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KeHE Natural Fall Show 2015 Exhibitor Service Manual

1. 25 00 Fluid Head Video Tripod 100 00 Fluid Head Video Tripo Broadcast 150 00 Sachtler Heavy Duty Tripod for Long Lens Applications S250 00 VIDEO LIGHTING Lowell Omni 3 point Lighting Kit 125 00 Leko Podium Lighting BU osse oa vr t ss 250 00 Stage Wash and Automated Lighting Packages amp Rigging CALL VIDEO CAMERAS DV Cam SD Video Camera 350 00 HD Video Camero 16 9 650 00 Broadcast Color Video Camera 550 00 Digital Video Color Camera 550 00 Studio Lens Configuration 175 00 53 Or 70X LONG LENS CALL VIDEO CONVERSION EQUIPMENT Visualizer Video Copy Stand 350 00 Folsom Presentation Pro 350 00 Folsom Image Pro 450 00 Folsom Screen Pro S750 00 PROJECTION SCREENS Front Rear 5 6 7 8 Tripod Screens 40 00 N A 10 x 10 Mod C Cradle Screen SOD 00 N A 12 x 12 Mod C Cradle Screen SI0000D N A 7 11 x 14 Truss Screen 16 9
2. CALL PERIPHERALS 8 Port Ethernet switches 10 100 30 00 week 24 Port Ethernet hub 10 100 50 00 week Presentation 50 00 day Wireless USB Mouse S25 00 week Computer Speakers Pair 25 00 week Computer Speakers with Subwoofer Pair 50 00 week External Keyboard Mouse PS2 USB Black Available 25 00 week WEBCASTING Media Encoder Server 750 00 week E Mu Audio Interface 75 00 day Behringer Digital Signal Processor 50 00 day All Rentals are on a per day per room basis Rental Prices do not include Set Strike and Operating Labor Requests made less than one business day can be subject to being billed at full price Any equipment or technician cancelled within one business day of function s start will be billed at full price All Rentals are Subject to a 8 25 CA Sales Tax Prices are subject to change without notice due to availability and market conditions PROJECTION PRESENTATION TECHNOLOGY m Call 562 499 7546 M Fax 562 499 7683 B www projection com E Labor All technicians subject to a four hour minimum call Audio Visual Technicians 8am 5pm Monday through Friday 65 00 hour 5pm 8am Monday
3. 2015 KeHE Natural Fall Show KeHE September 9 10 2015 Long Beach Convention and Entertainment Center Long Beach CA Dear 2015 KeHE Natural Fall Show Exhibitor Thank you for joining us at the 2015 KeHE Natural Fall Show The following is your Exhibitor Services Manual which includes all the necessary forms and information needed to ensure your successful participation in Long Beach CA As the main contact for this exhibiting company you are the sole representative receiving the Exhibitor Services Manual Please forward this manual to everyone on your team that may benefit from this information Please take the time to review this information and pay special attention to the deadlines on the various order forms Ordering early will save you time and money For your reference each tabletop comes with the following furnishings Full Tabletop Package e Company identification sign 11 x 17 All Caps e 1 8 skirted table in champagne e 2 chairs e 1 wastebasket e 24 hour Exhibit Hall security e Please note that the Exhibit Hall will be carpeted in pepper carpet Half Tabletop Package e Company identification sign 11 x 17 All Caps 1 Y 8 skirted table 4 of space in champagne 1 chair 1 wastebasket 24 hour Exhibit Hall security Please note that the Exhibit Hall will be carpeted in pepper carpet As the KeHE Show Management Team we are here to assist you as you prepare for the 2015 KeHE Natural
4. 200 00 250 00 7 5 x 10 Truss Screen 125 00 175 00 9 12 Truss Screen S 15000 200 00 9 x 16 Truss Screen 16 9 279500 325 00 10 5 x 14 Truss Screen 200 00 250 00 12 x TO Truss Screen 300 00 350 00 15 x 20 Truss Screen 350 00 450 00 Full dress kits available for the additional price equal to the screen rate PROJECTION PRESENTATION TECHNOLOGY wm Call 562 499 7546 M Fax 562 499 7683 www projection com Microphones amp Audio Systems MICROPHONES Shure Dynamic Microphones 40 00 Lavalier Microphone 45 00 Headset Microphone 50 00 Professional Gooseneck Microphone 50 00 UHF Wireless Lapel Microphone 150 00 UHF Wireless Hand Microphone 150 00 UHF Wireless Headset Microphone 175 00 UHF Wireless Distribution Amp 150 00 Specialty Performance Microphone CALL Push to Talk Conference Microphone Systems CALL MIXERS 4 Channel Microphone Mixer
5. ELE O AICA 59 3 543 138 Pt 103 801 xs93 PT se 3 x2604 138 ___ 8 8 se 3 x278 J so 3 x2604 Room 0 593 544 038 ooo 103 593 544 138 ooo _ Room 104 Prom Ballroom 177x753 11 Z55409 x12 75 3 585 1 75x059x12 75 3 5998 0 75x099xmT 753 5875 13 275x0 9xm 118 4 753 mG u 0 75x09xQD 118 4x75 3 _ EXIT woso xat t tox srexaos was s _ yas 0 8X8 _ wms to Room 202A soss Was _ sore wa 8 sre xa t ie Pat IES vw das 8x9 _ da 7 9 Room 20308 Sa SST ION Was t WsTxwpy m 0 7 9421051 _ o m 0 7 7 Z50912 _ om 7 19 Seaside Meeting Rooms Se sdelobby assy ee eow exces 7 75x89 Seaside Balioom A 664x399 198 A ie 7 _ room sora 0 7X os 7X PROJECTION PRESENTATION TECHNOLOGY m Call 562 499 7676 Fax 562 499 7683 www projection com ROOM DIMENSIONS CEILING 3000L
6. Voice and Data communications cabling Smart City is the exclusive installer of Voice and Data communications cabling Smart City provides cabling to booths within booths under carpet and flooring and from booth to booth Fiber Optic twisted pair Category 3 5 and 6 and all other data and telecommunication cable fall under Smart City s area of expertise IMPORTANT Prior to installation of service a complete floor plan is required Please utilize this grid should you not have your own floor plan to send us You may use a different floor plan for each service group Telephone Internet etc or combine all services on one floor plan For a floor plan to be considered complete it must include all the information listed below Main Distribution Location designated location of items within the booth surrounding booths scale length and width Adjacent Booth or Aisle Adjacent Booth or Aisle Adjacent Booth or Aisle Adjacent Booth or Aisle X Main Distribution Location MDL The originating line s for service whether from overhead a floor pocket or a column will be delivered to a MDL before being distributed within your booth Example Storage area back of booth etc unless specified the default for the MDL will be the back of the booth or at Smart City s discretion the most convenient location All distribution of services to their final destination within the booth will originate from the
7. 40 00 8 Channel Microphone Mixer 120 00 12 Channel Microphone Mixer 150 00 16 Channel Microphone Mixer 200 00 24 48 Channel Microphone Mixer CALL HOUSE SOUND SYSTEMS Arena Exhibit Hall Paging System Includes 1 wired mic 150 00 Each additional Hall with Paging 35 00 Meeting Rooms Built In House Sound Systems per room 50 00 Meeting Rooms 101 308 and Ballrooms includes 1 wired mic Audio amp Video Recording Access Fee per room 25 00 Requires Professional Operator Computers Printers amp Peripherals d PC COMPUTER SYSTEMS All systems come with Windows XP Professional Office 2003 Professional and Norton Anti Virus Corporate Edition Please call for specific configu rations Core 2 Duo 2 16 Ghz 2GB RAM 17 LCD Display EET E 450 00 per week 250 per day Pentium 4 3 Ghz 1GB RAM 17 LCD Display P 350 00 per week 200 per day Laptop Computer Pentium M 1 8 GB RAM 15 LCD H O 450 00 per week 225 per day MACINTOSH COMPUTER SYSTEMS Please call with your specifications COMPUTER MONITORS 17 LCD Flat Panel Monitor 110 00 day 21 LCD Hat Panel Monitor 175 00 day 23
8. Basic Internet Service YY 89 1074 2 Dedicated Internet Services Routers Supported a Dedicated 3Mbps b Dedicated 6Mbps c Dedicated 10Mbps d Upgrade to 29 Public Static IP Addresses Higher Bandwidth Services Available Please call 888 446 6911 for quote 3 Internet Equipment amp Labor a Switch Rental up to 24 ports b Patch Cable up to 50 Catbe c Labor Floor Work Fee Per Hour 4 Voice Services PBX Service Domestic LD Included a Single Line Instrument Non Dial 9 L Intl LD b Multi line Phone w 1 main number amp 1 rollover line 415 520 624 c Speaker Phone Line w Polycom Instrument 465 5 Special Quote Attachment A or Statement o f Work if applicable 6 Distance Fee of 500 Internet 100 Telephone for each line outside the convention venue x number of lines For extension of 3 party data circuits ISDN DSL T 1 053 Ethernet please call for quote SUBTOTAL end Completed Orders with Payment and Floor Plan To SMART CITY NETWORKS ESTIMATED 10 TAX FEES 3 496 5 900 7 850 995 5188 50 126 275 345 414 lt TI D 2 m yA m O A m TI U L O 2 Hu UD ITI D lt O Hu O lt D gt O 5795 W Badura Avenue Suite 110 Las Vegas NV 89118 888 446 6911 FAX 702 943 6001 csr smartcity com Effective January 1 2015 December 31 2015 Cust
9. Carrier No Pieces Refrigerated and Frozen materials being shipped to the advanced warehouse must arrive on September 8 2015 THEEXPOGROUP Warehouse Shipments FROZEN ITEMS EXHIBIT MATERIAL c o THE EXPO GROUP YRC 15400 S Main Street Gardena CA 90248 Name of Convention KeHE Natural Fall Show 2015 Must Arrive September 8 2015 Carrier No Pieces Refrigerated and Frozen materials being shipped to the advanced warehouse must arrive on September 8 2015 Carrier No Pieces Refrigerated and Frozen materials being shipped to the advanced warehouse must arrive on September 8 2015 THEEXPOGROUP Warehouse Shipments REFRIGERATED ITEMS EXHIBIT MATERIAL c o THE EXPO GROUP YRC 15400 S Main Street Gardena CA 90248 Name of Convention KeHE Natural Fall Show 2015 Must Arrive September 8 2015 Carrier No Pieces Refrigerated and Frozen materials being shipped to the advanced warehouse must arrive on September 8 2015 THEEXPOGROUP Warehouse Shipments REFRIGERATED ITEMS EXHIBIT MATERIAL c o THE EXPO GROUP YRC 15400 S Main Street Gardena CA 90248 Name of Convention KeHE Natural Fall Show 2015 Must Arrive September 8 2015 THEEXPOGROUP Warehouse Shipments REFRIGERATED ITEMS EXHIBIT MATERIAL c o THE EXPO GROUP YRC 15400 S Main Street Gardena CA 90248 Name of Convention KeHE Natural Fall Show 2015 Must Arrive September 8 2015 Carrier No Pi
