Exhibitor Service Manual
Contents
1. Security Every attempt is made to protect the property safety and rights of our exhibitors and attendees However it is also expected that exhibitors will take all reasonable precaution to protect their own valuables Security guards will be on duty during move in show days and move out Show Dates amp Hours Wednesday October 5 2 00 p m 9 00 p m Thursday October 6 2 00 p m 9 00 p m Friday October 7 2 00 p m 9 00 p m Saturday October 8 11 00 a m 9 00 p m Sunday October 9 11 00 a m 6 00 p m Show Location Suburban Collection Showplace 46100 Grand River Novi Michigan 48374 248 348 5600 www suburbancollectionshowplace com Show Management MARVAC 2222 Association Drive Okemos Michigan 48864 Phone 517 349 8881 Fax 517 349 3543 Email bsheffer mmhrvca org Show Office MARVAC Staff will be available at the Suburban Collection Showplace during move in show hours and move out to assist exhibitors The Show Office number is 248 662 0012 Bill Sheffer Show Director may be contacted at 517 719 6909 Signs All signs and banners must be hung only by authorized personnel At no time will exhibitors be allowed to adhere anything to the walls or columns Exhibitors will be strictly prohibited from using any unauthorized style tape or adhesive substance within the facility Absolutely no tape will be allowed on the walls and columns and only the specific acceptable types will be used on the floors Du2. Exhibitor Service Manual October 5 9 marvac org Suburban Collection Showplace Novi Michigan MARVAC 2222 Association Drive Okemos MI 48864 Phone 517 349 8881 Fax 517 349 3543 ww w marvac org Table of Contents Admission Art Craft Display Notice of On Line Exhibitor Kit Booth Exhibitor Move In Carpet Complimentary Tickets Concessions Coupons Decorator Drayage Freight Handling Electrical Service Booth Vendor Form Exhibitor Booth Space Exhibitor Credential Form Exhibitor Show Passes Fire Regulations First Aid Floor Plan Food Giveaways Helium Balloons Hotel Reservations Insurance Janitorial Service Lost and Found Move out Music in Exhibit Area Parking Public Relations Projection Sound Equipment RV Dealer Move In Schedule RV Dealer Regulations Security Show Dates and Hours Show Location Show Management Show Office Show Schedule of Penalties Signs Smoking Telephone Service k k 0 0 OOn5000000000o0d4 1O OO OO CD1C1 07101 C1O1071Q0 01 2 RORA I 00 00 00 CO CO CO CO n2 CO General Show Information Admission Adults 8 00 Seniors 55 and over 7 00 Children 12 and Under Free Booth Exhibitors Move In Booth Exhibitors may move in starting on Tuesday October 4 2011 from 9 00 am 5 00 pm Move in must be completed by 1 00 pm on Wednesday October 5 2011 Move in will not be permitted through the lobby or pre function spaces Th
3. A first aid kit is located in the Show Office Food If you plan on having any type of food samples used as part of your display you will need to call the Oakland County Health Department for a proper license lf you are selling any type of food item you must get prior approval from the Suburban Collection Showplace Giveaways Raffles auctions or giveaways of any kind including food items are not allowed without advance permission from Show Management Helium Balloons The Suburban Collection Showplace does not allow helium tanks inside the building or on the premises Exhibitors with prior approval can have helium balloons to decorate their booth but not to hand out to attendees A retrieval charge will be applied to retrieve balloons from the ceiling Hotel Reservations Doubletree Hotel formally the Wyndham Garden Hotel 42100 Crescent Blvd Novi Michigan 48377 Call for reservations 248 344 8800 Refer to the Camper amp RV Show room block 79 00 Single or Double tax Call by September 16 2011 for the MARVAC special rate Insurance All exhibitors must provide insurance coverage for personal injury and property damage liability to cover themselves and their property at the show The exhibitor must provide insurance coverage for bodily injury liability with limits of at least 100 000 per person 1 000 000 per occurrence and property damage liability of at least 100 000 per occurrence to cove
