AGT AM 15_Marketing Prospectus_Final
Contents
1. Full in out privileges as much as needed Self Parking is available in the Whitaker Street Garage at 16 per night In out privileges do not apply Vans and oversized trucks are allowed with maximum height of van approximately 7 2 feet There is very limited space available for vans and oversized trucks Marketing Prospectus 132. L American Express LI VISA L MasterCard LJ Discover Credit Card Number Expiration Date Name as it appears on Card Signature Date STEP TEN Send in Your Application Fax Fax completed application form and credit card payment information to 913 895 4652 Mail Mail completed application form and appropriate fees to AGT Executive Office P O Box 19193 Lenexa KS 66285 Courier service only AGT Executive Oftice 18000 W 105th St Olathe KS 66061 Please DO NOT mail AND fax your application Exhibitor Questions Contact Aesha Beattle CMP at aesha beattle goAMP com or 913 895 4907 RESERVATION DUE DATE February 20 2015 Early Bird After February 20 2015 Booths are assigned April 3 2015 Deadline to submit logos and descriptions to be guaranteed in final meeting materials April 24 2015 Late Deadline After Deadline Late rate plus 200 additional fee th 404 NNUAL MEETING v Please sign the exhibit application form indicating you have read these policies and procedures Please retain a copy for your records l 2 3 Exhibit Representatives Each exhibit booth includes two exhibit hall only booth representative badges These badges do not include meeting registrations Exhibit booth representatives must register as full meeting or single day registrants at the prevailing rates in order to receive continuing education Additional booth representative badges may be purchased f
3. STEP THREE Exhibit Space In order to purchase an exhibit space you must complete the Exhibit Application Form on page 8 and submit the appropriate fees STEP FOUR One time use Meeting Mailing Labels 250 Each L Pre Meeting List L Post Meeting List STEP FIVE Total Fees Total Meeting Support step 2 Amount Total Meeting Labels step 4 Amount TOTAL PAYMENT ENCLOSED Amount STEP SIX Method of Payment All funds MUST be submitted on a U S bank in U S funds AGT does not accept purchase orders or invoice for services AGT Tax ID 94 2668057 L Check made payable to AGT check Charge payment to the following credit card L American Express LJ VISA LJ MasterCard LJ Discover Credit Card Number Expiration Date Name as it appears on Card Signature Date STEP SEVEN Send in Your Annual Meeting Support Fax Fax completed application form and credit card payment information to 913 895 4652 Mail completed application form and appropriate tees to AGT Executive Office Courier service only P O Box 19193 AGT Executive Office Lenexa KS 66285 18000 W 105th St Olathe KS 66061 Please DO NOT mail AND fax your forms Mail April 3 2015 Deadline to submit meeting support amp advertising application Deadline to submit print or press quality artwork Deadline to submit company logo and 50 word description AGT Exhibitor Hotline 913 895 4605 e www aget info org Ma
4. hours Additional booth representative badges can be purchased for 75 each and include access to the exhibit hall and AGT meals held in the exhibit hall during exhibit days A Booth Representative Form will be provided to you approximately 6 8 weeks prior to the meeting for you to register your specitic booth representatives and pay for any additional representatives Please do not include payment for additional representatives with this form Booth Representative Forms will be due to the Executive Office no later than Friday May 8 2015 All booth forms received after this date will be processed on site Change forms will also be available at this time tor any company wishing to change their booth representatives after the deadline date General Phone Website Address Contact Direct Email STEP SEVEN Policies and Procedures Please read the policies and procedures on page 9 have read and understand and my company agrees to adhere to the policies and procedures listed in this document and will share this information with the company representative that will be on site Signature STEP EIGHT Total Fees Total Exhibit Soace Selection step 4 TOTAL PAYMENT ENCLOSED STEP NINE Method of Payment All funds MUST be submitted in U S funds on a U S bank AGT does not accept purchase orders or invoice for services AGT Tax ID 94 2668057 LI Check made payable to AGT check Charge payment to the following credit card
