the Expo Services Kit
Contents
1. Standard Price Total 4 Draped 95 75 129 25 cs 4 6 Draped 108 75 147 00 eo Quantity 8 Draped 120 50 162 75 4th Side Draped 22 00 29 75 TABLE RISERS AND DRAPING Check Color Red Blue Black Tea Grey White Burgundy Quantity Standard Price 4 x 10 x 12 Draped 35 25 47 50 I 6 x 10 x 12 Draped 45 00 60 75 So 8 x 10 x 12 Draped 57 75 78 00 FOR ANY ADDITIONAL FURNISHINGS NOT LISTED ABOVE PLEASE CONTACT THE EVENT COORDINATOR AT PME Expo Services FOR ORDERING AND PRICING DE Tax 8 a TAILS EXHIBITING FIRM BOOTH Total Page 10 3315 Maggie Blvd E mail customerservice my pme com DEADLINE DATE PME Expo Services suite 300 Phone 407 730 3886 January 28 2014 Orlando Florida 32811 Fax 407 730 3887 ESW 2014 2014 IEEE IAS Electrical Safety Workshop Changing the electrical safety culture February 4 7 2014 San Diego California Check Color Blue Grey Burgundy Red Description Total x10 so ses b 500 9975 so 900 b So So2. 490 00 653 50 75 00 x 95 00 x DELUXE amp SPECIAL CUT CARPET ORDER Enhance the impression of your booth plus enjoy the added choices of designer colors by ordering our custom carpeting It is available for one time rental or outright pur chase for use at further shows at a very reasonable cost Carpeting is 30 oz stain resistant Zeftron Nylon Other colors may be available please call the number below for additional colors and prices Also consider foam padding for comfort and added luxury feeling Gunmetal Misty Grey Bay Water Cherry Red Burgundy Silver Mist Baby Blue Ebony Navy Sky Blue Dusty Rose Light Teal Please fill out your choice below There is a minimum order of 200 square feet for custom carpet If additional carpet is required to cover steps skids and display cases please send a floor plan A quotation will be forwarded to you before we proceed RENTAL PRICE order includes installation carpet padding poly covering and removal Carpet Color Booth Size X Sq Ft 3 25 Sq Ft PURCHASE PRICE order includes installation carpet padding poly covering and removal Freight handling charges at the close of the show will be additional Carpet Color Booth Size Sq Ft 4 25 Sq Ft CARPET PADDING order includes installation and disposing of padding Padd
3. ESW 2014 2014 IEEE IAS Electrical Safety Workshop Changing the electrical safety culture February 4 7 2014 San Diego California PME Expo Services is proud to be your Exposition Management team for the 2014 IEEE Electrical Safety During the show Workshop The following are important dates and information to keep at hand PME Expo Services maintains an on site Exhibitor Center throughout the show If there is anything you forgot to order or new requirements arise during the show we will be happy to Show Information help you Just visit us at the Ex Back wall Drape Black Black Black Black hibitor Service Center for assis tance Side wall Drape Black Ballroom Carpet Color Multi Booth Size Includes 10 d x 10 w pipe amp drape 1 black skirted table 2 SHIPPING ADDRESSES chairs 1 waste basket 1 10amp electrical outlet and 1 ID sign provided Official General Contractor PME Expo Services 3315 Maggie Blvd Suite 300 Orlando Florida 32811 Phone 407 730 3886 Fax 407 730 3887 Advance to Warehouse PME Expo Services The Pavilion Ballroom were the Exhibits are located at the Sheraton San Diego is carpeted itis not C o Towne Air Freight required to rent additional carpeting for your booth area 2014 IEEE ESW Conference Company Name Booth 7365 Mission Gorge Road Suite F apoa a San Diego CA 92120 Monday January 6 2014 Shipments may begin arriving at warehouse
4. er e e im m fety 2014 San Diego ctrical sa Changing the ele culture California February 4 7 JOD S898Id J0 4t uoog 923U9J9JUO MS3 333l v LOZ MOUS JO 9UEN 02126 V9 obaiq ues 4 eyng peoy 36105 uoisSI N G9 4 1 14 JIV UMOL 0 9 se3iAJeg odx3 JWd JWYN HOLISIHX3 S Ivid3 lviN NOILISIHX3 epiJJ Aepuojy udo p ue00 0 UseMmjaq voc Ajeniqej Ag SAIN OL SLNAWdIHS 32NVAQV ASNOHSYVM 303 JOD 928ld J0 4t uoog 92U849JU0 MS3 333l 107 MOUS JO JWEN 02126 V9 obaiq ues 4 9yng peoy 36105 uoisSI N G9 4 1 314 11V SUMO 0 9 se3iAJeg odx3 JWd JWYN SO LISIHX3 S Ivid3lviN NOLLISIHX3 voc E fueniga4 A8 JANNY Ol SLNINdIHS 32NVAQV ASNOHSYVM 303 Page 4 Es e an w eq z o O S ui dq a gt E mail customerservice my pme com Phone 407 730 3886 Fax 407 730 3887 3315 Maggie Blvd Orlando Florida 32811 Suite 300 P M E Expo Services ESW2014 2014 IEEE IAS Electrical Safety Workshop Changing the electrical safety culture We will ship pieces lbs 98 50 per 100 Ibs 200 Ib minimum small Package Charge 35 00 25 Ib maximum for total shipment Loose Uncrated Pad Wrapped 105 00 per 100 Ibs 200 Ib minimum OVERTIME MATERIAL HANDLING CHARGES See Schedule On Page One Overtime rates prevail before 8 00AM and after 4 30PM daily and all day on Saturdays Sundays amp
