BOOTH PACKAGE AND EXHIBIT TIMES.pub
Contents
1. Print or Type Cardholder s Address City State Zip Signature ALL ORDERS SUBJECT TO LIMITS OF LIABILITY AS SET FORTH ON REVERSE SIDE Company Name Booth Street A ddress Phone City State Zip Fax Ordered by Print or Type E Mail Signature Title MAIL OR FAX TO VISTA CONVENTION SERVICES BEFORE DEADLINE DATE Limits of Liability and Responsibility Vista Convention Services shall not be responsible for damage to uncrated materials material improperly packed or concealed damage Vista Convention Services shall not be responsible for loss theft or disappearance of exhibitor s material after same has been delivered to exhibitor s booth Vista Convention Services shall not be responsible for loss theft or disappearance of materials before they are picked up from exhibitor s booth for reloading after the Show Bill of lading covering outgoing shipments which are furnished by Vista Convention Services to exhibitor will be checked at time of actual pick up from booth and corrections made where discrepancies occur Vista Convention Services shall not be responsible for any loss damage or delay due to fire Acts of God strikes lockouts or work stoppages of any kind or to any causes beyond its control Vista Convention Services liability shall be limited to the physical loss or damage to the specific article which is lost or damaged and in any event Vista Convention Services maximum lia2. EXPIRATION DATE wc VISA L AMEX NUMBER CARDHOLDERS SIGNATURE CARDHOLDERS NAME MAIL OR FAX TO VISTA CONVENTION SERVICES BEFORE DEADLINE DATE SUBJECT TO NJ SALES TAX 7 DUB MAGAZINE MATERIAL CUSTOM AUTO Me DI 4 HANDLING SPECIAL SHOW CONVENTION SERVICES SERVICES 6804 DELILAH ROAD ATLANTIC CITY CONVENTION CENTER PO BOX 3000 HALLS FLEX amp D PLEASANTVILLE NJ 08232 ATLANTIC CITY NEW JERSEY Tel 609 485 2421 Fax 609 485 2392 MAY 16 2009 WWW VISTACS COM MATERIAL HANDLING SPECIAL SERVICES EMPTY STORAGE Those exhibitors who elect to hand carry in one trip items into the exhibit hall without the assistance of Vista Convention Services may acquire on site storage for empty containers based on the following rates 15 per carton and 25 per fiber case This service includes removing empties from your booth storing them during the show and returning them to your booth after show closing Please refer to the union regulations included in this manual MOBILE UNIT SPOTTING Exhibitors authorized by show management to bring a motorized vehicle into the exhibit hall will be reguired to hire Vista Convention Services supervision services at the rate of 275 00 round trip per mobile unit A representative from Vista Convention Services will escort each vehicle into and out of the exhibit facility to provide safe access and minimize liabilities SHIPMENT
3. DUB MAGAZINE BOOTH PACKAGE CUSTOM AUTO AND EXHIBIT SHOW CONVENTION SERVICES TIMES 6804 DELILAH ROAD PO BOX 3000 ATLANTIC CITY CONVENTION CENTER PLEASANTVILLE NJ 08232 HALLS FLEX amp D Tel 609 485 2421 Fax 609 485 2392 ATLANTIC CITY NEW JERSEY WWW VISTACS COM MAY 16 2009 SAT MAY 16 4 00 PM 9 00 PM Dear Exhibitor Vista Convention Services is pleased to have been selected as the official service contractor for this exposition We recognize that your participation in this event is a vital part of your firm s marketing program and we want to do everything possible to make it profitable and rewarding for you All questions regarding the convention space assignments should be directed to DUB MAGAZINE Mr John Ramos 16815 Johnson Drive City of Industry CA 91745 Tel 626 336 3821 Fax 626 336 2282 All questions regarding shipping storage furniture and labor should be directed to Customer Service VISTA CONVENTION SERVICES 6804 Delilah Road PO Box 3000 Pleasantville NJ 08232 0036 Tel 609 485 2421 Fax 609 485 2392 email info vistacs com Included in this service kit are order forms for various items you may reguire for your exhibit The Vista forms are to be returned to our office and the others to the specific contractor who is providing the service Please analyze and submit your order forms as early as possible NOTE EXHIBIT FLOOR IS CONCRETE DUB MAGAZINE
4. UNCRATED AND LOOSE MATERIALS ST Rate 94 00 per cwt 2004 Minimum The above rate includes the following Receive shipments at showsite on move in dates Deliver to booth space Removal storage return of empty containers Pick up at the booth and load onto outbound carrier D OVERTIME RATE Add 25 if handled IN or OUT on overtime Add 50 if handled both IN amp OUT on overtime All shipments handled on Saturday Sunday and holidays and before 8 00 AM or checked in after 3 00 PM on weekdays will be charged at the overtime rate ALL CHARGES SUBJECT TO NJ SALES TAX 796 6 Rates are based on incoming weight only All weights are rounded off to the next cwt Each shipment received is considered separately Freight handling charges are the responsibility of the exhibitor 7 Exhibitors are urged to carry all risk floater insurance covering their materials against damage loss and all other hazards from the time shipment is made prior to the show until shipments are received back after the show This can generally be done by adding riders to existing insurance policies often at no additional cost 8 Empty container labels will be available at the Service Desk Affixing the labels is the sole responsibility of the exhibitor or his representative Vista assumes no responsibility for removal of containers with old empty labels mislabeled or valuables stored inside containers while containers are in storage 9 Outbound shipping la
