Annual Meeting Corporate Opportunities Brochure
Contents
1. 816 612 ozz 616 oze 028 069 614 0 N 6 8 08 616 026 o Ol jo 894 OL oc 0 122 ize a c9 beL cee 16 06 0 02 02 Yez Eze vel 26 v26 0l o Giz zi e HN 902 Sze 926 929 909 925 926 926 729 R x 894 822 ud gy 84 928 226 826 5 02 02 02 gt 026 Regni 02 ROLLUP DOOR STORAGE FA RESTROOM IBIT HALL F WARD STREET 20 c c A EXHIBITOR APPLICATION 2015 AACRAO ANNUAL MEETING EXHIBITOR APPLICATION PERSON TO RECEIVE CONFERENCE COMMUNICATIONS Name Title Company Name Address City State Zip Country Phone Fax E mail Please list your top four booth choices Please list any companies that you prefer not be placed adjacent to or across from we will do our best to accommodate your request PAYMENTS CANCELLATIONS Applications must be accompanied by a 500 deposit per 10 x10 booth Applications received without deposit full payment will not be processed See page 2 for the complete payment cancellation refund policy 10 X 10 EXHIBIT SPACE RENTAL AACRAO Corporate Partner 3 000 There is a 100 charge for each exposed corner No2. Please inquire about pricing and benefits This service allows presenters to upload presentations prior to a sched uled session time review that presentation to make sure it is operating properly and make required adjustments all in the Speaker Ready Room Mobile Device Charging Station Please inquire about pricing and benefits The Charging Station has an LCD screen for sponsor s video or static ad and a backlit panel to display logo and booth number Can accommodate most cell phone and laptop models m Sponsor logo and booth number displayed on the station Additional Items these items are distributed in the totebags Pens 2 500 sponsoring company provides pens Notepads 2 500 sponsoring company provides notepads Highlighters 2 500 sponsoring company provides highlighters WWW aacrao org Totebag Inserts not considered a sponsorship item Insert a promotional flyer or product subject to approval into the conference totebag AACRAO Corporate Partners 750 All Other companies 1 500 If there is an item you are interested in sponsoring that is not listed here please contact AACRAO Marketing Department at corporateinfo aacrao org Cyber Caf 12 000 Attendees visit the popular Cyber Caf to check e mail and keep in touch with their campus signage at the Cyber Caf co branded custom designed portal page one promoted meeting mobile app post sponsor may display promotional materials at the Cyber Ca
3. Department at corporateinfo aacrao org or 202 263 0287 AACRAO Engage Mobile App Please inquire about pricing and benefits is excited to offer our meeting attendees with a more social experience through our new conference mobile application Sponsorship and advertising opportunities are available Keynote Speakers Opening Closing and General Session Speakers Available Please inquire about pricing and benefits The keynote speakers deliver presentations throughout the meeting Webinars Please inquire about pricing and benefits AACRAO webinars provide our members a convenient way to obtain information on topics relating to technology Strategic Enrollment Management admissions FERPA transfer and international education The webinars do not advertise specific products services AACRAO requests that all corporate webinars are content specific and delivered by an institutional client partner Badge Holders Please inquire about pricing and benefits All attendees will be wearing their co branded name badges throughout the conference Totebags Please inquire about pricing and benefits Every attendee receives a co branded totebag Session Tracks Please inquire about pricing and benefits Sessions at AACRAO s meeting are broken down into session tracks Have your company name associated with a session interest track for instance Admissions International Enrollment Management etc Presenter Networking
4. a company cancels after February 6 2015 and has not already paid the exhibiting fee the company will be liable for paying the full fee to AACRAO Until payment is received the company s future participation in AACRAO conferences and meetings could be affected The cancella tion clauses remain in effect even if they do not appear on the contract 5 Applicant agrees to pay all fees charges and or expenses covered in this contract on demand In the event that AACRAO is forced to seek legal remedy to collect amounts due from the Applicant all charges related to the collection of unpaid amounts will become the sole responsibility of the Applicant If an exhibitor fails to make due hereunder when they are due the space assignment is subject to cancellation or reassignment at the option of AACRAO without obligation for refund 6 Show Management reserves the right to fix the time for the installation of a booth prior to the Show opening and for its removal after the conclusion of the Show Installation of all exhibits must be fully completed by the opening time of the exposition Any space not claimed and occupied three hours prior to opening may be resold or reassigned without refund No exhibitor will be allowed to dismantle or repack any part of his exhibit until after the closing of the Show Doing so will result in the loss of that exhibitor s current year priority points 7 No exhibitor shall assign sublet or share the space allotted with anothe
