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1. 118 50 154 10 3020202 Rigger Foreman 158 00 205 40 510 209 0 6 EE eol Mm 78 00 101 40 s020101 Rigor 117 00 152 10 ioo 1 TL ET 156 00 202 80 INSTALLATION Hourly Hate Description Date Start of Approx Hrs Total Estimated Time Person per Person Hours Total Cost Tax Description Date Start of Equip Approx Hrs Total Hourly Estimated Time Person per Person Hours Rate Total Cost Describe work to be done Vid 12 06 322751 14 cc hotel Sub Total Describe work to be done DISMANTLE ay au A l heHiltonFamily ol guis o gt i i CO B Gd A ESGarden Inn Hilton mil ae DouspLeTRee Grand Vacations tihon eA AETA HILTON AMERICAS HOUSTON CREDIT CARD PAYMENT AUTHORIZATION FORM Please complete all areas below Incomplete requests may be rejected This form must be received at least 5 business days prior to the Check In or by specified date in Event Contract to ensure acceptance of the credit card to be charged Do not send completed form by email FAX COMPLETED FORM TO 713 577 6141 ATTN RANDY SHAIN HOTEL USE ONLY Date Guest Group Name Check In Event Date Name of Person Group Making Reservation Authorized A
2. FvVMEE MENFE Uy wERE CE Ud E UU v auo E CEPI ERR EN EHE OkONE URFER ERU NE E EIN EIER ES 600 daily per Access Point SSI D named to your specifications can be broadcast or hidden encrypted WEP WPA or unencrypted WLAN CONTOU AOI PERRO E I DC LLLI call for quote Each meeting and guest room are segmented by default Hotel staff can configure multiple meeting guest rooms onto the same VLAN to enable the sharing of resources over the virtual LAN The Hilton Americas Houston supports nearly all VPN clients PTPP L2TP IPSec and can provide meeting and guest rooms with private or public IP addresses We are also connected to the George R Brown Convention Center via fiber and can provide a dry patch or create a VLAN between the two properties SUBDOFE ossi E A ENSE PUDE ERE ON RD NS EN SN We VEN SENSA KR FUE 45 per hour Support for non hotel computers printers and network devices waiver required Number of Daily Computers Charge 1 Da 2 Days 3 Days 4 Days 5 days 6 Days 7 Days 8 Days 9 Days 10 Days 380 380 760 1 140 1 520 1 900 2 280 2 660 3 040 3 420 3 800 4 740 740 1 480 2 220 2 960 3 700 4 440 5 180 5 920 6 660 7 400 6 1050 1 050 2 100 3 150 4 200 5 250 6 300 7 350 8 400 9 450 10 500 8 1390 1 390 2 780 4 170 5 560 6 950 8 340 9 730 11 120 12 510 13 900 1 730 1 730 3 460 5 190 6 920 8 650 10 380 12
3. FREEMAN ASSUMES NO RESPONSIBILITY OR LIABILITY FOR LOSS OR DAMAGE TO GOODS IN COLD STORAGE OR ACCESSIBLE STORAGE 3 EMPTY CONTAINERS Empty container labels will be available at the show site service desk Affixing labels to the containers is the sole responsibility of Exhibitor or its representative All previous labels must be removed or obliterated Freeman assumes no responsibility for error in the above procedures removal of containers with old empty labels and without Freeman labels or improper information on empty labels FREEMAN WILL NOT BE LIABLE FOR LOSS OR DAMAGE TO CRATES AND CONTAINERS OR THEIR CONTENTS WHILE SAME ARE IN EMPTY CONTAINER STORAGE 4 INBOUND OUTBOUND SHIPMENTS There may be a lapse of time between the delivery of shipment s to the booth and the arrival of Exhibitor or a lapse of time between the completion of packing and the actual pickup of materials from the booths for loading onto a carrier and during such times Exhibitor materials will be left unattended FREEMAN IS NOT RESPONSIBLE OR LIABLE FOR ANY LOSS DAMAGE THEFT OR DISAPPEARANCE OF EXHIBITOR S MATERIALS AFTER THEY HAVE BEEN DELIVERED TO EXHBITOR S BOOTH AT SHOW SITE OR BEFORE THEY HAVE BEEN PICKED UP FOR RELOADING AT THE CONCLUSION OF THE EVENT Freeman recommends the securing of security services from Facility or Show Management All MHA s submitted to Freeman by Exhibitor will be checked at the time of pickup from the booth and corrections will be
4. PRODUCTS LIABILITY BREACH OF CONTRACT BREACH OF STATUTE OR REGULATION OR ANY OTHER LEGAL THEORY OR CAUSE AND C EVEN THOUGH FREEMAN MAY HAVE BEEN ADVISED OR BE ON NOTICE OF THE POSSIBILITY OR EVEN THE PROBABILITY OF SUCH DAMAGES 9 SHIPPER S RESPONSIBILITIES AND INDEMNIFICATION a Shipper must pay in full for the services rendered under this Agreement at the time the services are requested The existence of a dispute between Shipper and Freeman relative to any claim or other matter shall have no bearing on this duty of payment No claim may be submitted by or on behalf of Shipper to Freeman unless Shipper s account is current b Shipper understands and acknowledges that Freeman does not accept or transport illegal or hazardous materials of any kind or nature Shipper warrants and will ensure that its property is inert and contains no Hazardous Substances Hazardous Materials Chemicals Gasses Explosives Radioactive Materials Biologically hazardous agents or any other substance matter or object in any form that could pose a threat to the health or saFreemany of persons property or the public welfare in general Such goods may be warehoused at owner s risk and expense or destroyed without compensation Shipper shall defend and indemnify Freeman its employees directors officers and agents from and against any and all demands claims causes of action fines penalties damages including consequential liabilities judg
5. be unloaded at the dock with no additional handling required Special Handling material delivered by the carrier in such a manner that it requires additional handling such as ground unloading stacked and constricted space unloading designated piece unloading loads mixed with pad wrapped material loads failing to maintain shipping integrity carpet and or pad only shipments and shipments that require additional time equipment or labor to unload Federal Express and UPS are included in this category due to their delivery procedures Uncrated material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks e Add overtime charges for inbound if material is delivered to the booth during the overtime period stated on Quick Facts This includes both warehouse and show site shipments 11 06 e Add overtime charges for outbound if material is loaded onto the outbound carrier during the overtime period stated on Quick Facts e Add the late delivery charge listed on the Order Form if the shipment is accepted at the warehouse or at show site after the deadline date listed on Quick Facts e he above services whether used completely or in part are offered as a package and the charges will be based on the total inbound weight of the shipment e Shipments received without receipts or freight bills such as UPS and Federal Express will be delivered to the booth without guarantee of piece count o
6. 6 OUO UOU OL 10 x 10 10 x 10 10 x 10 10 x 10 10 x 10 10 x 10 CHOOSE YOUR PANEL Discount Price 2 214 00 1 450 00 1 867 00 1 873 00 1 902 00 1 942 00 Standard Price 3 099 60 2 030 00 2 613 80 2 622 20 2 662 80 2 18 80 ee 10 x 20 10 x 20 10 x 20 10 x 20 10 x 20 10 x 20 Discount Price 4 273 00 2 850 00 3 680 00 3 734 00 3 710 00 3 832 00 Standard Price 5 982 20 3 990 00 5 152 00 5 227 60 5 194 00 5 964 80 Black Fabric Check color choice Black Midnight Blue JBlue Fabric l Blue _ Plum Gray Fabric Gray White Hardwall J Green Red Pepper _ White Perfboard CARPET Our Classic Carpet and nightly vacuuming are included in the price of your Rental Exhibit The following colors are available Latte Tuxedo You may want to add padding or upgrade your carpet to one of our 15 designer colors in our PRESTIGE carpet line Now available in 28 oz and 40 oz weight Refer to our enclosed Carpet order form for color selections and pricing Our carpet padding consists of 95 100 recycled urethane foam and is also 100 recyclable according to the manufacturer s specifications t r labl r plastic floor verin ntain nteni Each Rental Exhibit includes 2 Arm Lights per 10 unit Note Power and labor to hang the lights are included in our standard rental e
7. ID and Password If this is your first time to use Freeman Online click on the Login link to create a new account To access Freeman Online without using the email link visit www freemanco com store and click the Login link If you need assistance with Freeman Online please call our Customer Support Center at 888 508 5054 Toll Free US amp Canada or 817 607 5000 Local amp International SHIPPING INFORMATION Warehouse Shipping Address Exhibiting Company Name Booth AMERICAN PILOTS ASSOCIATION NATIONAL CONVENTION C O FREEMAN 13101 ALMEDA RD HOUSTON TX 77045 Freeman will accept crated boxed or skidded materials beginning Monday September 22 2014 at the above address Material arriving after October 15 2014 will be received at the warehouse with an additional after deadline charge Warehouse materials are accepted at the warehouse Monday through Friday between the hours of 8 00 AM 3 30 PM Show Site Shipping Address Exhibiting Company Name Booth AMERICAN PILOTS ASSOCIATION NATIONAL CONVENTION C O FREEMAN HILTON AMERICAS HOUSTON 1600 LAMAR ST BALLROOM OF AMERICAS D amp E HOUSTON TX 77010 Freeman will receive shipments at the exhibit facility beginning Tuesday October 21 2014 at 12 30 PM Shipments arriving before this date may be refused by the facility Any charges incurred for early freight accepted by the facility are the responsibility of the Exhibitor Please note All items and materials
8. If EXHIBITOR provides a credit card for payment and charges are rejected by the EXHIBITOR S credit card company for any reason FREEMAN hereby provides notice that it reserves the right and EXHIBITOR authorizes FREEMAN to continue to attempt to secure payment through that credit card for as long as unpaid balances remain on the EXHIBITOR S account LABOR UNDER THE SUPERVISION OF EXHIBITOR RESPONSIBILITIES EXHIBITOR shall be responsible for the performance of labor provided under this option It is the responsibility of EXHIBITOR to supervise labor secured through FREEMAN in a reasonable manner as to prevent bodily injury and or property damage and also to direct them to work in a manner that is in compliance with FREEMAN S Safe Work Rules and or Federal State County and Local ordinances rules and or regulations including but not limited to Show or Facility Management rules and or regulations It is the responsibility of EXHIBITOR to check in with the Service Desk to pick up labor and to return to the Service Desk to release labor when the work is completed INDEMNIFICATION EXHIBITOR agrees to indemnify hold harmless and defend FREEMAN from and against any and all demands claims causes of action fines penalties damages liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs for bodily injury including any injury to FREEMAN employees and or property damage arising out of w
9. The Hilton Americas will not be responsible for any injury loss or damage that may occur to the exhibitor the exhibitor s employees or property on both or to any other person prior during or subsequent to the period covered by the exhibit contract provided said injury loss or damage is not caused by the hotel Each exhibitor expressly releases the hotel from such liabilities and agrees to indemnify the hotel against any and all claims for such injury loss or damage Exhibitors who wish to carry insurance on their exhibits must place it at their own expense All terms conditions rules regulations and pricing are non negotiable I have read understood and I agree to all of the above Name Company Signature Date Deposit Received YES NO Master Acct Amount Approval Page 2 of 2 ilton 41 ricas Howsto Hilton Americas Houston Telephone Service Options 1 IN HOUSE EXTENSION EXISTING no charge Provides for the use of the existing meeting rooms single line telephone for in house direct dialed and outside incoming T calls through hotel operators Long distance local or toll free calls can not be placed from this telephone 2 IN HOUSE LOCAL amp LONG DISTANCE EXTENSION EXISTING 60 00 Provides for t
10. at 888 508 5054 Toll Free US amp Canada or 817 607 5000 Local amp International HELPFUL HINTS SAVE MONEY Order early to take advantage of advance order discount rates place your order by September 30 2014 AVOID DELAY Ship early to avoid delays Shipments arriving late at show site will cost you money time and business SAFETY TIPS Use a ladder not a chair Standing on chairs tables and other rental furniture is unsafe and can Cause injury to you or to others These objects are not designed to support your standing weight Be aware of your surroundings You are in an active work area with changing conditions during move in and move out Pay attention Look for obstacles machinery and equipment that are in use Keep your eyes open for scooters and forklifts The drivers of these vehicles may not be able to see you Stay clear of dock areas trucks and trailers These areas can be particularly dangerous Prevent electrical shocks falling items and damage to materials Do not attach items or equipment to the drapes or metal framework provided for your booth This can cause serious injury or damage to materials We discourage children from being in the exhibit hall during installation and dismantle If children are present during installation and dismantle they must be supervised by an adult at all times Freeman does not ship or handle Hazardous Materials If any materials you are shipping to the event fall into this
11. by Facility and or Show Management and or Shipper s failure to comply with b of this Agreement regarding the inclusion of any dangerous substances in the property placed with Freeman 8 CLAIMS Shipper Consignee or any other party claiming an interest in the shipment must notify Freeman immediately upon delivery or in the case of loss or damage which could not have been noted at the time of delivery within fourteen 14 days of delivery of any loss or damage to the shipment Receipt of the shipment by the Consignee or the Consignee s agent without written notice on the delivery receipt and or delivery manifest will be prima facie evidence that the shipment was delivered in good condition The amount of the claim may not be deducted from the transportation charges Notice of loss or damage MUST be reported to Freeman at 800 995 3579 The shipment its container s and packing material must be made available to Freeman for inspection at the delivery location All shipments are subject to opening for inspection by Freeman however Freeman is not obligated to perform such inspection All claims for loss or damage MUST be made in writing to Freeman within one hundred and twenty 120 calendar days after the date of acceptance of the shipment by Freeman Please refer to the Service Guide for claim procedures All claims for service failure must be made within thirty 30 calendar days from the date of shipment and Freeman s sole liability for such clai
12. com NAME OF suow AMERICAN PILOTS ASSOCIATION NATIONAL CONVENTION OCT 22 23 2014 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 713 433 2400 to speak with one of our experts For fast easy ordering go to www freemanco com store CLEANING SERVICES e Prices are based on total square footage of booth regardless of area to be cleaned e 100 sq ft minimum e Our exclusive cleaning contract for this show will not permit other service contractors including exhibitor appointed contractors to provide this service e Show Site Prices will apply to all cleaning orders placed at show site VACUUMING per sq ft 100 sq ft minimum Advance Show Site Qty Part Description Price Price Includes emptying of your booth s wastebasket s at the time of vacuuming 612100 Booth Vacuuming One Time 0 30 0 40 612200 Booth Vacuuming 2 0 50 0 65 TOTAL COST Sub Total Tax 8 25 TOTAL 06 07 322751 FREEMAN cleaning All exhibits include installation amp dismantle of exhibit material handling of exhibit classic carpet with nightly vacuuming 2 arm lights per 10 unit power 500 watts for lights ONLY and labor to hang arm lights black fabric blue fabric gray fabric white hardwall white perfboard midnight blue 5 pow Pa red pepper tuxedo Slatwall amp Shelves Blac
13. display house Display house and address and contact name must be indicated on service contract Payment Policy will apply A credit will not be given for electrical service installed and not used Services cancelled prior to installation will be subject to cancellation fee of 25 of balance 7 Claims will not be considered unless filed by exhibitor prior to close of exposition at HILTON AMERICAS service desk Non receipt of service must be reported to HILTON AMERICAS service prior to close of the day for verification and consideration Any unpaid balances are subject to past due penalties Returned checks will be subject to a 30 00 fee plus a 50 00 late fee 10 Wall outlets and post outlets are NOT PART OF BOOTH SPACE Separate outlets must be ordered for each booth to be connected dm gu Important Rules and Regulations 1 one other HILTON AMERICAS electricians can make any electrical connections install remove cable or fixtures Please consult HILTON AMERICAS personnel for additional information 2 Unless otherwise noted all material and equipment furnished by the HILTON AMERICAS for services shall remain the property of the HILTON AMERICAS and shall be removed only by the HILTON AMERICAS at the closing 3 Permanent building utility outlets are not part of the booth space and are not to be used by exhibitors 4 Use of open clip sockets latex or lamp cord wire duplex or triplex attachment plugs in ex
14. ersonal effects including without limitation papers and documents or d Coin money currency gift certificates debit cards credit cards and any other items of extraordinary value Any declared value in excess of the maximums allowed herein is null and void and the acceptance by Freeman for carriage of any shipment with a declared value in excess of the allowed maximums does not constitute a waiver of these maximums In any event excluding small package program shipments Freeman s MAXIMUM LIABILITY WILL NEVER BE MORE THAN 100 000 PER SHIP MENT Shipper understands that even if Shipper is not able to participate or fully participate in a Show due to loss of theft of or damage to their property Freeman shall not be liable or responsible for damages identified by the terms by way of example only and not in limitation of the breadth of this clause such as the following consequential damages loss of use damages loss of profits damages business interruption damages delay damages special damages collateral damages exemplary damages damages awarded for gross negligence direct damages indirect damages or damages for failure of performance breach of contract damages fraud damages or any other sort of damage for tort or breach of contract This limitation shall bind the parties A WHENEVER OR WHEREVER THE CLAIMED LOSS OR DAMAGE MAY OCCUR B EVEN THOUGH THE ALLEGED LOSS OR DAMAGE IS CLAIMED TO RESULT FROM NEGLIGENCE STRICT LIABILITY