5. 100 of original price PAYMENT POLICY Payment in full of rental charges including applicable tax must accompany your Advance Order prio to Deadline Date to qualify for Discount Rates All orders received after Deadline Date and placed at the Service Desk will be inoviced at standard rates Invoices must be settled at the Service Desk prior to Show closing No telephone orders accepted SUBJECT TO NJ SALES TAX 7 FULL PAYMENT MUST ACCOMPANY ORDER TOTAL ALL ITEMS ORDERED ATTACH TO PAYMENT amp CREDIT CARD AUTHORIZATION FORM ENTER TOTALS Company Name Booth Street Address Phone City State Zip Fax Ordered by Print or Type E Mail Signature Title MAIL OR FAX TO VISTA CONVENTION SERVICES BEFORE DEADLINE DATE EXHIBITOR RIGHTS The Atlantic City Convention Center has set up a variety of Exhibitor Rights clauses to create a very user friendly atmosphere Full time Exhibitor personnel have the right to perform the following work Unload their own vehicle in an area specified by the show contractor for the unloading of privately owned vehicles provided _ They utilize the space designated by the ACCC for said purpose _ They provide their own dollies or hand trucks _ They utilize no motorized lift equipment _ The vehicle is no larger than a van Hand carry exhibit materials through public doorways provided _ They do not utilize material handling equipment other than personal luggage carriers Set u
6. CUSTOM AUTO SHOW EXHIBIT AREA INSTALLATION AND DISMANTLE Set Up Dates amp Times FRIDAY MAY 15 2009 6 00 AM 8 00 PM SATURDAY MAY 16 2009 12 00 NOON 3 00 PM Exhibit Dates amp Times SATURDAY MAY 16 2009 4 00 PM 9 00 PM Dismantle Dates amp Times SATURDAY MAY 16 2009 9 30 PM 12 00 AM A JI exhibits must be dismantled and removed by Saturday May 16 2009 12 00AM Thank you Vista Convention Services Customer Service DUB MAGAZINE CUSTOM AUTO PAYMENT POLICIES SHOW CONVENTION SERVICES 6804 DELILAH ROAD PO BOX 3000 ATLANTIC CITY CONVENTION CENTER PLEASANTVILLE NJ 08232 HALLS FLEX amp D Tel 609 485 2421 Fax 609 485 2392 DEADLINE DATE ATLANTIC CITY NEW JERSEY WWW VISTACS COM MAY 8 2009 MAY 16 2009 PAYMENT OPTIONS We offer three convenient ways for you to pay for furniture and carpet rentals material handling signs and other services provided by Vista Convention Services in our role as the Official Contractors for this show 1 All checks must be in U S funds drawn on a U S bank 2 Advance Payment by Company Check Attach check to order forms Additionally although you may choose to pay by company check or cash for charges incurred at show site we require your signed Payment and Credit Card Charge Authorization Form to be on file with Vista Convention Services in advance to guarantee payment Please make all checks payable to Vista Convention
7. enu ni FIM 385 50 469 50 9 x 40 626 00 UNDRAPED DISPLAY TABLES 42 HIGH 9 x 50 782 50 2x4 x 42 64 50 Circle color Blue Burgundy Gray Teal Red Purple Black Hunter Green x6 x 42 74 00 2 x 8 x 42 85 50 CUSTOM SIZE CARPET Price includes installation to fit booth space protective covering and edges taped INDICATE OVERALL DIMENSIONS White Vinyl ft x ft 100 sq ft minimum 2 70 sq ft 4 15 sq ft 4 One Step 39 75 49 25 Circle color Blue Burgundy Gray Teal Red Purple Black Hunter Green 6r One s n 48 25 60 00 CARPET PADDING MISCELLANEOUS INDICATE OVERALL DIMENSION 3 Black Stanchion Pull out Tape 50 00 65 00 ft x ft 100 sq ft minimum 1 25 sq ft 1 45 sq ft 7 1 2 ft lengths PAYMENT POLICY Payment in full of rental charges including applicable tax must accompany your advance order prior to Deadline Date to qualify for discount rates All orders received after deadline date or placed at the the Service Desk will be invoiced at standard rates Invoices must be settled at the Service Desk prior to show closing No telephone orders accepted CANCELLATION POLICY Items cancelled before the deadline date will be refunded at 50 NO REFUNDS AFTER DEADLINE DATE ALL CHARGES SUBJECT TO NJ SALES TAX 7 FULL PAYMENT MUST ACCOMPANY ORDER TOTAL ALL ITEMS ORDERED ATTACH TO ORDER RECAP amp CREDIT CARD AUTHORIZATION FORM ENTER TOTAL Company Name Booth Street Address Phone C
8. exhibits at all convention facilities may be inspected to determine if any violations exist If they are found qualified electricians are available to correct the problem This work will be performed on a time and material basis If the exhibitor does not wish to have the fault corrected electrical service to the offending booth will not be connected If an exhibitor is not informed or does not understand basic safety standards for electrical wiring an electrician should be consulted before shipment is made to convention facilities Serious risks are involved which can be eliminated by understanding basic requirements of safe wiring inside your booth For the safety of you and the public remember these points All wiring must have a 3 wire grounded cord with a minimum of 14 gauge Spot or flood lighting is a hazard when lamps are too close to fabrics or other material which can be affected by heat The use of clip on sign sockets latex or lamp cord wire in displays or the use of 2 wire clamp on fixtures is prohibited by order of fire prevention bureaus at trade shows and conventions Zip cords or two wire cords are ungrounded and could result in safety hazards Their use is forbidden in all convention facilities Please leave all 2 wire cords at home USE TIMESAVING WIRING METHODS AND DISTRIBUTION SYSTEM Whenever possible in conformance with the electrical code use multiconductor interconnecting cables with approved quick connect pl
