The Rental Show Rules and Regulations
Contents
1. 5 1 52m K e Hanging signs must be set forward a minimum of 5 ft from the back i 5 1 52m s line of the booth and adjacent neighbor so as to not detract from the overall impact of the exhibit directly adjacent e 20 ft is the maximum height allowance including signage for the PEN center portion of the back wall e Identification signs whether they are part of the display or hanging E E must conform to height restrictions 3 aa Max Ht lt e Identification of any kind is not allowed on the back wall which adjoins Sten Clim another exhibitor This includes company logos Aisle 3 05M 10 ISLAND BOOTH Definition A 20 ft x 20 ft or larger freestanding exhibit with aisles on all four sides USE OF SPACE Exhibit fixtures components and identification signs will be permitted to a maximum height of 20 ft Because an island booth is automatically separated by the width of an aisle 20 6 10m from all neighboring exhibits full use of the purchased space is permitted Aisle All fully enclosed booths with enclosed rooms must have at least two 2 exits leading directly to the aisle These booths must possess a smoke detector and fire extinguisher for each enclosed area Aisle aisiy If any exhibiting booths have multiple levels or room s with enclosures visible notification must appear on the stairway s or outside the room This notice must state the maximum2. The Rental Show Rules and Regulations Georgia World Congress Center Atlanta Exhibits Feb 22 24 2016 These Rules and Regulations are an integral part of the Exhibit Space Application Contract the Exhibit Space Contract submitted to the American Rental Association ARA by Exhibitor The purpose of these rules is to assure that all exhibitors are given equal opportunity to conduct business in a safe attractive professional exposition Exhibitor is responsible for reading and understanding all Rules and Regulations Failure to comply with these Rules and Regulations may result in the loss of priority points the removal of Exhibitor s exhibit and or its agents or employees from The Rental Show the exclusion from future trade shows and or other discipline determined by ARA in its sole discretion Exhibitor agrees that it and its employees and agents will abide by these Rules and Regulations and any additions and or amendments which ARA may put into effect ARA shall have the final authority to interpret and enforce these rules All matters not covered by these Rules and Regulations are subject to the decision of ARA All decisions so made shall be as binding on all parties All questions problems and disputes must be directed to ARA In addition the Exhibitor assumes all responsibility for any compliance with all pertinent ordinances regulations and codes of duly authorized local state and federal governing bodies concerning
3. course of or otherwise related to The Rental Show and that the use of any intellectual property at The Rental Show does not infringe on the rights of any other party and b the lawful holder or licensee of any patent trademark copyright or other intellectual property right in any product device or printed matter used displayed or distributed by Exhibitor during the course of or otherwise related to The Rental Show Exhibitor acknowledges and agrees that it shall be solely responsible for obtaining any licenses permits etc which may be required for it to broadcast perform or display any copyrighted materials including but not limited to music video and software Exhibitor shall indemnify defend and hold harmless the American Rental Association its directors officers employees and agents and each of them from and against any and all claims and expenses including attorney s fees and costs arising out of or related to Exhibitor s breach of this provision ARA cannot and will not intervene in any legal disputes between exhibitors ARA will cooperate with the enforcement but will not itself enforce of valid court orders provided however that Exhibitor agrees to comply with the following in connection with the enforcement of any court order a all court orders must be presented to Show Management prior to serving any exhibitor with such order b all court orders shall be served other than during regular show hours and c
4. every effort will be made by Exhibitor to avoid disrupting The Rental Show in connection with the enforcement of any court order If Exhibitor is determined by a court of competent jurisdiction to have violated the representations warranties or agreements set forth in this Section ARA reserves the right to discipline Exhibitor Such discipline may include loss of priority points removal of an exhibit during The Rental Show and or a temporary or permanent ban from exhibiting at The Rental Show lf Exhibitor believes that another exhibitor has violated the provisions of this Section 9 Exhibitor should contact the Associate Member Director 10 Care of Building and Equipment Exhibitor is directly responsible for any damage to the Convention Center Nothing may be affixed to any wall ceiling or floor without express written permission from the Convention Center Exhibitor or its agents must not injure or deface the walls or floors of the building the booths or the equipment of the booths No nails or tacks may be driven in building walls floors or columns and equipment must be self supporting Exhibitor shall indemnify defend and hold ARA harmless for all claims for damage to exhibit space and exhibit premises caused or contributed to by its employees agents and guests 11 Security ARA will provide perimeter security in the exhibit hall 24 hours a day including move in show and move out days Exhibitor is responsible for the secu
