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EXHIBITOR SERVICE MANUAL ACA

1. PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Material Handling Rate Schedule as well as the Liability and Insurance Bulletin as stated on the enclosed sheets Company Name ___ CC Contact Person SSS Booth ___ Address City State Zip Signature Phone Fax Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com C a P T N ACA New England CampEXPO 2015 Radisson Hotel Manchester Downtown convention contractors Manchester NH 10 Technology Drive Suite 40 Hudson MA 01749 March 27 28 2015 capitalconventions com Fax 508 351 9911 877 335 3700 Rate Classifications mCrated Material that arrives as a single shipment on a dedicated truck that is skidded and or crated or in any type of shipping container that can be unloaded at the dock with no additional handling required m Additional Handling Material delivered in such a manner that it requires additional handling such as but not limited to shipments that are loaded by cubic space ground loading unloading stacked or constricted space loading unloading designated piece loading unloading alternate delivery location loads mixed with pad wrapped material carpet pad mul
2. Exhibiting Company Organization Exhibiting Company Organization Capital Convention Contractors Radisson Hotel Manchester Downtown 700 Elm Street Manchester NH 03101 Capital Convention Contractors Radisson Hotel Manchester Downtown 700 Elm Street Manchester NH 03101 Show ACA New England CampEXPO Show ACA New England CampEXPO ue Aq UJ s1oyoeIUOD UONUIAUOD eIdeD o zuoudrys e Jo ATOAT OP JO JUOWIUSISUOD QL Upg souvINsUT pue AjI IGUIT OY MAMAI SLAd ALON 2015 2015 Booth Booth Carrier Carrier Piecce sof lt Piece oof RUSH RUSH Exhibit Material Exhibit Material f P T A ACA New England CampEXPO 2015 Radisson Hotel Manchester Downtown convention contractors Manchester NH 10 Technol Drive Suite 40 Hudson MA 01749 sapiaicorveniora com Fax 508 351 9911 March 27 28 2015 877 335 3700 Capital will install a 10 custom hardwall booth to ensure your exhibit experience will be worry free Your booth will be waiting for you when you arrive and then at the end of the show you will be able to just walk away Included in your custom booth package e Header Sign Not Backlit Standard Color Carpet Choice of Velcro Friendly Sintra Slatwall or Pegboard Walls Tracklight with 1 head per panel power not included 40 High Side Returns 3 12 Flat Shelves 6 Draped Counter Two Bar Stools One Wastebasket Set up amp Removal Opening Day Booth Cleaning 200 Ibs
3. To Capital Convention Contractors 35 Lyman Street Northborough MA 01532 35 Lyman Street Northborough MA 01532 Show ACA New England CampEXPO Show ACA New England CampEXPO ue q UJ sIoyoRNUOD UOTUaAUO endep o zuoudrys g Jo ATAAT OP 10 JUOUIUSISUOD AL UNe Ng soueINsUT pUe AjI IGUIT OY MTAA OSv2Tq ALON 2015 2015 Booth Booth Carrier Carrier Piece __ of Piece __ of RUSH RUSH Exhibit Material Exhibit Material at a ase AE E ET E E E E AEE E E E EEE A E EEN Use these labels only if shipping Use these labels only if shipping Direct to Show Site Direct to Show Site From Exhibiting Company Organization Exhibiting Company Organization Capital Convention Contractors Radisson Hotel Manchester Downtown 700 Elm Street Manchester NH 03101 Capital Convention Contractors Radisson Hotel Manchester Downtown 700 Elm Street Manchester NH 03101 UIJO NG SLY UL YJJOJ JOS SUOTIPUCD pue swa ay Jo raddrys 19410 10 pur Joyqryxa yons hq souejdaoor uv se pannsuod aq Peys Joyqryx ay Jo Jfeyaq uo Jaddrys 19440 Aue q 10 1oyIqIyxa Show ACA New England CampEXPO Show ACA New England CampEXPO 2015 2015 Booth Booth Carrier Carrier Piece ___ of Piece sof ___ RUSH RUSH Exhibit Material Exhibit Material Use these labels only if shipping Direct to Show Site Use these labels only if shipping Direct to Show Site
4. Booth Dimensions Total Area Advance Price Floor Price Cost per day X X 0 32 per sq ft per day 0 39 per sq ft per day 100 square foot minimum Choose One O Cleaning Pre show one time only O Cleaning All show days PORTER SERVICE INCLUDES Emptying of wastebaskets in your booth once every hour show hours only Daily rate is based upon booth size Choose Booth Size Advance Price Floor Price of Show Total Option Cost Per Day Per Day Days Up to 1 000 square feet 82 50 103 25 1 001 to 2 000 square feet 104 50 130 75 2 001 to 3 000 square feet 115 50 144 50 Greater than 3 000 square feet 137 50 172 00 Please Note If special cleaning services are required please contact Capital s Exhibitor Services Department TO GUARANTEE BOOTH CLEANING SERVICE AVAILABILTY this service must be ordered and paid in advance of the show PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name Contact Person Booth Address City State Zip Signature Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalc
5. of Material Handling ALL THIS FOR ONLY 1 100 00 Tax not included SINTRA SLATWALL PEGBOARD Burgundy White Brown White Green Grey Black Burgundy Letter Color Blue Red Black Grey Burgundy Green CO Green Special artwork logos or colors will be quoted upon request White Please include samples and comments with this order Gold ADVANCE DISCOUNT ORDER PAYMENT MUST BE RECEIVED 14 DAYS PRIOR TO MOVE IN No credit will be issued on equipment ordered and placed in your booth SUB TOTAL 1 100 00 _ either unused or after the close of the show There is a 50 cancellation Late Orders Add 25 charge for orders cancelled at show site NH TAX 0 00 Orders cancelled after installation will be charged 100 of original price GRAND TOTAL All materials are on a rental basis and remain the property of Capital The undersigned is responsible for all items ordered and for its condition at close of show Late Orders will be charged an additional 25 PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name __ ___ Contact Person __ EE Booth Address _______ _ City State Zip _ _ __ Signature Phone Fax Email address If you have any questions please feel free to contac
6. 00 USD per item or 1 500 00 USD per shipment whichever is less Capital shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs that may result from any loss or damage to an exhibitor s materials that may make it impossible or impractical to exhibit same The consignment or delivery of a shipment to Capital by an exhibitor or by any shipper on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth in this bulletin It is suggested that exhibitors insure all shipments from the time that they leave exhibitor s company until they are returned from the show Your insurance carrier can add a rider to your current policy Shipments left on the floor without forwarding instructions will be shipped out or returned to our Warehouse pending re routing No liability will be assumed as a result of such re routing or handling ALL CHARGES ARE THE RESPONSIBILITY OF THE EXHIBITING COMPANY FOR WHOM MATERIALS HAVE BEEN RECEIVED AND HANDLED CAPITAL RESERVES THE RIGHT TO SHIP MATERIALS WITH THE OFFICIAL SHOW CARRIER IF EXHIBITOR CARRIER DOES NOT CHECK IN BY THE APPOINTED DATE AND TIME March 28 2015 4 00 PM If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson
7. 10 00 20 00 DOES NOT INCLUDE ELECTRICITY FOR ANY OF THE FOLLOWING ORDERS A DESCRIPTION OF EQUIPMENT MUST BE PROVIDED 20 amp 4000 watts 208 volts single phase 250 00 325 00 30 amp 6000 watts 208 volts single phase 275 00 350 00 20 amp 7000 watts 208 volts 3 phase 275 00 350 00 Internet Electrical Package 10 amp 1200 watts and wireless internet access code 105 195 Conditions and Regulations All equipment regardless of source of power must comply with all federal state and city safety codes Claims will not be considered unless filed by exhibitor prior to close of exposition Under no circumstances shall anyone other than house electrician make special or direct wiring connections All material and equipment furnished by CNH for this service order shall remain the property of The Radisson Hotel Manchester and shall be removed ONLY by The Radisson Hotel Manchester at close of show All exhibitor s cords must be of the 3 wire grounded type Rates quoted for all connections cover only bringing of electrical services to booth in the most convenient manner and do not include connecting equipment or special wiring 8 Electrical power for lights and displays will be turned on one hour prior to show opening time and off at show closing time of day Exceptions must be made and paid for in advance 9 For 24 hour electrical service please double your order 10 Any exhibitor de
