Exhibitor Manual - Canadian Society of Hospital Pharmacists
Contents
1. O 1997 ROBERT A GEORGE ALL RIGHTS RESERVED 7 9 0 EMPTY CONTAINER STORAGE NO ON SITE STORAGE at this facility Please complete the enclosed Lange storage order form 10 0 MATERIAL REMOVAL FORM Any goods or materials to be removed from the show floor during the show days including before and after show hours will reguire a properly completed Materials Removal Form available from the Service Desk Removal forms will be authorized by Show Management at the time of exit All items being removed must be detailed on this form with the model and serial number for identification Personnel removing eguipment from an exhibit will also reguire identification These procedures are designed to prevent theft and misdirected shipments 11 0 RULES AND REGULATIONS Payment of Account Show Management reserves the right to refuse entry to any Exhibitor whose account has not been paid Exhibit Guidelines see enclosed drawings a All single and in line booth back walls are restricted to 8 ft in height and the dividers between the booths to 4 ft in height No display at its full 8 ft height may extend out more than 4 ft from the back wall at that height b Island Exhibit is a block of four or more booths with aisles on all four sides Island Display may go up to a height of 16 ft where ceiling height permits An Island Exhibit may extend to this height to the boundaries of the space rented The Exhibitor will be charged for b2. Exhibitor wish to have an exhibit installed by a contractor other than the official contractor the following conditions must be met 1 The Exhibitor must inform Show Management of the name and address of the contractor and the work to be performed This information must be received in writing thirty 30 days prior to the commencement of any work at the show site 2 All Exhibitor appointed suppliers other than official show suppliers appointed by Show Management must provide evidence of general liability insurance providing coverage of at least 2 000 000 inclusive for bodily injury and or property damages for each occurrence and all risks in a form acceptable to Show Management Exhibitor appointed contractors must also provide written documentation of Workers Compensation Insurance including employee s liability coverage The Sheraton Centre Toronto Hotel Lange Transportation amp Storage Ltd Creative Visual Solutions and the Canadian Society of Hospital Pharmacists are to be cross insured on the supplier s insurance for its operations and services provided for the Canadian Society of Hospital Pharmacists 2016 Professional Practice Conference and Exhibit Evidence for the supplier insurance shall be provided thirty 30 days prior to the commencement of any work at the show site It is the responsibility of the Exhibitor to ensure this is done 3 The installation contractor to be used by the Exhibitor must agree in writing to the follo
3. connected with the wrongful acts or negligence acts or negligence of the exhibitor Indemnification includes the period up to and immediately following the CSHP PPC 2016 The Exhibitor on signing the application to exhibit releases the foregoing from any and all claims for loss theft damage or injury Smoking Prohibited Smoking is not permitted anywhere within the exhibit hall or any public area of the Sheraton Centre Toronto Hotel Show Policy Regarding Service Contractors and Independent Contractors The Show Management acting on behalf of all Exhibitors in the best interest of the Canadian Society of Hospital Pharmacists has appointed official service contractors to perform and provide necessary services and eguipment Official service contracts are appointed to 1 Insure the orderly and efficient installation and removal of exhibits 2 Assure the distribution of labour to all Exhibitors according to need 3 Provide sufficient labour to satisfy the requirements of Exhibitors and for the show itself 4 To insure that the proper type and limits of insurance are in force 1997 ROBERT A GEORGE ALL RIGHTS RESERVED 11 5 Toavoid any conflict with local union regulations and reguirements The official contractors will provide all usual trade show services including labour Exhibitors however may provide their own supervision or may appoint their own exhibit installation contractor or exhibit display supplier Should an
4. or injury Exhibitors must carry their own fire theft or other insurance The CSHP will take responsible precautions to prevent losses and to protect the interest of exhibitors However under no circumstances will CSHP be liable for such losses however caused O 1997 ROBERT A GEORGE ALL RIGHTS RESERVED 14 Fire Regulations The Sheraton Centre Toronto Hotel has strict fire safety reguirements The Exhibitor assumes responsibility for compliance with municipal and provincial regulations concerning fire safety and health All exhibit eguipment and materials must be protected by safety guards and devices where appropriate All display material must be flame proofed and subject to inspection by the Sheraton Centre Toronto Hotel No flammable liquids or substances of any kind may be used stored or displayed in the Exhibit Hall Aisles and exists must be kept clear at all times All fire hose cabinets must be left accessible and in clear view at all times Combustible decorations such as crepe paper foam tissue paper cardboard and corrugated paper must not be used All packing containers excelsior and wrapping paper are to be removed from the floor and must not be stored under tables or behind displays A complete list of fire regulations is included in the Exhibitor Manual Promotional Information Exhibitors are responsible for ensuring that all promotional and product or service related information intended for distribution to delegates du