15. made where discrepancies exist between the quantities of items on any form submitted to Freeman and the actual count of such items in the booth at the time of pickup 5 DELIVERY TO THE CARRIER FOR RELOADING Freeman assumes no responsibility for loss damage theft or disappearance of Exhibitor s materials after same have been delivered to Exhibitors appointed carrier shipper or agent for transportation after the conclusion of the show Freeman loads the materials onto the carrier under directions from the carrier or driver of that carrier Any loading onto the carrier will be understood to be under the exclusive supervision and control of the carrier or driver of that carrier FREEMAN ASSUMES NO RESPONSIBILITY FOR LOSS DAMAGE THEFT OR DISAPPEARANCE OF EXHIBITOR S MATERIALS THAT ARISES OUT OF IMPROPERLY LOADED OR LABELED MATERIALS 6 DESIGNATED CARRIERS Freeman shall have the authority to change the Exhibitor designated carrier if that carrier does not pick up the shipment s at the appointed time Where no disposition is made by Exhibitor materials may be taken to a warehouse to await Exhibitor s shipping instructions and Exhibitor agrees to be responsible for charges relating to such rerouting and handling In no event shall Freeman be responsible for any loss resulting from such rerouting designation 7 FORCE MAJEURE Freeman s performance hereunder is subject to and Freeman shall not be responsible for loss delay or damage due to st
16. not be available in all locations e Cranes e Scissor lifts condors e Access storage at show site e Exhibit transportation services see enclosed brochure e Security storage at show site e Short term and long term warehouse storage Local pick up and delivery e Priority empty return FREEMAN FREEMAN 9258 Park South View Suite 100 INCLUDE THE FREEMAN METHOD OF Houston Texas 77051 PAYMENT FORM WITH YOUR ORDER Ph 713 433 2400 gt Fax 469 621 5613 FreemanHoustonES freemanco com NAME OF show AMERICAN PILOTS ASSOCIATION NATIONAL CONVENTION OCT 22 23 2014 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 713 433 2400 to speak with one of our experts Let Freeman OnLine estimate your material handling charges for you Log on to www freemanco com store select your show and click on Estimate My Material Handling Costs From Freeman OnLine you can print extra shipping labels get tips on how ito package your freight and much more MATERIAL HANDLING SERVICES CRATED Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required SPECIAL HANDLING Material delivered by a carrier in such a manner that it requires additional handling such as See definitions on back ground unloading stacked or constricted space unloading designated piece unloading shipment inte
17. terrorism act of war or belligerent parties and any other cause or causes beyond the reasonable control of Freeman EXCEPT FOR ELIGIBLE GUARANTEED SERVICE SHIPMENTS Freeman DOES NOT GUARANTEE DELIVERY BY ANY SPECIFIC TIME OR DATE 4 PACKAGING AND CRATES Shipper s property must be well packaged for safe and secure handling storage and shipment using ordinary care Each piece must be legibly and durably marked with the name and address including correct ZIP code of the Shipper and Consignee When a container is used repetitively by Shipper Shipper must remove all old labels tags markings etc and Shipper must ensure that the container retains adequate strength for transportation Freeman makes neither representation nor any warranty regarding the acceptability or suitability of any packaging system or procedure that Shipper might use for its property Freeman shall not be responsible for damage to loose or uncrated materials padwrapped or shrink wrapped materials glass breakage concealed damage carpets in bags or poly or improperly packed or labeled materials Crates and packaging should be of a design to adequately protect contents for handling by forklift and similar means General guidance as to acceptable packaging systems and procedures may be found in publications such as the National Motor Freight Classification published by the National Motor Freight Traffic Association For shipments of Perishable Commodities U S and Canadian shi
18. that must be brought into the facility may be subject to Material Handling Charges and are the responsibility of the Exhibitor This also applies to items not ordered through the Official Show Vendors Refer to the Material Handling form for charges for this service Page 2 of 4 FREEMAN quick facts LABOR INFORMATION Union Labor may be required for your exhibit installation and dismantle Please carefully read the UNION RULES AND REGULATIONS to determine your needs Exhibitors supervising Freeman labor will need to pick up and release their labor at the Labor Desk Refer to the order form for Display Labor for Straight time and Overtime hours MATERIAL HANDLING OVERTIME CHARGES Freight moved out of the facility after 4 30 PM on Thursday October 23 2014 will be subject to overtime rates ASSISTANCE We want you to have a successful show If we can be of assistance please call our Exhibitor Services Department at 713 433 2400 WE APPRECIATE YOUR BUSINESS 12 13 322751 Page 3 of 4 FREEMAN quick facts FREEMAN GENERAL INFORMATION TRANSLATION SERVICES Freeman is pleased to offer a new service for our international exhibitors that provides quick interpretation and translation in 150 languages This service will not only interpret for us on a three way conversation but also translate emails from customers To access this feature you may contact Freeman Exhibitor Services at 713 433 2400 or Freeman s Customer Support Center
19. the Carpenters Local 551 to provide labor for display installa tion and dismantling Full time employees of the exhibiting companies however may set their own exhibits without assistance from this local Any local services that may be required beyond what your regular full time employees can provide must be rendered by Local 551 Labor can be ordered in advance by filling out the Display Labor section in the THE FREEMAN order form or on showsite at THE FREEMAN Service Desk MATERIAL HANDLING Exhibitors may hand carry their own materials into the exhibit facility The use or rental of dollies flat trucks and other mechanical equipment however is not permitted FREEMAN will control access to the loading docks in order to provide for a safe and orderly move in move out TIPPING FREEMAN requests that exhibitors do not tip our employees They are paid at an excellent wage scale denoting a professional stature and we feel that tipping is not necessary This applies to all THE FREEMAN COMPANIES employees Any request for such should be brought to the attention of a Freeman representative at THE FREEMAN Service Desk or correspondence may be directed to the attention of the General Manager at the local office address SAFETY Standing on chairs tables or other rental equipment is prohibited This equipment is not engineered to support your weight FREEMAN cannot be responsible for injuries or falls caused by the improper use of this equipment If
20. the load and have grounded male plug Flexible cords and cables less than No 14 gauge wire shall not be permitted Local Ordinance prohibits more than two 2 connections per outlet box to prevent overloading of circuits MAKE CHECKS PAYABLE TO Hilton Americas Houston 1600 Lamar St Houston TX 77010 Tel Finance Department 713 577 6069 Tel Property Operations 713 577 6085 6090 Fax Property Operations Department 713 583 9826 FORM MUST BE COMPLETED BEFORE ORDER CAN BE PROCESSED Customers paying by check must also provide a valid credit card number Payment of balances not prepaid or covered by company check will be billed directly to the credit card number in advance By signing above you acknowledge and agree to these terms and authorize Hilton Americas Houston to bill your credit card Personal or foreign checks and wire transfers not accepted Do not combine payment by check with any other Hilton Americas Houston order form Page 1 of 2 Hilton Americas Houston Electrical Service Request Exhibitor Form Service Order Information Payment and credit card information for service must accompany service request The date the payment is received shall determine the penalty rate of 75 00 Incomplete information regarding hook up or power requirement will delay processing Booth number s must be identified on face of form If third party billing is required service contract must include company name c o
21. will bear a FINANCE CHARGE at the lesser of the maximum rate allowed by applicable law or 1 596 per month which is an ANNUAL PERCENTAGE RATE of 18 and future orders will be on a prepaid basis only If any finance charge hereunder exceeds the maximum rate allowed by applicable law the finance charge shall automatically be reduced to the maximum rate allowed and any excess finance charge received by FREEMAN shall be either applied to reduce the principal unpaid balance or refunded to the payer If past due invoices or invoice balances are placed with a collection agency or attorney for collection or suit EXHIBITOR agrees to pay all legal and collection costs THESE PAYMENT TERMS AND CONDITIONS SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS In the event of any dispute between the EXHIBITOR and FREEMAN relative to any loss damage or claim such EXHIBITOR shall not be entitled to and shall not withhold payment or any partial payment due to FREEMAN for its services as an offset against the amount of any alleged loss or damage Any claims against FREEMAN shall be considered a separate transaction and shall be resolved on its own merits FREEMAN reserves the right to charge EXHIBITOR for the difference between the EXHIBITOR S estimate of charges and the actual charges incurred by EXHIBITOR or for any charges that FREEMAN may be obligated to pay on behalf of EXHIBITOR including without limitation any shipping charges
22. 110 13 840 15 570 17 300 2 280 2 280 4 560 6 840 9 120 11 400 13 680 15 960 18 240 20 520 22 800 2 450 2 450 4 900 7 350 9 800 12 250 14 700 17 150 19 600 22 050 24 500 2 750 2 750 5 500 8 250 11 000 13 750 16 500 19 250 22 000 24 750 27 500 3 050 3 050 6 100 9 150 12 200 15 250 18 300 21 350 24 400 27 450 30 500 Hilton Americas Houston Electrical Service Request Exhibitor Form Show Name Breakdown Dates Master Acct Booth Exhibiting Firm Name Telephone On Site Contact Cell HH Payment Type __ Visa MasterCard LJ Discover __ Diners Club Check By signing below you authorize the hotel to charge your credit card immediately for the amount indicated below You further acknowledge that if any additional charges are incurred the card below will be charged for any remaining balance due For Credit Card payments please request a credit card authorization form from your Events Catering Manager There will be an additional charge of 75 for any orders received within ten business days of the first show date or on site Saturday Sunday amp Holidays 150 00 labor for on site orders Outlets Number Rate Labor Item Needed 120 Volts 20 Amps 110 00 208 Volts Single Ph 375 00 200 00 SPECIAL NOTICE City Of Houston Code requires that no electrical equipment or apparatus be connected unless it conforms to its electrical code Hotel will supply el
23. 810 Single Step Riser 8 L x 7 H 88 00 96 80 123 20 C150414 Single Step Riser 4 L x14 H C150614 Single Step Riser 6 L x14 H C150814 Single Step Riser 8 L x14 H C150420 Double Step Riser 4 L 91 00 C150620 Double Step Riser 6 L 133 00 C150820 Double Step Riser 8 L 174 00 TOTAL COST Sub Total 8 25 Tax Total Cost Take advantage of the Online price by ordering at www freemanco com store before SEPTEMBER 30 2014 Remember to select a color for items with checkboxes A color will be 01 14 322751 5057 selected for you if not indicated Page 2 of 2 DISCOUNT PRICE FREEMAN DEADLINE DATE 9258 Park South View Suite 100 SEPTEMBER 30 2014 Houston Texas 77051 INCLUDE THE FREEMAN METHOD OF Ph 713 433 2400 Fax 469 621 5613 PAYMENT FORM WITH YOUR ORDER FreemanHoustonES freemanco com NAME OF show AMERICAN PILOTS ASSOCIATION NATIONAL CONVENTION OCT 22 23 2014 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 713 433 2400 to speak with one of our experts For fast easy ordering go to www freemanco com store ACCESSORIES Straight Hook 10201 J Hook 10206 4 J Single Hook 10203 Double Hook 10204 Vell et 22 M Glass Tower Showcase 1010200 Comes with two doors that lock and three glass shelves 1 Leasee will be responsible for any damages to display fixtures during the event 2 There will be a replacement charge of 10 00 on alllost keys 3 Electrical
24. AME EXHIBITOR NAME 9258 PARK SOUTH VIEW SUITE 100 I I 9258 PARK SOUTH VIEW SUITE 100 HOUSTON TX 77051 HOUSTON TX 77051 WAREHOUSE AMERICAN PILOTS ASSOCIATION EVENT NATIONAL CONVENTION _ WAREHOUSE AMERICAN PILOTS ASSOCIATION EVENT NATIONAL CONVENTION BOOTH NO NO OF PCS 1 BOOTH NO NO OF PCS THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY IF MORE LABELS ARE NEEDED COPIES ARE ACCEPTABLE FREEMAN DO NOI DELAY DO NOTI DELAY CANNOT DELIVER BEFORE OCTOBER 21 2014 CANNOT DELIVER BEFORE OCTOBER 21 2014 TO TO EXHIBITOR EXHIBITOR NAME HILTON AMERICAS HOUSTON HILTON AMERICAS HOUSTON 1600 LAMAR ST 1600 LAMAR ST BALLROOM OF AMERICAS D amp E BALLROOM OF AMERICAS D amp E HOUSTON TX 77010 HOUSTON TX 77010 SHOW SITE AMERICAN PILOTS ASSOCIATION EVENT CONVENTION SHOW SITE AMERICAN PILOTS ASSOCIATION EVENT NATIONAL CONVENTION BOOTH NO NO OF PCS IBOOTH NO NO OF PCS THE ABOVE LABELS ARE PROVIDED FOR YOUR CONVENIENCE PLACE ONE ON EACH PIECE SHIPPED TO ENSURE PROPER DELIVERY IF MORE LABELS ARE NEEDED COPIES
25. ARE ACCEPTABLE santana armchair 24 W 20 L 31 H N710102 Modern styling with ergonomic shape as striking as it is comfortable When it comes to basic seating needs look no further than Freeman Our wide array of well designed modern chairs armchairs and stools will serve any exhibitor s show space requirements gray gaslift stool 24 W 20 L 46 H With Arms N71048 No Arms N71047 Natural blonde wood and matte chrome finish highlight this sleek Italian design diva counter stool 17 WN 16 L 36 H N71092 The intermediate 25 seating height makes this stool ideal for theater or demo areas gray gaslift chair 26 W 20 L 38 H With Arms N71046 No Arms N71045 diva chair 18 W 16 L 31 H N71091 A natural complement to modern exhibit designs Telescoping height adjustment five caster base rolls with ease FREEMAN page 2 of 10 cherry barrel chair Cranberry or Taupe executive chair 23 W 22 L 29 H N71038 Black Tweed Traditional style in a 28 W 25 L 45 H N71044 cherry finish with classic fabric pattern options ccu a diplomat chair Black Diamond Fabric 25 W 28 L 36 H N710144 Comfortable yet compact for office or conference table seating black diamond side chair 21 W 23 L 32 H N71089 black diamond armchair 20 W 21 L 33 H N71090 For ideas on furniture pairings go to www freemanco com black diamon
26. ATI C CALL DI STRI BUTI ON OPTI ONS PLEASE CONTACT HILTON TELECOM AT 713 577 6000 OR HOUCV I nformation_Technology hilton com FOR A DETAILED QUOTATION CALL PRICING 55 for the first 60 minutes 10 per minute after 60 minutes No Charge for the first 60 minutes 10 per minute after 60 minutes Long Distance Domestic AT amp T Operator Assisted Rate less 5096 of Surcharge International AT amp T Operator Assisted Rate You may obtain free AT amp T rate information at any time by dialing 9 00 then selecting option 5 Hilton d Americas Houston Request for Telecommunications Services Event Name Company Name Client Contact Business Address City State Zip Code Phone Fax PAYMENT OPTIONS Please check one L Direct billing for accounts with prearranged credit through the credit office Master Account Number L Credit Card accepted by the Hilton Americas Houston Type of Card Number Card Holder Name Expiration Date Card Holder Signature Charged to guest room May only be charged to guest room if the room has been checked in with an approved credit card or approved for master account billing of room tax and incidental charges Billing of calls to your account will occur after service has been disconnected Therefore separate billings for service and usage should be expected orders must be received at least five 5 business days prior to the installation date Orders received with less lead time wi
27. CTIONS METHOD OF SHIPMENT PLEASE CHECK DESIRED METHOD OF SHIPMENT BELOW FREEMAN EXHIBIT TRANSPORTATION C 1 Day Delivery next business day 2 Day Delivery by 5 00 P M second business day LI Expedited Verify the piece count weight and that Deferred Delivery within 3 4 business days a signature is on the Material Handling C Standard Ground Agreement prior to shipping out C Specialized Pad wrapped uncrated or truckload Once your shipment is packed and ready to be picked up please return the Material Handling Agreement to the Exhibitor Services Center SHIPMENTS WITHOUT PAPERWORK TURNED IN WILL BE RETURNED TO OUR OUTBOUND MATERIAL HANDLING AND SHIPPING LABELS 1 OTHER COMMON CARRIER OTHER VAN LINE OTHER AIR FREIGHT Next Day 2nd Day Deferred CARRIER PHONE DESIRED NUMBER OF LABELS 05 10 322751 WAREHOUSE AT EXHIBITOR S EXPENSE Freeman will make arrangements for all Freeman Exhibit Transportation shipments Arrangements for pick up by other carriers is the responsibility of the exhibitor During exhibitor move out when time permits Freeman will attempt a courtesy phone call to your carrier to confirm the scheduled pick up Ipping FREEMAN outbound sh FREEMAN FREEMAN DO NOT DELAY MUST DELIVER BY OCTOBER 15 2014 MUST DELIVER BY OCTOBER 15 2014 DO NOT DELAY TO TO EXHIBITOR N
28. DDRESS For Assistance please call 713 433 2400 to speak with one of our experts For fast easy ordering go to www freemanco com store ACCESSORIES FOR RENTAL UNITS LIGHTS use only on rentals SHELVES use only on rentals CABINETS EM E GONDOLAS RADIUS CABINET LITERATURE POCKETS A does not have doors Discount Standard Discount Standard Qty Part Description Price Price Total Qty Part Description Price Price Total LIGHT FIXTURES GONDOLAS electrical service amp labor to install lights not included Gondolas 22172512 Arm Light 64 00 8960 Blue Fabric Gray Fabric Perfboard White PVC 172514 4 Tracklight 3 lights 237 00 331 80 174541 Single Sided 1m x 4 High 361 50 506 10 17252 Halogen Light 67 00 93 80 ____ 174542 Double Sided 1m x 4 High 482 00 674 80 174581 Single Sided 1M x 8 High 361 50 506 10 CABINETS amp LOCKS 2174582 Double Sided 1M x 8 High 482 00 674 80 Cabinets Black Fabric Blue Fabric Gray Fabric White PVC 17305 1M x Yam x 36 High 598 50 217201 1m Straight 37 x12 65 00 91 00 17306 1M x Yau x 42 High 598 50 222217206 1m Angled 37 x 12 75 00 105 00 17808 va x 36 High o 721 00 _ 17809 2M x VAM x 42 High 721 00 174015 For 8 x 11 Literature 25 75 36 05 222173010 1m Radius x Yam x 36 High 530 50 742 70 222173011 1m Radius Yam x 42 High 930 50 742 70 Radius Cabi
29. ERTY AT THE LOCATION OF THE SHOW TO WHICH PRICE A WILLING BUYER AND A WILLING SELLER WOULD AGREE IN AN ORDINARY COURSE OF BUSINESS ARM S LENGTH SALE OR 25 00 USD PER POUND OF CARGO LOST OR DAMAGED UNLESS AT THE TIME OF SHIPMENT SHIPPER MAKES A DECLARATION OF VALUE FOR CARRIAGE IN THE SPACE DESIGNATED ON THE SHIPPING INSTRUCTIONS AND PAYS THE APPROPRIATE VALUATION CHARGE Even if Shipper has made a declaration of value liability shall never exceed the depreciated original invoice value or the fair market value of the property whichever is less The value per pound for applying declared valuation charges shall be determined by dividing Shippers declared value for carriage by the actual weight of the shipment In all cases not prohibited by law where a lower value than the actual value of the said property has been stated in writing by Shipper or has been agreed upon in writing as the released value of the property upon which the rate is based such lower value plus freight charges if paid shall be the maximum recoverable amount for loss or damage Notwithstanding the above limitations all shipments containing the following items of extraordinary value are limited to a maximum declared value of 500 00 USD a Artworks and objects of art including without limitation original paintings drawings etchings watercolors tapestries and sculptures or prototypes b Clocks jewelry including costume jewelry furs and fur trimmed clothing c P
