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PM10 TEOM template QAPP - bishop paiute tribe environmental

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1. 14 1 Flow Checks Precision estimate for automated methods Because of the high cost of providing a collocated PM analyzer flow checks are used to assess precision A one point check of each PM 10 analyzer s normal operating flow rate is made at least once every two weeks If a precision check is made in conjunction with any other type of instrument adjustment it must be made prior to the adjustment The percent difference between the actual and the indicated flow rates are used to assess the precision of the monitoring data While it is acceptable to obtain the precision check flow rate data from the analyzer s internal flow meter without the use of an external flow transfer standard provided certain conditions are met as described in the memorandum issued by EPA regarding Supplemental Interim Guidance for Quality Assessment of Continuous PM Analyzers this approach is not used unless circumstances prevent regular bi weekly precision checks The percentage difference d i for a flow rate check or audit is calculated using Equation 1 where X represents the external transfer standard flow rate and Y represents the instrument s indicated flow rate Eq 1 di Yi Xi Xi x 100 If this value exceeds 7 corrective action is needed Values of the percentage difference in sequential flow checks are monitored for trend and may be plotted over time to determine if the instrument is drifting As least the two most rece
2. Auxiliary flow PRC 40 12 30 l min to 15 04 l min One value for each hour 13 67 10 good correspondence to most recent flow check no drift Cap Temperature PRC 27 29 500 to 30 500 C One value for each hour Out of range values will generate a status code T 2 30 000 0 5 C Sample Dew Point lt 4 C One value for each Out of range values PRC 99 hour will generate a status code D 128 Status PRC 41 0 to 511 One value for each Any non zero value Sum of numeric hour indicates a potential hardware problem that must be values of all status codes examined Base Mass 50 to 1000 g m One value for each Concentration PRC hour 102 Reference Mass Concentration PRC 104 100 to 100 g m One value for each hour 1 Hour Mass Concentration PRC 57 50 to 1000 pg m One value for each hour A day is complete when the data are 75 complete Large negative values may occur during routine maintenance and are not valid 19 4 AQS Submittal The Bishop Tribe s Air Program reports all PM 10 ambient air quality data and information specified by the AQS Users Guide Volume II Air Quality Data Coding and Volume III Air Quality Data Storage coded in the AQS format Such air quality data and information are fully screened and validated and are submitted directly to the AQS via electronic transmission in the format of the AQS and in accordanc
3. Adjust potentiometer R126 until bypass flow is 2 0 min 0 2 min Final bypass flow l min Set bypass flow to 18 0 l min and wait 10 seconds Current bypass flow l min Adjust potentiometer R119 until bypass flow is 18 0 l min 0 2 min Final bypass flow l min Return bypass flow to 13 67 I min and wait 10 seconds Current bypass flow I min Adjust potentiometer R119 until bypass flow is 13 67 I min 0 2 I min Final bypass flow I min Return TEOM temperature and pressure settings to original settings TEOM temperature setting left TA S TEOM pressure setting left PA S Complete leak check and flow check using bi weekly form Comments Bishop Paiute Tribe Page 67 of 68 BISHOP PAIUTE TRIBE November 25 2009 QAPP PM 10 TEOM FDMS ENVI RONMENTAL MANAGEMENT OFFICE AIR PROGRAM TEOM FDMS MASS TRANSDUCER VERI FI CATI ON Operator Toni Richards Date Start Time PST End Time PST Weight of calibration filter Filt Wght Operate without a filter until oscillating frequency reaches a maximum Maximum oscillating frequency fo Install calibration verification filter and wait until frequency reaches a maximum Maximum oscillating frequency f Audit KO Current KO Percentage difference Comments
4. ksd A checklist similar to the checklist used by the USEPA Regional offices during their scheduled network reviews will be used See SLAMS NAMS PAMS Network Review Guidance Appendix E In addition to the items on the checklist the reviewer will also perform the following tasks Ensure that the inlet is clean Check equipment for missing parts frayed cords damage etc Record findings in field notebook and or checklist Take photographs in 8 cardinal directions at 45 degree intervals from North clockwise Document site conditions with additional photographs as needed S 2e 2e 2e 2e Other Discussion Topics In addition to the items included in the checklists other subjects for discussion as part of the network review and overall adequacy of the monitoring program include Siting criteria problems and suggested solutions Problems with data submittals and data completion Maintenance and replacement of existing monitors and related equipment gt Air quality assurance problems oo ate ae ate Bishop Paiute Tribe Page 39 of 68 November 25 2009 QAPP PM 10 TEOM FDMS Air quality studies and special monitoring programs Proposed regulations Funding A report of the network review will be written within two months of the review and filed 20 3 System Audits A system audit is a thorough and systematic onsite qualitative audit where facilities equipment pers
5. SAMPLE HANDILIN Gti srini rinii eee tee ecetedacvensueeteva tens a E E E de evebuxetesbvecs 12 1 Sample Custody Procedure ANALY TICAL ME TODS si a s tatiseaveeasvwcnedaxiens aku deatseuns vnigi Pteduaseineussvierkiueinstettaananseisnouseis QUALITY CONTROL REQUIREMENTS vxiclesuciseaisidunnel vediusviasdhaua diva velissiads uauuiloigevimkeueon 14 1 Flow Checks Precision estimated for automated methods 14 2 Instrument Stability Check using Calibration Verification Kit 14 3 Flow Rate Audits Conducted by an External Auditor 14 4 Corrective Action for External Flow Rate Audit 14 5 Control Charts Bishop Paiute Tribe Page 4 of 68 November 25 2009 15 0 16 0 17 0 18 0 19 0 20 0 21 0 22 0 QAPP PM 10 TEOM FDMS INSTRUMENT EQUIPMENT TESTING INSPECTION AND MAINTENANCE 00cc0eeees 28 15 1 Initial Testing 15 2 Preventive Maintenance INSTRUMENT CALIBRATION AND FREQUENCY ccccccccsseeceeeceeecaeeeaeesseeeseeeseeseaeeaaes 29 16 1 Flow Rate Standards SUPPLIES AND CONSUMABLES INSPECTION ACCEPTANCE REQUIREMENTS 008 30 17 1 Acceptance Criteria 17 2 Tracking and Quality Verification of Supplies and Consumables DATA ACQUISITION REQUIREMENT SiscacexsurnssbaxscevnevessvryessadenvdbeduaaneuieWeaensobwwenevnaeaeniey 31 18 1 Chemical and Physical Properties of Data 18 2 Geographic Location 18 3 Historical Monitoring Information 18 4 External Monitoring Data Bases 18 5 Meteorological Data from Other S
6. s sampling network of is designed to make comparisons with the National Ambient Air Quality Standards NAAQS and to determine if there are any exceedances of Tribal air quality standards adopted in April 2006 and to meet the following additional objectives Determine the highest concentrations to occur in the area covered by the network the Bishop Paiute Reservation Determine the impact on ambient pollution levels of significant sources or source categories Determine general background concentration levels a Determine the extent of regional pollutant transport and in support of secondary standards Until the Bishop Tribe initiated PM 10 monitoring in April 2003 and PM 2 5 monitoring in June 2004 there was no air quality monitoring in the Bishop area GBUAPCD had previously carried out PM 10 monitoring in the nearby town of Bishop from 1987 to 1997 but had discontinued monitoring At present GBUAPCD operates a portable monitor in the nearby town of Laws However that monitor may be deployed to other locations as needed The nearest particulate monitors operated by GBUAPCD are located in non attainment areas such as the Owens Dry Lake 60 miles to the south the largest source of PM 10 in the nation the town of Mammoth Lakes 45 miles to the north and Mono Lake 60 miles to the north GBUAPCD frequently requests data from the Bishop Tribe s monitoring station when they require information for the Bishop area Other PM
7. 0 90 9 A8 temp 10 VDC x 0 90 9 Wait for temp cal A9 10 VDC x 0 90 9 A10 10 VDC x 0 90 9 All 10 VDC x 0 90 9 A12 10 VDC x 0 90 9 A13 10 VDC x 0 90 9 A14 10 VDC x 0 90 9 A15 10 VDC x 0 90 9 Comments Bishop Paiute Tribe BISHOP PAIUTE TRIBE ENVI RONMENTAL MANAGEMENT OFFI CE AIR PROGRAM Page 63 of 68 November 25 2009 QAPP PM 10 TEOM FDMS TEOM FDMS TEMPERATURE AND PRESSURE CALI BRATION Operator Toni Richards Date Start Time PST End Time PST AMBIENT TEMPERATURE Current Temperature from external thermometer TEOM current temperature C C Adjust potentiometer for analog input 8 until TEOM temperature matches external thermometer Repeat current external temperature after 30 seconds Repeat TEOM current temperature after 30 seconds C C Adjust potentiometer for analog input 8 until TEOM temperature matches external thermometer Final Temperature from external thermometer TEOM final temperature C C AMBIENT PRESSURE Current Pressure from external thermometer TEOM current pressure atm atm Current reading on Potentiometer R304 Adjust until reading is 10 000VDC 0 001V VDC Final reading on Potentiometer R304 Adjust until reading is 10 000VDC 0 001V VDC Adjust potentiometer R509 until TEOM pressure matches external barometer Repeat current external pr
8. 10 monitors in the area are operated by the Lone Pine Paiute Shoshone Reservation located 60 miles to the south and the Ft Independence Reservation located 45 miles to the south This QAPP describes how this program controls and evaluates data quality so that the objectives listed above are met Since the highest priority objective is to determine if there are any exceedances of the tribal air quality standards and for comparisons to the NAAQS the data quality objectives necessary for that determination are the most important The derivation of these objectives is described in Section 7 The objective for the precision uncertainty of the Bishop Paiute Tribe Page 9 of 68 November 25 2009 QAPP PM 10 TEOM FDMS flow rate of this automated equipment is a relative percent difference RPD between the external flow rate transfer standard and the actual instrument flow rate of 7 or less for every check The objective for overall accuracy which includes both bias and precision is 10 The accuracy and stability of the system is estimated using a National Institute of Standards NIST traceable flow temperature and barometric pressure measurement device and a calibration verification kit available from the manufacturer The specific measurement quality objectives MQOs are described in Section 7 and the methods for calculating their values are described in Sections 14 and 24 The MQOs are consistent with those used by the US EPA and the air qualit
9. ON ACCEPTANCE REQUIREMENTS Element B8 Table 13 describes critical supplies Additional information is in Table 7 Table 13 Critical Supplies and Consumables Item Description Manufacturer Supplier if Area different TEOM filters boxes of 20 Thermo Instrument and Air Quality Specialist s desk FDMS filters 47 mm Pallflex Thermo Air Quality filters Specialist s desk Cassette holders holders for 47 mm Thermo Air Quality filers Specialist s desk Cassette transport Aliminum transport BGI Air Quality cases cases Specialist s desk In line filters 4 filters Thermo Air Quality Specialist s desk Hi Vac Grease High grade silicone Dow Corning VWR Air Quality Specialist s desk Low lint wipes 4 5x8 5 and Kimberly Clark VWR Air Quality 12x12 Cleaning Specialist s desk Wipes Low lint swabs Micro swabs and Tex Wipe VWR Air Quality bud type swabs Specialist s desk O rings for inlets 1 14 and 2 3 8 Thermo Air Quality Specialist s desk 17 1 Acceptance Criteria Acceptance criteria must be consistent with overall project technical requirements Some of the acceptance criteria are specifically detailed in 40 CFR 50 Other acceptance criteria such as observation of damage due to shipping can only be performed once the equipment has arrived on site Bishop Paiute Tribe Page 31 of 68 November 25 2009 QAPP PM 10 TEOM FDMS 17 2 Tracking and Quality Verification of Supplies a
10. Paiute Tribe Page 54 of 68 BI WEEKLY PRECISION CHECK PM 10 November 25 2009 QAPP PM 10 TEOM FDMS ZENO set data to q mode TIME Flow check Operator Toni Richards Date Start Time End Time PST PST Teom Teom Percent Limit Calibration Device Difference Limit Design Current Difference Values 1 minute display Values Values Displayed design collection audit Values display Total Flow calculate calculate n a n a Max 1 Min Ipm Avg or 7 Main Flow 2 Max 0 2 Ipm Min Ipm Avg or 7 Aux Flow 2 Max Ipm Min quarterly Avg Amb n a Start n a n a Max 2 C Temperat Min sO GKO SO S calle S E TN AAS N ESETE ESS SSE Remote Max Min Avg Amb n a n a n a Max ty mm Pressure Min 013 mm Hg Avg atm 2 weeks A C Maintenance Exchange Clean condenser coils A C filter 4 weeks Filters and Inlet check shelter attachment clean pump chamber Check bolts Check Seal Clean Pump Chamber Replace FDMS Replace TEOM Exchange Inlet filter filter Quarterly Leak check Stage 1 Flow audit adapter closed pump running off Stage 2 Flow audit adapter closed pump Limiting values Main Flow lpm Less than 0 15 Auxilliary Flow Ipm Less than 0 65 Comments Reset unit after replacing filters lt F1 gt ZEN
11. Table 1 Distribution List Position Address and email ___ Environmental Management Office Protection Agency Bishop CA 93514 Brian Adkins Environmental Manager Environmental Management Office Bishop Paiute Tribe 50 Tu Su Lane Bishop CA 93514 badkins bishoptribeemo com Vance Fong Quality Assurance Manager US EPA Region 9 PMD 3 75 Hawthorne St San deere CA 94105 Sean Hogan Manager Air Division US EPA Region 9 Technical Support Office Air 7 75 Hawthorne St San Francisco CA 94105 hogan sean epa Asia Yeary CAA Project Officer US EPA Region 9 Air 8 75 Hawthorne St San Francisco CA 94105 4 0 PROJECT TASK ORGANIZATION Element A4 4 1 The Role of the Environmental Management Office This tribal office incorporates quality assurance activities as an integral part of any program that gathers environmental data from work in the field from their own data analysis and reporting and from any consulting and contractor laboratories which they may use The following sections list the responsibilities of each individual in the Bishop Paiute Tribe s Environmental Management Office involved in the Air Quality Program Environmental Manager Brian Adkins The Environmental Manager has overall responsibility for managing the Environmental Management Office s Air Quality Program Ultimately the Environmental Manager is responsible for establishing QA policy and for resolving QA issues identified through the QA pr
12. any changes for analytical purposes in integral to the file structure and is described in Section 19 Data Management Filters for the FDMS system are retained in an archive Each filter is labeled with the instrument and dates of use The archive is a freezer and temperatures are recorded each time a filter is added to the freezer At present there are no plans for analysis Chain of custody procedures will be developed should the filters be transferred to a laboratory for analysis Definitions of parameters on the forms are explained in Table 9 All data are transferred and stored electronically Bishop Paiute Tribe Page 25 of 68 November 25 2009 QAPP PM 10 TEOM FDMS Table 9 Parameter List for the Automated PM 10 Sampler Parameter Frequency Comment ANALOG CHANNELS 1 Hour Mass Concentration PRC Every hour Collected via ZENO data logger and 57 LEADS software Base Mass Concentration PRC 102 Every hour Collected via ZENO data logger and LEADS software Reference Mass Concentration PRC Every hour Collected via ZENO data logger and 104 LEADS software CONTACT CLOSURES Status PRC 41 Every hour Collected via ZENO data logger and LEADS software Filter Loading PRC 35 Every hour Collected via ZENO data logger and LEADS software DIGITAL DATA Date Every hour Automatic field Time Every hour Automatic field Main flow PRC 39 Every hour Auxiliary flow PRC 40 Every hour Cap Temper