5. 730 3887 ESW 2014 2014 IEEE IAS Electrical Safety Workshop Changing the electrical safety culture February 4 7 2014 San Diego California 1 10AMP OUTLET IS INCLUDED WITH YOUR BOOTH MCN w Jj eS c Y S Sherator PRESENTATION SERVICES San Diego HOTEL amp MARINA Phone 619 692 2296 Fax 619 296 4638 Email sheratonsandiego psav com Name of Conference Booth Number Compan On site Contact Address On site Cell City State amp Zip Onsite Deliver Setup someone MUST be present for delivery Delivery Date Booth Carpeted Yes No Ordered By Fax id i Time frame circle one 8am 10am 10am 12noon 12pm 3pm 3pm 5pm Phone Email Required Field Power 120 V 150 00 200 00 210 00 275 00 260 00 310 00 675 00 975 00 925 00 1 275 00 1 700 00 1 325 00 X tA l N e e U ojJunjojs 3 a 3 3 Ijo ja E e a A A 208 V 3 Phase th A A 100 Amps N Al win o6 lo o e 5 gt 3 3 3 3 5 l i o o wu 7 Internet 350 00 500 00 Wireless Additional IP Address Add 100 200 00 350 00 LCD Monitors Please Circle 14 Days Prior Standard Rate 32 Flat Panel Video and Data Monitor 16 9 Stand With Shelf Speakers Wall Mount Tabletop 400 00 40 Flat Panel Video and Data Monitor 16 9 Stand With Shelf Speakers Wall Mount Tabletop 450 00 550 00 46 Flat Panel Video and Data M
6. Holidays Based on move in and move out Exhibitor schedule Inbound Overtime 25 Surcharge Outbound Overtime 25 Surcharge We understand that your calculation is only an estimate Invoicing will be Material Handling Subtotal completed from the actual weight as listed on the inbound Bills of Lading Overtime Subtotal Adjustments will be made accordingly and must be paid at show site If Overtime Suzon you have any questions about material handling please call 407 730 3886 Material Handling Tota For complete information and instructions on shipping and material handling refer to the SHIPPING INSTRUCTIONS and MATERIAL HANDLING RATES When recording weight round up to the next one hundred 100 pounds Shipments received without individual carrier receipts or freight bills such as UPS FED ERAL EXPRESS EXPRESS MAIL PARCEL POST or PRIVATE VEHICLE etc will be delivered to the booth without guarantee of the piece count or condition FREIGHT INFORMATION GUIDE PLEASE NOTE To enable our tracing delayed shipments please fax duplicate Bills of Lading to 407 730 3887 COLLECT SHIPMENTS WILL NOT BE RECEIVED Shipments arriving at show site before the designated move in date could be refused rerouted or held by the facility You are responsible for all related charges incurred at show site and by PME Expo Services Shipping prior to move in could delay your shipment to your booth Please follow the outlined ship ping guidel
7. Monday January 28 2014 Discount deadline for orders received with payment Direct to Show site Monday February 3 2014 Last day for advance shipments to arrive at the Atten PME Expo Services warehouse without surcharges 9014 IEEE ESW Conference Company Name Booth Sheraton San Diego Hotel 1380 Harbor Island Drive san Diego CA 92101 Do Not Ship to Show Site Prior to Tuesday February 4 2014 Freight may be refused Shipping to Show Site may also result in additional charges for freight handling Show Schedule Tuesday February 4 2014 Exhibitor Move In 1 00pm 5 00pm After the show T Feel free to contact PME Expo Wednesday February 5 2014 Exhibitor Move In 8 00am 3 00pm Services throughout the year for Exhibit Hall Open 3 00pm 6 00pm assistance with any trade shows Exhibitor Move Out 6 00pm 11 45pm special events exhibit rentals installation and dismantle labor or material storage Please inform your drivers to be checked in at the PME Service Desk on Wednesday February 5 2014 by 8 00pm We look forward to Freight not picked up will be redirected with the show carrier All Exhibit Materials must be off the show floor on Wednes serving you in the future day February 5 2014 PME Freight will be on location if you prefer to ship with our show carrier 3315 Maggie Blvd E mail customerservice my pme com DEADLINE DATE PM E P Suite 300 Phone 407 730 3886 January 28 2014 ENPA Services Orlando Florida 32811 Fax 407
8. decorations A NON OFFICIAL CONTRACTOR IS Any individual who is not a full time permanent employee of an exhibiting firm who is providing a service to an exhibitor on site and does not represent one or more of the official contractors 1 Each representative on a Non Official Contractor must physically pick up in person an Exhibit Crew badge at the PME Expo Services Desk If a representative of a Non Official Contractor does not have any identification which verifies his her employment by a Non Official Contractor he she must be accompanied to the PME Expo Services Desk by a repre sentative who has verifying identification These services shall not conflict with existing labor regulations or contracts and in fulfilling his obligations the representative of a Non Official Contractor shall adhere to the regulations set up by the hall and show management regarding entrance The representative of a Non Official Contractor shall have a true and valid order for service from an Exhibitor in advance of the show move in date and shall not solicit business on the show floor The representative of a Non Official Contractor will share with the Official Service Contractor all reasonable costs related to his operation including overtime pay for stewards restoration of exhibit space to its initial condition etc It is the responsibility of the Exhibitor to see that each representative of a Non Official Contractor abides by the Official Rul