9. its control E Vista Convention Services Inc liability shall be limited to the physical loss or damage to the specific article which is lost or damaged and in any event Vista Convention Services Inc maximum liability shall be limited to 30 per pound per article with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less F Vista Convention Services Inc shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s materials which may make it impossible or impractical to exhibit same G The consignment or delivery of a shipment to Vista Convention Services Inc by an exhibitor or by any shipper to or on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth w gt AUTHORIZATION TO PROVIDE MATERIAL HANDLING We hereby authorize Vista Convention Services Inc to handle our shipment s in accordance with the information above and on the reverse side of this form and have read this order and agree to the terms and provisions hereof including those on the reverse side and acknowledge receipt of a copy We agree that Vista will provide its services as our agent and not as bailee or shipper and if any employee of Vista shall sign a delivery receipt bill of lading or other documents we agree
10. that they will do so as our agent and we accept the responsibility therefor We agree in the event of a dispute with Vista relative to any loss or damage to any of our materials or equipment that we will not withhold payment of any amount due to them for drayage or any other services provided by Vista as an offset against the amount of the alleged loss or damage Instead we agree to pay Vista for the full amount of the invoice for all such charges and we further agree that any claim we may have against Vista shall be pursued independently by us as a completely separate transaction to be resolved on its own merits THIS AUTHORIZATION MUST BE COMPLETED BELOW AND SENT TO VISTA CONVENTION SERVICES BEFORE FREIGHT SHIPMENTS CAN BE HANDLED Company Name Booth Street Address Phone City State Zip Fax Ordered by Print or Type E Mail Signature Title PURCHASING CARD VISA amp MASTERCARD REQUIRES YOUR CUSTOMER CODE NUMBER Charge to J MasterCard VISA L American Express Account Expiration Date L Cardholders Signature Cardholders Name MAIL OR FAX TO VISTA CONVENTION SERVICES BEFORE DEADLINE DATE SUBJECT TO NJ SALES TAX 7 DUB MAGAZINE MATERIAL CUSTOM AUTO IL M HANDLING SHOW CONVENTION SERVICES RECAP 6804 DELILAH ROAD PO BOX 3000 ATLANTIC CITY CONVENTION CENTER PLEASANTVILLE NJ 08232 WAREHOUSE HALLS FLEX amp D Tel 609 485 2421 Fax 609 485 2392 ATLAN
11. within 30 minutes of show opening and off within 30 minutes after show closing ELECTRICAL LABOR Labor rates are subject to labor contract effective at time of show Labor before 8 00am and after 4 30pm and Saturdays Sundays and holidays will be at the overtime rate Electricity Labor Rates 105 60 per hour Regular Time 211 20 per hour Overtime Labor is billed in half hour increments with a minimum of one hour Dismantle labor is half that of the total installation labor Overtime labor will be charged for shows closing 2pm Forklift Rates prevailing labor rates one hour minimum plus 250 00 forklift rental 110 volt electrical outlets will be installed on the floor at the draped backwall of inline and peninsula booths 110 volt electrical outlets for island booths will be set at one main location on the perimeter of the booth at our discretion if no floor plan provided Labor is necessary in all Island booths Any additional power locations are chargeable on a time and material basis Distribution and connection of outlets are chargeable on a time and material basis Please call regarding placement of 208 volt outlets All services larger than 100 amps may be subject to an additional labor charge ACCC ELECTRICAL JURISDICTION Requires labor and or material All wiring All distribution light hanging or general labor in any space larger that 200 sq ft All facility ov
12. 0 d 84 00 104 50 _ Round Pedestal Table 42 h x 30 d 101 00 125 50 Wastebasket 17 50 21 00 gt NES 35 50 42 00 ____ Chrome Sign Frame 22 x 28 67 00 84 00 Bag Holder 84 00 105 00 8 Stanchion 25 75 32 50 0 COFPOSSDAE s ein tlie m unuq 25 75 32 50 _ _ Garment Rack 73 00 90 50 ____ Literature Rack 135 50 156 00 STANDARD CARPET Price includes installation amp taping front edge OTY DISCOUNT STANDARD AMT RATES RATES DRAPED DISPLAY TABLES 30 HIGH Price includes white vinyl top amp 3 sides Circle color Blue Black Burgundy Purple Gray Red Teal White Hunter Green 2 X 4 x 30 ssec tr 89 50 111 50 2x totes 105 75 132 25 2 X8 x 30 5 ci ce eee npe 124 00 154 75 DRAPED DISPLAY TABLES 42 COUNTER HIGH Price includes white vinyl top amp 3 sides Circle color Blue Black Burgundy Purple Gray Red Teal White Hunter Green 2 SU x A etse 118 25 142 50 2 x6 x 42 133 00 162 00 2 x 8 x 42 145 75 182 25 UNDRAPED DISPLAY TABLES 30 HIGH No guarantee of color match when ordering multiple carpets 2 2 x 30 41 25 51 00 lO sse RE AE NE ATENA 128 50 156 50 2 x6 x 30 48 50 60 00 013 205 cot RE A 257 00 313 00 2 x8 x 30 58 00 70 00 93x
13. 265 00 1897 00 208V 32 MOTOR AND EQUIPMENT OUTLETS Me of one 1 onnection per outlet 20 Amp 378 00 567 00 30 Amp 443 00 665 00 60 Amp 711 00 1066 00 100 Amp 853 00 1279 00 200 Amp 1495 00 2242 00 TRANSFORMER S Circle Outlets Requiring Boost Boosts 208V to 230V 160 00 220 00 480V 32 MOTOR AND EQUIPMENT OUTLETS All 480V connections require labor which will be billed at show 30 Amp 829 00 1243 00 60 Amp 1066 00 1560 00 FLOOD LIGHTS Price includes outlet and labor for track and flood lights only Placement of floodlights is at the front corner s of your in line booth Any other location s or installation time will require an additional labor charge 24 hour Power amp Dedicated Circuits will be double the listed price Please double rates Use to indicate 24 HR outlet s To receive the advance rate we must receive your order along with payment in full or credit card authorization on or before deadline date All other orders will be charged at the regular rate No credits will be issued on unused outlets or lights installed as ordered Claims regarding services provided by ACCCE can not be considered unless filed by the exhibitor prior to the close of show Cancellations must be faxed to our office three days prior to show move in There will be a 25 surcharge on all cancellations Electricity will be turned on