4. are not allowed in booth space unless prior approval has been given by the MARVAC Board of Directors The advertising or selling of recreation vehicles from booth space locations is strictly prohibited Exhibitor Show Passes 2011 MARVAC Exhibitor buttons will be provided to each exhibiting company Please list the names of those working in your display area and return the Exhibitor Credential Form by September 30 2011 or fax to the Association Office at 517 349 3543 Fire Regulations Exhibitors are prohibited from bringing in flammable materials that will be used for decorating or advertising in the facility All such materials to be used for decorative or advertising purposes must first be treated with a flame retardant and such use shall be in accordance with all applicable federal state and municipal fire and safety rules and regulations All flammable liquids and gasses are prohibited without prior written consent from the Suburban Collection Showplace Poster board signs are allowed but should be taped to a unit or other flat surface and should not be hung free from backing Trees shrubs and plants must be live and not cut No open flame or gasoline is permitted in any booth or exhibit area Fuel tanks and gas tanks must be locked All battery cables must be disconnected after the unit is placed in the display space Fuel tanks in motorized vehicles must be as close to empty as possible Propane tanks must be new and empty First Aid
5. not required to use the services of Art Craft Display Inc You may bring your own table chairs carpet etc Drayage Freight Handling Art Craft Display Inc is the exclusive drayage and freight handling company for the Suburban Collection Showplace Access forms at www artcraftdisplay com All freight must be received prior to Monday October 3 2011 by 12 00 noon Electrical Service RV Dealers 20 AMP electric service will be provided for recreation vehicles in your display Booth Exhibitors Booth Exhibitors will be provided one 15 AMP outlet for each 10 x 10 booth Please complete the attached form on Page 11 if you need electrical service in your booth If you require additional electrical service please use the attached SHOW POWER PLUS FORM that can be accessed through the Art Craft Display Notice of On Line Exhibitor Kit Exhibitor Booth Space All exhibitors have contracted for their space from Show Management All exhibitors must remain in the confines of their space and have their displays manned throughout the show hours Booth displays shall not be more than eight feet high in the rear and any side wing of the display cannot extend more than four feet high Show management provides the pipe and drape for the back and side panels of each booth You may bring your own tables chairs carpet etc or use Art Craft Display Inc for decorating needs Please see enclosed service forms Recreation vehicles
6. overhead door 7 for entering and exiting with recreation vehicles and tow vehicles See attached floor plan MARVAC staff and show security will be on hand to provide further instructions MOVE IN DEALER TIME Hall A Overhead Doors 2 amp 5 American RV 8 00 AM General RV Aisles 600 amp 700 7 00 AM H amp W Motorhomes 11 00 PM Holland Motor Homes 8 00 AM M amp M Camping Center 9 30 AM Midway RV Center 12 30 PM National RV Detroit 7 00 AM Terrytown RV Center 10 00 AM Veurinks RV Center 11 45 AM Vicars Trailer Sales All Aisles 1 00 PM Westland Camping Center 10 30 AM Hall B Overhead Door 7 A amp S RV Center 7 00 AM General RV Aisle 800 7 00 AM General RV Aisles 900 amp 1000 11 00 AM Lloyd Bridges Traveland 8 30 AM RV Dealer Regulations The safety regulations at the Suburban Collection Showplace are very strict Your dealership display must have a minimum walking area between units of 8 feet Displays must have two 2 entrances on egress routes The Fire Marshall requires that each display feels open to visitors and attendees cannot be trapped in a display area The travel distance within the exhibit booth to an exit access aisle shall not be greater than 50 feet All parts of those recreation vehicles on display must be inside the described dealer space If you have questions about your display plan please call the Association The vehicles on display can be 2011 2012 model years All vehicles must be untitled
