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Friday, May 6, 2011

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1. P s T 20sio 15 15 20 30 45 60 85 I J 2083 15 15 15 20 30 45 60 60 100 100 Complete and Return To ORDERING SERVICES FLOOR PLANS MAIL CHECK OR FAX PAYMENT W ORDER TO MAIL OR FAX FLOOR PLANS TO SMART CITY ELECTRIC INC SMART CITY ELECTRIC INC 5795 W BADURA AVENUE SUITE 110 5795 W BADURA AVENUE SUITE 110 LAS VEGAS NEVADA 89118 LAS VEGAS NEVADA 89118 888 446 6911 FAX 702 943 6001 888 446 6911 FAX 702 943 6001 ORDER ON LINE www smartcity com orders placeorder asp Floor Plan Communications Cable Center George R Brown CC 001 TX Company Name Show Booth Room Customer Ref 2011 001 Voice and Data communications cabling Smart City is the exclusive installer of Voice and Data communications cabling Smart City provides cabling to booths within booths under carpet and flooring and from booth to booth Fiber Optic twisted pair Category 3 5 and 6 and all other data and telecommunication cable fall under Smart City s area of expertise IMPORTANT Prior to installation of service a complete floor plan is required Please utilize this grid should you not have your own floor plan to send us You may use a different floor plan for each service group Telephone Internet etc or combine all services on one floor plan For a floor plan to be considered complete it must include all the information list
2. PAYMENT TERMS In order for us to process your order for services and materials listed in this Exhibitor Service Manual we must have a signed Credit Card Authorization form with credit card information or full payment in advance Invoices for outstanding balances will be prepared at the service desk for review and payment Advanced payments will be indicated and any balance due must be paid in full by cash credit card or check All inquiries must be resolved and completed before you leave the event ORDERS QUESTIONS amp ADJUSTMENTS Orders by telephone will not be accepted All advance orders discounted to your advantage must be paid in full at the time the order is placed Orders received without payment will not be processed Payment for all show site orders will be due and payable upon presenta tion of our invoice at the show Services ordered at show site will not be processed without full payment The availability of furnishings at show site can on occasion be limited and for that reason can not be guaranteed It is best to place your order in advance if possible Any discrepancy in items ordered and items received or any complaint or question concerning service must be reported to CDS immediately Issues will be resolved and or any valid adjustments will be made at that time and approved by the CDS supervisor in charge Credits and adjustments will not be made on information received after the show
3. _ m css i se m x emeeeye _ mne m usaman OO y i x o By accepting this Bill of Lading CDS assumes no responsibility for shipments left in booth by exhibitor All materials are subject to final count and correction at time of actual removal from booth Shipper hereby designates CDS as its agent for tendering shipments to carrier CDS reserves the right to re direct any outgoing shipment via an alternate carrier in the event the requested carrier fails to pick up the shipment by established carrier check in deadline CDS assumes no responsibility for misdirected shipments as a result of old shipping labels which remain on containers PAGE 25 Texas Black Expo 2011 May 21 amp 22 2011 CDS George R Brown Convention Center s Third Party Payment Full payment must be received for services requested before the order will be processed If you choose to pay by check a credit card must still be on file CDS will present invoices to third parties at show site for payment of all services rendered to exhibitors under the following conditions The Exhibitor is required to complete the Exhibitor Appointed Contractor EAC form located in this Exhibitor Service Manual The payment of the third party must be acceptable to CDS Also the credit card information below must be completed and submitted to CDS prior to the show If there is any doubt who is to be invoiced for a service the charge will be
4. Address Billing address for your company Other please list City State Zip Code METHOD Next Day 2nd Day Ground _ Attention Who s attention DELIVER BY DATE Please list any specific deliver by date Phone Number Company phone number Email Address Company contact e FREIGHT CHARGES Freight charges are prepaid Prepaid mail address unless marked Collect DESCRIPTION EXHIBITION MATERIAL WEIGHT Crates Wooden Exhibition Material Cartons Cardboard me iS 125 Fiber Cases Trunks yy Skids Pallets A CDS Bill of Lading is required on ALL outbound shipments Blank Bills of Lading are available at the CDS service desk located on show site After your booth is packed labeled and ready to be shipped please bring the completed Bill of Lading form to the service desk If your carrier fails to show up your shipment will be re directed through CDS and the discount rate will not apply A CDS representative will be available at show site for further questions PAGE 9 Texas Black Expo 2011 May 21 amp 22 2011 CDS George R Brown Convention Center e a Shipping Quote Form Get a Quick Quote for Shipping Let us take the weight off your shoulders CDS is the official show carrier for the Texas Black Expo 2011 May 21 amp 22 2011 George R Brown Convention Center Hall A CDS offers competitive solutions for all of your logistics needs Shipments are tracked multiple times daily We can
5. EVENTS AND EXPOSITIONS Texas Black Expo 2011 May 21 amp 22 2011 George R Brown Convention Center Houston Welcome Texas Black Expo 2011 Exhibitor Dear Exhibitor We take great pleasure in notifying you that CDS has been selected as the Official Service Contractor for the Texas Black Expo 2011 We would like to take this opportunity to assure you that we will do our utmost to make this a successful and profitable event for you We offer a full range of services to assist you in maximizing the impact of your exhibit from rental packages to experienced labor for installing or dismantling your booth We are proud to be your partner Enclosed you will find important event information as well as order forms for services you may require Questions regarding shipping storage furniture graphics and labor should be directed to Exhibitor Service Department CDS 3559 Belgium Lane San Antonio TX 78219 210 581 9220 Fax 800 677 8191 Questions regarding the convention s policies space assignments display limitations and event schedules should be directed to Texas Black Expo 9301 Southwest Freeway Suite 250 Houston TX 77047 Contact Shannon Cormier Phone 832 200 0540 E mail Shannon texasblackexpo com Please note the various items being provided for each booth by Show Management equipment listed on the Event Information page 5 Analyze your needs carefully and return your order forms with full paymen
6. x 20 Rental Unit Massimo Includes Frame Canopy Perforated Metal Bridge Monitor Brackets Sintra Panels Oval Headers Bridge Header and Pendant Lights Carpet is included please select your color option below Aperto A Black weight bearing triangle fixed Truss 14 high Includes saddle with graphic options Carpet is included please select your color option below Brillante Distinto Superiore Order Policy All prices include delivery installation rental charge for the duration of the event and removal at completion All charges are subject to sales tax and a 2 petroleum surcharge Payment in full must accompany all orders by Friday May 6 2011 to receive the discount price Orders received after this date will be charged the standard rate Items cancelled prior to Friday May 13 2011 will be refunded at 100 Items cancelled after Friday May 13 2011 on show site and or after delivery are non refundable and billed at 100 METALLI OM Please check your light color choice Red J Blue _ Green van GA ee Please check your light color choice Red Blue Green Please check your light color choice _ Red J Blue Green Massimo CARPET COLORS Event colors are Lime Green Black amp White E Please check the carpet color of choice Tuxedo is Black amp White Red Royal Blue Black Plum Tuxedo Gray Teal PAGE 18 Texas Black
7. 702 943 6001 Customer Acceptance of All Smart City Terms and Conditions Attachments With execution of this document the Customer hereby authorizes Smart City to provide services as requested herein is authorized to request such services and acknowledges full and complete understanding of the Terms and Conditions and Attachments contained herein amp Website Print Authorized Name Authorized Signature Date FOR SMART CITY USE Payment Rec d Amount Customer No 2011 001 ORDER ON LINE www smartcity com orders placeorder asp Tipping is not permitted Any request from personnel for gratuities should be reported to Management immediately Network Security Declaration Center George R Brown CC 001 TX Company Name Show Booth Room Customer Ref 2011 001 The Network Security Policy implemented for this Facility requires Customer s adherence to several necessary precautions in order for Smart City to maintain a healthy viable network for all Customers This declaration of compliance with the security requirements as noted herein is an acknowledgement of Smart City s filtering policies and must be completed signed by an authorized Customer representative and mailed or faxed to Smart City prior to the requested network service s being activated for Customer s usage Network Security Policy Smart City requires that all devices directly or indirectly accessing Smart City s network s ha
8. Items cancelled prior to Friday May 13 2011 will be refunded at 100 Items cancelled after Friday May 13 2011 and prior to delivery will be refunded at 50 Items cancelled on show site and or after delivery are non refundable and billed at 100 PAGE 8 Texas Black Expo 2011 on E May 21 amp 22 2011 CDS George R Brown Convention Center Shipping Instructions ADVANCE SHIPMENTS TO WAREHOUSE Shipments may be sent to the advance warehouse up to thirty 30 days prior to Monday May 16 2011 Shipments must arrive Monday May 16 2011 by 3 30 pm No shipments will be received at the warehouse on weekends or I f 7 Shipments arriving at the warehouse after Monday May 16 2011 will be charged a late to warehouse fee of 150 00 in addition to any other charges incurred DIRECT SHIPPING TO SHOW SITE Shipments must arrive no sooner than Thursday May 19 2011 If shipments arrive before this date they may be refused Shipments will be received during the designated move in periods as well as throughout the event See Event Information page As an exhibitor it is your responsibility to instruct your carrier of the proper date for the direct deliveries to show site Weigh tickets or Bills of Lading indicating weight must accompany freight delivery The drivers signature on the show site receiving report will verify the total count and weight ALL SHIPMENTS All shipments must be PREPAID collect s
9. Shipments under 35 lbs received in a single shipment will be charged 40 00 for the 1st package and 15 00 every package after per shipmen within the same shipment RATE CLASSIFICATIONS Price per CWT 200 Ibs Minimum Crated or Skidded Shipment 67 25 134 50 Special Handling 84 25 168 50 090o oo o Crated or Skidded Shipment 67 25 134 50 Special Handling Shipment 84 25 168 50 First Carton 40 00 Each Additional Carton 15 00 ADDITIONAL SURCHARGES Crated or Skidded Shipment 16 80 Special Handling Shipment 21 05 Late to Warehouse Freight arriving after Monday May 16 2011 150 00 Material Handling Total A credit card MUST be on file for all material handling shipping inbound and or outbound to the event Company Cardholders Name Booth Type of Card L MasterCard LJ Visa L American Express Expiration Date mm yyyy creatcara s L L L I l l l Billing Address City State Zip Email Address Authorized Signature By signing this form the cardholder acknowledges receipt of CDS services described above as well as any other additional amounts incurred as a result of orders placed by the company cardholder or representative PAGE 13 Texas Black Expo 2011 May 21 amp 22 2011 CDS George R Brown Convention Center e s Display Tables amp Accessories Order Form Discount Deadline Friday May 6 2011 Company Contact Name Address City Zip Code Phone F
