CRAFT AND HOBBY ASSOCIATION CONTACTS
Contents
1. CHA 2016 CONFERENCE amp TRADE SHOW DESIGNERS IN ACTION CONTRACT Anaheim Convention Center e Anaheim CA e January 7 12 2016 Craft amp Hobby Association EXHIBITING COMPANY Compan Division Address Cit otate Zi Countr Contact Title Tel Ext Fax Email Website SPACE COST amp RESERVATION SELECT ONE CHA Designer Member Discount O Pedestal O 2D Wall Display Designers in Action Display 1 Action Station First Hour slot Action Station First Hour slot Action Station Add l Hour slots each PAYMENT ENCLOSED Full payment required with contract DESIGNER DISPLAY Showcase your 3D Portfolio e 1 1 meter square pedestal 41 square x 39 tall or 1 2D wall display 36 wide x 86 tall with Company Signage e 1 complimentary Action Station slot with first priority reservations e Designer Meet amp Greet Event e Two 2 complimentary Exhibitor Badges e Meeting amp Networking Area built in to Event Space e Event Marketing Support by CHA at the Mega Show e Photo amp Listing in Designers in Action Handout e Listing in Online and Printed Show Directory e Access to Exhibitor Success amp ROI Center e Post Show Event Attendee Contact List e Black carpet entire area e Free area vacuuming on opening morning EXHIBITOR AGREEMENT Participants SPACE PREFERENCES 1 2 3 4 CHA Designer Section members exhibiting in the Designers in Action area are invite2. CORPORATE CARD CARDHOLDER S BILLING ADDRESS ADDRESS CITY STATE ZIP COUNTRY TEL EXT FAX CHA is authorized to charge the above listed credit card for the following expenses Ll Designers in Action Designer Display amp Action Station Fees L Membership Dues Deposit charged is based on schedule outlined in Exhibit Space Contracts Payment paragraph Balances for Exhibit Space Membership Dues not paid by deadlines outlined in that Payment paragraph will be automatically charged to this credit card For all Member Exhibitors Membership Dues if not previously paid will be automatically charged upon receipt of Exhibit Space Contract CARDHOLDER S SIGNATURE DATE COMPLETE AND RETURN TO Craft amp Hobby Association 319 East 54 Street e Elmwood Park NJ 07407 Fax 201 797 0657 CHA 2016 Conference amp Trade Show DESIGNERS IN ACTION Anaheim Convention Center e Anaheim CA e January 7 12 2016 w r High Tables O Y O N Q D k k J k DESIGNER DISPLAY SHOWCASE YOUR 3D PORTFOLIO e 1 1 meter square pedestal 41 square x 39 h or 1 2D wall display 36 w x 86 h with Company Signage complimentary Action Station slot with first priority reservations Designer Meet amp Greet Event Two 2 complimentary Exhibitor Badges Meeting amp Networking Area built in to Event Space Event Marketing Support by CHA at the Mega Show Photo amp Listing i
3. bitor fails to comply in any respect with the terms and conditions of the 2016 Exposition Rules amp Regulations CHA shall have the right without notice to the Exhibitor to execute the following A For violations of display rules eliminate all trade show points earned for the current year and B For other show violations refuse exhibiting privileges 12 LIABILITY The Designer releases CHA from any and all claims of every sort it may have against CHA based upon arising out of or in connection with Exhibitor s occupancy and use of the Trade Show premises or any action or inaction of any nature of CHA in conjunction with or related to the Trade Show including but not limited to loss theft damage destruction or delay or non delivery of goods display materials and other effects any injury to Exhibitor its employees agents representatives or guests while on the Trade Show premises any damage to Exhibitor s business by reason of the failure to provide space for the exhibit or removal of exhibit failure to hold the Trade Show as scheduled 13 INDEMNIFICATION Designer Exhibitor agrees to indemnify and hold CHA and its directors officers employees agents and members harmless with respect to any and all claims losses damages liabilities judgments or settlements including reasonable attorney s fees costs and other expenses incurred by CHA arising or related to i the violation or breach of any term or condition of
4. d to submit a home d cor craft project to The Designers in Action Home D cor Crafts eBook _ Yes would like to be included in the eBook see attached flyer for additional information ACTION STATION Show them what you can do The Designers in Action area contains four Action Stations These stations will allow designers to showcase their talents and skills LIVE with demos make n takes book signings anything you can do any service you provide show it here first For Designer Members not participating in the Display the initial 1 hour slot is 100 and every additional 1 hour slot is 75 Time slots do not need to be continuous and can range through entire four days of the trade show Once purchased a member of the Designer Council will contact exhibiting designer to set schedule Designer Members participating in the Designer Stations will receive 1 hour time slot complimentary with first priority reservations Value 100 CHA USE ONLY The undersigned hereby applies for exhibit space at the CHA 2016 Conference amp Trade Show and is RCVD authorized to complete this Contract The undersigned agrees to abide by the terms and conditions listed on back of this contract and by all the Rules and Regulations contained in the Exhibitor Service ID Manual The undersigned accepts that Show Management will use its best efforts to locate display in accordance with exhibitor preferences but that it may not be possible ba