5. fire safety and health together with the rules and regulations of the operators and or owners of the property wherein the show is held 1 Payment and Cancellation Policies Prior to Oct 16 2015 a deposit of 30 percent of the total cost of the booth space must accompany Exhibitors signed Exhibit Space Contract On or after Oct 16 2015 full payment of booth space is required If Exhibitor fails to meet this payment schedule or has any other past due account with ARA then ARA may at its option and without penalty terminate the Exhibit Space Contract Exhibitor may cancel all or part of its booth space by written notice to ARA Booth space will be considered canceled by Exhibitor upon the date that written notice of cancellation is received by ARA Exhibitor may cancel booth space in whole or in part on or before Sept 30 2015 without cost and ARA will refund all deposits and other amounts paid by Exhibitor with respect to such canceled booth space Exhibitor may cancel booth space in whole or in part after Sept 30 2015 but before Nov 6 2015 but will be assessed an administrative fee of 30 percent of the cost of such canceled booth space and ARA will refund all deposits and other amounts paid by Exhibitor with respect to such canceled booth space in excess of such fee No refunds will be made with respect to canceled booth space in whole or in part if notice of cancellation is received after Nov 6 2015 provided howev
6. fuel tank must be sealed with either a locking fuel cap or by tape Batteries must be disconnected External chargers are usually recommended for demonstration purposes Propane tanks are not allowed even if empty Inflatables Inflatables must be displayed within the limitations of the Rules and Regulations and for safety reasons inflatable slides bouncers jumpers obstacle courses and the like may not be used or demonstrated either by exhibitor personnel or attendees Booth Canopies and Ceilings Enclosed Areas Coverings must be made of non combustible materials and a certificate of treated materials must be presented upon request Covered areas 400 sq ft or larger must be furnished with an acceptable battery powered smoke detector which emit alarms audible outside of the enclosed or covered area The sides of the booth must be open or have means of egress on three of the four sides Each covered area must be supplied with a class 2A10BC fire extinguisher positioned in a visible location and accessible at all times Booth personnel must be familiar in the use of extinguishers Food and Beverage Dispensing Exhibitor may not dispense food and or beverages of any kind without written permission from the exclusive Convention Center caterer The serving and associated charges of food or beverage in display booths is the responsibility of Exhibitor Serving of alcoholic beverages from Exhibitors booth is prohibited at any time duri
7. of the exhibition premises in the Convention Center or in and adjacent to the Convention Center including storage and parking areas The terms of this provision shall survive the termination or expiration of this Contract for Exhibit Space Exhibitor agrees to maintain U S liability insurance in an amount not less than one million dollars 1 000 000 to cover its potential liabilities under this Contract for Exhibit Space and to name ARA the official show contractor and the convention center as an additional insured under the policy or policies for the period of The Rental Show including move in and move out periods Exhibitor shall provide ARA a certificate of insurance upon request Exhibitor s failure to maintain the proper insurance to cover its liabilities shall constitute a material breach to this Contract for Exhibit Space 13 Badge Registration Exhibit hall attendance is restricted to qualified exhibitors attendees and service suppliers as monitored by ARA Badges are required at all times Exhibitor is limited to the number of complimentary exhibitor badges based on the size of contracted exhibit space Use of an exhibitor badge by anyone other than the person named thereon is expressly prohibited Any violations may result in the automatic removal of the exhibitor badge and will be considered just cause to expel Exhibitor and its representatives from The Rental Show floor and or invoice the exhibiting company for the amount o