10. Special Services a Telephone Instrument Single Line Touchtone upon request SL D l ese b Long Distance Restrictions Local amp Credit Card Local Only upon request CC TD 4 6 Special Line Services For 3 Party Circuit Extensions Must order circuit from local Bell Co or Other Provider a Analog Extended Pots line fromDemarctoBooth P 20 20 b ISDN BRI or DSL Extended circuit from Demarc to Booth S HL 400 50 c T 1 Extended Data Telco circuit from Demarc to Booth See T amp C 8 T2 T1 2000 2500 d DS 3 Extended circuit from Demarcto Booth SeeT8 amp C8 T3 9000 14 260 Labor Floor Work Fee per hour Se eT amp cjw 135 425 f Point to Point Special Engineering VPN Web Casting See T amp C 4 VP MI _ Call 888 446 6911 for quote 7 Special Quote Attachment A or SOW if applicable Mi __ Call 888 446 6911 for quote 8 Move In On Site order fee if ordering service after show move in has started 20 x Base Price 9 Distance Fee of 500 Internet 100 Telephone for each line outside the convention venue x number of lines sss asss T 7 S SUBTOTAL s s Unused portions of deposits returned with final billing ESTIMATED 10 TAX FEES DEPOSIT SUBTOTAL x 10 TOTAL PAYMENT MUST ACCOMPANY ORDER Credit Card users may fax order to 702 943 6001 GRAND TOT
11. Wireless Devices not authorized by Smart City are strictly prohibited Customer s that desire to showcase their wireless products must contact Smart City 21 days in advance of show move in to investigate the potential of Smart City engineering a customized cohesive network to operate without interference to other Customer s applicable charges may apply b The use of any wireless device that interferes with the facility s 2 4 5 8 GHz wireless data frequency range is prohibited and subject to disconnection at the Customer expense 10 Unless otherwise directed Smart City is authorized to cut floor coverings to permit installation of service 11 Internet Performance Disclaimer Smart City does not guarantee the performance routing or throughput either expressed or implied of any data circuit s connectivity with regards to the Internet and or Internet backbone s beyond the Facility 12 Only Smart City personnel are authorized to modify system wiring or cabling Material and equipment furnished by Smart City for this service contract shall remain the property of Smart City 13 CANCELLATION There is a minimum 150 Cancellation fee Cancellations must be in writing Additional cancellation charges will apply for orders that have already incurred labor material and or engineering costs Some broadband services and special circuits cannot be cancelled once ordered and will incur full charges listed quoted Credit will not be gi
12. a May 21 amp 22 2011 CDS George R Brown Convention Center oe Cartload Service Order Form Company Contact Name Address City Zip Code Phone Fax Booth Number E mail address CDS is pleased to make available one 1 laborer with one 1 pushcart for one 1 trip one way from the dock to your booth or from your booth to the dock for a charge of 50 00 straight time or 62 50 overtime each way A cartload is ten 10 pieces or less weighing less than 200 Ibs total There is a maximum of two 2 cartload trips per booth If additional trips are required exhibitor will be charged material handling This service will help expedite the process and reduce your hassles This service will be available during move in and move out at the event You can make the arrangements at the CDS Exhibitor Service desk prior end of the show If you have any questions please contact CDS Exhibitor Service Department at 210 581 9220 Pre orders will receive preferential service at show site but you can also order this service at the CDS Service Desk Check In Procedure 1 One person will check in with a CDS Supervisor who will direct exhibitors to the POV unloading area 2 One person must remain with the vehicle at all times or you must return to your vehicle within 20 min 3 A laborer will be dispatched to assist unloading of your vehicle on a first come first serve basis A POV or privately owned vehicle is considered to be any veh
13. table Skirt Color 10 x 10 Free Standing C Carpet Color Curve wall display Black loop fabric 7 5 tall x 10 wide with 750 00 lights Includes carpet 10 x 10 Free Standing D Carpet Color Wall display Black loop fabric backlit header 7 5 tall x 10 750 00 wide Includes carpet eS 10 x 20 Free Standing E Carpet Color Curved wall display Black loop fabric 7 5 tall x 20 wide with 1 500 00 lights Includes carpet o 10 x 20 Free Standing F Carpet Color Wall display Black loop fabric 7 5 tall x 20 wide backlit 1 500 00 header Includes carpet TO Table top A Table top B 10 x 10 Free Standing C 10 x 10 Free Standing D 10 x 20 Free Standing E 10 x 20 Free Standing F i m CARPET COLORS Event colors are Lime Green Black amp White Please check the carpet color of choice R Royal Blue Order Policy ee S All prices include delivery installation rental charge for the duration of Plum Tuxedo the event and removal at completion All charges are subject to sales tax and a 2 petroleum surcharge Teal Payment in full must accompany all orders by Friday May 6 2011 to Tuxedo is Black amp White receive the discount price Orders received after this date will be charged the standard rate Items cancelled prior to Friday May 13 2011 will be refunded at 100 Items cancelled after Friday May 13 2011 on show site and or after delivery are non refundable and billed at 10
14. 110 GEORGE R BROWN LAS VEGAS NEVADA 89118 CONVENTION CENTER Smart ity ane ELECTRICAL SERVICE CONTRACT Billing Name Show Billing Address Discount Order Deadline Kin Discount Rate information below Credit Card No a ENG Cardholder Name For your convenience we will use this I to charge your credit card for taxes and any additional amounts incurred Smart City Electric Inc accepts payment in US dollars drawn on a US bank or a credit card Amx Visa MC Make checks payable to SMART CITY ELECTRIC INC Mail order with check to address listed above or you may fax your credit card order Installations are due 24 hours prior to show opening Smart City Electric Inc Federal ID is 22 3369145 Discount Rate applies to orders received 14 days prior to the 1 day of the SHOW MOVE IN date All others are at the Standard Rate Duplex Outlets 120 volts up to 2000 Watts Flood Lights on Stand Includes power Rate Rate Watts Discount Standard Qty Total Internal Configuration Discount Standard Qty Total Internal 500 53 00 71 00 0500 WATT 150 Watt spot 53 00 72 00 FLOOD 1 1000 81 00 110 00 1000 WATT 150 Watt 2spot 58 00 78 00 FLOOD 2 2000 92 00 122 00 2000 WATT 300 Watt ispot 70 00 87 50 FLOOD 3 300 Watt 2spot 75 00 93 75 FLOOD 4 A separate outlet must be ordered for each location 120 208 480 Volt Service Does not include Labor and Mat
15. Expo 2011 May 21 amp 22 2011 CDs George R Brown Convention Center Add Ons for Rental Units Order Form Deadline Friday May 6 2011 Company Contact Name Address City Zip Code Phone Fax Booth Number E mail address Payment in full must accompany ALL orders Add Ons for Rental Units are available if ordered by Friday May 6 2011 Orders received after this date may be subject to avail ability and additional charges may apply Please refer to the graphics order form for further options Cancellations received less than one 1 week prior to the first day of exhibitor scheduled move in will be billed at 100 Please review your order carefully before submitting to CDS AA Pe Qe ott Reception Counter Black counter top with maple sides and Can be ordered separately or added to stowbox graphics optional Dimension totals 39 wide x 39 Brillante Distinto Superiore Massimo or Aperto 525 00 high x 23 5 diameter AV Counter Black counter top with maple sides and Has to be added to stowbox graphics optional Dimension totals 27 5 wide x Brillante Distinto Superiore or the Massimo 400 00 39 high x 22 5 diameter Required when using a monitor Literature Stand Can be ordered separately or added to Collapsible stand with 6 pockets Brillante Distinto Superior Massimo or Aperto 125 00 Free Standing Monitor Kiosk Black counter top with maple Can be ordered separa
16. US funds and must be drawn from a US bank All charges must be paid in full prior to the close of the event either by cash credit card or check Wire transfers must include a 20 00 US transfer fee gt MATERIAL HANDLING LABOR ORDERS RIGGING ORDERS FORKLIFT ETC If you are shipping freight to our warehouse or to show site and or are ordering labor for installation or dismantling and or rigging you must complete the Credit Card Authorization form Our services will not be performed unless we have a credit card authorization form on file If you require rigging or dismantling labor on move out charges will be applied to your credit card PAGE 7 Texas Black Expo 2011 on E May 21 amp 22 2011 CDS George R Brown Convention Center POTS ES Limits amp Liability RESPONSIBILITY FOR LABOR CDS its subcontractors and Show Management shall not be responsible for loss delay or damage due to strikes lockouts or work stoppages of any kind CDS its subcontractors and Show Management shall not be responsible for loss injury or damage caused by laborers or equipment furnished by CDS or its subcontractors except when such laborers are working for or operating equipment under the direct supervision of a supervisor designated by CDS or its subcontractors CDS its subcontractors and Show Management shall not be liable to any extent for any actual potential or assumed loss of profits or revenues or for any collateral costs which may
17. Wall 7 5 h x 9 w Total graphic space 27 sq ft 10 x 10 Free Standing D Wall 7 5 h x 9 w x 16 00 Total graphic space 24 sq ft 10 x 20 Free Standing E Wall 7 5 h x 18 w Total graphic space 135 sq ft 10 x 20 Free Standing F Wall 7 5 h x 18 w Total graphic space 135 sq ft Brillante Panels 3 Each Panel 6 4 h x 1 9 w 36 48 total sq ft Fin a 5 h x 1 w 5 sq ft Fin b 7 h x 1 5 w 10 5 sq ft Oval Header 1 4 h x 4 w 5 6 sq ft Panels 3 Each Panel 7 3 h x 1 9 w 41 61 total sq ft Side Panels 6 Each Panel 2 4 h x 1 9 w 27 total sq ft Horizontal Header 1 h x 3 6 w 3 6 total sq ft Vertical Header 3 3 h x 0 8 w 2 64 total sq ft Superiore Panels 7 Each Panel 6 4 h x 1 9 w 85 12 total sq ft Fin a 5 h x 1 w 5 sq ft Fin b 7 h x 1 5 w 10 5 sq ft Oval Header 1 4 h x 4 w 5 6 sq ft 20 x 20 Island Panels 12 Each Panel 6 4 h x 1 9 w 145 92 sq ft Each Oval Header 4 1 4 h x 4 w 5 6 sq ft Each Bridge Header 4 1 3 h x 6 1 w 7 93 sq ft Aperto There are unlimited design possibilities for this unit Please contact Exhibitor Services at 210 581 9220 Add on Reception Counter Front side 22 h x 11 w 2 sq ft pe 16 00 Order Policy All prices include delivery installation rental charge for the duration of the event and removal at completion All charges a
18. day of show move in Base Price applies to a all orders received from One 1 to Thirteen 13 days before show move in has started or b orders received on or before the 14 day Incentive Deadline without payment c orders placed on site or after show move in has started will be at Base Price plus an additional 20 X Base Price Internet Network 10 100 Mbps full duplex auto sensing Ethernet access to our backbone with shared or dedicated Internet access up to 128 Kbps or greater depending on service ordered via an RJ 45 jack is provided for each connection ordered Shared Internet Services Specific Routers Streaming Applications VoIP DHCP NAT or Proxy Servers are not allowed with any of our shared Internet Network services This includes but is not limited to NetPremium NetStandard NetBasic and NetExpress Smart City can engineer a custom dedicated network s to accommodate such special requests Please call for quote Rates listed include a single IP address standard installation to the booth in the most convenient manner and does not include computer equipment NIC card TCP IP software or power to the booth Limited Availability T 1 DS 3 and other special circuit orders must be placed 45 days prior to show move in date due to limited availability and to avoid additional charges Wireless Specific a Smart City is the exclusive provider of voice wired and wireless data service s for the Facility
