Curtin Convention Exhibitor Service Kit
Contents
1. California WIC Association TABLE OF CONTENTS 2011 Annual for California WIC Conference amp Association Trade Show Convention amp Exposition Services Inc Exhibitor Service Kit March 28 29 2011 l Instructions 2269 Chestnut Street Suite 628 The Fairmont Hotel a0 EARE CAUTO a and Order Forms Phone 415 883 7818 Fax 415 883 1755 San Jose California www curtinconvention com CALIFORNIA WIC ASSOCIATION Table of Contents CURTIN CONVENTION amp EXPOSITION SERVICES CURTIN Welcome Letter Important Exhibitor Information Pages A C Payment Policy Union Regulations amp Safety Hotel Limits of Liability and Responsibility Petroleum Surcharge Information ADDITIONAL SERVICES Electrical Service Order Form Edlen Audio Visual Order Form AV Concepts Telecommunication Internet Service Fairmont CURTIN CONVENTION amp EXPOSTION SERVICES ORDER FORMS Computation of Charges Credit Card Authorization Furniture Order Form Posterboard Order Form Booth Cleaning Order Form Display Labor Order Form Sign Order Form Advance Warehouse Freight Service Material Handling Service amp Rates Material Handling Service Order Form Reforwarding Instructions Order Form Shipping Labels for the Advance Warehouse Exhibitor Appointed Contractor Authorization Form WELCOME LETTER Convention amp Exposition Services Inc 2269 Chestnut Street Suite 628 San Francisco California 94123 Phone 4152. CREDIT CARD CHARGE AUTHORIZATION Convention amp Exposition Services Inc 2269 Chestnut Street Suite 628 San Francisco California 94123 Phone 415 883 7818 Fax 415 883 1755 www curtinconvention com Event Convention Booth Number s California WIC Association 2011 Annual Conference amp Trade Show If you wish to charge the amount of your advance orders to your credit card account please complete the information requested below and return this form with your orders Exhibitors using this CREDIT CARD CHARGE AUTHORIZATION may FAX it with accompanying CURTIN Order Forms to 415 883 1755 Payment Options American Express VISA MasterCard Indicate Company Credit Card Personal Credit Card Account Number Expiration Date If using MasterCard indicate the four numbers above your name Cardholder s Signature Please print clearly the following information Cardholder Name Cardholder Billing Address City State Zip Code Telephone Number For your convenience we will use this authorization to charge your credit account for any additional amounts incurred as a result of showsite orders placed by your representative These charges will include labor and freight handling Please advise us if you do not want this service FURNITURE RENTAL FORM To view pictures of the Standard Convention amp Exposition Services Inc Furniture listed on this Order Form please log on to our Website
3. EXHIBITOR APPOINTED CONTRACTOR AUTHORIZATION FORM Convention amp Exposition Services Inc 2269 Chestnut Street Suite 628 San Francisco California 94123 Phone 415 883 7818 Fax 415 883 1755 www curtinconvention com If your company plans to use a sub contractor other than Curtin Convention amp Exposition Services Inc to erect or dismantle your exhibit this form must be filled out completely and returned to Curtin no later than 14 days prior to show opening date Failure to do so will result in the inability of the contractor to serve your exhibit In addition your selected contractor must furnish an original Certificate of Insurance showing General Liability Coverage and Worker s Compensation with a coverage of 1 000 000 valid in the city where the show will be held to Curtin Convention amp Exposition Services Inc 14 days prior to show opening These requirements will be strictly enforced Exhibiting Company Booth Number Exhibitor Contact Please print Title Telephone Number Fax Authorized Signature Date Sub Contractor Display House Type of Work to Be Performed Contact Name Address City State Zip Code Telephone Number Emergency 24 Hour Telephone Number Estimated Number of Workers Estimated Date of Arrival Return this page completed via fax to 415 883 1755 NOTES e No permission will be given to an Exhibitor Appointed Contractor for the performance of the following services Fur
4. Credit will not be given for services installed and not used All orders are subject to a 25 cancellation fee if cancelled in writing amp received by Edlen within 14 calendar days prior to show opening Edlen will not refund overpayment except sales tax in amounts less than 50 00 unless specifically requested in writing Claims will not be considered or adjustments made unless filed in writing by Exhibitor prior to the close of the event Exhibitor holds Edlen harmless for any and all losses of power beyond Edlen s control including but not limited to losses due to utility company failure permanent power distribution failure power failure caused by vandalism faulty Exhibitor equipment or overloads caused by Exhibitor It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection or to file a lien or foreclosure or otherwise Exhibitor will pay Edlen its attorney fees or applicable agency fees A service charge of 1 5 per month on any unpaid balances will be assessed starting 10 days after date of invoice A 25 00 service charge will be assessed for all returned checks and credit cards Exhibitor agrees to reimburse Edlen for all applicable rental taxes By signing this form exhibitor hereby agrees to all terms and conditions on this order form COMMONLY ASKED QUESTION WHERE WILL MY OUTLET BE LOCATED Outlets are located as depicted below for inline amp peninsula booths All ot
5. 8470 e 200 lb minimum charge per shipment e Weight is based on the incoming weight only and all weights are rounded up to the next CWT e Special services rates will be charged at the stated weight at time of delivery unless a weight certificate is attached e No credits will be issued e Stated Rates apply to both Advance Warehouse and Show Site Shipments e Show site Deliveries and Pick ups of Exhibit Materials by Private Owner Vehicles and Third Party Carriers will be unloaded loaded by Union Teamsters at the Fairmont Hotel s Loading Dock during published move in and move out hours DRIVER CONTACT Show site Teamster Foreman is Greg Pacheco Cell Number 408 674 8470 Please give all Drivers Greg s Cell Number for all Deliveries and for all Pick ups Any Questions prior to March 28th please contact Dianna Curtin at 415 883 7818 Per CWT 100 Ibs Minimum Charge 200 Ibs Warehouse amp Show Site Rate 127 00 cwt roundtrip rate REGULAR SHIPMENTS rates apply to crated shipments arriving to Warehouse and or Show Site via common carrier and requiring no special handling Per CWT 100 Ibs Minimum Charge 200 Ibs Warehouse amp Show Site Rate 152 00 cwt roundtrip rate SPECIAL SHIPMENTS or SPECIAL CARRIER rates apply to uncrated unskidded or wrapped shipments arriving to Warehouse and or Show Site via common carrier and requiring special handling Rates also apply to shipments arriving t
6. 100 WATT ARM LIGHT 1 92 00 138 00 Dedicated outlets require a 20 amp outlet 120 WATT FLOOD LIGHT 2 92 00 138 00 24 HOUR SERVICES 120 WATT DBL POLE LIGHT 2 138 00 207 00 Electricity will be turned on within 30 300 WATT FLOOD LIGHT 2 138 00 207 00 minutes of show opening and off within 300 WATT QUARTZ LIGHT 2 138 00 207 00 _ 30 minutes of show closing show days only 1000 WATT QUARTZ LIGHT 3 579 00 869 00 If you require power at any other time order f f et ora i 24 hour power at double the outlet rate 1 Require hard wall for installation 2 Cost includes installation at rear or side rail of in line booths Other locations require labor amp material 3 Time amp material will apply when lift is required to mount overhead Please see 7 on back MATERIAL Electricity not included SEE REVERSE SIDE FOT ADDITIONAL TERMS AND CONDITIONS 15 EXTENSION CORD c 21 00 MULTI OUTLET STRIP n 21 00 _ LABOR FOR OFFICE USE ONLY ST Mon Fri 8 00 am 3 30 pm excluding Holidays 110 00 DATE RECEIVED OT Mon Fri 3 30 pm 8 00 am Sat Sun amp Holidays 9 220 00 payment METHOD PLACE YOUR TOTAL PAYMENT HERE AMOUNT RECEIVED All foreign checks must be drawn on U S Banks Only Edlen reserves the right to correct orders figured incorrectly RECEIPTED BY COMPANY NAME PHONE ADDR
