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Service Manual

1. The minimum charge for labor is one 1 hour per worker Gratuities in the form of labor hours for work not actually performed prohibited and will not be honored by E Z Expo services All rates are subject to change if necessary by increased labor and material costs If exhibitor fails to use the workers at the time confirmed a one hour No Show charge will apply per worker Reserve forklifis and or labor below Starting times can be guaranteed only when labor is requested for 8 00 AM Confirm labor and forklifis by 2 00 PM the day before date requested Please have a representative pick up the crew at the EZ Service Desk and supervise the work to be done Upon completion the exhibitor s representative will return the crew to the EZ Service Desk and approve the work order We will need Date Time AM PM No of Fork Lift Crews No of Extra Workers Installation Dismantling Allow time for return of empty containers Describe work to be done Calculation of Order Full payment must be received by the deadline date to guarantee forklifts and workers Please use the formula below to calculate your advance payment Final invoicing will be done from the actual hours worked Number of crews and or workers needed x hours per worker Total Estimated Hours Total Estimated Hours x Rate s Total Estimated Payment It is not necessary to order forklift labor for unloading freight see Material Handling Order Form
2. 1 Secured SSID bundle pack for 5 devices with shared Internet Service of 1 mbps per device per event 1 Secured SSID bundle pack for 10 devices with shared Internet Service of 1 mbps per device per event 1 Secured SSID bundle pack for 20 devices with shared Internet Service of 1 mbps per device per event 1 Secured SSID bundle pack for 50 devices with shared Internet Service of 1 mbps per device per event 1 Secured SSID bundle pack for 100 devices with shared Internet Service of 1 mbps per device per event IT onsite report support 2 hour minimum charge Must order a minimum of 72 hours in advance _Cat 6 Cable 15 Ft 0 Cat 6 Cable 50 Ft Cat 6 Cable 100 Ft The SMEC will provide standard 10 100 mbps switched Ethernet based connections with RJ 45 connectors to each specific location specified The SMEC will issue proper IP addresses and relevant information upon completion of the order form and payment for services The customer must provide all network computer hardware and software to be used in the rented space as well as the proper configuration for such equipment The SMEC cannot provide technical support on any issues related to the configuration of your computer equipment devices It is the customer s sole responsibility to provide administrative rights to configure computers devices PAYMENT IN U S DOLLARS MUST ACCOMPANY ORDER MAKE CHECKS PAYABLE TO SMEC OR PROVIDE CREDIT CARD INFORMATION
3. Turn left and continue to the Saratoga Entrance Gate which will be marked Turn right go through the parking kiosks and the building will be straight ahead From the East Bay Take the San Mateo Bridge Highway 92 West Exit Delaware Street and bear right on Concar Drive Make a right on Delaware Street and continue three blocks to Saratoga Drive Turn left and continue to the Saratoga Entrance Gate which will be marked Turn right go through the parking kiosks and the building will be straight ahead Public Transportation SamTrans and Caltrain provide convenient and cost effective service Three SamTrans routes provide service to the Event Center from throughout the county and San Francisco Route 292 provides direct service Routes 390 and 391 offer service along El Camino Real with a stop at 25th Avenue two blocks west of the Event Center Caltrain stops at the Hillsdale station close to the Event Center
4. UPS FED EX Advance 25 00 per package Cartons amp envelopes received without documentation will Warchouse be delivered without guarantee of piece count or condition Showsite at this rate Max weight per shipment is 25 Ibs ST Straight Time OT Overtime Overtime Rates will apply if Inbound vehicles arrive at dock weekdays prior to 8 00 AM or after 4 00 PM or anytime Saturday Sunday and Holidays Shipments sent direct to exhibit site prior to date specified will not be accepted This may create delays in getting your shipment on time Please notify our carrier of the dates and times Separate shipments received by E Z Expo Services will not be combined Forced Freight Shipments left on showsite floor will be re routed to E Z Expo Services warchouse for a charge of 40 00 per 100LBS based on incoming weight or shipped at exhibitors expense via the house carrier SHIPPING ADDRESSES ADVANCE WAREHOUSE CONVENTION SITE Your Company Name Booth Your Company Name Booth 2014 San Mateo Landscape Expo 2014 San Mateo Landscape Expo C O E Z Expo Services C O E Z Expo Services YRC Freight San Mateo Event Center 1346 Saratoga Dr ARRIVAL DATES San Mateo CA 94403 30 days prior to last day accepted M F 8 00 am 3 00 pm ARRIVAL ATES Closed for Lunch 12pm 1 00pm Day s accepted Sept 29 30 2014 8 00am 3 00pm t 23 rd 2014 201 Haskin Way South San Francisco CA 94080 ESTIMATED CHARGES FOR MATERIAL H
5. 10 and end caps are draped 10 x 20 and larger booths are floor marked only Parking Parking is 10 00 per vehicle Oversized vehicles are 20 00 Payment Terms Cancellation As stated in your contract all booths must be paid for before exhibiting 50 payment due with contracts Remaining 50 due in 180 days or 9 1 14 whichever comes first The Landscape Expo reserves the right to cancel exhibit space if deposit is past due In the event that deposits are not made on time the pricing will be adjusted to prevailing pricing until payment is received Cancellations All booth space cancellations must be delivered to LCI in writing A non refundable fee equal to 25 of the total booth price will be forfeited for cancellation of spaces received prior to 5 1 14 A 50 cancellation fee will apply to cancellations received from 5 1 14 7 15 14 Thereafter refunds are not applicable Certificate of Insurance All exhibitors must provide certificate of insurance in order to exhibit Seminar Hours Wednesday October 1 2014 1 5 hour seminars are scheduled between 8 30 a m 4 30 p m Thursday October 2 2014 1 5 hour seminars are scheduled between 8 30 a m 2 30 p m Registration Hours Registrations for both days are 8 00 a m 3 00 p m For Additional Questions or Concerns Contact Event Production 714 979 5276 Ext 142 tleinfo landscapeonline com THE 2014 SAN MATEO LANDSCAPE DESIGN gt BU
6. CARPET PADDING TAPE PLASTIC COVERING Discount Floor Total Carpet Padding ft x fl _ Sq fl 0 75 1 05 Additional Taping Linear ft 1 00 1 25 Plastic Covering ft x ft Sq ft 0 75 1 00 All rental prices include installation amp removal Items canceled will be charged at 100 of original price after being cut SUBTOTAL CARPET RENTAL ORDER Yes I have completed and enclosed along with this order the Payment Policy Form CLEANING SERVICE ORDER FORM Deadline for discount 09 22 2014 E Z EXPO SERVICES 440 E BONITA AVE POMONA CA 91767 909 624 1697 FAX 909 626 6589 email julio sprezrents com Company Name Booth VACUUM BOOTH CARPET DISCOUNT 0 21 FLOOR 0 24 Exhibit Space __ft x___ft 100 sq ft minimum x per sq ft x days All rental carpets ordered from E Z Expo Services are installed in clean condition Daily booth vacuuming is not included with your booth rental space You can order cleaning service within your booth space for debris accumulated during set up and exhibit hours PORTER SERVICE DISCOUNT 0 41 FLOOR 0 48 Regular Hours 8 00 am 4 30 pm 25 00x Hours 29 00 x Hours Overtime Hours After 4 30 pm 37 00x Hours 41 00 x _ Hours Overtime Hours Saturday amp Sunday 37 00x_____ Hours 41 00x_ ____Houss _ TotalS __ Please specify times amp days Minimum of four hours daily Empty wastebasket tidy and spot clean exhibit space at tw
7. FORM Yes I have completed and enclosed along with this order the Payment Policy Form CARPET RENTAL ORDER FORM Deadline for discount 09 22 2014 E Z EXPO SERVICES 440 E BONITA AVE POMONA CA 91767 909 624 1697 FAX 909 626 6589 email julio sprezrents com Company Name Booth STANDARD BOOTH CARPET Size Quantity Discount Floor Total Please select color 9x 10 Ft 90 00 125 00 9 x 20 Ft 145 00 180 00 Blue 9 x 30 Ft 195 00 230 00 Black 9 x 40 Ft 255 00 300 00 _ Red Rental includes installation front edge taping and pickup at the close of the show IF CARPET IS ORDERED IN MULTIPLIES OF TWO OR MORE THE CARPETS ARE NOT GUARANTEED TO BE A COLOR MATCH Standard Carpet canceled will be charged at 50 of original price afier SR move in begins and 100 of original price after installation STANDARD CARPET JS NOT DESIGNED TO COVER COMPLETE BOOTH AREAS CUSTOM BOOTH CARPET Discount Floor Total Complete Arca Size x Sq Ft 1 50 2 00 THIS CARPET IS CUT SPECIFICALLY TO YOUR BOOTH MEASUREMENTS Rental includes installation all necessary taping and pickup at the close of the show Include a layout for carpet installation if your carpet size is different from your booth size If you require additional carpet to cover steps skids or display fixtures include a floor plan and a quote will be forwarded to you before we proceed Custom Size Booth Carpet canceled after being cut will be charged at 100