5. is not received Charge payment to the following credit card Please DO NOT mail AND fax your forms L American Express LJ VISA LJ MasterCard LJ Discover Questions AGT info goAMP com or 913 895 4605 Cecagkunbery a lt S Retain a copy of this form for your files Name as it appears on Card Signature Date AGT Exhibitor Hotline 913 895 4605 e www agt info org Marketing Prospectus 12 OO ery sie 0 June 4 6 2015 Hyatt Regency Savannah Two West Bay St Savannah GA 31401 912 238 1234 Click here to reserve your room online 1ER th oe IF BA INAR I 1a CIENI A i TERAP 1 For Additional Reservation help please call 912 238 1234 Rate 169 rate includes guestroom wireless internet Deadline May 4 2015 Hyatt Regency Savannah provides guests with opportunities to connect that satisfy and delight From foods that feed the mind and body to inspiring spaces for conversation to gyms and spas for re energizing the Bay Street hotel combines gracious southern hospitality with contemporary services and amenities to get you to your next idea Located on Bay Street this Savannah riverfront hotel is situated near popular attractions like River Street City Market and Tybee Island also known as Savannah Beach Stop by the Concierge Desk for maps brochures and other helpful information they ll be happy to help with tickets tours reservations and more You can even reach out before you travel with the
6. is not responsible for advertising this event to its attendees Please email Christie Ross AGT s Executive Director at cross goAMP com for information on publicizing your event Companies Exhibiting at the Meeting Less than 750 square feet 400 750 1 500 square teet 500 Non Exhibiting Company Any size room subject to availability 1 550 Please email this form to the AGT Meeting Planner at aesha beattle goAMP com When your event is approved and space availability is contirmed you will be sent an email including payment information Meeting space and hospitality suites will not be confirmed until payment is received If function is cancelled fees are non refundable Please note based on space restrictions we may not be able to accommodate your request If space is unavailable during your requested date or time we will provide you with an alternative Marketing Prospectus 10 GS pL f Looking for the right person for the job The AGT Job Fair is open to AGT meeting participants area genetic technologists and students seeking employment opportunities Friday June 5 2015 6 00 p m 7 00 p m All forms must be received by April 24 2015 STEP ONE Contact Information Company Name Contact Name Street Address City State Country Province Zip Telephone Email STEP TWO Fees LI 100 Entry Fee for exhibiting companies L1 200 Entry Fee for non exhibiting companies Fee includes 6 x30 tabl
7. sign All other materials including elec tricity booth furnishings and freight handling must be ordered through Viper Tradeshow Services the official service contrac tor tor the Annual Meeting Not for profit exhibit booths may be located outside the exhibit hall All locations will be carpeted Exhibit booth pipe and drape will be blue and black BOOTH SPACE Gold level sponsor booth space is indicated on the Exhibit Floor Plan with the symbol G other preterred booth space is indicated by the symbol P These symbols indicate booth AGT Exhibitor Hotline 913 895 4605 e www aet info org space that is preferable because of its location These locations are expected to have high exhibit traffic due to the placement of continental breaktasts and refreshment breaks nearby Please note that booth assignments will not be made until after February 20 2015 with meeting supporters receiving first priority then on a first come first serve basis Those organizations applying for not for profit booth space are required to submit an IRS verification letter of their not for profit status EXHIBIT BOOTH BINGO Prize drawings will be held during the Awards Dinner on Saturday June 6 from 7 00 p m 10 00 p m using the completed bingo cards turned in by attend ees If your company is interested in 1 participating in Exhibitor Booth Bingo or 2 donating a prize please note it on the Exhibitor Application along with a
8. AMP com by April 3 2015 AGT Exhibitor Hotline 913 895 4605 e www aet info org Advertising in the Final Program The AGT Final Program is distributed to all individuals registered for the meeting This guide includes meeting timetables exhibit descriptions and other essential information Halt page and full page ad placement in the AGT Final Program is available Detailed intormation is provided on page 12 Please contact the AGT Executive Office at 913 895 4605 or email AGT info goAMP com The Final Program is a spiral bound 5 X8 2 booklet with a glossy cover and non glossy text pages Full page ads are 800 and half page ads are 500 Ads will be printed in grayscale and must be provided in a press quality PDF tile to AGT info goAMP com by April 3 2015 PRE OR POST MEETING MAILING LISTS One time use Electronic Mailing List 250 Each email addresses not included Post Meeting Lists will be emailed after June 19 2015 Marketing Prospectus 4 STEP ONE Contact Information Please type or print legibly an included in materials distributed to registrants on site Company Name Contact Name omplete all int rm dtion below Information will be Address City State Zip Phone Fax Email oe Website Address STEP TWO Meeting Support Level LI Gold LI Silver L Bronze Number of the activity item you wish to support see page 4 ltem Activity Amount Level of Support