7. 415 883 1755 www curtinconvention com Event Convention Booth Number s California WIC Association 2011 Annual Conference amp Trade Show Company Name Order Date Address City State Zip Vacuuming of booth carpet cleaning and dusting of display background and furnishings sweeping of booths emptying of wastebaskets ARE NOT INCLUDED in your space rental for this Convention If you would like this service please complete this form and return to Curtin We require the following service PRICE PER DAY PER BOOTH X DAYS X BOOTHS TOTAL O Vacuuming before initial opening 39 00 and daily thereafter Includes emptying your wastebasket nightly O Cleaning and dusting of display 39 00 background and furnishings before initial opening and daily thereafter TOTAL THIS PAGE U S FUNDS Detail special instructions DISPLAY LABOR ORDER FORM Convention amp Exposition Services Inc 2269 Chestnut Street Suite 628 San Francisco California 94123 Phone 415 883 7818 Fax 415 883 1755 www curtinconvention com Event Convention Booth Number s California WIC Association 2011 Annual Conference amp Trade Show SET UP We will require DISMANTLE We will require display persons each person for approximately hours THE EXHIBIT CONSISTS OF SHIPPING CASES OR CRATES Please do not include cartons of literature or other items display persons each person for approximately hours
8. Forklift with Operator up to 4000lbs 145 per hour Straight Time 190 per hour Overtime Forklift with Operator up to 10 000Ibs 165 per hour Straight Time 210 per hour Overtime Banding Steel Steel 60 per linear foot plus labor Straight Time Monday through Friday 8 AM 4 30 PM Overtime Monday through Friday 8 AM after 4 30 PM Double Time Any time Saturday Sunday and Holidays Convention amp Exposition Services Inc 2269 Chestnut Street Suite 628 San Francisco California 94123 Phone 415 883 7818 Fax 415 883 1755 www curtinconvention com MATERIAL HANDLING SERVICES amp RATES SERVICES INCLUDED IN RATES Labor and equipment to unload shipment Storage up to 30 days in advance at the warehouse address Roundtrip delivery of shipment to and from the booth location Handling of empty containers to and from storage area Reloading of shipments onto outbound carriers and private owner vehicles RATE INSTRUCTIONS e For more cost effective material handling consider shipping all your materials in one shipment either crated or as a shrink wrapped pallet e Advance Warehouse and Show Site Shipments are offered at the same rate Advance Warehouse shipments are recommended if time allows IMPORTANT Perishable Shipments will only be accepted at showsite during the published move in hours Please make sure your Driver has our Teamster Foreman s name amp cell number for your delivery Greg Pacheco Cell 408 674
9. Phone of Local Representative No of Total Pieces IMPORTANT Perishable Shipments will only be accepted at showsite during the published move in hours Please make sure your Driver has our Teamster Foreman s name amp cell number for your delivery Greg Pacheco Cell 408 674 8470 Please call Dianna Curtin 415 883 7818 if you have any questions prior to March 28th When estimating and recording total weight per shipment please round to the next 100 pounds Shipment Description Rate cwt x Pounds Charge 200 Ib minimum charge REGULAR SHIPMENTS TO ADVANCE WAREHOUSE 127 00 cwt x Ibs Crated shipments via common carrier to the advance warehouse REGULAR SHIPMENTS TO SHOW SITE 127 00 cwt x lbs Crated shipments via common carrier to the show site Shipments will only be received during the listed Set up Dates and Times SPECIAL SHIPMENTS or SPECIAL CARRIER TO ADVANCE WAREHOUSE 152 00 cwt x Ibs Uncrated unskidded or wrapped shipments via common or special carrier Crate shipments via special carrier FedEx UPS DHL etc to the advance warehouse SPECIAL SHIPMENTS or SPECIAL CARRIER TO SHOW SITE 152 00 cwt x Ibs Uncrated unskidded or wrapped shipments via common or special carrier Crate shipments via special carrier FedEx UPS DHL etc to show site Shipments will only be received during the listed Set up Dates and Times LATE SHIPMENTS Shipm
10. X 28 90 00 100 00 7 X 44 43 00 53 00 14 X 44 61 00 71 00 28 X 44 105 00 115 00 VERTICAL Quantity Size Advance Show 24 Price Price R 11 X 14 53 00 63 00 T 14 X 22 69 00 79 00 7 22 X 28 90 00 100 00 a 28 X 44 105 00 115 00 TOTAL this page _____ _ US Funds All signs are on white showcard Please indicate the color of the letters O Blue O Red O Black C1 Easel Back COPY Please print To receive the Advance Price payment and orders must be received by Monday March 7 2011 Cancellation Policy No cancellations or refunds after sign has been produced ADVANCED WAREHOUSE FREIGHT SERVICE Convention amp Exposition Services Inc 2269 Chestnut Street Suite 628 San Francisco California 94123 Phone 415 883 7818 Fax 415 883 1755 www curtinconvention com e Advance Shipments may begin arriving to the warehouse on Friday February 25 2011 e The Material Handling Services Order Form and Payment are due by Friday March 25 2011 If the Material Handling Services Order Form and Payment are not received by the above date a 25 Surcharge will apply e Shipments received after Friday March 25 2011 will be charged a 25 Late Freight Fee plus a Transit Charge from Advance Warehouse to the Fairmont Hotel Transit Charges will be determined at the time of the receipt of Late Freight Advance Warehouse Freight Address NON PERSHIBLE ITEMS ONLY P
11. 2 truss DESKTOP COMPUTERS Systems includes Flat Panel Monitor Network Card Keyboard Mouse Windows XP Operating System MS Office 1DEL m Pentium 4 Duo Core Processor System with Flat Panel Monitor 275 00 O LAPTOP COMPUTERS System includes Network Card Modem Windows XP Operating System MS Office 1DL8 im Laptop Pentium 4 System s375 00 o JANUARY 13 2011 AVC 2 PACKAGE CODE ES6 CIC APPLE EQUIPMENT xea Appie Power Mao Tower system ssc PRINTERS FAXES amp COMPUTER ACCESSORIES 1HP HP Laser Prier a000 or 4100 Series fose O ECA E Macs Computer Speakers Pisco VIDEO EQUIPMENT svo ovo Pever rtm avsH VHS 1 2 Player w Auto Repeat 1000 348c 48 Draped Monitor Cart sn PROJECTION EQUIPMENT AV CONCEPTS offers a wide variety of LCD and DLP projectors and screens to meet your specific needs Please call us for a consultation AUDIO EQUIPMENT Fausn Wrciess Hananeia or Heasset mieropnone sn CIm T Cm a asr3 Small Exhibit Sound System 1 350 watt powered speaker w stand amp 1 4 Ch mixer s9000 xez Large Exhibit Sound System 2 350 watt powered speakers w stands amp 1 4 Ch mixer 350 00 O anse Powers Speatervin onorat Forse cn EQUIPMENT NOT LISTED Please call 888 828 2462 for specialty equipment and services not listed QUOTED EQUIPMENT SERVICE All rentals include 24x7 service amp support RENTAL Totar INSTALLATION A representat
12. Edlen s discretion Please refer to item 6 Outlet rates listed do not include the connection of any equipment special wiring distribution of electrical services or labor Distribution from the power source to all other locations in a booth space regardless of booth type requires labor and is performed on a time and material basis Exhibitors are invited to contact the local Edlen office to discuss any additional costs that may be incurred A separate outlet must be ordered for each location where an electrical service is required 5 amps or 500 watts is the minimum amount of power that can be ordered for any one location Power must be ordered according to peak amperage ratings Labor rates are based on current wage scales and are subject to change in the event of a wage increase after rates have been published A minimum charge of 1 hour labor will apply for all installation work The removal of this work will be charged a minimum of 1 2 hour or 1 2 the total time of installation In the event 1000 watt overhead quartz lights cannot be mounted to existing catwalks in the convention hall lift and labor charges will be applied to hang the lights as requested Please contact our office to determine if any additional charges will apply Edlen employees are authorized to cut floor coverings when essential for installation of services unless otherwise directed Edlen is the exclusive provider of all material amp equipment used in the distributio