19. fee with a minimum fee of 25 00 All orders must be paid in advance Orders for display labor will not be processed without pre payment The minimum charge for labor is one 1 hour per worker and equipment Labor thereafter is charged in half 1 2 hour increments per worker Labor cancelled on site will be charged a one 1 hour cancellation fee per worker and equipment If Exhibitor fails to use the worker s at the time specified a one 1 hour Not Ready charge per worker and equipment will apply Very Important If using CDS Supervision please fill out the below information as well as the Outbound Bill of Lading located on the next page If using Exhibitor Supervision please complete all outbound shipping documents at the CDS Service Desk prior to the close of the show Rates Rates are based on one 1 man per one 1 hour Straight Time 56 00 70 00 Monday Friday 8 00 am to 4 30 pm Monday Friday 4 31 pm to 12 00 am 84 00 105 00 Monday Friday Prior to 8 00 am amp after 4 30 pm Saturday All Day Double Time 112 00 140 00 Sundays amp Holidays All Day Please fill in the below information Invoice will be calculated according to actual hours worked e T Type of Service CDS Supervision Exhibitor does not have to be present CDS will proceed with your display setup unless you instruct us otherwise Work will be done on straight time unless move in move out schedule does not permit All work perfo
20. handling charges will apply to shipments that arrive in vehicles that are not dock height such as u hauls flatbed trailers double drop trailers etc Stacked Shipments Shipments that require multiple items to be moved or removed for delivery to booth i e loose items stacked on top of crates and or pallets l f Piece Loading Pe oarng Drivers who require multiple pieces to be moved to the rear of the trailer in order to select the next piece or having to remove the oo from the trailer to re fit in sequence o Documentation Shipments t I xcess of Small Shipments 10 or more loose pieces that are not palletized or crated f f s shipments indicates a shipment that Is shipped loose or pad wrapped and or unskidded machinery without proper ifting tools HOW IS STRAIGHT TIME OVERTIME DETERMINED oe Time Monday through a 8 00 am to 4 30 pm Overtime All other times Saturdays Sundays and Holidays ST rd or OT ST If freight will be handled one way on straight time and one way on overtime either into the event or out of the event OT OT If freight will be handled on overtime into the event and out of the event f Overtime charges are assessed when CDS has been alee access to the facility during overtime per the contractual agreement between Show Management and the facility This includes warehouse shipments at arrive from a carrier without a Bill of Lading which requires additional time an
21. if this Agreement is terminated for any reason provided therein and the Facility will have no obligation to continue providing such service unless the Facility elects in its sole discretion to continue to provide such services itself or through a third party 6 The provisions of the Customer Contract are separate and independent from the provisions of the Customer s lease space in the building and shall not affect the Customer s obligations under such lease and without limiting the foregoing in no event shall any default by SMART CITY under the Customer Contract or any failure with respect to any Communications Services have any effect on any Customer s obligations to the Facility under any lease or any other occupancy agreement between such Customer and the Facility 23 A valid Credit Card number with signature MUST be on file regardless of payment method Mail or Fax Completed Orders with For your convenience we will use this authorization to charge your credit card for any additional amounts incurred 24 Smart City accepts payments in US dollars Checks drawn on a US bank Wire Transfers or the following Credit Cards Amex MasterCard Visa Make all checks payable to Smart City 25 Due to the cost of processing checks any refunds due in the amount of 10 00 or less will not be refunded except upon written request Payment and Floor Plan To SMART CITY 5795 W BADURA AVENUE SUITE 110 LAS VEGAS NEVADA 89118 888 446 6911 FAX
22. result from any loss injury or damage to an exhibitor s materials or exhibitor personnel which may make it impossible or impractical to exhibit exhibitor s materials Claims for loss injury or damage which are not submitted in writing to CDS within 30 thirty days after the close of the event at which the loss injury or damage occurred shall be considered waived No suit or action shall be brought against CDS or its subcontractors more than one year after the accrual of the action CDS will not be responsible for improper packing of exhibitor materials and products or incorrect labeling if working under the supervision of the exhibitor CDS will not be responsible for improperly packed or concealed damages to exhibit The placing of an order for the services of laborers and the use of equipment by an exhibitor or any agent of the exhibitor shall be construed as an acceptance by such exhibitor or agent of terms and conditions set forth MATERIAL HANDLING CDS will not be responsible for damage to uncrated un skidded and concealed damage to materials for any reason CDS will not be responsible for loss or theft of materials after delivery to booth or before pick up for loading at event close CDS is not responsible for shipments left in booth by exhibitor We will count and ship pieces as found when we remove them from exhibit hall CDS recommends all valuable items be covered by YOUR insurance company to protect against the
23. to sales tax and a 2 petroleum surcharge Payment in full must accompany all orders by Friday May 6 2011 to receive the discount price Orders received after this date will be charged the standard rate Items cancelled prior to Friday May 13 2011 will be refunded at 100 Items cancelled after Friday May 13 2011 and prior to de livery will be refunded at 50 Items cancelled on show site and or after delivery are non refundable and billed at 100 PAGE 15 Texas Black Expo 2011 May 21 amp 22 2011 CDS George R Brown Convention Center ee ee pssarayse Signs amp Graphics Order Form Discount Deadline Friday May 6 2011 Company Contact Name Address City Zip Code Phone Fax Booth Number E mail address High quality signs and graphics will enhance the overall image of your booth Our graphic sign department at CDS is driven to excellence and strives to produce the highest quality signs and graphics All standard signs are digitally produced on white foam core Standard sign price includes text copy placement in a color specified area on a single side Custom signs and banners can be ordered in advance ONLY We must receive your order with payment by Friday May 13 2011 We want your graphics and images to look their absolute best In order to insure the best quality graphics and images from your digital files please see the below guidelines Picture file format JPG TIF or PSD CDS rec
24. 0 PAGE 14 Texas Black Expo 2011 a May 21 amp 22 2011 CDS George R Brown Convention Center RENEE ARAIA Carpet Order Form Discount Deadline Friday May 6 2011 Company Contact Name Address City Zip Code Phone Fax Booth Number E mail address Standard Carpet CARPET COLORS Prices include installation and taping front edges Event colors are Lime Green Black amp White 33 50 Please check the carpet color of choice 10 x 10 Carpet 10 x 20 Carpet 44 00 Red 10 x 30 Carpet 54 50 10 x 40 Carpet 10 x 50 Carpet Carpet Accessories Carpet Padding per sq ft 0 77 Visqueen per linear ft 0 77 ae Taping per sq ft 0 67 Custom Carpet HA fA A OW NI e Royal Blue Black Plum Tuxedo Gray Teal Tuxedo is Black amp White In order to protect the carpet during setup we will automatically install Visqueen prior to exhibitor move in Custom carpet orders must be received by Friday May 6 2011 Orders received after this date may be subject to availability and additional charges may apply Cus tom carpet orders are non refundable Plush Carpet Plush carpet is available if ordered by Friday May 6 2011 Please call our Exhibitor Service Department at 210 581 9220 for price quotes and color options Order Policy All prices include delivery installation rental charge for the duration of the event and removal at completion All charges are subject
25. 0 PAGE 17 Texas Black Expo 2011 May 21 amp 22 2011 George R Brown Convention Center Rental Units Order Form Deadline Friday May 6 2011 Contact Name City Fax Company Address Phone E mail address Payment in full must accompany ALL orders Zip Code Booth Number Rental Units are available if ordered by Friday May 6 2011 Orders received after this date may be subject to availability and addi tional charges may apply Please refer to the Add Ons for Rental Units or the Graphics order forms for further options Rental Units include Installation dismantling carpet and vacuuming prior to show Please note Monitor graphics and counters are not included in the packages Cancellations received less than one 1 week prior to the first day of exhibitor scheduled move in will be billed at 100 Please review your order carefully before submitting to CDS Brillante Includes Frame 2 Fins Oval Header Monitor Brackets Canopy and 3 Pendant Lights Carpet is included please select your color option below Distinto Includes Frame Horizontal Vertical Standoff Headers and 2 Halogen Lights Carpet is included please select your color option below 10 x 20 Rental Unit Superiore Includes Frame 2 Fins Oval Header Monitor Brackets Canopy Perforated Metal Infills 3 Pendant Lights and 2 additional lights Carpet is included please select your color option below 20
26. 1 a May 21 amp 22 2011 CDS George R Brown Convention Center Gan Eaaen Material Handling Rates RATES BELOW WILL BE BASED ON PUBLISHED EVENT MOVE IN amp MOVE OUT SCHEDULE Material Handling Charges Include Receiving and unloading your freight at the docks Delivery to your booth Storage and return of empties at the close of the event Removal of your freight from your booth Reloading onto your outbound carrier ADVANCE SHIPMENTS TO WAREHOUSE The advance warehouse will begin receiving shipments 30 days prior to Monday May 16 2011 All materials shipped in advance to the warehouse MUST ARRIVE BY Monday May 16 2011 Any shipment arriving after this date will be charged a late to warehouse fee of 150 00 in addition to any other charges incurred Warehouse receiving hours are Monday Friday 9 00 am 3 30 pm Any shipment delivered prior to after hours or on weekends may be refused Uncrated shipments cannot be received at the warehouse Small Packages Shipments under 35 Ibs received in a single shipment will be charged 40 00 for the 1st package and 15 00 every package after per shipmen within the same shipment DIRECT SHIPMENTS TO SHOW SITE All materials shipped direct to show site MUST ARRIVE NO SOONER THAN Thursday May 19 2011 Any shipments arriving prior to the above date may be refused Shipments will be received during the move in periods and throughout the event Small Packages
27. 2011 Show Colors Lime Green Black amp White Show Carpet Facility is NOT carpeted Aisle Carpet Aisles will be carpeted in Tuxedo Booth Information Substitutions are not permitted If you require alterations or additions please review the enclosed order forms No credit or refund will be given for items not used Each 10 x 10 booth will be provided with 8 tall lime green black amp white background drape 3 tall lime green side dividers 1 6 lime green skirted table 2 side chairs 1 wastebasket 1 7 x 44 ID Sign Event Schedule Subject to Change Exhibitor Move In Friday May 20 2011 10 00 am 5 00 pm Saturday May 21 2011 8 00 am 10 30 am Event Hours Saturday May 21 2011 11 00 am 8 00 pm Sunday May 22 2011 11 00 am 8 00 pm Exhibitor Move Out Sunday May 22 2011 8 00 pm midnight Driver Check In By Sunday May 22 2011 9 00 pm Freight Re Directed At Sunday May 22 2011 10 30 pm Shippi ng Information Material handling charges will apply Advance Shipping Address Texas Black Expo 2011 YRC c o CDS 9415 Wallisville Road Houston TX 77013 Direct Shipments to Show Site Texas Black Expo 2011 George R Brown Convention Center Hall A c o CDS 1001 Avenida de las Americas Houston TX 77010 Assistance If you have any questions or do not find what you are looking for in this manual please feel free to call our Exhibitor Service Department at 210 581 9220 or send a
