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Attention MegaCon 2014 Exhibitors

1. TRUCK ACCESS TRUCK ACCESS B 1 p m ro du a W LOADING DOCKS 2 2 LOADING DOCKS uH gt TL RUN 9 PTr 1 1T n No Exhibitor d 7 ad Press Artist BLUE i ORANGE 4 YELLOW No Exhibitor Press cones SECTION SELF SECTION BEIM POV SELE SECTION i Alley Access UNLOADING UNLOADING Artist Alley Access gt P lad e sos soe so so se 5 512 51 514 sis sigh sf7 91520 s21 s22 523 524 i Jess s36 537 s39 540 sa s42 sa3 saa sas s46 s47 sao Yellow Section Loading and Unloadin Any vehicles that will require more than 30 minutes will need to go Blue Section Loading and Unloadin Orange Section Loading and Unloadin Red Section Loading and Unloadin Any vehicles that will require more than 30 minutes will need to go Any vehicles that will require more than 30 minutes will need to go 4 Any vehicles that will require more than 30 minutes will need to go y in a dock slip to clear traffic for quicker loading and unloading on in a dock slip to clear traffic for quicker loading and unloading on in a dock slip to clear traffic for quicker loading and unloading on in a dock slip to clear traffic for quicker loading and unloading on Ra
2. Attention MegaCon 2014 Exhibitors Exhibitor Move In Thursday March 20th 12 00 pm 10 00 pm Friday March 21st 8 00 am 11 00 am All exhibitors must be set by 11 00 AM Doors open at 12 00 PM Exhibitor Move Out Sunday March 23rd 5 00 pm 11 00 pm Move In Move Out Information Loading Docks will be open for exhibitor move in starting at 12 00 pm on Thursday March 20th Loading Docks will come available for move out promptly after show close on Sunday March 23rd at 5 00 pm You may begin staging your vehicles on James Boyd Lane starting at 4 00 pm for access right at 5 00 pm Once show closes options for move out will consist of please refer to map on the back for suggested areas to move out Booths in BLUE ZONE RAMP 19 Booths in ORANGE ZONE RAMP 18 Booths in RED ZONE RAMP 17 Booths in YELLOW ZONE Artist Alley RAMP 16 e If you wish to get your vehicle into the Loading Docks as soon as move out is available you may stage your vehicles on James Boyd Lane located behind the parking areas of the Orange County Convention Center N S Building starting at the Shepard Check Point at 4 00 pm on Sunday March 23rd During staging drivers MUST remain with their vehicles at all times Upon staging a representative from Shepard Exposition Services will marshal the move out and direct vehicles to the first available space on the ramp or dock slip If you have a large trailer you will be placed in a dock slip
3. Send shipment back to Shepard warehouse 6400 min fee please check all that apply Furniture A V Equipment Telephone Internet Services You Have Ordered Electrical Booth Cleaning Electrical Information Electrical should go under the carpet diagram is attached Electrical drawings are attached O Electrical drawings are with exhibit in crate number Electrical drawings were sent to the official contractor Booth Phone Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Orders cancelled without written 48 hour notice will be charged a one 1 hour cancellation fee tax rates are subject to change ATTENTION POV EXHIBITORS No exhibitor owned pallet jacks or floats are allowed on the show floor Due to labor security and insurance liability regulations exhibitors are only allowed to hand carry or use two wheeled hand truck dollies to bring in exhibit materials onto the convention show floor Allowed NOT allowed Shepard Exposition Services does NOT loan out equipment If you are in need of assistance in moving your exhibit materials please see next page to order or check in with the Shepard Customer Service Center on show site fees apply A form of payment must be on file in order to provide
4. Name of Non official Contractor Services to be performed Contact Name Contact Phone Fax Contact Address Exhibitor s Signature Date Exhibiting Company Name Booth CARPETING amp CLEANING MEGACON 2014 March 21 23 2014 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Orange County Convention Center Orlando Florida Customer Service Fax 407 888 2301 Event Code F111030314 Customer Service Email orlando shepardes com Discount Deadline February 28 2014 EXPO CARPET 16 OZ Choose Color Qy Discount Regular Amount Red 01 Black 06 50255 ______ 10x10 10900 14170 Blue 05 Teal 13 50256 1000 20800 27040 Tuxedo 50 Burgundy 07 50257 10x30 30700 399100 50258 _____ 10x40 40600 52780 Variation in dye lot may occur when ordering more than one cut of carpet unless ordered as Special Cut Carpet SPECIAL CUT EXPO CARPET 50006 _______ 305 395 Visqueen will automatically be installed at published rate listed below to protect Special Cut carpet during move in Please note all carpet is a maximum of ten feet wide and is installed accordingly lt gt Shepard Prices quoted above include installation and taping of front edge only All rental carpet is delivered clean to your booth space but during setup carpet may become dirty Please order cleaning service
5. Shepard ADVANCE WAREHOUSE EXHIBITING CO NAME Booth c o Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 Delivery Hours M F 8 4 30 PM For MEGACON 2014 First day freight can arrive w o a surcharge February 21 2014 Last day freight can arrive w o a surcharge March 13 2014 ADVANCE WAREHOUSE EXHIBITING CO NAME Booth c o Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 Delivery Hours M F 8 4 30 PM For MEGACON 2014 First day freight can arrive w o a surcharge February 21 2014 Last day freight can arrive w o a surcharge March 13 2014 DIRECT TO SHOW SITE SHIPPING ADDRESS LABELS DIRECT TO SHOW TO EXHIBITING CO NAME Booth C O SHEPARD EXPOSITION SERVICES e County Convention Center South Conc 9400 Universal Blvd Orlando FL 32819 For MEGACON 2014 MUST NOT BE DELIVERED PRIOR TO March 20 2014 8 00 AM DIRECT TO SHOW TO EXHIBITING CO NAME Booth C O SHEPARD EXPOSITION SERVICES fe County Convention Center South Conc 9400 Universal Blvd Orlando FL 32819 For MEGACON 2014 MUST NOT BE DELIVERED PRIOR TO March 20 2014 8 00 AM MATERIAL HANDLING AUTHORIZATION MEGACON 2014 Shepard Exposition Services March 21 23 2014 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Orange County Convention Center Orlando Florida Customer Service Fax 407 888 2301 Event Code F11
6. 3 47 56 90 580 15 5 21 85 36 Thomas Aluminium Truss 12 x 12 x 2 5 53 43 3 47 56 90 580 15 5 21 85 36 Thomas Aluminium Truss 12 x 12 x 2 53 43 3 47 56 90 580 15 5 21 85 36 Thomas Aluminium Truss 12 Corner Block 53 43 3 47 56 90 580 15 5 21 85 36 Thomas Aluminium Truss 12 Hingle Plate 569 46 4 51 573 97 5104 20 56 77 110 97 Thomas Aluminium Truss 12 Base Plate 42 75 52 78 45 53 564 12 54 17 68 29 Thomas Aluminium Truss 12 Grapple 540 33 52 62 542 95 560 49 3 93 64 42 Thomas Aluminium Truss 20 5 x 20 5 x 10 574 81 54 86 579 67 5112 21 7 29 119 50 Thomas Aluminium Truss 20 5 x 20 5 x 8 569 46 4 51 73 97 5104 21 56 77 110 98 Thomas Aluminium Truss 20 5 x 20 5 x 5 53 43 53 47 556 90 580 15 55 21 585 36 Thomas Aluminium Truss 20 5 x 20 5 x 4 53 43 3 47 56 90 580 15 5 21 85 36 Thomas Aluminium Truss 20 5 x 20 5 x 3 53 43 53 47 556 90 580 15 55 21 585 36 Thomas Aluminium Truss 20 5 x 20 5 x 2 53 43 53 47 556 90 580 15 55 21 585 36 Thomas Aluminium Truss 20 5 Corner Block 53 43 3 47 56 90 580 15 5 21 85 36 Thomas Aluminium Truss 20 5 Hingle Plate 569 46 4 51 573 97 5104 20 56 77 110 97 Thomas Aluminium Truss 20 5 Base Plate 42 75 52 78 45 53 564 12 54 17 68 29 Thomas Aluminium Truss 20 5 Grapple 540 33 52 62 542 95 560 49 53 93 564 42 ELECTRICITY INCLUDED 2596 DEPOSIT REQUIRED WITH ORDER SUBMISSION amp PAYMENT INSTALLATION REMOVAL ELECTRICITY amp ONE 1 FOCUS I
7. Contact Name Phone Authorized Signature Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above Signature also indicates you have read and accept the Payment Policy and Terms and Conditions sign and return to Shepard lt e Shepard MOTORIZED UNIT VEHICLE SPOTTING FEE MEGACON 2014 Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 March 21 23 2014 Customer Service Phone 407 888 9669 Orange County Convention Center Orlando Florida Customer Service Fax 407 888 2301 Event Code F111030314 Customer Service Email orlando pshepardes com Discount Deadline February 28 2014 MOTORIZED UNIT VEHICLE SPOTTING FEE As the Official General Service Contractor Shepard Exposition Services is responsible for all motorized units vehicles entering and exiting the exhibit hall All vehicles on the exhibit hall floor must be escorted by Shepard personnel The Fire Marshal requires SES to verify that the following safety regulations are adhered to Less than 1 4 tank of gas Battery disconnected Gas tank taped shut Floor under vehicle must be protected with clear plastic visqueen You may bring your own or purchase some below ATTENTION EXHIBITORS All exhibitors must make an appointment to bring their vehicles onto the show floor To schedule an appointment please email Tara Szatkowski at tszatkowski shepardes com If you
8. Discount Regular 10 x 10 2795 00 3633 50 10 20 4225 00 5492 50 66490 66491 66482 66483 66488 66489 The Lucy The Dale Description Discount Regular _____ __ _165000 214506 Description Discount Regular 2680 00 37406 All Exhibit Booth Rentals include installation dismantling and graphic panels as shown not all booths have graphic panels Prices quoted are for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions you may have at 404 720 8652 Please Note Carpet is not included to order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal Contact Name Phone 6 50096 Authorized Signature Amount Due Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing tax rates are s
9. saving room on the ramps for smaller personally owned vehicles POV If ramp space is limited you will be directed at the determination of Shepard Exposition Services Thank you for participating in this year s MegaCon and we look forward to seeing you at MegaCon 2015 C SUCCESS Orange County Convention Center is our SUCCESS 3 A A 1 d BAND LAKE ROAD r e DOWNTOWN County B Entrance to James Convention Center ig NUS Quum Boyd Lane MILLENIA Un CONCOUREE International M DROP OFF Airport Site Plan Shepard Check North Concourse 0 A i Point DN South Concourse U 3 1 Directions to West Concourse r J OCCC South Docks So cadit INIM ws From I Drive 1 Turn Right Left on PARKING South Dock Destination Parkway based on 2 f N S bound route Turn Left jg al Entrance y on to Tradeshow Blvd You S z Peabody Hotel will see a sign for the OCCC N S Loading Docks turn Left at the signage c 1 p ienn is dii From Universal Blvd Turn Right or Left on I Tradeshow Blvd based on N S bound route Take a Right at the entrance labeled OCCC Crees Rasen TM We stbeund N S Loading Doc
10. 50048 7000 9100 500415 Lx42H 6000 7800 50045 eLx42 H 7000 9100 50049 80 00 10400 RISERS WOODEN PLANKING 8 WIDE qu Discount Regular Amount xeu 55 s540 720 zs 9t 114456 soes 10960 14250 0087 eu 12215 15860 __________ UNDRAPED RISERS Code Qty Size Discount Regular Amount 50076 rLxe 2000 2715 50078 2940 3820 50080 __ 9870 12830 50077 HMLXIi2 H 4060 5280 50079 5795 7535 50081 jetxi2zH 7080 9205 Please complete the following Company Name Contact Name Authorized Signature EXPO FURNISHINGS MEGACON 2014 March 241 23 2014 Orange County Convention Center Orlando Florida Event Code F111030314 Discount Deadline February 28 2014 STANDARD SEATING Qty Discount Regular 50020 50021 Discount Regular 1 J 1 Discount Regular 17725 177 25 230 45 20045 Code Qty Discount Regular Amount 50427 ensabamerStanchio 7475 9720 50095 Sign Holder 22x28 8255 10730 B
11. 541 LIS CEET D gc E 4 a e Es el 5 e N Q i Ee Ws Bt a 510 5089 506 5041 50 500 E e ln E IS E S o x E 2 ko a ks mE Ex E Els a ENTRANCE REBEL aol al Io N o NI p de EI 3 Ta JE IND IND NI Las PISTES 1 11657 acd ad d s N N a 5 N E gl Hi eo 1 nh P a ETE ee secun Blue Section Orange Section Red Section Yellow Section RAMP 19 RAMP 18 RAMP 17 RAMP 16 vehicle requiring more than 30 minutes will need to go in a dock slip Ramps are for quick loading and unloading of materials 1 ___ ett eM ee tomm Eo VLLLL VLLLL ARRAS A SLIDING DOORS SLIDING DOORS ES SUDING DOORS SUDING DOORS SLIDING DOORS i a EMERGENCY EXIT ONLY T g EMERGENCY EXIT ONLY MAIN ENTRANCE EMERG EXIT ONLY m ip D 19 ME LOADING DOCK LOADING DOCK
12. OCCC will charge your credit debit card in full for your advance order and any OCCC accepts both wire transfers and ACH payments Payment must be additional charges for onsite changes or additions Please complete all of the cleared not sent by the incentive deadline It is the exhibitor s responsibility information below if using a credit debit card to verify with their Initiating Bank that all fees are included in their payment CARD TYPE VISA MASTERCARD AMERICAN EXPRESS CARD NUMBER EXPIRATION DATE SECURITY CODE CARDHOLDER NAME BILLING ADDRESS the undersigned cardholder acknowledge and agree to all OCCC Terms amp Conditions and give the Orange County Convention Center authorization to charge my credit card for the following services electrical rigging lighting water amp drain compressed air propane amp natural gas cable TV and firewatches SIGNATURE DATE further authorize the following named person s to approve additional charges on the above card on show site as deemed necessary by said person s SIGNATURE SIGNATURE SIGNATURE ZA 2 Orange County Convention Center Exhibitor Services IMegaCon EXHIBITING COMPANY BOOTH THIRD PARTY COMPANY PHONE FAX ADDRESS CITY STATE ZIP CODE PROVIDENCE COUNTRY THIRD PARTY CONTACT NAME DIRECT P
13. Orange County Convention Center Checks must be US funds drawn from a US bank Please include your show name and booth number on check Electronic Funds Transfers Wire amp ACH OCCC accepts both wire transfers and ACH payments Payment must be cleared not sent by the incentive deadline in order to receive incentive rates It is the exhibitor s responsibility to verify with their Initiating Bank that all fees including Intermediate Bank fees are included in their payment Please contact Exhibitor Services for payment instructions Third Party Billings Exhibitors may request for a third party 5 I amp Ds etc to be invoiced for services provided by OCCC In doing so the exhibitor understands and agrees said exhibitor is ultimately financially responsible for all OCCC provided services If an exhibitor s third party has any outstanding balance at the end of a show all charges will revert to the exhibitor The OCCC reserves the right to deny any Third Party Authorization Request in which case the exhibitor will be responsible for all charges NAME OF EVENT aie 2 P TA range County Convention Center Exhibitor Services EXHIBITING COMPANY BOOTH TO COMPLETE THIS ORDER YOU MUST INCLUDE AN OCCC METHOD OF PAYMENT FORM IN YOUR ORDER SUBMISSION INCENTIVE RATE IF O
14. Orange County Fire Marshal s office Special Effects Fog amp Hazers e The use of fog and haze machines for lighting and theatrical effects is permitted within the OCCC provided 1 that the exhibitor services coordinator be notified and 2 that the fog haze fluid used in those machines is water based The use of non water based fog haze fluid specifically with an oil based composition is prohibited e Orange County Fire Rescue guidelines will apply to the use of fog and haze machines and their interactions with OCCC building safety devices and or detectors Please consult the OCCC Exhibitor Services division for additional information regarding the use of fog and haze machines within the facility Special Effects Lasers e Lasers must comply with Florida Administrative Code Chapter 64E 4 Control of Nonionizing Radiation Hazards NFPA 115 Standard for Laser Fire Protection and Florida Department of Health State Bureau of Radiation regulations e Laser Permit from Orange County Fire Rescue Department is required In order to apply for this permit the requestor must provide information about the proposed laser light show that includes classification of the lasers sketches indicating the location of the lasers operators performers viewers beam paths viewing screens walls mirror balls and other reflective or diffuse surfaces which may be struck by any and all laser beams including scanning beam patterns scanning velocity and fr
15. Rescue Services Department through OCCC Event Coordination Fog smoke and special effect equipment must not be operated in areas where the effect could enter adjacent spaces e g exhibition hall entrances concourses etc Food and beverages are not permitted on premises unless purchased through the OCCC s Food Service Partners or as an approved exhibit by the legal manufacturer and or distributor Food or beverages may not be brought in or delivered to the OCCC for personal consumption Exhibitors planning to distribute food and beverages whether manufacturer or distributor must make advance arrangements with the OCCC s Food Service Partners Hazardous Work Areas During move in and move out exhibition halls loading docks truck staging areas and service corridors are considered hazardous work areas Alcoholic beverages possession or use of controlled substances of any kind horseplay practical jokes etc are prohibited Speeding or reckless use of vehicles or equipment is prohibited Music or noise that may limit the audibility of back up signals fire alarms or emergency messages is prohibited Children under 16 years of age are prohibited Holes may not be drilled cored or punched into any surfaces of the OCCC Multi level and or Covered Exhibits require firewatch personnel or an automatic extinguishing system and submittal of scaled stamped plans Guidelines are available through your exhibitor manual show management or OCCC Event Manag