10. LCD Flat Panel Monitor 225 00 day EFFECTS AMPLIFIERS DBX 60 Limiter Compressor 90 00 Triple Tap Delay Processor 125 00 1 3 Octave Equalizer 125 00 500w Professional Stereo Amplifier 100 00 SPEAKERS SOUND SYSTEMS Stereo Headphones 20 00 Full Range Self Powered 100w Speaker System w Stands 150 00 Apogee AE 12 Subwoofer System w Processor amp Amp 450 00 Apogee AE 5 Sound System w Mixer Amp 2 Speakers 300 00 EAW JF 80 Sound System w Mixer Amp 2 Speakers 300 00 Full complement of Professional Apogee amp Meyer Concert Sound Systems Available Please Call for Pricing COMPACT DISC PLAYERS RECORDER Compact Disc Player 50 00 Multi Compact Disc Player 75 00 Compact Disc Player Recorder 200 00 MISCELLANEOUS Extension Cord Rental 10 00 A C Plat Strip Rental cc ccs csecucvcacewous mesos 15 00 PRINTERS Hewlett Packard LaserJet 4200N Printer 8 5 x 11 250 00 week Hewlett Packard LaserJet 5100 Printer 11x 17 400 00 week Network Color Laser Printer
11. MDL A per line move fee will apply to relocate services within your booth after they have been engineered and or installed T Location of Telephones Fax lines or other telecommunications equipment T j H PC C Location of primary Internet Service Il Hubs H Patch Cables PC and or Computers For Smart City to perform your floor work you will need to indicate the location of each item you want cabled Make sure to order your floor work hubs and patch cables early and in advance of the show moving in Orientation The Booth or Aisle s surrounding your booth A minimum of one surrounding Booth or Aisle is required two or more would be more helpful for Smart City to accurately install your services SiZe Booth dimensions example 10x10 Scale 1 Bois equal to ft 5795 W Badura Ave Suite 110 Las Vegas Nevada 89118 888 446 6911 702 943 6087 Fax 702 943 6001 SmartCity Floor Plan Communications Cable Center Long Beach CC 044 CA Company Name ABC EXAMPLE COMPANY Show ABC EXAMPLE SHOW Booth Room 1 2 3 4 Customer Ref t 2015 044 XXX XXXX Voice and Data communications cabling Smart City is the exclusive installer of Voice and Data communications cabling Smart City provides cabling to booths within booths under carpet and flooring and from booth to booth Fiber Optic twisted pair Category 3 5 and 6 coaxial and all other data and telecommunica
12. 68 10 188 90 Furniture Arm Chair Side Chair Slimline Chair Barstool 30 Round 30 High Pedestal Table 30 Round 42 High Pedestal Table Bag Rack Wastebasket Tripod Easel Literature Stand Standard Price 217 21 183 50 132 36 225 93 354 00 379 00 141 50 41 07 97 29 269 86 Tables Draping includes white vinyl top and taffeta skirting on 3 sides Please circle the color of your choice white black red teal blue gray burgundy green Qty Advance Price Standard Price Total 4 Long x 2 x 30 x 149 00 212 86 6 Long x 2 x 30 x 166 40 237 71 8 Long x 2 x 30 x 184 95 264 21 4 Long x 2 x 42 x 170 65 243 79 6 Long x 2 x 42 x 198 30 283 29 8 Long x 2 x 42 x 225 15 321 64 4th Side Draping for 6 amp 8 Items Only 30 x 61 30 87 57 4th Side Draping for 6 amp 8 Items Only 42 x 74 85 106 93 Special ORDER WTH SHOW MANAGEMENT PERMISSION ONLY Drapery Please circle the color of your choice gray teal red black blue white Qty Advance Price x 22 60 x 20 00 Standard Price 32 29 28 57 8 high drape 4 minimum 3 high drape Accessories Free Standing Tackboard Qty 4 x 8 Horizontal 4 x 8 Vertical Standard Price 378 14 378 14 Advance Price x 264 70 x 264 70 Cancellation Policy Cancellations received less than 1 week prior to the first day of exhibitor scheduled move in will be b
13. Labor Each time your materials are accessed you will be charged a minimum of one half 1 2 hour of labor according to the hourly rates indicated on the Exhibitor Supervised Labor Form Please note that all exhibit materials that are still remaining in storage trailers will be returned to your booth space upon official show closing Exhibiting Company Booth Number Print Name A Authorizer s Signature Date EA T CIA A THEEXPOGROUP Wem 2015 KeHE Natural Fall Show 5931 West Campus Circle Drive Irving Texas 75063 september 10 2015 Phone 972 580 9000 Fax 972 465 1144 Long Beach Convention Center Log on to cyberservices at www theexpogroup com Long Beach CA Cart Service The Teamster Union claims jurisdiction over the operation of all material handling equipment forklifts hand trucks flat carts dollies or otherwise wheeled and or mechanical equipment etc Exhibitors may not operate handle or use any of this type equipment even if personally owned for the movement of freight crates cases cartons or other display materials from the dock to the booth space or booth space to the dock Exhibitors do reserve the right however to handle their own exhibit materials provided that those materials are hand carryable by one person in one trip without the use of said material handling equipment stated above Exhibitors who have more extensive unloading or loading requirements of exhibit mater
14. Sunday 97 50 hour Holidays 130 00 hour Labor Charges are NOT subject to Sales Tax Audio Video amp Lighting Engineers Computer amp Multi Image Engineer 75 00 hour 80 00 hour 112 50 hour 120 00 hour 150 00 hour 160 00 hour Audience Response System Webcasting Simultaneous Interpretation Audience Response System Don t leave full minds empty handed Keep your audience engaged and involved with Wireless Audience Response Systems Meeting attendees respond to questions from the meeting facilitator by pressing the appropriate key on individual wireless keypads Charts and result graphics are then projected instantly on large screens for further discussion Responses can be tracked for each audience member up to 4 000 allowing for individual answers team answers and a variety of demographic comparisons Webcasting We can deliver your presentations to an expanded audience either live or on demand Archiving your live meeting event using webcast technology allows your organization the ability to repackage and re purpose content over and over as the need arises Since sessions can be delivered via CD ROM or on the internet viewers can conveniently move at their own pace navigating backward and forward for maximum understanding and impact The uses for enduring material solutions are endless Possibilities include Member sessions annual meetings Continuing Education medical symposia Client education produ
15. Total Number of Crates Cartons Fiber Cases Other Specify Freight Charges L Prepaid L Collect Bill To Company Name amp Address Phone Number NOTE The Expo Group will not be responsible for product that is not properly packaged and labeled by the exhibitor Company Name Booth Emergency Contact Name Exhibiting Company Booth Number Print Name Authorizer s Signature Date DOA t 2015 KeHE Natural Fall Show September 10 2015 Long Beach Convention Center Long Beach CA THEEXPOGROUP 5931 West Campus Circle Drive Irving Texas 75063 Phone 972 580 9000 Fax 972 465 1144 Log on to cyberservices at www theexpogroup com Electrical Service Discount Deadline August 10 2015 Total x Advanced Standard Item Description Qt 120V Lighting amp Utility Outlets 500WattsorbAmps 1000 Wattor 10 Amps T 2000 Wattor2OAmps MaterialRental 25 Extension Cord 1 50 Extension Cord m NEN NN NM EN LE TERMS AND CONDITION 140 75 20107 252 90 361 29 Convention Technical Services TEG is 354 30 506 14 for voltage fluctuation poo or power failure due to temporary 28 60 40 86 conditions including but not limited to losses due to utility company failure 85 75 112 50 power distribution failure power failure caused by va
16. Visa MasterCard O Discover O Debit Card Expiration Date Credit Card Number Third Party Company Name Booth Number Card Holder s Name Please Print Billing Address City State Zip Country Telephone Number Fax Number x Acknowledgement by Exhibiting Company We understand and agree that we the exhibiting firm are ultimately responsible for payment of charges incurred In the event the Third Party named above does not make payment such charges will be presented to the exhibiting firm and the exhibiting firm will make payment to The Expo Group prior to the close of the show Authorized Firm Representative s signature required below PLEASE SIGN THEEXPOGROUP B EAC 2015 KeHE Natural Fall Show September 10 2015 Requirements est Campus Circle Drive Irving Texas 75063 __ _ u Phone 972 580 9000 Fax 972 465 1144 Long Beach Convention Center Log on to cyberservices at www theexpogroup com Long Beach CA Submit by Discount Deadline Date EAC Company Name Booth Number Street Address City otate Zip Country Contact Name Email Address Telephone Number FaxNumber Please read complete and submit this authorization form with required documentation for each contractor see below to The Expo Group if hiring a service contractor s other than the official contractor selected by show management Note for services such as electrical plumbi
17. 1 shipment 59 Ibs charges 200 16 178 80 185 lbs 200 Ibs 178 80 72 16 charges 200 Ibs 178 80 Total Savings 357 60 Total 185 Ibs Total Cost 536 40 Number of CWT s 100 Ibs x Applicable Rate Amount X X Exhibiting Company Booth Number Print Name Authorizer s Signature Date THEEXPO GROUP E Accessible 2015 KeHE Natural Fall Show Storage 5931 West Campus Circle Drive Irving Texas 75063 september 10 2015 Phone 972 580 9000 Fax 972 465 1144 Long Beach Convention Center Log on to cyberservices at www theexpogroup com Long Beach CA Exhibitor must sign up for accessible storage at The Expo Group Desk onsite Accessible storage is unsecured FAQ what is Accessible Storage Storage of exhibit materials that exhibitors do not have space to store in their booth Generally these items are needed on a daily basis to hand out to attendees or in other cases it could be back up equipment for systems failure Where are my Items Stored Our on site freight personnel will reserve a designated area at show site Set Up Fee There is a one time set up fee of 105 00 Storage Based upon square footage required for storage Fee Up to 25 square feet sss s s 105 00 per day 26 to 50 square feet ss seen nee 155 00 per day 51 to 100 square feet 205 00 per day 101 150 square feet os sss senna 255 00 per day 151 to 200 square feet os sss see nena 305 00 per day