5. situations regarding the sponsorship opportunity At that point the sponsorship will open up to all eligible organizations corporations and will be made available on a first come first served basis RIGHT TO REFUSE SPONSOR AACRAO shall reserve the right to reject a potential sponsor on such factors as questionable business practices those having a mission conflict with AACRAO or those who desire to assume control of an event through sponsorship MATERIAL PRODUCTION AACRAO will be responsible for the production of materials unless otherwise specified and will invoice the sponsoring organization corporation directly If the sponsoring organization corporation is able to obtain a better product then AACRAO reserves the right to approve the product and subsequent design of the product AACRAO reserves the right to charge a sponsorship fee should the sponsoring organization corporation decide to produce the materials Quantities may change depending on attendance figures PAYMENT CANCELLATION REFUND POLICIES Payment will be refunded less a 500 per item processing fee if a written request for cancellation is received by AACRAO no later than February 6 2015 Telephone cancellations will not be accepted AACRAO will only honor cancellation requests whose receipt have been confirmed Final payment is due February 6 2015 No refunds will be made if the company cancels the contracted slot after February 6 2015 or if the com
6. 10157 ANNUAL MEETING Driving Student Success Initiatives in Higher Education vni all April 12 15 2015 Baltimore Convention Center AAC Baltimore Maryland Advancing Global H C O R P o R A T E O P PO R TU N April 12 15 2015 Baltimore Convention Center Baltimore Maryland JOIN TODAY AACRAO s 101st Annual Meeting in Baltimore will draw more than 2 500 For more information on individuals who are eager for new ideas tailored specifically to their professional needs becoming a Corporate Partner This is the perfect opportunity for savvy exhibitors to showcase products and services E MAIL Corporateinfo aacrao org connect with new customers and renew existing relationships or call corporate relations at Want to know more about AACRAO The association s membership includes 202 263 0287 approximately 11 000 members and partners representing over 2 500 institutions organizations and education oriented businesses in the United States and more than 35 CONTACT US countries around the world AACRAO Marketing Department represents institutions from every sector of the higher education community One Dupont Circle NW Suite 520 from large public institutions to small private liberal arts colleges With an international Washington DC 20036 network of resources and consulting expertise AACRAO is a recognized authority in PHONE 202 263 0287 Enrollment Management Admissions Records Registration Finan
7. 7 000 7 000 5 000 5 000 each 15 000 for all four 4 000 3 500 2 500 2 500 2 500 750 corporate partner 1 500 all other companies C MasterCard AMEX Exp Date INSTRUCTIONS Please complete the application and keep a copy of the form MAIL the form with a CHECK to AACRAO II P O Box 37156 Baltimore MD 21297 You may also fax credit card information or request an invoice by faxing the forms to 202 822 8850 We agree to abide by all rules regulations terms and conditions as outlined in this contract Contract not valid without signature Signature WWW aacrao org SPONSORSHIP TERMS Please sign and date this form and return with your sponsorship application DISCLAIMER The relationships between AACRAO and the sponsoring organizations corporations of an event or event related item do not represent exclusive agreements between AACRAO and the specific organizations corporations nor do they suggest that AACRAO endorses the programs products or services of the organizations corporations IMPORTANT NOTE Should any of the sponsorship opportunities be partially funded the sponsoring organization corporation will receive the benefits outlined but with the caveat sponsored in part by name of company RIGHT OF FIRST REFUSAL The right of first refusal will be extended to any sponsor who held that activity in the previous year assuming that sponsor is in compliance with all other