28. 66 50 w 6 L x 24 W x 30 H 66 00 82 50 aa Computer Pedestal 289 50 361 75 C CE 8 L x 24 W x 30 H 78 50 96 75 Fish Bowl 28 50 34 50 Unskirted Display Table 42 high topped in white vinyl Lx 24 W x 42 H 76 00 92 50 eee Wx42n e750 t08s0 ewwa a0 sueso m eo s7625 Specialty Tables 30 in Diameter amp Unskirted s Caf Table 30 H 73 25 87 75 s Cocktail Table 42 H 93 25 111 75 Table Risers covered with white vinyl L x 12 Wx 12 H 54 75 68 75 E E rd 6 Lx D Wx DH 66 25 83 00 Please check the skirt color of choice 8 L x 12 W x 12 H 77 75 97 25 Red i White Rose Forest Green SKIRT COLORS Event colors are Lime Green Black amp White Plum Lime Green Royal Blue Champagne Black Silver Gold Burgundy Order Policy All prices include delivery installation rental charge for the duration of Teal the event and removal at completion All charges are subject to sales tax and a 2 petroleum surcharge Payment in full must accompany all orders by Friday May 6 2011 to receive the discount price Orders received after this date will be charged the standard rate Items cancelled prior to Friday May 13 2011 will be refunded at 100 Items cancelled after Friday May 13 2011 and prior to de livery will be refunded at 50 Items cancelled on show site and or after delivery are non refundable and billed at 10
29. AL Incentive Price applies to orders received With Payment 14 days prior to the 1 day of show move in FOR SMART CITY USE Payment Rec d Amount Customer No 2011 001 ORDER ON LINE www smartcity com orders placeorder asp lt T AJ lt T lt T O AJ x T l g U O lt g Cp T AJ lt O g O O lt AJ gt O Smart City OO1NT 4 13 09 GRB Telephone amp Internet Network Services Terms and Conditions Payment Options Smart City is the exclusive provider and installer of all Voice Data and Network services wired and wireless including communications cabling This includes all cabling to meeting rooms booths within booths under carpet and flooring fiber optic twisted pair Category 3 5 and 6 coaxial and all other data and telecommunications related cabling The use of the network connection s provided by Smart City may be used only by the directors officers and employees of the Company its guests its agents and consultants while performing service for the Company and cannot be resold or distributed to other companies or individuals All devices for which Smart City directly or indirectly provides Internet Network connectivity must pay a device charge or purchase a Smart City assigned IP address Incentive Price applies when a completed order with payment is received no later than 14 days prior to the first
30. ARD RATE VACUUMING C ONE TIME ONLY 18c PER SQ FT 25c PER SQ FT DATE BOOTH CARPET L DAILY aaa 15c PER SQ FT 22c PER SQ FT DATE SHAMPOOING C ONE TIME ONLY 30c PER SQ FT DATE BOOTH CARPET MOPPING BOOTH C ONE TIME ONLY 25c PER SQ FT DATE TILE DAILY 20c PER SQ FT DATE QUANTITY NO OF SQ FT AT c X NO OF DAYS PORTER SERVICE PERIODIC POLICING OF EXHIBIT AREA DURING SHOW HOURS INCLUDING EMPTYING WASTEB ASKETS SERVICE PERFORMED AT TWO HOUR INTERVALS BOOTHS UP TO 1 000 SQ FT 40 DAY OVER 1 000 SQ FT 60 DAY CONTINOUS PORTER SERVICE DURING SHOW HOURS 18 00 PER HOUR SPECIAL CLEANING i e SPOT CLEANING OF CARPET WIPE DOWN IF NOT PERFORMED BY DECORATOR BARREL AND CHIP REMOVAL DURING MACHINE SHOWS 20 00 PER HOUR 1 HOUR MINIMUM PLEASE PROVIDE INSTRUCTIONS SUBTOTAL CREDIT CARD EXP DATE 8 25 TAX AMERICAN EXPRESS VISA MASTER CARD DISCOVER TOTAL SIGNATURE
31. Aisle s surrounding your booth A minimum of one surrounding Booth or Aisle is required two or more would be more helpful for Smart City to accurately install your services SiZe Booth dimensions example 10x10 Scale 1 Boxis equal to ft 5795 W Badura Ave Suite 110 Las Vegas Nevada 89118 888 446 6911 702 943 6000 Fax 702 943 6001 SmartCity Smart City OO1NT 4 13 09 f Smart City George R Brown CC e Houston TX GRI 888 446 6911 Phone SmartCity 713 853 8949 Fax HOUSTON Company Name Booth Room Billi ng Name If a show directory is published ya Show Dates do you want your company name No I To I and assigned numbers listed Billing Address Incentive Order Deadline see Incentive Price Ts amp Cs City State Country Zip Email Credit Card Number L AMX J mc L Visa Expiration Date MM YY CSSS EEE TT ivi Print Card Holder Name Card Holder Signature and or Acceptance of T s amp C s Important Important Please review the Product Overview Glossary section of our literature to assure that the services you have selected will provide the required functionality for any application s you will be utilizing A complete description of all services and Terms amp Conditions may be found online at www smartcity com Conventions section Please call if assistance is needed 1 Internet Networking Services 10 100 Ba
32. R Brown Convention Center _ e Material Handling FAQ s CDS has the responsibility of receiving and handling all exhibit materials empty materials and empty crates It is our responsibility to manage docks and schedule vehicles for the smooth and efficient move in out of the event CDS will not be responsible however for any materials they do not handle CDS will have complete control of the loading docks at all times If you wish to unload or load you must report to the CDS Freight Desk Do not proceed to the docks until told to do so gt WHAT IS MATERIAL HANDLING Material e receiving E your exhibit materials storage for up to 30 days at the advance shipping location delivery to your booth handling of empty containers removal from booth stored then returned to the booth at the close of the event and removal of the material from your exhibit booth for reloading onto outbound carriers This charge does not include the cost of shipping Please refer to the Shipping Information page of this manual for further information WHAT ARE CRATED SHIPMENTS Crated shipments are packed in any type of shipping container that can be unloaded at the dock and delivered without additional handling Crated containers include crates fiber cases and properly packed skids WHAT ARE SPECIAL HANDLING SHIPMENTS Mixed Shipments Mixed shipments include a mix of both crated and uncrated materials l Ground Paani Unloading Special
33. and unlimited Domestic Long Distance International Call charges will apply Long Distance International Calls and Line Restrictions a Toll restriction will block lines to local only or local and 1 800 calling only All other 1 or O dialing will be blocked this includes all long distance access b All lines will be blocked from 976 and 900 dialing unless otherwise requested Additional deposits may be applicable c Smart City will provide a detailed listing of all toll billable type calls made from applicable services Additional LD deposits required for Intl companies A per line move fee starting at 100 Telephone 200 Internet may apply to relocate the line s after it is installed 22 Prices are based upon current rates and are subject to change without notice 1 All Customer contracts and agreements are solely between SMART CITY and the prospective Customer 2 SMART CITY is not the employee agent or partner of the Facility 3 The Facility is not a party to nor shall it have any obligations or liabilities whatsoever to any Customer under any Customer Contract including without limitation the obligation to provide any of the services covered by such Customer Contract 4 No representations or warranties are being made by the Facility with respect to any Customer Contract or any Communications Services 5 The right of the Customer to receive any Communications Service will be terminated
34. ated location of items within the booth surrounding booths scale length and width Adjacent Booth or Aisle SL Single Line w Phone _ T c eee o op l te I LD T LD r i 44 1 V T ka pal lt I lt I L i D D E E a okt D D D 5 gq L i L ae Ja a K g lt lt ML Multi Line Phon ai nace Adjacent Booth or Aisle X Main Distribution Location MDL The originating line s for service whether from overhead a floor pocket or a column will be delivered to a MDL before being distributed within your booth Example Storage area back of booth etc unless specified the default for the MDL will be the back of the booth or at Smart City s discretion the most convenient location All distribution of services to their final destination within the booth will originate from the MDL A per line move fee will apply to relocate services within your booth after they have been engineered and or installed T Location of Telephones Fax lines or other telecommunications equipment T l H IPC C Location of primary Internet Service I Hubs H Patch Cables PC and or Computers C For Smart City to perform your floor work you will need to indicate the location of each item you want cabled Make sure to order your floor work hubs and patch cables early and in advance of the show moving in Orientation The Booth or
35. ax Booth Number E mail address Skirted Display Tables 30 high topped in white vinyl Accessories Chairs x L x24 Wx 30 H 91 25 111 00 Side Chair 49 75 62 25 6Lx24 Wx30 H 111 25 134 50 Modular High Stool Gray Fabric 29 Tall 79 00 98 50 Ath Side Skirt 6 42 00 52 25 a a T Table Skirt Only 6 66 75 83 50 l Pegboards Tack boards amp Grid wall C ersa worn 129 00 155 75 Pegboards Tackboards amp Gridwall Pegboard 4 x 8 Horizontal 198 00 247 50 Ath Side Skirt 8 42 00 52 25 i Table Skirt Only 8 66 75 83 50 EET 8 x 4 Vertical 198 00 247 50 Tack board 4 x 8 Horizontal 177 75 213 25 Skirted Display Tables 42 high topped in white vinyl 8 x 4 Vertical 177 75 213 25 sss 4 L x 24 W x 42 H 123 50 154 25 6 L x 24 W x 42 H 139 75 174 50 Grid Wall 2 x 8 66 00 82 50 Bag Literature amp Garment Racks Ath Side Skirt 6 42 00 52 25 ff Bag Rack 93 50 117 00 Table Skirt Only 6 66 75 83 50 Css 8 L x 24 W x 42 H 160 75 201 25 La Literature Rack 103 00 125 75 a Clothes Rack 93 50 117 00 4th Side Skirt 8 42 00 52 25 Garment Rack 2 Arm Water Fall 93 50 117 00 Table sere Oriya 985 75 s s Je Unskirted Display Tables 30 high topped in white vinyl a oas so Water Fall 93 50 117 0 Additional Accessories 4 L x 24 W x 30 H 53 25
36. d Conditions __ Smart City 01E 8 18 09 Indicate location in Booth with an X For Smart City Type of Service Customer No Aisle Electric Inc Use 2011 wll Special Instructions Important Rates lt Aisle include bringing service to rear of standard booth or to nearest floor port inside an island booth Specific location requests will incur additional charges See item 2 Terms amp Cond Floor Plan L Yes L No GRB Electric Svc oe m a 10 11 12 TERMS AND CONDITIONS Exhibit booths will be inventoried at the show site and any additional service used will be added to the final bill at the Standard Rate Additional on site fees may apply Credit Card authorization must be on file Rates include bringing services up to 100 Amps to the rear of standard booth or to the nearest floor port inside an island booth There are additional charges for services greater than 100 Amps All work performed within booth to place services in other locations will be charged on a time and material basis A connect and disconnect fee will be incurred for all connected service whether connected direct or otherwise Unless otherwise directed Smart City Electric Inc is authorized to cut floor coverings to permit installation of service Straight time labor for an electrician is 52 00 per hour There is a one half hour minimum charge Double time rates apply before 8 00AM and after 4 30PM Monday thru Friday all da
37. d labor to o HOW DO I CALCULATE MY MATERIAL HANDLING CHARGES Charges will be based on the weight of pour inbound shipment Each shipment received is considered separate The shipment weight will be rounded up to the next 100 Ibs Each 100 Ibs is considered one cwt hundred weight There is a 200 Ibs minimum charge for each shipment Please refer to the Material Handling Rate Sheet for event prices Calculate Total CWT Enter in increments of 100 Ibs only make sure to round up to the next 100 Example Below is based on the published rate 350_ Ibs rounded to the next 100 divided by 100 4 __ Total CWT 4 CWT x 67 25 Material Handling Charge 269 00 gt WHAT IS THE MOST COST EFFECTIVE WAY TO SEND SHIPMENTS The most cost effective way to send your 2 n is to consolidate and shrink wrap your shipments into one If your shipment is S broken up and delivered in hs shipmen ou will be charged per shipment Please advise your carrier to deliver as one 1 shipment Below is an example for an advance to warehouse shipment using the published rate 67 25 If you send 4 Separate Shipments If you send 1 Consolidated Shipment 1st Shipment 41 Ibs 134 50 200 Ibs minimum 1 shipment 4 pieces 197 Ibs 200 Ibs minimum 2nd Shipment 44 Ibs 134 50 200 Ibs minimum 197 Ibs charged 134 50 3rd Shipment 52 Ibs 134 50 200 Ibs minimum 4th Shipment 60 Ibs 134 50 200 Ibs minimum PAGE 12 Texas Black Expo 201
