commercial activity including but not limited he Show whether such activities are held at or away from the Hall Show Management will not be liable in the event of any errors or omissions in the Show s directory listing or in any related materials Exhibitor acknowledges and agrees that Show Management makes no representation or warranties with respect to the number oi 18 ASSIGNMENT This Agreement canno Management may assign this Agreement wit Management for all purposes hereunder and shall acquire all of rights and obligat 19 SEVERABILITY If for any reason a cout able that provision will be enforced to the maximum extent permissible so as to eff Agreement will continue in full force and
16. r with the rules he will make reasonable the Show without the dates and or venue rom the Show or reduce its space er loss and that it would be difficult for reduction in space by Exhibitor cancellation withdrawal or reduction in space as applicable reduces its space requirements for the Show Exhibitor agrees ion in space an administrat forfeiture o o license hibitor and without in any way releasit he full sum set forth on the will not be iable for the ful public enemy war or insurrections strikes the authority of the law postponement or cancellation of its control SI reimburse Exhibitor on rent advertising salaries operating costs etc If Show Mai paragraph the Exhibitor waives all claims it mig agrees to accept in complete satisfaction and discharge of Exhibitor to Show Management 6 INSURANCE MANDATORY A Exhibitor agrees to maini co sponsors service contractors and the H he previous but nol under jow Managemen he Worker s Compensat Management nor the Hall maintains insurai will however in the event ol a pro rata basis on any amount paid in accordance with this agre in nagement canc ht have against Show Management for all claims ag ement ployees from and against any liabili any action or failure to act of Exhibi ury and blanket contractual liabili its not being able to less any and all legi
17. s for the Show Exhibitor acknowledges that Show Management would be to determine the precise value for or amouni at harm All cancellations withdrawals or requests mbled crowds are within keep its exhibi ment without cost to the Ex e Exhibitor will not require or desire the use of si adjacent booths Sidewall construction if us he Exhibitor Service Manual will result in the alteration or removal of the booth at indable Exhibitors shall be bound by all said exhibit he Show In the even effect as to such changed harmed and sui withdraws or not ure of Exhibitor to actual or complete space al previously paid by Ex itute a reasonable provision for liquid 120 days of the firs otal Booth Space Fee In ws from the Show or requests a reduc be assessed If a reduction is space is requested sole discretion of Show Management Any cancellation or fail may in Show Management s sole agreements or opportunities including but not limited to ion fees cannot be applied toward exhibit make any payments as contemplated herein Exhibitor shal paid as Show Management s non excl hout limitation Show Management s right to collec Exhibitor Show Management shall hout any rebate or allowance whatsoever to hibitor expressly agrees to pay Show Management together with all costs of collection includint the full amount se but not the obligation ifying devices may be operated only al icitations of an
18. timate expenses i tain adequate insurance all and Hall Management from any and all claims arising limited to the installation operation and dismantling of Exhibitor s disp ion Act or for personal injury death or for damage to nce covering the Exhibitor s property and it is such insurance B Exhibitor is responsible for any and all damages caused by Exhibitor or Exhibit Exhibitor agrees to indemnify defend and hold harmless Show Management ates subsidiaries agents assigns and em of Exhibitor s participation in the Show or representatives including claims of damage or loss to property or harm or inj carry Statutory limits for workers compensation coverage and Commercial ions independent contractors personal inj 2 000 000 aggregate These coverages must be evidenced by a Certificate ot to the holder The certificate must name IECSC Florida Show Management ti provided to Show Management at least 30 days before the proposed exhibit date 7 LIABILITY Exhibitor agrees that Show Management Show Managemen els or terminates the Show jainst Show Management a o fully protect SI he sole res forth on the fron illment of thi old the Show for how Managemen rom Exhibitor s activities including ay The foregoing insurance requirement includes claims property Exhibitor understands that neither Show ponsibility of the Exhibitor to obtain he Hall jeneral ury to a person or persons C Exhi
19. y sort shall be restricte hibitor s booth and no part of any exhibit or product may hibitor shall arrange its exhibit so as to obscure or prejudice adjacent Exhibitors as determined by Show he Exhibitor sublet or share any part of its assigned space wi at the time set for completion paid or payable by Exhibitor will be of installation of dis forfeited uni open and staffed at he Exhibitor Standard booth equipment hibitor If an Exhibitor plans to install ing height Raw wood cart le discretion to change Exhibitor s space assignment after Show Management elects to exercise its le and size as Exhibitor s original pinion necessary Exhibitor will be reimbursed on a of the Show Balloons are prohibited Neon or other gas based signs are prohibited Noisy or obstructive ing objectionable noise or odors are prohibited Sound amp objectionable to other Exhibitors Distribution of advertising material and sol Exhibitor s exhibit or products may not extend beyond the limits of the Ex levels to the Exhibitor s r s space and not blocking hout the consent of Show plays will be reassigned at less special arrangements all times during the Show back tandard booth equipment ed may taper diagonally from eight four 4 feet from back wall the remaining side rail may not horized for all self contained island configurations where a I peripheral booths where a twelve board or he pertinent laws codes togethe
20. zed Signature Date Name Please Print Title Show Management Title FOR OFFICE USE ONLY Date Rec d Booth Price Corner Price Marketing Adv Total Classroom Total GRAND TOTAL Payment Rec d Balance Due Accepted By Booth 1 Booth 2 C 5 Booth 3 Booth 4 Please complete and mail white copy with payment Payable to IECSC Florida Questex LLC Questex LLC IECSC Florida 757 Third Avenue 5th Floor New York NY 10017 WIRE TRANSFERS For information on how to Wire Transfer payment please contact Mary Barry at 617 219 8347 QUESTIONS Please contact Tel 203 736 1699 Fax 203 736 1651 Email info iecsc com Web www iecsc com RETAIN A COPY FOR YOUR RECORDS IECSC FLORIDA 2015 BASIC TERMS amp CONDITIONS 1 DEFINITIONS a Exhibitor means the applicant identified on the front hereof b Show means the specific expositions or confer ences identified on the front hereof c Show Management means Questex LLC i Hall Management means the owner or manager of the facility in which the signs d and e Hall means the facility in which the Show is conducted 2 AGREEMENT This application when properly executed by Exhibitor and upon wri stitute a valid and binding license agreement Show Management reserves the right in the Show in its sole discretion Show Management reserves the right to interpret may be d
Download Pdf Manuals
Related Search