18. Total of Devices Device s Operating System Connecting to Smart City s Network Type of Anti Virus Software Installed C Norton 1 McAfee Other Virus Scan Last Updated Date Security Updates Last Performed Date Are You Renting Computers C Yes L Rental Company Name Rental Company Contact Contact Number With execution of this document the Customer hereby attests that Customer provided equipment which will be connected to Smart City s network s at the above noted Facility and Show Event has been properly protected contains anti virus software and the latest patches and security updates have been installed Customer s also accepts the responsibility for the performance of Customers equipment and understands the conditions placed on service delivery by this document as well as the potential that additional charges may be incurred should Customer s equipment be found to adversely impact Smart City s network s performance The Customer acknowledges that this Network Security Declaration is part of the Customer Contract allowing Smart City to provide requested service s and is subject to change without notice Signature Date Printed Name Title 5795 W Badura Ave Suite 110 Las Vegas Nevada 89118 888 446 6911 702 943 6087 Fax 702 943 6001 SmartCity Floor Plan Communications Cable Center Long Beach CC 044 CA Company Name Show Booth Room Customer Ref 2015 044
19. needed or bottled water is required please contact your Catering Sales Manager with Savor Stagehand Services Stagehands are required for all events in the theater They are also required in the Arena Exhibit Halls amp Grand Ballroom for all production items that require rigging Lastly they handle the specialty lighting built into the Grand Ballroom This lighting package is an upgrade based upon advance request only Exhibit Hall amp Registration Cleaning Cleaning of these spaces are to be handled by your general service contractor and or cleaning company Please provide your Event Manager with the company name and cleaning schedule prior to arrival Lost amp Found Options 1 Lost amp found items are taken to your registration or show office and held there until the conclusion at which time our facility security will log the items into our lost amp found room and held for 30 days after the event in case anyone calls for it 2 Lost amp found items are immediately turned into facility security In this case attendees are not allowed to check the lost amp found room as it is a secure location They would then check with show management who in turn would describe the item to me or the Event Manager on duty and we would have security check for the item Rigging Signage The Long Beach Convention amp Entertainment Center will not be responsible for rigging any signage In addition we cannot provide ladders and o
20. ofMen ofHrs TotalManHrs Hate _ Bmw 7 L IMPORTANT You must complete and return The Expo Group Supervised Set Exhibit Form on the following page and return it with your order In addition install dismantle and packing instructions must be included TERMS AND CONDITIONS e Insurance It is understood that The Expo Group is not an insurer Insurance if any should be obtained by the exhibitor It is highly recommended that exhibitors arrange All Risk coverage This can be done by endorsements to existing policies Exhibitor s materials should be insured from the time they leave their firm until they are returned after the close of the show Whenever possible all work will be performed during Straight Time hours The minimum charge for labor is one hour per man ordered and includes the time necessary for workmen to assemble tools report to booth have completed work checked by customer and return with Exhibitor to the designated labor check in areas All on site orders must be secured with a credit card on file at the time labor is signed out Exhibitor is required to cancel labor at least two days prior to date for which labor was ordered Otherwise a one hour per man No Show charge will be billed to exhibitor ADDITIONAL INFORMATION CALCULATING YOUR TOTAL Can t find it Please call your Customer Account Installation Labor Subtotal Manager CAM with any questions needs or Dismantle Labor Subtotal special r
21. 2015 Long Beach Convention and Entertainment Center Long Beach CA 2015 KEHE NATURAL FALL SHOW FOOD COOKING HEATING FORM Return form to Laura Bott fax 312 644 0575 email NaturalShows KeHE com or LBott SmithBucklin com DEADLINE DATE Wednesday August 19 Company Booth Sign Name Booth Number Contact Name Phone Number Email COOKING HEATING OR ELECTRICAL EQUIPMENT SPECIFICATIONS Please list what food beverage items you will be cooking heating below Please list equipment to be used below Note Due to building regulations no open flames are allowed Sterno flames are NOT considered open flame What food item will you be cooking or heating Will you be frying any food Circle one Yes No If Yes please provide exact quantities of oil used in your preparations for each piece of equipment Note You will be required to dispose of used oil every day and clean your cooking equipment at the show clean up area This form will be forwarded to the Long Beach CA Fire Marshal for equipment approval Should a problem or other special need arise Show Management will notify you of the problem provided that Show Management receives notification of it from the Long Beach Fire Marshal or Health Department s office KEHE SHOW MANAGEMENT RESERVES THE RIGHT TO REMOVE OR ALTER ANY EXHIBIT WHICH DOES NOT COMPLY WITH THE COOKING REGULATIONS Fire Safety Regulations The exhibitor assumes all responsibility for compli
22. 50 of the Catering Services retail price for similar item e Exhibiting Firms who wish to contract Catering Services to perform kitchen prep must ship product through the Catering Services Warehouse Appropriate storage handling and labor fees will apply 3 Exhibiting firm must provide Catering Services no later than three business days before the first day of the event with a certificate of liability with coverage of 1 000 000 per occurrence and naming SAVOR the City of Long Beach and the Long Beach Convention Center as additional Insured 4 Exhibiting firm or show management must also obtain a Health Permit from the Health Department 5 Exhibiting firms are not authorized to sell any food or beverage items Alcohol Sampling Terms 1 All Alcoholic Beverages dispensed are limited to products manufactured processed or distributed by exhibiting firm 2 Exhibiting Firms who wish to dispense alcoholic beverages must ship product through the Catering Services Warehouse via a California Licensed Distributor 3 Alcoholic beverages received by Catering Services will be immediately inventoried and stored until the start of service Following completion of all scheduled services any leftover product will be inventoried to figure total consumption 4 Exhibiting firms dispensing alcohol must contract a Catering Service Bartender Catering Services Bartenders are required to pour all alcoholic beverages 5 Alcohol Sample sizes are limite
23. 5931 West Campus Circle Drive Irving Texas 75063 September 10 2015 Phone 972 580 9000 Fax 972 465 1144 Long Beach Convention Center Discount Deadline Log on to cyberservices at www theexpogroup com Long Beach CA August 10 2015 Want to Save Time and Money Select The Expo Group to supervise the installation and dismantle of your booth e Save on hotel nights and travel expenses by arriving the day before the show opens e Leave when the show closes e Spend your time developing leads e Be rested and prepared to promote your product LABOR RATES THE EXPO GROUP SUPERVISED ADVANCE ON SITE Straight Time 156 70 Hour 223 86 Hour Straight Time Monday Friday 8 00am 4 30pm Overtime 277 80 Hour 396 86 Hour Overtime Monday Friday 4 30pm 8 00am All Day Saturday Sunday and Holidays Name of Company Representative to call for questions and confirm completion of booth set up ___ Cell Number Jl om jos Phone Number Special Equipment Request If you are unable to provide an on site representative to supervise the installation and or dismantle of your exhibit take ad vantage of The Expo Group to handle it all for you We will supervise the labor set the exhibit according to your instructions dismantle and then ship it to the address of your choice Please fill out the following form for further information All orders are governed by TEG Terms and Conditions Procedure Date EstStat EstEnd
24. Center to The Expo Group This will coordinate moving and loading procedures 3 Once the Material Handling Agreement is submitted your truck should be checked into the marshalling yard or freight desk before the deadline and be prepared to receive the shipment when your turn comes 4 lf your designated carrier does not check in at the marshalling yard or freight desk by the time specified in your Move Out Letter distributed at the show your freight will be shipped by one of TEG s specified carriers IMPORTANT Please do not leave material unlabeled at any time during the move out It may be presumed abandoned and or mistaken for trash rm Lat THEEXPO GROUP Shipping 2015 KeHE Natural Fall Show Information 5931 West Campus Circle Drive Irving Texas 75063 September 10 2015 Phone 972 580 9000 Fax 972 465 1144 Long Beach Convention Center Discount Deadline Log on to cyberservices at www theexpogroup com Long Beach CA August 10 2015 Shipping Information The Expo Group has been designated as the official freight handling contractor with responsibility for unloading delivery to booth reloading and processing of all exhibitors freight shipments All shipments must be prepaid Shipments should be made on straight bills of lading including correct weight number of pieces classification of shipments and detailed information and instructions for handling of heavy equipment Certified weig
25. Convention 2015 KeHE Natural Fall Show Must Arrive by September 4 2015 Carrier No Pieces Materials arriving at the warehouse after August 24 2015 will be subject to a surcharge THEEXPOGROUP Warehouse Shipments EXHIBIT MATERIAL To EXHIBITOR BOOTH c o THE EXPO GROUP YRC 15400 S Main St Gardena CA 90248 Name of Convention 2015 KeHE Natural Fall Show Must Arrive by September 4 2015 Carrier No Pieces Materials arriving at the warehouse after August 24 2015 will be subject to a surcharge Carrier No Pieces Materials arriving at the warehouse after August 24 2015 will be subject to a surcharge THEEXPOGROUP Warehouse Shipments FROZEN ITEMS EXHIBIT MATERIAL c o THE EXPO GROUP YRC 15400 S Main Street Gardena CA 90248 Name of Convention KeHE Natural Fall Show 2015 Must Arrive September 8 2015 Carrier No Pieces Refrigerated and Frozen materials being shipped to the advanced warehouse must arrive on September 8 2015 THEEXPOGROUP Warehouse Shipments FROZEN ITEMS EXHIBIT MATERIAL c o THE EXPO GROUP YRC 15400 S Main Street Gardena CA 90248 Name of Convention KeHE Natural Fall Show 2015 Must Arrive September 8 2015 THEEXPOGROUP Warehouse Shipments FROZEN ITEMS EXHIBIT MATERIAL c o THE EXPO GROUP YRC 15400 S Main Street Gardena CA 90248 Name of Convention KeHE Natural Fall Show 2015 Must Arrive September 8 2015
