INVITATION FOR SUPPLY OF VARIOUS LAB
Contents
1. of the bid and non compliance of any of the above technical terms amp conditions specifications may turn into rejection n SCOPE OF WORKS The work includes the following 1 The supply and installation of equipment with accessories 2 Testing of equipment 3 to provide one copy each of following documentation on CD DVD and printed manual both a installation manual b operating manual and c Service Manual 4 Repair Refurnishing work to restore the damage caused due to cabling or any other work related to installation 5 Any other work required for equipment making functional up to the satisfaction of MNNIT Allahabad Place Date 3 7 Signature in ink with date amp Seal of Bidder Tenderer CHECK LIST ON THE LETTER HEAD OF THE BIDDER The Bid will be the compilation of following documents along with required supporting documents No document in support of minimum eligibility criteria will be accepted entertained after opening of tender SI No Documents Cover letter by bidder On the Letter Head of the Bidder Tender Fee Earnest Money Deposit EMD if required Cliental List for quoted item Annexure A Bid Proposal Sheet On the Letter Head of the Bidder Annexure B Technical Specification of Equipments Annexure C Affidavit regarding Blacklisting form Annexure D Technical compliance of Equipments 0 00 NJ NASN Annexure E PRICE2. BID On the Letter Head of the Bidder To ANNEXURE A BID PROPOSAL SHEET ON THE LETTER HEAD OF THE BIDDER Faculty In charge Purchase MNNIT Allahabad Allahabad Subject Supply of Different Lab Equipments at MNNIT Allahabad Allahabad Dear Sir We the undersigned Tenderers having read and examined in detail the specifications as specified in this document in respect of Supply of Micro reactor Test Rig at MNNIT Allahabad Allahabad do hereby propose to supply the required products and services Tender No Tender Fees submitted YES NO Please strike off whatever is not applicable Amount Mode Date of Issue Name of Bank Valid up to Demand Draft EMD submitted YES NO Please strike off whatever is not applicable Amount Mode Date of Issue Name of Bank Valid up to Demand Draft ii iii iv vi Date ADDITIONAL PURCHASE WORK ORDER We understand that the MNNIT Allahabad Allahabad in case of the requirements may also place repeat purchase order work order on the company In such cases we shall accept and execute all the purchase work order placed on us by MNNIT Allahabad Allahabad BID PRICING We further declare that the prices stated in our proposal are in accordance with your Terms amp Conditions in the bidding document We further understand that the quantities as specified in this Tender may increase or decrease at the time of Award of Purchase Or
3. Government body PSUs etc need not to apply ii The bidder should be an Indian registered company engaged in respective area of works with minimum experience of 05 FIVE years The bidder should have sufficient Infrastructure technical expertise and financial strength to undertake the contract iii Minimum AVERAGE ANNUAL TURNOVER of Rs 50 lakh in the last 3 financial years Balance sheet CA certificate to be enclosed duly supported by the income tax return for financial years 2010 11 2011 12 2012 13 iv The bidder should have experience of similar Work experience with at least 10 academic organization of higher education in last 05 years Out of which at least 05 should be NITs IITs IISERs IIITs IIMs and other Top ranking management schools The nature of completed work should be supply amp satisfactory installation in various Government Institutes Firms PSUs NOTE The documentary proof of Purchase orders as well as payments thereof in respect of works mentioned in bid MUST be submitted along with the bid v The Bidder Tenderer should provide the following mandatory information a Bidder Tenderer must provide the information on the similar works completed successfully amp satisfactory in last 3 years Bidder Tenderer must submit satisfactory documentary proof from end users b List of Organizations Customers dealt by them c Last Three year s copies of Income Tax Return Form and PAN number as per government norms d Copy o
4. Quotation without EMD will be summarily rejected EMD s of all Bidders will be returned back after the purchase order contract agreement is issued to successful bidder 5 Successful Bidders must have to submit the performance security 10 of the purchase order or contract value and it will be retained up to the warranty period 6 MNNIT ALLAHABAD reserves the right to reject accept any or whole or part of any of the tender without assigning any reason thereof and no claim will be heard In case of dispute the decision of The Director MNNIT Allahabad will be final and binding 7 If the successful bidder is not able to complete the supply amp Installation work within the delivery date specified in the purchase order the purchase order will be automatically treated as cancelled after expiry of delivery date period The vendor will have to submit an undertaking in this regard that this condition is acceptable to him In case of extra ordinary circumstances the vendors must send a request for extension of validity of purchase orders with proper justification prior to the expiry of validity date for consideration 8 The quotation must be accompanied by leaflets operation manuals books etc 9 The Bidder is expected to examine all instructions forms terms and specifications in the Bid Documents Failure to furnish all information required as per the Bid Documents or submission of bids which are not substantially responsive to the Bid Documents