9. 0am 4 00pm Monday Friday Facility could refuse shipment TO dn mun Mn TO Atten PME Expo Services cio Towne Air Freig 2014 IEEE ESW Conference vigi el imp amp Company Name amp Booth Ission Gorge Roa Sheraton San Diego Hotel Suite F San Diego CA 92120 RET P FOR 2014 IEEE ESW Conference Please note the following general shipping information e Shipments received without receipts freight bills or specified unit counts on the receipts or freight bills such as UPS or van lines will be delivered to the exhibitor s booth without guarantee of the piece count or condition No liability will be assumed by PME Expo Services for such shipments Crated materials will be received at the warehouse up to 30 days in advance and delivered to respective booths at the convention facility Empty containers will be removed from the booth placed in storage and returned to the booth at the close of the show Material is then moved from the booth to the dock and reloaded on designated vehicles Charges will be based on in bound weight only IMPORTANT Refer to the MATERIAL HANDLING RATES in the Exhibitor Service Manual for rate information Page 3 3315 Maggie Blvd E mail customerservice my pme com DEADLINE DATE PME Expo Services Suite 300 Phone 407 730 3886 January 28 2014 Orlando Florida 32811 Fax 407 730 3887 ESW 2014 O da u m wm m LY o Un F V ru UW S LLJ Un lt LLJ LLJ
10. action against PME Expo Services requires payment in full at the time services are ordered the exhibitor if the authorized third party does not pay See Third Party Billing PME Expo Services requires that you provide a credit card authorization with Request form your initial order For your convenience we will use this authorization to charge your account for services which may include labor amp material handling not cov Tax Exempt ered by your first payment If you are tax exempt in the state in which you will be exhibiting you must pro For your convenience we will use this authorization to charge your credit card for any additional amounts ordered by your representative for products and services rendered to your company for this event Method of Payment PME Expo Services accepts MasterCard VISA American Express amp Check Purchase orders are not considered payment All payments must be made in vide a Sales Tax Exemption Certificate for that state Please send the above information with your orders for the show PME Expo Services must receive your certificate with your order otherwise tax will appear on your invoice Adjustments and Cancellations Adjustments to your invoice will not be made after the close of show Some items services and labor are subject to cancellation fees Cancellation fees will U S Funds drawn on a U S Bank apply if written notice of cancellation is not received within 15 business days of the sh
11. ates positioned or repositioned once it is in your booth area Forklift crews do not need to be ordered if it is part of the Material Handling Process The same rules and regulations apply to forklift crew labor as to all other labor services INSTALL amp DISMANTLE RECAP Please check the appropriate box PME Expo Ser Exhibitor Super vices Supervision Vision Total Laborers Hours per Laborer PME Expo Services Supervision Install PME Expo Services Supervision Dis Forklift Fee 50 00 35 mantle 35 ESTIMATED COST FOR INSTALLATION DISMANTLE LABOR AND OR FORKLIFT LABOR LIMITS OF LIABILITY amp RESPONSIBILITY FOR LABOR 4 Claims for loss injury or damage which are not submitted to PME Expo Services within thirty 30 days of the close of the show on which the loss injury or damage 1 PME Expo Services amp its subcontractors shall not be responsible for loss delay or occurred shall be considered waived No suit or action shall be brought against PME damage due to strikes lockouts or work stoppages of any kind Expo Services or its subcontractor more than one year after the accrual of the cause of action 2 PME Expo Services and its subcontractors shall not be responsible for loss injury or damage cause by laborers or equipment furnished by PME Expo Services or its 5 PME Expo Services will not be responsible for improper packin
12. dismantling of PLAN B Installation and dismantling of display display under the supervision of I amp D PME Expo under the supervision of Exhibitor Services Please note the following e Labor personnel must be picked up at PME Expo Services Desk when under exhibitor supervision Please note the following In addition to the above listed rates a 35 supervision fee will apply to the above rates with a 50 00 minimum charge Work will be done on a straight time basis if possible However A one hour no show charge will be applied if exhibitor fails to pick overtime charges will be invoiced on the show floor if necessary up labor personnel as ordered Notice of cancellation should be made at least 24 hours prior to e Notice of cancellation should be made at least 24 hours prior to the the show move in to avoid a one hour minimum charge show move in to avoid a one hour charge per requested personnel Workers are assigned to orders at 8 00AM daily and completion time of first assignments is uncertain Therefore starting times after 8 00AM cannot be guaranteed although every effort will be made to provide labor at requested times FORKLIFT ORDER Straight Time 72 00 per personnel hour Overtime 96 00 per personnel hour Forklift 50 00 per hour A forklift crew will consist of one forklift one driver and one spotter Please note that a forklift crew should be ordered if you need equipment spotted in your booth area removed from cr
