Home

APA 2015 draft - American Planning Association

1. Qty Qty Qty Qty total total total Discount Deadline March 27 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Add 50 to orders received after the deadline Items cancelled after move in begins will be charged at 100 of the published price Absolutely no credits will be issued after show closing Rental Package Total Accessories Total 50 after 3 27 15 Electrical requirements Package rental price does not include electrical hook up or labor to install clip on lights Please order your electrical outlet for the rental exhibit and any 9 596 Tax other electrical requirements including labor directly from the electrical contractor The electrical order form is included in this service manual Total Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax sea tne e BOOTH CLEANING i gaithersburg md 20877 phone 301 921 0800 2015 fax 301 990 1717 www arataexpo com S e D All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card
2. ST Conference Table 6 Graphite Nebula 417 00 ECHT wer Mut Use Table Gray Laminator 33200 wos wekrebewmwlammae ces ___ Graphite Nebula 50600 coz peereneTabemGryNebua 41700 cos DenereneTabemGreyNebua 50600 cos DenterenceTabe RectangleMahouany 38700 361 00 cor Conference Table RectangleMahogany 47799 CS9 SC4 SC1 SC9 SCF SC SCE SC SC8 SC3 SCH XC6 CO4 COCKTA COLI C1C C1Y TMBTBL NEMSAC ETB AURA EOLI E1E E1D E1K E1F 272 00 CT10GR 10 Granite Conference Table 550 00 166 00 CB1 Conference Table 42 Round Graphite 281 00 CONF42 Table White Laminate 172 00 59137 XC XC Conference Table 42 Round Mahogany Pro Executive Chair White Classic Vinyl Luxor Executive Chair Black Leather 2 1 Luxor Executive High Back Black Leather 5 Altura Executive Chair Mid Back Black Crepe 4 Altura Executive Chair High Back Black Perth Chair High Back Black Silverado End Table 239 00 XC Soho End Table Chocolate Top 326 00 Inspiration End Table 277 00 Geo End Table Black 217 00 Company Name Booth Number w ES wo W wo NYP RT R NIN S N RA S Bach Bac Bas fl Bas fl as olol lo oO ojojoljo jo Street Addr
3. 9 9 oui suomnisodxo oui suonisodxo eee 0 9 SLOZ 9102 ON HLOOS tONHLOOS ANVdIAOO SNILISIHX3 30 3INVN ANVdINOO SNLLISIHX3 3INVN 01 c sc o SLNAINdIHS AONVAGV HOJ SLNAIWdIHS 3ONVAQV AWH3AT13G ALIS MOHS 10186 VM emees uinos 008 uonuaAuo 0 9 oui suomnisodxo eee SLOZ ON HLOOS8 ANVdINOO ONI LISIHX3 3IAVN OL A INO SLNAIWdIHS ALIS MOHS 803 AW14d LON OG 1VIHALVIN LISIHX3 AAJA ALIS MOHS 10186 YM IMLS g8 vv uinos o9e d 008 0 9 oui 5 5 eee 0 3 GLO ON HLOOG ANVdWOO 30 3INVN OL A INO SLNAIdIHS ALIS MOHS 803 AWH3AT13G ALIS MOHS 10186 VM IMLS unos 008 19 U94 5 5 0 2 GLO ANVdINOO 40 3INVN A INO SLNAIWdIHS ALIS MOHS HOS Av 13d LON OG LIBIHX3 AAJA ALIS MOHS 10186 VM emees unos 008 95 uonuaAuo 0 9 oui suonisodxo SLOZ ANVdINOO SNILISIHX3 30 3INVN NINO SLNAIWdIHS ALIS MOHS HOS ON HLOOG OL ON HLOOG OL ELITeXPO SHIP WITH CONFIDENCE
4. Fastfold Front Projection Screen 7 5 x 10 with dress kit Miscellaneous Safelock Projector Stand 20 00 4 25 00 54 Rolling Cart w Black Skirt 30 00 4 35 00 Wireless Mouse Slide Presenter 60 00 75 00 Digital Speaker Timer 50 00 4 65 00 Laser Pointer 40 00 4 50 00 Flipchart Easel Pad and Markers 35 00 4 45 00 PSAV reserves the right to modify this form at any time Page Total Rev 7 13 MR1 Continue next page American Planning Association APA Annual Conference 2015 April 18 21 2015 Washington State Convention Center Seattle Washington SAV PRESENTATION SERVICES Official Contractor Meeting Rooms ________________________________________________________ Meeting Room Name 0 2 02 Total Page One A deo Piease ele One Da Q 0 D Rate andard R Wired Microphone Handheld Lav 30 00 35 00 UHF Wireless Microphone Handheld J Lav 115 00 145 00 Wireless Microphone Headset 205 00 4 255 00 Sound System with 2 speakers 2 stands up to 50 people 160 00 4 200 00 Sound System with 2 speakers 2 stands and 4ch mixer up to 100 people 190 00 240 00 Custom Meeting Room Sound Package Please Call for Quote 4 Channel Audio Mixer 35 00 4 45 00 PC Direct Input Box for laptop audio 40 00 50 00 Blu Ray DVD Player Plays bo
5. Add a dedicated attendant to serve for 180 00 priced per 4 consecutive hours Dessert Platters each serve 25 Assorted house made chocolate biscotti Assorted house made petits fours Assorted house made tea cookies Chocolate dipped coconut almond macaroons Chocolate dipped strawberries Advanced Price 42 00 42 00 200 00 145 00 57 00 83 25 83 25 83 25 100 00 100 00 Denotes 18 5 Administrative charge and 9 5 State Sales Tax Prices subject to change and without prior notice Show Price 44 00 44 00 225 00 165 00 63 00 108 25 108 25 108 25 125 00 125 00 Refreshment Break Packages Each package serves 25 Advanced Show Price Price Continental Breakfast 450 00 475 00 House made pastries muffins fruit salad individual fruit juices freshly brewed coffee amp Numi hot tea Finger Sandwich Break 375 00 412 50 Black forest ham on Tomato cucumber amp cream cheese on wheat Roasted Portobello mushroom on focaccia Mini scones amp tea cookies Served with freshly brewed coffee amp Numi Teas Box Lunches Now 100 compostable All box lunches are priced per person and include a choice of soft drink or bottled water Choose a maximum of three varieties Advanced Show Price Price Boxed Sandwiches Includes house side salad fresh whole fruit and our signa 22 00 25 00 ture house made cookie Turkey Bac
6. Booth Number City State Email Address Zip Code Country Contact Name Telephone Fax arata expositions inc 15928 tournament drive RENTAL BOOTHS gaithersburg md 20877 EE phone 301 921 0800 APA 2015 page 1 of 4 fax 301 990 1717 www arataexpo com 10 x 10 Standard Carpet Installation and Dismantling Labor Daily Cleaning 2 Shelves COMPANY NAME PACKAGE Sien Actual Panel Sizes 38 125 x 92 875 2 18 5 x 92 875 2 38 125 x 38 875 Header 1 116 875 x 11 875 Please DO NOT place any text 1 2 from all finished edges for panel insertion Files must be setup with 72 Bleed 10 x 10 Standard Carpet Installation and Dismantling Labor Daily Cleaning 1 Credenzas 2 Pedestals PACKAGE 4 106 00 Actual Panel Sizes 3 38 125 x 92 875 2 18 5 x 92 875 2 38 125 x 38 875 10 18 5 x 38 875 2 20 x 27 5 doors 1 38 125 x 9 25 Header 1 77 625 x 11 875 2 38 125 x 11 875 2 26 625 x 11 875 ceo ooooce Discount Deadline March 27 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Please add 9 5 tax Orders received after this date will be assessed an additional 50 charge Cash company check wire transfer and or credit cards accepted Items cancelled two weeks prior to move in will be charged at 50
7. American Planning Association APA Annual Conference 2015 April 18 21 2015 Washington State Convention Center Seattle Washington Company ____________________________________________________ Booth 4 _________________________________________ Total Page One TEE Please Sele enr Q 096 Disco Rate andard Rate Wired Microphone _ 00 Lav 70 00 90 00 UHF Wireless Microphone Handheld D Lav 280 00 350 00 UHF Wireless Microphone Headset 280 00 350 00 Individual Self Powered Speaker with stand up to 10 people 85 00 105 00 Small Exhibit Sound System with 2 speakers and 2 stands up to 50 people 200 00 250 00 Large Exhibit Sound System with 2 speakers 2 stands and 4ch mixer up to 100 people 245 00 305 00 Custom Exhibit Sound Package Please Call for Quote Audio Distribution Amplifier 1x4 60 00 75 00 4 Channel Audio Mixer 70 00 90 00 Ae O D e Please ca b 800 966 4498 fo pecia eq and se ed Please allow 72 hours to confirm your order If you do not receive a confirmation from PSAV your order has not been received d WILL be ch d after the sh d Equipment charged after the show ends Rental Total PSAV will NOT deliver equipment to an unattended room An authorized representative must sign for all equipment A Delivery amp Pickup labor charges include drayage delivery setup
8. ENDO2B Endless Square Ottoman Black 34 L 34 D 15 H ENDO2W Endless Square Ottoman White 34 L 34 D 15 H CUBL20 VIBO1 SAL Sally Stool White 12 Round 17 H OSC Milano Cube White Leather U L Ale OTH Milano Cube Black Leather 17 L 17 D 18 H PUZ2SW Puzzle Bench Ottoman White 48 L 24 D 18 H OTK BNO75 VIBOS D d VIBO2 OTL CUBL20 Edge LED Cube Ottoman White Plastic 20 L 20 D 20 H Vibe Cube Ottoman Waterproof 18 L 18 D 18 H VIBOS Yellow Vinyl VIBO6 Gold Bronze Vinyl VIBO7 Beige Vinyl VIBO8 Orange Vinyl VIBO1 Green Vinyl VIBO2 Blue Vinyl VIBO3 Pink Vinyl VIB04 Red Vinyl SAL END02B VIBO6 VIBO3 OTS South Beach Wedge Ottoman Platinum Suede 225 Sh OTK Half Round Ottoman Black Leather WON yD OTL Half Round Ottoman White Leather TNL CCB Circle Ottoman Black Leather 72018725 Osc ENDO2W OTH VIBO7 4E Ccw VIBO4 CCW Circle Ottoman White Leather 2518724 CCZ Circle Ottoman Black White Leather 772518724 EE GROUP SEATING a SCH GROUP SEATING RSTDIN Rustique Chair with arms Gunmetal 20414181D 310E DUET Duet Chair Black Chrome 21023434H CS8 Berlin Chair Black EE CS9 Berlin Chair Red 18 L 22 D 32 H RSTDIN P 5 sc3 SC4 Jetson Chair Black 19 L 18 D 31 H SC1 New York Chair Black Maple 18 L 17 D 34 H XCHR Christ
9. OFFICIAL AIR CARRIER FOR APA 2015 National Planning Conference April 18th 21st The Washington State Convention Center Seattle WA edit be al D Ted LL Te Multiple Shipping Services to Fit Any Budget Personal A E to Assist with Shipment Coordination Pre printed Shipping Documents E mail Shipment Status Updates and Online Tracking e Insurance for Exhibit Freight and Plasma Monitors Storage Available Between Shows Onsite Representation and Service Desk No wait Time Charges Into or Out of Show al amp 1 1 i Flu A Je pi KI A a a T n det j e Sr d 7 d L i J iT L 16 HM www elitexpo com 800 543 3841 Official Ground Carrier For APA 2015 LOGISTICS Services Offered International Services Van Lines Customs Brokerage Warehousing For rates and scheduling please contact us at operations t3logistics com or call 1 866 920 4228 APA 2015 LOGISTICS T3 Logistics LLC Quote Shipping Request OFFICIAL SHOW CARRIER ee l FAX 1 410 799 0118 E MAIL operations t3logistics com E mail fo OE CALL 1 866 920 4228 Schedule your Quote Pick Up using any of these options Compan
10. State Zip L MasterCard EXPIRATION Account Number Please indicate which of the below items are to be charged to the exhibiting company DAIl Services OBooth Cleaning OFurniture Carpet and Accessories Material Handling OLabor Other Please Specify Cardholders Signature Cardholders Signature THIS FORM MUST BE COMPLETED BY BOTH FIRMS PLEASE RETURN THIS COMPLETED FORM TO ARATA EXPOSITIONS INC BY THE DEADLINE DATE OF MARCH 27 2015 15928 tournament drive COST CALCULATION gaithersburg md 20877 phone 301 921 0800 APA 2015 fax 301 990 1717 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing COST CALCULATION WORKSHEET Furniture Plush Carpet Standard Carpet Custom Furniture 0 00 KR 2 o SI Re ER T TOTAL LINES T EE e ENK MP 10 Display ee eege gees veces 11 Material Handling Eetmate 13 BALANCE in TT Your order will not be processed without a credit card on file Company Name Booth Number Street Address City State Zip Code Country Email
11. 1 ROLLWH BCE BSL 11 12 BAR TABLES VTG WTW il da 30 VTJ 36 VTP 36 VTN 36 VTW 30MHSB 30 WTK 30 WTJ VTB 36 WTP 36 WTN 30MHTB E WTS WTB WTC TABLE TOP OPTIONS BAR TABLES Standard Black Base 30 Round 42 H VTK Maple Top VTJ Graphite Nebula Top 30MHSB Mahogany Top VTG Silver Textured Top VTB Brushed Red Top VTC Brushed Blue Top Standard Black Base 36 Round 42 H VTP Maple Top VTN Graphite Nebula Top VTW White Laminate Top MAPLE BRUSHED RED SILVER TEXTURED T GRAPHITE NEBULA WHITE LAMINATE MAHOGANY BRUSHED BLUE Tulip Chrome Base 30 Round 42 H WTK Maple Top WTJ Graphite Nebula Top 30MHTB Mahogany Top WTS Silver Textured Top WTB Brushed Red Top WTC Brushed Blue Top Tulip Chrome Base 36 Round 42 H WTP Maple Top WTN Graphite Nebula Top WTW White Laminate Top wa CAFE TABLES L L L Il E gt SAMPLE BAR TABLE SETS R Tulip Chrome Base Standard Black Base 30 Round 29 H ZTK Maple Top ZTJ Graphite Nebula Top 30MHSC Mahogany Top ZTG Silver Textured Top ZTB Brushed Red Top ZTC Brushed Blue Top Standard Black Base 36 Round 29 H ZTP Maple Top ZTN Graphite Nebula Top ZTO White Laminate Top 30 Round 29 H XTK Maple Top XTJ Graphite Nebula Top 30MHTC Mahogany Top XTS Silver Textured Top XTB Brushed Red Top XTC Brushed Blue Top Tulip Chrome Base 36 Round 29
12. 15928 tournarrent drive gaithersburg md 20877 telephone 301 921 0800 fax 301 990 1717 WWW arataexpo com Dear Exhibitor We are very pleased to have been selected to serve as your Official General Contractor for the upcoming American Planning Association s 2015 National Planning Conference scheduled for April 18 21 2015 at the Washington State Convention Center in Seattle Washington Please take time to carefully review the information and order forms that follow We encourage you to ORDER IN ADVANCE those items and services you require This will greatly assist us in assuring you a smooth well coordinated installation show run and dismantling ALL PAYMENTS FOR SERVICES AND OR RENTAL ITEMS INCLUDING MATERIAL HAN DLING CHARGES PROVIDED BY ARATA EXPOSITIONS INC MUST BE GUARANTEED BY CREDIT CARD EACH EXHIBITOR MAY OBTAIN A COPY OF THEIR CURRENT IN VOICE FROM THE SERVICE DESK THIS INVOICE IS PAYABLE PRIOR TO THE CLOSING NY CHECK OR WIRE TRANSFER PLEASE DO NOT FORGET TO INCLUDE THE 9 5 SALES TAX TO THE TOTAL We are looking forward to assisting you with the American Planning Association s 2015 National Planning Conference If you find that you need additional information at any point please do not hesitate to contact us Sincerely Arata Expositions Inc arata expositions inc 15928 SHOW FACTS gaithersburg md 20877 phone 301 921 0800 APA 2015 page 1 of 3 fax 301 990 1717 www arataexpo com
13. CR6 Credenza L26 Lateral File 0 18202000 93 Mahogany Mahogany 72 L 24 D 29 H 36 L 20 D 29 H CR7 Credenza L27 Lateral File Granite Granite 72 L 24 D 29 H 36 L 20 D 29 H 16 MOBILE TABLET STANDS SIG TBBCHR TBSHLF TBPNTR LA15 E 1 LA14 TBSTDW TBSTND PRODUCTS 8 LED color guide CUBL20 CUBTBL MOBILE TABLET STAND MOBILE TABLET LAMPS LIGHTED PRODUCTS ACCESSORIES STANDS LA15 Mason Floor Lamp CUBL20 Edge TBBCHR Brochure TBSTDW Mobile Brushed Silver LED Cube Ottoman Holder Tablet Stand 18 Round 55 H White Plastic Black White 20 20 D 20 H 8 625 L 1 1 D 11 325 H 14 L 13 D 44 5 H LA14 Mason Table Lamp Brushed Silver CUBTBL Edge LED TBSHLF Charging Shelf TBSTND Mobile 16 Round 26 H Cube Table Black Tablet Stand Plexi Top White Plastic 14 85 L 7 17 D 1 H Black 20 L 20 D 20 H TBPNTR Wireless Printer Holder Black SIE BARS BARS BRC Martini Bar Circle Comprised of three BR1 Martini Bars 100 L 100 D 45 H BR1 Martini Bar 577 eeh Suggested Uses of Martini Bar wf w WwW 17 trade shows sales meetings corporate events conventions arata expositions inc 15928 tournament drive gaithersburg md 20877 M phone 301 921 0800 5 ER fax 301 990 1717 www arataexpo com ot io CUSTOM FURNITURE page 1 of 4 APA 2015 All materials are on a rental basis and remain the property of Arata Expositions Inc
14. PLEASE USE THE BACK OF THIS FORM TO REQUEST ALL OTHER ELECTRICAL LABOR ELECTRICAL LABOR FORM Advance Order Deadline Date 4 3 15 EDLEN Washington State Th Convention Center e Power People EVENT APA 2015 National Planning Conference ELECTRICAL EXHIBITION SERVICES FACILITY WSCC 5931 4th Avenue South Seattle WA 98108 Ph 206 781 2411 Fax 206 781 2270 Seattle Qedlen com DATES April 18 21 2015 ELECTRI CAL LABOR LI FT RATES amp RULES Please be advised that labor start times cannot be guaranteed If no time is provided work will be performed on a first come first serve basis A representative must come to Edlen s Labor Desk prior to each individual labor call to confirm that booth is ready for such labor If labor is dispatched at the requested time and no exhibitor supervisor is available a minimum 1 2 hour labor charge per electrician will apply A minimum labor charge of 1 hour will apply per man for installation Dismantle time will be calculated at 1 2 of the total installation time LABOR RATES Straight roe 94 00 per hour Monday Friday 8 00am 4 30pm excluding holidays OVER ME 141 00 per hour Monday Friday 4 30pm 8 00am all day Saturday amp Sunday Double Time dex ere 188 00 per hour All day on holidays LIFT RATES Lift 30 or less for higher lifts contact us for custom quote 100 00 per hour Lift charges will apply t
15. Wireless Printer Holder 3 3 x1 9 x5 28 60 00 TBSTDW Mobile Tablet Stand White 14 x13 x44 5 193 00 TBSTND Mobile Tablet Stand Black 14 x13 x44 5 193 00 LAMPS AND LIGHTED PRODUCTS LA15 Mason Floor Lamp Brushed Silver 205 00 LA14 Mason Table Lamp Brushed Silver 139 00 CUBL20 Lighted Cube Ottoman White Plastic 185 00 CUBTBL Edge LED Cube Table White Plastic 185 00 BARS om ems orenen soo Add 30 to orders not received by the discount deadline date Orders must be received two 2 weeks prior to show opening to be guaranteed Floor orders limited to availability A delivery fee of 50 00 will be added to each order Discount Deadline March 27 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to Items cancelled after move in begins will be charged at orders received after the deadline 100 of the published price Absolutely no credits will be issued after show closing Standing on rental furniture is prohibited Arata Expositions Inc cannot be responsible for injuries or falls caused by improper use All materials are on a rental basis and remain the property of Arata Expositions Inc The exhibiting company is responsible for these items and for their condition at close of show Company Name Street Address Custom Furniture Total Aad 30 ater sern ___ Total
16. American Planning Association s 2015 National Planning Conference April 18 21 2015 Washington State Convention Center Seattle Washington SHOW MANAGEMENT Ms Victoria Marsh Convention Coordinator American Planning Association 205 N Michigan Avenue Suite 1200 Chicago IL 60601 Phone 312 786 6738 Fax 312 786 6700 Email vmarsh planning org BOOTH EQUIPMENT Each 10 x 10 10 x 20 and 10 x 30 booth will receive an 8 high backwall draped in blue white white blue The 3 high siderail drape will be blue A one line identification sign will be provided indicating the name of the exhibiting company and booth number EXHIBIT HALL CARPET The exhibit hall is not carpeted Aisle carpet will be blue arata expositions inc 15928 tournament drive gaithersburg md 20877 phone 301 921 0800 fax 301 990 1717 www arataexpo com SHOW FACTS APA 2015 page 2 of 3 American Planning Association s 2015 National Planning Conference April 18 21 2015 Washington State Convention Center Seattle Washington SHIPPING INFORMATION ADVANCE SHIPPING WAREHOUSE ADDRESS DIRECT SHOWSITE SHIPMENTS Shipments should arrive by April 3 2015 to avoid late fee Shipments will not be accepted until April 17 2015 Name of Exhibitor and booth number APA 2015 Arata Expositions Inc YRC 12855 48th Avenue South Tukwila WA 98168 Name of Exhibitor and booth number APA 2015 Arata Expositions
17. ELECTRICAL EXHIBITION SERVICES 5931 4th Avenue South Seattle WA 98108 Washington State Convention Center at convention place Iw Advance Order Deadline Date 4 3 15 Ph 206 781 2411 Fax 206 781 2270 Seattle edlen com EVENT APA 2015 National Planning Conference WSCC DATES April 18 21 2015 FOR YOUR CONVENIENCE PLACE YOUR ORDER ONLINE AT WWW EDLEN COM ORDER INSTRUCTIONS UTILITY SERVICES LABOR REQUIREMENTS There is a minimum labor charge of 1 hour for delivery and 1 hour for removal of each air water and drain outlet Additional labor charges may be assessed for non standard services ADDITIONAL CONNECTIONS If you have more than one machine or multiple connections on a machine order an additional connection for each machine Air and drain services are not available on the 6th floor OUTLET DISTRIBUTION Outlets are delivered to the rear of inline and peninsula booths and to one location in island booths Ramping or laying of lines on floor in booth or spotting from the ceiling will be done on a time and material basis Lift charges will apply for overhead drops or distribution SERVICE CONNECTIONS All service connections are to be made by Edlen plumbers Material charges may apply AIR LINE RESPONSIBILITIES Edlen is not responsible for moisture oil or water in air lines or loss of flow or drop or increase in pressure in line to equipment Exhib
