WESTERN COALFIELDS LIMITED Formal Supply Order No
Contents
1. 94994552582 1 set with following items amp Rates SI No Item Description UOM Qty in Basic price per unit each set I S Auto cum manual Tele phone exchange 1 Included in Sl No 1 No 1 No 1 cards of plug in i y ii Intrinsically safe automatic telephone N instruments Central Power Supply unit 1 of 10 3 Model MIMEC MIC 102 AT 30 Lines Intrinsically safe Auto cum manual under ground communication Rs 6 02 000 00 system with DGMS approval comprising of the following set 1 Interface unit of 30 chennels capacity rack of 30 IFU and 30 IF No 1 o s o 1 S O No 40333163 A dt 25 02 2014 placed on M s Mimec Electronic Pvt Limited Ranchi Emergency Manual Board equipped ivjwith 30 channel and having 4 simultaneous conversation path Main Distribution Frame MDF crone i 1 Included in Sl M IPMs for all 30 lines SS No 1 jb 1 Included in Sl No 1 Included in SI No 1 Manitenance free Battery 12 V x 2 of 80 AH Make EXIDE Installation and Commissioning Rs 11 000 00 charges 3 Earthing Charges Rs 16 000 00 4 CAMC Charges after one year of warrant po year ear 1 Rs 82 500 00 Pp year Year 1 Rs 82 500 00 po year dt Year 1 Rs 82 500 00 po OTL Rs 8 76 500 00_ Total Rs Eight lacs Seventy six thousand five hundred only V DETAILED SPECIFICATION Detailed technical specification as per Annexure I 3 pages Clause No 12. tone for 6 seconds for the response by emergency board 10 Rechargeable Ni cadmium cell shall be supplied to be charged from central power supply unit over the same pair of wire used for speech In case of power failures the telephone should work for at least four hours 11 Charging circuit shall be in operation when the telephone is replaced on the hook Provision for automatic resetting of charging circuit even if the telephone is inadvertently kept off the hook shall be provided and incorporated HI LF U INTERFACE UNIT 1 Shall be a steel rack duly painted and suitable for plugging cards and other modules It shall be dust proof with locking arrangement 2 Shall be suitable to terminate extensions of any EPABX system of 48 24 V IV EMERGENCY BOARD Only to act as a supplementary system during emergency Provision to isolate EPABX in case of emergency Provision for broadcast and paging to any number of safe telephones Tone generator for calling extensions Microphone loudspeaker for operator Ses vV POWER SUPPLY UNIT a Suitable to charge minimum 30 telephones and to provide power to IFU and emergency board b A maintenance free battery of suitable rating minimum 80 AH shall be provided and supplied as standby which shall be on trickle charge with PSU The batteries must of reputed brand such as exide Amarraja Standard Farukuwa The battery must provide backup of min 10 hours continuous operation in case of
3. 2014 placed on M s Mimec Electronic Pvt Limited Ranchi Clause No 18 PACKING Packing as per clause No 18 of Annexure II i e general terms and conditions This order shall be governed by enclosed General terms and conditions of supply unless and otherwise specified in the above paragraphs Please acknowledge receipt of the order within 15 days from the date of receipt of this order and return the duplicate copy of the order duly signed and stamped with seal of your company as a token of acceptance otherwise it will be presumed that you have accepted the order for execution as per terms and conditions stipulated above Yours Faithfully Navin Nischal B S Nagashetti Sr Manager MM Chief Manager MM Encl Detailed Specifications Annexure I 3 pages CAMC terms amp conditions Annexure X 1 page General Terms and Conditions of the supply order Annexure IT Bank account details for EFT Format of P B G Oy ee DO Indent Ref Indent No 3200157 dt 04 12 12 for Tawa I UG Mine Pathakhera Area BC No FA WCL CAP BC OPM 163 dt 22 02 2014 for Rs 6 44 377 00 Proposal approved by GM MM PUR COPY TO AGM SO E amp M SO MM Depot Officer Pathakhera Area GM E amp T CM Stores WCL HQ Nagpur GM F AF MM Concurrence ref NIL dt 23 01 14 CM E amp M Plg WCL HQ Nagpur Sr Manager Fin CP WCL HQ Nagpur Navin Nischal B S Nagashetti Sr Manager MM Chief Manager MM
4. and wait till it dries up Fill the pit completely with sand The minimum Salt amp Cligicoal used for the above will be 5kg amp 25 Kg respectively VII Environmental operating conditions a b Temperature 05 to 45 degree celcius Relative humidity Max 80 8 of 10 S O No 40333163 A dt 25 02 2014 placed on M s Mimec Electronic Pvt Limited Ranchi IX SCOPE OF SUPPLY BILL OF MATERIALS LOCATION TAWA I PATHERKHERA Area TOTAL 1 LOCATION I S AUTO CUM MANUAL SYSTEM Each 30 lines IS auto cum manual underground communication system with DGMS approval comprising of the following a IS automatic telephone instruments 30 nos b Interface unit of channel capacity rack for IF unit 1 no and 30 IF modules of plug in type 1 no c Emergency manual board equipped with 30 channel and having 4 simultaneous conversation path 1no d Central power supply unit 1 no e Maintenance free battery 12 V x 2 of 80 AH capacity 1 set f MDF Crone and IPMs for all the 30 lines 1 set g Any other material required for the installation and operation of the system not mentioned above but essentially required for the offered system h Installation and commissioning to be carried out by the party i AMC Charges for 1 2 amp 3 years after one year warranty 9 of 10 S O No 40333163 A dt 25 02 2014 placed on M s Mimec Electronic Pvt Limited Ranchi ANNEXURE X TERMS