5. L 57 Canadian Society of Hospital Pharmacists Professional Practice Conference January 30 February 3 2016 Exhibitor Manual Table of Contents 1 0 General Show Information Page 1 2 0 Are you on Schedule 2 3 0 Show Suppliers Page 3 4 0 Hotel Information 5 0 Move In Move Out 5 6 0 Shipment of Exhibits Page 6 7 0 Deliveries Page 7 8 0 Customs General Information 9 0 Empty Container Storage Page 8 10 0 Material Removal Form Page 8 11 0 Rules amp Regulations 8 15 12 0 Fire Regulations 15 23 Reply Forms Inserts 1 0 GENERAL SHOW INFORMATION SHOW DATES HOURS SHOW MANAGEMENT SHOW PERSONNEL MOVE IN MONDAY FEBRUARY 1 0945 1400 HR TUESDAY FEBRUARY 2 0930 1400 HR CANADIAN SOCIETY OF HOSPITAL PHARMACISTS 30 CONCOURSE GATE UNIT 3 OTTAWA ON K2E 7V7 TEL 613 736 9733 FAX 613 736 5660 EXECUTIVE DIRECTOR MYRELLA ROY SUSAN MASLIN INTERIM CONFERENCE amp PSN ADMINISTRATOR SUNDAY JANUARY 31 1000 1600 HR DELIVERIES amp SET UP AS PER SCHEDULE UNDER NO CIRCUMSTANCES WILL THERE BE SET UP ALLOWED ON EXHIBIT DAYS ALL DELIVERIES MUST ARRIVE PRIOR TO 1600 HR MOVE OUT REGISTRATION DESK 1997 ROBERT A GEORGE ALL RIGHTS RESERVED TUESDAY FEBRUARY 2 1400 1700 HR MONDAY FEBRUARY 1 0730 1700 HR TUESDAY FEBRUARY 2 0730 1700 HR 2 0 A
6. ON L4V 1P3 Tel 905 362 4385 800 668 5687 x 278 Fax 905 362 1285 Contact Nikki Pacitto Email nikkip langeshow com BOOTH CLEANING LANGE TRANSPORTATION amp STORAGE 3965 Nashua Drive Mississauga ON L4V 1P3 Tel 905 362 4385 800 668 5687 x 278 Fax 905 362 1285 Contact Nikki Pacitto Email nikkip langeshow com EMPTY CONTAINER SERVICE LANGE TRANSPORTATION amp STORAGE 3965 Nashua Drive Mississauga ON L4V 1P3 Tel 905 362 4385 800 668 5687 x 278 Fax 905 362 1285 Contact Nikki Pacitto Email nikkip langeshow com SHOW SERVICES CVS CREATIVE VISUAL SOLUTIONS 2380 South Service Road Oakville ON L6L 5M9 Tel 905 338 6955 Fax 905 338 6988 Contact Exhibitor Service AUDIO VISUAL SHERATON IN HOUSE SUPPLIER PRESENTATION SERVICES AUDIO VISUAL 123 Queen Street Toronto ON M5H 2M9 Tel 416 361 1000 TELECOMMUNICATIONS PSAV 123 Queen Street Toronto ON M5H 2M9 Tel 416 304 1354 Cell 647 212 9940 Fax 416 304 0113 SUSPENDED SIGNS LANGE TRANSPORTATION amp STORAGE 3965 Nashua Drive Mississauga ON L4V 1P3 Tel 905 362 4385 800 668 5687 x 278 Fax 905 362 1285 Contact Nikki Pacitto Email nikkip langeshow com 1997 ROBERT A GEORGE ALL RIGHTS RESERVED 4 0 HOTEL INFORMATION A block of bedrooms has been reserved at the Sheraton Centre Toronto Hotel In order to take advantage of the special convention rate arranged please contact this hotel at the following
7. RE YOU ON SCHEDULE VENDOR CHECKLIST COMPLETED _________ foe omena ieee Fee ston Repytange oe dP _ ot Panama tae kt 0 Janari oo Geanng nao ow ena OOOO _________ mn aranea snow Ao one D aon os Lae Fire cap Lu mas Lau mes Lmu O 1997 ROBERT A GEORGE ALL RIGHTS RESERVED 2 3 0 SHOW SUPPLIERS TRANSPORTATION LANGE TRANSPORTATION amp STORAGE 3965 Nashua Drive Mississauga ON L4V 1P3 Tel 905 362 4385 800 668 5687 x 278 Fax 905 362 1285 Contact Nikki Pacitto Email nikkip langeshow com CUSTOMS BROKER LANGE CUSTOMS SERVICES 3965 Nashua Drive Mississauga ON L4V 1P3 Tel 905 362 4385 800 668 5687 x 278 Fax 905 362 1285 Contact Nikki Pacitto Email nikkip langeshow com ADVANCE WAREHOUSE amp STORAGE LANGE TRANSPORTATION amp STORAGE 3965 Nashua Drive Mississauga ON L4V 1P3 Tel 905 362 4385 800 668 5687 x 278 Fax 905 362 1285 Contact Nikki Pacitto Email nikkip langeshow com ELECTRICAL SERVICES LANGE TRANSPORTATION amp STORAGE 3965 Nashua Drive Mississauga ON L4V 1P3 Tel 905 362 4385 800 668 5687 x 278 Fax 905 362 1285 Contact Nikki Pacitto Email nikkip langeshow com MATERIAL HANDLING DRAY AGE LANGE TRANSPORTATION amp STORAGE 3965 Nashua Drive Mississauga
8. RONTO ON M5H 2M9 SHIPMENTS ORIGINATING OUTSIDE OF CANADA YOUR EXHIBITING COMPANY NAME HERE CSHP 47 PROFESSIONAL PRACTICE CONFERENCE BOOTH THE SHERATON CENTRE TORONTO HOTEL 123 QUEEN STREET WEST TORONTO ON 5 2M9 NB For Canada customs clearance contact Peter Elek Email peter elek transeventlogistics com Cell 647 588 8036 1997 ROBERT A GEORGE ALL RIGHTS RESERVED 6 7 0 DELIVERIES There is no truck marshalling yard at the Sheraton Centre Toronto Hotel All deliveries must report directly to the Sheraton Centre Toronto Hotel Conference Centre 8 0 CUSTOMS GENERAL INFORMATION Equipment and exhibits for this show only may be brought in free of duties and taxes but subject to a deposit equal to the duties and taxes normally levied on them 35 of the fair market value The official customs broker has made arrangements with customs for a bond to cover all importations to the show Exhibitors using the services of the official customs broker will therefore not be required to issue a separate power of attorney as that issued by Show Management will suffice to cover exhibition entries Exhibitors who wish to use their own customs broker will be required to post their own bond or cash deposit with Canada Customs Exception Printed material advertising matter giveaway articles Canada Customs requires the payment of full duties and taxes on these materials Any such material not used or consumed may b