8. Authorized Signature Printed Name Display House 3 party Address City State Zip Code Phone Authorized Signature Printed Name C A P T A ACA New England CampEXPO 2015 Radisson Hotel Manchester Downtown convention contractors Manchester NH 10 Technology Drive Suite 40 Hudson MA 01749 March 27 28 2015 capitalconventions com Fax 508 351 9911 877 335 3700 Payment Policy All orders faxed or mailed to Capital must be accompanied by a Credit Card Authorization Form Payment in full is due at show site Absolutely no show site orders will be executed prior to full payment of all customer bills Calculate your order total Service Amount Due Exhibitor Booth Labor Material Handling Furnishings amp Accessories Custom Exhibit Rental Special Signs amp Banners Standard amp Deluxe Carpet Miscellaneous NH Tax 0 00 A G FHF FFA FTF B TOTAL ESTIMATED CHARGES indicates nontaxable services RETURN VIA FAX 508 351 9911 PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name ContactPerson S Booth Address City State Zip Code Phone Email address Authorized Signature If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Con
9. INCLUDED IN THIS MANUAL TRACKING EST DATE OF EST COST OF PIECES WEIGHT Please provide Pro Number ARRIVAL Of Material Handling 200 Ib min per shipment ADVANCE SHIPMENTS Warehouse DIRECT SHIPMENTS Showsite Exhibit Hall If shipment is greater than 3 000 lbs what is the weight of the single heaviest piece being shipped _ Z Z Please provide contact information for person in charge of your move in that will be on site CONTACT NAME _ PHONE OUTBOUND CAPITAL BILLS OF LADING must be completed and turned in at the Capital Service Desk Any freight left on the show floor without a completed Bill of Lading will result in a service fee equal to 1 2 hour of labor DO NOT LEAVE YOUR BILL OF LADING IN YOUR BOOTH A credit card is required for material handling services Exhibitor is responsible for all shipping charges regardless of carrier Payments must be in US FUNDS Please complete credit card information on the CREDIT CARD Authorization form Drivers MUST check in at the loading dock by 4 00 PM on March 28 2015 or the shipment will be re routed to the show carrier Return to Warehouse Fee Shipments returned to Capital s warehouse will be assessed a 7 00 per cwt or a 50 00 minimum charge whichever is greater CHECK appropriate arrangements Freight arrangements will be handled by Capital Convention Contractors common carrier collect Freight arrangements will be handled by exhibitor NAME OF CARRIER
10. MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Use these labels only if shipping in advance to warehouse Use these labels only if shipping in advance to warehouse Exhibiting Company Organization Exhibiting Company Organization Capital Convention Contractors To Capital Convention Contractors 35 Lyman Street Northborough MA 01532 Q 5 Q amp E 5 n n io ot j 5 of 5 Pt zy n Ss co zi P i a 5 oz le 5 e lz eg 2 lt ot im Q n ZA E ac ge e e 5 ion oO 5 A i y a 5 E Sz ie he n E D oz oO Q e 5 n er R Le jan o n 2 5 o9 Q Le Q sc gt Sj Q e ion lt n i O 5 o a z3 E ozi g P AS v i amp Q ot g Le n i us ie la e rt y T 5 n 2 i a 35 Lyman Street Northborough MA 01532 Show ACA New England CampEXPO Show ACA New England CampEXPO 2015 2015 Booth Booth Carrier Carrier Piece ____ of Piece of RUSH RUSH Exhibit Material Exhibit Material Use these labels only if shipping in advance to warehouse Use these labels only if shipping in advance to warehouse From From Exhibiting Company Organization Exhibiting Company Organization Capital Convention Contractors
11. ORDER PAYMENT MUST BE SUB TOTAL RECEIVED 14 DAYS PRIOR TO MOVE IN NH TAX 0 00 No credit will be issued on equipment ordered and placed in your booth either unused or after the close of the show There GRAND TOTAL is a 50 cancellation charge for orders cancelled at show site All materials are on a rental basis and remain the property of Capital The undersigned is responsible for all items ordered and for its condition at close of show PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name Contact Person Booth Address City State Zip Signature Phone Fax Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr gt Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com C A P T A ACA New England CampEXPO 2015 Radisson Hotel Manchester Downtown convention contractors Manc NH 10 Technology Drive Suite 40 Hudson MA 01749 anc nester capitalconventions com Fax 508 351 9911 March 27 28 2015 877 335 3700 QTY DESCRIPTION n hed Aioni CHAIRS sd PADDED SIDE CHAIR 43 00 54 00 PADDED ARM CHAIR 47 50 59 50 UPHOLS
12. an additional charge to the exhibitor in accordance with prevailing rates for the service performed Materials left behind without orders placed at the Service Desk may be classified as abandoned The Service Contractor shall not be responsible for same We are not responsible for any delay of rush shipments We will expedite such rush shipments to the best of our ability but will not assume any financial responsibility for shipments which do not arrive at their destination at a dated time If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com Radisson Hotel Manchester Show Exhibitor Guidelines Important Shipping Information Capital Convention Contractors is the official drayage company for your show Please be sure to use them for all your drayage needs Please note should the hotel receive any materials from show exhibitors the materials will be held for pickup by Capital Convention Contractors during established exhibitor set up hours All fees will be due and payable on site to Capital Convention Contractors floor order pricing will apply This policy adheres to all exhibitors even those that are hotel guests Please refer to the enclosed drayage form for rates and terms Loading In Out Exhibitor unl
13. and maintained in accessible easily seen locations and may be required to be posted with designating signs Fire Retardant Treatment All decorations drapes signs banners acoustical materials cotton paper hay straw moss split bamboo plastic cloth and similar materials shall be flame retardant to the satisfaction of the Fire Department Booth identification banners and signs shall be flame retardant unless smaller than 1232 square inches 28 x 44 if separated from other combustibles by a minimum of 12 horizontally and 24 vertically Oil cloth tar paper nylon and certain other plastic materials cannot be made flame retardant and their use is prohibited Combustibles Literature on display shall be limited to reasonable quantities one day supply Reserve supplies shall be kept in closed containers and stored in a neat and compact manner in a location approved by the Fire Department All exhibit and display empty cartons must be stored in an approved drayage area If the show is under a 24 hour approved manned security program automobiles are allowed to retain 1 gallon or less of fuel gas caps must be taped Batteries are to be disconnected and taped STORAGE BEHIND BOOTH BACKWALL IS STRICTLY PROHIBITED If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr gt Suite 40 Hudson MA 01749 Phone 87