8. Labor Order Form along with a floor plan layout of your booth space indicating outlet locations ISLAND BOOTHS eiet jenini measurements and orientation If a main power drop delivery location is not 1000 WATT OVERHEAD LIGHT Call for quote indicated on the floor plan Edlen will deliver to the most convenient location ARM LIGHT Oniy mounts to hard wal structures ee 92 00 138 00 8 POLE LIGHT WITH 1 FIXTURE 92 00 138 00 208 480VOLT SERVICES 8 POLE LIGHT WITH 2 FIXTURES 138 00 207 00 If you require 208 volt or higher services TT please call for a quote Edlen electricians must make all high voltage PULSES PPS ti tlle So Cea Cte afer ET al Ea Pe connections and disconnects This is done on a time and material basis 15 EXTENSION CORD 21 00 Please complete the Electrical Labor Order Form to schedule your estimated POWER STRIP 21 00 connection time and retum it with this order form ELECTRICAL LABOR 24 HOUR SERVICES ST Mon Fri 8am 4 30pm excluding holidays 110 00 Electricity will be turned on within 30 OT Mon Fri 4 30pm 8am Sat Sun amp holidays 220 00 minutes of show opening and off within reirs p elena aseak pigaan a LIFT Only required if outlets are dropped from ace i time order 24 hour power at double the Verhead Cost does not include operator outlet rate PLACE TOTAL HERE LIGHTING Overhead lights are installed on time and material basis In the event 1000 watt overhead quartz light
9. ON THE BILLING AND PAYMENT POLICY FORM Phone Bldg Location Emails Discounted Prices Ordered 30 days In a a 8 000 175 00 hr 835 00 Please request quote for additional Internet access needs exceeding imbps or Internet needs not listed Total Amount Due 7 Customer acceptance of terms and conditions Initial Date Customer Billing information Name Form of Payment Check Credit Card No Sec No Exp date Mastercard and Visa only For Cat 6 cable drop please indicate drop location on floor plan with orientation A move fee of 100 00 per line will be charged to relocate the circuit after it is Installed If no location is provided the drop is installed in the center SAN MATEO County EVENT ON THE SAW FRANCISCO PENINSULA LIMITATION OF LIABILITY Except for claims for physical injury to persons SMCEC and its suppliers or subcontractors will not be liable for any special or consequential damages or for loss damage or expense directly or indirectly arising from customer s use or inability to use the system either separately or in combination with other equipment or software or for commercial loss of any kind including loss of business profits based upon breach of warranty breach of contract negligence strict tort or any other legal theory whether or not SMCEC or its suppliers or its subcontractors have been advised of the possibility of such damage or loss In no event shall liability exceed a refund of
10. at the facility Full payment must be received by the deadline date to guarantee lifts and workers Final invoicing will be done from the actual hours NAME OF SUPERVISION Day Date Time SUBTOTAL HANGING SIGN ORDER FORM Lift Charge Up amp Down Yes I have completed and enclosed along with this order the Payment Policy Form FIRE DEPARTMENT REGULATIONS E Z EXPO SERVICES 440 E BONITA AVE POMONA CA 91767 909 624 1697 FAX 909 626 6589 email julio sprezrents com For Exhibits Exhibitions Display and Trade shows Public or Private BOOTH CONSTRUCTION Booths platforms and space dividers shall be of materials that are flame retardant or rendered so satisfactory to Fire Department representatives Covering for counters or tables used within or as part of the booth shall be Mame retardant All electrical wiring and apparatus will be of a wire UL type approved FIRE DEPARTMENT A permit shall be required for the following Display and operate any heater barbecue heat producing or open flame device candles lamps lanterns torches etc Display or operate any electrical mechanical or chemical device which may be deemed hazardous by the Fire Department Use or storage of flammable liquids and dangerous chemicals Display any internal combustion engine special requirements available on request OBSTRUCTIONS Aisles and exits as designated on approved show plans shall be kept clean clear and free of ob
11. click the link below to complete a short questionnaire and you can obtain this coverage for 65 plus tax https www totaleventinsurance com app Customer ExhibitorAnnual aspx eid MSYrdtcP2PM Proof of alternative coverage satisfying these minimums or secured coverage through the link provided above must be in place prior to your scheduled move in date You will not be able to move in exhibit without submitting verification of insurance coverage Please feel free to contact us with any questions Thank you for participating in this year s Landscape Expo SEE YOU AT THE EXPO Sincerely Event Production The Landscape Expo San Mateo TLE SM LANDSCAPE COMMUNICATIONS Integrated Media For Landscape Developement Profession Landscape Communications Inc 14771 Plaza Drive Suite M Tustin CA 92780 714 979 5276 ph x142 714 979 3543 fx Exhibitors Information Packet THE 2014 SAN MATEO DESIGN BUILD gt MAINTAIN SUPPLY EXPO San Mateo County Event Center October 1st amp 2nd 2014 SHOW HOURS October 1st 2014 9 00am 3 00pm October 2nd 2014 9 00am 3 00pm EXHIBITOR MOVE IN September 30th 2014 7 30am 5 00pm EXHIBITOR MOVE OUT October 2nd 2014 3 00pm 9 00pm YOUR FREIGHT IS FORCED OFF SHOW FLOOR ON October 2nd 2014 at 9 00PM YOUR BOOTH SPACE INCLUDES 8 Black and White Backwall Drape 3 Black amp Ivory Siderail Drape Complimentary 15 Minute Forklift During Load In Comp
12. email ftp http servers etc that are required The SMCEC provides standard Internet connectivity including use of DNS servers Installations will bring the service to the requested location in the most convenient manner and do not include any computer equipment special wiring or additional labor The SMCEC Internet network is a TCP IP network only Please configure your computer equipment for the TCP IP protocol only Any connections transmitting protocols other than TCP IP i e IPX NETBEUI etc with addresses assigned by the SMCEC will be disconnected until the non TCP IP protocols are removed 14 End user is responsible for compliance with all applicable federal state or local laws pertaining to use of the Internet IT REQUEST FORM Event Scheduled Date IT Support Yes No Onsite Yes___ No If yes please let date and times needed Date Start time End Time Date Start Time End Time IT Support Needs Wi Fi Yes No SSID Secured Non secured No of SSID s Whitelist for dedicated devices Mac Address s Broadcasting Locations Expo Hall Fiesta Hall Meeting Pavilion Redwood Hall Sequoia Hall S CypressHall_ DerbyRoom_ Other Device Bundle Packs 10 20 50 100 Other __ Public IP access Quantity Wi Fi Speed mbps 5mbps_ ss WOmbps s s 2Ombps_ Hardline Ethernet 7ft_ 10ft 14ft 25ft Other THE 2014 SAN MATEO LANDSCAPE A ExpoBedge DESIGN BUILD MAINTAIN SUPPLY EXP
13. to Edlen prior to our first move in date Edlen will deliver the power to the most convenient location Labor rates are based on current wage scales and are subject to change in the event of a wage increase after rates have been published A minimum charge of 1 hour labor will apply for all installation work The removal of this work will be charged a minimum of 1 2 hour or 1 2 the total time of installation In the event 1000 watt overhead quartz lights cannot be mounted to existing catwalks in the convention hall lift and labor charges will apply Please contact our local office to discuss any additional charges Edlen employees are authorized to cut floor coverings when essential for installation of services unless otherwise directed Edlen is the exclusive provider of all material and equipment used in the distribution of temporary electrical services throughout the exhibit hall including the exhibitors booth space This material is provided on a rental basis ONLY and remains the property of Edien It shall be removed only by Edlen employees Any extension cords or power strips ordered on the front of this form should be picked up at the service desk Credit will not be not issued for unused items Standard wall and other permanent building utility outlets or sockets are not part of a booth space and may not be used by exhibitors unless electrical services have been ordered through Edlen All equipment regardless of source of power must c
14. to schedule a pick up when using their own carrier Please make sure that the carrier is scheduled to pick up before the scheduled force time Date Time Please fill in the date and time that you have scheduled your carrier to pick up your shipment IMPORTANT ALL FREIGHT MUST BE PICKED UP BY 9 00 PM ON OCTOBER 2nd 2014 OR WILL BE SUBJECT TO FORCED REMOVAL AT EXHIBITOR S EXPENSE Deadline for discount 09 22 2014 E Z EXPO SERVICES 440 E BONITA AVE POMONA CA 91767 909 624 1697 FAX 909 626 6589 email julio sprezrents com Company Name Booth GENERAL INFORMATION l EZ must hang all signs No other firm will be allowed to bring high li or boom equipment on the show floor during installation or dismantle of the show 2 All hanging signs must conform to Show Management s mules regulations and facility limitations 3 Both the exhibitor and or the approved exhibitor appointed contractor will be required to sign a statement guaranteeing the stress points for hanging the sign properly engineered However EZ reserves the right to refuse to hang a sign if in their opinion it appears to be unsafe 4 EZ will be responsible for pre assembling all hanging signs No approved exhibitor appointed contractor will be allowed to assemble any hanging sign However they may supervise 5 All signs must have rigging points with the exceptions of cloth banners 6 All signs requiring electrical must be in working order and in a