9. anvassing surveying or distribution of any material outside the Exhibitor s own assigned booth area is not permitted No specific exhibit booth may be photographed or videotaped except with the permission of the legitimate occupants of that booth This restriction also applies to members of the media Noise Light and Odour Restrictions Noise from electrical or mechanical apparatus must not interfere with the rights and privileges of other Exhibitors No Exhibitor may operate public address sound producing or amplifying devices which project sound above a normal conversational level Sound projection equipment which is likely to exceed this limit in operation must be equipped with earphones or enclosed within a special booth listening room No Exhibitor may operate display lighting or odour generating devises or activities which interfere with the rights and privileges of other Exhibitors Noise light and odour levels will be monitored by Show Management Show Management reserves the right to exercise its own judgment in responding to Exhibitor complaints in this regard Security in the Exhibit Hall Show Management cannot guarantee against loss or damage of any kind but will endeavour to protect Exhibitors by providing general security during times when the exhibit area is not open to registrants All persons must present proper identification and credentials to gain entry into the Exhibit Hall Exhibitors who wish to remain in the Exh
10. arly visible The containers will be removed and placed in the designated storage area prior to show opening and returned when the show closes 1997 ROBERT A GEORGE ALL RIGHTS RESERVED 10 Exhibitors who have not paid for drayage service will be reguired to label remove and return their own empty containers Insurance Exhibitors and their representatives hereby agree to indemnify and hold harmless The Canadian Society of Hospital Pharmacists The Sheraton Centre Toronto Hotel Lange Transportation amp Storage and Creative Visual Solutions the employees thereof and their representatives and agents against any and all claims for loss damage theft or injury asserted against the aforementioned by any person as a result of or in any way connected with the wrongful acts or negligence of the exhibitor Indemnification includes the period up to and immediately following the CSHP PPC 2016 The Exhibitor on signing the application to exhibit releases the foregoing from any and all claims for loss theft damage or injury Liability The Exhibitor and their representatives hereby agree to indemnify and hold harmless The Canadian Society of Hospital Pharmacists The Sheraton Centre Toronto Hotel Lange Transportation amp Storage Ltd and Creative Visual Solutions the employees thereof and their representatives against any claim for loss damage theft or injury asserted against the aforementioned by any person as a result of or in any way
11. bitor Parts of exhibits signs or other display materials may not be posted taped nailed or otherwise affixed to walls doors or any part of the facility in any way that may cause damage Damage caused by failure to observe this rule will be paid for by the Exhibitor No helium filled balloons whether for decorative purpose or inflated for distribution to registrants will be permitted in the Exhibit Hall h Rules of Conduct Show Management retain full authority in the interpretation and enforcement of all rules and regulations governing Exhibitors These regulations may be amended at any time by Show Management upon written notice by Show Management to such Exhibitors as may be affected by these amendments Show Management reserves the right even after an application to exhibit has been approved to restrict and or to dismiss any exhibit which it deems to be undesirable or objectionable Any objectionable practices by either Exhibitors or official suppliers should be reported immediately to Show Management Exhibitors who fail to abide by the rules and regulations as outlined in this prospectus or who in the judgment of the officials of Show Management conduct themselves in an unethical manner will be dismissed from the convention without refund All interviews demonstrations detailing or distribution of literature must take place within the booth space assigned to the individual Exhibitors and not interfere with normal aisle
12. by 4 inches long and hold it with a pair of pliers 2 Hold a wooden match 1 2 inch below the bottom of the material 12 seconds 3 If when the match is taken away the material stops burning with 2 seconds it is flame resistant 4 If the material goes up in flames immediately or continues to burn for more than 2 seconds after the match is removed it is not flame resistant OBSTRUCTIONS Nothing shall be hung from or affixed to any sprinkler piping or heads Construction or ceiling decorations of the show booths must not impede the operation of the sprinkler system All exit doors shall be in an operable condition and shall remain unobstructed at all times Exit signs manual pull stations fire department handsets fire hose cabinets and portable fire extinguishers shall not be obstructed in any manner If a fire hose standpipe is located in exhibit space it shall be the responsibility of the Exhibitor to provide access to such eguipment and if the view to such eguipment is obstructed to provide designating signs for the same All entrances exits aisles stairways lobbies and passageways shall be unobstructed at all times Roof constructions shall be substantial and fixed in position in specified areas for the duration of the show Easels signs etc shall not be placed beyond the booth area into the aisles Literature supplies and handouts are permissible in reasonable guantities Reserve guantities shall be kept in closed
