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SF Exhibitor Kit, Forms, and Metropolitan Exposition Service Manual

1. DEADLINE FOR GRAPHICS IS 3 WEEKS BEFORE EXPorE ition THE SHOW OPEN ANY GRAPHICS TURNED IN LATE WILL INCUR A 50 RUSH FEE ELECTRICAL NOT INCLUDED PACKAGE INCLUDES 1 6 WHITE STRAIGHT SHELVES 6 ARM LIGHTS 2 HEADERS WITH COMPANY NAME 10 X 20 STANDARD CARPET W VISQUEEN INSTALLATION AND DISMANTLE LABOR MATERIAL HANDLING OF EXHIBIT DISCOUNT 5 138 01 STANDARD 7 707 03 ELECTRICAL NOT INCLUDED E A PACKAGE INCLUDES 6 WHITE STRAIGHT SHELVES 1 6 ARM LIGHTS 6 BACK WALL GRAPHIC PANELS 3 GRAPHIC HEADERS 2 COUNTER TOPS amp COUNTER GRAPHICS 10 X 20 STANDARD CARPET W VISQUEEN INSTALLATION AND DISMANTLE LABOR MATERIAL HANDLING OF EXHIBIT DISCOUNT 7 330 79 STANDARD 10 996 18 ELECTRICAL NOT INCLUDED FE PACKAGE INCLUDES 6 WHITE STRAIGHT SHELVES 6 ARM LIGHTS FULL GRAPHICS OR COLOR PANELS 1 42 TV ON WALL MOUNT amp DVD PLAYER 2 BLACK PEDESTAL TABLES 6 BLACK DESIGNER ARM CHAIRS CHOICE OF METAL COLOR SILVER DUST SILVER VEIN OR WHITE 10 X 20 STANDARD CARPET W VISQUEEN INSTALLATION AND DISMANTLE LABOR DISCOUNT 9 628 88 STANDARD 14 443 32 Cereal ative Order Form AUTHORIZATION FORM ze POLITAN MUST ACCOMPA
2. 1 Event Day 89 00 4 10 Event Days 119 00 6Month Policy 475 00 2 3 Event Days 109 00 C 11 30 Event Days 199 00 Annual Policy 650 00 OF hEVENTSTARTDATE L____lEndDate L___ EVENT WEBSITE D C EVENT contact LI VENUE ADDRESS with City State amp Zip EXHIBITOR INFORMATION REGISTER AT Exhibiting Company Insured Contact Hamel TJ Address ity PI tate Lip code 1 Ema cum _ lreephone Description of Business Exhibt Does your exhibit or business involve any of the excluded activities below YES NO Alcohol Serving Amusement Devices Animals Athletic Participation Mazes Disc Jockeys Bands Entertainment amp Film Industry Equipment Rental Tobacco Fireworks Firearms Weapons Health Supplements Hot Wax Impressions Inflatables Installation Service Repair Massage Mechanical Amusement Devices Water Activities Medical Testing Motor Sport Activities Oxygen Aromatherapy Storefront Operations Tattooing or Piercing Vehicles in Motion Weight Loss Products Watercraft Exhibits on Water If yes describe we can still get you Additional Insured Most event planners or venues require you to name them as an additional insured We need the name and address for each Additional Insured to issue a certificate Don t list your employees Just leave blank if you do not know Additional insured L f
3. 5 mane occur 10 00 O O MED EXP any 1 person PERSONAL amp ADV INJURY 1 000 000 2 000 000 GENERAL AGGREGATE gt GEN L AGGREGATE LIMIT APPLIES PER PRODUCTS COMP OP AGG L poticy L provect L Loc AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1 000 000 Ea Accident 5 ANY AUTO ALL OWNED AUTOS BODILY INJURY per person SCHEDULED AUTOS HIRED AUTOS BODILY INJURY per accident NON OWNED AUTOS D EE PROPERTY DAMAGE Per accident GARAGE LIABILITY AUTO ONLY EA ACCIDENT ANY AUTO O EXCESS LIABILITY OTHER THAN EA ACC AUTO ONLY gt 0 0 EACH OCCURRENCE occur J cLAIMS MADE AGGREGATE L DEDUCTIBLE RETENTION WORKER S COMPENSATION AND Statutory Limits other EMPLOYER S LIABILITY E L EACH ACCIDENT E L DISEASE EA EMPLOYEE E L DISEASE POLICY LIMIT DESCRIPTION OF OPERATIONS LOCATIONS VEHICLES EXCLUSIONS ADDED BY ENDORSEMENT SPECIAL PROVISIONS The State of California the 1 A District Agriculture Association Lessor Sublessor if fair site leased subleased their directors officers agents servants and employees are made additional insured but only insofar as the operations under this contract are concerned CERTIFICATE HOLDER ADDITIONAL INSURED INSURER LETTER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE 191 Lyman St Asheville NC 28801 THER
4. C poe ome ox Background Color Copy Color select Lay out Vertical Horizontal select Font Style LI Corporate Jazzy Deadline for graphics 1s 3 weeks before the show open Any graphics turned in late will incur a 50 rush fee Metropolitan Exposition Services Inc can meet any sign or graphic requirements you have Please contact us at 201 994 1303 1f you have any questions or need additional information Indicate Sign Copy Here please attach additional sign copy if required Cancellation Policy All orders are non refundable once ordered and proccessed POLITAN IP ietysition Graphic File Submission Guidelines METROPOLITAN EXPOSITION SERVICES INC WWW METRO EXPO COM We want your graphics to look their best We are committed to partnering with you in order to provide the most comprehensive and effective solutions in the trade show industry In order to produce your graphics at the highest quality and facilitate the transfer of your files to us for production we are pleased to provide you with this graphic file submission document Note the basic cost of graphic production is typically included in your sales quote Additional work on supplied files may require additional fees Please contact Metropolitan Exposition for details Formats for images and logos Transfer options for images or logos Program Preferred File type Media Note Adobe Illustra
5. TRANSPORTATION E 201 355 4109 main 201 355 4145 fax 201 340 2290 main 201 340 2108 fax Company Address Green Festival San Francisco Ordered by Print NENNEN Email Address Fax CALCULATE ESTIMATED TOTALS Furnishings and Accessories Order Forms Signage amp Graphics Order Form Tabor Hanging Sien tom Fontin Standard Coto Cut amp Plash Carpet E r SSC x Please initial for estimates for Metropolitan Exposition Services Inc Audio Visual In Show Network Orders Was Total Estimate with tax to MetroMultiMedia Inc OI Please initial for estimates for MetroMultiMedia Inc Metro Trans Estimated Charges Total Estimate to Metropolitan Exposition Transportation Inc EN Please initial for estimates for Metropolitan Exposition Transportation Inc MEE PAYMENT AUTHORIZATION YOUR SIGNATURE ON THIS PAYMENT AUTHORIZATION FORM DENOTES ACCEPTANCE OF ALL TERMS amp CONDITIONS INCLUDED ON THIS FORM AND IN YOUR SERVICE MANUAL 1 Metropolitan Exposition Services Inc MetroMultiMedia Inc and Metropolitan Exposition Transportation Inc will each have separate charges and invoices as applicable Do not combine services or payments 2 Metropolitan Exposition Transportation Inc requires credit card payment as the only acceptable method of payment Company Check Make payable to Metropolitan Exp
6. Atin insured a _ _______ Jaddessciysrzo Gf Any special wording or coverage needed Any Additional Information ornotes METHOD OF PAYMENT BY SIGNING BELOW YOU AUTHORIZE US TO CHARGE YOUR CREDIT CARD Payment Form American Express MasterCard Visa Discover Check Payable to Insurance for Exhibitors Card Number L Expiration Date Security Code L Cardholder Name Cardholder Address L Has any prior coverage been cancelled or non renewed Yes No TERMS and CONDITIONS Coverage is only provided for law suits brought in the U S and events held in the United States understand that the insurance company in determining whether to provide insurance coverage will rely on the information contained in this form and all other information being submitted hereby warrant represent and confirm that to the best of my knowledge al information provided is complete true and correct Signing this application does not bind the Applicant or the Company to complete the insurance but it is understood and agreed that the information contained herein shall be the basis of the contract should a policy be issued If any of the above questions have been answered fraudulently or in such a way as to conceal or misrepresent any material fact or circumstance concerning this insurance or the subject thereof the entire policy shall be void understand that this policy includes an Agency f
7. Remember to order utilities in advance All utility lines must be installed before carpet installation CUSTOM CUT CARPET Price includes delivery installation carpet tape visqueen and removal Minimum order of 100 square feet is required for custom cut carpet orders Colors Available Please check desired color If a color is not checked a default color will be chosen These colors are approximate and serve only as an example Your actual carpet color will vary O Black 1 Blue Green O Gray O Red Burgundy White item Custom Cut Carpet 4 52 sq ft 6 78 sq ft Booth Size Length ft x Width PADDING Carpet Padding 1 2 1 10 sq ft 1 65 sq ft Booth Size Length ft x Width ft sq ft PLUSH CUSTOM CUT CARPET 26 oz Price includes delivery installation carpet tape padding visqueen and removal Minimum order of 400 square feet is required for premium cut carpet orders Colors Available Please check desired color These colors are approximate and serve only as an example Your actual carpet color will vary O Onyx O Navy Boysenberry Charcoal O Sword 0 Silky Beige Custom Cut Carpet 7 38 sq ft 11 06 sq ft DJ Booth Size Length ft x Width Visit the Metro Expo Online Store to place your order online SEENEN SUBTOTAL TAX 9 000 TOTAL Payment Authorization Form must accompany order Any order received after Discount Deadline will be charged
8. These colors are approximate and serve only as an example Your actual carpet color will vary af WK n de 442 wx P T acre o 1 Black Blue Green O Gray O Red Burgundy 0 Tuxedo 10 x 30 Booth Carpet 717 85 W AA PADDING amp VISQUEEN Price includes delivery installation carpet tape and removal Minimum order of 100 square feet is required BEEN Carpet Padding 1 2 1 10 sq ft 1 65 sq ft DEN Visqueen Plastic Covering 0 62 sq ft 0 92 sq ft DJ Booth Size Length ft x Width ft Visit the Metro Expo Online Store to place your order online www metro expo com order SUBTOTAL TAX 9 000 TOTAL Payment Authorization Form must accompany order Any order received after Discount Deadline will be charged the Standard Rates NO EXCEPTIONS Cancellation Policy Any Standard Carpet cancelled will be charged 50 after move in begins and 100 after installation Custom Cut Carpet orders are non refundable 2 weeks prior to move in as Wm esto Gu a Pih Carpet Order on RE PAYMENT AUTHORIZATION FORM MUST ACCOMPANY YOUR ORDER ME 3553 lt Green Festival San Francisco ma Aca Discount Deadline Date November 13 15 2015 Moonachie N J 07074 October 29 2015 Phone 201 994 1301 Fax 201 994 1350 Cow Palace Company Name Booth Contact Name Phone
9. 5 SECIONS5 GENERALINIORMAIIDDoNNFG al nag aga aaa pa a e kg Tala pui dois A aaa a A E aana angaku 7 SECTION 6 GREEN FESTIVAL EXPO RULES AND REGULATIONS 9 SECTION 7 lt GREENING INFORMA HON D 10 SECTION 8 GETTING MATERIALS TO GREEN FESTIVAL EXPO 11 SECTION STAX COMPLIANCE ge 13 SECTION 10 FREQUENTLY ASKED QUESTIONS EAE EE EE aa Gah 13 SECTION 11 FOOD AND BEVERAGE VENDING SAMPLING 14 size Mg EE 16 Page 2 of 16 SECTION 1 WELCOME TO SAN FRANCISCO GREEN FESTIVAL 1A Preparing for Green Festival EXPO Welcome to Green Festival EXPO If you are a new or returning exhibitor please note that changes are made every year and in every event in an effort to improve the Green Festival EXPO experience for all participants and attendees IMPORTANT DIFFERENCES FOR THIS YEAR e MOVE OUT for FREIGHT AND POV will be SUNDAY NIGHT 5pm 9pm e NOONE UNDER 12 YEARS OLD WILL BE ALLOWED ON THE SHOW FLOOR DURING MOVE IN OUT 1B Inside this Exhibitor Information Kit This kit is filled with all the information you need to have a successful event including all deadlines It is very important that the people who are going to be onsite are familiar with the information cont
10. The cost of 120 Volt outlets includes delivery to one location in island booths and to one location at the rear of inline or peninsula booths If you require the outlets to be distributed to any other location material and labor charges apply There is a minimum charge of 1 hour for installation amp 1 2 hour for removal Complete and return the Electrical Labor Order Form along with a floor plan layout of your booth space indicating outlet locations ISLAND BOOTHS Include a floor plan layout of your booth space indicating all outlet locations with measurements and orientation If a main power drop delivery location is not indicated on the floor plan Edlen will deliver to the most convenient location 208 480VOLT SERVICES If you require 208 volt or higher services please call for a quote Edlen electricians must make all high voltage connections and disconnects This is done on a time and material basis Please complete the Electrical Labor Order Form to schedule your estimated connection time and return it with this order form 24 HOUR SERVICES Electricity will be turned on within 30 minutes of show opening and off within 30 minutes of show closing show days only If you require power at any other time order 24 hour power at double the outlet rate LIGHTING Overhead lights are installed on time and material basis In the event 1000 watt overhead quartz lights cannot be mounted to existing catwalks in
11. sreenfestivalexpos EXHIBITOR INFORMATION KIT COW PALACE EVENT CENTER ARENA NORTH amp SOUTH HALLS NOVEMBER 13 14 and 15 2015 Page 1 of 16 Dear Sponsors Exhibitors amp Partners The 15 Green Festival EXPO San Francisco is quickly approaching We re looking forward to welcoming all of you at the Cow Palace Event Center November 13 15th 2015 In 2015 and beyond we want to bring something new to your attention Green Festival EXPO is working with Metropolitan Exposition Services our new General Service Contractor in four cities NY DC LA and SF We encourage you to use this opportunity to check out their furnishing offers to make your booth as attractive as possible The following kit includes important information about the show and services provided by Metropolitan and Cow Palace Event Center We are now officially a 3 day show in all cities Please review our new opening and move in out times Move in will be Thursday November 12th from 9am 6pm amp Friday November 13th from 8am 11am Move out will be on Sunday November 15th 5pm 9pm Exhibitor registration will be on Thursday November 12th from 9am 6pm amp Friday November 13th from 8am Noon just outside the Arena at Cow Palace e Material handling registration forms are in the Metropolitan Services kit for those needing union assistance use of the loading dock need credit card info payments must be made prior the show e Please read the kit t
12. 07074 Phone 201 994 1301 Fax 201 994 1350 Cow Palace Please take a few minutes and review the following information pertaining to shipping and material handling Shipping Charges Please prepay all shipping charges Metropolitan Exposition Services Inc will not accept or be responsible for collect shipments Material Handling Rates and Charges Labor and equipment required for unloading and loading are included with Metropolitan Exposition Services material handling rates Material handling rates apply to each 100 pounds CWT fractional poundage must be rounded up to the next CWT Each shipment received 15 considered separately No cumulative weights are allowed on split shipments UPS etc The above services whether used completely or in part are based on the inbound weight of the shipment Tracing shipments with your carrier is NOT the responsibility of Metropolitan Exposition Services Inc Metropolitan Exposition Services Inc requires that 100 of the estimated payments due in advance Please complete and return the Payment Authorization Form with your order Special Handling A surcharge of 35 15 applied in addition to the quoted rates for shipment s received that require special handling Special handling is defined as but not limited to any shipment that requires additional handling or special equipment to load or unload 1 e ground handling mixed loads double decking hoist equipment designated loading sequ
13. 6 FURNITURE amp ACCESSORIES DG gb Fomiture d ACCESSO anaa aaa kaa again naar apawadan a UU ORE 7 Standard Furniture amp Accessories Order aan a EQUIS KA KAKA da S BRI ERU DEM NEUE amp 9 i uuu T an ana aa A aa aka 10 Executive Order e wana naga ajan Saka a aaa EEE ra siad GG paga na a a gana an anganan ani 11 Standard Carpet Order De 12 Custom Cut amp Plush Carpet RE a a a aaa 13 Cleaning nus su n MM o Ka usa EcL un ias 14 EXHIBIT amp DISPLAY SOLUTIONS L Oo V 0 u eee 24 Signage amp Graphics Order Form BE 33 Graphic File eeh e UE E EE 34 RULES amp REGULATIONS EE ER LABOR A RIGGING Labor Order Ee 36 Key Information Page oto oe dng m 37 One tal 51 y ll saang gang aaa aa kang a ana aapa ia Baba aa iba nk gece naen a aaa daa aa ak 38 Exhibitor Appointed Contractor Notification a a 39 In Boou Dore HIE O r
14. City State Zip The cardholder named above hereby authorizes Metropolitan Exposition Services Inc MetroMultiMedia Inc and Metropolitan Exposition Transportation Inc to charge my credit card for the actual costs of the services estimated above and any additional service and amount including but not limited to labor to install or dismantle booth and or material handling If my carrier fails to pick up my freight before the published forced freight time I acknowledge and agree that I will incur charges from Metropolitan Exposition Transportation Inc If there is any intent to commit fraud I will be held to full extent of the law CARDHOLDER SIGNATURE DATE PAYMENT POLICY Metropolitan Exposition Services Inc MetroMultiMedia Inc and Metropolitan Exposition Transportation Inc each require payment of estimated costs in full including applicable taxes at the time services are ordered services will be denied without complete payment adjustments to charges are to be made at show site NO CREDITS WILL BE MADE AFTER SHOW CLOSING Payments in check form must be in US Dollars from a US Bank TAX EXEMPT STATUS Ifyou are exempt from paying sales tax you must forward a certificate of exemption for the state in which the services to be used at or prior to the time of payment Resale certificates are not valid unless you are rebilling these charges to your customer All Metro Trans services are non taxable EQUIPMENT You
15. Contact Name Phone Discount Standard Specify ee Upholstered Side Chair Upholstered Side Chair 5399 99 8099 99 Mid La ea Undrped Table sa Suez af se al sst Lag suos sa Jet Undaped Comer sss Na sssrummeicomer sas eee Leo Ese ST Drape Table Colors Black Blue White Burgundy Forest Green Red Gray Teal eewwepwernse sos JI DRAPED p eao high apes abe so Ierwen ams ssa C sms se Drape Counter Colors Black Blue White Burgundy Forest Green Red Gray Teal beareo C sac se T sus eoe see n DRAPED ps soe me a Drape Colors Black Blue White Burgundy Forest Green Red Gray Teal prape pmnan pamanmu wan sem eee cese PEDESTAL 518660 s27990 _ TABLES 30 x 42 High Pedestal Os sem sa sme va MISCELLANEOUS TJ RetaetableSanehion sos sa If a color is not checked a default color will be chosen UNDRAPED TABLES UNDRAPED COUNTERS Visit the Metro Expo Online St
16. EXPERIENCE BUILDING FABRIC STRETCH FRAMES FOR CLIENTS HAVE LED THE FABRI FRAME SIGNAGE REVOLUTION THESE RIGID YET LIGHTWEIGHT ALUMINUM FRAMES CREATE A HEAVY DUTY AND LONG LASTING STRUCTURE WHICH CAN BE DESIGNED AND CREATED IN ALMOST ANY SHAPE AND SIZE IMAGINABLE OUR PILLOW CASE COVERS ARE CUSTOM MADE FOR EVERY JOB AND FIT EACH FRAME TO PERFECTION QUICK AND EASY ASSEMBLY WITH SNAP TOGETHER CONNECTIONS AND LOCK IT DEFINITELY PROVIDES EFFORTLESS INSTALLATION DURABILITY MADE OF LIGHTWEIGHT DURABLE ALUMINUM FRAME AND STRONG STRETCH FABRIC MATERIAL SEAMLESS DYE LAMINATED POLY POPLIN FABRIC STANDARD AND CUSTOMIZED SHAPES ARE THE PERFECT SOLUTION FOR ANY PROJECT AND BUDGET SELECT FROM A NUMBER OF STANDARD STRUCTURES OR LET OUR IN HOUSE DESIGN ENGINEERS CREATE A UNIQUE DISPLAY THAT FITS YOUR NEEDS PLEASE CONTACT A METROPOLITAN EXPOSITION EXHIBIT SALES TEAM MEMBER FOR MORE INFORMATION AT EXHIBITSALES METRO EXPO COM P 201 994 1303 F 201 994 1350 Signage a Graphics Order Form RP PAYMENT AUTHORIZATION FORM NIM NO POLI TAN MUST ACCOMPANY YOUR ORDER Payesition vvv Green Festival San Francisco IUUD HN Discount Deadline Date November 13 15 2015 Moonachie N J 07074 October 29 2015 Phone 201 994 1301 Fax 201 994 1350 Cow Palace Company Name Booth Contact Name Phone DIGITAL INKJET SIGNS Rates based on one color copy white showcard 10 words or less ose
17. NO FOOD PREP RISK CATEGORY 2 HIGH RISK W FOOD PREP PERMIT TYPE RISK CATEGORY 1 LOW RISK NO FOOD PREP RISK CATEGORY 2 HIGH RISK W FOOD PREP SINGLEEVENT ANNUAL PERMIT SINGLEEVENT ANNUAL PERMIT OWNER CONTACT NAME ADDRESS CITY STATE ZIP PHONE If you have previously operated in San Mateo County provide your Record ID PR e g PROOXXXXX unable to find DAY OF THE EVENT DETAILS PERSON IN CHARGE OF BOOTH CELL PHONE NUMBER DEMONSTRATION OF KNOWLEDGE if preparing handling or serving non prepackaged food the person in charge must demonstrate that he or she has adequate knowledge of food safety principles as they relate to the specific food facility operation CERTIFIED FOOD MANAGER CERTIFIED FOOD HANDLER Name of Certified Person Certificate Expiration ATTACHED THE COMPLETED FOOD SAFETY QUIZ N A only pre packaged non potentially hazardous food BOOTH CONSTRUCTION Food preparation booths must be fully enclosed constructed with four sides a washable floor and overhead protection Pre packaged food booths require a washable floor and overhead protection Describe the materials that will be used for the booth WALLS FLOOR OVERHEAD PROTECTION N A FOOD OPERATION IS INDOORS FOOD PROTECTION Identify methods of protecting foods from customer contamination e g condiments samples etc SNEEZE GUARDS HINGED COVERS OVER FOOD PROTECTED DISP