18. Inc Washington State Convention Center 800 Convention Place South Hall 4A amp B Seattle WA 98101 SET UP TIMES Friday April 17 8 00am 5 00pm Saturday April 18 8 00am 4 00pm SHOW HOURS Saturday April 18 5 15pm 7 00pm Sunday April 19 9 00am 5 00pm Monday April 20 9 00am 5 00pm Tuesday April 21 9 00am 12 00pm MOVE OUT TIMES Tuesday April 21 12 00pm 4 00pm arata expositions inc 15928 tournament drive SHOW FACTS gaithersburg md 20877 phone 301 921 0800 APA 2015 fax 301 990 1717 www arataexpo com page 3 of 3 American Planning Association s 2015 National Planning Conference April 18 21 2015 Washington State Convention Center Seattle Washington EXHIBITOR APPOINTED CONTRACTOR If you plan to utilize a firm other than the Official Contractor you must complete and return the NOTIFICATION OF INTENT TO USE EXHIBITOR APPOINTED CONTRACTOR FORM to Arata Expositions Inc no later than Friday March 13 2015 In addition a Certificate of Insurance showing General Liability coverage and Workman s Compensation valid in the state of Georgia must also be received by the deadline date GENIE LIFTS All mechanical equipment on the trade show floor must be under the care custody and control of Arata Expositions Inc This includes forklifts pallet jacks genie lifts as well as any other mechanical equipment APA RULES AND REGULATIONS Please make sure you read and unde
19. Package Please Call for Quote Audio Video Recording Package Please Call for Quote LCD Monitors 20 Discount Rate Standard Rate Flat Panel Video and Data Monitor 16 9 Wall Mount Tabletop Flat Panel Video and Data Monitor 16 9 Wall Mount Tabletop Flat Panel Video and Data Monitor 16 9 Wall Mount Tabletop Flat Panel Video and Data Monitor 16 9 Wall Mount Tabletop 55 Flat Panel Video and Data Monitor 16 9 Wall Mount 1 Tabletop Chrome Floor Stand For PSAV 32 or larger monitors only Shelf No Shelf PC Laptop Qty please select output below _ _ Jbisplay Port Mini Display Port DVD Playback Device please select output below Multiple sources HnpMi JVGA jComponent j Composite Desktop i7 Quad Core 860 2 80 GHz Win7 4G RAM 1TB HD DVD RW MS Office 2010 Laptop i5 Quad Core 2 4 GHz Win7 2G RAM 129G HD DVD RW MS Office 2010 Presentation Computer Windows Laptop Intel i7 Quad Core 2 8Ghz Win7 4GB RAM 440GB HD DVD RW MS Office 2010 Projectors amp Screens 3200 Lumens LCD Video amp Data Projector 5200 Lumens LCD Video amp Data Projector Projection Support Package w Projector Stand Tripod screen circle size below VGA amp power cables Tripod Projection Screen Select size 5 6 7 8 Fastfold Front Projection Screen 6 x 8 with dress kit
20. These shipments get charged special handling plus a weight ticket charge d cee FREIGHT ROUTING gaithersburg md 20877 ee phone 301 921 0800 APA 201 5 5 HE fax 301 990 1717 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing Please return this form by April 3 2015 P ware Mele 0 warehouse site Origin of Shipment Booth Number Shipping Date Carrier Approximate Number of Containers Approximate Arrival Date Weight of Largest Container Total Weight of Shipment e our tracing delayed shipments please mail duplicate bill of lading to Arata Expositions Inc 15928 Tournament Drive Gaithersburg MD 20877 phone 301 921 0800 e COLLECT SHIPMENTS WILL NOT BE RECEIVED INSTRUCTIONS FOR OUTGOING SHIPMENTS AT CLOSE OF SHOW Ship to Company Name Street Address City State Zip Carrier PREPAID Collect 7 Approximate Number of Containers Approximate Weight of Shipment Description FOR SPLIT SHIPMENTS USE SPACE BELOW Ship to Company Name Street Address City State Zip Carrier PREPAID Collect 7 Total Number of Containers Total Weight of Shipment Description Company Name Booth Number Street Address City State Zip Code Co
21. 00 Additional Connections within the Same Booth 180 00 270 00 Number of connections required Size of connection required FILL amp DRAIN Goen is not responsible for sediment or the color of water Labor is required 1 50 Gallons 120 00 180 00 51 200 Gallons 300 00 450 00 201 500 Gallons 340 00 510 00 Each Additional 100 Gallons up to 1 000 Gallons 45 00 67 50 LABOR LIFT Labor is required for delivery and removal of air water amp drain outlets ST Monday Friday 8 00 PM 4 30 PM Except Holidays 94 00 OT Mon Fri 4 30 PM 8 00 AM All Day Saturday amp Sunday 141 00 DT Holidays 188 00 When do you move in When do you move out Take this into consideration when pre paying estimated labor cost for the delivery and removal of air water and drain outlets GAS amp MISC REQUIREMENTS Call for a Quote Natural Gas Service Available in Some Locations Call for Quote SUB TOTAL SALES TAX IS DUE UNLESS EXEMPTION CERTIFICATE ACCOMPANIES ORDER 9 5 SALES TAX TOTAL PAYMENT PRINT NAME AUTHORIZED SIGNATURE EMAIL PHONE The Method of Payment form must be completed and returned with this order form 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 TERMS CONDITIONS amp REGULATIONS Order with payment must be received a minimum of 21 days prior to the scheduled event opening for advanced
22. Address Contact Name Telephone Fax 15928 tournament drive gaithersburg md 20877 SAFETY phone 301 921 0800 fax 301 990 1717 APA 2015 www arataexpo com SAFETY IS VERY IMPORTANT FOR EVERYONE WORKING IN THE EXHIBIT HALL Arata Expositions Inc is committed to safety and values it throughout our organization and demonstrates it in the work we perform We request that you make safety a part of your activities during the show If you see something unsafe or that presents a hazard please bring it to the attention of an Arata Expositions employee By reporting unsafe or hazardous conditions and by following the safety guidelines below you will be doing your part in creating a safe work environment SAFETY GUIDELINES e Only authorized personnel and employees allowed all others prohibited This is an active work zone Please treat the show areas during move in and move out as an active construction zone Appropriate attire includes footwear with hard soles that protects against potential injuries from site debris and limits potential for slip and falls Heels flip flops and open toed shoes are inappropriate and violate safety standards All exhibitors and attendees enter at their own risk Do not enter the dock yard areas Never run in the exhibit hall Please walk Watch your step in aisles Smoking is prohibited in the exhibit hall and dock areas Stay clear of dock doors Stay clear of heavy machinery Never s
23. As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders If your rental carpet is damaged you will be charged the full replacement cost which is equal to the rental charge PLUSH CARPET This plush heavy cut nylon pile carpet has built in Scotchguard Rental includes installation all necessary taping plastic covering for protection and removal at the close of the show BOOTH SIZE x sq ft Total sq ft Discount Price Standard Price Extended Price X 6 50 per sq ft 8 75 per sq ft PLUSH CARPET COLORS CHECK COLOR BELOW Black Navy Jj New Blue Beige L Silver Cloud 1 Burgundy If item colors are not selected in advance AEI will do so at no risk Purchase only 7 10 per sq ft discount or 9 23 standard CARPET PADDING Discount Price Standard Price Extended Price Single Padding 1 90 per sq ft 2 47 per sq ft Double Padding ft 3 80 per sq ft 4 94 per sq ft Discount Deadline March 27 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at 100 of the published price Absolutely no Plush
24. Booth Carpet Total credits will be issued after show closing e Se 5 All Arata rental carpet is laid clean on the date of installation In the event that carpet becomes dirty during the set up of the show booth cleaning services must be ordered Total Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax STANDARD BOOTH FURNISHINGS Choose from a full line of attractive versatile booth furnishings to create just the right atmosphere for meeting with your prospects SHOWN Deluxe Arm Chair e e Deluxe Counter Stool Draped Table 42 h x 2 x 8 Draped Table 30 h x 2 x 4 Chrome Tripod Easel Wastebasket washington d c orlando fl 15928 tournament drive 4104 1 6 mcleod road gaithersburg md 20877 orlando fl 32811 p 301 921 0800 p 407 422 3636 f 301 990 1717 f 407 839 5929 arata expositions inc 15928 tournament drive FURNITURE gaithersburg md 20877 phone 301 921 0800 APA 2015 fax 301 990 1717 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorizatio
25. Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax t itions inc 15928 tournament drive DISPLAY TABLES phone 301 921 0800 APA 2015 fax 301 990 1717 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders DRAPED DISPLAY TABLES 30 HIGH DRAPED DISPLAY TABLES 42 HIGH Tan Seeses tri Tunes ______ io fs _ ________ Lev e 00 Blue Red Teal If item colors are not selected in advance AEI will do so at no risk UNDRAPED DISPLAY TABLES 30 HIGH RECH m ms UNDRAPED DISPLAY TABLES 42 HIGH D eem __ son em fs exe ae eme fs n ___________ DRAPED TABLE RISERS 12 HIGH o ______ seen Lan sem _ Discount Deadline March 27 2015 Received By Discount price applies only to orders that are accompanied by payment and received by discount deadline Display Tables Total aaa Standard price applies to orders received after the de
26. Customer s usage Network Security Policy Smart City requires that all devices directly or indirectly accessing Smart City s network s have the latest virus scan software Windows security updates system patches and any other technological precautions necessary to protect the Customer s and others from viruses malicious programs and other disruptive applications Any device s which adversely impacts Smart City s network s may cause service interruptions to Customer s which can lead to disconnection of the Customer s equipment from the network s with or without prior notice at Smart City s sole discretion The device s in question will remain disconnected until all issues are adequately resolved All charges will apply and no refunds will be given Additional charges may apply for trouble diagnosis and or problem resolution Smart City has implemented filtering policies on all Internet routers These filters block all inbound Internet Control Message Protocol ICMP Ping Traceroute etc destined to any Smart City Network s Smart City understands that Ping and Traceroute are valuable troubleshooting tools therefore Smart City s Policy does allow ICMP Ping amp Traceroute packets sourced from any Smart City network s Further to avoid infection by common Internet worms Nachi MSBlaster LoveSAN etc Smart City has implemented similar filters on the following TCP and UDP port numbers UDP 137 138 402 1
27. Mozzarella Cheese Sticks 24 00 Fruit amp Oat Bars 33 00 Granola Bars Fresh Whole Fruit SE Power Bars Low Carb Bars 48 00 Individual Yogurts 48 00 42 00 Chilled Novelty Ice Cream Bars 36 00 Frozen Fruit Bars 45 00 Haagen Dazs Gourmet Ice Cream Bars 60 00 Denotes 18 5 Administrative charge and 9 5 State Sales Tax Prices subject to change and without prior notice Show Price 35 00 35 00 40 50 46 50 35 00 36 50 43 00 43 00 43 00 43 00 43 00 43 00 50 00 50 00 26 50 36 50 36 50 46 50 53 00 53 00 46 50 40 50 50 00 66 00 Meeting Breaks Fresh from our bakery Priced per dozen Minimum order of two dozen Morning Selections Bagel assortment with cream cheese Sliced breakfast breads Cinnamon Buns Sliced coffee cake Mini croissants Danish Pastries Assorted house made muffins Assorted berry scones Brioche Afternoon Selections Nanaimo bars Coconut Macaroons Chocolate dipped amp regular biscotti Assorted shortbread cookies Bittersweet chocolate brownies Walnut praline brownies Assorted Fresh baked cookies Lemon bars Coconut cream bars Key lime bars Sheet Cake Two week lead time required You cant find a sweeter way to advertise Perfect for prod uct launch parties amp anniversaries Full Sheet serves 90 Half Sheet serves 45 Cupcakes per dozen 5 dozen minimum
28. Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CODE QTY ITEM DESCRIPTION TRAINING ROOM BOOKCA PMB42 n e o Merlin Multi Use Table Gray Laminate Black Work Table White Laminate White e CH g 7 gt lt Plastic Pedestal Black Plastic Pedestal Black Locking Door Pedestal Black Powered Locking Pedestal White Powered Locking Pedestal White Bookcase Mahogany Bookcase Graphite PDL36B PDL42B Powered Locking Pedestal Black Powered Locking Pedestal Black Etagere Black Etagere Pewter UTILITY CHAIRS SY1 Altura Task Chair Black Crepe Altura Drafting Stool Black Crepe CREDENZAS AND FILES Executive Desk Mahogany Executive Desk Graphite CODE QTY ITEM DESCRIPTION PRICE DESKS CREDENZAS AND FILES CONTINUED cre Credenza Mahogany 521 00 7 Credenza Graphite 491 00 Vertical File 4 Drawer 245 00 VF2 Vertical File 2 Drawer 180 00 6 Lateral File Mahogany 395 00 127 Lateral File Graphite 374 00 FRIDGES Refrigerator White 20 x 30 x 65 14 0 cubic 782 00 Refrigerator White 20 x 22 x 33 4 0 cubic 261 00 MOBILE TABLET STANDS AND ACCESSORIES 60 00 TBBCHR Brochure Holder 8 625 x1 1 x11 325 TBSHLF Charging Shelf 14 85 x7 17 x1 60 00 TBPNTR
29. The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders If your rental carpet is damaged you will be charged the full replacement cost which is equal to the rental charge STANDARD LINEAR BOOTH CARPET Size Price Price Price Standard carpet is supplied only for in line linear booths For island configurations booths 20 x 20 or larger please order Special Cut Carpet or Plush Carpet STANDARD CARPET COLORS STANDARD SPECIAL CUT BOOTH CARPET Special sizes are available in any dimensions Price includes all necessary taping and visqueen for protection of carpet during set up BOOTH SIZE x sq ft Total sq ft Discount Price Standard Price Extended Price x 5 25 per sq ft 7 50 per sq ft CHECK COLOR BELOW Black Grey QJ Red Blue Hunter Green LJ Burgundy J UI Teal If item colors are not selected in advance AEI will do so at no risk CARPET PADDING Single Padding Double Padding VISQUEEN sq ft x Discount Deadline March 27 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orde
30. Washington State Liquor Control Board regulations In compliance with Washington state law all beer wine and liquor is supplied and served by ARAMARK No alcoholic beverages may be removed from the Con vention Center Exhibitors are strictly prohibited from providing their own alcoholic beverages in accordance with Washington State Liquor Control board regulations Customer must comply with all applicable local and state liquor laws Denotes 18 5 Administrative charge and 9 5 State Sales Tax Prices subject to change and without prior notice Specialty Traffic Promoter Items Advanced Popcorn Machine Rental 300 servings Price Capacity 132 1 oz servings hour requires 9 5amp 650 00 120volt Attendant is mandatory Pricing includes a four hour consecutive service with a dedicated attendant Com plimentary popcorn kit for first day s rental and service ta ble Popcorn machine must sit on a covered surface Client must set up daily porter service for booth and surrounding areas Additional Popcorn Kits Kit includes popcorn popcorn bags scoop napkins amp la 100 00 tex gloves Serves about 300 Additional Service Attendant hours See your Catering rep for additional details 180 00 hr Otis Spunk Meyer Cookie Oven Bake and serve hot cookies from a table top oven Capacity 1 dozen cookies 15 min Approx size 2 x2 Requires 120 volts 11 3 amps 1 350 watts 60Hz Attendant mandatory Pricing includes a four h
31. charge Cash company check wire transfer and or credit cards accepted Items cancelled two weeks prior to move in will be charged at 50 of the original price No refunds will be made on custom accessories ORDER EARLY gathersburg md 20877 RENTAL BOOTHS phone 301 921 0800 POE fax 301 990 1717 APA 2015 ER www arataexpo com page 4 of 4 All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CUSTOM RENTAL BOOTH PACKAGES Please Select Rental Booth Package Package A O Package B O Package C O Package D OQ PackageE PackageF go Select Standard Carpet Color Black O Grey Blue L1 RedO Teal O Header Copy BLACK BOLD LETTERS Burgundy L1 Purple O Hunter Green O Select Panel Color Black L1 White O Please contact us for additional information and pricing on Color Changes Logos O Velcro Panels O Custom Designs O Custom Graphics L1 Other RENTAL BOOTH PACKAGE ACCESSORIES Add the following accessories to my Custom Rental Package Credenza Pedestal Shelves Clip On Lights 18 d x 36 w x 42 h 18 d x18 w x 42 12 x 36 385 00 each 295 00 each 62 00 each 42 00 each
32. e Routers wired or wireless e Multi Media Downloads Includes 5 Static Public IP Addresses Includes 1 Static Private IP Address Supports 1 device only Important All online orders will receive a 596 discount ORDER ONLINE orders smartcitynetworks com Ordering aspx Incentive rate applies to orders received with payment 14 days prior to 17 day of show move in 1 Shared Internet Services Routers Prohibited QTY Incentive Base On Site Total a Premium Internet Service 1 095 1 395 1 674 b Additional Devices for Premium Service 150 185 222 c Upgrade to Public IP Address for Premium Internet Service 199 299 358 d Basic Internet Service 695 895 1 074 2 Dedicated Internet Services Routers Supported a Dedicated 3Mbps 3 495 4 370 5 244 b Dedicated 6Mbps 5 900 7 375 8 850 c Dedicated 10Mbps 7 850 9 810 11 772 d Upgrade to 29 Public Static IP Addresses 995 1 194 1 433 Higher Bandwidth Services Available Please call 888 446 6911 for quote 3 Internet Equipment amp Labor a Switch Rental up to 24 ports 185 225 270 b Patch Cable up to 50 Cat5e 50 62 74 c Labor Floor Work Fee Per Hour 125 125 125 4 Voice Services PBX Service Domestic LD Included a Single Line 0 Instrument Non Dial 9 Int l LD 275 345 414 b Multi line Phone w 1 main number amp 1
33. made where any discrepancies exist between the quantities of pieces listed by the exhibitor and the actual count of such items in the booth at the time of pick up is not responsible for shipments left in booths by exhibitors We suggest exhibitors arrange for security services for their booth PLEASE NOTE Where an exhibitor indicates choice of carrier for pickup it is the exhibitor s responsibility to arrange with such carrier for said pickup service In order to expedite removal of freight from the show site AEI shall have the authority to change designated carriers if such carriers do not pick up on time or refuse to accept shipments Exhibits not removed from the show on removal day and on which we have no shipping information will be returned to our warehouse at an additional charge to await disposition assumes no liability as a result of such rerouting or handling 12 PAYMENT OF SERVICES The exhibitor agrees in the event of a dispute with AEI or its subcontractors relative to any loss or damage to any of the exhibitor s freight or equipment that the exhibitor will not withhold payment in any amount due to AEI for freight handling services or any other services provided by AEI or its subcontractors as an offset against the amount of the alleged loss or damage Instead the exhibitor agrees to pay prior to the close of the show for all such charges and further agrees that any claim the exhibitor may have against or its subco
34. of the electrical union and cannot be performed by any other union I amp D house or exhibitor Please feel free to contact our office for clarification of scope of work ELECTRICAL LABOR IS REQUIRED FOR THE FOLLOWING WORK 1 Electrical distribution under carpet and flooring 4 Wiring of overhead signs 2 Electrical distribution overhead and or through booth 5 Hardwiring of any electrical apparatus structure 3 Connection and hard wiring of all 208V or higher services 6 Condor for installation of electrical signs and or rotators electrical motors dimmers disconnects or sound and projection equipment POWER DISTRI BUTI ON PLEASE PROVI DE THE FOLLOWI NG I NFORMATI ON Floor Plan layout of your booth space A Floor plans must include exact outlet locations with dimensions or be to scale B Floor plans must reflect booth orientation Please note surrounding booth or aisle numbers C Power comes from the ceiling Identify a main power location we can deliver the power to Power is distributed from that point Example 20x30 Island Booth Main Distribution Point Center of booth Aisle 700 Date you will begin building your booth Estimated time Show Site Contact with authority to make additions or changes to your order Contact Name Contact Company Contact Cell Credit card information must be on file before any labor begins in your booth space Please provide this information on your method of payment form