7. AMPING 12 x150 O VICARS TRAILERTSALES 12 x150 Q ee ee AISLE 300 inb Gd Scl i po WESTLAND CAMPING 12 150 O VICARS TRAILER SALES 12150 i G 12 x150 x ETX 12 x75 VEURINKS 12049 MOWAY verre AVICARS 12 x75 9 amp ASLE 400 EOJ MEM CAMPING 12 x150 o VICARS TRAILE SALES 12 x15 9 nee Pr Ead E 2 475 SWEURINKS 12x78 MIDWAY 12 x75 TVICARS 12 x75 a ASTE 500 M amp M CAMR NG 12 x150 o VICARS TRAILER SALES 12 x150 M GENERADIRV 12 x150 go GENERAL RV Ruso 9 SLE 600 GENERAL RV 12 x150 9 Tod o GENERADJRV 12 x150 O GENERA 9 L e a 70 A AE LES SE SSS ae 7 j GENERAL Rv 12 x122 E ue E punc rx Maece ERA ac RES Ed geamii E GENERAU RY 12 ugs O GENERAL RV Ep 35 Meist UNE ooo o d A ANN 12 x159 29 GENERAUTRV 12 x150 o il PoR GENERAL 12 x75 gt GENERALORV 12 x150 od x AISLE 900 m Se ee ie Ss 3 S 39V 1dMOHS NOLLOSTIOO NV8unens TENERA t 12 09 GENERALORV 8150 4 E IGENERAL 12 x75 gt GENERAL RVpI2 x150 o CT WEE 1 A T pupas 4 IGENERAL 12 x 5 GENERAL RWjI2 x190 f Pr i BRIDGES 12 x75 gt BRIDGES TRAVELAND 12 150 f S AS DT s 1 ASE MOD ad 5 dams EE z P D c EON Eze ie BRIDGES 12 XxI5 ohio TRAYELAND 12 x150 7 E E A 4 S RV OENTER 12 x150 O A amp s Rv CENTER 12 x150 __ 9 Aum temi we O ul T i R z o o mod amp S RV n 12
8. Annual Fall Detroit Camper amp RV Show October 5 9 2011 BUSINESS NAME PERSON COMPLETING THIS IFORM Please list the employees working your exhibit area Total Exhibitor Buttons Please mail to MARVAC 2222 Association Drive Okemos Michigan 48864 or fax to 517 349 3543 by September 30 2011 Please remember that exhibitor buttons are to be used for exhibitors only Anyone using an exhibitor button for general admission will be asked to leave and the button will be confiscated by Show Management A fine or penalty may result for the exhibitor who has issued the button 10 IMPORTANT BOOTH VENDORS ELECTRICAL FORM Electricity is included with each 10 x 10 booth If you require electricity for your booth please complete the form Company Name Person completing this form need electricity in booth Mail to MARVAC 2222 Association Drive Okemos MI 48864 or fax 517 349 3543 11 Art Craft Display Inc 46350 Grand River Avenue Suite B Novi Michigan 48374 248 380 0843 Fax 248 380 0848 www artcraftdisplay com Re MARVAC Detroit Fall Camper 8 RV Show October 5 9 2011 Suburban Collection Showplace f k a Rock Financial Showplace Dear Exhibitor Art Craft Display Inc has been selected by your show management to serve as the Official Exhibition Service Contractor for this event The following items are included as part of your booth fees paid to show manage
9. ca 7 P i i 1 o i E a 4 5 t E 2 e gt 3 x e P n nr E LE an an n i l i gt s i 2 D Ru e gee pb r hol 1107 6 43801390 1103 MOHS Ad 8 H3dWVO TIVA OVAUVMW RVs For Sale List Your RV Select Criteria Search Filters Price Any to Any Length Any v tO Any Slides Any vy tO Any Dealer Search RY Suppliers RY Brochures Campgrounds Shows Rallies Camping Supplies a Osev a Travel Trailer 5th Wheel Truck Camper n WE RV Forums Destinations ree m Re Pop Up Toy Hauler je 1 2 345567891 jin Page size 20 2008 Pleasureway Ascent NONE Condition New Type Class B Fuel Type Diesel Rating KKK KY Read Unit Reviews 1 Click To View Details 2008 Coleman Tacoma rae Condition New Type Pop Up Trailer Length 14 Rating A i Xx Read Unit Reviews 1 Click To View Details Call For Price 407 358 2000 Your Dealership Here Altamonte Springs FL 10 1 miles away kkkt Read Dealer Reviews 1 Contact Dealer 20 220 00 407 358 2000 Your Dealership Here Altamonte Springs FL 10 1 miles away KKKKK Read Dealer Reviews 1 Contact Dealer Premium Advertising Packages at Special Rates For more information sales rv123 com 407 358 2000 Contact Your RV123 Sales Representative for Complete Details