8. Show Dates tentative Monday Feb 22 2016 Tuesday Feb 23 2016 Wednesday Feb 24 2016 Move Out Schedule tentative Wednesday Feb 24 2016 0 ee 1 p m 9 p m Thursday Feb 25 2016 0 0 0 eee 8 a m 5 p m Exhibitors will not be allowed to dismantle or repack any part of their exhibits until after the official closing of The Rental Show Noncompliance will result in a written warning with points suspended for that year no points earned a second year violation will result in the complete loss of Exhibitor s priority points a third year violation will result in Exhibitor being barred from exhibiting in The Rental Show for an amount of time to be determined by ARA Products on display or other items awarded as prizes or given away are not allowed to be carried out of the exhibit area until after the official closing of The Rental Show Exhibit material other than hand carried material cannot be removed from the booth until the aisle carpeting is removed Exhibitors having exhibit material removed through the freight doors after the close of The Rental Show by persons other than Exhibitor s badged employees must place this information on file at the freight service desk and instruct those persons to report to that desk for access to The Rental Show floor Any exceptions must have the approval of ARA 4 Standard Booth Equipment Included in the price of each booth except islands will be 8 ft high d
9. ble sight line from the aisle ne regardless of the size of exhibit Exhibitors with larger space 30 lineal ft or more should also be able to effectively use as much of the total floor space as possible as long as they do not interfere with the rights of others The limitation on display fixtures over 4 ft and within 10 lineal ft of a neighboring exhibit is intended to accomplish both of these aims 5 1 52m PERIMETER WALL BOOTH Definition Standard booth located on the outer wall or perimeter of the exhibit floor USE OF SPACE All guidelines for standard in line booths apply to perimeter booths except that the maximum allowable back wall height is 12 ft 4 1 22m Max Ht must conned otha area Intent Because the outer perimeter booths do not back up against another 5 1 52m from the aisle ine exhibitors booth display walls and materials will not interfere with or distract from any other exhibitor booth 12 3 66m Max Ht A 4 1 22m 5 1 52m Max Ht Aisle PENINSULA BOOTH Definition A 20 ft by 20 ft or larger exhibit with aisles on three sides back to back with another exhibit of the same configuration or a row of standard booths USE OF SPACE f 120m e When a peninsula booth backs up to two standard in line booths the i back wall is restricted to 4 ft high within 5 ft of each aisle permitting TEN adequate line of sight for the adjoining standard booths 3 05m
10. ce Refund of the rental fees as provided in this section shall be the exclusive remedy of Exhibitor against ARA in the event The Rental Show is canceled or rescheduled or the exhibit space is unavailable for use 16 Additional Rules and Regulations In addition to the terms and conditions of this Contract for Exhibit Space Exhibitor shall observe and abide by any additional rules or regulations of ARA and or the Convention Center in effect from time to time 17 Miscellaneous This Contract for Exhibit Space is the sole and exclusive binding agreement between the parties hereto shall supersede all other written or oral agreements between the parties with respect to the subject matter hereof and may not be modified or amended except by a writing signed by both parties This Agreement shall in all respects be governed by the internal laws of the state of Illinois without regard to principles of conflicts of laws Any action or proceeding arising out of or related to this Contract for Exhibit Space shall be brought exclusively in the courts of the State of Illinois County of Rock Island or if it has or can acquire jurisdiction in the United States District Court for the Central District of Illinois and each of the parties consents to the jurisdiction of such courts and of the appropriate appellate courts in any such action or proceeding and waives any objection to venue laid therein Process in any action or proceeding referred to in t
11. contractual ownership or other property rights in priority points and ARA shall have the power in its sole discretion to interpret and or modify this policy If a company does not exhibit for a period of three years points for number of years exhibiting will revert to zero 3 Installation and Dismantling of Exhibits No children under the age of 16 will be allowed in the exhibit hall or on the docks during installation or dismantle of exhibits Move In Schedule tentative Friday Feb 19 2016 sessen 8 a m 5 p m Saturday Feb 20 2016 8 a m 5 p m Sunday Feb 21 2016 0 8 a m 5 p m All exhibits will be installed during the hours designated by ARA and must be erected and completely arranged by 5 p m on Sunday Feb 21 If an Exhibitor fails to occupy the assigned space by this deadline ARA has the right to utilize the area in any way it may decide without relieving Exhibitor of the obligation to pay in full and will authorize at Exhibitor s expense the removal to storage of any booth materials not set by the specified time ARA will conduct an exhibit hall inspection during move in any violations will be noted and Exhibitor will be required to correct any violation s prior to show opening Refusal or failure may result in ARA correcting said violation s at Exhibitor s expense or possible eviction from The Rental Show Move in or setup of exhibits during show hours will not be permitted Trade