8. Hall 4 available 5 000 each 15 000 for all four Attendees look forward to the refreshment breaks to network with peers and meet with exhibitors verbal signage acknowledgment at event one promoted meeting mobile app post prior to each sponsored break International Educators Reception 4 000 per sponsor multiple sponsors welcome This is a gathering of those interested in international education verbal signage acknowledgment at event sponsor may deliver brief remarks at event sponsor may distribute promotional item at event Graduate and Professional Schools Luncheon 3 500 A keynote speaker addresses luncheon attendees interested in graduate and professional school issues verbal signage acknowledgment at event sponsor may deliver brief remarks at event sponsor may distribute promotional item at event AACRAO 2015 ANNUAL MEETING BALTIMORE MD SBONSORSHIP APPLICATION Company Name Contact Person Address City Phone State Fax Web Address Country Please check the item s or event s you would like to sponsor You may also co sponsor partially fund an event or product If there is an item you would like to sponsor that is not on this list please contact AACRAO SOLD SOLD ANNUAL MEETING SPONSORSHIPS AACRAO s Engage Mobile App Keynote Speakers Webinars Badge Holders Totebags Session Interest Track s Presenter Networking Mobile Device Charging Stati
9. K to AACRAO II P O Box 37156 Baltimore MD 21297 You may also fax credit card information or request an invoice by faxing the forms to 202 822 8850 We agree to abide by all rules regulations terms and conditions as outlined in this contract Contract not valid without signature Signature Date AACRAO 2015 ANNUAL MEETING BALTIMORE MD SPONSORSHIP We invite you to get involved with AACRAO and maximize your exposure to our membership by sponsoring at a strategic level of commitment There are several advantages to participating in AACRAO meetings corporate name recognition networking opportunities a target audience and leads and sales Each package includes the benefits listed below Additional benefits are listed based on the level of sponsorship or will be negotiated in a sponsorship agreement Name and hyperlink on the conference Web site Company logo on exhibit hall signage Pre and post conference attendee lists Acknowledgment at Opening Session of Annual Meeting Strategic Marketing Partnerships Recognition in the registration brochure and on site program Acknowledgment on AACRAO s Meeting Companion mobile app AACRAO is committed to building long term relationships with corporate partners AACRAO offers sponsorship opportunities that enable corporate partners to maximize sponsorship exposure at multiple meetings and enhance marketing visibility To discuss a strategic partnership contact AACRAO s Marketing
10. WWW aacrao org CORPORATE PRESENTATIONS You re in the spotlight Showcase your company s products and services to members who can drive revenue to your bottom line A limited number of corporate presentation slots are available to companies and organizations Participation is on a first come first served basis and will be confirmed upon receipt of the contract AACRAO reserves the right to limit the number of corporate presentations per company to two 2 Note Although Corporate Presentation slots allow you the opportunity to sell your products and services we suggest that you have a university representative co present the session or that you make it an educational session Companies can choose from one of three options CORPORATE PRESENTATION SHOWCASE PRESENTATION COMBINED OPTION Present during one of ten The showcase provides non One presentation during standard session session time slots competing hours dedicated to time slots and one during the showcase corporate presentations 2 900 AACRAO Partners 4 150 AACRAO Partners 5 750 AACRAO Partners 5 500 other companies 6 775 All other companies 8 350 other companies Included in your presentation fee Name and hyperlink on the conference Web site B Session listing in the on site program One complimentary full registration to the conference Deadline for session title description and presenters is February 18 2015 Presentation Contact Ti
11. ality of reproduction will depend on how they were generated minimum resolution is 266 dpi with 300 dpi or above being optimal always best to receive the original source files rather than a PDF Note on RGB Color Designation m RGB images would be converted to CMYK and may not match the RGB colors represented Note on Screen Captures B save as TIFF or JPG files not as GIF files Colors within screen images may shift when RGB colors are converted to CMYK 4c process for printing When submitting native files please be sure to include all fonts When submitting high resolution PDFs please be sure to embed all fonts Without the proper fonts unpre dictable reproduction may occur Please send ads to AACRAO Marketing Department One Dupont Circle NW Suite 520 Washington D C 20036 Phone 202 263 0287 Fax 202 822 8850 You may also e mail your ad to corporateinfo aacrao org ADVERTISING CONTRACT AD FILE SUBMISSION DEADLINE MARCH 2015 AACRAO reserves the right to review and reject any advertising This includes ads unsuitable in content ads that discrimi nate according to race gender age nationality or religion ads with erroneous information ads that compete with AACRAO s meetings or programs or ads that conflict with AACRAO s Professional Practices and Ethical Standards Inappropriate ads will be returned whether or not a contract is in effect The advertiser assumes responsibility and liability for the conte