35. on site service and pickup 75 minimum charge 30 Cities with UNION regulations are subject local prevailing labor rates which can affect the labor charges Delivery amp Sales taxes estimated and due on all equipment and labor where applicable Pickup Labor The prevailing sales tax rate at the time the customer s credit is charged will be applied 75 Minimum Wall or Floor Mounting Monitor s add Wall Mounting Or Floor Stand Mounts 176 00 Seattle Rates ST Hours 1 0X 88 00 Monday Friday 8am to 5pm PER monitor OT Hours 1 5X 132 00 Monday Friday 5pm to 12am Saturday after 8 hours Damage Waiver DT hours 2 0X 176 00 Monday Saturday 12am to 8am all day Sunday after 14 hours 12 of Additional 2 hours of labor per monitor will be added to your order based upon local labor rates and parameters If PSAV is d E required to mount a monitor above 5 from the floor additional labor will be applied Call for quote PSAV is NOT responsible Lj L for attaching the hardware to the structure Please ensure the hardware is attached to the structure PRIOR to installation 9 500 Tax Exempt Status If you are exempt from payment of sales tax we require an exemption certificate for the state Sales Tax Rental in which the event is held Events held in Chicago also require the Personal Property Lease Rental Transaction Tax 7550 form Total amp 1 Del Pickup Labor Damage Waiver If you would like a
36. payment rates Orders received without payment will not guarantee advance rates Orders received less than 21 days prior to scheduled event opening will be charged the regular rate In the event that totals are calculated incorrectly Edlen reserves the right to make the necessary corrections Exhibitors will be notified by email or fax of any corrections made This includes adding the required minimum CFM charges when applicable and labor charges All outlets will be installed on the floor at the back wall of in line and peninsula booths All services ordered for island booths will be dropped to one location in the booth Edlen will make every attempt to deliver these services to a location convenient to the exhibitor Distribution of services throughout the booth space whether under the carpet above the carpet or overhead is done on a time and material basis Lift charges may also apply for overhead distribution Additional footage charges apply when the exhibitor requires services to be dropped from overhead when services originate on the floor or columns The CFM requirements Cubic Feet per Minute determine the volume of air required to properly operate exhibitors equipment CFM is a labor charge for sizing and installation of the service infrastructure In some instances a pump is required to drain services out of an exhibitor s booth When this occurs time amp material charges apply Exhibitors are encouraged to contact Edlen to discu
37. rollover line 415 520 624 c Speaker Phone Line w Polycom Instrument 465 575 690 5 Special Quote Attachment A or Statement of Work if applicable 6 Distance Fee of 500 Internet 100 Telephone for each line outside the convention venue x number of lines For extension of 3 party data circuits ISDN DSL T 1 DS3 Ethernet please call for quote LOVYLNOD Eze 5 191 MHOMLAN LANYSALNI SUBTOTAL Send Completed Orders with Payment and Floor Plan To SMART CITY NETWORKS ESTIMATED 10 TAX FEES 5795 W Badura Avenue Suite 110 Las Vegas NV 89118 888 446 6911 FAX 702 943 6001 csr smartcity com GRAND TOTAL Customer No 2015 020 363 Effective January 1 2015 December 31 2015 Network Security Declaration Center Washington State CC 020 WA Company Name Show APA 2015 National Planning Conference Booth Room Customer Ref 2015 020 363 The Network Security Policy implemented for this Facility requires Customer s adherence to several necessary precautions in order for Smart City to maintain a healthy viable network for all Customers This declaration of compliance with the security requirements as noted herein is an acknowledgement of Smart City s filtering policies and must be completed signed by an authorized Customer representative and mailed or faxed to Smart City prior to the requested network service s being activated for
38. show closes OUTBOUND MOVE OUT Keep in mind the return of empty containers varies depending on the size of the show so coordinate your outbound flight to accommodate this Arata Expositions does not provide security at the show site It is the Customer s responsi bility to stay with their property Arata Expositions is not responsible for loss or damage to property left in the Customer s booth at any time for any reason Make sure you have properly filled out an Arata Expositions Inc Bill of Lading one for each destination you are shipping to and that you have turned all of your shipping paperwork into the Arata Customer Service Center before you leave the exhibit hall Please be sure to have your freight carrier of choice scheduled to pick up your exhibit material from the hall no later than 4 00pm on Tuesday April 21 2015 or your freight will be re routed on the designated show carrier 15928 tournament drive HOW TO PLACE YOUR ORDER gaithersburg md 20877 phone 301 921 0800 APA 2015 fax 301 990 1717 www arataexpo com Complete as many of the order forms for furniture carpeting shipping etc as your planning allows before each Deadline Date Orders without payment will not be processed All companies must provide a credit card authorization form with orders Make checks payable to Arata Expositions Inc Orders with payment received after the Deadline Date will be charged standard prices FORMS TO ARATA EXPOSIT
39. 434 and TCP 135 139 402 445 4444 Customers requiring inbound or outbound access to any of the filtered ports should contact a Smart City customer service representative in advance of the event with details of the specific requirements so that Smart City may consider the potential of a customized alternative Each Customer s business is important to Smart City and with advanced and timely notification of a Customer s needs we are confident that we can provide network services that perform as expected for all clients Please inform all show site personnel about the importance of Smart City s Network Security compliance issues Services are activated after Smart City is in receipt of this signed declaration of compliance with our network security requirements Total of Devices Device s Operating System Connecting to Smart City s Network Type of Anti Virus Software Installed L Norton McAfee Other Virus Scan Last Updated Security Updates Last Performed Date Date Are You Renting Computers O Yes No Rental Company Name Rental Company Contact Contact Number With execution of this document the Customer hereby attests that Customer provided equipment which will be connected to Smart City s network s at the above noted Facility and Show Event has been properly protected contains anti virus software and the latest patches and security updates have been installed Custo
40. B OCCASIONAL MEETING CHAIRS CONTINUED MADGRY Wegen ChairLight Grey OTTOMANS aen Bench OtomanBlack Vink 998 ae Bench onomanwmevm 80 EH enone erdies Oromarwme 34500 osc __ 110 fewe Oromanteckteatter _11000 Euzzzsw Puede Benen toman wie Le ese LED Cube Otoman wie Paste 18500 voe Cube Otomanicreen vik 12000 viene Cube otomawBus vit 12600 wen voe Cube otomane vik ________2600 wo vee Cube onorarea v 12600 vens vee Cube Otonanivetow ving 12000 vene voe Cube onomanGoderonze ry Te we voe Cube onomansage vi 12000 vene vee Cube vik 12000 ors Soun Bean Wedge Suede 233100 ork frar houna eater 07300 frar Round Ovomanwhte Leane 87300 cce eree Otemantick eater 88000 cow rae onomanwne teare 56000 coz cree OtomantiekWhie Loater _____52000 GROUP SEATING Booth Number 409 00 179 00 257 00 140 00 63 00 104 00 City State Email Address Zip Code Country Contact Name Telephone Fax arata expositions inc 15928 tournament drive CUSTOM FURNITURE mM gaithersburg md 20877 phone 301 921 0800 APA 2015 T ae fax 301 990 1717 page 2 of 4 www arataexpo com All materials are on a rental basis and remain the property of Arata Exposition
41. City Exhibitor Company Name Booth Room Show Name APA 2015 National Planning Conference Billing Company Name Show Dates 4 17 15 To 4 22 15 Billing Company Address Incentive Order Deadline 4 1 15 City State Country Zip Phone Number a Contact Email Credit Card Number 1 AMX MC TT Visa Expire Date MM YY Cell Number BERRA oo Credit Card Billing Address Credit Card Billing City State Country Zip Print Credit Card Holder Name as it appears on card Card Holder Signature A valid credit card number with signature must be on file regardless of payment method Total payment must accompany order With execution of this document the Customer hereby authorizes Smart City to provide services as requested herein is authorized to request such services and acknowledges full and complete understanding of the Terms and Conditions and Attachments View complete Terms amp Conditions at orders smartcitynetworks com tc aspx center 020 Print Authorized Name Accepting Terms and Conditions Dedicated Wired Internet Premium Wired Internet Basic Wired Internet Routers Allowed No wired or wireless routers No wired or wireless routers Connection speeds of 3Mbps and up Shared Connection speeds up to 1OMbps Shared Connection speeds up to 1 54Mbps Required for Recommended for Recommended for Web Casting e Wired Cyber Cafe e Email e Streaming e Social Media Feeds e Surfing the Internet
42. Contact Name Telephone Fax arata expositions inc gaithersburg md 20877 phone 301 921 0800 APA 2015 fax 301 990 1717 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing WAREHOUSE SHIPMENT MATERIAL HANDLING RATE CALCULATOR WEIGHT RATE CLASSIFICATION ROUNDED UP TO NEXT 100LBS COST 200LBS MINIMUM ESTIMATE Example Warehouse Crated 450 Ibs 500 Divided by 100 97 00 485 00 Warehouse Gated o oL oem Warehouse Specat tarana NOTE Overtime and late arrival charges may be applicable Overtime charges include warehouse shipments that are moved to show site during overtime hours Please refer to the Arata Expositions Material Handling Rate Schedule form for surcharges SHOWSITE SHIPMENT MATERIAL HANDLING RATE CALCULATOR WEIGHT RATE CLASSIFICATION ROUNDED UP TO NEXT 100LBS 200LBS MINIMUM ESTIMATE Emp Gated J sen maan wo 5 x sosoo seo DES 1 7722 8 Showste ff NOTE Overtime arrival charges may be applicable Please refer to the Arata Expositions Inc Material Handling Rate Schedule form for surcharges DESCRIPTIONS OF RATE C
43. DOCKS ARE UNDER THE CONTROL OF THE OFFICIAL MATERIAL HANDLING CONTRACTOR AND THIS IS NECESSARY FOR THE TOTAL EFFICIENT MOVEMENT OF FREIGHT IN AND OUT This control will be strictly enforced Any freight handled by AEI will be recorded on a freight receiving report and charged the rates reflected on this form Be prepared for the outbound shipment Know your destination and if you have a choice of carrier be sure to contact them in advance If you prefer to use the official show carriers service representatives will be available at the Arata Service Center to assist you If your designated carrier fails to pick up or refuses to accept your shipment by your appointed move out time your freight will be shipped by one of the official show carriers or material may be returned to our warehouse pending advice from the exhibitor and they will be charged accordingly for this service No liability will be assumed by Arata Expositions Inc as a result of such rerouting and handling Arata Expositions Inc cannot be responsible for classifying shipments After shipments are tendered to a common carrier for shipment Arata Expositions Inc cannot be responsible for delivery time or damage or loss to property arata expositions inc 15928 tournament drive MATERIAL HANDLING SCHEDULE gaithersburg md 20877 phone 301 921 0800 APA 2015 fax 301 990 1717 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance o
44. E APP IES TO ORDERS RECEIVED BY MARCH 27 2015 RATES ONE HOUR MINIMUM PER MAN ADVANCE RATE STANDARD RATE STRAIGHT TIME 8 00AM TO 4 30PM WEEKDAYS 96 00 PER MAN PER HOUR 124 80 PER MAN PER HOUR OVERTIME AFTER 4 30PM WEEKDAYS AND ALL DAY SATURDAY SUNDAY AND HOLIDAYS 169 00 PER MAN PER HOUR 219 70 PER MAN PER HOUR Starting time can be guaranteed only at the start of the working day You will be charged a one hour INSTALLATION OF DISPLAY minimum labor fee per person if labor is not cancelled 24 hours prior to the requested start time TOTAL ESTIMATED DATE TIME NO OF PEOPLE APPROX HOURS TOTAL HOURS HOURLY RATE COST AEI Supervision 30 35 00 Total Estimated Labor Costs Request you to proceed at earliest hour to install our display without our supervision AEI charge for this service is 30 of your total bill 35 00 minimum IN ORDER TO COMPLETE THE WORK WITHOUT YOUR REPRESENTATIVE PRESENT YOU MUST COMPLETE THE AEI SUPERVISED LABOR FORM Request you to await our representative before installing our display Time will commence upon assignment of men in accordance with exhibitor s instructions Representative should check with labor dispatcher s desk to obtain and return men ordered If exhibitor fails to pick up worker s at time ordered a one hour per worker no show charge will be applied Supervisor s Telephone Number DISMANTLING OF DISPLAY Starting time can be guaranteed only at the start of the working day Y
45. H XTP Maple Top XTN Graphite Nebula Top XTR White Laminate Top 13 TRAINING ROOM BOOKCASES amp PRODUCT DISPLAYS UTILITY CHAIRS TRAINING ROOM MERLIN Merlin Multi Use Table Gray Laminate Black 46 L 29 D 30 H WD3 Work Table White Laminate White 48 L 24 D 30 H MERLIN PMB36 36 PDL36W 42 PDLA2W de 36 PDL36B 42 PDL42B SY1 BOOKCASES amp PRODUCT DISPLAYS Plastic Pedestal Black PMB36 24 L 24 D 36 H PMB42 24 L 24 D 42 H PDL Locking Door Pedestal Black 24 L 24 D 42 H WD3 PMB42 ET2 DF1 Powered Locking Pedestal White PDL36W 24 L 24 D 36 H PDL42W 24 L 24 D 42 H BC6 Bookcase Mahogany 36 L 13 D 71 H BC7 Bookcase Granite 36 L 13 D 71 H PDL BC7 1 Powered Locking Pedestal Black PDL36B 24 L 24 D 36 H PDL42B 24 L 24 D 42 H ET2 Etagere Black 30 L 16 D 70 H ET1 Etagere Pewter 30 L 16 D 70 H UTILITY CHAIRS SY1 Altura Steno Chair Black Crepe 25 L 26 D 21 H DF1 Altura Drafting Stool Black Crepe 25 L 26 D 34 H DESKS amp CREDENZAS JD7 JD6 CR6 CR7 Ex VF4 VF2 FRIDGES RIR R10 DESKS amp CREDENZAS FILES FRIDGES JD6 Executive Desk VF4 Vertical File R1R Refrigerator Mahogany 4 Drawer White 60 L 30 D 29 H PAIN SE S2 T 14 0 cubic feet 28 L 28 D 64 H JD7 Executive Desk VF2 Vertical File Granite 2 Drawer R1O Refrigerator 60 L 30 D 29 H 27 AA 19288 White 4 0 cubic feet
46. ION COMPANY NAME PHONE m CELL EMAIL METHOD OF PAYMENT All transactions require a credit card on file with proper authorization In addition to checks Edlen also accepts American Express Master Card Visa Discover and Wire Transfers Indicate form of payment below BANK WIRE TRANSFER INFORMATION Please make check payable to Edlen Electrical All foreign Bank transfer to Bank of America checks must be drawn on U S Banks only Please reference Wire Transfer ABA 026009593 Acct 33855214 the Event listed above on your remittance i International Wire Transfer Swift Code BOFAUS3N Acct 33855214 ACH Direct Deposit ABA 125000024 Acct 33855214 CREDIT CARD 25 processing fee MUST be included with transfer d pnus qd nU ou eee MAsrERCARD A copy of final charges will be sent to the email address provided in the payment information section AMX piscoveR CHECK CREDIT CARD NUMBER EXP DATE CARD HOLDER SIGN PRINT NAME EMAIL ADDRESS THIRD PARTY YES or NO CREDIT CARD ADDRESS INFORMATION IF DIFFERENT THAN INFORMATION ABOVE ADDRESS CITY ST ZIP SERVICE TOTALS By signing and placing this order accept all payment policies and the terms and conditions outlined on all ELECTRICAL LABOR MATERIAL service order forms completed
47. IONS INC e Complete the necessary Arata Expositions Inc forms and calculate the cost of each order Review our PAYMENT POLICY AGREEMENT carefully ORDERS WILL NOT BE PROCESSED WITHOUT PAYMENT IN FULL AND A CREDIT CARD AUTHORIZATION ON FILE A credit card authorization is required even when paying via cash company check and or wire transfer e Complete the CALCULATION WORKSHEET e For your files make a photocopy of all the Arata Expositions Inc forms used from this Manual Place your order on line by mail fax or email this set of documents to Arata Expositions Inc 15928 Tournament Drive Gaithersburg MD 20877 Phone 301 921 0800 Fax 301 990 1717 Email drosen arataexpo com FORMS TO THE OTHER OFFICIAL SUPPLIERS Electrical telephone internet photography service etc please follow the payment and mailing instructions indicated on each of these forms located in the Exhibitor Service Manual ORDERS AFTER THE DEADLINE If there is still time for forms to reach us by mail air courier fax or email you are welcome to make additions after the deadline date Note that these will be charged at the standard rate SHOW SITE ORDERS Simply order from Arata Expositions Inc staff at the Customer Service Center on the exhibition floor We will be fully staffed during all set up hours to accommodate any additional requests you may have Payment by cash check or credit card will be required at the Customer Service Center for al
48. IT STORAGE AND WHILE AT CONVENTION SITE THE EXPENSIVE WAY Date Received Actual Weight Minimum Charge 100 Lbs Total Cost 4 3 15 80 Lbs 200 Lbs Min 97 00 194 00 4 3 15 50 Lbs 200 Lbs Min 97 00 194 00 4 3 15 70 Lbs 200 Lbs Min 97 00 194 00 Material Handling THE COST EFFECTIVE WAY Date Received Actual Weight Minimum Charge 100 Lbs Total Cost 4 3 15 200 Lbs 200 Lbs Min 97 00 194 00 Material Handling tose nen te SHIPPING INFORMATION gaithersburg md 20877 phone 301 921 0800 APA 2015 fax 301 990 1717 www arataexpo com SHIPPING INFORMATION ADVANCE WAREHOUSE SHOWSITE Shipments should be PREPAID addressed as follows Shipments should be PREPAID addressed as follows TO Name of exhibitor and booth number TO Name of exhibitor and booth number FOR APA 2015 FOR APA 2015 C O arata expositions inc C O arata expositions inc C O YRC C O Washington State Convention Center 12855 48th Avenue South 800 Convention Place Tukwila WA 98168 South Hall 4A amp B Seattle WA 98101 Shipments should arrive by April 3 2015 to avoid late fee Shipments will not be accepted until April 17 2015 To avoid confusion remove all expired shipping labels before shipment Material Handling fees include receiving your material at our warehouse and or show site delivery to the booth storage of empty containers return of outbound shipments to loading dock and reloading onto your car
49. LASSIFICATIONS CRATED Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required SPECIAL HANDLING Material delivered by a carrier in such a manner that requires additional handling Please refer to the Special Handling Definitions outlined in the manual UNCRATED PAD WRAPPED Material that is shipped loose or pad wrapped and or unskidded machinery without proper lifting bars or hooks Total Warehouse Shipments 5 _____ Total Showsite Shipments 5 Material Handling Total Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 15928 tournament drive SPECIAL HANDLING gaithersburg md 20877 phone 301 921 0800 APA 201 5 4 HE fax 301 990 1717 www arataexpo com Special handling applies to shipments that are loaded by cubic space and or packed in such a manner as to require additional labor handling such as ground unloading loading constricted space unloading loading designated piece unloading loading carpet padding only shipments or stacked shipments Also included are multiple shipments alternate delivery locations mixed loads and shipments without individual bills of lading Shipments loaded in this manner require additional time labor or equipment to unload sort and deliver All Federal Express Airborne Express DHL and UPS shipments requi
