Home

Complimentary Furniture Package order

1. 61 85 80 45 F130 8 Table 30 high 120 30 156 35 F10 Padded Arm Chair Gray 67 10 87 20 F140 A Table 42 Counter high 106 40 138 30 F20 Custom Padded Arm Chair 79 200 103 00 F150 6 Table 42 Counter high 125 75 160 85 F30 Padded High Stool Gray 75 75 98 50 F160 8 Table 42 Counter high 141 10 183 45 F40 Custom Padded High Stool 99 45 129 30 F170 Ath side table drape 35 85 46 60 LCO1 Leather 495 00 643 50 02 Leather Chair 310 00 406 00 COLORS LIRED LU BLUE LITEAL LI BURGUNDY HUNTER GREEN F245 Coffee Table 195 00 253 50 LlPLUM L GRAY DU BLACK LIWHITE LIGOLD LIEXPO GREEN 75 Executive 195 00 253 50 30 Diameter Pedestal Table Gray 119 10 154 80 UNDRAPED DISPLAY TABLE F80 L118 High F90 L130 High F100L 42 High F190 4 Table 30 high 5495 7140 F200 6 Table 30 67 10 87 20 F210 8 Table 30 79 80 10375 CARPET F220 4 Table 42 Counter high 59 55 77 45 C10 BOTONES 126 05 163 90 F230___ 6 Table 42 Counter high 70 55 9170 C20 3540 24750 32110 F2
2. 38 ALL GOODS STORED WITH HERITAGE ARE STORED AT YOUR OWN RISK We shall not be liable for any injury damage loss theft or destruction including but not limited to damage from atmospheric conditions or rust negligence whether caused by ourselves or by servants agents employees or others failures to act breach of contract breach of warranty water condensation fire floods acts of God or any act beyond our sole control We are not liable for any direct consequential or incidental damages nor for loss of profit or loss due to failures to obtain or turnover goods at any particular time or place whatsoever however such loss may be incurred We are not liable for or chargeable with any loss of sales income resale commissions or brokerage nor for any freight or demurrage Please Print NAME OF CONVENTION 2015 MID CONTINENT DENTAL CONGRESS BOOTH FIRM NAME PHONE FAX ADDRESS CITY STATE ZIP BY EMAIL NAME DATE Signature Please Fax or Mail This Form Promptly To Heritage Exposition Services Retain One Copy For Your File HERITAGE HERITAGE Exposition Services DO NOT DELAY ADVANCE SHIPMENT TO WAREHOUSE TO Exposition Services DO NOT DELAY ADVANCE SHIPMENT TO WAREHOUSE TO EXHIBITOR NAME BOOTH NUMBER EXHIBITOR NAME BOOTH NUMBER HERITAGE EXPOSITION SERVICES 3681 NEW TOWN BLVD ST CHARLES MO 63301 HERITAGE EXPOSITION SERVICES 3681 NEW TOWN BLVD ST CHARLES MO 63301 FO
3. EMAIL NAME DATE SIGNATURE PLEASE PRINT Mail This Form Promptly To The Address Above Retain One Copy For Your File HF04 Remit To FURNITURE CARPET HERITAGE RENTAL ORDER FORM EXPOSITION SERVICES 620 Shenandoah Ave St Louis MO 63104 Phone 314 534 8500 Fax 314 533 0906 Discount prices only apply to orders received with full payment by the discount deadline date listed on the general information page All charges for equipment and or services are payable in advance or when placing order at show site Orders will not be processed without payment For your convenience MasterCard American Express Visa and Discover will be accepted Fax orders will be accepted with enclosed credit card authorization form only Charges for rental items listed below are for the duration of the show and include delivery and removal Cancellation of equipment delivered will be subject to a 100 cancellation charge for labor involved Orders received after deadline are subject to availability ITEM QTY DISCOUNT STANDARD AMOUNT ITEM QTY DISCOUNT STANDARD AMOUNT RATES RATES RATES RATES FURNITURE DRAPED DISPLAY TABLE F60 Plastic Side Chair White 47 40 61 65 F110 A Table 30 high 85 60 111 25 F50 Padded Sled Base Chair Gray 61 85 80 45 F120 6 Table 30 high 102 95 133 80 F9 Padded Chair Gray
4. non current carrying metal parts of fixed equipment which are liable to be energized must be grounded We reserve the right to refuse connection to any exhibitor whose equipment is deemed unsafe by our electrical supervisors Special equipment requiring company engineers or technicians for assembly servicing preparatory work and operation may be executed without house electricians However all equipment regardless of the source of power must comply with all federal state and local state safety codes NOTICE We cannot accept responsibility for voltage fluctuation or power failure due to temporary conditions beyond our control For your protection we advise installing a surge protector on all your computers and other sensitive equipment All electrical installations and connections to electrical service must be made by a house electrician We will not be responsible for damage or loss to any equipment components computer hardware software or data or injury to any person caused by the unauthorized installation of any equipment connection to service or wiring of any equipment by persons other than St Charles Convention Center house electricians b Mechanical Revised 02 2012 Service Connection Guidelines Under NO circumstances shall anyone other than house engineers make service connections Service requirements crossing aisles will not be installed unless approved by show management AND our Event Services department Obstructions blocki
5. 94 13 per hr One Hour Minimum Local Pickups amp Deliveries 149 20 per hr 223 80 per hr One Hour Minimum G SPECIAL SERVICES Metal banding will be available for securing outbound shipments at a rate of 50 per foot plus labor One Hour Minimum Shrink wrap of a pallet will be charged at 50 00 per pallet Mobile equipment will be moved into and out of the exhibit facility at 150 00 per round trip unless otherwise noted in this kit H OUTBOUND SHIPMENTS Exhibitors are responsible for labeling their exhibit materials and providing outbound shipping information To assist you with these arrangements Heritage will have a Service Desk in the exhibit hall with labels bills of lading and available shipping information When materials are labeled packed and ready to be shipped completed bills of lading should be turned in at the Service Desk Pick ups for local deliveries or small package shipments i e UPS and Parcel Post should be dealt with in the same manner as all other outbound shipments In order to expedite removal of materials Heritage reserves the right to change designated carriers if such carriers fail to pickup or refuse to accept shipments Where no disposition is made materials will be returned to the warehouse awaiting shipping instructions I RETURNED SHIPMENTS TO HERITAGE WAREHOUSE Where no disposition has been made for outbound shipments or later scheduled pickups are necessary Heritage will return exhibit mater
6. ALL GRAPHICS 681 8883 COMPLETE ALL SHADED AREAS SEE BACK OF PART 1 BOOTH NUMBER STRAIGHT BILL OF LADING SHORT FORM ORIGINAL Not Negotiable RECEIVED subject to the classifications and tariffs in effect on the date of the issue of this Bill of Lading the property described below in apparent good order except as noted contents and condition of contents of package unknownimarked consigned and destined as indicated below which said carrier the word carrier being understood throughout this contract as meaning any person or corporation in possession of the propertynder the contract agrees to carry to its usual place of delivery at said CONVENTION destination if on its route otherwise to deliver to another carrier on the route to said destination It is mutually agreed as to each carrier of all or any of said property over all or any portion of said route to destination and as to each party at any time interested in all or any of said property that every service to be performed heeunder shall be subject to all the terms and conditions of the Uniform Domestic Straight Bill Lading set forth 1 in Official Southern Western and Illinois Freight Classifications in effect on the date hereof If this is a rail or a rail water shipment or 2 in the applicable motor carrier classification or tariff if this is a motor carrier shipment Shipper hereby certifies that he is familiar with all the terms and conditions of the said bill of lading includi
7. Impact Panel 1 Meterx 8 D130 Shelf 1 meter wide x 12 deep D170 6 Quarter View Showcase MD22 Curved Counter 1 Meter D11 Pegboard 6 Single Hook D220 Arm Light D20 Vertical Tackboard Heritage Expositon Services Toll Free 1 800 360 4323 Fax 314 533 0906 exhibitorservices heritageexpo com www heritageexpo com Remit To HERITAGE EXPOSITION SERVICES 620 Shenandoah Ave St Louis MO 63104 MODULAR RENTAL DISPLAY ORDER FORM Cancellation No refunds if cancelled after the deadline Late Request Request after deadline will be filled as available at the standard rate Phone 314 534 8500 Fax 314 533 0906 Choose Your Exhibit Check One C MDO2 DISPLAY TWO 20 STANDARD DISPLAY O MDO1 DISPLAY ONE IO STANDARD DISPLAY Package Includes Installation and dismantling labor 1 Header One 10 x 10 Standard Carpet One 1 meter counter Three Arm Lights Package Includes Installation and dismantling labor One 10 x 20 Standard Carpet 2 Headers One 1 5 meter counter Four shelves 5 Halogen Lights Package Includes Installation and dismantling labor One 20 x 20 Standard carpet 2 Headers 4 Counters ADVANCED RATE 91 811 25 ADVANCED RATE 4 462 50 ADVANCED RATE 8 006 25 Circle your carpet color Blue Burgundy Indicate Your Header Sign Copy Gray STANDARD RATE 2 354 65 STANDARD RATE 5 801 25 STANDARD RATE 10 408 15 Red Package Includ
8. Promptly To The Address Above Retain One Copy For Your File SS H SAINT CHARLES CONVENTION CENTER Dear Exhibitor Congratulations on your decision to be an exhibitor at the St Charles Convention Center The St Charles Convention Center 15 the exclusive provider of utility and booth cleaning services for the facility To order services please complete and return the order forms located in this packet or visit www stcharlesconventioncenter com to order utilities online Be sure to read all the materials carefully Payment must be made by Visa Mastercard American Express Discover certified check or money order Please note that ordering your items in advance will save you a substantial amount of money In order to receive the advance discounted prices full payment must be received 14 days prior to the first scheduled move in date of the show NOW offering online ordering for Electricity and Internet Additional features for being an exhibitor at SCCC include Concessions Discounts 15 discount on purchases at our Cyber caf and St Charles Caf located at Center Hall Simply show your exhibitor badge to take advantage of the discount Discount does not apply at specialty kiosks or to alcoholic beverages Exhibitor Meal Delivery Service The Exhibitor Meal Delivery Order Form allows you to order lunch prior to move in and have it delivered right to your booth Convenient Parking Parking Lot C is located next to t
9. after closing Only STCCC house electricians are permitted to service connections and overload protection to equipment e Electrical Connections Exhibitors or exhibitors agents may plug into purchased outlets and connect signal wiring i e antenna audio video speakers within a booth or between the exhibitors equipment with one booth Otherwise under NO circumstances shall anyone other than house electricians make electrical connections Power requirements crossing aisles will not be installed unless approved by show management AND our Event services department e Obstructions blocking utility floor boxes are subject to relocation as necessary House electricians are authorized to cut floor coverings to permit installation of service unless otherwise directed Standard wall column and permanent building electrical outlets are not a part of booth space and are not to be used by exhibitors unless authorized by event service department e Prohibited Usage Use of open clip sockets latex or lamp cord wire or unapproved duplex or triplex attachment plugs in exhibits are prohibited Revised 02 2012 Page 1 of 2 CEY E N CHARLES UTILITY SERVICES CENTER CONDITIONS AND REGULATIONS Equipment All equipment must be properly tagged or marked with complete information as to the type and or amount of current voltage phase frequency horsepower etc required 120 volt cords must be of the three wire grounded type All exposed