16. and Conditions sign and return to Shepard SHEPARD LOGISTICS SERVICES MEGACON 2014 March 21 23 2014 Orange County Convention Center Orlando Florida E Shepard Shepard Exposition Services 1531 Carroll Drive NW Atlanta GA 30318 Shepard Logistics Phone 888 568 8858 404 720 8733 logistics shepardes com Shepard Logistics Fax Event Code F111030314 Shepard Logistics Email EXHIBIT MATERIALS TRANSPORTATION INBOUND PICK UP LOCATION INFORMATION Payment Authorization form must be on file to pick up as charges will be Items to be shipped SHIPPING INFORMATION included on your show services invoice Requested Pick Up Date Hours of Operation Number of Pieces Est Weight Crates Cartons cardboard Cases Trunks fiber color Company Skids Pallets Address Carpet color Other Total Pieces Total Wt City State Zip Declared Value Available at exhibitors expense at the rate of 1 00 per 100 00 of value declared Minimum charge of 10 00 SHIP TO Size of largest piece L W H Loading Dock O Yes O No Lift Gate Inside Pick up Inside Delivery LI willbe shipping to the WAREHOUSE Company Name Booth MEGACON 2014 c o Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 Residential Special Instructions OUTBOUND SHIPPING INFORMATION would like to schedule Outbound Transportation Please provide me with a Material Handling Agreement at s
17. any unusual electrical mechanical or chemical device that may present a hazard The device its application and the operation must be approved the Fire Marshal The display or operation of any heater barbecue open flame candles lamps torches etc The use or storage of flammable liquids compressed gasses or dangerous chemicals as determined by the Fire Marshal The display or operation of a laser A permit is required from Orange County Fire Rescue Department Proper notification to the Florida State Bureau of Radiation is required See previous page for laser regulations and restrictions Any pyrotechnics fireworks or special effects display or process Any unusual use of a motorized vehicle inside an enclosed structure Any special cooking requirements including cooking inside of ballrooms convention areas and or display areas Multi level exhibit booths Tents or covered exhibits in excess of 300 square feet erected inside the host facility Tents erected OUTSIDE the OCCC building premises will require a permit issued by the Orange County Building Department Vehicles The show s security provider must conduct a mandatory vehicle inspection of each vehicle prior to their entry into the exhibit hall All fuel tank openings shall be locked and sealed to prevent escape of vapors Fuel tanks may not contain more than one half capacity or ten 10 gallons of fuel whichever is less At least one battery cable must be removed from t
18. change gt Shepard MATERIAL HANDLING INFORMATION Shepard Exposition Services MEGACON 2014 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Customer Service Email orlando shepardes com MATERIAL HANDLING INFORMATION amp ADDITIONAL CHARGES SPECIAL HANDLING Rate as shown on Material Handling Authorization Form The standard material handling applies to shipments that cannot be readily handled off or onto a truck using a conventional forklift or pallet jack equipment without rehandling A special handling charge applies if your shipment requires extra labor for stacking or unstacking containers on a truck cubic loading tarping or untarping freight or containers rigging pieces for loading or unloading on a truck or from the ground loading or unloading materials in a freight elevator or other circumstances requiring the rehandling of materials including but not limited to freight on the truck needing to be unloaded in a specific order orientation or requires freight on the truck to be moved to unload actual delivery OVERTIME Surcharge 30 35301 Based on show move in move out schedule and or late driver check in an overtime surcharge per occurrence applies to shipments handled at show site during overtime hours Your advance warehouse shipments be received during straight time but due to scheduling conflicts beyond Shepard s control may be moved into the exhibit hall on overtime Any additional
19. charged Additional time will be billed in in half hour increments se sar 1 120 Boothsize D ft esor 146 50 19045 Carpet install date time Hours are based on estimates you will be invoiced for actual time incurred Subtotal 6 6 500 Ta Amount Due S SHEPARD SUPERVISION INFORMATION Please complete this section if you have chosen Shepard to supervise your installation and or dismantling Inbound Freight Information Carrier Company Name of pieces Weight of Shipment Is shipment Crated o Uncrated Tracking Pro Estimated arrival date Shipment to arrive at Warehouse Show site Set up Information for Installation Please check all that apply and provide information where requested Booth Sze x Forklift required Yes No Carpet is owned rented from Shepard Carpet padding Yes No Drawings are Faxed to Shepard Shipped w exhibit crates On site Exhibitor Contact Information Name Phone Hotel Arrival date time Departure date time Please complete the following Company Name Contact Name Authorized Signature Outbound Freight Information Carrier Company Name Deliver Shipment To Address City ST Zip Type of Service air van line ground etc If for any reason your shipment is not picked up by your carrier please choose one of the following options Force freight through preferred carrier
20. exhibits typically 3 high Skirting Decorative covering around tables and risers Tables are skirted on 3 sides unless additional skirting is ordered Special Handling An additional charge that applies to exhibits shipments requiring extra labor equipment or time for delivery to exhibit space ST labor Straight time labor or work performed during normal hours at the standard rate Targets Exhibitor move in date time prior to general move in available by appointment only Visqueen A clear heavy plastic sheeting that is placed over exhibiting carpeting after it is laid in order to protect it until show opens Orange County Convention Center Exhibitor Services The Orange County Convention Center is the exclusive provider of the following services to exhibitors electrical aerial rigging and lighting water plumbing compressed air natural and LP gas and cable TV services Services provided by our on site Service Partners include Internet and telecommunications by Smart City booth catering by Centerplate business center by FedEx Office and A V by LMG Show Name MegaCon Incentive Deadline Date February 26th 2014 Your Show s OCCC Exhibitor Services Coordinator Todd Scott Phone 407 685 5897 Email Todd Scott occc net How To Order Once you have decided what services you need for your booth please fill out all pertinent order form s and your Method of Payment form in this exhibitor kit It is very important to
21. include the required Method of Payment form with your order forms or your order will not be processed Please read through all of the OCCC s Guidelines amp Conditions before submitting your order because you agree to all of the OCCC s Guidelines amp Conditions when you submit your order Your forms can be emailed faxed or mailed to the OCCC for order processing If you need any additional assistance please feel free to email Exhibitor Services occc net or call the OCCC Exhibitor Services Team at 800 345 9898 407 685 9824 To Order Your Services Online Please visit www occc net exhibitor To Email Your Order To OCCC Please send your PDFs to Exhibitor Services occc net To Fax Your Order To The OCCC Please fax your order to 407 685 9884 To Mail Your Order To The OCCC Please send your order forms to the following address Orange County Convention Center 9860 Universal Blvd ATTN Exhibitor Services Orlando FL 32819 8199 OCCC Exhibitor Payment Conditions amp Guidelines 1 Orders received on site are subject to a 5096 price increase over the base rates Rates are based on when payment is received by OCCC Orders without payment will NOT be processed and service will be withheld 2 Payment in full and a scaled diagram indicating the number and location of outlets including the booth s dimensions and neighboring booth aisle numbers MUST be included before services are provided 3 Modifications to incentive rate orders receiv
22. temporarily within the OCCC facility or on dock areas during an event or its move in and move out Hazardous Chemicals e The Exhibitor shall not bring upon the premises any exhibit equipment or vehicle that in the judgment of the OCCC would be or might be dangerous to persons or property or otherwise incompatible with the structure systems and furnishings of the building Hazardous chemicals and materials including but not limited to pesticides herbicides poisons flammable and combustible liquids hazardous gases pressure cylinders and tanks and hazardous chemicals including oxidizers are prohibited inside the OCCC e The Exhibitor is responsible for the removal of all hazardous waste and must comply with all applicable federal state and local regulations Hazardous waste includes materials that are ignitable corrosive reactive toxic or a biohazard as defined under 40 CFR 261 subpart C and D If materials are questionable contact OCCC Exhibitor Services for more information Costs or 7 A OCCC EXHIBITOR G county convention cente FIRE REGULATIONS applicable administrative expenses incurred by the OCCC for the removal of hazardous waste left in or about the OCCC will be assessed to the Exhibitor Multi Level Exhibits amp Covered Booths Over 300 Square Feet Please See Multi Level Guidelines Information Sheet Open Flame Pyrotechnics and Special Effects Open Flame e Open Flame and Flame Effects must comply
23. with NFPA 160 Standard for Flame Effects Before An Audience e Depending on the intended use of an open flame product a Special Effects permit may be required Consult the OCCC Exhibitor Services department for further information and approval by the Orange County Fire Rescue Department e Ademonstration of the open flame device may be required at the discretion of the Orange County Fire Marshal while on OCCC premises e Depending on the intended use of an open flame product and the demonstration of an open flame device a fire watch may be required Candles e All candle flames must be enclosed and protected at all times e Candles may be used on tables if securely supported on a substantial noncombustible base and located in a position to avoid danger of ignition of combustible material e OCCC Exhibit Services division and Orange County Fire Rescue must be notified in advance on the intended use of candles and candle product Pyrotechnics e Pyrotechnics must comply with NFPA 1126 Standard for the Use of Pyrotechnics Before a Proximate Audience e pyrotechnics permit is required Consult the OCCC Exhibitor Services division for further information and approval by the Orange County Fire Rescue Department e Ademonstration of the pyrotechnics display may be required at the discretion of the Orange County Fire Marshal e mandatory fire watch will be required A fire engine stand by may be required per the discretion of the
24. 1030314 Customer Service Email orlando shepardes com lt E Shepard SHIPMENT INFORMATION Please complete the following information Please indicate number of pieces and the estimated weight We plan to ship to o Advance Warehouse Direct to Show Site We plan to ship on date po rates Our materials should arrive on date Cartons Carrier Name Pro __ mes Origin of Shipment city state Pape Please provide a contact name and number for any questions Shepard may have Miscellaneous si in regards to this shipment Total Weight Name Phone MATERIAL HANDLING RATES AND ESTIMATE WORKSHEET SHIP WITH SHEPARD LOGISTICS AND RECEIVE A 10 DISCOUNT ON MATERIAL HANDLING WITH Signature Series Shipping To set up your Signature Series Shipping please call 888 568 8858 or complete the Shepard Logistics Order Form included in this manual Signature Series Shipping does not apply to shipments considered small package local or shipments over 10 000 Ibs Roundtrip SLS shipping is required to qualify for Signature Series Shipping COMPUTATION OF MATERIAL HANDLING SERVICES The following services whether used completely or in part are offered as a package When recording weight round up to the next 100 Ibs For example 285 lbs 300 Ibs 100 Ibs 3 X RATE Amount or minimum charge whichever is greater Standard Material Handling Direct Shipments to Showsite Direct Shipments to Showsite Type stist s
25. 119 from any house phone in the building and or notify a uniformed security representative Please have as much information about the emergency as possible location type of individual nature of the emergency Alert security to contact the paramedic on site if applicable Once security has been called the Security Rep will respond to evaluate and stabilize until paramedics if applicable arrive and assess Ambulance service will be provided by the paramedic service if applicable For Minor Incidents First Aid For minor incidents in the West Building notify the Building Security Section via any house phone in the building at ext 5 9828 or 5 1128 In case of an emergency dial ext 5 1119 For minor incidents in the North South Building notify the Building Security Section via any house phone in the building at ext 5 7102 In case of an emergency dial ext 5 7119 Notify uniformed security personnel or paramedic Provide as much detailed information regarding the incident West Building Med Rooms Med 1 In front of Hall 0 2 across from W Room 224 Med 2 In front of Hall E across from W Rooms 230 amp 231 Med 3 In Central Lobby by Hall C Med 4 South Lobby Level 1 North South Med Rooms Med 5 South A Dock Side Med 6 South B Concourse Level 2 Med 7 North B Dock Side Med 8 North A Concourse Level 2 7 A OCCC EXHIBITOR G county convention cente FIRE REGULATIONS Cook
26. 208v single phase The OCCC does not provide distribution panels If an exhibitor orders bulk power the OCCC will not provide distribution panels to the exhibitor they must provide their own 7 Li Orange County conventa Center OCCC EXHIBITOR Exhibitor Services RIGGING CONDITIONS Rigging Conditions amp Guidelines The OCCC is the exclusive rigging service provider for exhibitors In order for the OCCC to provide the best possible service to our clients the following rigging guidelines are applicable to all show managers service contractors exhibitors and exhibitor appointed contractors 5 09 10 11 12 13 14 15 16 OCCC is the exclusive provider of rigging services All rigging must conform to Show Management rules regulations and facility limitations The use of any type of tape adhesive for attaching signs banners or decorations to the building walls or decorative surfaces is not permitted All equipment signs products etc must be designed to suspend safely In some cases signs may require a structural engineer s seal of approval Care must be taken to use only rated rigging hardware when designing constructing or purchasing such items hardware is required to have a working load limit WLL Rigging plots drawings blueprints or engineers certification when requested must be submitted to the OCCC Rigging department a MINIMUM of THREE WEEKS in advance of the fir
27. 3 3 H 5 3 W x 3 3 D x 3 6 H Reception Counters and Computer Stands Code Qty Description Discount Regular Amount mw 176055 ze _ Please choose metal color Chrome CH L1 Wood W 6955 9er CS1 CS2 Please choose metal color Black 06 White 03 0 Silver 15 C51 3 Wxi 9 DxG3 H row CS2 2 3 Wx 1 6 Dx6 3 H Fw 19690 wm cs 4830 tem includes graphics A Shepard Representative will contact you with art requirements PRODUCT DISPLAY AND TRAFFIC BUILDERS Product Display Code Qty Description Discount Regular Amount Please choose metal color Black 06 White 03 Silver 15 Gondola 29 Liz 75535 98195 includes graphics A Shepard Representative will contact you with art requirements Phone Charging Station Qty Description Discount Regular Amount e6430 Prone Station 145000 188500 GL1 L2 GL1 5 4 Wx1 3 Dx8 H GL2 4 3 Wx1 3 Dx7 H Please note that electrical services must be ordered Please fax completed form to the Exhibit Solutions Department at 404 720 8757 separately You may find the forms in the Utilities section of the service manual Please complete the following Company Name Booth Subtotal NN Contact Name Phone 6 500 8 Authori
28. 7 00 Heater 80 Gallon Hot Water Heater 634 74 41 26 676 00 5634 74 41 26 676 00 Single Beauty Sink 329 57 521 43 5351 00 5492 95 532 05 5525 00 with Hot Water Heater Single Utility Sink 232 86 515 14 248 00 5352 11 522 89 375 00 without Hot Water Heater Triple Kitchen Sink 5722 06 46 94 769 00 51 053 52 568 48 1 122 00 with Hot Water Heater amp Disposal Air Service Connection 265 72 517 28 5283 00 5362 44 523 56 5386 00 1 2 Service Outlet 90 PSI max a Propane Gas 59 22 5 93 3 85 69 00 572 10 57 21 54 69 84 00 Tan LP Liquid Propane Gas 41 20 5412 52 68 48 00 54978 5498 5324 558 00 Each Additional Tank 1 5 256 46 525 67 516 69 5299 00 ENSURE PROPER PERMITING AND Natural Gas Connection 459 22 5 93 43 85 69 00 INSTALLATION ALL NATURAL GAS ORDERS Each Additional 45000 BTUs MUST BE PLACED 21 DAYS PRIOR TO THE Ceiling Drop For Natural Gas Only MUST BE INCLUDED IN TOTAL FOR 250 00 FIRST MOVE IN DATE Required For All Natural Gas Orders ALL NATURAL GAS ORDERS 1 HD Cable TV Service 300 00 519 50 6319 50 5300 00 Uy 19 50 319 50 Digital Tuner Required for HD Service LABOR amp PLACEMENT INCLUDED SERVICES ARE ONLY AVAILABLE FROM THE FLOOR REQUIRES A CEILING DROP CHARGE TOTAL OCCC TERMS amp CONDITIONS e For exact placement attach an OCCC Service Placement Plot form indicating the number
