National Convention & Convenience Store Expo
Contents
1. Boothts Assigned 2013 Contract for Exhibit Space WPMA National Convention amp Convenience Store Expo IMPORTANT INFORMATIO gt Thoroughly review Exhibit Rules and Regulations alongwith his form gt Contracts received before November 30 require 500 non refundable deposit per booth gt Contracts received after November 30 require 100 payment gt Exhibits will not be permitted to be installed unless all obligations to WPMA are paid in full gt Includes two principal registrations for the first booth purchased and one registration for each additional booth purchased thereafter WPMA CONVENTION MATERIALS INFORMATIO Print exactly as it should appear in the National WPMA Convention and Convenience Store Expo Program Company Person to be isted in show program Address iy State zP Phone Fax Email Website URL Type of business TRADE SHOW CONTACT Not intended for publication but for all future correspondence Including booth confirmation and Exhibitor Services Material Company Contact person for show materias BOOTH SELECTION Our booth number preferences are see foor plan inside the prospectus cor A r n e Please list your major competitors TOTAL OF BOOTH s X805 Total number of booths Total booth cost DEPOSIT AMOUNT non efundabie x 500 5 Total number of booths Total booth deposit BALANC2. WESTERN PETROLEUM MARKETERS ASSOCIATION National Convention amp Convenience Store Expo Communicate Create the Future 2013 Exhibitor Prospectus February 19 21 Mirage Las Vegas NV 2013 WPMA CONVENTION amp EXPO EXHIBITING INFORMATION GENERAL INFORMATION Exposition Dates February 19 21 2013 Location Mirage Event Center Las Vegas Nevada Hotel Mirage 3400 Las Vegas Boulevard South Las Vegas NV 89109 800 499 6311 Do not ship items directly to the hotel See booth contract for shipping information EXHIBIT SPACE PRIORITY CRITERIA Booth space assignment for the WPMA Show is based on 1 First priority for last year s contracted booth space 2 Member of WPMA 3 Number of consecutive years in the show 4 Date contract was received 5 Booth preferences April 16 Contracts due for current exhibitors in order to receive priority booth consideration Contracts received after this date will be assigned on a first come first served basis After June 1 available booths may be contracted online at www wpma cominational convention BOOTH COSTS AND SIZE Booth Price 21 00 per square foot sq Full payment is due November 30 2012 No reserved booth spaces will be held after November 30 2012 unless paid in full Any request for booth space after that date must be paid in full for the total amount of the booth space s requested Deposit 500 per 100 sq nonrefundable is required with contract to hold
3. designated Freeman 6555 West Sunset Road Las Vegas NV B9118 Phone 702 579 1700 Fax 469 621 5604 Contact Exhibitor Sarvices Deparment at 702 579 1700 or access the Freeman Exhibitor Service Manual trough a link provided on the Website ww wpma com national convention SHIPPING INSTRUCTIONS The hotel cannot accept and storelarge shipments of entibit materialin advance ofthe show Consign all such material for receipt and storage to FREEMAN They wil deliver for you on setup days They wil arange to remove empty crates store them during the show and retum them on the dismariing day Setup days wil be Monday February 18 2013 from Bam o 5pm and Tuesday February 19 2013 fom to 12pm Dismanting day wil be after 12 pm Thursday February 21 2013 AI exhibits must be packed by pam on Thursday February 21 2013 EXHIBITOR DISMANTLING PRIOR TO 12 p m MAY BE FINED 500 AI shipments shouldbe fuly prepaid along with bills of lading scheduled to arrive before February 14 2013 to ensure arival prior to the show and consigned as follows Western lum Marketers Convention amp Convenience Store Expo Exhibiting Company Name Booth lO FREEMAN 6675 West Sunset Read 215 amp Rambow Las Vegas NV 89118 ELECTRICAL SERVICE ink to Mirage Technical Services Departmentisprovided onthe WPMA Website www wpma com nationalconvention forthoseexhibi tors needing services Do not call the