18. directors officers agents assigns affiliated companies and related entities including but not limited to any subcontractors Metropolitan Exposition Services Inc may appoint The term Exhibitor means the exhibitor its employees agents representatives and any Exhibitor Appointed Contractors Further Exhibitor is in fact the Shipper for all purposes and circumstances notwithstanding anything contained herein to the contrary 2 PACKAGING amp CRATES Metropolitan shall not be responsible for damage to loose or uncrated materials pad wrapped or shrink wrapped materials glass breakage concealed damage carpets in bags or poly or improperly packed materials In addition Metropolitan shall not be responsible for crates and packaging which are unsuitable for handling in poor condition or have prior damage Crates and packaging should be of a design to adequately protect contents for handling by forklift and similar means 3 EMPTY CONTAINERS Empty container labels will be available at the show site service desk Affixing labels to the containers 15 the sole responsibility of the exhibitor or its representative previous labels must be removed or obliterated Metropolitan assumes no responsibility for error in the above procedures removal of containers with old empty labels and without Metropolitan labels improper information on the empty labels Metropolitan will not be liable for loss or damage to crates an
19. 21 x 16 Black Glass 281 14 421 71 Sterling Coffee Table 25 Dia x 21 Glass Silver 314 21 471 32 For more from this Executive Collection please call our Exhibitor Services Department at 201 994 1301 Visit the Metro Expo Online Store to place your order online www metro expo com order TAX 9 000 SUBTOTAL TOTAL Payment Authorization Form must accompany order Any order received after Discount Deadline will be charged the Standard Rates NO EXCEPTIONS Cancellation Policy Executive Furnishings are non refundable 10 days prior to move in BEN CL C snara Carper Order Form 8 PAYMENT AUTHORIZATION FORM 1 MUST ACCOMPANY YOUR ORDER ME aie Green Festival San Francisco ma Aca Discount Deadline Date November 13 15 2015 Moonachie N J 07074 October 29 2015 Phone 201 994 1301 Fax 201 994 1350 Cow Palace Company Name Booth Contact Name Phone Remember to order utilities in advance All utility lines must be installed before carpet installation STANDARD CARPET Price includes delivery installation carpet tape and removal Custom cut carpet is required for all booths longer than 30 or booths configured as an island or peninsula Multiples are not available in the same color No exceptions Colors Available Please check desired color If a color is not checked a default color will be chosen
20. CFO OR all food must be purchased on the day of the event FOOD FACILITY hereby allow to use my permitted food facility for food preparation AGREEMENT storage and sanitizing equipment on the following date s FACILITY NAME OWNER ADDRESS CITY NAME AND TITLE SIGNATURE x CFO Food from an approved CFO within 100 miles of CFO BUSINESS NAME San Mateo County Only Approved Products will be sold REG PERMIT amp COUNTY BY SIGNING BELOW DECLARE UNDER PENALTY OF PERJURY THAT TO THE BEST OF MY KNOWLEDGE AND BELIEF THE STATEMENTS MADE HEREIN ARE CORRECT AND TRUE HEREBY CONSENT TO ALL NECESSARY INSPECTIONS MADE PURSUANT TO LAW AND INCIDENTAL TO THE ISSUANCE OF THIS PERMIT AND THE OPERATION OF THE BUSINESS SIGNATURE NAME AND TITLE SAMPLING BOOTH REQUIREMENTS Required in Each Sampling Booth 5 Insulated Gallon Water Jug Biodegradable Compostable Ke Paper Towels 5 Gallon Gray Water Collection Bucket ELECTRICAL ORDER FORM EDLEN The Power People ELECTRICAL EXHIBITION SERVICES 129 Sylvester Road So San Francisco CA 94080 FACILITY Phone 650 225 0900 Fax 650 225 0950 sanfrancisco edlen com M 10 30 15 EVENT Green Festival San Francisco 2015 Advance Payment Deadline Date Cow Palace November 13 15 2015 DATES EVENT 115025SF FOR YOUR CONVENIENCE PLACE YOUR ORDER ONLINE AT WWW EDLEN COM ORDER INSTRUCTIONS 120 VOLT POWER DELIVERY
21. PMS Match Uncoated Color Mode CMYK e Provide color matching information with your art files Specify Pantone colors or send color copy proof or color chip to match to Cancellation Policy All orders are non refundable once ordered and proccessed Maike expo ition SET YOUR BOOTH APART FROM THE REST VIVID FULL COLOR GRAPHICS PRINTED DIRECTLY FOR YOUR BOOTH TO ENSURE YOU ARE NOT OVERLOOKED CUSTOMIZING YOUR WALLS WILL SAVE YOU A LOT OF TIME NO NEED FOR DOUBLE FACE TAPE OR VELCRO SIMPLY SEND US YOUR PRINT READY GRAPHIC AND WE WILL TAKE CARE OF EVERYTHING FROM INSTALLATION TO DISMANTLE OF YOUR CUSTOMIZED GRAPHIC PANELS Multiple Possibilities EZ FABRIC WALL DISPLAY SYSTEM MET BRFOLITAN expo ition THE METROPOLITAN EXPOSITION EXHIBIT AND DESIGN TEAM IS PROUD TO INTRODUCE OUR FIRST MODULAR WALL SYSTEM DESIGNED FOR FABRIC GRAPHICS THE EZ FABRIC WALL SYSTEM COMBINES THE VERSATILITY OF MODULAR WALLS WITH THE BENEFITS OF LIGHTWEIGHT FABRIC GRAPHICS ALUMINUM CONSTRUCTION COLOR FABRIC EASY SET UP MULTIPLE DESIGNS TOOLS INCLUDED PLEASE CONTACT A METROPOLITAN EXPOSITION EXHIBIT SALES TEAM MEMBER FOR MORE INFORMATION AT EXHIBITSALES METRO EXPO COM P 201 994 1303 F 201 994 1350 se gt IS YOUR COMPANY CONSIDERING BRINGING OR USING YOUR OWN CUSTOM BOOTH STOP AND THINK AGAIN WE HIGHLY ENCOU
22. Palace YOU ARE ENTERINGA CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE The terms and conditions set forth below become a part of the Contract between Metropolitan Exposition Services Inc and you the Exhibitor Acceptance of said terms and conditions will be construed when any of the following conditions are met e The Payment Authorization Form is signed or e An order for labor services and or rental equipment is placed by exhibitor with Metropolitan Exposition Services Inc or e Work is performed on behalf of exhibitor by labor secured through Metropolitan Exposition Services Inc DEFINITIONS For purposes of the contract Metropolitan Exposition Services Inc Metropolitan means its employees directors officers agents assigns affiliated companies and related entities including but not limited to any subcontractors Metropolitan Exposition Services Inc may appoint The term Exhibitor means the exhibitor its employees agents representatives and any Exhibitor Appointed Contractors EAC PAYMENT TERMS Full payment including applicable tax is due in advance or at show site All payments must be in U S funds and all checks must be drawn on U S bank Orders received without advance payment or after the deadline date will incur additional after deadline charges as indicated on each order form All materials and equipment are on a rental basis for the duration of the show or event an
23. Show Rates and apply only to Show Days Exhibitor agrees to use all rental equipment with reasonable care to prevent excessive wear and tear and or damage to Green Festivals Inc property Exhibitor will notify Green Festivals Inc immediately of any damage to rental equipment and agrees to be billed for any damage to or loss of rental equipment rented to Exhibitor CANCELLATIONS ORDER ISSUES amp TAX In case of cancellation of any labor orders by Exhibitor a one hour per person per hour charge will be applied for all labor and equipment orders that are not canceled in writing at least 72 hours prior to the scheduled start time If carpeting and other order items or services have already been provided at the time of cancellation fees will remain at 10096 of the original charge If Green Festival is canceled because of reasons beyond Green Festivals Inc control Exhibitor remains responsible for all charges for services and equipment provided up to the date of cancellation Exhibitor is solely responsible for and agrees to pay any and all charges related to removal of items from Exhibitor s booth after the show has ended even if items were provided by or belong to a third party It is Exhibitor s responsibility to advise the Green Festivals Inc Exhibitor Services Representative of problems with any orders and to check the Exhibitor s invoice for accuracy prior to the close of the SF Green Festival If Exhibitor is exempt from payment of sales tax G
24. beverage samples including energy drinks are limited to 2 oz containers Food items are limited to 2 oz See Section 11B for required hand washing stations and Section 11C for Serving Ware requirements Sampler Vendor Required Forms Certificate of Liability COL Form A 2 San Mateo County Public Health Temporary Food Facility Application Form B All of the above forms must be sent to forms greenfestivals org by Oct 16th If you intend to sample alcohol please inform your sales representative so they can go over the specific rules and regulations 11B Policies for Food amp Beverage Sampling Required at each Food amp Beverage SAMPLING Booth A temporary hand washing station consisting of at least a 5 gallon thermally insulated container with spigot that provides a continuous flow of potable water like those sold at a grocery store single service liquid soap dispenser Biodegradable unbleached paper towels and a 5 gallon bucket to collect dirty water Water can be dumped at our resource recovery stations throughout the floor Please refer to the following illustration Page 14 of 16 11 Policies for Bioware and Compostable Materials Compostable Biodegradable ware is REQUIRED for all food drink sampling and vending Greening the Green Festival EXPO takes a tremendous amount of work and the cooperation of both exhibitors and attendees Green Festival EXPO diverts between 90 98 of waste from the landfill through our aggressi
25. e e 40 MATERIAL HANDLING amp SHIPPING INFORMATION e OT e nied 41 Shipping Material Handling Guidelines Eeer ee oor UIS US e e UR IS od Uo 42 Shipping Maternal Handling Guidelines 2 of 2 EE 43 Shipping d Ee 44 Material Handling Order Form BEE 45 Shipping 46 Metropolitan Exposition Transportation Inbound Form 47 Outbound Shipping Form RE 49 TERMS amp CONDITIONS Terms amp Conditions Payment amp Labor EE 50 Terms amp Conditions Material Handling 1 of 2 a ee 51 Terms amp Conditions Material Handling 2 2 52 INSURANCE General Liability Insurance NONE 53 suma W ME Green Festival San Francisco 115 Moonachie Avenue November 13 15 2015 Moonachie N J 07074 Phone 201 994 1301 Fax 201 994 1350 Cow Palace Metropolitan Exposition Services Inc is pleased to be the official Decorator and Service Contractor for Green Festival San Francisco being held November 13 15 2015 at the Cow Palace Enclosed you will find all the necessary information and order forms for this event Please read and complete each form carefully and return completed forms to us as soon as possible so that we may provide you with expedient service EACH 10
26. exhibit space 5 The Exhibitor Appointed Contractor to be used by the Exhibitor must provide a certificate of insurance with at least the following limits a Comprehensive General Liability not less than 1 000 000 with respect to injuries to any one person per occurrence b 2 000 000 with respect to injuries to more than one person in any occurrence c Worker s Compensation Insurance including employee liability coverage in a minimum amount not less than 1 000 000 of individual and or aggregate coverage d Metropolitan Exposition Services Inc must be named as additional insured Any Exhibitor that does not have a certificate of insurance on file in the Metropolitan Exposition Service Inc office ten 10 days prior to the show will be automatically assessed a 100 00 fee which will be charged against their security deposit 6 The Exhibitor Appointed Contractor a Must agree to abide by all rules and regulations of the show including all union rules and regulations b Must have all business licenses permits and Worker s Compensation Insurance required by the State and City governments and the convention facility management prior to commencing work and shall provide Show Management with evidence of compliance c Will share with Metropolitan Exposition Services Inc all reasonable costs related to its operation including overtime pay for stewards restoration of exhibit space to its initial condition etcetera d Must
27. x 10 EXHIBIT BOOTH INCLUDES e High Back Wall White 3 High Side Rail White e 1 7 x 44 ID Sign Please note that the exhibit area is not carpeted EVENT SCHEDULE Exhibitor Move In Thursday November 12 2015 9 00am 6 00pm Show Hours Friday November 13 2015 12 00pm 6 00pm Saturday November 14 2015 10 00am 6 00pm Sunday November 15 2015 10 00am 5 00pm Exhibitor Move Out Sunday November 15 2015 5 00pm 9 00pm Force Freight Clear Floor Sunday November 15 2015 11 59pm Metropolitan Exposition will begin returning empty shipping containers at 5 00pm on Sunday November 15 2015 this process should take approximately two 2 hours Please keep this in mind when scheduling labor and freight pick up All carriers must check in for pick up no later than 8 00pm on Sunday November 15 2015 suma W position Green Festival San Francisco 115 Moonachie Avenue November 13 15 2015 Moonachie N J 07074 Phone 201 994 1301 Fax 201 994 1350 Cow Palace IMPORTANT DEADLINES Please check all order forms for additional deadlines FURNITURE amp CARPET Deadline date for advance order discount October 29 2015 FREIGHT Shipments begin arriving at warehouse October 8 2015 Warehouse shipments deadline November 5 2015 GRAPHICS Deadline date for advance order discount October 23 2015 Shipments will be accepted after the deadline however surcharges will be assessed for
28. 0 15 000 regional email subscribers and grass roots efforts posters amp billboards Regardless of the method Green Festival EXPO is committed to national and local outreach across all platforms to deliver the message that the Green Festival EXPO Marketplace is the place to be I know people who want to volunteer where should send them Our volunteers are the core of our event Please send them to the Green Festival EXPO website Once there they can view all available shifts and register online at http www greenfestivals org volunteer SECTION 11 FOOD AND BEVERAGE VENDING SAMPLING 11A Defining Food Vendors and Samplers Which are you There is a distinct difference between vending and sampling Vendors are exhibitors Including Food Court selling food items for ON SITE Consumption at the venue See Section 11B for required hand washing stations and Section 11C for Serving Ware requirements Bioware Centerplate Catering has exclusive rights to provide food and beverage for all events at the Cow Palace Event Center Vendors are NOT PERMITTED at the Cow Palace Samplers are exhibitors serving small samples of pre packaged food and beverage products Exhibitors are permitted to sell prepackaged items for OFF SITE TO GO consumption These items are limited to products manufactured processed or distributed by the exhibiting firm All items are limited to SAMPLE SIZES and may be distributed from your exhibit booth only Non alcoholic
29. 0pm will be charged OT rate so 506 2 oror 567500 SMALL PACKAGE Items that DO NOT ship out Cartons and envelopes received without documentation will be delivered without guarantee of piece count or condition Maximum weight is 30 pounds per shipment per delivery Only Federal Express UPS amp DHL shipments can be considered as small packages Warehouse Warehouse s6182 52 69 Each Additional Carton 18 41 12 27 If small packages are shipped out the prices will be changed to reflect the above roundtrip rates CALCULATE ESTIMATED MATERIAL HANDLING CHARGES Our shipment will be delivered to LI Metropolitan Warehouse Cow Palace We are shipping lbs per 100 Ibs 200 165 min per shipment Estimate Late Arrival Surcharge add 30 Total Due We understand this is an estimate Invoicing will be done from actual weight and adjustments made accordingly SHIdOO TAV STAAVT Al ASIHATTHG IHdO Hd HS YSNH OL CHddIHS HOVA NO INO HOV Id Id HINHINHANOD ANOA OM QHGIAO Id AAV S THAW I AAOEV 1901187 524 JO ON 1918 594 JO ON O9SIOUEJJ UBS IPA JS 4J 115 MOHS FI0r6 VO OCH Deg 0097 ONI SHOIASMS NOLLISOdXH NV ILEI
30. 100 prepayment of advance orders and nay order or services placed at show site must be pad at the show For all others should there be any pre approved unpaid balance after the close of the show terms will be net due and payable in Moonachie New Jersey upon receipt of invoice Effective thirty 30 days after invoice date any unpaid balance will bear a finance charge at the lesser of the maximum rate allowed by applicable law or 1 5 per month which is an Annual Percentage Rate of 18 and future orders will be on a pre paid basis only If any finance charge hereunder exceeds the maximum rate allowed by applicable law the finance charge shall automatically be reduced to the maximum rate allowed any excess finance charge received by Metropolitan shall be either applied to reduce the principal unpaid balance or refunded to the payer These payment terms and conditions shall be governed by and construed accordance with the Laws of the State of New Jersey In the event of any dispute between the Exhibitor and Metropolitan relative to any loss damager or claim such Exhibitor shall not be entitled to and shall not withhold payment or any partial payment due to Metropolitan for its services as an offset against the amount of any alleged loss or damager Any claim against Metropolitan shall be considered a separate transaction and shall be resolved on its own merits Metropolitan reserves the right to charge Exhibitor for the difference between the Exh
31. 5pm EST 4pm CST 2pm PST Oct 16 Deadline to submit Certificate of Liability COL Food and Beverage Oct 16 Deadline to submit San Mateo Health Dept TFF application Food and Beverage Oct 30 Deadline for ordering electricity from Edlen Electric advance discount price Oct 30 Deadline to receive discounted Additional Furnishing and Carpet pricing Nov 5 LAST DAY Advance Warehouse regular price freight 3096 surcharge after Page 3 of 16 SECTION 3 WHERE WHO WHEN amp HOW 3A Venue Name and Address Cow Palace Event Center 2600 Geneva Ave Daly City CA 94014 415 404 4111 http www cowpalace com 3B Green Festivals Inc Show Management Green Festivals Inc www greenfestivals org PO Box 2837 Asheville NC 28802 Compliance and Logistics Phone 828 333 9424 Compliance and Logistics fax 828 394 2383 Compliance and Logistics email Bob greenfestivals org Exhibit Sales Phone 828 236 0324 ext 300 3C Metropolitan Exposition Services General Service Contractor GSC Metropolitan Exposition Services www metro expo com 115 Moonachie Ave Moonachie NJ 07074 Phone 201 994 1301 Fax 201 994 1350 E Mail Exhibitorservices Metro expo com 3D Event Dates amp Hours Thursday Nov 12 Exhibitor Move in 9am 6pm e Freight accepted 10am 4pm e LOADING DOCK OPEN 10AM To 4PM Friday Nov 13 Event Hours Noon 6pm e Exhibitor Admittance Noon e LOADING DOCK OPEN 8AM 10AM e HAND CARRY CL
32. Comments Remember to order in advance Furnishings amp Carpeting Cleaning Electrical amp Telephone Ship To Address City State Zip Attention Phone Method of Shipment list name amp phone number O Common Carrier O Van Line O Air Freight Next Day 2nd Day Deferred 3 to 5 days Freight Charges O Prepaid O Collect Bill To Address City State Zip Name Phone HEH tics Contractor Informacion POLITAN position Green Festival San Francisco 115 Moonachie Avenue November 13 15 2015 Moonachie N J 07074 Phone 201 994 1301 Fax 201 994 1350 Cow Palace OFFICIAL SERVICE CONTRACTORS Show Management acting on behalf of all Exhibitors and in the best interest of the exposition has appointed Official Service Contractors to perform and provide necessary services and equipment Official Service Contractors are appointed to Ensure the orderly and efficient Installation and removal of the overall exposition Assure the distribution of labor to all Exhibitors according to need Provide sufficient labor to satisfy the requirements of Exhibitors and for the exposition itself See that the proper type and limits of Insurance are in force and Avoid any conflict with local union and or exhibit hall regulations and requirements The Official Service Contractors will provide all usual trade show services including labor Exceptions are Supervision may be provided by the Ex
33. ECTRICAL NOT COMPANY Nay INCLUDED H DISCOUNT 3 836 02 STANDARD 5 754 02 ELECTRICAL NOT B N Im INCLUDED ELECTRICAL NOT INCLUDED DISCOUNT 6 609 92 STANDARD 9 914 87 DEADLINE FOR GRAPHICS IS 3 WEEKS BEFORE THE SHOW OPEN ANY GRAPHICS TURNED IN LATE WILL INCUR A 50 RUSH FEE PACKAGE INCLUDES 1 4 12 M SHELVES 2 ARM LIGHTS 1 HEADER WITH COMPANY NAME 10 x 10 STANDARD CARPET W VISQUEEN I INSTALLATION AND DISMANTLE LABOR MATERIAL HANDLING OF EXHIBIT PACKAGE INCLUDES 1 4 12 M SHELVES 2 ARM LIGHTS 2 BACK WALL GRAPHIC PANELS 2 BACK WALL GRAPHICS BOTTOM PANEL 1 GRAPHIC HEADER 10 x 10 STANDARD CARPET W VISQUEEN INSTALLATION AND DISMANTLE LABOR MATERIAL HANDLING OF EXHIBIT PACKAGE INCLUDES 1 4 12 M SHELVES 2 ARM LIGHTS FULL GRAPHICS OR COLOR PANELS 1 1 42 TV ON WALL MOUNT amp DVD PLAYER 1 BLACK PEDESTAL TABLE 3 BLACK DESIGNER ARM CHAIRS CHOICE OF METAL COLOR SILVER DUST SILVER VEIN OR WHITE 10 x STANDARD CARPET WA VISQUEEN INSTALLATION AND DISMANTLE LABOR MATERIAL HANDLING OF EXHIBIT DEADLINE FOR GRAPHICS IS 3 WEEKS BEFORE eSItion THE SHOW OPEN ANY GRAPHICS TURNED IN LATE WILL INCUR A 50 R