29. ATE Amount or minimum charge whichever is greater Will there be any additional charges Additional charges may apply Please review the Material Handling Authorization and Material Handling Additional Services forms included in the manual for all applicable fees SMALL PACKAGES What are small package carrier shipments Shipments that arrive via small package carrier such as FedEx Express Service UPS small package service DHL small package service and other carriers in this category and do not have a certified weight ticket included with shipment This applies to packages weighing under 30 105 How calculate my small package carrier shipment Charges for small package carrier shipments are based on per carton per delivery Example I m shipping packages via FedEx how much will be charged 3 x per carton rate amount charged plus any additional fees that may apply Please be advised that your whole shipment may not arrive to its destination at one time Therefore you may be charged per each delivery and minimum charges may apply CRATED UNCRATED SPECIAL HANDLING What are CRATED materials Materials delivered that are skidded or in a container that can easily be unloaded reloaded with no special handling required What are UNCRATED materials Materials delivered that are loose pad wrapped or unskidded without proper lifting bars and or hooks What is SPECIAL HANDLING Shipments delivered that re
30. BE INCLUDED IN YOUR ORDER SUBMISSION Contact us for quantity discounts Save on INCENTIVE RATE IF ORDERED amp PAID BASE RATE IF ORDERED amp PAID AFTER transportation freight charges and costly downtime February 26th 2014 February 26th 2014 Quantity Item Description Cost Sales Tax Unit Price Cost Sales Tax Unit Price Subtotal CM Lodestar Chain Hoist Electric 1 4 Ton 5300 00 519 50 319 50 5450 00 529 25 479 25 CM Lodestar Chain Hoist Electric 1 2 Ton 5300 00 519 50 319 50 5450 00 529 25 479 25 CM Lodestar Chain Hoist Electric 1 Ton 5300 00 519 50 319 50 5450 00 529 25 479 25 CM Lodestar Chain Hoist Electric 2 Ton 300 00 519 50 319 50 5450 00 529 25 479 25 Rotating Motor 1006 Capacity 180 28 511 72 192 00 527042 517 58 288 00 Rotating Motor 200lb Capacity 5210 32 513 72 224 04 5315 48 520 51 335 99 Rotating Motor 500lb Capacity 5240 37 515 62 255 99 5359 62 523 38 5383 00 Please Select Truss Color o Silver or o Black Thomas Aluminium Truss 12 x 12 x 10 574 81 54 86 579 67 5112 21 7 29 119 50 Thomas Aluminium Truss 12 x 12 x 8 569 46 54 51 573 97 5104 21 56 77 110 98 Thomas Aluminium Truss 12 x 12 x 5 53 43 3 47 56 90 580 15 5 21 85 36 Thomas Aluminium Truss 12 x 12 x 4 53 43 3 47 56 90 580 15 5 21 85 36 Thomas Aluminium Truss 12 x 12 x 3 53 43
31. CON 2014 Shepard Exposition Services p March 21 23 2014 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Orange County Convention Center Orlando Florida Customer Service Fax 407 888 2301 Event Code F111030314 Customer Service Email orlando shepardes com ATTENTION EXHIBITORS ORDER NOW Follow these simple steps to order Shepard Services Online lt Shepard GO TO www shepardes com intro asp Click on MEGACON 2014 LOG IN from the Show Information page ENTER your email address and password then click a NEW users User name Your Email Address provided by Show Management Password MegaCon14 N b Previous users User name Your Email Address Password Your pre existing password 5 Don t remember your password Click the link Forgot your password and follow the prompts to have your password sent to the registered email address 6 Once logged in you will be prompted to review your profile information a If your information is correct click OR b If your information is not correct please click here as indicated update your profile and submit changes 1 Welcome to Shepard Online Ordering Some helpful tips Use the or continue gt buttons to scroll through all your options Use the button to add an item to your cart BEFORE proceeding to the next screen To NAVIGATE to a specific page use the menu headers at the top of t
32. EM REQUIRE POWER OCCC TRUSS OR HOISTS IF SO PLEASE ATTACH ORDER FORM A credit card on file with a Method of Payment form is required for all rigging orders The credit card will initially be charged for the Initial Rigging Charge as noted above when this order is received Additional charges if any for additional labor or hardware needed to suspend items will be charged separately to the credit card e After you assemble your sign and you re ready for rigging to commence the on site authorized person must visit the Exhibitor Services desk to sign paperwork Rigging orders are handled in the order in which the paperwork is signed off at the Exhibitor Services desk or at the discretion of the OCCC Dates of installation will vary depending on the quantity of orders and move in days If a specific install or strike time is required the exhibitor must order a Dedicated Rigging Team e The OCCC is not responsible for any rigging items banners signs etc left in the booth during move out if the exhibitor is not present e OCCC does not assemble item s Assembly must be completed before initiating services e After eight 8 hours or on holidays overtime rates time and 1 2 per hour apply e OCCC s Rigging department is subject to the Show Manager s rules and policies e All labor in excess of one 1 hour for installation and one 1 hour for removal the Initial Rigging Charge will be billed in 1 2 hour increments e Ther
33. HONE FAX ORDER CONTACT EMAIL EMAIL FOR INVOICES PLEASE SELECT PAYMENT TYPE AND SERVICES TO BE INVOICED Exhibitors may request for a third party 5 I amp Ds etc to be invoiced for services provided by OCCC By submitting this form the exhibitor understands and agrees said exhibitor is ultimately financially responsible for all OCCC provided services If an exhibitor s third party has any outstanding balances at the end of a show all charges will revert to the exhibitor This form must be submitted with its accompanying Method of Payment form and order form s The OCCC reserves the right to deny any Third Party Authorization Request in which case the exhibitor will be responsible for all charges THIRD PARTY WILL PAY FOR ALL SERVICES ELECTRICITY RIGGING LIGHTING WATER DRAIN GASES OTHER EJ Er EI B BI EXHIBITOR WILL PAY FOR NO SERVICES ELECTRICITY RIGGING LIGHTING WATER DRAIN GASES OTHER CARD NUMBER O COMPANY CHECK Checks must accompany your order submission and must be received not postmarked by the incentive deadline Make check payable to Orange County Convention Center Checks must be US funds drawn from a US bank Please include your show name and booth number on check ELECTRONIC FUNDS TRANSFER OCCC accepts both wire transfers and ACH payments Payment must be cleared not sent by the incentive deadline It is the third party s responsibili
34. IMITS OF LIABILITY If found liable for any loss or damage Shepard s sole and maximum liability for loss or damage to exhibitor s materials will be limited to the repair or replacement with like kind and quantity subject to a dollar amount not to exceed 5 00 five dollars per pound based on the weight of the articles for which Shepard specifically acknowledges receipt in writing Shepard shall in no event be liable for collateral exemplary indirect costs or damages or loss of sales resulting from or related to a claim for loss of or damage to material INBOUND AND OUTBOUND SHIPMENTS Consistent with trade show industry practices there may be a lapse of time between the delivery of shipment s to the booth and the arrival of the exhibitor or his representative During such time the materials will be left unattended Shepard is not and cannot be responsible for loss damage theft or disappearances of exhibitor s materials after same have been delivered to the exhibitor s booth Similarly there may be a lapse of time between the completion of packing and the actual pick up of exhibitor s materials from the booth for loading onto a carrier During such time the materials will be left unattended Shepard shall not be responsible for loss damage theft or disappearance of exhibitor s materials before same have been picked up for loading after the show materials will be checked at the booth at the time of loading using document s submitted by t
35. IMPORTANT FACTS ABOUT ADVANCE SHIPMENTS What are advance shipments All shipments that are addressed to the advance warehouse address please refer to Advance Warehouse shipping labels included in this manual Shepard will begin accepting your shipments 30 days prior to first show open day date may vary depending on show schedule The warehouse will receive shipments Monday Friday 8 00am 4 00pm excluding holidays Shipments must arrive by advance warehouse deadline date to avoid a late surcharge Please refer to the Show Information page included with this manual for deadline date Crates cartons skids fibercases and carpets can be accepted at the warehouse but DO NOT ship crates weighing over 5 000 Ibs loose uncrated shipments and or machinery to warehouse You must ship those items direct to show site All shipments must have a bill of lading or delivery slip indicating number of pieces and weight Certified weight tickets required All shipments must be prepaid no collect on delivery shipments will be accepted MATERIAL HANDLING CHARGES What determines how much I m charged Charges are based off the weight from your inbound weight ticket included with your shipment How calculate material handling charges Material handling services whether used completely or in part are offered as a package When recording weight round up to the next 100 165 EXAMPLE 285 Ibs 300 165 100 lbs 3 X R
36. NCLUDED GRAND TOTAL OCCC TERMS amp CONDITIONS e The OCCC requires a 25 deposit on all rigging equipment orders to secure equipment in our inventory When submitting your order please include this FOR OFFICE USE ONLY 25 deposit with your submission or your order will not be accepted e OCCC Rigging is responsible for assembling and installing all truss and motors Signs and or truss exceeding 100 lbs will require a chain hoist Only rated rigging hardward is permitted Rigging hardware is available through the OCCC at an additional charge aircraft cable ropes etc Par can refocuses require an additional labor charge e Modifications or additions to incentive rate orders received after the 21 day incentive rate deadline are subject to base rates e Cancellation Policy Notification of cancellation must be received in writing a minimum of fourteen 14 calendar days prior to the scheduled first move in date to receive a refund Cancellations and or modifications to orders are subject to a 35 00 Administration Fee if a refund is required at the close of the show e Rates are based on when payment is received by OCCC Orders without payment will NOT be processed and service will be withheld e Orders received on site are subject to a 5096 price increase over base rates All prices are subject to change without notice Orange County Convention Center Exhibitor Services na
37. ONS COMMENTS NOTES 7 A Orange County Convention Center Exhibitor Services MegaCon BOOTH 4 EXHIBITING COMPANY BOOTH SIZE AGREEMENT CONTACT NAME PHONE FAX EMAIL TO COMPLETE THIS AGREEMENT YOU MUST INCLUDE AN OCCC METHOD OF PAYMENT FORM IN YOUR ORDER SUBMISSION The undersigned agrees to the following rules By doing so the undersigned is permitted to utilize lighter than air helium etc devices balloons inflatables or displays per Show Management rules inside the Orange County Convention Center 1 Distribution or sale of lighter than air objects will not be permitted The use of a lighter than air object in your booth requires Show Management approval 2 Helium or other compressed gas tanks can not be stored on the exhibit floor Secure storage outside the facility must be arranged through show management and the Center 3 All lighter than air objects must be properly tethered 4 All items must be removed from the Convention Center property at the close of the event 5 Retrieval costs for any escaped lighter than air object will be charged at the rate of 100 00 per item An open credit card invoice will be held at the Exhibitor Services Desk to cover any retrieval costs A credit card will be charged in the event of escaped objects Requests without a Method of Payment form will be rejected OCCC reserves the right to decline any card not pre
38. RDERED amp PAID BY BASE RATE IF ORDERED amp PAID AFTER Quantity February 26th 2014 February 26th 2014 Item Description Floor Ceiling Cost Utility Tax Sales Tax Unit Price Cost Utility Tax Sales Tax Unit Price Subtotal 120V 5 Amp 500w Single Outlet 103 86 10 39 56 75 121 00 166 52 16 65 510 83 194 00 120V 10 Amp 1000w Single Outlet 118 45 11 85 7 70 138 00 5190 56 19 05 512 39 222 00 120V 15 Amp 1500w Single Outlet 133 05 13 31 8 64 155 00 213 73 21 38 513 89 249 00 120V 20 Amp 2000w Single Outlet 5148 50 14 85 59 65 173 00 5236 91 523 69 515 40 276 00 Please Select Any Related Services Ceiling Drop Charge 250 5370 00 25 Extension Cord 22 53 1 47 24 00 Six Outlet Power Strip 22 53 1 47 24 00 LABOR amp PLACEMENT INCLUDED 24 HOUR POWER INCLUDED POWER NOT INCLUDED TOTAL PLEASE NOTATE BELOW WHERE YOU WOULD LIKE YOUR OUTLET S TO BE PLACED BACK OF BOOTH ADJACENT BOOTH OR AISLE ADJACENT BOOTH ADJACENT BOOTH OR AISLE OR AISLE FRONT OF BOOTH AISLE OCCC TERMS amp CONDITIONS FOR OFFICE USE ONLY e Orders received on site are subject to a 50 price increase over base rates e Payment in full and a scaled diagram indicating the number and location of outlets including the booth s dimensions and neighboring booth aisle numbers MUST be included before services are provided Rates are based on when payment is received by OCCC Orde
39. ag Rack SKIRTING OF EXHIBITOR EQUIPMENT per linear ft 50058 Sateen Skirting 1385 1800 ____ Please select sateen color from below Red 01 Gold 04 Burgundy 07 Green 02 Blue 05 Grey 10 White 03 Black 06 Teal 13 Total Expo Furnishings S 6 500 Tax Booth Amount Due NEN Phone Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing tax rates are subject to change SPECIALTY FURNISHINGS ACCESSORIES lt Shepard Y MEGACON 2014 Shepard Exposition Services E March 21 23 2014 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Orange County Convention Center Orlando Florida Customer Service Fax 407 888 2301 Event Code F111030314 Customer Service Email orlando shepardes com Discount Deadline February 28 2014 SPECIALTY CHAIRS AND TABLES SHOWCASES IET di Se i 36 Diameter Full View Quarter View Qu Discount Regular Amount 24 W x 18 H Q
40. airs on your products If however you hire any labor to assist you it must be through the Official Contractor or a contractor which meets all of the regulations as an Exhibitor Appointed Contractor MATERIAL FREIGHT HANDLING JURISDICTION Shepard Exposition Services has the responsibility of receiving and handling all exhibit materials and empty crates It is Shepard s responsibility to manage docks and schedule vehicles for the smooth and efficient move in and move out of the exhibition Shepard will not be responsible however for any materials they do not handle Shepard will have complete control of the loading docks at all times Exhibitors may hand carry their own materials into the exhibit facility however the use or rental of dollies flat trucks pallet jacks and other mechanical equipment is not permitted Vehicles must not be left unattended at the loading areas Any unattended vehicles will be towed at the owner s expense The Fire Marshal absolutely prohibits the storage of empty containers in the exhibit hall Arrangements have been made with Shepard Exposition Services to store empty crates Please refer to the Material Handling Information sheet in this service manual for the handling of empties disposal of skids etc GRATUITIES BREAKS Tipping is expressly prohibited This includes such practices as giving money merchandise or other special consideration for services rendered Do not give coffee breaks other than mid mo
41. and location of connections If an OCCC Service Placement Plot form is not provided the OCCC will install the service in the most convenient location and charges will apply for relocation e Gas price includes one 1 connection to the exhibitor s equipment Charges will apply for additional connections OCCC will not branch split gas OCCC is FOR OFFICE USE ONLY not responsible for gas distribution installed by others All gas will be removed or shut off one 1 hour after the close of each day LP gas price includes hook up and dismantle of tank each day e Pressure may vary OCCC cannot guarantee minimum and or maximum pressure If pressure is critical please contact your Exhibitor Services Coordinator e Modifications or additions to incentive rate orders received after the 21 day incentive rate deadline are subject to base rates e Cancellation Policy Notification of cancellation must be received in writing a minimum of fourteen 14 calendar days prior to the scheduled first move in date to receive a refund Cancellations and or modifications to orders are subject to a 35 00 Administration Fee if a refund is required at the close of the show e Payment in full MUST be paid before services are provided Rates are based on when payment is received by OCCC Orders without payment will NOT be processed and service will be withheld e Orders received on site are subject to a 5096 price increase over base rates All prices are subject to change w
42. any services Thank you for your cooperation 7 is our SUCCeSS CARTLOAD MATERIAL HANDLING SERVICE MEGACON 2014 lt E gt Shepard Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 March 21 23 2014 vustoinerService Prones 407 888 9669 Orange County Convention Center Orlando Florida Customer Service Fax 407 888 2301 Event Code F111030314 Customer Service Email orlando shepardes com CARTLOAD SERVICE Cartload service includes one laborer one cart one trip per rate listed below CARTLOAD SERVICE 35159 Cartload Trip Straight Time 40 00 35160 Cartload Trip Overtime 5000 Subtotall 6 500 ST Straight time Monday Friday 8 00 AM 4 30 PM Amount Due OT Overtime Monday Friday 4 30 PM Midnight Saturday Sunday 8 00 AM 5 00 PM DT Doubletime All other hours and holidays CARTLOAD SERVICE RESTRICTIONS Cartload services are provided to those exhibitors arriving in privately owned vehicles and have small hand carried items that need to be delivered to and from the dock booth location If you arrive in a truck such as a U Haul Penske etc you will not qualify for this service All items must fit on flat bed cart approximately 3 x4 in size If items are designated by Shepard personnel to be too large or too heavy materials will be billed at regular material handling rates Please complete the following Company Name Booth