9. BE SENT DIRECTLY TO THE HOTEL IF YOU SEND YOUR MATERIALS DIRECTLY TO THE HOTEL THIS COST WILL BE ADDED TO YOUR BILLING BY VIPER TRADESHOW SERVICES Contact Belinda Schlueter Show Coordinator at Viper Tradeshow Services at 816 587 1882 or Belinda vipertradeshow com Marketing Prospectus 6 Thursday June 4 2015 Exhibit Hall Set Up 12 00 p m 4 00 p m Welcome Reception 5 00 p m 7 00 p m Friday June 5 2015 Exhibits Open 9 00 a m 4 00 p m Dedicated Exhibit Hours 9 50 a m 10 20 a m 3 20 p m 4 00 p m C ware ah abata cavetaciu at savannan pnoro courtesy ol gt 0AVANNAN CONVENTION amp VISI AGT Exhibitor Hotline oS Pleo Plan Saturday June 6 2015 Exhibits Open 9 00 a m 11 30 a m ISV4 Dedicated Exhibit Hours 10 40 a m 11 20 a m Move Out 11 30 a m 1 30 p m THIS SCHEDULE IS SUBJECT TO CHANGE LSSM Ors DUFeQU 913 895 4605 www agt info org ae 33P 34P oR Marketing Prospectus 7 th 404 NNUAL U1 MEETING a a e AGL Ehibole A CE THE ORGANIZATION FOR CYTOGENETIC amp MOLECULAR PROFESSIONALS a STEP ONE Contact InformaGtion Please print legibly and complete all information below for use in the publications distributed on site Company Name Address City State Zip General Email Contact Name Contact Direct Phone STEP TWO Special Needs Dietary Accessibility If you require assistan
10. an 3 PEJ CF kk June 4 6 2015 Hyatt Regency Savannah Two West Bay St Savannah GA 31401 912 238 1234 Click here to reserve your room online For Additional Reservation help please call 1 800 866 9432 AG i you to participate in its 40 Annual Meeting June 4 6 2015 AGT is an international membership association with more than 1 300 members who are technologists supervisors directors and students in the areas of cytogenetics and molecular and biochemical genetics This prospectus includes information and order forms for Meeting Support Sponsorship Exhibit Space Advertising Final Program Affiliate Group Event Space Job Fair The AGT Annual Meeting provides a forum for continuing education Participants are exposed to a wide variety of topics through attendance at scientitic sessions as well as pre conterence and in depth workshops To compliment the educational content the Annual Meeting also serves as a venue for participants to meet with vendors to learn about the latest advances in laboratory equipment methodology and services in genetics To increase exposure for our vendors the Exhibit Hall will only be open tor the designated hours driving attendees to the Exhibit Hall All dedicated Exhibit Hall hours will be in conjunction with food and beverage events Exhibit eee se PRA Hall hours include the Welcome inciuaing travel schedules Is Reception on Thursday June 4 strictly prohibited E
11. ay detract from the general character of the exhibition This reservation includes persons things conduct printed matter or anything exhibit management judges to be objectionable In the event of such restriction or eviction exhibit management is not liable for any retund of any amount paid hereunder No display material exposing an unfinished surface to neighboring booths will be permitted Demonstrations must be so located that crowds collected will be within the exhibitor s space and not blocking aisles or neighboring exhibits Contests of any kind must first be approved in writing by exhibit management Exhibitor Activities Company Exhibitor agrees not to schedule or conduct any outside activity including but not limited to receptions seminars symposia and hospitality suites that are in conflict with the official program of the AGT whether such activities are held at or away trom the hotel except with written approval of exhibit management Company Exhibitor will submit to exhibit management one Affiliate Group Events Form per meeting no later than April 3 2015 detailing any program the exhibitor intends to hold at or in conjunction with the meeting Responsibility lf the exhibitor fails to comply in any respect with the terms of this agreement exhibit management shall have the right without notice to the exhibitor to offer said space to another exhibitor or to use said space in any other manner This shall not be const