15. undraped round table 85 00 Cocktail draped round table 125 00 Chairs Black bar stool 30 00 Padded Arm Chair 35 00 Folding Chair 8 00 Padded Counter Stool 40 00 Accessories Backwall Drape 8 ft high Chrome Sign Frame Holder 22 x 28 x 5H Crossbar Spreader Display Case Easel Glass Bowl Garment Rack 5 H x 5 H Peg Board 4 x 8 Vertical Horizontal Stanchions with 8 ft chain Side Rail Drape 3 ft high Tack Board 4 x 8 Ticket Tumbler Large 21 w x 15 R Upright with Base Wastebasket Floor 35 00 45 00 55 00 85 00 95 00 105 00 25 00 45 00 55 00 65 00 95 00 105 00 115 00 35 00 125 00 150 00 45 00 50 00 12 00 55 00 Discount 3 00 per foot 30 00 15 00 130 00 25 00 15 00 35 00 85 00 25 00 2 00 per foot 85 00 25 00 10 00 8 00 Quantity Floor 6 00 per foot 45 00 20 00 165 00 35 00 20 00 50 00 125 00 40 00 4 00 per foot 125 00 50 00 15 00 12 00 Total Quantity Booth ____ Black Red ___ Blue ___ White Price includes top covered in white plastic and 3 sides draped Tables 30 W x 30 H Counter Tables 30 W x 42 H Color of linen Total All items canceled will be charged at 50 of original price after move in begins and 100 of original price after E Z installs Prices include installation rental and removal SUBTOTAL FURNITURE RENTAL ORDER
16. 000 If yes describe under SPECIAL PROVISIONS below E L DISEASE POLICY LIMIT S 1 000 000 DESCRIPTION OF OPERATIONS LOCATIONS VEHICLES EXCLUSIONS ADDED BY ENDORSEMENT SPECIAL PROVISIONS Location San Mateo County Event Center Certificate Holder Landscape Communications Inc LCI is named as additional insured 14771 Plaza Drive Suite M Tustin CA 92780 ee SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE Landscape Communications Inc LCI 14771 Plaza Drive Suite M EXPIRATION DATE THEREOF THE ISSUING INSURER WILL ENDEAVOR TO MAIL Tustin CA 92780 30 __ DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER ITS AGENTS OR REPRESENTATIVES AUTHORIZED REPRESENTATIVE o z John Doe John Doe ACORD 25 2001 08 ACORD CORPORATION 1988 THE 2014 SAN MATEO LANDSCAPE DESIGN BUILD MAINTAIN SUPPLY EXPO As a standard requirement of all show exhibitors it is necessary for you to provide proof of general liability coverage from an insurance company in good standing with minimum policy limits of 1 000 000 per occurrence and 2 000 000 in aggregate Please see previous page to see a sample of wording and requirements If you do not have this coverage in place we have made arrangements for exhibitors to acquire this coverage at significant savings by purchasing as part of a group Please
17. ANDLING LBS x PER CWT Estimated Weight Estimated Rate Sub Total Estimated Material Handling Yes I have completed signed and enclosed the Material Authorization Form and Payment Policy Forms E Z EXPO SERVICES 440 E BONITA AVE POMONA CA 91767 909 624 1697 FAX 909 626 6589 email julio sprezrents com Company Name Booth We hereby authorize E Z Expo Services EZ or its subcontractors to provide the services necessary to handle our shipment s in accordance with the information set forth in the Material Handling Order Form further we agree to the following 1 We have reviewed the Material Handling Rate Sheet and understand we will be charged for Material Handling services in accordance with the published rates for such services as are provided 2 We accept the responsibility for the payment of EZ s charges in connection with the handling of our shipment s and we guarantee payment to EZ by the close of the show 3 We agree to the Limits of Liabilities as set forth in the Material Handling Information 4 We agree that EZ or its subcontractors liability shall be limited to any loss or damage which results solely from EZ s or its subcontractors negligence in the actual physical handling of the items comprising our shipment s and not for any other type of loss or damage 5 With particular reference to paragraphs 3 and 4 of the above we agree in connection with the receipt handling st
18. Acct 33855214 reference the Event listed above on your remittance intematonel Wire Transfer Swift Code BOFAUS3N Acct 33855214 25 processing fee MUST be included with transfer CREDIT CARD ACH ELECTRONIC PAYMENT TRANSFER For your convenience we will use this authorization to charge i any remaining balances on your account prior to event closing BankofAmanca ABAR Vaona NV ol 33055214 A copy of final charges will be sent to the email address Phone 888 852 5000 Ext 6007 provided in the payment information section Sa Please note the financial institution MUST be based in the US In order to avoid a transfer fee you must notify the financial institution visa MASTERCARD amx DISCOVER that you wish to make an ACH electronic payment transfer CHECK AND CREDIT CARD INFORMATION CHECK CHECK creoitcaronumeeR PT TT eroj PRINT NAME S CARD HOLDER SIGN PRINT NAME EMAIL ADDRESS THIRD PARTY YES or NO CREDIT CARD ADDRESS INFORMATION IF DIFFERENT THAN INFORMATION ABOVE By signing and placing this order accept all payment SERVICE TOTALS policies and the terms and conditions outlined on all service order forms completed ELECTRICAL LABOR MATERIAL hn 10 11 12 13 14 15 16 17 18 19 20 21 22 TERMS amp CONDITIONS Order with payment amp floor plan for island booths or any booth requiring distribution of electrical service
19. How do I register for an EXPRESS badge Please fill out the Exhibitor Registration Form that is found in the Forms section and fax to 714 434 3862 or register online Can I get on the Internet at the show You can order your own Internet connection for your booth but do this before the early bird deadline date San Mateo County Event Center 650 574 3247 Can I use the same email address to register everyone for my company No It is preferable to use a separate email address for each person as that way you will get your own confirmation that you have been registered If I bring my family to San Mateo what is there to do in the area Check out http www smccvb com There are so many interesting things to do in the bay area From world class golf courses to kayaking in the Pacific Ocean to unique museums to hiking and taking in our breathtaking views San Mateo County Silicon Valley is ideal for all travelers Move in and out procedures and large exhibits vehicles If you have a large exhibit vehicle please fill out the necessary form in the Forms section We have to be able to plan to get the larger equipment vehicles in the show first before the other smaller exhibits arrive otherwise we will have to dismantle booths to fit you in For Additional Questions or Concerns Contact Amy Deane Event Production 714 979 5276 Ext 142 tleinfo landscapeonline com Certificate of Insurance Exhibitors must m
20. IGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AMEND EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW INSURERS AFFORDING COVERAGE wer INSURERA Insurance Carrier INSURER B THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS GENERAL LIABILITY ABC123 Date Date X COMMERCIAL GENERAL LIABILITY TJ crams aoe X occur toons 510 00 PERSONAL amp ADV INJURY 2 000 000 o fa a ABC123 Date Date COMBINED SINGLE LIMIT laakea 1 000 000 BODILY INJURY Per person BODILY INJURY Per accident PROPERTY DAMAGE Per accident OTHER THAN EA ACC AUTO ONLY Insurance Agency Address City State Zip INSURED Vendor Exhibitor Address City State Zip EXCESS UMBRELLA LIABILITY EACH OCCURRENCE E EEE C amwoe paonecare aT One WORKERS COMPENSATION AND ABC123 Date Date EEE 3 eet ANY PROPRIETORIPAR EL eacnaccmenr s 1 000 000 ANY PROPRIETOR PARTNER EXECUTIVE JEL EACH ACCIDENT 000 OFFICER MEMBER EXCLUDED EL DISEASE EA EMPLOYEE 1 000
21. ILD MAINTAIN SUPPLY EXPO Frequently Asked Questions Where Can I Find Information Regarding Seminars Please visit the Landscape Online website at www LandscapeOnline com then click on one of the 2014 Landscape Expo San Mateo banner ads to be directed to the TLE SM information center Then select the Educational Programs button for information regarding seminars Is There A Current List of Exhibitors Please visit the Landscape Online website at www LandscapeOnline com then click on one of the 2014 Landscape Expo San Mateo banner ads to be directed to the TLE SM information center Then select the Exhibitors button and click on Exhibitor List for a current list of 2014 exhibitors Who Can I Contact For Assistance With My Booth All inquiries related to booth setup for example cleaning services banner hanging or furniture requests should be directed to the official show decorator EZ Rents 909 624 1697 If you need electricity please contact Edlen Electrical 650 225 0900 For Lead Retrieval please contact Expo Badge 800 490 9941 All other questions should be directed to 714 979 5276 Ext 142 Are Any Discounted Hotel Rates Available A special block booking has been arranged at the Holiday Inn Hotel amp Suites This discounted rate will only be available until September 1 2014 Refer to the Hotel amp Travel section of LandscapeOnline com for additional information