43. at least once before show opening PREMIUM CARPET 32 OZ 100 ULTRA CUT PILE WITH ACTION BACK OR JUTE BACKING Choose Color Qy Discount Regular Amount Red 01 Charcoal 17 46001 Rena sgtt 495 645 ____ Silver Cloud 18 Black 06 46003 _____ 1000 sqft 40 545 Deep Navy 22 Cobalt 21 46002 Purchasesgf 1265 1645 Minimum 100 sq ft is required No refunds on cancellations Rental includes installation and removal of carpet and visqueen Purchase carpet please fill out Labor Order Form carpet installation section to have carpet installed PADDING amp VISQUEEN BOOTH DIMENSIONS What is your booth size ft BOOTH CLEANING Minimum 100 sq ft PERIODIC PORTER SERVICE Booth cleaning rates are per square foot Porter Service Rates are per square foot 0 35 47030T Vacuum Once Daily Vacuum 47031 Porter Svc Once 0 50 Daily Porter Svc Porter Service includes emptying wastebaskets within the booth every two hours during the show It may be ordered once for only the first day of the show or daily Carpet is delivered clean but may become dirty during setup We suggest that you order vacuuming at least once before show opening Please note booth cleaning and porter service are taxable for this show Total Carpeting amp Cleaning 650 Tax Amount Due Company Name Booth Contact Name Phone Authorized Sig
44. banners signs etc left in the booth during move out if the exhibitor is not present 2 Orange County conven Center OCCC EXHI BITOR Exhibitor Services RIGGING CONDITIONS Seams 1 When using cloth material seams need to be double stitched on the top and bottom 2 HeatSeam is ONLY acceptable when hanging lightweight vinyl drape 3 Ifthe vinyl drape to be used as a drop down for a sign or banner which would include a bottom batten to attach the foam core sintra or cloth vinyl banner we require double stitching on the vinyl drape due to weight considerations and possible failure of the heat seam Adhesive 1 Adhesive or glue tape is not acceptable due to the tendency of it to come loose under weight 2 Theuse of any type of adhesive for attaching signs banners or decorations to the building walls or decorative surfaces inside or outside is NOT PERMITTED Exterior Banners 1 2 9 Banners to be installed on the exterior of the building must be designed with the elements in mind The banner must be constructed of a material that allows the wind to flow easily through it If the banner is made of vinyl construction wind pockets must be cut into the banner or we recommend the use of a 70 percent mesh material for banner construction Banners must have grommets horizontally along the top and bottom of the banner at a minimum of 18 inches to 2 foot intervals Banners must have grommets vertically place
45. bound shipments A MHA will be distributed at show site if all services have been paid in full or you can request one at the customer service desk Upon completion of packing and labeling of your materials complete the bill of lading with all required information and return to customer service If you have questions on how to complete your bill of lading please ask a Shepard customer service representative located at the customer service desk If you are NOT using the designated shipping carrier you must call your carrier with pick up information If your carrier fails to pick up your shipment Shepard will either reroute your freight through the carrier of our choice or return to the local warehouse whichever is indicated on your MHA Shepard Glossary Advanced Freight Refers to freight that has been sent to Shepard s warehouse prior to the Event move in Advance Order An order for services sent to service contractor prior to installation date Aisle Carpet The carpet that is placed on the Event floor in the aisles to separate the booths Back Wall Refers to the drape used at the rear of a standard booth Bill of Lading A legal document that establishes the terms between the shipper exhibitor and transportation company carrier for the transport of goods between specified points for a specified charge A bill of lading is required to be filled out and turned in at the Shepard Service Desk at the close of the show aft
46. ch show day by OCCC Event Utilities staff e Aceiling rigging drop is required for natural gas orders in exhibit halls Exhibitor fee information and ordering information can be obtained from the Exhibitor Services division or via our website 9 www occc net exhibitor Please Note Exhibitors placing natural gas orders are to provide a Service Placement Plot drawing depicting exact placement of the requested line drop Gas Liquid Petroleum LP e Non refillable cylinders with a capacity of nominal 1 Ib e use of portable butane fueled appliances listed for commercial use up to maximum of 2 10 oz containers is permitted with prior approval of the Fire Marshal e The use of nominal 5 Ib Liquid Petroleum containers when installed in the OCCC by the Event Utilities division is permitted with prior approval from the Fire Marshal A mandatory fire watch is required e Multiple nominal 5 Liquid Petroleum containers when installed in the OCCC must be separated by a minimum of 20 feet Storage of the Liquid Petroleum product must comply with NFPA 58 Liquefied Petroleum Gas Code A mandatory fire watch is required e All Liquid Petroleum must be removed from the display area at the immediate close of show hours e Any other Liquid Petroleum product not listed above is strictly prohibited Gas Storage e Gasoline kerosene diesel fuel combustible gases cylinders or other flammable liquids may not be stored permanently or
47. ct or deliberate act or such actions of exhibitor s employees agents invitees representatives or EACs at the show to which this contract relates including but not limited to the misuse improper use unauthorized alteration or negligent handling of Shepard equipment or 3 exhibitor s violation of Federal State or Local ordinance or violation of show regulations and or rules as published by the Facility and or Show Management CLAIM S FOR LOSS AND PAYMENT FOR SERVICES Exhibitor agrees that any and all claims for loss or damage shall be submitted to Shepard prior to the conclusion of the show when alleged loss or damage occurred prior to that time and in all cases within 30 days of the conclusion of the show For claim reporting purposes the conclusion of the show shall be construed as the end of the day on which exhibitor must vacate the show site All claims reported after the 30 day period will be rejected In no event shall a suit or action be brought against Shepard more than one year after the date that loss or damage occurred Payment for services may not be withheld In the event of any dispute between Shepard and the exhibitor relative to any loss or damage claim the exhibitor shall not be entitled to and shall not withhold payment for Shepard services as an offset against the amount of the alleged loss or damage Any claim against Shepard shall be considered a separate transaction and shall be resolved on its own merit SHEPARD S L
48. d A copy of the receipt and invoice will be mailed within 10 days of the close of the show International Customers International customers must pay for all services in U S funds A 50 service charge will be added for processing checks or wire transfers drawn on foreign banks U S Wire Transfers A 25 service charge will be added for processing U S wire transfers Please complete the wire transfer portion of the Payment Authorization form The credit card portion of the form must still be completed before your order will be processed Tax Exempt Status If you are tax exempt in the state where the show is held a copy of the certificate must accompany your order Rental Responsibility All materials are on a rental basis and shall remain the property of Shepard The customer shall be held financially responsible for any damage to Shepard equipment used by the customer Price Quotes Prices quoted are for the duration of the show and include installation rental and removal except where indicated Default Colors If skirting and carpet colors are not selected show colors will prevail Exchanges and Cancellations Onsite exchanges and cancellations in orders will be assessed a 10096 pick up fee DEFINITIONS AND SHEPARD RESPONSIBILITIES The name Shepard shall be construed within the meaning of this contract as Shepard Exposition Services Inc and its employees officers agents and assigns including any subcontractors Shepard may appoint The t
49. d along both sides of the banner at a minimum of 48 inches if the banner is 8 feet tall or greater edges of the banner will be folded over glued and double stitched and preferably webbing reinforced before installation of the grommets All mesh banners must be webbing reinforced in between all folds before grommet installation The grommets in the corners will be reinforced due to this area handling most of the stress in the banner Banners must be made of lightweight materials The material should be water resistant so there will not be a substantial increase in weight when it becomes wet banners are subject to removal without notice in the event of SEVERE WEATHER NOTICE Reinforced Strapping Hardware pde The manufacturer must rate all rigging hardware with a Working Load Limit WLL The manufacturer of the rigging hardware must be legally liable for its products in the continental United States All wire rope slings 3 8 and larger must be certified and proof tested tested to twice its working load limit Flemish eye construction is preferred for all wire rope slings 3 8 and larger The OCCC Rigging department reserves the right to substitute hardware on a case by case basis at its discretion Manufactured or Custom Built Signs 1 pog ae E All signs must be well made and in good condition to be suspended drawings diagrams etc must be submitted at least three weeks in advance of th
50. d shut or have a lockable gas cap and may contain no more than one fourth 1 4 tank or 10 ten gallons of fuel whichever is less 222 Orange County conventa Center OCCC EXHIBITOR Exhibitor Services SECURITY INFORMATION The OCCC maintains 24 hour security presence 7 days a week The OCCC Security Division is responsible for providing a safe and secure environment for everyone Additionally the Orange County Deputy Sheriff s Office has dedicated a squad of deputies to patrol the OCCC The following guidelines are applicable at the OCCC 1 show management exhibitors and attendees must wear an approved show management badge for admittance to exhibit hall We recommend show management provide badges to their staff exhibitors and service providers in advance of the show All other personnel working at the Center must be badged with an approved Show Management or OCCC badge Any person without an approved event badge or OCCC badge requesting access into the exhibit hall will be provided with a Temporary Day Badge TDB issued by OCCC Security The locations for issuance of the are West Building West Command Dock 7 and North South Building North and or South employee checkpoints To obtain a TDB an approved form of photo identification valid driver s license passport valid state federal or military identification card must be surrendered prior to issuance and will be retu
51. do not schedule an appointment or do not show up during your scheduled time Shepard MegaCon reserves the right not to allow vehicle entry into the hall As part of the facility Fire Marshall regulations all companies displaying vehicles must turn in a copy of their keys to Shepard Exposition before leaving the exhibit hall during set up time Your keys will be tagged and secured until the conclusion of the event At that time a Shepard Expo representative will hand the keys back to exhibitors in sections starting with those in the exhibit areas closest to the exit If you will be displaying any type of motorized unit please fill out the information below and fax mail to Shepard Exposition Services by deadline date Discount Rate Regular Rate Total Amount NN Motorized Unit Vehicle Spotting 35106 150 00 187 50 Subtotal N A Tax Amount Due Qy Description Discount Rate Regular Rate Total Amount ME Clear Plastic per square foot 50010 0 30 0 40 NENNEN Subtotal 6 50 Tax Amount Due of vehicle motorized units Type of vehicle motorized units Size of vehicle motorized units LxWxH Please complete the following Company Name Booth Contact Name Phone Authorized Signature Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above Signature also indicates you have read and accept the Payment Policy and Terms
52. e a surcharge will apply if shipment is not delivered or carrier has not checked in during assigned target date time MARSHALING YARD Surcharge 30 per Shipment 35250 Where Shepard Exposition Services as the show contractor must lease space for marshaling yard operations because no space is provided by the facility Shepard may charge a one time fee per shipment processed inbound and or outbound through the marshaling yard REWEIGH OF SHIPMENTS Surcharge 25 00 per forklift load 35282 An additional charge per forklift load will be applied to shipments that have to be reweighed at the dock due to the lack of a certified weight ticket or an incorrect or understated weight on a delivery document EMPTY CRATE STORAGE Surcharge 10 00 per piece Minimum 40 00 35105 A charge per crate carton or skid applies when Shepard handles the storage and return of empties from a shipment not received by Shepard and therefore not subject to material handling charges SMALL PACKAGE CONSOLIDATION Cartons weighing 30lbs or less will qualify for the small package rate Should one delivery contain 15 or more small packages it can be consolidated and charged as standard material handling for a lower rate Packages exceeding 30lbs will be billed standard Material Handling fees at the prevailing show rates ENVELOPE DELIVERIES Surcharge 10 50 per envelope 35007 During show hours at the show facility a charge will apply to receiving and delivering envelope packa
53. e 03 Black 06 Burgundy 07 Total Specialty Furnishings Accessories 6 500 Tax Please complete the following Amount Due Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change INLINE BOOTH RENTALS MEGACON 2014 March 21 23 2014 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 Orange County Convention Center Orlando Florida Exhibit Solutions Sales Fax 404 720 8757 Event Code F111030314 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline February 19 2014 Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismanlte Custom Furniture Rental E Shepard Please visit us online for additional options and information http z www shepardes com shep gallery html The Eddie The Jona
54. e Gold Aisle carpet color Hed EXHIBIT SHOW SCHEDULE General Exhibitor Move in Thursday March 20 2014 12 00 PM 10 00 PM Friday March 21 2014 8 00 AM 11 00 AM Exhibit Hours Friday March 21 2014 12 00 7 00 PM Saturday March 22 2014 10 00 AM 6 00 PM Sunday March 23 2014 10 00 AM 5 00 PM Exhibitor Move out Sunday March 23 2014 5 00 PM 11 00 PM Freight Re route Time Sunday March 23 2014 9 00 PM IMPORTANT DEADLINES Exhibitor appointed contractor notification deadline Friday February 21 2014 Discount price deadline for standard Shepard orders Friday February 28 2014 First day for warehouse deliveries without a surcharge Friday February 21 2014 Last day for warehouse deliveries without a surcharge Thursday March 13 2014 Last day for warehouse deliveries Tuesday March 18 2014 First day freight can arrive at show facility Thursday March 20 2014 at 8 00 AM SHIPPING ADDRESSES Advance Shipments Address Direct Shipments Address Exhibiting Co Name amp Booth Number c o Shepard Exposition Services MEGACON 2014 Exhibiting Co Name amp Booth Number c o Shepard Exposition Services MEGACON 2014 603 W Landstreet Rd Orange County Convention Center South Concourse Orlando FL 32824 9400 Universal Blvd Orlando FL 32819 ALL UTILITY AND ANCILLARY FORMS SHOULD BE FAXED TO THE NUMBER INDICATED ON FORM PLEASE DO NOT SEND UTILITY AND OR ANCILLARY FORMS TO SHEPARD ONLINE ORDERING INSTRUCTIONS MEGA
55. e Service Desk for Empty Stickers Exclusive Contractor One who holds an exclusive contract with a facility or event manager to provide specified services to that facility or Event Exhibitor Approved Contractor EAC Also called an independent contractor a supplier hired by an exhibitor to perform trade Event services independently of Event management appointed contractors Exhibitor Kit Also known as a Service Manual this is package of information that contains all rules regulations and ordering forms relating to an exhibition provided to exhibitors by Event management Facility Carpeted Indicates the exhibit hall and or ballroom in which the Event is taking place is already carpeted Floor Order An order for product or service placed after Advance Deadline therefore not eligible for discounted rates Floor Port A utility box recessed in the floor containing electrical telephone or plumbing connections Freight Exhibit properties and other materials shipped for an exhibit Freight Desk The area where inbound and outbound exhibit materials are handled at a trade event SForklift Ground Rigging Handling and assembly of machinery that requires the use of a forklift This includes positioning and or re skidding of exhibitor material machinery and equipment Hard wall A type of exhibit construction in which walls are made of a solid material rather than fabric I amp D Installation and dismantling of an e