5. power failures c The power supply unit shall be suitable to operate at 230 V A C 50 Hz d Current control circuit shall be provided to charge battery at such a rate till the battery reaches its rated capacity from full discharge condition within 10 hrs e Alarm to indicate faults such as over current over voltage polarity reverse battery low charger current etc VI EARTHING Earthing work will be done by the supplier to provide suitable earth resistance to meet all the features protection and security of MDF of the system The earthing requirement is given below EARTHING SPECIFICATIONS a The earthing should ensure a resistance ground loop of 2 ohms or better b Dig a pit of 3 ft x 3 ft area up to 12 feet depth c Put a rectangular copper plate at the bottom of the pit 15 Kg and connect the copper strip d Lower the GI Galvanised Iron pipe of 12 ft x 2 inch in the pit 7 of 10 S O No 40333163 A dt 25 02 2014 placed on M s Mimec Electronic Pvt Limited Ranchi e Be Re eS st oe aa Connect the copper strip to the end of the GI pipe and extend it to the users supply point Spread of a layer of salt in the pit Spread a layer of Charcoal inside the pit Spread a layer of 1 ft sand inside the pit Again spread a layer of salt and charcoal respectively Cover it with a layer of 1 ft of sand Pour enough water and wait till it dries Fill the pit with sand up to half its depth Pour enough water
6. 5 of 10 S O No 40333163 A dt 25 02 2014 placed on M s Mimec Electronic Pvt Limited Ranchi ANNEXURE I TECHNICAL SPECIFICATION FOR IS AUTO CUM MANUAL TELEPHONE EXCHANGE FOR TAWA I Mine Patherkhera Area B TECHNICAL SPECIFICATIONS OF INTRINSICALLY SAFE AUTO CUM_ MANUAL UG TELEPHONE SYSTEM I GENERAL System shall be intrinsically safe approved by DGMS The Auto cum Manual telephone system shall be suitable to operate with any type of EPABX systems having TEC approval 3 Shall be plug in modular type Ne Il I S TELEPHONE INSTRUMENTS 1 Instrument shall be robust construction to work in hazardous mining conditions prevailing in UG mines 2 Speech and signaling range shall not be less than 1000 ohms resistance 3 Push button Rotary type suitable to operate on one pair of wire without polarity conscious 4 Instrument shall be suitable for automatic and manual operations 5 Shall be equipped with amplifiers for the microphone and earpiece for over coming line loss and also boosting up speech in noisy environment 6 Shall be equipped with twin loud speakers for receiving 7 The instrument shall be designed and feature incorporated to prevent battery drain during idle period 8 Power amplifier shall be of minimum 1 W 6 of 10 S O No 40333163 A dt 25 02 2014 placed on M s Mimec Electronic Pvt Limited Ranchi 9 Shall be equipped with a self testing emergency call key or button to transmit a distinct
7. 578LEM080 Range V Division Commissionerate NAGPUR Clause No 9 PAYING AUTHORITY General Manager Fin WCL HQ Coal Estate Civil Lines Nagpur 440 001 Clause No 10 TERMS OF PAYMENT 80 payment may be released within 21 days after delivery of equipment and receipt and acceptance of performance bank guarantee by the consignee Balance 20 payment shall be released within 21 days after successful commissioning of equipment Note Copy of Bank account details submitted by you for EFT are enclosed Clause No 11 SUBMISSION OF BILLS a Pre receipted and stamped invoice for 80 value of each materials with taxes and duties and other charges shall be submitted in _ QUADRUPLICATE to the consignee along with following documents i Pre receipted and stamped Invoice Original Buyer s copy of invoice ii Packing list in original list in original giving details of bill of materials iii Consignment note RR PWB in original iv Warranty Guarantee certificate v Manufacturer s test certificate as per supply order terms vi DGMS BIS certificates any other document as per order vil Service manual Programming manual and circuit diagram for the system viii Manufacturing Certificate on the body of each bill to the following effect Certified that the items supplied included in this bill invoice are of own make have been actually manufactured in our works at address of the factory ix Any other