38. e provided and an allotted amount of time will be given per vehicle for loading and unloading The use or rental of four wheel dollies flat bed carts or other mechanical equipment is not permitted CDS will control access to the loading docks in order to provide for a safe and orderly move in move out Tipping We request that exhibitors do not tip employees give money merchandise or other special consideration for services rendered Any attempts to solicit a gratuity by an employee for any service should be reported immediately to a supervisor Employees are paid at an excellent wage Tipping is strongly discouraged and is not an accepted company policy Safety Standing on chairs tables or other rental equipment is prohibited This equipment is not engineered to support your weight CDS cannot be responsible for injuries or falls caused by the improper use of this equipment PAGE 23 Texas Black Expo 2011 ev May 21 amp 22 2011 CDS George R Brown Convention Center REPETE TENA Display Labor Order Form Company Contact Name Address City Zip Code Phone Fax Booth Number E mail address Labor cancelled on show site will be charged a one 1 hour cancellation fee per worker The minimum charge for labor is one 1 hour per worker for install and or dismantle Labor thereafter is charged in half 5 hour increments All work performed without direct exhibitor supervision will be charged a 25 supervision
39. ed below Main Distribution Location MDL designated location of items within the booth surrounding booths scale length and width Adjacent Booth or Aisle SO S E S ER need peeeeeeeeneneeeenenen ee rf i u u u Adjacent Booth or Aisle Adjacent Booth or Aisle Adjacent Booth or Aisle X Main Distribution Location MDL The originating line s for service whether from overhead a floor pocket or a column will be delivered to a MDL before being distributed within your booth Example Storage area back of booth etc unless specified the default for the MDL will be the back of the booth or at Smart City s discretion the most convenient location All distribution of services to their final destination within the booth will originate from the MDL A per line move fee will apply to relocate services within your booth after they have been engineered and or installed T Location of Telephones Fax lines or other telecommunications equipment T l H IPC C Location of primary Internet Service I Hubs H Patch Cables PC and or Computers C For Smart City to perform your floor work you will need to indicate the location of each item you want cabled Make sure to order your
40. ed to your booth prior O your arrival Option two Direct shipping is sending your materials directly to show site during the designated move in times There is some risk with direct shipping because it does not allow for errors by your inbound carrier If there is a problem and your carrier does not arrive on time there may not be enough time to resend your materials WHAT IS THE DIFFERENCE BETWEEN MATERIAL HANDLING amp SHIPPING Material handling is constituted as lifting transporting and depositing material by human means using a variety of hand or hand Operated accessories f Shipping is the means by which shipments are transported via carriers to and from event locations WHO IS THE PREFERRED CARRIER CDS Logistics is the preferred carrier for this show CDS Logistics offers a convenient hassle free shipping service If you would like to arrange for shipping or receive a quote from CDS please fill out the Quote Request form and either fax to 800 677 8191 or e mail to shipping conventiondecorating com WHAT IS A BILL OF LADING A Bill of Lading is a type of document that is used to acknowledge the receipt of a shipment of goods In addition to acknowledging the receipt of goods a Bill of Lading indicates the particular vessel on which the goods have been placed their intended destination and the terms for transporting the shipment to its final destination A Bill of Lading is mandatory for CDS to release your materials t
41. efundable and billed at 100 PAGE 16 Texas Black Expo 2011 gt a May 21 amp 22 2011 CDS George R Brown Convention Center ee Table Tops amp Free Standing Displays Order Form Deadline Friday May 6 2011 Company Contact Name Address City Zip Code Phone Fax Booth Number E mail address Payment in full must accompany ALL orders Table top amp Free Standing Displays are available if ordered by Friday May 6 2011 Orders received after this date may be subject to availability and additional charges may apply Please refer to the Add Ons for Rental Units or the Graphics order forms for further options Table Top Units include Installation dismantling and a 6 or 8 skirt table Please see page 12 for skirt color options Free Standing Units include Installation dismantling carpet and vacuuming prior to show Back wall color is only available in black Cancellations received less than one 1 week prior to the first day of exhibitor scheduled move in will be billed at 100 Please review your order carefully before submitting to CDS Description of Rental Unit a Standard Table top A Check Table Size 6 Table top curved wall display Black loop fabric 5 tall x 5 425 00 wide Includes a 6 or 8 table Skirt Color Table top B Check Table Size 6 Table top display Black loop fabric backlit header hardware 425 00 amp lights 3 tall x 6 wide Includes a 6 or 8
42. erial for connect and disconnect requirements 120 Volt 208 Volt 1phase 208 Volt 3phase 480 Volt 3phase Discount Standard Discount Standard Discount Standard Discount Standard 92 122 131 177 168 227 325 420 105 142 150 202 203 274 347 468 131 177 190 256 247 333 483 652 170 220 226 305 315 425 641 800 289 391 420 567 914 1254 357 482 557 152 1181 1594 433 585 935 1470 1984 630 850 1360 2205 2976 840 1134 1829 2930 3955 120 208 480 Power Total For Horsepower requirements see Conversion Table on back For other requirements call Smart City Electric Inc at 713 853 8900 Q Q NQ OQ N OA ONA ON OO 24 Hour Power Total of all Electrical Power Charges needing 24 hr service clean or dedicated lines X 25 Total Electrical Labor Contact Smart City Electric Inc Hours _ Hours _ Total Monday Friday 8am 4 30pm 52 00 Hr All other times Sat Sun Holidays aa ss 99 00 Hr 1 2 hour Increments PAYMENT IN FULL IS REQUIRED WITH YOUR a Subtotal Of Charges all of the above ORDER PAYMENTS NOT RECEIVED PRIOR TO b 2 50 Tax Surcharge on Subtotal a SHOW MOVE IN WILL BE COLLECTED AT THE c 15 82 Tax on Tax Surcharge b STANDARD RATE SERVICE WILL NOT BE d 8 42 Tax on Labor amp Flood Lights ACTIVATED UNTIL PAYMENT IS RECEIVED e Grand Total Of Order Due a b c d Customer Acceptance of Terms an
43. floor work hubs and patch cables early and in advance of the show moving in Orientation The Booth or Aisle s surrounding your booth A minimum of one surrounding Booth or Aisle is required two or more would be more helpful for Smart City to accurately install your services SIZ Booth dimensions example 10x10 Scale 1 Box is equal to ft 5795 W Badura Ave Suite 110 Las Vegas Nevada 89118 888 446 6911 702 943 6000 Fax 702 943 6001 SmartCity Floor Plan Communications Cable Center George R Brown CC 001 TX Company Name ABC EXAMPLE COMPANY Show ABC EXAMPLE SHOW Booth Room 2502 Customer Ref 2011 001 XXX XXXX Voice and Data communications cabling Smart City is the exclusive installer of Voice and Data communications cabling Smart City provides cabling to booths within booths under carpet and flooring and from booth to booth Fiber Optic twisted pair Category 3 5 and 6 and all other data and telecommunication cable fall under Smart City s area of expertise IMPORTANT Prior to installation of service a complete floor plan is required Please utilize this grid should you not have your own floor plan to send us You may use a different floor plan for each service group Telephone Internet etc or combine all services on one floor plan For a floor plan to be considered complete it must include all the information listed below Main Distribution Location MDL design
44. ft In the event the designated carrier fails to pick up by the specified time shipments will be re directed by the show carrier Make certain all of your materials are properly insured against fire theft and all hazards while in transit to from your booth and for the duration of the exhibition This may be done with riders to existing insurance policies Material handling includes unloading your exhibit materials storage for up to 30 days at the advance shipping address delivery to your booth the handling of empty containers into out of storage and the removal of the material from your exhibit booth for reloading onto outbound carriers This is not a transportation charge This is a round trip service and discounts will not apply for inbound or outbound only shipments Do not send advance freight for Saturday Sunday delivery there is no guarantee someone will be there to receive it Make sure your freight arrives during normal receiving hours Monday Friday 9 00 am 3 30 pm If you are sending materials direct to show site please make sure it does not arrive prior to the deadline specified Materials arriving prior to the deadline may be REFUSED If received and signed for additional surcharges may apply A CDS Bill of Lading must be filled out at close of show The Bill of Lading is available at the service desk during your event Without a Bill of Lading the shipment may be brought back to the CDS warehouse and surcharges will apply
45. hipments may be REFUSED f f l l f Shipments received without receipts freight bills or specified unit counts on the receipts or UEN bills from carriers will be delivered to the exhibitor s booth without guarantee of piece count or condition Material handling and additional surcharges may apply ae No liability will be assumed by CDS for these shipments OUTBOUND SHIPMENTS A CDS Bill of Lading is required on ALL outbound shipments f l f If you are not using CDS Logistics our preferred carrier you must contact your designated carrier with da up information If your carrier fails to show up your shipment will be re directed through CDS Logistics and the discount rate will not apply To Booth To Booth Exhibiting company name Exhibiting company name For Texas Black Expo 2011 For Texas Black Expo 2011 YRC George R Brown Convention Center Hall A c o CDS c o CDS 9415 Wallisville Road 1001 Avenida de las Americas Houston TX 77013 Houston TX 77010 CDS Bill of Lading SAMPLE FROM TO Exhibit Facility George R Brown Convention Center Hall A Exhibitor Name Show site contact name Phone Number Show site contact Destination Show Name If shipping to another show Booth Number number please provide show name and booth number FREIGHT CHARGES PAID BY Your company name CARRIER If shipping with CDS Logistics check CDS If shipping with another carrier check other and list carrier name
46. icle that is primarily designed to transport passengers not cargo or freight Examples include sedans pick ups passenger vans taxis or sports utility vehicles Cartload Service will be refused and material handling charges will apply if you arrive with any of the following vehicles Semi Flatbed Trailers Bobtail cavondServes worms staightTime Overtime Tomi Advanced orders will receive preferential service at show site Please indicate the approximate date time and type of vehicle you will be arriving in Date Vehicle Description Time Rules Regarding Cartload Service You must arrive in a privately owned vehicle This service is for exhibitors who have small hand carry items all of which must fit in a 3 x 4 push cart Your vehicle must unload at the receiving dock of the exhibit hall CDS personnel will direct vehicles The cart is not authorized to enter or go to any parking structure Freight that is too large or heavy will be charged material handling rates Exhibitors may not use carts without authorization by a CDS supervisor A credit card authorization form must be on file to receive service ooo o Order Policy All prices include delivery installation rental charge for the duration of the event and removal at completion All charges are subject to sales tax and a 2 petroleum surcharge Payment in full must accompany all orders by Friday May 6 2011 to receive the disc