22. O Defining the Lead The 2014 San Mateo Landscape Expo October 1 2 2014 San Mateo County Events Center San Mateo CA Exhibitor Lead Retrieval Order Form omplete This Order Questions orders expobadge com On Line Submit Form by Email ExpoBadge Lead Retrieval Equipment aE crete oe ates Equipment descriptions attached to page 2 p ai sepa Per ouin ExpoBadge Allin One C ss s Wireless ExpoBadge Ain One a ExpoBadge Mobile Lead so o Total Ee ExpoBadge Live LieratureLink saso sao Denna omma Personalized Jalon Codes USB Flash Drive s Federal Tax ID 20 8676699 Sub Total CA Sales Tax 9 00 Grand Total C vsa C CHECK Make payable to ExpoBadge NAME ON CARD BILLING ZIP CODE Terms and Conditions O have read and agreed to the following terms and conditions All equipment ordered must be picked up at the service desk prior to the start of the show unless you have ordered Delivery and Set up Failure to pick up equipment does not entitle you to a refund All equipment must be returned to the service desk within 1 hour of show close to avoid additional 100 00 charge A non refundable charge of 2 500 00 will be applied for each piece of equipment not returned to ExpoBadge Inc at the close of show There will be a 100 00 charge for the loss or damage of ExpoBadge data card All cancellations must be submitted in writing 2 weeks prior to the start of the show there are no r
23. SUBTOTAL FOR IN BOOTH FORKLIFT amp LABOR ORDER FORM Yes I have completed and enclosed along with this order the Payment Policy Form Deadline for discount 09 22 2014 E Z EXPO SERVICES 440 E BONITA AVE POMONA CA 91767 909 624 1697 FAX 909 626 6589 email julio sprezrents com Company Name Booth PERVISION SERVIC Indic i i E Z Expo Services SUPERVISED Exhibitor docs not need to be present E Z Expo Services will supervise labor to Unpack and install display before exhibitor arrival at show site Please include set up instructions with your display Dismantle pack and arrange to ship display after show closing A 25 25 00 minimum surcharge will be added to the labor rates below for this professional supervision Please include shipping labels and shipping instructions with your display Please fill out the Outbound Material Handling form If you choose to ship with the show carrier E Z Expo Services will arrange for your shipment to be picked up If you want to use your own carrier you will be responsible to arrange a pick up EXHIBITOR SUPERVISED Wait for Exhibitor Exhibitor will supervise Installation Exhibitor will need workers on Date at Time AM PM for Hours Dismantle Exhibitor will need workers on Date at Time AM PM for Hours Starting time can be guaranteed only when labor is requested for the start of the working day at 8 00 AM All exhibit labor for 8 00 AM starting times will be
24. THE 2014 SAN MATEO LANDSCAPE DESIGN BUILD MAINTAIN SUPPLY EXPO Dear 2014 Landscape Expo San Mateo TLE SM Exhibitor I can t tell you how excited I am about introducing the 2014 Landscape Expo to San Mateo I would also like to extend a big welcome to the new exhibitors at our show The information provided in this manual can help save you time and money Please read it carefully and note the important deadlines and show regulations To take advantage of the discounted rates the decorator electrical and lead retrieval companies are offering make sure you place any necessary orders early Don t wait until the day of the show to order your electricity internet etc We are using the same decorator as the Landscape Expo Long Beach which really enables you to save on your exhibiting costs We also have made a complimentary forklift available for the first 15 minutes for all exhibitors to use All of the forms rules and regulations information for exhibiting as well as travel and hotel information are included in this Exhibitor Service Manual Please make sure that all staff members coordinating your participation know that the entire Exhibitor Service Manual is available online www LandscapeOnline com by clicking on the tab labeled Exhibitors then selecting Info Remember to book your hotel early and take advantage of the discounted block rate Book an extra night to explore and have a litt
25. WER EXAMPLE CEILING POWER BACK TO BACK PENINSULAS FOR OTHER COMMONLY ASKED QUESTIONS VISIT OUR WEB SITE WWW EDLEN COM OR CALL THE NUMBER ON THE FRONT OF THIS FORM THE 2014 SAN MATEO LANDSCAPE Directions to San Mateo County Event Center 1346 Saratoga Drive San Mateo CA 94403 From the South Bay Take 101 North to Highway 92 West Exit Delaware Street and bear right on Concar Drive Make a right on Delaware Street and continue three blocks to Saratoga Drive Turn left and continue to the Saratoga Entrance Gate which will be marked Turn right go through the parking kiosks and the building will be straight ahead From 280 North Take 280 North to Highway 92 East Exit Delaware Street Make a right on Delaware Street and continue three blocks to Saratoga Drive Turn left and continue to the Saratoga Entrance Gate which will be marked Turn right go through the parking kiosks and the building will be straight ahead From the North Bay Take 101 South to Highway 92 West Exit Delaware Street and bear right on Concar Drive Make a right on Delaware Street and continue three blocks to Saratoga Drive Turn left and continue to the Saratoga Entrance Gate which will be marked Turn right go through the parking kiosks and the building will be straight ahead From 280 South Take 280 South to Highway 92 East Exit Delaware Street Make a right on Delaware Street and continue three blocks to Saratoga Drive
26. aintain Commercial General Liability and Blanket Contractual Liability insurance The limits for bodily injury and property damage combined shall be at least 1 000 000 Certificates of insurance stating such limits shall also provide the policy may not be cancelled without 15 days advance written notice to LCI All property of the Exhibitor is understood to remain in its custody and control in transit to or from the confines of the exhibit hall subject to the Official Rules and Regulations on Exhibit Space Contract Expo and or Institute Exhibiting companies must provide certificates of insurance evidencing the required insurance coverage This coverage must be in effect September 29 through October 2 2014 for the Expo LCI must be named as an additional insured on certificate These certificates must be provided to LCI prior to exhibiting at the event Failure to provide said certificates will cause the exhibitor to be prevented from exhibiting at the event and said exhibitor shall forfeit all monies paid for said event The following information must be provided to LCI BEFORE you exhibit Please either fax your certificate to 714 979 3543 email to tleinfo landscapeonline com or mail a copy to LCI 14771 Plaza Drive Suite M Tustin CA 92780 Please see example of the Certificate of Liability below ACORD CERTIFICATE OF LIABILITY INSURANCE PRODUCER Phone FAX Number THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO R
27. amounts actually paid to SMCEC by company for their network attachment Should there be a failure in connectivity performance as outlined above customer will not be required to pay for connectivity for the prorated portion of service during which the failure occurred The prorated amount will be calculated by dividing the time of failure by actual event hours as determined by the operational hours of SMCEC management In the event that the failure of connectivity is caused by a failure or disruption of SMCEC s internet service provider SMCEC shall take all reasonable and necessary steps to obtain whatever credits available from the provider and will credit those amounts against customer s master account or make a cash refund to customer if the account has been paid in full This shall be the limit of SMCEC s liability Whenever used in this contract the term SMCEC shall mean and refer to San Mateo County Event Center hereinafter SMCEC TERMS AND CONDITIONS 1 Payment and order must be received no later than 30 days prior to the event opening to qualify for discount rates 2 Please provide all information requested on the form for speedy processing of your contract service order 3 Conditions for processing service contrac On time Installation a Payment for service must accompany service contract b Personal checks will not be accepted less than 30 days prior to the event Company checks must be made payable to SMCEC c Incomplete fo
28. any kind or to any cause beyond its control E Z Expo s liability shall be limited to physical loss or damage to the specific article which is lost or damaged and in any event E Z Expo s maximum liability shall be limited to 30 per pound per article with a maximum liability of 50 00 per item or 1 000 per shipment whichever is less E Z Expo shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s materials which may make it impossible or impractical to exhibit same Shipments arriving without advance written order will automatically be handled and charged as described herein and the consignment or delivery of a shipment to E Z Expo Services by an exhibitor and or other shipper acting on behalf of an exhibitor shall be construed as an acceptance of the terms and conditions set forth herein Route your shipments through carriers of services that provide Bills of Lading specifying piece count A copy of the Bill of Lading indicating the number of pieces proper description and weights should be forwarded to E Z Expo Services with a Carriers Pro and Trailer Shipments left on the floor without forwarding instructions will be shipped out or returned to our warehouse at EZ s discretion see above NO LIABILITY OF ANY SORT WILL BE ASSUMED AS A RESULT OF SUCH RE ROUTING OR HANDLING To avoid thi