13. e Steel banding is available at 0 95 per linear foot plus one half hour minimum labor e Mobile equipment will be moved in amp out of the exhibit hall on a time amp material basis with a minimum 250 charge per round trip Page 6 3315 Maggie Blvd E mail customerservice my pme com DEADLINE DATE PM E P Suite 300 Phone 407 730 3886 January 28 2014 ENPA Services Orlando Florida 32811 Fax 407 730 3887 ESW 2014 2014 IEEE IAS Electrical Safety Workshop Changing the electrical safety culture February 4 7 2014 San Diego California MATERIAL HANDLING RATES CONTINUED AGREEMENT OF TERMS The exhibitor accepts responsibility for the payment of charges in connection with the handling of shipments and guarantees payment to PME Expo Services for the incurred services described herewith OUTBOUND SHIPPING Each exhibitor or his representative will be expected to label his exhibit materials and furnish shipping information Labels and Bills of Lading will be available at the Exhibitor Service Desk Previous shipping labels should be removed PME Expo Services accepts no responsibility for misdi rected shipments as a result of old shipping labels remaining on containers PME Expo Services will route all shipments unless special advance arrangements are made Exhibits and materials for which arrangements have not been made with PME Expo Services or which have not been removed from the exhibit area on removal da
14. er during set up the carpet can become soiled We suggest that you order cleaning service at least once prior to the show opening Please include any specific instructions EXHIBITING FIRM BOOTH Page 13 3315 Maggie Blvd E mail customerservice my pme com DEADLINE DATE PME Expo Services Sie30 Phone 407 730 3886 January 28 2014 Orlando Florida 32811 Fax 407 730 3887 ESW 2014 2014 IEEE IAS Electrical Safety Workshop Changing the electrical safety culture February 4 7 2014 San Diego California HARDWARE RENTAL ORDER FORM Video Equipment Total 1 2 VHS With Auto Repeat DVD Player Standard 20 TV VCR Combo Unit 20 Video Monitor Receiver 25 Video Monitor Receiver 54 Roll cart Stand with Drape LCD amp Plasma Monitors Total 17 Flat Screen LCD Monitor 1280 x 1024 20 Flat Screen LCD Monitor 1280 x 1024 BLACK 20 Flat Screen LCD Monitor 1600x1200 Video Input Audio Bar 37 Plasma Display 1024 x 768 4 3 Ratio 42 Plasma Display 1024 x 768 16 9 Ratio 50 Plasma Display 1280 x 932 16 9 Ratio Plasma Floor Stand Cobra or Dual Post Projection Equipment Discount Price Total XGA LCD Projector 1024 x 768 1800 Lumens SXGA LCD Projector 1024 x 768 3000 Lumens Overhead Projector 4000 Lumens 6 Tripod Screen 8 Tripod Screen EXHIBITING FIRM BOOTH Delivery Charge 100 00 Please call for items not listed A 4096 surcharge applies to orde
15. es amp Regulations of this Exposition ESW2014 2014 IEEE IAS Electrical Safety Workshop Changing the electrical safety culture February 4 7 2014 San Diego California INTENT TO USE NON OFFICIAL CONTRACTORS A NON OFFICIAL CONTRACTOR IS Any individual who is not a full time permanent employee of an exhibiting firm who is providing a service to an exhibitor on site at the convention facility and does not represent on or more of the official contractors 1 Exhibitors who choose to use a Non Official Contractor must complete and sign this form It must be received at PME Expo Services no later than the Deadline Date NO EXTENSIONS OR EXCEPTIONS WILL BE GRANTED AFTER THE OFFICIAL PUBLISHED DEADLINE The Non Official Contractor must provide PME Expo Services with a copy of valid Certificate of Insurance This certificate must be received no later than the deadline date NO EXTENSIONS OR EXCEPTIONS WILL BE GRANTED AFTER THE OFFICIAL PUBLISHED DEADLINE Failure to provide PME Expo Services with items 1 and 2 above will result in said firms being required to hire installation and dismantling labor from PME Expo Services Non Official Contractors will be able to pro vide supervision only All representatives of the Non Official Contractor must obtain an Exhibit Crew badge at the PME Expo Services Exhibitor Service Center IMPORTANT Itis the responsibility of each Exhibiting Firm who is utilizing a Non Official Cont
16. fornia STANDARD FURNISHINGS amp ACCESSORIES Quantity Discount Price Standard Price Total Basic Side Char 4075 8550 Literature Stand 110000 13750 0 0 0 Waste Basket 1550 2100 Easel Come 320 3975 Caf Table 30 round x 42 high 17500 225 00 5 Bar Stool Black with Back Support 120 00 amp 155 00 BagRack 1 OO 600 amp X 800 JS Quantity Total 3 Drapery Installed perlinearfoot 925 1375 S 8 Drapery Installed perlinearfoot 1200 1825 O DRAPED DISPLAY TABLES 30 High x 24 Wide Red Check Color Blue Black Teal Grey White Burgundy Quantity Standard Price 4 Draped 89 75 115 50 6 Draped 99 25 138 50 I 8 Draped 107 25 154 50 I 4th Side Draped 22 00 33 00 I DRAPED DISPLAY COUNTERS 42 High x 24 Wide