47. iday Prior to 8 00 am amp after 4 30 pm Saturday All Day Double Time 570 00 712 50 Sundays amp Holidays All Day Please fill in the below information Installation Date Approx Hrs Weight Ibs Height ft Length ft of Pts Assembly Required Exhibitor Supervised LI CDS Supervised 25 supervision charge applies Fabric Cloth Metal _ Wood _ Truss Electrical i Circle Square Triangle Chain Motor Indicate dimensions from each boundary you would like your banner sign placed Note Specified location of sign may be changed due to availability of hang points ft in from back aisle ft in from front aisle Please mark positioning of banner below ft in from left aisle ft in from right aisle Number of ft from floor to top of sign Please provide a contact name and phone number for the person in charge of your move in Contact Name Phone Number Order Policy All charges are subject to sales tax and a 2 petroleum surcharge The minimum charge for labor is one 1 hour per worker and equip ment Labor thereafter is charged in half 1 2 hour increments per worker and equipment Equipment and labor cancelled on site will be charged a one 1 hour cancellation fee per worker and equipment If Exhibitor fails to use the workers and equipment at the time specified a one 1 hour Not Ready charge per worker and equipment will apply PAGE 21 Texas Black Expo 2011 gt
48. iers Contact these suppliers directly regarding their service questions and ordering Electrical Order Form Internet Telephone Order Forms Cleaning Order Form George R Brown Convention Center Smart City George R Brown Convention Center Smart City George R Brown Convention Center Smart City PAGE 3 Texas Black Expo 2011 on E May 21 amp 22 2011 CDS George R Brown Convention Center Frequently Asked Questions gt gt gt gt WHAT FURNISHINGS ARE PROVIDED WITH MY BOOTH SPACE su is different Please see the Event Information page which will specifically list what items if any will be included in the ooth space WHAT IF THE BOOTH DOES NOT INCLUDE ITEMS I NEED eae items that are provided as part of your booth age have no trade in value If you need an item that is not listed with the booth equipment you must order that item separately at the published rate HOW DO I PLACE MY ORDER Order online Use the online ordering link provided in the initial e mail correspondence for your event Mail in your order forms and full payment to DS Events _ 3559 Belgium Lane San Antonio TX 78219 Fax in your order with the Credit Card Authorization form to 800 677 8191 Attn Exhibitor Services _ l Orders will not be processed without full payment Please review our Payment Policies for detailed information Don t forget to keep Hees of your o
49. ions CDS Dismantle Labor Complete this form ONLY if CDS will be supervising your dismantle labor Please duplicate form for split shipments one form for each location or one for each carrier The Credit Card Authorization form MUST be provided when submitting this form Your CDS Bill of Lading will be available for verification and signature at the CDS Service Desk located at show site It is YOUR responsibility to contact and make all arrangements for any other carrier than the preferred carrier CDS Logistics If using an alternate carrier please provide CDS with shipping documents and or labels as well as this form CDS reserves the right to re direct any outgoing shipment via an alternate carrier in the event the requested carrier fails to pick up the shipment by the established carrier check in deadline FROM Exhibit Facility George R Brown Convention Center Hall A Consignee Address City Houston TX Zip Code 77010 Destination City State Zip Code Exhibitor Name Phone Number Destination Show Name Booth Number FREIGHT CHARGES PAID BY CARRIER If shipping with CDS Logistics check CDS If shipping with another carrier check other and list carrier name City State Zip Code METHOD Next Day 2nd Day kiss DELIVER BY DATE Phone Number Email Address FREIGHT CHARGES Prepaid Freight charges are prepaid unless marked Collect z preces DESCRIPTION EXHIBITION MATERIAL U U wam css O ewwer I emo
50. issued to the exhibitor The exhibiting firm is ultimately responsible for the payment of charges If the EAC requires CDS to fax an invoice from the convention facility a 10 00 service fee will be added The following form is to be completed signed and returned by both parties by Friday May 6 2011 Otherwise the request will not be approved ALL INVOICES MUST BE RESOLVED BY THE CLOSE OF THE SHOW Exhibiting Company Booth Number Exhibiting Company Contact Name amp Title Authorized Signature Display House Name Third Party Payer Display House Contact Name amp Title Authorized Signature Display House Address Third Party Payer City State Zip Items being billed to Third Party Material Handling _ Furnishings Display Labor All Services Other We understand and agree that we the exhibiting firm are ultimately responsible for payment of charges incurred In the event the named third party does not make payment upon presentation of invoice at show site such charges will be presented to the exhibiting firm for payment Company Name Cardholder Name Credit Card Number lj j l l l l l l Expiration Date mm yyyy P w Open Cl anemone Billing Address City State Zip E mail Address Authorized Signature I agree to the conditions stated in this manual and the above paragraph PAGE 26 SMART CITY ELECTRIC INC 5795 W BADURA AVE SUITE
51. manage your inbound amp outbound shipments Fax this form to CDS at 800 677 8191 or e mail shipping conventiondecorating com We will provide a quote the same day requested Inbound Outbound Pickup ZipCode Pickup ZipCode oo Delvery ZipCode eweyzpoe Approximate Weight Approximate weight _ Company Information Exhibitor Name Exhibitor Email Phone Number Company Name Booth PAGE 10 George R Brown Convention Center Texas Black Expo 2011 May 21 amp 22 2011 318V Ld32OV JUV SJIdO9 GAGSIAN JAY S1S9V1 JYONW AI AXIATA dddOdd AYNSNA OL GdddIHS 394Id HOVA NO dNO SOV Id ASVAld ADNAINSANOD YNOA YOS GACIAOUd JAY S 1dH8gV 1 dAO8V AHL j 1 l Tiero Tiero i l l I 2 5 I s uyoog soq i s uaoog l I I I I I I I I I I I I I I I 31IS MOHS aSNOHAYVM I I I I I OTOZZ XL uolsnoH TOZLZL XL UOJSNOH i SPILOWIY SE p ep U AV TOOT peoy ll ASIIIPAA STr6 N sad 0 9 sa 0 2 z I V IEH 191Uu99 UOHUSAUOD UMOJ Y 3961095 QUA I I I G I 3WVN ANVdWOD AWVN ANVdWOD I I I I I O 1 i I I i i I I l l l l m I on I I I I hed I I I I I I SN O 71 33 T S Od Xa Q gt j SNOT LIS O dX d GJ N V S i ua I I Y s s i l l G SCD SCD I I O i co 2 139V 139V lt q 3LIS MOHS OL LOAYIG JSNOHJYAVM AONVAGV Texas Black Expo 2011 C May 21 amp 22 2011 CDS George
52. n e mail to information conventiondecorating com CDS will have a service desk in a convenient location at show site if you require any further assistance PAGE 5 Texas Black Expo 2011 May 21 amp 22 2011 George R Brown Convention Center Credit Card Authorization Full payment must be received for services requested before the order will be processed If you choose to pay by check a credit card is still required to be on file This form authorizes CDS to charge to your credit card account the amount of your advance show site orders material handling charges shipping costs surcharges and any other additional amounts incurred as a result of show site orders placed by you or your company representative Please complete the information requested below and return this form with your order Booth Number Ope LC Mtr T Ameca bores Company Cardholder Name Credit Card Number Expiration Date mm yyyy Card Type Billing Address City State Zip E mail Address Authorized Signature I agree to the conditions stated in this manual and the above paragraph Material Handling Von taxable Display Tables amp Accessories Discount Deadline Friday May 6 2011 All prices include delivery installation rental charge for the duration of Sign amp Graphics Table Top amp Free Standing Displays the show and removal at completion All charges are subject to sales tax and a 2 petroleum surcharge Pa
53. nclosed Display Labor order form if you need CDS to assemble your banner sign Set up instructions should be provided for signs requiring assembly To minimize your costs hanging points should be pre fabricated and ready for use If any hang point supports are over 250 Ibs notify CDS immedi ately for special authorization For signs other than banners include a blueprint or drawing with detailed information so hang points can be determined Electrical signs must be in working condition and in accordance with the National Electric Code Electrical Service requirements must be ordered in advance through the specified electrical provider If you require CDS Supervision a 25 surcharge will be added to your rigging total All orders must be paid in advance Orders for hanging banner rigging will not be processed without pre payment The minimum charge for labor is one 1 hour per worker and equipment Labor thereafter is charged in half 1 2 hour increments per worker and equipment Equipment and labor cancelled on site will be charged a one 1 hour cancellation fee per worker and equipment If Exhibitor fails to use the workers and equipment at the time specified a one 1 hour Not Ready charge per worker and equipment will apply Rates Rates are based on a crew which will consist of a lift with two 2 riggers Straight Time 285 00 356 25 Monday Friday 8 00 am to 4 30 pm Monday Friday 4 31 pm to 12 00 am 345 00 431 25 Monday Fr
54. nd Special Requests cannot be cancelled once ordered and will incur full charges listed quoted Credit will not be given for service installed and not used IT IS IMPORTANT THAT YOU REVIEW THE FOLLOWING ITEMS CAREFULLY TO UNDERSTAND YOUR SAFETY AND RESPONSIBILITY REGARDING ELECTRICAL POWER All equipment provided by customer must comply with all National Electrical Codes and state and local safety codes 2 Wire cords Ripcords or Zip cords are unacceptable unless the cord is a component part of an assembly which is specifically approved All electrical material and equipment must be properly grounded SAFE WIRING IS ESSENTIAL Smart City Electric Inc is responsible for the total electrical distribution system and the linking of all items in an exhibit with the power services of the building All electrical work must be done by the building electricians including installation of all cords under carpets SERIOUS RISKS are involved which can be reduced with accurate understanding of basic requirements Safe wiring inside an exhibit area is essential All electrical cords must be the three wire grounded type All exposed non current carrying metal parts of fixed equipment which are liable to be energized shall be grounded Each motor of 1 HP or over must be equipped with a fusible switch Horsepower to Amp Conversion Chart _ Volts 75 HP 1 5 HP 2 HP 3 HP 5 HP 7 5 HP 10 HP 15 HP 20 HP 25 HP 30 HP 40 HP 50 HP 120 1 20 30 30 45
55. o your specified carrier at the close of the event WHAT ARE MY CHOICES FOR SHIPPING OUT AT THE CLOSE OF THE SHOW You may use any carrier of your choice however we suggest you use the preferred carrier CDS Logistics It is hed responsibility to contact and make all arrangements for any carrier other than the preferred carrier CDS cannot guarantee that other carriers will show up to pick up your shipment We do not provide outside carrier shipping documents and or labels WHAT ARE THE MOVE OUT PROCEDURES A CDS Bill of Lading is required on ALL outbound shipments The Bill of Lading is available at the service desk After your booth is packed labeled and ready to be shipped please return the completed Bill of Lading form to the service desk If you are not usin CDS Logistics our preferred carrier you must call your designated carrier with pick up information If your carrier fails to show up your shipment will be re directed through CDS Logistics and the discount rate will not apply A CDS representative will be available at show site for further questions HOW DO I OBTAIN A COPY OF MY FINAL INVOICE To obtain a final invoice usually available one week after the event closes contact our Exhibitor Service Department at 210 581 9220 or send an e mail to information conventiondecorating com PAGE 4 Texas Black Expo 2011 May 21 amp 22 2011 George R Brown Convention Center Event Information Discount Deadline Friday May 6