29. bcontractors relative to any loss or damage to any of our materials or equipment that we will not withhold payment of any amount due to EZ for drayage or any other services provided by EZ or its subcontractors as an offset against the amount of the alleged loss or damage Instead we agree to pay EZ upon receipt of invoice for all such charges and we further agree that any claim we may have against EZ or its subcontractors shall be pursued independently by us as a completely separate transaction to be resolved on its own merits 7 We agree that all questions relating to classification of exhibitor s materials rates charged or weights used to determine material handling charges shall be submitted to the EZ office indicated on the invoice within thirty days of receipt of the invoice Complaints received after such period shall not be considered and payment of the invoice shall be made in full Company Name Booth s Address State Zip Telephone Fax Date Authorized by Signature Please Print E Z EXPO SERVICES 440 E BONITA AVE POMONA CA 91767 909 624 1697 FAX 909 626 6589 email julio sprezrents com E Z Expo Services EZ shall not be responsible for shipments delivered to the wrong booth duc to improper labeling by the exhibitor The exhibitor is responsible for the removal of all old shipping and storage labels EZ shall not be responsible for misdirected shipments or removal of crates to storage due to old labels a
30. be loaded when the Teamster arrives at your booth you will be politely asked to go to the end of the line ALL EXHIBIT MATERIALS MUST BE REMOVED BY October 2 2014 by 9 00PM At this time E Z Expo Services will re route your freight via the house carrier at the exhibitors expense No vehicles of any type will be allowed to park on the loading dock without permission No vehicles will be allowed to drive into buildings without prior permission from Show Management PAYMENT POLICY FORM Must be included with all orders E Z EXPO SERVICES 440 E BONITA AVE POMONA CA 91767 909 624 1697 FAX 909 626 6589 email julio sprezrents com Company Name Booth Contact Name Address City State Zip Phone Fax This form must be completed and enclosed with all order forms and on file with E Z Expo Services prior to any service s being performed regardless if another form of payment is being used e Cancellation Policies Please note cancellation policies on the various forms e In order to receive DISCOUNT PRICING full payment must be included with order form If paying by check make payment in U S funds drawn on a U S bank If paying by credit card please fill out the enclosed authorization form e Customer is responsible for loss or damage to equipment e For your convenience we will use this authorization to charge your credit card for any additional amounts incurred as a result o
31. ccordance with the National Electrical Codes T Set up instructions must be provided for signs needing assembly Rates for Sign Hanging Scissorlift Straight Time Weekdays 8 00AM 4 30PM 300 00 per Crew Hour Overtime Before 8 00AM and after 4 30PM and weekends 395 00 per Crew Hour JLG Snorklelift Snorklelift may be used if the Scissorlift does not reach the ceiling in the specified facility Straight Time Weekdays 8 00AM 4 30PM 370 00 per Crew Hour Overtime Before 8 00AM and after 4 30PM and weekends 470 00 per Crew Hour Does the Sign Require Assembly YES NO No of Workers X Hour Workers Total Worker Hour Rate Total Installation S Dismantling Total of all items ordered Add 25 25 00min for EZ Supervised labor S_ a Total Order To Hang Signs Supervision of the hanging of your sign can be accomplished either by your company representative an approved appointed contractor or by EZ Under your supervision it is the responsibility of your company to have a representative available at the time of assembly and installation To facilitate installation prior to heavy freight congestion ship your sign crate s well in advance and separate from other exhibit material to our warehouse address indicated on the enclosed Material Handling amp Shipping form Clearly mark the crate HANGING SIGN OK TO PROCEED without exhibitor supervision Note If it is necessary for your supervision please indicate your expected arrival time
32. connectivity with regards to the Internet and or Internet backbones beyond any facility we service SMCEC does however monitor traffic and bandwidth usage in order to maintain an acceptable level of performance from the Ethernet network for all users 11 Internet Security Disclaimer SMCEC does not provide security such as but not limited to firewalls etc for any dala circuil s we provide It is the sole responsibility of the customer to provide any necessary security With execution of this document the customer is agreeing to the Terms and Conditions of this document and will hold SMCEC its agents and contracts harmless for any and all liabilities arising from the use of non secured circuits The client is responsible for Anti Virus protection on all devices SMCEC requires that all devices directly or indirectly accessing the SMCEC network and Internet connection must have the latest virus protection software windows security updates system patches and any technological cautions available necessary to protect the SMCEC network yourself and others from viruses worms or any malicious programs and other disruptive appliances 12 Cancellation No credit will be given for service cancelled after installation Rates include all applicable taxes A filty 50 00 processing charge will be applied to orders cancelled prior to installation Credit will not be given for service installed and not used 13 The exhibitor must provide any services
33. df ExpoBadge staff will deliver your order to your booth set up the devices and train all Delivery Setup amp Training exhibit booth personnel There is no charge for pick up at ExpoBadge lead retrieval service desk Not compatible with Lead Print options USB Flash Drive Portable USB ver 2 0 memory device Leads will be downloaded to your Flash Drive upon return of equipment at the end of the show 1150 E Stanford Court Anaheim CA 92805 Phone 800 490 9941 or 1 714 712 7380 Fax 714 634 9016 www expobadge com Live Literature Link THE 2014 SAN MATEO LANDSCAPE Ps ExpoBadge DESIGN BUILD gt MAINTAIN SUPPLY EXPO Defining the Lead The 2014 San Mateo Landscape Expo October 1 2 2014 San Mateo County Events Center San Mateo CA Exhibitor Lead Retrieval Order Form Questions orders expobadge com Standard Action Codes ExpoBadge offers each exhibitor a complimentary list of standard qualifiers ADD TO MAILING LIST HOT LEAD PRODUCT B SCHEDULE DEMONSTRATION CURRENT CUSTOMER INQUIRY ONLY PRODUCT C SEND LITERATURE DISTRIBUTOR INTERESTED BUYER PRODUCT D SEND PRICING INFO HAS PURCHASING AUTHORITY OEM PRODUCT E VAR HAVE SALES REP CALL PRODUCT A PRODUCT F WANTS PRESENTATION Personalized Action Codes For an additional fee you can personalize your action codes in order to better qualify each lead Enter personalized action codes using our online order form or complete the template below Your codes will be ready wit
34. discount pricing is September 22 2014 SHIPPING INFORMATION All shipping information including shipping dates and times for advance warehouse and direct shipping can be found with the Material Handling Order Form Please review these dates and times accordingly E Z Expo Services realizes that exhibiting in a convention center can be complicated and confusing Therefore please read all materials carefully If you should need further assistance or additional information not covered in the exhibitor kit please contact us at 909 624 1697 We look forward to serving you The Staff at E Z Expo Services E Z EXPO SERVICES 440 E BONITA AVE POMONA CA 91767 909 624 1697 FAX 909 626 6589 email julio sprezrents com Frequently Asked Questions MOVE IN amp MOVE OUT PROCEDURES E Z EXPO SERVICES Company Name Booth Exhibit Move in Procedures Please refer to the Material Handling Sheets for 1 Advance amp Direct Shipments 2 Proper labeling for Advance and Direct Shipments 3 Dates amp Times 4 Advance shipments will be delivered directly to your booth ready for you to begin set up 5 Direct shipments will be delivered to your booth when they are received Please refer to the front page for move in dates amp times 1 E Z Expo employees will unload commercial freight haulers as well as exhibitor private vehicles from 8 00am 4 30 pm on dates specified 2 To avoid overtime charges remind drivers tha
35. dispatched to booth space For all other starting times check in at the EZ Service desk one half 1 2 hour before time requested If exhibitor fails to use the workers at the time confirmed a one hour No Show charge will apply per worker DISPLAY LABOR RATES TIMES HOURLY RATES Straight 8 00AM to 4 30PM weekdays 71 00 Overtime Before 8 00AM and after 4 30PM weekdays and all day on weekends 108 00 The minimum charge for labor is one 1 hour per worker Labor thereafter is charged in one half 1 2 hour increments Gratuities in any form including cash gifts or labor hours for work not actually performed are prohibited All rates are subject to change if necessitated by increased labor and material costs Please estimate the number or workers and hours per worker needed below Invoices will be calculated according to actual hours worked No of Workers X Hour Workers Total Worker Hour Rate Total Installation _ m Dismantling S Total of all items ordered Add 25 25 00min for EZ Supervised labor S Total SUBTOTAL FOR EXHIBIT INSTALLATION amp DISMANTLING LABOR ORDER FORM Yes I have completed and enclosed along with this order the Payment Policy Form E Z EXPO SERVICES 440 E BONITA AVE POMONA CA 91767 909 624 1697 FAX 909 626 6589 email julio sprezrents com Company Name Booth Please fill out Outbound Shipping Information below Ship To Exhibitor s Carrier The exhibitor is responsible