26. Fall Show If you have any questions please feel free to call or email us for additional assistance We look forward to seeing you in September Sincerely A UVA Tott Laura Bott Exhibits Coordinator KeHE Show Management 800 261 1599 NaturalShows KeHE com THEEXPOGROUP Mim Quick Facts 2015 KeHE Natural Fall Show September 10 2015 5931 West Circle Drive Irving T 75063 de Phone 972 Eo ne Fax 972 465 1 a Long Beach Convention Center Discount Deadline Log on to cyberservices at www theexpogroup com Long Beach CA August 10 2015 Exhibit Hall Colors Aisle carpet color Pepper Booth Package Exhibit Hall Hours Dismantle Important Dates Aisle and booth carpet is provided and Is pepper Booth Package Includes 1 8x30 Champagne Draped Table 2 Slimline Chairs 1 Wastebasket 1 7 x 44 Booth ID Sign Exhibitor Move in Wednesday September 9 2015 11 00 am 5 00 pm Show Hours Thursday September 10 2015 9 30 am 4 30 pm Exhibitor Move Out Thursday September 10 2015 4 30 pm 7 00 pm All Booths must be dismantled by Thursday September 10 2015 by 5 00 pm All carriers other than the official show carriers must check in at the freight desk by 5 30 pm on Thursday September 10 2015 otherwise exhibitor shipments will be subject to rerouting Expedite Fees Graphics 50 Expedite Fee if ordered after August 19 2015 100 Expedite Fee if ordered after Augus
27. Long Beach CA wW HOUSING NOTICE KeHE has just opened a block of exhibitor rooms at the headquarters hotel the Hyatt Regency Long Beach at a special discounted rate of 165 00 per night Please click here to make your room reservations or call 888 421 1442 and mention the KeHE Natural Fall Show to receive the discounted rate Additionally exhibitors and brokers still have the option to stay at the Renaissance Long Beach Hotel at a special discounted rate of 169 00 per night Please note that there is very limited availability at this property Please click here to make your room reservations or call 562 437 5900 and mention the KeHE Natural Fall Show to receive the discounted rate If you have any questions or concerns when booking your housing please email KeHEshowhousing KeHE com The Deadline to book your hotel reservations is Tuesday August 18 2015 THEEXPOGROUP OD Shipping 5931 West Campus Circle Drive Irving Texas 75063 September 10 2015 Phone 972 580 9000 Fax 972 465 1144 Long Beach Convention Center Discount Deadline Log on to cyberservices at www theexpogroup com Long Beach CA August 10 2015 Choice of Destination You can choose to ship to the Warehouse or Direct to the Exhibit Hall Each destination has distinct advantages Why Ship to the Warehouse If time allows shipping to the warehouse can be your best choice It enables you to check on the arrival of your shipment at the
28. Servings Extended Service gt All items subject 22 taxable service charge aplicable sales tax After receipt this form Food Beverage Contract Sales Quantity dz X dz X dz X dz X dz X dz X ea X ea X ea X ea X ea X ea X ea X ea X ea X ea X ea X ea X ea X ea X ea X hr X Exhibitor Services Price 38 00 40 00 36 00 38 00 36 00 32 00 5 75 8 75 8 75 23 00 26 00 22 00 18 00 25 00 325 00 300 00 300 00 300 00 300 00 390 00 200 00 31 25 Order s will be sent for a signature to confirm your catering requirements Total Page 2 of 3 gt FAV LJ r lt eee Crowd Favorites Gourmet Soft Pretzels dz X 46 00 Chocolate Covered Strawberries dz X 45 00 Ice Cream Bars 125 servings X 500 00 20 Ib Bag of Ice ea X 20 00 Beverages Assorted Canned Pepsi Drinks Reg amp Diet ea X 3 50 Dasani Bottled Water ea X 4 00 Bottled Mineral Water ea X 4 00 Assorted Fruit Juice ea X 4 00 Energy Drinks Rockstar ea X 5 00 Starbucks Coffee Reg or Decaf gal X 59 00 Tazo Tea by Starbucks gal X 59 00 Freshly squeezed Orange or Grapefruit Juice gal X 45 00 Fruit Punch gal X 40 00 Iced Tea or Lemonade gal X 40 00 Ambient Spring Water Kit 5 gallons ea X 95 00 Hot and Cold Spring Water Kit 5 gallons ea X 125 00 Show Special Water Kit and Coffee
29. Set Up Long Beach Convention Center 3 00 p m 6 00 p m Enhanced Educational Seminars Long Beach Convention Center 6 30 p m 8 00 p m Retailer Appreciation Reception Long Beach Convention Center Thursday September 10 2015 7 00 a m 4 00 p m Registration Open Long Beach Convention Center 7 00 a m 5 00 p m Luggage Storage Long Beach Convention Center 7 30 a m 9 00 a m Breakfast Long Beach Convention Center 8 30 a m 9 15 a m Featured Speaker Bob Scowcroft Long Beach Convention Center 9 30 a m 4 30 p m Exhibit Hall Open Long Beach Convention Center 4 30 p m 7 00 p m Exhibits Tear Down Long Beach Convention Center A 2015 KeHE Natural Fall Show KeH September 9 10 2015 Long Beach Convention and Entertainment Center Long Beach CA w BADGE REGISTRATION NOTICE In order to enter the Exhibit Hall you will have to register for badges Please register ahead of time to decrease your wait at the Registration Desk onsite Exhibitors https www exhibitorresources net KEHE1509 Brokers https www showreg net KEHE1509 broker login asp Please note you will need your password to register If you have any questions or concerns when registering please email KeHE showcare com or NaturalShows KeHE com The Deadline for Badge Registration is Friday September 4 2015 k 2015 KeHE Natural Fall Show KeHE September 9 10 2015 Long Beach Convention and Entertainment Center
30. credit card on file in the event other form of pay ment is not tendered prior to the close of the trade show In no instance shall any Exhibitor be extended credit beyond 30 days after the close of the Show If there are any outstanding balances owned by EXHIBITOR to TEG which have not been paid after 30 days following the close of the Show then these unpaid balances shall bear interest at the rate of 1 1 2 per month 18 per annum 4 Any discrepancy in items ordered and items received or any complaint or question con cerning services etc must be reported to the TEG Service Center at the show in writing immediately upon noting same Problems will be resolved and or any valid adjustments in EXHIBITOR s account will be made at that time and approved by the TEG Project Manager in charge No credits shall be extended for any individual service including material handling and labor services in excess of 15 of the billings for that service Credits and adjustments will not be made based on information received after the Show Exhibitors who cancel up to fourteen 14 days prior to Exhibitor Move In will be refunded 50 of their advance payment No refunds will be made for cancellations received less than 14 days prior to Exhibitor move in or at show site unless otherwise noted on the specific service form In the event the exposition or event is cancelled or postponed TEG reserves the right to charge for services rendered in preparation of the
31. event or exposition as well as non refundable costs incurred by TEG Prior to any refunds being paid to EXHIBITORS these cancellation and or postpone ment charges will be determined in good faith by TEG and withheld from any amounts previ ously paid by EXHIBITOR to TEG in proportion to receipts from all exhibitors with the excess being refunded 5 TEG reserves the right to discontinue one or all services or equipment delivery to EXHIBITOR for non payment of one or more outstanding bills should such bill not be paid before the close of the first day of the Show Payment for any one or more of the services rendered does not in anyway release EXHIBITOR from payment of the other remaining services upon presentation of an invoice Should it become necessary after all discrepancies are resolved to employ a collection agency then EXHIBITOR agrees that all reasonable and customary collection fees shall be borne by EXHIBI TOR 6 CHOICE OF LAW amp VENUE Any dispute between TEG and EXHIBITOR shall be governed by the laws of the State of Texas without regard to Texas conflicts of laws principles Venue of any action between TEG and EXHIBITOR shall lie exclusively in the state or federal courts located in Dallas County Texas and TEG and EXHIBITOR agree that all reasonable attorney s fees shall be borne by the prevailing party 7 LIMITATION OF LIABILITY amp INDEMNITY TEG shall not be liable to any extent whatsoever for any actual or potential l
32. liable for claims and damages caused by its own negligence and the negligence of its employees servants and agents It is expressly understood and agreed that under no circumstances will Staff Pro be responsible for the theft or other loss of Client s property not directly attributable to theft by Staff Pro personnel agents or servants In no event shall the liability of Staff Pro for theft by their personnel exceed the total compensation paid by Client to Staff Pro for services rendered during the day of such theft Client should take all reasonable precautions it can to reduce exposure or loss such as Do not identify product or equipment on outside of boxes or cartons Be especially alert during set up and tear down of any exhibits Do not leave valuable property unattended At the end of each day cover all display equipment and tables Store supplies and products with the exposition service company Should the actual amount due Staff Pro for services rendered exceed the estimated amount as quoted on the front of this Order Form Client agrees to remit any such excess amount to Staff Pro within fifteen 15 days of receipt of the final invoice for such services If Client has authorized use of credit card for such charges then Client hereby authorizes Staff Pro to additionally charge the same credit card for excess amounts and Staff Pro will so notify client along with submission of a final invoice for the actual amounts due This Exhib