12. ce while attending this event please call the AGT Executive Office at 913 895 4605 STEP THREE Logos and Advertising Email your company logo to AGT info goAMP com Please include a high res 300 dpi jpg logo Sponsors please send logos in both jpg and eps tile formats Logos and Final Program advertising copy are due no later than April 3 2015 in order to be guaranteed for use on show signage and or in the Final Program STEP FOUR Exhibit Space Selection AGT will make its best effort to accommodate your request Booths will not be assigned until after February 20 2015 10 X10 preferred P booth s 1 600 early bird 1 850 each 10xX10 booth s 1 400 early bird 1 750 each LJ 200 Late Registration Fee for applications received after April 24 2015 Ist Choice 2nd Choice 3rd Choice _ Ath Choice ss Sth Choice List any exhibitors you DO NOT wish to be near STEP FIVE Exhibitor Booth Bingo LI No do NOT include us in Exhibit Booth Bingo L Yes we would like to provide a prize to be given away during the awards dinner as part of the bingo raffle Prize Description Who will present optional STEP SIX Exhibit Representatives Your exhibit booth tee includes two exhibit hall only booth representative badges These badges do not include meeting registrations Exhibit booth representatives must register as full meeting or single day registrants at the prevailing rates in order to receive contact
13. description of the prize Your company name will be announced along with the prize If you would like to present the prize please note who will represent your company Prizes should be delivered to the AGT Registration Desk by noon on Saturday Note Providing a prize is voluntary and not required to participate in bingo EXHIBIT APPLICATION DUE DATE The early bird due date to reserve exhibit booth space is February 20 2015 which includes a 250 discount Late booth registration deadline is April 24 2015 Atter this date exhibit applications will be accepted based on space availability There will also be a late tee of 200 charged in addition to the late rate booth price All descriptions and logos submitted after Friday April 3 2015 are NOT guaran teed to be included in show signage or the Final Program OFFICIAL SERVICE CONTRACTOR Viper Tradeshow Services is the official service contractor for the 2015 AGT Annual Meeting Once you receive your booth application contirmation the information will be torwarded to Viper Tradeshow Services and an exhibitor packet will be sent to you Booths will not be assigned until atter February 20 2015 All booth assignment numbers will automatically be sent to Viper and will be updated in their system You do not need to update Viper with your booth number should you receive it after d cor is ordered All shipments are to be sent through Viper Tradeshow Services ABSOLUTELY NO SHIPMENTS SHOULD
14. e clothed and skirted and two chairs STEP THREE Method of Payment All funds MUST be submitted from a U S bank in U S funds AGT does not accept purchase orders or invoice for services AGT Tax ID 94 2668057 L Check made payable to AGT check Charge payment to the following credit card LIVISA LI MasterCard J Discover LJ American Express Credit Card Number Expiration Date Name as it appears on card Signature Date AGT Exhibitor Hotline 913 895 4605 e www aet info org STEP FOUR Send in Your Application Fax Fax completed form and credit card payment information to 913 895 4652 Mail Mail completed application form and appropriate fees to AGT Executive Oftice P O Box 19193 Lenexa KS 66285 Overnight AGT Executive Oftice 18000 W 105th St Olathe KS 66061 Please DO NOT mail AND fax this order form Questions AGT info goAMP com or 913 895 4605 i Peeasi iE Marketing Prospectus 11 Fa b J ANNUAL MEETING Leh rm and payment must be received by April 3 2015 The Annual Meeting Final Program is the essential guide to the meeting It contains information about workshops scientific sessions speakers special events and includes abstracts Meeting participants use the Final Program during the meeting and take it back to their laboratories for reference after the meeting The Final Program provides an effective way to expand your presence at the meeting and to hig