12. cial Aid Information rax 202 822 8850 Technology and Student Services E MAIL corporateinfo aacrao org Membership in AACRAO has its privileges AACRAO Corporate Partners have WEB Www aacrao org helped shape AACRAO s success through their continued involvement with the organization and its members Committed to creating quality products and services that enhance the academic community corporate partners are instrumental in keeping INSIDE AACRAO members informed of the latest technology and developments that affect their MIRROR Rm 2 professional lives tensa ee sincere 3 Benefits of becoming an AACRAO Corporate Partner include Exhibitor Application 4 Nu E 5 B Discounts on publications advertising and conference fees DOTA A 6 m Reduced rates for exhibit space at meetings and priority space assignment Exhibiting Rules and Regulations 7 based on a point system and timely sign up Corporate Presentations s Significant discount on corporate presentation fees SDOHSOPSDID 9 Subscriptions to College and University journal as well as Transcript Connect Sponsorship Application 10 SEM Quarterly and SecureU electronic communications 5 0 0 B Access to AACRAO s online Member Guide On Site Program Advertising 12 m Online corporat
13. conditions as outlined in this contract Contract not valid without signature Signature WWW aacrao org Date
14. d several food and coffee breaks held inside of the exhibit hall The opportunity to contribute a prize to the Exhibit Hall Raffle Drawing A prize board will be prominently displayed with your company name booth number and prize information TENTATIVE EXHIBIT DATES AND TIMES EXHIBITOR MOVE IN Saturday April 12 00 p m 5 00 p m Sunday April 12 i et tees 8 00 a m 4 00 p m SHOW HOURS Sunday April 12 ns 6 45 p m 8 00 p m opening reception in exhibit hall Monday April 13 9 00 a m 4 30 p m Tuesday 114 9 00 a m 3 00 p m EXHIBITOR MOVE OUT Tuesday 114 3 00 p m 8 00 p m EXHIBITOR KIT Approximately 90 days before the Annual Meeting a comprehensive Exhibitor Service Manual will be available to all paid exhibitors This manual will include various order forms from the show contractor and convention center to help maximize your tradeshow investment Please note that an Optional Booth Package is available to our exhibitors The package consists of one 6 draped table one chair and one wastebasket The Optional Booth Equipment Order Form will be available in the service manual and there is no charge if you order by the deadline RESERVE A BOOTH BY CONTACTING AACRAO Marketing Department One Dupont Circle NW Suite 520 Washington DC 20036 Tel 202 263 0287 Fax 202 822 8850 E mail corporateinf
15. during the Show Trade publications may be distributed from their booth but automatic distribution is prohibited 14 In order to maintain a professional atmosphere prevent copyright infringement and maintain a code of ethics AACRAO does not permit the videotaping of sessions at the meeting without express permission from show management AACRAO also does not allow photography video audio taping or entry into another company s booth space without express permission from that company 15 Exhibitors acknowledge their responsibilities under the Americans with Disabilities Act to make their booths accessible to handicapped persons Exhibitor shall also indemnify to hold harmless AACRAO show management and the facility against cost expense liability or damage which may be incident to arise out of or be caused by exhibitor s failure to comply with the act 16 This document and its attachments represent the entire agreement between the Applicant and AACRAO and may not be altered unless mutually agreed upon in writing 17 In the event that any provision of the Agreement or the application of any such provision to either AACRAO or the Applicant is held by a court of competent jurisdiction to be contrary to any law the remaining provisions of this Agreement will remain in full force and effect We agree to abide by all rules regulations terms and conditions as outlined in this contract Contract not valid without signature Signature Date