17. g of exhibitor material subcontractors except when such laborers are working or operating equipment under and products or incorrect labeling if working under the supervision of the exhibitor direct supervision of a supervisor designated by PME Expo Services or its subcon tractor 6 PME Expo Services will not be responsible for improperly packed or concealed dam ages to exhibits 3 PME Expo Services and its subcontractors shall not be liable to any extent whatso ever for any actual potential or assumed loss of profits or revenues or for any collat 7 The placing of an order for the services or laborers and the use of equipment by an eral costs which may result from any loss injury or damage to an exhibitor s material exhibitor or any agent of the exhibitor shall be construed as an acceptance by such or personnel which may make it impossible or impractical to exhibit exhibitors mate exhibitor or agent of terms and conditions set forth in Section 1 through 6 above rials EXHIBITING FIRM BOOTH Page 8 3315 Maggie Blvd E mail customerservice my pme com DEADLINE DATE PME Expo Services Suite 300 Phone 407 730 3886 January 28 2014 Orlando Florida 32811 Fax 407 730 3887 NON OFFICIAL CONTRACTORS RULES amp REGULATIONS PME Expo Services has been selected as the Official Service Contractor and must be used for all material handling furniture rental signs rigging cleaning and installation and dismantling of
18. he local trucking terminal prior to the show move in date Such shipments must arrive on or before February NOTE Shipments will only be received at the show site up to three days prior to 3 2014 between 10 00am amp 4 00pm Monday through Friday the move in periods SEE PAGE ONE OF THE SERVICE MANUAL e No shipments will be received at the warehouse on weekends or holidays As an exhibitor it is your responsibility to instruct your carrier of the proper date for To trace the arrival of a shipment call 407 730 3886 direct deliveries to the convention facility e HAVE PRO NUMBER AND CARRIER INFORMATION AVAILABLE e Bills of Lading indicating weight must accompany freight delivery The driver s signature on the show site receiving report will verify the total count and weight e NOTE Shipments that arrive at the warehouse after show move in has begun will be charged an additional 25 overtime rate of the advance warehouse rate e NOTE Shipments arriving at show site before the designated move in date could be refused rerouted or held by the facility You re responsible for all related charges incurred at show site and by PME Expo Services Shipping prior to move in could delay your shipment to your booth Please follow the outlined shipping guide e Label each package or crate as follows lines TO ARRIVE ON OR BEFORE e Label each package or crate as follows February 3 2014 DO NOT DELIVER PRIOR TO February 4 2014 between 10 0
19. ikes lockouts work stoppage fire theft windstorm water vandalism acts of God mysterious disappearances or other causes beyond its control or for ordinary wear and tear in handling of equipment PME Expo Services and its subcontractors shall not be responsible for the materials after they have been delivered to the booth or before they have been picked up for loading at the exhibit hall PME Expo Services shall not be responsible for damage to uncrated materials materials improperly packed or concealed damage All Bills of Lading covering outgoing shipments which are given to PME Expo Ser vices by exhibitors will be checked at the time of pickup from the booth at which time corrections will be made where discrepancies exist Further more the exhibitor recognizes there may be a lapse of time between the completion of packing and the actual pickup of materials from the booth for loading onto a carrier During such time the materials will not be under the care or responsibility of PME Expo Services PME Expo Services and its subcontractors shall not be liable to any extent whatsoever for potential or assumed loss of profits or revenues for any collateral costs which may make it impossible or impractical to exhibit Same claims for loss or damage which are not submitted to PME Expo Services within thirty 30 days of the close of the show shall be considered waived No suit or action shall be brought against PME Expo Services or its subcontractor
20. ines Circle One PREPAID COLLECT Total Number of Containers Total Weight of Shipment INCOMING SHIPMENT INCOMING SHIPMENT INCOMING SHIPMENT INCOMING SHIPMENT Origin of Shipment Origin of Shipment Origin of Shipment Origin of Shipment Shipping Date Shipping Date Shipping Date Shipping Date Approximate Arrival Date Approximate Arrival Date Approximate Arrival Date Approximate Arrival Date Total Number of Containers Total Number of Containers Total Number of Containers Total Number of Containers Total Weight of Shipment Total Weight of Shipment Total Weight of Shipment Total Weight of Shipment EXHIBITING FIRM BOOTH Page 5 3315 Maggie Blvd E mail customerservice my pme com DEADLINE DATE PMI E Exp o Services Suite 300 Phone 407 730 3886 January 28 2014 Orlando Florida 32811 Fax 407 730 3887 ESW 2014 2014 IEEE IAS Electrical Safety Workshop Changing the electrical safety culture February 4 7 2014 San Diego California MATERIAL HANDLING RATES e 98 50 per hundred weight or fraction thereof e l fthe inbound and or outbound receiving hours occur during e Minimum of 197 00 per shipment delivered 200 Ib minimum overtime there will be a 2596 surcharge for each occurrence e When recording weight round up to the next one hundred 100 pounds Overtime hours are Monday Friday before 8 00am and after e Rates are calculated on a round trip basis 4 30pm and all day Saturda