56. ommends 1200 dpi no less than 300 dpi Logo and Graphic file format EPS or AI If the file is to big a DVD can be sent to CDS please label with the event and exhibitor name If you would like to upload to our FTP site FTP cds velomatrix com username Cdsexternal password Thisis4 CDS Standard Sizes aar Horizontal Vertical faso ss S 2 oema veta 850 00 so 22 homa veta fo fao axa ooa Veta fero aoo s 1 m X 7 Free Standing Single Sided 295 00 360 00 o 7 X 44 ID Sign Card Stock 33 00 49 50 Custom Graphics Length ft x Width ft Square ft 16 00 Substrate Vinyl Banner Chloroplast Gatorboard Other options Easel Back Single Sided _ Double Sided Customer Supplied graphics Must be sized if graphic is not print ready there will be a 1 hour graphic design charge Custom Graphics Design 75 00 per hour Addition Notes Order Policy All prices include delivery installation rental charge for the duration of the event and removal at completion All charges are subject to sales tax and a 2 petroleum surcharge Payment in full must accompany all orders by Friday May 6 2011 to receive the discount price Orders received after this date will be charged the standard rate Items cancelled prior to Friday May 13 2011 will be refunded at 100 Items cancelled after Friday May 13 2011 on show site and or after delivery are non r
57. ount price Orders received after this date will be charged the standard rate Items cancelled prior to Friday May 13 2011 will be refunded at 100 Items cancelled after Friday May 13 2011 and prior to de livery will be refunded at 50 Items cancelled on show site and or after delivery are non refundable and billed at 100 PAGE 22 Texas Black Expo 2011 gt a May 21 amp 22 2011 CDS George R Brown Convention Center Rules amp Regulations To assist you in planning for your participation in this event we know you will appreciate knowing in advance that union labor is required for certain aspects of your exhibit handling To help you understand the Area Work Rules Labor Regulations we ask that you read the following Decorator Labor We currently have agreements with local unions to provide labor for display installation and dismantling Full time employees of the exhibiting companies or approved EAC s however may set their own exhibits without assistance from any union labor If you would like assistance to set your booth it can be ordered in advance by filling out the Display Labor Form in the CDS exhibitor manual or on show site at the CDS Exhibitor Service Desk Material Handling Exhibitors may use a two wheel dollie or hand carry their own freight into the exhibit hall Please keep in mind for some shows parking may be limited for unloading and loading A designated entrance for POV s will b
58. rder for your records For orders eon to other official suppliers i e Electrical Internet Telephone Audio Visual etc please follow the payment and mailing instructions indicated on each of the forms located in this manual WHAT IS THE CANCELLATION POLICY FOR REFUNDS ON FURNISHINGS Items cancelled prior to y May 13 2011 will be refunded at 100 Items cancelled after Friday May 13 2011 and prior to delivery will be refunded at 50 Items cancelled on show site and or after delivery are non refundable and billed at 100 DO I HAVE TO PAY IN ADVANCE FOR SERVICES OR CAN I BRING A CHECK TO THE SHOW Full payment must be received for services requested before the order will be processed If you choose to pay by check a credit card is still required to be on file WHY DO YOU HAVE A PETROLEUM SURCHARGE Increased petroleum costs have impacted every facet within our industry from the cost of sss a Us plastics visqueen graphic substrates to diesel fuel CDS charges a 2 surcharge to partially recover the increased costs related to petroleum WHAT ARE MY OPTIONS FOR INBOUND SHIPPING Option one Advance shipping is sending your materials up to 30 days prior to the event to a designated warehouse which will store your freight and then deliver it directly to your booth space during CDS move in Delivery hours are 9 00 am 3 30 pm ee Oe The advantage of sending your freight in advance is knowing it has arrived and will be deliver
59. re subject to sales tax and a 2 petroleum surcharge Payment in full must accompany all orders by Friday May 6 2011 to receive the discount price Orders received after this date will be charged the standard rate Items cancelled prior to Friday May 13 2011 will be refunded at 100 Items cancelled after Friday May 13 2011 on show site and or after delivery are non refundable and billed at 100 PAGE 20 Texas Black Expo 2011 ev May 21 amp 22 2011 CDS George R Brown Convention Center Hanging Banner Rigging Order Form Company Contact Name Address City Zip Code Phone Booth Number E mail address If the below procedures are not followed CDS can not guarantee hanging of your banner sign Your banner MUST arrive by Monday May 16 2011 Overhead hanging banners signs should be sent in separate containers to the advance warehouse Please use the advanced shipping labels and note Banner on label All ceiling rigging must conform to Show Management facility rules regulations and facility limitations All hanging must be installed and removed by CDS Display companies and or I amp D representatives may supervise but will not be allowed to install or remove the hanging banner sign Assembly and disassembly of overhead handing can be provided by CDS at an additional cost or by your company representative display house or lighting contractor pending a Certificate of Insurance Please complete the e
60. rmed without direct exhibitor supervision will be charged a 25 supervision fee with a minimum fee of 25 00 If using CDS Supervision please complete the information below Number of Crates Self contained unit Yes No Set up plans attached Yes No Photo enclosed Yes C No Carpet Own CDS Color Suggested tools i e 16 ladder Special instructions Exhibitor Supervision Exhibitor must pick up labor from the CDS Service Desk All work to be performed ONLY under the supervision of an Exhibitor Representative Labor ordered and not called for by the exhibitor will be billed at a one 1 hour no show charge per man Work start time can only be guaranteed in those cases when labor is requested for the start of the workday Please provide a contact name and phone number for the person in charge of your move in Contact Name Phone Number Order Policy All charges are subject to sales tax and a 2 petroleum surcharge The minimum charge for labor is one 1 hour per worker Labor thereafter is charged in half 1 2 hour increments per worker Labor cancelled on site will be charged a one 1 hour cancellation fee per worker If Exhibitor fails to use the workers at the time specified a one 1 hour Not Ready charge per worker and equipment will apply PAGE 24 Texas Black Expo 2011 gt May 21 amp 22 2011 CDS George R Brown Convention Center a aan ee Outbound Shipping Instruct
61. rred should Customer s equipment be found to adversely impact Smart City s network s performance The Customer acknowledges that this Network Security Declaration is part of the Customer Contract allowing Smart City to provide requested service s and is subject to change without notice Signature Date Printed Name Title 5795 W Badura Ave Suite 110 Las Vegas Nevada 89118 888 446 6911 702 943 6000 Fax 702 943 6001 SmartCity Floor Plan Communications Cable Center George R Brown CC 001 TX Company Name Show Booth Room Customer Ref 2011 001 Voice and Data communications cabling Smart City is the exclusive installer of Voice and Data communications cabling Smart City provides cabling to booths within booths under carpet and flooring and from booth to booth Fiber Optic twisted pair Category 3 5 and 6 coaxial and all other data and telecommunication cable fall under Smart City s area of expertise IMPORTANT Prior to installation of service a complete floor plan is required Please utilize this grid should you not have your own floor plan to send us You may use a different floor plan for each service group Telephone Internet etc or combine all services on one floor plan For a floor plan to be considered complete it must include all the information listed below Main Distribution Location MDL designated location of items within the booth surrounding booths scale leng
62. s date will be charged the standard rate Items cancelled prior to Friday May 13 2011 will be refunded at 100 Items cancelled after Friday May 13 2011 and prior to delivery will be refunded at 50 Items cancelled on show site and or after delivery are non refundable and billed at 100 gt ADDING TAX TO YOUR ORDER 1 Use the Credit Card Authorization form to help add up your order 2 Multiply the 2 Petroleum Surcharge by your order amount to get the subtotal 3 Multiply the appropriate 8 25 Sales Tax by your subtotal and get the grand total To be tax exempt you must be a government or non profit organization If you are eligible please provide an exemption certificate when placing your order A resale certificate is not acceptable as we are not providing services to be resold PAYMENT OPTIONS Online Ordering CDS accepts MasterCard Visa or American Express credit cards only Payment by Mail Mail in your order forms and full payment to CDS Events I 3559 Belgium Lane San Antonio TX 78219 RE Texas Black Expo 2011 If a check will be submitted for payment please attach with your order forms and mail to CDS If you choose to pay by check a credit card is still required to be on file All checks should be made payable to CDS Events Payment by Fax Fax in a order with full payment to 800 677 8191 Attn Exhibitor Services Orders will NOT be processed without full payment Please fill out the Credi
63. se T a NetPremium Shared Ethernet Service 1 Static Public IP address JSE 1100 1375 b Additional Public IP Address Device NetPremium Max 10 addi allowed IA SP_ 150 185 C NetStandard Shared EtherNAT Service 1 Static Private IP address NE 90 11235 d Additional Private IP Address Device NetStandard Max 10 addi allowed IA SN_ 125 155 e NetBasic Shared up to 512K1 1 5MJ 1 Private DHCP IP 1 Device Limited Qty BE 15 795 995 f NetExpress Shared up to 256K1 512K 1 Private DHCP IP 1 Device Limited Qty BE 512 595 745 9 NetDedicated Dedicated 1 54 Mbps w 5 IP addresses No addlIP s available TS _ 3495 4370 h NetDedicated Plus Dedicated 3 Mbps w 29 IP addresses x TS 03 5900 7375 a Switch Hub Rental 8 Port 10 100Base T U Swa 150 185 b Switch Hub Rental 24 Port 10 100 Base T SW24 225 280 c Patch Cable up to 50 Cat5e dP Js sfs ej 3 Voice Services PBX Service Dial 9 for an outside line a Single Line no Instrument unrestricted long distance LO 275 345 Las b Multi Line Phone w 1 main Number amp 1 rollover line unrestricted LD ML 415 520 4 Voice Services Dedicated Line Direct line do not dial 9 a Dedicated Line no Instrument unrestricted Limited Quantity D 395 45 5 Voice Services
64. stomer service representative in advance of the event with details of the specific requirements so that Smart City may consider the potential of a customized alternative Each Customer s business is important to Smart City and with advanced and timely notification of a Customer s needs we are confident that we can provide network services that perform as expected for all clients Please inform all show site personnel about the importance of Smart City s Network Security compliance issues Services are activated after Smart City is in receipt of this signed declaration of compliance with our network security requirements Are You Renting Computers Yes L No Rental Company Name Rental Company Contact Contact Number Device s Operating System Total of Devices Type of Anti Virus Software Installed C Norton L McAfee L Other Virus Scan Last Updated Security Updates Last Performed Date Date With execution of this document the Customer hereby attests that Customer provided equipment which will be connected to Smart City s network s at the above noted Facility and Show Event has been properly protected contains anti virus software and the latest patches and security updates have been installed Customer s also accepts the responsibility for the performance of Customer s equipment and understands the conditions placed on service delivery by this document as well as the potential that additional charges may be incu