14. DIRECT SHIPMENTS ONLY ON SITE DIRECT SHIPMENTS ONLY EXHIBITOR NAME DUB MAGAZINE CUSTOM AUTO SHOW c o VISTA CONVENTION SERVICES ATLANTIC CITY CONVENTION CENTER BACHARACH BLVD ATLANTIC CITY NJ 08401 ON SITE DIRECT SHIPMENTS ONLY EXHIBITOR NAME BOOTH DUB MAGAZINE CUSTOM AUTO SHOW c o VISTA CONVENTION SERVICES ATLANTIC CITY CONVENTION CENTER BACHARACH BLVD ATLANTIC CITY NJ 08401 ON SITE DIRECT SHIPMENTS ONLY EXHIBITOR NAME BOOTH DUB MAGAZINE CUSTOM AUTO SHOW c o VISTA CONVENTION SERVICES ATLANTIC CITY CONVENTION CENTER BACHARACH BLVD ATLANTIC CITY NJ 08401 EXHIBITOR NAME BOOTH DUB MAGAZINE CUSTOM AUTO SHOW c o VISTA CONVENTION SERVICES ATLANTIC CITY CONVENTION CENTER BACHARACH BLVD ATLANTIC CITY NJ 08401 DUB Magazine s 2009 Custom Auto Show amp Concert May 16 2009 Show 47651 ADVANCE DEADLINE May 9 ELECTRICAL SERVICE ORDER FORM COPY FOR YOUR RECORDS CONVENTION CENTER Your Northeast Business Address ELECTRICAL Full payment is required to process order Return with 100 remittance to ACCC Electrical One Miss America Way e Atlantic City NJ 08401 USA e Phone 609 449 2291 e Fax 609 449 2464 FED 10 232511871 COMPANY BOOTH NUMBER ADDRESS Street city state zip country PHONE FAX PURCHASE ORDER NUMBER Car Color u Location AUTHORIZED CONTACT SIGNATURE AUTHORIZED CONTACT e PLEASE PRINT DATE Car Mak
15. ECEIVED AFTER THIS DATE WILL BE SUBJECT TO 25 SURCHARGE SHIPMENTS CONSIGNED TO THE SHOW SITE SHOULD BE TIMED TO ARRIVE NOT EARLIER THAN FRIDAY MAY 15 2009 WHERE TO SHIP Address all shipments consigned to SHOWSITE to Address all shipments consigned to WAREHOUSE to Exhibitor s Name Exhibitor s Name Booth No Booth No DUB MAGAZINE CUSTOM AUTO SHOW c o Vista Convention Services DUB MAGAZINE CUSTOM AUTO SHOW Atlantic City Convention Center c o Vista Convention Services Halls Flex amp D 6634 Delilah Road Bacharach Blvd Egg Harbor Township NJ 08234 Atlantic City NJ 08401 RATE SCHEDULE Warehouse Inquiries 609 383 6020 A WAREHOUSE ADVANCE RECEIVING Roundtrip CRATED MATERIALS ST Rate 74 00 cwt 2004 Minimum The above rate includes the following Receive crated shipments only at our warehouse 30 days prior to Show Deliver to booth space Removal storage return of empty containers Pick up at the booth and load onto outbound carrier Shipments of loose or uncrated materials will not be received at warehouse B DIRECT SHIPMENT TO SHOWSITE Roundtrip CRATED MATERIALS ST Rate 74 00 cwt 2004 Minimum The above rate includes the following Receive shipments at showsite on move in dates Deliver to booth space Removal storage return of empty containers Pick up at the booth and load onto outbound carrier C DIRECT SHIPMENT TO SHOWSITE Roundtrip
16. LEASE PRINT DATE EXPIRATION By signing and delivering this C mastercard visa AMERICAN express DATE form to ACCC Utilities customer ACCOUNT agrees to all terms and conditions NUMBER printed on this form CARDHOLDER SIGNATURE CARDHOLDER S NAME e PLEASE PRINT Orders submitted without payment will not be processed QUANTITY DESCRIPTION ADVANCE REGULAR TOTAL RATE RATE i BASIC PHONE LINE includes dial 9 for voice fax modem unrestricted Dates of Service Basic phone line 235 00 275 00 Hunt Rollover amp 10 00 10 00 IMPORTANT A detailed statement of calls will be Toll restriction price Outgoing phone calls will be billed at invoiced at the conclusion of the show per service the following rates Local 07 min and charged to the credit card provided long distance 46 min Toll free 50 Credit card receipts and detail of calls ISDN DATA LINES ISDN modem equipment QNNM EM dut QUEE required recommended for Internet access m A nan am e S and equipment must be accessible at all a quip receive your order along with payment in full BRI ISDN 1 B 295 00 442 50 Or credit card authorization on or before times Panels floor boxes and channel 64K deadline date All other orders will be charged equipment shall not be rendered BRI ISDN 2 B 400 00 600 00 at the regular rate s d to ACCC Telecom J rd ss rders i adva personnel channel 128K a gs d E Unless otherwise directed ACCC techs
17. S RETURNED TO WA REHOUSE At the close of show for re forwarding or storage there will be an additional charge of 15 00 per cwt on straight time 20 00 per cwt on overtime with a 1 000 Ib minimum Warehouse storage space is limited Please call our Customer Service Department at 609 485 2421 to confirm availability prior to show SPECIAL RATES AND SERVICES Steel banding is available at 1 05 per linear foot plus one half hour minimum labor ALL CHARGES SUBJECT TO NJ SALES TAX 7 DUB MAGAZINE MATERIAL CUSTOM AUTO HANDLING SHOW CONVENTION SERVICES ORDER FORM 6804 DELILAH ROAD ATLANTIC CITY CONVENTION CENTER PO BOX 3000 HALLS FLEX amp D PLEASANTVILLE NJ 08232 DEADLINE DATE ATLANTIC CITY NEW JERSEY Tel 609 485 2421 Fax 609 485 2392 SEE 3 MAY 16 2009 WWW VISTACS COM RATES AND SHIPPING INSTRUCTIONS Vista Convention Services has been designated as the official drayage contractor with responsibility for the unloading delivery reloading and processing of all exhibitors freight shipments ALL SHIPMENTS MUST BE SENT PREPAID and all shipments must have a bill of lading showing number of pieces weight and description of merchandise Trucks without a bill of lading or documented weight estimated weights will prevail Estimated weights will be binding by both parties WHEN TO SHIP SHIPMENTS CONSIGNED TO THE WAREHOUSE MUST ARRIVE NOT LATER THAN FRIDAY MAY 8 2009 SHIPMENTS R
