2016 Application Package - CIFM / interzum guangzhou
Contents
1. A guangzhou 1 SPACE APPLICATION FORM Koelnmesse Beijing Co Ltd Tel Ms Karen Lee Fax Room 3311 Metro Plaza Email 183 Tianhe Road North Website Tianhe District Guangzhou China Main Exhibitor Name of Company English interzum guangzhou 2016 28 March 31 March 2016 86 20 8755 2468 ext 12 i 86 20 8755 2970 Rep k lee koelnmesse cn i www interzum guangzhou com ee koelnmesse we energize your business since 1924 www interzum guangzhou cn Name of Company Chinese Address English Address Chinese Postal Code City lama an O Manufacturer Country O Agent Distributor representing the following brands in interzum guangzhou 2016 Brands may be adopted the show promotional materials 1 ____ from country Contact Person Tel E mail 2 from country Title Fax Website Invoice Information Only if different from the above for payer info or mailing address Name of Company English Name of Company Chinese Address English Address Chinese Postal Code City Tel Fax Space Requirement We want to pay the participation fees 0 in RMB or O in EUR sqm Space Only minimum 18 sqm Country Email please tick appropriate box RMB 1600 sqm or EUR200 sqm sqm Space with Standard Shell Scheme Service minimum 9 sqm RMB 2100 sqm or EUR250 sqm sqm Space with Premium Shell Scheme Service2. minimum 18 sqm RMB 2200 sqm or EUR260 sqm O Logo Insertion into Onsite Logo Board at the hall entrance O Logo Insertion into List of Exhibitors in show catalogue RMB 2000 or EUR250 Optional RMB 700 or EUR85 Optional Services included are listed in Form 1 2 Shell Scheme Specification Hall Management Fee Refer to Term 3 c of the enclosed Conditions of Participation Product Categories Please select the product group of your exhibits on Lists of Products Form 1 1 Please specify in the enclosed Lists of Products Form 1 1 In returning this space application the exhibitor agrees to abide by all points of the enclosed Conditions of Participation Name and title of signatory Company stamp and legally binding signature interzum guangzhou 2016 28 March 31 March 2016 guangzhou 1 1 List OF PRODUCTS Koelnmesse Beijing Co Ltd Tel Ms Karen Lee Fax Room 3311 Metro Plaza Email 183 Tianhe Road North Website Tianhe District Guangzhou China e koelnmesse we energize your business since 1924 86 20 8755 2468 ext 12 86 20 8755 2970 k lee koelnmesse cn www interzum guangzhou com www interzum guangzhou cn Exhibitor who signed Space Application Form List of products please tick appropriate box 01 Materials and Components for Furniture Production 01 1 01 2 Materials for Furniture Production Semi finished Products for Cab
3. and in connection with this contract If the organizer is compelled to temporari ly vacate or permanently close the exhibition area or parts thereof to post pone shorten or extend the event as the result of a force majeure or for other reasons beyond his control the exhibitor is not entitled to any claims in particular not to claims for damages or losses against the organizer 10 The responsibility of the event organizer is limited to fault in all cases without prejudice to any limitations of liability under these Conditions of Participation If a contract provides for the procurement of certain items the organizer does not assume the risk of procurement unless expressly agreed otherwise in individual cases 11 The warranty period for deliveries of new items is 1 year if there is no shorter statutory warranty period applicable For second hand articles any liability based on warranty is excluded There is no warranty or liability for normal wear and tear force majeure faulty or negligent handling excessive demands or failure to comply with statutory provisions or operating instruc tions 12 The exhibitor shall be liable and bear the risk for all damages incurred during transportation to and from the exhibition venue including all damages incurred during transportation within the exhibition building VIII Period of Limitation Any claims of the exhibitor which may be asserted against the organizer and which may arise from the
4. In the event of any postponement shortening extension or termination the exhibitor shall not be entitled to the payment of any resulting damages which the exhibitor may suffer The exhibitor shall have the right to rescind the contract if he loses interest in participating because of such an action and if the exhibitor consequently waives the reservation for the stand space allotted to him Upon full knowledge of the change the rescission of the contract must be declared in writing and without undue delay 3 Incase of the cancellation of an event the organizer shall not be liable for damages and or other losses which might be incurred for the exhibitor Upon request of the organizer the exhibitor will be obligated to defray a reasonable share of the expenses resulting from the preparation of the event The amount of the share to be paid by each exhibitor shall be stipu lated by the organizer after consultation with the business organizations concerned whereas the maximum shall be 5 of the total costs By signing the application form the exhibitor acknowledges the organizer s Conditions of Participation the General and Special Sections together with all other regulations relating to the contractual relationship as legally binding 4 Should these provisions be or become partially legally invalid or void this shall not effect the validity of the remaining provisions or the contract In this event the parties bind each other to replace
5. event The exhibitor is furthermore obliged to inform himself about legal requirements and necessary permits and to obtain the same 4 General Conditions of Participation for Trade Fairs outside Germany 7 The organizer may request from the exhibitor to obtain an insurance to cover certain risks which have been specifically addressed to the exhibitor 8 Inthe event of any claims regarding fatal injuries bodily or health injuries the organizer shall be liable for damages caused intentionally or by gross negligence in accordance with statutory obligations Other contractual and or legal damage claims of any type including damage claims for conse quential damages shall be excluded unless the damage was caused by the intentional or grossly negligent action of the organizer 9 The foregoing limitations of liability shall apply to the full extent to the executive organs employees legal representatives persons employed in performing an obligation and vicarious agents whose services are used by the organizer for the performance of the contract However all claims shall be restricted to the payment of typical foreseeable damages Furthermore the organizer shall be liable for every culpable infringement of an essential contractual obligation Essential contractual obligations shall include only those contractual obligations which are indispensable to the execution of the contract This applies to all claims which could arise as a result of