16. e listing in AACRAO s Corporate Connection including company name and description logo URL and contact information Access to a community of higher education administrators What are the key responsibilities of What types of institutions do AACRAO attendees AACRAO attendees serve 396 Financial Aid 7 0 396 3 70 E m iT 14 International nstitutiona Graduate Research Professional Other 3296 Records Registration 1196 12 Student Affairs gie Academic Undergraduate Advising 7 17 Enrollment Management 71 Four Year 20 Undergraduate Admissions CONFERENCE DATES APRIL 12 15 2015 EXHIBIT DATES APRIL 12 14 2015 I0 X 10 EXHIBIT SPACE RENTAL CORPORATE PARTNER 3 000 NON PARTNER 3 600 There is a 100 charge for each exposed corner BOOTH ASSIGNMENTS AACRAO offers booth renewal for the following year s show Booth space is assigned based on a priority point system and exhibitors will be given an appointment time during which they can select next year s booth space Booth selection after the Annual Meeting will be assigned on a first come first served basis Confirmations will be e mailed to participants PAYMENTS CANCELLATIONS REFUND POLICY Applications must be accompanied by a 500 deposit per 10 x10 booth if the application is received after February 6 2015 then full payment must be included Applications received without deposit full payment will n
17. ed Secure Technologies Army Recruiting BookWear Cambridge International Examinations CaMLA Campus Management Capture Higher Ed CertifiedBackground com Chegg Enrollment Solutions China Higher Education Student Information and Career Center CHESICC College Graduates Association College Scheduler LLC CollegeNET Inc CollegeSource Inc Credentials Solutions CSDC Decision Academic DecisionDesk Deltak Digital Architecture DocFinity Educational Credential Evaluators Inc Educational Perspectives NFP Educational Testing Service Ellucian EMAS Pro EMPOWER Student Information System EMS Software Entrinsik Evisions Inc GradImages Herff Jones Inc Higher Education Publications Inc Hyland Software Inc IELTS USA Inceptia Infosilem Inc International Baccalaureate Organization International Education Research Foundation Inc IERF InviteRight SchoolTools Jenzabar Jonesville Paper Tube Corporation Jostens Inc Laserfiche Leepfrog Technologies Lifetouch Special Events Micah s Printing National Student Clearinghouse Noel Levitz Paradigm Inc Parchment Inc Perceptive Software PointAcross Solutions Prometric Qmatic Corporation Qnomy Royall amp Company Runner Technologies Inc SCRIP SAFE International Sallie Mae SmartCatalog SoftDocs Inc Soft Skills Professionals LLC SpanTran Evaluation Services Straighterline Three Rivers Systems Tribal Group UNITA Business Sof
18. f one complimentary full meeting registration to the conference Welcome Reception 12 000 co sponsors welcome The Welcome Reception kicks off the meeting with food drinks and music signage at event co branded napkins at event sponsor may provide promotional item at event One complimentary full meeting registration to the conference On site Program 12 000 The on site program contains session and workshop details room locations and exhibitor information Attendees don t leave their rooms without it logo on front cover of program m full page ad excluding covers in on site program one promoted meeting mobile app post one complimentary full meeting registration to the conference Conference Signage 7 000 The co brand signs are placed throughout the meeting facility and feature session locations daily updates and other conference information M your logo on the signs First time Attendees Orientation and Reception 7 000 Over 400 NEW Annual Meeting attendees come to this informative introduction to AACRAO m verbal signage acknowledgment at event sponsor may deliver brief remarks at event sponsor may distribute promotional item at event M sponsor logo on first timers handbook web page and invitation email to reception SBONSORSHIP continued Awards and Certificates 5 000 The awards are presented to designated recipients during the meeting Refreshment Breaks in Exhibit
19. formation Systems 0 Degree Audit Software L Degree Education Verification Cl Diplomas Distance Learning Educational Materials Electronic Admissions Applications L Electronic Data Conversion Electronic Data Interchange EDI L English as a Second Language 1 Enrollment Management Services amp Software Financial Aid Services and Software Financial Reporting AP GL Budgeting Foreign Credential Evaluation Fundraising Software Graduation Supplies and Services Imaging WWW aacrao org Information Services and Software International Credential Evaluation C International Recruiting Services Internet Services C Marketing Publicity Online Applications L Publications and Publishing Services Records Management Services Support and Software Registration Services and Software L Scanning Software Equipment and Services L Scheduling Events Management Software Security Documents L Student Enrollment Status Supporting Services Student Information Access Kiosks C Student Recruitment C Student Tracking Surveys C Testing Services Transcript Ordering Services Transfer Credit Evaluation Software L Web Hosting and Development Other Other Other 2614 EXHIBITORS 2014 AACRAO ANNUAL MEETING EXHIBITORS AACRAO Consulting AACRAO IES EducationUSA ACT Inc Ad Astra Information Systems LLC Advanc