14. m 6 00 p m Saturday March 28 9 45 a m 2 30 p m Exhibitor Dismantle Saturday March 28 2 30 p m 7 00 p m To take advantage of discounts advance orders must be paid in full and received with payment no later than March 13 2015 We must have a major credit card on file to process your orders Complete the Credit Card Authorization Form in its entirety with correct information Capital Exhibitor Order Forms must be returned to our office and can be faxed directly to 508 351 9911 Order forms for other contractors should be returned to the specific contractor providing these services Capital recommends shipping exhibit materials up to 30 days prior to event move in to our Advance Freight Receiving Warehouse Making advance shipping arrangements will ensure a prompt and secure delivery to your exhibit site The event s location will not have the facilities to receive and store such materials in advance and may refuse your shipment and additional charges may occur For Advance Shipping to Warehouse All freight shipments must be shipped prepaid and received in our warehouse no later than March 20 2015 A 35 late charge will apply if orders for advance shipping are received after this date For Direct Shipping to Show Site DO NOT ship exhibit materials direct to show site to arrive prior to March 27 2015 You MUST designate your shipment for arrival during exhibitor set up date only and label your materials c o CAPITAL CONVENT
15. not responsible for providing booth setup items please refer to the show decorator information for your booth needs ELECTRICAL INTERNET PHONE SERVICES Please complete the enclosed electrical form and return to the Radisson 3 days prior to exhibitor move in date to receive the discounted rate Should the form be rec d after that date floor order fees will apply Please complete the enclosed internet form should you wish to have wireless internet access available in your booth A pass code will be given to booth personnel during set up Phone service is not available through the Radisson please contact Fair Point Communications to make arrangements for phone lines you must hire them to run the line to your booth space 866 984 3001 MISCELLANEOUS nothing should be nailed stapled or taped to walls or floors helium balloons are not permitted in the Armory Exhibit area smoke fog or other flammable substances will not be permitted under any circumstances The City of Manchester Health department requires all exhibitors involved in the preparation and sampling of food be pre approved Written permission may be obtained by calling 603 624 6466 Please note food products may only be distributed by an exhibitor if it is the principle primary product of the exhibitor For questions or information please contact the Radisson Sales office 603 206 4208 IA ACA New England CampEXPO 2015 Radisson Hotel Manchester Downtown conventio
16. show freight carrier the exhibitor is responsible for arranging for the carrier to pick up at the close of the show Shipping costs are not included and are the responsibility of the exhibitor Capital cannot guarantee pick up time for exhibitor appointed carriers all shipments are moved out of the exhibit hall at Capital s discretion Bill Shipping Charges to if different from above Shipper signature Print Name Freight Charges Billed to Company Name Address City State Zip Attention PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name __ Contact Person Booth Addres SSS City State Zip Signature Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com C A P T A ACA New England CampEXPO 2015 Radisson Hotel Manchester Downtown convention contractors Manchester NH 10 Technology Drive Suite 40 Hudson MA 01749 March 27 28 2015 capitalconventions com Fax 508 351 9911 877 335 3700 BOOTH CLEANING INCLUDES Vacuuming of booth and emptying of wastebaskets once daily
17. 7 335 3700 Fax 508 351 9911 Email help capitalconventions com f P T A ACA New England CampEXPO 2015 Radisson Hotel Manchester Downtown convention contractors Manchester NH OR en Ean FROSIN March 27 28 2015 877 335 3700 QTY DESCRIPTION Advance Price Floor Price Amount TABLES DRAPED si 4 X 2 30 HIGH 87 00 109 00 6 X 2 30 HIGH 98 00 122 25 8 X 2 30 HIGH 109 00 136 50 COUNTER HEIGHT TABLES DRAPED 4 X 2 40 HIGH 98 00 122 25 6 X 2 40 HIGH 109 00 136 50 8 X 2 40 HIGH 120 00 149 75 TABLES UNDRAPED si X 2 30 HIGH 43 00 54 00 6 X 2 30 HIGH 54 00 68 25 8 X X 30 HIGH 65 00 81 50 COUNTER HEIGHT TABLES UNDRAPED X 2 40 HIGH 49 00 60 50 6 X 2 40 HIGH 60 50 76 00 8 X 2 40 HIGH 73 00 91 50 TABLES COCKTAIL FINISHED TOP 30 ROUND 30 HIGH 87 00 109 00 30 ROUND 40 HIGH 98 00 122 25 TABLE RISERS sis 4 X 10 HIGH 44 00 55 00 X 10 HIGH 55 00 69 50 OR 8 TABLE 38 50 48 50 6 OR 8 COUNTER 38 50 48 50 8 HIGH PER LINEAR FT 9 50 13 75 eee eee ee fee TF YOU DO NOT INDICATE COLOR CHOICE SHOW COLOR WILL BE PROVIDED CIRCLE COLOR CHOICE ROYAL BLUE SILVER BURGUNDY HUNTER GREEN BLACK ADVANCE DISCOUNT
18. D SIGNED AND RETURNED TO CAPITAL ADVANCE FLOOR ORDERS All orders require advance payment for initial estimate of charges for services AND a VALID CREDIT CARD with proper authorization be provided to Capital You may prepay with a company check but a credit card is required by Capital to ensure any unexpected charges such as additional freight clean up cost etc that are paid at the time the show closes THIRD PARTY ORDERS If you choose to contract work to a Display or Exhibit House company and or require services from Capital the payment information presented above shall apply Capital must be notified in writing from exhibiting company or any other Display or Exhibit Company involved in the set up or dismantle of exhibits DRAYAGE TO WAREHOUSE OR SHOW SITE AND OR LABOR Capital s Payment Policy must be adhered to by exhibitor prior to any freight being shipped to Capital All charges for freight assembling disassembling shipping handling and any other must be prepaid If adjustments or additional charges are required at Show Close they will be charged to the enclosed Credit Card provided unless Exhibitor disputes charges in writing Capital is not responsible for any damage or loss of your freight please secure round trip insurance from your company insurance carrier ALL CHARGES All charges costs requested by Exhibitor MUST be PAID IN FULL before services are rendered and any adjustment and or additional charges must be paid by Show Cl
19. EXHIBITOR SERVICE MANUAL ACA New England CampEXPO 2015 Radisson Hotel Manchester Downtown Manchester NH March 27 28 2015 CAPITAL convention contractors 10 Techno mes via e Suite 40 Hudson MA 01749 pitaic ions com Fax 508 351 9911 877 335 3700 C f P T A ACA New England CampEXPO 2015 Radisson Hotel Manchester Downtown convention contractors Manchester NH 10 Technology Drive Suite 40 Hudson MA 01749 March 27 28 2015 capitalconventions com Fax 508 351 9911 877 335 3700 Dear Exhibitor Capital Convention Contractors is pleased to have been selected as the Official Service Contractor for the ACA New England CampEXPO 2015 being held at Radisson Hotel Manchester Downtown in the Manchester NH In our commitment to an enjoyable and smooth running event this Capital Exhibitor Service Manual has been prepared for your use in planning your event Please review the following information carefully and place orders early to save time and money Each 10 x 10 booth package includes Each 5 x 10 booth package includes 8 High back drape Two chairs 8 High back drape Two chairs 3 High side drape Wastebasket 3 High side drape Wastebasket 6 draped table Exhibitor ID sign 4 draped table Exhibitor ID sign Drape Color s Royal Blue amp Burgundy Carpet Aisle carpet only Grey Exhibitor Set up Friday March 27 10 00 a m 3 00 p m Exhibit Hours Friday March 27 3 30 p