34. ENSERS SINGLE SERVING PACKETS ALL FOODS ARE PREPACKAGED Other ALTERNATE SINK EQUIPMENT DESCRIBE HAND WASH STATION IN BOOTH DESCRIBE WAREWASH STATION OR ALTERNATIVE PROCEDURE AVAILABILITY OF FACILITIES WHAT IS YOUR POTABLE WATER SOURCE WHERE WILL YOU DISPOSE OF YOUR GARBAGE WHERE WILL YOU DISPOSE OF YOUR WASTE WATER TEMPERATURE CONTROL Describe equipment methods for ensuring proper holding temperatures during transport and the event COLD HOLDING DEVICES TO HOLD FOOD BELOW 45 F e g refrigerator ice chest etc HOT HOLDING DEVICES TO HOLD FOOD ABOVE 135 F e g steam table crock pot etc COOKING AND REHEATING EQUIPMENT gas grill microwave etc Note Accurate metal stem probe thermometers are required all booths FOOD TO BE SERVED zit ail menu items attach additional pages if necessary Describe how food will be Describe any off site Describe preparation of Describe method for transported preparation of food this item at the event temperature control e g cambro insulated container e g cut and marinated e g cooked on BBQ grill e g ice chest steam table Menu Item e g teriyaki chicken OFF SITE FOOD PREPARATION STORAGE select one Food prepared at home is not allowed All food prepared or stored prior to the Temporary Event must be done at a permitted Food Facility e g commissary restaurant or church kitchen an approved Cottage Food Operation
35. EOF THE ISSUING INSURER WILL ENDEAVOR TO MAIL DAYS WRITTEN NOTICE TO THE GREEN FESTIVALS EXPO NOV 11th 16th 2015 CERTIFICATE HOLDER NAMED TO THE LEFT BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KINDUPON THE INSURER ITS AGENTS OR REPRESENTATIVES 1 A District Agriculture Association Cow Palace 2600 Geneva Ave Daly City CA 94014 AUTHORIZED REPRESENTATIVE COUNTY OF SAN MATEO SE e HEALTH Phone 650 372 6200 Fax 650 627 8244 www smchealth org foodforms TEMPORARY EVENT FOOD VENDOR APPLICATION The Event Coordinator must submit all Food Vendor applications together as one packet at least 14 days before the event Any applications received directly from a Food Vendor and or within 14 days of the event will not be accepted Incomplete applications will not be accepted Environmental Health Services Division 2000 Alameda de las Pulgas Suite 100 San Mateo CA 94403 e e Gi NAME OF EVENT DATE S OF EVENT BUSINESS INFORMATION NAME OF BOOTH _ FOOD BOOTH KITCHEN FEE EXEMPT VETERAN BLIND FACILITY TYPE attach supporting MOBILE FOOD FACILITY PUSH CART FOOD TRUCK documentation CHARITABLE ORGANIZATION if currently permitted in San Mateo County an application is not necessary et E e FEES sm chealth org foodf however they must be listed in the Event Coordinator s application vendor list PEES Ni RISK CATEGORY 1 LOW RISK
36. F 201 994 1350 METR KAF OLI TAN DEADLINE FOR GRAPHICS IS 3 WEEKS BEFORE expo ition THE SHOW OPEN ANY GRAPHICS TURNED IN LATE WILL INCUR A 5096 RUSH FEE ELECTRICAL NOT COMPANY Name INCLUDED 4 WHITE STRAIGHT SHELVES 3 ARM LIGHTS 1 HEADER WITH COMPANY NAME 10 x 10 STANDARD CARPET W VISQUEEN INSTALLATION AND DISMANTLE LABOR MATERIAL HANDLING OF EXHIBIT PACKAGE INCLUDES ELECTRICAL NOT INCLUDED PACKAGE INCLUDES 4 WHITE STRAIGHT SHELVES 3 ARM LIGHTS 2 BACK WALL GRAPHIC PANELS 1 GRAPHIC HEADER 1 1M x 8 CURVED GRAPHIC PANEL 10 x 10 STANDARD CARPET W VISQUEEN INSTALLATION AND DISMANTLE LABOR MATERIAL HANDLING OF EXHIBIT DISCOUNT 3 380 20 STANDARD 5 070 29 ELECTRICAL NOT PACKAGE INCLUDES KUNG INCLUDED 4 WHITE STRAIGHT SHELVES 3 ARM LIGHTS 1 1 LIGHTBOX FULL GRAPHICS OR COLOR PANELS 1 42 TV ON WALL MOUNT amp DVD PLAYER 1 BLACK PEDESTAL TABLE 8 BLACK DESIGNER ARM CHAIRS rs n mun CHOICE METAL COLOR SILVER DUST SILVER VEIN OR WHITE 10 x 10 STANDARD CARPET WA VISQUEEN DISCOUNT 5 181 41 STANDARD 7 787 11 INSTALLATION AND DISMANTLE LABOR MATERIAL HANDLING OF EXHIBIT BRFOLITAN resition EL
37. FREIGHT Cow Palace Loading Dock See Metropolitan Exposition Service Kit for forms http greenfestivals org files 2015 sf s 2015 metropolitan exposition services Thursday Nov 12 10am 4pm amp Friday Nov 13 8am 10am e rucks Comer must enter the loading docks from Cow Palace Parking Lot accessed from Geneva Ave e Cost for this shipping service is 187 50 ST OT per 100lbs with a minimum of 200lbs 375 Weight is rounded up to the next 100lbs increment There is a 20 discount on shipments over 2000lbs For small box deliveries under 30lbs by UPS Fed Ex or DHL there is 52 69 fee for the first box and an 27 27 fee each additional box Shipments with a TOTAL weight of OVER 30lbs will be billed for the 200lbs minimum You will be billed at the show by Metropolitan e Outbound Shipping Please see Section 8G 8E Direct to Show Site Shipping See Metropolitan Exposition Service Kit for forms http greenfestivals org files 2015 sf s 2015 metropolitan exposition services MUST NOT BE DELIVERED PRIOR TO WEDNESDAY NOV 11 10AM OR LATER THAN 4PM DELIVERIES SIGNED IN AFTER 2PM WILL BE BILL AT OVERTIME RATE Direct to show site shipping will be available for materials that need to arrive at show site on Wednesday Nov 11 10am 4pm Thursday Nov 12 10am 4pm amp Friday Nov 13 8am 10am e Trucks must enter the loading docks from The Cow Palace Parking Lot accessed from Geneva Ave e Cost for this shipping s
38. KS BEFORE exp sition THE SHOW OPEN ANY GRAPHICS TURNED IN LATE WILL INCUR A 50 RUSH FEE ELECTRICAL NOT INCLUDED PACKAGE INCLUDES 8 WHITE STRAIGHT SHELVES 1 6 ARM LIGHTS 1 1M RADIUS X 42 COUNTER 1 HEADER WITH COMPANY NAME 10 X 20 STANDARD CARPET W VISQUEEN INSTALLATION AND DISMANTLE LABOR MATERIAL HANDLING OF EXHIBIT ELECTRICAL NOT INCLUDED PACKAGE INCLUDES 8 WHITE STRAIGHT SHELVES 6 ARM LIGHTS 1 IM RADIUS X 42 COUNTER W GRAPHIC 2 1M x 8 CURVED GRAPHIC PANELS 4 BACK WALL GRAPHIC PANELS 1 HEADER WITH COMPANY NAME 10 X 20 STANDARD CARPET W VISQUEEN INSTALLATION AND DISMANTLE LABOR MATERIAL HANDLING OF EXHIBIT ELECTRICAL NOT PACKAGE INCLUDES INCLUDED 8 WHITE STRAIGHT SHELVES 1 6 ARM LiIGHTS 1 1M RADIUS X 42 COUNTER W GRAPHIC I 2 LIGHTBOXES I FULL GRAPHICS 1 42 TV ON WALL MOUNT amp DVD PLAYER 2 BLACK PEDESTAL TABLES 6 BLACK DESIGNER ARM CHAIRS CHOICE OF METAL COLOR SILVER DUST SILVER VEIN OR WHITE 10 X 20 STANDARD CARPET W VISQUEEN DISCOUNT 8 396 28 STANDARD 12 594 41 Si TON ND IGA LAGE PLEASE CONTACT METROPOLITAN EXPOSITION EXHIBIT SALES TEAM MEMBER FOR MORE INFORMATION AT EXHIBITSALES METRO EXPO COM P 201 994 1303 F 201 994 1350
39. M METES FOCITAN E e EIE Green Festival San Francisco Discount Deadline Date November 13 15 2015 115 Moonachie Avenue Moonachie N J 07074 October 29 2015 Phone 201 994 1301 Fax 201 994 1350 Cow Palace Company Name Booth Contact Name Phone DISPLAY LABOR One Hour Minimum per Worker Rates per person per hour Straight Time 8 00 a m to 4 30 p m Monday through Friday 125 00 162 50 Overtime other times 187 50 243 75 Double Time Sundays and Holidays 250 00 325 00 Start time guaranteed only when labor is requested for the start of the working day Labor must be cancelled in writing 24 hours in advance to avoid one 1 hour cancellation or no show fee per worker INSTALLATION LABOR L Metropolitan Exposition Supervised Labor Key Information Form must be completed and returned with this order form Installation of your exhibit will be completed at our discretion prior to show opening The charge for this service is 3096 of the total installation labor bill or a minimum of 63 00 Emergency Contact Phone L Exhibitor Supervised Labor Supervisor must check in at Metropolitan Service Desk to pick up labor Supervisor Name Phone Date Start Time No of People Approx Hrs Per Person Total Hrs Hourly Rate Estimated Total Cost X E K K Metropolitan Supervision 30 63 00 minimum Total Installation DISMANTLE LABOR L Metro
40. Moonachie N J 07074 October 29 2015 Phone 201 994 1301 Fax 201 994 1350 Cow Palace Company Name Booth Contact Name Phone Description Standard Single Sided VALUESTAND with Silver Base with Graphic 379 40 493 23 Banner Stands will be shipped within 5 business days from approval of art work There will be 50 rush charge for any banner stand order that is needed in less than 5 days SHIPPING amp HANDLING NOT INCLUDED IN PRICE Graphics must be print ready and follow specifications noted in the Art Submission Guidelines below If you require a graphic designer Metropolitan Exposition Services Inc can meet any graphic requirements you have for an additional charge We cannot guarantee timely delivery for any banner stand that is ordered in less than 5 days Please contact us at 201 994 1303 if you have any questions or need additional information Art Preparation Guidelines These guidelines aid in the efficiency of the production process and help us to produce the best quality print for you in the timeline you desire Accepted file formats Adobe Illustrator eps or ai Adobe Photoshop psd tif or eps files Submit file in native file format Using alternate art file formats may result in printing difficulties undesired results and additional art preparation charges e Convert all fonts to outlines and or Rasterize any type layers in Photoshop files e Do not apply global effects e Do not embed li
41. N A MINUTE THE GRAPHIC COMES PRE INSTALLED SO THE DISPLAY IS IMMEDIATELY READY TO GO VALUE VALUESTAND BUILT TO FIT ANY BUDGET MADE FROM THE HIGHEST QUALITY COMPONENTS REPLACEABLE GRAPHIC FXOTIC amp RARE UNLIKE MOST SYSTEMS VALUESTAND AUTO SALES IS DESIGNED ALLOW THE GRAPHIC CHANGED T QUICKLY AND EASILY WITHOUT TOOLS OR ADDITIONAL ei HARDWARE OPTIONS AVAILABLE IN SINGLE SIDED VALUESTAND OR DOUBLE SIDED BRANDSTAND 2 BASE UNIT AVAILABE IN SILVER DEADLINE FOR GRAPHICS IS 3 WEEKS BEFORE THE SHOW OPEN ANY GRAPHICS TURNED IN LATE WILL INCUR A 50 RUSH FEE THERE WILL BE 50 RUSH CHARGE FOR ANY BAN NER STAND ORDER THAT IS NEEDED IN LESS THAN 5 DAYS INCLUDES DURABLE NYLON CARRYING BAG COLLAPSIBLE POLE REUSABLE SNAP LOCK PROFILE ART AREA REWIND TOOL MAIN GRAPHIC 33 5 W x 79 H BASE UNIT gt p Turn feet ta SO more Ausmees i paka aral Full paphk cof the and Piece deploy ito paton close fram the paken bag hale lacaterd an tha bees Taman hook kria the tapa opde unfaaten toe hook and Brake gre while shy ped nag gnaphir mer Stand Order Form PAYMENT AUTHORIZATION FORM MUST ACCOMPANY YOUR ORDER 34 4 4 7 Green Festival San Francisco IUUD HN Discount Deadline Date November 13 15 2015
42. NY YOUR ORDER Ya Green Festival San Francisco ma KG Discount Deadline Date November 13 15 2015 Moonachie N J 07074 October 29 2015 Phone 201 994 1301 Fax 201 994 1350 Cow Palace Company Name Booth Contact Name Phone STANDARD BOOTH CARPET Black Blue Green Gray Red Burgundy STANDARD BOOTH OPTIONS The following colors are available for panel options Silver and Gold Booth Package Panel Colors L White PVC D Black Fabric LJ Gray Fabric D Wood Grain Platinum Booth Package Metal Panel Colors O Silver Dust Silver Vein LJ White HEADER IDENTIFICATION SIGN Header will be produced on White Fascia with Black Lettering Please indicate exactly how you would like your company name to appear Must receive header logo 3 weeks before the show open Any logo turned in later will incur a 50 rush fee Please contact a Metropolitan Exposition Exhibit Sales Team Member for more information at exhibitsales metro expo com P 201 994 1303 F 201 994 1350 Cancellation Policy Items cancelled prior to the show will result in a 50 re stocking fee There will be NO REFUNDS for items cancelled at show site NO EXCEPTIONS BEN PAYMENT AUTHORIZATION FORM 1 MUST ACCOMPANY YOUR ORDER i ME Green Festival San Francisco ma Aca Discount Deadline Date November 13 15 2015 Moonachie N J 07074 Octo
43. OSES 11AM Saturday Nov 14 Event Hours 10am 6pm e Exhibitor Admittance 8am 10am LOADING DOCK NOT OPEN FOR MOVE IN OUT e HAND CARRY RESTOCKING ONLY Sunday Nov 15 Event Hours 10am 5pm Exhibitor Admittance 8am 10am LOADING DOCK NOT OPEN FOR MOVE IN HAND CARRY MOVE OUT 5PM 9PM Shipping 5pm 9pm Sunday Nov 15 Exhibitor Move out 5pm 9pm LOADING DOCK OPENS 5PM e Hand Carry Option MATERIALS MUST BE OUT BY 9PM o Freight will be forced out at additional cost using the designated carrier after 9pm Page 4 of 16 Green Festival EXPO Exhibitor Information amp Orientation Calls Mark your calendar We will cover important information regarding logistics compliance move in move out greening rules and event policies We will also cover all of the new marketing opportunities available to Green Festival EXPO exhibitors to enhance your exhibit experience There will be a Q amp A component at the end of each call Compliance for food vendors and samplers will be covered at the end of each call We have scheduled 2 calls for your convenience Tuesday Oct 132 2 00pm EST 1pm 11am PST AND OR Wednesday Oct 26th 5 00pm EST 4pm CST 2pm PST Call in Phone 712 432 0360 Conference ID 253147 Duration approximately 45 minutes SECTION 4 BOOTH PACKAGES AND SERVICES Exhibitor Booth Packages Objects or structures in booths must be contained within the booth space The maximum height of anyt
44. OdOLLEAIN O 2 10176 VO 025120814 39915 PIEC SEV 0 9 14981914 SAA ONI SHOIA HS NOLLISOdXH NV ILEIOdO LLEHIN 0 2 HINVN S3IOLIHIHXH HINVN S3IOLIHIHXH uud00 9 6 GLOZ LL GLOZ 1i9qui AON GLOZ 8 1243020 3 SnIN AN 13G LON OG GT AN 13G LON OG UOI ISeley NVLI IlOd ejz Bici uonis eI P IOdie iE 7391771 ALIS MOHS 139771 3SnOH3HVM Hi Metropolitan Exposition Transportation Inbound Form i ET POLITAN ietysition Green Festival San Francisco TRANSPORTATION 115 Moonachie Avenue November 13 15 2015 Moonachie N J 07074 Phone 201 355 4109 Fax 201 355 4145 Cow Palace Page 1 2 Internal Use Only Contact Information Contact Name Company Name Email Address Pickup Location Company Name Street Address State Country Zip Postal Code Phone Number Shipment Destination Company Name Show Name Booth Number Zip Postal Code Type of Service Truckload Deferred O 2nd Day Air O Overnight Air O Economy Standard Ground 3rd Day Air Additional Services O Lift Gate D Residential O Inside Pickup Declared Value Declared Value can not exceed 10 000 Hi Metropolitan Exposition Transportation Inbound Form m E POLITAN ietysition Green Festival San Franci
45. PAYMENT FORM Advance Payment Deadline Date 10 30 15 EDLEN EVENT Green Festival San Francisco 2015 The Power People ELECTRICAL EXHIBITION SERVICES FACILITY Cow Palace 129 Sylvester Road So San Francisco CA 94080 Phone 650 225 0900 Fax 650 225 0950 DATES November 13 15 2015 EVENT 115025SF sanfrancisco edlen com EXHIBITOR INFORMATION COMPANY NAME ADDRESS F COUNTRY CELL EMAIL METHOD OF PAYMENT All transactions require a credit card on file with proper authorization addition to checks Edlen also accepts American Express Master Card Visa Discover ACH and Wire Transfers Indicate form of payment below COMPANY CHECK BANK WIRE TRANSFER INFORMATION Please make check payable to Edlen Electrical All foreign Bank transfer to Bank of America checks must be drawn on U S Banks only For those booths Wire Transfer ABA 026009593 Acct 33855214 International Wire Transfer Swift Code BOFAUS3N Acct 33855214 25 processing fee MUST be included with transfer that require labor a credit card must be on file Please reference the Event listed above on your remittance CREDIT CARD ACH ELECTRONIC PAYMENT TRANSFER For your convenience we will use this authorization to charge l any remaining balances on your account prior to event closing ER oin possede A copy of final charges will be sent to the email address Phone 888 852 5000 Ext 6007 provided
46. PO does not allow any exhibitors to break down their booths until 5pm on Sunday Should you choose to break down earlier you may not be invited to participate in future Green Festival EXPOs You will be able to move out your freight 8 POV on Sunday Nov 15 5pm 9pm It is very important that the people who are going to be onsite are familiar with the information contained in this kit and the information emails that we send so please forward this kit to all staff working the booth Page 7 of 16 5F Displaying Your Products in the Teaser Showcase If you have purchased one of our marketing packages be sure to bring your Green Products display items to the Exhibitor Registration immediately Thursday during setup or on Friday morning We will display your item in a 1 x 1 area lt is your responsibility to bring those items to us and your responsibility to pick up your items on Sunday before you leave Items left on the shelves will not be returned 5G Event Security Green Festival EXPO will provide 24 hour perimeter security However to maintain a secure hall and protect exhibitor merchandise NO EXHIBITORS OR ATTENDEES will be allowed in the hall before official move in times or allowed to stay in the exhibit hall more than 30 minutes after the event closes EXHIBITORS ARE RESPONSIBLE FOR THE SECURITY OF THEIR BOOTH MATERIALS Green Festival EXPO does not assume liability for stolen merchandise 5H Security Suggestions Nothing will ruin a
47. RAGE YOU TO CONSIDER USING OUR RENTAL CUSTOM HARDWALL BOOTH WHY T S HASSLE FREE NO SHIPPING CHARGES NO DRAYAGE CHARGES AND MOST IMPORTANTLY YOU DON T NEED TO SEND YOUR STAFF EARLY TO SETUP YOUR BOOTH OUR RENTAL CUSTOM HARDWALL BOOTH WILL BE THE FIRST ONE BUILT ON THE SHOW FLOOR AND READY FOR YOU SO YOU WILL HAVE MORE TIME TO SPEND WITH YOUR CLIENTS THE METROPOLITAN EXPOSITION EXHIBIT AND DESIGN TEAM IS HERE TO DELIVER YOUR VISION IT S A FRESH NEW CONTEMPORARY DESIGN THAT WILL CAPTIVATE YOUR PROSPECTIVE BUYERS RENTAL CUSTOM HARDWALL BOOTHS INCLUDE e INSTALLATION amp DISMANTLE e SUPERVISION e CUSTOM GRAPHICS e CUSTOM CARPET e FURNITURE LIGHTING POWER NOT INCLUDED DRAYAGE OF ALL METROPOLITAN EXPOSITION EQUIPMENT ONLY MET BRFOLITAN THE METROPOLITAN EXPOSITION EXHIBIT AND DESIGN TEAM IS ENDLESSLY REINVENTING AND SEARCHING FOR NEW DESIGNS TO OFFER YOU THIS YEAR WE RE EXCITED TO PRESENT YOU WITH SEVERAL CUSTOMIZED PAVILION DESIGNS FROM BASIC MODERATE TO UPSCALE DESIGN OPTIONS AT VARYING PRICE POINTS CUSTOM PAVILION INCLUDES INSTALLATION DISMANTLE SUPERVISION e DESIGN OPTIONS CUSTOM GRAPHICS CUSTOM CARPET e LIGHTING POWER NOT INCLUDED DRAYAGE OF ALL METROPOLITAN EXPOSITION EQUIPMENT ONLY FABRIC FRAMES MET RO ition THIS SYSTEM GIVES FORM TO FUNCTION BY TAKING SIGNAGE TO A WHOLE NEW DIMENSION YEARS OF
48. USH FEE ELECTRICAL NOT 8 INCLUDED COMPANY NANE j Li 8 WHITE STRAIGHT SHELVES 1 6 ARM LIGHTS T T l 1 1M X 12 M X 42 CABINET 1 HEADERS WITH COMPANY 10 X 20 STANDARD CARPET W VISQUEEN INSTALLATION AND DISMANTLE LABOR MATERIAL HANDLING OF EXHIBIT PACKAGE INCLUDES DISCOUNT 3 986 61 STANDARD 5 979 92 ELECTRICAL NOT INCLUDED PACKAGE INCLUDES 8 WHITE STRAIGHT SHELVES 1 6 ARM LIGHTS 1 1M x 1 2 M X 42 CABINET W GRAPHIC 6 BACK WALL GRAPHIC PANELS 3 GRAPHIC HEADERS 1 42 TV ON WALL MOUNT amp DVD PLAYER I 10 x 20 STANDARD CARPET W VISQUEEN INSTALLATION AND DISMANTLE LABOR MATERIAL HANDLING OF EXHIBIT DISCOUNT 7 164 98 STANDARD 10 747 48 ELECTRICAL NOT PACKAGE INCLUDES INCLUDED 8 WHITE STRAIGHT SHELVES 6 ARM LIGHTS 1 1M x 2M x 42 CABINET WZ GRAPHIC FULL GRAPHICS OR COLOR PANELS 2 42 TVS ON WALL MOUNTS amp DVD PLAYERS 2 BLACK PEDESTAL TABLES 6 BLACK DESIGNER ARM CHAIRS CHOICE OF METAL COLOR SILVER DUST SILVER VEIN OR WHITE I 10 x 20 STANDARD CARPET W VISQUEEN STANDARD 14 194 62 INSTALLATION AND DISMANTLE LABOR DISCOUNT 9 463 08 RENTAL EXHIBIT 2B 10 x 20 MI T RO FOLI TA N DEADLINE FOR GRAPHICS IS 3 WEE
49. XPO If your booth is not clean and free of materials with the exception of freight packaged and labeled for shipment or items rented we will charge your credit card a fine of 300 to offset the costs associated with cleaning in your booth space Resource recovery stations will be available during move in move out as well as event days Do not leave behind left over promotional materials waste packing materials food waste trash or exhibit and display materials 7B Waste Not Want Not We strongly encourage you to evaluate what materials you are bringing to the event Please take time to consider each item you are bringing Is it recyclable compostable reusable or waste Can you simplify your shipping materials or use less packaging or different materials that can be easily recycled or composted Please consider that most materials you bring have a green alternative For example you could use compostable packing peanuts instead of Styrofoam packing peanuts Remember the amount of waste Green Festival EXPO generates is ultimately dependent on what you bring 7C Your Waste Stream Resource Recovery Stations will be set up throughout Green Festival EXPO for compost mixed recycling and landfill Please take a minute when you arrive to identify the closest resource recovery station Compost Green Festival EXPO is a vegan vegetarian event and we ask all exhibitors who bring outside food to sample or sell respect this policy All food serv
50. ained in this kit and the information emails that we send so please forward this kit to all staff working the booth Inside this kit you will find e General information booth equipment and marketing packages e Logistics rules regulations and greening information e Additional furnishings and carpet information and order forms e Material handling freight amp shipping information See Metropolitan Exposition Service Kit for Forms and Payment information http greenfestivals org files 2015 sf st_ 2015 metropolitan exposition services e Electricity and internet order forms http greenfestivals org files 2015 sf exhibitor kit sf 2015 edlen electrical service order form pdf e Food sampling and vending information rules and forms Please read this kit so you may enjoy the greatest benefits of your exhibit experience with the Green Festival EXPO 1C Exhibitor Reception Beer and Wine There will be an Exhibitor Reception on Saturday night after show close from 6pm to 7pm Green Festival EXPO would like to get to know our exhibitors on a more social level and this is a great networking opportunity so please join us on Saturday night at the Green Festival EXPO Food Court SECTION 2 CRITICAL DEADLINES Oct 135 Exhibitor Information amp Orientation Call 1 see section 3E 2pm EST 1pm CST 11am PST Oct 8 Advance warehouse starts accepting freight Oct 26t Exhibitor Information amp Orientation Call 2 see section 3E