30. Exhibitor Service Manual AMERICAN PILOTS ASSOCIATION NATIONAL CONVENTION October 22 23 2014 Hilton Americas Ballroom of Americas D amp E Houston IX FREEMAN FREEMAN AMERICAN PILOTS ASSOCIATION NATIONAL CONVENTION OCTOBER 22 23 2014 HILTON AMERICAS BALLROOM OF AMERICAS D amp E HOUSTON TX SERVICE INFORMATION BOOTH EQUIPMENT Each 10 x 10 booth space will be set with 8 high blue and white back drape 3 high blue side drape 1 6 x 30 blue skirted table 2 Limerick side chairs 1 corrugated wastebasket and a 7 x 44 one line identification sign By order of the Fire Marshal NOTHING MAY BE ATTACHED TO THIS DRAPE PLEASE NOTE THERE ARE NO SUBSTITUTIONS ALLOWED EXHIBIT HALL CARPET The exhibit area is carpeted FREEMAN quick facts DISCOUNT PRICE DEADLINE DATE Order early to take advantage of advance order discount rates Place your order by September 30 2014 SHOW SCHEDULE EXHIBITOR MOVE IN For more information and helpful hints on pre show procedures and move in please go to www freemanco com preshowFAQ Tuesday October 21 2014 12 30 PM 4 30PM EXHIBIT HOURS Wednesday October 22 2014 7 30 AM 3 00 PM Thursday October 23 2014 7 30 AM 3 00 PM EXHIBITOR MOVE OUT For more information and helpful hints on post show procedures and move out please go to www freemanco com postshowFAQ Thursday October 23 2014 3 00 PM 5 00 PM DISMANTLE AND MOVE OUT INFORMATION All exhibitor ma
31. HIBIT MATERIALS BY FREEMAN FREEMAN EXHIBIT TRANSPORTATION 800 995 3579 Toll Free US amp Canada 817 607 5100 Local amp International NAME OF AMERICAN PILOTS ASSOCIATION NATIONAL CONVENTION 22 23 2014 E MAIL ADDRESS For Assistance please call applicable number listed above to speak with one of our experts For fast easy ordering go to www freemanco com store EXHIBIT TRANSPORTATION TIPS FOR EASY ORDERING SHIPPING INFORMATION e Credit card information must be on file prior to pick up as Items to be shipped charges will be included on your show services invoice Number of Pieces Est Weight e International Exhibitors remember Shipments originating from countries other than the U S must be cleared through Crates wooden customs Please call for additional information Cartons cardboard 800 995 3579 Toll Free US amp Canada Cases Trunks fiber color 817 607 5100 Local amp International END moe es COMPLETE THE FOLLOWING ITEMS ON THIS FORM rn PICK UP INFORMATION Total Requested Pick Up Date SHIPPER NAME W L NOTE Shipments will be weighed and measured prior to delivery Size of largest piece H SHIPPER ADDRESS OUTBOUND SHIPPING 1 would like to schedule outbound Freeman Exhibit Transportation Please provide me with a Material Handling City State Zip Agreement at show site for my shipping in
32. HIGHER DECLARED VALUE IS REQUESTED AND THE FEES SET FORTH IN THE SERVICE GUIDE FOR SUCH HIGHER DECLARED VALUE ARE PAID FOR INTERNATIONAL SHIPMENTS THIS SHIPPING REQUEST AND SHIPPING INSTRUCTION CONTRACT SHALL BE DEEMED AN AIR WAYBILL WITHIN THE MEANING OF THE WARSAW CONVENTION Notwithstanding the above limitations domestic shipments containing the following items of extraordinary value are limited to a maximum declared value of 500 00 USD a artworks and objects of art including without limitation original paintings drawings etchings water colors tapestries and sculpture b clocks watches jewelry including costume jewelry furs and fur trimmed clothing C personal effects d and other inherently fragile or unique items including prototypes etc Any declared value in excess of the maximums allowed herein is null and void and the acceptance by Freeman for carriage of any shipment with a declared value in excess of the allowed maximums does not constitute a waiver of these maximums Shipper understands that even if Shipper is not able to participate or fully participate in a show due to loss of theft of or damage to its property Freeman shall never be liable or responsible for damages identified by the terms by way of example only and not in limitation of the breadth of this clause such as the following consequential damages loss of use damages loss of profits damages business interruption damages delay damages sp
33. L 42 H N72056 For ideas on furniture pairings go to www freemanco com We know that every exhibit is different and requires certain pieces that may be hard to find That s why we offer an assortment of accessories that will meet your needs from literature racks to bulletin boards to refrigerators and file cabinets No matter the requirement your exhibit will always stand out with these striking and functional pieces a chrome stanchion with 8 retractable belt 42 H C220121 b chrome sign holder Holds 22 x 28 sign C220118 c round literature rack 17 W 17 L 57H 750135 Revolving black display holds printed materials for easy access from 20 pockets d flat literature rack 10 W N750136 Forward facing black display presents printed materials in six pockets e chrome coat tree C220109 f chrome easel C220134 g chrome bag rack C220110 h contempo trash receptacle 8 W 24 Black N75053 Aluminum N75054 wastebasket corrugated wastebasket Wastebasket color may vary C220106 C220107 small refrigerator 19 W 19 L 34 H N75057 table lamp Black 25 H N75052 Note Electrical power must be ordered separately file cabinet with lock Standard Size two drawer 15 W 29 L 28 H N74082 four drawer 15 W 29 L 50 H N74081 floor standing special draping bulletin board not pictured 48 W 96 L 78 H C10201484 opecial drape is availa
34. MENT FORM IS SIGNED OR AN ORDER FOR LABOR SERVICES AND OR RENTAL EQUIPMENT IS PLACED BY EXHIBITOR WITH FREEMAN OR e WORK IS PERFORMED ON BEHALF OF EXHIBITOR BY LABOR SECURED THROUGH FREEMAN DEFINITIONS For purposes of this Contract FREEMAN or The Freeman Companies means Freeman Decorating Services Inc Freeman Decorating Ltd Freeman Exhibit AVW TELAV Inc Freeman Transportation Hoffend Xposition Stage Rigging Inc Kerry Technical Services TFC Inc Freeman Electrical Services and their respective employees directors officers agents assigns affiliated companies and related entities including but not limited to any subcontractors FREEMAN may appoint The term EXHIBITOR means the Exhibitor its employees agents representatives and any Exhibitor Appointed Contractors PAYMENT TERMS Full payment including any applicable tax is due in advance or at show site All payments must be in U S funds and all checks must be drawn on a U S bank Orders received without advance payment or after the deadline date will incur additional After Deadline charges as indicated on each order form All materials and equipment are on a rental basis for the duration of the show or event and remain the property of FREEMAN except where specifically identified as a sale All rentals include delivery installation and removal from EXHIBITOR S booth In case of cancellation of any orders or services by EXHIBITOR a one hour per pe
35. MITTAL OF OR FAILURE TO TRANSMIT DECLARED VALUE INSTRUCTIONS TO THE CARRIER NOR FOR FAILURE OF THE CARRIER TO UPHOLD THE DECLARED VALUE OR ANY OTHER TERM OF CARRIAGE 10 JURISDICTION VENUE THIS CONTRACT SHALL BE CONSTRUED UNDER THE LAWS OF THE STATE OF TEXAS WITHOUT GIVING EFFECT TO ITS CONFLICT OF LAWS RULES EXCLUSIVE VENUE FOR ALL DISPUTES ARISING OUT OF OR RELATING TO THIS CONTRACT SHALL RESIDE IN A COURT OF COMPETENT JURISDICITON IN DALLAS COUNTY TEXAS 11 INDEMNIFICATION Exhibitor agrees to indemnify and forever hold harmless Freeman and its employees directors officers and agents from and against any and all demands claims causes of action fines penalties damages including consequential liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs arising out or contributed to by Exhibitors negligent supervision of any labor secured through Freeman Exhibitor s negligence willful misconduct or deliberate act or the negligence willful misconduct or deliberate act of Exhibitors employees agents representatives customers invitees and or any Exhibitor Appointed Contractors EAC at the show or exposition to which this Contract relates including but not limited to the misuse improper use unauthorized alteration or negligent handling of Freeman s equipment Exhibitor s violation of Federal State County or Local ordinances and or Exhibitor s violation of Show
36. OUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE Acceptance of said terms and conditions will be construed when any of the following conditions are met This Material Handling Agreement MHA is signed Exhibitor s materials are delivered to Freeman s warehouse or to an event site for which Freeman is the Official Show Contractor or an order for labor and or rental equipment is placed by Exhibitor with Freeman 1 DEFINITIONS For purposes of this Contract Freeman means Freeman Decorating Services Inc and its employees directors officers agents assigns affiliated companies and related entities The term Exhibitor means the Exhibitor its employees agents representatives any Exhibitor Appointed Contractors and any persons receiving services from Freeman 2 PACKAGING CRATES AND STORAGE Freeman shall not be responsible for damage to loose or uncrated materials padwrapped or shrink wrapped materials glass breakage concealed damage carpets in bags or poly or improperly packed or labeled materials Freeman shall not be responsible for crates and packaging which are unsuitable for handling in poor condition or have prior damage Crates and packaging should be of a design to adequately protect contents for handling by forklift and similar means Freeman will not accept any crates or packaging containing hazardous materials Goods requiring cold storage and those in accessible storage are stored at Exhibitor s own risk
37. RESS BOOTH SIZE X PHONE EXT FAX ORDERED BY PRINT NAME DATE CUSTOMER OR CHECK BOX IF YOU ARE A NEW FREEMAN CUSTOMER E MAIL For Assistance please call 713 433 2400 to speak with one of our experts For fast easy ordering go to www freemanco com store PRIVATELY OWNED VEHICLE CART SERVICE Privately Owned Vehicle Cart Service Rates and Procedures Understanding that not all of our customers require standard material handling services we have made accommodations for POVs Please note that the definition of a POV or privately owned vehicle is considered to be any vehicle that is primarily designed to transport passengers not cargo or freight Examples include pick ups passenger vans taxis limos etc Cart Rate 70 00 per trip service to include Unloading and delivery of exhibit materials from the dock to booth Storage of empty containers during show hours and return of crates and containers at end of show Delivery of exhibit materials containers from your booth to the dock and the loading of materials into vehicle Exhibitors will need to complete the Method of Payment form and provide a credit card for imprint at the time of service Exhibitors who require this service must check in at the designated Cart service area EXHIBITOR MOVE IN Tuesday October 21 2014 12 30PM 4 30PM All exhibits must be fully installed by Tuesday October 21 2014 at 4 30 PM PLEASE CHECK DESIRED SERVICE Inbound Ap
38. RMANCE OR DAMAGES ALLEGEDLY RESULTING FROM SAME WILL BE ARBITRATED IN THE CITY OF DALLAS TEXAS AND THE RULES OF THE AMERICAN ARBITRATION ASSOCIATION WILL APPLY IF BINDING ARBITRATION IS UNAVAILABLE TO RESOLVE ANY CONTROVERSY AND IT IS NECESSARY TO LITIGATE THE DISPUTE THE DISPUTE SHALL BE LITIGATED IN A COURT OF COMPETENT JURISDICTION IN DALLAS COUNTY TEXAS 10 MISCELLANEOUS Shipper warrants the accuracy of the weight and dimension data furnished in this Contract Shipper understands that once its property is shipped by Freeman pursuant to the instructions contained in this Contract Shipper has no right to control the shipment stop the shipment in transit or divert or reschedule same and that Shipper will have no control over the property until it is delivered pursuant to the instructions in this Contract Shipper agrees that this Contract may be provided to any third party including common or contract carriers of cargo by air water rail or road for the purpose of confirming the right of Freeman to control the handling of the property and all matters related to payment for the shipment Freeman Rev 6 11 FREEMAN TERMS amp CONDITIONS WHAT ARE FREIGHT SERVICES As the official service contractor Freeman is the exclusive provider of freight services Material handling includes unloading your exhibit material storing up to 30 days in advance at the warehouse address delivering to the booth the handling of empty containers to and
39. Regulations and or Rules as published and set forth by Facility and or Show Management 12 LIEN Exhibitor grants Freeman a security interest in and a lien on all of Exhibitor s goods including without limitation all equipment that is from time to time in the possession of Freeman and all the proceeds thereof including without limitation insurance proceeds the Collateral to secure the prompt and full payment and performance of all Exhibitor s indebtedness for monies paid by Freeman on its behalf services performed materials and or labor from time to time provided by Freeman to or for the benefit of Exhibitor Obligations Freeman shall have all the rights and remedies of a secured party under the Uniform Commercial Code as may be amended from time to time UCC and any notice that Freeman is required to give under the UCC of a time and place of a public sale or the time after which any private sale or other intended disposition of any Collateral is to be made shall be deemed to constitute reasonable notice if such notice is mailed by registered or certified mail at least five 5 days prior to such action Freeman may hold and not deliver any of the Collateral to Exhibitor for so long as there are any Obligations that remain unpaid or unsatisfied 13 WAIVER amp RELEASE Exhibitor as a material part of the consideration to Freeman for material handling services waives and releases all claims against Freeman with respect to all
40. Top Unit 10 w x 8 h Floor Standing Unit 8 w x 40 h Table Top Unit Graphic design elements are priced seperately and not included with exhibit order FREEMAN 01 14 eas 22 2 5 322751 5057 Sub Total 8 25 Tax Total Cost R DISCOUNT PRICE 9258 Park South View Suite 100 DEADLINE DATE Houston Texas 77051 SEPTEMBER 30 2014 FreemanHoustonES freemanco com PAYMENT FORM WITH YOUR ORDER NAME OF SHow AMERICAN PILOTS ASSOCIATION NATIONAL CONVENTION OCT 22 23 2014 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE f E MAIL ADDRESS For Assistance please call 713 433 2400 to speak with one of our experts For fast easy ordering go to www freemanco com store TABLE TOP UNIT Rental Units Include Purchase Units Include Draped Table select color below 1 Case Classic Carpet 9 X 10 select color below One Time Installation amp Dismantle Installation amp Dismantle of Exhibit Material Handling of Exhibit Nightly Vacuuming 1 200 Watt Halogen Light Power 500 watts for LIGHTS only and Labor to hang light Header Identification Sign white with black text Indicate copy below RENTAL Size DiscountPrice Standard Price 40 H x 6 W 1 072 00 1 500 80 Fabric Panel Colors for All Units _ Gray Additional Fabric Panel Colors for Purchase Units Only in AA Ld Blaze Red Blueberry Emerald Silver PURCHASE Other Colors A
41. Y INCLUDING BUT NOT LIMITED TO FAILURE TO FOLLOW SHIPPER OR CONSIGNEE INSTRUCTIONS OR FAILURE TO COLLECT OR PROPERLY DELIVER A PAYMENT INSTRUMENT NONDELIVERY MISSED PICKUP AND LOSS OF OR DAMAGE TO CARGO SHALL BE LIMITED TO THE HIGHER OF 50 00 USD PER SHIPMENT OR 50 USD PER POUND 1 10 USD PER KILOGRAM OF CARGO ADVERSELY AFFECTED THEREBY PLUS TRANSPORTATION CHARGES APPLICABLE TO THAT PART OF THE SHIPMENT ADVERSELY AFFECTED THEREBY UNLESS AT TIME OF SHIPMENT THE SHIPPER MAKES A DECLARATION OF VALUE FOR CARRIAGE IN THE SPACE DESIGNATED ON THE SERVICE REQUEST AND SHIPPING INSTRUCTIONS FORM AND PAYS THE APPROPRIATE VALUATION CHARGE IN NO EVENT SHALL Freeman s LIABILITY EXCEED THE DECLARED VALUE OF THE SHIPMENT OR THE AMOUNT OF LOSS OR DAMAGE ACTUALLY SUSTAINED WHICHEVER IS LOWER IF CARRIAGE OF THE SHIPMENT IS SOLELY OR PARTLY BY AIR AND INVOLVES AN ULTIMATE DESTINATION OR A STOP IN A COUNTRY OTHER THAN THE COUNTRY OF DEPARTURE Freeman s LIABILITY FOR CARGO LOST DAMAGED OR DELAYED SHALL BE LIMITED TO 9 07 PER POUND 20 00 PER KILOGRAM FOR CARRIAGE SUBJECT TO THE UNAMENDED WARSAW CONVENTION OR THE WARSAW CONVENTION AS AMENDED BY THE HAGUE PROTOCOL OF 1955 17 SPECIAL DRAWING RIGHTS PER KILOGRAM FOR CARRIAGE SUBJECT TO THE WARSAW CONVENTION AS AMENDED BY THE MONTREAL PROTOCOL NO 4 OF 1975 OR 9 07 PER POUND 20 00 PER KILOGRAM FOR CARRIAGE WHERE THE WARSAW CONVENTION INCLUDING ITS AMENDMENTS DOES NOT APPLY FOR ANY REASON UNLESS A
42. al signs shall be posted and maintained in areas designated by the Fire Marshal in accordance with Article XX Sec 20 7 of this code Trash and rubbish grease etc shall be removed from buildings tents and areas at least once each day All electrical wiring shall be installed in a manner approved by the City Electrical Inspector Approved fire extinguishing equipment shall be provided and maintained in all areas as designated by the Fire Marshal All standpipe and hose cabinets shall be kept clear and unobstructed at all times The use of welding and cutting equipment for demonstration purposes shall be approved by the Fire Marshal over 13 14 135 16 17 18 19 20 21 22 23 24 25 FIRE REGULATIONS CITY OF HOUSTON PAGE 2 The demonstration of equipment using liquid fuel in buildings is prohibited except as prescribed in Article XX of this code There shall be no obstructions blocking exit doors from the outside of any building such as autos parked in doorways or barricades across the sidewalks Where smoking is permitted there shall be provided on each table and at other convenient places suitable noncombustible ashtrays or match receptacles It shall be an offense for any person to smoke or to carry lighted tobacco in areas within buildings where a trade show is being set up or torn down except in specific areas designated by the Fire Marshal or his representative for smoking t
43. assistance is required in assembling your booth please order labor in the Display Labor section in THE FREEMAN order form and the necessary ladders and or tools will be provided NOTE e lf you encounter any difficulty with any laborer or if you are not satisfied with the work performed please bring this to the attention of the Show Manager at FREEMAN Please refrain from voicing complaints directly to craft personnel e The person in charge of your exhibit should carefully inspect and sign all work order forms If there are any questions about any bills bring the bill to the appropriate Service Desk and discuss it with the person in charge LABOR jurisdictions installation amp dismantle When it comes to installation and dismantling of exhibits no one does it better than Freeman With more than 75 years of experience our group of specialists is ready to assist you with all of your exhibit requests from beginning to end Whether you choose to supervise or you need the assistance of a full time Freeman employee we can meet all your needs from shipping and storage to emergency on site repairs to basic installation and dismantling to support service coordination including electrical furnishings and more Freeman has the resources and the capabilities to help you have the most successful show experience possible do i need to order labor As an exhibitor you are required to follow local labor jurisdictions Please refer to the enc