21. ing is only offered at the purchase price Carpet Color Booth Size X Sq Ft 0 95 Sq Ft EXHIBITING FIRM EU Page 11 3315 Maggie Blvd E mail customerservice my pme com DEADLINE DATE PME Expo Services Suite 300 Phone 407 730 3886 January 28 2014 Orlando Florida 32811 Fax 407 730 3887 ESW 2014 2014 IEEE IAS Electrical Safety Workshop Changing the electrical safety culture February 4 7 2014 San Diego California RENTAL EXHIBITS ORDER FORM ALL PME EXPO SERVICES RENTAL EXHIBIT PACKAGES INCLUDE One 6 skirted table and two chairs one wastebasket Installation and Dismantle Labor x Standard Booth Carpeting three 75 watt header copy in black and daily booth Sse lilt vacuuming PME EXPO SERVICES BASIC RENTAL 10 foot Exhibit Please indicate instructions for header below Choose 1 Standard White Panels 1 000 00 Velcro Panel 1 425 00 Indicate Velcro Color Black Silver Indicate Carpet Color Blue Red Grey Oe VW 1 Mater Pane Indicate Drape Color Blue Red Grey Black ux White PME EXPO SERVICES RENTAL EXHIBIT HEADER TO READ Table Top Display 6 Wide X 4 Tall Folding Panels Indicate Color Black Grey 300 00 Advance 375 00 S
22. onitor 16 9 Stand With Shelf Speakers Wall Mount Tabletop 600 00 700 00 55 Flat Panel Video and Data Monitor 16 9 Stand With Shelf Speakers Wall Mount Tabletop 750 00 850 00 63 Flat Panel Video and Data Monitor 16 9 Stand With Shelf Speakers Wall Mount Tabletop A 900 00 1 000 00 Computer ONLY Monitors Speakers NOT included Please Circle One 19 LCD Flat Panel Computer Monitor 4 3 Wall Mount Tabletop 200 00 250 00 200 00 250 00 v tf A 20 LCD Flat Panel Computer Monitor 4 3 Wall Mount Tabletop ul A What source will be used with the monitor s Please indicate below Computer DVD VCR or other Video Device Multiple Other specify MAC USERS PSAV does not supply conversion video adaptor dongle Please be sure to bring your own Presentation Computer Windows 14 Days Prior Standard Rate LrcCI e aooo s sooo RN Computers Macintosh MacBook 25990 s sseoo O ESW 2014 2014 IEEE IAS Electrical Safety Workshop Changing the electrical safety culture February 4 7 2014 San Diego California SHIPPING INSTRUCTIONS ADVANCE SHIPMENTS TO SHIPMENTS TO THE WAREHOUSE SHOW SITE e Shipments must be sent PRE PAID All collect shipments will be refused e All shipments arriving prior to February 4 2014 could be REFUSED and returned to e Crated shipments may be sent to the warehouse in advance up to thirty 30 days t
23. ow move in No credits will be issued after delivery or attempted delivery If you have any questions regarding our payment policy please call exhibitor services at 407 730 3886 or visit our Service Desk at the show Please complete the information and return payment in full with this form and your orders You may choose to pay by credit card check or bank wire transfer however we require your credit card charge authorization to be on file with PME Expo Services You agree to late fees up to 1 5 per month on any balance not paid at the conclusion of the event or balance left without appropriate credit card on file Page 15 DEADLINE DATE 3315 Maggie Blvd E mail customerservice my pme com PM E Expo Services Suite 300 Phone 407 730 3886 January 28 2014 Orlando Florida 32811 Fax 407 730 3887 ESW2014 P 2014 IEEE IAS Electrical Safety Workshop Changing the electrical safety culture February 4 7 2014 San Diego California THIRD PARTY PAYMENT AND STATEMENT OF TERMS PME Expo Services will present invoices to third parties at the show site for payment of all services rendered to exhibitors provided the following con ditions are met 1 The exhibitor is required to complete the INTENT TO USE NON OFFICIAL CONTRACTORS form located on page 12 of this manual 2 The payment record of the third party must be acceptable to PME Expo Services Also the charge card information must be completed and submi
24. ractor to complete and return the following forms to PME Expo Services no later than January 28 2014 e INTENT TO USE NON OFFICIAL CONTRACTORS form which is located on the following page of this manual Liability Certificate of Insurance form which names PME Expo Services as additionally insured for each Non Official Contractor firm being utilized Note The exhibitor appointed contractor must maintain at least 1 million in Employer s Liability General Liability Automobile Liability amp Workers Compensation as required in the state the exposition is located If both the INTENT TO USE NON OFFICIAL CONTRACTORS form and CERTIFICATE OF INSURANCE are not supplied to PME Expo Services by January 28 2014 Non Official Contractor will be required to order labor from PME Expo Services INTENT TO USE NON OFFICIAL CONTRACTORS NOTIFICATION DEADLINE January 28 2014 EXHIBITING FIRM BOOTH AUTHORIZED NAME AND TITLE AUTHORIZED SIGNATURE NON OFFICIAL CONTRACTOR SHOW SITE REPRESENTATIVE if not same as above DIRECT PHONE NUMBER TYPE OF SERVICE TO BE PERFORMED Page 9 3315 Maggie Blvd DEADLINE DATE Suite 300 Orlando Florida 32811 E mail customerservice my pme com Phone 407 730 3886 Fax 407 730 3887 P M E Expo Services January 28 2014 ESW2014 2014 IEEE IAS Electrical Safety Workshop Changing the electrical safety culture February 4 7 2014 San Diego Cali