50. NLINE AT WWW EDLEN COM ORDER INSTRUCTIONS 120 VOLT POWER DELIVERY The cost of 120 Volt outlets includes delivery to one location in island booths and to one location at the rear of inline or peninsula booths If you require the outlets to be distributed to any other location material and labor charges apply There is a minimum charge of 1 hour for installation amp 1 2 hour for removal Complete and return the Electrical Labor Order Form along with a floor plan layout of your booth space indicating outlet locations 208 480V POWER DELIVERY AND CONNECTIONS The delivery and connection of high voltage services is done on a time and material basis There is a minimum 1 hour for installation amp 1 2 hour for removal Edlen electricians must make all high voltage connections and disconnects Complete the Electrical Labor Order Form to schedule your estimated connection time and return it with this order ISLAND BOOTHS Include a floor plan layout of your booth space indicating all outlet locations with measurements and orientation If a main power drop delivery location is not indicated on the floor plan Edlen will deliver to the most convenient location 24 HOUR SERVICES Electricity will be turned on within 30 minutes of show opening and off within 30 minutes of show closing show days only If you require power at any other time order 24 hour power at 1 5 times the outlet rate DEDICATED OUTLETS For a
51. PLUMBING PLEASE SIGN LIGHTING SUB TOTAL AUTHORIZED SIGNATURE 9 5 SALES TAX PRINT NAME DATE TOTAL DUE ELECTRICAL LAYOUT FORM Advance Payment Deadline Date 4 3 15 Washington State EDLEN convertion EC at convention place The Power People P EVENT APA 2015 National Planning Conference ELECTRICAL EXHIBITION SERVICES WSCC 5931 4th Avenue South Seattle WA 98108 FACILITY Ph 206 781 2411 Fax 206 781 2270 Seattle edlen com DATES April 18 21 2015 Use the grid below to indicate the location of each electrical outlet ordered If power is only required at the rear of an in line booth this form is not necessary Indicate booth type Island O Peninsula O Inline Provide aisle or adjacent booth 5 for orientation Power is brought to one location in island booths and then distributed from that point Indicate this location and all other outlet locations using the legend below X Main Distribution Point 500 10amp 1000watt I 15amp 1500watt 20amp 2000 watt Indicate the layout scale and total square footage Example 1 Square 1 Foot Square Ft Total Square Footage Adjacent Booth or Aisle 9 sty 10 ujoog Juscelpy Adjacent Booth or Aisle Adjacent Booth or Aisle PLUMBING ORDER FORM The Power People
52. TABLES BS001 Shark Swivel Barstool White Plastic 299 00 KR ZT 5002 ___ Swivel Barstool White Vinyl 271 00 224 00 233 00 233 00 255 00 284 00 284 00 Bar Table Maple Top Bar Table Maple Top w Grommet Holes 609 00 609 00 490 00 Maple Bar Table Tulip Base w m m a a o o o o o o o o Graphite Nebula Bar Table Tulip Base 30MHTB Mahogany Bar Table Tulip Base 312 00 365 00 284 00 284 00 312 00 Silver Textured Bar Table Tulip Base Brushed Red Bar Table Tulip Base Brushed Blue Bar Table Tulip Base Maple Bar Table Tulip Base z 5 lt lt lt algo 2e a z z d U 312 00 422 00 Graphite Nebula Bar Table Tulip Base White Laminate Bar Table Tulip Base A Caf Table Maple Caf Table Graphite Nebula Caf Table Mahogany 30 Round Caf Table Silver Textured Top Caf Table Brushed Red Caf Table Brushed Blue Caf Table 36 Top Maple Caf Table 36 Top Graphite Nebula Caf Table 36 Round White Laminate Caf Table Maple Tulip Base Caf Table Graphite Nebula Tulip Base Caf Table Mahogany Tulip Base 195 00 195 00 268 00 217 00 216 00 195 00 216 00 216 00 274 00 267 00 267 00 290 00 345 00 267 00 267 00 290 00 BS003 2 Swivel Barstool Black Vinyl 271 00 A 30MHSC ROLLRD Lift Barstool Red Vinyl 204 00 ROLLGY _ Lift Barstool Gray Vinyl 204 00 ROLLWH Barstool White Vinyl 204 00 ROLLBL Lift Barsto
53. Table Adjustable OTO Perth Chair White Top White Top White Top High Back Black 72 L 26 D 42 H 72 L 26 D 30 H 72 L 26 D 18 H XC1 Luxor 23 L 21 D 43 H Executive Chair Adjustable G30BWW Bar Table G30DWW Caf Table G30CWW Cocktail Table High Back Black Leather with Grommet Holes with Grommet Holes with Grommet Holes 27 L 28 D 47 H White Top White Top White Top Adjustable 72 L 26 D 42 H 72 L 26 D 30 H 72 L 26 18 H BARSTOOLS BARSTOOLS RSTSTL Rustique Barstool Gunmetal SL ep 85001 Shark Barstool White Chrome 22 L 19 D 34 44 H 85002 Zoey Barstool White Chrome 15 L 16 D 26 30 5 H BS003 Zoey Barstool Black Chrome 15 L 16 D 26 30 5 H RSTSTL ROLLRD Lift Barstool Red Vinyl 15 Round 23 33 5 H Adjustable ROLLGY Lift Barstool Gray Vinyl 15 Round 23 33 5 H Adjustable ROLLWH Lift Barstool White Vinyl 15 Round 23 33 5 H Adjustable ROLLBL Lift Barstool Black Vinyl 15 Round 23 33 5 H Adjustable d e or 85001 ROLLRD Loi ROLLBL p w d C TN BSS BSC BSN Jetson Barstool Black 18 L 19 D 29 H BCE Ice Barstool Transparent Chrome 16 L 14 D 33 H BSS Banana Barstool Black Chrome 21018227D R 0i BST Banana Barstool White Chrome PAL 22D c p BS002 ROLLGY Y BSN BST BSD BSL Gin Barstool Maple Chrome 16 L 16 D 29 H BSC Oslo Barstool White 7205303 BSD Oslo Barstool Blue 7 205 30 BS003 838
54. The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card CODE QTY ITEM DESCRIPTION SOFAS SECTIONALS AND LOVESEATS HEA08 Heathrow Sofa Black Vinyl SO1 South Beach Sofa Platinum Suede 599 00 SFA001 Mirabel Sofa Brown Leather 761 00 ues oramai eooo Doss DenwesssemeeeTenues frey west Sofie srmo pone some vin ess peatrows Secionaiack vit 167500 sos Soun Beach Piece SecionatPiat Suede 130400 Kerwentsesamax Puro entes Lovessrack vin Lex CLUB OCCASIONAL MEETING CHAIRS 639 00 CHR003 GZ Roma Chair White Vinyl 497 00 Mirabel Chair Brown Leather 497 00 Allegro Chair Blue Fabric 417 00 NPLCHR TANCHR OCB HCHO08 HC008 Naples Chair Black Vinyl 562 00 415 00 384 00 498 00 537 00 345 00 Tangiers Chair Beige Textured Key West Tub Chair Black Heathrow Chair Black Vinyl Heathrow Corner Chair Black Vinyl Swanson Swivel Chair White Vinyl 267 00 722 00 722 00 197 00 396 00 T Vac Translucent Chrome Madrid Chair Black Leather Madrid Chair White Leather m Ice Chair Transparent r 2 00 20 gt a Brea Swivel Chair Charcoal Grey Fabric Company Name Street Address QTY ITEM DESCRIPTION CLU
55. adline Items cancelled after move in begins will be charged at 100 of the published price Absolutely no 9 5 Tax E credits will be issued after show closing C Standing on rental furniture is prohibited Arata Expositions Inc cannot be responsible for injuries or falls caused by improper use Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax WL 2 1 gt mas Custom Turzniture PREMIER COLLECTIONS SEE INDIVIDUAL CATEGORIES FOR DETAILED PRODUCT INFORMATION ROMA LL i CHR003 SFA003 MIRABEL CH qz KEY WEST OCB LSM SOUTH BEACH b i A 1 ors Suggested Uses of South Beach gt FS FY Nie d e L SS TANGIERS NAPLES HEATHROW Suggested Uses of Heathrow E SOFAS amp HEAO8 501 SFA001 SFA002 3 NPLSOF TANSOF SOM SFA003 T e f HS008 502 LSM NPLLOV SOFAS amp SECTIONALS SFA002 Allegro SFA003 Roma LOVESEATS Blue Fabric White Vinyl HEAO08 Heathrow Sofa TE LSA 1D QUE TAAL 6548 LSM Key West Loveseat Black Vinyl Black 48 L 24 D 28 H NPLSOF Naples Sofa HS008 Heathrow 3 pc Black Vinyl Sectional SO1 South Beach Sofa Black Vinyl NPLLOV Naples Platinum Suede 72 L 48 D 28 H Loveseat 21D sis In TANSOF Tangiers Sofa Black Vinyl Beige Textured SO2 Sout
56. all Displays Available Please Call for Quote 70 or Larger LCD LED Video Monitors Available Please Call for Quote Single Touch and Multi Touch Touchscreens Available Please Call for Quote Please let us know what source s will be used with the monitor s selected above if providing your own iPad or Mac Qty please select output below 30pin Lightning Mini Display Port _ rhunderbolt Desktop i7 Quad Core 860 2 80 GHz Win7 4G RAM 1TB HD DVD RW MS Office 2010 Laptop i5 Quad Core 2 4 GHz Win7 2G RAM 129G HD DVD RW MS Office 2010 Presentation Computer Windows Laptop Intel i7 Quad Core 2 8Ghz Win7 4GB RAM 440GB HD DVD RW MS Office 2010 Computers Macintosh MAC Mini Dual Core 2 5Ghz Mac OSX Lion 4GB RAM 500GB HD DVD RW Monitor not included 21 5 iMAC Dual Core 2 5GHz Mac OSX Lion 4G RAM 500GB HD DVD RW Built in 21 5 Monitor Computer Accessories amp Printers HP LaserJet 4000 Series Black amp White Printer 25 PPM Mac PC Network Keyboard and Mouse Wired Keyboard and Mouse Wireless Computer Speakers w Subwoofer Miscellaneous Blu Ray DVD Player Plays both standard DVD and Blu Ray DVD Distribution Amplifier DA 1x4 If needed Please Select One Mea L DVI PSAV reserves the right to modify this form at any time Page Total EE Continue next page SAV PRESENTATION SERVICES Official Contractor AV amp Computers
57. article with a maximum of 50 00 per item and a maximum of 1 000 per shipment whichever is less as agreed upon damages and exclusive remedy Provisions of this paragraph shall apply if loss or damage regardless of cause or origin results directly or indirectly to property through performance or nonperformance of obligations imposed by the offering of services to Exhibitors or from negligence active or otherwise by AEI its subcontractors or employees This applies while these goods are in AEI s warehouse in vehicles for delivery or at show site AEI shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s material which make it impossible or impractical to exhibit same 4 EXHIBITORS ARE URGED TO CARRY ALL RISK INSURANCE COVERING YOUR MATERIALS AGAINST DAMAGE LOSS AND ALL OTHER HAZARDS FROM THE TIME SHIPMENTS ARE MADE PRIOR TO THE SHOW UNTIL SHIPMENTS ARE RECEIVED BACK AFTER THE SHOW THIS CAN GENERALLY BE DONE BY ADDING EXPOSITION FLOATERS TO EXISTING INSURANCE POLICIES IT IS UNDERSTOOD THAT AEI IS NOT AN INSURER THAT INSURANCE IF ANY SHALL BE OBTAINED BY THE EXHIBITOR AND THE AMOUNTS PAYABLE BY AEI HEREUNDER ARE BASED ON THE VALUE OF THE MATERIAL HANDLING SERVICES AND THE SCOPE OF AEI LIABILITY AS SET FORTH ABOVE 5 PACKAGING AEI shall not be responsible for damage to uncrated material materia
58. ase contact us By completing this section and by signing Sales Tax Rental this form you agree to PSAV s Equipment Loss and Damage Acknowledgment Total Del Pickup Labor amp Waiver ABOR 2 jere D Ga ome Oe are e O 19 O O e ioca O d d wo es are bje e Please obe 06 694 4 for an a atio dina a ad ed bo Grand Total visa C DECHE ex Name op Card c c Coimpahy ltem e rell a Meu Card Number ________________________________________________________________ Billing Address Expiration Date e CIty sn State Zip ________________________________________________ Card Holder Signature Phone Number ail orde E PSA m ab ease allow PSAV to co otal PRIOR to D e Rev 7 13 MR1 800 Convention Place Seattle WA 98101 206 694 5124 Fax 866 835 9074 Wire Transfer Call for instructions International orders can take up to one week to receive please plan accordingly Lauren Adams Catering Sales Coordinator Phone 206 694 5110 Fax 206 694 5398 E mail adams lauren aramark com Washington State Convention Center at convention place aramark Exhibitor Hospitality Packet ARAMARK the Washington State Convention Center s exclusive food and bever age partner for APA 2015 National Planning Conference welcomes you as one of their leading exhibitors With competition increasing every day in the exhibit hall it s best to pres
59. at can be unloaded at the dock with no addi tional handling required Such containers include crates fiber cases cartons and properly packed skids An uncrated shipment is material that is shipped loose or pad wrapped and or unskidded without proper lifting bars and hooks Multiple Shipments Shipments on a carrier that are intermingled or delivered in such a manner that additional labor is needed to sort through and separate the various shipments on a truck for delivery to a booth Alternate Delivery Location Shipments that are delivered by a carrier that requires all or partial delivery of the shipment to a different level in the same building or to other rooms in the same facility Carpet Only Shipments Shipments that consist of carpet and or carpet padding only require special handling because of additional labor and or equip ment to unload Improper Paperwork No Documentation Shipments that arrive from a small package carrier including among others Federal Express Airborne Express DHL and UPS without an individual Bill of Lading requiring additional time labor and equipment to process Shipments received without paperwork will be delivered without guarantee of piece count or condition Shipments that arrive without machine printed docu mentation showing the weight of the shipment Improper Weight Shipments that come in and are re weighed showing the documentation was incorrect with a lower weight than the actual weight
60. authorization form with orders NOTE All rental carpets are delivered clean to your booth space However during set up the carpet can become soiled We suggest you order cleaning services at least once before the show opens ALL DAILY CLEANING SERVICES MUST BE ORDERED EXCLUSIVELY THROUGH ARATA EXPOSITIONS INC NO INDEPENDENT CONTRACTORS WILL BE PERMITTED TO PERFORM CLEANING SERVICES BOOTH CLEANING Vacuuming of booth and emptying of wastebaskets Discount Price Standard Price Extended Price Pre Show Cleaning sq ft x 58 per sq ft 70 per ft Daily Booth Cleaning X sq ft x 1 56 per sq ft 1 87 per sq ft The square footage is based on the overall size of the space occupied PORTER SERVICE Emptying of wastebaskets once every two hours show hours only Rates are based on booth size Number of Cost per Day Show Days Extended Price Up to 500 square feet 110 00 501 to 1000 square feet 120 00 1001 to 2500 square feet 130 00 Greater than 2500 square feet 140 00 The square footage is based on the overall size of the space occupied Discount Deadline March 27 2015 Received By Discount price applies only to orders that are accompanied by payment and are received tearing Toa by discount deadline Standard price applies to orders received after Cleaning Total the deadline Absolutely no credits will be issued after show closing 95 Ta 0 All rates are subject to change if neces
61. cation as determined by Edlen staff Outlet rates listed do not include the connection of any equipment special wiring or distribution of the outlets to other location s within the booth space Distribution to all other locations regardless of booth type require labor and is performed on a time and material basis Exhibitors are invited to contact the local Edlen office to discuss any additional costs that may be incurred A separate outlet must be ordered for each location where an electrical service is required 5 amps or 500 watts is the minimum amount of power that can be ordered for any one location Power must be ordered according to peak amperage ratings Island booths If a floor plan showing main power location is not submitted to Edlen prior to our first move in date Edlen will deliver the power to the most convenient location Labor rates are based on current wage scales and are subject to change in the event of a wage increase after rates have been published A minimum charge of 1 hour labor will apply for all installation work The removal of this work will be charged a minimum of 1 2 hour or 1 2 the total time of installation In the event 1000 watt overhead quartz lights cannot be mounted to existing catwalks in the convention hall lift and labor charges will apply Please contact our local office to discuss any additional charges Edlen employees are authorized to cut floor coverings when essential for installation of services u
62. ceived at least 30 days prior to show opening BOTH FIRMS MUST COMPLETE THIS FORM Any remaining balance after completion of all show services will be charged to the authorized credit card ABSOLUTELY NO CREDITS WILL BE ISSUED AFTER SHOW CLOSING We understand and agree that we the exhibiting firm are ultimately responsible for payment of charges and in the event the named third party does not discharge payment prior to show closing such charges will revert to our firm We have read understand and agree to all the above terms and have advised our show site representative accordingly Exhibitor Signature Print Name Date THIRD PARTY EXHIBITING COMPANY Third Party Company Name Exhibiting Company Address Address City State Zip City State Zip Phone Fax Phone Fax E Mail Address E Mail Address Exhibitor Signature Exhibitor Signature Print Name CREDIT CARD CHARGE AUTHORIZATION Print Name CREDIT CARD CHARGE AUTHORIZATION Cardholders Name Cardholders Name Address Address City American Express D Visa State Zip O MasterCard EXPIRATION _ Account Number Please indicate which of the below items are to be charged to the third party DAIl Services Booth Cleaning n Furniture Carpet and Accessories Material Handling n Labor n Other Please Specify City 1 American Express Visa
63. co De Gallo And Tomatillo Salsa Pita Chips with Hummus amp Spinach Dips Fancy Mixed Nuts Denotes 18 5 Administrative charge and 9 5 State Sales Advanced Price 150 00 165 00 175 00 250 00 150 00 225 00 275 00 143 75 168 75 168 75 168 75 Tax Prices subject to change and without prior notice Show Price 175 00 190 00 200 00 275 00 175 00 250 00 300 00 168 75 5193 75 5193 75 193 75 Exhibitor Bar Exhibitor Bar Packages Beer wine and spirits are charged upon consumption There is a 180 00 charge per bartender for up to 4 hours of service Additional hours will be charged 45 00 per additional hours House Liquor Northwest Wines by the Glass 9 00 per drink Featured House Red and White 8 50 per glass Premium Liquor 10 00 per drink Premium Selection of Red amp White 9 50 per glass Top Shelf Liquor 11 00 per drink Ask your catering specialist for additional Washington wines from our extensive award winning wine list Beers by the bottle Domestic and Non Imported Washington Mi Alcohol crobrews Budweiser Corona Pike Place Pale Ale Miller lite Heineken Redhook ESB O Doul s Rotating Seasonal Selec tions 7 00 7 50 7 50 Alcohol Services ARAMARK as a licensee is responsible for the administration of the sale and service of all alcoholic beverages in accordance with
64. copy of the waiver please contact us By completing this section and by signing this form you agree to PSAV s Equipment Loss and Damage Acknowledgment Grand Total ABOR ere pa patio andato OG e anda p D es are ot guara eeq visa 5 Si Name op Cardi Company s oet te et ee Billing Address ___________________________________________________ Expiration Date ____________________________________________________ EENEG State Zip _____________________________________________ Card Holder Signature __________________________________________________ PhoneNumber sss one Dette a ce ail ord Pa o PSA Pa g b Please allow PSA O CO otal PRIOR to D 800 Convention Place Seattle WA 98101 Tel 206 694 5124 Fax 866 835 9074 Wire Transfer Call for instructions International orders can take up to one week to receive please plan accordingly American Planning Association 2 SAV APA Annual Conference 2015 PRESENTATION SERVICES April 18 21 2015 Washington State Convention Center Seattle Washington Official Contractor Meeting Rooms Questions Call 206 694 5124 or email robertsmith psav com MEETING ROOM PRICING ONLY Submit your order via email or fax 866 835 9074 Alternate Venue Meeting Room Name No Company On site Contact Address On site Cell Meeting Start Meeting End Date Date Time Time Meeting Room Packages 20 Discount Rate Standard Rate Audience Response System ARS
65. crepancies or problems with their invoices PRIOR TO THE CLOSE OF THE SHOW Any credit card refunds must be resolved within 30 days lf an exhibitor needs to change any charges from one credit card to another a 3 service fee will be charged for the credit and a 3926 service fee for the new charge Any unpaid balance after the close of the show shall be due and payable upon receipt of invoice Unpaid balances after 30 days of invoice date will be subject to a FINANCE CHARGE at the lesser of the maximum rate allowed by law or 296 per month which is an annual percentage rate of 24 ANY ORDERS RECEIVED FROM EXHIBITORS WHO HAVE AN OUTSTANDING BALANCE FROM PREVIOUS SHOWS WILL NOT BE PROCESSED UNTIL PAYMENT OF THE DELINQUENT INVOICE IS SETTLED IN FULL AND A CREDIT CARD OR CERTIFIED CHECK FOR THE NEW SERVICES AND EQUIPMENT IS RECEIVED AND CLEARED Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 15928 tournament drive gaithersburg md 20877 phone 301 921 0800 fax 301 990 1717 www arataexpo com IO 9 o v 3 E S 2 e Name of Organization Authorized by Please Print E Mail Signature Title THIRD PARTY PAYMENT 2015 Booth Number s Date Please complete and return this form to charge the final balance for show services to a third party account A third party credit card authorization must be re