13. data collected from all PM monitors in the Bishop Tribe s Air Program monitoring network including identifying problems and taking appropriate corrective action documented through instruments logs The Air Quality Specialist is also responsible for reviewing QC data and for assuring that repairs and preventive maintenance are completed and that the maintenance is effective The Air Quality Specialist is responsible for compiling and publishing Bishop Tribe s Air Program data maintaining a computerized database containing the data and developing systems and processes for distributing these data in electronic form identifying areas attaining and not attaining the Bishop Tribe s air quality standards evaluating air quality trends and developing tools for determining and presenting these trends and analyzing and interpreting air quality data in the context of meteorological and emission data to explain the causes and mechanisms responsible for the Bishop Tribe s air quality problems The Air Quality Specialist manages archives and distributes the data including resolving discrepancies in data providing for the orderly and efficient transfer of data from data collection to the database and distributing the data to meet program needs Further specific duties include the development and implementation of enhancements to the data management systems and to the forms of data distribution and access used to perform the above and the evaluation of
14. field and generating audit reports 4 2 The Role of the EPA Region 9 Office EPA Regional Offices have been developed to address environmental issues related to the Bishop Tribe s Air Programs within their region EPA s Region 9 Office is responsible for the following activities in support of this program Bishop Paiute Tribe Page 8 of 68 November 25 2009 QAPP PM 10 TEOM FDMS Reviewing providing assistance with and approving this QAPP Responding to requests for technical and policy information and interpretations Evaluating quality system performance through technical systems audits performance evaluations and network reviews as appropriate for each grant and the Environmental Management Office and Making available the technical and quality assurance information developed by EPA to the tribal agencies and making the tribe aware of any unmet quality assurance needs of the tribal agencies 5 0 PROBLEM DEFINITION BACKGROUND Element A5 5 1 Problem Statement and Background The principal pollutants also called criteria pollutants are particulate matter PM 2 5 PM 10 sulfur dioxide carbon monoxide nitrogen dioxide ozone and lead In 1970 the Clean Air Act CAA was signed into law The CAA and its amendments provide the framework for all pertinent organizations to protect air quality This framework provides for the monitoring of PM 10 by the Bishop Tribe s Environmental Management Office EMO The EMO
15. filed chronologically in binders at the Air Quality Specialist s desk The Air Quality Specialist is responsible for the collection and maintenance of all field records The Outside Auditor is responsible for quarterly spot checks during the course of audits and for more comprehensive annual reviews of record keeping practices There are two methods of primary data collection The principal method uses a ZENO data logger and the IPS MeteoStar LEADS software The data logger polls the TEOM FDMS every second and compiles this information into 5 minute averages The LEADS system in turn polls the ZENO remotely via a web based system every 15 minutes and compiles this information into one hour averages This information is stored on the TREX server The data are protected by a firewall but are available for secure editing by the Air Quality Specialist In addition the TEOM FDMS is directly connected to a computer at the Air Quality Specialist s desk via serial port RS 232 Data are downloaded every 24 hours These data are copied daily to a second computer and backed up to the EMO server monthly Since all data handling is automated there is an electronic record of all activity in the form of file creation dates The Air Quality Specialist analyzes the PM 10 data daily and creates charts as needed At least monthly a summary file is created and analyzed Manual validation of the analog data on the LEADS system is completed monthly in preparation fo
16. has been taken when needed 23 0 VALIDATION AND VERIFICATION METHODS Element D2 Exceptional field events may occur and field activities may negatively affect the integrity of data files In addition some of the QC checks will fail to meet the requirements Information on problems that affect the integrity of data is identified in the form of data qualifiers or flags Bishop Paiute Tribe Page 45 of 68 November 25 2009 QAPP PM 10 TEOM FDMS Appendix A It is important to determine how these failures affect the routine data This section describes the methods that will be used to evaluate the data A thorough review of the data will be conducted for completeness and accuracy Data will be reviewed for outliers and values outside of acceptance criteria These data will be flagged Details of these activities are discussed in Section 19 Records of all invalid data files are filed electronically and can be retrieved for future re verification Information noted with the result includes a brief summary of the reasons for invalidation along with the associated flags This record will be available on the database in the operator and validation logs 23 1 Validation of Measurement Values Information from the owner s manual 40 CFR 58 Appendix A and the site operator s judgment are used to invalidate a data file or measurement The record of flags is available as part of the IPS MeteoStar LEADS system on the TREX server It includes both the
17. networks Judgmental sampling uses data from existing monitoring networks knowledge of source emissions and population distribution and weather information to select the best sampler locations The network has been designed to meet the following basic monitoring objectives 1 Supply monitoring data that is representative of concentrations on the Bishop Paiute Reservation 2 Capture the highest concentrations affecting the Reservation population 3 Measure the impact from significant sources of PM expected to impact the Reservation a Off Reservation the Owens Dry Lake largest source of PM 10 in the nation located 60 miles to the South b On Reservation smoke from wood burning for residential heating and dust from dirt roads The TEOM FDMS is a continuous monitor that provides hourly and 24 hour concentrations 11 0 SAMPLING METHODS Element B2 The Bishop Tribe s Air Program collects air quality data on the Bishop Paiute Reservation to be used for comparisons with future measurements and to determine compliance with tribal air quality standards This method provides for measurement of the mass concentration of particulate matter having an aerodynamic diameter less than or equal to a nominal 10 microns um PM 10 in ambient air over a 24 hour period for determining whether tribal standards for particulate matter adopted in April 2006 are met and for comparison to the primary and secondary national ambient air quality standard
18. operator and the manual validation logs All efforts will be made to take corrective actions depending on the type of QC checks that were outside of acceptance criteria to correct the problem If the results remain outside the criteria the results will be flagged until the problem is corrected 24 0 RECONCILIATION WITH USER REQUIREMENTS Element D3 Reconciliation with the data quality objectives DQOs involves reviewing both routine and QA QC data to determine whether the DQOs have been attained and that the data is adequate for its intended use This process is termed data quality assessment DQA The data used in decisions on for comparison to tribal air quality standards and NAAQS are never error free and will always contain some level of uncertainty Because of these uncertainties or errors both false positives and false negatives may occur There can be serious political economic and health consequences of making such decision errors Therefore the Bishop Tribe s Air Program needs to understand and set limits on the probabilities of making incorrect decisions with these data In order to set probability limits on decision errors the Bishop Tribe s Air Program needs to understand and control uncertainty Uncertainty is used as a generic term to describe the sum of all sources of error associated with a measurement result The measurement quality objectives MQOs listed in Table 3 are the goals for measurement uncertainty that
19. the Air Quality Specialist Analog data are archived as part of regular server maintenance 19 2 Data Recording All data downloading activities are automated and the corresponding file structure and file creation modification dates create an electronic record Separate files are maintained for analysis using a standard nomenclature Any changes to the files are documented electronically within each file 19 3 Data Validation Data validation involves checking that data processing operations have been carried out correctly and monitoring the quality of the field operations The original raw data files are never edited only copied Data flags are added to second generation files that are maintained in separate directories using a distinct nomenclature Analytic files are also maintained separately and any edits for analysis are documented within those files The original data can always be recovered because they are not changed The following validation functions are incorporated into the database to ensure quality of data entry and data processing operations Digital data are examined daily Analog data are examined monthly and during manual editing for submission to AQS Table 14 describes the checks that are routinely performed Table 14 Data Validation Checks Measurement Range Completeness Internal Comments consistency ANALOG CHANNELS 1 Hour Mass 50 to 1000 ug m One value for each 1 Hour Mass Large negative Concentratio
20. 7 section 12 3 and page 1 3 19 section 12 5 Mass Transducer Verification Annually Service Manual TEOM Series 1400a Revision B Section 3 2 5 The transfer standard for flow rate verification has its own certification and is NIST traceable The Air Quality Specialist is responsible for ensuring that the transfer standard is re certified annually by the manufacturer using NIST traceable reference standards to within 2 over the expected range of ambient temperatures and pressures at which the flow rate standard is used The flow rate standard is re calibrated as necessary may be annually The calibration certificate shows the results of the calibration summarizes how it was performed and shows when it is next due The certificate is filed with the instrument documents at the Air Quality Bishop Paiute Tribe Page 30 of 68 November 25 2009 QAPP PM 10 TEOM FDMS Specialist s desk During regular quarterly audits results from the most recent flow verification are compared to the audit results to verify instrument accuracy All of these events as well as sampler and calibration equipment maintenance will be documented in field data records and notebooks and annotated with the flags described in 40 CFR 50 Appendix M and the manufacturer s operating manual and any other flags listed in Section 22 Logbooks will normally be located at the Air Quality Specialist s desk when not in use 17 0 SUPPLIES AND CONSUMABLES I NSPECTI
21. BI SHOP PAI UTE TRIBE Environmental Management Office Air Quality Program QUALITY ASSURANCE PROJ ECT PLAN Ambient Air Monitoring Program for Measuring PM 10 Using an Automated Tapered Element Oscillating Microbalance TEOM With the Filter Dynamics Measurement System FDMS Series 8500B Bishop Paiute Tribe Environmental Management Office for The Bishop Tribal Council 50 Tu Su Lane Bishop CA 93514 Prepared by The Environmental Management Office Bishop Paiute Tribe 50 Tu Su Lane Bishop CA 93514 Wednesday November 25 2009 For additional information contact Toni Richards Ph D Air Quality Specialist at 760 873 7845 or Toni Richards bishoppaiute org Bishop Paiute Tribe Page 1 of 68 November 25 2009 QAPP PM 10 TEOM FDMS ACKNOWLEDGEMENTS We would like to express our appreciation to a number of people who provided assistance with this report The staff of the Great Basin Air Pollution Control District helped with a number of aspects Chris Lanane and Mike Horn carefully reviewed drafts and provided detailed comments and helpful suggestions They also provided many hours of technical support answering detailed questions about calibration We also want to thank Melinda Ronca Battista from US EPA the Institute for Tribal Environmental Professionals at Northern Arizona University and the Tribal Air Monitoring Support Center for providing us with a valuable template and for her helpful comments We also want to thank the staf
22. Corrective ACtIONS sssessesssesssrseeserrsesserroessnrnosnanrsesnsnronnsnessensersennnennen 24 Table 9 Parameter List for the Automated Pm 10 Sampler ssssessssssssssssssrrrrssrrreenerrreens 25 Table 10 Field OC CHECKS danisan caina ev n aa a ana a a a aaae ada 26 Table 11 Instrument Maintenance Frequencies cccceeeeeeeeeeeeeeeeeeeeeaeeeeeeeeeeeaeeesaeeeenaeees 28 Table 12 Instruments and Calibration Frequencies c csscsceeessseeeeeeesseeeeeeaeeeeeesaaeeeeenaas 29 Table 13 Critical Supplies and Consumables Inspection Acceptance Requirements 30 Table 14 Data Validation CHECKS ii siin casissaaedvewavonshcesinsdexeceadantisnasiensssedsnaeatnansmensstexeddens 33 Table 15 Data Reporting Sched le syste cunts inet caus snsh sebiss lt eccecs saveesdsysusestctaagad sansivaent vanes 35 Table 16 Data Archive PONIES siisicisedsdires csiwedccusdvaiervedavwenctduveschousadaertuedwas dveedebicnseduranees 36 Table 17 Assessment SUIMIMARY lt a cksesueetlewtaadsunssd sian nl snadeunbanduaienel sa cad E aa Aa ENA 40 Table 18 Quarterly Reporting SCheCUIC cccccsssseceessssseecesseseeesseseseeeesseaseesessoeeeesenas 41 Bishop Paiute Tribe Page 6 of 68 November 25 2009 QAPP PM 10 TEOM FDMS 3 0 DISTRIBUTION LIST Element A3 Paper copies of this QAPP have been distributed to the people listed in Table 1 As portions of this QAPP are revised revised sections or the entire QAPP are sent to the people on this list
23. D US Starting Tribe GBUAPCD US EPA Assessment EPA Region 9 April 2003 Region 9 21 0 REPORTS TO MANAGEMENT Element C2 This section describes the quality related reports and communications to management necessary to support PM network operations 21 1 Network Reviews 40 CFR Part 58 Appendix A Section 4 a revised July 18 1997 states that data to be used for comparison to the NAAQS should be reported to the EPA AQS Reporting to AQS started in 2005 Bishop Paiute Tribe Page 41 of 68 November 25 2009 QAPP PM 10 TEOM FDMS The Bishop Tribe s Air Quality Specialist has provided a list of all monitoring sites and their AQS site identification codes and submitted the list to the US EPA Office with a copy to the Air Quality Subsystem AQS The AQS is US EPA s computerized system for storing and reporting of information relating to ambient air quality data Whenever there is a change in this list of monitoring sites in a reporting organization the Bishop Tribe s Air Quality Specialist will report this change to the US EPA Region 9 Office and to AQS When there are changes in location of monitors or the network design is reviewed and found to be satisfactory a revised QAPP will be issued Copies of the revisions will be included in the annual report to the EPA Region 9 21 2 Quarterly Reports Each quarter the Bishop Tribe s Air Program reports to AQS the results of all precision and accuracy test it has carr
24. G OUTPUT Check Jumpers factory set to 10V Pins 1 2 are 2VDC and Pins 2 3 are 1OVDC Output Jumpers 1 2 and 4 are set to 2VDC as of 5 25 04 Jumpers Jumpers 0 3 and 5 are set to 10VDC as of 5 25 04 Set value Actual value AO 10 VDC Al 2 VDC A2 2 VDC A3 10 VDC A4 2 VDC A5 10 VDC Check Set A O to 90 of full scale 90 Analog Output Set value Actual value volt meter Final value volt meter AO 10 VDC x 0 90 9 Al 2 VDC x 0 90 1 8 A2 2 VDC x 0 90 1 8 A3 10 VDC x 0 90 9 A4 2 VDC x 0 90 1 8 A5 10 VDC x 0 90 9 Bishop Paiute Tribe Page 62 of 68 November 25 2009 QAPP PM 10 TEOM FDMS ANALOG INPUT Check Jumpers default value for Input 0 is 1OVDC rest are factory set to 1OVDC Pins 1 2 are Input 4 20uV Pins 2 3 are 10V and Pin 3 is 2V Jumpers Set value Actual value AO 10 VDC Al 10 VDC A2 10 VDC A3 10 VDC A4 10 VDC A5 10 VDC A6 10 VDC A7 10 VDC A8 temp 10 VDC A9 10 VDC A10 10 VDC All 10 VDC A12 10 VDC A13 10 VDC A14 10 VDC A15 10 VDC Check Set A O to 90 of full scale 0 90 x set VDC Analog Input Set value Actual value Final value AO 10 VDC x 0 90 9 Al 10 VDC x 0 90 9 A2 10 VDC x 0 90 9 A3 10 VDC x 0 90 9 A4 10 VDC x 0 90 9 A5 10 VDC x 0 90 9 A6 10 VDC x 0 90 9 A7 10 VDC x