56. e event All signage is subject to on site inspection for final approval An engineer s certification may be required under certain conditions hardware and equipment must be approved by the manufacturer for overhead suspension 7 Li Orange County conventa Center OCCC EXHIBITOR Exhibitor Services GAS AIR amp PLUMBING CONDITIONS OCCC Compressed Air Gas amp Plumbing Conditions amp Guidelines 1 2 S 11 12 13 14 Plumbing services are only available from the floor Compressed air pressure may vary No guarantee can be made of minimum and maximum pressure If pressure is critical please contact Exhibitor Services at 407 685 9824 OCCC staff must perform any and all booth anchoring drilling The OCCC will not branch split gas from one location to another to achieve multiple locations The OCCC is not responsible for gas distribution installed by others All gas will be removed or shut off one hour after the close of each day LP gas prices include hook up and dismantle of tank each day Please provide an attached drawing indicating location of your connection s If a drawing is not provided the OCCC will install the service in the most convenient location and charges will apply for relocation Labor charges will apply for service calls All equipment must comply with the Southern Building Code all Federal State and local safety codes Claims will NOT be considered unless filed by Exhibitor bef
57. e may be additional charges for aerial lifts used to suspend items There is a charge when used for other purposes e rigging orders are subject to the approval by the OCCC and must be installed removed and supervised by OCCC personnel FOR OFFICE USE ONLY e Only rated rigging hardware is permitted Rigging hardware is available through the OCCC at an additional charge truss hoists aircraft cable ropes etc e Modifications or additions to incentive rate orders received after the 21 day incentive rate deadline are subject to base rates e Cancellation Policy Notification of cancellation must be received in writing a minimum of fourteen 14 calendar days prior to the scheduled first move in date to receive a refund Cancellations and or modifications to orders are subject to a 35 00 Administration Fee if a refund is required at the close of the show e Orders received on site are subject to a 5096 price increase over base rates e Rates are based on when payment is received by OCCC Orders without payment will NOT be processed and service will be withheld e OCCC does not accept purchase orders POs All prices are subject to change without notice 7 Orange County Convention Center Exhibitor Services CC Employer of ETCP Certified Technicians NAME OF EVENT BOOTH MegaCon EXHIBITING COMPANY TO COMPLETE THIS ORDER AN OCCC RIGGING ORDER FORM AND METHOD OF PAYMENT FORM MUST
58. e show e Labor charges may apply for service calls e All prices are subject to change without notice ADJACENT BOOTH OR AISLE FOR OFFICE USE ONLY I A Orange County Convention Center Exhibitor Services nameorevent BOOTH EXHIBITING COMPANY TO COMPLETE THIS ORDER AN OCCC METHOD OF PAYMENT FORM MUST BE INCLUDED IN YOUR ORDER SUBMISSION INCENTIVE RATE IF ORDERED amp PAID BY BASE RATE IF ORDERED amp PAID AFTER February 26th 2014 February 26th 2014 antl Cost Utility Tax Sales Tax Unit Price Cost Utility Tax Sales Tax Unit Price Subtotal Water Service Connection 190 55 19 06 12 39 222 00 307 29 30 73 19 98 358 00 1 2 FPT SERVICE OUTLET uen Water Fill amp Drain 580 68 58 07 55 25 94 00 5128 75 51288 58 37 150 00 1 99 Gallons SC Water Fill amp Drain 516222 16 23 510 55 189 00 525922 525 93 16 85 302 00 100 299 Gallons za Water Fill amp Drain 523261 523 27 15 12 6271 00 537510 537 51 524 39 437 00 300 500 Gallons m Water Fill amp Drain 533 47 53 35 5218 39 00 5836 55 84 3 80 68 00 Each Additional 500 Gallons gt Drain Service Connection 170 89 511 11 5182 00 5272 00 7 17 70 290 00 1 2 FPT Service Outlet 30 Gallon Quick Recovery Hot Water 4317 37 520 63 6338 00 5476 05 30 95 550
59. e that Onsite Material Handling Fees do not include transportation or handling to and from the warehouse Return to Warehouse Service Fee At the customer s request each shipment returned to the Shepard warehouse will incur the following charge 20 00 per cwt 400 00 min 35005 Storage per Month Service Fee Monthly storage is 10 00 per cwt per month 100 00 Storage fee will automatically be charged for shipments that are returned to Warehouse and stored in excess of three 3 business days Monthly storage is charged the current year 35006 Special instructions or remarks Where will your shipments be going AFTER they have been stored Shippea to another destination as arranged via Shepard Logistics Services Transport to another SES show Delivery Date Pick up arranged with another carrier Please complete the following Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing tax rates are subject to
60. ed after the 21 day incentive rate deadline are subject to base rates or on site rates 4 Cancellation Policy Notification of cancellation must be received in writing a minimum of fourteen 14 calendar days prior to the scheduled first move in date to receive a refund Cancellations and or modifications to orders are subject to a 35 00 Administration Fee 5 All prices are subject to change without notice 6 A credit card on file with the Method of Payment form is required for all aerial hanging signs rigging orders The credit debit card will initially be charged for the Initial Rigging Charge when the order is received Additional charges if any for additional labor or hardware needed to suspend items will be charged separately to the credit debit card 7 Florida State Sales Tax and Public Services Tax when applicable must be included with payment Services will be rendered after payment in full including tax is received OCCC Exhibitor Payment Options Credit Debit Cards OCCC will charge your credit debit card in full for your advance order and any addition charges for onsite changes or additions aerial hanging sign rigging orders require a credit debit card on file in the Method of Payment form even if the exhibitor is paying with a check or ETF Company Checks Checks must accompany your order submission and must be received not postmarked by the incentive deadline in order to receive incentive rates Make check payable to
61. ement Exhibitor will be charged for firewatch personnel per Orange County s fee schedules Painting signs exhibits or other objects is not permitted in the OCCC Permits are required for booths and or exhibitor activity that includes cooking pyrotechnic tent welding or cutting and multi level or covered booths or other potentially dangerous hazards Each situation must be individually approved Permit information may be obtained from your exhibitor manual show management or OCCC Event Coordination In compliance with the Florida Clean Air Act Florida Statutes Sections 386 205 and 386 206 smoking is not permitted in any meeting room or public area e g restrooms concourses Smoking is prohibited in exhibition halls during move in and move out The Lessee or its general contractor shall post appropriate signage and enforce this policy Static helium balloon displays are permitted after filing a Balloons Agreement with OCCC Exhibitor Services department Helium balloons may not be used as giveaways Helium tank storage inside the OCCC is prohibited Tape used on exhibition hall floors must be low residue resistant carpet tape Polyken 105C or Renfrew 147 and low residue safety tape Asiachem SST 736 or approved equivalent All tape must be removed from the floor and disposed of immediately after the event Vehicles that remain in the exhibition hall as part of a display must have the battery cables disconnected The gas tank must either be tape
62. ent fueled by small heat sources such as sterno e Flaming sword or other equipment involving open flames and flaming dishes provided that precautions subject to the approval of the Orange County Fire Marshal are taken Prior approval from the Orange County Fire Marshal is required e Portable butane fueled appliances listed and approved for commercial use with a maximum of two 10 oz non refillable containers Please Note The containers must be connected directly to the appliance Manifolding of the cylinders is not permitted The maximum number of stored butane containers is limited to 24 Prior approval from the Orange County Fire Marshal is required e Listed and approved ventless self contained exhaust systems with an automatic suppression system that complies with NFPA 96 Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations Prior approval from the Orange County Fire Marshal is required e Cooking Appliances that Require Automatic Suppression and or Flue Connection o Fryers o Grills Ranges Griddles Broilers Chain broilers o Ovens Please Note A firewatch may be provided in lieu of automatic suppression and or flue connection with prior approval from the Orange County Fire Marshal Covered Booth Guidelines Less than 300 Square Feet Please See Multi Level Guidelines Information Sheet Facility Emergency Equipment e Fire fighting and emergency equipment may not be hidden or obstructed includin
63. equency in occupied areas e For open air shows where a laser beam is projected into the sky requestor must submit basic beam information of intended laser use and a copy of the notification provided to the Federal Aviation Administration e All lasers must be registered with the Florida Department of Health State Bureau of Radiation A separate registration is required for each location of intended use Out of state lasers brought into the state for temporary use require notification to the Florida Dept of Health State Bureau of Radiation e The Laser Safety Officer must establish and supervise a program of laser radiation safety for compliance with all applicable rules e Laser system users and staff must be trained on fire safety features prior to the lasers first use and at least annually thereafter e Staff members must be trained in the use of portable fire extinguishers e Alltraining must be documented and available for review 7 A OCCC EXHIBITOR G orane county convention center FIRE REGULATIONS Permit Overview Including Cooking Information Special permits or notices are required for event activities and exhibits that involve cooking pyrotechnics tents multi level or covered exhibits and or potentially hazardous situations Appropriate permit applications or notices for the following activities must be made to the Office of the Fire Marshal at least twenty one 21 days prior to the event move in The display and operation of
64. er the exhibitor is all packed up in order to Shepard to release the freight to the transportation company carrier Booth Package This term describes the equipment supplied to exhibitors from show management Certified Weight Ticket Certified weight ticket is a required documented measurement used for shipping exhibit properties carriers checking into a Shepard marshaling yard are required to present a certified weight ticket at check in Common Carrier A transportation company moving exhibitor freight which usually only accepts crated materials that it can consolidate with the properties of other customers into one shipment bound for the same destination Only Shepard can accept freight from a common carrier Corner Booth An exhibit space with exposure on at least two aisles usually found at the end of a row of inline booths CWT Century Weight or hundredweight The total weight of a crate is divided by 100 to obtain billable weight 51 000 Ibs 100 510 cwt Drayage The service that includes delivery of materials to an exhibit space removal of empty crates storage of crates during the Event return of crates at the end of the Event and delivery of materials to the carrier loading area DT Labor Double time labor or work performed on double time and charged at twice the published rate Empty Sticker A colored sticker used to mark empty crates and boxes for storage provided in the material handling service Se
65. erm exhibitor refers to any party who contracts for services with Shepard Shepard shall be responsible only for those services which it directly provides and hereby agrees to execute its contracted duties in good faith Shepard assumes no responsibility for any person parties or other contracting firms not under Shepard s direct supervision and control Shepard shall not be responsible for loss delay or damage due to strikes lockouts work stoppages natural elements vandalism acts of God civil disturbances power failures acts of terrorism or war or any other causes beyond Shepard s reasonable control or for ordinary wear and tear in the handling of materials Due to the security and liability requirements Shepard personnel will unload all vendor materials from the loading docks to the booths INDEMNIFICATION The exhibitor agrees to indemnify forever hold harmless and defend Shepard and its employees officers and agents from and against any and all claims causes of action fines penalties damages liabilities judgments and expenses on account of personal injury or death damage to or loss of property or profits arising out of or contributed to by any of the following 1 exhibitor s negligent supervision of any labor secured through Shepard or the negligent supervision of such labor by any of the exhibitor s employees agents representative invitees and or exhibitor appointed contractor EAC 2 exhibitor s negligence willful miscondu
66. g fire extinguishers strobes fire hose cabinets and standpipes e All emergency exits hallways and aisles leading from the OCCC must be kept clear and unobstructed e Fire lanes must be maintained at all times on the loading dock Flame Resistance Information e All woodwork stage scenery furnishings decorations and sets used upon a working permanent or temporary stage or within an exhibit shall be coated or treated by approved methods to render them flame resistant e All fabrics films draperies curtains and similar furnishings must be flame resistant as demonstrated by testing in accordance with NFPA 701 Standard Methods of Fire Tests for Flame Propagation of Textiles and Films Acoustical and decorative material including but not limited to cotton foamed plastic hay paper straw wood chips mulch split bamboo and thatch must be treated with a flame retardant e The use of Styrofoam products for set construction is not permitted 7 A OCCC EXHIBITOR G county convention cente FIRE REGULATIONS e Documentation of flame resistance must be available for review upon request Additional flame retardant treatments shall be applied in accordance with the appropriate product direction Gas Information e The Exhibitor shall not bring upon the premises any exhibit equipment or vehicle that in the judgment of the OCCC would be or might be dangerous to persons or property or otherwise incompatible with the structure system
67. ges to your booth MOBILE SPOTTING FEE Surcharge 150 00 round trip 35106 Vehicles operated by exhibitors may be allowed on the exhibit hall floor for loading or unloading if Shepard determines such activity to be operationally feasible and safe All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel In such cases a MOBILE SPOTTING FEE will be charged All local fire marshal rules and regulations apply Please call customer service for details If you have any questions about material handling please contact Shepard Customer Service department Shepard MATERIAL HANDLING 101 MEGACON 2014 What is material handling also referred to as drayage Material handling is the process of unloading your freight from your shipping carrier either at the warehouse or show site delivering it to your booth storing your empty containers empties if required returning of your empties at the close of show and then reloading your freight back onto your shipping carrier What is the definition of freight Any exhibit materials that are shipped or delivered to the advance warehouse or show facility via shipping carrier POV or delivery truck What is a certified weight ticket A printed weight ticket from a scale certified or inspected by a government authority such as the Dept of Agriculture indicating the date weighed the weight of the shipment and the vehicle ID of the unit being weighed
68. he battery used to start the vehicle engine The disconnected battery cable must be taped Battery charging is not permitted in the exhibit hall at any time Converters may not be used in lieu o f a battery to power the ignition source Batteries used to power auxiliary equipment are permitted to be kept in service Fueling or de fueling of vehicles is prohibited Vehicles may not be moved during show hours unless the OCFR Fire Marshal approves the movement in advance and a Fire Watch is in place Motor Homes boats and similar exhibited products with over 100 sq ft of covered area must be protected with a listed smoke alarm Welding Welding and or cutting equipment is prohibited in the OCCC except as part of an exhibit and must be approved by the Orange County Fire Rescue Services Department through the OCCC Event Services division