12. endees Location All exhibits will be located in the Georgia World Congress Center and designated exhibit areas Exhibits may not be located a outside the exhibit floor of the Convention Center and designated exhibit areas b in parking areas or venues in or surrounding the Convention Center or c in ARA participating or non participating hotels Eligibility Only products and or services that are marketed to the rental equipment industry are eligible for display Refurbished equipment is allowed to be displayed in the booth at the discretion of ARA with the following stipulations a the equipment looks like new b the equipment is an original product or service of the exhibiting manufacturer and c the equipment must be identified as being remanufactured Marketing Activities All demonstrations or other promotional activities must be confined within the limits of the exhibit booth Demonstrations or activities that cause annoyance to neighboring exhibitors such as flashing lights or noise or result in obstruction of aisles or prevent ready access to a nearby exhibitor s booth will not be allowed Exhibitors shall distribute printed matter promotional items or other articles only within the confines of the exhibit space Musicians and singers are prohibited Models or other entertainers will not be permitted to wear attire other than that which conforms to normal business or daytime social standards ARA reserves the right of a
13. er if Exhibitor fails to notify ARA that it will not be utilizing its booth space prior to the show dates i e Exhibitor is a no show Exhibitor shall be subject to discipline by ARA If Exhibitor partially cancels its booth space following initial space assignment ARA reserves the right to relocate Exhibitor s exhibit space to meet the needs of The Rental Show 2 Space Assignment All standard display booths are 10 ft by 10 ft 100 sq ft minimum Dimensions of all booths shown on the exhibit diagram are believed to be accurate but are only warranted to be approximate ARA reserves the right to make such modifications as may be necessary to adjust the floor plan to meet the needs of The Rental Show and exhibitors Exhibit space is allocated according to the space assignment policies provided however that ARA may in its sole discretion limit the number of booths that any one exhibitor may purchase ARA reserves the right to allocate a percentage of floor space to accommodate new exhibiting companies Exhibitor shall not assign sublet or share the space allotted Names other than that of Exhibitor may not be displayed without prior approval Beginning on or about July 27 2015 exhibit space will be assigned according to the following priority point system Five points Associate Membership Three points Each year exhibited j Each 10 ft by 10 ft booth 100 sq ft Two points requested Two po
14. f the full registration fee as a result of false certification Exhibitors witnessing such violation are urged to report said violation to ARA Firms or organizations non exhibiting suppliers not assigned exhibit space will not be permitted to solicit business within the exhibit area and areas outlined above Any company found to be conducting business as outlined in the aforementioned manner will be in violation and removed from the exhibit hall 14 Exhibitor Sponsored Functions Exhibitor may not schedule functions such as hospitality suites field trips tours meetings receptions etc to which attendees are invited during The Rental Show hours nor during any official function of The Rental Show 15 Force Majeure In case of cancellation of The Rental Show or unavailability of the exhibit space for the specified uses due to war threats or acts of terrorism governmental action or order act of God fire strike labor disputes or any other causes beyond ARA s reasonable control this Exhibit Space Contract shall terminate and Exhibitor shall be entitled to the return of the rental fee for the exhibit space less the pro rata share based on exhibit space of the expenses incurred by ARA in connection with The Rental Show In case of cancellation or a change in the place or date of The Rental Show by ARA for its convenience which is unsatisfactory to Exhibitor Exhibitor shall be entitled to return of sums paid for the exhibit spa