6. for space only include the rent for the exhibition space for the entire duration of the event including the build up and dismantling periods a specific number of exhibitor and work badges the use of all general technical and service facilities in the fair halls like lighting ventilation air conditioning electrical consumption general surveillance of the halls and cleaning of the aisles consulting on organisational matters by Koelnmesse employees and one free copy of the catalogue The stand costs do not include the catalogue entry fee the installation and use of electrical connections compressed air and the installation of water connections on the stand Double storey stands are applicable for contracted ground area of 100 sqm and above to be considered on a case by case basis The exhibiting company of the lower tier of a particular booth must be same as that of the upper tier The rental rates for the contracted floor area at the upper tier shall be one third 1 3 that of the lower tier EUR67 or RMB533 sqm ab In the halls per square metre with Standard Shell Scheme minimum size 9 sqm EUR250 or RMB2 100 sqm ac In the halls per square metre with Premium Shell Scheme minimum size 18 sqm EUR260 or RMB2 200 sqm The stand costs for the standard shell scheme and premium shell scheme construction include the rent for the exhibition space for the entire duration of the event including the build up and dismantling periods a
7. specific number of exhibitor and work badges the use of all general technical and service facilities in the fair halls like lighting ventilation air conditioning electrical consumption general surveillance of the halls and cleaning of the aisles and consulting on organisational matters by Koelnmesse employees The stand costs do not include the catalogue entry fee installation and use of compressed air and the installation of water connections on the stand General setting up and dismantling of the stand for standard and premium shell scheme booths incl all additional costs consisting of Cleaning of the booth areas Laying carpet over the entire booth area Booth partition walls rear and side walls as per stand space Fascia Board with Company Name in English and Chinese Booth furniture per booth as specified in Form 1 2 Shell Scheme Specification b Co exhibitor fee As far as accommodation of other firms will be permitted on the stand see figure V of the General Conditions of Participation EUR300 or RMB2 500 will be charged for each co exhibitor This includes the catalogue entry according to item 8 All and any costs caused by the co exhibitor or services additionally ordered shall be payable separately c Hall management fee A Hall management fee of RMB30 sqm will only apply to space only booth type and should be paid to the venue by exhibitors appointed contractors The organizer reserves the
8. the event The rules of the house become part of the contract There is no obligation to hand out these rules of the house to each exhibitor and the exhibitors have to inform themselves about the content of the rules of the house 2 The organizer shall exercise domestic authority throughout the exhibi tion area The organizer is entitled to have exhibits removed from stands if their display contravenes statutory laws is offensive or do not comply with the list of permitted goods 3 The promotion of political and ideological contents is prohibited In the event of serious offences against these Conditions of Participation the organizer is entitled to close the stand or have it vacated VII Warranty Liability Insurance 1 The organizer does not assume any obligation to exercise proper care of exhibits stand fittings and objects which are the property of the stand personnel Any liability for damages and losses is expressly excluded if it is possible to underwrite the risks This does not affect the liability incurred by wilful acts or grossly negligent misconduct This exclusion of liability is not affected by security measures of the organizer 2 Within the scope of liability the statutory regulations concerning the burden of proof shall continue to apply they will not be affected by this clause except in cases concerning liquidated damages 3 It is recommended to conclude an exhibition insurance policy which can be obtained
9. visitors at risk due to their odor noise other emissions or appearance Furthermore the exhibitor will be responsible for ensuring compliance with all statutory provisions of the host country In case of non compliance the organizer shall also have the right to demand the removal of exhibited articles or the forbearance of a certain activity Should the exhibitor fail to comply with this demand with out undue delay the organizer is entitled to have the exhibits in question removed at the exhibitor s expense and risk and to close the exhibitor s stand without any claims for loss or damages against the organizer 5 The exhibitor is obliged to co ordinate the construction and design measures for his stand with the organizer in advance The organizer has to notify the exhibitor about any requested amendments or alterations as early as possible Furthermore the exhibitor is obliged to inquire about the rele vant statutory regulations laws etc or building regulations on his own ini tiative Should the exhibitor violate those regulations the organizer is enti tled to vacate or alter the stand on the exhibitor s expense The organizer does not assume liability for any information provided by him IV Participation Fee and Other Costs Terms of Payment 1 The amount of the participation fee the down payment as well as the flat rate cost of energy will be calculated according to the rates specified in the Special Conditions for Participat