13. o Drawings blue prints and photos are enclosed in case o Drawings blue prints and photos are enclosed with this order Please select one of the following installation choices g YOU MAY PROCEED TO INSTALL Our representative will arrive later If you direct us to proceed we will attempt to start the set up of your exhibit as soon as it arrives at your booth space and supervise its installation The Charge for this service is 30 of the total installation labor bill with a minimum of 45 00 This charge applies to dismantle labor as well o APPROXIMATE STARTING TIME Do not proceed until our representative calls at the Curtin Service Desk at the show for labor at approximately time day date o DEFINITE STARTING TIME If you select a definite starting time we will have the display persons available at the Curtin Service Desk Labor charges will start at that time There will be a minimum one hour per person charged if labor is ordered and not used unless cancelled 48 hours prior to time ordered Installation Starting time time day date Rates One hour minimum per display person All labor subject to union contract changes Regular Time 8 00 AM to 4 30 PM weekdays 99 00 per person per hour Overtime 6 00 AM to 8 00 AM and 4 30 PM to 10 00 PM weekdays 138 00 per person per hour Doubletime 10 00 PM to 6 00 AM weekdays all day Saturdays Sundays and Holidays 189 00 per person per hour Special in
14. will be on site at the close of the show to assist exhibitors Bill of Lading and Labels will be provided for those Exhibitors using YRC Exhibitors not using YRC must to arrange with a carrier to pickup materials at the Fairmont Hotel s Loading Dock after 1 00 pm Tuesday March 29 2011 All materials must be off the show floor by 3 00 pm Tuesday March 29 2011 Representatives must turn in a Bill of Lading to CURTIN Service Desk prior to leaving the show floor Any material left on the show floor after 3 00 pm will be shipped out via YRC at the Exhibitor s expense CURTIN is not responsible for shipments left in booth by exhibitor CURTIN will count and ship pieces as we find the shipment in the booth upon removal CURTIN will not be responsible for damage to uncrated materials improperly packed for any concealed damage for loss theft of materials after they have been delivered to the booth or before we have picked up for loading out of exhibit area At the close of the Show where carriers fails to pick up or refuse to accept shipments CURTIN reserves the right to re route such shipments where no disposition is provided or material may be hauled to a warehouse pending advice from the exhibitor and they will be charged accordingly for this service No liability will be assumed by CURTIN as a result of such re routing handling The liability of CURTIN is hereby limited to 30 per pound per article and values exceeding this limitatio
15. 0 Avoid Duplication 1501 2000 WATTS 20 AMPS 295 00 442 00 If you fax this form with credit card info 208 VOLT SINGLE PHASE do not mail the original form or send another form of payment 5 AMPS 191 00 287 00 10 AMPS 290 00 435 00 _ ONLINE ORDERING 15 AMPS 328 00 492 00 _ This show may be available on line Visit www edlen com Use the event eo ARS 411 00 611 00 above as your password 30 AMPS 501 00 752 00 _ _ 60 AMPS 650 00 975 00 _ ISLAND BOOTHS 100 AMPS 870 00 1305 00 There is a minimum labor charge of 1 hour to deliver power to all Island booths Seon THREE PHASE All additional distribution is done by Edlen 5 AMPS 297 00 446 00 electricians on a time amp material basis 10 AMPS 391 00 587 00 15 AMPS 451 00 677 00 208V amp HIGHER VOLTAGES 20 AMPS 550 00 825 00 There is a minimum labor charge of 1 hour 30 AMPS 675 00 1013 00 for installation amp 1 2 hour for removal of all high voltage services Material charges 60 AMPS 881 00 1322 00 may apply If you require services not listed 100 AMPS 1129 00 1694 00 on this form please call for a quote TRANSFORMER TO BOOST 208V up to approx 230V 3 per amp with 20 amp min LIGHTING EQUIPMENT Including current consumed Include drawing showing light location DEDICATED OUIEETS
16. 0 high 153 00 N A on site RISERS 30 diameter X 42 high 153 00 N A on site Covered with White Vinyl 4 Long x 10 High x 8 Deep 52 00 65 00 COFFEE TABLE 6 Long X 10 High X 8 Deep 62 00 72 00 15 high X 36 long X 18 wide 50 00 60 00 8 Long x 10 High x 8 Deep 72 00 82 00 SPECIALTY FURNITURE ITEMS For Specialty Furniture and Items not listed on this Furniture Order Form please log on to our Website at http www curtinconvention com specialty furnishings htm This section will provide you with a complete catalog and pricing To order any Specialty Furniture ltems please write in your selection price in the Description Section on this Furniture Order Form PLACE ORDER HERE Please Print Clearly Table Counter Skirt Color Show Color will be provided if no color is indicated below O Blue O Red O Gold O Grey O White O Burgundy O Black O 4 Side Drape O Undraped Carpet Color Grey will be provided if no color is indicated O Blue CO Red O Grey O Black Quantity Description Price Total Price TOTAL THIS PAGE U S FUNDS Payment Policy To obtain the advance price full payment must be included with your order All orders must be received by CURTIN no later than twenty one 21 days prior to show installation All invoices must be settled at our Service Desk prior to the closing of the show No credits will be issued after the closing date of the show Cancell
17. 883 7818 Fax 415 883 1755 www curtinconvention com Dear CALWIC Exhibitor We are pleased to be serving as the Official General Service Contractor for the upcoming California WIC Association 2011 Annual Conference amp Trade Show March 28 29 2011 The Fairmont Hotel San Jose California Enclosed please find our Order Forms for various Service and Equipment needs for this convention Please make note of the Advance Order Deadline in order to ensure you qualify for discounted pricing Please note that all Order Forms for suppliers other than Curtin need to be sent directly to the specific supplier We welcome the opportunity to blend our experience with your thoughts to develop a custom look and theme for your exhibit space Please contact us for any additional services you may need We look forward to working with you to make this convention most successful for you Cordially Curtin Convention amp Exposition Services Inc IMPORTANT EXHIBITOR INFORMATION PAGE A Convention amp Exposition Services Inc 2269 Chestnut Street Suite 628 San Francisco California 94123 Phone 415 883 7818 Fax 415 883 1755 www curtinconvention com California WIC Association 2011 Annual Conference amp Trade Show Important Dates to Remember First date freight can arrive at the warehouse Friday February 25 2011 Non Perishable items only Last day to receive Advance Price on Furniture Posterboards and S
18. ARCH 18 are subject to availability and or may incur shipping charges Ld FLAT PANEL MONITORS amp ACCESSORIES Lco 19 Fiat Panel Montor tro speakers Computer Source Ony icon oroz 20 Far Paner Montor win speakers Forvideo Sows fomo arc 20 Fia Panel Mantar tro speaiers ForGompuerSoues fomo ates e2 Fia Panel Mantar win speakers Video orGomputerSouee ewo arca o Fiet Parer Montor wit speakers Video or GomputerSouce feon s5ps 50 Flat Panel Monitor with speakers Video or Computer Source sas0 00 O ace 60 61 Flat Panel Monitor no speakers Video or Computer Source 39PD _ Dual Post Floor Stand with optional Shelf for Monitors 32 61 Please indicate how the monitor s will be displayed Wall Mounted On Counter Table Other Combination For monitors with speakers will the speakers be required for your presentation Yes No What is the source for the monitor s Computer DVD VCR or other Video Device Multiple Other When wall mounting the wall mount bracket s will be delivered to your booth prior to your scheduled delivery time It will be necessary for the wall mount s to be secured to your booth structure by your personnel Exhibit I amp D House or a carpenter who can be obtained from the General Contractor Professional 2 Truss Mounts are available please call for information and pricing Additional labor and equipment may be necessary when installing on professional