33. other standard browser You should see page resembling the graphic shown If this is your initial purchase enter your user name email address and password in the area shown on the left and click BUY NOW Follow additional prompts to complete your purchase or log in Refer to service options and limitations shown to the right If you have already created an account and are returning for an additional session click LOGIN Please note User Name Password are Case SensiTive If you do not see the above screenshot when you open your browser please refresh your browser If you still do not see this page you may need to manually select the SSID network name by following your computer s procedure for viewing and selecting a wireless network The Smart City SSIDs you will look for are Exhibitor Internet or Instant Internet or Free Internet and Available Wireless Options Depending on where you are in the facility you will see one or both of the following SSIDs network names Although you may see both networks they are not actually supported in all areas These networks are supported only in the areas listed Choose the option which bests suits your location and requirements All wireless services have private IP addresses Exhibitor Internet Available in Exhibit Halls only Not available in lobby or restaurant areas Price is 99 95 24 clock hours per computer up to 512k
34. warehouse and solve any problems that might occur en route Shipment to the warehouse also ensures that your exhibit will be in your booth location on the first or targeted day of set up There s no waiting time at the dock which lessens the possibility of numerous delays Refer to the appropriate form for material handling rates What do Need to do To Ship to The Warehouse Be sure delivery takes place within the time frame specified See Shipping Information Form There are no advantages to warehouse shipping if you cannot comply with the requirements 1 Use the provided shipping labels photocopies or any other proper labeling method for shipment to the warehouse address Use two labels per piece and specify show name exhibitor name and booth number 2 Crate all machinery the warehouse will not accept uncrated deliveries due to the difficulties in storing and handling them 3 Consign the shipment to The Expo Group using a standard Bill of Lading form 4 Provide an office address and phone number where a responsible party may be reached should any problems arise en route or at the warehouse Why Ship Direct Your shipment can arrive later when sent direct to the Exhibit Hall There is also the benefit of reduced handling of your materials no unloading and reloading at the warehouse One setback to direct shipment you should keep in mind is the possibility of waiting time at the docks some carriers will charge you for it and
35. which the loss injury or damage occurred or such claims shall be materials or 2 EXHIBITOR s ability to carry on in its normal business waived No suit or action for the recovery of any claims arising out of or related to bodily injury death or property damage shall be brought against TEG more than one year after the accrual of the cause of action EXHIBITOR agrees to indemnify and hold harmless TEG against any and all claims suits liabili ties or damages including reasonable settlements and reasonable attorney s fees arising out of negligence or any other cause on the part of the EXHiBITOR subcontractors suppliers employ ees or any individual or company under the control directly or indirectly of the EXHIBITOR at the show a Cold Storage Goods requiring cold storage are stored at Customer s own risk TEG assumes no liability or responsibility for Cold Storage b Accessible Storage TEG assumes no liability for loss or damage to Goods while in Accessible Storage Storage charges are for the use of space and are not a form of insurance or a guarantee of security c Unattended Goods TEG assumes no liability for loss or damage to unattended Goods received at Show Site at any time from the point of receipt of inbound Goods until the loading of the outbound Goods including the entire term of the respective show or exhibition Customer is responsible for insuring its own Goods for any and all risk of loss d Empty Storage TEG as
36. you will be trading set up time for unloading time Refer to the Material Handling form for rates What to do for Direct Shipments 1 Use the Exhibit Hall shipping address 2 Make sure shipment arrives during scheduled move in days and hours and at your targeted time if specified There is no staff available to handle shipments arriving at other times 3 Be prepared to have truck wait in line for unloading most shows require truck check in at a marshalling yard where paperwork and unloading order is established If early unloading is necessary make sure the driver checks into the marshalling yard early 4 Each exhibitor should insure materials from point of departure to point of return Contact your insurance agent for a rider to your existing policy Also be certain that the policy includes liability insurance IMPORTANT Ship Pre Paid Collect charges will not be accepted at either destination Warehouse or Direct to show site Outbound Shipments 1 Be prepared for the outbound shipment Know your next destination and if you have a choice of carrier be sure to contact them in advance If you have a preferred specific carrier other than TEGs specified carriers you must con tact them and advise them of the truck check in deadlines Carrier information will also be available on site at the TEG Service Center 2 Once you ve packed up submit an outbound Material Handling Agreement available at the Service
37. 7700L 10 000L SCREEN Room 303 17 x 33 9 6x6 Room 304 19 8 x 17 3 6 x 6 Room 305 full 38 2 x 29 5 6 x 6 s 305 29 5 20 6 EN 6 x 6 305 29 5 x 17 3 6 x 6 Room 306 full 38 2 x 29 6 6 x 6 29 6 x 17 3 6 x6 296x208 8 6 x6 ___ Seaside Board Room 307 __ NA 8 o o 6 x6 Room308 fu S8x3 y8 8 6 x6 338x173 8 66 405 x33 8 8 _ 66 Hall 4212 x266 10 243 105x14 15 x20 Hall B 35 3 amp 19 105x14 15 x20 Hall C 351 3 x222 4 23 Hall AB 522x360 2 3 Hall BC 381 8 x 351 3 ae p o Hall ABC Ny NA NA 10 5 x 14 15 x 20 10 5 x 14 15 x 20 10 5 x 14 15 x 20 10 5 x 14 15 x 20 9 x 12 10 5 x 14 9 x 12 10 5 x 14 m 10 5 x 14 15 x 20 Long Beach Convention amp Entertainment Center Sound System Policies Projection Presentation Technology is the exclusive house sound system operator at the Long Beach Convention amp Entertainment Center Changes or additions in microphone audio visual or computer requirements after initial installation are subject to standard equipment and labor charges Whenever three or more microphones are used at the same time a Projection Presentation Technology audio engineer will be b
38. Center Discount Deadline Log on to cyberservices at www theexpogroup com Long Beach CA August 10 2015 Return this information sheet with the Electrical Service Order form Please provide the location of the electrical connection on your equipment include dimensions assign location numbers and describe service required Booth Size X Aisle Back of Booth 56 Adjacent Booth Adjacent Booth N 1 2 Feet sex 5 7 Feet over Aisle Front of Booth Exhibiting Company Booth Number Print Name Authorizer s Signature Date 2015 KeHE Natural Fall Show September 9 10 2015 Long Beach Convention and Entertainment Center Long Beach CA Bio Terrorism Act of 2002 Show Managers who produce food shows or whose exhibitors may be importing food products are making exhibitors aware of the new rules being implemented by the Food and Drug Administration FDA The new rules stem from the Bio Terrorism Act of 2002 and require all food importers involved in the manufacturing processing packaging or distributing of food and beverage products to register with the FDA by December 12 2003 The regulations also apply to goods being imported for display only If shippers are not registered under no circumstances should they attempt to arrange air freight or ocean freight because a prior notice to the FDA must be given for their shipments air freight 4 h
39. E X IWC STATU EMPLOYERS LIABILITY POTIGE EAR RATE TORY LIMITS ANY PROPRIETOR PARTNER EXECUTIVE Ple ERCH ACOIDENIT 1 000 000 OFFICER MEMBER EXCLUDED E L DISEASE EA EMPLOYEE 1 000 000 If yes describe under E L DISEASE POLICY LIMIT 1 000 000 SPECIAL PROVISIONS below DESCRIPTION OF OPERATIONS LOCATIONS VEHICLES EXCLUSIONS ADDED BY ENDORSEMENT SPECIAL PROVISIONS ADDITIONAL INSURED AS RESPECTS LIABILITY PER WRITTEN CONTRACT 9 A A CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE The Expo Group THE EXPIRATION DATE THEREOF THE ISSUING INSURER WILL ENDEAVOR i TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED 5931 West Campus Circle Dr TO THE LEFT BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLI Irving TX 75063 GATION OR LIABILITY OF ANY KIND UPON THE INSURER ITS AGENTS OR REPRESENTATIVES AUTHORIZED REPRESENTATIVE MATE in THEEXPOGROUP 2015 KeHE Natural Fall Show EAC Form 5931 West Campus Circle Drive Irving Texas 75063 september 10 201 9 Phone 972 580 9000 Fax 972 465 1144 Long Beach Convention Center Log on to cyberservices at www theexpogroup com Long Beach CA Submit by Discount Deadline Date Exhibitor Appointed Contractor EAC Work Authorization Form Return completed forms 7a amp 7b to The Expo Group via fax or email your Customer Account Manager by the Discount Deadline date Pl
40. EN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS INSR ADD L TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS LTR INSRD DATE MM DD YY _ DATE MM DD YY GENERAL LIABILITY POLICY EFF DATE EXP DATE EACH OCCURRENCE 5 COMMERCIAL GENERAL 08 500 000 A OL CLAIMS MADE OCCUR MED EXP Any one person H Us PERSONAL amp ADV INJURY 1 000 000 o GENERAL AGGREGATE 2 000 000 GEN L AGGREGATE LIMIT APPLIES PER PRODUCTS COMPIOP AGG 2000000 2 000000 O Policy PROJECT Loc AUTOMOBILE LIABILITY POLICY EFF DATE EXP DATE COMBINED SINGLE LIMIT Ea accident 1 000 000 X ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS El HIRED AUTOS B OWNED AUTOS BODILY INJURY Per person BODILY INJURY Per accident PROPERTY DAMAGE Per accident IP GARAGE LIABILITY E T ONLY EA ACCIDENT OTHER THAN EA ACC C ANY AUTO D ONLY AGG EACH OCCURRENCE POLICY 2 EFF DATE EXP DATE AGGBEGATE OCCUR CLAIMS MADE DEDUCTIBLE RETENTION 10 000 WORKERS COMPENSATION AND EFF DAT