69. he exhibitor and notations of exceptions to conditions of materials or piece counts will be made on said document Shepard assumes no responsibility for loss damage theft or disappearance of exhibitor s materials after same have been delivered to exhibitors appointed carrier or agent for transportation after the show Shepard loads materials onto the carrier s truck under the supervision of the carrier driver who checks and signs for the materials Shepard assumes no liability for any materials after the carrier assumes custody of materials If exhibitors designated carrier fails to show by the move out deadline after a show Shepard shall have the authority to route exhibitor s shipment via an alternate carrier or return shipment to a local warehouse for disposition at exhibitor s expense PACKAGING CRATES AND EMPTY CONTAINERS Shepard shall not be responsible for surface damage to loose or uncrated materials pad wrapped or shrink wrapped materials Shepard shall not be responsible for concealed damage damage to carpets in bags or poly or damage to materials improperly packed Shepard shall not be responsible for crates and packaging unsuitable for handling partially assembled or having prior damage Affixing Empty storage labels to containers is the sole responsibility of the exhibitor or his representative All previous labels should be removed Shepard assumes no responsibility for removal or misdelivery of containers with old labels or i
70. he page To VIEW your shopping CART click on To DELETE an item from your shopping cart click 9 next to the item you wish to remove QUESTIONS Do not hesitate to contact us for assistance Shepard Customer Service 407 888 9669 orlandoGshepardes com PAYMENT AUTHORIZATION MEGACON 2014 Shepard Exposition Services 5 P March 21 23 2014 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Orange County Convention Center Orlando Florida Customer Service Fax 407 888 2301 Event Code F111030314 Customer Service Email orlando shepardes com Discount Deadline Februarv 28 2014 Shepard Please complete the information requested below and return this form with your orders You may choose to pay by credit card check payable to Shepard Exposition Services or bank wire transfer However we require your credit card authorization to be on file before we process your order s for service We will use this authorization to charge your credit card account for any additional amounts incurred as a result of show site orders placed by your representative to include material handling charges for shipments received on your company s behalf and any unpaid balance due for Shepard services Credits for services will be issued at show site only WIRE TRANSFER In order to accurately process the transfer of funds from your account please complete the following information and fax it along with a copy of
71. how site for my shipping instructions and March 1 3 2014 signature So we may deliver your Outbound Material Handling Agreement Date and labels please complete the following information Warehouse Deadline will be shipping to SHOW SITE Ship to Address c o Shepard Exposition Services Company Name Booth MEGACON 2014 Orange County Convention Center South Concourse 9400 Universal Blvd Orlando FL 32819 Contact Name Phone Deliver By Date Number of labels March 20 2014 Delivery date Special Instructions TYPE OF SERVICE Choose One Next Day Air 2nd Day Air TRANSPORTATION CHARGES Charges for transportation services provided by Shepard shall be billed to the Credit Card on file Security Code Type Card Service via Air Transportation is charged based on Dimensional weight or Credit Card Expiration Date Actual weight whichever is greater Billing Address City ST Zip Name on Card Standard Ground Other Truck Load Specialized Authorized Signature A REPRESENTATIVE FROM SHEPARD LOGISTICS WILL CONFIRM RECEIPT OF YOUR EXHIBIT TRANSPORTATION REQUEST Please complete the following Exhibiting Co Name Booth Contact Name Phone Email Fax Authorized Signature Signature indicates you have read and accept the Payment Policy and Terms and Conditions SHIPPING LABELS MEGACON 2014 ADVANCE SHIPPING ADDRESS LABELS lt
72. ht 92 95 56 05 599 00 5147 41 59 59 5157 00 4 Track with 2 Lights 5176 52 511 48 5188 00 5284 50 518 50 303 00 4 Track with 3 Lights 205 83 513 37 219 00 331 45 21 55 353 00 4 Track with 4 Lights 5232 86 15 14 248 00 5373 70 524 30 5398 00 Additional Track Light Fixtures 56 33 3 67 60 00 89 20 5 80 95 00 INSTALLATION REMOVAL ELECTRICITY amp ONE 1 FOCUS INCLUDED ELECTRICITY INSTALLATION PLACEMENT REMOVAL MAINTENANCE FIXTURE S INCLUDED ELECTRICITY amp INSTALLATION INCLUDED TOTAL PLEASE NOTATE BELOW WHERE YOU WOULD LIKE PAR CAN S TO BE AIMED AND OR LOCATION OF LIGHTS BACK OF BOOTH ADJACENT BOOTH OR AISLE ADJACENT BOOTH OR AISLE FRONT OF BOOTH AISLE OCCC TERMS amp CONDITIONS e Orders received on site are subject to a 5096 price increase over base rates Rates are based on when payment is received by OCCC Orders without payment will NOT be processed and service will be withheld e Modifications or additions to incentive rate orders received after the 21 day incentive rate deadline are subject to base rates e Cancellation Policy Notification of cancellation must be received in writing a minimum of fourteen 14 calendar days prior to the scheduled first move in date to receive a refund Cancellations and or modifications to orders are subject to a 35 00 Administration Fee if a refund is required at the close of th
73. ing Information A Cooking Open Flame Agreement form must be obtained prior to any on site cooking and or food warming activities on the premises Cooking Open Flame Agreement forms can be obtained via the OCCC Exhibitor Services division which are then submitted for review and approval by the Orange County Fire Marshal s office The use of cooking appliances must be disclosed on the Cooking Open Flame Agreement form Each exhibit using cooking or food warming devices may be subject to an individual inspection Cooking devices must be separated from the public by at least four feet or by a substantial barrier between the devices and the public In addition a K Class fire extinguisher must be in the cooking location within thirty 30 feet of fryers and a 2A40BC fire extinguisher must be within thirty 30 feet of all cooking appliances All fire extinguishers must be properly charged and tagged by a licensed fire extinguisher contractor Events involving cooking or food preparation must provide an appropriate number of utensil clean up areas Disposal of cooking residue into the OCCC drainage system is prohibited Lessee shall provide holding tanks for disposal of all cooking residue oil grease etc The OCCC has grease barrels and portable sink units available at the prevailing rates Lessee shall also comply with all Orange County Health Department rules and regulations Permitted Cooking Appliances Must Meet The Following Conditions e Equipm
74. ithout notice Labor charges may apply for service calls 7 C Orange County Convention Center Exhibitor Services NAME OF EVENT MegaCon RECOGNIZED Certified Employer of ETCP Technicians EXHIBITING COMPANY PHONE FAX EMAIL ADDRESS CITY STATE ZIP CODE PROVIDENCE ORDER CONTACT COUNTRY PHONE FAX EMAIL BOOTH 4 BOOTH SIZE BOOTH TYPE INLINE ISLAND PENINSULA OTHER THE EXHIBITOR AN EAC I amp D OTHER TO COMPLETE THIS ORDER AN OCCC METHOD OF PAYMENT FORM MUST BE INCLUDED IN YOUR ORDER SUBMISSION INCENTIVE RATE IF ORDERED amp PAID BY BASE RATE IF ORDERED amp PAID BY RIGGING LABOR February 26th 2014 February 26th 2014 Initial Rigging Charge Three Person Team 1 Hour In amp Out 504 00 732 00 Dedicated Rigging Team 4 Hour Minimum 1 008 00 1 464 00 Additional Rigging Labor Per Rigger Per Hour 84 00 122 00 Holiday or Overtime After 8 hours Per Rigger Per Hour 126 00 183 00 REQUESTED RIGGING INSTALL DATE REQUESTED RIGGING STRIKE DATE DESCRIPTION OF ITEM S SIZE WEIGHT QUANTITY REQUESTED HEIGHT FROM FLOOR TO BOTTOM OF SUSPENDED ITEM TYPE OF MATERIAL WOOD VINYL CLOTH STEEL ETC ADDITIONAL COMMENTS OCCC RIGGING TERMS amp CONDITIONS DOES THIS IT
75. ks Sinte Road 524 Stale Road 528 m em E p E E Drive Orangewood STAGNA FOR 35 TRUCK ME BEACHLINE EXPRESSWAY STATE ROAD 528 STATE ROAD 628 Wa Road j Westbound Exit 72 Shale Haad 578 To Orfando f m m Ma JN cu state Rood S28 TA westwood BO BOULEVARD Exit a2 E i l E ERI Universal Blvd WESTWOOD Orangewood Blvd Wo E ENTRANCE TO WEST BUILDING PARKING Faeibound 4 Exit 472 I Road 526 MEGACON UNLOADING GUIDE 150 Breakroom W qp Eg Io i N 5 E E 4 kc B d 101141009 100341001 e SECURITY 10449 1042 1040 Las i 008 002 sd ad ad add d ad adl el is E 4 o fe ko is N N i E 3 m N X o N 2 H H 70 UJ C ya m zi ho N N E a E ko N Bia M i EXIT ILE nmm INDEPENDENT 9 PRESS ESSI ES a i i sod coh 668 5671 565 563 561 555 553 5514 5451 543
76. lity will be 5 00 per pound or 500 00 per package or container whichever is less No uncrated material will be accepted at the warehouse SHOWSITE STORAGE Storage Materials will be placed into secured storage and will be returned to your booth after the close of the show The materials will be accessible during the show by Shepard personnel only A minimum one hour material handling labor charge at show rates will apply each time material is handled to or from storage There is no charge to return materials to your booth at the close of the show Secured storage rates are eighty 80 cents per square foot per day 20 00 Minimum 35400 Accessible Storage Materials in accessible storage will be accessible during the show but not necessarily by exhibitors When Shepard personnel are required to move materials into or out of storage will be billed at the material handling labor rates each time material is moved 100 00 Minimum There will be no charge to return material to the booth at the close of the show Accessible storage is not considered secure and is stored at the sole risk of the Exhibitor 35166 POST SHOW TRANSPORTATION AND HANDLING Shepard Exposition Services will store your shipments in our warehouse both before and after your event Please take note of the important information below All shipments selected to be returned to warehouse are subject to applicable transportation and handling fees Please not
77. many laborers will you require Installation Date of installation Date of dismantling will need Shepard Supervised Labor for please check one Q Installation Q Dismantling Q Both Install Dismantle Code Qty Discount Regular Sup Fee Amount Shepard Supervised Labor Exhibitor not present 68066 __ ST 7325 9525 30 680711 OT 10988 14285 30 Dismantling Requested start time Est Hours Requested start time Est Hours will need Exhibitor Supervised Labor for please check one Q Installation Q Dismantling Q Both Install Dismantle Code Qty Discount Regular Amount Exhibitor Supervised Labor 680000 7325 9525 6 61 10988 14285 68068 __ DT 14650 19045 30 Supervisory fee is 30 of total cost or 60 whichever is greater Labor Hours ST Straight time OT Overtime DT Double time Monday Friday 8 00 AM 4 30 PM All other hours and holidays 68062 14650 19045 Dismantle 68063 68064 68065 Sup install 68069 Sup dismantle 68073 Monday Friday 4 30 PM Midnight Saturday Sunday 8 00 AM 5 00 PM If you are shipping carpet to the show and require Shepard to install it for you please complete the following Exhibitor Owned Carpet Installation Dismantling Please note Requested times are not guaranteed and are based on availability Minimum one hour will be
78. meorevent MegaCon BOOTH EXHIBITING COMPANY BOOTH SIZE X PHONE FAX BOOTH TYPE EMAIL INLINE ISLAND ADDRESS PENINSULA OTHER CITY STATE ZIP CODE PROVIDENCE COUNTRY THE EXHIBITOR ORDER CONTACT NAME AN EAC I amp D PHONE FAX OTHER ORDER CONTACT EMAIL EMAIL FOR INVOICES THIS FORM MUST BE INCLUDED IN YOUR ORDER SUBMISSION OR YOUR ORDER WILL NOT BE PROCESSED MegaCon PLACE ORDER VIA PHONE FAX MAIL OR ONLINE OCCC MAILING ADDRESS OCCC EXHIBITOR SERVICES COORDINATOR ORDER ONLINE www occc net exhibitor Orange County Convention Center Todd Scott EMAIL US exhibitor services occc net 9860 Universal Blvd 407 685 5897 SEND VIA FAX 407 685 9884 ATTN Exhibitor Services Todd Scott occc net CALL US 407 685 9824 or 800 345 9898 Orlando FL 32819 8199 COMPANY CHECK 0 THIRD PARTY REQUEST Checks must accompany your order submission and must be received not An OCCC Third Party Billing Agreement Request must be submitted in postmarked by the incentive deadline Make check payable to Orange addition to this Method of Payment form for your order to be processed If County Convention Center Checks must be US funds drawn from US bank exhibitor s third party has any outstanding balance at the end of a show Please include your show name and booth number on check all charges will revert to the exhibitor CREDIT DEBIT CARD ELECTRONIC FUNDS TRANSFER
79. mp 19 Ramp 19 Ramp 19 z E l 5 EI FX FX gt x E x lt Bi we x 1 4 LI L L a 4 L L EMERGENCY EXIT ONLY H EMERGENCY EXIT ONLY EMERGENCY EXIT ONLY Jy N gt ama 4 p Li s x Pl NX s 7 s 9 e SCALE MZ E i i J 2 0 1020 30 40 50 60 70 80 90100 n a L7 M E A 8 _ _ MAIN ENTRANCE n m DOWN EXHIBIT HALL ON OTHER SIDE NO ENTRANCE SHOW INFORMATION MEGACON 2014 Shepard Exposition Services AMA March 21 23 2014 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Orange County Convention Center Orlando Florida Customer Service Fax 407 888 2301 Event Code F111030314 Customer Service Email BOOTH PACKAGE Items provided in your booth per exhibitor 8 High backwall drape 3 High sidewall drape 7 x 44 Cardstock Identification Sign 1 8 x 30 Skirted Table Red 2 Side Chairs E Shepard 1 Wastebasket Corner booths get TWO 8 skirted tables Please Note Exhibitors are not permitted to lend or borrow booth package items from any other exhibit space Show drape color s Red Whit
80. nature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day tax rates are subject to change lt E Shepard Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 407 888 2301 orlando shepardes com Customer Service Fax Customer Service Email TABLES ALL DISPLAY TABLES ARE 24 WIDE Choose drape color place color code next to order Red 01 Gold 04 Burgundy 07 Green 02 Blue 05 Grey 10 White 03 Black 06 Teal 13 Gode Color Size Discount Regular Amount ____ faxen 60 00 700 owe ferxson 7o00 910 soso __ 000 10400 soos 70 00 910 soo exer 0 00 104 00 9000 117 00 oosa enses 40 00 52 00 _ om laser 4000 52 00 Tables are skirted 3 sided must order 4th side for all sides to be draped on 6 and 8 tables Code Qty Size Discount Regular Amount 50040 4LX30H 5000 6500 50044 6000 7800
81. ncorrect information on labels or for loss or damage to materials stored in containers labeled empty THIRD PARTY PAYMENT AUTHORIZATION MEGACON 2014 Shepard Exposition Services 4 March 21 23 2014 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Orange County Convention Center Orlando Florida Customer Service Fax 407 888 2301 Event Code F111030314 Customer Service Email orlando shepardes com Discount Deadline February 28 2014 lt Shepard The following information must be completed and the form returned to Shepard by the deadline date Both parties MUST sign this form indicating acceptance otherwise request will be denied When a third party is handling your display and or paying for any services on your behalf we will agree to this third party arrangement if the following payment is agreed upon and all signatures are properly completed By signing this form both parties agree and understand that the exhibiting firm is responsible for all charges In the event that the named third party does not make payment by show close Shepard will be paid by the exhibiting firm on demand at show site The show site invoice may or may not include any outbound services such as additional material handling rigging and or shipping charges SERVICES TO BE COVERED BY THIRD PARTY Jan services Rental Furniture ean Display Rentals L pvernead Rigging Labor Carpet Cleaning Installation Di
82. ng labor but exhibitors may appoint a non official contractor to provide installation dismantling labor provided all the following conditions are met EXHIBITOR must inform Shepard Exposition Services that they have contracted with a non official contractor by completing this form and returning it by deadline date If form is not submitted by deadline date the Exhibitor Appointed Contractor will not be allowed to perform work in the hall except to supervise the official contractor provided labor The CONTRACTOR hired by the exhibitor must by the deadline date provide Shepard with a current Certificate of Insurance with minimum limits of 500 000 property damage per occurrence 1 000 000 personal injury per occurrence workers compensation aggregate coverage of 1 000 000 per occurrence and naming Shepard Exposition Services as additionally insured for the time period of the show including move in and move out days The CONTRACTOR must abide by the rules and regulations of the show and all pertinent union regulations CONTRACTOR employees must wear approved identification badges at all times while in the work area Badge will be issued at show site to authorized contractor representatives when all requirements have been met If the non official contractor is empowered to incur expense on behalf of the exhibitor a Third Party Payment Authorization form must be completed and returned to Shepard The exhibitor agrees that he is ultimately
83. no more than thirty 30 feet from each cooking device Exhibitor shall comply with all Orange County Health Department rules and regulations Exhibits involving cooking or food preparation must provide a clean up area or use those provided by show management Disposal of cooking residue into the OCCC s drainage system is prohibited Holding tanks for disposal of cooking residue oil grease etc are required Day tanks of bottled gas may be used during show hours for cooking or demonstration purposes Tanks must have a release valve and be removed from the OCCC daily at the close of event At no time can tanks be stored in the OCCC A 2A40 B C fire extinguisher must be in the booth no more than thirty 30 feet from each cooking device If permitted by show management exhibitor rigging services are available through OCCC Exhibitor Services A rigging form should be included in your exhibitor kit If not check with show management before placing an order for this service Decorations signs banners etc may not be taped nailed tacked stapled or otherwise fastened to ceilings walls doors windows painted surfaces or columns by exhibitors or their designee Exhibits or displays equipment stock or supplies will not be allowed to enter or leave by way of the front entrances of the OCCC Fog smoke and special effect equipment is restricted to water based chemicals Approval must be obtained from show management and the Orange County Fire