15. e exhibit hall unattended exhibit management will not be responsible for loss or damage Booth Construction and Arrangement Exhibits shall be arranged so as not to obstruct the general view nor hide or obstruct the exhibits of others Plans for specially built displays not in accordance with regulations are to be submitted to exhibit management before construction is ordered Regular and specially built back walls including signs may not exceed an overall height of 8 The maximum booth height of 8 may extend out half the depth of the booth trom the back wall Height limitation of the display in the balance of the area is 3 except for product and equipment on display which in itself exceeds this height No dismantling will be permitted before closing time It is expressly agreed by the exhibitor that in the event he or she fails to install his or her products in his or her exhibit space or fails to pay the space rental at the time specitied exhibit management shall have the right to take possession of said space and lease same or any part thereof to such parties and upon such terms and conditions as it may deem proper Exhibitors must check in and have booth set up by timelines given Booth set up will be forced at prevailing labor rates if exhibitor has not checked in at least 30 minutes prior to the set up deadline No exhibitor shall have the right prior to closing of exposition to pack or remove articles in exhibit There are NO e
16. eting The exhibit area will be located near the scientific sessions for high visibility We attempt to locate refreshment breaks in or near the exhibit area to promote traffic depending on space Exhibit Booth Your exhibit booth fee includes two exhibit hall only booth representative badges which includes all events held within the exhibit hall and one ticket to the Awards Dinner These badges do not include meeting registrations Exhibit booth representatives must register as full meeting or single day registrants at the prevailing rates in order to receive contact hours Each booth also receives the AGT discounted sleeping room rate based on availability at the time of booking and security during the hours the exhibit hall is closed The exhibit space is a 10 X10 area for you to display and or demonstrate your company s products and services Pipe and drape will be provided Additional Booth Representatives Additional booth representative badges can be purchased for 75 each and include access to the exhibit hall and AGT meals held in the exhibit hall during exhibit days A Booth Representative Form will be provided to you approximately 6 8 weeks prior to the meeting for you to register your specitic booth representatives and pay for any additional representatives AGT Exhibitor Hotline 913 895 4605 www agt info org Marketing Prospectus 3 Sponsorship Support Opportunities Below is a detailed list of the meeting
17. hlight your position in the marketplace Size Size Rate Trimmed Ad Bleed Ad Black and White only Halt Page horizontal 4 tallx 51 4 wide 500 Full Page 84 tallx5 4 wide 83 4 tallx534 wide 800 8 4 tallx5 4 wide 8 tallx5 wide 1 200 STEP ONE Contact Information STEP FOUR Send in Your Application Fax Fax completed form with credit card payment information to 913 895 4652 Company Name A KG Mail Mail completed form and appropriate fees to Wde SSS S S AGT Executive Office Courier service only P O Box 19193 AGT Executive Office City State Zip Lenexa KS 66285 18000 W 105th St Olathe KS 66061 Phon Please DO NOT mail AND fax your forms Email STEP TWO Selection STEP FIVE Submit Your Ad ME a E PDF Files Choose press quality for your Adobe PDF conversion setting Edit the compatibility to be Acrobat 5 0 L 800 full page ad or higher 1 1 200 cover ad STEP THREE Method of Payment EPS Files Adobe CS6 or below Convert all fonts to outlines TIF or JPG files Image tiles must be high resolution at least All funds MUST be submitted on a U S bank in U S funds 300 dpi AGT d t t h d invoice f ices AGT aie een SE ile neg nce rita ee Nene Please send the tinal ad to AGT info goAMP com no later than April 3 2015 Please include a copy of the ad with your pay L Check made payable to AGT check ment Ads will not be placed if payment
18. ing of polished aluminized telescopic frames with tlameproot fabrics Backdrops are 8 high Side dividers are 3 high A 7 X44 ID sign indicating booth number and company name will be provided for all exhibitors Show colors are blue and black Contractor Service Information In the best interest of the exhibitors exhibit management has selected certain firms to serve as official contractors to provide various services to the exhibitors It is agreed that the exhibitor will abide by and comply with rules and regulations concerning local unions having agreement with the exposition facility or with authorized contractors employed by show management Complete information instructions and schedule of prices regarding drayage labor tor erecting and dismantling electrical work furniture cleaning etc will be included in the Exhibitors Service Manual to be forwarded after exhibit booth space has been confirmed An Exhibitors Service Center will be maintained on the exhibit floor until the opening of the exhibit hall to facilitate service requests from exhibitors Security Guard service will be provided by exhibit management during the hours the show is closed However each exhibitor should make provisions to sateguard his or her goods trom the time they are placed in the booth until the time they are removed AGT will not be responsible for loss or damage due to any cause Do not leave laptop computers or other valuable equipment in th