5. No 0304 Purchase Office Biotech Water Purification System etc 2014 Dated 10 05 2014 Telephone 91 532 227 1122 1123 AA Few WSs wena der SAEN Fax 0532 2545341 2545822 QR ScreTaTe 211004 MA GRAM gt MNNIT gt ey Motilal Nehru National Institute of Technology Allahabad Website http www mnnit ac in a Allahabad 211004 India Email spo mnnit ac in eO An Institute of National Importance as Declared by NIT Act GOI 2007 fip mnnit ac in INVITATION FOR SUPPLY OF VARIOUS LAB EQUIPMENTS For Contracts value estimated to cost less than Rs 25 lakhs Closing Date Time for submission of Quotations Opening Date Time of Quotations 06 06 2014 17 00 Hrs 06 06 2014 16 30 Hrs The Office of Faculty In charge Purchase M N N I T Allahabad Allahabad 211 004 U P The Office of Faculty In charge Purchase M N N I T Allahabad Allahabad 211 004 U P Rs 200 00 Non refundable in form of a Demand Draft drawn in favor of DIRECTOR MNNIT Allahabad Rs 32 000 Rs Thirty two Thousand only in form of FDR Bank guarantee from any of the Commercial Banks Earnest Money Deposit EMD drawn in favour of Director MNNIT Allahabad payable at Allahabad and valid for a period of 45 days beyond the final bid validity period Quotations to be submitted at Place of opening of quotations Tender Fee Dear Sir You are invited to submit your most competitive quotation for the followi
6. ase quote the prices F O R Motilal Nehru National Institute of Technology Allahabad MNNIT ALLAHABAD Allahabad ONLY 4 You are required to return the original tender document all the pages as it is duly signed by you on every page for your record You may retain a copy of this tender enquiry for your record The bidder should be last 5 years in existence in India 6 Incomplete or conditional bid will not be accepted 7 The tenderer should have the capability to distribute finished work to the specified destinations by Road Transport Courier within the stipulated time schedule 8 The Director MNNIT Allahabad reserves the right to accept or reject the tender at any stage without specifying any reason 9 Compliance to above General terms amp Conditions GTC and Specific Technical Conditions STC will be considered for overall evaluation of the bid and non compliance of any of the above technical terms amp conditions specifications may turn into rejection 10 The Bidder Tenderer must agree to all the technical terms and conditions of the offer as mentioned in the technical proposal and no such additional terms amp conditions from Bidder Tenderer will be accepted at a later stage 11 The Bidder Tenderer is required to quote for supply the items as listed in specifications along with compliance of the terms and conditions Compliance to above Specific Technical Conditions given as Annexure B will be considered for overall evaluation
7. de filter for bacteria free filtrate 7 24 hrs fully automatic system 8 Typical Resistivity lt 0 05 MQ cm at 25 C 9 Bacteria lt 1 CFU 1000 ml 10 Flow rate upto 10 liter hr at 25 C 11 Particle Microorganism Retention gt 99 12 Monovalent Polyvalent ion Retention upto 95 13 Recirculation of water in standby mode to maintain the purity of water 14 Should have facility for wall mounting 15 Ultrapure water should be produced using Carbon resin technology with Resistivity up to 18 2MQ x cm 16 System should have Horizontally placed UV oxidation 17 System should show 3 Water Dispensing Modes i Manual ii Time iii Volume Controlled 18 CE Certified 19 Additional cartridges and 0 22um filter may be provided 20 Product Water Quality Resistivity 18 2 MO cm TOC lt 2 ppb Particles lt 1 ml 0 2um Bacteria lt 1 CFU 1000ml Flow rate Up to 2 0 l min Warranty 24 months CO2 incubator Stainless steel interior and removable shelves no 3 4 01 Volume more than 200 liters Air jacketed Digital display Maximum accuracy IR infrared CO2 gas sensors Temperature control with 0 1 c accuracy 100 HEPA filtered air in chamber Lighter in weight 10 Alarm and monitoring system 11 Separate Inner Glass Door for each shelve 12 Decontamination system upto 130 160 C 13 Two CO2 cylinder with regulator and fittings 14 36 months warranty OMNOONRWM V 5 7 Signa