84. ore the close of show at the OCCC Exhibitor Services desk All material and equipment furnished by the OCCC shall remain the property of the OCCC and shall be removed ONLY by the OCCC at the close of show The Center reserves the right to refuse connection to any exhibitor whose equipment is deemed unsafe the OCCC Unless otherwise directed OCCC personnel are authorized to cut floor coverings to permit installation of service Obstructions and blocking utility floor boxes are subject to relocation as necessary The exhibitor must notify the OCCC Exhibitor Services desk for installation if no detailed diagram has been submitted indicating the location of the ordered services 222 Orange County conventa Center OCCC EXHIBITOR Exhibitor Services EAC CONDITIONS OCCC Exhibitor Appointed Contractor EAC Guidelines 1 10 11 12 13 14 15 16 17 Freight deliveries including but not limited to UPS FedEx RPS GPS etc will not be accepted by the OCCC Most carriers will not deliver to individual booths Refer to your exhibitor manual or ask your show management for proper drayage instructions Adhesive backed decals stick on or similar items except nametags may not be distributed or used in the OCCC Cooking permits must be obtained from your exhibitor manual or show management completed and accepted by the OCCC prior to any cooking activity A 2A40 B C fire extinguisher must be in the booth
85. overtime charges will be invoiced at show site and are subject to change pending move in move out schedules Handling times will be documented on shipping documents Drivers picking up outbound shipments will be sequenced for loading ONLY after a bill of lading is submitted to the Shepard Service Desk AND the driver has checked in WAREHOUSE OVERTIME Warehouse Material Handling rates may be subject to inbound overtime fees should the move in schedule dictate overtime is required to deliver all warehouse freight prior to the beginning of exhibitor move in This would also be true if freight was received after hours at the warehouse trapping facility EARLY LATE SHIPMENTS TO WAREHOUSE Surcharge 25 35003 A surcharge will apply to shipments not arriving within the published dates refer to Show Information page for dates for advance warehouse or arriving on show site after show opening UNCRATED SHIPMENTS Rate as shown on Material Handling Authorization Form An additional charge of 50 or as stated on Material Handling Authorization page of the applicable material handling charge at the time of delivery shall be charged for all loose uncrated or unprotected shipments received at the show site docks The charge is a one time charge that includes both move in and move out of the show and is based on the weight of the shipment handled OFF TARGET DELIVERIES Surcharge 15 35004 For targeted shows exhibitors who received requested a Targeted Date Tim
86. quire extra labor for stacking or unstacking containers on a truck tarping or untarping freight or containers or rigging pieces for loading or unloading on a truck or from the ground or other circumstances requiring the rehandling of materials Cannot be completed solely with one forklift and operator MATERIAL HANDLING Q amp A What is the difference between material handling and shipping Shipping is the process of carrying your shipment from your location pick up area to it s destination and also the process of returning your shipment back to your location after the close of the show Material handling begins at the time your shipment arrives to the docks please refer to What is material handling for the full definition Do I need to order a fork lift to unload or reload my freight No please do not order a forklift for unloading reloading of your materials What does CWT mean CWT is an acronym for Century Weight therefore it means per 100 105 IMPORTANT FACTS ABOUT DIRECT SHIPMENTS What are direct shipments All shipments that are addressed directly to the exhibit facility please refer to Direct to Show shipping labels included in this manual Shipments must arrive during published exhibitor move in times only Do not ship direct to show site in advance If delivery cannot be guaranteed to arrive during exhibitor move in shipment must go to advance warehouse All shipments must have a bill of lading or delive
87. re authorized to cut floor coverings to permit installation of service exhibitors 120 VOLT cords must be of the 3 wire grounded type All exposed non current carrying metal parts of fixed equipment which are liable to be energized shall be grounded The OCCC reserves the right to refuse connection to any exhibitor whose equipment is deemed unsafe by OCCC s electrical supervisors Incentive orders will receive priority service Prices are based upon current wage rates and are subject to change without notice All payments MUST be paid in full before services are provided Onsite orders are subject to a 5096 increase over the base rate The exhibitor releases waives and holds harmless the OCCC it officers employees and agents for any liability claims and damages arising out of any of the services or equipment provided herein The exhibitor shall indemnify the OCCC for any bodily injury or property damage resulting from any negligent act or omission of the exhibitor its officer employees or agents Claims will NOT be considered unless filed by Exhibitor before the close of show at the Service Desk Obstructions blocking utility floor boxes are subject to relocation as necessary The OCCC will charge time and materials for exhibitor or appointed contractor installed cords which require troubleshooting and or redistribution All electrical services are to be billed to the next greatest wattage i e 15amp 208v single phase 20amp
88. responsible for the cost of all services provided in connection to the exhibitor s booth The non official contractor agrees to have evidence in the booth that it has a valid authorization from the Exhibitor for services The non official contractor must confine its operations to the exhibit area of its clients No service desks storage areas or other work facilities will be located anywhere in the facility Show aisles and public areas are not part of the Exhibitor s booth space The non official contractor may not solicit business on the exhibit floor The non official contractor must have all business licenses work permits and insurance required by State and City governments and Facility Management before beginning work and shall provide Show Management with evidence of compliance If required the non official contractor must be able to provide evidence that it has current and applicable labor contracts and must comply with all labor agreements and jurisdictions The non official contractor must not jeopardize the production of the event by any act or practice that would lead to work stoppages strikes or labor disputes Non official contractor employees must wear approved identification badges at all times while in the work area Badges will be issued at show site to authorized representatives when all requirements have been met The following information must be completed and the form returned Shepard by the deadline date
89. rmines such activity to be operationally feasible and safe vehicles operated on the exhibit hall floor must be escorted by Shepard personnel All local fire marshal rules and regulations apply Please call customer service for details Move out The date time specified by Event management for dismantling exhibits and clearing the exhibition floor Also referred to as Tear Down Padded Van Shipment Uncrated goods covered with blankets or other protective padding and shipped via van line Perimeter Booth A booth space on an outside wall Pipe and Drape Tubing covered with draped fabric to make up rails and back wall of a trade show Porter Service A service that includes the emptying of wastebaskets within the booth at specific intervals during the show Quad Box Four electrical outlets in one box provided by the electrical contractor Registration This refers to an area that Event management uses to register and check in Event exhibitors buyers and attendees This is the place in which show badges can be obtained Rigger A skilled worker responsible for handling and assembly of machinery Right to Work state A state where no person can be denied the right to work because of membership or non membership in a labor union See the Union Rules and Regulations within your manual for specific guidelines Service Desk The location at which exhibitors order services Side Rails The wall between two booths used to divide
90. rned upon completion of the day OCCC Security maintains closed circuit TV monitoring of the OCCC to include parking lots and surrounding grounds Criminal background checks are conducted on all full time and part time OCCC employees as a condition of employment Security personnel will conduct random vehicle and package inspections The OCCC Security Division will assign an Event Security Liaison Officer to assist in the review of the event s contract security provider s plan to ensure all security needs are met and in compliance with OCCC requirements Should you require additional assistance please contact OCCC Security Medical Emergencies amp First Aid at the OCCC In the event of a medical emergency while on site at the Orange County Convention Center OCCC please do not call 911 The OCCC is extremely large and emergency personnel must be directed to the location of the incident as promptly as possible This can only be achieved by directing the emergency through the Building Security Section The following steps should be followed to ensure a timely response For Serious Medical Emergencies In the West Building dial ext 5 1119 from any house phone in the building and or notify a uniformed security representative Please have as much information about the emergency as possible location type of individual nature of the emergency Alert security to contact the paramedic on site if applicable In the North South Building dial ext 5 7
91. rning and mid afternoon when the union has a 15 minute paid break Meal breaks are one hour Any attempt to solicit a gratuity by an employee for any service should be reported immediately to Shepard Exposition Services IN GENERAL Exhibitors do not have to respond to grievances or complaints from union and trade personnel with respect to work jurisdictions Please refer all such disputes and or questions to Shepard management personnel immediately SAFETY Safety of everyone working in the hall is of our utmost concern at all times Standing on chairs tables and other rental furniture is prohibited This furniture is not engineered to support your standing weight Shepard Exposition Services cannot be held responsible for injuries or falls caused by the improper use of this furniture If assistance is required in assembling your booth please order labor on the Labor Order Form included in this manual and the necessary ladders and tools will be provided s gt Shepard Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 407 888 2301 orlando shepardes com Customer Service Fax Customer Service Email LABOR ORDER FORM MEGACON 2014 March 21 23 2014 Orange County Convention Center Orlando Florida Event Code F111030314 Discount Deadline February 28 2014 INSTALLATION amp DISMANTLING LABOR ESTIMATE AND QUESTIONNAIRE Please complete the following How
92. ro wm sust Price ___ 5575 7250 8375 Unrated 8375 10900 12575 J SpHendin 7250 9425 10875 Advance Shipments to Warehouse Advance Shipments to Warehouse srst stor oro Pes smor Pree Tow 6375 8300 9575 119 50 138 00 SP Handing 83 00 108 00 12450 35419 ST ST 35420 ST OT 35421 OT OT Special Handling 35422 ST ST 35423 ST OT 35424 OT OT Small Packages FedEx UPS DHL under 30 Ibs ST ST ST OT OT OT RATES ARE PER 100 LBS WITH A 200 LB MINIMUM 35 50 46 25 53 25 Subtotal Per carton 35425 ST ST 35426 ST OT 35427 OT OT Amount Due Minimum per shipment 35428 ST ST 35429 ST OT 35430 For credit card payments please complete the payment authorization form Any additional overtime charges will be invoiced at show site and are subject to change pending move in move out schedule We understand that your calculation is only an estimate Invoicing will be calculated from actual certified weight ticket or reweigh ticket on inbound material handling receiving report Adjustments will be made accordingly Any adjustments to charges must be made at show site Single pieces weighing more than 5000 pounds CANNOT be accepted at the warehouse Loose easily damaged uncrated or blanket wrapped
93. rs without payment will NOT be processed and service will be withheld e OCCC electricians will not branch power and are not responsible for power distribution installed by others Exhibititors and or EACs are permitted to branch power in the booth e Modifications or additions to incentive rate orders received after the 21 day incentive rate deadline are subject to base rates e Cancellation Policy Notification of cancellation must be received in writing a minimum of fourteen 14 calendar days prior to the scheduled first move in date to receive a refund Cancellations and or modifications to orders are subject to a 35 00 Administration Fee if a refund is required at the close of the show e Labor charges may apply for service calls e All prices are subiect to change without notice NAME OF EVENT MegaCon ZA range County Convention Center Exhibitor Services BOOTH EXHIBITING COMPANY BOOTH SIZE X TO COMPLETE THIS ORDER YOU MUST INCLUDE AN OCCC METHOD OF PAYMENT FORM IN YOUR ORDER SUBMISSION INCENTIVE RATE IF ORDERED amp PAID BY BASE RATE IF ORDERED amp PAID AFTER TN February 26th 2014 February 26th 2014 j P Cost Sales Tax Unit Price Cost Sales Tax Unit Price Subtotal 5266 66 51734 284 00 545000 52925 479 25 Overhead Light Lights Out Per Pod Per Show MGMT Approval 55 00 Per Show MGMT Approval 75 00 300 Watt Pole Lig
94. ry slip indicating number of pieces and weight Certified weight tickets required Crates weighing over 5 000 Ibs or loose uncrated shipments must be shipped direct to show site to arrive during exhibitor move in times All shipments must be prepaid no collect on delivery shipments will be accepted SIGNATURE SERIES SHIPPING How can make shipping my show materials easier Signature Series Shipping will make it easier with the following benefits Heceive a 10 discount off of material handling rates restrictions apply Worry free shipping to and from your show Priority Empty Service priority of empty return at the close of show Volume discounted shipping rates Charges will be billed to your show invoice one less invoice bill to keep track of driver wait fees LIABILITY INSURANCE What is and why would I need liability insurance Accidents happen therefore most show organizers and facilities require liability insurance Please refer to your booth contract for exact minimums required Please make sure your materials are covered from the moment they leave your company location to the time they return after the close of the show If applicable included in your manual is information and an application for liability insurance and booth coverage can also be purchased to protect your valuable exhibit materials OUTBOUND SHIPMENTS You must complete a Shepard Material Handling Agreement MHA for all out
95. rz 28 44 206 10 267 95 70072 18 45 24 00 ft Horizontal Meterboard 39 x Accessories Replacement ID Sign Cardstock map Tempe _ Sign prices are based on customer supplying print ready graphics in the requested format see below E Shepard Please complete the following Subtotal l Company Name Booth 6 50096 Tax S Contact Name Phone Amount Due Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Graphic files requests must be received by discount deadline date to qualify for discounted prices There are no exchanges or refunds once sign has been ordered and processed tax rates are subject to change SIGN SUBMISSION INFORMATION Please follow these requests so Shepard can provide the highest of quality signs for your show File Submission Media Artwork Dimensions amp Color Specifications CD ROM All artwork submitted should be created at 100 actual size Email attachment 4 mgs or smaller only or in 10 reduction increments please indicate scale used FTP zip compression call for FTP information Specify target colors as PMS C or U and send us 100 accurate When sending disks please label them with the following proofs with yo
96. s and furnishings Hazardous chemicals and materials including but not limited to pesticides herbicides poisons flammable and combustible liquids hazardous gases pressure cylinders and tanks and hazardous chemicals including oxidizers are prohibited inside the OCCC e Gasoline kerosene diesel fuel combustible gases and other flammable liquids may not be stored permanently or temporarily in the OCCC during an event or its move in and move out activities Gas Compressed Inert e Compressed inert gases may be used provided the vessels are stored in a safe manner and the OCCC Event Management department has been notified regarding their intended use and preferred storage location Demonstrations involving inert gases must comply with all federal and local regulations Inert Gas Cylinders e Compressed gas cylinders may not be stored on dock areas or the exhibit floor during move in or move out e Compressed inert gas cylinders may be located in an exhibit space after move in is complete Cylinders must be properly secured at all times e Introduction of all other compressed liquids and gases into the building is prohibited without prior approval from the Fire Marshal Gas Natural e Equipment utilizing natural gas shall be installed in accordance with 54 Natural Fuel Gas Code e Supply lines will be turned on approximately one 1 hour prior to posted show hours and shut off one 1 hour after the end of ea