10. Booth Cleaning incl Booth facilities listed above are subject to change at the discretion of the Organizers without prior notice If exhibitors do not want any item in the booth package they must accept that the cost of the package will not change and there will be no compensation by other equipment For all other booth sizes please enquire with the Organizers for the entitlements Additional furniture and electrical items can be rented from the Official Stand Contractor Please place your order by completing the respective forms in the Exhibitor Service Manual and returning these by the stipulated deadline e koelnmesse we energize your business since 1924 interzum guangzhou 2016 28 March 31 March 2016 guangzhou 2 CO EXHIBITOR APPLICATION FORM Koelnmesse Beijing Co Ltd Tel 86 20 8755 2468 ext 12 Ms Karen Lee Fax 86 20 8755 2970 Room 3311 Metro Plaza Email k lee koelnmesse cn 183 Tianhe Road North Website www interzum guangzhou com Tianhe District Guangzhou www interzum guangzhou cn China An application fee of RMB 2500 00 or EUR300 00 per company will be charged to the main exhibitor s account Co exhibitor will receive free listing on show catalogue by completing Form 1 1 amp the excel sheet mentioned at Form 3 of the application package Co exhibitor name will be shown on the fascia board alongside main exhibitor Exhibitor who signed Space Ap
11. Parquet and Laminates 3 6 Parquet cork and other wooden floorings 03 7 Floorings coverings floor supplies and accessories 13 8 Machinery for floorings manufacturing 13 9 Machines Tools Equipment and Aids for surface treatment 13 10 Built in Parts Lighting Solutions for Interior Works 03 11 Materials and finished parts for Interior Fittings 3 12 Portable machines tools equipment and aids for Interior Works 03 13 Machinery for wood interiors stationary 0 4 Machines and Auxiliary Machines for Woodworking and Furniture Production 04 1 Chipless Cutting Machines 04 2 Chip removing Cutting Machines 04 3 Forming Machines 4 4 Joining and Assembling Machinery and Plant Including Coating 14 5 Machinery and Plant for the Conditioning of Wood Wood Materials and Surfaces 04 6 Auxiliary Machinery and Equipment Including Machines for Tool Maintenance 04 7 Multi stage Automatic Machines for two or more different Operations 14 8 Machines for Specialized Manufacturing 4 9 Generation of Energy using Wood Fuels 4 10 Energy Saving and Environmental Protection 14 11 Electronic equipment and software for woodworking and furniture production 04 12 Testing and measuring instruments for woodworking and furniture production 4 13 Portable machines Tools Cutting Tools and aids for Furniture O 5 Others 5 1 Media 15 2 Trade Association 15 3 Others please specify In returning this form the exhibitor agrees to a
12. bide by all points of the enclosed Conditions of Participation Name and title of signatory Company stamp and legally binding signature P e koelnmesse we energize your business since 1924 z 4 interzum guangzhou 2016 28 March 31 March 2016 guangzhou 1 2 SHELL SCHEME SPECIFICATIONS A Standard Shell Scheme 9sqm 12sqm 15sqm 18sqm 21sqm Carpet As per stand space System Wall Elements 2 5mH As per stand space on all closed sides Fascia Board with English amp Chinese Company Name and Booth Number Poal opada Information Counter 1 1 1 2 2 Lockable Sideboard 1 1 1 2 2 Round Table 1 1 1 2 2 Leather Arm Chair 3 3 3 6 6 Long arm Spotlight 100W 3 4 5 6 7 Power Socket 5 Amp 1 1 1 2 2 Waste Paper Basket 1 1 1 2 2 Daily Booth Cleaning Incl B Premium Shell Scheme 18sqm 21sqm 24sqm 27sqm 36sqm Carpet As per stand space System Wall Elements 2 5mH As per stand space on all closed sides Fascia Board with English amp Chinese Onallop nsides Company Name and Booth Number P Tall Show Case 1m x 0 5m x 2 5m 1 1 1 1 2 Low Show Case 1m x 0 5m x 1m 1 1 1 1 2 Round Table 1 1 1 1 2 Leather Arm Chair 6 6 6 9 12 Long arm Spotlight 100W 6 7 8 9 12 Power Socket 5 Amp 1 1 1 1 2 Waste Paper Basket 1 1 1 1 2 Store Room 2sqm 4sqm Shelf Rack 1m x 0 3m 1 1 1 1 1 Daily
13. contractual relationship as well as all other claims relating thereto shall become time barred after one year unless a shorter statutory limitation period applies or the liability of the organizer results from an intentional action The longer statutory limitation period for tortuous claims fraudulent intent and culpable impossibility of performance shall remain unaffected The limitation period shall commence at the close of the month in which the closing date of the event falls IX Reservations Final Provisions 1 The exhibitor is solely responsible for compliance with all the laws guidelines and other regulations being applicable at the place of venue of the event even if the contents of the organizer s conditions for participation deviate from such regulations The exhibitor must inquire about the relevant regulations prevailing at the venue of the event promptly and comprehen sively and thereby obtain the required information The organizer will not assume any liability for damages and other losses which might result from any non compliance with this obligation 2 The organizer shall have the right to postpone shorten extend or cancel the event as well as to terminate the event temporarily or definitely as well as individually or collectively if such an action is required due to unforeseen events such as force majeure natural disasters wars distur bances strikes breakdown or obstruction of traffic and communication
14. ee k lee koelnmesse cn Name and title of signatory Company stamp and legally binding signature interzum guangzhou 2016 28 March 31 March 2016 guangzhou interzum guangzhou 2016 China Import and Export Fair Complex Guangzhou P R China Monday 28 March to Thursday 31 March 2016 Conditions of Participation Special Section 1 The fair The organizers The venue The dates a interzum guangzhou 2016 is being organised by Koelnmesse Beijing Co Ltd Unit 0906 Landmark Tower II No 8 Dongsanhuan North Rd Beijing 100004 P R China and China Foreign Trade Center Group Floor A Hall 16 Area C Canton Fair Complex No 980 Xin Gang Dong Road Haizhu District Guangzhou 510335 P R China hereinafter referred to as the organizer b The exhibition is being held from Monday 28 March to Thursday 31 March 2016 at the China Import and Export Fair Complex No 382 Yue Jiang Middle Road Hai Zhu District Guangzhou China 9 The exhibition is open to exhibitors daily from 09 00 a m to 05 00 p m and to visitors from 09 30 a m to 05 00 p m admission up to 04 00 p m d The period for setting up in the Machinery Hall is from Thursday 24 March to Sunday 27 March 2016 daily from 09 00 a m to 05 30 p m The period for setting up in the Accessories Hall is from Thursday 24 March to Sunday 27 March 2016 daily from 09 00 a m to 05 30 p m The period for dismantling in the Mac