15. he preceding sentence may be served on either party anywhere in the world Exhibit Construction Guidelines These rules have been adopted to give each exhibitor more effective use of his space without infringing on the rights of neighboring booths Space dimensions shown on floor plans are from center line of booth equipment such as side rails and or back drape Exhibit structures must be constructed to allow sufficient tolerance on each side for this equipment and for utility service at rear of booth Definitions Equipment refers to products regularly manufactured and or offered for sale by the exhibitor Height limitations do not apply to equipment displayed in its normal operating position Display Material refers to any and all items used in an exhibitor s booth other than equipment Display material includes but is not limited to signs shelving stands and other furniture lighting fixtures canopies false ceilings banner or flags Height is a critical dimension in the construction of exhibits An objective of these guidelines is to ensure that every exhibitor has an equal opportunity to be seen Specific height limitations for each type of booth and within each type of booth are indicated in the diagrams which follow In general greater heights are permitted in portions of booths farthest removed from adjoining booths Lower height limitations prevail where they are necessary to ensure sight lines from the aisles of adjoining boo
16. ints Paid display advertising in the p 2015 The Rental Show Directory Platinum Level Sponsorship Five points The Rental Show 2015 To points Gold Level Sponsorship P The Rental Show 2015 Silver Level Sponsorship One point The Rental Show 2015 Following the initial booth assignment space will be assigned on a first come first served basis ARA will attempt to accommodate requests from companies that want to be located near or next to each other However the priority point system will not be compromised If both companies consent to being assigned space based on the points of the company that has fewer points there is a much greater chance of accommodating the request ARA must receive this consent in writing prior to initial space assignment Companies that have merged with been purchased by or have purchased another company may use the priority points from whichever company is most favorable but may not combine the priority points of multiple companies provided however that in order to transfer points from one company to another the product lines being displayed must be similar and must be marketed under the same or similar name for at least one year Where only certain assets of a company are transferred to another ARA will consider transfer requests in light of all of the facts and circumstances All requests for priority point transactions shall be submitted in writing to ARA Exhibitors have no
17. ng the trade show or during the installation and dismantling of exhibits 6 Construction and Arrangement Limitations All exhibits must conform to the International Association of Exhibitions and Events display guidelines adopted by ARA and distributed with booth assignments in Exhibitor Service Kit viewable online through Exhibitor Resources on www TheRentalShow com or sent upon request and all rules and regulations of the Convention Center All materials used in display construction or decorating will be made of fire retardant materials and be certified as flame retardant Samples should be available for testing Materials that cannot be treated to meet the requirements should not be used A flame proofing certificate must be available for inspection Exhibitor is responsible for compliance with all life safety and fire codes Signs and lighting truss may be suspended from the ceiling in either island or peninsula locations All items suspended from the ceiling must comply with facility requirements and must be professionally produced Signage must not violate The Rental Show s 20 ft height restrictions The suspended height is 20 ft when measured from the floor up to the top of the sign No signage shall be displayed on exhibits and or products at a height that exceeds the height regulations of the exhibitors booth except that the name trademark and insignia used on a product as sold may be carried on the product exhibited Heigh
18. nger than 12 ft and limited to a maximum one hour dock time No material handling equipment may be used nor will it be loaned to Exhibitor Two wheeled airplane luggage type dollies or the equivalent are allowed All vehicles with materials for delivery must first check in at the marshalling yard Empty crates must be stored in a location that is acceptable to the official general service contractor and will not be permitted to remain in the exhibition area and building during the course of The Rental Show 8 Americans with Disabilities Act Exhibitor represents and warrants that its exhibit and product service information shall comply with the Americans with Disabilities Act its regulations and guidelines collectively ADA Exhibitor shall indemnify defend and hold harmless the American Rental Association its directors officers employees and agents and each of them from and against any and all claims and expenses including attorney s fees and costs arising out of or related to Exhibitors breach of this provision or noncompliance with any provision of the ADA 9 Intellectual Property Rights No visual or audio recording or transmission of the exhibition shall be made without the prior consent of ARA Exhibitor represents and warrants that it is a the lawful owner or licensee of any trademarks trade names service marks or domain names used in any displays advertisements printed material or other matter during the