10. good condition e Nocombustibles or flammables can be within 35 ft of work site When 35 ft cannot be obtained protective covers fire resistant shields or guard must be used e All wall and floor openings within 35 ft of the site must be tightly covered to prevent the passage of spark to adjacent areas e Cylinders containing compressed gasses for use at the site shall not be charged in excess of one half 1 2 their maximum capacity Total gas capacity of cylinders is limited to 2500 cubic ft 9 Beyond the cylinders connected for use additional cylinders may be stored at the site to furnish approximately one day s consumption Other cylinders shall be stored in an approved storage area 8 of 8 March 2012 AL ST CHARLES CONVENTION CENTER QBA quM 1 CONVENTION CENTER PLAZA ST CHARLES MO 63303 ORDER ELETRIC ANALOG PHONE LINE AND INTERNET ONLINE WWW STCHARLESCONVENTIONCENTER COM PHONE 636 896 1801 FAX 636 896 1802 EMAIL exhibitorsvs scmocc com EXHIBITOR SERVICES ORDER FORM Event Company Name Event Dates Mailing Address Exhibit Location Booth City State Zip Ordered By Phone Fax On Site Contact E mail ADVANCED PRICING IS VALID WITH FULL PAYMENT RECEIVED 14 CALENDAR DAYS PRIOR TO EVENT MOVE IN 24 HR 7 TELECOM WIRELESS INTERNET Nu YorN PER DAY PER DEVICE 50 YorN PER DAY PER DEVICE 50 ADDITIONAL IP ADDRESSE
11. maintained for fire equipment access to all parts of the building d No part of a stairway whether interior or exterior hallway corridor vestibule balcony or bridge leading to a stairway or exit shall be used in a manner that will obstruct its use as an exit or that will present a hazardous condition e Storage of any kind is prohibited behind back drapes amp display walls or inside display areas All cartons crates containers and packing materials that are necessary for re packing shall be removed from the show floor The SCCC inspects all exhibits to ensure compliance f Crates packing materials wooden boxes and other highly combustible materials may not be stored in the SCCC All outside displays that are under the cover of the building roof or extension of the roof or porch area shall be governed by the same rules of an inside display g No exit doors shall be locked bolted or otherwise fastened or obstructed at any time the SCCC is open to the public Moreover it shall be unlawful to obstruct or reduce passageway or other means of egress Additionally all required exits shall be so located as to be discernible and accessible with unobstructed access thereto h All sawdust and shavings shall be thoroughly treated with an approved flame retardant product stored and maintained in a manner approved by the Fire Marshal 1 Compressed cylinders shall be used handled and stored in accordance with applicable fire code requirements
12. meeting room rental subject to review Electrical service for exhibit booth space staging lighting or other production lighting must be ordered through SCCC electrical equipment must be properly tagged or marked as to the type and amount of current voltage phase frequency horsepower etc The use of open clip sockets latex or lamp cord wire unapproved duplex or triplex attachment plugs is prohibited All extension cords must be 120 Volt three pronged grounded cords All exposed non current carrying metal parts of fixed equipment must be grounded equipment regardless of power source must comply with local state and national safety codes The SCCC reserves the right to refuse any connection or equipment that is deemed unsafe Obstructions blocking utility floor boxes are subject to relocation as necessary The SCCC Operations department is authorized to cut floor coverings to permit installation of service unless otherwise directed The SCCC cannot accept responsibility for voltage fluctuation or power failure due to temporary conditions beyond our control For your protection we advise installing a surge protector on all your computers and other sensitive equipment We will not be responsible for damage or loss to any equipment components computer hardware software or data or injury to any person caused by the unauthorized installation of any equipment connection to service or wiring of any equipment by persons other than SCCC ho
13. your freight delivery to the booth storage and return of empty crates and reloading Label each piece and address all shipping documents bills of lading as follows for shipments to warehouse EXHIBITOR COMPANY NAME BOOTH NO HERITAGE EXPOSITION SERVICES 3681 NEW TOWN BLVD TOTAL PIECES ST CHARLES MO 63301 FOR 2015 MID CONTINENT DENTAL CONGRESS APPROX WT DELIVERIES TO THE WAREHOUSE MUST BE MADE BETWEEN THE HOURS OF 10 AM 4 PM MONDAY THROUGH FRIDAY RATES FOR SHIPMENTS TO WAREHOUSE Deadline Date Wednesday October 21 2015 To Avoid Late Fees aor lbs Min 1 PackagedShipmentstotheAdvanee Warehouse Shipments to the Advance Warehouse 920 92 00 518400 184 00 E via Van Line Specialized Carrier Federal Express UPS or U S Mail to the Advance 11040 220 80 Packaged Shipments to the Advance Warehouse after the deadline date 115 00 230 00 Packaged Shipments via Van Line Specialized Carrier Federal Express UPS or U S Mail to the Advance Warehouse after the deadline date 133 40 266 80 B SHIPMENTS TO SHOW SITE Heritage Exposition Services will receive and unload shipments at show site only during scheduled exhibitor move in times Do not ship to show site at any other times as the facility has no provisions to accept advance shipments Shipments must be sent with freight charges prepaid Collect shipments will not be accepted 2
14. 00 lb minimum will apply for each shipment received Rates below include receipt of your freight delivery to the booth storage and return of empty crates and reloading Label each piece and address all shipping documents bills of lading as follows for shipments to show site EXHIBITOR COMPANY NAME BOOTH NO C O HERITAGE EXPOSITION SERVICES ST CHARLES CONVENTION CENTER TOTAL PIECES 1 CONVENTION CENTER PLAZA ST CHARLES MO 63303 APPROX WT FOR 2015 MID CONTINENT DENTAL CONGRESS RATES FOR SHIPMENTS TO SHOWSITE Description Raepe10 s Min Charge RE Packaged Shipments to the Show site 84 25 168 50 Packaged Shipments via Van Line Specialized Carrier Federal Express UPS or U S Mail to the Show site 101 10 202 20 Loose or Uncrated Shipments or Shipments requiring Special Handling to the Show site Rate will not be split 117 95 235 90 for mixed shipments The uncrated rate will apply The cwt 100 Ib rates listed above are based on inbound weight only rounded up to the next 100 Ibs Services include receiving unloading delivery to booth storage and return of empty containers moving materials to the dock and reloading on designated outbound carrier ESTIMATED COSTS Round to next highest whole number Estimated Weight in Ibs 100 Rate CONTINUED ON NEXT PAGE MH S D INBOUND SHIPMENTS All shipments must have a bill of lading or delivery receipt showing number of pi
15. 40 3016 42 Counter high 8615 112 00 C30 PO 370 10 481 10 C40 Pro Ee 497 30 646 50 TABLE RISERS COVERED WHITE 50 9X Per10 increment 126 05 163 90 Riser Dimension 10 Wide x 8 high F250 4 Long riser 37 80 49 15 AREA CARPET Indicate Dimensions for Special Size Carpet F260 e 46 50 60 45 60 w persq ft 100 sq ft 215 2 75 F270 8 56 20 73 05 COLORS LIRED BLUE HUNTER GREEN LJ BURGUNDY SPECIAL DRAPE BACKGROUNDS LIPLUM LiGRAY LiBLACK F280 3 H Background per ft 11 53 15 05 F290 8 Background per ft 12 70 16 55 Area carpet is required for all booths larger than 30 or for booths configured as islands or peninsula areas COLORS ORED O BLUE CO TEAL BURGUNDY HUNTER GREEN LJ BLUM LIGRAY LIBLACK LIWHITE LIGOLD L EXPO GREEN PADDING AND VISQUEEN 90 sq ft min Show colors will be given when color is not selected C70 X Carpet padding per sq ft 1 05 1 35 C80 X Visqueen covering per sq ft 60 80 TOTAL ORDER NAME OF CONVENTION _ 2015 MID CONTINENT DENTAL CONGRESS BOOTH FIRM NAME PHONE FAX ADDRESS CITY STATE ZIP BY EMAIL NAME DATE SIGNATURE PLEASE PRINT Please Fax or Mail This Form Promptly To The Address Above Retain One Copy For Your File FC H Furniture Furniture Furniture F60 Plastic Side Cha
16. 6 Quarter View Showcase 351 60 457 05 MD20 Display Counter 1 Meter 388 60 505 15 MD10 Display Counter 2 Meter 543 55 706 65 MD22 Curved Counter 1 Meter 427 46 555 67 MD30 Display Cabinet 2 Meter 388 60 505 15 TOTAL ORDER NAME OF CONVENTION 2015 MID CONTINENT DENTAL CONGRESS BOOTH FIRM NAME PHONE FAX ADDRESS CITY STATE ZIP BY EMAIL NAME DATE SIGNATURE PLEASE PRINT Please Fax or Mail This Form Promptly To The Address Above Retain One Copy For Your File FC H Accessories HERITAGE Accessories A10 Wastebasket A20 Tripod Easel D250 Chrome Sign Holder A30 Chrome Stanchion A40 Velour Rope 6 Black 50 Coat Tree A60 Chrome Bag Rack 70 Literature Rack A80 Garment Rack 5 A90 2 Way Straight Arm Rack A100 4 Way Slant Arm Rack A110 6 Tensabarrier A106 Raffle Ticket Drum A107 Fishbowl 140 160 D150 Shown D170 Shown MD20 Shown D30 Shown MD21 Display D12 Pegboard 8 Single Hook D120 Slatwall Waterwalls Hooks D30 Horizontal Tackboard D10 Pegboard Panels 4 x8 Vertical D121 Slatwall 8 Bracket D140 4 Full View Showcase MD30 Display Cabinet 1 Meter D50 Slatwall 1 Meter x 8 D60 Gridwall 6 Single Hook D150 6 Full View Showcase MD20 Display Counter 1 Meter 040 Gridwall 2 8 D70 Gridwall 8 Single Hook D160 4 Quarter View Showcase MD21 Display Counter 2 Meter D31 Fabric
17. C Remit To HERIIAGE COMPLIMENTARY FURNITURE EXPOSITION SERVICES PACKAGE ORDER FORM 620 Shenandoah Ave St Louis MO 63104 Phone 314 534 8500 Fax 314 533 0906 DEADLINE DATE OCTOBER 14 2015 The Greater St Louis Dental Society is offering a complimentary furniture package for the 2015 Mid Continent Dental Congress Two optional furniture packages are being offered as listed below for each 10 x10 space occupied by the exhibiting company Please indicate your selection and submit your order to Heritage Exposition Services by the deadline date of Wednesday October 14 2015 Note Table skirting colors for bronze and silver sponsors will be silver Gold table skirting will be provided for gold sponsors Any additional furnishings required may be ordered at exhibitors expense on the enclosed furniture carpet rental order form Note One 1 package allowed per 10 x 10 booth space Package One 1 6 long x 42 high skirted display table One 1 Padded high stool gray One 1 wastebasket with liner Quantity of Option A packages Package 8 One 1 6 long x 30 high skirted display table One 1 Plastic side chair gray One 1 wastebasket with liner Quantity of Option B packages For additional rental items please refer to the enclosed Furniture Carpet Rental Order Form NAME OF CONVENTION 2015 MID CONTINENT DENTAL CONGRESS BOOTH EXHIBITOR NAME PHONE FAX ADDRESS CITY STATE