13. containers and stored in a neat compact manner within the booth Vehicles or other flammable fuelled engines displayed shall conform to the following reguirements i Fuel tanks containing fuel or which have ever contained fuel shall be maintained less than 1 8 full Caps for fuel tanks fill pipes shall be of the locking type and be maintained locked to prevent viewer inspection 2 Garden tractors chain saws power plants and other gasoline powered eguipment shall not contain any fuel and shall not be used for demonstrations without permission from the facility Fire Safety Director and Show Management O 1997 ROBERT A GEORGE ALL RIGHTS RESERVED 19 3 The electrical system shall be de energized by either a removing the battery or b disconnecting both battery cables and covering them with electrical tape or other similar insulating material 4 Tanks containing propane shall be maintained less than 1 4 full Vehicles may be driven in and positioned Engine should remain running with valve shut off Allow engine to run until all of the fuel in the fuel line is used up Turn ignition off 5 Cylinders for barbecues and or appliances within a vehicle such as stoves refrigerators etc must be empty 6 All vehicles must either have sealed undercarriages or be equipped with ground sheets ELECTRICAL EQUIPMENT amp CONNECTIONS The Ontario Electrical Safety Code Ontario Regulations 10 02 is the provincial regulation that def
14. e exported under customs supervision and a 100 drawback of duties and taxes will be refunded to the Exhibitor Please notify the broker of any such returns prior to show closing as special documents must be prepared for export and Canada Customs officers at the show must examine the returning materials Helpful Hint In most cases considerable money is saved by having printed material produced in Canada rather than importing it However all imported printed matter must be marked Printed in U S A EXHIBITORS Special Note U S A Exhibitors who are sending eguipment to the show not of U S A origin must complete a special customs form for U S Customs to ensure easy return to the U S A after the show Contact the official customs broker for complete details on how to handle this particular situation Shipments must be dispatched to arrive at least one week in advance of the show move in to allow for customs clearance Shipments must be stored at a bonded warehouse before delivery to the show site on the first move in day Both Lange Transportation and Commerce Customs Brokers have bonded warehouse Sale of Bonded Goods at the Show There are also specific customs regulations regarding the sale of bonded goods at the show these regulations are not complied with the goods will be removed at the Exhibitor s expense at the close of the show move out to a bonded warehouse for subseguent duty tax payments and clearance
15. exceeding 400 square feet in area The following booth configurations will require approval from the facility Fire Safety Director and Show Management A description of the booths requiring approval shall be submitted to the Show Manager who in turn will submit the description to the Fire Safety Director for his approval The Fire Safety Director will discuss these configurations with the Toronto Fire Prevention Division 1 Platforms exceeding 400 square feet in area 2 Exhibition booths with flame retardant fabric canopies not to exceed 200 square feet 3 Layouts of all meeting rooms used for exhibits e Note Two storey booths or single level roofed booths and booths with mezzanines are allowed only with prior approval of the facility and Show Management and when they are in accordance with the facility s guidelines attached and or National Fire Prevention Act 13 1982 and the Toronto Building Code and the National Building Code e Any enclosed showroom with an area in excess of 2 000 square feet or an occupancy of 60 persons or more must have two means of exit as far apart as possible Any booth with an area of 3 500 square feet or more must contain one fire extinguisher 1997 ROBERT A GEORGE ALL RIGHTS RESERVED 17 ACCEPTABLE MATERIALS FOR BOOTH CONSTRUCTION The following types of materials will be acceptable for booth construction 1 Wood 2 Combustible materials including plastics having a flame spread rating not exceedin
16. f the show and cannot be carried forward or extended for subsequent shows in other cities 4 The Permission to Energize notification allows the equipment to be wired to an available junction box or disconnect as provided by the on site electrical contractor 5 Permission to Energize is available for Trade shows only not Consumer shows PORTABLE SPOTLIGHTS All clamp on types of portable spotlights shall be protected from metal to metal contact by having electrical insulating pads or wrappings permanently attached to the lamp holder clamps Where a spot light may be subject to physical damage dampness or where lamps may come in contact with combustible material the spotlight shall be equipped with a guard attached to the lamp holder or the handle Flexible cords extension cords may only be used for portable lamps or appliances that are of allowable amperage for the size and type of the three conductor cord to be used or power bars PROCEDURES DURING SET UP AND DISMANTLING OF SHOWS No smoking is allowed during the set up or dismantling of shows Smoking is permitted in authorized areas only 1997 ROBERT A GEORGE ALL RIGHTS RESERVED 21 Access to and flow of vehicles or trucks on exhibition hall floor is prohibited The idling of trucks while in the loading dock area of the building is prohibited Crates and packing materials must be removed promptly The Exhibitor is to monitor this activity Restriction on the use of mate