19. occupancy permissible or total weight load allowable on the second story at one time If the second story occupancy level allows more than ten 10 people at one time a second stairway must be present All multi level booths must be stamped by a certified structural engineer and must have two 2 means of egress from upper levels All exhibit booths with solid covers and that exceed 1 000 sq ft in area are required to contain approved internal automatic fire sprinklers CANOPIES AND CEILINGS Canopies including ceilings umbrellas and canopy frames can Meimum 12 900m depth for be either decorative or functional such as to shade computer canopies or false ceilings monitors from ambient light or for hanging products Canopies for standard or perimeter booths should comply with the line of sight requirements see Use of Space for standard or perimeter booths The base of the canopy should not be lower than 7 ft from the Bi ery ate een Oe a floor within 5 ft of any aisle Canopy supports should be no wider i ZB 1 52m than 3 in This applies to any booth configuration that has a Aisle g sightline restriction such as a standard booth Fire and safety Maximum 3 7 62cm diameter regulations in many facilities strictly govern the use of canopies S e aoia S ceilings and other similar coverings HANGING SIGNS AND GRAPHICS Because hanging objects involve safety liability and good neighbor issues please read and unders
20. pproval of said models and their attire as well as the attire of other booth personnel Fundraising Activities Fundraising activities of any kind are not permitted at The Rental Show Noise Exhibitors must take every reasonable precaution to minimize the noise of demonstrations or of operating exhibits In the event that any other Exhibitor complains or protests to the noise level ARA reserves the right to require Exhibitor to cease operation of the exhibit or take measures to reduce the noise level under 85 decibels Balloons Balloons may not be exhibited or displayed unless manufactured and distributed in the normal course of business by the exhibiting firm If inflated and displayed balloons must be displayed within the limitations of the Rules and Regulations Inflated balloons must be inflated only with air or heavier than air gas helium is not permitted Safety ARA reserves the right to require equipment be repositioned and the right to stop any product demonstration on The Rental Show floor which is determined to be a hazard a disruption of The Rental Show or not consistent with the Rules and Regulations Vehicles Operation of gasoline operated vehicles equipment will be permitted during move in and move out periods Vehicles equipment of any type on display that are powered by fuel can have no more than 1 4 tank of gas in the fuel tank or amount designated by the Convention Center and local fire ordinances and that
21. raped background with 3 ft high draped sidewalls and a 7 in by 44 in company identification sign listing company name city state and booth number ARA will be responsible for aisle carpeting and general exhibit hall overhead lighting All other services required such as material handling booth carpet furnishings electricity telephone Internet etc must be arranged through the official decorator Convention Center or other official suppliers designated by ARA Exhibitor and its employee and agents must comply with all local ordinances codes and union jurisdictions ARA will include Exhibitors name address phone fax website product description booth number and product categories in the official Show Directory This information is to be supplied by Exhibitor on this Exhibit Space Contract and ARA will not be responsible for any errors or omissions 5 Space Regulations ARA reserves the right to restrict prohibit or evict exhibits which because of noise method of operation materials creation of safety hazards or any other reason detract from the general character of The Rental Show as a whole In addition Size All exhibit booths will be 10 ft by 10 ft minimum Islands and peninsulas must be 20 ft by 20 ft minimum The following booth sizes cannot be accommodated 30 ft by 30 ft 30 ft by 40 ft and 40 ft by 40 ft These booth sizes disrupt the traffic flow on the trade show floor to the detriment of the att