44. be charged to the above card number at the time of check out or event conclusion Cardholder Signature Date Hilton Americas Houston Request for Services Event Name 2 Company Name 2 Client Contact Business Address City State Zip Code Email Phone Fax PAYMENT OPTIONS Please check one Direct billing for accounts with prearranged credit through the credit office Master Account Number Credit Card accepted by the Hilton Americas Houston Type of __ Number Card Holder Name Expiration Date Card Holder Signature Charged to guest room May only be charged to guest room if the room has been checked in with an approved credit card or approved for master account billing of room tax and incidental charges Your Computer requires an installed ETHERNET CARD with RJ 45 FEMALE ADAPTER or 802 11b g WIRELESS ADAPTER All orders must be received at least five 5 business days prior to the installation date Orders received with less lead will be assessed a 25 00 late charge per line A 50 00 cancellation fee will apply for service cancelled after setup Per day charges are for full calendar dates only No partial day adjustments will be made By your signature you authorize installation and accept responsibility Prices are subject to change Please contact hotel directly for current rates For installation questions or special requests please contact the IT dept 713 577 6000 HOUCV Informa
45. bit card account for your advance please reference Name of Show amp Booth Number so we can orders and any additional amounts incurred as a result properly credit your account of show site orders placed by your representative These charges may include all Freeman companies or any Note Customers are responsible for any bank processing fees charges which Freeman may be obligated to pay on behalf of Exhibitor including without limitation any shipping charges Please complete the information requested below AMERICAN EXPRESS MASTERCARD VISA FREEMAN NOW ACCEPTS DEBIT CARDS Account No Exp Date Cardholder Name Print Signature Cardholder Billing Address City State Zip ENTER TOTALS HERE FURNISHINGS amp CARPET CLEANING RENTAL EXHIBITS INSTALLATION DISMANTLE MATERIAL ACCESSORIES amp ACCESSORIES LABOR LABOR HANDLING RIGGING RIGGING HANGING SIGNS SIGNS EXHIBIT GRAND INSTALLATION DISMANTLE TRANSPORTATION TOTAL 111111 Remember to order in advance to save time and money You may place your order by phone fax mail or use our online ordering service at www myfreemanonline com store e Orders received without payment or after the discount price deadline date will be charged at the standard price e Copies of invoices may be picked up from the Service Desk prior to show closing e If you have questions or need assistance with any items not listed please call and ask for your Exhibitor Services Repr
46. ble in a variety of colors Refer to the order form for details FREEMAN ONLINE PRICE DISCOUNT PRICE FREEMAN DEADLINE DATE 9258 Park South View Suite 100 Houston Texas 77051 SEPTEMBER 30 2014 reemanHoustonES freemanco com PAYMENT FORM WITH YOUR ORDER NAME OF SHow AMERICAN PILOTS ASSOCIATION NATIONAL CONVENTION OCT 22 23 2014 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 713 433 2400 to speak with one of our experts For fast easy ordering go to www freemanco com store FURNISHINGS Qt Part Description Online Discount Standard P ipti Online Discount Standard y Tota aly ay DescnipHon Price Price Price Total CHAIRS TABLES Pages 1 amp 2 Page 5 22 N71092 Diva Counter Stool 222 N71091 Diva Chair 170 00 187 00 238 00 72066 Black top Mini 18 W x 18 H 96 50 106 15 L N710102 Santana Chair 157 25 173 00 220 15 72069 Black top Cafe 24 W x 30 H 157 00 172 70 LL N710144 Diplomat Chair 219 50 241 45 307 30 72070 Black top Bistro 24 W x 42 H 161 550 177 65 N71 038 Cherry Barrel Chair 181 50 199 65 254 10 N72067 Black top Caf Table 36 x30 157 00 172 70 pj Cranberry Taupe mm N72068 Black top Bistro 36 W x 42 H 161 50 177 65 N71048 Gray Gaslift Stool w A
47. c carpet contain recycled content and are recyclable CUSTOM GRAPHIC PHOTO PANELS 1 Our custom graphic panels can dramatically enhance your exhibit s appearance Please check the box to have an Exhibitor Sales Specialist contact you to assist in creating a unique exhibit OPTIONAL ACCESSORIES RENTAL PURCHASE Part Description Qty Discount Price Standard Price Total Qty Discount Price Standard Price Total 1715800 2 200 Watt Halogen Light Kit NEN 148 50 207 90 EE 234 00 327 60 1715801 1 200 Watt Halogen Light Kit NEN 78 50 109 90 EE 171 00 239 40 1715802 Straight Shelf NEN 60 75 85 05 EE 108 00 151 20 1715803 Angled Shelf NEN 60 75 85 05 EE 108 00 151 20 QUICK TIPS If shipping literature or products material handling rates will apply Order in advance to save time money and ensure availability Orders received after the deadline date or without payment will be charged the Standard Price PURCHASE UNITS TOTAL COST RENTAL UNITS TOTAL COST a _ ooo n ao oo c Sub Total 8 2596 Tax Total Cost FREEMAN totalflex UNION JURISDICTIONS IN HOUSTON UNION REGULATIONS To assist you in planning your participation in your Houston show we are certain you will appreciate Knowing in advance that union labor may be required for certain aspects of your exhibit handling To help you understand the jurisdiction the various unions have we ask that you read the following CARPENTERS LOCAL 551 Currently we have an agreement with
48. category please contact Freeman to be sure the material will be allowed at the facility and by the association In addition if authorized by the facility and the association you will need to make separate arrangements for the transport and handling of the approved materials since Freeman will not transport or handle them The operation or use of all motorized lifts and motorized material handling equipment for installation dismantle of exhibits is NOT permitted by exhibitors or by their exhibitor appointed contractors EAC s Thank you for your cooperation EXHIBITOR ASSISTANCE Call Freeman s Exhibitor Services department at 713 433 2400 with any questions or needs you may have For more information and helpful hints on pre show procedures and move in please go to www freemanco com preshowFAQ For more information and helpful hints on post show procedures and move out please go to www freemanco com postshowFAQ 12 13 322751 Page 4 of 4 FREEMAN general information PY Reducing Your Footprint Freeman actively engages in green practices within day to day operations and is committed to producing events in the most environmentally friendly way possible Freeman has collaborated with a number of customers to make their events greener and is dedicated to broadening this effort Green Tips for Exhibitors Interested in going Green and saving money with your exhibit booth Follow these tips to assist you in makin
49. d by breakdown or mechanical defects of vehicles or equipment or from any cause other than the negligence of Freeman Freeman shall not be bound to transport by any particular schedule means vehicle or otherwise other than with reasonable dispatch 4 PACKAGING AND CRATES Shipper s property must be well packaged for safe and secure handling storage and shipment using ordinary care Freeman makes neither representation nor any warranty regarding the acceptability or suitability of any packaging system or procedure that Shipper might use for its property Freeman shall not be responsible for damage to loose or uncrated materials padwrapped or shrink wrapped materials glass breakage concealed damage carpets in bags or poly or improperly packed or labeled materials Crates and packaging should be of a design to adequately protect contents for handling by forklift and similar means General guidance as to acceptable packaging systems and procedures may be found in publications such as the National Motor Freight Classification published by the National Motor F reight Traffic Association 5 PERISHABLE GOODS Goods of a perishable nature are carried in dry trailers without environmental or atmospheric control or other special services unless Shipper states on the face of the Service Request and Shipping Instructions that the goods are to be carried in a refrigerated heated specially ventilated or otherwise specially equipped trailer This carriage
50. d ied Eo Price dadas 250 00 Price per Estimated Total Description Weight CWT CWT Cost 200 Ib Min Tips to Save on Material Handling e Consolidate shipments when total weight is less than 200 Ibs For Example 3 Separate Shipments 1 Consolidated Shipment 60 Ibs charged 200 Ibs 158 60 3 pieces 1 shipment 52 Ibs charged 200 Ibs 158 60 177 Ibs charged 200 Ibs 158 60 65 Ibs charged 200 Ibs 158 60 475 80 Added benefit your shipments are less likely to get misplaced If they are packaged together with larger items 02 07 322751 14 Hotel FREEMAN material handling SPECIAL HANDLING DEFINITIONS for frequently asked questions and material handling estimator tools go to www myfreemanonline com Special handling applies to shipments that are loaded by cubic space and or packed in such a manner as to require additional labor handling such as ground unloading constricted space unloading designated piece unloading carpet pad only shipments or stacked shipments Also included are shipment integrity alternate delivery locations mixed shipments and shipments without individual bills of lading Shipments loaded in this manner require additional time labor or equipment to unload sort and deliver What is Ground Loading Unloading Vehicles that are not dock height preventing the use of loading docks such as U hauls flat bed trailers double drop trailers company vehicles with trailers that are not dock leve
51. d stool 22 W 18 L 46 H N71088 casey padded stool Black or Gray Fabric 20 W 21 5 L 42 5 H 210112 limerick chair By Herman Miller Gray 18 W 18 L 33 H C210108 signature loveseat black 33 W 60 L 33 H N73091 Deeply comfortable sofa style seating in a sleek contemporary shape signature chair black 33 W 35 L 33 H N71093 Give your exhibit a casual yet practical look with Freeman s superior lounge seating Pick from a large selection of couches loveseats chairs and barstools that are sure to take your exhibit design to the next level page 4 of 10 glass conference table Black or Chrome Pedestal 42 W 42 L 30 H N72015 cherry cocktail table Rounded square glass top 19 W 36 L 17 H N72026 is supported by stylish metal frame in a choice of two colors cherry end table 20 W 20 L 20 H N72027 What Freeman always brings to the table is professionalism and nothing says more about your D meeting space and or show site than your surfaces and tabletops Choose from modern glass conference tables traditional cocktail end tables and much more page 5 of 10 metro series Black slate end table 20 W 20 L 17 H N72029 slate cocktail table 20 W 40 L 15 H N72028 pedestal tables A range of table top sizes and materials with pedestals in various heights to fit any space soho series Black Top Mini 18 H x 18 W N72066 Black Top Caf 30 H
52. e canceled in writing 24 hours in advance to avoid one 1 hour cancellation fee per worker e When scheduling dismantle labor be sure to allow sufficient time for empty containers to be returned to your booth Freeman supervised jobs will be completed at our discretion prior to show opening and before the hall must be cleared Please include setup plan photo special instructions amp inbound shipping information with this order INSTALLATION LABOR Freeman Supervised Labor Please complete the reverse side of this form Installation of your exhibit will be completed at our discretion prior to show opening e The charge for this service is 30 of the total installation labor bill with a minimum of 45 00 Emergency contact Phone Number Exhibitor Supervised Labor Supervisor must check in at Service Desk to pick up labor Supervisor will be Phone Number Date Start No of People Approx Hrs Total Hrs Hourly Rate Estimated Time per Person Total Cost X CMG GS x 5 40 J Freeman Supervision 30 45 00 2 2 Tax N A Total Installation DISMANTLE LABOR Freeman Supervised Labor Please complete the reverse side of this form Freeman is not responsible for product or literature that is not properly packed and labeled by exhibitor charge for this service is 30 of the total dismantle labor bill with a minimum of 45 00 Emergency contact Phone Number Ex
53. e shipment is a shipment totaling any number of pieces with a combined weight not to exceed 30 Ibs that is received on the same day from the same shipper and delivered by the same carrier Cart Service Intended for privately owned vehicles 70 00 privately owned vehicle is any vehicle that is primarily designated to transport passengers not cargo or freight Included in this category are pick up passenger van taxi and limousine ADDITIONAL SURCHARGES Shipment Delivered after Deadline Date in addition to above rates Warehouse Shipment after 15 75 31 50 Show Site Shipment after Deadline eese 16 75 33 50 Overtime Charge Inbound in addition to above rates Grated or Skidded 2 2 22 ue soror tensa 16 75 39 50 Special Handling 2 21 75 43 50 Uncrated Pad Wrapped 25 15 50 30 Overtime Charge Outbound in addition to above rates Grated or skidded sa oe Persa 16 75 33 50 Special Handling 21 75 43 50 Uncrated or Pad Wrapped 25 15 50 30 Mobile Spotting Fee iter ent Pctri de
54. eadlines can also help maximize consolidation and cost savings e Choose SmartWay certified hauler at no additional cost to ensure I SmartWa a your transportation company is practicing sustainable shipping Transport Partner Set a goal to leave no trace behind by shipping out all booth properties atq inue A Eai and packing materials and donating extra giveaways thereby minimizing any waste for the show If you are attending another trade show that many of your fellow exhibitors are also participating in ask your General Service Contractor or Show Management to set up a caravan service to save on fuel emissions and cost of transportation Personnel and Best Practices Take advantage of local or regional representatives to staff your booth rather than bringing staff from far away offices reducing travel cost Bring Green as part of your company message providing recycling bins in your booth and information on what you have done to exhibit in a sustainable way These steps can help as we all strive to make smarter and more environmentally sound decisions For more information on the Freeman Sustainability Initiative contact Jeff Chase at jeff chase freemanco com FIRE REGULATIONS CITY OF HOUSTON REF CODE 17 26029 o FOLLOWING IS THE WHOLE CODE Sec 17 26 29 Comply with the following requirements to install operate or maintain any display concession exhibit show or ride in any building or area for purposes of public
55. eceptacle 66 00 72 60 92 40 C130342 Draped Counter 3 L x 42 H 121 50 ____ N75054 Aluminum Trash Receptacle 66 00 72 60 92 40 6130442 Draped Counter 4 L x 42 H 132 00 220106 Corrugated Wastebasket 17 00 18 70 23 80 130642 Draped Counter 6 L x 42 H 146 50 22 5057 Small Refrigerator 365 50 402 05 511 70 C130842 Draped Counter 8 L x 42 H 169 00 _____N75052 Black Table Lamp 93 75 103 15 131 25 ____ C1240464 4th Side Drape 6 L x 42 H 37 00 222 74082 File Cabinet 2 Drawer 117 00 128 70 163 80 ____ C1240484 4th Side Drape 8 L x 42 H 37 00 2222 N74081 v File Cabinet 4 Drawer 153 00 168 30 214 20 ____ 10201484 Bulletin Board 176 50 194 15 247 10 Undraped Tables Tables are 30 wide ____ C131330 Undraped Table 3 L x 30 H C131430 Undraped Table 4 L x 30 H Special Drape C131630 Undraped Table 6 L x 30 H O Gold O Gray O Plum Red White 6131830 Table 8 L x 30 H 6131342 Undraped Counter 3 Lx42 H ____ 12103 Special Drape 3 H per ft 17 00 18 70 23 80 C131442 Undraped Counter 4 Lx42 H 12108 Special Drape 8 H per ft 20 00 22 00 28 00 6131642 Undraped Counter 6 Lx42 H 6131842 Undraped Counter 8 Lx42 H FREEMANfumishing essentials Table Top Risers C150410 Single Step Riser 4 L x 7 H 47 00 51 70 65 80 C150610 Single Step Riser 6 L x 7 H 70 00 77 00 98 00 C150
56. ecial damages collateral damages exemplary damages damages awarded for gross negligence direct damages indirect damages damages for failure of performance breach of contract damages fraud damages or any other sort of damage for tort or breach of contract This limitation shall bind the parties a whenever or wherever the claimed loss or damage may occur b even though the alleged loss or damage is claimed to result from negligence strict liability products liability breach of contract breach of statute or regulation or any other legal theory or cause and c even though Freeman may have been advised or be on notice of the possibility or even the probability of such damages Freeman makes no warranties express or implied and expressly disclaims any and all warranties Except for Freeman s failure to deliver in accordance with the Guaranteed Service section of the Service Guide Freeman will not be liable for misdelivery incomplete or otherwise inadequate delivery including but not limited to failure to follow Shipper or Consignee instructions or failure to collect or properly deliver a payment instrument non delivery missed pickup delay on International shipments loss or damage unless caused by Freeman S sole negligence 7 SHIPPER S RESPONSIBILITIES AND INDEMNIFICATION a Shipper must pay in full for the services rendered under this Contract at the time the services are requested The existence of a dispute between Sh
57. ectrician to correct any minor infractions at stated labor cost WIRING REGULATIONS BASED ON THE ELECTRICAL CODE OF THE CITY OF HOUSTON 50 Amps 100 Amps All electrical apparatus and splices must be installed in a metal 433 00 200 00 840 00 200 00 1040 00 200 00 208 Volts Three Ph 650 00 200 00 1300 00 200 00 2600 00 200 00 75 per min 150 per min Outlet Number Rate Labor Cost Numbers Needed 200 Amps 400 Amps 100 Amps 200 Amps 400 Amps Special Items Cost Additional Extension Cord Power Strip Standby Electrician 7am 11pm Standby Electrician 11pm 7am 480 Volts 1181 00 20 Amp 30 Amp 40 Amp 60 Amp 80 Amp Late Charge PLEASE INCLUDE TAX ON ALL ORDERS Sub Total SEE PAGE 2 FOR TERMS AND CONDITIONS Tax 8 25 Note This order must be received by Hilton Americas no later than 10 days before opening date to ensure installation in time for opening of show No spring type clamp spot fixtures or holders allowed Only fixtures with screen in type clamps allowed with No 14 3 wire SJ Cord enclosure to prevent emission of sparks All metal raceways Metal lighting fixtures metal housings of electrically powered equipment shall be grounded All extension cables shall be 3 wire SJ cord or other approved type One of the wires with green colored insulation is to be used as a ground Cable must be large enough for