15. f the Federal Republic of Germany and such information will be transmitted or disclosed to third parties only to fulfil contractual duties 2 The regulations stipulated in the Special Conditions of Participation shall prevail over the regulations stipulated in these General Conditions of Participation should there be a conflict between the regulations stipulated in the Special Conditions of Participation and the regulations stipulated in these General Conditions of Participation The house rules the technical specifications and the regulations stipulated in the Special Conditions of Participation constitute also a part of the contract 3 The application shall constitute a legally binding offer of the exhibitor to conclude a contract from the date the organizer receives the application irrespective of acceptance the application cannot be appended with condi tions or reservations ll Acceptance Transfer of Stand Space Contractual Obligation 1 The organizer shall accept the application in accordance with the Conditions of Participation which apply to all participants acceptance 2 The acceptance is subject to the organizer s discretion If the number of application forms complying with the requirement profile and received by the organizer prior to the expiration of the registration period exceeds the number of available exhibition space the organizer shall have the right to make a discretionary decision regarding the admission of app
16. he Conditions of Participation as they apply to exhibitors 4 Should an exhibitor accommodate a co exhibitor or an additionally represented company without the express permission of the organizer this shall entitle the organizer to immediate termination of the entire contract and to have the stand space vacated at the exhibitor s risk and expense 5 After the acceptance has been received the contractual relationship remains exclusively between the organizer and the exhibitor who is liable for his and the co exhibitor s and the additionally represented company s non performance breach of contract etc 6 Should several exhibitors wish to participate at the event together on one stand the General and Special Conditions of Participation are binding for each exhibitor In addition they are obliged to name a contact person in their application jointly appointed as an authorized representative More over the conditions stated in section IV apply analogously In the event of permitted joint use of the stand space all exhibitors are liable to the orga nizers for payment of the participation and other costs and the fulfilment of other obligations regardless on which legal grounds as co debtors General Conditions of Participation for Trade Fairs outside Germany 3 VI Domestic Authority 1 The organizer has the right to establish rules of the house for every event These rules come into force after their publication at the place of
17. he exhibitor fail to assume the stand space allotted to him at the beginning of the construction period the organizer will demand the exhibitor to assume the stand space by setting a reasonable timeframe 14 Should the timeframe set in accordance with II 13 fruitless expire the organizer shall have the right to rescind the contract and to assert a claim for damages due to non performance 15 The following cases will fall solely within the exhibitor s scope of risk a the products which have been stipulated for the presentation cannot be introduced at the venue of the event due to legal requirements prevailing there or due to other reasons or b such products do not arrive in time do not arrive undamaged or do not arrive at the venue of the event at all e g as a result of any loss delay in transport or customs etc or 2 General Conditions of Participation for Trade Fairs outside Germany c the journey the journey of the exhibitor s employees or the exhibitor s stand or installation personnel is delayed or becomes impossible The exhibitor will in all these cases remain under the obligation to pay all the contractual charges and fees agreed upon 16 After the exhibition has ended the exhibitor is obliged to leave and return the allotted stand space in a condition that equals the condition when the exhibitor took over the stand space The timeframe in which the exhibitor has to leave shall be determined by the organizer i
18. hinery Hall is on Friday 1 April 2016 from 09 30 a m to 05 30 p m The period for dismantling in the Accessories Hall is on Friday 1 April 2016 from 09 30 a m to 01 30 p m 2 Eligibility to take part a Exhibitors should be manufacturers of goods that are included in the nomenclature of the exhibition cf No 1 Space Application Form and if they are produced by the exhibitor at his own manufacturing plant or are offered as parts or accessories thereof b Admission is also open to exhibitors displaying items which in accordance with the list of goods are in keeping with the overall theme of the event and which the exhibitor has had manufactured under his own name provided that the items in question are aimed at retailers and other marketing agents o You can as well take part as a servicing company with your own products if your service activity is mentioned corresponding to the correct group of the list of goods cf No 1 Space Application Form d The organizer will decide upon the acceptance of firms or products e koelnmesse we energize your business since 1924 3 Participation fees Your participation will entail the following fee a Stand fee aa In the halls per square metre excluding stand construction excluding provision of stand partition walls minimum size 18 sqm EUR200 or RMB1 600 sqm The construction of the stand shall be obligated to the exhibitor The stand costs