66. cts Hot Beverages Freshly Brewed Coffee Regular or Decaf Seattle s Best Price per gallon Served with all appropriate condiments Numi Organic Teas Selection of spiced herbal amp organic black teas Accompanied with lemon amp honey Price per gallon House Made Hot Chocolate With mini marshmallows Price per gallon Spiced Washington Apple Cider House made 7 served with cinnamon sticks mace juniper nutmeg amp cloves Denotes 18 5 Administrative charge and 9 5 State Sales Advanced Price 3 25 150 00 50 00 3 75 55 00 50 00 40 00 53 75 3 25 58 00 58 00 60 00 55 00 Tax Prices subject to change and without prior notice Show Price 3 75 165 00 55 00 4 25 60 00 54 00 44 00 54 25 3 60 61 00 61 00 65 00 60 00 Snack Items All snack items are individually packaged and priced per dozen except where noted Minimum order of two dozen Advanced Price Sweet 30 00 Oreo Cookies 30 00 Nutter Butter Cookies 36 00 Assortment of full sized candy bars 42 00 Rice Krispies Treats 30 00 Hershey s mini chocolate bars priced per pound x Savory Cheez it amp Crackers 33 00 Peanuts 39 00 Chex Mix 39 00 Erin s Popcorn 39 00 Tim s Cascade Potato Chips 39 00 Cracker Jacks 39 00 Pretzels Trail Mix 39 00 Cashews 45 00 45 00 Healthful
67. dedicated outlet order a 20 amp outlet MATERIAL DELIVERY Material requested on this order form must be picked up by the exhibitor at the Edlen service desk on show site CANCELLATIONS Credits will not be made for services delivered and not used See back of form for additional details TERMS amp CONDITIONS agree in placing this order that have accepted Edlen s payment policy and the terms and conditions of contract Form 120 208 11 06 13 SE WSCC ELECTRICAL OUTLETS QTY QTY ADVANCE REGULAR TOTAL Show PAYMENT PAYMENT COST 120 VOLT Hours Only 1 5 x rate PRICE PRICE 500 WATTS 5 AMPS 95 00 142 50 1000 WATTS 10 AMPS 120 00 180 00 1500 WATTS 15 AMPS 140 00 210 00 2000 WATTS 20 AMPS 160 00 240 00 208 VOLT SINGLE PHASE 20 AMPS 220 00 330 00 30 AMPS 270 00 40500 60 AMPS 450 00 675 00 208 VOLT THREE PHASE 20 AMPS 850 00 525 00 30 AMPS 420 00 630 00 60 AMPS 650 00 975 00 100 AMPS 950 00 1425 00 200 AMPS 1900 00 2850 00 LIGHTS Cost of Arm Lights include power and 1 hour labor to install amp remove 1000 WATT OVERHEAD QUARTZ PACKAGE 650 00 975 00 Package price includes one quartz light material installation lift one focus and dismantle ARM LIGHT Only mounts to hard wall 95 00 142 50 MATERIAL RENTAL Exhibitor must pick up items at electrical service center on show site 15 EXTENSION CORD POWER STRIP 21 00 21 00 ELECTRICAL LABOR ST M
68. ding Booth or Aisle is required two or more would be more helpful for Smart City to accurately install your services SiZe Booth dimensions example 10x10 20 X 20 Scale 1 is equal to 2 ft 5795 W Badura Ave Suite 110 Las Vegas Nevada 89118 888 446 6911 702 943 6087 Fax 702 943 6001 SmartCity American Planning Association SAV APA Annual Conference 2015 PRESENTATION SERVICES April 18 21 2015 eae T Official Contractor AV amp Computers Questions Call 206 694 5124 or email robertsmith psav com Submit your order via email or fax 866 835 9074 Booth Name Booth Number Company Address Deliver Setup Requested Delivery Date 8am 10am 10am 12noon 1 Select One LCD Monitors Please Select One 20 Discount Rate Standard Rate LCD Video and Data Monitor 16 9 Wall Mount 0 Tabletop LED Video and Data Monitor 16 9 Wall Mount L Tabletop 40 LED Video and Data Monitor 16 9 Mount Tabletop 760 00 950 00 46 LCD Video and Data Monitor 16 9 Wall Mount LJ Tabletop 1 010 00 1 260 00 55 LED Video and Data Monitor 16 9 Wall Mount L Tabletop 1 240 00 1 550 00 Chrome Floor Stand For PSAV 32 or larger monitors only Shelf L No Shelf 230 00 290 00 Specialty Equipment Please Select One 42 LCD Dual Touch Touchscreen Monitor 16 9 Wall Mount Tabletop 1 105 00 1 380 00 46 Seamless LCD Video W
69. djacent Booth or Aisle SL Single Line w Phone _ T e Computer wo uo 2 A x x D o lt Ka ke o o te p 4 2 o o o ea E Al 5 c c o o O 5 S Computer lt lt 1 ML Multi Line Phong T C Computer Adjacent Booth or Aisle Front X Main Distribution Location MDL The originating line s for service whether from overhead a floor pocket or a column will be delivered to a MDL before being distributed within your booth Example Storage area back of booth etc unless specified the default for the MDL will be the back of the booth or at Smart City s discretion the most convenient location All distribution of services to their final destination within the booth will originate from the MDL A per line move fee will apply to relocate services within your booth after they have been engineered and or installed Location of Telephones Fax lines or other telecommunications equipment T H PC C Location of primary Internet Service I Hubs Patch Cables PC and or Computers C For Smart City to perform your floor work you will need to indicate the location of each item you want cabled Make sure to order your floor work hubs and patch cables early and in advance of the show moving in I Orientation The Booth or Aisle s surrounding your booth A minimum of one surroun
70. e 6 Mahogany 72 L 36 D 29 5 H CC7 Table 8 Mahogany 96 L 48 D 29 5 H CC8 Table 10 Mahogan y 120 L 48 D 29 5 H CTO6GR Table 6 Granite 72 L 36 D 29 H C508GR Table 8 Granite 96 L 44 D 29 H CT10GR Table 10 Granite 120 L 46 D 29 H CF1 6 CB2 qe 6 CD2 8 CD3 CB1 CONF42 E CC5 Table Mahogany 42 Round 29 H CB1 Table Graphite Nebula 42 Round 29 H CONF42 Table White Laminate 42 Round 29 H 10 CHAIRS ls DT L PROEXE XC2 XC1 COMMUNAL T BAR CAF amp COCKTAIL i G30BMS G30BMW G30BWS G30BWW Ze 2 i mm i i i i G30DMS G30DMW G30DWS G30DWW G30CMS G30CMW G30CWS G30CWW MAPLE WHITE EXECUTIVE CHAIRS XC5 Altura BAR TABLES CAFE TABLES COCKTAIL TABLES Executive Chair PROEXE Pro Mid Back Black Crepe G30BMS Bar Table G30DMS Caf Table G30CMS Cocktail Table Executive Chair 25 L 25 D 37 H Maple Top Maple Top Maple Top White Classic Vinyl Adjustable 72 L 26 D 42 H 72 L26 D 30 H 72 L26 D 18 H 27 5 L 27 5 D 45 7 H Adjustable Altura G30BMW Bar Table G30DMW Caf Table G30CMW Cocktail Table Executive Chair with Grommet Holes with Grommet Holes with Grommet Holes XC2 Luxor High Back Black Crepe Maple Top Maple Top Maple Top Executive Chair 25 L 25 D 43 H 72 L 26 D 42 H 72 L 26 D 30 H 72 L 26 D 18 H Mid Back Black Leather Adjustable 27 L 28 D 41 H G30BWS Table G30DWS Caf Table G30CWS Cocktail
71. e located as depicted below for inline amp peninsula booths All other locations require labor on a time amp material basis Exhibitors with hard wall booths must make arrangements with Edlen to bring power inside the booth on a time and material basis T 104 MAIN DISTRIBUTION MAIN DROP nm Aisle POINT Aisle 500 LOCATION Aisle 500 x x A scaled floor plan must gt dy an en D accompany your order gt 4 E Osa E with main power location sn A ox 5n IN LINE BTHS PENINSULA outlet locations amp 4 E booth orientation ys Is u 302 308 4ft Aisle ___ Aisle 4 600 Aisle 600 X ISLAND BOOTHS EXAMPLE FLOOR POWER EXAMPLE CEILING POWER BACK TO BACK PENINSULAS FOR OTHER COMMONLY ASKED QUESTIONS VISIT OUR WEB SITE WWW EDLEN COM OR CALL THE NUMBER ON THE FRONT OF THIS FORM ELECTRICAL LABOR FORM Advance Order Deadline Date 4 3 15 Washington State EE EDLEN Convention Center The amp EVENT APA 2015 National Planning Conference ELECTRICAL EXHIBITION SERVICES WSCC 5931 4th Avenue South Seattle WA 98108 FACILITY Ph 206 781 2411 Fax 206 781 2270 Seattle edlen com DATES April 18 21 2015 ELECTRICAL J URI SDI CTI ON The work described below falls within the jurisdiction
72. ed Confirm delivery and pick up dates and times with Arata and communicate them to your carrier Refer to the special handling page to review the definition of special handling charges You may want to share this information with your carrier Bring the tracking numbers from all of your shipments as well as contact information for your carrier Put together a trade show survival kit to include in your freight or carry with you including a small tool kit stapler staples scissors tape pens amp markers and a first aid kit SHOWSITE A Customer Service Center will be set up in the exhibition hall for your convenience If you have any questions or need any assistance during the course of the event you can contact all of the Official Vendors at the Customer Service Center After emptying crates place empty labels on all sides of your crates and cases Remember to remove old empty labels Additionally empty labels are sometimes color coded so make sure you get the correct color and be sure your booth number is on each label Work Zone Customer acknowledges that the show site and surrounding areas are active work zones Exhibitors its agents employees and representatives are present at their own risk If you have any questions or concerns about your final invoice please be sure to contact the Arata Expositions Inc representative at the Customer Service Center before the close of the show Absolutely no credits will be issued after the
73. ent fresh ideas and creative marketing techniques generating a re turn on your booth investment Unique tasty food and beverage programs help attract key decision makers to your exhibit booth Our celebrated and certified culinary team is innovative cre ating eye appealing displays incorporating local ingredients with mouth watering flavors Well presented foods and beverage service are perishable We recommend plac ing your order as quickly and efficiently as possible Our service staff is trained to assist exhibitors to enhance the experience in your booth and maximize your mar keting tactics Let us know your objectives We ll take care of the details making your booth visitors refer others to your booth and remember your company for months and years Bon App tit Refreshments Booth orders are not billed on Consumption Water Spring Water Pure spring water in a 16 9 oz 100 com postable Eco friendly bottle Price is per bottle Water Bubbler Daily water bubbler rental includes first five gallon jug on the house and unlimited 1005 composta ble cups Electrical specs 110 volt 20 amp Additional 5 gallon jugs Sparkling Water Assorted flavors Price per bottle Chilled Beverages Iced Tea Served with lemon wedges Price per gallon Lemonade Choice of Lemon strawberry or pomegranate Price per gallon Fruit Punch Price per gallon Assorted Bottled Fruit Juice Price per bottle Assorted Soft Drinks Coca Cola Produ
74. ess City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 15928 tournament drive CUSTOM FURNITURE ithersburg md 20877 horis 301 921 0800 2015 ER fax 301 990 1717 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders page 3 of 4 CODE QTY ITEM DESCRIPTION PRICE CODE QTY ITEM DESCRIPTION PRICE COMMUNAL BAR CAF AND COCKTAIL TABLES BAR TABLES CONTINUED G30BMS 609 00 VTC Brushed Blue Bar Table Black Base G30BMW Maple Bar Table Black Base G30BWS Bar Table White Top Graphite Nebula Bar Table Black Base G30BWW Bar Table White Top w Grommet Holes White Laminate Bar Table Black Base G30DMS Caf Table Maple Top G30DMW Caf Table Maple Top w Grommet Holes G30DWS Caf Table White Top 490 00 G30DWW Caf Table White Top w Grommet Holes 490 00 G30CMS Cocktail Table Maple Top 325 00 G30CMW EM Cocktail Table Maple Top w Grommet Holes G30CWS Cocktail Table White Top 325 00 G30CWW Cocktail Table White Grommet Holes can BARSTOOLS RSTSTL Rustique Barstool Gunmetal 127 00 AFE
75. fees All companies must provide a credit card authorization form with orders even when paying via cash company check and or wire transfer It is understood that acceptance of the following terms and conditions will be construed when any of the following conditions are met The Exhibit Shipping Information amp Material Handling Rate Schedule is sent in or Exhibitors materials are delivered to either the Arata Expositions Inc hereafter referred to as AEI warehouse or show site for which AEI is the Official General Contractor for the event or When an order for any rental equipment and or labor is placed by the exhibitor with International firms paying by company check must pay in U S funds drawn on a U S bank All companies must provide a credit card authorization form with orders Purchase orders are not considered payment Your show site representative agent or display house must be made aware of this policy and must be able to settle the account in full as we will not bill a third party Arata Expositions Inc reserves the right to withhold any services to an exhibitor for non payment of outstanding invoices by the second day of the show There will be a fee of 50 00 for any returned check If the exhibitor is tax exempt exhibitor must supply a certificate for the state in which the services are to be used It is the responsibility of the exhibitor to advise the Arata Expositions Inc Service Desk immediately of any dis
76. h Beach 3 pc 62 L 30 D 28 H SFA001 Mirabel Sofa TAS IL SPD Sey Te Sectional Brown Leather Platinum Suede UAL 35 DS SOM Key West Sofa 152 L 40 D 33 H Black Sr CLUB CHAIRS LOMA ge i L CHROO3 CHROO1 CHROO2 NPLCHR el TANCHR OCB HCH08 d HC008 CHAIRS ase E E X A t OCA BCW SWAN CCE MADGRY OCMESP OCMTAU CLUB CHAIRS TANCHR Tangiers Chair OCCASIONAL CHAIRS CCE Ice Chair MEETING CHAIRS Beige Textured Transparent Chrome 5 CHRO003 Roma Chair 34 L 37 D 36 H SWAN Swanson Swivel 1725 AOD S2 OCMESP Meeting Chair White Vinyl Chair Espresso Leather 37 L 31 D 33 H OCB Key West White Vinyl LABREA La Brea Swivel 25 5 L 23 5 D Tub Chair 28 L 25 D 18 H Chair CHROO1 Mirabel Chair Black Charcoal Gray Fabric Lag Brown Leather 31 L31 D 31 H OCA T Vac Chair 35 L 27 D 40 H SOUS e Translucent Chrome Taupe pepe 8 Heathrow Chair 25 1 23 0 30 H MADGRY Madden GRUB L CHROO2 Allegro Chair Black Vinyl Arm Chair Blue Fabric 24 L 24 D 28 H OCH Madrid Chair Light Gray Vinyl 36 L 34 5 D 30 H Black Leather 27 L 32 D 33 H NPLCHR Naples Chair Black Vinyl 36 L 30 D 28 H HC008 Heathrow Corner Chair Black Vinyl 24 L 24 D 28 H 30 L 30 D 31 H BCW Madrid Chair White Leather SOL 200 OTTOMANS BNOO8 PUZ2SW VIBO8 OTS OTTOMANS BNOOS Bench Ottoman Black Vinyl 60 L 20 D 18 H BNO75 Bench Ottoman White Vinyl 60 L 20 D 18 H
77. hed price Absolutely no credits will be issued after show closing Special Signs Total Add 100 after 3 27 15 Booth Number City State Email Address Zip Code Country Contact Name Telephone Fax arene STANDARD SIGN REQUEST FORM ithersburg md 20877 shone 201 921 0800 2015 fax 301 990 1717 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders STANDARD BOOTH EQUIPMENT Standard Booth Equipment with 8 high draped background and 3 high siderail as shown in illustration will be provided without charge Equipment consists of aluminum frames supported by case metal bases plus drapery STANDARD BOOTH EQUIPMENT SIGN DOES NOT APPLY TO ISLANDS A standard Company I D sign measuring 7 x 44 will be supplied if desired Please print copy as you wish it to read in space provided below 44 T 7 COMPANY NAME BOOTH No We will will not require Company 1 0 sign NOTE This form must be completed and returned before March 27 2015 Any forms received after this date will result in a 5 00 charge for each LD sign orde
78. his activities with Arata Expositions Inc and abide by all rules and regulations of the show The Exhibitor Appointed Contractor will share with the Official Contractor all reasonable costs related to his operation including overtime pay for stewards The exhibitor will be assessed a flat fee of 0 25 per square foot to cover all miscellaneous costs related to the restoration of exhibit space to is initial condition ARATA EXPOSITIONS INC WILL ONLY ACCEPT THIS FORM IF IT IS SIGNED BY AN AUTHORIZED EMPLOYEE OF THE EXHIBITING COMPANY NOTIFICATION FROM THE DISPLAY HOUSE WILL NOT BE ACCEPTED PLEASE MAIL OR FAX THIS FORM ALONG WITH YOUR CERTIFICATE OF INSURANCE TO ARATA EXPOSITIONS INC DO NOT SEND CERTIFICATES OF INSURANCE OR THIS FORM TO SHOW MANAGEMENT Company Name Booth Number Exhibitor Contact Please Print Exhibitor Authorized Signature Email Address Phone Number Type of work being performed Non Official Contractor Display House Contact Name Email Address Phone Number 15928 tournament drive MATERIAL HANDLING gaithersburg md 20877 phone 301 921 0800 APA 2015 fax 301 990 1717 www arataexpo com LIMITS OF LIABILITY 1 012 1 ACCEPTANCE OF TERMS It is understood that acceptance of the following terms and conditions will be construed when any of the following conditions are met e The Exhibit Shipping Information amp Material Handling Rate Schedule is signed or e Exhibitors materials are deli
79. inutes before show opens Exhibitor participation is appreciated in turning off the power in your booth at the close of each day Power will be cut off to your booth unless you order 24 hour power Edlen recommends that exhibitors shut off power to any devices in their booth at show closing especially computers If you require your power to be left on 24 hours a day please be sure to mark this on your order form If you have already placed your order with us you may send ina revised order adding 24 hour power to your order Please note that power is left on during show move in to allow for early morning and late night booth work If you have any questions or concerns please feel free to contact our offices at 206 781 2411 by fax at 206 781 2270 or by email at Seattle edlen com so that we may assist you Thank you for your cooperation Edlen Electrical Exhibition Services Seattle Washington 5931 4th Avenue South Seattle WA 98108 P 206 781 2411 F 206 781 2270 ELECTRICAL ORDER FORM EDLEN WY The Power People ELECTRICAL EXHIBITION SERVICES Washington State Convention Center at convention place Advance Order Deadline Date 4 3 15 e w 5931 4th Avenue South Seattle WA 98108 Ph 206 781 2411 Fax 206 781 2270 Seattle edlen com EVENT APA 2015 National Planning Conference FACILITY Washington State Convention Center DATES April 18 21 2015 FOR YOUR CONVENIENCE PLACE YOUR ORDER O
80. ire transfer and or credit cards accepted Items cancelled two weeks prior to move in will be charged at 50 of the original price No refunds will be made on custom accessories ORDER EARLY arata expositions inc 15928 tournament drive RENTAL 21010 Ba S gaithersburg md 20877 phone 301 921 0800 APA 2015 page 3 of 4 fax 301 990 1717 www arataexpo com 20 x 20 Standard Carpet Installation and Dismantling Labor Daily Cleaning 4 Counters PACKAGE 11 256 00 Actual Panel Sizes Q 9 38 125 x 92 875 4 38 125 x 38 875 8 12 625 x 38 875 8 18 5 x 38 875 4 38 125 x 19 25 8 20 x 27 5 doors Header 2 116 875 x 20 875 2 86 25 x 20 875 Please DO NOT place any text 1 2 from all finished edges for panel insertion Files must be setup with 72 Bleed 20 x 20 Standard Carpet Installation and Dismantling Labor Daily Cleaning 4 Counters PACKAGE Sum Actual Panel Sizes Q 4 26 625 x 38 875 4 60 625 x 38 875 4 26 625 x 76 75 4 29 75 x 76 75 4 29 75 x 38 875 12 18 5 x 38 875 8 20 x 27 5 doors Header 4 116 875 x 20 875 Discount Deadline March 27 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Please add 9 5 tax Orders received after this date will be assessed an additional 50
81. ital files logos photos finished layouts etc should be saved or export ed from your design application to PDF EPS or TIFF with a minimum reso lution of 300dpi at 50 of the final desired production size The higher the resolution provided the better the results JPEG s are less desirable but can be accepted if the resolution is 300 dpi or higher Placed images are to be embedded rather than linked If files are linked be sure to send along the linked files Do not submit InDesign files indd Word doc PowerPoint ppt and GIF files or any file formatted for or taken from a website Web graphics are not suited for large format printing This is a very common error and should be avoided FONTS All fonts should be converted to outlines or paths Send font files if there is an anticipation of any changes so additions can be made to the provided art PROOFING A clean hardcopy proof and a PDF proof should be sent along with the print files for reference Files provided without proofs will be printed exactly as provided Any re prints necessary due to proofs not being provided are done at additional cost to the client Discount Deadline March 27 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline An additional 10096 of the published prices will be applied to all orders received after the deadline Cancelled orders will be charged at 10095 of the publis