10. catti Blank All Seasons Communications PO Box 100 Romeo Michigan 48065 The phone number is 586 752 6381 Beth Monicatti Blank will be available during the show to provide exhibitors with information about the PR and advertising campaign All exhibitors are encouraged to supply All Seasons with news releases pictures and any newsworthy materials they have regarding their products or business Projection Sound Equipment Audio visual equipment may be rented through the Art Craft Display Inc Please use the Art Craft Display Inc On Line Exhibitor Kit form RV Dealers Move In Staging Area There will be two general staging areas Dealers who will move in at overhead door 5 should stage in the northwest section of the exhibitor parking area Dealers moving in at overhead doors 7 shall stage in the northeast corner of the parking lot located on the east side of the property Staging Date amp Hours RV Dealers may stage their vehicles on Sunday October 2 2011 beginning at 4 00 p m Please Note There is a public show at the Suburban Collection Showplace on October 2 2011 We cannot stage units at the Rock Financial Showplace until Sunday starting at 4 00 p m We will have guards on site to allow staging through the evening Move In Schedule Monday October 3 2011 Move in for the show will be divided into two zones Hall A will use overhead doors 2 amp 5 for entering with recreation vehicles Hall B will use
11. ct tape plastic double sided tape and masking tape are strictly prohibited Only cloth backed carpet tape will be allowed You can purchase the proper tape from the Art Craft Display Service Desk during show move in Price signs may not be hung in display areas or promotional literature distributed for any new manufacturer s product other than that which is physically displayed in the show Used unit signs are subject to the approval of Show Management Manufacturer s signs listing names of dealers shall be limited to only those dealers or distributors exhibiting in the show Price signs and printed matter shall show only one price whether or not that price is a special or show sale In addition a sign showing the original manufacturer s suggested retail price will be allowed Any dealer identification signs must be placed within the dealer display area No signs may be placed over or within the common show aisles Smoking Smoking in the building is prohibited and will be strictly enforced You must smoke outside within the proper areas only Exhibitors will not be allow to prop open any doors to go outside and smoke This is a violation of the fire ordinance Telephone Internet Service Exhibitors must make arrangements for telephone service through Show PowerPlus Use the Art Craft Display Notice of On Line Exhibitor Service to access the forms for telephone or internet service EXHIBITOR CREDENTIAL FORM 22nd
12. fore transfer to dealer lot begins Music in Exhibit Area Federal law protecting the creators of copyrighted music requires that a license be obtained to use copyrighted music in meetings seminars general stage presentations and in exhibitors booths Therefore copyrighted music will not be allowed by any of our exhibitors Parking Exhibitors All exhibitors will be required to park in the northwest parking areas and enter the Hall B entrance ONLY All parking on the south and east sides of the building will be reserved for event attendees A FIVE DAY PARKING PASS is available for only 12 00 This represents a 50 savings over the regular daily parking fees This parking pass will permit you to enter and leave the Suburban Collection Showplace at will during the five days of the Camper Show Parking is free during move in and move out days Please refer to the Notice of On Line Exhibitor Kit for the Parking Pass Request form Public Parking Parking is available at the Suburban Collection Showplace at a cost of 5 00 per vehicle RV Parking Overnight Accommodations Overnight RV parking is available For more information on costs and location please contact Suburban Collection Showplace Management at 248 348 5600 Trucks and Trailers Company owned trucks and trailers with company signage must be parked at the northwest corner of the exhibitor parking lot Public Relations All public relations materials should be sent to Beth Moni