41. Entertainment Center KeHE Show Management reserves the right to remove or alter any exhibit that does not comply with the above regulations SAVOR Exhibitor Mailing Address City State Zip Phone Cell Fax Exhibitor Services Booth Traffic Enancer Order Form Event Name Booth Number Date of Service Contact Person Email Address Time Page 1 of 3 Please complete and return via fax to 562 499 7532 Filling out a separate form for each date of service is requested A 15 Late Order Fee will be applied to all orders within 10 days of the show A 50 00 labor charge will be assessed to any orders less than 550 00 No outside food and beverage permitted All prices subject to change Item Breakfast Items Assorted Breads and Pastries Bagels amp Cream Cheese Assorted Muffins Large Butter Croissants Assorted Doughnuts Assorted Biscotti Fruit and Yogurt Parfait Breakfast Sandwiches Baja Breakfast Burritos Express Boxed Lunch Chicken Caesar Wrap California Strawberry Grilled Chicken Breast Salad Deli Selection Turkey Ham Roast Beef Chicken Salad Veggie Mediterranean Greek Salad Turkey Club Specialty Platters Serves 50 People Imported amp Domestic Cheese Display Farmers Market Fresh Sliced Fruit Charcuterie Board Grilled Vegetable Display Deluxe Crudite Assortment Beverage amp Snack Equipment Antique Popcorn Machine 125 Servings Popcorn Additional 125
42. Expo Group s maximum liability is limited to 0 30 per pound per article with a maximum of 50 00 per item or 1 000 00 per shipment while these goods and materials are in the warehouse or in vehicles during delivery to or from the convention facility e The Expo Group shall not be responsible for damage to uncrated materials improperly packed materials or concealed damage e The Expo Group shall not be responsible for loss theft or disappearance of materials after same has been delivered to exhibitor s booth e Collect shipments will not be accepted Send freight pre paid e Direct carrier shipments must have certified weight tickets If correct weights are NOT provided receiver s estimates will prevail Mixed shipments arriving on van lines must have certified weight tickets separating weights of crated items from loose and uncrated items Weights not broken out will be charged at loose and uncrated rates e NOLIABILITY IS ASSUMED for shipments without receipts freight bills or specific counts such as UPS or van lines e Empty container labels will be available at The Expo Group Service Desk Affixing the labels is the sole responsibility of the exhibitor or his representatives All previous labels should be removed or obliterated The Expo Group assumes no responsibility for Error to above procedures Removal of containers with old empty labels and The Expo Group labels Improper information on empty labels Materia
43. LEASE SEE 11c STRAIGHT TIME Monday Friday 8 00am 4 300m OVERTIME Monday Friday 4 30pm 8 00am All Day Saturday Sunday and Holidays WAREHOUSE HOURS Monday Friday 9 00am 3 00pm Please note the following e Additional charges will apply for any shipment left on floor without TEG Outbound Material Handling form completed and turned into TEG Service Desk One half hour min TEG supervised labor fee will be charged e Your shipment may be moved in to or out of Show Site on overtime due to scheduling beyond TEG s control Rate Classifications Price Per CWT 200lb Minimum Advance Shipments to Warehouse Dates August 10 2015 to September 4 2015 a Additional Handling o o Crated Inbound One Way Overtime Additional Handling One Way Overtime nn nn nooo nn AAEE EEEE AAEE nee erre s nne renes erret Crated Outbound Overtime Surcharge se eese eene sessi re sese ss nnns Additional Handling Outbound Overtime Surcharge cccccec cece eee ee eee e eens eee e eee a seat Uncrated shipments will NOT be accepted at the Advance Warehouse Additional Surcharges Early Shipments to Warehouse before August 10 2015 26 85 CWT 53 70 Late to Warehouse after August 24 2015 rs 28 85 CWT 57 70 Shipments Returned to Warehouse 2500 Ib min
44. MONEY SAVE TIME SAVE MONEY The Expo Group Cyberservices makes it even easier to order exhibitor services Save time by doing it online our secure e commerce site helps you stay organized without piles of paper forms to fill in manually Cyberservices Is a real time informational resource where you can place and review service orders around the clock ON THEEXPOGROUP COM YOU CAN Order all exhibit services Check status of freight shipments View the current show floorplan s h THEEXPOGAOUP See an account summary of all services ordered Review important dates and deadlines Connect to your Personal Account Manager a Order Exhibitor Services ru amp F Exhibitor Services Manual ggg GET STARTED NOW Ai Bana aman ee ae D mind IU eic piara Log on to www theexpogroup com cyberservices with the show ID and password you received via email a wala Pa n sura a Corporate 5931 W Campus Circle Drive Irving Texas 75063 theexpogroup com Main 972 580 9000 Fax 972 550 7877 kus TREEXPOGROUP M Dear Exhibitor The Expo Group is proud to be the general service contractor for the 2015 KeHE Natural Fall Show We are your Single Source Solution for all services you will need to exhibit This means that you have One Contact One Discount Deadline and One Invoice for your show You are welcome to order via mail fax or online Our secu
45. NOTE VIOLATIONS OF THE UNIFORM FIRE CODE WHICH INCLUDES THESE REQUIREMENTS IS A MISDEMEANOR AND IS SUBJECT TO PROSECUTION We especially direct your attention to the fact that compliance with the requirements of the Fire Department does not preclude the necessitv of comblvina with the reaulations of other authorities and or licensing agencies For additional information please contact the Bureau of Fire Prevention Monday thru Friday 7 00 a m 8 30 a m and 4 00 p m 5 00 p m at 562 570 2560 Pyro Insurance Requirements Article 15 9931 1 The certificate of insurance shall include all of the following a The deductible if any cannot exceed fifteen thousand dollars 15 000 00 19 Cal Adm Code 933 a Limits of bodily injury of not less than fifty thousand dollars 50 000 00 for one person or one hundred thousand dollars 100 000 00 for each occurrence annually 19 Cal Adm Code 993 a Limit of property damage liability of not less than twenty five thousand dollars 25 000 00 for each occurrence as payment of damages to persons or property which may result from or be caused by such public display of fireworks or any negligence on the part of the licensee or his or its agents servants employees or subcontractors presenting such public display Cal Adm Code 993 a A statement that the insurer will not cancel the insured s coverage without thirty 30 days prior written notice to the California Stat
46. Name Booth Number and Name of Show e Payment by Wire Transfer Please contact The Expo Group directly for wire payment details e Payment by Third Party If The Expo Group will be invoicing a third party please complete and submit the Third Party Payment Authorization form Please note the exhibiting firm is ultimately responsible for payment of all charges by show closing e International Exhibitors International exhibitors must make payment to The Expo Group for all amounts due in U S funds prior to show closing Payment e General Policy In order for us to process your orders we must have your signed Credit Card Authorization form and full payment in advance of the show Current Account Summaries will be prepared at The Expo Group Service Desk for your review at show site e Tax Exempt Status If you claim tax exempt status please submit a copy of your Tax Exempt Certificate issued by the federal government or state in which your event is taking place with your initial order e Credits for Billing Discrepencies All billing discrepancies must be resolved with The Expo Group within 30 days from the close of show e Advance Pricing To qualify for advance pricing full payment must be included with your order on or before the advance deadline date e Standard Pricing Order forms submitted after the advance discount deadline date will be processed at the standard prices e Cancellations of Items or Services All Labor Types 2 D
47. September 9 10 2015 Long Beach Convention and Entertainment Center Long Beach CA FOOD SAMPLING NOTICE Sample Sizes on the show floor must not exceed 2 oz Cooking and heating on the show floor will be permitted as long as it does not create smoke All Exhibitors who plan to sample any food item MUST fill out the KeHE Sampling Cooking amp Heating Form Due Wednesday August 12 This form is NOT just for exhibitors who are cooking or heating product in the Exhibit Hall this is required for all exhibitors who plan on sampling food or beverages For specific inquiries please contact Show Management Lauren Alexander LAlexander SmithBucklin com Guidelines for Food and Beverage Sampling Long Beach Convention Center Catering Services 300 E Ocean Blvd Long Beach Ca 90802 Food and NA Beverage Sampling Terms 1 Items dispensed are limited to products manufactured processed or distributed by exhibiting firm 2 All Items are limited to sample size and must be distributed from exhibit location a Beverage samples are limited to a maximum of two fluid ounces of product b Food Items are limited to Bite Size portions of 1 oz c Food and or beverage items as traffic promoters i e popcorn coffee bar service must be purchased through Catering Services d Firms wanting to distribute sample food and or beverage at non industry related events or larger portions must pay Catering Services a waiver fee equal to
48. TEG is not an insurer Insurance should be obtained by the EXHIBITOR It is highly recommended that exhibitors arrange All Risk coverage which usually can be done by endorsements to existing policies EXHIBITOR s materials should be insured from the time they leave their firm until they are returned after the close of the show Insurance and liability against theft or property damage to equipment or exhibit material owned or rented by EXHIBITOR or bodily injury occurring within the confines of EXHIBITOR s booth remain the sole and complete responsibility of EXHIBITOR Except where prohibited by law the EXHIBITOR and its insurers waive all rights of recovery or subrogation against TEG and their respective directors officers employees and agents 15 By completing and submitting the service forms Exhibitor hereby authorizes TEG as its Exhibitor Appointed Contractor to process and pay for those services on behalf of the Exhibitor as a third party 16 TEG Reserves the right to adjust the price charged for any item in the event of a sudden and unexpected price increase By way of example without limiting the foregoing in the event fuel prices escalate in a rapid manner the price of any individual item may be adjusted to reflect the impact of higher fuel prices Additionally TEG reserves the right to pass through to Exhibitor any incremental charges or fees levied by the facility suppliers or other third parties Authorizer acknowledges reading a