82. itor should supply their own filters driers or other equipment as needed If 24 hour air is needed please call for a quote WATER PRESSURE Pressure may vary No guarantee can be made to minimum or maximum pressures If pressure is critical the exhibitor should arrange to have a pressure regulator valve or pump installed Edlen is not responsible for sediment color or taste of water WASTE WATER If waste water from your drain contains hazardous materials chemicals or metals Edlen cannot drain it TERMS amp CONDITIONS agree in placing this order that have accepted Edlen s payment policy and the terms and conditions of contract Form 120 208 11 06 13 SE WSCC Advance Regular Total COMPRESSED AIR 90 100 LBS Psi Air Outlet at Rear of Booth 365 00 547 50 Additional Connections within the Same Booth 100 00 150 00 CFM requirements There is a 5 min charge per outlet 7 50 cfm 11 25 Remember to order CFM with air services Connection size see 9 on back of form WATER LINES Edlen is not responsible for sediment or the color or taste of the water Water Outlet at Rear of Booth 300 00 185 00 450 00 Additional Connections within the Same Booth 277 00 of connections required Size of connection PSI required GPM Required DRAIN LINES Time and material charges will apply when pumps are required to drain services Drain Outlet at Rear of Booth 300 00 450
83. l improperly packed concealed damage pad wrapped or shrink wrapped materials glass breakage or carpet in bags or poly Additionally AEI shall not be responsible for crates and packaging that are unsuitable for handling in poor condition or have prior damage Crates and packaging should be designed to adequately protect contents for handling by forklifts and similar means 6 INSURANCE CLAIMS The exhibitor must report the damage or loss at the AEI service desk at show site and complete our paperwork documenting the incident Failure to complete the proper paperwork at show site will result in the claim being waived The exhibitor must submit any written claim for loss or damage within 30 days of the close of the show on which the loss or damage occurred or the claim shall be considered waived No suit or action shall be brought against AEI more than one year after the cause of action accrues 15928 tournament drive MATERIAL HANDLING gaithersburg md 20877 er phone 301 921 0800 APA 2015 HE fax 301 990 1717 www arataexpo com LIMITS OF LIABILITY 2 2 7 INBOUND SHIPMENTS After the exhibit materials are placed in the booth AEI will not be responsible for condition count or content Please remember that there may be a lapse of time between the delivery of shipments to the booth and the arrival of the exhibitor or exhibitor s representative AEI will not be responsible or liable for any loss damage theft or disa
84. l show site orders 15928 tournament drive CHARGE AUTHORIZATION gaithersburg md 20877 phone 301 921 0800 APA 2015 fax 301 990 1717 www arataexpo com All companies must provide a credit card authorization with order Any remaining balance after completion of all show services including any T3 Logistics LLC invoicing will be charged to your authorized credit card ABSOLUTELY NO CREDITS WILL BE ISSUED AFTER SHOW CLOSING PLEASE PRINT OR TYPE Company Name Booth Number s Street Address City State Zip Ordered by Date Telephone Fax E Mail CREDIT CARD AUTHORIZATION American Express MasterCard Visa Account Expiration Date Cardholder s Print Cardholder s Signature Cardholder s Billing Address Street Address City State Zip Telephone E Mail This form must be signed and accompanied by your order PAYMENT POLICY AGREEMENT gaithersburg md 20877 phone 301 921 0800 APA 2015 fax 301 990 1717 www arataexpo com Arata Expositions Inc requires settlement of ALL invoices prior to the close of the show by payment in full 100 including applicable tax is due at show site via cash company check credit card Visa MasterCard or American Express and or wire transfers Please contact our office for wire transfer information A 25 00 bank fee for wire transfers must be added to the amount transferred The exhibiting company is responsible for all bank
85. lephone Internet etc or combine all services on one floor plan For a floor plan to be considered complete it must include all the information listed below Main Distribution Location MDL designated location of items within the booth surrounding booths scale length and width Adjacent Booth or Aisle Adjacent Booth or Aisle Adjacent Booth or Aisle Adjacent Booth or Aisle X Main Distribution Location MDL The originating line s for service whether from overhead a floor pocket or a column will be delivered to a MDL before being distributed within your booth Example Storage area back of booth etc unless specified the default for the MDL will be the back of the booth or at Smart City s discretion the most convenient location All distribution of services to their final destination within the booth will originate from the MDL A per line move fee will apply to relocate services within your booth after they have been engineered and or installed T Location of Telephones Fax lines or other telecommunications equipment H PC C Location of primary Internet Service I Hubs Patch Cables PC and or Computers For Smart City to perform your floor work you will need to indicate the location of each item you want cabled Make sure to order your floor work hubs and patch cables early and in advance of the show moving in Orientation rhe Booth
86. ments will not be accepted at either the warehouse or show site 2 If you ship by way of your own truck or car it is important to have a delivery ticket prepared indicating the piece count and weight You are invoiced for material handling based on weight If no information is available the weight is estimated by the unloading crew 3 Consolidate as many pieces as possible into one shipment to avoid being billed for several minimum shipments To reduce material handling costs ship all of your exhibit materials in ONE shipment Remember there is a 200 pound minimum charge per shipment See the example below 4 Please be sure to obtain and complete an Bill of Lading Bills of Lading will be made available at the service center on the final show day Please be sure to return your completed Bill of Lading and any additional outbound information before you leave the show floor 5 Should you choose to use a carrier other than the official show carrier please be certain to contact them with any necessary pick up information AEI is not responsible for contacting outside carriers for pick ups 6 BE SURE YOUR MATERIALS ARE INSURED from the time they leave your firm until they are returned after the show lt is suggested that exhibitors arrange all risk coverage This can be done by adding exposition floaters to existing policies Contact your insurance representative BE SURE YOUR LIABILITY AND PROPERTY INSURANCE IS IN EFFECT DURING TRANS
87. mer s also accepts the responsibility for the performance of Customer s equipment and understands the conditions placed on service delivery by this document as well as the potential that additional charges may be incurred should Customer s equipment be found to adversely impact Smart City s network s performance The Customer acknowledges that this Network Security Declaration is part of the Customer Contract allowing Smart City to provide requested service s and is subject to change without notice Signature Date Printed Name Title 5795 W Badura Ave Suite 110 Las Vegas Nevada 89118 888 446 6911 702 943 6087 Fax 702 943 6001 SmartCity Floor Plan Communications Cable Center Washington State CC 020 WA Company Name Show APA 2015 National Planning Conference Booth Room Customer Ref 2015 020 363 Voice and Data communications cabling Smart City is the exclusive installer of Voice and Data communications cabling Smart City provides cabling to booths within booths under carpet and flooring and from booth to booth Fiber Optic twisted pair Category 3 5 and 6 and all other data and telecommunication cable fall under Smart City s area of expertise IMPORTANT Prior to installation of service a complete floor plan is required Please utilize this grid should you not have your own floor plan to send us You may use a different floor plan for each service group Te
88. n filter or other equipment to handle moisture or water For gas cylinders or any other special requirements call Edlen for a quote at the number on the front of the form Delivery charges will apply to any specialty equipment delivered and removed from the exhibitor booths Edlen must have 30 days notice in order to supply special regulators strainers traps etc Claims will not be considered or adjustments made unless filed by the exhibitor in writing prior to close of the event no exceptions Credit will not be given for outlets installed or connections made and not used Payment in full for all plumbing services provided must be made in full prior to close of the event It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection or to file a lien or foreclosure or otherwise exhibitor will pay Edlen its attorney fees or applicable agency fees A service charge of 25 00 will be assessed for all returned checks or declined credit cards A service charge of 1 596 per month on any unpaid balances will be made starting 10 days after date of invoice POWER TO OPERATE ANY PLUMBING APPARATUS IS NOT INCLUDED ALL ELECTRICAL REQUIREMENTS MUST BE ORDERED ON THE ELECTRICAL FORM For Further Information please visit our web site at www edlen com Or call the number on the front of this form E Washington State e Convention Center Smart
89. n form with orders CHAIRS Discount Price Standard Price Extended Price Arm Chair 120 00 Side Chair 100 00 B fomes RE ACCESSORIES REESEN iterate ae Bag Holder 120 00 fF Easel Tripod 52 00 Chrome Sign Holder 22 x 28 120 00 fF Fishbowl 40 00 Posterboard 4 x 8 Vertical 200 00 200 00 75 00 385 00 295 00 Description Posterboard 4 x 8 Horizontal Tensa Barriers Credenza 18 d x 36 w x 42 h white g grey pj black g Pedestal 18 d x 18 w x 42 h whiter greyg blackg SPECIAL DRAPERY SKIRTING 8 High per lin foot 55 min 20 00 3 High per lin foot 55 min 15 00 Special Skirting per lin foot 10 00 8 High End Cap Close Off 55 00 CHECK COLOR BELOW LJ Teal Burgundy LJ Black Red Silver Purple White Furniture Total If item colors are not selected in advance AEI will do so at no risk 9 595 Tax Tota Discount Deadline March 27 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Standard price applies to orders received after the deadline Items cancelled after move in begins will be charged at 100 of the published price Absolutely no credits will be issued after show closing Standing on rental furniture is prohibited Arata Expositions Inc cannot be responsible for injuries or falls caused by improper use
90. nce notice Refreshes can be ordered on site by dialing 5078 from any house phone or 206 510 2638 A lead time of 45 minutes or more is required Special Orders This menu has been designed with exhibitors like yourself in mind However should you have spe cial menu needs please feel free to contact your catering rep A six week lead time is needed to guarantee special order requests Order Confirmation Your catering rep will review your food and beverage order and in turn provide you with written con firmation of the services via separate event orders for each function These event orders will form part of your contract and are to be confirmed signed and returned with payment 14 days in advance of the first scheduled service Payment Policy ARAMARK corporate policy requires full payment prior to commencement of services Additionally a credit card must be on file for any onsite ordering Service Standards All services are scheduled to arrive with in 15 minutes from the scheduled start time Booth orders will carried out on a dressed service table and will include the appropriate variety of disposable ser vice wear We are pleased to offer service wear that is 100 compostable at no additional charge Exhibitors are free to provide their own service tables to coordinate booth colors or use logo d ser vice wear to personalize their event but please give your catering specialist advance notice before doing so Please note that no
91. nless otherwise directed Edlen is the exclusive provider of all material and equipment used in the distribution of temporary electrical services throughout the exhibit hall including the exhibitors booth space This material is provided on a rental basis ONLY and remains the property of Edlen It shall be removed only by Edlen employees Any extension cords or power strips ordered on the front of this form should be picked up at the service desk Credit will not be not issued for unused items Standard wall and other permanent building utility outlets or sockets are not part of a booth space and may not be used by exhibitors unless electrical services have been ordered through Edlen All equipment regardless of source of power must comply with federal state and local codes Edlen reserves the right to inspect all electrical devices and connections to ensure compliance with all codes for which labor charges can be incurred Edlen is required to refuse connections where the Exhibitor wiring or equipment is not in accordance with electrical codes All electrical equipment must be properly tagged and wired with complete information as to the type of current voltage phase cycle horsepower etc required for operation All Exhibitors cords must be a minimum of 14 gauge 3 wire and grounded Two 2 wire extension cords are not allowed All exposed non current carrying metal parts of fixed equipment which are liable to be energized shall be g
92. ntractors shall be pursued independently by the exhibitor as a complete separate transaction to be resolved on its own merits 13 JURISDICTION This agreement shall be deemed to have been made in the State of Maryland and that any and all performance thereunder or breach thereof shall be interpreted governed and construed pursuant to the laws of the State of Maryland and the parties to this agreement consent that the Circuit Court for Montgomery County Maryland shall be the sole forum where any cause of action arising under or in any way related to this agreement may be instituted 14 MISCELLANEOUS Exhibitor as a material part of the consideration to for material handling services waives and releases all claims against its employees agents officers and directors with respect to all matters for which has disclaimed liability pursuant to the provisions of this contract The exhibitor acknowledges that he or she has read this agreement understands it and agrees to be bound by its terms and further agrees that it is the complete and exclusive agreement between the parties The invalidity or enforceability of any provision hereof shall not affect modify or impair the validity and enforceability of all other provisions herein TIPS FOR MATERIAL HANDLING gaithersburg md 20877 er phone 301 921 0800 APA 2015 HE fax 301 990 1717 www arataexpo com HELPFUL HINTS 1 Ship prepaid collect ship
93. number of Crates Carttons Cases COther please specify Display Carpet Shipped with exhibit Rented from Color Size Electrical Placement Electrical under carpet Drawing attached required 1 Drawing with exhibit Special Electrical Instructions Set up instructions Attached Shipped with display Special tools hardware Special set up or dismantle instructions Graphics Shipped with display Shipped separately Carrier Date to arrive Special instructions for graphics OUTBOUND SHIPPING INFORMATION After dismantling return ship display to Carrier O T3 Logistics L Common Carrier Van Line Ll Air Freight 0 Next Day 0 2nd Day Deferred If your designated carrier fails to pick up or refuses to accept your shipment your freight will be shipped by one of the official show carriers It is the responsibility of the exhibitor to call your carrier of choice to schedule a pick up time and date Emergency contact at show site Contact phone Hotel Hotel phone Arrival date Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc _ gt V2 0 gaithersburg md 20877 phone 301 921 0800 APA 2015 fax 301 990 1717 www arataexpo com As stated in our Payment Policy all invoices must be paid in advance or at the show cash compan
94. o for all overhead work such as light installation overhead power or data cable distribution overhead hanging signs etc Lift cost does not include operator LABOR REQUI RMENTS Please complete all the sections below If you require any additional electrical work in your booth please provide us with a production schedule with the dates times number of men required and the type of work requested This will assist us in accommodating your labor needs Example Day Monday Date 1 5 Men 4 Time 8 00am Work required Assemble amp hang truss lights Day Tuesday Date 1 6 Men 1 Time 12 30pm Work required Wire electric sign Day Date Men Time Work required Day Date Men Time Work required Day Date Men Time Work required Day Date Men Time Work required SHOW SITE SUPERVISOR Contact Name Company Cell Number Email address PLEASE PROVI DE CREDIT CARD INFORMATION ON THE METHOD OF PAYMENT FORM Credit card information must be on file before any of the requested labor is performed METHOD OF PAYMENT FORM Advance Payment Deadline Date 4 3 15 E D L EN Convention Center at convention place The Power People EVENT APA 2015 National Planning Conference ELECTRICAL EXHIBITION SERVICES 5931 4th Avenue South Seattle WA 98108 FAcirmv WSCC Ph 206 781 2411 Fax 206 781 2270 Seattle edlen com DATES April 18 21 2015 EXHIBITOR INFORMAT
95. o not take it for your use ALL LIFTS SCOOTERS PALLET JACKS DOLLIES AND MANPOWER MUST BE SUPPLIED BY ARATA EXPOSITIONS INC Customer acknowledges that the show site and surrounding areas are active work zones Customer its agents employees and representatives are present at their own risk Thank you for your cooperation arata expositions inc 15928 unam dS LA R DISCO U NT gaithersburg md 20877 GE phone 301 921 0800 APA 201 5 EE fax 301 990 1717 www arataexpo com A Special Offer to APA 2015 Exhibitors SAVE 10 on your total labor bill Let Arata Expositions handle your installation and dismantle labor and SAVE 10 on your total display labor bill including the supervision charge Orders must be received by March 27 2015 in order to be eligible for the discount This discount is applicable to orders totaling 4 man hours or more Yes we want to take advantage of this special discount Just complete and return this form along with the display labor order form prior to March 27 2015 Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 15928 tournament drive DISPLAY LABOR gaithersburg md 20877 921 0800 2015 fax 301 990 1717 www arataexpo com All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing ADVANCE RAT
96. of the original price No refunds will be made on custom accessories ORDER EARLY arata expositions inc 15928 tournament drive RENTAL 5 gaithersburg md 20877 posits phone 301 921 0800 APA 201 dE fax 301 990 1717 015 nose d www arataexpo com 10 x 20 Standard Carpet Installation and Dismantling Labor Daily Cleaning 2 Credenzas PAG KA GE 7 635 00 Actual Panel Sizes 6 38 125 x 92 875 2 18 5 x 92 875 2 38 125 x 38 875 4 18 5 x 38 875 4 20 x27 5 9 2 38 125 9 25 Header 2 77 625 x 11 875 2 29 75 x 11 875 1 38 125 x 11 875 Please DO NOT place any text 72 from all finished edges for panel insertion Files must be setup with 1 2 Bleed 10 x 20 Standard Carpet Installation and Dismantling Labor Daily Cleaning 2 Credenzas qum VUMPAN G E 8 775 00 Actual Panel Sizes 6 38 125 x 92 875 2 18 5 x 92 875 2 38 125 x 38 875 2 29 75 x 38 875 4 20 x 27 5 doors 2 38 125 x 9 25 Header 3 38 125 x 11 875 2 29 75 x 11 875 eo SG0 08 Discount Deadline March 27 2015 Received By Discount price applies only to orders that are accompanied by payment and are received by discount deadline Please add 9 5 tax Orders received after this date will be assessed an additional 50 charge Cash company check w
97. ol Black Vinyl 204 00 Jetson Barstool Black 257 00 BCE N Silb 4 z 212 00 229 00 229 00 181 00 239 00 239 00 Ice Barstool Transparent Chrome BSS BST BSL BSC BSD BAR TABLES Maple Bar Table Black Base 224 00 XTC vu Nebula Bar Tanoa Base 20400 vr Bar Taema Base Ss vms Brushed Red Bar TabierBlack Base 22400 Company Name Booth Number Banana Barstool Black x lt T X 30MHTC S Banana Barstool White c Gin Barstool Maple Oslo Barstool White Oslo Barstool Blue N N N x N N NIN A uw oju o c N Caf Table Silver Textured Top Caf Table Brushed Red Tulip Base Caf Table Brushed Blue Tulip Base Caf Table 36 Top Maple Tulip Base UJ s Caf Table Graphite Nebula Tulip Base 290 00 N 5 Caf Table White Laminate Top Tulip Base 4 a o Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 15928 tournament drive gaithersburg md 20877 phone 301 921 0800 fax 301 990 1717 www arataexpo com AN o c e CUSTOM FURNITURE APA 2015 page 4 of 4 All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show As stated in our