20. ION CONTRACTORS We look forward to working with you CAPITAL CONVENTION CONTRACTORS If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com C a P T TAN ACA New England CampEXPO 2015 Radisson Hotel Manchester Downtown convention contractors Manchester NH ie cdma FEDES March 27 28 2015 877 335 3700 Circle One American Express VISA MasterCard Exhibitor Booth Credit Card Billing Address City Zip Code Contact Person Phone Credit Card Number Expiration Date Card Holder Name please print SS Signature Cardholder hereby authorizes Capital to charge credit card described herein for all charges incurred by Exhibitor and has read understands and agrees to all forms in the exhibitor manual and agrees to pay all charges as described in the Cardholder Agreement All estimated charges must be paid in ADVANCE and a valid credit card must be on file with Capital authorizing payment for modified and or additional charges All charges must be paid by the end of the show IMPORTANT PLEASE PROVIDE YOUR BOOTH REPRESENTATIVE WITH A COPY OF THIS CREDIT CARD AUTHORIZATION FORM TO AVOID ANY MISUNDERSTANDING NO SERVICES WILL BE RENDERED UNTIL THIS DOCUMENT IS COMPLETE
21. March 27 2015 PALS cesses deeveics ca ea E N sc totes mea E alesse eevee bo aaa GAT ere Renee aie oa etalon E 51 00 102 00 Additional Handling seziy sens ccox Qucre eine ee con eee na e EAA E ene not A EE Bad Shao 64 00 128 00 Wreath oss sess vana eadar eu RAAE ania ac Fd acd balsa EEE EEN EAE PEE EEE ORE EE RE ATIRA 69 00 138 00 Crated Overtime Inbound Outboutid i sareen E a GTE AAN ENEE EA EK AE 17 85 35 70 Additional Handling Overtime Inbound Outbound 0 0 0000 000 arrene cece eee 22 40 44 80 Unerdted Overtime Inbound Outbound s c iisose see egies La aain danas ADEE T add eae anda Gree ee 24 15 48 30 m Additional Surcharges Oft Target Fes Crat d ununta nai agains add cea a cae hGadadene gu aE Pp SAAN E ane ge ameadia wes aed 17 85 35 70 Off Target Fee Additional Handling i cci400 tinni ni baad wea Sk Reon oe Whee eal Sale bake eae S 22 40 44 80 Off Target Fes Unctated osuran iaiecndvs tea Saag cxaddins wana a dage aii e i a ii E eae EEE 24 15 48 30 Shipments Returned to Warehouse 7 00 per cwt or 50 00 minimum whichever is greater 7 00 per cwt 50 00 minimum First Piece Additional Pieces m Small Packages direct shipments only 25 Ibs or less combined received on the same day same shipper same carrier 35 00 20 00 In addition to above charges MONEY SAVING TIPS Consolidate shipments when total weight is less than 200 Ibs for EXAMPLE if t
22. TERED BAR STOOL 53 00 66 00 FOLDING CHAIR 11 00 14 50 ACCESSORIES TRIPOD EASEL 20 00 25 50 GARMENT RACK 60 50 76 00 LITERATURE RACK 71 50 90 25 4 X 8 DISPLAY BOARD 137 50 171 75 6 SHOWCASE W SHELVES 357 50 446 75 WASTEBASKET 15 50 20 00 RAFFLE DRUM 55 00 69 50 8 ALUMINMUM BACK POST W BASE 22 00 27 50 6 10 ADJUSTABLE CROSS BAR 11 00 13 75 SUB TOTAL NH TAX 0 00 GRAND TOTAL ADVANCE DISCOUNT ORDER PAYMENT MUST BE RECEIVED 14 DAYS PRIOR TO MOVE IN No credit will be issued on equipment ordered and placed in your booth either unused or after the close of the show There is a 50 cancellation charge for orders cancelled at show site All materials are on a rental basis and remain the property of Capital The undersigned is responsible for all items ordered and for its condition at close of show PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name __ SSS Contact Person Js Booth Address ___ City State Zip __________ Signature Phone ao Fax Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Em
23. ail help capitalconventions com CAPITAL convention contractors 10 Technology Drive Suite 40 Hudson MA 01749 capitalconventions com Fax 508 351 9911 877 335 3700 Upholstered Bar Stool Padded Arm Chair 30 High draped table 40 High draped table ACA New England CampEXPO 2015 Radisson Hotel Manchester Downtown Manchester NH March 27 28 2015 Folding Chair Ji 40 High cocktail table Padded Side Chair 30 High cocktail table e Draped tables are available in lengths of 4 6 and 8 ft and heights of 30 or 40 inches N Tripod Easel Literature Racks Standard Counter Garment Rack Chrome Sign Holder Display Case Display Board Wastebasket Raffle Drum Please Note Actual available products may vary Please contact our Exhibitor Services Department to ensure the availability of specific items All colors depend upon dye lots and lighting C A P T A ACA New England CampEXPO 2015 ti naa Radisson Hotel Manchester Downtown convention contractors Manchester NH 10 Technology Drive Suite 40 Hudson MA 01749 capitalconventions com Fax 508 351 9911 March 27 28 2015 877 335 3700 Custom carpet is required for booths longer than 30 or booths configured as an island or Peninsula All prices include delivery installation carpet tape and removal CIRCLE COLOR CHOICE BLUE GREY BURGUNDY RED FOREST GREEN BLACK If no color is chosen GREY will be deli
24. curate or missing weights which require shipment to be re weighed on the dock Shipments loaded in this manner require additional time equipment and or labor Courier type companies such as Federal Express UPS and DHL airfreight and local cartage companies POVs amp company trucks are included in this category due to their delivery procedures What is a Cartage Company Freight forwarders as well as other carriers will often outsource the delivery of their freight to third party cartage companies Cartage companies provide local pick up and delivery services to and from the event venue as well as other locations In most cases cartage companies will consolidate shipments from multiple carriers onto a single truck Due to their loading unloading procedures these shipments may fall into the additional handling category What is The Difference Between Crated and Uncrated Shipments Crated shipments are those that are packed in any type of shipping container that can be unloaded at the dock with no additional handling required Such containers include crates fiber cases cartons and properly packed skids An uncrated shipment is material that is shipped loose or pad wrapped and or unskidded without proper lifting bars and hooks What are Stacked Shipments Shipments loaded in a manner that requires pieces to be moved to ground level for delivery to booth Stacked or cubed out shipments and loose items placed on top of crates and or pallets c
25. d into or out of booth during below listed times e Shipment is moved into or out of show site on overtime due to scheduling beyond Capital s control Overtime is e Monday through Friday before 8 00 a m and after 4 30 p m e All day Saturday Sunday and observed union holidays INBOUND SHIPMENT S All charges are based upon inbound weight certificates and are quoted on a round trip basis whether services are utilized completely or not All charges are per cwt 100 lbs rounded up to the next 100 lbs with a 200 lb minimum Capital will receive advance crated shipments at the warehouse and will provide up to 30 days free storage prior to the show Capital will receive direct shipments at showsite on scheduled move in day s Capital will provide delivery to booth storage of empty packing materials and return outbound shipments to the loading dock All shipments must be accompanied by certified weight tickets Capital reserves the right to re weigh your Shipment s to determine actual weight Consistent with trade show industry practices there may be a lapse of time between the delivery of shipment s to the booth and the arrival of exhibitor or his her representative During this time the materials will be left unattended Capital Convention Contractors will not be responsible or liable for any loss damage theft or disappearance of exhibitor s material after it has been delivered to the exhibitor s booth Capital recommends hiring sec