17. g 150 and a smoke developed classification not exceeding 300 3 Non combustible materials as regulated by the Ontario Building Code INTERIOR FINISHES AND FURNISHINGS The limitations described below shall apply to all interior finishes and furnishings including drapes hangings curtains drops decorative fabrics Christmas trees artificial flowers and foliage motion picture screens paper cardboard or compressed paperboard less than 1 8 thick is considered paper rUSCUS split wood textiles all other decorative materials including plastics LIMITATIONS 1 Made from non combustible material or 2 Treated and maintained in a flame retardant condition by an approved flame retardant solution or process 3 Corrugated cardboard can be used only if fire retardant treated at the factory 4 Plastics can be used only if approved by the facility Fire Safety Director NOTE It is not necessary to flameproof textiles paper and combustible merchandise on display for sale but the guantity so used shall be limited to the displaying of one salvageable length Each sample must differ in colour weave or texture Wallpaper is permissible if pasted securely to walls or wallboard backing O 1997 ROBERT A GEORGE ALL RIGHTS RESERVED 18 The following test 701 Match Flam Test may be used to determine if a material is flame resistant 1 Cut off a small piece of the material 1 1 2 inches wide
18. g show hours The only exception to this rule will be in the case of handicapped persons visiting the show Soliciting Samples amp Souvenirs Exhibitor personnel or representatives distributing samples souvenirs and promotional material or soliciting business must do so in the confinement of their exhibit space Such activities are not permitted in the aisles registration areas hallways or other exhibits Exhibitors wishing to enter another Exhibitor s area may only do so if invited The building owners warn that Exhibitors handing out adhesive backed promotional material will be charged for removal of this material from the walls and floors of the building Only participating Exhibitors have the exclusive rights to promote or sell goods or services in this show All other parties who attempt to make any sale solicitations without expressed written permission of Show Management will be permanently removed from the show area Exhibitors are asked to report any infractions to the Show Office so that immediate remedial action can be taken Storage Limited on site storage is available for empty containers Exhibitors who have paid for drayage and storage may obtain Storage Labels from Lange Transportation Each empty container should have a storage label affixed to it with the Exhibitor name and booth number clearly marked preferably with felt marker type pen Place all empty containers in the aisle making sure the storage labels are cle
19. hibitor s own expense The Canadian Society of Hospital Pharmacists and Lange Transportation and Storage Ltd will not be responsible or liable for any loss or damage to articles removed after the deadline 1997 ROBERT A GEORGE ALL RIGHTS RESERVED 5 6 0 SHIPMENT OF EXHIBITS In order to ensure an orderly move in and to minimize waiting time for delivery vehicles a move in schedule will be in effect for this show All Exhibitors will be scheduled according to their booth location and material handling reguirements Exhibitors must complete the Move In Reguirements Ouestionnaire in the Exhibitor Manual in order to ensure access according to their needs Any shipments arriving at the Sheraton Centre Toronto Hotel prior to Sunday January 31 2016 will be refused Exhibitors who use Lange Transportation and Storage Ltd will have their materials automatically priority scheduled to the site ADVANCE SHIPMENTS Exhibitors who reguire advance warehousing should complete the Lange Advance Receiving form in the Exhibitor Manual and address their shipment as follows YOUR EXHIBITING COMPANY NAME HERE CSHP 45 PROFESSIONAL PRACTICE CONFERENCE BOOTH LANGE TRANSPORTATION 3965 NASHUA DRIVE MISSISSAUGA ON LV4 1P3 ATTENTION NIKKI PACITTO SHIPMENTS DIRECT TO SHOW SITE YOUR EXHIBITING COMPANY NAME HERE CSHP 47 PROFESSIONAL PRACTICE CONFERENCE BOOTH THE SHERATON CENTRE TORONTO HOTEL 123 QUEEN STREET WEST TO
20. ibit Hall after hours must identify themselves to security personnel and sign in and out Exhibitors wanting to remove any goods or items from the Exhibit Hall must obtain an Exhibit Materials Release Form from the Service Desk and present this signed form to security when removing goods from the Hall 1997 ROBERT A GEORGE ALL RIGHTS RESERVED 13 Each Exhibitor is solely responsible for their own exhibit material and should insure these exhibit materials against loss or damage during the Convention Please put all small items of value out of sight each night All property of an Exhibitor is understood to remain within the Exhibitor s care custody and control in transit to or from or within the Exhibit Hall Exhibitor name badges will be provided to all identified Exhibitor personnel and must be worn to ensure access to the Exhibit Hall Exhibitor Registration and Name Badges All identified Exhibitor personnel will be issued name badges and these must be worn to gain access to the Exhibit Hall during the Convention Exhibitor Personnel Registration A company may register four individuals per 8 x 10 booth at no charge for exhibit program only during advance registration The Exhibitor Advance Registration Form is included in this Exhibitor Manual Exhibitors not registered by January 1 2016 deadline must register on site any changes after this date must be made on site at the Registration Desk Representatives registering on site wi