19. E A DAILY RATE FEE Wireless Internet Access for Single Users per Day 25 00 Allows for Wireless High Speed Internet in the Meeting Rooms Please call the Fairmont MIS department at 408 998 3924 for any custom networking requirements NOTES The Fairmont San Jose will not assume liability for damage to client equipment due to improper installation by client Please fax this form to the attention of your Catering or Convention Services Manager at 408 280 0394 OR to the attention of the Fairmont MIS department at 408 998 3949 Thank you Telecom and Internet Order Form xls rev 2010
20. ESS CITY ZIP SIGNATURE PRINT NAME Country EMAIL ADDRESS PAID BY CK AMX VISA MC DISC DINER EXP DATE CARD HOLDER SIGN PRINT NAME CREDIT CARD BILLING ADDRESS lf different from address above ADDRESS 10 11 17 18 20 21 VERY IMPORTANT TERMS amp CONDITIONS Order with payment amp floor plan for island booths or any booth requiring distribution of electrical services must be received prior to the deadline date on the front of this form for advance payment rates to apply Orders faxed or mailed without payment and required floor plan will not be guaranteed advance rates Orders received after the deadline date will be charged at the regular rate A purchase order or photocopy of a check are not considered valid forms of payment for securing advanced rate In the event that the totals are calculated incorrectly on the front of this form Edlen reserves the right to make the necessary corrections and charge the corrected amount Exhibitors will be notified by fax of any such corrections Outlet rates listed include bringing the services to one location at the rear of all in line or peninsula booths All services provided to island booths require labor and material for distribution If floor plan showing main power location is not submitted prior to Edlen move in date Edlen will bring the main power to a convenient location at
21. ONNECTED WITH RENTAL OR COLLECTION JANUARY 13 2011 AVC 2 PACKAGE CODE ES6 Suirmont SAN JOSE Connectivity Request Form Today s Date Group Name Location Room Start Date End Date Start Time End Time On Site Contact Name Title Client Signature Signature Date Hotel Contact Extension Diagram Attached Yes No Circle one Credit Card Info Expiration Month Year Quantity Service with description waits Single Telephone line no phone In house Toll Free Local and Long Distance are available 79 00 Telephone calls not included see rates below he ea O Basic Telephone keypad amp handset YW EEE ww Ea Allows for clear audiable speaker phone conversations Digital Telephone Handset Alllows for advanced features such as speakerphone hold transfer 146 00 forward voicemail amp up to 8 extensions per phone Shared T1 Wired Internet Line Allows for multiple PCs through the use of a router or switch 685 00 This one 1 wired connection with DHCP served addresses Customer must provide their own router or switch Wired Internet Access amp HSIA lines Allows for internet access via Fairmont net 365 00 This is a DHCP served address to one 1 computer with one 1 IP address Other ISDN T 1 DSL DID line amp circuit extend A preferred telecom vendor will extend temporary circuits lines to available 300 00 meeting space areas amp supported guest rooms All WIRELESS CONNECTIVITY ORDERS HAV
22. able items only Shipments received after Friday March 25 2011 Non Perishable items only will be charged a 25 Late Freight Fee plus a Transit Charge from Advance Warehouse to The Fairmont Hotel Transit Charges will be determined at the time of the receipt of Late Freight Advance Warehouse Freight Address Please label each piece of freight as follows TO Name of Company and Booth Number FOR California WIC Association 2011 Annual Conference amp Trade Show C O YRC Curtin Convention 201 Haskins Way South San Francisco CA 94080 DO NOT ADVANCE SHIP directly to The Fairmont Hotel Your shipment will be returned This is PROHIBITED Please refer to the Freight Order for Service forms enclosed Important Please see the enclosed Freight Order for Service Page A the Freight Rate Schedule Page B and Curtin s Limits of Liability page Curtin must receive these completed forms if you are shipping Questions Please call Curtin at 415 883 7818 Important Exhibitor Information continues on the next page IMPORTANT EXHIBITOR INFORMATION PAGE C Convention amp Exposition Services Inc 2269 Chestnut Street Suite 628 San Francisco California 94123 Phone 415 883 7818 Fax 415 883 1755 www curtinconvention com California WIC Association 2011 Annual Conference amp Trade Show Freight continued Show Site Delivery of Freight by Private Owner Vehicles and 3rd Party Carriers The Teamster Union has ju
23. at 2269 Chestnut Street Suite 628 http www curtinconvention com San Francisco California 94123 standard furnishings htm Phone 415 883 7818 Fax 415 883 1755 www curtinconvention com Event Convention Booth Number s California WIC Association 2011 Annual Conference amp Trade Show CHAIRS Advance Regular DISPLAY TABLES Advance Regular Side Chair Plastic Grey or Black 57 00 77 00 30 High White Vinyl Top and Pleated Skirt on 3 Sides Arm Chair Padded Grey 90 00 120 00 4 X 2 Display Table 98 00 108 00 Stool Padded Grey or Black 76 00 86 00 6 X 2 Display Table 109 00 119 00 8 X 2 Display Table 120 00 130 00 CARPET 4th side draped additional 31 00 41 00 10 Booth Carpet 175 00 235 00 Undraped Tables will be charged less 10 00 off above prices 20 Booth Carpet 275 00 335 00 30 Booth Carpet 375 00 435 00 DISPLAY COUNTERS Larger sizes available upon request 42 High White Vinyl Top and Pleated Skirt on 3 Sides 4 X 2 Display Counter 115 00 125 00 BOOTH ACCESSORIES 6 X 2 Display Counter 125 00 135 00 Wastebasket 19 00 22 00 8 X 2 Display Counter 135 00 145 00 Easel 53 00 63 00 4th side draped additional 36 00 46 00 Bag Rack 150 00 N A on site Undraped Counters will be charged less 10 00 off above prices Evaluation Box 75 00 N A on site Literature Rack 150 00 N A on site ROUND TABLES not skirted 36 diameter X 3
24. ation Policy Items cancelled after CURTIN show move in begins will be charged at 50 of original prices Items cancelled after delivery will be charged at 100 To receive the Advance Price payment and orders must be received by Monday March 7 2011 POSTERBOARD ORDER FORM Convention amp Exposition Services Inc 2269 Chestnut Street Suite 628 San Francisco California 94123 Phone 415 883 7818 Fax 415 883 1755 www curtinconvention com Event Convention Booth Number s California WIC Association 2011 Annual Conference amp Trade Show Company Name Order Date Address City State Zip Posterboards are covered in Dove light gray Braelok and are acceptable for push pins or Velcro The useable area is 44 5 High X 91 Wide Horizontal High stands 7 and Horizontal Low stands 5 Please note that Posterboards cannot be ordered at show site Please indicate below your preference of position Quantity Item Advance Price Show Price Total Horizontal High 147 00 189 00 Horizontal Low 147 00 189 00 TOTAL THIS PAGE U S FUNDS ms Horizontal High Horizontal Low Useable Area 44 5 X 91 Useable Area 44 5 X 91 To receive the Advance Price payment and orders must be received by Monday March 7 2011 BOOTH CLEANING ORDER FORM Convention amp Exposition Services Inc 2269 Chestnut Street Suite 628 San Francisco California 94123 Phone 415 883 7818 Fax
25. cellation The above Agreement is subject to the agreement between Curtin and the Association or other entity holding the Event the Service Agreement If the Event is cancelled for any reason or the Service Agreement is terminated for any reason Curtin shall have no obligation to Exhibitor in connection with the Event and Exhibitor hereby releases Curtin from any and all damages incurred by Exhibitor as the result of such cancellation and or termination Curtin will refund monies paid to Curtin by Exhibitor in connection with its appearance at the Event but not monies paid for services already rendered e g shipping special signs etc I have read and agree to these Limits of Liability amp Responsibility Name and Organization Signature Date PETROLEUM SURCHARGE Convention amp Exposition Services Ine INFORMATION ATTENTION PETROLEUM SURCHARGE INFORMATION Along with the majority of General Service Contractors Curtin Convention amp Exposition Services Inc has enacted a Petroleum Surcharge Program The Industry standard Petroleum Surcharge is 4 Curtin has enacted a 2 increase on all services published in the exhibitor service manual The Petroleum Surcharge will be shown as a separate line item on your Curtin Convention amp Exposition Services Inc Computation of Charges page Petroleum costs impact every facet of the Trade Show business from the cost of Carpeting which is essentially processe