18. Services 3 Wire Transfer in U S Funds Bank information call Vista Convention Services 609 485 2421 or e mail info vistacs com Wire transfers must be initiated and confirmed at least two weeks before move in Wire transfers must include the show name company name and booth number Due to various processing fees we incur from banks clearing wire transfers into our accounts Vista Convention Services will charge the following fees Domestic incoming wire transfer fee 25 00 International incoming wire transfer fee 35 00 4 Credit Card Use MasterCard VISA or American Express To accept charges you must complete the PAYMENT AND CREDIT CARD CHARGE AUTHORIZATION form on the following page For discount rates to apply Vista Convention Services must receive this form by MAY 8 2009 SHOW SITE ORDERS To save money take advantage of the pre show discounts by ordering as many of your reguirements as possible before the Discount Deadline Date For the discount prices to be in effect your order must be received by the Discount Deadline Date and payment must accompany your order Orders received after the Discount Deadline Date or made at the Exhibitor Service Desk during the show will be billed at the standard prices listed on the various forms PAYMENT TERMS To process your order for services and materials listed in the Exhibitor Service Manual we reguire your signed Payment and Credit Card Charge Authorization Form to be on file with V
19. TIC CITY NEW JERSEY WWW VISTACS COM DEADLINE DATE MAY 16 2009 MAY 8 2009 SHIPPING AND MATERIAL HANDLING RECAP For complete information and descriptions on shipping and material handling refer to the MATERIAL HANDLING order form in this Exhibitor Service Manual COMPUTATION OF ORDER When recording weight round up to the next 100 A CRATED AND OR SKIDDED FLOOR LOAD SHIPMENTS Warehouse We will ship Ibs 74 00 per 100 Ibs 200 Ib minimum 148 00 B CRATED AND OR SKIDDED FLOOR LOAD SHIPMENTS Showsite We will ship Ibs 74 00 per 100 Ibs 200 Ib minimum 148 00 C UNCRATED UNSKIDDED OR WRAPPED SHIPMENTS SHOWSITE SHIPMENTS ONLY Showsite We will ship Ibs 94 00 per 100 Ibs 200 Ib minimum 188 00 E OVERTIME FEES All rates quoted above are straight time rates All freight received at the warehouse and or showsite that must be moved into or out of your booth before 8 00 a m or after 4 30 p m on weekdays or anytime on Saturday Sunday or Holidays will be charged each way in addition to the above rates Warehouse We will ship Ibs 18 50 per 100 Ibs 200 Ib minimum 37 00 Showsite Crated We will ship Ibs 18 50 per 100 Ibs 200 Ib minimum 37 00 Showsite Loose We will ship Ibs 23 50 per 100 Ibs 200 Ib minimum 47 00 Delivery After Deadline Date Shipments received at the warehouse after 3 30pm or after Friday May 8 2009 and any shipment received at s
20. TION FORM 6804 DELILAH ROAD ATLANTIC CITY CONVENTION CENTER PO BOX 3000 HALLS FLEX 8 D PLEASANTVILLE NJ 08232 DEADLINE DATE ATLANTIC CITY NEW JERSEY Tel 609 485 2421 Fax 609 485 2392 MAY 16 2009 WWW VISTACS COM MAY 8 2009 Please complete the information reguested and return payment in full with this form and your orders You may choose to pay by credit card check or bank wire transfer however we reguire your credit card authorization to be on file with Vista Convention Services For your convenience we will use this authorization to charge your credit card for any additional amounts incurred as a result of show site orders placed by your representative for this event ORDER RECAP Standard Booth Furnishings Order Plush Booth Carpet Order Form Booth Cleaning Order Form Estimated Labor Order 2 aeterne Estimated Material Handling Order Form SUB TOTAL ADD 796 NJ SALES TAX NET AMOUNT DUE VISTA Note All Services are Taxable in the State of NJ INDICATE PAYMENT METHOD Check Dated Amount Charge to LJ MasterCard L VISA L American Express Indicate 0 Personal Credit Card L Company Credit Card Account Expiration Date PURCHASING CARD VISA amp MASTERCARD REOUIRES YOUR CUSTOMER CODE NUMBER Cardholder s Name
21. are authorized to cut floor coverings INTERNET CONNECTION utilizing 10MB Ethernet connection to fiber optic backbone with RJ45 twisted pair connection to the booth Network Interface Card NIC required PLEASE RUN UPDATED ANTI VIRUS SOFTWARE ON YOUR COMPUTER BEFORE YOUR ARRIVAL AT THE FACILITY One IP Address 495 00 742 50 Add IP Address same location within same booth or mtg Room 175 00 262 50 LAN CONNECTIONS within booth booth to b does not include internet connectivity ooth booth to mtg Room at same location LAN 10MB 345 00 517 50 Ethernet Add l LAN 10MB at 75 00 112 50 same location LAN 100MB 375 00 562 50 Ethernet LAN 100MB 80 00 120 00 PLEASE INDICATE LOCATION OF LINES indicated see diagram below For meeting room connections a detailed floor plan must be included Failure to indicate location will result in your line being placed in rear of booth and or may result in delay of service or add l charges No credits will be issued on unused phone lines installed as ordered Only written cancellations will be accepted and must be received seven days before show move in TERMS amp CONDITIONS The ACCC is the exclusive provider of telecommunications for the Atlantic City Conv Center e Exhibitors should pick up phone instruments at the Telecomm Service desk e Exhibitors will be responsible for
22. bels amp bills of lading will be available at the Service Desk Exhibitor or his representative must pack amp label their exhibit material turn in bill of lading for each shipment at the Service Desk before leaving the Show Vista will route all shipments unless a designated carrier has been assigned If the designated carrier fails to pick up by the removal date of the Show Vista reserves the right to route exhibit material by an alternate carrier As a result of re routing or handling no liability will be assumed by Vista Limits of Liability and Responsibility 10 Vista Convention Services Inc shall not be responsible for damage to uncrated materials material improperly packed or concealed damage Vista Convention Services Inc shall not be responsible for loss theft or disappearance of exhibitor s material after same has been delivered to exhibitor s booth C Vista Convention Services Inc shall not be responsible for loss theft or disappearance of materials before they are picked up from exhibitor s booth for reloading after the Show Bill of lading covering outgoing shipments which are furnished by Vista Convention Services Inc to exhibitor will be checked at time of actual pick up from booth and corrections made where discrepancies occur D Vista Convention Services Inc shall not be responsible for any loss damage or delay due to fire Acts of God strikes lockouts or work stoppages of any kind or to any causes beyond