21. ibitors with unapproved electrical equipment that wish to display but not to connect or provide electricity to the equipment must complete the application for Permission to Show and pay the fee indicated for each piece of unapproved electrical equipment that will be display but not energized Exhibitors will be provided with a sales receipt which must be available to inspectors on show site at all times 1997 ROBERT A GEORGE ALL RIGHTS RESERVED 20 The Permission to show application does not permit the connection energization of unapproved electrical eguipment Permission to Energize Trade Shows only Exhibitors that wish to connect and energize provide electricity to unapproved electrical eguipment must complete the application for Permission to Energize and pay the Permission to Energize fee indicated for each piece of unapproved electrical eguipment Exhibitors are not reguired to complete the application for Permission to Show for the same piece of eguipment The following conditions apply 1 If not imminent hazards are present ESA will permit the equipment to be energized demonstration purpose only 2 A sign notice will be affixed to the equipment prominently displayed indicating This equipment is not approved for sale in Ontario and is Energized for demonstration purposes only Our ESA Inspectors will provide exhibitors with this notice 3 The permission to energize is only valid for the duration o
22. ines the minimum requirements for electrical installations and electrical products in Ontario The Electrical Safety Authority is responsible for enforcement of the Ontario Electrical Safety Code Rule 2 022 of the Ontario Electrical Safety Code requires that any electrical equipment that is being displayed offered for sale or used in any show convention or similar exhibition SHALL BE APPROVED At Trade or Consumer shows unapproved electrical equipment will only be permitted to be displayed not energized when the Electrical Safety Authority gives permission through the Permission to Show Failure to comply with the Ontario Electrical Safety Code could result in charges under the Electricity Act Electrical equipment is considered approved if it bears the certification mark or Field Evaluation label of an organization that has been accredited by the Standards Council of Canada to approve electrical equipment If these markings are missing the equipment is considered to be unapproved Bulletin 2 7 22 indicates latest version shows all approved certification marks or Field Evaluation markings accepted in Ontario Since markings are updated regularly visit our web site at www esa safe com electrical product safety section for a current listing NOTE Electrical equipment shall be approved as an assembled unit The exhibitor is expected to make every reasonable effort to have electrical approved prior to the show Permission to Show Exh
23. ll be reguired to show proof of affiliation business card with the exhibiting company Replacement of lost badges will be issued for an additional fee of 10 00 Badges are not transferable Each representative of an exhibiting company must wear the official badge for admission to and while in the exhibit hall Company Badges will not be accepted in lieu of the official badge Supplementing the badge with business cards ribbons or company logo types is not permitted Exhibitor badges may be made out only in the name of the company shown on the application for exhibit space The exhibitors badge allows admittance to the exhibit hall Exhibitors are not permitted to attend workshops unless registered for the educational programs Liability and Insurance Exhibitors and their representatives hereby agree to indemnify and hold harmless The Canadian Society of Hospital Pharmacists The Sheraton Centre Toronto Hotel Lange Transportation amp Storage and Creative Visual Solutions the employees thereof and their representatives and agents against any and all claims for loss damage theft or injury asserted against the aforementioned by any person as a result of or in any way connected with the wrongful acts or negligence of the exhibitor Indemnification includes the period up to and immediately following the CSHP PPC 2016 The exhibitor on signing the application to exhibit releases the foregoing from any and all claims for loss theft damage
24. m 15 Portable heating eguipment 16 Flammable liquids or dangerous chemicals 17 Electrical eguipment or installation not conforming to the Ontario Electrical Safety Code O 1997 ROBERT A GEORGE ALL RIGHTS RESERVED 16 MATERIALS PROCESSES AND REOUIRING SPECIAL PERMIT FOR USE The use of the following materials processes or eguipment is subject to approval from the facility Fire Safety Director and Show Management If any materials processes or eguipment reguiring approval are to be used the Exhibitor shall submit in writing to the Show Manager the nature of the process or eguipment and any safeguards to be used to protect the hazard Reguests will be submitted to the Show Manager who will review and return the reguest with its approval rejection or limitations 1 Propane or natural gas fired eguipment 2 Operation of any heater barbecue heat producing device open flame device candles or torches Exhibits involving hazardous processing or materials not previously listed Storage or display of ammunition and fire arms subject to the Ontario Fire Code and Criminal Code Pressure vessels including propane tanks Fossil fuel powered eguipment Hydraulically powered equipment using flammable fluids Radiation producing devices Natural Christmas trees ACCEPTABLE BOOTH CONFIGURATION The following booth configurations will be acceptable Open top exhibition booths 2 Platforms not