98. on such as medical ID card or payroll stub You may not utilize workers hired from a non union agency or company Any labor ser vices that may be required beyond what your full time employees can provide must be rendered by union labor Your labor require ments can be ordered on the enclosed Display Labor Order Form FREIGHT HANDLING Arata Expositions Inc will be responsible for the loading and unloading of all trucks trailers common and contract carriers as well as the handling of empty crates and the operation of handling equipment Exhibitors may hand carry their own material from POV s privately owned vehicles by one person in one trip They are not permitted to use any material handling equipment This includes dollies carts or other mechanical equipment Only full time employees of the exhibiting company will be allowed to hand carry items Our Material Handling Department is responsible for maintaining in and out traffic schedules at the show site Even local exhibitors should clear all movements of exhibit materials through this department as we will have priority at the unloading areas at all times SAFETY Standing on chairs tables or other rental furniture is prohibited This furniture is not engineered to support your standing weight Arata Expositions cannot be responsible for injuries or falls caused by the improper use of this furniture If assistance is required in the installation or dismantle of your booth please order lab
99. on Club Wrap Honey Baked Ham amp Jalsberg Roast Beef amp Provolone Smoked Turkey amp Havarti Cheese Grilled Vegetables Boxed Salads Includes house made roll fresh whole fruit and our signa 22 00 25 00 ture house made cookie Grilled Chicken Caesar Local Spinach Salad with fresh oranges red onion can died walnuts tomatoes honey Dijon mustard Denotes 18 5 Administrative charge and 9 5 State Sales Tax Prices subject to change and without prior notice Reception Displays Priced per platter that serves 25 guests Additional Hors d oeuvre selections and reception packages are available Ask you catering representative for details Market Vegetable Crudit s With buttermilk ranch amp garlic bleu cheese dips Marinated Grilled Vegetables Seasonal vegetable assortment Import amp Domestic Cheeses With assorted crackers Artisan Washington Cheeses Includes an assortment of local cheeses dried fruit can died walnuts and organic crackers Seasonal Sliced Fresh Fruit Northwest Bruschetta Station Local tomato bruschetta olive tapenade white bean spread cranberry amp walla walla onion marmalade accom panied with organic artisan crackers amp crostini Italian Antipasti Local Salami Prosciutto capocollo dry salami shaved asiago cheese marinated olives roasted Portobello garlic amp peppers Served with crusty baguettes Potato Chips with French Onion Dip Tortilla Chips with Pi
100. on Fri 8am 4 30pm excluding holidays 94 00 OT Mon Fri 4 30pm 8am all day Sat amp Sun 141 00 DT All day on Holidays 188 00 SUB TOTAL SALES TAX IS DUE UNLESS EXEMPTION CERTIFICATE ACCOMPANIES ORDER 9 5 SALES TAX PLACE TOTAL HERE PRINT NAME AUTHORIZED SIGNATURE PHONE The Method of Payment Form must be completed and returned with this order form 11 12 13 14 15 16 17 18 19 20 21 TERMS amp CONDITIONS Order with payment amp floor plan for island booths or any booth requiring distribution of electrical services must be received no later than the deadline date on the front of this form for advance payment rates to apply Orders faxed or mailed without payment and required floor plan will not be guaranteed advance rates Orders received after the deadline date will be charged at the regular rate A purchase order or photocopy of a check are not considered valid forms of payment for securing advanced rate In the event order totals are calculated incorrectly Edlen reserves the right to make the necessary corrections and charge the corrected amount Exhibitors will be notified by email or fax of any such corrections Outlet rates listed include bringing the services to one location at the rear of in line peninsula booths and to a single location of an island booth If no outlet location is indicated Edlen will install to the most convenient lo
101. opher Chair White Vinyl Chrome LAG 52015 SC9 Panton Chair White 20 24 SC10 Razor Chair White 15 3821815 5 4530 5 CH002 Wendy Chair Clear Acrylic 15 L 20 D 36 H SCF Fusion Chair Black White ENEE GE SCC Fusion Chair Clear White ENEE SCE Fusion Chair Red White OL ZA DSA SCD Fusion Chair Green White OULD SES SCH SCC CS8 Cs9 sci XCHR SC10 CH002 SCE SCD Xc3 XC6 co4 SC8 Flex Chair with wheels 202231 SC3 Brewer Chair Onyx Black 20 L 20 D 32 H XC3 Luxor Guest Chair Black Leather 27 L 28 D 40 H XC6 Altura Guest Chair Black Crepe 25 L 20 D 34 H COA Iso Mesh Chair Black 26 L 24 D 38 H S i COLI Cp c1K CC 1 TMBTBL NEMSAC ETBL AURA EOLI E1E E1D E1K 4 vE 4 Cu 1 CDYTB E1W E1Y fg CUBTBL COCKTAIL TABLES C1F Geo Cocktail Table END TABLES EOLI Oliver End Table E1C Geo End Table Glass Black Walnut Finish Glass Chrome COLI Oliver 50 L 22 D 16 H TMBTBL Timber Table 22 Round 22 H 26 L 26 D 20 H Cocktail Table Wood Walnut Finish C1C Geo Cocktail Table 16 Round 17 H E1E Silverado End Table CDYTB Candy Table 47 L27 D 19 H Glass Chrome Glass Chrome White Black Top 50 L 22 D 16 H NEMSAC Mosaic 24 Round 22 H 18 L 18 D 18 H Silverado Cocktail Tables Set of Table C1W Sydney Cocktail ie E ec aa E1D Soho End Table ieee ae Glass Chrome Table VER o n Espresso Metal 27418 23 D 22 H 36 R
102. or Aisle 5 surrounding your booth A minimum of one surrounding Booth or Aisle is required two or more would be more helpful for Smart City to accurately install your services SiZe Booth dimensions example 10x10 Scale 1 is equal to ft 5795 W Badura Ave Suite 110 Las Vegas Nevada 89118 888 446 6911 702 943 6087 Fax 702 943 6001 SmartCity Floor Plan Communications Cable Center Washington State CC 020 WA CompanyName ABC Example Company Show ABC Example Show Booth Room 123 4 Customer Ref 2015 020 XXX XXXX Voice and Data communications cabling Smart City is the exclusive installer of Voice and Data communications cabling Smart City provides cabling to booths within booths under carpet and flooring and from booth to booth Fiber Optic twisted pair Category 3 5 and 6 and all other data and telecommunication cable fall under Smart City s area of expertise IMPORTANT Prior to installation of service a complete floor plan is required Please utilize this grid should you not have your own floor plan to send us You may use a different floor plan for each service group Telephone Internet etc or combine all services on one floor plan For a floor plan to be considered complete it must include all the information listed below Main Distribution Location MDL designated location of items within the booth surrounding booths scale length and width A
103. or on the Display Labor Order Form and the necessary ladders and tools will be provided GRATUITIES Arata Expositions requests that exhibitors do not tip our employees Do not give coffee breaks other than mid morning and mid afternoon when union employees have a fifteen minute paid break Any attempts to solicit a gratuity by an employee for any service should be reported immediately to an Arata supervisor Employees of Arata are paid at an excellent wage scale denot ing a professional status and we feel that tipping is not necessary This applies to all Arata employees eae tournament deve MECHANICAL LIFTS ithersburg md 20877 phone 301 921 0800 2015 fax 301 990 1717 www arataexpo com OPERATION OF ALL MECHANICAL LIFTS ALL MECHANICAL EQUIPMENT ON THE TRADE SHOW FLOOR AND DOCK AREAS MUST BE UNDER THE CARE CUSTODY AND CONTROL OF ARATA EXPOSITIONS INC THIS INCLUDES FORKLIFTS PALLET JACKS GENIE LIFTS ETC AS WELL AS ANY OTHER MECHANICAL EQUIPMENT e The operation or use of all motorized or mechanical lifting equipment for installation of booth structures or signs is not permitted by exhibitors or their designated contractors e The operation or use of all motorized or mechanical material handling equipment is not permitted by exhibitors or their designated contractors This includes genie lifts mechanical scooters and carts e Arata Expositions equipment is for use by Arata employees only Please d
104. ou will be charged a one hour minimum labor fee per person if labor is not cancelled 24 hours prior to the requested start time TOTAL ESTIMATED DATE TIME NO OF PEOPLE APPROX HOURS TOTAL HOURS HOURLY RATE COST AEI Supervision 30 35 00 Total Estimated Labor Costs Request you to proceed at earliest hour to dismantle our display without our supervision charge for this service is 30 of your total bill 35 00 minimum IN ORDER TO COMPLETE THE WORK WITHOUT YOUR REPRESENTATIVE PRESENT YOU MUST COMPLETE THE AEI SUPERVISED LABOR FORM Request you to await our representative before dismantling our display Time will commence upon assignment of men in accordance with exhibitor s instructions Representative should check with labor dispatcher s desk to obtain and return men ordered If exhibitor fails to pick up worker s at time ordered a one hour per worker no show charge will be applied Supervisor s Name Telephone Number City State Zip Code Country Email Address Contact Name Telephone Fax AEI SUPERVISED LABOR ithersburg md 20877 Sons of 921 0800 2015 301 990 1717 www arataexpo com This form must be completed by all exhibitors wishing to use supervised labor for the installation and dismantle of their exhibits INBOUND SHIPPING INFORMATION Display will be shipped to Warehouse Showsite Date Shipped Date to arrive Carrier Shipped from City State Total
105. ound 17 H White Brushed Steel 20 5 L 16 D 2074 26 L 26 D 27 H 48 L 26 D 18 H Rin E1Y Sydney End Table C1D Soho Cocktail Table ETBL E Table ER Black Brushed Steel Espresso Metal C1Y Sydney Cocktail Wood SE 27 L 23 D 22 H 38 L38 D 18 5 H Table 21 L 15 5 D 27 5 H Glass Brushed Steel Black Brushed Steel 24 L 28 D 22H CUBTBL Edge LED Inspiration Cocktail 48 L 26 D 18 H AURA Aura Round Table Cube Table SUELEN White Metal zh a SC Table Plexi Top White Plastic Glass Brushed Steel 15 Round 22 H Ee UIS 20 L 20 D 20 42 L 28 D 18 H CONFERENCE TABLES MERLIN 6 CC6 8 CC7 10 CC8 SAMPLE CONFERENCE SETS CONFERENCE TABLES CG1 Manhattan Table Glass Black 42 Round 29 H CF2 Geo Table Rectangular Glass Black 60 L 36 D 29 H CE2 Geo Table Rectangular Glass Chrome 60 L 36 D 29 H OCT6W Nova Oval Table White Silver Powder Coated Legs 71 L 36 D 29 H OCT6W WD3 Yt 6 CTO6GR 8 C508GR 10 CT10GR 1 8 CB3 11 4 CE1 Geo Table Rounded Square Glass Chrome 42 L 42 D 29 H CF1 Geo Table Rounded Square Glass Black 42 L 42 D 29 H CB2 Table 6 Graphite Nebula 72 L 42 D 29 H MERLIN Merlin Multi Use Table Gray Laminate Black 46 L 29 D 30 H WD3 Work Table White Laminate White 48 L 24 D 30 H CB3 Table 8 Graphite Nebula 96 L 48 D 29 H CD2 Table 6 Gray Nebula 72 L 42 D 29 H CD3 Table 8 Gray Nebula 96 L 48 D 29 H CC6 Tabl
106. our consec utive service dedicated attendant one complementary case for first day rental all baking serving supplies and service table Choose one of the following flavors Chocolate chip white chocolate chip oatmeal raisin or peanut butter Additional Case of Cookies Serves approx 210 220 180 00 Additional Service Attendant Hours See your catering rep for additional details 180 00 hr 650 00 Fresh Fruit Smoothie Bar 150 servings 1 000 00 Area required 6 5 x5 5 requires one standard 110 power GES source Attendant mandatory Pricing includes commercial grade blender cups napkins service table 7 drinks made to order Seasonal Berries Bananas Yogurt amp Orange Juice Catering Attendant 180 00 hr Per 4 hour service Infused Water Station 360 00 Area required 6 x30 table space Pricing includes equip ment 3 gallons of each flavor Cucumber Lemon Basil cups straws napkins amp service table Denotes 18 5 Administrative charge and 9 5 State Sales Tax Prices subject to change and without prior notice Show Price 700 00 110 00 180 00 hr 700 00 200 00 180 00 hr 1 200 00 180 00 hr 460 00 Specialty Traffic Promoter Items Jumbo Soft Pretzels 150 servings Serve freshly baked pretzels from a table top warmer with yellow mustard and melted cheese accompaniments Re quires 120 volts 9 5 amps Attendant mandatory Area re quired 6
107. part of a booth display including food and beverage ordered through ARAMARK can extend into the walk ways and aisles of the show floor Delivery Charge There is a 50 00 booth delivery fee for orders of 200 00 or less Changes amp Cancellations Changes and cancellations must be received 72 Business hours in advance of service Upon signing of the catering service agreement cancellations will not be subject to a refund Late changes are subject to staff and product availability Electrical Support Exhibitors are responsible for making all electrical arrangements where noted Please contact Edlen Electrical Exhibition Services for pricing and service information 206 781 2411 APA 2015 National Planning Conference Catering Order form Company Name Email Company Address Suite City State Zip Company Phone ____ Fax __ Name on Contracts Title Room or 1 Booth Guest Count On Site Contact On Site Phone ___ Is the exhibiting company providing the service table for this service PLEASE NOTE Submit completed order forms by March 20th 2015 Orders received after these dates are subject to product and staffing availabil ity Show pricing will apply to all orders placed after the above due date Start 3 Quanti des Sie
108. ppearance of exhibitor s materials after same have been delivered to the exhibitor s booth at show site We suggest exhibitors arrange for security services for their booth 8 EQUIPMENT REQUIRING SPECIAL EQUIPMENT Fourteen days advance notice must be provided to AEI by the exhibitor in order to obtain special devices to properly load place or reload equipment requiring such care AEI will not be liable for any damage incurred during the handling of equipment requiring special devices if this advance notice has not been received by AEI 9 EMPTY CONTAINER LABELS The exhibitor is responsible for affixing EMPTY labels available at the AEI service desk to containers to be stored during the show It is understood that these labels are used for empty storage only and assumes no responsibility or liability for loss or damage to contents while containers are in storage or for mislabeled containers 10 CLASSIFYING SHIPMENTS cannot be responsible for classifying shipments After shipments are tendered to a carrier for shipment AEI cannot be responsible for delivery time or damage or loss to property 11 OUTBOUND SHIPMENTS All shipments received at the close of the show are subject to a final count We will count and ship pieces as we find the shipment when we remove them from the booth to load out All Material Handling Agreements submitted to AEI by the exhibitor will be checked at the time of pick up from the booth Corrections will be
109. r at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing RATES ARE BASED per CWT with a 200 pound minimum WAREHOUSE SHIPMENTS This rate includes receiving at Arata Expositions Inc WAREHOUSE 30 days of storage prior to show delivery to the booth storage of empty containers return of outbound shipments to loading dock and reloading onto your carrier Uncrated or pad wrapped shipments will not be received at the warehouse All shipments must be accompanied by certified weight tickets Rates are based on straight time move in and move out All weights are rounded off to the next cwt and computed on a round trip per shipment basis Crated Shipment 97 00 per CWT Special Handling Shipment 121 25 per CWT SITE SHIPMENTS This rate includes receiving at the EXHIBIT HALL on scheduled move in dates delivery to the booth storage of empty containers return of outbound shipments to loading dock and reloading onto your carrier All shipments must be accompanied by certified weight tickets Rates are based on straight time move in and move out All weights are rounded off to the next cwt and computed on round trip per shipment basis Crated Shipment 95 00 per CWT Special Handling Shipment 118 75 per CWT Uncrated pad wrapped Shipment 142 50 per CWT OVERTIME is before 8 00am and after 4 30pm Monda
110. re special handling SPECIAL HANDLING DEFINITIONS Ground Unloading Loading Vehicles that are not dock height preventing the use of loading docks such as personal owned vehicles U hauls vans flat bed trailers double drop trailers company vehicles with trailers that are not dock level etc Stacked Shipments Shipments loaded in such a manner requiring multiple items to be removed to ground level for delivery to booth Stacked or cubed out shipments loose items placed on top of crates and or pallets constitute special handling Constricted Space Unloading Loading Trailer loaded high and tight shipments that are not easily accessible Freight that is loaded to full capacity of trailer top to bottom side to side One example of this is freight that is loaded down one side of a trailer that must be by passed to reach the targeted freight Designated Piece Unloading Loading Drivers that require the loading crew to bring multiple pieces of freight to the rear of the trailer to select the next piece having to remove freight from the trailer then reload to fit or the trailer must be loaded in a sequence to ensure all items fit Mixed Loads Shipments of mixed crated and uncrated goods where the percentage of uncrated is minimal and does not warrant the full uncrated rate for the shipment but does require special handling Crated vs Uncrated Crated shipments are those that are packed in any type of shipping container th
111. red Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax 15928 tournament drive LABOR REGULATIONS ithersburg md 20877 Boo ant 921 0800 2015 ER fax 301 990 1717 www arataexpo com AN o LABOR UNION REGULATIONS We have provided the following information to acquaint you with specific guidelines for labor Trade shows conventions and special events in this vicinity are governed by local union contracts Please review this information in order to better under stand the applicable union jurisdictions If you have any questions once you have read this please address them directly to Arata Expositions Inc GENERAL INFORMATION All necessary union labor is available to the exhibitor on advance order by use of the forms provided in this kit Union labor is also available at the Exhibitor Service Center during installation show hours and dismantle INSTALLATION AND DISMANTLE LABOR Exhibitors have specified rights For example they are permitted to arrange their own manufactured products for display and related sales literature within their booth for as long as necessary Full time employees of the exhibiting company may set their exhibit without assistance in a booth no larger than 10 x 20 without the use of power tools or ladders If full time company personnel are utilized to set an exhibit they must carry positive identificati
112. rier All shipments must be accompanied by certified weight tickets Rates are based on straight time move in and move out All weights are rounded off to the next cwt and computed on a round trip per shipment basis Arata Expositions Inc will receive and hold all crated exhibits in storage up to thirty 30 days prior to the show set up ANY UNCRATED OR PAD WRAPPED PIECES WILL NOT BE ACCEPTED IN ADVANCE STORAGE All shipments consigned to Arata Expositions Inc warehouse MUST BE DELIVERED no later than 4 00pm on Friday April 3 2015 Any material received at the warehouse after this date and time will be subject to a late surcharge All warehouse freight will be delivered to your booth by 8 00am on Friday April 17 2015 All shipments MUST BE PREPAID No collect shipments will be accepted either at Arata Expositions Inc warehouse or the facility Under no circumstances should any shipment be consigned to the facility prior to move in dates The facility will refuse and return all such shipments direct to consignee without notification Exhibitors may carry computers or appliances provided it can be reasonably done by hand Exhibitors may remove small computers and appliances from the crate or box provided that it can be done without a forklift or any power equipment You may not park at the loading dock or at building entrances AN EXHIBITOR MAY NOT USE THE TRUCK DOCK FACILITIES TO UNLOAD THEIR PERSONAL CAR TRUCK OR STATION WAGON ALL TRUCK