25. O set data to k mode TIME Bishop Paiute Tribe Page 55 of 68 November 25 2009 QAPP PM 10 TEOM FDMS Semi Annual Maintenance Semi Annual Maintenance involves all of the components of weekly bi weekly and quarterly checks in addition to the following items Values are recorded directly on the forms labeled TEOM FDMS CPU and Pump Test and TEOM FDMS Mass Flow Controller Software Calibration attached 7 Sd 7 Sd x ko x ko x Battery CPU test Service Manual TEOM Series 1400a Section 3 1 4 In line pump verification per R amp P supplemental instructions or Service Manual TEOM Series 1400a Section 3 1 5 Rebuild replace pump if pump test fails pump re build kit instructions Replace in line filters Service Manual TEOM Series 1400a Section 3 1 3 Mass flow controller software calibration if needed Service Manual TEOM Series 1400a Section 3 5 1 Bishop Paiute Tribe BISHOP PAIUTE TRIBE ENVI RONMENTAL MANAGEMENT OFFI CE AIR PROGRAM Page 56 of 68 November 25 2009 QAPP PM 10 TEOM FDMS TEOM FDMS CPU AND PUMP TEST Operator Toni Richards Date Start Time End Time PST PST Test CPU Observed voltage Limiting value Battery Change battery if less than 2 75 V DC Test Pump Limiting value in line Vacuum gauge lt 20 in Hg Replace rebuild if lt 20 in Hg Alternate pump test Test Pump Filter percentage where m
26. PP PM 10 TEOM FDMS ZENO set data to q mode TIME Flow check Operator Toni Richards Date Start Time End Time PST PST Teom Teom Percent Limit Calibration Device Difference Limit Design Current Difference Values 1 minute display Values Values Displayed design collection audit Values display Total Flow calculate calculate n a n a Max 1 Min Ipm Avg or 7 Main Flow 2 Max 0 2 Ipm Min Ipm Avg or 7 Aux Flow 2 Max Ipm Min quarterly Avg Amb n a Start n a n a Max 2 C Temperat Min sO GKO SO S calle S E TN AAS N ESETE ESS SSE Remote Max Min Avg Amb n a n a n a Max ty mm Pressure Min 013 mm Hg Avg atm 2 weeks A C Maintenance Exchange Clean condenser coils A C filter 4 weeks Filters and Inlet check shelter attachment clean pump chamber Check bolts Check Seal Clean Pump Chamber Replace FDMS Replace TEOM Exchange Inlet filter filter Quarterly Leak check Stage 1 Flow audit adapter closed pump running Stage 2 Flow audit adapter closed pump off Limiting values Main Flow Ipm Less than 0 15 Auxilliary Flow Ipm Less than 0 65 Comments Reset unit after replacing filters lt F1 gt ZENO set data to k mode TIME Flow check first then replace filters Bishop
27. Quality Specialist s desk Teflon tweezers 2 Kept at the Air Quality Specialist s desk Hi Vac lubricant for o rings 1 tube Available for field use and kept at the Air Quality Specialist s desk In line filters 4 Available for field use and kept at the Air Quality Specialist s desk Miscellaneous tubing and fittings Various Available for field use and kept at the Air Quality diameters Specialist s desk Miscellaneous cleaning supplies 1 box each lint free wipes 2 sizes 1 gal distilled water 1 box each lint free swabs 2 sizes 6 lab bottles Kept at the Air Quality Specialist s desk Tools 1 box 1 case for field use Screw drivers wrenches hammer tape measures etc Lap top computer and 2 For manual downloads and for software installation as accessories needed Spare inlet 1 Replacement kept at Air Quality Specialist s desk Spare pump and re build kit 1 Replacement kept at Air Quality Specialist s desk 11 5 Sampling Measurement System Corrective Action Corrective action measures in the PM Network will be taken to ensure the data quality objectives are attained Table 8 lists some of the expected problems and corrective actions November 25 2009 QAPP PM 10 TEOM FDMS Bishop Paiute Tribe Table 8 Field Corrective Actions Page 24 of 68 November 25 2009 QAPP PM 10 TEOM FDMS Item Problem Action Notification Power Power interruptions C
28. Replace A C filter and condenser coils x x x x Clean A C filter Check mounting bolts on FDMS x enclosure Clean pump cabinet Replace TEOM and FDMS filters XIX X lt XIX x Xx lt lt lt X lt lt lt lt X lt XIX x Xx Exchange inlet with clean inlet Clean inlet x x lt x lt Measure auxiliary flow with calibration device Complete leak check x lt gt lt x lt gt lt x lt gt lt Schedule audit with GBUAPCD and calibrate repair replace instrument as needed based on audit findings Check CPU battery Check pump lt gt lt gt lt Replace in line filters gt lt gt lt gt lt Complete software calibration of flow controller based on results of direct measurement of flow main and by pass at the flow controller as needed Clean air inlet system Clean switching valve in 8500 module Analog 1 0 calibration Amplifier board calibration of needed Ambient air temperature calibration Ambient pressure calibration Mass transducer calibration verification Hardware flow controller calibration DK K DK DK DX DK DK gt lt gt lt Replace pump and rebuild Software calibration of flow controller only if regular flow checks quarterly maintenance or audit findings indicate this is necessary per R amp P and GBUAPCD 2 Am
29. Reviews Network Reviews Systems Audits Field Performance Audits Data Quality Assessments 2e kS 2e kS Sa S Sa a 2e S 20 1 Management Systems Review A Management Systems Review MSR is a qualitative assessment of a data collection operation or organization to establish whether the prevailing quality management structure policies practices and procedures are adequate for ensuring that the type and quality of data needed is obtained If a MSR is to be conducted the GBUAPCD will carry out the activity Otherwise Bishop Tribe s Air Program s internal commitment to QA QC systems audits performance audits network reviews pre certification data management and reporting and corrective action activities will collectively serve as MSR The quality control and assessment activities that collectively represent the MSR will use appropriate federal regulations and the Bishop Tribe s Air Program s QAPP to determine the adequate operation of the PM 10 Program and its related quality system The report will be filed and reported to the Environmental Manager and copies will be available at the Air Quality Specialist s desk Section 9 Follow up and progress on corrective actions will be determined by the Air Quality Specialist in consultation with GBUAPCD and the Environmental Manager 20 2 Network Reviews The network review is used to determine how well the Bishop Tribe s air monitoring network is achieving it
30. TA MANAGEMENT Element B10 This section describes the data management operations pertaining to PM 10 measurements by the Bishop Tribe s Air Quality Program It provides the requirements data transfer from the sampler into the database and data reporting The operations include recording validations calculations transmittal analysis storage and retrieval All sampling data will be entered into the tribal air database through direct electronic transfer Data are organized and filed as shown in Table 4 The database is maintained on the office s desktop computers In addition analog data are maintained on the TREX server 19 1 Data Transfers All data transfers are automated Digital data are downloaded to a dedicated computer transferred to a second computer and verified every 24 hours Digital data are backed up to the EMO server monthly Analog data are transmitted to a ZENO data logger that polls the TEOM FDMS every second and compiles this information into 5 minute averages The LEADS system supplied by IPS MeteoStar in turn polls the ZENO remotely via a web based system every 15 minutes and Bishop Paiute Tribe Page 33 of 68 November 25 2009 QAPP PM 10 TEOM FDMS compiles this information into one hour averages This information is stored on the TREX server located at the Institute for Environmental Professionals at Northern Arizona University The data are protected by a firewall but are available for secure editing by
31. The LEADS software offers both secure and non secure webpages for data acquisition analysis and validation Security of data in the PM 10 database is ensured by the following controls Only specifically identified operators using a password are able to validate and write to the data base files on the TREX server These data are the primary data base for reporting purposes e Only the Air Quality Specialist has access to the two CPUs that store data Due to the small size of the Environmental Management Office and generally secure facilities data are not specifically password protected Only EMO staff have access to the EMO server 20 0 ASSESSMENTS AND RESPONSE ACTIONS Element C1 The results of assessments indicate whether the control efforts are adequate or need to be improved Documentation of all quality assurance and quality control efforts implemented during the data collection analysis and reporting phases is important to data users who can consider the impact of these control efforts on the data quality see Section 21 Both qualitative and quantitative assessments of the effectiveness of these control efforts identify areas most likely to impact the data quality and the extent of the impact Bishop Paiute Tribe Page 37 of 68 November 25 2009 QAPP PM 10 TEOM FDMS In order to ensure the adequate performance of the quality system the Bishop Tribe s Air Program will perform the following assessments Management Systems
32. The audits will be performed every year and will be part of the system audit The audits will have the same reporting corrective action requirements as the system audit and will be conducted by GBUAPCD 20 5 Data Quality Assessment Measurement statistics and summaries will be calculated and reviewed for each quarter and year as well as other time periods deemed relevant to the Bishop Tribe s Air Program For example data summaries may be reviewed for each season during periods of high winds fires traffic or construction In general the data will be reviewed each month The statistics described in Section 14 will be calculated as well as the average PM 10 concentration during the time period the range of valid concentrations measured the times of the highest concentrations times of the lowest concentrations and the possible reason for changes in these parameters 20 6 Documentation of Assessments Table 17 lists each of the assessments Table 17 Assessment Summary Assessment Frequency Personnel Schedule Reporting Resolution Activity Responsible MSR As needed Tribe GBUAPCD US On going Tribe GBUAPCD US EPA EPA Region 9 Region 9 Network Review Annually Tribe GBUAPCD US Starting Tribe GBUAPCD US EPA 40 CFR 58 App E EPA Region 9 April 2003 Region 9 App F G System Audits Annually Tribe GBUAPCD US Starting in Tribe GBUAPCD US EPA EPA Region 9 FY2005 Region 9 Data Quality Annually Tribe GBUAPC
33. achine for validation and analysis with no editing or changes in file names They are stored in a similarly named directory TEOM PM10 downloads These files are copied to a second directory TEOM raw data and renamed using the nomenclature TEOM PM10 date Next the files are imported into a monthly Excel spreadsheet with a separate tab for each day called TEOM month year This file is used for validation Each day the files in TEOM month year are examined to verify that flow rates and operating temperatures are within range and no additional status flags are present in the data Using the forms for maintenance and calibration SOP 2 spread sheet rows are flagged in go d during the times where maintenance is carried out An annotation is added at the bottom of the column containing 1 hour mass concentrations indicating the nature of the maintenance and start and stop times Additional fields may be added containing internal consistency calculations such as verifying that flows and temperature are within standards or that Base and Reference Mass add to the 1 Hour Mass Concentration Analysis Daily graphs may be carried out by creating a second daily tab with 1 Hour Mass Concentrations and appending 24 hour averages All notes are transferred with the data and invalid values may be deleted flagged in go d for analyses Bishop Paiute Tribe Page 49 of 68 November 25 2009 QAPP PM 10 TEOM FDMS Monthly analyses are co
34. ailable during an audit The flow transfer standard is sent to the manufacturer annually for re calibration The calibration of the sampler itself is recorded in the original paperwork received with the sampler and calibration is verified through the regular sequence of flow checks calibrations and regular maintenance If degradation in instrument performance is observed during routine instrument performance checks calibration or maintenance it will indicate some change in the system Any data that indicates unacceptable levels of bias or precision will be flagged and investigated Corrective action will be taken as needed Validation includes the review of the documentation to ensure corrective action was taken as prescribed in the QAPP 22 5 Data Reduction and Processing System audits will be performed to ensure the data reduction and processing activities described in this QAPP are being followed As part of the audits of data quality a number of data records chosen at random will be identified All raw data files including the following will be selected Downloaded data gt Routine instrument performance and maintenance records gt Corrective action procedures and whether they were successful Data reduction o 4 5 gt ate ate Since all data transfers are electronic no transcription errors are expected Files will be reviewed to ensure that appropriate flags have been incorporated and appropriate corrective action
35. ain and or aux flow decreases Limiting value Replace rebuild pump if filter percentage less than 90 Filter Percentage Main Aux Replace in line filters every 6 months Comments Bishop Paiute Tribe Page 57 of 68 BISHOP PAIUTE TRIBE ENVIRONMENTAL MANAGEMENT OFFICE AIR PROGRAM November 25 2009 QAPP PM 10 TEOM FDMS TEOM FDMS FLOW CONTROLLER SOFTWARE CALI BRATION Replace in line filters prior to starting this procedure Operator Toni Richards Date Start Time End Time PST PST Mass Flow F Main set point F Aux Set point Controlled Calibration Ipm Ipm Software Avg Temp Setting left T A S Avg Pressure Setting left P A S F adj Main F adj Aux Temp reset to current condition Pressure reset to current conditions C Atm Sensor Flow Main Difference between observed flow Main and set point F adj Main final Ipm Ipm Sensor Flow Aux Difference between F adj Aux final observed flow Aux and set point Ipm Ipm Reset Avg Temp Setting left to original setting setting Reset Avg Pressure Setting left to original Comments Bishop Paiute Tribe Page 58 of 68 November 25 2009 QAPP PM 10 TEOM FDMS Annual Maintenance Annual Maintenance involves all of the components of weekly bi weekly and quarterly checks in addition to the fo
36. ance TEOM system which is at the foundation of the TEOM FDMS system has been designated as an equivalent method for PM 10 24 h average concentration by the EPA under Designation No EQPM 1090 079 This method has been shown to meet the requirements listed in 40 CFR 53 Subpart C section 53 34 and D The system equipped with the FDMS system does not have this designation but is a California accepted method for the measurement of PM 10 California Air Resources Board The unit consists of the following components Thermo Rupprecht amp Patashnick PM 10 Inlet part number 57 00596 Flow Splitter 3 I min sample flow FDMS system TEOM Sensor Unit TEOM Control Unit Teflon Coated Glass Fiber Filter Cartridges FDMS 47mm TX 40 coated filters x ko x ko x kS x ko x ko x ko x ko The instrument is operated for 1 hour and 24 hour average mass concentration measurements with the total mass averaging time set at 360 seconds the mass rate mass concentration averaging time set at 360 seconds the gate time set at 2 seconds It is housed in an Outdoor Enclosure supplied by R amp P now Thermo and manufactured by EKTO The instrument and components are shown in Figure 1 below Bishop Paiute Tribe Page 13 of 68 November 25 2009 QAPP PM 10 TEOM FDMS Figure 1 Tapered Element Oscillating Microbalance TEOM 1400A Revision B Site visits are conducted at least once every two week