18. Dear Exhibitor Your company is exhibiting at the event below Please direct this service manual to the person in charge of your exhibit GREATER ST LOUIS DENTAL SOCIETY S MID CONTINENT DENTAL CONGRESS OCTOBER 29 307 20455 SI CHARLES CONVENTION CENTER ST CHARLES MISSOURI HERITAGE EXPOSITION SERVICES Heritage Exposition Services Toll Free 1 800 360 4323 Fax 314 533 0906 exhibitorservices heritageexpo com www heritageexpo com GREATER ST LOUIS DENTAL SOCIETY MID CONTINENT DENTAL CONGRESS OCTOBER 29 30 2015 ST CHARLES CONVENTION CENTER General Information ST CHARLES MISSOURI Bronze Sponsor Booth Each 10 x10 booth will be set with 8 high blue amp gray back drape 3 high blue side dividers and a 7 x 44 one line identification sign Exhibit booths will be carpeted in blue Silver Sponsor Booth Silver sponsors will receive the same furnishings as listed above and will be assigned prime locations on the show floor Booth draperies will be solid silver to highlight your location Gold Sponsor Booth Gold sponsors will receive the same furnishings as listed above and will be located in the center aisle on the show floor Booth draperies will be solid gold highlighting this area Complimentary Furniture Package The GSLDS is offering a complimentary furniture package for each 10 x 10 booth space including e One 6 skirted table 30 or 42 high One side chair or high stool One was
19. IGNATURE PLEASE PRINT Please Fax or Mail This Form Promptly To The Address Above Retain One Copy For Your File Modular MDO1 Modular Hardwall Display Package 1 MDO2 Modular Hardwall Display Package 2 MDO3 Modular Hardwall Display Package 3 MDO4 Modular Hardwall Display Package A MDO5 Modular Hardwall Display Package 5 MDO6 Modular Hardwall Display Package 6 E GE Heritage Expositon Services Toll Free 1 800 360 4323 Fax 314 533 0906 exhibitorservices heritageexpo com www heritageexpo com T MN Remit To HERIT A cb SHIPPING INSTRUCTIONS MATERIAL HANDLING INFORMATION EXPOSITION SERVICES 8 Heritage shall not be liable for piece count or condition of any Phone 314 534 8500 Fax 314 533 0906 shipments received without individual carrier receipts or freight bills from carriers such as UPS Federal Express Express Mail Parcel Post private vehicles etc due to their delivery procedures A SHIPMENTS TO WAREHOUSE Heritage Exposition Services will start receiving crated boxed or skidded materials 30 days prior to show move in Shipments will be received Monday through Friday between the hours of 10 00 a m and 4 00 p m For uncrated and loose shipments please refer to shipments to show site below Shipments must be sent with freight charges prepaid Collect shipments will not be accepted 200 Ib minimum will apply for each shipment received Rates below include receipt of
20. Impact Panel 1 Meter x 8 305 30 396 89 A60 Chrome Bag 60 35 78 50 340 2 x8 113 80 147 95 70 Literature 11795 153 35 D60 Gridwall 6 Single 8 35 10 85 A80 Garment Rack 5 64 75 84 20 D70 Gridwall 8 Single 9 70 1265 A90 2 Way Straight Arm 88 80 115 45 D50 Slatwall 1 Meter x 8 152 65 19845 A100 4 Way Slant Arm 99 45 129 30 D120 Slatwall Waterwalls Hooks 25 00 32 50 A106 Raffle Ticket 55 00 71 50 D121 Slatwall S BI aCKeL aaa 9 70 12 65 A107 MTM 20 00 26 00 D130 Shelf 1 meter wide 41 65 54 15 A110 6 94 35 122 70 D220 POT E 37 00 48 10 D140 4 Full View Showcase 367 80 478 10 D150 6 Full View Showcase 395 55 514 20 D160 4 Quarter View Showcase 312 25 405 95 D170
21. ONSIGNEE UNLESS PRIOR ARRANGEMENTS ARE MADE DIR ECTLY WITH FREIGHT CARRIER Day Date Time m X SIGNATURE OF SHIPPER SIGNATURE OF CARRIER OR AGENT ORIGINAL HERITAGE EXPOSITION SERVICES 620 Shenandoah Ave St Louis MO 63104 Phone 314 534 8500 Fax 314 533 0906 IMPORTANT INFORMATION REGARDING OUTBOUND SHIPMENTS To ensure that your outbound shipment is handled according to your instructions please be advised of the following CONTACT YOUR CARRIER TO SCHEDULE PICK UP OF YOUR SHIPMENT You must call your carrier unless you are using the show recommended carrier Carriers including FED EX and UPS will not pick up your shipment unless you have made arrangements with them In the event your selected carrier fails to show on final move out day your shipment will be rerouted to Heritage s show carrier PACK AND LABEL YOUR MATERIALS Banding shrink wrap and shipping labels are available at the Heritage Service Desk COMPLETE AND TURN IN A HERITAGE BILL OF LADING FOR EACH OUTBOUND SHIPMENT Bill of ladings may be obtained from the Heritage Service Desk Complete a bill of lading for each shipment destination Turn in all completed bill of ladings to the Heritage Service Desk once your shipments are ready to be loaded out For your convenience show recommended carriers are available to handle outbound transportation Thank you and we hope you have a great show HERIIAGE EXPOSITION SERVICES LABOR GUIDELINE
22. R 2015 MID CONTINENT DENTAL CONGRESS FOR 2015 MID CONTINENT DENTAL CONGRESS HERITAGE Exposition Services DO NOT DELAY ADVANCE SHIPMENT TO WAREHOUSE TO HERITAGE Exposition Services DO NOT DELAY ADVANCE SHIPMENT TO WAREHOUSE TO EXHIBITOR NAME BOOTH NUMBER EXHIBITOR NAME BOOTH NUMBER HERITAGE EXPOSITION SERVICES 3681 NEW TOWN BLVD ST CHARLES MO 63301 HERITAGE EXPOSITION SERVICES 3681 NEW TOWN BLVD ST CHARLES MO 63301 2015 MID CONTINENT DENTAL CONGRESS 2015 MID CONTINENT DENTAL CONGRESS ken rm mn pm w w pm pm pm w m m HERIIAGE EXPOSITION SERVICES IMPORTANT NOTICE REGARDING DIRECT SHIPMENTS Please be aware that the St Charles Convention Center does NOT receive exhibitor freight literature or supplies through the convention center package room The venue s package room is too small to handle Exhibit Materials and the convention center s everyday receiving exhibit materials being shipped directly to show site must be addressed as listed below to insure unloading and delivery to your booth area NOTE Direct shipments will only be received beginning at 8 00 a m Wednesday October 28 2015 Any materials sent to the convention center prior to this date may be returned to sender and or may be turned over to Heritage Exposit
23. S ELECTRIC 120 V SINGLE PHASE 10 AMPS 960 WATTS E 120 V SINGLE PHASE 20 AMPS 1920 WATTS m POWER STRIP 100 PRIVATE SECURED NETWORK Power turned on daily 1 hour prior to event opening ANALOG DIRECT PHONE LINE and off 30 mintues after closing Electric Subtotal Dial 9 to get outside line 150 Order 24 hour power if overnight service is required TV must be cable read zur 1 2 5 M B 2 208V ELECTRIC sss sss sss sss sss 20 prase ooamps s 415 ses zos phase sn aurs 60015 760 95 A V Services are subject to ANN Subtotal NEMA PLUG IF AVAILABLE 22 Management Charge 22 Management Charge 208V Electrical Subtotal SUBTOTAL ms 15 minute minimum 60 hr MEE Telecom Subtotal A V SERVICES 250 YorN onitors VCR Other Y N mes 32 HD LCD TV w DVD Yor N me CD Player DVD Player Yor N m Projectors higher output available Y or N m SVGA LCD projector 1200 Lumen YorN XGA LCD projector 3000 lumen 270 370 400 5201 sm l sao 5 4 51 560 o 2 o larger sizes available 6 or 7 tripod w skirt ELECTRICIAN 2 HOUR MINIMUM FEE PER CONNECTION REQUIRED A CANCELLATION POLICY If cancellation occurs before installation and more than 6 days prior to the first scheduled
24. S amp NON OFFICIAL CONTRACTOR RULES FOR EXHIBITOR PARTICIPATION MATERIAL HANDLING Regulations require that the official material handling contractor off load all equipment and display materials for ALL trucks including box rental trucks of any size and all rental vans using the loading dock The use of fork trucks pallet jacks and lift gates are permitted by personnel of the official drayage contractor Exhibitors are allowed to perform their own material handling provided they meet all of the following criteria Personnel performing the work must be bonafide full time employees of the exhibiting company They may load unload uncrated materials from a mini van car station wagon or pick up truck owned by the exhibiting company They may use only hand operated equipment which they have provided two wheeled hand trucks and four wheeled flat carts are permitted EXHIBIT INSTALLATION AND DISMANTLING Full time employees of the exhibiting companies may set their own exhibits without assistance from the union employees Any labor services that may be required beyond what your regular full time employees can provide must be rendered by the Union Labor can be ordered in advance by returning the Labor Order Form or at show at the service desk Proof of full time employment status may be requested by the Union NON OFFICIAL CONTRACTOR RULES Non Official Installation and Dismantling Contractors must use Union labor Supervision by Non Offi
25. The 1997 Uniform Fire Code is not applicable p No unauthorized persons are to alter remove deface or tamper with any required fire safety equipment contained with the SCCC These items include the fire sprinkler system fire alarm system emergency lights or exit signs portable fire extinguishers exit doors or other related safety equipment k The use of Liquefied Petroleum Gases LPG inside building tents or other areas is strictly prohibited except for demonstration purposes when approved by the SCCC and the Fire Marshal Maximum LPG allowed for exhibition purposes is a 16 02 non refillable cylinder There may be a maximum of 24 containers stored in any one location D standpipe fire hose cabinets hydrants amp fire department connections shall be kept clear and unobstructed m The SCCC along with the Fire Marshal shall check egress of the facilities before it 1s occupied for any use If such inspection reveals that any element of the required means of egress 1s obstructed inaccessible locked fastened or otherwise unsuited for immediate use admittance to the building shall not be permitted until necessary corrective action has been completed n Nocurtains drapes or decorations shall be hung in such a manner as to cover any exit signs 0 No person shall interfere with the City Fire Rescue Department when performing emergency and non emergency functions at the SCCC orders issued by a member of the Fire Rescue Departmen
26. ain exceeding 10 gallon capacity must be filled and drained by house engineers and are subject to a service charge fountains or other decorative water containers must be waterproof and of sufficient density to avoid leaks Plastic must be placed underneath the display for additional protection AII water displays must be pre approved by the General Manager or designee We reserve the right to fill any container that shows sign of leakage or is otherwise deemed inadequate by a house engineer Containers showing signs of leakage will be drained by a house engineer without prior notice Exhibitor assumes responsibility for any damage to SCCC facilities caused by faulty exhibitor equipment or negligent operation of exhibitor equipment We cannot accept responsibility for pressure fluctuations due to temporary conditions beyond our control For your protection we advise installing appropriate regulators on any connection requiring critical control of pressure moisture content etc We will not be responsible for damage or loss to any equipment or components or injury to any person caused by the unauthorized installation of any equipment connection to service or interconnection of any equipment by persons other than house engineers Weldin For public safety reasons the use of welding equipment and cutting equipment must be approved by the SCCC and the Fire Marshal The following requirements must be adhered to e Cutting and welding equipment must be in