4. hotel or electrical service in your booth 15 NON ASSIGNMENT Exhibitor agrees that this contract andanyboolhassinedioexhtibrmaynotbeassigned or transfered to another exhibit A exhibitors must have a signed writen contract wi to oath space 16 TRADE EXPOSITION TENTATIVE SCHEDULE Setup Monday February 18 8a m 5 pm and Tuesday February 19 8 am 12 pm Trade Expo Tuesday February 19 3pm T pm Trade Expo Wednesday February 20 10 30am 330pm Trade Expo Thursday February 21 9 2m 12 pm EXHIBITORS WILL BE IN FULL COMPLIANCE WITHALL CITY OF LAS VEGAS FIRE PREVENTION BUREAU REGULATIONS INCLUDING Alldecorations drapes curtains backdrop bunting paper cardboard plastic saw leaves hay moss 2 E 14 LI m and similar materials shal be fame retardant when subjected the Nevada Standard Test procedure b Table coverings are required to be flme reardant reatedunless ey eon hetabetopwithnocvemang c Materials that are not flame retardant and cannot be proper treated to make them fire retardant such as cil doth tar paper sisal paper nylon oon certain lasts and etc are absolutely prohibited 4 The use of open flame of any sort or the use of heat producing devices compressed gasses fammable liquids hazardous materials ormechanicaldeices wih exposed moving parts are closely regulated and are to be used oniy afier writen permission for such u
5. E 5 Duo Novomber 30 2012 WPMA EXPO APP INTERNET ADVERTISING Select Ore See page 2 for details Level 200 Level Il 150 Level 100 TOTALAMOUNT By signing this application you acknowledge that you have read under stood and accepted the 2013 WPMA Terms and Conditions and agree to abide and be bound by the terms and conditions contained therein Authorized Signature Date Te METHOD OF PAYMENT C MasterCard Visa C American Express C Discover Address Aci Exo Date oy State 22 Signum Phone m check Enclosed Please make checks payable to Western Petroleum Marketers Association Mail to WPMA P O Box 571500 Murray Utah 84157 1800 Website URL Phone 801 263 9762 Fax 801 262 3413 www wpma com WPMA National Convention amp Convenience Store Expo Rules amp Regulations 4 EXHIBITS reserves the right to determine the of company for incision in the National Convention and Convenience Store Expo 2 EXHIBIT SPACE Cos 2 100 foreach 10X 10 booth Weunderstandtheassignmentofextibtspacesisbased onthe following priority 1 Member of Western Petroleum Marketers Association 2 Frstpririyforlstyearsconractedboolh space 3 Number of consecutive years in he show 4 Date Contract was received 5 Booth preferences If your desired exhibit space is unavailable you will
6. NATOR Judith White 801 263 9762 judithw wpma com he WESTERN PETROLEUM MARKETERS ASSOCIATION visit www wpma com for the latest convention news and event updates Booth must be last in first out 2013 Booth map subject to change 2012 WPMA TRADE SHOW PARTICIPANTS cic mei Hnc E ey ear Grund E153 p peur eek organy ne Nese iso mila pu hastes Sup poen Cone as rem d Ps opt oes ese rope pec 25 re helm iene wre Pb m pom STU Pod m ks pr Ses n cece Fie ing frog ond tnde Fung prs Adana Poa Lc eB hein peres 9 perm Rotes 128 tai pay Pepi ung Cr ono P Ls por 55 same tani m Peat ie m Sassi Sint ae an Bo p C t Conny pu rti hyn cate p Turic eter rong Fee o Tiii imi s Ach ey re Meter Dats 1an ct case hin Nasa 8 teta pt Memor st sles nsnm pere pori Spats Cory cotton ncaa aot E por p Fein Pate Fu mised Sec Sonia incon net tern ples itn p pe rtm Pria ovis Ser obit incen Cas Comer
7. Petroleum Marketers Association representatives may be granted permission to capture audio video and photographic content presented at the Western Petroleum Marketers Convention and Expo All media authoriza tion must be acquired 90 days before the event No exceptions Images or audio obtained at Western Petroleum Marketers Convention and Expo may NOT be sold or repackaged for commercial use No recordings audio video or photographic may be made of Westem Petroleum Marketers Convention and Expo General Session educational sessions workshops management sessions and evening events EM IN ur xi lu EE lg RE EERE ES g8g89985 lu niit 3t oi 3E Dies HEI iiiriii id RERNE Le p ER ERR ER Li EFEFEF 15 v 3 a E E 35897 a ary E 28 o g i Connect Communicate Create D Future WPMA Exhibitor Prospectus Mirage Exhibit Hall This exhibit map is for reference only Look for the actual 2013 booth map with registration information to become available online at www wpma com N WPMA TRADE SHOW COORDI