19. ir E Concierge service and via Twitter HyattConcierge Hotel description from Hyatt Regency Savannah s website When making room reservations for your company s staff please do not book more rooms than necessary Holding a block of rooms that will be cancelled in the last month prior to the meeting may keep many attendees from staying at the headquarters hotel and cause the organization to lose revenue Jonspevlalion To access the Hyatt Regency Savannalf from the airport we suggest the following methods of transportation to and trom the hotel TAXI approximately 25 3 tor additional passengers AMTRAK 15 Miles 10 minutes Additionally to help you get around Savannah during your stay the following options offer convenient local transportation CHATHAM AREA TRANSIT CAT is the local transit system Each CAT fare costs you 1 and if you have to transfer buses you will have to purchase another fare on the second bus for 1 DOWNTOWN SHUTTLE dot complimentary shuttle service offering transportation throughout the Savannah Historic District For route information visit http connectonthedot com AGT Exhibitor Hotline 913 895 4605 www agt info org For the convenience of fhe guests Hyatt Regency Savannah is pleased to offer secure underground valet parking There is also selt parking available at a nearby City of Savannah garage Valet Parking is 24 per night tor standard cars and oversize vechiles vans
20. ises of the Hyatt Regency Savannah and shall indemnity and hold harmless the hotel agents servants and employees trom any and all such losses damages and claims Exhibitors are advised to carry special insurance to cover exhibit material against damage and loss and public liability insurance against injury to the person or property of others Cancellation or Termination of Exposition In the event that the premises where the exposition is to be held shall in the sole determination of exhibit management become unfit or unavailable for occupancy or shall be substantially interfered with by reason of picketing strike embargo injunction act of war terrorism act of God fire or state of emergency declared by any government agency or by reason of any municipal state or federal law or regulation or by reason of any other occurrence beyond the control of exhibit management exhibit management may cancel or terminate the exposition In the event of such cancellation or termination the exhibitor waives any and all claims the exhibitor might have against exhibit management for damages or expenses and agrees to accept in complete settlement and discharge of all claims against exhibit management the exhibitor s prorated share of the total amount paid by all exhibitors less all costs and expenses incurred by exhibit management in connection with the exposition including a reserve for future claims and expenses in connection therewith Manageme
21. nt Exhibit management reserves the right to interpret amend and enforce these regulations as it deems proper to assure the success of the exposition Uff bods Ge AN Duedate op cok 3 2015 Please complete one torm for each tunction requested All torms must be received by April 3 2015 to be considered and booked Please Note Affiliate Group Events are not allowed to be scheduled during educational sessions Company Name Contact Name Address City State Zip Telephone Fax Email Type of Event LI Meeting LJ Hospitality Suite Preferred Date of Event Preferred Time of Event Begin Estimated Number of Attendees Type of Setup LI Classroom LI Meeting LJ Rounds LJ Hollow Square Name of Event Purpose of Event LI Other End LI Theater L U Shape Annual Meeting Schedule Thursday June 4 Pre Conterence Workshops 8 00 a m 5 00 p m 5 00 p m 7 00 p m Welcome Reception Friday June 5 Educational Sessions 8 00 a m 6 00 p m Saturday June 6 Educational Sessions 8 00 a m 5 30 p m 6 00 p m 10 00 p m Awards Dinner Function Fee Schedule The following tees apply to affiliate group meetings held in conjunction with the AGT 40 Annual Meeting at the Hyatt Regency Savannah in Savannah Ga Hospitality Suite prices vary according to hotel availability All food and beverage will need to be planned with and purchased directly from the hotel AGT