26. d petroleum to Plastics Visqueen Propane Fuel and Diesel Fuel Curtin Convention amp Exposition Services Inc thanks you for your continued support COMPUTATION OF CHARGES Convention amp Exposition Services Inc 2269 Chestnut Street Suite 628 San Francisco California 94123 Phone 415 883 7818 Fax 415 883 1755 www curtinconvention com Event Convention Booth Number s California WIC Association 2011 Annual Conference amp Trade Show Company Name Order Date Address City State Zip Forms Payment and Shipping 1 CURTIN order forms and payment should be mailed or faxed directly to CURTIN 2 ALL OTHER order form and payments should be mailed or faxed directly to the appropriate company 3 The SHIPMENT of your Exhibit should be sent to TO Name of Company and Booth Number FOR California WIC Association 2011 Annual Conference amp Trade Show C O YRC Curtin Convention 201 Haskins Way South San Francisco CA 94080 4 Please see PAYMENT POLICY ENCLOSED Recap of Payment For CURTIN Order Forms only FURNITURE POSTERBOARDS CLEANING DISPLAY LABOR SIGNS FREIGHT HANDLING SUB TOTAL 2 Petroleum Surcharge SALES TAX Note 9 25 Sales Tax applicable on Signs ONLY TOTAL U S Funds G G HA HF G OF HF OH Formula for Computing Freight Charges Minimum freight charge of 200 Ibs Round up all weights to next hundred Ibs CWT Number of Pounds divided by 100 x per 100 Ibs
27. e available during the conference to retrieve and deliver product from the accessible storage areas to your booth space Please check in at the Exhibitor Service Desk during the conference for Porter Service IMPORTANT The exhibit area must be cleared by 3 30 pm Tuesday March 29 2011 Curtin will not be responsible for material left on the show floor Advance Pricing of Furniture Furniture and or Services may be ordered through Curtin at Advance Prices through Monday March 7 2011 Any orders received after Monday March 7 2011 will be charged at Regular Prices Please see enclosed Furniture Rental Order Form Questions Please call Curtin at 415 883 7818 Important Exhibitor Information continues on the next page IMPORTANT EXHIBITOR INFORMATION PAGE B Convention amp Exposition Services Inc 2269 Chestnut Street Suite 628 San Francisco California 94123 Phone 415 883 7818 Fax 415 883 1755 www curtinconvention com California WIC Association 2011 Annual Conference amp Trade Show Freight Advance Shipments Advance Shipments may begin arriving to the warehouse on Friday February 25 2011 Non Perishable items only Advance Freight Paperwork and Payment due by Friday March 25 2011 Non Perishable items only If Freight Paperwork and Payment are not received by the above date a 25 Surcharge will apply Last day freight will be received at advance warehouse is Friday March 25 2011 Non Perish
28. ents there may be a lapse of time between the delivery of shipment s to the booth by CURTIN or its contractors and the arrival of the Exhibitor s representative at the booth Similarly relative to outgoing shipment s it is possible that there will be a lapse of time between the completion of packing and the actual pickup of freight from the booth for loading onto a carrier It is understood that during such times the shipment s will be left in the booth unattended Therefore it is agreed that CURTIN and its contractors are not liable for the loss of disappearance of or damage to Exhibitor s freight after the same has been delivered to Exhibitor s booth nor are CURTIN and its contractors liable for Exhibitor s freight before it is picked up from the Exhibitor s booth for loading after the show Consequently all bills of lading covering outgoing shipment s submitted to CURTIN or its contractors by Exhibitor will be checked at the time of pickup from booth and corrected where discrepancies exist 3 CURTIN and its contractors shall not be liable for any damage incurred during the handling of equipment requiring special devices to properly load place or reload unless 14 days advance notice has been given to CURTIN in time to obtain the proper equipment 4 CURTIN and its contractors shall not be liable for any loss delay or damage due to events beyond their reasonable control which cannot be avoided by the exercise of due care and prudence
29. ents received at the warehouse after 3 00 pm on March 25 2011 25 surcharge Transit Charge from Advance Warehouse to the show site may be applied added to above fee Transit Charges will be determined at the time of the receipt of Late Freight TOTAL PAYMENT IMPORTANT It is understood that your calculation as stated above is only an estimated weight The final charge will be calculated and billed based on actual weight of the shipment If you need Special Handling Services such as a Forklift Extra Handling Labor etc call 415 883 7818 to make arrangements THIS FORM MUST BE SIGNED AND RETURNED PRIOR TO SHIPMENT OF MATERIALS ALL TERMS AND CONDITIONS HEREIN STATED ARE UNDERSTOOD AND ACCEPTED Authorized By Signature REFORWARDING INSTRUCTIONS ORDER FORM Convention amp Exposition Services Inc 2269 Chestnut Street Suite 628 San Francisco California 94123 Phone 415 883 7818 Fax 415 883 1755 www curtinconvention com Convention Name California WIC Association 2011 Conference amp Trade Show Company Name Order Date Contact Name Booth Contact Signature Phone Reforwarding Instructions at End of Show OUTBOUND SHIPPING IS NOT AUTOMATIC PLEASE READ THE INFORMATION BELOW AND COMPLETE THE FORM Exhibitors are responsible for providing CURTIN with a Bill of Lading containing outbound shipping information YRC is the Official Show Carrier and
30. freight bills such as UPS or van lines Such shipments will be delivered to booth without guarantee of piece count or condition 11 Empty container labels will be available at the CURTIN Service Desk Affixing the labels is the sole responsibility of the Exhibitor or its representative It is understood that these labels are used for EMPTY STORAGE ONLY and CURTIN and its subcontractors assume no responsibility or liability for loss or damage to contents while containers are in storage or for mislabeled containers 12 In order to expedite removal of freight from the show site CURTIN shall have the authority to change designated carriers if such carriers do not pick up on time Where no disposition is made by the Exhibitor freight will be taken to a warehouse to await Exhibitors shipping instructions and the Exhibitor agrees to be responsible for payment of charges relating to such handling at the warehouse CURTIN assumes no liability as a result of such rerouting or handling 13 The Exhibitor agrees in the event of a dispute with CURTIN or its subcontractors relative to any loss or damage to any of the Exhibitors freight or equipment that the Exhibitor will not withhold payment in any amount due to CURTIN for freight handling services or any other services provided by CURTIN against the amount of the alleged loss or damage Instead the Exhibitor agrees to pay CURTIN prior to the close of the show for all such charges and further agrees that an