8. be assigned the nearest booth available to the space you request the Assocation mustreassign a booth for any reason you wil be prompt note 3 CANCELLATION A refund wil be made upon wien rote of cancelation before November 30 2012 less the deposit All terms and conditions contained herein are integral pars of is agreement 4 NO SHOWS AI booths must be sat up by 12 pm Tuesday frst day ofthe show Any booth not set up by tis fime wil be considered a No Show Booth and payment wil be forisited and wil reassign the booth unless prior arrangements have been made S EXHIBIT SIZE Trade Show Exhibitors must conform with Intemational Association of Exons and Events AEE Guidelines A exhibit items must be contained wihintheboothspace assigned Any tem igherthan the Side drapes 4 must be contained in the back ofthe booth and may not exceed 1 height Any exceptions mustbe cared with WPMA 6 LIGHTING AND HEATING WPMA may restrict the use cf ieguarighing eects that use heat as in cooking ganeratesmelsorany unusual actvity or splay must receive clearance fom WPMA and Freeman T AGELIMIT ON EXPOSITION FLOOR Alichidrenunder 16 years of age must register and be accompanied on the expositon foor by a registered responsible adut During set up and tear down no one under 16 years of ane wil be alowed on the expositn ico amp MEDIA POLICY Only authorized and Westem Petroleum Marketers Association repres
9. be allowed on the exposition floor EXHIBIT SETU Monday February 18 Bam 5pm Tuesday February 18 12 EXHIBIT HOURS Tuesday February 19 3pm 7pm Wednesday February 20 10 30 a m 3 30 p m Thursday February 21 12pm CONFLICTING EVENT POLICY Events that confict with WPMA s Convention and Convenience Store trade show hours will not be permitted Conflicting events include but are not limited to hospitality suites group functions and private golf tournaments Additionally there shall be no con ficting golf tournaments permitted during the WPMA Scholarship Foundation Golf Tournament NO SUITCASING POLICY Only contracted exhibitors are permitted to promote their company products or services at the Western Petroleum Marketers Conven tion and Convenience Store Expo Unless a marketing opportunity has been contracted by the exhibitor Le sponsorship showcase exhibito presented seminar all company promotion and product sampling must occur within the contracted booth space This in cludes but is not limited to roaming characters handing out fyers approaching exhibitor booths to sell products leaving and or distrib uting product information public spaces and or show floor aisles Attendees Suitcasing wil be asked to forfeit their badge and leave the show Any sutcasers should be reported to the WPMA Show Management MEDIA POLICY Only authorized media and Western
10. booth space Booth Price Includes Two 2 full registrations for the first booth and one 1 additional registration for each booth thereafter Maximum Booth Size None Minimum Booth Size 10 10 100 sq All exhibit items must be contained within the booth space assigned Any item higher than the side drapes 4 must be contained in the back half of the booth and may not exceed B in height Cancellation Less the deposit refund will be made upon written notice of cancellation prior to November 30 2012 EXHIBIT INFORMATION Trade Show Exhibitors must conform with the International Association of Exhibitions and Events IAEE guidelines Exhibit Services The Freeman Company wil provide back and side drapes for each exhibitor and one 7 x 44 sign containing the exhibitors name city state and booth number The Convention hall is carpeted Service kits containing order forms for furniture labor drayage electricity and other services will be available online eight weeks prior to the show Exhibit Dismantling Exhibitors may not dismantle prior to 12 p m February 21 2013 ANY EXHIBITOR DISMANTLING BEFORE 12 COULD BE FINED 500 All exhibits must be dismantled and packed by 5 p m Thursday February 21 Age Limit on Exposition Floor AI children under 16 years of age must register and must be accompanied on the exposition floor by a registered responsible adult During set up and tear down no one under 16 years of age wil