58. entertainment information and or merchandising purposes 1 10 11 12 All tents awnings curtains drapes and decorations either interior or exterior must be constructed of flameproof material or treated with an approved flameproofing solution Treatment shall be renewed as often as may be necessary to maintain the flame proofing effect All exits hallways and aisles leading from buildings and or tents are to be kept clear and unobstructed at all times No exit door shall be locked bolted or otherwise fastened or obstructed when the building is occupied All sawdust and shavings shall be kept damp at all times Automobiles trucks tractors machinery and other motor vehicles utilizing flammable fuels which are placed on display inside any building shall have no more than two 2 gallons of fuel in the tank and all fuel tanks shall be locked or effectively sealed and battery cables shall be disconnected from the ignition system Ignition keys for vehicles on display shall be kept by a responsible person at the display location for removal of such vehicles from the building in the event of emergency The use of liquefied petroleum gases in buildings tents or areas used for exhibition purposes is strictly prohibited except that use of such gases for demonstration purposes shall be by special permit from the Fire Marshal in accordance with provisions of Article X of this code No Smoking by Order of the Fire Marsh
59. ents of mixed crated and uncrated goods where the percentage of uncrated is minimal and does not warrant the full uncrated rate for the shipment but does require special handling Freeman defines special handling for mixed loads as having less than 50 of the volume as uncrated What does it mean if have No Documentation Shipments arrive from a small package carrier including among others Federal Express UPS Airborne Express amp DHL without an individual Bill of Lading requiring additional time labor and equipment to process What about carpet only shipments Shipments that consist of carpet and or carpet padding only require special handling because of additional labor and equipment to unload What is the difference between Crated and Uncrated Shipments Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no additional handling required Such containers include crates fiber cases cartons and properly packed skids An uncrated shipment is material that is shipped loose or pad wrapped and or unskidded without proper lifting bars and hooks IONS inl handling def specia FREEMAN 9258 Park South View Suite 100 Houston Texas 77051 INCLUDE THE FREEMAN METHOD OF Ph 713 433 2400 Fax 469 621 5613 POE O OR FreemanHoustonES freemanco com NAME OF SHOW AMERICAN PILOTS ASSOCIATION NATIONAL CONVENTION OCT 22 23 2014 COMPANY NAME BOOTH ADD
60. esentative TELL US WHAT YOU THINK Freeman is committed to providing great customer service To help us serve you more effectively in the future please visit the URL address below upon the completion of your show to provide feedback Your input will provide the insight needed to ensure that our customer service is in line with your expectations http feedback freemanco com 322751 07 08 322751 14 FREEMAN method of payment FREEMAN 9258 Park South View Suite 100 Houston Texas 77051 Ph 713 433 2400 Fax 469 621 5613 FreemanHoustonES freemanco com AMERICAN PILOTS ASSOCIATION NATIONAL CONVENTION OCT 22 23 2014 In order to authorize Freeman to invoice a third party for payment of services rendered to exhibitors both the exhibiting company and the third party must complete this form and return it at least 14 days prior to show move in EXHIBITING COMPANY AUTHORIZATION OF THIRD PARTY BILLING We understand and agree that we the exhibiting company are ultimately responsible for payment of charges and agree by submitting this form or ordering materials or services from Freeman to be bound by all terms and conditions as described in the Terms amp Conditions section of this service manual In the event that the named third party does not discharge payment of the invoice prior to the last day of the show charges will revert back to the exhibiting company All invoices are due and payable upon receipt by either party The i
61. from storage and removing of material from the booth for reloading onto outbound carriers It should not be confused with the cost to transport your exhibit material to and from the convention or event You have two options for shipping your advance freight either to the warehouse or directly to show site How do I ship to the warehouse e We will accept freight beginning 30 days prior to show move in e o check on your freight arrival call Exhibitor Services at the location listed on Quick Facts e o ensure timely arrival of your materials at show site freight should arrive by the deadline date listed on Quick Facts Your freight will still be received after the deadline date but additional charges will be incurred e The warehouse will receive shipments Monday through Friday except holidays Refer to Quick Facts for warehouse hours No appointment is necessary e The warehouse will accept crates cartons skids trunks cases and carpets Loose or pad wrapped material must bae sent directly to show site e All shipments must have a bill of lading or delivery slip indicating the number of pieces type of merchandise and weight e Certified weight tickets must accompany all shipments e Warehouse freight will be delivered to the booth prior to exhibitor setup e Please call the number located on Quick Facts if you want to ship oversized material that requires special equipment to the warehouse How do ship to show site e Freigh
62. g your sustainable booth strategies at least cost neutral and possibly cost saving Supplies and Ordering Order exhibit supplies early and utilize online ordering systems to eliminate paper waste Consider renting a booth from Freeman or buying materials locally preventing shipping cost and lowering emissions Rent Freeman Classic Carpet which contains recycled content and is also recyclable Provide giveaways made of recycled responsibly grown natural fiber nontoxic and biodegradable materials Ensure giveaways are useful not merely promotional in nature Electronic Giveaways such as free songs from iTunes coupons and free online Apps are smart and trendy Printing Recycling and Waste Management Encourage less printing and provide more information digitally when it comes to booth literature fulfilling requests via email and website referrals If you need to print use a local printer in the city where the show will be held and choose paper that contains at least 50 post consumer recycled content Ask Freeman about new paper based signage materials that are comparably priced to plastic There are good alternatives to foam core and PVC which are not as easily recyclable Participate in the exhibit donation program by providing materials that are eligible for donation to local charities such as pens bags and notepads Shipping and Transportation If you must ship materials planning out your booth in a timely way to meet shipping d
63. grity alternate delivery location loads mixed with pad wrapped material carpet and or pad only shipments no documentation and shipments that require additional time equipment or labor to unload Federal Express UPS Airborne Express amp DHL are included in this category due to their delivery procedures UNCRATED Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks STRAIGHT TIME 8 00 A M to 4 30 P M Monday through Friday OVERTIME 4 30 P M to 8 00 A M Monday through Friday all day Saturday Sunday and Holidays Overtime will be applied to all freight received at the warehouse and or show site that must be moved into or out of booth during above listed times Description Price Per 200 Ib CWT Minimum RATE CLASSIFICATIONS Warehouse Shipment 200 Ib minimum Crated or Skidded Shipment essen 63 00 126 00 Special Handling Shipment 81 90 163 80 Show Site Shipment 200 Ib Crated or Skidded Shipment esee 67 00 174 20 Special Handling bas stan 87 10 169 00 Uncrated or Pad Wrapped 100 50 201 00 Small Package Maximum weight is 30 Ibs per shipment Per IOI NOT mU 40 50 A small packag
64. harges not covered by the sale of the goods If there is a balance remaining after all charges and expenses are paid such balance will be paid to the owner of the property sold hereunder upon claim and proof of ownership d Where Freeman has attempted to follow the procedure set forth above and the procedure is not possible nothing shall be construed to abridge the right of Freeman at its option to sell the property under such circumstances and in such manner as may be authorized by law e When perishable goods cannot be delivered and disposition is not given within a reasonable time Freeman may dispose of property to the best advantage When Freeman is directed by Consignee or Consignor to unload or deliver property at a particular location where Consignor Consignee or the Agent of either is not regularly located Freeman s liability for the shipment shall terminate after unloading or delivery 7 INSURANCE Freeman IS NOT AN INSURER Shipper is responsible for obtaining insurance for its property Freeman provides no insurance for Shipper or its property 8 LIMITATION ON SHIPPER S RECOVERABLE DAMAGES Shipper understands that even if S hipper s property is lost stolen or damaged Freeman does not pay replacement or restoration cost of any property FREEMAN S MAXIMUM LIABILITY SHALL BE THE AMOUNT OF PROVEN ACTUAL VALUE NOT EXCEEDING THE LOWER OF THE FAIR MARKET VALUE THE FAIR MARKET VALUE EQUALS THE AS IS WHERE IS PRICE FOR THE PROP
65. he use of the existing meeting rooms single line telephone for in house direct dialed local long distance toll free and outside incoming calls through hotel operators Local and long distance calls will be charged at the current Hilton Americas Houston published rates This service option does not apply to exhibit booths and or computer connections 3 HOUSE LOCAL amp LONG DISTANCE EXTENSION 1 125 00 Provides for the installation of a single line telephone for in house direct dialed local long distance toll free and outside incoming calls through hotel operators Local and long distance calls will be charged at the current Hilton Americas Houston published rates 4 DD FULL SER VICE EXTENSION siicassssnnsecvasansaunedvadeutsssstaveunasavenanvesuntusnstasbaeseancisnbancescnsuubedsntesuswenunbavacnnds 150 00 Provides for the installation of a single line telephone for in house local long distance international and incoming calls bypassing hotel operators Local and long distance calls will be charged at the current Hilton Americas Houston published rates This service is suitable for all voice fax and most data applications 5 DIRECT POTS LINE suben i RR RR RO arae eir RD Go ORE OE VR Ern Mrd 300 00 Provides for a telephone line independent of the hotel PBX for special applications A limited number of t
66. hese lines are available 6 ANALOG SPEAKER PHONE RENTAL cscscessssscscnscseeeseeesensnseeeeensnsneeeesenenseeseeuensasnsneeeeuensnseeeeeuensneeeseuseeuensnsenens 75 00 Provides an optional speakerphone with service options 3 through 5 7 ANALOG SPEAKER PHONE RENTAL WITH EXTENSIBLE 5 100 00 Provides an optional speakerphone with service options 3 through 5 Suitable for larger rooms groups 8 EI GHT BUTTON DIGITAL TELEPHONE SET TWO LI NE 350 00 Standard Features Caller ID Transfer Conference Forward and Hold 10 00 each appearance 2 included to a maximum of 8 15 00 each alternate line appearance lines of another digital phone only 9 SIXTEEN BUTTON DIGITAL TELEPHONE SET 375 00 Standard Features Caller ID Transfer Conference Forward and Hold 10 00 each appearance 2 included to a maximum of 16 15 00 each alternate line appearance lines of another digital phone only 10 TWENTY FOUR BUTTON DI GI TAL TELEPHONE SET TWO 400 00 Standard Features Caller ID Transfer Conference Forward and Hold 10 00 each appearance 2 included to a maximum of 24 15 00 each alter
67. hibitor Supervised Labor Supervisor must check in at Service Desk to pick up labor Supervisor will be Phone Number Date Start No of People Approx Hrs Total Hrs Hourly Rate Estimated Time per Person Total Cost 7 5 X 28 X _ _ rr Freeman Supervision 3096 45 00 mx 3 Total Dismantle 1206 322751 Page 1 of 2 CC Hotel 14 FREEMAN installation amp dismantle labor NAME OF SHOW AMERICAN PILOTS ASSOCIATION NATIONAL CONVENTION OCT 22 23 2014 COMPANY NAME BOOTH CONTACT NAME PHONE FREEMAN SUPERVISED LABOR ORDER TO BETTER SERVE YOU PLEASE COMPLETE THE FOLLOWING INFORMATION IF YOUR DISPLAY IS TO BE SET UP AND OR DISMANTLED BY FREEMAN I amp D AND YOU WILL NOT BE PRESENT TO SUPERVISE THE INSTALLATION AND OR DISMANTLE INBOUND SHIPPING amp SET UP INFORMATION Freight will be shipped to Warehouse Show Site Date Shipped Total No of Crates Cartons Fiber Cases Setup Plan Photo Attached To Be Sent With Exhibit In Crate No Carpet With Exhibit Rented From Freeman Color Electrical Placement Drawing Attached Drawing With Exhibit Electrical Under Carpet Comments Graphics With Exhibit Shipped Separately Comments Special Tools Hardware Required OUTBOUND SHIPPING INFORMATION SHIP TO METHOD OF SHIPMENT L Freeman Exhibit Transportation Common Carrier O Air Freight Next Day 2nd Day Deferred Expedited Other list carrier name amp phone n
68. hibits is prohibited 5 All exhibitors cords must be of three wired type All exposed noncurrent carrying metal parts of fixed equipment which are liable to be energized shall be grounded 6 All electrical equipment must be properly tagged and wired with complete information as to type of current voltage phase cycle horsepower etc Electrical power for lights and displays will be turned on one hour prior to show opening and turned off at show closing 8 Unless otherwise directed Hilton Americas installers are authorized to cut floor coverings to permit installation of services 9 Hilton Americas is not responsible for temporary conditions such as voltage fluctuations or power failure 10 electrical service connections 110 V include 4 female outlets 11 standby electrician is required for requests of 200amps or more during set up teardown and actual event times See under Special Items on first page for labor charges 12 For your protection please install a surge protector on computerized equipment and machinery or an over under voltage sensor 13 Voltage Requirements Alternating current only Current available single phase 60 Hz approximately 115 Volts single phase 60 Hz approximately 208 Volts 3 phase 60 Hz approximately 208 Volts Please indicate amperes per phase leg voltage and number of phase required All prices for equipment and labor quoted are subject to change Liability and Insurance
69. hookup must be ordered through the Electrical order form included in your service manual 10201484 Bulletin Board 4 x 8 Horizontal All boards are gray velcro and double sided 101063 6 15905 Fish Bowl STYLE A FULL VISION CASE includes 1 8 and 1 10 glass shelves with adjustable brackets 26 high front glass display section 6 Showcase comes with light fixture and locks 10405 Garment Rack SHOWCASES Online Discount Standard imide Price Price Price Online Discount Standard Price Price Price ______ 101063 Full Vision Case 6 400 00 440 00 560 00 10405 98 00 107 80 13720 1010200 Glass Tower Case 450 00 495 00 630 00 15005 FishBowL Li 2200 24 25 30 80 ______ 10201 2 Straight Hook each 30 35 40 ______10206 J Loop Hook each 30 35 40 ______10203 6 Single Hook each 30 35 A0 22210204 6 Double Hook each 1 65 1 80 2 30 ___ 10201484 Bulletin Board 176 50 194 15 247 10 Sub Total Tax 8 25 TOTAL 10 11 322751 FREEMAN accessories Take advantage of the Online price by ordering at www freemanco com store before SEPTEMBER 30 2014 DISCOUNT PRICE AN DEADLINE DATE 9258 Park South View Suite 100 SEPTEMBER 30 2014 Houston Texas 77051 INCLUDE THE FREEMAN METHOD OF Ph 713 433 2400 Fax 469 621 5613 PAY MENT FORM WITH YOUR ORDER FreemanHoustonES freemanco
70. iction thereof 12 MISCELLANEOUS a Shipper warrants the accuracy of the weight and dimension data furnished in this Contract b Shipper understands that once its property is shipped by Freeman pursuant to the instructions contained in this Contract Shipper has no right to control the shipment stop the shipment in transit or divert or reschedule same c Shipper agrees that this Contract may be provided to any third party including common or contract carriers of cargo by air water rail or road for the purpose of confirming the right of Freeman to control the handling of the property and all matters related to payment for the shipment Shipper agrees that all shipments are subject to correction and final charges determined by the actual or re weighed weight of the shipment 13 SMALL PACKAGE PROGRAM If items shipped via Freeman s Small Packages program are lost damaged or destroyed while in Freeman s possession FREEMAN S MAXIMUM LIABILITY SHALL BE 100 per package UNLESS AT THE TIME OF SHIPMENT SHIPPER MAKES A DECLARATION OF VALUE IN THE SPACE DESIGNATED ON THE SHIPPING INSTRUCTIONS AND PAYS THE APPROPRIATE VALUATION CHARGE If small packages are received by the Shipper and notice of loss or damage is not received by Freeman within 15 days of the delivery of the property the parties agree that the presumption shall arise that the property was delivered in proper quantity and in good condition Freeman REV 6 11 FREEMAN TERMS a
71. ipper and Freeman relative to any claim or other matter shall have no bearing on this duty of payment No claim submitted by or on behalf of Shipper will be processed unless Shipper s account is current b Shipper understands and acknowledges that Freeman does not accept or transport illegal dangerous or hazardous materials of any kind or nature Shipper warrants and ensures that its property is inert and contains no Hazardous Substances Hazardous Materials Chemicals Gases Explosives Radioactive Materials Biologically hazardous agents or any other substance matter or object in any form that could pose a threat to the health or safety of persons property or the public welfare in general Such goods may be warehoused at owner s risk and expense or destroyed without compensation C Shipper shall defend and indemnify Freeman its employees directors officers and agents from and against any and all demands claims causes of action fines penalties damages including consequential liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs on account of personal injury death or damage to or loss of property or profits arising out of or contributed to by any of the following Shippers negligence willful misconduct or deliberate act Shipper s violation of Federal State County or Local ordinances Shipper s violation of Show Regulations and or Rules as published and set forth
72. irements Don t forget about inbound shipping Complete and send the order form to order your inbound and outbound shipping Call our transportation experts at 800 995 3579 For fast easy ordering go to www freemanco com I eios SG VICOS As the official service contractor Freeman partners with you and with decision makers at show site making it easier for you to transport your exhibit to any location Some of the benefits of working with Freeman Exhibit Transportation include Guaranteed all inclusive pricing with no additional fees for pickups and deliveries including weekend and night service One convenient invoice with all your Freeman show services On site transportation experts are available before during and after the show Customer service seven days a week offering complete shipment visibility and expert oversight questions For more information regarding our services rates shipment deadlines documentation requirements ordering and the terms and conditions of our service offerings please visit www freemanco com Continental U S Exhibitors Contact our exhibit transportation experts at 800 995 3579 or via email at exhibit transportationQfreemanco com International Exhibitors Contact our exhibit transportation experts at 1 817 607 5183 or via email at international freight treemanco com FREEMAN 12 12 53593 COMPLETE THIS FORM ONLY IF YOU ARE SHIPPING YOUR EX