113. rounded Payment in full must be rendered during the event Exhibitors ARE NOT billed for services provided Services may be interrupted if payment is not received Credit will not be given for services installed and not used All orders are subject to a 25 cancellation fee if cancelled in writing amp received by Edlen within 14 calendar days prior to show opening Except sales tax Edlen will not refund overpayment in amounts less than 50 00 unless specifically requested in writing Claims will not be considered or adjustments made unless filed in writing by Exhibitor prior to the close of the event Exhibitor holds Edlen harmless for any and all losses of power beyond Edlen s control including but not limited to losses due to utility company failure permanent power distribution failure power failure caused by vandalism faulty Exhibitor equipment or overloads caused by Exhibitor It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection or to file a lien or foreclosure or otherwise Exhibitor will pay Edlen its attorney fees or applicable agency fees A service charge of 1 596 per month on any unpaid balances will be assessed starting 10 days after date of invoice A 25 00 service charge will be assessed for all returned checks and credit cards Exhibitor agrees to reimburse Edlen for all applicable rental taxes COMMONLY ASKED QUESTION WHERE WILL MY OUTLET BE LOCATED Outlets ar
114. rs received after the deadline Items cancelled after move in begins will be charged at 100 of the published price Absolutely no credits will be issued after show closing All Arata rental carpet is laid clean on the date of installation In the event that carpet becomes dirty during the set up of the show booth cleaning services must be ordered Company Name Street Address Discount Price 1 90 per sq ft 3 80 per sq ft Discount Price 2 00 per sq ft Standard Price Extended Price 2 47 per sq ft 4 94 per sq ft Standard Price Extended Price 2 60 per sq ft Standard Booth Carpet Total Booth Number City State Email Address Zip Code Country Contact Name Telephone Fax CUSTOM PLUSH CARPET Create a unique and inviting booth environment with any of our enticing color selections available in plush booth carpet new blue charcoal emerald washington d c orlando fl 15928 tournament drive 4104 1 6 mcleod road gaithersburg md 20877 orlando fl 32811 p 301 921 0800 p 407 422 3636 f 301 990 1717 f 407 839 5929 arata expositions inc 15928 tournament drive PLUSH CARPET gaithersburg md 20877 phone 301 921 0800 APA 2015 fax 301 990 1717 www arataexpo com All materials are on a rental basis and remain the property of Arata Expositions Inc The undersigned is responsible for these items and for their condition at close of show
115. rstand all of the APA rules and regulations that pertain to your particular booth space If you have any questions please do not hesitate to contact APA or Arata Expositions Inc t itions inc 15928 tournament drive HELPFUL HINTS gaithersburg md 20877 PEE phone 301 921 0800 APA 2015 fax 301 990 1717 www arataexpo com Arata Expositions Inc recognizes that your participation in this event is a vital part of your marketing program and we want to do everything possible to make it profitable and rewarding Please review the following hints that will help you maximize your time and money spent on this exhibition PRIOR TO THE SHOW Read the ENTIRE Exhibitor Service Manual Complete all applicable order forms in their entirety If you have multiple locations please complete separate order forms for each location booth meeting room etc A completed credit card authorization form is required with all orders even when paying by check cash or wire transfer Please ensure that the credit card information is complete and correct including the expiration date Be sure you return the appropriate forms to the appropriate vendors by the order deadline dates By submitting your order forms with full payment by the deadline dates you can save money by taking advantage of advance discount pricing Confirm your orders with each vendor Arata Expositions will send out a confirmation email for our services once your order is process
116. s Inc The undersigned is responsible for these items and for their condition at close of show As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CODE QTY ITEM DESCRIPTION Berlin Chair Red White PRICE CODE QTY ITEM DESCRIPTION COCKTAIL AND END TABLES CONTINUED E1C Geo End Table Chrome Candy Table White Black Top Sydney End Table White Christopher Chair White Vinyl Chrome 102 00 E1Y Sydney End Table Black Panton Side Chair White 171 00 CUBTBL Edge LED Cube Table Plexi Top White Plastic Razor Chair White 79 00 Zeile CIR o 2 U o 2 e z 2 m E 104 00 180 00 CDYTB 171 00 New York Chair Onyx Maple Back c 2 5 2 L 0 D Q Q RTO PM ojojojo XCHR 185 00 m SC10 CH002 cai Manhatten Conference Table Black 276 00 o Geo Rectangle Conference Table Black 373 00 CE2 Geo Rectangle Conference Table Chrome 387 00 510 00 267 00 L AND END TABLES 132 00 132 00 132 00 OCTEW Nova Oval Table 6 White Geo Square Rounded Conference Table s 132 00 154 00 Geo Square Rounded Conference Table Black e o
117. sitated by increased labor and Company Name Booth Number Street Address City State Zip Code Country Email Address Contact Name Telephone Fax arata expositions inc 15928 tournament drive gaithersburg md 20877 phone 301 921 0800 fax 301 990 1717 www arataexpo com otla 9 2 S 5 S S E SPECIAL SIGNS APA 2015 As stated in our Payment Policy all invoices must be paid in advance or at the show cash company check wire transfer and or credit card All companies must provide a credit card authorization form with orders CUSTOM SIGNS SERVICES This order for custom signs should accompany a printed version of each sign requested including exact copy dimensions position horizontal or vertical and easel back if desired DIGITAL SHOWCARD SIGNS 10 words or less Price 11 x 14 28 x 44 There will be an additional charge to prices listed for sign design labor or necessary labor to prepare logos for reproduction Extended Price FTP INSTRUCTIONS Using Internet Explorer or FTP Client Type ftp ftp aratafiles com 9 User ArataQ aratafiles com 9 Password Welcome22 Please do not try to drag and drop a folder Due to permissions you are only allowed to upload files You may drag and drop multiple files at once but NO FOLDERS Make sure your exhibiting company and show name are used to label the file Company Name Street Address FILE PREPARATION FILE TYPES Dig
118. ss any potential additional costs Edlen plumbers make all service connections Special equipment requiring company engineering or technicians for assembly servicing preparatory work and operation may be executed without Edlen plumbers Service outlet size is determined by the volume required Air line size is dictated by the CFM requirements Standard air lines terminate with a 3 8 snap in quick release Compressed Air is supplied during show hours only If compressed air is required for non show hours call for a quote Wall column and permanent building utility outlets are not part of booth space and are not to be used by exhibitors Unless otherwise directed Edlen personnel are authorized to cut floor coverings to permit installing service s ordered Pressure for Water Services may vary No guarantee can be made of minimum or maximum pressure If pressure is critical the exhibitor should arrange to have a pressure regulator valve installed Natural Gas when available is not regulated by Edlen and is at the facility pressure 40z Call for price quote when available Gas amp Cylinders When available 1025 1030 BTU per cubic foot at 7 water column pressure Credit will not be provided on unused cylinders All equipment using water must have inlet and outlet properly tagged All equipment must comply with state and local codes Edlen will not be responsible for moisture or water in air lines Exhibitors should supply their ow
119. tand on furniture The furniture is not designed to support your standing weight Clean up or report spills Keep aisles free and clear of any and all debris Practice good housekeeping Check electrical cords for damage Do not overload outlets or plugs Protect valuables at show site Please keep all expensive or valuable items secured Unattended items in booths are easy theft targets Keep fire exits clear and report any fires immediately If you notice anything unsafe please contact an Arata employee immediately During move in and move out individuals under the age of 18 are prohibited from being on or around the show floor Show sites during these times are similar to a construction zone and considered to be hazardous OSHA regulations prohibit minors from being present in a hazardous work environment THINK SAFETY STANDARD BOOTH CARPET Give your booth the classic look you need with one of our inviting color selections of attractive high quality carpet burgundy hunter green washington d c orlando fl 15928 tournament drive 4104 1 6 mcleod road gaithersburg md 20877 orlando fl 32811 p 301 921 0800 p 407 422 3636 f 301 990 1717 f 407 839 5929 arata expositions inc 15928 tournament drive gaithersburg md 20877 phone 301 921 0800 fax 301 990 1717 www arataexpo com STANDARD CARPET 2015 All materials are on a rental basis and remain the property of Arata Expositions Inc
120. th standard DVD and Blu Ray DVD 90 00 110 00 Distribution Amplifier DA 1x4 If needed Please Select One _ vea DVI HDMI 60 00 75 00 Operato Audio Technician Slide Projectionist Video Engineer PowerPoint Technician etc Please Call for Quote e d e e gt Please a D a 800 966 4498 O pe D a Please allow 72 hours to confirm your order If you do not receive a confirmation from PSAV your order has not been received Your card WILL be charged after the show ends Rental Total PSAV will NOT deliver equipment to an unattended room An authorized representative must sign for all equipment AZ Delivery amp Pickup labor charges include drayage delivery setup on site service and pickup 75 minimum charge 3096 Cities with UNION regulations are subject to local prevailing labor rates which can affect the labor charges Delivery amp _ Sales taxes are estimated and are due on all equipment and labor where applicable Pickup Labor _ The prevailing sales tax rate at the time the customer s credit card is charged will be applied 75 Minimum Damage Waiver 1296 of Rental Total Yes No Tax Exempt Status If you are exempt from payment of sales tax we require an exemption certificate for the state J L in which the event is held Events held in Chicago also require the Personal Property Lease Rental Transaction Tax 7550 form 9 500 Damage Waiver If you would like a copy of the waiver ple
121. untry Email Address Contact Name Telephone Fax With respect to the property referred to above you are hereby authorized to pick up deliver store and ship and or act as shipper s agent in the handling of said property by any other authorized carrier and to make all contracts in connection therewith and or perform any additional services shown hereon or otherwise necessary for forwarding THIS FORM DOES NOT REPLACE A BILL OF LADING THE BILL OF LADING MUST BE COMPLETED ON SHOW SITE AND RETURNED TO THE ARATA SERICE DESK PRIOR TO LEAVING THE SHOW AUTHORIZED SIGNATURE Title Date AV14qd LON OG IVIHSLVIN LISIHX3 AV14d LON OG LISIHX3 102 OL H3AIT3Q 91 OL JOVHOLS d1OH 395VHOLS 89186 VM eiwynr 89186 VM ynos enueAy uigr SS8ZL unos uir 66821 0 9 9 9 oui suomnisodxo ejeje 0 9 QUI ejeJe GL GLO ON HLOOS ON HLOOS ANVdWOO 40 3IAVN ANVdINOO 3IAVN 01 01 AINO SINSINdIHS 3ONVAGV FINO SINSINdIHS 3ONVAGV HO AV14d LON OG IVIYSLVW LISIHX3 yl0Z LL TIHdV OL AV14d LON OG IVIHALVIN SLOZ S WHdV OL 15 JOVHOLS 89186 VM 89186 VA enueAy USP 99821 uinog enueAy ui8t 9982 9 9
122. ve charge and 9 5 State Sales Advanced Price 800 00 150 00 180 00 hr 1 500 00 180 00 hr 150 00 60 00 Tax Prices subject to change and without prior notice Show Price 875 00 175 00 180 00 hr 1 600 00 180 00 hr 165 00 60 00 Catering Policies amp Additional Information Unauthorized Food amp Beverage The Washington State Convention Center is committed to providing the highest quality food and beverage services for our guests All food and beverages is to be arranged through our catering de partment No outside food or beverage of any kind is allowed in the facility by clients guests or ex hibitors without prior written consent of the Food Services General Manager or Director of Catering Sales Product sampling is restricted to the manufacturer processor or distributor of the item being displayed by the exhibiting company All sample items are limited to a 30z portion and must be ap proved of 3 days prior to show start NO EXCEPTIONS Ordering We strongly recommend all orders be placed in advance Place your order by the denoted due date on the order form to lock in Advance Purchase pricing All orders placed after this due date will be subject to Show Pricing and to product and staff availability Booth orders are not charged on con sumption All prices are subject to an Administrative Charge of 18 5 and Sales Tax of 9 5 and subject to change without adva
123. vered to either the Arata Expositions Inc hereafter referred to as warehouse or show site for which AEI is the Official General Contractor for the event or e When an order for any rental equipment and or labor is placed by the exhibitor with AEI 2 AEPS RESPONSIBLITIES The responsibility of AEI with respect to the goods stored hereunder shall be limited to the exercise of ordinary care and diligence by its officers and employees in receiving handling keeping and delivering the same For purposes of this contract AEI means their employees officers directors agents assigns affiliated companies and related entities including but not limited to any subcontractors may appoint shall not be liable for loss or damage by natural elements fire heat frost damp dust moths rust leakage deterioration acts of God vandalism theft civil disturbance power failure acts of terrorism or war labor disputes lockouts or work stoppages of any kind nor for other causes beyond AEI s reasonable control 3 AEI LIABILITY It is understood that and its subcontractors are not insurers The exhibitor is responsible for obtaining the proper insurance to cover their property AEI does not provide for full liability should loss or damage occur liability shall be limited to the physical loss or damage to the specific article which is lost or damaged In any case the liability of AEI is limited to 30 per pound per
124. x30 table space Pricing includes a four hour consecutive service dedicated attendant three comple mentary case for first day s rental all serving supplies and service table Additional Cases of Pretzels 50 Pretzels per case Additional Service Attendant hours See your Catering rep for additional details Hosted Espresso Cart Area Required 6 5 x5 5 Cart Dimensions 80 x32 x70 Requires 30 amp 208 volt One Phase Attendant is mandatory Limited availability Pricing includes a four hour consecutive service dedicated attendant unlimited specialty hot amp iced espresso drinks cups sleeves napkins amp all appropriate condiments Personalize your espresso cart service with your compa ny s signage Poster board signs measuring 41 5 x 26 5 will slide into our pre existing sign holders No tape staples Velcro nails or push pins please Additional Service Attendant Hours See your catering rep for additional details Keurig Instant Coffee Machine Area required 6 x30 table space Requires 120 volts 9 5 amps Enjoy a fresh brewed cup of coffee in less than 20 seconds Priced per day Daily price includes unlimited supply of appropriate condiments delivered daily and 1 24ct box of House Blend Regular on your first day rental Additional Boxes of K cups 24ct Tully s French Roast Regular 24ct Tully s House Blend Regular 24ct Tully s House Blend Decaf 24ct Bellaccino Hot Cocoa Denotes 18 5 Administrati
125. y Company Event Name Event Name Facility Name Facility Name Booth Booth Address Address City St Zip City St Zip Contact Contact Phone Fax Phone Fax Special Instructions LEE Ee Lt _ raumen 3 mm E EE Skids Please provide piece count per skid ll ER E E CC Important Insurance Information Minimum cargo liability agreed to be not more than 0 50 Ib or 50 00 whichever is greater unless a higher amount is declared and additional All Risk Insurance charges paid thereon Contact T3 Logistics rep to discuss the benefits of PLEASE READ NOW purchasing additional insurance Service Requested Check One Next Day L Second Day omments L1 3 5 Day Deferred Van Line Service 0 Other L1 Request pre printed address 0 Labels and shipping form 0 Schedule return shipment Attention Exhibitor Urgent Notice 24 Hour Power It is important for businesses to meet the needs of the present without compromising the potential of future generations to meet their needs This philosophy has been the focus of Edlen Electrical Exhibition Services Green policies in respect to both trade shows and exhibits and within our own offices In working with the Washington State Convention Center on energy conservation Edlen is required to turn off all exhibit hall power 30 minutes after the show closes each day and turn it back on 30 m
126. y Friday and all day Saturday Sunday and holidays You will be charged a overtime surcharge in addition to the rates above for each occurrence of the following eYour shipment is received at our warehouse or show site on overtime eYour shipment is moved into the convention facility on overtime due to scheduling conflicts beyond our control eYour shipment is moved out of the convention facility on overtime due to scheduling conflicts beyond our control OVERTIME SURCHARGE Crated Shipment 24 25 per CWT Special Handling Shipment 30 50 per CWT Uncrated pad wrapped Shipment 36 00 per CWT LATE SHIPMENT SURCHARGE FOR SHIPMENTS RECEIVED IN WAREHOUSE AFTER APRIL 3 2015 Crated Shipment 24 25 per CWT Special Handling Shipment 30 50 per CWT SMALL PACKAGE SHIPMENTS FEDEX amp UPS only Direct shipments to the facility will be received at a rate of 55 00 per package Small package shipments are defined as envelopes or small cartons with a combined weight not to exceed 40 pounds that are received at the same time from the same carrier WEIGHT TICKET FEE A 25 00 fee will be added to your invoice for each shipment received without certified weight tickets SPECIAL SERVICES A cost quotation will be provided for local pickup and delivery service and for shipments requiring specialized equipment and handling due to excessive weight size or value Company Name Booth Number Street Address City State Zip Code Country Email Address
127. y check wire transfer and or credit card All companies must provide a credit card authorization form with orders Absolutely no credits will be issued after show closing DEADLINE RETURN TO Arata Expositions Inc Friday March 13 2015 15928 Tournament Drive Gaithersburg MD 20877 Fax 301 990 1717 If the exhibitor plans to utilize a firm other than the Official Service Contractor the EXHIBITOR ONLY must complete and send this form to Arata Expositions Inc If notification is not received by the deadline date Arata Expositions labor must be used for all work and the Exhibitor Appointed Contractor will be permitted to supervise only In addition a Certificate of Insurance valid in the state of Washington must be provided with at least the following limits Comprehensive General Liability not less than 1 000 000 with respect to injuries to any one person in one occurrence 2 000 000 with respect to injuries to more than one person in any one occurrence and 500 000 with respect to damage to property Workers Compensation Insurance including employee liability coverage in a minimum amount not less than 1 000 000 of individual and or aggregate coverage and naming Arata Expositions Inc show management and the facility as additional insured The exposition floor aisles loading docks service and storage areas will be under the control of the Official Service Contractor The Exhibitor Appointed Contractor must coordinate all

APA 2015 draft - American Planning Association

Contents

Download Pdf Manuals

Related Search

Related Contents