37. ating Manual pages 12 20 and 12 21 and Service Manual pages 3 16 and 3 17 Repeat measurement to verify Request audit if necessary Complete any required maintenance Precision ambient temperature sensor Verify bi weekly Calibrate annually Bi weekly verification 10 mmHg 0 013 atm Operating Manual page 12 22 and Service Manual pages 3 17 and 3 18 Repeat measurement to verify Request audit if necessary Complete any required maintenance Analog calibration Annually Tune potentiometers to 90 of full scale Service Manual pages 3 13 to3 15 Repeat measurement to verify Repair or replace if unable to meet calibration standards Reference QA Handbook refers to the QA Handbook for Air Pollution Measurement Systems 8 0 SPECIAL TRAINING REQUI REMENTS CERTIFICATION Element A8 Workshops and courses hosted by the Institute for Tribal Environmental Professionals ITEP the California Air Resources Board CARB and informal training with staff from GBUAPCD are available to project personnel Records on personnel qualifications and training are maintained in the Environmental Management Office as a part of grant records and are accessible for review during audit activities In addition technical support is available from Thermo formerly R amp P the equipment manufacturer and is used in to evaluate potential equipment problems Adequate education and training are integral
38. ature PRC 27 Every hour Diagnostic field may vary Sample Dew Point PRC 99 Every hour Diagnostic field may vary Status PRC 41 Every hour Base Mass Concentration PRC 102 Every hour Reference Mass Concentration PRC Every hour 104 1 Hour Mass Concentration PRC Every hour 57 12 1 Sample Custody Procedure All data transfers are automated The file names for the analog data are automatically generated by the LEADS software The file names for the digital data are automatically generated by the RPComm software The dates of file creation and modification constitute the chain of custody All file modifications are documented in operator or manual validation logs and are contained in flags embedded in the data bases 13 0 ANALYTICAL METHODS Element B4 The PM 10 inlet is designed to allow only particulate matter less than 10 um in diameter to remain suspended in the sample air stream as long as the flow rate of the system is maintained at 16 67 I min Other inlets allow for sampling other particle sizes Flow is controlled with an isokinetic flow splitter in conjunction with automated flow controllers located in the control unit A pump supplies the necessary vacuum Mass accumulating on an exchangeable filter is measured every 2 seconds and compiled into averages that are recorded internally The TEOM FDMS is shown diagrammatically in Figure 1 in Section 6 above The theory of operations is briefly desc
39. automatically relayed to the remotely located TREX server for storage and for web transmission The server polls the ZENO every 15 minutes for nearly continuous data transmission and storage Digital data are downloaded every 24 hours to a second dedicated computer also located at the Air Quality Specialist s desk and stored in sequentially numbered files They are backed up daily on a second computer for analysis purposes and copied monthly to the EMO server Bishop Paiute Tribe Page 23 of 68 11 4 Support Facilities for Sampling Methods Table 7 lists the supplies that are available to PM 10 field operators Table 7 Support Facility Supplies Item Minimum Notes Quantity Field log book 1 per sampler Available for field use and kept at the Air Quality Specialist s desk Sampler Operations Manual 1 per sampler Available for field use and kept at the Air Quality Specialist s desk PM 10 Sampler SOP 1 per sampler Available for field use and kept at the Air Quality Specialist s desk Filter exchange tool 1 per sampler Stored inside the sensor unit box Spare filters for the TEOM 1 box per Stored inside the sensor unit box sampler Spare 47 mm filters cassettes 1 box filters Available for field use and kept at the Air Quality and transport cases for the FDMS 6 cassettes Specialist s desk in closed containers 6 transport cases Filter cassette separator 1 Kept at the Air
40. ber 25 2009 QAPP PM 10 TEOM FDMS 2 0 TABLE OF CONTENTS Element A2 ACKNOWLEDGEMENTS caisivapcicweuavatevs rainen tivities iatwenteiusgevbuse avevrgedvinsie yesavedktinanatenyssugeetaiennaienysiaes 1 0 QA PROJECT PLAN IDENTIFICATION AND APPROVAL cccceeeeeeeeeeeeeeeeeeeeeeeeaeeeneneees 2 0 TABLE OF CONTENT Si soient sit a aaa a a aaa a aaa 3 0 DISTRIBUTION LIST otitis aaraa aa re aai ar E a EO Ea aa T 4 0 PROJECT TASK ORGANIZATION inat terenne isenana oinaan nirani karann teite ade karts 5 0 6 0 7 0 8 0 9 0 10 0 11 0 12 0 13 0 14 0 4 1 The Role of the Environmental Management Office 4 2 The Role of the EPA Region 9 Office PROBLEM DEFINITION BACKGROUND ssssssssernsrnunnnrnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 5 1 Problem Statement and Background PROJECT DESCRIPTION pivoine karia aa t aaan aa QUALITY OBJECTIVES AND CRITERIA FOR MEASURING DATA ssssssssssrsrrrrrrerenrrrrrrrrnns SPECIAL TRAINING REQUIREMENTS CERTIFICATION 00 0teeeeeeeeeeeeeeeeeeeeees DOCUMENTATION AND RECORDS cccccccseeeeeeeeeeeeeeeeseeeeeeeeseeeeeeeseaeeaeeeasseeeeeseaeeanaaaees SAMPLING DESIGN 03 Avice aaa niet Ae aan 10 1 Project Schedule 10 2 Rationale for the Design SAMPLING METIMODS ascrdsmeuttect stated Anetine aaa Aaaa E E aaa eeuttens 11 1 Method Overview 11 2 PM 10 Sampler Set Up 11 3 Data Download 11 4 Support Facilities for Sampling Methods 11 5 Sampling Measurement System Corrective Action
41. d Continuous Sampler MEASUREMENT QUALITY OBJ ECTIVES REQUI REMENT FREQUENCY ACCEPTANCE REFERENCE INFORMATION CRITERIA ACTION Reporting units All data p m in volumetric 40 CFR 50 6 units standard conditions Flow rate transfer Annual calibration and 2 accuracy NIST 40 CFR 58 Appendix Repair or replace if standard Streamline Pro re certification traceable A Section 2 3 3 manufacturer is unable MultiCal QA Handbook Volume to calibrate within II Part 1 Appendix 3 specifications 40 CFR 50 Appendix K Lower Detection Limit Ongoing Mass transducer Operating Manual minimum detection Series 8500 Filter limit 0 06u m Dynamics reported to the nearest Measurement System 0 1u m Revision B July 2003 page 1 5 and page 4 5 Completeness Quarterly 75 40 CFR 58 Appendix A Data are not valid unless 75 complete System check using Annually 2 5 of the target Operating Manual Repeat measurement to calibration verification kit value stated by the Series 8500 Filter verify Check with Thermo Part 59 manufacturer Dynamics manufacturer for repair 002017 Measurement System replacement Revision B July 2003 pages 12 16 to 12 19 and Service Manual pages 3 18 and 3 19 Sampler flow control Software calibration For hardware 40 CFR 58 Appendix A Conduct flow rate device calibration every 6 months if calibration 0 03 Sec 3 1 2 2 1 2 checks with an external needed hardware l min main a
42. e Manual Validation software Bishop Paiute Tribe Page 51 of 68 November 25 2009 QAPP PM 10 TEOM FDMS SOP 2 INSTRUMENT MAINTENANCE AND CALI BRATION Weekly Checks Bi Weekly Precision Checks and Quarterly Maintenance Weekly Checks involve a check of internal values measured by the instrument and available from the TEOM FDMS main display Values are recorded directly on the form labeled TEOM FDMS Weekly Check and Bi Weekly Precision Check attached A new form is started every calendar month Bi Weekly Precision Checks involve Direct measurement of the main and total flows using an external transfer standard Operating Manual Series 8500 FDMS Revision B Section 12 2 4 Temperature and pressure verification using an external standard Operating Manual Series 8500 FDMS Revision B Section 12 2 2 and 12 2 3 Cleaning the pump chamber Replacing the A C filter and cleaning the condenser coils Operating Manual Series 8500 FDMS Revision B Section K 6 1 3 Cleaning the A C filters The results are recorded on the second page of the form labeled Weekly Check and Bi Weekly Precision Check attached gt e Sd Every 4 Weeks the following procedures are also undertaken Replacing the TEOM and FDMS filters Operating Manual Series 8500 FDMS Revision B Sections 3 1 2 to 3 1 4 and 3 2 Replacing the inlet Cleaning the inlet TEOM Series 1400a Service Manual Section 3 1 1 The results are recorded on the s
43. e with the quarterly schedule The specific quarterly reporting periods and due dates are shown in the Table 15 Data submissions to AQS were Bishop Paiute Tribe Page 35 of 68 November 25 2009 QAPP PM 10 TEOM FDMS initiated in 2005 The IPS MeteoStar LEADS software provides automatic transfer of data to AQS format and electronic submittals Table 15 Data Reporting Schedule Reporting Period Due Date January 1 March 31 June 30 April 1 June 30 September 31 July 1 September 20 December 31 October 1 December 31 March 31 19 5 Data Reduction For digital data daily summaries are computed that included the 24 hour average mass concentration the maximum hourly concentration and the number of complete observations For analog data the IPS MeteoStar LEADS software routinely computes the maximum hourly average for a given day or month the second highest hourly average for a given day or month the minimum hourly average for a given day or month the 24 hour average the monthly average the standard deviation for a given day or month and the capture rate based on the number of valid hourly averages for a given day or month These are available on both internal secure and external public webpages 19 6 Data Analysis The Bishop Tribe s Air Program will implement the data summary and analysis requirements contained in 40 CFR 58 Appendix A It is anticipated that as the program develops additi
44. econd page of the form labeled Weekly Check and Bi Weekly Precision Check attached Every Quarter the following additional procedures are also undertaken Direct measurement of the auxiliary flow using an external transfer standard attach the flow standard to the bypass flow immediately after the flow splitter Leak check Operating Manual Series 8500 FDMS Revision B Section 3 5 Bishop Paiute Tribe Page 52 of 68 November 25 2009 QAPP PM 10 TEOM FDMS BISHOP PAIUTE TRIBE ENVI RONMENTAL MANAGEMENT OFFI CE AIR PROGRAM TEOM FDMS WEEKLY CHECK AND BI WEEKLY PRECISION CHECK PM 10 WEEKLY CHECK Check Main Screen and write down all entries exactly as they appear on the TEOM FDMS display Operator Toni Richards Toni Richards Toni Richards Toni Richards Date Current Status Condition Current Operating Mode Status Watch Filter Loading Percentage RS 232 Mode Protection Level Current time PST Mass Concentration 01 Hr MC 08 Hr MC 12 Hr MC 24 Hr MC Tot Mass Case Temp C Air Temp C Cap Temp C Main Flow lpm Aux Flow lpm Noise Frequency Notes Replace TEOM and FDMS filters when filter loading reaches 90 or every 4 weeks whichever is sooner Comments Flow check first then replace filters Bishop Paiute Tribe Page 53 of 68 BI WEEKLY PRECISION CHECK PM 10 November 25 2009 QA
45. ed documents and results of interviews and discussions with key personnel Expected QA Project Plan implementation will be compared with observed accomplishments and deficiencies and the audit findings will be reviewed in detail The system audit report will be submitted to the Bishop Tribe s Environmental Management Office and Air Program for review and comment If the Environmental Management Office and or Air Program have written comments or questions concerning the audit report the audit team will review and incorporate them as appropriate and subsequently prepare and resubmit a report in final form following receipt of the written comments The report will include an agreed upon schedule for corrective action implementation Follow up and Corrective Action Requirements The auditor and the Bishop Tribe s Air Program may work together to solve required corrective actions The Bishop Tribe s Air Program has 30 days to respond to the follow up and corrective action requirements in the system audit report November 25 2009 QAPP PM 10 TEOM FDMS Bishop Paiute Tribe Page 40 of 68 The audit team will review the Bishop Tribe s Air Program responses to the follow up and corrective action and will work with the Bishop Tribe s Air Program to resolve any discrepancies 20 4 Field Performance Evaluations Field performance evaluations reveal how the data are handled what judgments were made and whether uncorrected mistakes were made
46. ed in this QAPP and the SOPs Deviations from the data collection activity will be noted in audit finding forms and corrected and reported to management The use of QC checks that have been placed throughout the measurement process help validate the activities occurring at each phase The review of QC data such as the performance evaluation and the sampling equipment verification checks that are described in Sections 14 can be used to validate the data collection activities Any data that indicates unacceptable levels of bias or precision or a tendency will be flagged and investigated Bishop Paiute Tribe Page 44 of 68 November 25 2009 QAPP PM 10 TEOM FDMS 22 3 Quality Control Section 14 of this QAPP specifies the QC checks that are to be performed during data collection These include the use of flow rate transfer standards and instrument checks which provide indications of the quality of data Validation of QC procedures includes a review of the documentation of the corrective actions that were taken when QC checks failed to meet the acceptance criteria and the potential effect of the corrective actions on the validity of the routine data This review is conducted on an ongoing basis by the Air Quality Specialist and the Outside Auditor 22 4 Calibration Routine instrument performance checks are performed to ensure stable performance The calibration certificate of the flow rate transfer standard will be kept in the instrument file and av
47. ese objectives and their use can be found in the US EPA s Quality Assurance Handbook Volumes I and II MQOs can be defined in terms of the following data quality indicators Accuracy Precision Bias Representativeness Detection Limits Completeness Comparability Precision a measure of mutual agreement among individual measurements of the same property usually under prescribed similar conditions or agreement among side by side measurements In the case of the flow rate of an instrument precision can be estimated through repeated measurements using the same or similar equipment Precision represents the random component of uncertainty It is intrinsic to the instrumentation and is not controllable The TEOM FDMS instrument itself has a precision of 2 5 ug m Precision is estimated using statistical techniques using the standard deviation or the percent difference Bias the systematic or persistent distortion of a measurement process that causes error in one direction These types of systematic errors may be caused by poor calibration or repeated operating errors Bias is estimated by evaluating your measurement results against some known standard It can also be expressed as a percent difference Representativeness a measure of the degree which data really represent some characteristic of a population parameter variations at a sampling point a process condition or an environmental condition D
48. essure after 30 seconds Repeat TEOM current pressure after 30 seconds atm atm Adjust potentiometer R509 until TEOM pressure matches external barometer Final Pressure from external barometer TEOM final pressure C C Comments Bishop Paiute Tribe BISHOP PAIUTE TRIBE ENVI RONMENTAL MANAGEMENT OFFI CE AIR PROGRAM Page 64 of 68 November 25 2009 QAPP PM 10 TEOM FDMS TEOM FDMS FLOW CONTROLLER CALI BRATION Operator Toni Richards Date Start Time PST End Time PST Replace in line filters MAIN FLOW Current reading on potentiometer R116 VDC Adjust until reading is 10 000VDC 0 001V BYPASS FLOW Current reading on potentiometer R116 VDC Adjust until reading is 10 000VDC 0 001V TEOM temperature setting left TA S 99 TEOM pressure setting left PA S 9 Current temperature C Current pressure Atm Reset TEOM temperature and pressure to current conditions TEOM current FAdj Main TEOM current FAdj Aux Reset FAdj Main and FAdj Aux to 1 000 Bishop Paiute Tribe Page 65 of 68 November 25 2009 QAPP PM 10 TEOM FDMS MAIN SENSOR FLOW Set main flow to 0 5 l min and wait 10 seconds use 1 min for Streamline Pro Current main flow Adjust potentiometer R119 until main flow is 0 5 min 0 03 min l min Main flow afte