22. or 75 each Exhibit hall only badges receive access to the exhibit hall and meals held within the exhibit hall only Assignment of Space Booths will be assigned atter February 20 2015 upon a first come first serve basis and based on sponsorship levels Every effort will be made to respect the exhibitors space choices whenever possible but AGT s hereafter known as exhibit management decisions shall be final Exhibit management reserves the right to transfer assignments when such action is deemed to be in the best interests of the total exhibit etfort Payment Full payment made payable to AGT is required with this contract Mail to AGT P O Box 19193 Lenexa KS 66285 For overnight service mail to AGT 18000 W 105th St Olathe KS 66061 All telephone inquiries 913 895 4605 Fax 913 895 4652 International funds must be submitted in U S funds and drawn on a U S bank Eligible Exhibits Exhibit management reserves the right to determine the eligibility ot any company or product for inclusion in the exposition Refund for Cancellation Should the exhibitor be unable to occupy and use the contracted exhibit space exhibitor shall promptly notify exhibit management All sums paid by the exhibitor less a service charge of 50 percent will be refunded after the meeting No refund or cancellation will be made on or after May 2 2015 Booth Equipment and Services Includes the following a 10 x10 deluxe booth consist
23. rketing Prospectus 5 EXHIBIT BOOTH PRICES Type Early Bird Late Additional Fee yP Feb 20 April 24 May 2 show 1 600 1 850 Late Rate 200 1 400 1 750 Late Rate 200 Additional 75 each Representatives BOOTH SIZE 10 x10 PREFERRED BOOTH 1 600 1 850 STANDARD BOOTH 1 400 1 750 ADDITIONAL REPRESENTATIVES 75 each OFFICIAL SERVICE CONTRACTOR Viper Tradeshow Services 816 587 1882 BOOTH EARLY BIRD DEADLINE ADS LOGOS AND DESCRIPTIONS DEADLINE BOOTH LATE DEADLINE PAST DEADLINE FEE Friday Feb 20 2015 Monday April 3 2015 Friday April 24 2015 Tuesday May 2 show 200 late fee in addition to late rate SET UP TEAR DOWN Without exception exhibitors must follow the set up and teardown times indicated in AGT plans and correspondence Exhibitors must have their booths set and ready by the times indicated in booth confirmation letters If exhibitors have not checked in 30 minutes prior to close of setup and begun to set up their booth setup labor will be forced at prevailing labor rates Exhibitors may not dismantle any part of their booths ear lier than the expressed dismantle time Exhibitors who make ear lier flight plans must arrange for another party to dismantle their booth There are NO EXCEPTIONS to this policy A 250 penalty for early dismantling will be assessed and invoiced INCLUSIONS Each 10 x10 booth includes pipe drape and a one line identification
24. rued as affecting the responsibility of the exhibitor to pay the full amount specitied by the contract Compliance The exhibitor assumes all responsibility for compliance with all pertinent ordinances regulations and codes of duly authorized local state and federal governing bodies concerning fire satety health together with the rules and regulations of the operators and or owners of the property wherein the exhibit is held Cloth decorations must be tlameproot Wiring must comply with fire department and underwriters rules Liability AGT the Hyatt Regency Savannah and Applied Measurement Professionals Inc its agents or employees shall not be responsible for any loss theft or damage to the property of the exhibitor its employees or representatives Further exhibit management will not be liable for damage or injury to persons or property during the term of this agreement trom any cause whatsoever by reason of the use or occupancy of the exhibit space by the exhibitor or his assigns and the exhibitor shall indemnity and hold harmless exhibit management from all liability which might ensue from any cause whatsoever it the exhibitor s material fails to arrive the exhibitor is nevertheless responsible for all amounts due hereunder The exhibitor assumes the entire responsibility and liability for losses damages and claims arising out of injury or damage to exhibitor s displays equipment and other property brought upon the prem
25. support opportunities for the 40 Annual Meeting Support is accepted on a first come first serve basis AGT will attempt to meet your request however we cannot guarantee availability If you are interested in partial support of one of these options or in supporting an option not listed please contact Christie Ross AGT s Executive Director at 913 895 4776 or cross goAMP com We appreciate your support of the 40 Annual Meeting and AGT Gold Level 10 000 15 000 G1 Welcome Reception 15 000 partial sponsorship also available G2 Luncheon 10 000 io Water bottles with your company logo 6 000 Celawan l awal CE AAR CA EAR Silver Level 5 000 9 500 Q 7 Tote bags with your company logo 5 000 Continental Breakfast 5 000 per day N amp Hotel Key Cards with your company logo 5 000 N Ul Lanyards with your company logo 5 000 Meeting app 5 000 Bronze Level under 5 000 B Refreshment Break 3 000 B2 Notepads with your company logo 3 500 B3 Scientific Workshop session speaker 2 000 B4 Pens with your company logo 1 500 n Ox AGT will contact you to select the day of your breakfast luncheon or day time of your break Please contact the AGT Executive Office for menu selections and cost of additional items if so desired Please submit your company logo in EPS format preferred and a 300 dpi JPG or TIF file to AGT info go