22. rity and protection of its displays and other property at all times and is urged to take whatever precautions necessary to protect its property including insurance as well as special guards ARA the Convention Center and the official general service contractor shall not be liable for any loss damage or displacement of Exhibitor s property due to any cause 12 Liability and Insurance Neither ARA the Convention Center their officers directors employees representatives nor agents will be responsible for any loss damage or injury that may occur to Exhibitor Exhibitor s employees or Exhibitor s property from any cause whatsoever All property of an Exhibitor is understood to remain in its own care custody and control in transit to from or within the confines of the exhibit hall Exhibitor shall indemnify defend and hold harmless ARA the Convention Center their respective officers directors employees and agents from and against any and all losses costs damages liability or expenses including attorneys fees arising from or by reason of any accident bodily injury property damage or other claims or occurrences to any person including Exhibitor its employees and agents or any business invitees arising from or related to a violation of any law or ordinance by Exhibitor its employees or its agents b violation of this Contract for Exhibit Space by Exhibitor its employees or its agents or c Exhibitor s occupancy or use
23. t limitations do not apply to equipment manufactured in the normal course of business by Exhibitor and displayed in its normal operating position However such equipment must remain completely within the confines of the exhibit space ARA reserves the right to have any finishing done to any exhibit that does not lend itself to an attractive appearance such as unfinished sides or end panels Such expense incurred will be at Exhibitor s expense Bridging of floor surfaces or roof structures across aisles is not allowed 7 Drayage and Shipping Freeman the general service contractor will control the unloading and loading of all vehicles at the loading docks The Exhibitor Service Manual will contain information on where to ship all goods and display materials being shipped by public carrier The official general service contractor will receive all crated shipments up to 30 days in advance and deliver them to the booths for installation remove empty crates from the exhibit area before show time and return same to exhibit booths upon the close of The Rental Show Shipments will be accepted at the show site based on targeted freight delivery schedule Information and material handling charges for warehouse and show site shipments will be included in the Exhibitor Service Manual Full time Exhibitor personnel shall have the right to unload POVs privately owned vehicles limited to cars personal vans small pickup trucks and trailers no lo
24. tand the rules and make sure all of your designers and production partners do so as well Intent Rules To accommodate exhibitors use of overhead signage and lighting effects To preserve potential sight lines for all exhibitors displays and signs To maintain an environment that allows for all exhibitors to conduct effective uninterrupted business To maintain public safety at all times Only island and peninsula exhibits may use overhead items Hanging signs may not exceed the perimeter of assigned booth space In peninsula booths all hanging signs must be set forward a minimum of 5 ft from the back line of the booth and adjacent neighbor so as to not detract from the overall impact of the exhibit directly adjacent The suspended height is 20 ft when measured from the floor up to the top of the sign No overhead item can be allowed to harm the operation of neighboring exhibits Drop wires can be conditionally permitted to help support exhibit attachments All lighting and production contractors must meet ARA Exhibitor Appointed Contractor EAC requirements Exhibitors who use overhead signs and or rigging are responsible for all costs and risks including the risk that the items may not be satisfactorily visible when in place Forms Exhibitor Service Kit for these services will be provided by Freeman For shipping information dates and location refer to the Exhibitor Service Manual
25. ths STANDARD IN LINE BOOTH Definition One or more standard units in a straight line minimum booth size is 10 ft by 10 ft It is enclosed on three sides by a back wall and two side walls except for a corner booth which may be open on the side facing the cross aisle as well as the front A standard in line booth backs up to other booths in the next row 8 2 44m Max Ht USE OF SPACE 5 1 52m Height g Display fixtures over 4 1 22m e The maximum height for display materials is 8 ft must be confined to that area of the booth that is at least e There are no hanging signs permitted in linear booths 5 1 52m from the aisle line Intent If a portion of an exhibit booth extends above 8 ft high the o eee exhibit booth background will detract from the overall impact of the 5 1 52m 44 29m exhibit directly behind that booth regardless of how the rear of the Aisle E mex Ht offending exhibit is finished Depth e All display fixtures over 4 ft in height and placed within 10 lineal T ft of an adjoining exhibit must be confined to that area of the exhibitor s space which is at least 5 ft from the aisle line e When three or more booths 10 ft by 30 ft or greater are used ie in combination as a single exhibit space the 4 ft height P 0 3 05M limitation is applied only to that portion of the space that is within 10 lineal ft of an adjacent booth Intent Each exhibitor is entitled to a reasona
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