27. arpet sweeping of booth and wastebasket pick up Rates do not apply to food shows Booth Size X Total Sq Ft Min 100 Sq Ft Length Width X X Total Sq Ft Rate per of days Total Min 100 Sq Ft Sq Ft Water Connection One Time Fill amp Drain 11 1 000 Gallons Water Connection One Time Fill amp Drain 1 000 Gallons PAYMENT INFORMATION Number Security Code Last 3 digits on back of Name on card Please Print Signature Please make checks payable to Billing Address St Charles Convention Center City Total Sales CANCELLATION POLICY x 7 45 If cancellation occurs more than 6 days prior to the first scheduled move in day 90 REFUND terms conditions and rates Sales Tax this f If cancellation occurs 6 days or less prior to the first SUBTOTAL scheduled move in day 75 REFUND subject We change at Any De If cancellation occurs after the start of the first scheduled without notice x 196 Tourism Tax move in day NO REFUND of subtotal GRAND TOTAL 100 sq ft is the minimum requirement Additional charges may apply to larger booths December 14 SAINT CHARLES UTILITY SERVICES CEY E N CONDITIONS AND REGULATIONS 1 PAYMENT INFORMATION a We can accept company checks money orders Visa MasterCard Discover and American Express for payment Acceptance of checks and credit cards is subject to verification at our discreti
28. ay be stored on trailers in the loading dock area Heritage employees will be available to access storage items during show hours one hour prior to show opening and one half hour after show closing each day All materiel in storage on the last day of the show will be returned to their designated booth space at the close of the show Due to fire regulations and for security purposes NO LARGE DELIVERIES CAN BE MADE DURING SHOW HOURS Show management reserves the right to stop deliveries at any time during the show hours so please schedule deliveries prior to show opening Storage space may be limited Orders MUST be received by the deadline date to guarantee storage space The charge for storage space is as follows Accessible Storage Rate 100 00 base charge plus labor charges per delivery one hour minimum Labor Rates Straight Time one hour minimum per 62 75 8 00 a m 4 30 p m Monday Friday Over Time one hour minimum per 94 13 YES I wish to reserve space for accessible storage I plan on storing pallets boxes crates cases of pieces circle one Deliveries To have items placed in or removed from accessible storage please notify the Heritage Service Desk pe X X
29. cessary ladders and tools will be provided Remit To HERITAGE EXPOSITION SERVICES 620 Shenandoah Ave St Louis MO 63104 Phone 314 534 8500 Fax 314 533 0906 EXHIBITOR APPOINTED CONTRACTOR If your company plans to use a firm who is not the official service contractor as designated by Show Management please complete this form and return to the address above NOTE If you require material handling sign hanging or exhibit labor Heritage requires a completed credit card authorization form on file in order to provide these services EXHIBITOR APPOINTED CONTRACTOR ADDRESS CONTACT PERSON PHONE Inform your Exhibitor Appointed Contractor that they must send a copy of a General Liability Insurance Certificate no later than 30 days prior to show date or they will not be permitted to service your exhibit It is the responsibility of the exhibitor to assure that each representative of an Exhibitor Appointed Contractor abides by the official rules and regulations of this event EXHIBITOR APPOINTED CONTRACTOR THIRD PARTY AUTHORIZATION THIRD PARTY AUTHORIZATION FOR USE OF AN EXHIBITOR APPOINTED CONTRACTOR We understand and agree that we the exhibiting firm are ultimately responsible for payment of charges In the event that the named third party does not discharge payment of the invoice prior to the last day of the show charges will revert to the exhibiting company The items checked below are to be invoiced
30. cial 1s allowed The following is required A Non Official must furnish Show Management the names and addresses and telephone numbers of key executives for emergency contact B All personnel must be properly badged at show sit This statement and insurance rider is not required by the exhibitors who plan to set up and dismantle their own booths or equipment with their own employees Non Officials Installation and Dismantle Contractor supervisors will be allowed on the exhibit floor only during official installation and dismantle hours and must be identified with a temporary work pass either supplied by Show Management of the Official service Contractor TIPPING HERITAGE EXPOSITION SERVICES requests that exhibitors do not tip our employees They are paid at an excellent wage scale denoting a professional status and we feel that tipping is not necessary This applies to all employees Any request for such should be brought to the attention of a Heritage representative at the service desk or correspondence may be directed to the attention of the General Manager at the Heritage office SAFETY Standing on chairs tables or other rental furniture is prohibited This furniture is not engineered to support standing weight HERITAGE EXPOSITION SERVICES cannot be responsible for injuries or falls caused by the improper use of this furniture If assistance is required in assembling your booth please order labor on the Labor Order Form and the ne
31. de but are not limited to open flames hot coals natural gas hook ups compressed gas cylinders such as propane butane hydrogen and acetylene gasoline radioactive material and or any flammable combustible or toxic liquid solid or gas The use of hazardous materials is not permitted without the written approval of the SCCC and the Fire Marshall cont on next page requests to use such gasses must be submitted to your Event Manager no later than 30 days prior to the event Once approval is obtained only a limited supply of the material to be demonstrated 1s allowed in the building Excess fuel and cylinders must be properly stored outside of the exhibit hall transferring of fuel must be done with safety cans 5 of 8 March 2012 compressed gas cylinders must be securely anchored Aerosol cans and other products containing flammable or combustible ingredients are not permitted in the exhibit area unless empty demonstrations using hazardous materials must be approved by the Fire Marshall at least five days prior to the event They include but are not limited to welding brazing laser cutting LP gas cooking and heater demonstrations Plexiglas shields or other protections must be utilized wherever sparks may be emitted or injury to bystanders could occur Material specific fire extinguishers must be nearby Vehicles used must comply with NFPA 58 Helium Balloons Helium balloons are not allowed to be displayed in th
32. der Carpet Comments Graphics With Exhibit Shipped Separately Comments Special Tools Hardware Required OUTBOUND SHIPPING INFORMATION Ship To Method Common Carrier 7 Air Freight Van Line Other Specify Carrier If Known Freight Charges Prepaid LI Bill To Collect Please note Heritage will not be responsible for product or literature that is not properly packed and labeled by exhibitor personnel nor for concealed damage which may occur during shipping SPECIAL INSTRUCTIONS COMMENTS PLEASE PROVIDE AN EMERGENCY CONTACT Name Phone No Remit To HERITAGE SIGN SERVICE ORDER FORM EXPOSITION SERVICES 620 Shenandoah Ave St Louis MO 63104 Phone 314 534 8500 Fax 314 533 0906 Discount prices only apply to orders received with full payment by the discount deadline date listed on the general information page All charges for equipment and or services are payable in advance or when placing order at show site Orders will not be processed without payment For your convenience MasterCard American Express Visa and Discover will be accepted STANDARD SIZE SIGNS DIGITAL GRAPHICS QTY DISCOUNT STANDARD Heritage has the capabilities to provide you with the finest PRICE PRICE digital graphic reproduction available Capabilities include 1 __ 4125 53 65 1 four color photo quality high resolution digital printing in 7X4 _ 48 75 634025 virtually any size for ban
33. e Pre function Foyer spaces of the SCCC However they are allowed in the Grand Ballroom and Meeting Rooms with a 100 deposit If any balloons become loose amp require retrieval by the SCCC staff a 25 removal fee will be charged for the first balloon and 5 for each balloon thereafter Helium balloons are ONLY allowed in the Exhibit Hall if assembled by a licensed and insured Balloon Artist Said artist will be required to submit a 250 deposit as well as a Certificate of Liability Insurance Housekeeping Services for Trade or Consumer Shows Cleaning is provided by our staff in the lobbies and restrooms during show hours with one general cleaning after show hours at a time scheduled with your Event Manager This does not include show offices Exhibit booths and or aisle carpeting are not included unless SCCC has been contracted as the decorator for these services If more frequent or extensive cleaning 15 desired consult our Event Manager about services and rates Exhibitors have the option of purchasing booth cleaning exclusively from SCCC Lighting amp HVAC Full house lighting heating and or air conditioning of all rented spaces are provided by the SCCC for one hour prior to and during actual hours the event is open Work lighting and minimal heating and or a c will be provided in the exhibit halls during move in and move out Liquid Disposal No oils combustibles or any liquids other than water may be poured in the SCCC drainage or sewe
34. e it impossible or impractical to exhibit same AUTHORITY TO HANDLE All terms and conditions herein stated are understood and accepted NAME OF CONVENTION 2015 MID CONTINENT DENTAL CONGRESS BOOTH FIRM NAME PHONE FAX ADDRESS CITY STATE ZIP BY EMAIL NAME DATE Signature Please Print Please Fax or Mail This Form Promptly To Heritage Exposition Services Retain One Copy For Your File MH H Remit HERITAGE PRIORITY RETURN EXPOSITION SERVICES ACCESSIBLE STORAGE FORM 620 Shenandoah Ave St Louis MO 63104 Phone 314 534 8500 Fax 314 533 0906 All orders must have a credit card authorization form on file Priority Empty Container Return This service provides for the priority return of your empties to your booth after the close of the show This service must be ordered prior to the removal of your empties If you would like this service please fill out the information below and return to Heritage Exposition Services Inc Priority Empty Container Return 100 00 per container Estimated Number of Pieces PLEASE NOTE THAT THIS SERVICE CANNOT BE ORDERED AFTER THE PIECES HAVE BEEN TAKEN TO STORAGE ACCESSIBLE STORAGE A storage area will be available for exhibitor s samples and literature in the facility Depending on space available in the facility these items m
35. eces true weight and description of merchandise If shipments arrive without weight on bill of lading and weight is unobtainable Heritage will estimate the weight If actual scale weights are not submitted prior to move out the estimated weight will be final and binding All shipments received are subject to reweigh Copies of bills of lading with the name of the carrier should be forwarded to HERITAGE EXPOSITION SERVICES as soon as shipments are made This will assist in tracing if required Shipments received at the warehouse after scheduled exhibitor set up or shipments received at show site after exhibitor move in times are subject to surcharges to cover additional trucking or labor and will be billed accordingly E EMPTY CONTAINER LABELS Empty container labels will be available at the service desk for all exhibitors using Heritage material handling services Affixing the labels is the sole responsibility of the exhibitor or his representative All previous labels should be removed or obliterated Heritage assumes no responsibility for removal of containers with old empty labels improper information on empty labels or valuables stored in containers removed for storage F ADDITIONAL AVAILABLE SERVICES All per 100 Ib Rates quoted in the foregoing do not include any Blocking Spotting or Bracing in booth or Local pickups for deliveries For such services the following rates apply STRAIGHT TIME OVERTIME Material Handler 62 75 per hr