5. n Designers in Action Handout Listing in Online and Printed Show Directory Access to Exhibitor Success amp ROI Center Post Show Event Attendee Contact List Black carpet entire area Free area vacuuming on opening morning Price 500 CHA Designer Member Discount Price 350 ACTION STATION Show them what you can do The Designers in Action area contains four Action Stations These stations will allow designers to showcase their talents and skills LIVE with demos make n takes book signings anything you can do any service you provide show it here first For Designer Members not participating in the Display the initial 1 hour slot is 100 and every additional 1 hour slot is 75 Time slots do not need to be continuous and can range through entire four days of the trade show Once purchased a member of the Designer Council will contact exhibiting designer to set schedule Designer Members participating in the Designer Stations will receive 1 hour time slot complimentary with first priority reservations Value 100 For more information or to reserve your space please contact Nidia Negron Donna Cennimo Director of Education Operations Coordinator 201 835 1204 201 835 1217 nnegron crattandhobby org dcennimo craftandhobby org Call for eBook Submissions Designers WW Notion CHA Designer Section members exhibiting in the Designers in Designers Action area at the 2016 CHA MEGA Show are invi
6. priate Membership Application with required qualifying documentation 4 CANCELLATION OF EXHIBIT SPACE Should Designer be unable to occupy the space contracted CHA must be immediately notified in writing If cancellation is received by Friday October 2 2015 CHA shall retain 50 of the total cost If cancellation is received after October 2 CHA shall retain 100 of the total cost Designer agrees payments as outlined above are to be retained by CHA and that he she is legally obligated to remit any unpaid balance for such space lf Designer is entitled to a refund for cancelled space it will be mailed approximately four weeks after the close of the show 5 REDUCTION OF EXHIBIT SPACE Notification dates and percentages of penalty fees are the same as for cancelling exhibit space see above paragraph Penalty fees are assessed on the total amount of the reduced space 6 ASSIGNMENT OF SPACE Space is limited to one per Designer Exhibit space is assigned on a first come first served basis At the discretion of CHA space may be assigned with due regard to total space available and space allocation requests or working relationships between Exhibitors The Association reserves the right to alter locations of booths as shown on the official floor plan 7 DISPLAY RULES Maximum height from pedestal to top of display is 36 Designer may not use or affix items to any portion of the base column Display must be designed to be viewed on all
7. sed on exhibitors type of DEP AMT TYPE display and overall space demands BOOTH TYPE Authorized Signature Date EE COMPLETE ALL SECTIONS OF THIS CONTRACT AND RETURN WITH PAYMENT TO Craft amp Hobby Association 319 East 54 Street e Elmwood Park NJ 07407 Tel 201 835 1200 Fax 201 797 0657 2016 EXPOSITION RULES amp REGULATIONS SUMMARY Designers in Action The words Association or CHA shall mean the Craft amp Hobby Association The word Exhibitor shall mean the undersigned of this Contract and his her employees 1 WHO MAY EXHIBIT Exhibitor must be a current CHA Designer Member or approved Non Member Designer A Designer is an individual or firm that conceives invents creates or executes decorative crafts or artistic work for licensing or for sale to members of the craft and hobby industry 2 USE OF EXHIBIT SPACE Designers may not share display space Designers may not permit employees of non exhibiting companies to use their space for any selling purpose Designers in Action display must be staffed during posted Meet and Greet hours but may be staffed during any open show hours 3 PAYMENT Full payment is required with contract Make all checks payable to Craft amp Hobby Association For credit card payments submit the CHA Credit Card Charge Authorization Form For all Member exhibitors Full payment of membership dues is required with the Exhibit Space Contract and if needed the appro