8. der as per the requirements of MNNIT Allahabad Allahabad QUALIFYING DATA We confirm that we satisfy the qualifying criteria and have attached the requisite documents as documentary proofs In case you require any further information documentary proof in this regard during evaluation of our bid we agree to furnish the same in time to your satisfaction CONTRACT PERFORMANCE SECURITY We hereby declare that in case the contract is awarded to us we shall submit the performance Guarantee Bond in the form of Bank Guarantee for the amount of 10 of the total order value PAYMENT TERMS We hereby declare that in case the contract is awarded to us we agree with payment terms specified in the tender documents CERTIFICATE AND DECLARATION a I We certify that no addition modification alteration has been made in the Original Tender Document If at any stage addition modification alteration is noticed in the Original Document I We will abide by the terms and conditions contained in the original tender document failing which MNNIT Allahabad reserves the right to reject the tender and or cancel the contract It has been certified that all information provided in tender form is true and correct to the best of my knowledge and belief We hereby declare that our proposal is made in good faith without collusion or fraud No forged tampered document s are produced with tender form for gaining unlawful advantage We understand that MNNIT Allahabad is au
9. der with regulator and fittings 14 36 months warranty ANNEXURE E PRICE BID ON THE LETTER HEAD OF THE BIDDER ar F i fee ce Quantity T Price in Rs SI Description of item with Specification F No No U price In Figures In Words WATER PURIFICATIONS SYSTEM 1 01 No MAKE MODEL CO2 INCUBATOR 2 01 No MAKE MODEL We agree to supply the above goods in accordance with the technical specifications for a total contract price of within the period specified in the Invitation for Quotations Note A Signature and Seal of the Manufacturer Bidder place of registration and place of business of the company 7 7 Signature in ink with date amp Seal of Bidder Tenderer Bidders should provide copies of original Memorandum and Articles of Association defining the constitution of legal status
10. f Registration of Firm with CST GST Nos NOTE i The work executed in the own name of the bidder only will be considered for similar works to meet the eligibility criteria JVs Consortiums MOUs shall not be considered ii Tenderer should submit documents in support of minimum eligibility criteria along with the tender bid NO document in support of minimum eligibility criteria will be accepted entertained after opening of tender iii _Tenders bids not meeting any of the above Eligibility Criteria shall be rejected 2 Bid Price a The total contract price shall be for the full quantity as described above Corrections if any shall be made by crossing out initialing dating and rewriting b All duties taxes and other levies payable by the contractor under the contract shall be included in the total price c The quoted total contract price shall be fixed for the duration of the contract and shall not be subject to any adjustment d The prices should be quoted in Indian Rupees only for indigenous items e Each bidder shall submit only one quotation 3 Validity of Quotation The tender offer shall remain valid for 120 days from the date of opening of Technical bid part 1 of this tender 2 7 Signature in ink with date amp Seal of Bidder Tenderer 4 Evaluation of Quotations a Any items left blank will be treated as incomplete bid and liable to be rejected b The purchaser will evalua
11. in every respect may result in rejection of the bid 1 Bidders who had supplied the Government departments PSUs NITs IITs IIITs and reputed Institutions and Organizations should only apply 2 The bidder should enclose the cliental list with contact address along with Phone Fax for reference for the quoted item 3 Please quote the prices F O R Motilal Nehru National Institute of Technology Allahabad MNNIT ALLAHABAD Allahabad ONLY NOTE Custom Excise Duty Exemption Certificate will be provided by MNNIT Allahabad after receiving your request letter for the same e MNNIT Allahabad avails Custom Duty Exemption in terms of Government Notification N 51 96 Customs dated 23 July 1996 and Central Excise Duty Exemption in terms of Government Notification N 10 97 Central Excise dated 01 March 1997 as amended from time to time 4 The bidder should enclose relevant documents wherever necessary to substantiate his eligibility 5 The Institute is eligible for and can provide necessary documentation for Custom Excise and Octroi exemption on demand if permitted under rule 6 Incase of sophisticated items an on site training needs to be provided with no extra cost 10 Wherever applicable the vendors must quote the branded desired items GENERAL TERMS amp CONDITION GCC PON a 1 Eligibility Criteria i Firm bidders blacklisted at any stage or by any NITs IITs IIITs Central Universities IISERs CSIR labs or Central State