31. her locations require labor on a time amp material basis Exhibitors with hard wall booths must make arrangements with Edlen to bring power inside the booth on a time and material basis 100 102 104 Aisle Aisle 500 x xX A scaled floor plan must 6ft whan att y a 6 yan OW ay accompany your order with BORN a 4 DROP 4 hor 203 Aisle ___ main power location add Aisle __ 5 5 amps 5 M 5 amps 5 amps IN LINE BTHS PENINSULA outlet locations amp i Aisle 900 zi Aisle 900 booth orientation 12 j X 5 amps x 5 amps ki ft 12 ft A ae 02 308 r5 Aisle Aisle 600 Aisle 600 x gt ISLAND BOOTHS EXAMPLE FLOOR POWER EXAMPLE CEILING POWER BACK TO BACK PENINSULAS FOR OTHER COMMONLY ASKED QUESTIONS VISIT OUR WEB SITE WWW EDLEN COM OR CALL THE NUMBER ON THE FRONT OF THIS FORM To place your order online please visit www avconcepts com and use event code W i C a C t case sensitive To place an order On Line please visit www avconcepts com and use event code W i C a C t case sensitive EXHIBITOR SERVICES The Meeting Technology Specialists 888 828 2462 2011 Annual Conference KY Trade Show Associa CALIFORNIA 2011 California WIC Annual Conference amp Trade Show March 28 29 2011 San Jose CA Fairmont San Jose Note All pricing is for entire length of show Deadline Date March 18 2011 Orders received after FRIDAY M
32. igns assecc Monday March 7 2011 Advance Freight Paperwork and Payment due Friday March 25 2011 Non Perishable items only Last day freight can arrive at the warehouse Friday March 25 2011 Non Perishable items only Display Labor cancellation date Thursday March 24 2011 Exhibit setup times ccccccecesseeeeceeeeeeeeessenees 12 00 pm to 5 30 pm Monday March 28 2011 Exhibits are OPCNeiseiaseiiciseeesies scence et seeecateeatecs 5 45 pm to 8 00 pm Monday March 28 2011 7 30 am to 1 30 pm Tuesday March 29 Exhibit teardown times cceceseeeeeeeeeeeeeeeeees 1 30 pm to 3 30 pm Tuesday March 29 2011 Earliest that freight can be picked up 1 30 pm Tuesday March 29 2011 Show floor must be clear Dy e eeeeeeeeee eee 3 30 pm Tuesday March 29 2011 Exhibit Space Information About Your Booth e Exhibits are located in the Imperial Ballroom The Ballroom Floor is Carpeted e Booths will be set with 8 high Blue back Drapes and 3 high Blue side Drapes e Each 8 deep x 10 wide Booth Spaces includes 1 6 Blue Skirted Table 2 Chairs 1 Wastebasket and 1 7 x 44 Identification Sign No Substitutions or Credits are allowed e IMPORTANT Accessible Refrigerator and Freezer Storage Space will be limited at the Hotel during the Conference Please contact Teresa Morris at tmorris calwic org or 530 750 2280 to discuss your accessible storage needs Porter Service will b
33. including without limitation strikes labor disputes lockouts or work stoppages of any kind fire theft windstorm water vandalism acts of God mysterious failure of power or utilities or other events of force majeure 5 CURTIN and its contractors shall not be liable for ordinary wear and tear in handling of equipment 6 It is understood that CURTIN and its contractors are not insurers Insurance if any shall be obtained by the Exhibitor Amounts payable by CURTIN hereunder are based on the scope of the liability as herein set forth and are unrelated to the value of the Exhibitor s property It is further understood and agreed that CURTIN and its contractors do not provide for full liability should loss or damage occur In the event that CURTIN or its contractors should be found liable for loss or damage to Exhibitor s equipment the liability shall be limited to the specific article that was physically lost or damaged Such liability shall be limited to a sum equal to 3 per pound per article with a maximum liability of 450 00 per item or 1000 00 per shipment whichever is less as agreed upon damages and exclusive remedy Provisions of this paragraph shall apply if loss or damage regardless of cause or origin results directly or indirectly to property through performance or non performance of obligations imposed by the offering of services to Exhibitors or from negligence active or otherwise by CURTIN its contractors or their em
34. ive from your organization must be on hand to sign for equipment Repeat deliveries and pick ups oE 3 0f Rental Total are subject to an additional charge WAIVER sus rora TOTAL PAYMENT AV Concepts requires payment in full at the time your order is placed Payment includes but is not limited to Equipment Rental Delivery and Tax ated PICK UP 28 DAMAGE WAIVER Covers damage to equipment while on show site Does not cover lost or stolen equipment OF RENTAL TOTAL CREDIT CARD For your convenience we will use this authorization to charge your credit card for your advance orders and any TOTAL additional fees incurred as a result of on site orders or changes by your representatives These fees include any services provided by AV Concepts or charges we incur on your behalf Sales Tax may be DELIVERY INSTALLATION PICKUP CHARGE Delivery charge is equal to 28 of equipment subtotal minimum 95 00 Charges applied at local rate include drayage delivery set up on site service and pick up Additional labor may be required for wall or truss mounted Flat based on taxability of Screen monitors Charges on orders exceeding 3000 00 will be calculated on time and materials at hourly labor rates based on services location venue Method of Payment made to any order where cancellation is made less than 7 days prior to delivery ge VISA MASTERCARD RESPONSIBILITY Customer is responsible for all loss and damage to equipment All orders are
35. lease call Dianna Curtin at 415 883 7818 for Shipment Instructions if you will be shipping perishable items Advance Warehouse Shipping Address Please label each piece of freight as follows TO Name of Company and Booth Number FOR California WIC Association 2011 Annual Conference amp Trade Show C O YRC Curtin Convention 201 Haskins Way South San Francisco CA 94080 e DO NOT ADVANCE SHIP directly to the The Fairmont Hotel prior to the show move in date Prior to this date Curtin will not be available on site to receive your shipment Your shipment will be returned e All shipments should be insured by the Exhibitor from the time they leave his her firm until they are returned from the show e Shipments received without receipts or freight bills such as UPS and FedEx will be delivered to booth without guarantee of piece count or condition No liability will be assumed for such shipments e Curtin will not be responsible for damage to uncrated materials improperly packed for any concealed damage for loss theft of materials after same have been delivered to booth or before we have picked up for loading out of exhibit hall In all instances Curtin s maximum limit of liability will be 30 per pound per article e Services such as erection uncrating unskidding dismantling crating or skidding in booth the following rates apply at a 1 hour minimum Material Handler 96 per hour Straight Time 132 per hour Overtime
36. n of temporary electrical services throughout the exhibit hall including the exhibitors booth space This material is provided on a rental basis ONLY and remains the property of Edlen It shall be removed only by Edlen employees Any extension cords or power strips ordered on the front of this form should be picked up at the service desk Standard wall and other permanent building utility outlets or sockets are not part of booth space and may not be used by exhibitors unless electrical services have been ordered through Edlen All equipment regardless of source of power must comply with federal state and local codes Edlen reserves the right to inspect all electrical devices and connections to ensure compliance with all codes for which labor charges can be incurred Edlen is required to refuse connections where the Exhibitor wiring or equipment is not in accordance with electrical codes All electrical equipment must be properly tagged and wired with complete information as to the type of current voltage phase cycle horsepower etc required for operation All Exhibitor s cords must be a minimum of 14 gauge 3 wire and grounded Two 2 wire extension cords are not allowed All exposed non current carrying metal parts of fixed equipment which are liable to be energized shall be grounded Payment in full must be rendered during the event Exhibitors ARE NOT billed for services provided Services may be interrupted if payment is not received