26. ur company s products or services to our meeting attendees www agt info org Marketing Prospectus 2 S vere of an AGT event is the most effective way to shok your potential Eurrent customers that you support AGT AGT offers many different levels of support and because registrations advertising and various levels of recognition are included as part of the tee sponsorship remains the best bang for the buck available See page 4 for opportunities and further information Gold Level Silver Level Bronze Level 10 000 or more 59 500 1 000 4 500 Complimentary halt page black and white advertisement in the Annual Meeting Final Program Complimentary full page black and white advertisement in the Annual Meeting Final Program Complimentary halt page black and white advertisement in the Third Quarter 2015 issue of the Journal of the Association of Genetic Technologists Complimentary full page black and white advertisement in the Third Quarter 2015 issue of the Journal of the Association of Genetic Technologists Complimentary 6 month banner advertisement on the AGT website PF oy Complimentary exclusive Gold booth space with complimentary table and two chairs Signage at the meeting acknowledging your support U Acknowledgement of your support in the Annual Meeting Final Program Recognition as an Annual Meeting Sponsor in the Journal of the Association of Genetic Technologists Exhibiting at the AGT Annual Me
27. xceptions to this policy There will be a 250 penalty for early dismantling Use of Exhibit Space Exhibitors agree not to assign or sublet any space allotted to them without written consent of exhibit management nor to display or advertise goods other than those manufactured or carried by them in the regular course of business M VE oes M codseres 19 AGT TL THE ORGANIZATION FOR CYTOGENETIC amp MOLECULAR PROFESSIONALS No persons firm or organization not having contracted with exhibit management for the occupancy of space in the exhibit will be permitted to display or demonstrate its products processes or services distribute advertising materials in the halls or corridors or in any other way occupy or use the facilities for purposes inconsistent with these regulations Exhibitor Representative Each exhibitor must name at least one person to be his or her representative in connection with the installation operation and removal of the exhibit Such representative shall be authorized to enter into such service contracts as may be necessary and for which the exhibitor shall be responsible Names for representatives must be submitted by May 8 2015 Restrictions Exhibit management reserves the right to restrict exhibits which are objectionable because of noise glaring or flashing lights method of operation or any other reason and also to prohibit or evict any exhibit which in the opinion of exhibit management m
28. xhibitors 5 00 206 will be fined and invoiced PORN see el E A feeb Please note Early refreshment breaks on Friday June 5 and Saturday June 6 250 for dismantling any part of their booth prior to teardown time AGT Exhibitor Hotline 913 895 4605 e Friday February 20 2015 Exhibit Early Bird Reservation Due Date Friday April 3 2015 Advertising and Meeting Support Due Date All 50 word descriptions logos and advertising copy due to be guaranteed in final meeting materials 8 Affiliate Group Event Reservation Due Date Friday April 24 2015 Exhibit Reservation Due Date Late Deadline 8 Job Fair Due Date Monday May 4 2015 Hotel Room Reservation Cut off Friday May 8 2015 Exhibit Booth Representative Forms Due Thursday June 4 2015 12 00 p m 4 00 p m Set Up 5 00 p m 7 00 p m Exhibit Hall Open Friday June 5 2015 9 00 a m 4 00 p m Exhibit Hall Open Saturday June 6 2015 9 00 a m 11 30 a m Exhibit Hall Open 11 30 a m 1 30 p m Exhibit Hall Tear Down 1 30 p m All dismantling completed THIS SCHEDULE IS SUBJECT TO CHANGE AGT offers several ways to increase your organization s visibility to meeting attendees AGT Annual Meeting support advertising and exhibiting continue to be the best value for marketing opportunities in the industry These opportunities are outlined here for your review Using any or all of them will help better connect yo
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