23. bility shall be limited to 30 per pound per article with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less Vista Convention Services shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s materials which may make it impossible or impractical to exhibit same The consignment or delivery of a shipment to Vista Convention Services by an exhibitor or by any shipper to or on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth DUB MAGAZINE CUSTOM AUTO SHOW ATLANTIC CITY CONVENTION CENTER HALLS FLEX 8 D ATLANTIC CITY NEW JERSEY MAY 16 2009 CONVENTION SERVICES 6804 DELILAH ROAD PO BOX 3000 PLEASANTVILLE NJ 08232 Tel 609 485 2421 Fax 609 485 2392 WWW VISTACS COM STANDARD BOOTH FURNISHINGS 8 CARPET ORDER FORM DEADLINE DATE MAY 8 2009 Rental price includes delivery to and removal from your booth OTY DISCOUNT STANDARD AMT RATES RATES SEATING _ Upholstered Arm Chair black only 56 00 70 00 ____ Side Chair black only 46 00 56 00 ____ Padded Stool black only 60 00 74 00 ACCESSORIES _ Cocktail Table 55 50 770 00 Round Pedestal Table 30 h x 3
24. e and Model License Plate 1 mastercard visa AMERICAN ExPRESS EXPIRATION DATE ACCOUNT By signing and delivering this form to ACCC Electrical customer agrees to all terms and conditions NUMBER CARDHOLDER SIGNATURE CARDHOLDER S NAME e PLEASE PRINT printed on this form x We do not accept orders without payment QUANTITY ADVANCE REGULAR ACCCE is not responsible for voltage fluctuation or power failure due to temporary conditions For your NON 24 HR DESCRIPTION RATE RATE TOTAL protection you should install a surge protector on your equipment All electrical installations and 120 V LIGHTING amp UTILITY OUTLETS connections to all electrical service should be made by an ACCCE electrician ACCCE will not be responsible for any damage or loss to any eguipment component computer hardware or software Up to 1000 watts 114 00 170 00 and or any damage or injury to any person caused by the installation connection or plugging in of any electrical outlet by an ACCCE electrician Up to 2000 watts 145 00 216 00 IMPORTANT OUTLET LOCATION amp DISTRIBUTION 208V 19 MOTOR AND EGUIPMENT OUTLETS All 208V connections reguire labor which will be billed at show Maximum of one 1 Connection per outlet 20 Amp 306 00 459 00 30 Amp 371 00 560 00 60 Amp 649 00 974 00 100 Amp 805 00 1209 00 200 Amp 1
25. erhead distribution of electrical wiring including coaxial cable fiber optics twisted pair etc and the distribution of same from product to booth and from booth to booth All connections requiring 208 volts and above All motor and equipment hook ups requiring hard wiring connections Installation and or repair of electrical fixtures Installation of all computers under carpet distribution of electrical 120 Watt 99 00 148 00 Starting time can only be guaranteed when Installation of electrical motors and electrical 120 Watt 129 00 194 00 labor is requested for the start of the working day apparatus to be energized 250 Watt Krypton 134 00 201 00 at 8 00am The minimum charge per booth is one electrical signs and headers hour for installation and one half 1 2 hour for Labor is required to inspect equipment Overhead Quartz 340 00 510 00 dismantle Time will commence per exhibitors pre wired to plug into our system H p request Failure to start labor at requested time Exhibitors are not permitted to use power TRACK LIGHTS Not available in all locations on the show floor will result in a one hour charge per electrician unless ordered Exhibitors found using outlets 4 Track w 3 Lights 154 00 232 00 requested unless 24 hour advance notice is without an order will be subject to the regular rate provided in writing for outlets used Add 50 Watt Halogen 41 00 64 00
26. ess are accepted CANCELLATION POLICY Items cancelled before the deadline date will be refunded at 50 NO REFUNDS AFTER DEADLINE DATE ALL CHARGES SUBJECT TO NJ SALES TAX 7 FULL PAYMENT MUST ACCOMPANY ORDER TOTAL ALL ITEMS ORDERED ATTACH TO ORDER RECAP amp CREDIT CARD AUTHORIZATION FORM ENTER TOTAL Company Name Booth Street Address Phone City State Zip Ordered by Print or Type Signature Title MAIL OR FAX TO VISTA CONVENTION SERVICES BEFORE DEADLINE DATE DUB MAGAZINE PLUSH BOOTH CUSTOM AUTO CARPET SHOW CONVENTION SERVICES ORDER FORM 6804 DELILAH ROAD ATLANTIC CITY CONVENTION CENTER ODEJ PLEASANTVILLE NJ 08232 HALLS FLEX amp D Tel 609 485 2421 Fax 609 485 2392 DEADLINE DATE ATLANTIC CITY NEW JERSEY WWW VISTACS CON MAY 16 2009 MAY 8 2009 INCLUDES LABOR TO INSTALL AND REMOVE VISQUEEN COVER Plush Booth Carpet 28 oz Orders MUST be received by the Deadline Date above to guarantee delivery Carpet Size x calculate to the next full foot 100 square feet minimum QUANTITY TOTAL Square feet 100 square feet minimum 3 65per sq ft Please mark your selection CL BERRY L FRENCH BEIGE L COLONY BLUE EMERALD GREEN Samples are available on request L PEACOCK L CHARCOAL GRAY L BLACK WHITE L CREAM NAVY LI RED CANCELLATION POLICY Plush carpet cancelled after orders have been received will be charged at
27. etworks in the Facility AISLE 1 SUB TOTAL FOR OFFICE USE ONLY 0 2 SALES TAX 7 Exh No Phone Ext 3 PAYMENT ENCLOSED Payment Date Rec d