11. cn tap p pr Seat po Trek ler epai tas Fach Sens pod Tring Sa Canga Underground Bonge ns man Ferie banae pond Tam Get ts pore Ae ing Stas Jews Capi Vapor Ren ne Pauly Conatan po erie ie Veet py m Aan implic res pee ss HESTEAN PETROLEUM To Potential Western Petroleum Marketers Association WPMA Exhibitors From Judith White Trade Show Coordinator 2013 National Convention The Western Petroleum Marketers Association WPMA is a seven state trade association for petroleum marketers Each February we host the WPMA National Convention and Convenience Store Expo at the Mirage Event Center in Las Vegas Nevada Convention attendees benefit from high quality speakers informative c store and management sessions a large trade show with over 280 exhibitors displaying the latest in petroleum related technology convenience store products and services and exceptional networking opportunities Following are seven reasons why exhibitors exhibit year after year at the WPMA National Convention and Convenience Store Expo 1 Attendees and exhibitors from all over the United States and Canada will be attending the show 2 Over 3 000 attendees come to the WPMA convention to make business contacts visit the trade show find new products or suppliers and network Over 90 of all convention attendees a
12. e to offer you the opportunity to highlight your com pany by utilizing special advertising on our Web page booth map and exhibitor list and in a WPMA Convention smartphone app WPMA has designed this Internet advertising and smartphone app to give you more exposure to our members attendees and visitors to the Web page At the 2013 National Convention each attendee will receive a free copy of the WPMA Expo App for smartphones which will give them access to a Digital Exhibitor Directory and maps of the trade show floor and convention fa your show s Interactive Exhibitor tools listed below Each of these advertising levels will be provided on WPMA s Website interactive trade show map as well as on the smartphone app APP Level Full Digital Directory Lists your Company Name Contact Name Address Phone amp Fax Numbers E mail URL and Company Logo when your booth is clicked on the WPMA Web page trade show map This information will also display when your company name is clicked on the Web page exhibitor list In addition your company logo will be set up to be a link to your Web page You wil also have the following information and services available on the WPMA Expo App for smartphones Free Listing Information Company Logo E mail Address WPMA Expo Exhibitor Interactive Request Information Customer information is e mailed to you upon their request Show Special Full page advertisement to display informa
13. entatives may be granted permission to capture audio video and photographic content presented at the Western Petroleum Marketers Convention and Expo Al media authorization must be acquired 90 days before the event No exceptions Images or audio obtained at Westem Petroleum Marketers Convention amp Convenience Store Expo may not be sold or repackaged for commercial use No recordings audio video or photographic may bbemadeo Western Petroleum Marketers Convention amp Convenience Store Expo General Session educa tonal sessions workshops management sessions and or evening events 3 VEHICLES AND CAR WASHES Must be ready to MOVE INat9a m Sunday priorto trade show opening VEHICLES ON DISPLAY Must have fuel filer caps lockedorsealedtopreventescape of vaporsandtoavoid tampering Batteries must be disconnected Auxiliary batteries not connected to engine string system may beleft connected chargers are recommended for demonstration purposes PLEASE NOTE FUEL TANK LEVEL MUST BE LESS THAN I amp OF ATANK ON ANY MOTORIZED VEHICLE i EXHIBIT SIGNS DRAPES Freeman wil urish back and side drapes for each exibiorand one T X44 sign containing the exibtors rame ciy state and exhibit number These tems are included in tha booth space price listed previously EXHIBIT SERVICES For procurement of additonal extitit space equipment as well as any special equip mentdesired byexhibitors he Conventionmanagement has
14. r other methods may be used toaffixsignsor posters tothewal fany signs posters are leaned on the was they must be properly padded soas notio cause damage If any damage is caused to thehotelproperty accidentallyor otherwise feextititor wil be responsie for the full cost of repairs The Association reserves the right reject applications for booth space and to restrict the manner in which products are displayed so as to prevent undue noise tjectionable odors offensive splay materials interfer ence wih other booths congestion The exhibitor signature hereby agrees to protect defend and indemnify Westem Petroleum Marketers Association from all lability sus damages costs and atlomay fees arising out of or resuting from exhibitor use of music logos printed materials trade names and any infringement thereof by the exhibitor INSURANCE Exhibitors must carry their own fre and theft insurance 24 HOUR GUARD SERVICE wil be provided Qo WPMA CONTACT INFORMATION Phone 607 262 9762 Fax 807 262 9413 www wpma cominational convention 4