49. etection Limits the lowest value a procedure or instrument can reliably discern The TEOM FDMS mass transducer minimum detection limit is 0 06yg Completeness the amount of valid data obtained from a measurement system compared to the amount expected under correct normal conditions Data completeness requirements are included in the reference methods 40 CFR 50 EPA has assumed levels of completeness of at least 75 Bishop Paiute Tribe Page 16 of 68 November 25 2009 QAPP PM 10 TEOM FDMS Comparability a measure of confidence with which one data set can be compared to another Because of the strict requirements on the sampler types analyses and sampling procedures EPA has helped to ensure adequate comparability for PM 10 results Accuracy a combination of precision and bias This term has been used throughout the CFR In general we will follow the conventions of the NIST and more recently of EPA ref NIST Report 1297 and EPA G 9 and will not use the term accuracy but will describe measurement uncertainties as precision bias and total uncertainty Various parts of the 40 CFR have identified acceptance criteria for some of these attributes as well as the EPA Quality Assurance Handbook Vol II Part II In theory if these MQOs are met measurement uncertainty should be controlled to the levels required by the DQO Table 3 lists the MQOs for the PM 10 measurements Table 3 PM 10 Measurement Quality Objectives for Automate
50. f at EPA Region 9 for their helpful comments This work was supported by the General Assistance Program Grant GA 97962701 0 and Clean Air Grant XA 97967201 0 from US EPA Region 9 This revision was supported by the Clean Air Act Grant TX 97900001 0 Bishop Paiute Tribe Page 2 of 68 November 25 2009 1 0 QA PROJECT PLAN IDENTI FI CATI ON AND APPROVAL Element A1 Title Quality Assurance Project Plan for the Bishop Paiute Tribe Environmental Management Office Ambient Air Monitoring Program for Measuring PM 10 Using an Automated Tapered Element Oscillating Microbalance TEOM With the Filter Dynamics Measurement System FDMS Series 8500B QAPP This QAPP commits the Bishop Tribe s Air Quality Program housed in the Environmental Management Office EMO to follow the procedures described and referenced in this plan Plan development was supported by the General Assistance Program grant GA 97962701 0 and Clean Air Act grant XA 97967201 0 from the U S Environmental Protection Agency This revision was supported by the Clean Air Act Grant TX 97900001 0 Environmental Management Office Signature Date Donna Vasquez Tribal Environmental Agency Chair regulatory oversight Signature Date Brian Adkins Environmental Manager supervisor Signature Date Toni Richards Ph D Air Quality Specialist field operations EPA Region 9 Signature Date Name Title Branch Bishop Paiute Tribe Page 3 of 68 Novem
51. heck uninterruptible power supply Verify settings Restart if necessary Check manual for additional diagnostics Contact technical support and repair replace as necessary j Document in Logbook Notify Environmental Manager Sample Flow Rate Verification Out of Specification aN Check and record system status codes and operating parameters in log book Repeat flow verification Check pressure drop across filter and date of last replacement replace filters if necessary Perform leak check and check connections if leak check fails Check air pump with vacuum gauge in line replace if needed following manufacturers specifications Check with manufacturer for additional diagnostics and repair replace as needed Document in Logbook and on forms Notify Environmental Manager Data Downloading Data transfer fails Document key information in logbook Verify cable connections and computer status reconnect restart as necessary Contact appropriate technical support Document all storage attempts and failures Notify Environmental Manager 12 0 SAMPLE HANDLI NG Element B3 For continuous monitors PM 10 measurements are stored electronically and are not filter based All data transfers are automated Raw files are maintained in at least two locations and separate files are maintained for analysis Detailed file nomenclature is used to indicate the source and type of file Documentation of
52. ied out during the preceding quarter The quarterly reports are submitted consistent with the data reporting requirements specified for air quality data as set forth in 40 CFR 58 Appendix A Section 4 Required accuracy and precision data are to be reported on the same schedule as quarterly monitoring data submittals The required reporting periods and due dates are listed in Table 18 Table 18 Quarterly Reporting Schedule Reporting Period Due On or Before January 1 March 31 June 30 April 1 June 30 September 30 July 1 September 30 December 31 October December 31 March 31 following year Air quality data submittal for each reporting period are edited validated and entered into the AQS using the procedures described in the AQS Users Guide Volume II Air Quality Data Coding The Bishop Tribe s Air Quality Specialist is responsible for preparing the data reports for transmission to USEPA The IPS MeteoStar LEADS software has the capability of automatically generating AQS reports following manual validation This automated electronic system avoids any transcription or data entry errors that might otherwise occur in the report generation process AQS started in 2005 21 3 Technical System Audit Reports The Bishop Tribe s Air Program performs regular Technical Systems Audits of the entire monitoring system Section 20 These audits are conducted by GBUAPCD These reports are issued by GBUAPCD a
53. if met will achieve the overall data quality objectives for this project The following sections describe how the calculations will be made to determine if the MQOs have been met There are two components of measurement error Systematic or bias errors cause results to be generally always high or always low These errors are often caused by improper calibration or drift in an electronic or manual setting Random or precision error causes results to be Bishop Paiute Tribe Page 46 of 68 November 25 2009 QAPP PM 10 TEOM FDMS sometimes high and sometimes low and these errors cannot be eliminated because they are intrinsic to the instrument variability In the NAAQS total error is termed accuracy The quality control measurements made in this program with this automated sampler estimate precision error of the flow rate and the bias of the constants in the sampler software Total error or accuracy is estimated with the external audits described in section 24 2 24 1 Calculations for Precision The Bishop Tribe s Air Program maintains one PM 10 sampler and records the flow rate at least every two weeks This flow rate is compared to the set point flow rate as shown in equation 1 of section 14 If at any time this percent difference exceeds 7 an investigation into the cause of the difference is made This procedure is described in Section 14 24 2 Calculations for Accuracy Accuracy is based on the results of quarterly audits Each samp
54. ler is externally audited quarterly see section 14 3 for the definition of an external audit with a flow rate transfer standard If the percent difference between the instrument specifications and the audit flow transfer standard exceeds 10 then there will be an investigation and possible recalibration or repair The Bishop Tribe s Air Program will gather PM 10 data for a minimum of 3 years adhering to the requirements in this QAPP The data will ultimately be used to make long term decisions on the conditions affecting air quality and the operations of the air sampling network Bishop Paiute Tribe Page 47 of 68 November 25 2009 ANSI ASTM CFR COC DQA DQOs EMO EPA FEM MQOs MSR NAAQS NIST OAQPS PM 10 QA QC QAPP RPD SOP Ta TREX TSA TSP QAPP PM 10 TEOM FDMS ACRONYMS AND ABBREVIATIONS American National Standards Institute American Society for Testing and Materials Clean Air Act coefficient of variation or sample standard deviation divided by the mean Code of Federal Regulations chain of custody data quality assessment data quality objectives Environmental Management Office Environmental Protection Agency Federal equivalent method measurement quality objectives management system review National Ambient Air Quality Standards National Institute of Standards and Technology Office of Air Quality Planning and Standards particulate matter lt 10 microns quality assurance quality control quality assurance
55. llowing items Values are recorded directly on a series of forms for each activity attached ae gt x x ko 2e Sd Checklist for Annual Maintenance TEOM FDMS CPU and Pump Test TEOM Series 1400a Service Manual Section 3 1 5 and amended instructions from R amp P Pump replacement and rebuild if pump fails pump test or has been in operation for over 12 months pump rebuild kit instructions TEOM FDMS Analog Calibration TEOM Series 1400a Service Manual Section 3 2 1 TEOM FDMS Temperature and Pressure Calibration TEOM Series 1400a Service Manual Sections 3 2 3 and 3 2 4 Replacing in line filters TEOM Series 1400a Service Manual Section 3 1 3 TEOM FDMS Flow Controller Calibration TEOM Series 1400a Service Manual Section 3 5 1 TEOM FDMS Mass Transducer Verification TEOM Series 1400a Service Manual Section 3 2 5 Bishop Paiute Tribe Page 59 of 68 November 25 2009 QAPP PM 10 TEOM FDMS BISHOP PAIUTE TRIBE ENVI RONMENTAL MANAGEMENT OFFI CE AIR PROGRAM 1 Flow check using bi weekly form if due Date completed _______ Notes 2 Pump test Date completed___________ Notes 3 Check CPU battery Date completed ________ Notes 4 Analog calibration Date completed Notes 5 Temperature and pressure calibration Date completed _______ Notes 6 Replace in line filters Date completed__________ Notes 7 Flow controller calibration Date co
56. mpleted ____ Notes 8 Mass transducer verification Date completed Notes 9 Clean air inlet system Date completed__________ Notes 10 Clean switching valve on 8500 module Date completed Notes 11 Leak check flow check Date completed _______ Notes Note amplifier board calibration has been omitted at the recommendation of R amp P and GBUAPCD Bishop Paiute Tribe BISHOP PAIUTE TRIBE ENVI RONMENTAL MANAGEMENT OFFI CE AIR PROGRAM Page 60 of 68 November 25 2009 QAPP PM 10 TEOM FDMS TEOM FDMS CPU AND PUMP TEST Operator Toni Richards Date Start Time End Time PST PST Test CPU Observed voltage Limiting value Battery Change battery if less than 2 75 V DC Test Pump Limiting value in line Vaccuum gauge lt 20 in Hg Replace rebuild if lt 20 in Hg Alternate pump test Test Pump Filter percentage where main and or aux flow decreases Limiting value Replace rebuild pump if filter percentage less than 90 Filter Percentage Main Aux Replace in line filters every 6 months Comments Bishop Paiute Tribe Page 61 of 68 BISHOP PAIUTE TRIBE ENVIRONMENTAL MANAGEMENT OFFICE AIR PROGRAM November 25 2009 QAPP PM 10 TEOM FDMS TEOM FDMS ANALOG CALI BRATION Operator Toni Richards Date Start Time PST End Time PST ANALO
57. mpleted by transferring the 1 Hour Mass Concentrations to an annual summary spread sheet with one tab for each month named TEOM year All notes are transferred with the data Invalid values may be deleted flagged in go d for analyses This file contains at least the following summary statistics for each day 24 hour average concentration minimum hourly concentration maximum concentration and the number of valid hours Each month a graph is created containing 24 hour average concentrations and hourly maximum concentrations for each day of the month This file is used for additional analyses as needed Data Back Up Data are organized into monthly files where individual files are created for each day using the nomenclature TEOM fle type month year and are backed up to the EMO server which is in turn automatically backed up to an external hard drive Analog Data Data Transfer Analog and contact closure information is automatically transferred to the ZENO data logger This data logger is connected to a dedicated computer which automatically transfers data to the remotely located TREX server using the LEAD software developed by IPS MeteoStar Data are automatically transferred to the US EPA AirNow data base The parameters transferred are listed in Table A 2 below Table A 2 Analog and Contact Closure Data Parameters Parameter Frequency Comment ANALOG CHANNELS 1 Hour Mass Concentration PRC Eve
58. n PRC hour A day is Concentration values may occur 57 complete when the Base Mass during routine data are 75 Concentration maintenance and are complete Reference Mass not valid Concentration Base Mass Concentration PRC 102 50 to 1000 g m One value for each hour A day is complete when the data are 75 complete Reference Mass 100 to 100 pg m One value for each Concentration PRC hour A day is 104 complete when the data are 75 complete CONTACT CLOSURES Status PRC 41 NAND 511 One value for each hour Any non zero value indicates a potential hardware problem that must be examined Sum of numeric values of all status codes Bishop Paiute Tribe Page 34 of 68 November 25 2009 QAPP PM 10 TEOM FDMS Measurement Range Completeness Internal consistency Comments Filter Loading PRC 35 lt 90 One value for each hour Filter loadings over 90 require TEOM filter replacement DIGITAL DATA Date Format Day month One value for each year hour Day 1 to 31 Month Jan to Dec Year 2003 to current year Time Format One value for each hour minute second hour Hour 1 24 Minute and second 1 60 Main flow PRC 39 2 70 l min to 3 30 l min One value for each hour Sum of main and auxiliary flow 16 67 l min 10 3 00 10 good correspondence to most recent flow check no drift
59. nd similar to dichot flow rate meter every 2 calibration annually or 0 2I min bypass samplers See QA weeks after verified out of Handbook Sec 2 10 limits flow check or audit Bishop Paiute Tribe Page 17 of 68 November 25 2009 QAPP PM 10 TEOM FDMS MEASUREMENT QUALITY OBJ ECTIVES REQUI REMENT FREQUENCY ACCEPTANCE REFERENCE INFORMATION CRITERIA ACTION Accuracy external Quarterly 10 difference 40 CFR 58 Appendix A Auditor s transfer audit with flow transfer between design flow standard is different standard other than the rate 16 67 I min and than that used for one used to calibrate auditor s transfer calibrations Recalibrate equipment see section standard before additional 14 1 and 14 3 of this sampling Invalidate QAPP date to last acceptable flow check if the difference gt 10 from design flow rate Precision internal flow Bi weekly 7 difference Operating Manual Repeat measurement to rate check between sampler s flow rate and transfer standard 10 difference between sampler s flow rate and design rate 16 67 l min pages 12 23 to 12 27 verify Check FDMS filter seating Perform leak check if necessary Request audit if necessary Complete any required maintenance Precision ambient pressure sensor Verify bi weekly Calibrate annually Bi weekly verification 2 C difference between sampler s temperature and transfer standard Oper
60. nd Consumables Tracking and quality verification procedures are implemented to assure that the appropriate items are received and that adequate documentation is supplied to the Tribal Fiscal Office to ensure appropriate and timely invoice payment 1 Packages are inspected as they are received for obvious damage during transit Freight packages are opened immediately and inspected If immediate inspection is not possible the annotation possible undetected damage is made prior to signing the acceptance forms 2 Packages are opened contents inspected and compared to the packing slip and the list of items ordered 3 Any discrepancies identified are noted on the packing slip The original is sent to the Fiscal Office A copy of the packing slip is retained for records The manufacturer is notified and supplied with necessary documentation to rectify any discrepancies 4 Supplies are stored in the appropriate area and dated with regard to receipt date 18 0 DATA ACQUISITION REQUIREMENTS Element B9 This section addresses data not obtained by direct measurements This includes both outside data and historical monitoring data The policies and procedures described in this section apply both to data acquired through the Tribal Air Quality Program s PM 10 monitoring activities and to information previously acquired and from outside sources 18 1 Chemical and Physical Properties Data Chemical and physical properties data and conversion co