36. ervices DO NOT DELAY DIRECT SHIPMENT TO SHOW SITE HERITAGE Exposition Services DO NOT DELAY DIRECT SHIPMENT TO SHOW SITE MUST NOT ARRIVE BEFORE WEDNESDAY OCTOBER 28 2015 MUST NOT ARRIVE BEFORE WEDNESDAY OCTOBER 28 2015 TO TO EXHIBITOR NAME BOOTH NUMBER EXHIBITOR NAME BOOTH NUMBER C O HERITAGE EXPOSITION SERVICES ST CHARLES CONVENTION CENTER 1 CONVENTION CENTER PLAZA ST CHARLES MO 63303 2015 MID CONTINENT DENTAL CONGRESS C O HERITAGE EXPOSITION SERVICES ST CHARLES CONVENTION CENTER 1 CONVENTION CENTER PLAZA ST CHARLES MO 63303 2015 MID CONTINENT DENTAL CONGRESS ES LOGISTICS FREIGHT SERVICES H HES Logistics is a convenient one stop shipping resource for all your exposition transportation needs Inbound Shipment Solutions Our trade show specialists will work with you to provide the right solution for moving your exhibit to and from the event including continuous monitoring of shipment progress Utilization of our advance warehouse facilities ensures a streamlined shipping process as well as priority delivery and tracking to the show floor Shipping costs are quoted in Outbound Shipment Solutions advance Due to our shipping volume HES Logistics is able to offer competitive pricing regardless of the size of your shipment All HES Logistics freight is given Priority Empty service At the service desk you w
37. es Installation and dismantling labor One 10 x 20 Standard carpet 2 Headers One 2 meter counter Two 1 meter counters 6 Halogen Lights Package Includes Installation and dismantling labor One 10 x 20 Standard carpet 1 Header 4 Counters 5 Halogen Lights Installation and dismantling labor One 20 x 20 Standard carpet 4 Headers 4 Counters ADVANCED RATE 4 147 50 ADVANCED RATE 4 856 25 ADVANCED RATE 8 662 50 STANDARD RATE 5 391 75 STANDARD RATE 6 313 15 STANDARD RATE 11 261 25 Choose Your Panels Standard and Optional Panel Choices CJ White Hardwall Blue Gray Velcro Circle Blue or Gray Opt Color Hardwall per panel Specify Your company name will be printed in block lettering on the White Header sign Check which color lettering you would like C Black C Blue C Red Please indicate here if you would like us to assist you with logo identification or other customized graphics e Remember to order the following items they are NOT included in booth package Furniture Electrical Service Custom Logo Floral Cleaning Advanced Rates Included Included 70 00 ea Advanced Rates Included Included 91 00 ea Service C Yes I have completed and enclosed the Payment Form Sub Total TOTAL ORDER NAME OF CONVENTION _ 2015 MID CONTINENT DENTAL CONGRESS BOOTH FIRM NAME PHONE FAX ADDRESS CITY STATE ZIP BY EMAIL NAME DATE S
38. et for detailed information regarding outbound shipping procedures Service Center Hours The Heritage Exhibitor Service Center will be staffed during exhibitor move in show hours and exhibitor move out Assistance We want you to have a successful show If we can be of assistance please call our Exhibitor Services at 314 534 8500 We Appreciate Your Business Toll Free 1 800 360 4323 Fax 1 314 533 0906 exhibitorservices heritageexpo com www heritageexpo com Remit To HERITAGE CREDIT CARD AUTHORIZATION EXPOSITION SERVICES RECAP OF SERVICES FORM 620 Shenandoah Ave St Louis MO 63104 Phone 314 534 8500 Fax 314 533 0906 One copy of this form with your check or credit card information must be forwarded to Heritage at the above address All orders received at the Exhibitor Service Desk will be charged at standard rates All outstanding balances must be paid by the close of the show Adjustments to your invoice will not be made after the close of the show Heritage requires that you provide a credit card authorization form if you require material handling sign hanging or labor services For your convenience Heritage will use the authorization to charge your credit card for any charges which Heritage may be obligated to pay on behalf of exhibitor including without limitation any shipping charges from HES Logistics Inc if incurred If you wish to charge the amount of your advance order to your credit card account plea
39. h 2012 Smoking For the benefit of our patrons exhibitors and employees and in compliance with state and local laws the SCCC is a non smoking facility Smoking is not permitted anywhere in the SCCC We do not restrict smoking in outdoor areas of our premises and are grateful for everyone s cooperation in preventing litter and inconvenience to others Our goal 15 to create a pleasant and healthy environment for everyone and we ask your help in informing exhibitors and patrons about this policy Tape Removal Customer is responsible for the removal of all tape and residue marks from the exhibit hall and pre function floors The repair cost for any damage caused to a surface by the use of inappropriate cleaning chemicals or tools will be billed to the customer The use of high residue tape 1s prohibited on any carpeted tiled concrete or hardwood surface Utility Services service connections and overload protection equipment must be installed and removed by the SCCC Any connections requiring 208v will require a 2 hour minimum charge for an electrician All equipment and material furnished shall remain the property of the SCCC and shall be removed only by the Operations department at the close of the show See enclosed order form for available electrical services Booth power will be turned on 1 hour prior to each day s show and turned off 30 minutes after closing Written requests should be made to the SCCC for installation of equipment with
40. he exhibit hall creating a convenient parking lot for exhibitor passenger vehicles during exhibit shows Larger vehicles such as trucks trailers buses etc must utilize Parking Lot D Marketing and Advertising Utilize our in house marketing department to drive traffic to your booth with our internal flat panel displays and for other graphic design needs Call 636 669 3009 Miscellaneous Services Utilize our preferred vendors for discounted rates on printing and rental car needs Call 636 669 3009 to receive these discounted rates COZLLNEH ETE PRINTING INC Please contact your show promoter for specific shipping details SCCC will not receive or send out shipments for events when an outside decorator has been contracted a We are looking forward to a successful show for all If you need additional assistance please contact our Exhibitor Services Department at 636 896 1801 or exhibitorsvs scmocc com All forms and upcoming events can be found on our website at www stcharlesconventioncenter com Sincerely The St Charles Convention Center March 2012 1 of 8 2012 SAINT CHARLES SPECTRA Kregin rarr arap BY COMCAST SPECTACOR CONVENTION CENTER Exhibitor Meal Delivery Order Form Event Name Company Name Booth Number On site Contact Phone Number Email Address Delivery Date Lunch or Dinner Please complete one form per day 11 30a 12 30p 4 30p 5 30 All meals include Bag of Chip
41. ials to the warehouse and load on outbound carriers at the rate of 30 00 per 100 Ibs or fraction thereof for each shipment returned Minimum charge 300 00 J LIMITS OF LIABILITY AND RESPONSIBILITY l Heritage Exposition Services shall not be responsible for loss theft or disappearance of exhibitor s materials after same has been delivered to exhibitor s booth and shall not be responsible for damage to uncrated materials materials improperly packed or concealed damage 2 Heritage Exposition Services shall not be responsible for loss theft or disappearance of materials before they are picked up from exhibitor s booth for reloading after the Show Bills of lading covering outgoing shipments which are furnished by Heritage Exposition Services to exhibitors will be checked at time of actual pickup from the booth and corrections made where discrepancies occur 3 Heritage Exposition Services liability shall be limited to the physical loss of or damage to the specific article which is lost or damaged and in any event Heritage Exposition Services maximum liability shall be limited to 30 per pound per article with a maximum liability of 50 00 per item or 1 000 00 per shipment whichever is less 4 Heritage Exposition Services shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s materials which may mak
42. ill be provided your priority empty return labels and your freight will be delivered first once the show breaks e HES Logistics on site representatives will assist you in selecting the right shipment option for your freight and packages after the show s Competitive round trip one way pricing Priority Empty return treatment of exhibit empties LTL air amp expedited services Coordinated pickups and on site personnel at the show allow you to expedite the dismantle process and allow you to get off the show floor sooner Continuous tracking amp monitoring of inbound and outbound shipment Single source invoicing will include all show charges progress avoid unnecessary paperwork and streamline yout payment process Single source invoicing Call 1 866 493 1675 Exhibit Transportation Order Estimate Form FREIGHT SERVICES SHOW NAME SHOW LOCATION PLEASE ARRANGE TRANSPORTATION FOR MY EXHIBIT MATERIALS u PICK UP INFORMATION COMPANY NAME BOOTH NUMBER STREET ADDRESS SUITE FL NO CITY STATE ZIP PICK UP DATE OFFICE HOURS DOCK ACCESS LINO RESIDENTIAL ONO NO OF PIECES DESCRIPTION DIMENSIONS GROSS WEIGHT FOR DIMENSIONS PLEASE PROVIDE L x W x H INSURANCE Optional YES Declared Value CONTACT INFORMATION CONTACT NAME TELEPHONE FAX EMAIL ADDRESS PLEASE FAX OR EMAIL TO PHONE 1 708 361 3722 exhibitfreight heslogistics com Fax 1 708 361 3866 SERV
43. information has been given to the freight service desk A supervision charge of 3096 minimum charge 45 00 will be added to your labor invoice Noofmen Estimated hours each man Total hrs X rate ST OT 3098 Please complete the reverse side of this form FURNISH LABOR TO DISMANTLE EXHIBIT UNDER EXHIBITOR S SUPERVISION Have No of men available as close as possible to on Day Date to dismantle exhibit under exhibitor s supervision Exhibitor must check in at service desk to obtain labor No ofmen Estimated hrs each man Total hrs Xrate ST OT ESTIMATED TOTAL NAME OF CONVENTION 2015 MID CONTINENT DENTAL CONGRESS BOOTH FIRM NAME PHONE FAX ADDRESS CITY STATE ZIP BY EMAIL NAME DATE Mail This Form Promptly To The Address Above Retain One Copy For Your File 424099 HIS CONTINUED ON NEXT PAGE COMPANY NAME 9 _ PLEASE COMPLETE THE FOLLOWING INFORMATION IF YOUR DISPLAY IS TO BE SET UP AND OR DISMANTLED BY HERITAGE I amp D AND YOU WILL NOT BE PRESENT TO SUPERVISE THE INSTALLATION AND OR DISMANTLE INBOUND SHIPPING INFORMATION Carrier Carrier Phone Number Shipped to Warehouse Show Site From City State Date Total No of Crates Cartons Fiber Cases Other Specify SET UP INFORMATION Set up Plan Photo Attached To Be Sent With Exhibit In Crate No Carpet With Exhibit Rented From Heritage Color Size Electrical Placement Drawing Attached Drawing With Exhibit Electrical Un