13. is rule will be strictly enforced by Security and Suburban Collection Showplace personnel Any booth exhibitor with a vehicle or a large display should contact show management for early move in arrangements Carpet Aisle carpet will be installed on Tuesday October 4 2011 Complimentary Tickets Each RV Dealer will be provided 100 complimentary tickets and each booth vendor will receive 20 complimentary tickets Additional complimentary tickets may be purchased at a discounted cost of 4 00 each Complimentary tickets will be mailed prior to the show Concessions Concession areas are located in the Rock Financial Showplace providing a wide range of food and drink items Every effort will be made to discourage people from taking food into the RV s PLEASE NO FOOD OR DRINK signs are available free at the Show Office Coupons 1 00 off coupons will be made available on the MARVAC website Big Boy restaurants and participating MARVAC members The coupon will be good for all days and will apply to both adult and senior ticket prices Decorator Art Craft Display Inc is the exclusive decorator for the Suburban Collection Showplace To arrange for furniture rental carpet drayage freight handling audiovisual requirements etc please go to the following website www artcraftdisplay com On the Home Page click on Get Exhibitor Kit Enter Event Code 187223 Advance Order Deadline September 26 2011 by 5 00 p m Exhibitors are
14. ment Provided by Art Craft Display to be included in Vendor Booths Onl 3 AND 8 HIGH BOOTH DRAPING The following pages include forms for you to complete and return if you require additional equipment and or services PLEASE NOTE e Read the enclosed Payment Policy form thoroughly e Assess your show needs carefully e Avoid unnecessary delays and save valuable time and money by following all instructions contained herein TO QUALIFY FOR ADVANCE RATES YOUR ORDERS WITH PAYMENT MUST BE RECEIVED BY US BY September 26 2011 by 5 00 p m SEVEN 7 DAYS PRIOR TO FIRST MOVE IN DAY SOME EQUIPMENT OR SERVICES MAY REQUIRE MORE THAN 7 DAYS LEAD TIME PLEASE SEE APPROPRIATE ORDER FORMS FOR ACTUAL DEADLINES If we can be of any further assistance please contact us We are looking forward to being of service to you THANK YOU FOR YOUR PATRONAGE A DIVISION OF ART CRAFT SERVICE GROUP uvTild 30 3QIS HLHON NO Q31V901 SI H3HSID ONILX3 o a 13390d 40013 82 30018 LON OQ H3HSIFIDNILSX3 3814 M BV Vid Tr LCD NOD O RUND sey pur ladia yar vy Ay Hanana peer 1 peu resp usaq sm uo AL ITO TTT Mala z 3 E S i mur NATIONAL R9 12 x127 12 x41 de AISLE 100 TY c NATIONAL 12 x58 TERRYTQWN HOLLAND iZ XISAMERICAN 12 x79 AMERICAN 12x78 Crete AISLE 200 ERTE ERICAR Do AMERICAN L WC acci AN PAPE SR PO AMERICAN 120x754 _ TR WESTLAND C
15. r themselves and their property at the show along with Workers Compensation coverage Insurance protection against fire theft or damage to the exhibitor materials must be carried at the exhibitor s expense The exhibitor agrees to protect and hold harmless the Show Show Management and the Suburban Collection Showplace from all claims which might arise inside or outside of the show property Please do not forget to submit your proof of insurance to the MARVAC office prior to show move in Janitorial Service Exhibitors are responsible for the cleaning of the total area within their display space All aisles and other common areas will be maintained during show hours and will be broom swept after the show each day by the show contractor Drums will be placed at frequent intervals and near concession areas Each exhibitor is responsible for the cleaning and dusting of their products RV s exhibit space or booth area Lost and Found Show Management maintains a lost and found at the Show Office If you find items that were left within your display area please turn them into the Show Office Move Out for All Exhibitors Move out is Sunday October 9 2011 at 6 00 p m RV Dealers follow the move in schedule in reverse last in first out All exhibitors must be prepared to move out Sunday evening The staging area will be available Monday October 10 2011 until noon Note RV Dealers All vehicles must be staged outside the building be
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