20. how management and their respective employees and agents against any claims or expenses arising out the use of the exhibition premises including but not limited to any cost incurred as a result of alleged violation of copyright arising out of the use of mechanically or electronically reproduced music The Applicant understands that neither AACRAO nor the hotel maintain insurance covering the Applicant s property and it is the sole responsibility of the Applicant to obtain such insurance 12 Extremely loud noises such as bells sirens buzzers etc will not be permitted in order to maintain a business like atmosphere If an exhibitor chooses to do demonstrations and or use audio and visual displays the company shall confine their actions to their booth space and maintain noise levels that are not disruptive to neighboring booths AACRAO reserves the right to request that offending companies reduce their noise level if it interferes with other companies conducting business on the exhibit hall floor 13 All demonstrations or other activities must be confined to the limits of the exhibitor s booth space Distribution of circulars may be made only within the space assigned to the exhibitor distributing such materials No advertising circulars catalogs folders or devices shall be distributed by exhibitors in the aisles meeting rooms registration areas lounges or grounds of the host facility Trade publishers are prohibited from soliciting advertising
21. n Partner 3 600 Number of 10 X 10 Booths Number of Corners Total Amount Due PAYMENT Full Amount Enclosed Send Invoice for remaining balance Deposit Enclosed 500 per booth _ Check payable to AACRAO L Enclosed _ Forthcoming Balance Due _ Credit Card please check Visa MasterCard 1 AMEX Card Number Exp Date Name as shown on credit card INSTRUCTIONS Please complete the application and keep a copy of the form MAIL the form with a CHECK to AACRAO II P O Box 37156 Baltimore MD 21297 You may also fax credit card information or request an invoice by faxing the forms to 202 822 8850 We agree to abide by all rules regulations terms and conditions as outlined in this contract Contract not valid without signature Signature Date AACRAO 2015 ANNUAL MEETING BALTIMORE MD EXHIBITOR DIRECTORY INFORMATION COMPANY CONTACT INFORMATION TO BE PUBLISHED IN ONSITE PROGRAM Company Name Contact Person Address City State Phone Fax Web Address 50 word company description for on site program Title Zip Country E mail Please check off the relevant product service categories for your company C Achievement Products Administrative Services and Software 1 Admissions Recruiting Software Products and Services Alumni Development Software L Browser Based Document Management C Career Guidance Class Schedules Publisher Curriculum In
22. nt of any advertising and agrees to indemnify and hold harmless AACRAO from any claims against it arising from the advertise ment AACRAO reserves the right to insert the word Advertisement below all ads and in the case of ads on the back cover AACRAO may use the bottom portion for address labels The advertiser or agency must forward all materials to AACRAO in accordance with the deadlines provided or as agreed with the AACRAO representative In signing the advertiser or autho rized agency agrees to abide by the terms and conditions of the general advertising policies as stated Advertiser or Advertising Agency Contact Person Address City State Phone Fax Country __ E mail INSTRUCTIONS Please complete the application and keep a copy of the form MAIL the form with a CHECK to AACRAO II P O Box 37156 Baltimore MD 21297 You may also fax credit card information or request an invoice by faxing the forms to 202 822 8850 ALL ADS ARE 8 5 X 11 Inside front cover four color only Bl Inside back cover four color only Outside back cover four color only W Full page black and white Amount Due Payment due by February 6 2015 C Send Invoice Check Enclosed or Forthcoming Please make check payable to AACRAO C Credit Card please check Card Number Name as shown on Credit Card C Visa L MasterCard AMEX Exp Date We agree to abide by all rules regulations terms and
23. o aacrao org AACRAO 2015 ANNUAL MEETING BALTIMORE MD ejoumjeg 3 BUIMS OOL SAS e 10 U9D uonueAuo Q3 3s3N SLHO TIV E boa oa SLO GL DE cL mdy s2sgpioads BAD zA 3 ONUNS OOLTVE POSI OvEOYY ld 5192JJO suoissmupy Jo uonerossy ueoueuly 1490 539 dO STORAGE ELEC 00 21 SOL sejo L MECH TOILETS 000 008 002 009 00r 00 009 002 8 1465 PRATT STREET LOBBY LOWER 000 09 02 008 09 02 009 0 02 00r 02 02 00r OvX01 00 STORAGE 002 02X01 8 001 01X0L 925 uosuawq RESTROOM MECH RESTROOM EM X EXIT RESTROOM Nor o0cwqw RESTROOM gt 20 z o e NINY JONVHIN3 vLOZIvO 90 Jo fuojuenul gt gt LOE zoe 209 4 0c 02 0c 02 Sal RESTROOM awaawa OvHOVV Airo n x OVMOVV 502 OL 106 802 40 80 809 8 108 808 406 806 9 602 OiZ 60 i We j 0 608 0 8 606 016 We cle 0L 8 6 216 c ele ve ely v 19 7 9 Y 18 7 8 l6 716 0 Sic 92 9 9 6 9 5 9 9 918 918 96 916