51. all not place chairs furniture or any display items in the aisles Literature must be kept within booths Absolutely no handing out or displaying of literature outside of your designated booth is allowed No solicitation is allowed outside of booth Individuals are not allowed to bring alcoholic beverages onto premises Keep music microphones or other noise producing items to a level that does not disturb neighboring Exhibitor Make sure that every product or service you are selling or advertising is listed on your booth agreement AND that you have verbally informed your sales rep of any product that you intend to represent Use only professional signage Green Festival EXPO reserves the right to remove signage that it deems unprofessional and or offensive Be on time Make sure your booth is fully set up prior to show opening each day DO NOT break down your exhibit space until 5pm on Sunday evening it is against Green Festival EXPO policy and may result in not being invited back All food beverage give away and sampling will require necessary compliance forms and Certificate of Liability Insurance These forms must be submitted by deadlines listed in Section 2 Literature display shall be limited to reasonable quantities in the booth one day supply Helium balloons and confetti are strictly prohibited No smoking policy is strictly enforced in the facility The house paging system is available only for emergencies and show
52. announcements Vacuuming of carpets and emptying of wastebaskets a k a Porter Services IS NOT INCLUDED IN YOUR BOOTH RENTAL FOR GREEN FESTIVAL EXPO If you have received a waste container from Exhibitor Registration you are responsible for the emptying of it into the Resource Recovery Stations located throughout the venue Damaged draperies cloth walls and hardware will be considered as purchased by the Exhibitor and the Exhibitor will be charged accordingly Please be aware that the booth pipe is designed to hold only lightweight signage When hanging objects along the top railing make sure to distribute the weight evenly Green Festivals Inc will accept no liability for damage or injury resulting from misuse of this equipment Children under 12 will not be allowed in the exhibit hall during move in times or when heavy equipment is being used Green Festival EXPO is a vegan vegetarian event no sampling selling or promoting of meat Green Festival EXPOs has the right to close an exhibit that fails to comply with the policies set forth above Page 9 of 16 SECTION 7 GREENING INFORMATION 7A Leave No Trace Policy In keeping with the Green Festival EXPO s standard of minimizing our footprint exhibitors are responsible for leaving their booth space clean and free of trash and other materials Booths will be inspected after move out is complete Please leave your booth exactly as it was when you arrived to Green Festival E
53. are responsible for payment on any Metropolitan Exposition Services Inc rental equipment within your booth By signing this form you acknowledge and agree that if your order is received after the Discount Price Deadline Date you are subject to higher rates MU nesneysusgkees position Green Festival San Francisco 115 Moonachie Avenue November 13 15 2015 Moonachie N J 07074 Phone 201 994 1301 Fax 201 994 1350 Cow Palace You may arrange for a third party to handle your display and be billed for services Both companies must complete this form in its entirety and return by the deadline date It is understood and agreed that the exhibiting company is ultimately respon sible for payment of all charges If the named third party does not pay the invoice before the last day of the show all charges will revert to you the exhibiting company invoices are due and payable upon receipt Exhibiting Company Address City State ZIP Phone Fax Authorized By Print Email Credit Card Charge Authorization 0 AMEX O VISA MasterCard O Discover EXP DATE Account Number 1 Security Code Visa Master Card 3 Digits Amex 4 Digits Cardholder Printed Name Cardholder Billing Address City State Zip The items checked below are to be invoiced to the Exhibiting Company L All Services L I amp D Labor L Rental Furniture L Signs L Mater
54. auses of action fines penalties damages liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs arising out of work performed by labor provided by Green Festivals Inc but supervised by Exhibitor Further the Exhibitor s indemnification of Green Festivals Inc includes any and all violations of Federal State County or Local ordinances Show Regulations and or Rules as published and or set forth by Facility or Show Management and or directing labor provided by Green Festivals Inc to work in a manner that violates any of the above rules regulations and or ordinances 5 Green Festival Terms amp Cond Exhibitor Services Manual Green Festival San Francisco November 13 15 2015 Cow Palace Daly City CA Presented By POLITAN gt Yesterday 5 Values Tomorrows Vision Delivered Today Edison Las Vegas 97 Sunfield Avenue 5220 Cameron Street Edison NJ 08837 Las Vegas NV 89118 732 346 0800 phone 702 435 7483 phone 732 346 0811 fax 702 435 7417 fax Metropolitan Exposition Services Inc www metro expo com C sc RE uos pit Oi u rt 2 GENERAL INFORMATION BF EE 3 PAYMENT INFORMATION Payment Authorization FOfifi uuu uuu EE 5 Third Pany Bilina 1 Uo uuu gg
55. ber 29 2015 Phone 201 994 1301 Fax 201 994 1350 Cow Palace Company Name Booth Contact Name Phone Discount Price Standard Price Total Price 10 x 10 10 x 10 10 x 10 ER Gold 7 164 98 10 747 48 10 x 20 Platinum 9 463 08 14 194 62 2B Booth Package 10 x 20 Deadline for graphics is 3 weeks before the show open Any graphics turned in late will incur a 50 rush fee Please contact a Metropolitan Exposition Exhibit Sales Team Member for more information at exhibitsales metro expo com P 201 994 1303 F 201 994 1350 Visit the Metro Expo Online Store to place your order online www metro expo com order SUBTOTAL TAX 9 000 TOTAL Payment Authorization Form must accompany order Any order received after Discount Deadline will be charged the Standard Rates NO EXCEPTIONS Cancellation Policy Items cancelled after move in begins will result in a 50 re stocking fee There will be no refund for items called after installation NO EXCEPTIONS 2 POLITAN gt elo sition 115 Moonachie Avenue Moonachie N J 07074 Phone 201 994 1301 Fax 201 994 1350 Company Name Contact Name Rental Exhibit amp Accessories Order Form m i MUSTACCOMPANY YOUR ORDER Green Festival San Francisco November 13 15 2015 Cow Palace Discount Deadline Date October 29 2015 Booth Phone Track Lights Garment amp Display Racks Angled Shel
56. ce to discuss any additional charges Edlen employees are authorized to cut floor coverings when essential for installation of services unless otherwise directed Edlen is the exclusive provider of all material and equipment used in the distribution of temporary electrical services throughout the exhibit hall including the exhibitors booth space This material is provided on a rental basis ONLY and remains the property of Edlen It shall be removed only by Edlen employees Any extension cords or power strips ordered on the front of this form should be picked up at the service desk Credit will not be not issued for unused items Standard wall and other permanent building utility outlets or sockets are not part of a booth space and may not be used by exhibitors unless electrical services have been ordered through Edlen All equipment regardless of source of power must comply with federal state and local codes Edlen reserves the right to inspect all electrical devices and connections to ensure compliance with all codes for which labor charges can be incurred Edlen is required to refuse connections where the Exhibitor wiring or equipment is not in accordance with electrical codes All electrical equipment must be properly tagged and wired with complete information as to the type of current voltage phase cycle horsepower etc required for operation All Exhibitors cords must be a minimum of 14 gauge 3 wire and grounded Two 2 wire exte
57. cial rate for exhibitors who book on site amp reserve the best location Kind regards x E ER D qual 2 Dr Corinna Basler Karen Ferrel Kristen Allen Bob Redding President Partner amp Sponsor Director Head of Sales Operations Coordinator Green Festivals Inc 191 Lyman St STE 101 Asheville NC 28801 AMERICA S LARGEST amp LONGEST RUNNING SUSTAINABILITY amp GREEN LIVING EVENT 1 m VO s E Son 4 4 B 4 E a d 4 Dear valued 2015 Green Festival Expo exhibitor We are proud to introduce the new and innovative Green Festival Expo Online Store We are extending an invitation to you our 2015 Green Festival Expo exhibitors to the first ever Green Festival Expo digital marketplace Buyers can browse search and place orders digitally with you before during and after the Green Festival Expo To those familiar with online platforms like Amazon and Etsy the Green Festival Expo Online Store 15 designed so that you can upload your company information products and even interact with customers through an integrated social media platform This store will enable you to sell and promote an unlimited amount and variety of your products and brands 365 days 24 7 to our show attendees plus to all the conscious consumers worldwide You will have the capability to advertise your products and services to the Green Festival Expo market This online store
58. cial responsibility and environmental sustainability Each returning exhibitor within the calendar year is encouraged to complete a Social Responsibility Screening form detailing its practices This enables Green America to promote Green Festival EXPO exhibitors as models of social and environmental responsibility If you are already an approved Green America member your business currently appears online at www greenpages org there is nothing more you need to do If you have not yet been approved through Green America s screening process you may email tlouers greenamerica org and request your Social Responsibility Screening form SECTION 5 GENERAL INFORMATION 5A Parking Cow Palace Event Center has plenty of parking These spaces are available on a first come first serve basis 15 per day avg Exhibitors can purchase a 3 day parking pass for 39 00 from the Cow Palace 5B Exhibitor Registration Exhibitor move in is on Thursday Nov 12 9am amp Friday Nov 13 8am 11am You must go to the Exhibitor Registration Desk to COMPLETE your registration and receive your Green Festival EXPO Badge Please pick up your Exhibitor Badges at Exhibitor Registration before setting up materials in your booth All exhibit staff must check in at Exhibitor Registration upon arrival to pick up their official Exhibitor Badges Badges must be worn at all times If you are not working the booth the following day we recommend leaving your badges at th
59. d containers or their contents while same are in empty container storage 4 INBOUND SHIPMENT S Consistent with trade show industry practices there may be a lapse of time between the delivery of shipment s to the booth and the arrival of Exhibitor or its representative and during such time the materials will be left unattended Metropolitan will not be responsible for any loss damage theft or disappearance of exhibitor s materials after same have been delivered to Exhibitor s booth at show site Metropolitan highly recommends the securing of security services from facility or show management 5 OUTBOUND SHIPMENT S Consistent with trade show industry practices there may be a lapse of time between the completion of packing and the actual pickup of materials from the booths for loading onto a carrier and during such time the materials will be left unattended Metropolitan will not be responsible for any loss damage theft or disappearance of exhibitor s materials before same have been picked up for reloading at the conclusion of the event Metropolitan highly recommends the securing of security services from facility or show management Material Handling Agreements submitted to Metropolitan by exhibitor will be checked at the time of pickup from the booth and corrections will be made where discrepancies exist between the quantities of items on any form submitted to Metropolitan and the actual count of such items in the booth at the time of pick
60. d remain the property of Metropolitan except where specifically identified as a sale All rentals include delivery installation and removal from Exhibitor s booth In case of cancellation of any orders or services by Exhibitor a one hour per person per hour charge will be applied for all labor orders that are not cancelled in writing at least 24 hours prior to the scheduled start time If services have already been provided at the time of cancellation a 50 restocking fee will be applied to all Metropolitan rental items with the exception of Custom Cut carpet and any other custom order items which will remain at 100 of the original charge If the show or event is canceled because of reasons beyond Metropolitan s control Exhibitor remains responsible for all charges for services and equipment provided up to and including the date of cancellation Metropolitan will not issue refunds to Exhibitor of any payments made before the date of cancellation It is exhibitor s responsibility to advise the Metropolitan Service Desk Representative of any problems with any orders and to check the Exhibitor s invoice for accuracy prior to the close of the show or event If Exhibitor is exempt from payment of sales tax Metropolitan requires an exemption certificate for the State in which the services are to be used Resale certificates are not valid unless Exhibitor is rebilling these charges to its customers For International exhibitors Metropolitan requires
61. e Avenue Moonachie N J 07074 October 29 2015 Phone 201 994 1301 Fax 201 994 1350 Cow Palace Company Name Booth Contact Name Phone To determine if you need in booth forklift and labor please read this form carefully n booth forklift and labor may be required to assemble displays or when uncrating positioning and re skidding equipment or machinery Aforklift is required for moving equipment and materials weighing 200 pounds or more f you require a forklift a crew will be assigned consisting of a forklift with an operator and assistant IN BOOTH FORKLIFT amp LABOR One hour minimums apply for crews and extra assistants thereafter charges are assessed at 5 hour increments Start time guaranteed only when labor is requested for the start of the working day at 8 00am Supervisor must check in at the Metropolitan Exposition Service Desk to pick up labor Upon completion the Supervisor must return crew to Metropolitan Service desk and approve the work order Labor must be cancelled in writing 24 hours in advance to avoid one 1 hour cancellation or no show fee per crew and or worker Invoice will be calculated according to actual hours worked INSTALLATION LABOR Start of Equipment Approx Hrs Total Hourly Estimate Sub Total DISMANTLE LABOR When scheduling dismantle labor allow sufficient time for empty containers to be returned to your booth Start of Equipment Approx Hrs To
62. e Exhibitor Registration Desk at the main entrance each evening for the next day s incoming co workers e All exhibitors will receive four 4 badges per booth The badges will have your organization s name printed on them There is no need to register individuals names 5C Your Green Festival EXPO Badges Each Exhibitor will receive 4 exhibitor badges with their booth contract which they will redeem at Exhibitor Registration These are reserved for people who are working in the booth throughout the weekend 5D Electricity amp Wi Fi Exhibitor booths do NOT come with electricity If you require electricity in your booth please see the Edlen Electrical order form in the back of the Exhibitor Information Kit FORM E The order form and payment must be emailed or faxed to Edlen Electric by Oct 30 to take advantage of the advanced discounted rate 95 for 500 watts single plug outlet After Oct 30 electricity is 142 for 500 watts single outlet If you require higher wattage than listed please contact Edlen Electric directly All electrical forms should be emailed or faxed back to Edlen Electric when ordering NOT to Green Festival EXPO Online ordering is available at www edlen com Wi Fi is NOT available at Cow Palace Green Festival EXPO also suggests contacting your cell phone provider to get a temporary hot spot added to your phone or purchase a mobile hot spot receiver 5E Staffing Your Booth and Informing Staff Green Festival EX
63. e contractor designated by Show Management this form must be completed and returned by October 29 2015 If this form is not returned the Exhibitor Appointed Contractor will not be permitted to access the exhibit floor to service the exhibit and the work will be performed and or supervised by Metropolitan Exposition Services Inc Exhibiting Company Booth Address City State ZIP Authorized by Title Phone Fax It 15 the responsibility of the exhibitor to see that each representative of an Exhibitor Appointed Contractor abides by the official rules and regulations of the event By signing below you agree that by using an exhibitor appointed contractor s for any service you agree to indemnify defend and hold harmless Metropolitan Exposition Services Inc from any and all claims demands suits liabilities damages injuries losses expenses including legal expenses due to the presence or actions of the exhibitor appointed contractor s Signature Date The Exhibitor Appointed Contractor must send a copy of their General Liability Insurance Certificate no later than by October 29 2015 Type of work to be performed Exhibitor Appointed Contractor Display House Address City State Zip Phone Fax On Site Contact In Booth Forklift Order Form PAYMENT AUTHORIZATION FORM METES FOCITAN MUST lt ee DN ER Green Festival San Francisco Discount Deadline Date November 13 15 2015 115 Moonachi
64. eb page Organization company profiled in Green Festival EXPO s e newsletter Exhibitor or Product Spotlight section which is sent to 11 000 attendees For Exhibitors with the Premium or Executive Marketing Upgrade package which includes promotion of your logo amp your company profile here are some uploading tips 2MBs is our size limit for uploading images logos If you are having trouble uploading the image this could be the problem Resize your image and try uploading it again Please note Our system will automatically resize your image a max of 120 for height and width if your image exceeds this in either dimension Images need to be jpg or png files Check your file type and convert it to one of these if needed e Unable to upload your image Make sure your filename does not contain spaces or odd symbols f you need a password to access your listing in the Exhibitor Directory please click on Need Password at the top of the Green Festival EXPO homepage 4B Uploading your Company Information to Green Festival EXPO s website Please Note We are launching a new website very soon and this process will change Please check with your sales representative This web based process is the only way to ensure your company s information is correct online AND in our Event Guide Exhibitor s Responsibility 1 To upload change or review your business profile please visit our website at www greenfestivals org 2 At the very
65. ee which is not charge by the insurance company The exact amount of the fee has been disclosed also understand all agency fees are not refundable once they are incurred also understand that this general liability policy does not provide any property coverage By typing my name below am signing and agreeing accept and understand the terms and conditions Cardholder Name Print understand that no property is covered on this policy Iwanta quote for property coverage O Insurance for Exhibitors Online http www insurance4exhibitors com 30285 Bruce Industrial Parkway Suite B Email info insurance4exhibitors com Solon OH 44139 Phone 440 349 6650 Fax 440 815 2154
66. en Electric Order Form Form D Green Festival Terms and Conditions See Metropolitan Exposition Service Kit for Move in Move Out Forms http greenfestivals org files 2015 sf sf 2015 metropolitan exposition services kit pdf See Edlen Electrical for Electrical Order Forms http greenfestivals org files 2015 sf exhibitor kit sf 2015 edlen electrical service order form pdf Page 16 of 16 DATE MM DD YY ACORD CERTIFICATE OF LIABILITY INSURANCE PRODUCER THIS CERTIFICATE ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AMEND EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW INSURERS AFFORDING COVERAGE INSURED INSURER A INSURER B YOUR COMPANY NAME INSURER INSURER D INSURER E coverace s SAMPLE COPY SAMPLE COPY SAMPLE COPY THE POLICES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES GREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INS TYPE OF INSURANCE GENERAL LIABILITY LIMITS 1 000 000 EACH OCCURRENCE L COMMERCIAL GENERAL LIABILITY FIRE DAMAGE any 1 fire 2 000 000