26. ed labor at the Capital Service Desk Failure to check in at the scheduled time will result in a one hour minimum charge per person requested Starting times are guaranteed only in those instances where labor is requested for the start of the workday Twenty four hour notice is required for cancellation of labor services Company Representative Phone This plan allows for exhibits to be set up prior to exhibitor s arrival The charge for this service is 50 of the exhibitor s total labor bill with a minimum of 45 00 on installation and 45 00 on dismantles In order to perform this service without the exhibitor s representative present Capital must have detailed set up instructions blueprints floor plans etc with this labor order Please see the next page for outbound shipping instructions Set Up Information Required Booth display being shipped to Warehouse Show site Scheduled delivery date Shipment consists of Crates Cartons Carpets pads If no carpet is being shipped is carpet ordered through Capital Yes O No Blueprints amp Exhibit instructions Attached CO Shipped with Display Please supply advance instructions with order Any claims of material damage for either Exhibitor Supervised or Capital Supervised Labor must be submitted to us in writing no later than 5 days after the close of the event After 5 days any claim shall be considered waived Steel banding at 1 10 per linear foot includi
27. entioned procedure removal of containers with old empty labels and without Capital s labels improper information on empty labels or valuable stored in containers with empty labels Freight handling charges are the responsibility of the exhibitor to whom the shipments have been consigned Also charges for loading out freight shipments are the responsibility of the exhibitor from whose shipments are made Exhibitors may not assign this responsibility to suppliers or customers The exhibitor agrees in the event of a dispute with Capital relative to any loss or damage to any of their materials or equipment that they will not withhold payment of any amount due to Capital for Drayage or any other service provided by Capital as an offset against the amount of the alleged loss or damage Instead they shall agree to pay Capital at the close of the show for all such charges and they further agree that any claim they may have against Capital shall be pursued independently by them as a completely separate transaction to be resolved on its own merits Where an exhibitor indicates choice of carrier for pickup it is the exhibitor s responsibility to arrange with such carrier for said pickup service If the carrier does not pick up within the time limited for the removal of exhibitor s materials at the Exhibit Hall we reserve the right to forward such materials by the shipping method of our choice or to remove said materials to our warehouse for disposition at
28. he rate is 50 00 per 100lbs 3 Separate Shipments 1 Consolidated Shipment Sub Total 54 Ibs charged 200 Ibs 100 00 3 pieces 1 shipment 59 Ibs charged 200 Ibs 100 00 185 Ibs 200 Ibs 100 00 Total Is 72 lbs charged 200 Ibs 100 00 Total Savings 200 00 Total 185 Ibs Total Cost 300 00 PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Material Handling Rate Schedule as well as the Liability and Insurance Bulletin as stated on the enclosed sheets Company Name Contact Person Booth Address City State Zip Signature Phone Email address C a P T N ACA New England CampEXPO 2015 Radisson Hotel Manchester Downtown convention contractors Manchester NH peie mr oe ae March 27 28 2015 877 335 3700 CERTIFIED WEIGHT TICKETS In the event that no weight tickets or inaccurate weight tickets are indicated on the delivery documents presented Capital shall estimate the weight or re weigh and charges shall be based upon the estimates The estimated weight shall be final and binding if actual scale weight figures are not submitted prior to the close of the show All shipments received at the warehouse and show site are subject to re weigh OVERTIME An overtime surcharge per cwt for each occurrence will apply if Shipments are received on overtime e Overtime will be applied to all freight received at the warehouse and or show site that must be move
29. ilities owned by parties other than the exhibitor The exhibitor shall provide only the material and equipment that he owns and that is to be used in his exhibit space INCOMPLETE OR UNSIGNED FORMS WILL NOT BE ACCEPTED Return this form along with Certificate of Insurance and name and addresses of employees who are working in your booth by February 27 2015 to Capital ACKNOWLEDGED AND AGREED TO Signature of Exhibitor Date Name of Service Contractor Contractor Street Address City State Zip Code Contractor Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com C a P T N ACA New England CampEXPO 2015 Radisson Hotel Manchester Downtown convention contractors Manchester NH ee eee March 27 28 2015 877 335 3700 What is Additional Handling Material delivered in such a manner that it requires additional handling such as but not limited to shipments that are loaded by cubic space ground loading unloading stacked or constricted space loading unloading designated piece loading unloading alternate delivery location loads mixed with pad wrapped material carpet pad multiple shipments pad wrapped shipments uncrated shipments no documentation including weight tickets and inac
30. is information must be received in writing no later than 30 days prior to the show in Capital s office If this information is not received 30 days prior to the show Capital labor must be used for all work The non official contractor will be permitted to supervise only 2 The non official contractor to be used by the exhibitor must do the following a Provide a certificate of insurance with at least the following limits Comprehensive General Liability not less than 1 000 000 with respect to injuries to any one person in any occurrence and 500 000 with respect to damage of property Workers Compensation Insurance including employee liability coverage in a minimum amount of not less than 1 000 000 of individual and or aggregate coverage and naming Capital Convention Contractors as additional insured Agree to abide by all the rules and regulations of the show Agree to abide by all union rules and regulations Information must be received in the Capital office no later than 30 days prior to the show Identification badges must be worn at all times Temporary labor badges will be provided Badges will be issued only to persons actually used to supervise install dismantle and maintain exhibit related equipment pao For services such as electrical plumbing telephone cleaning and drayage no other contractor other than the official contractor will be approved This regulation is made necessary because work is done on equipment and fac
31. ments Any carrier delivering more than 1 one shipment for more than 1 one exhibitor booth location or venue will be charged additional handling due to additional labor that is needed to sort separate and deliver the various shipments What does it Mean if I Have No Documentation Shipments that arrive from a small package carrier including Federal Express UPS and DHL without an individual Bill of Lading requiring additional time labor or equipment to process What about Carpet Pad Only Shipments Shipments that consist solely of carpet and or carpet padding require additional handling due to additional time labor and equipment needed to load unload j f P T A ACA New England CampEXPO 2015 Radisson Hotel Manchester Downtown convention contractors Manchester NH peeved ali Ata March 27 28 2015 877 335 3700 ADVANCE SHIPMENTS DIRECT SHIPMENTS Please use enclosed freight labels Please use enclosed freight labels Receiving hours M F 9 00 am to 4 00 pm Received only during exhibitor move in hours Must arrive by March 20 2015 Only on March 27 2015 To Exhibitor Name Booth To Exhibitor Name Booth For ACA New England CampEXPO 2015 For ACA New England CampEXPO 2015 c o Capital Convention Contractors Capital Convention Contractors c o Radisson Hotel Manchester Downtown 35 Lyman Street 700 Elm Street Northborough MA 01532 Manchester NH 03101 x PLEASE READ THE LIABILITY AND INSURANCE BULLETIN