25. nduits is strictly prohibited 3 All ceiling equipment material and rigging must be removed immediately upon close of the show 1997 ROBERT A GEORGE ALL RIGHTS RESERVED 22 EMERGENCY PROCEDURES The facility is eguipped with sophisticated fire protection eguipment including automatic sprinkler smoke and heat detection fire alarm and voice communication systems Upon your arrival you should familiarize yourself with the building particularly as to the location of the nearest exit manual pull station and fire extinguisher If you see fire activate the nearest fire alarm manual pull station and leave the fire area closing all doors behind you Do not attempt to fight a fire unless it is small enough to extinguish with one of the portable extinguishers located throughout the building There are no fire hoses provided for use by occupants Booth Canopies Canopies not exceeding 4 ft in width do not reguire protection Canopies exceeding 4 ft in width will be reviewed individually O 1997 ROBERT A GEORGE ALL RIGHTS RESERVED 23
26. number The Sheraton Centre Toronto Hotel 123 Oueen Street Toronto ON M4H 2M9 Tel 416 361 1000 BLOCK BOOKING IS STRICTLY PROHIBITED ANY ATTEMPT TO DO SO WILL RESULT IN REFUSAL BY THE HOTEL AT THE INSISTENCE OF THE CANADIAN SOCIETY OF HOSPITAL PHARMACISTS BOOKING LINK IS AVAILABLE ON THE CSHP WEB SITE O www cshp ca O 1997 ROBERT A GEORGE ALL RIGHTS RESERVED 4 5 0 MOVE IN MOVE OUT AND SHOW HOURS In order to minimize congestion and waiting times a specific move in time will be assigned to you at a later date The assigned move in times will be based on your booth location and material handling requirements Should you have any special requirements please note them on the move in questionnaire or contact Robert George 905 362 4379 Nikki Pacitto 905 362 4385 Fax 905 362 1285 Move in Setup Sunday January 31 1000 1600 HR Deliveries amp set up as per schedule UNDER NO CIRCUMSTANCES WILL THERE BE SET UP ALLOWED ON EXHIBIT DAYS ALL DELIVERIES MUST ARRIVE PRIOR TO 1600 HR Show Hours Monday February 1 0945 1400 HR Tuesday February 2 0930 1400 HR Move Out Dismantle Tuesday February 2 1400 1700 HR Exhibitors are reminded that all materials equipment exhibits and displays must be completely removed from the Sheraton Centre Toronto Hotel prior to 7 00 pm on Tuesday February 2 2016 Any articles not removed at this time will be removed by Lange Transportation and Storage Ltd at the Ex
27. ooths eliminated to create the island design However the booths eliminated should not be considered part of the exhibit space and therefore cannot be used for display c A Peninsula exhibit is not permitted at this event d A Perimeter exhibit is one that is located on the outer perimeter wall of the floor plan A perimeter exhibit may go up to a height of 10 e Prefabricated Booths An Exhibitor planning to use a prefabricated display must ensure that an allowance of one inch 1 is made on each side of the display to allow for thickness of support poles for standard dividers Lengths must not exceed nine feet ten inches 9 10 nineteen feet ten inches 19 10 etc All sides and surfaces of exhibit booth and signs which are exposed to view must be properly finished and decorated O 1997 ROBERT A GEORGE ALL RIGHTS RESERVED 8 f Floor Covering The Sheraton Centre Toronto Hotel is carpeted The Exhibitor may install carpeting on top of the existing carpet within the dimensions of the booth space as outlined on the floor plan g exposed parts of displays must be draped or finished so as to present an attractive appearance when viewed from aisles or adjoining exhibits and must not be objectionable to other exhibits or to show management If such required draping is not ordered the official supplier of the Exhibit Services and Equipment with the approval of Show Management may install it and charge the Exhi
28. ows whether or not open to the public All Exhibitors must have these reguirements in their possession during booth occupancy O 1997 ROBERT A GEORGE ALL RIGHTS RESERVED 15 The reguirements apply to the following Prohibited materials processes and eguipment Materials processes and equipment requiring special approval from the facility Fire Safety Director and Show Management 3 Acceptable booth configurations 4 Acceptable material for booth construction 5 Interior finishes and furnishings 6 Obstructions 7 8 N Combustion engines Electrical eguipment and connections 9 Portable spotlights 10 Procedures during set up and dismantling 11 All items to be suspended from ceilings 12 Emergency procedures PROHIBITED MATERIALS PROCESSES EOUIPMENTAND BOOTH CONFIGURATIONS The use of the following materials processes or eguipment is strictly prohibited 1 Acetate fabrics corrugated paper box board no seam paper 2 Paper backed foil unless glued securely to suitable backing 3 Styrofoam and or foamcore 4 Fireworks permit 5 Blasting agents 6 Explosives 7 Flammable cryogenic gases 8 Aerosol cans with flammable propellants 9 Smoking in posted No Smoking areas 10 Fuelling of motor vehicles 11 Liguified petroleum or natural gas 12 Wood matches with all surface strikes 13 Hazardous refrigerants such as sulphur dioxide and ammonia 14 Cellulose nitrate motion picture fil