65. t Card Authorization Form ADVANCE ORDERS DISCOUNT RATE Purchase orders may not be used in lieu of payment CDS will only accept purchase orders from Government and State Agencies To process your order and receive advance prices payment in full must accompany your order Advance payment for material handling should be based on estimated weight Advance payment for labor and other equipment rental services should be based on estimated installation and dismantling hours SHOW SITE ORDERS All show site orders including labor and material handling are payable upon presentation of our invoice at the event For your convenience we accept Visa MasterCard or American Express as well as checks travelers checks and cash Orders received after the deadline or made at the service desk during the event will be billed at standard prices Services ordered at show site will not be processed without full payment gt THIRD PARTY ORDERS If you have contracted work through a display exhibit house and require the services of CDS the payment policies stated above apply Please forward this information to the proper parties The exhibiting firm is ultimately responsible for payment of charges incurred In the event the named third party does not make payment upon presentation of invoice at show site such charges will be presented to the exhibiting firm for payment INTERNATIONAL EXHIBITORS International exhibitors must pay for all services in
66. t before Friday May 6 2011 to save money as well as ensure the availability of your item Orders received without payment can not be processed PAGE 2 Texas Black Expo 2011 May 21 amp 22 2011 George R Brown Convention Center Table of Contents FAQ Event Information I Payment Information Credit Card Authorization Form Payment Policies Limits amp Liabilities II Shipping Information Shipping Instructions Shipping Quote Form Shipping Labels III Material Handling Information Material Handling FAQ Material Handling Rates IV Booth Furnishings Display Tables amp Accessories Order Form Carpet Order Form Signs amp Graphics Order Form V Booth Rental Displays Table Tops amp Free Standing Displays Order Form Rental Units Order Form Add Ons for Rental Units Order Form Graphics for Rental Units Order Form VI Equipment Rentals amp Labor Hanging Banner Rigging Order Form Cartload Service Order Form Rules amp Regulations Display Labor Order Form Outbound Shipping Instructions Third Party Payment Form 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 o Required when shipping Discount Deadline Date o Friday May 6 2011 o Friday May 6 2011 o Friday May 6 2011 Due Date o Friday May 6 2011 o Friday May 6 2011 o Friday May 6 2011 o Friday May 6 2011 Due Date Friday May 13 2011 VII Supplemental Services Please follow ordering instructions for the individual suppl
67. te 110 Las Vegas Nevada 89118 888 446 6911 702 943 6000 Fax 702 943 6001 SmartCity a CITY OF HOUSTON GSl I3 George R Brown Convention Center www houstonconventionctr com HOUSTON 1001 Avenida de las Americas GEORGE R BROWN CONVENTION CENTER H ou sto n i TX 710 1 0 SHOW NAME PHONE 713 853 8907 FAX 713 853 8092 SHOW DATES to melisa fuentes cityofhouston net BOOTH CLEANING ORDER FORM NOTE The George R Brown Convention Center is the exclusive cleaning contractor No other cleaning services will be allowed on the exhibit floor To better serve you amp eliminate any misunderstanding regarding payment please bring any questions to our immediate attention Adjustments cannot be made unless deficiencies are reported to the Service Desk at least one hour before show opening EXHIBITOR IS RESPONSIBLE FOR THE REMOVAL OF ANY FLOOR COVERING i e PLASTIC OR VISQUEEN BEFORE ORDERED SERVICES WILL BE PERFORMED THE EMPTYING OF WASTEBASKETS IS INCLUDED WITH ALL CLEANING SERVICES COMPANY BOOTH NO ADDRESS STREET P O BOX STATE ORDERED BY PHONE _ SIGNATURE FAX __ ALL RATES BASED ON GROSS BOOTH AREA 100 SQUARE FOOT MINIMUM 2K OK K OK OK K K OK lt K K lt K K K K lt K K K OK K K K K K K K OK lt K K K K K K K K K K K OK K K K K K K K OK K K K X K K K K K KKK K k k K k k Advance Rate applies to orders received with payment 15 days prior to the 1 t EVENT date ADVANCE RATE STAND
68. tely or added to sides and stowbox Includes 1 pendant light Dimension to Brillante Distinto Superiore or Massimo tals 92 tall counter is 28 wide amp 23 deep f f 800 00 Please specify pendant light color Red Blue or Green A Please check your light color choice 17 to 22 monitor can be used monitor is not included Red C Blue Green Free Standing Reception Counter AV Counter Literature Stand Monitor Kiosk Order Policy All prices include delivery installation rental charge for the duration of the event and removal at completion All charges are subject to sales tax and a 2 petroleum surcharge Payment in full must accompany all orders by Friday May 6 2011 to receive the discount price Orders received after this date will be charged the standard rate Items cancelled prior to Friday May 13 2011 will be refunded at 100 Items cancelled after Friday May 13 2011 on show site and or after delivery are non refundable and billed at 100 PAGE 19 Texas Black Expo 2011 ev May 21 amp 22 2011 CDS George R Brown Convention Center Graphics for Rentals Order Form Deadline Friday May 6 2011 Company Contact Name Address City Zip Code Phone Fax Booth Number E mail address Table tops amp Displays Table top A Wall 5 h x 5 w Total graphic space 25 sq ft Table top B Wall 3 5 h x6 w Total graphic space 21 sq ft 10 x 10 Free Standing C
69. th and width Adjacent Booth or Aisle Adjacent Booth or Aisle Adjacent Booth or Aisle Adjacent Booth or Aisle X Main Distribution Location MDL The originating line s for service whether from overhead a floor pocket or a column will be delivered to a MDL before being distributed within your booth Example Storage area back of booth etc unless specified the default for the MDL will be the back of the booth or at Smart City s discretion the most convenient location All distribution of services to their final destination within the booth will originate from the MDL A per line move fee will apply to relocate services within your booth after they have been engineered and or installed T Location of Telephones Fax lines or other telecommunications equipment T l H IPC C Location of primary Internet Service I Hubs H Patch Cables PC and or Computers C For Smart City to perform your floor work you will need to indicate the location of each item you want cabled Make sure to order your floor work hubs and patch cables early and in advance of the show moving in Orientation The Booth or Aisle s surrounding your booth A minimum of one surrounding Booth or Aisle is required two or more would be more helpful for Smart City to accurately install your services SIZ Booth dimensions example 10x10 Scale 1 Boxis equal to ft 5795 W Badura Ave Sui
70. ve the latest virus scan software Windows security updates system patches and any other technological precautions necessary to protect the Customer s and others from viruses malicious programs and other disruptive applications Any device s which adversely impacts Smart City s network s may cause service interruptions to Customer s which can lead to disconnection of the Customer s equipment from the network s with or without prior notice at Smart City s sole discretion The device s in question will remain disconnected until all issues are adequately resolved All charges will apply and no refunds will be given Additional charges may apply for trouble diagnosis and or problem resolution Smart City has implemented filtering policies on all Internet routers These filters block all inbound Internet Control Message Protocol ICMP Ping Traceroute etc destined to any Smart City Network s Smart City understands that Ping and Traceroute are valuable troubleshooting tools therefore Smart City s Policy does allow ICMP Ping amp Traceroute packets sourced from any Smart City network s Further to avoid infection by common Internet worms Nachi MSBlaster LoveSAN etc Smart City has implemented similar filters on the following TCP and UDP port numbers UDP 137 138 402 1434 and TCP 135 139 402 445 4444 Customers requiring inbound or outbound access to any of the filtered ports should contact a Smart City cu
71. ven for service s installed and not used 14 Service problems must be reported to the Smart City Service Desk Service claims will not be considered unless filed in writing by Customer prior to close of show 15 Any additional cost incurred by SMART CITY to 1 assist in trouble diagnosis or problem resolution found not to be the fault of SMART CITY or 2 collect information required to complete the installation that customer fails to provide i e floor plans or special circuit numbers may be billed to the Customer at the prevailing rate 16 Equipment Management a Customers should pick up hubs wireless devices telephone instruments and other rental equipment at the Smart City Service Desk b The Customer will be fully responsible for the protection and safekeeping of rental equipment and will be responsible for returning all rental equipment to the Smart City Service Desk within one 1 hour following close of the show 17 The prices listed on this contract do not include Federal State Local or Other Taxes and Tax surcharges Taxes Tax surcharges will be included on your final bill Federal Tax ID is 65 0524748 18 NOTE THE CUSTOMER IS RESPONSIBLE FOR ALL INTERNATIONAL LONG DISTANCE AND OTHER APPLICABLE CHARGES AGAINST ASSIGNED TELEPHONE NUMBER S 19 All Single Line Multi Line and Dedicated Line Telephone services include Directory Assistance Information 0 Operator assisted 1 800 950 credit card type call usage
72. y Saturday Sunday and on Holidays Additional labor must be requested by the Customer at the Service Desk ELECTRICAL LABOR MUST BE ORDERED 24 HOURS IN ADVANCE IN ORDER TO HAVE STAFF AVAILABLE Supervision time will be charged at the rate of one half hour for each four hours of labor Customers requiring 24 hour service clean or dedicated lines will be charged Standard Rates plus 25 Special notice must be given to Smart City Electric Inc at our Service Desk Smart City Electric Inc is not responsible for voltage fluctuations or power failures on service lines Wall and post outlets are not part of booth space Separate outlets must be ordered for each location to be connected All material and equipment furnished remains the property of Smart City Electric Inc The rates listed include necessary City Permits and inspection by The City of Houston enforcing National Code The Electrical General Foreman is obligated to refuse connections when wiring is not in accordance with the City Electrical Ordinance Local Ordinance prohibits more than two connections per outlet box To prevent overloading of circuits customer shall not be permitted to add wattage except by ordering at the Service Desk CANCELLATION There is a 50 00 minimum cancellation fee Cancellations must be in writing Additional cancellation charges will apply for orders that have already incurred labor material and or engineering costs Some services greater than 100 Amps a
73. yment in full must accompany all orders by Friday May 6 2011 to receive the discount price Orders received after this date will be charged the standard rate Items cancelled prior to Friday May 13 2011 will be refunded at 100 Items cancelled after Friday May 13 2011 and prior to de livery will be refunded at 50 Items cancelled on show site and or after delivery are non refundable and billed at 100 Order online Use the online ordering link provided in initial e mail correspondence for your event Labor Von taxable CDS Events 3559 Belgium Lane If paying by check make payable to Mail order forms amp full payment to 2 Petroleum Surcharge of Subtotal Sales Tax 8 25 Fax orders with full payment to San Antonio TX 78219 Please reference the Show Name amp Company Name 800 677 8191 ATTN Exhibitor Services PAGE 6 Texas Black Expo 2011 a E May 21 amp 22 2011 CDS George R Brown Convention Center s Payment Policies Full payment must be received for services requested before the order will be processed If you choose to pay by check a credit card is still required to be on file All prices include delivery installation rental charge for the duration of the event and removal at completion All charges are subject to sales tax and a 2 petroleum surcharge Payment in full must accompany all orders by Friday May 6 2011 to receive the discount price Orders received after thi

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