67. ence or side door unloading You are required to notify Metropolitan Exposition Services Inc of any special handling needs two weeks prior to set up This includes forklift capacity over 5 000 pounds Uncrated and or loose shipments are subject to this charge Consignment shipments must be consigned c o Metropolitan Exposition Services to enable us to accept them for handling Convention centers and hotels will not accept direct shipments consigned to them as they have no facilities for receiving or storing freight Inbound Bill of Lading Delivery Slip shipments must have a bill of lading or delivery slip indicating the piece count weight and description of merchandise Upon shipping immediately send copies of bill of ladings to Metropolitan Exposition as well as your on site representative Material handling charges are based on the weight of the freight Certified weight receipts are required for all shipments Trucks arriving without documented weight will be required to go to the nearest weighing station to obtain documentation or a mutual decision will be made as to the weight and will be binding to both parties Service Within Booth deliveries are made to the booth Any further handling or placement within the booth will incur additional charges Empty Containers Labels When finished unpacking empty shipping containers cartons fiber cases etc that have empty labels affixed to them will be picked up stored and re
68. ervice is 187 50 ST OT per 100lbs with a minimum of 200lbs 375 Weight is rounded up to the next 100lbs increment There is a 2096 discount on shipments over 2000165 e For small box deliveries under 30lbs by UPS Fed Ex or DHL there is a 52 69 fee for the first box and a 12 27 fee for each additional box Shipments with a TOTAL weight of OVER 30lbs will be billed for the 200lbs minimum You will be billed at the show by Metropolitan Page 11 of 16 8F Advance Warehouse Shipping See Metropolitan Exposition Service Kit for forms http greenfestivals org files 2015 sf st_ 2015 metropolitan exposition services kit pdf Thursday Oct 8 Thursday Nov 5 anything received after Thursday Nov 5 will receive a 30 surcharge f you need to ship materials in advance you can do this by shipping to Metropolitan Exposition Services Metropolitan Exposition Services will receive your materials and bring them to the Green Festival EXPO time for Exhibitor move in on Thursday Nov 127 by 11am Cost for this shipping service is 206 25 ST OT 100lbs with a minimum of 200lbs 412 50 This covers advance storage of non perishable exhibit materials and delivery of those goods to your booth Weight is rounded up to the next 100lbs increment There is a 20 discount on shipments over 2000lbs e For small box deliveries under 30lbs by UPS Fed Ex or DHL there is a 61 82 fee for the first box and an 18 41 fee each additi
69. ervices Inc can meet any graphic requirements you have for an additional charge We cannot guarantee timely delivery for any Quick Fab that is ordered in less than 10 days Please contact us at 201 994 1303 if you have any questions or need additional information Art Preparation Guidelines These guidelines aid in the efficiency of the production process and help us to produce the best quality print for you in the timeline you desire Accepted file formats Adobe Illustrator eps or ai Adobe Photoshop psd tif or eps files Submit file in native file format Using alternate art file formats may result in printing difficulties undesired results and additional art preparation charges e Convert all fonts to outlines and or Rasterize any type layers in Photoshop files Do not apply global effects Do not embed linked files Maintain all links and provide high resolution tiff or eps files e Do not flatten transparency and other effects in your files Transparency effects in vector design programs may experience printing difficulties and undesired results Transparent colors are affected when underlying colors need to be adjusted Define color as persentage of spot color when appropriate to image e When sending Photoshop files include a layered PSD file Save all images at the appropriate resolution at final print size Do not rez up low resolution files to a higher resolution e Final resolution should be 100dpi at full size
70. f Straight Shelf em Electrical is NOT E Included in i Booth Packages E ul 3 Owatt Halogen Display Rack 6 Garment Rack 12 Light Bracket Bracket Gondolas amp Counters ur j bi _ lt WS d Single Sided Double Sided Gondola Gondola Straight Shelf White Angled Shelf White Straight Shelf Wood Angled Shelf Wood Track with 3 Lights Additional 50watt Halogen Light Single Sided Gondola 2 Shelves Double Sided Gondola 4 Shelves Im Garment Rack 12 Bracket 2m Garment Rack 12 Bracket 3m Garment Rack 12 Bracket Im Display Rack 6 Bracket 2m Display Rack 6 Bracket 3m Display Rack 6 Bracket Im x 1 2m x 42 Cabinet 2m x 1 2m x 42 Cabinet x 42 Radius Counter SUBTOTAL L L 1m Cabinet 2m Cabinet Radius Counter Discount Price 5377 69 sma E no _ 506 11 759 17 618 47 927 71 TAX 9 000 TOTAL Payment Authorization Form must accompany order Any order received after Discount Deadline will be chareed the Standard Rates NO EXCEPTIONS Cancellation Policy Items cancelled prior to the show will result in a 50 re stocking fee There will be NO REFUNDS for items cancelled at show site NO EXCEPTIONS METR KAF OLI TAN VALUESTAND RETRACTABLE BANNER STANDS PROVIDE THE ULTIMATE IN CONVENIENCE AND STYLE THEY ARE LIGHTWEIGHT AND SET UP IN LESS THE
71. f any such corrections Outlet rates listed include bringing the services to one location in island booths and to one location at the rear of in line and peninsula booths Outlet rates listed do not include the connection of any equipment special wiring or distribution of the outlets to other location s within the booth space Distribution to all other locations regardless of booth type require labor and is performed on a time and material basis Exhibitors are invited to contact the local Edlen office to discuss any additional costs that may be incurred A separate outlet must be ordered for each location where an electrical service is required 5 amps or 500 watts is the minimum amount of power that can be ordered for any one location Power must be ordered according to peak amperage ratings Island booths If a floor plan showing main power location is not submitted to Edlen prior to our first move in date Edlen will deliver the power to the most convenient location Labor rates are based on current wage scales and are subject to change in the event of a wage increase after rates have been published A minimum charge of 1 hour labor will apply for all installation work The removal of this work will be charged a minimum of 1 2 hour or 1 2 the total time of installation In the event 1000 watt overhead quartz lights cannot be mounted to existing catwalks in the convention hall lift and labor charges will apply Please contact our local offi
72. from the show site of from Metropolitan s warehouse All claims reported after thirty 30 days will be rejected In no event shall a suit or action be brought against Metropolitan more than one 1 year after the date of loss or damage occurred a Payment for services may not be withheld In the event of any dispute between the exhibitor and Metropolitan relative to any loss damage or claim exhibitor shall not be entitled to and shall not withhold payment or any partial payment due Metropolitan for its services as an offset against the amount of any alleged loss or damager Any claims against Metropolitan shall be considered a separate transaction and shall be resolved on their own merits b Maximum recovery If found liable for any loss Metropolitan s sole and exclusive maximum liability for loss or damage to exhibitor s materials and exhibitor s sole and exclusive remedy is limited to 50 USD per pound per article with a maximum liability of 100 00 USD per item or 1 500 00 USD per shipment whichever is less c Breach of Contract and or negligence only Metropolitan s liability shall be limited to any loss or damage which results solely from Metropolitan s negligence in the actual physical handling of the items comprising exhibitor s shipment s OR which results from breach of this contract and not for any other type of loss or damage In no event shall Metropolitan be liable to the exhibitor or to any other party for special collatera
73. furnish Show Manager and Metropolitan Exposition Services Inc with the nsame of all on site employees who will be working on the exposition floor and see that they have and wear at all times necessary indentification badges as determined by Show Management e Shall be prepared to show evidence that is has a valid authorization from the Exhibitor for services The Exhibitor Appointed Contractor may not solicit business on the exhibit floor f Must confine its operations to the exhibit area of its clients No service desks storage areas or other work facilities will be located anywhere in the building The show aisles and public space are not a part of the Exhibitor s booth space g Shall provide if requested evidence to Metropolitan Exposition Services Inc that it possesses applicable and current labor contracts h Must coordinate all of its activities with Metropolitan Exposition Services Inc p information must be received in the Metropolitan Expositition Services Inc office no later than ten 10 days prior to the show BIEN ME rsnibiror Appoited Contraetor Notitcaion JIAN ME Green Festival San Francisco 115 Moonachie Avenue November 13 15 2015 Moonachie N J 07074 Phone 201 994 1301 Fax 201 994 1350 Cow Palace Company Name Booth Contact Name Phone If your company 15 utilizing services from a company other than your own or Metropolitan Exposition Services Inc the official servic
74. g out of or relating to this contract shall reside in a court of competent jurisdiction in Bergen County New Jersey Notwithstanding anything herein to the contrary any controversy or claim arising out of or relating to this Contract or the breach thereof shall be settled by arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules and judgment on the aware rendered by the arbitrator s may be entered by any court having jurisdiction thereof 13 INDEMNIFICATION Exhibitor agrees to indemnify and forever hold harmless Metropolitan and its employees directors officers and agents from and against any and all demands claims causes of action fines penalties damages including consequential liabilities judgments and expenses including but not limited to reasonable attorneys fees and investigation costs on account of personal injury death or damage to or loss of property or profits arising out of contributed to by any of the following Exhibitor s negligent supervision of any labor secured through Metropolitan or the negligent supervision of such labor by any of exhibitor s employees agents representatives customers invitees and or any exhibitor appointed contractors EAC Exhibitor s negligence willful misconduct or deliberate act or the negligence willful misconduct or deliberate act of exhibitor s employees agents representatives customers invitees and or any exhib
75. g their materials in and out of the venue Unions have exclusive contracts with venues to handle materials and avoiding this is not possible Please read Section 8 of this kit for move in and move out details Please DO NOT tip any union workers for any reason as it is illegal Will my products be secure Can leave it over night What is the security like Green Festival EXPOs hires roaming perimeter guards overnight to secure the hall This service cannot guarantee the security of your materials overnight so we recommend taking precautions like covering your booth with fabric or a bed sheet when you leave each evening Always take critical valuables such as computer laptop or cash with you every night interested in exhibiting for other Green Festival EXPO cities what should do Call or email your sales representative You may also call the sales department at 828 333 9403 ext 300 and we will route you to the right person Can sell product at the show Can sample product Absolutely Let your sales representative know your intent and which products you would like to sell or sample Sampling and selling food or beverages requires strict compliance paperwork detailed in Section 11 and varies city by city What is attendance like at Green Festival EXPO Green Festival EXPO has had tremendous continued success Green Festival EXPO has doubled its efforts in marketing to the public and has continued to have an average attendance
76. h x 12 Deep Quick Fab Flat Size 117 Wide x 88 High x 12 Deep Light Package Two 150 Watt Lights Pop up Podium Includes Frame Soft Case amp Graphic Options uc Ie Printed Case Wrap Backlit Kit Only for 4 x 3 Curved PLEASE CONTACT METROPOLITAN EXPOSITION EXHIBIT SALES TEAM MEMBER FOR MORE INFORMATION AT EXHIBITSALES METRO EXPO COM P 201 994 1303 F 201 994 1350 C 2ouneonsrm jam PAYMENT AUTHORIZATION FORM MUST ACCOMPANY YOUR ORDER ch 4eIesition 115 Moonachie Avenue November 13 15 2015 Moonachie N J 07074 Phone 201 994 1301 Fax 201 994 1350 Cow Palace Green Festival San Francisco Company Name Booth Contact Name Phone Qty Description Standard Total Quick Fab Curve Includes Frame Backwall Graphic Hard Case 2 Lights 2 789 99 Quick Fab Curve with Backlit Kit Includes Frame Backwall Graphic Hard Case 2 Lights 3 994 36 Graphic for Hard Case 364 00 Podium with Graphic 558 88 Quick Fab walls will be shipped within 10 business days from approval of art work EN HEN Quick Fab Flat There will be 50 rush charge for any Quick Fab order that is needed in less than 10 days SHIPPING amp HANDLING NOT INCLUDED IN PRICE Graphics must be print ready and follow specifications noted in the Art Submission Guidelines below If you require a graphic designer Metropolitan Exposition S
77. hat their child is missing an announcement will be made over the loud speakers If you spot a lost child please inform the nearest Green Festival EXPOs staff member amp have the staff member escort the child to the Information Desk located next to the Box Office in the Main Entrance 5L Discounted Hotels for San Francisco Green Festival EXPO Discounted rates for Sponsors Exhibitors and Attendees are located on our website We strongly recommend making reservations well in advance These hotel blocks are first come first serve and will go quickly Please reserve rooms by Oct 30 to ensure the best rate http greenfestivals org sf lodging 5M Directions amp Public Transportation By Car Cow Palace is accessible by car For directions please follow this link https goo gl maps 2nnb2 Address Cow Palace 2600 Geneva Ave Daly City CA 94014 415 404 4111 Public Transportation The Green Festival EXPO Preferred Method There are several options for public transportation This site will plan a trip from anywhere in the bay area http 51 1 org Page 8 of 16 SECTION 6 GREEN FESTIVAL EXPO RULES AND REGULATIONS 1 10 11 12 il 22 Exhibitors may be photographed or videotaped for Green Festivals marketing efforts and media relations 24 Exhibitors are required to abide by city and state ordinances including all necessary health and fire permits a Noopen flame is allowed inside the building without pr
78. hibitor The Exhibitor may an exhibit Installation contractor or display builder EXHIBITOR APPOINTED CONTRACTORS Exhibitors may employ the service of independent contractors to insall and dismantle their display providing the Exhibitor and the installation and dismantling contractor comply with the following requirements 1 The Exhibitor must notify Show Management in writing and Metropolitan Exposition Services Inc of the intention to utilize an independent contractor no later than 30 days prior to the first move in day furnish the name address and telephone number of the firm 2 The Exhibitor shall provide evidence that the Exhibitor Appointed Contractor has a proper certificate of insurance with a minimum of 1 000 000 liability coverage including property damage to show management and Metropolitan Exposistion Services Inc at least ten 10 days before the show opening 3 The exposition floor aisles loading docks service and storage areas will be under the control of the Official Service Contractor Metropolitan Exposition Services Inc 4 For services such as electrical plumbing telephone cleaning and drayage no contractor other than the Official Service Contractors will be approved This regulation is necessary of licensing insurance and work done on equipment and facilities owned by parties other than the Exhibitor Exhibitors shall provide only the material and equipment they own and is to be used in their
79. hing in the booth is eight 8 feet Please confirm your booth number with your sales representative Basic Exhibitor Booth Package Objects or structures in booths must be contained within the booth space The maximum height for exhibits is eight 8 feet Booth drape colors will be WHITE Each booth package comes with the following items e 8ft high WHITE wall and two 3ft side walls made from WHITE drape Corner booths will not have side rail on the side adjacent to the aisle e 6ft table with WHITE linen amp two side chairs e Exhibitors receive 4 exhibitor badges with their business name on them which they will pick up at Exhibitor Registration These are reserved for people who are working in the booth throughout the weekend There is no need to register individuals names e In addition with our new Bill Back 5 program exhibitors are provided a code to promote ticket sales to all your family friends and loyal customers at a discounted one day admission rate 5 off of the regular price 15 one day ticket Ticketmaster fee will apply After the show you the exhibitor will receive 5 for every person that uses the code to attend Green Festival EXPO The code works for ONLINE TICKET PURCHASES ONLY This expires the day before the show opens o www greenfestivals org files 2015 sf sf 2015 social_ media toolkit pdf o Call your sales representative to verify your code Social Media Upgrade Package Additional 500 e 6 P
80. horoughly and inform staff of all regulations and important dates We would also like to introduce you to our Marketing Upgrades to make the most out of your booth which includes the Premium Executive and Social Media Package Our new Back 5 Rewards is a wonderful revenue opportunity for exhibitors Each person attending the show using an exhibitor special promotional code will receive 5 off of their full priced ticket purchased online amp Green Festival will pay the exhibitor 5 A check will be sent after the show We also have a new online tool to customize your very own marketing materials with your individual logo booth number This will help you to promote your booth presence prior to the show Customize here Green Festival Expo is introducing a brand new referral program This referral program applies to past exhibitors current exhibitors and even speakers If you know a business that would fit into our Green Marketplace let your sales representative know and once booked with us you will receive a check for 100 AND the company you referred will receive 100 It s that easy so reach out to your network and spread the message Green Festival EXPO embraces social responsibility and high environmental standards we strive to bea zero waste event As every year we would like to encourage our exhibitors partners and sponsors to do same by using recycled products and or environmentally friendly materials For more i
81. ial Handling L Metropolitan Exposition Transportation MetroMultiMedia L Other specify Cardholder Signature Third Party Name Address City State Zip Phone Fax Authorized By Print Email Credit Card Charge Authorization 0 AMEX O VISA MasterCard 0 Discover EXP DATE Account Number lll Security Code Visa Master Card 3 Digits Amex 4 Digits Cardholder Printed Name Cardholder Billing Address City State Zip The items checked below are to be invoiced to the Third Party 1 All Services I amp D Labor Rental Furniture Signs L Material Handling L Metropolitan Exposition Transportation MetroMultiMedia L Other specify Cardholder Signature gt 4sresition Standard Furniture Accessories Chairs ay Upholstered Side Tall Stool Chair Draped amp Undraped Tables Pedestal Tables Fi Pedestal Table 30 High Pedestal Table 42 High Color Black Color Black Accessories Chrome Easel Retractable Stanchion Wastebasket BEN amp Accessories Order Form RE IPAYMENT AUTHORIZATION FORM l METRO POLI TAN MUST ACCOMPANY YOUR ORDER EE Green Festival San Francisco ma Aca Discount Deadline Date November 13 15 2015 Moonachie N J 07074 October 29 2015 Phone 201 994 1301 Fax 201 994 1350 Cow Palace Company Name Booth