19. ies and for any omission or mistake resulting from them 9 Verbal agreements Any verbal agreements individual permissions and exceptions outside the framework of these contracts are not valid until confirmed in writing by the organizer 10 Exhibitor Manual After signing the Space Application Form and the formal admission of the exhibitor by the organiser the exhibitor will receive the Exhibitor Service Manual In this manual the exhibitor can order the different free of charge and chargeable services such as e g additional furniture additional stand cleaning etc that the organiser offers The Exhibitor Service Manual will also include technical regulations that the exhibitors have to comply with regarding their participation 11 General Conditions of Participation We would like to draw your attention to the provisions contained in the General Section of the Conditions of Participation for Koelnmesse GmbH events held outside the Federal Republic of Germany General Conditions of Participation for Trade Fairs outside Germany l Application 1 By signing and returning the registration form these General Condi tions of Participation shall together with the Special Conditions of Partici pation be acknowledged as legally binding The information and data being provided by the exhibitor will be electronically saved by the organizer but always observing the regulations stipulated under the Federal Data Pro tection Law o
20. inet Office and Modular Furniture 01 3 Surface Treatment and Finishing Products 01 4 Fittings and Structural Parts 01 5 Built in Parts Lighting Solutions for Furniture Production 11 6 Semi Finished Products for Kitchen and Bathroom Furniture 01 7 Supplies and Materials for the Production of Kitchen and Bathroom Furniture 11 8 Kitchen and Bathroom Hardware 11 9 Wood and Wood Products 01 10 Foam plastics and PVC materials 01 11 Adhesives paint glue and oil 1 12 Other Industrial chemicals 2 Machines Materials and Components for Upholstery amp Bedding 02 1 Covering Materials leather and other fabrics 02 2 Upholstery Materials Upholstery Articles and Accessories 02 3 Bedding amp bedroom production and Accessories 02 4 Ticking and mattress fabrics 02 5 Semi finished Products for Upholstery Mattress and Bed Manufacturing Industry 2 6 Machines Tools Equipment and Aids for the Upholstery and Bedding Industry Processing 02 7 Electronic equipment and software for upholstery amp bedding 02 8 Testing and measuring instruments for Upholstery amp Bedding 0 3 Machines Materials and Components for Interior Works 03 1 Ceilings Walls and Accessories 03 2 Windows Doors Gates manufacturing supplies and accessories 03 3 Windows Doors and gates manufacturing machinery 03 4 Installation Tools Installation and Insulating Underlays Surface Protection 3 5 Machines Accessories for Installing
21. ing insolvency proceedings against the exhibitor s assets has been made or such an application has been dismissed due to lack of funds The exhibitor must inform the organizer of such circumstances without undue delay 10 The organizer is entitled to rescind the contract if the event utilization falls below 50 of the rental stand space In this case the organizer is not liable for any damages or losses but has to refund already paid fees or downpayments 11 After the binding registration and the consequent acceptance release from the contractual relationship is not possible without the organizer s consent 12 The organizer may agree to the request for release from the contract only in exceptional cases e g if the stand space in question can be rented to another exhibitor In this case the organizer is entitled to demand liqui dated damages in the amount of 25 of the participation fee without pro viding any proof The exhibitor shall have the right to prove that a damage or loss has not been incurred or that the quantum of damage or loss incurred is considerably less In addition to the liquidated damages the exhibitor is liable for catalogue fees and other costs and expenses which in particular have been incurred as a result of a claim by a third party The occupancy of stand space by an already accepted and allotted participant by means of a stand exchange does not constitute a mitigating form of stand area rental 13 Should t
22. ion The Invoicing amount will be calcu lated on the basis of the total stand floor space as allocated and will not exclude any projecting or overhanging parts pillars installation connections and other permanent internal fittings 2 After the exhibitor s admission the exhibitor will receive an invoice for the participation fee and other costs and possibly a registration fee invoice The invoice less the downpayment must be paid not later than 10 weeks before the commencement date of the event The aforesaid invoice amount is to be paid in full without any deductions Invoices being issued less than 10 weeks prior to the commencement date are due immediately 3 The organizer is entitled to request a downpayment whereas the due day of such downpayment is stipulated in the Special Conditions of Partici pation or the downpayment invoice The rates contractually agreed upon in the acceptance are net fixed rates plus legally applicable taxes 4 The organizer shall have the right to increase the rates by the amount of the corresponding cost increment in the event of any increase in its own prime cost particularly as a result of higher production purchasing and labor costs as well as higher fees taxes and other fiscal charges imposed at the venue of the event Should the increment exceed 10 of the rates being published by the Organizer in the application forms the Organizer grants the exhibitor the right to terminate the contract within 10 wor
23. king days from the date of the receipt of such an increment notice 5 The payment of all invoices on or before the due date shall be a prerequisite for the occupation of the stand space 6 Failure to conduct payment in time will result in interest charges amounting to 6 per annum Should the damages incurred by the organizer exceed this interest amount he shall be entitled to these additional dam ages The claim for compensation will cease or be reduced if the exhibitor may prove that the organizer has incurred substantially less or no damage as a result of the payment default 7 Should settlement of the invoice not be effected within the deadline due date the organizer is entitled to terminate the contract 8 As a security for all claims the organizer might have against the exhibitor the organizer has a pledge on all movable objects belonging to the exhibitor on the stand area 9 Any services that the organizer has provided will be invoiced either in EUR in USD or in another currency to be determined by the organizer at the organizer s discretion The exhibitor is obliged to pay the amount and currency stipulated on the invoice billing currency Should the organizer as a courtesy accept settlement of the invoice in a currency other then the billing currency such payment must be calculated based on the conversion on the official buying rate of the billing currency on the date of payment Any exchange rate losses in relatio