24. on Cyber Cafe Welcome Reception On site Program Conference Signage First Time Attendees Orientation and Reception Awards and Certificates Refreshment Break s International Educators Reception Graduate and Professional Schools Luncheon Pens Notepads Highlighters Totebag Inserts not considered a sponsorship item Other Sponsorship list item CANCELLATION REFUND POLICY Payment for sponsorships will be refunded less a 500 processing fee if a written request for cancellation is received by AACRAO no later than February 6 2015 Telephone cancellations will not be accepted AACRAO will only honor cancellation requests whose receipt have been confirmed Final payment is due February 6 2015 for all sponsorships No refunds will be made if the company cancels the contracted slot after February 6 2015 or if the company fails to attend the meeting If a company cancels after February 6 2015 and has not already paid the fee the company will be liable for paying the full sponsorship fee to AACRAO Amount Due Send Invoice L Check Enclosed or Forthcoming Please make check payable to AACRAO C Credit Card please check Card Number Name as shown on credit card Please inquire with AACRAO Please inquire with AACRAO Please inquire with AACRAO Please inquire with AACRAO Please inquire with AACRAO Please inquire with AACRAO Please inquire with AACRAO Please inquire with AACRAO 12 000 12 000 12 000
25. ot be processed Payment for exhibit space will be refunded less a 500 per booth processing fee if a written request for cancellation is received by AACRAO no later than February 6 2015 Telephone cancellations will not be accepted AACRAO will only honor cancellation requests whose receipt have been confirmed Final payment is due February 6 2015 for all exhibit space No refunds will be made if the company cancels the contracted slot after February 6 2015 or if the company fails to attend the meeting If a company cancels after February 6 2015 and has not already paid the exhibiting fee the company will be liable for paying the full fee to AACRAO EXHIBITOR BENEFITS AACRAO Corporate Partners receive two 2 complimentary full meeting registrations and three 3 exhibit hall only registrations per 10 x 10 booth Non partners receive one 1 complimentary full meeting registration and three 3 exhibit hall only registrations per 10 x 10 booth m Listing of company name address telephone fax e mail URL product categories and up to 50 word company description in the Annual Meeting Program to be distributed on site pending that information is submitted prior to publication deadlines Name and hyperlink on the conference website m One electronic list of pre registered attendees to be distributed before and after the Annual Meeting excluding phone and e mail An Opening Reception for attendees an
26. pany fails to attend the meeting Failure to make payment by the aforementioned deadline will result in the cancellation of the sponsorship and if the company is exhibiting it will be prohibited from setting up until payment is made If a company cancels after February 6 2015 and has not already paid the required fees the company will be liable for paying the full fees to AACRAO Until payment is received the company s future participation in AACRAO conferences and meetings could be affected These terms will apply even if they do not appear on the contract We agree to abide by all rules regulations terms and conditions as outlined in this contract Signature Date AACRAO 2015 ANNUAL MEETING BALTIMORE MD TRIM SIZE 8 5 x 11 LIVE AREA Ta 0 BLEEDS A9 INK Text ads 1 PMS to be determined by AACRAO not advertiser Cover ads 4cp CMYK only FILE TYPE Application file with all supporting fonts and links or Hi res PDF SUBMISSION File s on CD MAC or PC either are acceptable should be accompanied by hard copy proof for reference Graphic images within the application files should meet the following guidelines Vector based EPS this is the ideal file format either grayscale CMYK or PMS specified B minimum resolution is 266 dpi with 300 dpi or above being optimal TIFF and JPG either grayscale or CMYK B minimum resolution is 266 dpi with 300 dpi or above being optimal PDF the qu
27. r business or firm unless approval has been obtained in writing from show management Exhibitors are not permitted to feature names or advertisements of non exhibiting manufacturers distributors or agents in the exhib itor s display parent or subsidiary companies excepted Exhibitors must show only goods manufactured or dealt by them in the regular course of business Should an article of non exhibiting firm be required for operation or demonstration in an exhibitor s display identification of such article shall be limited to the usual and regular name plate imprint or trademark under which same is sold in the general course of business No firm or organization not assigned exhibit space will be permitted to solicit business within the exhibit areas 8 Each exhibitor must name one person to be his representative in connection with installation operation and removal of the firm s exhibit Such representative shall be authorized to enter into such service contracts as may be necessary and for which the exhibitor shall be responsible The exhibitor shall assume responsibility for such representative being in attendance throughout all exposition periods and this representative shall be responsible for keeping the exhibit neat manned and orderly at all times 9 property of the exhibitor remains under his custody and control in transit to and from the exhibit hall and while it is in the confines of the exhibit hall Neither Show Management its ser