36. efunds or cancellations after this time There is a 75 00 fee for all cancellations prior to 2 weeks before show There is no refund on paper or badge kits ExpoBadge Inc will not be responsible for the type or amount of data provided by show management Liability for damage of any cause whatsoever will be limited to the total price of goods and services provided by ExpoBadge Inc 1150 E Stanford Court Anaheim CA 92805 Phone 800 490 9941 or 1 714 712 7380 Fax 714 634 9016 www_expobadge com THE 2014 SAN MATEO LANDSCAPE A ExpoBadge DESIGN BUILD MAINTAIN SUPPLY EXPO Defining the Lead The 2014 San Mateo Landscape Expo October 1 2 2014 San Mateo County Events Center San Mateo CA Exhibitor Lead Retrieval Order Form Questions orders expobadge com ELECTRONIC LEADS DELIVERY An email containing a link to your leads will be sent to email address on file within 24 hours of the close of the show Access to the MyExpoBadge secure web portal will allow you access to your leads in multiple formats Excel CSV and TXT Printer Options Leads Format ExpoBadge Lead Print The ExpoBadge Lead Print is a standalone lead retrieval and printer unit With the Lead Print you will receive an instant easy to read paper copy of your Paper Only leads Use your printout to write additional notes or attach to an order form ExpoBadge All in One The ExpoBadge All In One will allow you to receive your leads via paper and a
37. er 30 7 30 a m 5 00 p m All Exhibits must be complete by 8 00 p m on Tuesday September 30 2014 If an exhibitor fails to install in its assigned space by that time LCI reserves the right to take possession of the space and no refund will be provided to the exhibitor Move Out Hours Thursday October 2 3 00 p m 9 00 p m Early teardown is not allowed All members of the public must be out of the hall before vehicles are allowed to enter for teardown All exhibits must be completely removed from the San Mateo County Event Center by 9 00 p m Thursday October 2 2014 All exhibitor displays or materials left in booths after this time will be packed and shipped at the discretion of show management and all applicable service charges will be applied to the exhibitor Exhibitor Badges Please register your booth staff in advance to save time using the Staff Registration Form in this exhibitor manual and fax to 714 434 3862 The exhibit booth staff can pick up their badges at the Exhibitor Registration Counter from 11 00 a m 8 00 p m on Tuesday September 30 2014 or at 8 00 a m on Wednesday October 1 and Thursday October 2 2014 Important Contact Information Decorator EZ Rents 909 624 1697 Electrical Edlen Electrical 650 225 0900 Lead Retrieval Expo Badge 800 490 9941 Internet Connection San Mateo County Event Center Events Dept 650 574 3247 Indoor Booth Sizes Inline 10 x
38. f show site orders placed by you or your representative for this event e ALL ACCOUNTS MUST BE SETTLE SMD AT OUR SERVICE DESK PRIOR TO THE OPENING OF SHOW THERE WILL BE NO CREDITS ISSUED UPON COMPLETION OF SHOW Amount Enclosed Amount to be charged to Credit Card If paying by Check please fill out the following information Check Number Drivers License Number Address City State Zip Code If paying by Credit Card please provide the following information Credit Card Number Please Check ___ AMERICAN EXPRESS __ MASTERCARD ___ VISA CVC Code Expiration Date Name as it Appears on Card Authorized By Cardholder s Signature Cardholders Billing Address City State Zip Code FURNITURE RENTAL ORDER FORM Deadline for discount 09 22 2014 E Z EXPO SERVICES 440 E BONITA AVE POMONA CA 91767 909 624 1697 FAX 909 626 6589 email julio sprezrents com Company Name Tables amp Counter TablesDiscount 4 ft undraped table 25 00 6 ft undraped table 35 00 8 ft undraped table 45 00 4 ft draped table 65 00 6 ft draped table 75 00 8 ft draped table 85 00 4th sided table skirt 20 00 4 ft undraped counter table 35 00 6 ft undraped counter table 45 00 8 ft undraped counter table 55 00 4 ft draped counter table 75 00 6 ft draped counter table 85 00 8 ft draped counter table 95 00 4th side counter skirt 30 00 Cocktail
39. h your equipment at our service desk Maximum 35 characters per code Custom Action Codes cannot include these characters apostrophe slash backslash period carat or quote oWOn OO F amp F WN _ on h oOo N O 1150 E Stanford Court Anaheim CA 92805 Phone 800 490 9941 or 1 714 712 7380 Fax 714 634 9016 www expobadge com e l Jm ELECTRICAL ORDER FORM Advance Payment Deadline Date 09 17 14 EDLEN aaa The Power People EVENT The Landscape Expo ELECTRICAL EXHIBITION SERVICES 129 Sylvester Road So San Francisco CA 94080 FACILITY San Mateo County Event Center Phone 650 225 0900 Fax 650 225 0950 sanfrancisco edlen com DATES October 1 2 2014 EVENT 104079SF FOR YOUR CONVENIENCE PLACE YOUR ORDER ONLINE AT WWW EDLEN COM ORDER INSTRUCTIONS ELECTRICAL OUTLETS Approximately 120V 208V A C 60 Cycle Prices are for entire event 120 VOLT POWER DELIVERY QTY QTY ADVANCE REGULAR TOTAL delivery to one location in island booths 120 VOLT Hours Only Double rate PRICE PRICE and to one location at the rear of inline or peninsula booths If you require the 500 WATTS 5 AMPS 120 00 180 00 outlets to be distributed to any other location material and labor charges 1000 WATTS 10 AMPS 198 00 297 00 apply There is a minimum charge of 1 hour der hatalation amp 1 hour for 2000 WATTS 20 AMPS S 295 00 442 00 removal Complete and return the MISC REQUIREMENTS Electrical
40. le fun in the Bay Area while you are here San Mateo County Event Center has RV parking available at a very low cost so bring the family and the RV It s a great place for some family fun Please send us a copy of your insurance certificate early as this is needed before the show for you to participate We are dedicated to making our first year in Northern California a success and look forward to working with you in the years ahead Sincerely George Schmok Producer Free forklift use applies to unloading loading of exhibitor vehicle with exhibitor present THE 2014 SAN MATEO LANDSCAPE DESIGN BUILD MAINTAIN SUPPLY EXPO EXHIBITOR PERSONNEL REGISTRATION FORM Thank You for Exhibiting in the 2014 Landscape Expo San Mateo Personnel Registration for The Landscape Expo is Free of Charge Please complete this form and fax to 714 434 3862 by October 2nd or register online Badges will be available for pick up at the Expo Company Name Representative s First Name Representative s Last Name For Additional Questions or Concerns 714 979 5276 ext 130 tlereg landscapeonline com 14771 Plaza Drive Suite M Tustin CA 92780 714 979 5276 ext 130 FAX 714 434 3862 THE 2014 SAN MATEO LANDSCAPE DESIGN BUILD MAINTAIN SUPPLY EXPO Show Dates and Hours Wednesday October 1 Thursday October 2 9 00 a m 3 00 p m 9 00 a m 3 00 p m Move In Hours Tuesday Septemb
41. limentary 15 Minute Forklift During Load Out Complimentary 15 Minute Forklift Will Be Provided During Load In and Load Out You must BE PRESENT to receive this service or you will be charged drayage see material handling form below If you are not paying drayage fees any pallets left on show floor will be charged a storage fee of 20 per skid PLEASE NOTE DEADLINE DATE TO ORDER SERVICES AT DISCOUNT RATES September 22 2014 E Z EXPO SERVICES 440 E BONITA AVE POMONA CA 91767 909 624 1697 FAX 909 626 6589 email julio sprezrents com A Message from the Decorator E Z Expo Services has been selected as The Official Service Drayage contractor for the 2014 San Mateo Landscape Expo being held at the San Mateo County Event Center on Oct 1 2 2014 We welcome the opportunity to assist you in every way possible to ensure a successful presentation This exhibitor kit contains important information regarding the show Please review all the information that is included in this exhibitor kit If there is another service you may need please feel free to contact us SPECIAL NOTES To keep the appearance of the show no Velcro pins hooks tape staples or any like matter will be permitted to hang through from or on the drape DISCOUNT PRICING For DISCOUNT PRICES full payment MUST be included with your advance order All deadlines are indicated at the top of each order form Please note in order to receive DISCOUNT PRICING the deadline for
42. maximum capacity of 12 pounds nominal 5 pounds LP Gas capacity are permitted to be used temporarily inside of buildings for public exhibition or demonstration purposes AUDIO VISUAL RESOURCES Audio Visual Equipment Order Form Function Dates Group Name Booth Number Start Time End Time Total Days Confirmed On Equipment 6 Screen Package Wired Podium Microphone Wireless Handheld Microphone Wireless Lavalier Microphone 1 Speaker PA 2 Speaker PA 4 Channel Mixer 27 TV IDVD VCR Package Computer Projector Package includes Computer Projector Screen Computer Interface Cables 42 LED Monitor 50 LED Monitor 60 LED Monitor Flipchart Package Audio Visual services provided by AV Resources Inc 973 Hall Street San Carlos CA 94070 650 348 0400 ter avresources com SAN MATEO County EVENTCENTER ON THE SAN FRANCIECO PENINSULA Internet and Wireless Return order and payment to Attn Events Department 2495 S Delaware Street San Mateo CA 94403 Please Print or Type Name of Show Address City State ZIP Phone 650 574 3247 Fax 650 574 3985 Email EventServices smeventcenter com Effective September 1 2012 Internet and Wireless Order Complimentary Caf Internet provided campus wide 500Kb Direct logon to SMEC Wireless through SMEC portal 1mbps per device per 24 hour time period 1 Secured SSID for 1 device with shared Internet Service of 1 mbps per device per event