29. rials processes and equipment during set up and dismantling must be adhered to Any type of utility connection i e electrical audio video water compressed air steam etc must be carried out by Show Management authorized personnel or its appointees This applies to any and all utility connections of any kind The following equipment and operations are prohibited during show set up and dismantling 1 Material handling equipment other than electrically powered will not be permitted in the facility during shows or overnight 2 Powered tools and equipment except material handling equipment other than electrically powered or air powered 3 Electrically powered tools and equipment other than those listed by ULC and or CSA or approved by a nationally recognized testing laboratory 4 Portable heating equipment 5 Welding cutting or brazing without special permission from the facility Fire Safety Director and Show Management 6 Painting with flammable or volatile paints and finishes 7 Smoking in posted No Smoking areas or in other areas where packing crates and debris are an obvious fire hazard 8 Use of other equipment or operations that increase the risk of life safety CEILING SUSPENDED ITEMS 1 All items to suspended from ceilings including signs displays light and sound eguipment etc must be approved in advance 2 Rigging of cable and other hanging devices on or near ceiling electrical buss ducts and co
30. ring the convention is factually accurate and is professionally tasteful in its presentation Promotional and educational materials available from an Exhibitor s display must not present information or claims that are at variance with those contained in the appropriate product monograph The names and logotypes of the Canadian Society of Hospital Pharmacists are proprietary trademarks for the exclusive use of the Canadian Society of Hospital Pharmacists and may not be printed used or displayed for any purpose without the express written permission of the Canadian Society of Hospital Pharmacists Such permission will not be granted for purely promotional purposes or in any way that would imply endorsement of a particular company product service or activity 12 0 FIRE REGULATIONS FOR EXHIBITORS The purpose of these reguirements is to maintain an acceptable level of fire safety within the facility The fire protection systems built into the facility have been designed to protect against the hazards which are typical of conventions and exhibitions The objective of these reguirements is to limit the hazards of contents and operations within the facility to a level which can be controlled by the building fire protection systems The reguirements contained herein and the Ontario Fire Code will be strictly enforced by the Fire Safety Director of the facility and the Toronto Fire Prevention Division These reguirements apply to all conventions and trade sh
31. traffic in order to avoid infringing upon the rights and privileges of other Exhibitors Exhibitors must not place demonstration areas on the aisle line of their exhibit if they expect many people to congregate there at one time and should allow sufficient space within the booth area to absorb the majority of the anticipated crowd Exhibitors whose display arrangements or presentations cause spectators to interfere with normal aisle traffic or unduly overflow into the display area of neighbouring exhibits may be asked to limit or eliminate their presentations O 1997 ROBERT A GEORGE ALL RIGHTS RESERVED 9 Care of Facility Property The Exhibitor is responsible for ensuring the care of the show facility property during the convention and trade show No signs posters or other items or articles are to be fastened to facility property by any means Painting nailing bolting drilling clamping taping or use of adhesives on floors walls ceilings fixtures or any part of the facility is not permitted Exhibitors wishing to lay any floor covering must use an approved adhesive that will not damage the floor and is easily removed Motorized Eguipment Mechanical Conveyances The use of motorized eguipment such as forklifts manlift and scissorlifts on the show floor is provided exclusively by Lange Transportation amp Storage Ltd Mechanical conveyances such as electric carts scooters or bicycles will not be allowed in the aisle durin
32. wing conditions This information must be received thirty 30 days prior to commencement of any work at the show site a Must agree by all rules and regulations of the show b Must agree by all union rules and regulations Identification badges must be worn at times Temporary labour badges will be provided Badges will be issued only to persons actually used to supervise install dismantle and maintain exhibits for official contractors and Exhibitor appointed contractors who provide the above mentioned documentation Exhibitor Self Unloading If an exhibitor representative is not present when their shipment arrives at the show site it will automatically be unloaded by Lange and the Exhibitor will be charged the applicable drayage rate O 1997 ROBERT A GEORGE ALL RIGHTS RESERVED 12 Signs and Banners All signs banners and other display materials must be properly affixed to the exhibit or be self supporting from the floor within the height restrictions outlined in this prospectus Island Exhibitors who wish to suspend signs from the ceiling must contact Lange Transportation amp Storage with specifications prior to approval being granted Safety Measures Exhibitors who are showing equipment in a moving and operating condition are required to provide every possible precaution for the safety of show visitors their own operators and Exhibit personnel Additional Prohibited Booth Activities Promoting order taking c
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