15. re very satisfied with the event 74 of attendees plan to spend three to six hours on the trade show floor 83 of attendees rate the quality and diversity of exhibitors as excellent Over 78 of exhibitors say the cost value ratio is good to excellent and they will definitely exhibit in 2013 7 80 of exhibitors say the quality and quantity of attendance at the trade show meets or exceeds their expectations We invite you to exhibit at the 2013 WPMA National Convention and Convenience Store Expo Exhibit space is 21 per square foot with a minimum booth size of 10x10 Included are two 2 principal registrations for the first booth purchased and one 1 registration for each additional booth Registration includes Three day Trade Show Pass All Seminars and Speakers All Food Functions on the Trade Show Floor Six 6 Complimentary Trade Show Passes for exhibitor s customers only Booths may be contracted online at wwwiwpma com national convention after June 1 2012 or fax the 2013 contract found on page 3 to WPMA at 801 262 9413 If you have any questions please don t hesitate to call me Judith at 801 263 9762 4393 South Riverboat Road Suite 380 Taylorsville Utah 84123 PO Box 571500 Murray Utah 84157 1500 Phone 801 263 WPMA 9762 Fax 801 262 9413 Visit our Website at www wpma com 2013 Exhibitors uu WPMA Expo App Internet Advertising WPMA would lik
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17. sage is obtained from the Nevada Fre Prevention Bureau i LIABILITY The Westem Petroleum Marketers Association shall ot be responsible for any loss dam age or injury that may occur to the exdibitor contracted The exhibitor releases and agrees to protect defend indemnity and hold the Westem Petroleum Marketers Association harmless from any loss damage or injury that may occur to the exhibitor or any of ts agents employeesoranythird personarisingoutofarconnected wih the exhibitors participation in this contractor the trade show exhibitions Exhibitor agrees to pay allofits aun csts and expenses incured in producing and seting up the exhibition including but not med to those items isted in para graphs 5 and 6 of this agreement and al labor costs Exhibitor shall indemnify protect and hold completely harmless the Westem Petroleum MarketersAssociation from all such costs and expenses including reasonable attorney s fees The Westem Petroleum MarketersAssociation shal nat be held in case of any act cf God strke act of war insurrection riots or any ober circumstances that wouid profit or restrict working ofthe convention or rade center The Westem Petroleum Marketers Association shall not be he liable for any fre he vandalism or destruction of any property belonging to exhibitor Exhibitor shall obtain its own insurance for all such happenings PROTECTIONOFHOTEL PROPERTY Noscoichtape paste thumb tacks nails o
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19. tion about your company on the app Booth Locator Displays a pin over your booth on the Show Floor so customers can easily find you The price for this service is 200 ities Ensure your customers can find your booth see ials and request more information by signing up for our WMI APP Level II Simple Digital Directory Lists your Company Name Contact Name Address Phone amp Fax Numbers and E mail when your booth is clicked on the WPMA Web page trade show map This information wil also display when your company name is clicked on the Web page exhibitor list and will be provided the WPMA Expo App for smartphones The price for this service is 150 APP Level Basic Digital Directory Lists your Company Name Contact Name and Phone Number when your booth is clicked on the WPMA Web page trade show map This information will also display when your company name is clicked the Web page exhibitor list and will be provided on the WPMA Expo App for smartphones The price for this service is 100 The advertising of your company s information will remain active on our Web page until May 2013 If you have any questions please call Judith White at 888 252 5550 You may sign up for these WPMA Expo App advertising opportunities on the 2013 Contract for Exhibit Space form on page 3 2 WESTERN PETROLEUM MARKETERS ASSOCIATION Acct FOR OFFICE USEONLY Date Received Member Nonmember
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