61. nd submitted to the Bishop Tribe s Air Quality Specialist for review and comment The final reports are submitted to US EPA Region 9 and are available for review at the Air Quality Specialist s desk External technical system audits are conducted at least every three years by the US EPA Region 9 as required by 40 CFR 58 Appendix A Section 2 5 provided staff are available Bishop Paiute Tribe Page 42 of 68 November 25 2009 QAPP PM 10 TEOM FDMS 21 4 Control Charts Control charts are used as needed to supplement regular instrument performance information collected as part of bi weekly precision checks quarterly semi annual and annual maintenance They are used to locate suspected trends in instrument performance The charts and instrument performance data are available to auditors from GBUAPCD and are available for review at the Air Quality Specialist s desk 21 5 Responsible Organizations The following paragraphs describe key personnel involved with QA reporting Air Quality Specialist The ultimate responsibility for the quality of the data and the technical operation of the PM monitoring network rests with the Air Quality Specialist In addition the Air Quality Specialist is responsible for ensuring that formal and informal performance evaluations and internal and external audits are conducted on schedule for reviewing results and for taking appropriate corrective action The Air Quality Specialist is also responsible for the
62. nd the Bishop Paiute Reservation Ff vs EB A eS z R a Rf z ASTA NT IS N MI DIAZ LN Naga 23S N i a ee a j j Paiute Shoshone m alndian Reservation m m S rm a 9 L IAEDOSE LN MOUNTTOM RD S MOUNTAIN EEU prs MOFFETT DR MUMY RD 6 0 PROJECT DESCRIPTION Element A6 The Bishop Tribe s Air Program will use the Tapered Element Oscillating Microbalance 1400A Revison B equipped with the Filter Dynamics Measurement System Series 8500B TEOM FDMS automated or continuous monitor s for particulate monitoring The PM 10 instrument measures the mass of particulate 10 microns and smaller in aerodynamic diameter that accumulates on a filter and volumetric flow of air through the instrument It uses this to Bishop Paiute Tribe Page 12 of 68 November 25 2009 QAPP PM 10 TEOM FDMS calculate the concentration of particulate in micrograms per cubic meter of air volume as an internal component of the instrument These automated instruments do not require the use of a laboratory or the analysis of a filter This instrument is manufactured by Thermo Environmental Instruments Inc formely Rupprecht and Pataschnick R amp P The instrument is operated in accordance with the manufacturer s instructions as contained in the operating manual Series 8500 FDMS Filter Dynamics Measurement System July 2003 Revision B The Tapered Element Oscillating Microbal
63. nstants are often required in the processing of raw data into reporting units This type of information that has not already been specified in the monitoring regulations will be obtained from nationally and internationally recognized sources The following sources may be used in the PM 10 program without prior approval National Institute of Standards and Technology NIST s ISO IUPAC ANSI and other widely recognized national and international standards organizations USEPA The current edition of standard handbooks such as physical constants or conversions w 18 2 Geographic Location To identify the location of sampling sites maintained by the Bishop Tribe s Air Quality Program conventional longitude and latitude coordinates and altitude are reported in AQS and Bishop Tribe s Air Program reports and with site information contained in on line websites 18 3 Historical Monitoring I nformation Historical monitoring data and summary information derived from previous data may be used in conjunction with current monitoring results to calculate and report trends in pollutant concentrations In calculating historical trends it will be verified that historical data are fully Bishop Paiute Tribe Page 32 of 68 November 25 2009 QAPP PM 10 TEOM FDMS comparable to current monitoring data If different methodologies were used to gather the historical data the biases and other inaccuracies will be described in trends re
64. nt B7 The field equipment and calibration instruments follows the calibration and re certification scheduled as listed in Table 12 and outlined in Table 2 of Section 6 Table 12 Instruments and Calibration Frequencies Instrument or Component Frequency Reference Streamline Pro Multi Cal System Chinook Engineering Annually Specifications e Flow rate range 0 8 to 19 0 l min e Measurement uncertainty 0 6 at 22 C and 1 2 over operating range e NIST traceable Chinook Engineering Streamline Pro Multical System Operating Manual Revision 2 1a January 2004 40 CFR 58 Appendix A Section 2 3 3 QA Handbook Volume II Part 1 Appendix 3 Flow Controller Software Every 6 months as needed or when flow is out of specification Service Manual TEOM Series 1400a Revision B Section 3 5 1 EPA Standard Method IO 1 3 page 1 3 16 section 12 2 Flow Controller Hardware Annually or when flow is out of specification Service Manual TEOM Series 1400a Revision B Section 3 5 2 EPA Standard Method IO 1 3 page 1 3 18 section 12 4 Temperature and Pressure Sensor Calibration Annually or when sensors are out of specification Service Manual TEOM Series 1400a Revision B Sections 3 2 3 and 3 2 4 Analog Calibration Annually or when instrument performance is out of Service Manual TEOM Series 1400a Revision B Section 3 2 1 specification EPA Standard Method IO 1 3 page 1 3 1
65. nt prior flow checks are examined following each routine check to look for trends 14 2 Instrument Stability Check using Calibration Verification Kit The manufacturer provides a calibration verification kit that is separate from the analyzer unit and can be used to assess the unit s response to a known value that is stable over time This stability check is completed annually following the procedures described in the Operating Manual Percentage differences are calculated by the same methods as for the flow checks 14 3 Flow Rate Audits Conducted by an External Auditor External audits are conducted by the Great Basin Unified Air Pollution Control District using their transfer standards The procedures are the same as for routine flow verifications Audit reports are available at the Air Quality Specialist s desk and are transmitted to EPA as part of regular quarterly reports to the project officer Bishop Paiute Tribe Page 28 of 68 November 25 2009 QAPP PM 10 TEOM FDMS 14 4 Corrective Action for External Flow Rate Audit If the percentage difference between the audit transfer standard and the instrument s design flow rate exceeds 10 action must be taken to determine the source of the problem and correct the abnormal flow rate This may include leak checks pump checks and software and or hardware flow calibration The instrument will be re audited at the first opportunity following the corrective action Data back to the last acce
66. objective evidence that specified requirements have been fulfilled Validation can be defined as confirmation by examination and provision of objective evidence that the particular requirements for a specified intended use are fulfilled Although there are a number of objectives of ambient air data the major objective for the Bishop Tribe s Air Program PM network is for comparison to the tribe s air quality standards and to the NAAQS and therefore this will be identified as the intended use 22 1 Sampling Design The objective of the sampling design is to represent the population of interest at adequate levels of spatial and temporal resolution Once a year the Bishop Tribe s Air Program will perform a network review to determine whether the network objectives as described in the Network Design Plan are still being met and that the sites are meeting the CFR siting criteria see Section 20 Every three years US EPA Region 9 will conduct a network review to determine whether the network objectives are still being met and that the sites are meeting the CFR siting criteria provided staff are available The ambient air data derived from the site will be used to validate the sampling design This information will be included in network review documentation and communicated to the US EPA Region 9 Office 22 2 Data Collection Procedures System audits will be used to verify that the data collection activity is being performed as describ
67. of this QAPP Responsibilities include Developing and maintaining this QAPP Developing QA documentation and providing answers to technical questions Participating in training and certification activities Writing and modifying standard operating procedures SOPs Verifying that all required QA activities are performed and that measurement quality standards are met as required in this QAPP Following all manufacturer s specifications Performing and documenting preventative maintenance Documenting deviations from established procedures and methods Reporting all problems and corrective actions to the supervisor Assessing and reporting data quality Preparing and delivering reports to the supervisor and Flagging suspect data Sa S Sa kS Sa kS 2e kS 2e kS 2e S Sa kS 2e a Sa kS 2e kS 2e S Sa S To improve separation of duties in the future the Tribe proposes to add an Environmental Technician who would be responsible for routine maintenance and instrument verification This will improve quality assurance Outside Auditor Chris Lanane GBUAPCD The auditor from the Great Basin Unified Air Pollution Control District conducts and reviews quality assurance quality assessment and quality control activities and ensures that ambient air quality data meet or exceed the data quality objectives of the tribe The auditor is responsible for certifying standards used in the
68. ogram Major QA related responsibilities of the Environmental Manager include Reviewing acquisition packages contracts grants cooperative agreements inter agency agreements to determine the necessary QA requirements Bishop Paiute Tribe Page 7 of 68 November 25 2009 QAPP PM 10 TEOM FDMS Assuring that the Environmental Management Office develops and maintains this QAPP and ensuring adherence to the document by staff and outside contractors and consultants as appropriate Maintaining regular communication with the field and other technical staff Ensuring that all personnel involved in this program have access to any training or QA information needed to be knowledgeable in QA requirements protocols and technology of that activity Reviewing and approving this QAPP e Ensuring that this program is covered by appropriate QA planning documentation e g QA project plans and data quality objectives Ensuring that reviews assessments and audits are scheduled and completed and at times conducting or participating in these QA activities Recommending required management level corrective actions and Serving as the program QA liaison with EPA regional QA Managers or QA Officers and the EPA regional Project Officer Air Quality Specialist Toni Richards Ph D The Air Quality Specialist is responsible for carrying out the work in the field and ensuring that the data they gather meet the requirements
69. onal data analysis procedures will be developed The following specific summary statistics will be tracked and reported for the PM network Single sampler bias based on external performance audits and internal performance evaluations Single sampler precision based on flow rate checks Network wide bias and precision based on flow rate performance audits and performance evaluations Data completeness 19 7 Data Flagging Sampler Qualifiers A sample or a result qualifier consists of three or four alphanumeric characters which act as an indicator that the data value a did not produce a numeric result b produced a numeric result but it is qualified in some respect relating to the type or validity of the result or c produced a numeric result but for administrative reasons is not to be reported The Bishop Tribes Air Program uses standard EPA AQS flags supplemented by color flagging of specific data points as needed and a verbal description of the problem identified The flags alphanumeric and color are included in electronic records The verbal descriptions are included in logbooks electronic operator logs and validation logs These flags and qualifiers will be used both in the field and in the office to signify data that may be suspect due to contamination special events or failure to meet QC limits Some flags are generated by the sampling instrument These primarily indicate instrument components that Bisho
70. onnel training procedures and record keeping are examined for conformance to the QAPP GBUAPCD will conduct the system audit The auditor will perform three system audit activities that may be completed separately or combined Field Data management including information collection flagging data editing and security Key personnel including interviews with individuals responsible for planning field operations QA QC data management and reporting To ensure uniformity of the system audit an audit checklist will be used GBUAPCD will send a copy of the final system audit report to the Bishop Tribes Air Quality Program who will forward the information to US EPA Region 9 as part of regular grant reporting activities Any corrective action taken will be included in the report to US EPA Region 9 Post Audit Activities The major post audit activity is the preparation of the system audit report The report will include Audit team leaders audit team participants and audited participants Background information about the project purpose of the audit dates of the audit particular measurement phase or parameters that were audited and a brief description of the audit process Summary and conclusions of the audit and corrective action required Attachments or appendices that include all audit evaluation and audit finding forms To prepare the reports the audit team will meet and compare observations with collect
71. ources DATA MANAGEMENT 23 ccsresicel cca anain iaa darani bina cxechehasdecuavateeracte ctsvavesiaveuerbin iockinees 32 19 1 Data Transfers 19 2 Data Recording 19 3 Data Validation 19 4 Data Reduction 19 5 Data Flagging Sampler Qualifiers 19 6 Data Storage and Retrieval ASSESSMENTS AND RESPONSE ACTIONS csssccccsseescserencesescesescessensseeeeaneeseeereneeees 36 20 1 Management Systems Review 20 2 Network Reviews 20 3 System Audits 20 4 Field Performance Evaluations 20 5 Data Quality Assessment 20 6 Documentation of Assessments REPORTS TO MANAGEMENT creirai arenaene aa a a i a a a RE 40 21 1 Network Reviews 21 2 Quarterly Reports 21 3 Technical System Audits 21 4 Control Charts 21 5 Responsible Organizations DATA REVIEW VALIDATION AND VERIFICATION REQUIREMENTS cccceeeeeeeeeeeees 43 22 1 Sampling Design 22 2 Data Collection Procedures 22 3 Quality Control 22 4 Calibration 22 5 Data Reduction and Processing Bishop Paiute Tribe Page 5 of 68 November 25 2009 QAPP PM 10 TEOM FDMS 23 0 VALIDATION AND VERIFICATION METHODS ccccececcececececeececcueueueeceueueeeeeeueueeeeeeues 44 23 1 Validation of Measurement Values 24 0 RECONCILIATION WITH USER REQUIREMENTSG cccccsssecceeessseceeseseeeeeesaeeeeseeaaeeeees 45 24 1 Calculations for Precision 24 2 Calculations for Accuracy ACRONYMS AND ABBREVIATIONS si sicsincveetetsversedeckscekeuta cate desavdensnesbusedeciiudavicdewheniiebu
72. p Paiute Tribe are out of range Appendix A SOPs contains a complete list of the data qualifiers for the field activities Page 36 of 68 19 8 Data Storage and Retrieval Data archive policies are shown in Table 16 November 25 2009 QAPP PM 10 TEOM FDMS Table 16 Data Archive Policies Data Type Medium Location Retention Time Final Disposition Field Notebooks Hardcopy Site 3 years N A PM 10 Database Electronic on line Air Quality 5 years N A Specialist s desk and on the TREX server The PM 10 data reside on a database in the Bishop Tribe s Air Program Three dedicated computers support data management efforts in addition to the TREX server that contains archives of from the on line data Downloaded digital data are initially stored on a single use CPU that contains minimal software beyond that needed for data transfer RPComm and 8500Config Analog data pass through a second dedicated serial server that also contains only essential software for transfer from the ZENO data logger to the TREX server ZenoCom manual validation software Data files for manipulation and analysis are stored on a third workstation CPU that is the main desk computer for the Air Quality Specialist Data are backed up monthly to the EMO server and subsequently to an external hard drive The first and third computers are networked for file sharing Data from the TREX server are accessed via the internet