82. ibitor Services Move out information will be located at the front of the hall near the Exhibitor Registration areas They help with additional furnishings additional labor and move out needs Page 12 of 16 SECTION 9 SALES TAX COMPLIANCE 9A Sales Tax Information Sales Tax is 9 Reporting taxes for Selling Products products food and or beverage All exhibitors selling products including food and beverage at Green Festivals must submit a 401 EZ Sales and Use Tax Return to the State of California Board of Equalization You may download it at http www boe ca gov pdf boe401 ez pdf SECTION 10 FREQUENTLY ASKED QUESTIONS How high can my booth display be Materials in your booth must not exceed 8ft in height If your display is taller please call and discuss options with your sales rep Can leave early or move out early on Sunday No Breakdown prior to the end of the event is not permitted for any reason other than medical emergencies If you are not able to stay during the entire length of the event we suggest you recruit volunteers or hire someone Can leave my booth unattended during the event We highly suggest that you avoid this If you are working your booth alone and need a quick break for restroom or to grab a snack ask a neighboring exhibitor to keep an eye on your booth Do I have to pay the unions to move my stuff in All exhibitors pay a material handling fee to the General Services Contractor GSC for movin
83. ibitors estimate of charges and the actual charges incurred by the Exhibitor or for any charges that Metropolitan may be obligated to pay on behalf of Exhibitor including without limitation any shipping charges If Exhibitor provides a credit card for payment and charges are rejected by the Exhibitor s credit card company for any reason Metropolitan hereby provides notice that it reserves the right and Exhibitor authorizes Metropolitan to continue to attempt to secure payment through that credit card for as long as unpaid balances remain on Exhibitor s account LABOR UNDER THE SUPERVISION OF METROPOLITAN RESPONSIBILITIES Metropolitan shall be responsible for the performance of labor provided under this option Metropolitan does not assume responsibility for any acts of or loss to persons parties an or other contracting firms not under Metropolitan s direct supervision and control In no event shall Metropolitan be liable for loss or damage caused by delay in labor beginning work when Exhibitor requests labor to begin later than the start of the working day Metropolitan shall not be responsible for loss delay or damage due to strike lockouts and or work stoppages or other causes beyond Metropolitan s reasonable control INDEMNIFICATION Metropolitan agrees to indemnify hold harmless and defend Exhibitor from and against any and all demands claims causes of action fines penalties damages liabilities judgments and expenses i
84. ice ware dispensed at the event must be biodegradable and will go in the compost All food scrap napkins and food soiled paper will go in the compost All beverage cups plates bowls and utensils must be made of compostable biodegradable material and deposited in compost bins Recyclable is NOT acceptable and is NOT considered biodegradable Gray Water Collection Green Festival EXPO will provide gray water collection tanks for wastewater WHERE AVAILABLE No grease or oil will be accepted Please remove grease or oil with you when you leave Page 10 of 16 SECTION 8 GETTING MATERIALS TO GREEN FESTIVAL EXPO 8A Hand Carry FREE in designated area of parking lot Thursday Nov 12 9am amp Friday Nov 13t 11am Exhibitors hand carrying materials will NOT be allowed to unload at the docks e The entrance for South Hall is Gate 11 North Hall is Gate 10 have been designated as the hand carry entrances to the Cow Palace accessed from Geneva Ave e Exhibitors may use this entrance to transport materials they can carry in one trip to their booths e Examples of acceptable hand carry materials include boxes suitcases or fiberboard shipping cartons portable displays on wheels and small luggage racks e The following items are not considered hand carry items two wheel dolly loads hotel Bellman s carts boxes or crates requiring two people to carry 8B Loading Dock POV Personal Vehicles Only Loading Dock See Me
85. in the payment information section Please note the financial institution MUST be based in the US In order to avoid a transfer fee you must notify the financial institution VISA a MASTER CARD a AMX a DISCOVER that you wish to make an ACH electronic payment transfer CHECK AND CREDIT CARD INFORMATION CHECK creon caron 1111 rome IT EMAIL ADDRESS THIRD PARTY YES or CREDIT CARD ADDRESS INFORMATION IF DIFFERENT THAN INFORMATION ABOVE By signing and placing this order accept all payment SERVICE TOTALS policies and the terms and conditions outlined on all ELECTRICAL LABOR MATERIAL BEEN BEN TI 11 12 13 14 15 16 17 18 19 20 21 22 TERMS amp CONDITIONS Order with payment amp floor plan for island booths or any booth requiring distribution of electrical services must be received no later than the deadline date on the front of this form for advance payment rates to apply Orders faxed or mailed without payment and required floor plan will not be guaranteed advance rates Orders received after the deadline date will be charged at the regular rate A purchase order or photocopy of a check are not considered valid forms of payment for securing advanced rate In the event order totals are calculated incorrectly Edlen reserves the right to make the necessary corrections and charge the corrected amount Exhibitors will be notified by email or fax o
86. iodic PorerSevice I Tol Al Liness Tax9 000 G Total Payment Enclosed RENTAL EXHIBIT TA 10 x 10 MI T RO FOLI TA N DEADLINE FOR GRAPHICS IS 3 WEEKS BEFORE exp O ition THE SHOW OPEN ANY GRAPHICS TURNED IN LATE WILL INCUR A SO RUSH FEE A ELECTRICAL NOT I wa 1 3 WHITE STRAIGHT SHELVES PACKAGE INCLUDES 3 ARM LIGHTS 1 HEADER WITH COMPANY NAME 10 x 10 STANDARD CARPET W VISQUEEN INSTALLATION AND DISMANTLE LABOR MATERIAL HANDLING OF EXHIBIT ELECTRICAL NOT INCLUDED PACKAGE INCLUDES 3 WHITE STRAIGHT SHELVES 3 ARM LIGHTS 3 BACK WALL GRAPHIC PANELS 1 GRAPHIC HEADER 10 x 10 STANDARD CARPET W VISQUEEN INSTALLATION AND DISMANTLE LABOR MATERIAL HANDLING OF EXHIBIT ELECTRICAL NOT INCLUDED PACKAGE INCLUDES 3 WHITE STRAIGHT SHELVES 3 ARM LIGHTS FULL GRAPHICS OR COLOR PANELS 1 1 42 TV WITH STAND amp DVD PLAYER 1 BLACK PEDESTAL TABLE a 3 BLACK DESIGNER ARM CHAIRS CHOICE OF METAL COLOR SILVER DUST SILVER Se T VEIN OR WHITE 10 x 10 STANDARD CARPET W VISQUEEN INSTALLATION AND DISMANTLE LABOR PLEASE CONTACT METROPOLITAN EXPOSITION EXHIBIT SALES TEAM MEMBER FOR MORE INFORMATION AT EXHIBITSALES METRO EXPO COM P 201 994 1303
87. ior approval from the Fire Marshal i Use of Open Flame eg Candles or Sterno Exhibitors who would like to use open flame within their booth will require an onsite inspection from the fire marshal Once inspected Exhibitors will be issued a permit iii To stream line the process if Exhibitor has a decorative display please submit a photo with information about use and booth number for fire marshal review to forms greenfestivals or iv Candles must be in glass votive with at least 2 inches from top of candle to top of votive Individual votive attached to tabletop with glue tape Velcro etc If candle is around decoration only fresh cut flowers no synthetic flowers v Fire extinguisher must be in booth within reach of flame Chafing Dishes with sterno flame must have fire extinguisher within reach of flame vi Fees and Permits may be applicable No Tents allowed without prior permission from Green Festival All tents located within booths must show certificate proof that tent is made of fire retardant materials All booths with tents must be equipped with a working smoke detector and fire extinguisher Pyrotechnic devices are not permitted Do not nail screw staple pin glue bungee tack tie tape or otherwise attach any material directly to the fabric walls steel frame or carpeting Sign hooks are available from Exhibitor Registration Aisles and exits must be kept clear and free of all obstacles Exhibitor sh
88. is targeted for both consumers and retail buyers where you can include wholesale pricing We are offering a limited Online Store special FREE to our 2015 exhibitors as an extra benefit Go to our website to sign up We look forward to your participation Warm regards The Green Festival Expo Team Se ki VM TW E TU en c wa ys Bons sell your products amp services 24 7 365 to buyers consumers Extra store features include e Supported by a Live Help Chat e Consumers and Wholesale Buyers e Integrated Social Media Platform e 365 24 day sales platform Benefit from a broad online market e Unique sustainable sales platform Customized 10076 products prices images and videos Gather data about your customers buyers and leads All you need A Green offering products or services Pictures of your products and or description of your services The Green Festival Expo Store is not limited to companies which sell directly to consumers store listings and coupons GREENFESTIVALS ORG f mt ue Table of Contents SECTION 1 WELCOME TO SAN FRANCISCO GREEN FESTIVAL EXPO1 3 SECTION D pn n ua UN 3 SECTION 5 2 WHERE WHO WHEN amp Tee 4 SECTION 4 BOOTH PACKAGES AND SERVICES a
89. ising out of work performed by labor provided by Metropolitan but supervised by Exhibitor Further the Exhibitor s indemnification of Metropolitan includes any and all violations of Federal State County or Local ordinances Show Regulations and or Rules as published and or set forth by facility or show management and or directing labor provided by Metropolitan to work in a manner that violates any of the above rules regulations and or ordinances Mariai anaing oy POLITAN position Green Festival San Francisco 115 Moonachie Avenue November 13 15 2015 Moonachie N J 07074 Phone 201 994 1301 Fax 201 994 1350 Cow Palace YOU ARE ENTERINGA CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE The terms and conditions set forth below become a part of the Contract between Metropolitan Exposition Services Inc and you the Exhibitor Acceptance of said terms and conditions will be construed when any of the following conditions are met The Material Handling Agreement is signed or Exhibitor s materials are delivered to Metropolitan s warehouse or to a show or exposition site for which Metropolitan Exposition Services Inc is the Official Show Contractor or An order for labor and or rental equipment is placed by exhibitor with Metropolitan 1 DEFINITIONS For purposes of the contract Metropolitan Exposition Services Inc Metropolitan means its employees
90. itor agrees to reimburse Edlen for all applicable rental taxes By signing this and or the Method of Payment form exhibitor hereby agrees to all terms and conditions on this order form COMMONLY ASKED QUESTION WHERE WILL MY OUTLET BE LOCATED Outlets are located as depicted below for inline amp peninsula booths All other locations require labor on a time amp material basis Exhibitors with hard wall booths must make arrangements with Edlen to bring power inside the booth on a time and material basis 100 102 A Aisle POINT Aisle 500 LOCATION Aisle 500 x Xx A scaled floor plan must gt ib a 4f gt mpany your order X 201 203 e Se O5A S O5A _ a with main power location 5ft uu 5ft 2 IN LINE BTHS PENINSULA add l outlet locations 8 e 2 4 2 booth orientation DA ASTR SA X lt lt 4 ft 4ft 302 308 Aisle _ Aisle 600 Aisle 600 ISLAND BOOTHS EXAMPLE FLOOR POWER EXAMPLE CEILING POWER BACK TO BACK PENINSULAS FOR OTHER COMMONLY ASKED QUESTIONS VISIT OUR WEB SITE WWW EDLEN COM OR CALL THE NUMBER ON THE FRONT OF THIS FORM GREEN FESTIVAL TERMS amp CONDITIONS San Francisco Green Festival November 13 15th 2015 Cow Palace Event Center Arena North amp South Halls 2600 Geneva Ave Daly City CA 94014 Exhibitor is entering in a contract which lim
91. itor appointed contractors EAC at the show or exposition to which this Cotract related including but not limited to the misuse improper use unauthorized alteration or negligent handling of Metropolitan s equipment Exhibitor s violation of Federal State County of Local ordinances Exhibitor s violation of show regulations and or rules as published and set forth by facility and or show management 14 WAIVER amp RELEASE Exhibitor as a materials part of the consideration to Metropolitan for material handling services waives and releases all claims against Metropolitan with respect to all matters for which Metropolitan has disclaimed liability pursuant to the provisions of this Contract 15 SEVERABILITY If any provision of this Contract proves to be illegal invalid or unenforceable the remainder of this Contract will not be affected by such finding and in lieu of each provision of this Contract that is proven to be illegal invalid or unenforceable a provision will be added as part of this Contract as similar in terms to such illegal invalid or unenforceable provision as may be possible and be legal valid and enforceable 0 POL TAN Insurance Exhibitors Register at www insurance4exhibitors com It s easy and you get an immediate certificate General Liability Insurance for 1 000 000 per Occurrence 2 000 000 Aggregate GENERAL LIABILITY INSURANCE PREMIUM RATES EVENT INFORMATION
92. its his her possible recovery in case of loss or damage The terms and conditions set forth become part of the contract between Exhibitor and Green Festivals Inc Acceptance of the these terms and conditions occur when the conditions are met A The Method of Payment form is signed or B An order for Labor Services Furnishings or Carpet is placed by Exhibitor or C Work is performed on behalf of Exhibitor by labor secured by Green Festivals Inc DEFINITIONS For purposes of this Contract Green Festivals Inc refers to Green Festival s production contractor and its respective employees directors officers agents assigns affiliated companies and any subcontractors Green Festivals Inc appoints Including but not limited to Metropolitan Exposition Services The term EXHIBITOR means the Exhibitor its employees agents representatives and any Exhibitor Appointed Contractors EAC PAYMENT TERMS PAYMENTS Full payment including any applicable tax is due at the time the order is placed Purchase orders are not considered payment All payments must be in U S funds and all checks must be drawn on a U S bank Orders received without advance payment or after the deadline date will incur additional After Deadline charges as indicated on each order form RENTALS All materials and equipment are on a rental basis for the duration of the SF Green Festival and remain the property of Green Festivals Inc All equipment rentals are based on
93. l exemplary indirect incidental or consequential damager whether such damages occur either prior or subsequent to or are alleged as a result of tortuous conduct failure of the equipment or services of Metropolitan or breach of any of the provisions of this Contract regardless of the form of action whether in contract or in tort including strict liability and negligence event if Metropolitan has been advised or had notice of the possibility of such damages or for any damages caused by exhibitor s failure to perform exhibitor s responsibilities Such excluded damages include but are not limited to loss of profits loss of use interruption of business or other consequential or indirect economic losses 11 DECLARED VALUE Declarations of Declared Value are between the exhibitor and the selected carrier ONLY and are in no way an extension of Metropolitan s maximum liability stated herein Metropolitan will use commercially reasonable efforts to transmit the Declared Value instructions to the selected carrier however Metropolitan will be not be liable for any claim arising from the transmittal of or failure to transmit declared value instructions to the carrier nor for failure of the carrier to uphold the declared value or any other term of carriage 12 JURISDICTION ARBITRATION This contract shall be construed under the laws of the State of New Jersey without giving effect to its conflict of laws rules Exclusive venue for all disputes arisin
94. late delivery Advance shipping to Metropolitan Exposition Warehouse This is the preferred method of shipping This ensures timely delivery of freight directly to your booth at show Site Green Festival San Francisco Exhibiting Company Name Booth c o Metropolitan Exposition Services Inc UPS Freight c o Palmisano Delivery Service 435 23rd Street SamPrandiseo CA 94107 Warehouse receiving hours are 8 00am 4 00pm Advance shipments can arrive beginning on October 8 2015 Advance shipment deadline avoid surcharges e November 5 2015 Shipments can arrive to show site Green Festival San Francisco November 11 2015 10 00am 4 00pm Exhibiting Company Name Booth EN c o Metropolitan Exposition Services Inc Do not ship any ials to Cow Palace before 2600 Geneva Ave EE this time frame Daly City CA 94014 RS Cow Palace will not SS accept any shipments We are here to ensure that you have a pleasant and successful show Should you have any questions or require assistance regarding Metropolitan Exposition s equipment or services please contact our Exhibitor Services Department as follows Phone 201 994 1301 Fax 201 994 1350 E Mail Exhibitorservices metro expo com Web Site www imetro expo com Payment Authorization Form GK deleletton gt 5 1
95. ncluding but not limited to reasonable attorneys fees and investigation costs for bodily injury including any injury to Metropolitan s employees or property damage arising out of work performed by labor provided by and supervised by Metropolitan except when Exhibitor exercises direction and or control over the work being performed LABOR UNDER THE SUPERVISION OF EXHIBITOR RESPONSIBILITIES Exhibitor shall be responsible for the performance of labor provided under this option It is the responsibility of exhibitor to supervise labor secured through Metropolitan in a reasonable manner as to prevent bodily injury and or property damage and also to direct them to work in a manner that is in compliance with Metropolitan s Safe Work Rules and or Federal State County and Local ordinances rules an or regulations including but not limited to show or facility management rules and regulations It is the responsibility of Exhibitor to check in with the Metropolitan Service Desk to pick up labor and to return to the Service Desk to release labor when the work is completed INDEMNIFICATION Exhibitor agrees to indemnify hold harmless and defend Metropolitan from and against any and all demands claims causes of action fines penalties damages liabilities judgments and expenses including but not limited to reasonable attorney s fees and investigation costs for bodily injury including any injury to Metropolitan employees and or property damage ar
96. nd delivering freight to your booth removing storing and returning empty shipping containers reloading freight onto outbound carrier Make out the bill of lading and consign as follows Green Festival San Francisco Advance shipments can arrive beginning Exhibiting Company Name October 8 2015 Booth Number c o Metropolitan Exposition Services Inc Advance shipment deadline UPS Freight c o Palmisano Delivery to avoid surcharges Service x November 5 2015 435 23rd Street san Francisco CA 94107 Warehouse receiving hours are 8 00am 4 00pm Direct Shipping to Cow Palace 200 pound minimum per shipment This service includes unloading freight and delivering materials to your booth removing storing and returning empty containers reloading freight onto outbound carrier Make out the bill of lading and consign as follows Green Festival San Francisco Shipments can arrive to show site Exhibiting Company Name 11 November 12 2015 10 00am 4 00pm Booth Number Metropolitan Exposition Services Inc Do not ship any materials to Cow Palace before Cow Palace this time frame 2600 Geneva Ave Cow Palace will not Daly City CA 94014 accept any shipments BEN CC Meria Handing Orie ben PAYMENT AUTHORIZATION FORM NIM NO POLI TAN MUST ACCOMPANY YOUR ORDER 5 Green Festival San F
97. nformation please visit our website at www greenfestivals org green festival about and see the section Mission and Vision We offer a friendly reminder of a few rules that are often overlooked e The exhibitor agrees not to assign sublet or share the whole or any part of their assigned space without prior knowledge and written consent of Green Festival EXPO and Metropolitan e Exhibitors agree to remove any and all materials from their booth at the conclusion of the show in line with our Leave No Trace policy as well as comply with our vegan vegetarian show mission e Literature must be kept within booths Please no handing out or displaying of literature outside of your designated booth No solicitation is allowed outside of booth DO NOT break down your exhibit space until 50m on Sunday evening it is against Green Festival policy and may result in not being invited back Please read the Booth Agreement Terms amp Conditions If you require additional information or assistance please contact Bob Redding Operations Coordinator 828 333 9424 or Bob greenfestivals org We look forward to a great amp successful show and would also like to extend an invitation to join us atthe Green Festival EXPO concessions area for our Exhibitor Reception on Saturday November 14th from 6 7pm Every exhibiting company will receive a complimentary beverage We will be launching Green Festival Expo SF 2016 floor plan at the reception with a spe