12. k I We hereby declare that this tender on acceptance communicated by you shall constitute a valid and binding contract between us I IMWe certify that the submitted quotation is duly paginated and contains from page no 1 tO 2 Signature and Seal of the Manufacturer Bidder 4 7 Signature in ink with date amp Seal of Bidder Tenderer ANNEXURE B Technical Specifications of DIFFERENT LAB EQUIPMENTS Name of Specifications Quantity equipment Water purification 1 Should contain pre treatment unit a RO based water purification 01 system molecular system ultra purification unit and purified water storage tanks biology grade 2 RO based water purification system included in the system should be Particle filtration Spherical Activated Carbon Catalyst Dual Reverse Osmosis Membranes Optional Final Particle and Sterile Filtration 3 The pre treatment cartridge should consist with 20x50 mesh activated carbon a catalyst and a 5um depth filter to remove oxidation agents heavy metal ions and particles from the feed water at low temperature 4 System should consist of dual Pass 2 individual RO Membrane in parallel operation i e not in series 5 Display Glass display with touch function should display parameter related to quality of water conductivity of input and output water rejection rate monitor Tank level temperature etc 6 There should be an option for 0 2 micron Sterile gra
13. lete in any respect will be outrightly rejected e Ifthe bid submitted without compliance sheet details of Printing Works the bid will be outrightly rejected e The bid shall be typed or written in indelible ink and shall be signed by the Bidder Tenderer or a person or persons duly authorized to bind the Bidder Tenderer to the Contract All pages of the bid except for unamended printed literature must have Signature in ink with date amp Seal of Bidder Tenderer e Any interlineations erasure or overwriting shall be valid only if they are initiated by the persons or persons signing the bid e The Bidder shall furnish information as described in the Form of Bid on commissions or gratuities if any paid or to be paid to agents relating to this Bid and to contract execution if the Bidder is awarded the contract 7 Payment condition 100 Payment shall be made only after supply the items in good condition alongwith successful delivery of items and satisfactory Installation report receive by competent authority No advance payment will be made 8 Normal Commercial warranty guarantee shall be applicable to the supplied goods f warranty Guarantee is not mention in specifications of respective items SPECIFIC TECHNICAL CONDITIONS STC 1 The delivery of items securely and neatly packed should be made at MNNIT Allahabad 2 All duties Taxes and other levies payable by the bidder under the Contract shall be included in the Total Price 3 Ple
14. ned 2 2 0ceceeeeeee ee ee nsec ee eeee eens eeeeeeeee Name amp address of the firm 0ccecceeeee eee e cence ee ee eens eens ee eeeee eae Date Signature of Bidder with seal ANNEXURE D Technical Compliance of DIFFERENT LAB EQUIPMENTS ON THE LETTER HEAD OF THE BIDDER S Name of Specifications Whether Quoted No equipment meet the model requirement specifications Yes No 1 Water purification 1 Should contain pre treatment unit a RO based system molecular water purification system ultra purification unit biology grade and purified water storage tanks 2 RO based water purification system included in the system should be Particle filtration Spherical Activated Carbon Catalyst Dual Reverse Osmosis Membranes Optional Final Particle and Sterile Filtration 3 The pre treatment cartridge should consist with 20x50 mesh activated carbon a catalyst and a 5um depth filter to remove oxidation agents heavy metal ions and particles from the feed water at low temperature 4 System should consist of dual Pass 2 individual RO Membrane in parallel operation i e not in series 5 Display Glass display with touch function should display parameter related to quality of water conductivity of input and output water rejection rate monitor Tank level temperature etc 6 There should be an option for 0 2 micron Sterile grade filter for bacteria free filtrate 7 24 hrs f
15. ng items The quotation should be sent directly to the undersigned under Sealed Cover marked Quotation Reference No Date and The Due Date Description of item with Specification acted WATER PURIFICATIONS SYSTEM 1 01 No CO2 INCUBATOR 2 01 No Full Details of items and Specification as per ANNEXURE B The sealed tenders must be submitted in the Office of the Faculty In charge Purchase on or before due date amp time as mentioned above in the office of the undersigned in the presence of bidder s authorized representatives who choose to attend and shall sign a register evidencing their attendance The tender quotations NOT submitted in the prescribed format or Incomplete in any respect will be outrightly rejected Faculty in Charge Purchase MNNIT Allahabad 1 7 Signature in ink with date amp Seal of Bidder Tenderer INSTRUCTIONS GUIDELINES TO BIDDERS ITB Only bidders who fulfill the ELIGIBILITY CRITERIA as given in this tender document should apply The bidders should enclose relevant documents wherever necessary to substantiate their eligibility The bidder should enclose the cliental list with contact address along with Phone Fax for reference for the quoted item The Bidders must submit their Quotation with EMD in the form of Demand Draft Bank Guarantee Short term Deposit of the cost of Printing Works items in favor of The Director MNNIT Allahabad payable at Allahabad