37. n should be insured by the shipper Method of Outbound Shipment check one Motor Freight Air Van Line Other Private Vehicle Return Shipping Address Contact Person Phone Number Carrier Number of Outbound Pieces SHIPPING LABELS FOR THE ADVANCE WAREHOUSE Convention amp Exposition Services Inc 2269 Chestnut Street Suite 628 San Francisco California 94123 Phone 415 883 7818 Fax 415 883 1755 www curtinconvention com e These labels are for your own convenience Feel free to use your own shipping labels Important Shipping Date for the Advance Warehouse e First Date Freight can arrive to the Advance Warehouse Friday 02 25 11 e Last Date Freight can arrive to the Advance Warehouse Friday 03 25 11 Instructions for using the shipping labels provided below e On the shipping label s in the area where TO is indicated write in your Company Name and Booth e For your reference make of copy of the completed shipping label s e Cut the completed shipping label s out and securely affix the label s to your freight TO Booth FOR California WIC Association 2011 Conference amp Trade Show C O YRC CURTIN CONVENTION 201 HASKINS WAY SOUTH SAN FRANCISCO CALIFORNIA 94080 TO Booth FOR California WIC Association 2011 Conference amp Trade Show C O YRC CURTIN CONVENTION 201 HASKINS WAY SOUTH SAN FRANCISCO CALIFORNIA 94080
38. niture Electrical Plumbing Telephone Drayage Rigging Booth Cleaning and Catering e Exhibitor Appointed Contractors must comply with Union Regulations and hire Union Personnel from the appropriate union that has jurisdiction in the Exhibit Area It is the responsibility of the Exhibiting Company to see that each representative of Exhibitor Appointed Contractors abides by the Official Rules and Regulations of the Event ELECTRICAL ORDER FORM Questions Visit www edlen com MAIL OR FAX TO Woven THE POWER PEOPLE EVENT California WIC Association 2011 Conference ELECTRICAL EXHIBITION SERVICES FACILITY Fairmont Hotel San Jose 129 Sylvester Road So San Francisco CA 94080 Ffi 690 229 0900 Fax 650 22570990 DATES March 28 29 2011 EVENT 031139SF sanfrancisco edlen com ELECTRICAL OUTLETS Approximately 120V 208V A C 60 Cycle Prices are for entire event FOR ADVANCE PAYMENT PRICE QUANTITY QUANTITY ADVANCE REGULAR TOTAL to apply we must receive your order 120 VOLT For Show For 24hrs day PAYMENT PAYMENT COST payment and floor plan showing main pote Om Roubieprica PRICE PRICE power location and distribution points 0 500 WATTS 5 AMPS 120 00 180 00 _ see item 1 on reverse prior to this 501 1000 WATTS 10 AMPS 198 00 297 00 _ _ DEADLINE DATE OF 03 14 11 1001 1500 WATTS 15 AMPS 235 00 353 0
39. o the Warehouse and or Show Site via special carrier which include FedEx UPS DHL etc due to their delivery procedures and documentation Per CWT 100 Ibs Minimum Charge 200 Ibs Warehouse Rate 25 surcharge for each occurrence will apply in addition to above rates LATE SHIPMENTS Shipments received at the warehouse after 3 00 pm on March 25 2011 will be charged a 25 surcharge plus a Transit Charge from Advance Warehouse to the show site may be applied Transit Charges will be determined at the time of the receipt of Late Freight Per CWT 100 Ibs Minimum Charge 200 Ibs Warehouse Rate 25 surcharge for each occurrence will apply in addition to above rates SHIPMENT WITHOUT MATERIAL HANDLING SERVICES ORDER FORM AND PAYMENT Shipments received without the completed material handling services order form and payment will be charged at 25 surcharge MATERIAL HANDLING SERVICES ORDER FORM Convention amp Exposition Services Inc 2269 Chestnut Street Suite 628 San Francisco California 94123 Phone 415 883 7818 Fax 415 883 1755 www curtinconvention com Convention Name California WIC Association 2011 Conference amp Trade Show Company Name Order Date Contact Name Booth Contact Signature Phone Originating City State of Shipment Shipping Date Carrier Approximate Arrival Date s Local Representative No of Shipments
40. on has jurisdiction on the operation of all material handling equipment all unloading and reloading and the handling of empty containers An Exhibitor may move material that is hand carryable by one person in one trip without the use of dollies hand trucks or other mechanical equipment ELECTRICIANS UNION The Electricians Union has jurisdiction on the installation placement and connecting of all electrical lines and power outlets including floor or spot lights Safety Standing on Chairs Tables or other Rental Furniture is PROHIBITED This Furniture is not engineered to support your standing weight Curtin is not responsible for liability caused by standing on or any other improper use of Curtin furniture or equipment If assistance is required in assembling your booth please order Labor on the DISPLAY ORDER FORM and the necessary ladders and tools will be provided Questions Please call Curtin at 415 883 7818 LIMITS OF LIABILITY AND RESPONSIBILITY Convention amp Exposition Services Inc 2269 Chestnut Street Suite 628 San Francisco California 94123 Phone 415 883 7818 Fax 415 883 1755 www curtinconvention com California WIC Association 2011 Annual Conference amp Trade Show Limits of Liability amp Responsibility 1 CURTIN and its contractors shall not be liable for damage loss or delays to uncrated freight freight improperly packed glass breakage or concealed damage Relative to inbound shipm
41. ployees 7 CURTIN and its contractors shall not be liable to any extent whatsoever for indirect special incidental or consequential damages including but not limited to delay any actual potential or assumed loss of profits or revenues loss of use of equipment or products or any collateral costs that may result from any loss injury or damage to Exhibitor s materials or exhibitor personnel which may make it impossible or impractical to exhibit the Exhibitor s materials Continued on page 2 Curtin Limits of Liability amp Responsibility Page 2 California WIC Association 2011 Annual Conference amp Trade Show 8 Claims for loss or damage must be submitted to CURTIN by the close of the show No suit or action shall be brought against CURTIN or its contractor more than one year after the cause of action accrues 9 The Exhibitor agrees in connection with the receipt handling temporary storage and reloading of its freight that CURTIN and its contractors will provide these services as Exhibitor s agent and not as bailee or shipper If any employee of CURTIN or its contractors shall sign a delivery receipt bill of lading or other document the parties agree that CURTIN or its contractors will do so as the Exhibitor s agent and the Exhibitor accepts the responsibility thereof 10 CURTIN and its subcontractors shall not be liable for shipments received without receipts freight bills or specified unit counts on receipts or
42. risdiction over the operation of all material handling equipment all unloading and reloading and the handling of empty containers An Exhibitor may move materials that can be hand carried by one person in one trip per company without the use of a handcart or dollies or other mechanical equipment into The Fairmont Hotel All Private vehicles will be unloaded loaded at a charge of 127 00 per 100 Ibs with a 200 Ib minimum per vehicle This price includes the unloading and loading after the Conference See Freight Rate Schedule enclosed Use of the Loading Dock is EXCLUSIVE to Union unloading and loading your materials Outbound Shipping OUTBOUND SHIPPING IS NOT AUTOMATIC Exhibitors are responsible for providing Curtin with a Bill of Lading containing outbound shipping information YRC is the Official Show Carrier and will be on site at the close of the show to assist exhibitors Bills of Lading and Labels will be provided to those exhibitors shipping outbound via YRC Exhibitors not using YRC need to arrange with a carrier to pick up materials at The Fairmont Hotel after 1 30 pm Tuesday March 29 2011 and all Materials must be off the show floor by 3 30 pm Tuesday March 29 2011 Arrange to have your carrier s driver check in at the CURTIN Service Desk prior to pickup All Booth Representatives must turn in a Bill of Lading to the CURTIN Service Desk prior to leaving Show Floor IMPORTANT Any materials left on the show floor af