8. sides 360 and should include Designer contact information or company name No additional furniture is permitted Displays must be completely set up by 9 00 AM Saturday January 9 2016 and may not be dismantled until 2 00 PM Tuesday January 12 2016 Any exhibitor who fails to wait until the 2 00 PM closing time to begin tear down is violating show rules In the event actual on site booth construction is in violation of show regulations CHA show management reserves the right to remedy which may include the following actions or other actions at CHA s sole discretion Reconfiguration of space in accordance with display rules Relocation of display Removal of booth artifacts and components to bring booth into compliance with display regulations e Complete removal of display from show floor Any required actions deemed necessary by CHA show management will be at the sole expense of the exhibitor cited for violation including but not limited to drayage labor security etc Designers are required to comply with all applicable rules as detailed in the Exhibitor Service Manual available at www craftandhobby org 8 EXPOSITION ACTIVITIES Sales of merchandise for on site delivery on the show floor during the trade show are prohibited Costumes banners or signs must only appear within the confines of the exhibit space leased Advertising in or about the trade show premises and hotels must be approved in writing by CHA at leas
9. t 30 days in advance of the show The Association reserves the right to impose limitations on noise levels and any method of operation that becomes objectionable The Association reserves the right to remove the source of any objectionable odors 9 CONDUCT Exhibitors may only visit other exhibitors displays during official show hours Handling display samples picking up literature or the taking of photographs of another exhibitor s booth product display is not permitted without the exhibitors permission CHA and its Trade Show observe an Equal Opportunity policy which affords all persons the right to be treated equally 10 CHILDREN amp MINORS POLICY No one under the age of 18 is permitted on the Exhibit Hall floor at any time this includes babes in arms infants Exceptions to this policy may be granted for minors involved in the trade and for whom documentation of legal involvement in the business can be supplied and verified Any minor granted an exception will be allowed supervised access during posted open show hours only Infants must be restricted to the booth at all times except entrance and exit from the hall which must be done directly and the infant must be carried at all times All playpen style items must be out of attendee view No strollers are permitted at any time 11 RESPONSIBILITY Designer is responsible for reviewing and complying with all rules and regulations set forth in the Exhibitor Service Manual If the Exhi
10. ted to submit a at ee home de cor craft project to The Designers in Action Home D cor Crafts eBook The eBook will have designated categories to provide readers with step by step projects for different areas of their homes The upscale cheerful projects will be in the following categories Techniques from the Masters Artwork e Kitchen and Dining Bed and Bath Family Living Children s Room Outside the Home Submission Details CHA designer exhibitors interested in participating in this eBook must pre register with the CHA Designer Council by email CHAdesigners gmail com by September 21 2015 Please include with your preregistration A mong Your name and company name Email address and phone number List and rank the top three categories requests for your eBook project Your original craft project idea and craft technique you will use in your eBook project List pertinent supplies and materials you may use In order to be included in the eBook Your Designer in Action pedestal must be paid in full to CHA by October 19 2015 Your digital project must be submitted to Council by email no later than October 19 2015 Questions Feel free to contact the CHA Designer Section Council at CHADesigners gmail com with any questions Manufacturer sponsorship queries may also be directed to the Council Chair Carol Heppner at the same email address 2015 CHA Designer Section
11. the agreement between the parties or any of the Trade Show Rules amp Regulations by the Exhibitor its employees and agents ii any activities including copyright infringement defamation or slanderous content conducted by the Exhibitor during the Trade Show or iii negligent acts or gross misconduct of the Exhibitor while in attendance at the Trade Show The rights and responsibilities established in this paragraph shall survive indefinitely the termination of the Agreement 14 CHOICE OF LAW This Agreement will be governed by and construed in accordance with the laws of the State of New Jersey The parties hereby consent to the exercise of exclusive jurisdiction by the state or federal courts in the State of New Jersey for any claim relating to the enforcement of or any rights under this Agreement View the Rules and Regulations in their entirety in the Exhibitor Service Manual at www craftandhobby org esm A CREDIT CARD CHARGE AUTHORIZATION FORM DESIGNERS IN ACTION Print or Type All Information Craft amp Hobby Association Complete this form if you wish to pay by credit card for any of the items listed below EXHIBITING COMPANY COMPANY NAME CHA ID if known CREDIT CARD INFORMATION CHOOSE ONE L MasterCard LI VISA LJ American Express LJ Discover THIS CARD Is LI Corporate C Personal LJ Debit ACCOUNT NUMBER SECURITY CCV CODE EXPIRATION DATE CARDHOLDER S NAME PLEASE PRINT COMPANY NAME IF
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