98. nked files Maintain all links and provide high resolution tiff or eps files e Do not flatten transparency and other effects in your files Transparency effects in vector design programs may experience printing difficulties and undesired results Transparent colors are affected when underlying colors need to be adjusted Define color as persentage of spot color when appropriate to image e When sending Photoshop files include a layered PSD file e Save all images at the appropriate resolution at final print size Do not rez up low resolution files to a higher resolution e Final resolution should be 100dpi at full size PMS Match Uncoated Color Mode CMYK e Provide color matching information with your art files Specify Pantone colors or send color copy proof or color chip to match to All orders are non refundable once ordered and proccessed j 0 9 1 MAFOLITAN IMPRESS CUSTOMERS WITH A HIGH IMPACT QUICK FAB O ition POP UP DISPLAY THIS ECONOMICAL AND LIGHTWEIGHT DISPLAY HAS AN INTERCHANGEABLE FABRIC GRAPHIC THAT COLLAPSES DOWN WITH THE FRAME AND FITS WITHIN A DUFFEL SIZE BAG Quick Fab Curve QUICK amp EASY SET UP QUALITY WORKMANSHIP e REPLACEABLE GRAPHIC PORTABLE THERE WILL BE A 35 RUSH CHARGE FOR ANY QUICK FAB ORDER THAT IS NEEDED IN LESS THAN 10 DaAys Includes Hard Case with Table 22 27 5 w x 16 d x 38 h o d Quick Fab Curve Size 114 Wide x 88 Hig
99. nsion cords are not allowed All exposed non current carrying metal parts of fixed equipment which are liable to be energized shall be grounded Payment in full must be rendered during the event Exhibitors ARE NOT billed for services provided Services may be interrupted if payment is not received Credit will not be given for services installed and not used All orders are subject to a 25 cancellation fee if cancelled in writing amp received by Edlen within 14 calendar days prior to show opening Except sales tax Edlen will not refund overpayment in amounts less than 50 00 unless specifically requested in writing Claims will not be considered or adjustments made unless filed in writing by Exhibitor prior to the close of the event Exhibitor holds Edlen harmless for any and all losses of power beyond Edlen s control including but not limited to losses due to utility company failure permanent power distribution failure power failure caused by vandalism faulty Exhibitor equipment or overloads caused by Exhibitor It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection or to file a lien or foreclosure or otherwise Exhibitor will pay Edlen its attorney fees or applicable agency fees A service charge of 1 5 per month on any unpaid balances will be assessed starting 10 days after date of invoice A 25 00 service charge will be assessed for all returned checks and credit cards Exhib
100. nt on the outside of the packages Metropolitan Exposition Services Inc assumes no responsibility for misdirected shipments or liability for such handling Additional charges will be assessed for shipments returning to our warehouse at 55 00 per 100 pounds CWT LIMITS OF LIABILITY We are not responsible for damages to uncrated materials materials improperly packed or concealed damages We not responsible for loss theft or disappearance of any materials improperly packed or concealed damages 2 We are not responsible for loss theft or disappearance of any materials before they are picked up from the exhibitors booth for reloading after the show Bills of lading covering outbound shipments will be checked at the time of actual pickup from the booth and discrepancies will be corrected 3 We are not responsible for any loss damage or delay due to fire Acts of God strikes lockout or work stoppages of any kind or to causes beyond our control 4 Maximum recovery If found liable for any loss Metropolitan s sole and exclusive maximum liability for loss or damage to exhibitor s materials and exhibitor s sole and exclusive remedy is limited to 50 USD per pound article with a maximum liability of 100 00 USD per item or 1500 00 USD per shipment whichever 15 less 5 We are not liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for collateral costs which may result f
101. of 20 000 30 000 per event Page 13 of 16 What kind of marketing do you do Green Festival EXPOs has an impressive lineup of past and present local and national print media partners such as Organic Spa Natural Solutions The Nation Experience Life Positive Impact Epoch Times Vegetarian Times Yoga Journal Natural Awakenings and more We also feature leading popular broadcast partners such as NBC CBS Clear Channel and more Our website rich with consistently updated content inspires people to attend our events and serves as a year round platform for partners sponsors and exhibitors to showcase their thoughts products and services Our Social Media Reach extends to an engaged community of over 70K people committed to discussing the benefits of leading healthy and sustainable lives Green Festival EXPO works diligently with our National Public Relations firm Finn Partners is one of the fastest growing PH firms in the US which has a presence in each of our cities to gain local media coverage of the event to drive attendance and participation A media focused Launch Party takes pace in each city 1 month out from the Green Festival EXPO hosted by our local Regional Director and Host Committee Regional Directors gain the support of local non profit allies who blast and email their members with Green Festival EXPO messaging Green Festival EXPOs uses an integrated multi channeled approach to advertise the event and offerings via eNewsletter 1
102. onal box Shipments with a TOTAL weight of over 30lbs will be billed for the 200lbs minimum e Outbound Shipping Please see Section 8G 8G Move out Procedures Move out begins at 5pm Sunday Nov 15 All exhibit materials must be removed from the facility by 9pm on Sunday Nov 15 this includes all outbound shipments Exhibitors will also be allowed to hand carry out on Sunday night 5pm 9pm Exhibitors are responsible for leaving their booth space clean and free of trash or other materials if not then a fine will apply See Section 7 for Greening information amp our Leave No Trace policy e Outbound Shipping Please check in with the Metropolitan service desk for either option o Arrange for your own freight company to pick up items by 10am as all freight should be off the floor by 9PM ON SUNDAY If not the materials will be forced out by the designated freight company OR o Arrange to ship through the onsite company Metropolitan Exposition Services This can be done on any time at the Metropolitan Exhibitor Service desk Any freight left on the floor past 9pm Sunday Nov 15 will be forced out using Metropolitan Exposition Services at your expense 8G Exhibitor Registration and Services Exhibitor Registration areas will be in the front of the hall and will help check you in and direct you to your booth This is where you will get wristbands and badges The staff will also be able to help you with any questions Metropolitan Exh
103. or other mechanical equipment ELECTRICAL UNION Members of this union jurisdiction for hardwiring ordered outlets to the line side of the exhibitors equipment and wiring of caps over 120 volts to the raw cord feeding exhibitors equipment All plugs over 120 volts will be plugged in by electrical union personnel Exhibitors may plug in their own plugs of 120 volts to their ordered outlets GENERAL INFORMATION FLAMEPROOFING All table coverings as well as booth equipment must be a non flammable material All decorative materials must be fire resistant and in accord with the standard established by the San Francisco Fire Department Affidavits attesting to flameproof compliance with San Francisco Fire Department Regulations must be submitted when requested INSURANCE Metropolitan Exposition Services Inc and or the Association Exhibit Manager and or the Exhibit Convention Site will not be responsible in any way for the safety of any exhibit or materials against fire water theft accident or any cause nor for the loss or damage to goods consigned to its care However every effort will be made to protect exhibitor s property You are advised to consult your insurance broker for proper coverage on any of your display materials from the time it leaves your company s premises until it returns stor rer Form PAYMENT AUTHORIZATION FOR
104. ore to place your order online www metro expo com order SUBTOTAL TAX 9 000 TOTAL Payment Authorization Form must accompany order Any order received after Discount Deadline will be charged the Standard Rates NO EXCEPTIONS Cancellation Policy Items cancelled after move in begins will result in a 50 re stocking fee There will be no refund for items called after installation NO EXCEPTIONS 9 POLI TAN Executive Collection Sausalito Sofa Sausalito Loveseat Sausalito Club Chair Cube Ottomans 17 L x 17 x 17 L to Cinnamon Microfiber Grape Microfiber White Vinyl Cobalt Microfiber Black Microfiber Other colors available Chocolate Mircofiber Lime Microfiber Red Microfiber Tangerine Microfiber Sunflower Microfiber Black Vinyl Platinum Metallic Vinyl Pedestal White or Black 42 Computer Kiosk 36 Black 30 White Literature Rack POLITAN gt Executive Collection Trend Chair Comet Chair Silk Back Chair Euro Black Bar Stool Silk Back Bar Stool Park Avenue Bar Stool Conference Table Square Glass Park Avenue Bar Table Blanco Caf Table Chrome atv Collection Order tom JIN PAYMENT AUTHORIZATION FORM MUST ACCOMPANY YOUR ORDER Green Festival San Francisco November 13 15 2015 ch 4eIesition Discount Deadline Date 115 Moonachie Avenue Moonachie N J 07074 Octobe
105. ors of this event and will be providing all signage for the Green Festival team on site in November All materials used by LPP are eco freindly and sustainable making them the ideal fit for our event and your booth space Liquid Pixel will be offering those exhibitors booked into San Francisco free hand delivered to show site and a 15976 discount off their services Please reach out to Mark directly with any and all of your San Francisco Green Festival printing needs Whether it s transforming a room into an interactive work play center through custom wallpaper floor graphics wrapping a car into a mobile billboard or creating a vinyl banner for your child s soccer team Our goal is to utilize eco friendly recycled material biodegradable inks and the latest technology to create ecological sustainability in the physical marketing material arena Assisting clients in their creations that transform not only their environment into whatever they wish but sustains the global economy We are here to help you up the image of your company while leaving our environment intact Mark Warmus Mark liquidpixelprints com 415 407 2205 4F Keep Your Green America Business Network Status Current The Green Festival EXPO celebrates businesses that go beyond conventional practices in addressing the needs of consumers employees the community and the environment Green Festival EXPO attendees appreciate that exhibitors are screened and approved for their commitment to so
106. osition Services and or MetroMultiMedia and reference Green Festival San Francisco Mail to 115 Moonachie Ave Moonachie NJ 07074 Please Note Return checks are subject to a 25 00 bounced check fee ALL CHECKS REQUIRE A CREDIT CARD BACKUP Wire Transfers If paying by wire transfer for Metropolitan Exposition Service or MetroMultiMedia please include a 25 00 surcharge for bank fees Please call for wire transfer details Credit Card For your convenience Metropolitan Exposition Services Inc MetroMultiMedia Inc or Metropolitan Exposition Transportation Inc will use this authorization to charge your credit card account for your advance orders not paid by check or wire and any additional amounts incurred as a result of show site orders placed by your representative These charges may include all Metropolitan Exposition Services Inc MetroMultiMedia Inc or Metropolitan Exposition Transportation Inc charges and any charges that Metropolitan Exposition Services Inc MetroMultiMedia Inc or Metropolitan Exposition Transportation Inc may be obliged to pay on your behalf including without limitation any material handling charges and or labor charges Please complete the information requested below O AMEX O VISA MasterCard O Discover EXP DATE AccountNumber jy po Security Code Visa MasterCard 3 Digits Amex 4 Digits Cardholder Printed Name Cardholder Billing Address
107. osts on our Social Platforms prior to event day highlighting your booth your products services or incentives Social media interactions one each day of the show e Our Current Social Media Reach Facebook over 42K likes amp Twitter over 22K followers and constantly growing e 2 Newsletter Highlight Articles going out to our entire attendee database of nearly 50K subscribers One prior to the show driving your unique sales proposition or initiative and the other after the show to further engage attendees Premium Marketing Upgrade Package Additional 190 All benefits of the Basic Booth Package plus e Your company listing highlighted and bolded in the Green Festival EXPO Event Guide e Your product or information displayed in Green Festival EXPOs Product Teaser Showcase shelving located at main entrance of Green Festival EXPO Two additional exhibitor badges with organization name for a total of six Fifty 50 word company product description in Web Exhibitor Directory Logo or image address telephone Google map link in Web Exhibitor Directory Opportunity to submit an article to the Green Festival EXPO News Page Page 5 of 16 Executive Marketing Package Additional 440 All benefits of the Basic Booth Package and the Premium Marketing Upgrade plus e Your colored double sided coupon ad inserted into the Event Guide which is provided to all attendees e Company logo in rotation with link on Green Festival EXPO city specific w
108. politan Exposition Supervised Labor Key Information Form must be completed and returned with this order form Dismantle of your exhibit will be completed at our discretion The charge for this service is 3096 of the total dismantle labor bill or a minimum of 63 00 Emergency Contact Phone L Exhibitor Supervised Labor Supervisor must check in at Metropolitan Service Desk to pick up labor Supervisor Name Phone Date Start Time No of People Approx Hrs Per Person Total Hrs Hourly Rate Estimated Total Cost X X K Metropolitan Supervision 30 63 00 minimum uo go FA A Total Dismantle MU mman ME Green Festival San Francisco ai Discount Deadline Date November 13 15 2015 Moonachie N J 07074 October 29 2015 Phone 201 994 1301 Fax 201 994 1350 Cow Palace Company Name Booth Contact Name Phone Please complete and return form if your display installation and or dismantle is to be supervised by Metropolitan Exposition Services Inc INBOUND SHIPPING amp SET UP INFORMATION Freight Carrier Date Shipped Number of Pieces Total Weight Tracking Number Freight shipped to Warehouse Showsite Comments Set up Plan Photo Attached With Exhibit In Crate Electrical Drawing Attached With Exhibit Under Carpet Carpet With Exhibit Rental Padding Equipment tools hardware required
109. r 29 2015 Phone 201 994 1301 Fax 201 994 1350 Cow Palace Company Name Booth Contact Name Phone Qty Description WxDxH Color um Dern Literature Rack 9 x 14 x 54 5 Black Metal 223 26 334 88 Comet Chair 23 x22 322 Black Fabric 214 99 322 48 Silk Back Chair 20 5 x 17 x 34 Clear Black Chrome 165 38 248 06 Trend Chair 20 x 20 x 30 Maple Black Chrome 206 72 310 08 Sausalito Loveseat 59 x32 x 32 Black Micro Suede 620 16 930 23 Sausalito Sofa 83 x 32 x 32 Black Micro Suede 702 84 1 054 27 Sausalito Club Chair OL Black Micro Suede 454 78 682 17 Micro Fiber Cinnamon Cube Ottoman 17 x 17 x 17 157 11 235 66 Tangerine Sunflower Cube Ottaman 17 x 17 x17 Vinyl Black or Metallic 157 11 235 66 Pedestal 14 x 14 x 42 Black or White 396 90 595 35 Pedestal 14 x 14 x 36 Black or White 339 02 508 53 Pedestal 14 x 14 x 30 Black or White 305 94 458 92 Computer Kiosk 24 x 24 x 42 Black or White 330 75 496 13 Park Ave Bar Stool 16 19 x 43 Maple Chrome 248 06 372 09 Silk Back Bar Stool 18 x 17 x 41 5 Clear Black Chrome 248 06 372 09 Euro Black Bar Stool 2 x23 x43 Black Vinyl 248 06 372 09 Park Ave Bar Table 16 x 18 x 31 Maple Nickel 281 14 421 71 Blanco Cafe Table 24 x 29 White Chrome 281 14 421 71 veniens eege Chrome Glass 454 78 682 17 Glass Chrome Princeton Coffee Table 45 x
110. r size contact your sales rep or call the sales team at 828 236 0324 x300 4D Special Discount Offered to San Francisco Exhibitors and Sponsors From green Earth s Domain DotGreen Earth s Domain Sponsor of the New Social Media Lounge www going green Dot green is the new Internet address a Top Level Domain like com or org that shows the world you re part of the global green economy More than simply an identifier for sustainability together all green website owners and users are a global community working to build a better future When you buy your green domain you ll be part of the green story GREEN BUSINESSES LARGE AND SMALL CAN SHOWCASE THEIR SUSTAINABILITY PRACTICES Consumers can readily find the products and services from socially responsible companies that support a sustainable lifestyle A portion of all domain sales and renewal revenue will fund sustainability programs and projects around the world DotGreen Community Inc the steward of green is an organization that believes everyone dedicated to the cause of sustainability should have a collective identity green is the Internet s new online home for green initiatives the global green movement and the rapidly growing green economy Page 6 of 16 4E Liquid Pixel Prints Official Sponsor of the 2015 San Francisco Green Festival Expo We are proud to introduce our vendors to the Official Printer for the 2015 San Francisco Green Festival Expo Liquid Pixel Prints will be key Spons
111. rancisco 115 Moonachie Avenue November 13 15 2015 Moonachie N J 07074 Phone 201 994 1301 Fax 201 994 1350 Cow Palace Company Name Booth Contact Name Phone CRATED SKIDDED Material that 15 skidded or 15 in any type of shipping container that can be unloaded at the dock with no additional handling required UNCRATED Material that 15 shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks SPECIAL HANDLING Material delivered by the carrier in such a manner that it requires additional handling such as these types of unloading ground side door constricted space designated place mixed loads and or stacked shipments Federal Express DHL and UPS shipments are included in this category Straight Time Monday through Friday 8 00am to 4 30pm Overtime Monday through Friday 4 30pm to 8 00am Saturdays Sundays and all Holidays ST ST Freight handled on straight time into and out of the show ST OT Freight handled one way on straight time and one way on overtime either into or out of the show OT OT Freight handled on overtime into and out of the show ADVANCE SHIPMENTS TO METROPOLITAN WAREHOUSE Advance shipments will be charged at the following rates in accordance with our move in and move out schedule DIRECT SHIPMENTS TO COW PALACE Direct shipments will be charged at the following rates in accordance with the move in and move out schedule Trucks signing in at after 2 0
112. reen Festivals Inc requires an exemption certificate for the State of California Resale certificates are not valid unless Exhibitor is re billing these charges to its customers BALANCES AND INTEREST Should there be any pre approved unpaid balance after the close of Green Festival terms will be net due and payable in Asheville North Carolina upon receipt of invoice Effective 30 days after invoice date any unpaid balance will bear a FINANCE CHARGE at 1 596 per month which is an ANNUAL PERCENTAGE RATE of 1896 and future orders will be on a pre paid basis only If past due invoices or invoice balances are placed with a collection agency or attorney for collection or suit Exhibitor agrees to pay all legal and collection costs THESE PAYMENT TERMS AND CONDITIONS SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE STATE OF NORTH CAROLINA DISPUTES In the event of any dispute between the Exhibitor and Green Festivals Inc relative to any loss damage or claim such Exhibitor shall not be entitled to and shall not withhold payment or any partial payment due to Green Festivals Inc for its services as an offset against the amount of any alleged loss or damage Green Festivals reserves the right to charge Exhibitor for the difference between the Exhibitor s estimate of charges and the actual charges incurred by Exhibitor or for any charges that Green Festivals Inc may be obligated to pay on behalf of Exhibitor including without limita
113. rom any loss or damage to an exhibitor s materials which may make it impossible or impractical to exhibit it 6 The consignment or delivery of a shipment to Metropolitan Exposition Services Inc by an exhibitor and or other shipper on behalf of the exhibitor shall be construed as acceptance by the exhibitor of the terms and conditions set forth position Green Festival San Francisco 115 Moonachie Avenue November 13 15 2015 Moonachie N J 07074 Phone 201 994 1301 Fax 201 994 1350 Cow Palace As the official service contractor Metropolitan Exposition Services Inc is the exclusive provider of material handling services We are prepared to receive your exhibition materials either in advance at our warehouse or directly at show site Material handling should not be confused with the cost to transport your exhibit materials to and from the show You should arrange for the carrier of your choice to transport your materials All shipments must be prepaid Collect shipments will be refused Advance Shipping to Metropolitan Exposition Warehouse 200 pound minimum per shipment Only material that is skidded or in shipping containers that can be unloaded without additional handling required will be accepted at our warehouse Uncrated or loose shipments will be refused at the warehouse The rate for this service includes unloading and storing freight for up to 30 days reloading a