28. howsite after show opening will be charged 25 in addition to the above rates Note Due to possible move in on overtime and move out on overtime overtime fees will be applied 7 Sales Tax PAYMENT ENCLOSED We understand that your calculation is only an estimate Invoicing will be completed from the actual weight as listed on the inbound bills of lading Adjustments will be made accordingly Adjustments must be paid at show site If you have any questions about material handling please contact Vista Convention Services Exhibitor Service Department COMPANY NAME BOOTH Retain one copy for your files Attach the original to the PAYMENT AND CREDIT CARD CHARGE AUTHORIZATION form ADVANCE WAREHOUSE SHIPMENTS ONLY ADVANCE WAREHOUSE SHIPMENTS ONLY EXHIBITOR NAME EXHIBITOR NAME MAGAZINE CUSTOM AUTO SHOW DUB MAGAZINE CUSTOM AUTO SHOW c o VISTA CONVENTION SERVICES c o VISTA CONVENTION SERVICES 6634 DELILAH ROAD 6634 DELILAH ROAD EGG HARBOR TOWNSHIP NJ 08234 EGG HARBOR TOWNSHIP NJ 08234 FOR ADVANCE SHIPMENTS ONLY ADVANCE WAREHOUSE SHIPMENTS ONLY ADVANCE WAREHOUSE SHIPMENTS ONLY EXHIBITOR NAME BOOTH f EXHIBITOR NAME BOOTH ff DUB MAGAZINE CUSTOM AUTO SHOW DUB MAGAZINE CUSTOM AUTO SHOW c o VISTA CONVENTION SERVICES c o VISTA CONVENTION SERVICES 6634 DELILAH ROAD 6634 DELILAH ROAD EGG HARBOR TOWNSHIP NJ 08234 EGG HARBOR TOWNSHIP NJ 08234 ON SITE
29. ista Convention Services in advance to guarantee payment Invoices for outstanding balances will be available at the Exhibitor Service Desk for your review and payment Prepayments will be indicated and any balance due must be paid in full by cash check or credit card upon presentation All payment inguiries should be resolved before you leave the show Invoices will be distributed the last day of the show If you have any concerns about your charges for inbound freight installation labor furniture or accessories please stop by the Exhibitor Service Desk Charges for these items may not be disputed after the show Additionally Vista Convention Services is authorized to charge the exhibitor s credit card for any charges incurred following the show i e dismantle labor outbound overtime drayage charges etc In these circumstances Vista will charge the exhibitor s credit card on file and mail an invoice to the exhibitor outlining charges which were billed ALI charges payable in U S Funds only Checks cash Traveler s checks MasterCard VISA and American Express are accepted No telephone orders accepted CANCELLATION POLICY Items cancelled before the deadline date will be refunded at 50 NO REFUNDS AFTER DEADLINE DATE NOTE All materials are on a rental basis for the duration of the show and remain the property of Vista Convention Services DUB MAGAZINE PAYMENT 8 CREDIT CUSTOM AUTO CARD SHOW CONVENTION SERVICES AUTHORIZA
30. ity State Zip Fax Ordered by Print or Type E Mail Signature Title MAIL OR FAX TO VISTA CONVENTION SERVICES BEFORE DEADLINE DATE DUB MAGAZINE BOOTH CUSTOM AUTO ELI CLEANING SHOW CONVENTION SERVICES ORDER FORM 6804 DELILAH ROAD PO BOX 3000 ATLANTIC CITY CONVENTION CENTER PLEASANTVILLE NJ 08232 HALLS FLEX amp D Tel 609 485 2421 Fax 609 485 2392 DEADLINE DATE ATLANTIC CITY NEW JERSEY WWWVISTACS COM MAY 16 2009 MAY 8 2009 BOOTH CLEANING RATES Price is based on total square footage of your booth space INDICATE YOUR REQUIREMENTS Daily NV EU MNE m Poco US S AS MO Sa posee cr T Que a haha aaa 32 per sq ft Once Vacuuming before initial opening e de ee uit es oa qo quoe e Eee 34 per sq ft Shampoo TIME T P 50 per sq ft SIZE OF BOOTH X SO FT x RATE x NO OF DAYS MINIMUM CHARGE 100 SQ FT PER DAY POPOP SEE VIC s e Vice ena A a uka ASST pa didi Rates on Request PAYMENT POLICY Payment in full of rental charges including applicable tax must accompany your advance order to qualify for discount rates All orders placed at the Service Desk will be invoiced at standard rates Invoices must be settled at the Service Desk prior to show closing No telephone orders accepted All Charges payable in U S funds only Check Cash Traveler s Checks VISA MasterCard and American Expr
31. led as labor is available All labor must be signed in out at the Service Desk Exhibitors not checked in by their requested starting times are subject to a 1 hour minimum charge per man ordered unless we received written cancellation 24 hours prior to starting time PLEASE INDICATE SERVICE REQUIRED OPLAN A EXHIBITOR S SUPERVISION All work performed must be under the supervision of the Exhibitor No Men Date Time Approx Hours SET UP DISMANTLE LIPLAN B VISTA CONVENTION SERVICES SUPERVISION Hourly rate plus 3596 Supervision Charge Minimum 35 00 Name of Carrier Crates Cartons Skids Shipped to O Warehouse O Showsite Display Includes Carpet O Vista s Rental Carpet PLEASE INCLUDE SET UP PLANS WITH ORDER After Dismantle Return Display To VIA Vista shall not be responsible for damage loss or theft of display installed and or dismantled under our Supervision Vista shall not be responsible for loss theft or disappearance of materials before they are picked up from exhibitor s booths for reloading after the show PAYMENT POLICY CREDIT CARD INFORMATION MUST BE ON FILE FOR SET UP amp DISMANTLE LABOR ORDERS Company Name Booth Street Address Phone City State Zip Fax Ordered by Print or Type E Mail Signature Title CREDIT CARD INFORMATION ACCOUNT PURCHASING CARD VISA amp MASTERCARD REQUIRES YOUR CUSTOMER CODE NUMBER
32. om is required on larger or Island Rigging Please call for ooths guote 1 SUB TOTAL LABOR REQUEST FOR ELECTRICAL DISTRIBUTION M REQUIRES LABOR AND OR LIFT AT 2 SALES TAX 796 Dat Ti ADDITIONAL CHARGE NOT Mo MO o o o v AVAILABLE AT SOME LOCATIONS 3 PAYMENT ENCLOSED This Labor order will not be processed until we receive a completed electrical order credit card FLOOR PLAN IS REGUIRED FOR GUARTZ LIGHTS Important information on reverse side ALL CONNECTION AND LABOR RATES SUBJECT TO CHANGE authorization and or floor plan Please indicate neighboring booth and aisle numbers L DO NOT Proceed Exhibitor Will Call For Labor L OK to Proceed Without Supervision Per Attached Floor Plan METHOD OF PAYMENT Check Enclosed No O Credit Card Provide Information Above Your credit card authorization is required for labor and material charges For your convenience we will also charge the card for any additional amounts incurred as a result of showsite orders placed by you or your representative ELECTRICAL CODE Electrical requirements for an exhibit at all convention facilities are for the safety of all exhibitors and are based on national electrical codes and local ordinances Too frequently fires have been traceable to faulty wiring sometimes because of carelessness and sometimes because of lack of understanding of the risks involved In the interest of public safety