32. n contractors Manchester NH 10 Technology Drive Suite 40 Hudson MA 01749 March 27 28 2015 capitalconventions com Fax 508 351 9911 877 335 3700 For Exhibits Exhibitions and Trade Shows Public amp Private Booth Construction Booths platforms and space dividers shall be of materials that are flame retardant or rendered so satisfactory to the Fire Department representatives Coverings for counters or tables used within or as part of the booth shall be flame retardant All electrical wiring and apparatuses will be of a wire UL type approved Fire Department A permit shall be required for the following 1 Display or operate any heater barbecue heat producing or open flame device candles lamps lanterns torches etc 2 Display or operate any electrical mechanical or chemical device which may be deemed hazardous by the fire department 3 Use or storage of inflammable liquids and dangerous chemicals 4 Display any internal combustion engine special requirements available upon request 5 Use of compressed gases Permit available for 32CF bottles 1 2 or less full Obstructions Aisle and exits as designated on approved show plans shall be kept clean clear and free of obstacles Booth construction shall be substantial and fixed in position in specified areas for the duration of the show Easels signs etc shall not be placed beyond the booth area into aisles Firefighting equipment shall be provided
33. n handling of equipment Neither will they be responsible for loss damage or delay of shipments due to fire theft water vandalism acts of God strikes lockouts work stoppages of any kind or any other circumstances beyond their control Capital and its subcontractors liability shall be limited to physical loss or damage to the specific article which is lost or damaged and in any event Capital s maximum liability shall be limited to 30 per pound per article with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less If Capital is found negligent for the damage of materials the exhibitor s sole remedy will be to have Capital repair or replace the defective materials with that of like kind and quality In no event shall Capital be liable for incidental or consequential damages which may result or arise out of the damaged materials This shall include those losses or damages which may arise out of the inability of an exhibitor to show their product The consignment for delivery of a shipment to Capital by an exhibitor or by any shipper on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or other shipper of the terms and conditions set forth in this notice It is understood that Capital and its subcontractors are not insurers Insurance if any shall be based on the value of the material handling services and the scope of liability is unrelated to the value of the Exhibitor s pr
34. ng labor 50 00 MINIMUM include on Order Summary page CD Shrink wrap at 35 00 per skid x 35 00 include on Order Summary page FULL PAYMENT MUST ACCOMPANY ALL ORDERS PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name SSS Contact Person Booth Address City State Zip Signature Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com C a P T AN ACA New England CampEXPO 2015 Radisson Hotel Manchester Downtown convention contractors Manchester NH erien TEESI March 27 28 2015 877 335 3700 Only Exhibitors hiring Capital to dismantle their booth should complete this form At the close of the show exhibitor freight will be shipped to the following address If your freight is being shipped to another tradeshow be sure to include the show name and your booth number Company Name Booth Address City State Zip Attention SELECT SHIPPING METHOD O Exhibitor Carrier Choice O Official Show Carrier YRC Ground Must arrive by PLEASE NOTE If an exhibitor is using a carrier of his her choice not using the official
35. oading is permitted into the Expo Center from two areas parking garage level 3 clearance 7 Loading dock located in the rear of the hotel off Pleasant St Dock height is 4 UNLOADING IS NOT PERMITTED from the Hotel Drive by the front doors of the Expo from the hours of 7am 5pm Limited access will be permitted after 56m on a prearranged basis Exhibitor unloading is permitted into the Armory from the overhead door located on Pleasant St Exhibitors are required to provide all necessary unloading equipment pallet jacks 4 wheelers etc The hotel is not permitted to assist in unloading or able to provide equipment for unloading Parking in the rear lot is allowed by PERMIT ONLY All other vehicles will be towed Only oversized vehicles will be allowed permission to remain in the lot Please contact show manager should oversize parking be needed No vehicular access is allowed in either space for unloading purposes Radisson Hotel Manchester Show Exhibitor Guidelines Continued SETUP BREAKDOWN All exhibitors are required to adhere to the show management approved set up and breakdown hours It is the exhibitor s responsibility to remove all booth materials within the designated time frame Please note the Radisson will pick up all recyclable paper products please be sure to break down all boxes and place in the aisle for pick up Please note Carpet is not allowed to be affixed to the Armory floor The Radisson is
36. onstitute additional handling What is Ground Loading Unloading Applies to facilities where there is no loading dock and to vehicles that are not dock height and therefore cannot be loaded unloaded at a loading dock Examples are U Hauls flat bed trailers double drop trailers and company vehicles with trailers What are Mixed Shipments Mixed shipments are those that include both crated and uncrated goods Where the percentage of uncrated is minimal and does not warrant the full uncrated rate for the shipment Capital will charge additional handling Capital defines additional handling for mixed loads as more than 30 of the volume uncrated What is Constricted Space Loading Unloading Freight that is loaded high and tight in the trailer and is not easily accessible or freight that is loaded to full capacity of the trailer top to bottom side to side An example of this is freight that is loaded down one side of a trailer that must be bypassed to reach targeted freight What is Designated Piece Loading Unloading Drivers that require loading of specific pieces in a certain order to ensure all items fit on the trailer or having to remove freight from the trailer and then reload to fit on the trailer What is Alternate Delivery Location Shipments that are delivered by a carrier and require pieces to be delivered to different areas levels in the same building or to other venues such as a hotel near an event venue What are Multiple Ship
37. onventions com C f P T A ACA New England CampEXPO 2015 Radisson Hotel Manchester Downtown convention contractors Manchester NH 10 Technol Drive Suite 40 Hudson MA 01749 posers rot Os fd March 27 28 2015 877 335 3700 If your company plans to use a Contractor other than Capital please read complete and submit this form to Capital Convention Contractors Official Service Contractors are appointed to perform and provide necessary services and equipment The Official Service Contractor will provide all usual trade show services including labor Exceptions are e Supervision may be provided by the exhibitor e The exhibitor may appoint the official contractor for supervision e The exhibitor may appoint a qualified non official contractor Official Service Contractors are appointed to e Ensure the orderly and efficient installation and removal of exhibits e Assure the distribution of labor to all exhibitors according to need e Provide sufficient labor to satisfy the requirements of exhibitors and for the show itself e See that the proper type and limits of insurance are in force e Avoid any conflicts with local union regulations and requirements SHOULD THE EXHIBITOR WISH TO EMPLOY THE SERVICES OF A CONTRACTOR OTHER THAN THE OFFICIAL CONTRACTOR THE FOLLOWING CONDITIONS MUST BE MFT 1 The exhibitor must inform Capital Convention Contractors of the name and address of the contractor and the work performed Th