73. k Metal Graphics amp Custom Logo Pasa 8 Busta Hm All packages can be customized black cardinal charcoal cream gray rs E or modified To speak with an MODUM Exhibitor Sales specialist call the navy toast wedgewood white number listed on Quick Facts For additional custom examples visit Colors available in both 28 oz and 40 oz the link below Cabinets amp Counters Colored Panels WWW freemanco com customexhibits FREEMAN 9258 Park South View Suite 100 Houston Texas 77051 Ph 713 433 2400 Fax 469 621 5613 FreemanHoustonES freemanco com DISCOUNT PRICE DEADLINE DATE SEPTEMBER 30 2014 NAME OF SHow AMERICAN PILOTS ASSOCIATION NATIONAL CONVENTION OCT 22 23 2014 COMPANY NAME CONTACT E MAIL ADDRESS For Assistance please call 713 433 2400 to speak with one of our experts BOOTH PHONE For fast easy ordering go to www freemanco com store BOOTH SIZE INCLUDE THE FREEMAN METHOD OF PAYMENT FORM WITH YOUR ORDER All Exhibits Include installation amp dismantle of exhibit material handling of exhibit 9 x 10 or 9 x 20 classic carpet with nightly vacuuming 2 arm lights per 10 unit power 500 watts for lights ONLY and labor to hang arm lights To place your order please check the appropriate box and complete the remaining selections at the bottom of the form RENTAL EXHIBITS Package 1 Package 2 Package 3 Package 4 Package 5 Package
74. l etc What is Constricted Space Loading Unloading Trailer loaded high and tight shipments that are not easily accessible Freight is loaded to full capacity of trailer top to bottom side to side One example of this is freight that is loaded down one side of a trailer that must be bypassed to reach targeted freight What is Designated Piece Loading Unloading Drivers that require the loading crew to bring multiple pieces of the freight to the rear of the trailer to select the next piece having to remove freight from the trailer then reload to fit or the trailer must be loaded in a sequence to ensure all items fit What are Stacked Shipments Shipments loaded in such a manner requiring multiple items to be removed to ground level for delivery to booth Stacked or cubed out shipments loose items placed on top of crates and or pallets constitute special handling What is Shipment Integrity Shipment integrity involves shipments on a carrier that are intermingled or delivered in such a manner that additional labor is needed to sort through and separate the various shipments on a truck for delivery to our customers What is Alternate Delivery Location Alternative delivery location refers to shipments that are delivered by a carrier that requires us to deliver some shipments to different levels in the same building or to other buildings in the same facility What are Mixed Shipments Mixed shipments are defined as shipm
75. ll be assessed a 25 00 late charge per line By your signature you authorize the requested installation and accept responsibility THIS INCLUDES ALL ASSOCIATED CHARGES INCLUDING TAX LOSS OR DAMAGE TO RENTAL EQUIPMENT EXTRA Yes es es Yes No Client Signature Date Meetings amp Conventions Manager Please refer to attached Service Option sheet for details PLEASE RETURN VIA FACSIMILE TO 713 577 6147
76. losed Labor Jurisdictions information sheet for details installation and dismantling services available Freeman will work closely with you to coordinate every phase of your trade show participation including Preplanning and budget consultation e Support service coordination electrical furnishings floral and more e Shipping and storage management On site supervisors with dedicated floor managers Skilled labor and technicians for installation and dismantling Full in house carpentry Graphics production Emergency repairs and refurbishing Postshow evaluations Multiple show coordination Supervise any labor yourself or if you need assistance Freeman I amp D experts will do it for you if you use Freeman staff Exhibits are set up prior to your arrival under the direction of Freeman I amp D supervisors We charge 30 of the total labor charge with a minimum 45 fee if you supervise yourself Installation Your labor supervisor must check in at the exhibitor service center to pick up laborers Upon completion of work your supervisor must return to the exhibitor service center to release the laborers Start time is guaranteed only when labor is requested for the start of the working day Dismantling When scheduling dismantling labor be sure to allow time for empty containers to be returned to the booth after the close of your show Start time is guaranteed only when labor is requested for the start of
77. lso Available for Purchase Units Size Discount Price Standard Price X 9 10 Classic Carpet Black Blue Green Gray 40 H x 6 W 1 282 00 1 794 80 Latte Midnight Blue Plum Red Red Pepper Tuxedo 40 H x 8 W 1 415 00 1 981 00 Table Drape Shipping Not Included Black Blue Brown Dark Green Flax Gold Gray Plum Red White FLOOR UNIT Rental Units Include Purchase Units Include Classic Carpet 9 X 10 select color below 2 Cases Installation amp Dismantle of Exhibit One Time Installation amp Dismantle Material Handling of Exhibit 1 Podium 8 H X 10 W unit only E Nightly Vacuuming 1 Podium 8 H X 10 W unit only RENTAL QTY TOTAL 2 200 Watt Halogen Lights Power 500 watts for LIGHTS only and Labor to hang lights Size Discount Price Standard Price Header Identification Sign white with black text Indicate copy below 8 H x 8 W 1 596 50 2 235 10 8 H x 10 W 1 781 00 2 493 40 PURCHASE Fabric Panel Colors for AII Units Black Gray Additional Fabric Panel Colors for Purchase Units Only Size Discount Price Standard Price Blaze Red Blueberry C Emerald Silver 8 H x 8 W 2 923 50 3 532 90 Other Colors Also Available for Purchase Units 8 H x 10 W 2 935 50 4 109 70 s 9 10 Classic Carpet Black Green Gray Shipping Not Included Latte Midnight Blue Plum Red Red Pepper Tuxedo Classi
78. matters for which Freeman has disclaimed liability pursuant to the provisions of this Contract 14 DRIVER LIABILITY WAIVER IN CONSIDERATION OF FREEMAN PERMITTING ENTRANCE TO THE PREMISES YOU YOUR EMPLOYER THE OWNER OF THE TRUCK AND OR EQUIPMENT THAT YOU ARE OPERATING TRUCKOWNER AND YOU AS AGENT OF YOUR EMPLOYER AND THE TRUCKOWNER HEREBY ASSUME ALL RISK OF INJURY OR HARM TO YOURSELF AND OTHERS AND DAMAGE TO YOUR PROPERTY AND PROPERTY BELONGING TO YOUR EMPLOYER OR OTHERS ARISING FROM YOUR ACTIVITIES WHILE BEING PERMITTED TO ENTER THE PREMISES YOU AGREE TO ENTER AT YOUR OWN RISK YOU HAVE FULL KNOWLEDGE OF ANY RISK INVOLVED IN THIS ACTIVITY YOU RECOGNIZE THE HAZARDS AND ARE AWARE OF ALL THE RULES FOR SAFE OPERATION YOUR EMPLOYER THE TRUCKOWNER AND YOU AGREE TO INDEMNIFY AND HOLD HARMLESS FREEMAN ITS EMPLOYEES OFFICERS DIRECTORS AGENTS ASSIGNS AFFILIATED COMPANIES AND RELATED ENTITIES AGAINST ANY AND ALL LIABILITY ACTIONS CLAIMS AND DAMAGES OF ANY KIND WHATSOEVER ARISING FROM YOUR ACTIVITIES WHILE BEING PERMITTED TO ENTER THE PREMISE Freeman REV 6 11 FREEMAN TERMS amp CONDITIONS PAYMENT amp LABOR YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE The terms and conditions set forth below become a part of the Contract between FREEMAN and you the EXHIBITOR Acceptance of said terms and conditions will be construed when any of the following conditions are met THE METHOD OF PAY
79. may be subject to additional charges Shipper is responsible for bringing the goods to the proper temperature before loading the goods into the trailer for the proper stowage of the goods within the trailer and for setting the temperature including maintenance and repair during all times after the trailer is spotted by Freeman and before the trailer is received by Freeman Freeman is not responsible for product deterioration caused by inherent vice defects in the merchandise or transit times in excess of product shelf life Refrigerated heated specially ventilated or otherwise specially equipped trailers are not equipped to change the temperature of goods they are equipped only to maintain temperature Shipper will give written notice of requested temperature setting of the thermostatic controls before receipt of the goods by Freeman When a loaded trailer is received Freeman will verify that the thermostatic controls are set to maintain trailer temperature as requested Freeman is unable to determine whether the goods were at the proper temperature when they were loaded into the trailer or when the trailer is delivered to Freeman Air temperature at the unit sensor will be maintained within a proper range of plus or minus 5 degrees Fahrenheit of the temperature requested by Shipper on the face of the Service Request and Shipping Instructions if the goods were at that temperature when loaded into the container and if the temperature controls were
80. ments and expenses including but not limited to reasonable attorneys fees and investigation costs on account of personal injury death or damage to or loss of property or profits arising out of or contributed to by any of the following Shippers negligence willful misconduct or deliberate act Shipper s violation of Federal State County or Local ordinances Shipper s violation of Show Regulations and or Rules as published and set forth by Facility and or Show Management and or Shipper s failure to comply with subsection b of this section regarding the inclusion of any dangerous substances in the property placed with Freeman 10 CLAIMS Claims must be filed in writing within nine 9 months after the date of delivery of the property or in the case of export traffic within nine 9 months after delivery at the port of export except that claims for failure to make delivery must be filed within nine 9 months after a reasonable time for delivery has elapsed Suits for loss damage or delay shall be instituted against Freeman no later than two 2 years and one 1 day from the day when written notice is given by Freeman to the claimant that Freeman has disallowed the claim or any part or parts of the claim specified in the notice Shipper shall deliver notice of claim for loss or damage by hand U S mail courier facsimile or electronic means to Cunningham Lindsey US Inc P O Box 703689 Dallas TX 75370 as soon as loss or damage is disc
81. mount Approval Code CARDHOLDER Please complete the following section and sign date below ardholder Name as it Appears on Credit Card ardholder Billing Address ity Zip aytime Business Telephone Evening Telephone Credit Card Number Expiration Date Credit Card Type Circle one Visa MasterCard American Express Discover JCB Diners Club Credit Card Issuing Bank Name Bank Phone Number from back of your credit card agree to cover the following categories of charges Please circle All Charges Room amp Tax Food amp Beverage Retail Recreation agree to cover the above categories of charges up to a Maximum Amount of nvoice Receipt to be sent to Email Address DIRECT BILL ACCOUNT PAYMENTS ONLY Name on Invoice Statement Date on Invoice Statement Invoice Statement Number Authorized Amount Note Charges for room and tax group deposits or direct bill account payments will be charged to your credit card immediately Any incidental charges circled above will be charged at the time of check out Amount to be immediately charged to credit card for room and taxes or deposit _ Final Balance Billed to Credit Card hotel use only By signing below you authorize the hotel to charge your credit card immediately for the amount indicated above up to the Maximum Amount indicated above You further acknowledge that if all charges has been selected then all guest group related charges less Deposit will
82. mp CONDITIONS AIR CARGO AIR CARGO SERVICE REQUEST AND SHIPPING INSTRUCTIONS CONTRACT In tendering this shipment the Shipper and Consignee agree to these TERMS which no agent or employee of the parties may alter This Air Service Request and Shipping Instruction Contract is NON NEGOTIABLE and has been prepared by Shipper or if by Freeman or another on Shipper s behalf it shall be deemed conclusively to have been prepared by the Shipper The Shipper agrees that this shipment is subject to the TERMS stated herein All TERMS including but not limited to all the limitations of liability shall apply to our agents and their contracting carriers 1 DEFINITIONS In this Contract Freeman means Freeman Decorating Services Inc and its respective employees officers directors agents assigns affiliated companies and related entities including any contractors appointed by Freeman The term Shipper means the person or business for whom the property is being transported and includes their respective employees officers directors agents assigns affiliated companies and contractors appointed by the Shipper excluding only Freeman Property is all objects of any type received from the Shipper for transport by Freeman as described herein is the party to whom Shipper has designated the goods are to be delivered 2 FINAL CONTRACT BETWEEN THE PARTIES In exchange for Shippers payments and Freeman s ser
83. ms arising from Guaranteed Service shipments shall be limited to the transportation charges as provided in the Guaranteed Service section of the Service Guide All claims for overcharge must be made in writing to Freeman within sixty 60 calendar days after the invoice date No action for loss or damage may be maintained against Freeman unless a claimant complies with all requirements of this section and b for domestic shipments if the claimant commences the action within one 1 year of the shipment by Freeman unless otherwise required by International Federal or State Law If the claim is for loss or damage involving International shipments claimant must commence the action within two 2 years from the date of acceptance of the shipment by Freeman unless otherwise required by International Federal or State Law For purposes of this section no action shall be deemed to have commenced until receipt by Freeman of service of process of the action on Freeman Claims for loss or damage must be delivered to the following address Cunningham Lindsey US Inc P O Box 703689 Dallas TX 75370 9 CHOICE OF FORUM THIS CONTRACT SHALL BE CONSTRUED UNDER THE LAWS OF THE UNITED STATES INCLUDING ADOPTED INTERNATIONAL CONVENTIONS AND THE STATE OF TEXAS WITHOUT GIVING EFFECT TO THE STATE S CONFLICT OF LAWS RULES FREEMAN AND SHIPPER AGREE THAT ANY CLAIM OR DISPUTE OF ANY SORT ARISING OUT OF OR IN ANY WAY RELATED TO THIS CONTRACT ITS PERFORMANCE OR NONPERFO
84. nate line appearance lines of another digital phone only 11 DIGITAL SPEAKER PHONE vei Red a adi Rua ERR CR Rdd Di IA E RR RU FE Vac du o AER Gu RV RE wu Had 450 00 Includes digital line Digital speakerphones can conference up to 5 outgoing calls together eliminating the need for an outside conference bridge 12 DIGITAL SPEAKER PHONE RENTAL WI TH EXTENSIBLE MI CROPHONES 475 00 Includes digital line Digital speakerphones can conference up to 5 outgoing calls together eliminating the need for an outside conference bridge Suitable for larger rooms groups 13 VOICE MAILBOX for options 3 4 8 9 010 A MAIN PO BR EHONN EN ORO AR DER RH TS ARRIERE RA 40 00 HUNI GROUP Avi Vix ms V Rd IVa CIE ECKE E MV 50 00 plus 10 00 per line Provides an additional phone number that when dialed will hunt for an open station among other designated phones Available with service options 3 4 8 9 and 10 15 ANSWER GROUP oni isdsau an ssan na kennen FAV as AE VR DAEA TR ERN QUNM 50 00 plus 10 00 per line Provides an additional phone number that when dialed will ring on multiple lines simultaneously Available with service options 3 4 8 9 and 10 FOR ALL OTHER PROGRAMMI NG LI NE TYPES OR ACD AUTOM
85. nco com store before SEPTEMBER 30 2014 NAME OF SHow AMERICAN PILOTS ASSOCIATION NATIONAL CONVENTION OCT 22 23 2014 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 713 433 2400 to speak with one of our experts For fast easy ordering go to www freemanco com store FURNISHINGS Online Discount Standard ipti Online Discount Standard Qty Part Description Price Price Price Total Qty Part Description Price Brice Price Total DISPLAY FURNITURE ACCESSORIES Page 7 amp 8 continued Pages 9 amp 10 Draped Tables Tables are 30 wide O Black O Blue O Brown Dark Green O Flax 0220121 Chrome Stanchion w belt 97 00 106 70 135 80 O Gold O Gray O Plum O Red White 0220118 Chrome Sign Holder 78 50 86 35 109 90 ___ C130330 Draped Table 3 L x 30 H 79 00 22 750135 Round Literature Rack 177 00 194 70 247 80 ___ 0130430 Draped Table 4 L x 30 H 93 00 750136 Flat Literature Rack 153 00 168 30 214 20 C130630 Draped Table 6 L x 30 H 110 25 6220109 Chrome Coat Tree 42 50 46 75 59 50 0130830 Draped Table 81 30 H 132 00 222 6220134 Chrome 42 50 46 75 59 50 22 C1240463 4th Side Drape 6 L x 30 H 31 00 ____ 220110 Chrome Bag Rack 94 75 104 25 132 65 ____ C1240483 4th Side Drape 8 L x 30 H 31 00 5053 Black Trash R
86. nets do not have doors 1 801 Cabinet Lock 10 50 Inside Shelves Available Quoted on Request TOTAL COST Don t see what you need ag Please call an Exhibitor Sales Specialist at 713 433 2400 Sub Total 8 25 Tax Total Cost Remember to make a selection for items 05 10 322751 with checkboxes Otherwise a selection will be made for you FREEMAN exhibit accessories TOTALFLEX Available to rent or purchase TotalFlex provides more options for configuring exhibits to fit your space budget and vision This pop up display is versatile lightweight portable durable and needs just minutes and no tools to set up Cases easily convert into a podium Velcro compatible fabric panels available in a wide selection of colors Compatible with shelves lights and other innovative trade show accessories Freeman can produce high resolution digital graphics in virtually any size as well as photomural panels to enhance your exhibit s appearance Available in a variety of sizes for rental or purchase including a table top version shown below All TotalFlex units include Installation amp Dismantle of display system material handling of display system Classic Carpet with nightly vacuuming 200 watt halogen lights one light for the table top unit two lights for the floor unit as well as power and labor to hang them floor units table top units 8w x 8 h Floor Standing Unit 6 w x 40 h Table
87. ng transportation of Shipper s property This Contract shall take effect when the property first comes into the physical possession of Freeman for inbound shipments and after loading on the applicable carrier for outbound shipments and the responsibility of Freeman under same shall end when the property has been placed in the possession of the Consignee or the Consignee s designated agent If any part or provision of this Contract is found by a court of competent jurisdiction to be void or unenforceable the remainder of the Contract shall continue in full force and effect 3 FREEMAN S RESPONSIBILITIES UNDER THE CONTRACT ARE LIMITED Freeman shall not be responsible for the performance of individuals or firms who are not under the direct supervision or control of Freeman Freeman shall not be responsible for events or causes of loss delay or damage beyond its reasonable control including by way of illustration only and not as a limitation on the breadth of this clause strike lockout work slowdown or stoppage power failure breakdown of plant or machinery facility failure vandalism theft Act of God effect of natural elements riot civil commotion or disturbance terrorism act of war or belligerent parties and any other cause or causes beyond the reasonable control of Freeman Freeman shall not be liable for delay caused by highway obstructions or faulty or impassable highways or lack of capacity of any highway bridge or ferry or cause