43. n electronic spreadsheet P After the show closes you will receive an email allowing Paper and Electronic you direct access to your leads file in multiple formats A wireless model is also available Handheld Scanners Leads Format ExpoBadge Mobile e Lead The ExpoBadge Mobile e Lead is a handheld battery operated scanner that conveniently fits in your pocket The Mobile e Lead stores your leads and sends them wirelessly in real time Instant Leads technology Electronic delivers your leads to the MyExpoBadge web portal making your leads available the moment you scan the first badge ExpoBadge Mobile e Lead The ExpoBadge Mobile e Lead is a small handheld battery operated scanner that provides a graphic display The e Lead will time and date stamp your booth traffic Instant Leads technology delivers your leads to the MyExpoBadge web portal making your leads available the moment you scan the first badge ExpoBadge Select The ExpoBadge Select offers a large color display and allows the user to input custom notes Leads will be delivered electronically via the MyExpoBadge web portal at the close of the show Extras Pitas Deliver and make available all your literature digitally Target your marketing leverage your collateral investment and Go Green by uploading your promotional material onto the Live Literature Link You may post up to 10 different pdfs For further details click on the link http expobadge com expobadge LLL p
44. o promote efficient use of the networks to minimize and avoid if possible unnecessary network traffic and interference with the work of other users of the interconnected networks B Users of SMCEC services shall not disrupt any of the SMCEC or other associated networks as a whole or any equipment of system forming part of their systems or any services provided over or in connection with SMCEC or other associated networks SMCEC services shall not be used to transmit any communication where the meaning of the message or its distribution would likely be highly offensive to the recipient or recipients thereof C All devices for which SMCEC provides Internet or Networking connectivity shall be required to obtain a SMCEC assigned IP address D SMCEC will provide standard 10 100Mbps switched Ethemet based connections with RJ 45 connections to each location as specified by the client All data transmissions from connected client computers will be handled via copper and fiber optic based transmission media and routed repeated as necessary to conform to Ethemet based connectivity Standards SMCEC will only be responsible to the end of that connection or SMCEC provided device 9 Wireless Specific The use of any wireless device that interferes with the facility s wireless data frequency is prohibited 10 Internet Performance Disclaimer SMCEC does not guarantee the performance routing or throughput either expressed or implied of any data circuit s
45. o hour intervals during show hours There will be an additional charge for cleaning carpets that are subjected to excessive wear and tear such as wood or metal shaving generated by demonstrations in the booth or food sampling SUBTOTAL FOR CLEANING SERVICE ORDER FORM Yes I have completed and enclosed along with this order the Payment Policy Order Form MATERIAL HANDLING ORDER FORM Note Deadline Dates amp Times 09 2 2014 4 00pm E Z EXPO SERVICES 440 E BONITA AVE POMONA CA 91767 909 624 1697 FAX 909 626 6589 email julio sprezrents com Company Name Booth MATERIAL HANDLING RATES ROUNDTRIP RATES PER SHIPMENT USE INCOMING WEIGHT ONLY AND ROUND UP TO THE NEXT 100 LBS THESE RATES ARE SUBJECT TO SURCHARGES See Below CERTIFIED WEIGHT TICKETS ARE REQUIRED FOR EACH SHIPMENT IF NOT PROVIDED YOU AGREE TO USE E Z EXPO SERVICES ESTIMATED WEIGHTS RATE PER 100 LBS 200 LB MINIMUM OOOO o Dorp SS O O aeei O OS ON TIME Crated or skidded shipments Advance 75 00 per cwt Common Carriers Warehouse VAN LINES Advance 85 00 per cwt Irregular route carrier company trucks Warchouse ON TIME Crated or skidded shipments Showsite 65 00 per cwt LTL Carriers with established local terminals VAN LINES and loose amp uncrated shipments Showsite 75 00 per cwt Irregular route carrier company trucks Personally Owned Vehicles Showsite 75 00 per load Station wagons regular size 4 x 4 mini vans Small Packages
46. omply with federal state and local codes Edlen reserves the right to inspect all electrical devices and connections to ensure compliance with all codes for which labor charges can be incurred Edlen is required to refuse connections where the Exhibitor wiring or equipment is not in accordance with electrical codes All electrical equipment must be properly tagged and wired with complete information as to the type of current voltage phase cycle horsepower etc required for operation All Exhibitors cords must be a minimum of 14 gauge 3 wire and grounded Two 2 wire extension cords are not allowed All exposed non current carrying metal parts of fixed equipment which are liable to be energized shall be grounded Payment in full must be rendered during the event Exhibitors ARE NOT billed for services provided Services may be interrupted if payment is not received Credit will not be given for services installed and not used All orders are subject to a 25 cancellation fee if cancelled in writing amp received by Edlen within 14 calendar days prior to show opening Except sales tax Edlen will not refund overpayment in amounts less than 50 00 unless specifically requested in writing Claims will not be considered or adjustments made unless filed in writing by Exhibitor prior to the close of the event Exhibitor holds Edlen harmless for any and all losses of power beyond Edlen s control including but not limited to losses due to u
47. orage and reloading of our materials at the convention site as distinct from EZ s warchouse that EZ or its subcontractors will provide its services as our agent and not as bailee or shipper If any employee of EZ shall sign a delivery receipt Bill of Lading or other documents we agree that EZ or its subcontractors will do so as our agent and we accept the responsibility there of a Relative to inbound shipments we recognize that there may be a lapse time between the delivery of our shipment s to our booth by EZ or its subcontractors and the arrival of our representative at the booth during such time our shipment s will be left unattended in our booth We agree that EZ and its subcontractors shall not be responsible for any loss or damage which may occur during such period b Relative to outgoing shipment s after the show we recognize that there will be a lapse of time between the completion of packing and actual pickup of our materials from our booth for loading onto a carrier and that during such time our shipment s will be left unattended in our booth We agree that EZ or its subcontractors shall not be responsible for any loss or damage during such period and we authorize EZ or its subcontractors to adjust the quantities of items on any Bill of Lading submitted by us to EZ or its subcontractors to conform to the actual count of such items in the booth at the time of pickup 6 We agree in the event of a dispute with EZ or its su
48. ppearing on crates WEIGHT CERTIFICATES If you are using VAN LINE or your OWN TRUCK you must provide a CERTIFIED WEIGHT CERTIFICATE This must be presented at time of delivery of shipment If not provided you agree to use EZ Expo Services estimated weights No credits will be issued after close of show All shipments must be prepaid Collect shipments will not be accepted No Exceptions INSURE ALL SHIPMENTS FROM THE TIME THEY LEAVE YOUR COMPANY UNTIL THEY ARE RETURNED FROM THE SHOW Your present insurance carrier can add a rider to your current policy The following terms and conditions apply to all shipments Shipments made according to instructions stated herein shall constitute acceptance of said limits E Z Expo shall not be responsible for damage to uncrated materials improperly packed or concealed damage E Z Expo shall not be responsible for loss theft or disappearance of exhibitor s materials after same have been delivered to exhibitor s booth E Z Expo shall not be responsible for loss theft or disappearance of materials before they are picked up from exhibitor s booth for re loading after the show Bills of Lading covering outgoing shipments which are furnished to E Z Expo Services by exhibitors will be checked at time of actual pickup from booth and corrections made where discrepancies occur E Z Expo shall not be responsible for loss damage or delay due to fire Acts of God strikes lockouts or work stoppages of