38. operty being handled It is suggested that exhibitors insure all shipments from the time they leave your company until they are returned from the show If a shipment must be re routed due to incorrect or unclear shipping instructions on the Outbound Bill of Lading Capital assumes no liability as a result of such rerouting or handling Capital and its subcontractors shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an Exhibitor s materials which may make it impossible or impractical to exhibit same Loss or damage must be submitted to Capital prior to the close of the show on which the loss or damage occurred or shall be considered waived No suit or action shall be brought against Capital or its subcontractors more than one 1 year after the accrual of the cause of action therefore Shipment received without receipts freight bills or specified unit counts on receipts or freight bills such as UPS or van lines will be delivered to the exhibitor s booth without guarantee of piece count or condition No liability will be assumed by Capital for such shipments Empty container labels are available at the service desk Affixing the labels is the sole responsibility of the exhibitor or his her representative All previous labels should be removed or completely covered Capital assumes no responsibility for errors to the aforem
39. ose Such costs will be charged to Exhibitor s credit card provided unless prior arrangements have been made All Checks must be drawn on a US bank and there will be a minimum charge for each NSF check written to Capital Declined credit cards are subject to a 35 00 service fee ADJUSTMENTS Exhibitors are responsible for ensuring services rendered as ordered prior to Show Opening All requests for adjustments must be made on site prior to the Show Closing Capital will not be responsible for adjustments after the Show Closes unless prior arrangements have been made in writing to Capital SALES TAX Applicable city county and state taxes will apply If any Exhibitor is exempt from paying sales tax it is the Exhibitor s responsibility to provide Capital with its tax exempt certificate prior to the Show Opening COLLECTION POLICY In the event this contract is turned over to an attorney for collection or dispute Capital will be entitled to reasonable attorney fees If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com f P IT A ACA New England CampEXPO 2015 Radisson Hotel Manchester Downtown convention contractors Manchester NH R n EE AIN March 27 28 2015 877 335 3700 Capital Convention Contractors will in
40. sheets Company Name n _ Contact Person Booth Address City State Zip Signature Phone Fax Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com gt f P ji A ACA New England CampEXPO 2015 Radisson Hotel Manchester Downtown convention contractors Manchester NH Neen tec March 27 28 2015 877 335 3700 Labor is available for installation and dismantling of exhibits shrink wrapping and banding of materials RATES O Straight Time 59 00 per man hour 8 00 a m to 4 30 p m Monday through Friday One hour minimum O Overtime 88 50 per man hour before 8 00 a m and after 4 30 p m and all hours on Saturday Sunday and observed holidays where applicable One hour minimum TIME TOTAL RATE PER ESTIMATED HOURS MAN HOUR COST INSTALLATION X X yo DISMANTLE _ X 7 X FINAL COSTS WILL BE CALCULATED AFTER COMPLETION OF SERVICES COSTS ARE BASED ON OPTIONS AND ACTUAL LABOR TIME ON SITE LABOR ORDERS WILL BE CHARGED AN ADDITIONAL 30 Labor Options choose one Exhibitor Supervised Labor Capital Supervised Labor All labor is performed under the direction of the exhibitor Exhibitor must meet the schedul
41. siring an independent electrical line will be subject to a labor charge in addition to the charge for power 11 CNH is not responsible for voltage fluctuation power failures or power surges because of temporary power conditions 12 CREDIT WILL NOT BE GIVEN FOR OUTLETS INSTALLED AND NOT USED 13 ALL ORDERS ARE FOR A SINGLE PLUG IN SHORT EXTENSION CORDS AND QUAD BOXES ARE AVAILABLE FOR RENTAL 14 Water is available Please call for charges For telephone service to booth please contact FairPoint Communication 866 984 3001 WpONE oe We require electrical service for the following equipment Building utility outlets are not a part of booth space and are not to be used by the exhibitors unless specified otherwise Electrical Show 24 Hour Service Date s Total Company Name Booth Mailing Address City State Zip Authorized By Signed By Date Please Print Phone CC Exp Date A AFATE CRA AEA A E E A A AA a A a a A a a e a a a a a a a a a A r
42. t Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com C A P T A ACA New England CampEXPO 2015 Radisson Hotel Manchester Downtown convention contractors Manchester NH 10 Technology Drive Suite 40 Hudson MA 01749 March 27 z 2 8 20 1 5 capitalconventions com Fax 508 351 9911 877 335 3700 PLEASE NOTE In order to receive the discount rate on your signs and graphics this form must arrive at Capital at least two 2 weeks prior to exhibitor move in Special or custom signs can be made Prices listed are for black copy ten words or less to be applied on white Card stock or foam core depending on size We welcome inquiries regarding signs not listed QTY SIZE Advance Floor Amount Price Price 7 x 44 27 50 42 00 14 x 22 38 50 58 50 22 x 28 66 00 99 00 28 x 44 88 00 132 00 Add your company s logo and other options for an additional cost Exhibitor must supply artwork QTY DESCRITPION Advance Floor Amount Price Price Logo 82 50 137 50 Over 10 words 1 25 2 25 Cardboard Easel Back 4 50 6 75 Directional Arrow 5 50 7 75 Prices are based upon one color vinyl graphics applied to white 10 oz material with grommets and up to ten words of copy O
43. ther color materials and hanging options are available Dimensions Advance Price Floor Price Total X 10 00 per sq ft 23 25 per sq ft SUB TOTAL NH TAX 0 00 GRAND TOTAL PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets Company Name Contact Person Booth Address City State Zip Signature Phone Email address If you have any questions please feel free to contact Exhibitor Services at the number below EMAIL MAIL OR FAX FORM TO Capital Convention Contractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com my UU ew UU WU SETET UU UU a a a fe as Oe my a Mm A PKS 1 FLJ J iS J JTUUUUUU UU UU UU UU UU UP UP UP SP SP UP PU UP UP UU UP UP UP UP DP UP UP UP UP UO UP UU I UP 8 Complete Order Form amp mail with ELECTRICAL SERVICE ORDER FORM Armory payment made payable to Expo Center The Radisson Hotel Manchester 700 Elm St Manchester NH 03101 Phone 603 206 4208 Fax 603 206 4206 Floor Order Discount less than 3 days Quantity Description Advance Payment prior to setup Amount 10 amp 1200 watts 75 00 150 00 20 amp 2400 watts 120 volts 100 00 200 00 4 outlet power strip rental see 13