97. sent credit card transaction at its discretion SIGNATURE DATE 7 Li Orange County conventa Center OCCC EXHIBITOR Exhibitor Services ELECTRICAL CONDITIONS Electrical Conditions amp Guidelines 1 10 11 12 13 14 15 16 17 18 19 All equipment regardless of source of power must comply with the National Electrical Code and all Federal State and Local Safety Codes Use of open clip sockets latex or lamp cord wire unapproved duplex or triplex attachment plugs in exhibits is prohibited Permanent building electrical outlets are not a part of booth space and are not to be used by exhibitors unless specified otherwise Under NO circumstances shall anyone other than an OCCC electrician make electrical connections to house equipment Special equipment requiring company engineers or technicians for assembly servicing preparatory work and operation may be executed without a house electrician however all service connections and overload protection to such equipment must be made by a house electrician only All equipment must be properly tagged or marked with complete information as to the type and or amount of current voltage phase frequency horsepower etc required All material and equipment furnished by the OCCC for this service order shall remain the property of the OCCC and shall be removed ONLY by the OCCC at the close of the show Unless otherwise directed OCCC electricians a
98. sfer ACH payment or check SHEPARD TERMS amp CONDITIONS lt Shepard MEGACON 2014 PAYMENT POLICY Show Site Orders Services ordered at show site will require full payment at the time the order is placed Purchase orders may not be used in lieu of payment Regular prices will apply to all show site orders Floor orders are limited to availability Third Party Orders If you contract your work to a display or exhibit house and require services from Shepard the payment policy stated above applies Please pass this information on to them A Third Party Payment form must be completed and submitted three weeks prior to show opening Invoices Prior to close of show an invoice will be prepared and delivered to your booth for your review Credits will be issued at show site only If you have any questions or want to pay your invoice by check or cash please see our customer service representatives at the service desk on site Charges All charges regardless of amount must be paid in full by cash check or credit card If credit card method is used please ensure that the card limits are high enough to cover your expected charges Past Due Accounts The buyer understands that there will be a 1 1 296 monthly 1896 per year finance charge on past due accounts and agrees to pay all costs incurred by Shepard Exposition Services while endeavoring to collect this account Outbound Services outbound services will be processed on your credit car
99. shipments should be shipped directly to the show site If you have any questions about material handling please contact Shepard Customer Service department Please complete the following Company Name Booth Contact Name Phone Authorized Signature Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above Signature also indicates you have read and accept the Payment Policy and Terms and Conditions sign and return to Shepard Payment Authorization must be completed and returned with Material Handling Worksheet Other charges may apply please review Material Handling Information form included in this manual tax rates are subject to change Shepard STORAGE AUTHORIZATION FORM MEGACON 2014 Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 March 21 23 2014 Customer Service Phone 407 888 9669 Orange County Convention Center Orlando Florida Customer Service Fax 407 888 2301 Customer Service Email orlando shepardes com Event Code F111030314 STORAGE AUTHORIZATION Please fill out the information below Company Name Booth Contact Name Phone e For liability reasons only shipments for which material handling drayage charges have been paid to Shepard will be eligible for Shepard storage services e All packages must be properly packed amp labeled Shepard Exposition Services limit of liabi
100. smantling Labor Material Handling Please complete the Material Handling Authorization Form Logistics Transportation Notes Other please specify THIRD PARTY INFORMATION COMPANY NAME COMPANY ADDRESS PHONE CITY ST ZIP FAX CONTACT NAME EMAIL AUTHORIZED SIGNATURE EXHIBITING COMPANY INFORMATION COMPANY NAME BOOTH COMPANY ADDRESS PHONE CITY ST ZIP FAX CONTACT NAME EMAIL AUTHORIZED SIGNATURE THIRD PARTY CREDIT CARD INFORMATION haa m MasterCard o Month Year Billing Address Security Code a City ST Zip Type of Card Name on Card Authorized Signature EXHIBITOR APPOINTED CONTRACTOR MEGACON 2014 Shepard Exposition Services March 21 23 2014 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Orange County Convention Center Orlando Florida Shepard Customer Service Fax 407 888 2301 Event Code F111030314 Customer Service Email orlando shepardes com Deadline Date February 21 2014 Please read the following information entirely prior to signing form and returning to Shepard Complete this form for each non official contractor used Only the official show contractor or the facility may provide building services utilities rigging material handling cleaning and furniture rental As the official show contractor Shepard will provide all standard trade show services including installation dismantli
101. st move in day for your show and must include the location the dimensions the height above the floor to the top and the weight of the suspended item They must also show booth outline with aisles marked for reference points where nylon slings are used will require a steel safety cable All assembly of equipment signs products etc is the responsibility of the exhibitor or exhibitor appointed contractor Any equipment signs products etc deemed to be unsafe for overhead suspension by the Orange County Convention Center Rigging Services Department will not be allowed A credit card must be placed on file with the Method of Payment form for any additional charges The OCCC does not accept purchase orders Actual time and date of rigging may vary during move in and move out of your show in order to reduce costs to you All orders for rigging will be handled in the order in which the paper work is signed off at the OCCC Exhibitor Services desk or at the discretion of the OCCC Rigging department If you are not flexible and need a DEFINITIVE DATE AND TIME you need to order a Dedicated Rigging Team The exhibitor will be charged a minimum of 4 hours up and 4 hours down times the number of riggers needed The OCCC s Rigging department can be reached by phone 407 685 5555 or via fax 407 685 5974 to clarify or assist you with any concerns you have in regards to aerial rigging at the OCCC The OCCC is not responsible for any rigging items
102. the wire receipt to the fax number printed on the header of this page A 50 service charge will be added for processing checks drawn on foreign banks A 25 service charge will be added for processing U S wire transfers 50 service charge for international wire transfers The following information must be included on the bank copy of the wire transfer confirmation Name of show that you are attending MEGACON 2014 Exhibiting company name Booth number Account Name Shepard Exposition Services Inc Bank Name PNC Bank N A Pittsburgh PA 15219 USA Routing Number 041000124 Account Number 42 6061 9772 SWIFT CODE US PNCCUS33 SWIFT CODE INTL PNCCUS33 If payment is not received by the date shown above hereby agree to have the balance owed to Shepard Exposition Services Inc charged to the credit card indicated in the next section VISA VISA Ecd Pay by Chece Pay by Wire Month Year Billing Address Security Code a City ST Zip Type of Card Name on Card Authorized Signature Please note You may choose to pay by Check or Wire Transfer however a credit card is required on file to process all orders EXHIBITING COMPANY INFORMATION Please fill out the following information COMPANY NAME BOOTH COMPANY ADDRESS PHONE CITY ST ZIP FAX CONTACT NAME EMAIL Please be sure to include the show name or show code and your booth as well as the wire fee if you are sending a wire tran
103. thon Description Discount Regular Description Discount Regular 10x10 2226 50 2894 45 10 x 20 4190 00 5447 00 10 x 20 3142 00 4084 60 10x20 4227 50 5495 75 66470 66471 66474 66475 66477 66478 The Madison The Grant The Harrison Company Name ftese m i j og 7 ET r Qu Description Discount Regular 10x10 270000 3510 00 10x20 320000 4160 00 Description Discount Regular Qu Description Discount Regular ___ 10x10 2620 00 3406 00 10x20 385000 5005 00 3 05 10 x 20 3950 00 5135 00 66484 66485 66486 66487 66492 66493 Exhibit Booth Rentals include installation dismantling and graphic panels as shown not all booths have graphic panels Prices quoted are for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions you may have at 404 720 8652 Please Note Carpet is not included To order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal Contact Name Phone 6 500 Tax Authorized Signature Amount Due Signature also indicates you read and accept the Payment Policy and Terms and Condi
104. tions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing tax rates are subject to change INLINE BOOTH RENTALS MEGACON 2014 Shepard Exposition Services debian d March 21 23 2014 1531 Carroll Drive NW Atlanta 30318 Exhibit Solutions Sales Phone 404 720 8652 Orange County Convention Center Orlando Florida Exhibit Solutions Sales Fax 404 720 8757 Event Code F111030314 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline February 19 2014 EXHIBIT SOLUTIONS INLINE BOOTH RENTALS Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management lt Shepard Please visit us online for additional options and information http z www shepardes com shep gallery html The Jackson The Lincoln The Roosevelt T 14 F A TN Qu Description Discount Regular 10x10 2775 00 3607 50 10x20 4400 00 5720 00 Description Discount 10 x 10 2650 00 10 x 20 3650 00 Description
105. ty __ Discount Regular Amount 51086 Director s Chair 6700 8710 _ 51090 Director s 51001 119 85 15580 51089 _____ Ped 42 17610 22895 50032 _____ Ped Tabe30 17610 22895 SS p 42 or 30 H 50067 FullView4 66795 86835 50068 FulView amp 73675 95780 50069 Quarter View4 66795 86835 _ 50070 QuarterView6 736 75 95780 Standard Showcases are a gray finish 50030 _ Rnd Side Table 8520 11075 50031 _____ Sq Side Table 8520 11075 MISCELLANEOUS ITEMS GRID AND GRID ACCESSORIES 50236 258 wiegs each 15970 20760 50237 000 2 8 w o legs each 119 70 155 60 50242 7 Ball Waterfall 10 95 1425 Other accessories available please call customer service for more information Discount Regular Amount 0185 ____ DrawngBow s910 soss soos sess 661 25 8 Upright 23 45 soso _ sooo Crossbar 1580 _ 8 High VELCRO TACK BOARD backwall drape 3 High sidewall drape Must be approved by show management Lin Ft _ Discount Regular Amount 5073 1590 2065 ____ 50074 SHgh 1255 1630 soet 4xe amp vet 21625 28115 Choose Color Minimum 4 panel rental required Red 01 Blue 05 s ey 10 Whit
106. ty to verify with their Initiating Bank that all fees are included in their payment Please contact Exhibitor Services for payment instructions CREDIT DEBIT CARD OCCC will charge your credit debit card in full for your advance order and any addition charges for onsite changes or additions Please complete all of the information below if using a credit debit card CARD TYPE VISA MASTERCARD AMERICAN EXPRESS EXPIRATION DATE SECURITY CODE CARDHOLDER NAME BILLING ADDRESS the undersigned cardholder acknowledge and agree to all OCCC Terms amp Conditions and give the Orange County Convention Center authorization to charge my credit card for the following services electrical rigging lighting water amp drain compressed air propane amp natural gas cable TV and firewatches SIGNATURE DATE further authorize the following named person s to approve additional charges on the above card on show site as deemed necessary by said person s SIGNATURE SIGNATURE SIGNATURE SF an E 2 Orange County Convention Center Exhibitor Services MegaCon BOOTH EXHIBITING COMPANY BOOTH SIZE x ORDER CONTACT NAME PHONE FAX EMAIL BACK OF BOOTH ADJACENT BOOTH OR AISLE ADJACENT ADJACENT BOOTH OR BOOTH OR AISLE AISLE FRONT OF BOOTH AISLE SPECIAL INSTRUCTI
107. ubject to change EXHIBIT RENTAL ACCESSORIES MEGACON 2014 March 21 23 2014 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 Orange County Convention Center Orlando Florida Exhibit Solutions Sales Fax 404 720 8757 Event Code F111030314 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline February 19 2014 SHOWCASES AND LOCKING CABINETS SHOWCASES AND LOCKING CABINETS 2 Quarterview Showcase Square Showcase LC3 46 WX1 9 Dx3 3 H 1 9 Wx1 9 Dx7H 3 9 Wx2 3 Dx3 6 H Showcases a pesci Discount Amount ese _ 85550 i955 pem swee senes LC1 1 meter wide Please choose metal color Black 06 O White 03 O Silver 15 Please choose metal color Black 06 White 03 0 Silver 15 3 6 Wx 1 9 Dx3 6 H 63255 82230 _______ Please choose metal color Black 06 O White 03 Silver 15 66283 D LC2 767 65 997 95 LC2 1 5 meters wide Please choose metal color Black 06 White 03 O Silver 15 5 Wx1 9 Dx3 6 H J i63 Please choose panel color Black 06 White 03 Shepard Exposition Services Locking Cabinets d Description Discount Regular Amount RECEPTION COUNTERS AND COMPUTER STANDS RC1 RC2 RC3 7 9 Wx 3 5 Dx 3 9 H 4 9 W x 2 3 D x
108. ur disk Color variations may occur due to output devices Exhibitor Co Name Booth Show Name Show Date Acceptable Software amp Formats Other Graphic Services Available Adobe Illustrator AI EPS InDesign Photoshop amp Acrobat Artwork graphic design serivces 70067 Files should be formatted in high resolution quality 100 300 dpi Logo reproduction 70052 Vector based artwork preferred with fonts converted to outline Special artwork mounting 70069 Please note If customer provided graphic files are not to exact specifications requirements a design time surcharge will apply UNION JURISDICTIONS ORLANDO FL UNION LABOR Florida is a right to work state Exhibitor personnel may set up their own exhibits if so desired using their own tools and company personnel Union Labor is available to assist in the installation and dismantling of exhibit booths Exhibit labor freight and rigging labor electricians and plumbers can be arranged for at established rates using the enclosed order forms EXHIBIT LABOR JURISDICTION Union exhibit labor claims jurisdiction for the installation and dismantling of prefabricated exhibits and displays when this work is done by persons other than company personnel They may be employed by completion of labor forms enclosed in this manual Union Labor is not required to put your products on display to open cartons containing your products nor to perform testing maintenance or rep
109. xhibit by a labor source Exhibitors may orders this service from the general contractor ID Signs Typically a 7 x 44 cardstock sign that contains exhibitor name and booth number In line An exhibit that is constructed in a continuous line with other exhibits Island Exhibit An exhibit with aisles on four sides There is no pipe and drape construction provided to Island booths Labor Contracted workers who perform services When labor is ordered hours are based on estimates and will be billed actual time incurred Requested times are not guaranteed and are based on availability Minimum of one hour will be charged Additional time will be billed in increments Rates are based on when labor was performed ST OT DT Logistics Point to point transportation services for freight by an appointed carrier Marshaling Yard A lot where trucks gather for orderly dispatch to Event site When Shepard provides a marshaling yard all carriers must check in present a weight ticket and will be guided to the docks to unload when a space is available The same is true for the out of the show Applicable fee applies Move In Refers to the date and time that exhibitors gain access to a facility and are able to begin the construction and or set up of their booth Mobile Spotting Fee The charge for Shepard personnel to safely guide vehicles operated by exhibitors on the exhibit hall floor when approved by show management and if Shepard dete
110. zed Signature Amount Due 8 Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing tax rates are subject to change SIGN ORDER FORM MEGACON 2014 Shepard Exposition Services March 21 23 2014 7 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Orange County Convention Center Orlando Florida Customer Service Fax 407 888 2301 Event Code F111030314 Customer Service Email orlando shepardes com Discount Deadline February 28 2014 SIGNS BANNERS AND ACCESSORIES code Qu Description Discount Regular Amount __ Qu Description Discount Regular Amount Standard Foamcore Signs Single sided Vinyl Banners with Digital Printing 70009 Vertical 22 x28 135 25 175 85 70065 54 4715 22 30 ft Vertical 70010 E Horz 22 x28 135 25 175 85 70071 54 47 15 22 30 ft Horizontal 70011 Vertical 28 44 206 10 267 95 70066 Pockets ag a5 24 00 ft Vertical 70012 EN Ho

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