49. TOR from any and all of the terms and conditions outlined herein 12 REFUNDS EXHIBITOR shall receive a full and complete refund of any overpayments following final audit after the close of the Show TEG will remit refunds to EXHIBITOR at the name and address indi cated on the Exhibitor Data Sheet EXHIBITOR will receive a refund for any extra overpayment above and beyond the amount which EXHIBITOR owes to TEG Also provided for the EXHIBITOR with the final refund shall be a final accounting showing the services or equipment ordered 13 CREDIT CARD TEGi is pleased to accept orders for services with payment being made by a credit card By paying for these services in advance and adhering to the deadline date you have taken ad vantage of the discount offered However if a payment is subsequently made by check with the inten tion of reversing the initial credit card payment there will be a fee assessed for each subsequent transac tion following the initial transaction The fee to reverse the credit card payment and replace it with a check or an alternate credit card is as follows If the credit card charge is 1 00 to 500 00 the fee is 25 00 501 00 to 1 000 00 the fee is 30 00 1 001 00 to 2 000 00 the fee is 60 00 2 001 00 to 5 000 00 the fee is 150 00 5 001 00 to 10 000 00 the fee is 300 00 10 001 00 to 20 000 00 the fee is 450 00 Amounts over 20 000 00 the fee is 496 of the amount owed 14 Insurance It is understood that
50. ance with local city and state safety fire and health ordinances covering installation and operation of equipment All display or exhibit materials and equipment must be properly located and protected by safety barriers and fireproofed to prevent fire hazards or personal accidents to spectators Cooking Regulations e No combustible oils bottled gases or open flames of any kind will be allowed in the Exhibit Hall Sternos are permitted e Any exhibitor using heat producing equipment must provide ventilation safety equipment proper insulation and utility connections meeting all local fire regulations The Fire Marshal and Show Management will check each booth that is cooking for proper fire regulations e Fire regulations prohibit the use of paper crepe paper corrugated paper oil cloth tar paper nylon plastic un coated cardboard untreated wood and any other combustible or flammable materials for the decorating of an exhibit space e No cooking or heating appliances which are in use may be left unattended in an exhibit booth for any period of time e A minimum of two 2 feet must be kept between all cooking devices and all combustible materials e Please note that all exhibitors using cooking equipment will be required to obtain a rider on their insurance and will be required to show proof of insurance before set up To be named on the rider KeHE Distributors SmithBucklin Show Management The Expo Group and The Long Beach Convention amp
51. ant Catering Server fee 160 00 4 hour minimum 40 00 each additional hour e Chef Attendant Kitchen Prep Fee 160 00 4 hour minimum 40 00 each additional hour e Chef Consultation Fee 200 00 recommended for all kitchen prep recipe orders e Bartender fee 160 00 4 hour minimum 40 00 each additional hour TEMPORARY FOOD BOOTHS AND OR FOOD SAMPLING INVOLVING PREPARATION A copy of Long Beach Health Permit is required along with the signed Agreement You may contact Claro Rufo at 562 5 70 4142 to obtain a temporary health permit for this event PLEASE NOTE THAT THIS IS REQUIRED FROM ALL EXHIBITORS THAT WILL BE DISTRIBUTING FOOD SAMPLES IN AN EVENT OR SHOW THAT IS OPEN TO THE PUBLIC SAMPLE ITEMS AND DESCRIPTION ELECTRICAL REQUIREMENTS Please consult show decorators regarding your electrical requirements associated with your equipment HOLD HARMLESS INDEMNIFICATION agrees to indemnify defend and hold SMG Food and Beverage LLC harmless against all claims actions or causes of action liabilities including attorney s fees and costs arising from the defense of any claim action cause of action or liabilities arising out of or resulting from any act taken or committed by pursuant to performance of each party s obligations hereunder DATES This agreement is valid only for LOCATION Limited Area of Service Signed Client Date Business Address Phone Number 2015 KeHE Natural Fall Show KeH September 9 10
52. are foot A digital set up fee of 125 00 is charged for all graphics Digital Price Total SPECIFY COPY AND LAYOUT BELOW Graphics 7 x 11 x 62 60 and Signs 11 x 14 x 76 95 14 x 22 x 78 95 22 x 28 x 98 91 28 x 44 x 119 60 40 x 60 X 192 55 Banner per sq ft x 14 95 Easel Back x 9 95 Double Stick Back x 9 95 Additional Design Time x 75 00 hr Sign Please choose one Options Orientation O Horizontal O Vertical Artwork please visit www theexpogroup com graphicformats for details on how to format your graphics and send via FTP Final approval for graphics must be received by the deadline date or expedite fees will apply Cancellation Policy A 50 penalty is charged for cancellations after the Discount Deadline Date and prior to 2 weeks prior to first day of Exhibitor move in No refunds will be made thereafter ADDITIONAL INFORMATION CALCULATING YOUR TOTAL Can t find it Please call your Customer Subtotal Account Manager CAM with any questions Digital Set up Fee 125 00 needs or special requests Subtotal 50 Expedite Fee if ordered after 3 weeks prior to 1st day of Exhibitor move in 100 Expedite Fee if ordered after 2 weeks prior to 1st day of Exhibitor move in Subtotal Taxes and Fees Multiplied by 9 of Subtotal TOTAL Exhibiting Company Booth Number Print Name Authorizer s Signature Date THEEXPO GROUP ie Material Handling 2015 KeHE Natura
53. arges may apply for trouble diagnosis and or problem resolution Smart City has implemented filtering policies on all Internet routers These filters block all inbound Internet Control Message Protocol ICMP Ping Traceroute etc destined to any Smart City Network s Smart City understands that Ping and Traceroute are valuable troubleshooting tools therefore Smart City s Policy does allow ICMP Ping amp Traceroute packets sourced from any Smart City network s Further to avoid infection by common Internet worms Nachi MSBlaster LoveSAN etc Smart City has implemented similar filters on the following TCP and UDP port numbers UDP 137 138 402 1434 and TCP 135 139 402 445 4444 Customers requiring inbound or outbound access to any of the filtered ports should contact a Smart City customer service representative in advance of the event with details of the specific requirements so that Smart City may consider the potential of a customized alternative Each Customer s business is important to Smart City and with advanced and timely notification of a Customer s needs we are confident that we can provide network services that perform as expected for all clients Please inform all show site personnel about the importance of Smart City s Network Security compliance issues Services are activated after Smart City is in receipt of this signed declaration of compliance with our network security requirements
54. arrier Common Carrier YRC Freight THEEXPO GROUP 3 Deadline Checklist 2015 KeHE Natural Fall Show 5931 West Campus Circle Drive Irving Texas 75063 September 10 2015 Phone 972 580 9000 Fax 972 465 1144 Long Beach Convention Center Discount Deadline Log on to cyberservices at www theexpogroup com Long Beach CA August 10 2015 Important Dates L Intent to Use EAC Notification Form August 10 2015 O The Expo Group Discount Deadline for All Order Forms August 10 2015 O Housing Deadline August 11 2015 O Sampling Cooking amp Heating Form REQUIRED August 15 2015 L Registration Deadline September 4 2015 Order services early and SAVE Complete amp Submit Order Forms listed below before the Discount Deadline Date to take advantage of Advance Pricing The Expo Group Order Forms L Credit Card Authorization SUBMIT WITH FIRST ORDER LJ Terms and Conditions SUBMIT WITH FIRST ORDER O Third Party Authorization EAC Requirements L Furniture amp Accessories O Custom Furniture O Signs L Material Handling O Exhibitor Supervised Labor O TEG Supervised Labor O uo O QO QO Q Q O Electrical Service Total Amount Due 2015 KeHE Natural Fall Show September 9 10 2015 Long Beach Convention and Entertainment Center Long Beach CA Schedule of Events Wednesday September 9 2015 11 00 a m 5 00 p m Registration Open Long Beach Convention Center 11 00 a m 5 00 p m Exhibits
55. ately owned vehicle or rental van this does not apply Where certified weight tickets are not provided receivers estimates of weight will prevail Shipment of materials to the advance warehouse or direct to show site address indicates acceptance of all terms If you have any questions concerning the above policy please do not hesitate to contact your Customer Account Manager CAM THEEXPOGROUP 5931 West Campus Circle Drive Irving Texas 75063 Phone 972 580 9000 Fax 972 465 1144 Log on to cyberservices at www theexpogroup com Advance Shipments to Warehouse Advance Shipments Deadline Date September 4 2015 To exhibiting company name and booth For 2015 KeHE Natural Fall Show c o The Expo Group YRC 15400 S Main Street Gardena CA 90248 e Receiving Information Advance shipments are accepted from e August 10 2015 to September 4 2015 e Any shipment arriving prior to August 10 2015 will be charged an additional fee see Material Handling rates e Any shipment arriving after August 24 2015 will be subject to a surcharge please refer to Material Handling Rates for these fees 2015 KeHE Natural Fall Show September 10 2015 Long Beach Convention Center J aum ib amt a Shipping Addresses Long Beach CA Direct Shipments to Show Site First Day of Direct Shipments September 9 2015 To exhibiting company name and booth For KeHE Natural Fall Show c o The Exp