88. ntial elements of your exhibit are the surfaces on which you display your show materials That s why we have an appealing variety of displays from standing cylinders to sleek computer desks to draped table counters to ensure your show space will be both attractive and interactive draped or undraped table counters Colored draping includes white vinyl top and pleated skirt on three sides Fourth side draping is available Undraped tables include white vinyl tops tables 30 height 3 4 6 8 Draped C130330 C130430 C130630 C130830 Draped on fourth side C12404630 C12404830 Undraped 2131330 131430 191630 1131830 counters 42 height Draped C130342 C130442 C130642 C130842 Draped on fourth side C12404642 C12404842 Undraped C131342 C131442 C131642 C131842 te 7 UL kan black blue brown dark green flax gold gray plum red white Table top risers are also available in a variety of sizes See order form for details orion computer kiosk Black 28 1 28 D 40 5 H N75079 Pedestal for computer demo with keyboard tray and interior storage Computer not included display cubes black 12 small 12 W 12 L 42H N75030 18 medium 18 W 18 L 36 H N75031 24 large 24 W 24 L 42 H N75032 page 8 of 10 display cylinders Black low 30 W 15 H N75020 medium 18 W 20 H N75021 high 24 W 36 H N75022 display counter black 24 W 49
89. obacco Each exhibitor shall provide an approved metal container with metal cover for daily accumulation of waste material All griddles and cook stoves shall be installed at a reasonable and safe distance from all combustible materials and be protected by metal and asbestos protectors The use of all gas fired heating units either portable or stationary shall meet the approval of the City Plumbing Inspector and or the Fire Marshal The use of the so called Salamander Stove is strictly prohibited All cooking appliances shall be equipped with ventilating hoods and equipment as deemed necessary by the Fire Marshal but in any instance such equipment shall be installed in accordance with provisions of the city building and fire codes All flammable liquids used in any exhibit area shall be stored in an approved underground tank and or special approved storage room and dispensed from an approved pump into a vehicle tank or underwriter s laboratories labeled safety can in compliance with the fire code No curtains drapes or decorations shall be hung in such a manner as to cover any exit signs No vehicles shall be parked in fire lanes outside of buildings No flammable liquids shall be used or admitted inside of buildings except by approval of the Fire Marshal Artificial lighting such as lanterns and candles are prohibited except when approved by the Fire Marshal s office No smokeless powder allowed unless authorized by Fire Ma
90. on instructions within 10 days of that notification Freeman may offer the shipment for sale at a public auction and Freeman has the right to offer the shipment for sale The amount of sale will be applied to Freeman s invoice for transportation storage and other lawful charges Shipper will be responsible for the balance of charges not covered by the sale of the goods If there is a balance remaining after all charges and expenses are paid such balance will be paid to the owner of the property sold hereunder upon claim and proof of ownership d Where Freeman has attempted to follow the procedure set forth above and the procedure is not possible nothing shall be construed to abridge the right of Freeman at its option to sell the property under such circumstances and in such manner as may be authorized by law e When perishable goods cannot be delivered and disposition is not given within a reasonable time Freeman may dispose of property to the best advantage Where Freeman is directed by Consignee or Consignor to unload or deliver property at a particular location where Consignor Consignee or the Agent of either is not regularly located Freeman s liability for the shipment shall terminate after unloading or delivery 6 LIMITATION ON SHIPPER S RECOVERABLE DAMAGES Freeman s LIABILITY FOR DAMAGES ON DOMESTIC SHIPMENTS INCLUDING BUT NOT LIMITED TO THOSE DAMAGES ARISING FROM OR RELATED TO MISDELIVERY INCOMPLETE OR OTHERWISE INADEQUATE DELIVER
91. ork performed by labor provided by FREEMAN but supervised by EXHIBITOR Further the EXHIBITOR S indemnification of FREEMAN includes any and all violations of Federal State County or Local ordinances Show Regulations and or Rules as published and or set forth by Facility or Show Management and or directing labor provided by FREEMAN to work in a manner that violates any of the above rules regulations and or ordinances IMPORTANT PLEASE REFER TO FREEMAN S MATERIAL HANDLING TERMS amp CONDITIONS AS IT RELATES TO MATERIAL HANDLING SERVICES AND TO THE SERVICE REQUEST amp SHIPPING INSTRUCTIONS CONTRACT AS IT RELATES TO TRANSPORTATION SERVICES CONTRACT TERMS DEPEND ON THE NATURE OF SERVICES SECURED BY EXHIBITOR THROUGH FREEMAN TERMS amp CONDITIONS MAY VARY FOR EACH TYPE OF SERVICE ORDERED THROUGH FREEMAN Freeman REV 6 11 FREEMAN TERMS amp CONDITIONS transportation There are many transportation carriers to choose from but Freeman has more than 85 years of experience in the events industry No one understands exhibit transportation better than Freeman Allow us to make the shipping process easy for you Between our cost effective solutions superior customer service and all inclusive pricing you will find Freeman Exhibit Transportation to be reputable reliable and convenient Our transportation experts have the ability to quickly respond to changes when necessary and are available to assist you with all of your show requ
92. overed The notice of claim shall invite a prompt joint survey of the damage at a time and place to be agreed between the parties and such survey shall go forward promptly However if in any case the property is received by the Consignee or the Consignee s agent without notice of loss or damage to property being served on Freeman within 15 calendar days of the receipt of the property it is agreed between Freeman and Shipper that in that instance the presumption shall arise that the property was delivered in proper quantity and in good condition Claims filed more than nine 9 months following the date on which the property was delivered or should have been delivered are agreed to be forever time barred 11 CHOICE OF FORUM ARBITRATION THIS CONTRACT SHALL BE CONSTRUED UNDER THE LAWS OF THE STATE OF TEXAS WITHOUT GIVING EFFECT TO ITS CONFLICT OF LAWS RULES EXCLUSIVE VENUE FOR ALL DISPUTES ARISING OUT OF CONTRACT TORT COMMON LAW OR RELATING TO THE ENFORCEMENT OR INTERPRETATION OF THIS CONTRACT SHALL RESIDE IN A COURT OF COMPETENT JURISDICTION IN DALLAS COUNTY TEXAS Notwithstanding anything herein to the contrary any controversy or claim arising out of or relating to this Agreement or the breach thereof shall be exclusively settled by arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules and judgment on the award rendered by the arbitrator s may be entered by any court having jurisd
93. oveseat 518 00 569 80 725 2 ene N74074 Oak Credenza 360 75 396 85 505 05 222 71093 Signature Chair 335 25 368 80 469 335 DISPLAY FURNITURE TABLES Page 7 Page 4 N72056 Display C 12 304 00 334 40 425 60 2222 72026 Cherry Cocktail Table 154 00 169 40 21560 ide dci N75079 Orion Computer Kiosk 326 00 358 60 456 40 N72027 Cherry End Table 129 50 142 45 181 30 189 207 N72015 Glass Conference Table 202 00 222 20 282 80 L pole a N75031 Black Display Cube Medium 205 00 225 50 287 00 ac rome N75032 Black Display Cube Large 236 00 259 60 330 40 TABLES Page gt ___N72028 Metro Slate Cocktail Table 137 00 150 70 191 80 N75020 Black Display Cylinder Low 179 00 196 90 250 60 N72029 Metro Slate End Table 103 00 113 30 144 20 SO salate Hg N75021 Black Display Cylinder Med 206 00 226 60 288 40 C115103 Studio Black Cocktail Table 104 00 114 40 145 60 GONE N75022 Black Display Cylinder Lg 242 00 266 20 338 80 C115104 Studio Black End Table 74 25 81 70 103 95 Remember to select a color for items with checkboxes A color will be 01 14 322751 5057 selected for you if not indicated Page 1 of 2 FREEMAN furnishing essentials Take advantage of the Online price by ordering at www freema
94. ow closing e After materials are packed labeled and ready to be shipped the completed Material Handling Agreement must be turned in at the Service Center e Call your designated carrier with pick up information Please refer to Quick Facts for specific dates and times In the event your selected carrier fails to show on final move out day your shipment will either be rerouted to Freeman s carrier choice or delivered back to the warehouse at exhibitor s expense e For your convenience show recommended carriers will be on site to handle outbound transportation Where do get a forklift e Forklift orders to install or dismantle your booth after materials are delivered may be ordered in advance or at show site We recommend that you order in advance to avoid additional charges at show site Refer to the Order Form for available equipment e Advance and show site orders for equipment and labor will be dispatched once a company representative signs the labor order at the Service Center e Start time is guaranteed only when equipment is requested for the start of the working day Do need insurance e Be sure your materials are insured from the time they leave your firm until they are returned after the show It is suggested that exhibitors arrange all risk coverage This can be done by riders to your existing policies e All materials handled by Freeman are subject to the enclosed Terms and Conditions Other available services may
95. pments must be packed to travel without spoilage for 72 hours from time of pickup all International shipments must be packed to travel without spoilage for 24 hours beyond an agreed deadline Freeman reserves the right to periodically embargo regions of the world due to conditions that may cause damage to perishable commodities 5 REFUSED SHIPMENTS If the Consignee refuses a shipment tendered for delivery or if Freeman is unable to deliver a shipment because of fault or mistake of the Consignor or Consignee Freeman s liability shall then become that of a warehouseman a Freeman shall promptly attempt to provide notice by telephonic electronic or written communication as provided on the face of these shipping instructions if so indicated to Shipper or the party if any designated to receive notice in these instructions b Storage charges based on Freeman s applicable rates shall start no sooner than the next business day following the attempted notification Storage may be at Freeman s option in any location that provides reasonable protection against loss or damage Freeman may place the shipment in public storage at the owner s expense and without liability to Freeman c If Freeman does not receive disposition instructions within 48 hours of the time of Freeman s attempted first notification Freeman will attempt to issue a second and final confirmed notification Such notice shall advise that if Freeman does not receive dispositi
96. properly set when the container was loaded 6 REFUSED SHIPMENTS If the Consignee refuses a shipment tendered for delivery or if Freeman is unable to deliver a shipment because of fault or mistake of Freeman Freeman s liability shall then become that of a warehouseman a Freeman shall promptly attempt to provide notice by telephonic electronic or written communication as provided on the face of these shipping instructions if so indicated to Shipper or the party if any designated in these instructions to receive notice b Storage charges if applicable shall start no sooner than the next business day following the attempted notification Storage may be at Freeman s option in any location that provides reasonable protection against loss or damage Freeman may place the shipment in public storage at the owner s expense and without liability to Freeman c If Freeman does not receive disposition instructions within 48 hours of the time of Freeman s attempted first notification Freeman will attempt to issue a second and final confirmed notification Such notice shall advise that if Freeman does not receive disposition instructions within 10 days of that notification Freeman may offer the shipment for sale at a public auction and Freeman has the right to offer the shipment for sale The amount of sale will be applied to Freeman s invoice for transportation storage and other lawful charges Shipper will be responsible for the balance of c
97. proximate number of pieces Move In day you will require this service Outbound Approximate number of pieces The above rates and procedures apply ONLY to passenger size vehicles NO trucks or commercial vehicles will be unloaded at these rates See the enclosed Material Handling Order Form for material handling rates for trucks and commercial carriers Freeman personnel will determine what constitutes a cartload 12 06 322751 14 FREEMAN privately owned vehicle cart service FREEMAN 9258 Park South View Suite 100 Houston Texas 77051 Ph 713 433 2400 Fax 469 621 5613 FreemanHoustonES freemanco com NAME OF suow AMERICAN PILOTS ASSOCIATION NATIONAL CONVENTION OCT 22 23 2014 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 713 433 2400 to speak with one of our experts For fast easy ordering go to www freemanco com store EVERY OUTBOUND SHIPMENT WILL REQUIRE A MATERIAL HANDLING AGREEMENT AND LABELS WE WOULD BE HAPPY TO PREPARE THESE FOR YOU IN ADVANCE AND WILL DELIVER THEM TO YOUR BOOTH AT SHOW SITE TO REVIEW AND SIGN TO TAKE ADVANTAGE OF THIS SERVICE PLEASE COMPLETE AND RETURN THIS FORM SHIPPING INFORMATION FROM SHIPPER EXHIBITOR NAME BILLING ADDRESS STATE ZIP PROVINCE SO POSTAL CODE SHIP TO COMPANY NAME DELIVERY ADDRESS STATE ZIP CITY PROVINCE POSTAL CODE PHONE LL SPECIAL INSTRU
98. r condition What happens to my empty containers during the show e Pick up Empty Labels at the Service Center Place a label on each container Labeled containers will be picked up periodically and stored in non accessible storage during the show e At the close of the show the empty containers will be returned to the booth in random order Depending on the size of the show this process may take several hours How do i protect my materials after they are delivered to the show or before they are picked up after the show e Consistent with trade show industry practices there may be a lapse of time between the delivery of your shipment s to your booth and your arrival The same is true for the outbound phase of the show the time between your departure and the actual pick up of your materials During these times your materials will be left unattended We recommend that you arrange for a representative to stay with your materials or that you hire security services to safeguard your materials How do I ship my materials after the close of the show e Each shipment must have a completed Material Handling Agreement in order to ship materials from the show All pieces must be labeled individually e To save time complete and submit the Outbound Shipping Form in advance or you may contact the Service Center at show site for your shipping documents The Material Handling Agreement and labels will be processed and available prior to sh
99. r damage to Exhibitors materials and Exhibitors sole and exclusive remedy is limited to 50 USD per pound per article with a maximum liability of 100 00 USD per item or 1 500 00 USD per shipment whichever is less All shipment weights are subject to correction and final charges determined by the actual or re weighed weight of the shipment c LIMITATION OF LIABILITY IN NO EVENT SHALL FREEMAN BE LIABLE TO THE EXHIBITOR OR TO ANY OTHER PARTY FOR SPECIAL COLLATERAL EXEMPLARY INDIRECT INCIDENTAL OR CONSEQUENTIAL DAMAGES WHETHER SUCH DAMAGES OCCUR EITHER PRIOR OR SUBSEQUENT TO OR ARE ALLEGED AS A RESULT OF TORTIOUS CONDUCT FAILURE OF THE EQUIPMENT OR SERVICES OF FREEMAN OR BREACH OF ANY OF THE PROVISIONS OF THIS CONTRACT REGARDLESS OF THE FORM OF ACTION WHETHER IN CONTRACT OR IN TORT INCLUDING STRICT LIABILITY AND NEGLIGENCE EVEN IF FREEMAN HAS BEEN ADVISED OR HAS NOTICE OF THE POSSIBILITY OF SUCH DAMAGES SUCH EXCLUDED DAMAGES INCLUDE BUT ARE NOT LIMITED TO LOST PROFITS LOSS OF USE AND INTERRUPTION OF BUSINESS OR OTHER CONSEQUENTIAL OR INDIRECT ECONOMIC LOSSES 9 DECLARED VALUE Declarations of Declared Value are between the Exhibitor and the selected Carrier ONLY and are in no way an extension of Freeman s maximum liability stated herein Freeman will use commercially reasonable efforts to transmit the Declared Value instructions to the selected Carrier however FREEMAN WILL NOT BE LIABLE FOR ANY CLAIM ARISING FROM THE TRANS
100. rike lockouts work stoppages natural elements vandalism Act of God civil disturbances power failures explosions acts of terrorism or war or for any other cause beyond Freeman s reasonable control nor for ordinary wear and tear in the handling of materials 8 CLAIM S FOR LOSS Exhibitor agrees that any and all claims for loss or damage must be submitted to Freeman immediately at the show site and in any case not later than thirty 30 business days after the conclusion of the show or exposition For purposes of claim reporting the conclusion of the show shall be construed as the time when Exhibitors materials are delivered to the carrier for transportation from the show site or from Freeman s warehouse All claims reported after thirty 30 days will be rejected In no event shall a suit or action be brought against Freeman more than two 2 years after the date of loss or damage occurred a PAYMENT FOR SERVICES MAY NOT BE WITHHELD In the event of any dispute between the Exhibitor and Freeman relative to any loss damage or claim Exhibitor shall not be entitled to and shall not withhold payment or any partial payment due Freeman for its services as an offset against the amount of any alleged loss or damage Any claims against Freeman shall be considered a separate transaction and shall be resolved on their own merits b MAXIMUM RECOVERY If found liable for any loss Freeman s sole and exclusive MAXIMUM liability for loss o