24. l 15 All payments being due to the organizer must be made in full without deductions whereas bank charges currency exchange fees etc have to be borne by the exhibitor or debtor V Co exhibitors Additional Group and Joint Stands 1 Stand spaces shall be rented out only as a whole unit and only to one contracting party The exhibitor is not permitted to relocate exchange share or in any other way make the stand space allocated to him complete ly or partially accessible to third parties without the prior consent of the organizer 2 Use of the stand area by another company with its own products and own staff co exhibitor requires a special application for admission and the consequent approval by the organizer This also applies to companies for which one of the requirements mentioned own products or own staff is not fulfiled additionally represented company Companies which are members of a corporate group as well as subsidiaries are considered to be co exhibitors The organizer reserves the right to demand an additional participation charge and other costs for the admission of co exhibitors additionally represented companies Such charges and costs will be invoiced to the exhibitor 3 Co exhibitors and additionally represented companies are accepted only under the conditions stipulated in section II of these General Conditions of Participation these Co exhibitors and additionally represented companies are equally subject to t
25. licants to the exhibition 3 The exhibitor may be disqualified from admission to the exhibition if the exhibitor failed in the past to fulfil his financial obligations vis a vis the organizer at any time or if he failed to fulfil such financial obligations within the prescribed period of time 4 The legally binding contract shall be concluded upon written notifica ion of acceptance Should the content of the acceptance differ from that of he application registration the contract shall be concluded under the erms of the acceptance even if the acceptance differs from the applica ion unless the applicant objects in writing within 2 weeks after receipt of he acceptance At the beginning of the period the organizer has to particu arly point the exhibitor to the right to object and the consequences of the non objection in writing The same shall apply if it is necessary to postpone the event or to transfer he venue of the event provided that the change can be regarded to be reasonable in this case the corresponding notification of change from the organizer shall supersede the admission 5 The acceptance only applies to the respective event the company or corporation applying its products and services Products which do not con form to the list of permitted goods must not be exhibited at the trade fair 6 The organizer allocates stand space in accordance with the exhibits being registered to belong to a certain topic or
26. ly mark prices on exhibited products 2 It is not permissible to offer sell or otherwise transfer articles which are related to the theme of this fair cf No 1 Space Application Form to the final consumer Such transactions are prohibited throughout the entire fair including the initial set up and the final dismantling phases b n view of these special trade character and prestige of interzum guangzhou 2016 and rules governing equality of opportunity it is essential that the regulations stated in subsection 6a are observed strictly and without exception c The organizer has the right to 1 immediately close the stand of an exhibitor who violates has violated the sales restriction stated in subsection 6a The stand will be closed while interzum guangzhou 2016 will still be in progress and without a court order The exhibitor in question is responsible for any costs or consequences resulting from the stand closure and or e koelnmesse we energize your business since 1924 2 The organizer has the right to deny admission to any exhibitor who has violated the sales restriction in subsection 6a Compensation or claims for reimbursement by the exhibitor are ruled out in the case of the afore mentioned measures 7 Withdrawal non participation The contractual relationship can no longer be terminated once the stand has been bindingly registered and confirmed The organizer can agree to the request for relea
27. n the Special Terms of Participation Should the exhibitor fail to comply with this obliga tion to vacate in time the organizer is entitled to remove the exhibitor s belongings from the exhibition place on the exhibitor s expense Further more the organizer shall have the right to sell the exhibitor s belongings and to set off claims against him lll Construction and Arrangement of Stands 1 All standconstructions and standdesigns must comply with statutory safety regulations and comply with the specified requirements stipulated in the Special Conditions of Participation 2 All standconstruction service providers must have a special permit from the organizer in order to construct the trade fair stands in the exhibi tion halls Any additional technical services that may be required particularly the installation of electricity water and safety devices the recruitment of local auxiliary personnel etc may be ordered exclusively through the orga nizer by means of special order forms and against a separate charge whereas the charges shall be in accordance with the usual charges being market price at the place of venue 3 For the duration of the event the stands must display the exhibits and be staffed by personnel as stated in the acceptance 4 The organizer is entitled to demand the removal of exhibits from the stand which could constitute a considerable disruption to the operation of the event or put the safety of exhibitors and