49. rms will delay processing d Location of circuit in booth must be designated on the floor plan or customer provided diagram must be submitted to your Event Manager e Bidg and location of services must be identified on face of form 1 Customer provided ordered circuits must be installed and working 1day before show move in 4 Any problems should be reported to CBX smeventcenter com 5 Claims will not be considered unless filed in writing by Customer prior to the close of show 6 Any additional cost incurred by SMCEC to 1 assist in trouble diagnosis or problem resolution found not to be the fault of SMCEC or 2 collect information required to complete the installation that customer fails to provide may be billed to the customer at the prevailing rate 7 Only SMCEC personne are authorized to modify system wiring or cabling Material and equipment fumished by SMCEC for this service contract shall remain the property of SMCEC 8 Use of Network Connection A The network attachment to be provided by SMCEC may be used only by the directors officers and employees of the company its quests its agents and consultants while performing service for the company and cannot be resold or distributed to other companies The services being provided by SMCEC will facilitate communications between the Company s authorized users and the entities reachable through the national Internet Users of SMCEC equipment and network services shall use reasonable efforts t
50. s must be received no later than the deadline date on the front of this form for advance payment rates to apply Orders faxed or mailed without payment and required floor plan will not be guaranteed advance rates Orders received after the deadline date will be charged at the regular rate A purchase order or photocopy of a check are not considered valid forms of payment for securing advanced rate In the event order totals are calculated incorrectly Edlen reserves the right to make the necessary corrections and charge the corrected amount Exhibitors will be notified by email or fax of any such corrections Outlet rates listed include bringing the services to one location in island booths and to one location at the rear of in line and peninsula booths Outlet rates listed do not include the connection of any equipment special wiring or distribution of the outlets to other location s within the booth space Distribution to all other locations regardless of booth type require labor and is performed on a time and material basis Exhibitors are invited to contact the local Edlen office to discuss any additional costs that may be incurred A separate outlet must be ordered for each location where an electrical service is required 5 amps or 500 watts is the minimum amount of power that can be ordered for any one location Power must be ordered according to peak amperage ratings Island booths If a floor plan showing main power location is not submitted
51. s cannot be mounted AUTHORIZED SIGNATURE DATE to existing catwalks in the convention hall lift charges will apply Call for quote Pole EMAIL PHONE lights are installed at rear or side rail of in line booths Time and material applies TERMS amp CONDITIONS agree in placing this order that have accepted Edlen s payment to all other locations policy and the terms and conditions of contract Form 120 0314SF The Method of Payment form must be completed and returned with this order form METHOD OF PAYMENT FORM Advance Payment Deadline Date 09 17 14 EDLEN _ wm EVENT The Landscape Expo The Power People ELECTRICAL EXHIBITION SERVICES FACILITY San Mateo County Event Center 129 Sylvester Road So San Francisco CA 94080 Phone 650 225 0900 Fax 650 225 0950 DATES October 1 2 2014 EVENT 104079SF sanfrancisco edien com EXHIBITOR INFORMATION ADDRESS CELL METHOD OF PAYMENT All transactions require a credit card on file with proper authorization In addition to checks Edlen also accepts American Express Master Card Visa Discover ACH and Wire Transfers Indicate form of payment below COMPANY CHECK BANK WIRE TRANSFER INFORMATION Please make check payable to Edlen Electrical All foreign Bank transfer to Bank of America checks must be drawn on U S Banks only For those booths Wire Transfer that require labor a credit card must be on file Please ABA 026009593
52. s from happening confirm arrangements for re forwarding your shipments at close of show by properly filling out Bills of Lading available at the E Z Expo Services service desk If exhibitor s specified carrier fails to pick up refuses the shipment or goes to wrong location E Z Expo Services will be authorized to divert the shipment to another carrier at its discretion E Z Expo Services will assume no liability in such instance Deadline for discount 09 22 2014 E Z EXPO SERVICES 440 E BONITA AVE POMONA CA 91767 909 624 1697 FAX 909 626 6589 email julio sprezrents com Company Name Booth Labor amp Equipment Rates Exhibitors requiring forklifts to assemble displays or when uncrating unskidding positioning and reskidding equipment and machinery will need to estimate their needs below A forklift is required for moving equipment or materials weighting 200 pounds or more Jf you require a forklift a crew will be assigned consisting of a forklift with an operator Additional workers may be required depending on the nature of the work being performed If you do not require a forklift use the Exhibit Installation and Dismantle form to order your exhibit labor Forklift w Operator Worker Straight 8 00AM to 4 30PM weekdays 100 00 71 00 Overtime Before 8 00AM and after 4 30PM weckdays and all 130 00 108 00 day on weekends 5 000 Ib Maximum capacity LARGER FORKLIFT AND CRANE SERVICE AVAILABLE BY ADVANCE REQUEST
53. stacles Booth construction shall be substantial and fixed in position in specified area for the duration of the show Easels signs etc shall not be placed beyond the booth area into aisles Fire fighting equipment shall be provided and maintained in accessible easily seen locations and may be required to be posted with designating signs FIRE RETARDANT TREATMENT All decorations drapes signs banners acoustical materials cotton paper hay straw moss split bamboo plastic cloth and similar materials shall be flame retardant to the satisfaction of the Fire Department Booth identification banners and signs shall be flame retardant unless smaller than 1 232 square inches 28 x 44 if separated from other combustibles by a minimum of 12 horizontally and 24 vertically Oil cloth tar paper nylon and certain other plastic materials cannot be made flame retardant and their use is prohibited COMBUSTIBLES Literature on display shall be limited to reasonable quantities one day supply Reserve supplies shall be kept in closed containers and stored in a neat and compact manner in a location approved by the Fire Department All exhibit and display empty cartons must be stored in an approved drayage area If show is under a 24 hour approved manned Security program motor vehicles are allowed to retain 4 tank or less in fuel and gas caps must be taped Batteries are to be disconnected and taped PROPANE CONTAINERS Containers having a
54. t they should be in line before 2 00 pm in order to be unloaded by 4 30 pm Exhibit Move out Procedures Upon show closing the aisle carpet will be rolled and removed allowing forklifts to return all empty crates and storage materials to the booths e Bill of Ladings for outbound shipments via your choice of carrier 1 Please have your carrier arrive in plenty of time to have your freight loaded before the deadline 2 Have your driver check in at the check in area 3 When you are completely packed and ready to go please turn in a Bill of Lading at the Service Desk e For Exhibitors with privately owned vehicles who cannot hand carry all booth materials 1 When all materials are packed up and ready to go drive your vehicle to the loading dock check in area 2 You will receive your outbound paperwork once you are at the loading dock ready for loading 3 Once in line DO NOT leave your vehicle unattended at any time If you do your vehicle will be towed e For Exhibitors with Company or Rented Trucks 1 When you are completely packed and ready to go please go to the service desk to receive a Bill of Lading to be filled out 2 Once the Bill of Lading is filled out you will be directed to the loading dock where you will be loaded in the order you were processed 3 Once in line DO NOT leave your vehicle unattended at any time If you do your vehicle will be towed If your booth materials are not completely packed up and ready to
55. tility company failure permanent power distribution failure power failure caused by vandalism faulty Exhibitor equipment or overloads caused by Exhibitor It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection or to file a lien or foreclosure or otherwise Exhibitor will pay Edlen its attorney fees or applicable agency fees A service charge of 1 5 per month on any unpaid balances will be assessed starting 10 days after date of invoice A 25 00 service charge will be assessed for all returned checks and credit cards Exhibitor agrees to reimburse Edlen for all applicable rental taxes By signing this and or the Method of Payment form exhibitor hereby agrees to all terms and conditions on this order form COMMONLY ASKED QUESTION WHERE WILL MY OUTLET BE LOCATED Outlets are located as depicted below for inline amp peninsula booths All other locations require labor on a time amp material basis Exhibitors with hard wall booths must make arrangements with Edlen to bring power inside the booth on a time and material basis Alsle Pont Aisle 500 piri asa Aisle 500 A scaled floor plan must aj a rs ss an accompany your order 5A Xe 5A X 5 with main power location j oe Oma ae F mosa em r IN LINE BTHS PENINSULA add l outlet locations amp booth orientation Axe 5a x4 T d an t pi Ade u Alsle 600 Aisle 600 ISLAND BOOTHS EXAMPLE FLOOR PO

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