33. p their own display in 10 x10 10 x20 amp 20 x20 Island booths _ The installation can be accomplished by full time company employees _ Set up and handle their own product including but not limited to the installation interconnection calibration and operation of equipment The following work shall be performed by Union Labor In Line booths larger than a 10 x20 Island booths larger than a 20 x20 Installation of Display Laying Exhibitor owned carpet Crating amp uncrating of show materials REVISED 5 1 08 DUB MAQGAZINE CUSTOM AUTO K lt LABOR ORDER SHOW FORM CONVENTION SERVICES 6804 DELILAH ROAD ATLANTIC CITY CONVENTION CENTER PO BOX 3000 HALLS FLEX amp D PLEASANTVILLE NJ 08232 DEADLINE DATE ATLANTIC CITY NEW JERSEY Tel 609 485 2421 Fax 609 485 2392 MAY 8 2009 MAY 16 2009 WWW VISTACS COM CARPENTER LABOR FOR INSTALLATION AND DISMANTLING OF EXHIBITS CARPENTER RATES Overtime Straight Time 156 00 per hour 104 00 per hour one hour minimum per worker one hour minimum per worker thereafter 1 2 hr increments thereafter 1 2 hr increments OT Before 8 00 AM and after 4 30 PM ST 8 00 AM to 4 30 PM Monday through Friday Monday through Friday and all hours on Saturday and Sunday ALL LABOR ORDERS RECEIVED AFTER THE ABOVE SPECIFIED DEADLINE DATE WILL BE CHARGED AN ADDITIONAL 25 NOTE 8 00 AM is the only guaranteed starting time All the other orders will be fil
34. t our discretion if no floorplan is submitted _Multiple outlet locations will be charged on a labor and material basis All other distribution will be done on a time and material basis ALL POWER IN THIS FACILITY ORIGINATES IN THE FLOOR IF AN OVERHEAD DROP IS SPECIFICALLY REGUESTED THERE WILL BE ADDITIONAL CHARGES FOR THE LABOR LIFT AND CABLE REQUIRED TO RUN THE OVERHEAD CONNECTION How much power will need Calculate your lighting needs by adding wattage in each location For other equipment read the ratings from the metal plates attached to each unit o o V230 120 Volt Single Phase 230 Volts 50 Cycle A30 30 Amps 1000 Watts o PH 2 3Phase DUB Magazine s 2009 Custom Auto Show amp Concert May 16 2009 Show 7651 ADVANCE DEADLINE May 9 Full payment is required to process order Return with 10096 remittance to TELECOM amp INTERNET SERVICE ORDER FORM COPY FOR YOUR RECORDS CONVENTION CENTER Your Northeast Business Address ACCC Utilities e One Miss America Way e Atlantic City NJ 08401 USA e Phone 609 449 2291 e Fax 609 449 2464 FED ID 232511871 COMPANY BOOTH NUMBER Car Make and Model ADDRESS STREET CITY STATE ZIP COUNTRY Car Color PHONE FAX PURCHASE ORDER NUMBER Location License Plate AUTHORIZED CONTACT SIGNATURE AUTHORIZED CONTACT e P
35. the protection and return of any eguipment rented from ACCC Equipment should be returned to the Service Desk at the close of the event A 100 per single line set charge and a 300 multi line set charge will be billed to your credit card if sets are damaged or Telephone service is provided from floor boxes on 30 ft centers ACCC is responsible for Internet and other ACCC is ACCC installed cable connections from point of demarcation to exhibitor booth Services are limited to cable installation and IP address assignment It is the responsibility of the exhibitor to supply connectors connect cable to exhibitor equipment configure exhibitor equipment and properly operate equipment ACCC will troubleshoot ACCC installed components only not responsible for lost connections or traffic interruptions We will work with third parties to resolve circuit issues on a best effort basis No refunds or discounts will be given for service interruptions or other network service related downtime THE ACCC RESPONSIBLE FOR SERVICE INTERRUPTION DUE TO VIRUS INFECTION IS NOT The exhibitor must file disputes concerning service with the Service desk prior to the close of the event REAR A minimum of 50 will be charged to notretured move an installed line d Prices subject to change without notice ACCC does not allow the construction of LEFT RIGHT wireless n
36. ugs or fittings Here is a list of the plugs that match our equipment receptacles 15 amp 120 volt Standard U ground cord cap 20 amp 208 volt 19 or 3 g Leviton 3521 C non nema 30 amp 208 volt 19 or 3 o Leviton 3521 C non nema 60 amp 208 volt 10 or 30 Daniel Woodhead Trade Show Plug Y560P 100 amp 208 Volt 10 or 39 Litton Trade Show Plug CIRO1GRH Exhibitors who require many standard outlets may wish to incorporate a power distribution system into their booth Please contact our staff if you need more information Initial hook up to distribution system and all distribution from system both 208 and 110 volt to be done by our staff COMMONLY ASKED QUESTIONS Where will my outlet be located There are four different types of trade show booths Line booths Peninsula Booths Back to Back Peninsula Booths and island booths Each type of booth has its own standard methods of installation In the following diagrams the symbol IX represents the approximate location of power outlets Labor Required ose Submit Floorplan Line Booths Peninsula Booths Back to Back Peninsula Booths Island Booths Line Booths Peninsula Booths or Back to Back Peninsula Booths Your pre ordered electrical outlet will be installed at the rear of your booth at the drape line Island Booths Your electrical outlet will be placed on the perimeter at one location a
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