44. ion Services and will be billed according to the Show s Shipping amp Receiving Rates and will be subject to venue assessed fees EXHIBITOR COMPANY NAME BOOTH NUMBER C O HERITAGE EXPOSITION SERVICES ST CHARLES CONVENTION CENTER 1 CONVENTION CENTER PLAZA ST CHARLES MO 63303 FOR 2015 MID CONTINENT DENTAL CONGRESS All shipments should be accompanied with a Bill of Lading or Packing List indicating the total weight of shipment and piece count See the enclosed Shipping Information Material Handling Order Form for detailed service descriptions rates and limits of liability WE APPRECIATE YOUR COOPERATION HERITAGE EXPOSITION SERVICES Toll Free 1 800 360 4323 Fax 1 314 533 0906 exhibitorservices heritageexpo com www heritageexpo com HERITAGE HERITAGE Exposition Services DO NOT DELAY DIRECT SHIPMENT TO SHOW SITE Exposition Services DO NOT DELAY DIRECT SHIPMENT TO SHOW SITE MUST NOT ARRIVE BEFORE WEDNESDAY OCTOBER 28 2015 MUST NOT ARRIVE BEFORE WEDNESDAY OCTOBER 28 2015 TO TO EXHIBITOR NAME BOOTH NUMBER EXHIBITOR NAME BOOTH NUMBER C O HERITAGE EXPOSITION SERVICES ST CHARLES CONVENTION CENTER 1 CONVENTION CENTER PLAZA ST CHARLES MO 63303 2015 MID CONTINENT DENTAL CONGRESS C O HERITAGE EXPOSITION SERVICES ST CHARLES CONVENTION CENTER 1 CONVENTION CENTER PLAZA ST CHARLES MO 63303 2015 MID CONTINENT DENTAL CONGRESS HERITAGE Exposition S
45. ir White F50 Padded Sled Base Chair Gray F9 Padded Chair Gray F10 Padded Arm Chair Gray F30 Padded High Stool Gray F20 Padded Arm Chair Custom F40 Padded High Stool Custom F75 Executive Chair LCO2 Leather Chair F245 Coffee Table LCO1 Leather Couch F60 F50 Burgundy Gray F9 F10 I F30 Hunter Green E R AC J E Heritage Expositon Services Toll Free 1 800 360 4323 Fax 314 533 0906 exhibitorservices heritageexpo com www heritageexpo com play Tables Pedestal Tables F80 Pedestal Table 30 x 18 h F90 Pedestal Table 30 x 30 h F100 Pedestal Table 30 x 42 h Draped Display Tables F1104 x2 x30 F1404 x2 x42 F120 6 x 2 x 30 F1506 x2 x42 F130 8 2 x 30 F160 8 x 2 x 42 Undraped Display Tables F190 4 2 30 220 4 x 2 x 42 F200 6 x 2 x 30 F230 6 x 2 x 42 F90 F2108 x2 x 30 F2408 x2 x42 Red Teal Bu rgundy Plum White F190 F220 Expo Gold Green Green Blue F200 F230 F150 F210 Heritage Expositon Services Toll Free 1 800 360 4323 Fax 314 533 0906 exhibitorservices heritageexpo com www heritageexpo com Remit HERITAGE ACCESSORIES DISPLAY EXPOSITION SERVICES RENTAL ORDER FORM 620 Shenandoah Ave St Louis MO 63104 Phone 314 534 8500 Fax 314 533 0906 Discount prices only apply to orders received with full payment by the discount deadline date listed o
46. ly in those instances where men are requested for the start of the working day which is 8 00 a m The minimum charge for one hour per man will apply and time will commence in accordance with exhibitor s request Failure to call for labor at requested time will result in a one hour charge per man requested unless 48 hour advance notice is provided Individual workmen s interpretations of plans diagrams photos and their speed of installation and dismantling cannot be guaranteed to conform to your estimate or past experience INSTALLATION ERECT EXHIBIT UNDER HERITAGE SUPERVISION Heritage will supervise the installation of your exhibit however specific instruction blueprints etc should be provided to to facilitate an economical correct installation A supervision charge of 30 minimum charge 45 00 will be added to your labor invoice No of Estimated hours each man Total hrs XrateSTOT 30 __ Please complete the reverse side of this form FURNISH LABOR TO ERECT EXHIBIT UNDER EXHIBITOR S SUPERVISION Have No of men available as close as possible to A M P M on Day Date to erect exhibit under exhibitor s supervision Exhibitor must check in at service desk to obtain labor No of men Estimated hrs each man Total hrs X rate ST OT DISMANTLE DISMANTLE EXHIBIT UNDER HERITAGE SUPERVISION Heritage will supervise the dismantling of your exhibit when crates are returned Make sure complete outbound shipping
47. move in day 90 REFUND If cancellation occurs before installation but 6 days or less prior to the first scheduled move in day 75 REFUND All terms conditions and rates on this form are subject to change at any time If cancellation occurs after installation or after the start of the first scheduled move in day NO REFUND PAYMENT INFORMATION Please make checks payable to ST CHARLES CONVENTION CENTER Credit Card Type Credit Card Number FINAL SUBTOTALS Expiration Date Security Code Last 3 digits on back of x 7 45 Sales Tax card or 4 digits on front of Amex Name on card Please Print LABOR FEES CC Billing Address x 1 Tourism Tax of NEW subtotal City State Zip GRAND TOTAL December 14 ST CHARLES CONVENTION CENTER oy EXHIBITOR SERVICE ORDER FORM oBAL RUM 1 CONVENTION CENTER PLAZA GL ECT SPEY e ST CHARLES 63303 WWW STCHARLESCONVENTIONCENTER COM PHONE 636 896 1801 FAX 636 896 1802 Exhibitorsvs scmocc com CLEANING amp WATER SERVICES Company Name Mailing Address On Site Contact REGULAR PRICING per Single per per Note Amount must be based on a minimum of 100 sq ft per single booth Please compute cost below Cleaning Services Initial vacuum before first show Daily vacuum of booth for all show event days Includes 1 above Daily vacuum and Cleaning Service Includes 1 amp 2 above PLUS periodic c
48. n the general information page All charges for equipment and or services are payable in advance or when placing order at show site Orders will not be processed without payment For your convenience MasterCard American Express Visa and Discover will be accepted Fax orders will be accepted with enclosed credit card authorization form only Charges for rental items listed below are for the duration of the show and include delivery and removal Cancellation of equipment delivered will be subject to a 100 cancellation charge for labor involved Orders received after deadline are subject to availability ITEM QTY DISCOUNT STANDARD AMOUNT ITEM QTY DISCOUNT STANDARD AMOUNT RATES RATES RATES RATES ACCESSORIES DISPLAY A10 Wastebasket 16 65 21 65 D10 Pegboard Panels 4 166 55 216 50 A20 Tripod Ease u LL UU uU 27 75 36 10 D11 Pegboard 6 Single 8 35 10 85 D250 Chrome Sign Holder 102 35 133 05 D12 Pegboard 8 Single 9 70 12 65 A30 _ Chrome Stanchion 20 80 27 05 D20 Tackboard Panels 4 8 124 90 162 40 A40 Velour Rope 6 Black 20 80 27 05 O Horiz Llvert A50 Coat We RERUM 60 35 78 50 D31 Fabric
49. ners signage exhibit graphics and 11 14 48 75 63 40 more 14 X22 ___ 56 25 7315 LN We sq ft 14 x44 ___ 66 75 86 80 5 sq ft x 1275 _ 22 28 ____ 66 75 8680 28 X44 90 00 117 00 e 12 75 per sq ft standard price 16 55 40 X60 e 139 50 181 35 9 Minimum order 9 sq ft 1296 sq in Easel E emeng BE e Round sq ft to next whole incremen Back 7 50 e File PUMA retouching cloning or color Sentra Xx 1650 54 8 24755 correcting may incur additional labor charges Any art designs are inclusive of the above prices Please send any high quality files sized appropriately or able to be proportionately enlarged with the fonts embedded or outlined If text is to be edited by Heritage then please send the font files as well Preferred files are high resolution PDF s INDICATE YOUR SIGN COPY HERE Please feel free to attach additional sign copy on separate page Vertical Horizontal Easel Back Color of Backoroundd C Y Color of Lettering Note File conversion retouching cloning or color correcting may incur additional labor charges SETUP COMPUTER LABOR Straight Time 88 00 Overtime 156 00 Double Time 176 00 TOTAL PLEASE PRINT NAME OF CONVENTION 2015 MID CONTINENT DENTAL CONGRESS BOOTH FIRM NAME PHONE FAX ADDRESS CITY STATE ZIP BY EMAIL NAME DATE SIGNATURE Please Fax or Mail This Form
50. ng those on He back thereof set forth in the classifications or tariff which governs the transportation of this shipment and the said terms and conditbns are hereby agreed to by the shipper and accepted for himsel and his assigns From j gt SHIPPERS NUMBER CONSIGNED FREIGHT CHARGES O 00 NAME gt ARE TO BE MARK ONE STREET CITY STATE ZIP CODE CARRIER REQUESTED HES Logistics ATTENTION TELEPHONE gt CARRIER USED Indicate desired Common Air Van J Company Overnite Customer Desired method of shipment Br Freight Brom Truck Carrier Pick up Arrival Date Number KIND OF PACKAGE DESCRIPTION OF ARTICLES Weight Class Check Pieces SPECIAL MARKS AND EXCEPTIONS Sub to oe or Rate Column Md Crates Exhibition Paraphenalia Item 154630 NMFC NEN Le NEN lt SEND FREIGHT CHARGES INSTRUCTIONS RETURN COMPLETE BILL OF LADING TO SERVICE DESK company HES Logistics Inc HERITAGE EXPOSITION SERVICE IS NOT RESPONSIBLE Sya 620 Shenandoah Ave FOR SHIPMENTS LEFT IN BOOTH BY EXHIBITOR WE StLouis MO63104 WHEN WE REMOVE FROM EXHIBIT HALL EXHIBITORS WHEN WE REMOVE FROM EXHIBIT HALL EXHIBITORS City State St Louis MO 63104 MUST INSURE THEMSELVES AGAINST LOSS OR THEFT Attn Telephone 1 866 493 1675 IF CONSIGNED TO ADDRESS AND BILL TO ADDRESS ARE THE SAME FREIG HT WILL BE SENT COLLECT CHARGES TO BE PAID BY C
51. ng utility floor boxes or other service access points are subject to relocation as necessary House engineers are authorized to cut floor coverings to permit installation of service unless otherwise directed Equipment All equipment must comply with all federal state and local safety codes Where applications require critical regulation of pressure flow or moisture content the exhibitor is responsible for supplying the necessary regulator conditioner etc All equipment must be properly tagged or marked with appropriate information about requirements or tolerances regarding pressure flow capacity rate of fill and or other factors pertinent to safety We reserve the right to refuse connection to any exhibitor whose equipment is deemed unsafe by an engineering supervisor All materials and equipment furnished by St Charles Convention Center for this service order shall remain St Charles Convention Center property and shall be disconnected and removed only by house engineers at the close of the show Tanks drums barrels and other containers requiring water fill and drain exceeding 30 gallon capacity must be filled and drained by house engineers and are subject to a service charge We reserve the right to not fill any container that shows signs of leakage or is otherwise deemed inadequate by an engineering supervisor Containers showing signs of leakage will be drained by a house engineer without prior notice NOTICE Exhibitor assumes responsibilit
52. o safety policies established by the SCCC However shows which have contracted with a decorator may be bound by terms of that contract including restrictions on Exhibit Appointed Contractors In addition there may be certain instances where the use of SCCC labor or union labor is required Parking Parking at docks 15 permitted for loading amp unloading only amp is time limited All other parking on docks 15 prohibited Exhibitor parking is available in Parking Lot C just south of the Exhibit Halls All trailers vehicles that require multiple parking spaces which include but are not limited to semi trucks busses amp uninhabited RVs or campers must park in Parking Lot D No RVs or campers which are inhabited overnight will be allowed to park in SCCC parking lots Shipping Freight When a contracted decorator 15 being used shipments may only arrive at SCCC on the first move in day and must be routed to the attention of the show or contracted decorator Any shipments that arrive prior to the first move in day will be refused A representative MUST be present to receive all shipments All equipment freight decorations and miscellaneous items must be removed from the premises at the expiration of the Licensee s contract Items left behind will be treated as abandoned and disposed of as the facility sees fit The SCCC is not responsible for lost or misplaced freight The SCCC 19 not responsible for any materials left unattended 6 of 8 Marc