25. rs placed within 72 hours of delivery No credits will be issued after delivery or attempted delivery Exhibitor must be present in booth to accept delivery or additional fees will apply F Appropriate cancellation fees will apply to orders cancelled within 15 days of delivery Tax 8 So teats Page 14 3315 Maggie Blvd E mail customerservice my pme com DEADLINE DATE PM E P Suite 300 Phone 407 730 3886 January 28 2014 ENPA Services Orlando Florida 32811 Fax 407 730 3887 ESW2014 2014 IEEE IAS Electrical Safety Workshop Changing the electrical safety culture February 4 7 2014 San Diego California CREDIT CARD AUTHORIZATION FOR EXHIBIT SERVICES Credit Card Charge Authorization All Information Must Be Provided MasterCard LIVISA American Express Corporate LPersonal Account Number Calculation of Orders Electrical Service o o Bo Shing Handing insalaton amp Dsnanie Labor iS Fur Capet amp Accesores s Ras Sid e Fosse u u encemg oo Parween To simplify payment send a check payable to PME Expo Services for your entire order or note the amount to be charged to your credit card Please list all authorized persons for credit card use at show site below y y Each exhibiting firm is ultimately responsible for all charges incurred on its be Payment for Services half PME Expo Services reserves the right to institute collection
26. rvice my pme com DEADLINE DATE PME Expo Services Sule 300 Phone 407 730 3886 January 28 2014 Orlando Florida 32811 Fax 407 730 3887
27. s classifications the whole shipment will be charged at the special handling rate INBOUND BILL OF LADING OR DELIVERY RECEIPT All shipments must have a Bill of Lading or delivery receipt showing number of pieces weight and description of merchandise The charges will be computed based on this weight In the event that no weight is indicated on the documents presented PME Expo Services shall esti mate the weight and all charges will be based ion these estimates The estimates will be binding on both parties A 25 fee will be applied to your invoice if PME Expo Services finds it necessary to provide this weigh scale service No adjustments will be made after the show closes Copies of the Bills of Lading including pro number should be mailed to PME Expo Services as soon as shipments are made This will assist in tracing if necessary EMPTY CONTAINER LABELS Empty labels for storage of containers during the show will be available at the Exhibitor Service Desk Affixing the labels is the sole respon sibility of the exhibitor or representative All previous labels should be removed PME Expo Services assumes no liability for errors to the above procedure removal of containers with old labels improper information or valuables stored in containers with old empty labels Empty crates or containers will not be accessible after removal unless prior arrangements are made for accessible storage at the Exhibitor Service Center SPECIAL RATES AND SERVICES
28. s more than one year after accrual of the cause or action thereof In order to expedite removal of materials from the show site PME Expo Services shall have the authority to change designated carriers if such carriers do not pick up on time Where the exhibitor makes no disposition materials will be either taken to a warehouse to await exhibitor s ship ping instructions in which case extra charges will be the responsibility of the exhibitor or shipped to the exhibitor s address The consignment or delivery of a shipment to PME Expo Services or its subcontractors by the exhibitor or by any shipper on behalf of the exhibi tor shall be construed as an acceptance by such exhibitor of the terms and conditions set forth in the above section Page 7 3315 Maggie Blvd E mail customerservice my pme com DEADLINE DATE PM E P Suite 300 Phone 407 730 3886 January 28 2014 ENPA Services Orlando Florida 32811 Fax 407 730 3887 ESW2014 2014 IEEE IAS Electrical Safety Workshop Changing the electrical safety culture E iini February 4 7 2014 San Diego California INSTALLATION AND DISMANTLING LABOR ORDER Straight Time 72 00 per personnel hour Overtime 96 00 per personnel hour Overtime rates prevail before 8 00AM and after 4 30PM daily and all day on Saturdays Sundays amp Holidays A minimum charge is one hour per labor personnel with a ten percent service charge on show site orders PLAN A Installation and