73. plifier board calibration only if aberrant findings and after technical consultation with R amp P per R amp P and GBUAPCD 7 0 QUALITY OBJ ECTI VES AND CRITERIA FOR MEASURING DATA Element A7 The objectives of this PM 10 monitoring project are to determine the ambient air quality within the boundaries of the Bishop Paiute Reservation whether or not the tribal 24 hour ambient air quality standard 50 ug m and the tribal annual standard 20 g m have been exceeded and for comparison to the national primary and secondary 24 hour ambient air quality standard 150 g m and the national primary and secondary annual standard 50 pg m Exceedances of the California 24 hour standard 50 g m are also examined Until the Tribe started monitoring for PM 10 in April 2003 and for PM 2 5 in June 2004 there was no monitoring for air quality in the Bishop area GBUAPCD monitoring activities for PM 10 had been discontinued in 1997 and the nearest monitors were located in non attainment areas 45 miles to the north in the Town of Mammoth Lakes and 60 miles to the south at the Owens Dry Lake largest source of PM 10 in the nation This meant that the largest population center in Inyo County had no air quality monitoring until the Bishop Tribe initiated monitoring efforts At this point the US EPA has not applied the data quality objective process to PM 10 Instead there are measurement quality objectives which were developed using a systematic planning
74. ports based on that data Direct comparison of PM 10 with historical total suspended particulate data will not be reported or used to estimate trends 18 4 External Monitoring Data Bases It is the policy of this program that no data obtained from any other organization or agency shall be used in creating published reports or regulatory actions unless the data were collected under a QA program that meets the requirements of 40 CFR 58 and has been approved by the Environmental Manager in consultation with GBUAPCD Data from the U S EPA AQS database may be used in published reports with appropriate caution Care will be taken in reviewing using any data that contain flags or data qualifiers If data is flagged such data shall not be utilized unless it is clear that the data still meets critical QA QC requirements Users will review available QA QC information to assure that the external data are comparable with Bishop Tribe s Air Quality Program measurements and that the original data generator had an acceptable QA program in place 18 5 Meteorological Data from Other Sources Meteorological data are gathered from other sources such as the U S Weather Service or GBBUAPCD to provide information required when developing monitoring sites computing corrections needed to convert form standard conditions to local conditions and to support analysis and modeling efforts These data are not reported to AQS and are clearly identified when used 19 0 DA
75. process that are published in the EPA Quality Assurance Handbook Vol II part II the Bishop Paiute Tribe Page 15 of 68 November 25 2009 QAPP PM 10 TEOM FDMS recommendations in section 2 10 are for a dichotomous sampler but EPA recommends that the same overall objectives for QC be used for continuous PM 10 measurements and Supplemental Interim Guidance for Quality Assessment of Continuous PM Analyzers from William J Mitchell MD 77B Frank F McElroy MD 77 Quality Assurance Branch AMRD to NAMS Coordinators Regions 1 10 and QA Coordinators Regions 1 10 dated November 3 1995 If EPA produces data quality objectives DQOs for PM 10 this program and its documentation including this QAPP will be revised accordingly This QAPP describes how this program controls and evaluates data quality so that the objectives of the project are met Since the highest priority objective is to determine if there are any exceedances of the tribal air quality standards and for comparison to the NAAQS the data quality objectives necessary for that determination are the most important Measurement quality objectives MQOs are the translation of the DQOs into parameters that are directly measurable The MQOs are set so that if they are met the data user can assume that the DQOs have been met MQOs are designed to evaluate and control various phases sampling preparation and analysis of the measurement process Information regarding th
76. project plan relative percent difference standard operating procedure temperature ambient or actual Tribal Environmental Exchange Network technical system audit total suspended particulate air volume at ambient or actual conditions Bishop Paiute Tribe Page 48 of 68 November 25 2009 QAPP PM 10 TEOM FDMS APPENDIX A STANDARD OPERATING PROCEDURES SOP 1 DATA VERIFICATIONS AND MANAGEMENT Digital Data Downloads take place every 24 hours using RPComm Software Operating Manual Series 8500 FDMS Revision B Section 10 2 7 These files are automatically stored into a series of sequentially numbered files that contain the machine serial number The downloaded files are stored in the file TEOM PM10 located on a dedicated machine Each row of the file represents one hour s worth of data The parameters down loaded are listed in Table A 1 below Table A 1 Digital Data Parameters Parameter Frequency Comment Date Every hour Automatic field Time Every hour Automatic field Main flow PRC 39 Every hour Auxiliary flow PRC 40 Every hour Cap Temperature PRC 27 Every hour Diagnostic field may vary Sample Dew Point PRC 99 Every hour Diagnostic field may vary Status PRC 41 Every hour Base Mass Concentration PRC 102 Every hour Reference Mass Concentration PRC Every hour 104 1 Hour Mass Concentration PRC Every hour 57 Validation Downloaded files are copied to a second m
77. ptable audit will be verified and compared to the results of routine flow checks and flagged as necessary The flow transfer standard will be recalibrated if necessary All corrective action will be documented in the site notebook and on QC sheets as well as being reported to the Environmental Manager 14 5 Control Charts Control charts are used as needed to document instrument performance These consist primarily of time plots of the percent difference between values displayed by the instrument and those measured by an external standard Routine monitoring of percent differences is used as an early warning device for potential problems requiring attention 15 0 INSTRUMENT EQUIPMENT TESTING INSPECTION AND MAINTENANCE Element B6 This section discusses the procedures used to verify that all instruments and equipment are maintained in sound operating condition and are capable of operating at acceptable performance levels All instrument inspection and maintenance activities are documented in records kept at the Air Quality Specialist s desk and described in SOPs Appendix A 15 1 Initial testing All PM samplers used in the Bishop Tribe s Air Quality Program are assembled according to the manufacturer s specifications and flow and leak tested prior to installation Should the instrument appear to be operating out of specifications the manufacturer is contacted for corrective action An external audit is completed as soon as possible follo
78. r adjustment l min Set main flow to 4 5 l min and wait 10 seconds use 4 min for Streamline Pro Current main flow Adjust potentiometer R126 until main flow is 4 5 min 0 03 l min l min Main flow after adjustment l min Repeat if necessary Set main flow to 0 5 l min and wait 10 seconds use 1 min for Streamline Pro Current main flow Adjust potentiometer R119 until main flow is 0 5 I min 0 03 I min l min Final main flow l min Set main flow to 4 5 l min and wait 10 seconds use 4 min for Streamline Pro Current main flow Adjust potentiometer R126 until main flow is 4 5 min 0 03 min l min Final main flow l min Return main flow to 3 0 min and wait 10 seconds Current main flow Adjust potentiometer R119 until main flow is 3 0 min 0 03 min l min Final main flow I min Bishop Paiute Tribe BYPASS FLOW Page 66 of 68 November 25 2009 QAPP PM 10 TEOM FDMS Set bypass flow to 2 0 l min and wait 10 seconds Current bypass flow l min Adjust potentiometer R119 until bypass flow is 2 0 min 0 2 min Bypass flow after adjustment l min Set bypass flow to 18 I min and wait 10 seconds Current bypassn flow l min Adjust potentiometer R126 until bypass flow is 18 min 0 2 min Bypass flow after adjustment l min Repeat if necessary Set main flow to 2 0 l min and wait 10 seconds Current bypass flow l min
79. r submission to AQS quarterly The Air Quality Specialist is responsible for the configuration operation and management of the data acquisition system and is also responsible for processing compiling analyzing and reporting the data collected Data logger configuration and programming is carried out by the Air Quality Specialist with assistance from IPS MeteoStar Files are organized in a way that allows each data point to be tracked from the point of the beginning of the measurement through validation analysis and reporting These include those records listed in Table 4 below All records are organized and retrievable for audit purposes Table 4 Record Categories and Type Management and Tribal air grant application and associated records Organization Personnel qualifications and training Training certifications Grant allocations records of funds expenditures Support contracts Site Information Network site description s Site maps Site pictures Bishop Paiute Tribe Page 19 of 68 November 25 2009 QAPP PM 10 TEOM FDMS Data Operations QA Project Plans Standard operating procedures SOPs Field notebooks Inspection maintenance repair records Shipping receiving records Data Reporting Air quality index report reported automatically to AIRNOW Daily monthly and annual tribal air quality information Data summary reports Articles papers presentations Data Management Data algorithms Data management plans Equipment repair
80. records Data validation notes and records Quality Assurance Network reviews Control charts Data quality assessments QA reports System audits Response corrective action reports All the information listed in table 4 is kept for a minimum of 3 years after it was gathered However if any litigation claim negotiation audit or other action involving the records has been started before the expiration of the 3 year period the records are retained until completion of the action and resolution of all issues which arise from it or until the end of the regular 3 year period whichever is later At least three complete calendar years in addition to the current year are maintained at all times All data transfers are electronic Transfers involve only copying files Edited files are maintained separately with documentation of all changes The original raw data are always backed up in at least two locations 10 0 SAMPLING DESIGN Element B1 This section describes the rationale for the locations of the measurements the frequency of sampling the types of samplers used at each site and the location and frequency of the performance evaluations The network design components comply with the recommendations in 40 CFR 58 13 Appendices A and D Siting criteria comply with 40 CFR 58 Appendix E Specific requirements are shown in Table 5 below Bishop Paiute Tribe Page 20 of 68 November 25 2009 QAPP PM 10 TEOM FDMS Table 5 PM 10 Sampler Siting Cri
81. ribed in Section 11 1 above More details are available in the Operations Manual supplied by the manufacturer Bishop Paiute Tribe Page 26 of 68 November 25 2009 QAPP PM 10 TEOM FDMS 14 0 QUALITY CONTROL REQUIREMENTS Element B5 Quality control QC is the overall system of technical activities that measures the attributes and performance of a process item or service against defined standards to verify that they meet the stated requirements In the case of this network QC activities are used to ensure that measurement uncertainty can be estimated and is less than the measurement quality objectives so that the DQOs can be met The measurement quality objectives in Table 3 of Section 7 contain a list of these QC checks as well as other requirements for the PM 10 Program Various types of QC checks have been inserted at phases of the data operation to assess and control measurement uncertainties Table 10 summarizes the field QC checks The following information provides some additional descriptions of these QC activities how they will be used in the evaluation process and what corrective actions will be taken when they do not meet acceptance criteria Table 10 Field QC Checks Requirement Frequency Acceptance Reference Status Codes Daily when downloaded Any status code other Operating Manual data are examined than OK digital code Series 8500 FDMS Weekly during routine blank invalidates data Filter Dyanmics check
82. ry hour Collected via ZENO data logger and 57 LEADS software Base Mass Concentration PRC 102 Every hour Collected via ZENO data logger and LEADS software Reference Mass Concentration PRC Every hour Collected via ZENO data logger and 104 LEADS software CONTACT CLOSURES Status PRC 41 Every hour Collected via ZENO data logger and LEADS software Filter Loading PRC 35 Every hour Collected via ZENO data logger and LEADS software Validation is carried out monthly using the Manual Validation software developed by IPS MeteoStar MeteoStar LEADS Training Manual Standard AQS validation codes are appended to the data at the end of each month Table A 3 below contains these codes Because this software is designed to accommodate many different types of monitors only certain codes are regularly used The codes most commonly used are highlighted in ght blue Table A 3 Manual Validation Codes on Manual Validation Software Flag Code Priority Description NOL 9987 14 Instrument not on line seen before first successful calibration of a parameter AQI 9979 13 Manually set to invalidate data QRE 9985 12 Manually set to invalidate data CAL 9995 11 Calibration in progress automatically set by the ZENO based communications with Dasibi Bishop Paiute Tribe Page 50 of 68 November 25 2009 QAPP PM 10 TEOM FDMS Flag Code Priori
83. s Maintenance and audits are conducted according to the schedule shown in Table 2 below Both analog and digital data are collected Digital data are transmitted directly to a computer located at the Air Quality Specialist s desk via a serial port and downloaded every 24 hours They are also transmitted to a ZENO data logger for re transmission to the Tribal Environmental Exchange Network TREX server and from there to the web using LEADS software developed by IPS MeteoStar All data are archived monthly Table 2 Quality Assurance Schedule for Ambient Air Quality Monitoring PARTICULATE MONITORING Daily Weekl Bi Every Monthl Quarte Semi Annual y weekly 4 y rly annual ly weeks ly Check data downloads for valid X information status codes and appropriate operating temperatures Select hourly information for plotting X Plot hourly information Transfer data to monthly summary file and plot Validate analog data and verify flags Back up data to EMO server Check all registers on instrument and x x x verify that values are within specification x XXX xX Physically check flows total and main X X temperature and barometric pressure with calibration device Bishop Paiute Tribe Page 14 of 68 November 25 2009 QAPP PM 10 TEOM FDMS PARTICULATE MONITORING Daily Weekl Bi Every Monthl Quarte Semi Annual y weekly 4 y rly annual ly weeks ly
84. s and requires action Measurement Bi weekly during routine System Revision B instrument flow checks Sections 4 2 1 and 7 1 and EPA standard method IO 1 3 page 1 3 25 tables 2 and 4 Noise lt 0 10 after 30 Weekly during routine lt 0 10 EPA standard method minutes in operating mode checks IO 1 3 page 1 3 26 4 Bi weekly following Table 4 routine instrument flow checks Frequency of oscillating Weekly during routine Only last few digits EPA standard method tapered element is stable checks change I0 1 3 page 1 3 26 after 30 minutes of Bi weekly following Table 4 operation routine instrument flow checks Flow rate verification Bi weekly 7 of the transfer Operating Manual standard or 10 of Series 8500 FDMS sampler flow rate and Filter Dynamics design rate and transfer Measurement standard that is accurate System Revision B to 1 at 3 and 16 67 Section 12 2 4 l min and a pressure drop of less than 0 07 bar 1 psi Bishop Paiute Tribe Page 27 of 68 November 25 2009 QAPP PM 10 TEOM FDMS Requirement Frequency Acceptance Reference Instrument stability with Annually unless there is 2 5 of target value Operating Manual mass filter supplied by the reason to suspect Series 8500 FDMS manufacturer instrument instability Filter Dynamics Measurement System Revision B Sections 12 2 1 and 12 2 2 and Service Manual TEOM Series 1400a Revision B Section 3 2 5