114. sco TRANSPORTATION 115 Moonachie Avenue November 13 15 2015 Moonachie N J 07074 Phone 201 355 4109 Fax 201 355 4145 Cow Palace 2 2 Internal Use Only Shipment Information Requested Pickup Date Time of pickup 4 hour window Requested Delivery Date Number of Pieces Hazardous Materials O YES O NO Additional Information or Instructions When you ve completed this form fax it to 201 355 4145 or email shipping metro transportation com If you have any Questions or Concerns call us at 201 355 4109 Thank You for Choosing Metropolitan Exposition Transportation ota sipping E Geen Wer oun ES TRANSPORTATION Geen Green Festival San Francisco 115 Moonachie Avenue 115 Moonachie Avenue November 13 15 2015 Moonachie N J 07074 Moonachie N J 07074 Phone 201 994 1301 Fax 201 994 1350 Phone 201 355 4109 Fax 201 355 4145 Cow Palace Company Name Booth Number OUTBOUND SHIPMENT DETAILS Company Business Name Street Address Name Metropolitan Exposition Transportation al Economy Deferred 4 7 Business Days 2nd Day 3rd Day E Next Day Piece Count Estimate Total Weight Estimate Additional Information or Instructions BEN Cette Payment amp Labor POLITAN position Green Festival San Francisco 115 Moonachie Avenue November 13 15 2015 Moonachie N J 07074 Phone 201 994 1301 Fax 201 994 1350 Cow
115. successful event more than the loss of valuable equipment or products Show management the building operator the general contractor and the security company provide perimeter security only Here are some basic steps you can take to prevent theft e Do not identify the product or manufacturer on the outside of freight cartons Mark cartons numerically to indicate the total being shipped e g 1 of 6 2 of 6 3 of 6 etc Include your company s name and booth number on each carton Furnish your freight forwarder with accurate and complete shipping form e close of business each day cover all display tables This establishes a barrier to your merchandise is a good idea to bring extra sheets or tablecloths to cover your merchandise 5I First Aid Green Festival EXPO will have an EMT onsite during all event hours If you need assistance please report to the First Aid station the front desk or locate a Green Festival EXPO Staff member If you are having an emergency please dial 911 5J Lost and Found All lost and found articles that are turned in will be located at the Information Desk located next to the Box Office in the Main Entrance After the event if you are trying to locate a lost article please email forms greenfestivals org 5K Emergencies and Lost Children In the event of an emergency please notify someone wearing a Green Festival EXPO staff credential badge In the event a parent notifies the Green Festival EXPO staff t
116. tal Hourly Estimate Sub Total Install Labor 5 Dismantle Labor TOTAL CL C supna EE position Green Festival San Francisco 115 Moonachie Avenue November 13 15 2015 Moonachie N J 07074 Phone 201 994 1301 Fax 201 994 1350 Cow Palace ATTENTION Green Festival San Francisco Exhibitors Metropolitan Exposition Services Inc 15 the designated provider for material handling Please note that exhibitor move in 1s on November 12 2015 9 00am 6 00pm To ship your exhibition materials to the Metropolitan Exposition Warehouse consign your shipment s as follows Green Festival San Francisco Exhibiting Company Name Booth Number c o Metropolitan Exposition Services UPS Freight c o Palmisano Delivery Service 435 23rd Street San Francisco CA 94107 Materials should arrive between October 8 2015 November 5 2015 Materials that are delivered to the Metropolitan Exposition Warehouse after the receiving deadline of November 5 2015 will incur an additional 30 late delivery surcharge Should you have any questions please do not hesitate to contact our Exhibitor Services Department as follows Phone 201 994 1301 Fax 201 994 1350 E Mail Exhibitorservices metro expo com Web Site www imetro expo com BIEN Hanaiing ME Green Festival San Francisco 115 Moonachie Avenue November 13 15 2015 Moonachie N J
117. the Standard Rates NO EXCEPTIONS Cancellation Policy Any Standard Carpet cancelled will be charged 50 after move in begins and 100 after installation Custom Cut Carpet orders are non refundable 2 weeks prior to move in MU Giang Over Form Wi I MUST ACCOMPANY YOUR O ME MU Green Festival San Francisco 115 Moonachie Avenue November 13 15 2015 Moonachie N J 07074 Phone 201 994 1301 Fax 201 994 1350 Cow Palace Company Name Booth Contact Name Phone To ensure your booth is show ready specify your requirements below Please call us if you have a special need Metropolitan Exposition Services Inc is the official cleaning contractor for your show and will handle all cleaning services on the show floor Cost of vacuuming and shampooing will be invoiced on the total area of your booth space 100 square feet minimum pi persquare fot per day 5049 before Stow Opens Only Cost per snare foot 5046 pp Available upon request NI PERIODIC PORTER SERVICE Metropolitan Exposition Services Inc will empty wastebaskets and wipe down counter at two hour interval show hours only for the duration of the show Vacuuming not included a Porter service labor at 2 hour intervals Price per day 255 14 CALCULATION OF ORDER Orders confirmed only upon request Calculate Days when ordering daily service Vacuuming EE CT j Shampooing jo Per
118. the convention hall lift charges will apply Call for quote Pole lights are installed at rear or side rail of in line booths Time and material applies to all other locations Form 120 0314SF ELECTRICAL OUTLETS Approximately 120V 208V A C 60 Cycle Prices are for entire event QTY QTY ADVANCE REGULAR TOTAL Show 24hrs day PAYMENT PAYMENT COST 120 VOLT Hours Only Double rate PRICE PRICE 500 WATTS 5 AMPS 95 00 142 00 1000 WATTS 10 AMPS 170 00 255 00 2000 WATTS 20 AMPS 217 00 325 00 MISC REQUIREMENTS LIGHTS Cost of Arm amp Pole lights include power and 1 hour labor to install remove 1000 WATT OVERHEAD LIGHT Call for quote ARM LIGHT Only mounts to hard wall structures 95 00 143 00 8 POLE LIGHT WITH 1 FIXTURE 95 00 143 00 8 POLE LIGHT WITH 2 FIXTURES 165 00 248 00 MATERIAL RENTAL Exhibitor must pick up items at electrical service center on show site 15 EXTENSION CORD 23 00 POWER STRIP 23 00 ST Mon Fri 8am 3 30pm excluding holidays 110 00 OT Mon Fri 3 30pm 8am Sat Sun amp holidays 220 00 LIFT Only required if outlets are dropped from Epid overhead Cost does not include operator PRINT NAME AUTHORIZED SIGNATURE EMAIL PHONE TERMS amp CONDITIONS agree in placing this order that have accepted Edlen s payment policy and the terms and conditions of contract The Method of Payment form must be completed and returned with this order form METHOD OF
119. ties or other contracting firms not under Metropolitan s direct supervision and control Metropolitan s performance hereunder is subject to and Metropolitan shall not be responsible for loss delay or damager due to strike lockouts work stoppages natural elements vandalism Act of God civil disturbances power failures explosions acts of terrorism or war or for any other cause beyond Metropolitan s reasonable control nor for ordinary wear and tear in the handling of materials 9 INSURANCE It is understood that Metropolitan is not an insurer Insurance on exhibit materials if any shall be obtained by exhibitor in amounts and for perils determined by exhibitor Exhibitor agrees to provide Metropolitan with a release of subrogation to the extent of any insurance settlement received Terms amp Conditions Material Handing of POLITAN DN resition Green Festival San Francisco 115 Moonachie Avenue November 13 15 2015 Moonachie N J 07074 Phone 201 994 1301 Fax 201 994 1350 Cow Palace 10 CLAIM S FOR LOSS Exhibitor agrees that any and all claims for loss or damage must be submitted to Metropolitan immediately at the show site and in any case not later than thirty 30 days after the conclusion of the show or exposition For purposes of claim reporting the conclusion of the show shall be construed as the time when exhibitor s materials are delivered to the carrier for transportation
120. tion any shipping charges DECLINED PAYMENTS If Exhibitor provides a credit card for payment and charges are rejected by the Exhibitor s credit card company for any reason Green Festivals Inc hereby provides notice that it reserves the right and Exhibitor authorizes Green Festivals Inc to continue to attempt to secure payment through that credit card for as long as unpaid balances remain on the Exhibitor s account Exhibitor hereby grants a lien on its property in Green Festivals Inc possession to the extent of any outstanding obligations owed to Green Festivals Inc by Exhibitor LABOR UNDER SUPERVISION OF EXHIBITOR Exhibitor shall be responsible for the performance of labor provided under this section It is the responsibility of Exhibitor to supervise labor secured through Green Festivals Inc in a reasonable manner as to prevent bodily injury and or property damage and also to direct them to work in a manner that is in compliance with Green Festivals Inc Safe Work Rules and or Federal State County and Local ordinances rules and or regulations including but not limited to Green Festival s rules and or regulations It is the responsibility of Exhibitor to check in with the Exhibitor Service Desk to pick up labor and to return to the Exhibitor Service Desk to release labor when the work is completed INDEMNIFICATION Exhibitor agrees to indemnify hold harmless and defend Green Festivals Inc from and against any and all demands claims c
121. tions ur ME Green Festival San Francisco 115 Moonachie Avenue November 13 15 2015 Moonachie N J 07074 Phone 201 994 1301 Fax 201 994 1350 Cow Palace UNION INFORMATION To assist you in planning your participation in your San Francisco show we are certain you will appreciate knowing in ad vance that union labor will be required for certain aspects of your exhibit handling DECORATORS UNION Display Installation amp Dismantle Members of this union claim jurisdiction over all set up and dismantling of exhibits including signs and carpet installation This does not apply to the unpacking and placement of your merchandise You may set up your exhibit display if one person can accomplish the task in less than one 1 hour without the use of tools If your exhibit preparation installation or dismantling requires more than one 1 hour you must use union personnel supplied by the Official Decorating Contractor As an exhibitor you will be pleased to know that when union labor is required you may provide your company personnel to work along with a union installer in Southern California on a one to one basis TEAMSTER UNION Members of this union claim jurisdiction on the operation of all material handling equipment all unloading and reloading and handling of empty containers An exhibitor may move materials that can be carried by hand by one person in one trip without the use of dollies hand trucks
122. top left hand side of the page click on Log In Out 3 Login with your username and password that was emailed you You should have already received a user name and password or will very soon depending on when you signed up a If you have forgotten your username or password please click need password to have the information emailed to you 4 After you log in you will be returned to the homepage At the top left hand side click on Edit Listing You will arrive at a page that provides your brief company profile 5 Click on Edit near the name of your business This will take you to a page where you can edit all applicable pieces of your listing 6 After you have made your changes and reviewed the existing copy please click Submit at the top of the page Listings created on the website will be available for six months following San Francisco Green Festival EXPO It is your responsibility to ensure the information listed on the website is correct The Event Guide s Exhibitor Directory and Addendum will be printed with the information from the website 4C Verify Your Booth Number Please refer to the floor plan layout for Cow Palace http greenfestivals org files 2015 sf sf 2015 floorplans pdf Please verify your booth number and size before ordering any materials and or electricity While we make every effort not to move exhibitors per your contract Green Festival EXPO has the right to move your booth To verify your booth number o
123. tor al eps Flash Drive With attached fonts and links Adobe Photoshop tiff psd jpeg high quality E mail Attachments Limited to maximum size 5MB Adobe InDesign include links gne zip or compression preferred Adobe Acrobat PDF press quality setting DropBox File sharing Avoiding Additional Costs Files obtained from the internet or artwork created in MS Office application Word Excel Power Point etc are often not suitable for high quality output and typi cally require additional fees Artwork should be created to full size however for larger files i e Banner artwork at 1 4 scale of actual size is acceptable Scans should be no smaller than at 1 4 size To avoid additional fees associated with these file types please supply files at a minimum two weeks prior to your show Vector Artwork METRORS For the best quality in large format printing artwork should be created and sup Ap 5 in vector format ai or eps unless the image is a photo or image file see bitmap raster below Logos and images taken from websites are generally gif s gif 400 eps 400 Gif files are not acceptable as they are low resolution and will NOT print clearly Artwork which is going too be produced vinyl i e solid company logo s or text Vectors must be supplied in a vector format or eps Converting bitmap images to text 10096 outlined text vector for vinyl prod
124. tropolitan Exposition Service Kit for forms http greenfestivals org files 2015 sf sf 2015 metropolitan exposition services kit pdf Thursday Nov 12 10am 4pm amp Friday Nov 13 8am 10am e Exhibitors driving small passenger vehicle must enter the loading docks from the Cow Palace Parking lot accessible from Geneva Ave e f you require storage of your empties a sticker will be provided and the empties will be stored and returned to your booth on Sunday after 5pm e Cost for this cartload service is 85 per a one way trip round trip 135 00 A cartload is a maximum of 250lbs You will be billed at the show 8C Cartload Service Personal Vehicles Only Loading Dock See Metropolitan Exposition Service Kit for forms htip greenfestivals org files 2015 sf sf_ 2015 metropolitan exposition services kit pdf Thursday Nov 12 10am 4pm amp Friday Nov 13 8am 10am e Cars must enter the loading docks from the parking lot Exhibitors driving small passenger vehicles with materials will be directed to the Cow Palace loading dock Teamsters will be on hand to assist f you require storage of your empties a sticker will be provided and the empties will be stored and returned to your booth on Sunday after 5pm e Cost for this cartload service is 85 per one way trip round trip 135 00 with a maximum of two trips totaling 250lbs for both trips At 250lbs you will be charged regular material handling prices and this will negate cartload services 8D
125. turned at the close of the show Empty labels are available at the Metropolitan Service Desk and are to be used for empty storage only Metropolitan Exposition Services Inc is not responsible for any contents of a container marked empty It will not be possible to access empty containers during the show as they will be stored off site ro ME Green Festival San Francisco 115 Moonachie Avenue November 13 15 2015 Moonachie N J 07074 Phone 201 994 1301 Fax 201 994 1350 Cow Palace Outbound Shipments At the close of the show it is the exhibitors responsibility to e Obtain a Material Handling Agreement MHA from Metropolitan Exposition Services Inc e Arrange with carrier of your choice to pick up your freight from show site by the designated time e Re pack and label each container being shipped old shipping labels should be removed Complete and return the Material Handling Agreement MHA to Metropolitan Exposition Services Inc A Material Handling Agreement must be completed for each shipment Therefore if you are shipping out freight to 2 different locations Metropolitan must have an MHA for both locations If freight is found on the show floor and Metropolitan Exposition Services Inc does not have a completed Material Handling Agreement Metropolitan Exposition Services Inc will declare it FORCED FREIGHT and it will be returned C O D to the address prese
126. uction is a typical issue that may incur additional fees Bitmap Raster Artwork JPEG TIFF We accept these formats but the original artwork must be of suffi cient high resolution 300dpi and to size as needed for print in order to print at the best quality Low Resolution High Resolution PDF These are print files only and can NOT be altered or versioned to fit different 209861 jpeg 5 52 MB sizes Artwork must be set up at the correct proportion and at print ready quality Make sure images are saved at high resolution 5 1 preview Color Set Up Fonts If your artwork utilizes PANTONE MATCHING SYSTEM PMS Convert all fonts into outlines or paths prior to up I please supply a Pantone color reference Note that Pantone col loading the files Also please provide ALL FONTS ors are matched to the best possible interpretation for the utilized in your files This is in case we need to specific output device and material printed on If you would like edit copy or if some fonts were not converted to E us to match existing graphics please provide hard copy of the paths or outlines PMs 383c graphics for reference If your artwork utilizes CMYK values the printer will use those YESTERDAY S VALUES TOMORROW S VISION DELIVERED TODAY Las Vegas 5220 Cameron Street Las Vegas NV 89118 702 435 7483 phone 702 435 7417 fax G5 N C ES M PMS 255C E Y m K a Union Jurisdic
127. up 6 DELIVERY TO THE CARRIER FOR RELOADING Metropolitan assumes no responsibility for loss damager theft or disappearance of exhibitor s materials after same have been delivered to exhibitor s appointed contractor shipper or agent for transportation after the conclusion of the show Metropolitan loads the materials onto the carrier under directions from the carrier or driver of that carrier Any loading onto the carrier will be understood to be under the exclusive supervision and control of the carrier or driver of that carrier Metropolitan assumes no responsibility for loss damage theft or disappearance of exhibitor s materials that arises out of improperly loaded materials 7 DESIGNATED CARRIERS In order to expedite removal of materials from show site as required by show management and or the facility Metropolitan shall have the authority to change the exhibitor designated carrier if that carrier does not pickup the shipment s at the appointed time Where no disposition is made by exhibitor materials may be taken to a warehouse to await exhibitors shipping instructions and exhibitor agrees to be responsible for charges relating to such rerouting and handling In no event shall Metropolitan be responsible for any loss resulting from such rerouting designation 8 METROPOLITAN S RESPONSIBILITIES Metropolitan shall be responsible only for those services which it directly provides Metropolitan assumes no responsibility for any persons par
128. ve compost and recycling system All Food Vendors and or Samplers are MANDATED to use only compostable biodegradable beverage and food ware while at Green Festival EXPO Plastics Styrofoam and plastic water bottles are strictly prohibited at Green Festival EXPO EXAMPLES OF ITEMS amp MATERIALS NOT ALLOWED AT GREEN FESTIVAL EXPO Plastic straws plastic forks spoons and knives plastic plates or bowls Dixie Brand Wax Paper Cups Styrofoam cups bleached white napkins paper towels wooden toothpicks with wax coating etc Bioware is available for purchase at a number of retailers and websites here are a few examples World Centric Compostable plates bowls utensils clamshells amp bags www worldcentric org 650 739 0699 Boothster The Green Booth Decorating Company www boothster com 800 518 9043 Eco Tensil Future Friendly Utensils www ecotensil com 415 924 0233 Emerald Brand a line of Tree Free paper products and compostable tableware including plates bowls hot cups cold cups napkins and paper towels www emeraldbrand com 516 496 0000 Susty Party Compostable biodegradable plates bowls cups amp utensils for Food Samplers amp Food Court Vendors www sustyparty com 718 717 2572 weloveyou sustyparty com Wholesale website www sustyware com Page 15 of 16 SECTION 12 FORMS Form A SF Certificate of Liability Form B San Mateo County Public Health Temporary Food Facility Application Form C Edl

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