16. te and compare the quotations determined to be substantially responsive i e which i are properly signed and conform to the terms and conditions and specifications ii will be with tender fees and EMD required if any iii Ink seal amp sign on every page of tender document iv conform to the terms and conditions and specifications v The Quotations would be evaluated separately for each item 5 Award of Contract The Purchaser will award the contract to the bidder whose quotation has been determined to be substantially responsive and who has offered the lowest evaluated quotation price e Notwithstanding the above the Purchaser reserves the right to accept or reject any quotations and to cancel the bidding process and reject all quotations at any time prior to the award of contract e The bidder whose bid is accepted will be notified for the award of contract by the Purchaser prior The terms of the accepted offer if falling under Govt purchase rules i e GFR 2005 shall be incorporated in the purchase order 6 Formats and Signing of Bid e Each amp every pages of the submitted bid must carry the page numbers e The bidders are not allowed to make additional and alteration in the tender document any additions and alteration in the tender document any additions and alterations shall be at bidder s risk Conditional modified tender are liable to be rejected e The tender quotations NOT submitted in the prescribed format or Incomp
17. thorized to make enquiry to establish the facts claimed and obtained confidential reports from clients c Incase it is established that any information provided by us is false misleading or in the circumstances where it is found that we have made any wrong claims Further MNNIT Allahabad is also authorized to blacklist our firm company agency and debar us in participating in any tender bid in future d We assure the Institute that neither We nor any of my our workers will do any act which is improper illegal during the execution in case the tender is awarded to us e I We assure the Institute that We will NOT be outsourcing any work specified in the tender document to any other firm f Neither We nor anybody on my our behalf will indulge in any corrupt activities practices in my our dealing with the Institute g Our Firm Company Agency is not been blacklisted or banned by any Govt Department PSU University Autonomous Institute or any other Govt Organization h I We certify that have understood all the terms amp conditions GCC and ITB etc as indicated in enquiry of the tender document and hereby accept all the same completely i I We further certify that I We possess all the statutory non statutory registrations permissions approvals etc from the Competent Authority for providing the requisite services j We understand that you are not bound to accept the lowest or any bid you may receive
18. ture in ink with date amp Seal of Bidder Tenderer ANNEXURE C AFFIDAVIT REGARDING BLACKLISTING NON BLACKLISTING FROM TAKING PART IN GOVT TENDER BY DOT GOVT DEPT To be executed on Rs 10 Stamp paper amp attested by Public Notary Executive Magistrate by the bidder We Proprietor Partner s Director s of M S hereby declare that the firm company namely M S has not been blacklisted or debarred in the past by MNNIT Allahabad or any other Government organization from taking part in Government tenders We Proprietor Partner s Director s of M S hereby declare that the firm company namely M S was blacklisted or debarred by MNNIT Allahabad or any other Government Department from taking part in Government tenders for a period of years w e f The period is over on and now the firm company is entitled to take part in Government tenders In case the above information found false I We are fully aware that the tender contract will be rejected cancelled by MNNIT Allahabad and EMD SD shall be forfeited In addition to the above MNNIT Allahabad will not be responsible to pay the bills for any completed partially completed work Capacity in which assig
19. ully automatic system 8 Typical Resistivity lt 0 05 MQ cm at 25 C 9 Bacteria lt 1 CFU 1000 ml 10 Flow rate upto 10 liter hr at 25 C 11 Particle Microorganism Retention gt 99 12 Monovalent Polyvalent ion Retention upto 95 13 Recirculation of water in standby mode to maintain the purity of water 14 Should have facility for wall mounting 15 Ultrapure water should be produced using Carbon resin technology with Resistivity up to 18 2MO x cm 16 System should have Horizontally placed UV oxidation 17 System should show 3 Water Dispensing Modes 6 7 Signature in ink with date amp Seal of Bidder Tenderer i Manual ii Time iii Volume Controlled 18 CE Certified 19 Additional cartridges and 0 22um filter may be provided 20 Product Water Quality Resistivity 18 2 MO cm TOC lt 2 ppb Particles lt 1 ml 0 2um Bacteria lt 1 CFU 1000mlI Flow rate Up to 2 0 l min 21 Warranty 24 months 2 CO2 incubator 1 Stainless steel interior and removable shelves no 3 4 2 Volume more than 200 liters 3 Air jacketed 4 Digital display 5 Maximum accuracy 6 IR infrared CO2 gas sensors 7 Temperature control with 0 1 c accuracy 8 100 HEPA filtered air in chamber 9 Lighter in weight 10 Alarm and monitoring system 11 Separate Inner Glass Door for each shelve 12 Decontamination system upto 130 160 G 13 Two CO2 cylin
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