85. s either the base or reference flow depending on the valve position Inside the FDMS module the base flow is dried and then enters the TEOM sensor unit where it passes through an exchangeable filter mounted on a microbalance that continuously provides a direct measurement of the mass collected on the filter When the base flow exits the TEOM control unit it becomes the purge flow In the alternate valve position the reference flow is a sample air stream without particulate matter The airflow passes through a 47 mm filter maintained at 4 C and subsequently enters the sensor unit where it passes through the exchangeable filter on the microbalance Mass measurements taken during the reference flow reflect chemical changes occurring on the filter that may cause mass to be lost or gained The resulting combined base and reference mass measurements provide a more accurate measurement of the particulate mass especially under conditions where volatilization is an issue for example sources like wood smoke 11 2 PM 10 Sampler Set up Set up of the PM samplers was conducted in according to the manufacturer s specification described in the Operating Manual Section 2 and Appendix K with technical assistance from GBUAPCD 11 3 Data Acquisition All data are downloaded automatically to dedicated computers Both analog and digital data are collected Analog data are transmitted to a ZENO data logger located at the Air Quality Specialist s desk and
86. s for particulate matter specified in 40 CFR 50 7 The TEOM is a Federal Equivalence Method FEM for PM 10 for comparison to the standard The TEOM FDMS is approved in the State of California for PM 10 and PM 2 5 California Air Resources Board The sampler was installed with adherence to procedures guidance and requirements detailed in 40 CFR 50 53 and 58 U S EPA QA guidance documents and the sampler manufacturers operation manual with assistance from staff from GBUAPCD Bishop Paiute Tribe Page 22 of 68 November 25 2009 QAPP PM 10 TEOM FDMS 11 1 Method Overview The theory of operations for the TEOM FDMS is described in detail in Section 1 of the manufacturer s operating manual It is shown schematically in Figure 1 of this document and is summarized below The system is made up of three major components 1 The TEOM Series 1400a sensor unit 2 The TEOM Series 1400a control unit 3 The 8500 FDMS module The sensor unit contains the mass measurement hardware that continuously monitors the accumulated mass on the exchangeable TEOM filter The system draws ambient air through a filter at a constant flow rate continuously weighing the filer and calculating mass concentrations The FDMS has five air stream flows Initially the air stream passes through a size selective inlet and is split isokinetically into a 3 l min main flow used from PM measurement and a bypass flow of 13 67 min The main flow enters the FDMS module where it i
87. s required air monitoring objective and how it should be modified to continue to meets its objective A PM network review will be completed annually as needed The Air Quality Specialist in consultation with GBUAPCD will be responsible for conducting the network review The following criteria will be considered during the review Date of last review Areas where attainment non attainment re designations are taking place or are likely to take place Proposed site changes as needed Prior to the implementation of the network review significant data and information pertaining to the review will be compiled and evaluated Such information may include Network files including updated site information and site photographs available at the Air Quality Specialist s desk and an integral part of web based information AQS reports Air quality summaries for the past five years for the monitors in the network Emission inventory information including regional local and on reservation sources and any relevant inventories conducted by neighboring tribes and GBUAPCD 2e kS lt lt kS 2e S Bishop Paiute Tribe Page 38 of 68 November 25 2009 QAPP PM 10 TEOM FDMS National Weather Service summaries for monitoring network area as needed to supplement tribal meteorological monitoring Upon receiving the information it will be checked to ensure it is current Discrepancies will be noted on the checklist and resolved d
88. siting issues including annual network reviews The Air Quality is responsible for assessing the acceptability of the air quality data prior to its use purchasing NIST traceable standards assuring regular calibration of flow standards used in the field by an external entity and generating QC reports Environmental Technician In the future the Bishop Tribe s Air Program proposes adding an Environmental Technician who will assist with routine maintenance and instrument verification This will enhance separation of quality assurance duties Bishop Paiute Tribe Page 43 of 68 November 25 2009 QAPP PM 10 TEOM FDMS Environmental Manager The Environmental Manager is responsible for ensuring that the Air Quality Specialist has the appropriate skills experience and resources necessary to carry out the job In addition the Environmental Manager is responsible for regular performance reviews of the Air Quality Specialist and may review any internal or external audit information Outside Auditor The Outside Auditor conducts regular audits with the goal of ensuring quality assurance quality assessment and quality control activities and that ambient air quality data meet or exceed the data quality objectives of the tribe 22 0 DATA REVIEW VALIDATION AND VERIFICATION REQUIREMENTS Element D1 This section describes data verification and validation procedures Verification can be defined as confirmation by examination and provision of
89. teria Vertical Height Horizontal Scale above ground Height above Other spacing criteria m ground m Micro 2to7 gt 2 e gt 20m from trees e Distance from sampler to obstacle such as buildings must be twice the height that the obstacle protrudes above the sampler e Must have unrestricted air flow 270 degrees around the sampler inlet e No furnace or incineration flues should be nearby e Spacing from roads varies with traffic see 40 CFR 58 Appendix E ati ees d if less than 10 000 vehicles per day n and f 2 to 15 gt 2 the distance from the road needs to be at least 10m except for a microscale traffic corridors or street canyon stations it should be within 15 m of the road or b for Pb and TSP it must be at least 50 m for neighborhood scale e Sampler inlet is at least 2m but not gt 4m from any collocated PM sampler see 40 CFR 58 Appendix A regional scale a When inlet is located on rooftop this separation distance is in reference to walls parapets or penthouses located on the roof Distance depends on the height of furnace or incineration flues type of fuel or waste burned and quality of fuel sulfur ash or lead content If there is natural gas combustion the sampler should be at least 5 m away Prior to installation the Air Quality Specialist together with the Auditor from GBUAPCD verified that the site met the requirements in Table 5 The site is shown in Pho
90. to any monitoring program that strives for reliable and comparable data Training is aimed at increasing the effectiveness of employees and the Environmental Management Office All personnel directly involved with this project will have adequate time to read this document and relevant references 16 hours minimum 9 0 DOCUMENTATION AND RECORDS Element A9 The Bishop Tribe s air monitoring network is established for regulatory and compliance purposes The Air Quality Program is committed to fully document all activities relating to data collection analysis validation and reporting The documentation requirements outlined below Bishop Paiute Tribe Page 18 of 68 November 25 2009 QAPP PM 10 TEOM FDMS will ensure that the disposition and location of the data records are known and that the data are legally defensible All field quality control QC procedures instrument malfunctions on site repairs and maintenance and out of control conditions are recorded on standard forms See Appendix A Standard Operating Procedures and kept in site logbooks Instrument malfunctions repairs and maintenance are also documented in instrument logbooks located at the Air Quality Specialist s desk Site logbooks are numbered and labeled with applicable dates and site identification The three most recent months of standard forms are retained in a separate notebook so that field comparisons with recent data are possible The remaining original forms are
91. tographs 1 and 2 The sampler is located on the roof of the EMO building and in unobstructed It is over 70m from both nearby roads Highway 168 and from TuSu Lane Neither road has traffic in excess of 10 000 vehicles per day The inlets for the two PM samplers are over 2m but less than 4m apart There are no nearby trees or other obstacles These criteria continue to be met 10 1 Project Schedule This project involves measuring PM 10 concentrations at the Environmental Management Office on the Bishop Paiute Reservation The sampler location is shown in Photographs 1 and 2 This location meets siting criteria and was selected with technical assistance from GBUAPCD The project schedule is given in Table 6 below Table 6 Schedule of Sampling Related Activities Activity DueDate CNCL Comments Order samplers Ordered 1 23 04 From R amp P now Thermo PO Received 2 28 03 Install sampler Installed 4 8 03 Po 4 9 03 Pp Bishop Paiute Tribe Page 21 of 68 November 25 2009 QAPP PM 10 TEOM FDMS reporting period Informal evaluations are ongoing audits occur oe quarterly and formal evaluations occur annuall reports which if any samplers fail QC limits Primary network review Annually Evaluate reasonableness number of samplers review 10 2 Rationale for the Design The procedure for siting the samplers to achieve the basic objectives is based on judgmental sampling as is the case for most ambient air monitoring
92. ty Description SPN 9998 10 Span check in progress automatically set by the ZENO based communications with Dasibi SPZ 9998 9 Span Zero check in progress automatically set by the ZENO based communications with Dasibi MAL 9978 8 Instrument malfunction this is manually set to invalidate data QAS 9992 7 Quality Assurance check in progress manually set during verifications and audits PMA 9993 6 Instrument in preventative maintenance mode manually set LIM 9980 5 Data failed one or more automatic quality checks automatically set FEW 9975 4 Not enough samples to create an hourly average automatically set NEG 9979 3 Data failed NEG test automatically below established minimum MUL 9979 2 Related parameters do not balance automatically set LST 9983 1 Lost or missing data insufficient data for sample period VAL N A 0 Data if valid Analysis A variety of analytic files are created in web pages available on the IPS MeteoStar LEADS The web pages most commonly used for analysis are the Monthly Summary and CAMS Data Printout MeteoStar LEADS Training Pollution roses that combine meteorological and air quality data from the Bishop Tribe s monitoring stations are also available using the Manual Validation software and are created as necessary at a minimum at the end of each month summarizing the previous month AQS Submission was initiated in 2005 using th
93. uring the review Files and or photographs that need to be updated will be identified The following categories will be emphasized during network reviews Number of Monitors Adequacy of the network will be determined by using the following information Historical monitoring data On and off reservation emissions Population density Best professional judgment 2e ko 2e 2e x ko Location of Monitors Maps geographical overlays and GIS based information will be used as needed to assess the adequacy of monitor locations Currently all monitors are for particulate matter and are located at the Bishop Tribe s Environmental Management Office Network review will consider the adequacy of this monitoring location and will examine the need to expand to additional locations and or monitoring for additional pollutants During network review the stated objective for the current monitoring location will be reconfirmed and the spatial scale re verified and then compared to each location to determine whether these objectives can still be attained at the present location Prior to the site visit the Air Quality Specialist will obtain and review the following Most recent hard copy of site description including any photographs Data on the seasons with the greatest potential for high concentrations for specified pollutants Predominant wind direction by season Pollution roses if available 2e
94. vavecsunest 47 APPENDIX A Standard Operating Procedures cccccsseseeeesseeeeeeeeseeeeeesaeeeeeeeaaaeeeeesaaaeeesenaanes 48 SOP 1 Data Verifications and Management SOP 2 Instrument Maintenance and Calibration LIST OF MAPS Map 1 Owens Valley Topographic Map cccceccccsseeeeeseseeeeeeseaeeeessaeaeeeesaeaeeeessaaaeeeesaags 10 Map 2 Environmental Management Office and Bishop Paiute Reservation 11 LIST OF PHOTOGRAPHS Photographs 1 and 2 PM 10 Air Monitoring Equipment Platform and Location ccceceeeeees 11 LIST OF FIGURES Figure 1 Tapered Element Oscillating Microbalance TEOM 1400a Revision B Equipped with a Filter Dynamics Measurement System FDMS B 8500 sesers 13 LIST OF TABLES Table 1 Distri utom LIST sv ve seats eeveumesedy anual Six a neu avcr iene a a a a A aida diania 6 Table 2 Quality Assurance Schedule for Ambient Air Quality Monitoring ccccseeeeee 13 Table 3 PM 10 Measurement Quality Objectives for Automated Continuous Sampler 16 Table 4 Record Categories and Types viii csiecscistsveieecacsvavecsusavescasavaaceostedvardccanevacs sacierees 18 Table 5 PM 10 Sampler Siting Criteria s vevsacan avinidve winds ctutnaddanuvetedepavee visa vaieindveneteuudunn 20 Table 6 Schedule of Sampling Related Activities ccccccssssecsessssererssseeessssessetesseseeeees 20 Table 7 Support Facility Supplies said ticeesntectieavesessucvutirakacadeecuwvintgedvecnnbiechinvaanteinees 23 Table 8 Field
95. wing instrument installation Routine maintenance and audits begin immediately following installation following the schedule in Table 2 along with corresponding record keeping as described in Section 9 Records are maintained at the Air Quality Specialist s desk and are available for inspection 15 2 Preventive Maintenance Table 2 in Section 6 describes the appropriate maintenance and calibration checks of the PM 10 sampler and their frequency The SOP s in Appendix A provide a detailed description of procedures Table 11 below summarizes the maintenance procedures and frequency Table 11 Instrument Maintenance Frequencies Instrument or Component Frequency Reference Clean and inspect inlet Monthly with filter exchange Service Manual TEOM Series 1400a Revision B Section 3 1 1 Bishop Paiute Tribe Page 29 of 68 November 25 2009 QAPP PM 10 TEOM FDMS Instrument or Component Frequency Reference Replace in line bypass filters Every 6 months Service Manual TEOM Series 1400a Revision B Section 3 1 3 Clean air inlet system Annually Service Manual TEOM Series 1400a Revision B Section 3 1 6 Clean 8500 switching valve Annually Operations Manual FDMS Series 8500 Revision B Section 12 1 3 Replace and rebuild pump Annually or when instrument performance is out of specification In rebuild kit 16 0 16 1 Standards INSTRUMENT CALIBRATION AND FREQUENCY Eleme
96. y community as described in the US EPA Quality Assurance Manual Vol II Part 1 EPA 454 R 98 004 August 1998 commonly termed the Redbook for general quality system and audit requirements and 40 CFR 58 Appendix A for nomenclature frequency and type of instrument checks and data reporting The air monitoring equipment is located on the roof of the Environmental Management Office at 50 Tu Su Lane on the Bishop Paiute Reservation N37 22 W118 25 at an elevation of 4 226 ft shown in Maps 1 and 2 and in the photographs below As shown in Map 1 the Bishop Paiute Reservation is located in the Owens Valley in eastern California near the Nevada border The reservation itself comprises 875 contiguous acres and is flanked by the City of Bishop to the East It is surrounded by private lands and by lands owned by the Los Angeles Department of Water and Power Approximately 1 350 people live on the Reservation Map 2 shows the location of the Environmental Management Office on the Bishop Paiute Reservation Photographs 1 and 2 show the equipment and location Access is via a ladder to the roof Bishop Paiute Tribe Page 10 of 68 November 25 2009 QAPP PM 10 TEOM FDMS Map 1 ographic Map ETIN ee Ki af NRG hon ska WW inh We RRs 2 yh Roe Sa ie i A oi KEN 7 th lt ay A a P 7S yx N 5 6 gt Bishop Paiute Tribe Page 11 of 68 November 25 2009 QAPP PM 10 TEOM FDMS Map 2 Environmental Management Office a

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