44. tiple shipments pad wrapped shipments uncrated shipments no documentation including weight tickets and inaccurate or missing weights which require shipment to be re weighed on the dock Shipments loaded in this manner require additional time equipment and or labor Courier type companies such as Federal Express UPS and DHL airfreight and local cartage companies POVs amp company trucks are included in this category due to their delivery procedures Uncrated Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks m Small Packages A shipment of any number of pieces with a combined weight not to exceed 25 lbs that is received on the same day from the same shipper and delivered by the same carrier Additional Fees May be Applicable m Off Target Direct shipments that do not arrive on the date or time assigned m Late to Warehouse Fee Shipments arriving after March 20 2015 m Early Shipments to Warehouse Any shipment arriving prior to February 27 2015 m Shipments Returned to Warehouse Shipments returned to the warehouse at close of the show will be charged an additional fee of 7 00 per cwt or 50 00 minimum charge whichever is greater Shipments not picked up from the warehouse within 72 hours will be charged for storage by Capital Convention Contractors m Additional charges will apply for any shipment left on floor without a Capital Bill of Lading form completed and turned in
45. to the Capital Service Desk One half hour minimum Capital supervised labor fee will be charged Overtime Overtime is Monday through Friday prior to 8 a m and after 4 30 p m all day Saturday Sunday and observed union holidays m Overtime will be applied to all freight received at or moved from the warehouse and or show site during above listed times Your shipment is moved into or out of showsite on overtime due to scheduling beyond Capital s control Rate Classifications Price Per CWT 200 lb minimum m Advance Shipments to Warehouse 200 Ib minimum Advance Freight Deadline Date March 20 2015 PAG es craves e e E E E EA E aE E bude ile a A ate cleat ar 54 00 108 00 Additional Handlings 2 02 06 sadn daie cigan goid DEE EE kad EO EREE Ea eA EEEE EAE 68 00 136 00 Crated Overtime Inbound Outbound 0 0 ence tent aaraa 18 90 37 80 Additional Handling Overtime Inbound Outbound 2 2 222s 23 80 47 60 Uncrated shipments will NOT be accepted at the Advance Warehouse m Additional Surcharges Early Shipments to Warehouse Crated v a ecctaes denen deese caged cae Pas cebae eA TRE EEO OEE 18 90 37 80 Early Shipments to Warehouse Additional Handling 0 0 0000 ee eee eee eee 23 80 47 60 Late to Warehouse 54sec tated renditin erene KEIR AS dw hey dag a EEE bas wad bet aah d keds 18 90 37 80 m Direct Shipments to Show Site 200 lb minimum First Day of Direct Freight Acceptance
46. tractors 10 Technology Dr Suite 40 Hudson MA 01749 Phone 877 335 3700 Fax 508 351 9911 Email help capitalconventions com 10 11 12 13 14 f P T A ACA New England CampEXPO 2015 Radisson Hotel Manchester Downtown convention contractors Manchester NH 10 Technology Drive Suite 40 Hudson MA 01749 capitalconventions com Fax 508 351 9911 March 27 28 2015 877 335 3700 Capital Convention Contractor s liability shall be limited to the physical loss or damage to the specific article which is lost or damaged as described below Capital Convention Contractors shall not be responsible for damage to uncrated materials materials improperly packed or concealed damage Capital Convention Contractors shall not be responsible for loss theft or disappearance of exhibitor s materials after same have been delivered to exhibitor s booth Capital and its subcontractors shall not be responsible for loss theft and disappearance of exhibitor s materials before it is picked up from exhibitor s booth for reloading after the close of the show Outbound Bills of Lading are available at the Capital Exhibitor Service Desk Outbound Bills of Lading will be checked at the time of actual pickup of freight from the booth Piece counts will be adjusted and corrections will be made to the Bill of Lading where discrepancies may occur Capital and its subcontractors will not be responsible for ordinary wear and tear i
47. urity services from the facility or Show Management NOTE Capital does NOT accept any ADVANCE Materials labeled and or designated as HAZARDOUS or FLAMMABLE Please CALL us with any questions OUTBOUND SHIPMENT S Consistent with trade show industry practices there may be a lapse of time between the completion of packing and actual pick up of materials from the booths for loading onto a carrier During this time the materials will be left unattended Capital Convention Contractors will not be responsible or liable for any loss damage theft or disappearance of exhibitor s material between the time it is packed and when it is picked up and loaded Capital highly recommends hiring security services from facility or Show Management All Material Handling Agreements submitted to Capital by the exhibitor will be checked at the time of pick up from the booth and corrections will be made where discrepancies exist between the quantities of items on the form submitted to Capital and the actual count of such items in the booth at the time of pick up Capital shall not be responsible for loss damage or delay due to fire acts of God strikes lockouts or work stoppages of any kind or for any causes beyond its control If found liable for any loss CAPITAL S sole and exclusive MAXIMUM liability for loss or damage to EXHIBITOR S materials and EXHIBITOR S sole and exclusive remedy is limited to 50 USD per pound per article with a maximum liability of 100
48. vered automatically Minimum order of 100 square feet is required for padding amp visqueen orders QTY pescrITPION Advance Floor Amount Price Erice SQ Descrrrpron Advance Floor A mount 9x10 109 00 136 50 FT Price Price 9x20 218 00 273 00 Padding 4 1 25 1 75 9x30 326 75 409 25 Visqueen 75 1 25 Minimum order of 100 square feet is required for custom carpet orders Advance Price Booth size 100 sq ft min x 2 50 sq ft Floor Price Booth size _ 100 sq ft min x 3 25 sq ft Minimum order of 100 square feet is required for prestige carpet orders Advance Price Booth size 100 sq ft min x 4 50 sq ft Please call Exhibitor Services for Prestige Carpet Color Choices ADVANCE DISCOUNT ORDER PAYMENT MUST BE RECEIVED 14 DAYS PRIOR TO MOVE IN No credit will be issued on equipment ordered and placed in your booth SUB TOTAL either unused or after the close of the show NH TAX 0 00 There is a 50 cancellation charge for orders cancelled at show site GRAND TOTAL All materials are on a rental basis and remain the property of Capital The undersigned is responsible for all items ordered and for its condition at close of show PLEASE COMPLETE THE FOLLOWING INFORMATION ON EACH ORDER SHEET I have read and understand the Liability and Insurance bulletin included in this packet and as stated on the enclosed
49. voice third parties for payment of services rendered to exhibitors provided the following conditions are met The payment record of the third party is acceptable to Capital This completed form is signed by both parties and returned to Capital at least 14 days prior to move in A completed Credit Card Authorization Form MUST accompany this form from each party Capital s prepayment policy is adhered to i e orders must be received with payment by the deadline dates If there is any doubt which party is to be invoiced for a service the exhibiting firm accepts responsibility for payment upon presentation of invoice at show site The exhibiting firm is ultimately responsible for payment of all charges by show conclusion Both parties have read and understand the Liability and Insurance Bulletin included in this packet and as stated on the enclosed sheets oe a No Please indicate which of the following items services are to be invoiced to the third party CJ All Capital Services J Freight Handling E Furniture Carpet C Booth Cleaning LJ Labor LJ Other specify We understand and agree that we the exhibiting firm are ultimately responsible for payment of charges incurred In the event the named third party does not make payment upon presentation of invoice at show site such charges will be presented to the exhibiting firm for payment before the close of the show Company Name Booth Address City State Zip Code Phone

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