53. on A service charge of 25 00 will be administered for each returned check Advance service orders and payment IN FULL must be RECEIVED a minimum of fourteen 14 days prior to the first scheduled move in date before a show Orders submitted without full payment and orders received after the 14 day cut off date are subject to FLOOR PRICES Arrangements for payment of Labor amp Services must be made before service is installed Payment IN FULL must be rendered before start of show unless prior arrangements have been made with the Event Services Office 2 RATES AND LABOR CHARGES a b C d Rates quoted for all connections cover only the bringing of service to the booth in the most convenient manner and DO NOT include connecting equipment to provided services opecial placement or relocation of service will result in a labor charge Payment IN FULL shall be rendered for such services before the start of the event Services ordered during exhibitor move in may not be installed before the event opens All prices are based on current wage rates and are subject to change without notice 3 INSTALLATION OF SERVICES a b C Rates quoted for all connections cover only the bringing of service to the booth in the most convenient manner and DO NOT include connecting equipment to provided services Orders will be processed and installations completed on a first come first served basis or as we determine most convenient Earliest
54. orders normally receive highest priority All materials and equipment furnished by the St Charles Convention Center for any services ordered shall remain the ot Charles Convention Center s property and shall be disconnected and removed ONLY by house staff at the close of the event Service will begin on the start date and end after the close of the event unless special arrangements for early connect and or late disconnect are made 4 CANCELLATION POLICY a D C If cancellation occurs before installation and more than 6 days prior to the first scheduled move in day 9096 REFUND If cancellation occurs before installation but 6 days or less prior to the first scheduled move in day 75 REFUND If cancellation occurs after installation or after the start of the first scheduled move in day NO REFUND 5 SERVICE GUIDELINES a Electrical e Special voltage and or other specialized power requirements must be received at least thirty 30 days prior to exhibitor s scheduled arrival and move in Electrical services available are 120 volt AC 1 phase 60 cycle 208 volt AC 1 phase and 3 phase 60 cycle and 480 volt AC 3 phase 60 cycle All 208v connections will require a 2 hour electrician minimum to be paid e 24 hour power will only be provided to those locations that have ordered and paid for 24 hour service Otherwise booth power will be turned on one 1 hour prior to each day s event opening and turned of thirty 30 minutes
55. own and disposed of properly Any costs incurred by the SCCC for bulk trash removal will be charged to show management at the prevailing rate Compressed Gases Compressed flammable gases are prohibited without prior written approval of the General Manager and the Fire Marshal This includes acetylene hydrogen propane and butane All requests to use such gasses must be submitted to your Event Manager no later than 30 days prior to the event Vehicles or equipment fueled by LP gas such as forklifts may be used during move in and move out only The vehicles may not be operated during event hours Vehicles used must comply with NFPA 58 regarding the storage handling transportation and use of LP Gas Concessions The Center can provide concessions as well as banquet service snacks luncheons and beverage service These services are provided exclusively by the SCCC No outside food or beverage is allowed in the SCCC Cooking Demonstrations Cooking demonstrations or commercial cooking must be approved in writing by the SCCC Once permission is obtained all cooking devices and operations shall comply with NFPA Life Safety Code 2000 edition coking appliances shall be equipped with ventilating hoods and equipment as deemed necessary by the Fire Marshal and installed in accordance with the provisions of the City Building and Fire Codes Cooking equipment shall be placed on a noncombustible surface such as metal hardwood board or glass and be
56. r systems No tools machines cookware or any other items may be emptied washed or rinsed in the SCCC restrooms Fountains aquariums pools etc may not be filled from SCCC restrooms or janitorial closets For water fills or drains please fill out the order form enclosed Loading Dock Policy SCCC security 15 required for all move in and move out times on the dock The guard will be scheduled 30 minutes prior to move in out times and will be onsite until the process 1s complete There is a 4 hour minimum of all SCCC staffing Exhibitors may choose to load unload uncrated materials from any vehicle not requiring a commercial license including rental vans mini vans station wagons and pick up trucks The use of mechanical equipment 1 e forklifts pallet Jacks lifts etc by exhibitors is prohibited Forklift use in the facility is restricted to SCCC forklift with driver or the use of an outside forklift driven by a certified union driver freight brought into the facility on carts or dollies must be brought in through the loading docks ONLY hand carried items may be brought in through the public entrances Please use the freight elevator for movement of freight from level to level passenger elevators amp escalators are NOT to be used Damage to the facility will be charged to the customer The registered Exhibitor may perform all setup teardown of their booth displays and or product materials including the use of power tools subject t
57. ritten request must be presented to the General Manager or designee no later than 30 days prior to the event When any approved display includes pens or enclosures containing live animals the following minimal provisions must be made e protective coating such as plastic or visqueen must be used to protect all floors and equipment e Absorbent i e saw dust or fire retardant wood shavings must be placed within the pens e Curbing or bike rack must be provided to contain animals e Animals must be supervised at all times e Provide clean up and proper disposal of absorbents and waste Licensee will adhere to all other safety measures as required by Operator Animals are not permitted within 50 ft of any food prep or service area unless they are ADA service animals Licensee is responsible for ensuring that any approved use of animals within the Facility 15 also in adherence to any and all applicable local state and federal laws Booth Cleaning SCCC offers exclusive exhibitor booth cleaning services to all shows Booth cleaning will be performed by SCCC staff Services can be ordered by exhibitors utilizing the forms available in the exhibitor packet on our website Bulk Trash We ask you to take responsibility for removal of bulk trash prior to during and after the show Bulk trash items include crates pallets boxes or any items not easily removed by a push broom or vacuum exhibitor trash 15 to be removed and cardboard is to be broken d
58. s Cookie and 1 20 Oz Soft Drink or Water for 11 00 Home style Chicken Salad Sandwich _ Pepsi omoked Turkey Sandwich _ Diet Pepsi Ham and Cheese Sandwich Mountain Dew Gourmet Roast Beef and Cheddar Sandwich Sierra Mist Grilled Chicken Caesar Salad Water Roasted Vegetable Sandwich PAYMENT INFORMATION Credit Card Credit Card Type Number Security Code Last3 digits on back of card or 4 digits on front of Amex Name on card Please Print Expiration Date Billing Address City State Zip orders must be placed by Noon 48 hours before the show opens Orders for multiple days must be placed with your first order using a separate form for each day meals must be pre paid Tax has already been included Fax completed order form to 636 896 1802 Questions please call 636 669 3011 or email exhibitorsvs scmocc com 07 2015 aile uM eo SANTA CHARLES CONVENTIC ENTK C ENTER TE R ld SCCC POLICIES AND PROCEDURES Alcohol No alcoholic beverages may be brought into or taken from the SCCC No alcoholic beverages may be consumed in any of the SCCC parking lots unless it is being served by the SCCC staff Animals With the exception of ADA service animals or animals used as part of SCCC approved exhibits or events animals area not permitted in the Facility The ADA defines a service animal as any dog that is trained to do work or perform tasks for a person with a disability A w
59. se complete the following Card Holder s Name Please print Cardholder s Signature Credit Card Billing Address City Zip Credit Card Number V Code Expiration Date 3 4 Digit On Back of Card or Front of AMEX Charge to American Express MasterCard Visa Discover If for any reason the submitted credit card or check is declined or returned a 25 00 processing fee will be added to the final invoice For your convenience we will also process your card for payment of any additional charges incurred at show site We will automatically provide this service unless informed otherwise by you FURNITURE CARPET C ESTIMATED MATERIAL HANDLING DRAYAGE Credit Card Required PRIORITY EMPTY CONTAINER RETURN ACCESSIBLE STORAGE ESTIMATED LABOR Credit Card SIG ESERVICE Please note In some instances equipment or services listed above may be handled by other contractors Payment should be made TOTAL AMOUNT DUE directly to those contractors and not listed as part of the total due Heritage NAME OF CONVENTION 2015 MID CONTINENT DENTAL CONGRESS BOOTH FIRM NAME PHONE FAX ADDRESS CITY STATE ZIP BY EMAIL NAME DATE Signature Please Fax or Mail This Form Promptly To the Address Above Retain One Copy for Your Files CC RE
60. separated from other equipment by a minimum horizontal distance of 2 ft Countertop fryers not exceeding 288 sq inches and single well may be used without the necessary ventilating hood and surface protection equipment provided there are two 2 ten 10 Ib B C extinguishers positioned on each side of fryer All cooking appliances shall be listed by a NATIONAL TESTING AGENCY i e Underwriters Laboratory or Factor Mutual All equipment shall 3 of 8 March 2012 have regulator s at appliance and gas cylinder s supply lines tubing or hoses shall be lead tight and in good repair Hoses shall be listed for the type of product it supplies Decorations Decorations may not be taped nailed tacked or otherwise attached to surfaces or fixtures 1 e ceilings glass doors columns walls etc Items such as glitter confetti rice birdseed sand dirt moss and mulch are not permitted on any carpeted areas decorations including but not limited to drapes table coverings skirts carpet signs banners acoustical materials straw bamboo fabric linen and similar decorative materials must be rendered flame retardant Proof of satisfactory flame retardant treatment is required and must be maintained within the specific exhibit area for inspection If proof of satisfactory flame retardant treatment is not present a sample of the decorative material must be made available for flame testing by the Fire Marshal Items that cannot be treated