43. s or credits will be issued after date printed on Display Labor Order Form 3 Days prior to show move in date Any discrepancy in items ordered and items received or any questions or complaint concerning services MUST be reported to the Curtin Service Desk at the Show immediately upon noting it Your problems will be resolved and or any valid adjustment in your account will be made at that time and approved by the Curtin supervisor in charge Credits and adjustments will not be based on such information received after the Show Union Regulations To assist you in planning for your participation in this Trade Show we are certain you will appreciate knowing in advance that Union labor will be required for certain aspects of your exhibit handling To help you understand the jurisdiction of the various Unions involved we are furnishing you with the clauses pertaining to jurisdiction of the Union contract that ALL Convention Decorating and Drayage companies are signatory to SIGN DISPLAY AND ALLIED CRAFTS UNION Members of this Union have jurisdiction over all setup and dismantling of exhibits including signs and lying of carpet This does not apply to the unpacking and placement of your merchandise i e items produced by you for sale that are to be displayed in your booth or literature describing same You may set up your exhibit display if one person can do such in less than one half hour without the use of tools TEAMSTERS UNION This Uni
44. stroyed before it is returned the Renter shall reimburse AV CONCEPTS the replacement value of the equipment AV CONCEPTS is released from any and all claims for damages to Renter by reason of use of the equipment Renter agrees to imdemnify AV CONCEPTS from any and all claims for damage to any person or property by reason of the use of the equipment by Renter until the equipment is returned to AV CONCEPTS It is understood that the rental commences as of the date and time Renter takes posession of the equipment and ends only when the rented equipment is returned Should the equipment not be returned to AV CONCEPTS at the time specified Renter agrees to pay rent for all additional time at the rate specified It is agreed that failure to pay rent or if default is made in any of the other terms AV CONCEPTS may at once take posession of the equipment wherever it may be found and remove it and AV CONCEPTS or its agents shall in no way be liable for any claims for damages or injury in the removal of the equipment Renter further agrees that all charges for rental will be paid in advance or immediately upon return of merchandise or upon receipt of statement and that all collection fees attorney fees court costs or any expense incurred by AV CONCEPTS in collecting monies will be paid by Renter A 1 1 2 FINANCE CHARGE WILL BE ADDED TO ALL PAST DUE ACCOUNTS WHICH IS AN ANNUAL PERCENTAGE RATE OF 18 RENTER IS RESPONSIBLE FOR EQUIPMENT AND ALL LEGAL FEES C
45. structions from the exhibitor TOTAL this page US Funds Cancellation Policy No Refunds or Credits issued after Thursday March 24 2011 SIGN ORDER FORM Convention amp Exposition Services Inc 2269 Chestnut Street Suite 628 San Francisco California 94123 Phone 415 883 7818 Fax 415 883 1755 www curtinconvention com Event Convention Booth Number s California WIC Association 2011 Annual Conference amp Trade Show Company Name Order Date Address City State Zip When ordering signs it is advisable to put the MINIMUM number of words on your sign Cluttered signs too many words most often are not read People will NOT stand there to read a sign with heavy copy Your message should ONLY include highlight wording to obtain interest The rates below are for signs prepared during the hours of 8 00 AM 4 30 PM Monday through Friday excluding holidays Prices are for signs with 10 words or less additional copy will be charged at the rate of 75 cents per word Cardboard easel backs are 2 00 each Banners Logos Multicolored will be quoted SPECIAL NOTE Please indicate the quantity of signs you require under Number of Signs on the line opposite each size desired Be sure to make your entries in the proper section horizontal or vertical according to your requirements HORIZONTAL Quantity Size Advance Show Price Price HORIZONTAL 11 X 14 53 00 63 00 14 X 22 69 00 79 00 22
46. subject to AV Concepts pee standard terms and conditions Remit address Sent with order confirmation CANCELLATION Cancellation of rental equipment and services must be made 7 days prior to delivery No refunds will be oe aa JANUARY 13 2011 AVC 2 To place your order online please visit www avconcepts com and use event code W i C a C t case sensitive PACKAGE CODE ES6 To place your order online please visit www avconcepts com and use event code W i C a C t case sensitive Fax Order To 210 579 2250 or E Mail Order To rrios avconcepts com EXHIBITOR INFORMATION Company Booth Address City State Zip Code Phone Fax Ordered By E Mail Address Authorized Signature If payment will be made by credit card you will be contacted by an AV Concepts representative by phone to obtain credit card information ON SITE CONTACT ORDER COMMENTS SPECIAL INSTRUCTIONS ON SITE CONTACT na ON SITE CELL PHONE TIME FRAME SELECT ONE DELIVERY SETUP DATE 8A 10A 10A 12N 1P 3P 3P 5P ORDER COMMENTS SPECIAL INSTRUCTIONS TERMS AND CONDITIONS Renter rents and accepts the listed equipment and acknowledges that it is in good working condition and agrees to pay on demand in cash the rent for the equipment at the rate stated Renter further agrees to take care of the equipment and to use it in a proper manner and agrees that in the event any of the rented equipment is lost or de
47. ter 3 30 pm Tuesday March 29 2011 will be shipped out via YRC at the exhibitor s expense Questions Please call Curtin at 415 883 7818 PAYMENT POLICY UNION REGULATIONS amp SAFETY Convention amp Exposition Services Inc 2269 Chestnut Street Suite 628 San Francisco California 94123 Phone 415 883 7818 Fax 415 883 1755 www curtinconvention com Payment Policy All orders must be accompanied with PAYMENT IN FULL and are at ADVANCE DISCOUNT ORDER prices if received by Curtin 21 days prior to show installation Payment may be made by Company or Personal Check Credit Card By filling out the enclosed Credit Card Charge Authorization Form VISA MasterCard and American Express accepted NOTE If payment is made by credit card you may fax all forms with the Credit Card Charge Authorization Form to 415 883 1755 Any other form of payment must be mailed with all forms to the address captioned above Show orders will be collected at the time of ordering at the Show and will be charged at REGULAR PRICES Please make the necessary arrangements for you or your representative to make payment upon ordering any items at the Show Please note that if you order IN ADVANCE substantial savings will be applied We encourage you to take advantage of the ADVANCE DISCOUNT ORDER prices Sign orders are at the prices shown plus sales tax Tax is applied on signs only CANCELLATION POLICY FOR DISPLAY LABOR No Refund
48. y claim the Exhibitor may have against CURTIN or its subcontractors shall be pursued independently by the Exhibitor as a completely separate transaction to be resolved on its own merits 14 No credit or refund will be issued on any orders cancelled after the advance order deadline date 15 No credit or refund will be issued after close of event The placing of an order for the services of tradesmen and the use of equipment by exhibitor or any agent of the exhibitor shall be construed as an offer subject to acceptance and approval of CURTIN in its sole discretion Upon CURTIN s written acceptance and approval the Exhibitor and its agents shall be bound by the terms and conditions set forth in Sections 1 through 13 above Likewise once CURTIN has accepted and approved the Exhibitors offer any shipper consigning or delivering a shipment to CURTIN or its subcontractors on behalf of the Exhibitor shall be bound by the terms and conditions set forth in Sections 1 through 15 above Be sure your freight is insured from the time it leaves your firm until it is returned after the show It is suggested the Exhibitors arrange all risk coverage Riders to existing policies can usually do this Contact your insurance representative Be sure your liability insurance is in effect during transit amp return of your freight during storage amp at show site CURTIN is governed by the Limits of Liability amp Responsibility as set forth as above 16 Event Can
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