28. n to the billing currency after the invoice becomes due for payment are at the exhibitor s expense 10 Any complaints relating to the invoice must be made in writing with out undue delay at the latest 2 weeks after receipt complaints submitted at a later date cannot be considered 11 Any projecting or overhanging parts pillars installation connections and other permanent internal fittings in the stand space do not entitle the respective exhibitor to any reduction in the participation or other costs 12 The organizer shall also be entitled to the payment of the full amount should the exhibitor fail to fulfil any of his contractual obligations This does not affect further claims for damages Should the organizer fail to fully or partially fulfil his contractual obligation the exhibitor is entitled to a pro portional reimbursement of any payments already made by the exhibitor Exceeding claims are excluded in accordance with section VII 13 In the event of counter claims being made against those claims arising from the contract the exhibitor may only set off or assert his right of reten tion in as far as these claims are undisputed or have been awarded by an enforceable judgement 14 Should an invoice upon request of the exhibitor be sent to a third party this does not constitute any waiver of claims or obligations of the exhibitor The latter remains obliged to pay until such time as the account receivable has been settled in ful
29. plication Form If you have more than two co exhibitors on your stand please copy this form first and send one page to each of the co exhibitors or request more copies from Koelnmesse We will be co exhibiting on the stand of the exhibitor mentioned above please fill in for registration 1 Name of Company English Name of Company Chinese Address English Address Chinese Postal Code City Country Contact Person Title Tel Fax E mail Website 2 Name of Company English Name of Company Chinese Address English Address Chinese Postal Code City Country Contact Person Title Tel Fax E mail Website In returning this co exhibitor application the exhibitor agrees to abide by all points of the enclosed Conditions of Participation Name and title of signatory Company stamp and legally binding signature of the main exhibitor 4 e koelnmesse we energize your business since 1924 interzum guangzhou 2016 28 March 31 March 2016 guangzhou 3 MEDIA PACKAGE Koelnmesse Beijing Co Ltd Tel 86 20 8755 2468 ext 12 Ms Karen Lee Fax 86 20 8755 2970 Room 3311 Metro Plaza Email k lee koelnmesse cn 183 Tianhe Road North Website www interzum guangzhou com Tianhe District Guangzhou www interzum guangzhou cn China 3 1 Basic Catalogue Entry Compulsory Basic Catalogue Entry includes Alphabetical Listing with address product and company de
30. right to appoint the official contractor to collect the fee on behalf before the show opens 4 Fitting and arrangement of the stands a Please take into account that where necessary hall pillars and other permanent construction features are contained in the rented stand spaces the participation fee is calculated on the basis of the exact measurements of the stand space allocated b Stand construction will only then commence if the exhibitor orders stand construction o Any planned structure must be approved in advance by the organizers and the hall proprietor in writing The stand must be constructed to comply with the dimension of the space allocated Plans for non standard structures or designs for stands with meeting rooms or where technical calculations are required as well as plans for technical fittings should be submitted to the organizer and the hall proprietor in duplicate for perusal not later than 6 weeks prior to the beginning of the event In the event of these plans having to be scrutinised by the proprietor of the halls the organizer shall assume responsibility for forwarding them as commissioned by and for the account of the exhibitor and shall notify the exhibitor of the outcome The organizer will not release the exhibitions space in question for construction work until the results of the inspection have been received Any other fitting and arrangement of the stand is left to the exhibitor but should be appropria
31. scription as well as Listing by Stand Number and Product Category This is compulsory in both English and Chinese Once space application is accepted catalogue entries will be collected through a separate document sent by the organizer In the event that the organizer fails to receive the submission by the deadline information from the space application form will be used Entry fee RMB 1 000 Or EUR140 3 2 Company Logo Trademark Optional We would like to include our trademark company logo above our entry in the List of Exhibitors in show catalogue Entry fee RMB 700 Or EUR85 Please send the logo 300 dpi in ai eps or jpg format to k lee koelnmesse cn 3 3 Company Introduction Translation Service from English to Chinese Chinese to English Optional C Please provide translation services for our Company Introduction in show catalogue Entry fee RMB 500 Or EUR6O 3 4 Onsite Logo Board Optional C We would like to include our trademark company logo on the Onsite Logo Board Entry fee RMB 2 000 Or EUR250 Please send the logo 300 dpi in ai eps or jpg format colorful to k lee koelnmesse cn 3 5 Sponsorship Opportunities Optional C Onsite Gift Sponsorship Price available upon request C Onsite Beverage Sponsorship Price available upon request Sponsorship opportunities are open to all interzum guangzhou 2016 exhibitors For more detailed information please contact Ms Karen L