8. AND CONDITIONS OF THE A M C AGREEMENT l 2 11 12 13 14 15 16 17 1 SCOPE OF WORK Complete comprehensive maintenance of all the equipments parts supplied including repairs and replacement 2 A minimum of one visit in a quarter shall be carried out by the maintenance engineer as preventive periodic maintenance 3 In addition to the above all types of breakdown calls are also to be attended and rectified within 24 hours from the date of reporting the complaint by telephone fax Period of AMC will be for a period of one year and shall be renewed annually Payment terms The payment of the AMC charges is payable on half yearly basis annual basis after rendering satisfactory services for the guarantee period The bill shall be submitted after duly certified by the engineer for payment Maintenance holder shall maintain a joint record for fault report from time to time against the emergency service visits of the subject exchange which shall be duly certified by the concerned engineer indicating the nature of fault date of report and date of rectification One copy of the joint visit must be submitted to the concerned engineer Maintenance holder shall ensure that the during tenure of the AMC any spares replaced by the maintenance holder shall be certified by the WCL engineer and to be recorded in the spare register Complete reports shall be submitted along with the bills for the period of claim on sa
9. PRICE F O R Destination basis inclusive of Packing amp Forwarding freight amp insurance charges Clause No 2 EXCISE DUTY Nil If it becomes applicable same shall be borne by you Clause No 3 SALES TAX CST is payable extra as applicable on price indicated against S1 No 1 30 Lines Intrinsically safe Auto cum manual under ground communication system Current rate is 2 against Form C Clause No 4 CAMC Charges CAMC charges are payable as mentioned above Concerned area shall enter into AMC with the firm as per terms and conditions in annexure X Clause No 5 Service Tax Service tax is extra as appliacble on Sl No 2 Installation and commissioning charges S No 3 Earthing Charges amp S1 No 4 CAMC Charges Current rate is 12 36 CENVAT credited shall be claimed by paying authority Clause No 6 DELIVERY Supply amp installation should be completed within three months from the date of issue of supply order Delivery period shall be reckoned from seventh day of order date Clause No 7 TRANSPORTATION Transportation by road shall be arranged by you on freight paid basis 2 of 10 S O No 40333163 A dt 25 02 2014 placed on M s Mimec Electronic Pvt Limited Ranchi Clause No 8 ALLOCATION amp CONSIGNEE The Depot Officer Regional stores Western Coalfields Limited Pathakhera Area P O Pathakhera _ Distt Betul M P 460449 TIN NO 23484700273V CST NO 23484700273C CE Registration No AAACW1
10. S O No 40333163 A dt 25 02 2014 placed on M s Mimec Electronic Pvt Limited Ranchi Under jurisdiction of Nagpur court only ee te WESTERN COALFIELDS LIMITED ae A subsidiary of Coal India Limited amp A Government of India Enterprise o 5 5 Ve Office of the General Manager MM Ph PBX 0712 2511381 turo Materials Management Department 2510691 EXT 5588 Coal Estate Civil Lines or 5609 Nagpur 440 001 Fax 0712 2510284 Website westerncoal nic in Formal Supply Order No 40333163 A Dt 25 02 2014 By regd post with A D To M s Mimec Electronics Pvt Ltd Vendor Code 105001 Plot No 5 Namkum Industrial Area Phone 0651 3290632 2260557 686 857 Ranchi 834010 FAX 0651 2260557 857 686 VENDOE CAT SMALL SCALE INDUSTRIES Sub Order for supply and installation of Auto cum manual telephone exchanges Ref 1 Our tender no e 57 2013 14 opened on 23 08 2013 for supply and installation of I S Auto cum manual telephone exchanges Price bid opened on 8 11 13 2 Your Offer no MIC 13 14 349 3 Your letters No 533 dated 19 11 13 544 dated24 01 14 amp mail dated 25 2 14 Dear Sir With reference to the above we are pleased to place a Formal Supply Order on you for MIMIEC MIC 102 AT model Auto cum manual as per the Price quantity specification terms and conditions detailed below SCOPE OF SUPPLY amp PRICES Supply and installation of I S Auto cum manual telephone exchanges Material Code
11. documents required as per technical specifications x Transporter s copy of Invoice mentioning Central Excise Code Registration no and TIN Number b Bill for balance 20 shall be submitted to the consigneee after successful commissioning of the Exchange Consignee shall forward the same to paying authority along with commissioning certificate Note Copy of each of the above bill s along with copies of each documents must be submitted to the GM MM Purchase WCL HQ Nagpur 440 001 Clause No 12 INSPECTION Final Inspection shall be carried out by the consignee at destination stores 3 of 10 S O No 40333163 A dt 25 02 2014 placed on M s Mimec Electronic Pvt Limited Ranchi Clause no 13 GUARANTEE WARRANTY You should give composite guarantee warrantee of satisfactory performance of the complete equipment along with accessories for a period of 12 months from the date of commissioning Clause No 14 Performance Bank Guarantee You should furnish PBG valid for 15 months from the date of commissioning to cover the Guarantee Warrantee The PBG should be for 10 of the order value of the equipment along with accessories arrived at by adding all the taxes and duties applicable such as Excise Duty Sales Tax etc to the FOR Destination price of the materials on order as applicable on date of opening of price bid No payment will be made without submission of the performance bank guarantee Clause No 15 Security D