28. tle Address City State Zip Country Phone Fax E mail Session Title 50 word session description you may attach a separate document Presenter Title Company E mail Presenter Title Company E mail This presentation requires Internet access Yes J This presentation requires audio visual equipment in addition to an LCD projector screen and one wired podium microphone Yes CANCELLATION REFUND POLICY Payment for corporate presentation slots will be refunded less a 500 per presentation processing fee if a written request for cancellation is received by AACRAO no later than February 6 2015 Telephone cancellations will not be accepted AACRAO will only honor cancellation requests whose receipt have been confirmed Final payment is due February 6 2015 for all corporate presentations No refunds will be made if the company cancels the contracted slot after February 6 2015 or if the company fails to attend the meeting If a company cancels after February 6 2015 and has not already paid the corporate presentation fee the company will be liable for paying the full presentation fee to AACRAO Amount Due Send Invoice Check Enclosed or _ Forthcoming Please make check payable to AACRAO Credit Card please check LJ Visa MasterCard AMEX Card Number Exp Date Name as shown on credit card INSTRUCTIONS Please complete the application and keep a copy of the form MAIL the form with a CHEC
29. tware University Business U S News amp World Report Visual Schedule Builder VisualZen Inc World Education Group World Education Services Inc Xap Corporation AACRAO 2015 ANNUAL MEETING BALTIMORE MD EXHIBITING RULES AND REGULATIONS does not endorse the programs products or services of the exhibiting organizations corporations AACRAO reserves the right to exercise its sole discretion in the acceptance or refusal of applications 3 Whenever possible booth assignments will be made based on the space preference specified by the exhibitor on the contract AACRAO however reserves the right to make the final determination of all space assignments in the best interests of the exposition 4 Applications must be accompanied by a 500 deposit per 10 x10 booth if the application is received after February 6 2015 then full payment must be included Applications received without deposit full payment will not be processed Payment for exhibit space will be refunded less a 500 per booth processing fee if a written request for cancellation is received by AACRAO no later than February 6 2015 Telephone cancellations will not be accepted AACRAO will only honor cancellation requests whose receipt have been confirmed Final payment is due February 6 2015 for all exhibit space No refunds will be made if the company cancels the contracted slot after February 6 2015 or if the company fails to attend the meeting If
30. vice contractors the management of the exhibit hall nor any of the officers stag members or direc tors of any of the same are responsible for the safety of the property of exhibitors from theft damage by fire accident vandalism or other causes and the exhibitor expressly waives and releases any claim or demand he may have against any of them by reason of any damage to or loss of any property of the exhibitor It is recommended that exhibitors obtain adequate insurance coverage at their own expense for property loss or damage and liability for personal injury 10 Exhibitor agrees to withhold sponsoring hospitality suites rooms or other functions during official show activities including exhibit hours social functions educational seminars and any other related activity scheduled by show management Applicants may not schedule other events such as breakfasts luncheons or dinners during official AACRAO program hours or while the Annual Meeting Program is in progress without express written permission by AACRAO Contact AACRAO to reserve space for such events 11 Applicant hereby agrees to indemnify defend and hold harmless AACRAO and the show management from any and all claims demands suits and liability for any damage loss harm or injury to any person or any property of the Applicant and its officers agents employees or representatives Applicant assumes responsibility and agrees to indemnify defend and hold harmless AACRAO and the s
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