61. special voltage and or other specialized power requirements These requests should be received at least 30 days prior to the first scheduled move in day Rates quoted for booth connections cover the cost of bringing one electrical service connection to the back wall of the exhibit booth or other location determined convenient by the SCCC electricians These rates do not include connecting equipment wiring or taping electrical cords to meet safety requirements special placement or relocation of service these services are available for an additional charge Anything requiring 24 hour current must be ordered in advance and clearly marked on the Electrical Service Order Form Orders will be processed and installed in a first come first serve basis or as we determine most convenient Service will begin on the start date and end after the close of the show unless special arrangements for early or late connection disconnection have been made If cancellation occurs before installation and more than 6 days prior to the first scheduled move in day a 90 refund will be given If cancellation occurs before installation and in 6 days or less than the first scheduled move in day a 75 refund will be given If cancellation occurs after installation or after the start of the first scheduled move in day no refund will be given Non exhibit and non production use of the prefunction ballroom or meeting room permanent 120V electrical outlets is included in
62. t shall be obeyed immediately p No overcrowding of any area of the SCCC will be allowed Persons shall not be in excess of posted occupant loads nor can persons stand in aisles or block exits 4 of 8 March 2012 q The City Fire Chief or Fire Marshal has the authority to require Fire Rescue personnel to stand by during certain events at the SCCC Explosives and blasting agents shall be prohibited Ammunition and pyrotechnics may be allowed under certain conditions but only with the advance approval of the SCCC and the St Charles Fire Marshal s Office If pyrotechnic materials are used fired within the building a Fireworks Permit will be required with the following parameter 1 15 day minimum application period State Law 2 Licensed explosive handler required 3 1 000 000 liability insurance Written authorization from SCCC General Manger and the Fire Marshal 1s required for the following e Exhibit booths which have enclosed ceilings upper decks or any large overhead advertising device in excess of 100 square feet these require the use of perforated or porous materials that will not obstruct fire sprinkler protection The City of St Charles Fire Marshal requires such booths to be equipped with portable fire extinguishers as well as an automatic smoke detection system 9 Display and operation of any heater heat producing or open flame devices such as barbeques candles lanterns torches fireplaces etc Candles may be used on
63. tables if securely supported on substantial noncombustible bases so located as to avoid danger of ignition of combustible materials and only if approved by the authority having jurisdiction The candle flame shall be protected 9 Display and operation of any electrical mechanical or chemical devices which may be deemed hazardous by the City of St Charles Fire Marshal e Use of storage of flammable liquids compressed gas or dangerous chemicals Floor Covering Displays including but not limited to those utilizing soil humus water or other landscaping materials and displays containing live animals must take appropriate steps to protect the Facility surfaces and equipment protective coating must be used on the floor such as heavy plastic visqueen or similar strength material Fog Smoke Machines For public safety fog smoke machine usage is restricted to water based chemicals Approval must be obtained from the SCCC and the Fire Marhsal s office during the event permit process Food amp Beverage Sampling Food amp beverage samples may be no greater than 2 oz Items must be manufactured processed and distributed by the exhibiting firm and must be related to participation in the event Sales of food amp beverage items that are larger than 2 oz in size amp are designed for on site consumption may be permitted but must be pre approved by the facility and are subject to a 35 concessionaire fee Additionally all unsealed food produc
64. tebasket To receive this furniture package exhibitors must complete and submit the enclosed Complimentary Furniture Package order form to Heritage Exposition Services by October 14 2015 Exhibit Hall Carpet The aisles in the exhibit hall will be carpeted gray If you require booth carpet in a different color than what is provided in the booth package please refer to the enclosed carpet brochure and furniture carpet rental order form Discount Price Deadline Date In order to receive advance order discount rates listed on the price sheet we must receive your order and payment by Wednesday October 14 2015 Shipments to Advance Warehouse Deadline Date To avoid late fees all shipments to the advanced warehouse must arrive no later than Wednesday October 21 2015 Show Schedule Exhibitor Move In Wednesday October 28 12 00 p m 6 00 p m Exhibit Hours Thursday October 29 9 00 a m 6 30 p m Happy hour will be held in the exhibit hall from 4 30 p m to 6 30 p m Friday October 30 9 00 a m 3 00 p m Exhibitor Move Out Friday October 30 3 00 p m 6 30 p m Empty crates and containers will begin being returned at 3 00 p m Friday October 30 All carriers must check in no later than 4 30 p m on Friday October 30 Heritage will begin redirecting all outbound freight not claimed by appointed freight carriers to the preferred show carrier at 4 30 p m Please refer to the Outbound Shipments Form included in this pack
65. to meet requirements such as but not limited to oilcloth tarpaper nylon plastic cloth and certain other plastic materials are prohibited Candles may be used only on tables when securely supported on substantial noncombustible bases so located as to avoid danger of ignition of combustible materials and only if approved in writing by the SCCC Director of Event Services The candle flame must be protected Exterior Doors Exhibitors should only use entranceways designated for loading exhibit materials in and out For security reasons other exterior doors may not be propped open for any reason Fire and Safety Requirements The provisions of the National Fire Protection Association NFPA 101 Life Safety Code 2000 edition and the NFPA Fire Prevention Code 2000 edition for public assembly facilities have been established as a standard for review of occupancies and events in the SCCC The information contained in this outline is a summary of relevant provisions contained in these Codes as well as standard operating procedures established in cooperation with the Fire Marshal of the City of St Charles a curtains drapes and decorations must be constructed of flameproof material or treated with an approved flame proofing solution Treatment shall be renewed as often as may be necessary to maintain the flame proofing effect b All exits hallways and aisles are to be kept clear and unobstructed at all times c A 20 roadway shall be
66. to the third party ALL SERVICES BOOTH CLEANING 18 D LABOR MATERIAL HANDLING IN amp OUT RENTAL FURNITURE amp CARPET sIGNs OTHER Please specify THIRD PARTY AGENT CREDIT CARD ACCOUNT NO EXPIRATION DATE VERIFICATION CODE _ PERSONAL CREDIT CARD COMPANY CREDIT CARD CARDHOLDER S NAME AUTHORIZED SIGNATURE PRINT NAME COMPANY NAME ADDRESS CITY STATE ZIP PHONE FAX We have read understand and agree to all terms as described above and have advised our show site representative accordingly Exhibitor Signature Please Print NAME OF CONVENTION 2015 MID CONTINENT DENTAL CONGRESS FIRM NAME ADDRESS CITY BY NAME Signature Please Fax or Mail This Form Promptly To The Address Above Retain One Copy For Your Files Print Name Date BOOTH PHONE FAX STATE ZIP EMAIL DATE PP TPA Remit To HERIIAGE EXHIBIT LABOR ORDER FORM DISPLAY LABOR FOR INSTALLATION amp DISMANTLE OF EXHIBITS EXPOSITION SERVICES 620 Shenandoah Ave St Louis MO 63104 Phone 314 534 8500 Fax 314 533 0906 STRAIGHT TIME One hour minimum man 62 75 PER HOUR 8 00 A M to 4 30 P M Monday through Friday OVERTIME nour minimum per HOER 94 13 PER HOUR After 4 30 P M to 8 00 A M Monday Friday and all hours on Saturday and Sunday Starting time can be guaranteed on
67. ts intended for sale requires a health permit Securing of all necessary licenses and permits is the responsibility of the exhibitor In some instances a permit may not be required for sampling Please refer to the F amp B Vendor Packet for additional information Exhibitors are responsible for complying with all St Charles City amp St Charles County Health Department regulations regarding food sampling storage equipment temperature etc If an exhibitor 15 not in compliance or does not obtain the proper licenses or permits the Health Department can shut down the booth A Food amp Beverage Vendor Packet should be obtained from the Facility Event Manager Alcohol sampling is also limited to 2 oz samples and does not require a health permit Exhibitors who plan to distribute samples must display a liquor license and have the presence of an SCCC bartender 2 hour minimum Sale of alcoholic beverages by the drink is prohibited Bottled wine which is sealed will be permitted for sale once the show promoter has secured a promoters permit from the City of St Charles Each individual vendor selling wine by the bottle must be listed on the promoter s permit For public health reasons restrooms concession stands facility kitchen and janitorial closets may not be used as exhibitor clean up areas Costs associated with the disposal of trash waste grease from exhibitor sampling are the responsibility of the exhibitor Hazardous Materials These inclu
68. use electricians Vehicles Vehicles are not permitted within the Facility for loading and unloading without the prior authorization of your Event Manager approved vehicles must be attended while in the Facility and may not have the motors running while stationary All such vehicles must be removed prior to the opening of the event gasoline and diesel powered vehicles and equipment on display inside the facility shall have no more than La tank or 5 gallons which ever is less of fuel in the tank all fuel tanks shall be locked or effectively sealed and at least one battery cable shall be disconnected from the ignition system Ignition keys for vehicles on display shall be kept by a responsible person at the display location for removal of such vehicles from the building in the event of an emergency Placement of display vehicles in carpeted areas requires prior written approval of the General Manager or designee Carpeting or visqueen must be placed underneath the vehicle for any possible leakage For the safety of all exhibitors employees and guests carts forklifts bicycles etc are not permitted on carpeted areas No liquid fuel powered vehicles should be operated outside the exhibit halls due to noise air pollution and fire hazard Forklifts are not permitted in the ballroom pre function space or meeting rooms 7 of 8 March 2012 Water Fills amp Drains Tanks drums barrels and other containers requiring water fill and dr
69. y for any damage to St Charles Convention Center facilities caused by faulty exhibitor equipment or negligent operation of exhibitor equipment We cannot accept responsibility for pressure fluctuations due to temporary conditions beyond our control For your protection we advise installing appropriate regulators on any connection requiring critical control of pressure moisture content etc All installations and connections to mechanical services must be made by house engineers We will not be responsible for damage or loss to any equipment or components or injury to any person caused by the unauthorized installation of any equipment connection to service or interconnection of any equipment by persons other than house engineers Page 2 of 2

Complimentary Furniture Package order

Contents

Download Pdf Manuals

Related Search

Related Contents