101. rms 220 00 242 00 308 00 Pedestal Tables Chelsea Series Butcher Block Top N71047 Gray Gaslift Stool 206 00 226 60 288 40 N72063 Caf Table 30 W x 30 H 157 00 172 70 N71046 Gray Gaslift Chair w Arms 206 00 226 60 288 40 l N72064 Caf Table 36 W x 30 H 157 00 172 70 N71045 Gray Gaslift Chair 195 50 215 05 273 70 N720163 Bistro Table 30 W x 42 H 161 50 177 65 N71044 Executive Chair 231 50 254 65 324 10 N720164 Bistro Table 36 W x 42 H 161 50 177 65 OFFICE FURNITURE Page 6 _____ N71089 Black Diamond Side Chair 102 00 112 20 142 80 2222 N71090 Black Diamond Arm Chair 133 00 146 30 18620 2 CHAIRS Page 3 N72093 Milano Table Blonde Top 349 50 384 45 489 30 N71088 Black Diamond Stool 120 00 132 00 168 00 _ O N72092 Milano Table Black Top 349 50 384 45 489 30 C210108 Limerick Chair 46 00 50 60 64 40 N72094 Luna Table Black Top Todes 509 00 559 90 712 60 by Herman Miller N720191 Hemingway Writing Table 303 60 333 95 425 05 N74061 Cherry Desk 5 469 00 515 90 656 60 doe A N74065 Cherry Bookcase 159 00 174 90 222 60 O Black Gray N74064 Cherry Credenza 360 75 396 85 505 05 LOUNGE SEATING N74071 Oak Desk 5 savon tems 469 00 515 90 656 60 N74075 Oak Bookcase 159 50 175 45 223 30 22 2 N73091 Signature L
102. rshal Refer to Section 11 8 of the Houston Fire Code DISCOUNT PRICE F R E E M A N DEADLINE DATE 9258 Park South View Suite 100 SEPTEMBER 30 2014 Houston Texas 77051 Ph 713 433 2400 Fax 469 621 5613 INCLUDE THIS FORM FreemanHoustonES freemanco com WITH YOUR ORDER NAME OF SHOW AMERICAN PILOTS ASSOCIATION NATIONAL CONVENTION OCT 22 23 2014 COMPANY NAME BOOTH ADDRESS BOOTH SIZE X CITY STATE ZIP CUSTOMER PHONE EXT FAX SIGNATURE PRINT NAME CONTACT S E MAIL E MAIL FOR INVOICE C CHECK IF YOU ARE A NEW FREEMAN CUSTOMER Invoices will be sent by e mail please provide the e mail address of the person who reconciles your invoices if different than contact s email METHOD OF PAYMENT BY SUBMITTING THIS FORM OR ORDERING MATERIALS OR SERVICES FROM FREEMAN YOU AGREE TO BE BOUND BY ALL TERMS amp CONDITIONS INCLUDED IN YOUR SERVICE MANUAL COMPANY CHECK O BANK TRANSFER Please make check payable to Freeman Checks must Bank Transfer to Bank of America N A Dallas TX be in U S funds drawn on a U S or Canadian bank US wire Transfer FUNDS MUST BE PRE PRINTED on Canadian checks ABA 026009593 ACCT 1252039192 Freeman Please reference 322751 on your remittance International Wire Transfer Swift Code BOFAUS3N ACCT 1252039192 Freeman O CREDIT CREDIT CARD ACH Direct Deposit For your convenience we will use this authorization to ABA 121000012 ACCT 41252039192 Freeman charge your credit de
103. rson per hour charge will be applied for all labor orders that are not canceled in writing at least 24 hours prior to the scheduled start time If Prestige Carpet Custom Cut Carpet Modular Rental Exhibits and any other custom order items or services have already been provided at the time of cancellation fees will remain at 100 of the original charge If the Show or Event is canceled because of reasons beyond FREEMAN S control EXHIBITOR remains responsible for all charges for services and equipment provided up to and including the date of cancellation FREEMAN will not issue refunds to EXHIBITOR of any payments made before the date of cancellation It is EXHIBITOR S responsibility to advise the FREEMAN Service Center Representative of problems with any orders and to check the EXHIBITOR S invoice for accuracy prior to the close of the Show or Event If EXHIBITOR is exempt from payment of sales tax FREEMAN requires an exemption certificate for the State in which the services are to be used Resale certificates are not valid unless EXHIBITOR is rebilling these charges to its customers For International EXHIBITORS FREEMAN requires 10096 prepayment of advance orders and any order or services placed at show site must be paid at the show For all others should there be any pre approved unpaid balance after the close of the show terms will be net due and payable in DALLAS TEXAS upon receipt of invoice Effective 30 days after invoice date any unpaid balance
104. start of working day e One hour minimum labor thereafter is charged in half 1 2 hour increments e Supervisor must check in at Service Desk to pick up labor e When scheduling dismantle labor be sure to allow sufficient time for empty containers to be returned to your booth Part Description Advance Standard rice Price Price FORKLIFT LABOR 304050 Forklift w operator up to 5 000 IDS ST 117 00 152 10 304051 Forklift w operator up to 5 000 lbs OT 154 50 200 85 3040100 Forklift w operator up to 10 000 lbs 57 127 00 165 10 3040101 Forklift w operator up to 10 000 lbs 2 166 00 215 50 3040150 Forklift w operator up to 15 000 lbs ST 133 00 172 90 3040151 Forklift w operator up to 15 000 lbs 173 00 224 90 3040300 Forklift w operator up 30 000 165 154 00 200 20 3040301 Forklift w operator up to 30 000 lbs 2 194 00 252 20 304040 Forklift w operator 4 Stage 5 140 00 182 00 304041 Forklift w operator 4 Stage 2 84 8 179 00 233 00 9090600 Man cage for Forklift iiie reti ror 28 00 28 00 3090700 Boom om 28 00 28 00 RIGGING LABOR 2020200 Rigger Foreman SU science sini 79 00 102 70 3020201 Rigger Foreman
105. structions and signature So we may print your Outbound Material Handling DESTINATION Agreement and labels please complete the following will be shipping to the WAREHOUSE information if different from pick up address FREEMAN Exhibiting Company Name Booth Ship to address AMERICAN PILOTS ASSOCIATION NATIONAL CONVENTION C O FREEMAN 9258 PARK SOUTH VIEW SUITE 100 HOUSTON TX 77051 MUST BE DELIVERED BY OCTOBER 15 2014 Ll will be shipping to SHOW SITE Number of Labels FREEMAN Exhibiting Company Name Booth AMERICAN PILOTS ASSOCIATION NATIONAL 2 FAX THIS COMPLETED FORM HILTON AMERICAS HOUSTON 469 621 5810 1600 LAMAR ST BALLROOM OF AMERICAS D amp E A TRANSPORTATION SPECIALIST HOUSTON TX 77010 CANNOT BE DELIVERED BEFORE OCTOBER 21 2014 WILL CALL YOU TO CONFIRM TYPE OF SERVICE RECEIPT OF ORDER AND Next Day Air Delivery next business day by 5 00 PM FINALIZE DETAILS Second Day Air Delivery second business day by 5 00 PM 3 5 Day Service Delivery within 3 5 business days _ Declared Value Air Transportation charges are billed by Dimensional or Actual Weight whichever is greater Standard Ground Dependent on distance 322751 Expedited Ground Tailored to specific requirements Specialized Pad wrapped uncrated truck load 09 11 FREEMAN exhibit transportation MOTOR CARGO MOTOR CARGO SERVICE REQUEST AND SHIPPING INSTRUCTIONS CONTRACT This Contrac
106. t establishes your legal obligations with regard to the property described herein being shipped with Freeman Transportation It specifically limits your rights and possible recovery if your property is lost or damaged You must accept all terms and conditions of this Contract You confirm that you have read and agree with all the terms and conditions of this Contract by receipt without contest This Contract may not be waived or varied except in writing and then only by an authorized representative of Freeman 1 DEFINITIONS In this Contract Freeman means Freeman Decorating Services Inc and its respective employees officers directors agents assigns affiliated companies and related entities including any contractors appointed by Freeman The term Shipper means the person or business for whom the property is being transported and includes their respective employees officers directors agents assigns affiliated companies and contractors appointed by the Shipper excluding only Freeman Property is all objects of any type received from the Shipper for transport by Freeman as described herein Consignee is the party to whom Shipper has designated the goods are to be delivered 2 FINAL CONTRACT BETWEEN THE PARTIES In exchange for Shippers payments and Freeman s services which the parties have specified in this Contract Freeman and Shipper each agree that this Contact shall govern their respective rights and obligations regardi
107. t will be accepted only during exhibitor move in Please refer to Quick Facts for the specific exhibitor move in dates and times e All shipments must have a bill of lading or delivery slip indicating the number of pieces type of merchandise and weight e Certified weight tickets must accompany all shipments What about prepaid or collect shipping charges e Collect shipments will be returned to the delivery carrier e ensure that your freight does not arrive collect mark your bill of lading prepaid e Prepaid designates that the transportation charges will be paid by the exhibitor or a third party How should I label my freight e he label should contain the exhibiting company name the booth number and the name of the event e he specific shipping address for either the warehouse or show site is located on Quick Facts How do estimate my Material Handling charges e Charges will be based on the weight of your shipment Each shipment received Is considered separately The shipment weight will be rounded to the next 100 pounds Each 100 pounds is considered one cwt one hundred weight All shipments are subject to reweigh e On the Order Form select whether the freight will arrive at the warehouse or be sent directly to show site e Next select the category that best describes your shipment There are three categories of freight Crated material that is skidded or is in any type of shipping container that can
108. tems checked below are to be invoiced to the third party BY SUBMITTING THIS FORM OR ORDERING MATERIALS OR SERVICES FROM FREEMAN YOU AGREE TO BE BOUND BY ALL TERMS amp CONDITIONS INCLUDED IN YOUR SERVICE MANUAL EXHIBITOR NAME PLEASE PRINT EXHIBITOR SIGNATURE DATE EXHIBITING COMPANY INFORMATION EXHIBITING COMPANY NAME BOOTH EXHIBITING COMPANY ADDRESS CITY STATE ZIP PHONE EXT FAX CONTACT S E MAIL Indicate which services are to be invoiced to the Third Party ALL FREEMAN SERVICES FREEMAN EXHIBIT TRANSPORTATION 1 amp 0 LABOR SUPERVISION RENTAL FURNITURE CARPET SIGNS MATERIAL HANDLING IN amp OUT 1 BOOTH CLEANING 1 OTHER THIRD PARTY COMPANY INFORMATION THIRD PARTY COMPANY NAME CONTACT NAME THIRD PARTY BILLING ADDRESS CITY STATE ZIP PHONE EXT FAX CONTACT S E MAIL E MAIL FOR INVOICE Invoices will be sent by e mail please provide the e mail address of the person who reconciles your invoices if different than contact s e mail THIRD PARTY CREDIT DEBIT CARD AUTHORIZATION AMERICAN EXPRESS MASTERCARD LJ visa FREEMAN NOW ACCEPTS DEBIT CARDS ACCOUNT NO EXP DATE CARDHOLDER NAME PLEASE PRINT CARD TYPE AUTHORIZED SIGNATURE CARDHOLDER BILLING ADDRESS CITY STATE ZIP 02 12 322751 third party authorization FREEMAN MATERIAL HANDLING YOU ARE ENTERING A CONTRACT WHICH LIMITS Y
109. terials must be removed from the exhibit facility by Thursday October 23 2014 at 5 00 PM To ensure all exhibitor materials are removed from the exhibit facility by the Exhibitor Move Out deadline please have all carriers check in by Thursday October 23 2014 at 4 00 PM POST SHOW PAPERWORK AND LABELS Our Exhibitor Services Department will gladly prepare your outbound Material Handling Agreement and labels in advance Complete the Outbound Shipping form and your paperwork will be available at show site Be sure your carrier knows the company name and booth number when making arrangements for shipping your exhibit at the close of the show 12 13 322751 Page 1 of 4 12 13 322751 SERVICE CONTRACTOR CONTACTS INFORMATION FREEMAN 9258 Park South View Suite 100 Houston TX 77051 713 433 2400 fax 469 621 5613 FreemanHoustonES freemanco com FREEMAN EXHIBIT TRANSPORTATION 800 995 3579 Toll Free US amp Canada 817 607 5100 Local amp International 469 621 5810 Fax FREEMAN ONLINE Take advantage of discount pricing by ordering online at www freemanco com store by September 30 2014 Our Internet online ordering service Freeman Online is available for your convenience to order all Freeman Services view show schedule or print order forms Once your show is available online you will receive an email which includes a direct link to Freeman Online To place online orders you will be required to enter your unique Login
110. the working day questions Call customer service at the number listed on Quick Facts For fast easy ordering visit us at www myfreemanonline com 10 06 48854 z R E E A N FREE M A N INCLUDE THE FREEMAN METHOD OF Houston Texas 77051 PAYMENT FORM WITH YOUR ORDER Ph 713 433 2400 Fax 469 621 5613 FreemanHoustonES freemanco com OF sHow AMERICAN PILOTS ASSOCIATION NATIONAL CONVENTION 22 23 2014 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 713 433 2400 to speak with one of our experts For fast easy ordering go to www freemanco com store DISPLAY LABOR One Hour Minimum per Worker Description Advance Show Site Price Price Straight Time 8 00 A M to 4 30 P M Monday through 78 00 101 40 Overtime 6 00 A M to 8 00 A M and 4 30 P M to 12 00 Midnight Monday through Friday 6 00 A M to 12 00 Midnight Saturday and 117 00 152 10 Double Time 12 00 Midnight to 6 00 A M and recognized 156 00 202 80 e Show Site prices will apply to all labor orders placed at show site Price is per person per hour e Start time guaranteed only at start of working day One hour minimum per person labor thereafter is charged half 1 2 hour increments e Labor must b
111. tion Technology hilton com PLEASE RETURN VIA FACSIMILE TO 713 577 6147 ATTN Information Technology OF DAILY INSTALL DISCONNECT LOCATION ROOM COMPUTERS CHARGE DAYS DATE TIME DATE TIME TOTAL Client Signature Event Services Catering Mgr Please refer to attached High Speed Internet Pricing sheet for current pricing Hilton Americas Houston IT Services Pricing Standard Wired Broadband Connection 4 cs reaeuanuauuanuauuauuuR unu RR RRSRARSRRSRRZRRSERSERSERSERSERRSERSESERSRSERSERSERSSRRERRERRSRRSRRSERSERSERSERSERSERSERRSRRRSR 200 daily 384kbps burstable to 1 5Mbps Category 5 cable terminated to RJ 45 male Dynamically assigned address Pricing per device see table below Isolated T1 1 5Mbps with static Public Address eee oorr eere nun ru nuu usRRRRRRRRRRRRRRERRRRRRR SR RS RS RR uiua arua uas 400 daily Category 5 cable terminated to RJ 45 male Multimode fiber connection SC available in some rooms 6 Mbps circuit Cburstable to 10 MDDS karen Rar annon can ORE Ra RE Core n noinine nl Wann iio an 1200 daily Category 5 cable terminated to RJ 45 male Multimode fiber connection SC available in some rooms Larger circuits available up to 1Gbps Point to point connectivity available for some companies Please call or email for quote Wireless I nternet Connectivity 802 11 B 9 isa vein
112. umber Other Common Carrier Other Air Freight Van Line FREIGHT CHARGES Ll Prepaid Collect Bill To In the event your selected carrier fails to show on final move out day please select one of the following options Reroute via Freeman s choice L Deliver back to Freeman warehouse at Exhibitor s expense PLEASE NOTE Freeman is not responsible for product or literature that is not properly packed and labeled by exhibitor Page 2 of 2 FREEMAN installation amp dismantle labor FREEMAN DEADLINE DATE 9258 Park South View Suite 100 SEPTEMBER 30 2014 Houston Texas 77051 INCLUDE THE FREEMAN METHOD OF Ph 713 433 2400 Fax 469 621 5613 PAYMENT FORM WITH YOUR ORDER FreemanHoustonES freemanco com NAME or suow AMERICAN PILOTS ASSOCIATION NATIONAL CONVENTION OCT 22 23 2014 COMPANY NAME BOOTH CONTACT NAME PHONE E MAIL ADDRESS For Assistance please call 713 433 2400 to speak with one of our experts For fast easy ordering go to www freemanco com store FREEMAN forklift rigging labor FORKLIFT RIGGING EQUIPMENT AND LABOR Straight Time 8 00 A M to 4 30 P M Monday through Friday Overtime 6 00 A M to 8 00 A M and 4 30 P M to 12 00 Midnight Monday through Friday 6 00 A M to 12 00 Midnight Saturday and Sunday Double Time 12 00 Midnight to 6 00 A M and recognized holidays e Show Site prices will apply to all labor orders placed at show site Start time guaranteed only at
113. vices which the parties have specified in this two page Contract including the Air Cargo Service Request and Shipping Instructions Freeman and Shipper each agree that this Contact shall govern their respective rights and obligations regarding transportation of Shipper s property This Contract shall take effect when the property first comes into the physical possession of Freeman and the responsibility of Freeman under same shall end when the property has been placed in the possession of the Consignee or the Consignee s designated agent If any part or provision of this Contract is found by a court of competent jurisdiction to be void or unenforceable the remainder of the Contract shall continue in full force and effect 3 Freeman S RESPONSIBILITIES UNDER THE CONTRACT ARE LIMITED Freeman is responsible for the satisfactory performance of only those services which it directly provides under this Contract Freeman shall not be responsible for the performance of individuals of firms who are not under the direct supervision or control of Freeman Freeman shall not be responsible for events or causes of loss delay or damage beyond its reasonable control including by way of illustration only and not as a limitation on the breadth of this clause strike lockout work slowdown or stoppage power failure breakdown of plant or machinery facility failure vandalism theft Act of God effect of natural elements riot civil commotion or disturbance
114. x 24 W N72069 Black Top Bistro 42 H x 24 W N72070 Black Top Caf 30 H x 36 W N72067 Black Top Bistro 42 H x 3e W N72068 chelsea series Butcher Block Top Caf x 30 W N72063 x 36 VV N72064 Butcher Block Top Bistro 42 30 W N720163 42 H x 36 W N720164 studio series black end table 17 W 17 L 18 H C115104 black cocktail table 36 W 20 L 15 H 115103 Call customer service at the number listed on the Quick Facts For fast easy ordering go to www freemanco com When it s time to set up office Freeman offers a wide selection of superior professional pieces in eye catching shapes and styles to suit any budget and or design essential From classic credenzas and bookcases to professional seating we ve got all your office furniture requirements Cherry or Oak i five foot desk milano table 30 W 60 L 30 H Cherry N74061 Blonde Top with Black Base 72093 Oak N74071 Black Top with Black Base N72092 credenza Freeman s latest seven foot conference 16 W 60 L 30 H table featuring clean curved lines and a Cherry N74064 wealth of work space Oak N74074 bookcase 12 W 36 L 72 H Cherry N74065 hemingway writing table Oak N74075 Black 24 N 49 L 29 H N720191 luna table 36 W 721298 Black Top with Black Base N72094 This contemporary six foot conference table or writing desk comes with a black laminate top E Some of the most esse
115. xhibit package price Watts Additional power must be ordered separately HEADER IDENTIFICATION SIGN Indicate which color lettering you would like We have a wide variety of standard colors available _ Burgundy Dark Green Black Red Blue Teal Indicate exactly how you want your company name to appear Brown White PMS Color Font Type Unless font type is indicated Helvetica will be used Power consumption not to exceed 500 ENHANCE YOUR EXHIBIT Enhance your exhibit and have an Exhibitor Sales Specialist contact you for pricing by checking any of the following boxes Slatwall amp Shelves Colored Panels speciifications 07 13 322751 5057 Cabinets amp Counters Creating a Custom Exhibit The product offered has recyclable content or has eco friendly attributes and is 100 recyclable according to manufacturer s Sub Total Specialty Colored Metal Graphics amp Custom Logo White Eco Board TOTAL COST 8 25 Tax LJ Recyclable Graphics Total Cost Page 1 of 1 rental exhibits FREEMAN FREEMAN DISCOUNT PRICE DEADLINE DATE 9258 Park South View Suite 100 Houston Texas 77051 SEPTEMBER 30 2014 FreemanHoustonES freemanco com PAYMENT FORM WITH YOUR ORDER NAME OF SHow AMERICAN PILOTS ASSOCIATION NATIONAL CONVENTION 22 23 2014 COMPANY NAME BOOTH BOOTH SIZE X CONTACT NAME PHONE E MAIL A

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