12. eposit Exempted as you are registered with NSIC with validity upto 07 11 2015 amp monetary limit of Rs 116 00 lacs Clause No 16 LIQUIDATED DAMAGES In the event of failure to execute the contract within the stipulated period mentioned in the order and in the event of breach of any of the terms and conditions in the order WCL has the right a To recover from successful tenderer as agreed liquidated damages a sum not less than 0 5 of the contract value for delay in execution of the contract beyond the delivery schedule for this purpose part of a unit supplied will not be considered as aforesaid for each week or part of a week during which the execution may be in arrears limited to 10 Where felt necessary the limit of 10 can be increased to 15 at the discretion of buyer b To purchase from elsewhere after due notice to the successful tenderer on the account and at the risk of the defaulting supplier the stores not supplied or others of a similar description without canceling the supply order in respect of consignment not yet due for supply or c To cancel the supply order or a portion thereof and if so desired to purchase the store at the risk and cost of the supplier and also d To extend the delivery period with or without imposition of Liquidated Damages as may be considered fit and proper The penalty if imposed shall not be more than the agreed liquidated damages referred to clause a above e To encash any available Ban
13. k Guarantee security deposit for recovery of the penalty f Whenever under the contract a sum of money is recoverable from and payable by the supplier Western Coalfields Limited shall be entitled to recover such sum by appropriating in part or whole by deducting any sum or which at any time thereafter may be due to the successful tenderer in this or any other contract with Western Coalfields Limited or any of its Subsidiary Company Should this sum be not sufficient to cover the full amount recoverable the successful tenderer shall pay to Western Coalfields Limited on demand the remaining amount g The supplier shall not be entitled to any gain under this clause Clause No 17 FORCE MAJEURE CLAUSE If the execution of the contract supply order is delayed beyond the period stipulated in the contract supply order as a result of outbreak of hostilities declaration of an embargo or blockade or fire flood acts of nature or any other contingency beyond the supplier s control due to act of God then Western Coalfields Limited may allow such additional time by extending the delivery period as it considers to be justified by the circumstances of the case and its decision shall be final If and when additional time is granted by the Coal India Limited and its subsidiary companies the contract supply order shall be read and understood as if it had contained from its inception the delivery date as extended 4 of 10 S O No 40333163 A dt 25 02
14. tisfactory completion of AMC No hike in the AMC rates during the tenure of the maintenance contract is entertained If any parts spares components is replaced the old part so removed is the property of the maintenance contractor The maintenance contractor is responsible for the repairing of defects caused on account of the normal wear and tear of equipments Penalty clause In any case of delay in rectification of the fault on the part of the maintenance holder a penalty of Rs 250 per day per system shall be imposed subject to a maximum value of 10 of the order value The period from the date and time of the fault is reported to the maintenance contractor over telephone fax shall be counted including the holidays The penalty amount shall be deducted from the subsequent bills of the maintenance contractor Service exclusions Service do not cover the repair for damages malfunctions or service failures caused by force majeure conditions such as riots earth quakes and fire WCL reserves the right to terminate the contract at any time of the tenure Agreement with the above mentioned terms and conditions shall be done on a non judicial stamp paper Submission of bill AMC bill shall be submitted to SO E amp M WCL Concerned Area Paying authority Area Finance Manager Concerned Area 10 of 10
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