32. se from the contract only in exceptional cases if the stand space not required can be rented to another exhibitor In this instance the organizer is entitled to demand a general reimbursement of the costs incurred corresponding to 25 of the participation fee If the space cannot be re rented the full participation fee must be paid Please see General Conditions of Participation item II 8 Catalogue The organizer issues for their fairs and exhibitions a catalogue which includes an alphabetical list of firms a list of goods and advertisements This makes the catalogue an important and up to date source of reference for all interested persons and also gives it added value after the fair The space application excludes entry fee EUR140 or RMB1 000 in the Trade Fair Directory including name and address of exhibitor executive telephone and fax The reproductions of logos and texts as well as advertisements are offered separately and are subject to an extra charge All entries in the catalogue must be submitted to the organizer or to the company commissioned by the organizer 6 weeks prior to the first day of the event The organizer of the fair reserves the right to commission a third company with the production of the catalogue The organizer does not accept any liability for printing errors incorrect placing mistakes and other gaps or faults in printing The advertiser shall be responsible for the subject matter of advertisements and entr
33. te for the event in question The exhibitions company s name and full address must be clearly visible on each stand Each exhibitor will receive a standsign with number of the booth according to the stand confirmation The standsign has to be clearly visible during all the exhibition time 5 Exhibitors badges and badges for stand construction staff a Exhibitors are entitled to receive free exhibitor badge accordingly to below criteria Size of booth Quantity of badges max Up to 12 sqm 3 13 to 24 sqm 6 25 to 36 sqm 9 37 to 48 sqm 12 49 to 72 sqm 15 73 to 120 sqm 18 121 to 200 sqm 25 201 to 400 sqm 30 401 to 600 sqm 38 More than 600 sqm 45 The badges will be valid from the first day of the setting up until the last day of the dismantling of the stand You can order and pay for additional exhibitor badges with the appropriate order form in the Exhibitor Service Manual b You will also receive free passes to enable the company personnel to enter the trade fair complex for the purpose of erecting and dismantling the stand These cards are only valid up to the beginning and after the end of the exhibition They do not entitle the holder to enter the complex during the exhibition Exhibitors can order these passes with the correct order form in the Exhibitor Manual 6 Rules of Sale Sales Restrictions Penalties a In view of the special trade character of interzum guangzhou 2016 1 It is not permissible to open
34. the invalid provision with a valid provision that comes to the commercial purpose of the invalid provision as close as possible The same applies to loopholes 5 All agreements approvals and alterations to the contract must be made in writing The same shall also apply to any amendment or waiver of this written form clause itself X Place of Fulfilment Place of Jurisdiction 1 Place of fulfilment for monetary obligations of the exhibitor no matter on which legal basis shall be the principal place of business of the organizer as far as there is no other place of fulfilment stipulated in the Special Terms of Participation 2 The place of jurisdiction also in cases involving documents bills of exchange and cheques is Cologne provided the exhibitor is a businessman a corporation a legal entity of public law or a separate asset under public law The organizer shall also be entitled at his option to lodge claims at the court of the place where the exhibitor has his place of business or his branch 3 The entire legal contractual relationship between the exhibitor and the organizer is subject to German Law The contract is governed by German Law Status 3 2005
35. theme within the exhibition koelnmesse 7 There is no legal entitlement for the allocation of stand space in a cer tain hall or in a certain hall area If deemed necessary by the organizer the organizer is entitled to subsequently allocate the stand space other than stated in the acceptance to change the size and dimensions of the stand space to relocate or close entrances or exits from and to the stand and to undertake structural changes in the exhibition halls without legal claims against the organizer provided there is substantial cause for doing so In the event of a reduction in stand space size the exhibitor will be credited with the prorated difference arising from the correspondingly lower space cost The exhibitor will be notified without undue delay if the stand space becomes unavailable due to reasons which are beyond the organizer s con trol In this case the exhibitor will be entitled to a reimbursement of the participation fee Any further claims for damages exceeding the aforemen tioned reimbursement shall be expressly excluded 8 Any complaints by the exhibitor must be submitted in writing without undue delay but at the latest while the event is in progress the organizer cannot consider complaints at a later date 9 Furthermore the organizer shall have the right to rescind the contract for a substantial cause Such a substantial cause shall be constituted in par ticular if an admissible application for open
36. via the Exhibitor Service Manual In addition the exhibitor may order special security measures by applying so with the corresponding form in the Exhibitor Service Manual 4 The exhibitor is liable to the organizer for any damage inflicted on the organizer provided that such damage is attributable to the exhibitor s culpable wilful action or negligence action or the culpable action of the exhibitor s personnel the exhibitor s employees or any third party which the exhibitor has appointed or any other third parties whose services the exhibitor is using for the purpose of fulfiling his obligations 5 Instead of proving the quantum of an incurred damage the organizer shall be entitled to demand liquidated damages in the amount of 25 of the participation fee including rent and additional services without provid ing any proof However in this case the exhibitor shall have the right to prove that a damage or loss has not been incurred or that the quantum of the damage or loss incurred is less than the liquidated damage The organizer may choose to claim damages exceeding the amount of 25 of the partici pation fee if the organizer can prove such higher damage 6 The exhibitor is obliged to strictly comply with the Technical Guide lines which will be handed over to the exhibitor by the organizer as well as with the information from the organizer s circular letters with regard to questions on the preparation and implementation of the
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