29. tandard EXHIBITING FIRM Subtotal BOOTH Tax 8 Total SO We can create anything from a single booth to a large multi dimensional selling environment Call 407 654 0749 for additional booth designs All rental orders received after the deadline date will be charged an additional 50 Page 12 3315 Maggie Blvd E mail customerservice my pme com DEADLINE DATE PME Expo Services Suite 300 Phone 407 730 3886 January 28 2014 Orlando Florida 32811 Fax 407 730 3887 ESW2014 2014 IEEE IAS Electrical Safety Workshop Changing the electrical safety culture February 4 7 2014 San Diego California FLORAL SERVICE ORDER FORM 9 7 nA is E f A Plants may vary from pictures in color and size RN Ji d EM A 7 he A met Y Ls POMPE Tax 8 Total BOOTH CLEANING ORDER FORM Cleaning orders placed on show floor will be charged an additional 25 CARPET SERVICE Check One Vacuum Booth Carpet One time Before Show Opens 0 60 sq ft X sq ft S Vacuum Booth Carpet Daily 0 50 sq ft X sq ftX days Before show opens and each morning before show opens Indicate dates required PORTER SERVICE Empty wastebaskets police floor at 2 hour intervals 68 00 per day Indicate dates required Booth Cleaning Total NOTE All rental carpets are clean upon delivery to your booth space Howev
30. tted to PME Expo Services as a deposit for the show 3 If there is any doubt who is to be invoiced for a service the charges for the service will be charged to the exhibitor The exhibiting firm is ultimately responsible for the payment of all charges If the Non Official Contractor requires PME Expo Services to fax an invoice from the Convention Facility a 75 00 service charge will be added 4 The following form is to be completed signed and returned by both parties by the deadline date indicated at the bottom of this page Otherwise the request will be denied Please do not forget to fill out the credit card authorization form We understand that we the exhibiting firm are ultimately responsible for payment of charges incurred In the event that the named third party does not make payment upon presentation of the invoice at the show site such charges will be presented to the exhibiting firm for payment ALL INVOICES MUST BE SETTLED BY THE CLOSE OF THE SHOW Please fill out the form below completely EXHIBITING FIRM BOOTH AUTHORIZED NAME amp TITLE AUTHORIZED SIGNATURE DISPLAY HOUSE NAME THIRD PARTY PAYER COMPLETE ADDRESS AUTHORIZED NAME amp TITLE AUTHORIZED SIGNATURE PHONE NUMBER FAX NUMBER ITEMS TO BE BILLED TO THIRD PARTY LJ MASTERCARD L AMERICAN EXPRESS ACCOUNT NUMBER NAME ON CARD SIGNATURE COMPANY NAME COMPANY ADDRESS PHONE NUMBER FAX NUMBER Page 16 3315 Maggie Blvd E mail customerse
31. y Sunday and on Holidays SMALL PACKAGE SHIPMENTS shipments received without individual carrier receipts or freight bills such as UPS FEDERAL EXPRESS EXPRESS MAIL PARCEL POST or PRIVATE VEHICLE etc will be delivered to the booth without guarantee of the piece count or condition PME Expo Services will assume no liability for these shipments 25 00 per shipment will be charged for packages 25 pounds and under LABOR AND EQUIPMENT Labor will be available for un crating un skidding assembling positioning leveling dismantling re crating and re skidding machinery and or equipment of exhibitors Please see the INSTALLATION AND DISMANTLING LABOR ORDER FORM in this manual SPECIAL HANDLING Add 50 to the quoted convention facility rate for un crated or loose display shipments or shipments by any truck which because of height or truck bed cannot be unloaded at the docks Uncrated and loose display shipments will not be received at the warehouse This form of shipment should be sent directly to the convention facility scheduled to arrive during the move in time These shipments will not be accepted prior to the move in dates Uncrated and loose display shipments are defined as open displays not crated or cased or un skidded machinery on an open flatbed truck without proper lifting bars or hooks If the crated materials are combined with un crated or loose materials in the same shipment and the Bill of Lading does not identify the variou
32. y will be transported to our warehouse at an additional charge to await disposition PME Expo Ser vices reserves the right to route exhibit material via an alternate carrier in the event that the requested carrier fails to pick up the shipment or re fuses to accept shipments within five 5 business days following the close of the show No liability will be assumed by PME Expo Services as a result of such re routing or handling Any freight brought back to the warehouse for special pick up will be given an additional charge SHIPMENTS RETURNED TO THE WAREHOUSE At the close of the show should shipments need to be brought back for any reason there will be an additional charge of 100 00 per shipment for straight time and 150 00 per shipment for overtime with a 200 Ib minimum LIMITS OF LIABILITY All shipments should be insured by the exhibitor from the time they leave his firm until they are returned after the show All exhibits or materials handled by PME Expo Services and insured by the exhibitor are not to exceed a value of 0 25 per pound and are not to exceed a maximum of 50 00 per item or 1000 00 per claim whichever is less PME Expo Services and its subcontractors are not insurers The amounts paid to PME Expo Services are based on the value of the material handling services and are unrelated to the value of the property being handled PME Expo Services and its subcontractors shall not be responsible for loss delay or damage due to str
Download Pdf Manuals
Related Search