56. ays notice is required for cancellation of all labor services If such notice is not provided a one 1 hour minimum per laborer ordered will be charged the applicable rate Standard Furniture amp Carpet Items ordered and delivered but subsequently cancelled will be charged 100 of the applicable price Custom Furniture Items ordered and cancelled 1 week prior to the scheduled move in dates will be charged 100 of the applicable price Custom Exhibits and Accessories Orders cancelled 14 days prior to the show move in will be charged 50 of the original price Orders cancelled after installation on show site will be charged 100 of the Original price Exhibitor Graphics Orders cancelled after production will be charged 100 of the original price Credit Card THEEXPOGROUP 8888 2015 KeHE Natural Fall Show Authorization September 10 2015 5931 West Circle D 1 75063 se Phone 972 TF 972 465 1 a Long Beach Convention Center Discount Deadline Log on to cyberservices at www theexpogroup com Long Beach CA August 10 2015 Required please submit with first order Exhibiting a Compan Information Street Address E State BEN Zip i O oz Email Address Telephone Number Fax Number Credit Card e Please read Payment Options and Policy Page e his Credit Card Authorization MUST be on file with The Expo Group before any goods or Payment services will be rende
57. ccessibility effects the staffing of required Crowd Management positions See below for specifics e Shipments The Long Beach Convention amp Entertainment Center does not have a shipping amp receiving department This means there are no insured designated staff or secure storage area that would manage external shipments Therefore we are unable to accept packages and or freight on behalf of the event Any items that arrive prior to the first contracted date of the event will be turned away for redelivery Shipments should be arranged via the drayage agreement between the client amp the general service contractor hired for the Expo If a general service contractor is not being used shipments can be arranged through various shipping providers Please be sure to print the event name amp specific location ie Hall A Grand Ballroom etc on the shipping label e Damage Inspections To be documented by client with a pre event walk thru Post event walk thrus are also encouraged Please share all findings with your Event Manager ASAP to help avoid damage expenses LBCC internal security conducts post event walk thrus to monitor for damages after each event e Event Crowd Management Staff Pro Crowd Management is our exclusive provider for event security ushers badge checkers overnight monitoring etc This is a required service see the contract or Event Estimate of Expenses for other required services Minimums are as follows gt A guar
58. ct releases and training recruitment m Sales meetings corporate communications product introductions Samples available Call for Quote Simultaneous Interpretation Getting your message across in more than one language calls for the best equipment and support We offer wireless infrared systems for simultaneous interpretation for up to 14 languages Let Global Interpretation Systems equip you for your next international event We provide m State of the art interpretation equipment Push to talk conference microphone systems Wireless infrared systems Coordination of interpreters Portable equipment for small groups or tours Fully enclosed soundproof booths We ve also simplified the search for qualified interpreters Our database of experienced language professionals lets us deliver the total solution for your interpretation needs Interpreters must convey not just the From sales rep trivia to boardroom strategy sessions Audience Response is the perfect tool for a variety of data gathering opportunities The Audience Response System is priced per event Information needed to provide a price quote is Number of Audience Response System keypads needed for event Number of usage days Location of event Date s of event Conference CD ROM development We can digitize your show handouts including session descriptions speaker bios session handouts abstracts presentation materials and include them on a CD ROM or online Delivery o
59. d is required to be posted in locations where the facility has been un locked and made accessible from the exterior This applies to move in amp out hours as well as event hours This is to ensure only the appropriate guests are entering the facility facility policies are being upheld and for safety emergency situations gt A Supervisor is required to be staffed along with all posted positions The Supervisor is responsible for briefing each position on the specifics of their duties amp the event they are working They also must relieve each post for 15 minutes every 2 hours and for 30 minutes every 4 hours Lastly they check in amp out every shift change and roam the footprint of the event to ensure there are no security issues One Supervisor is required for every 5 posted positions gt Ushers are required inside the house of the theaters and or Arena There are various factors that affect the number of ushers required Please consult your Event Manager for specifics gt Please review the event estimate of expenses for hourly rates gt 4 Hour shift minimums apply Staff is to be scheduled 15 60 minutes prior to posted time dependent on the scale and type of event Rental Items Please refer to Tab 2 of the Event Estimate of Expenses for items available for rent All items are subject to availability Included Room Sets amp Changes gt The Long Beach Convention amp Entertainment Center includes a banquet theater o
60. d on the floor at the draped back wall of in line and peninsula booths All electrical outlets for island booths will require labor and material distribution If no floor plan is provided the outlets will be installed at our discretion Distribution and connection of all outlets are chargeable on a time and material basis CTS JURISDICTION e All under carpet distribution of electrical wiring e All motor and equipment hook ups requiring wiring connections e Alloutlets over 20 amps and or with a voltage over 150 volts will require electrical labor e Labor is required to inspect equipment pre wired to plug into our system e Installation of electrical motors and electrical apparatus to be energized Cancellations received less than one week prior to the first day of exhibitor scheduled move in will be billed at 10096 No credit for services installed and not used ADDITIONAL INFORMATION An electrical location must be provided with this order See Form 16b Attached To Follow Is it Use Standard Location CALCULATING YOUR TOTAL Subtotal Taxes and Fees Multiplied by 9 TOTAL Exhibiting Company Booth Number Print Name Authorizer s Signature Date Electrical THEEXPOGROUP Service 2015 KeHE Natural Fall Show Location 5931 West Campus Circle Drive Irving Texas 75063 september 10 2015 Phone 972 580 9000 Fax 972 465 1144 Long Beach Convention
61. d to know that when union labor is required you may provide your company personnel to work along with a union installer in Southern California on a one to one basis TEAMSTERS UNION Members of this union claim jurisdiction on the operation of all material handling equipment all unloading and reloading and handling of empty containers ELECTRICAL UNION Members of IBEW claim jurisdiction of hardwiring ordered outlets to the line side of the exhibitor s equipment and wiring of caps over 120 volts to the raw cord feeding exhibitor s equipment All plugs over 120 volts will be plugged in by electrical union personnel Exhibitors may plug in their own plugs 120 volts to their ordered outlets SAFETY Standing on chairs tables or other rental furniture is strictly prohibited The furniture is not engineered to support your standing weight The Expo Group TEG is not responsible for injuries caused by improper use of the furniture TIPPING The Expo Group requests that exhibitors do not tip our employees They are paid at an excellent wage scale denoting a professional statue and we feel that tipping is not necessary This applies to all TEG employees Exhibitor Supervised THEEXPOGROUP T 2015 KeHE Natural Fall Show Labor 5931 West Campus Circle Drive Irving Texas 75063 September 10 2015 Phone 972 580 9000 Fax 972 465 1144 Long Beach Convention Center Discount Deadline Log on to cyberservices at w
62. d to the following a Liquor 1 2oz b Wine 1oz c Beer 2oz 6 Corkage Fees based on consumption a Wine 750ml 15 00 per bottle b Beer 12oz 4 50 per bottle c Beer Keg 475 00 per keg d Liquor 750ml 100 00 per bottle e Liquor 1 Liter 125 00 per bottle 7 Exhibiting firm must provide Catering Services no later than three business days before the first day of the event with a certificate of liability with coverage of 1 000 000 per occurrence and naming SAVOR the City of Long Beach and the Long Beach Convention Center as additional Insured 8 Exhibiting firm or show management must also obtain a Health Permit from Health Department 9 Exhibiting firms are not authorized to sell any food or beverage items Food and Beverage Sampling Shipping and Storage Guidelines 1 All products contracted for Kitchen Prep or Alcohol Sampling must be received and inventoried by a Catering Services Representative 2 All Alcoholic Beverages must be delivered and picked up by a California Licensed Distributor 3 Catering Services can provide dry refrigerated or freezer storage prior to and during scheduled events a Exhibiting Firms must make storage arrangements with Catering Services at least 30 days prior to event in order to ensure space availability b All product contracted to be stored by Catering Services must be received no earlier than one week prior to event start and no later than two days prior to event sta
63. dby will be required anytime a fireworks display is planned 4 Applications for permits shall be made in writing at least ten 10 days prior to the date of the display 5 Only those fireworks that were approved prior to issuing the permit will be allowed during the display Any additional unauthorized fireworks displayed during the show will result in voiding the permit and or rejecting any future permits for events by the involved company It may also result in revocation of license Use of Candles and Open Flames Contact the Long Beach Fire Department Bureau of Fire Protection for code requirements prior to use Standby Firemen oection 26 114 Whenever in the opinion of the Chief it is essential for public safety in any place of public assembly or any other place where people congregate due to the number of persons or the nature of the performance exhibition display context of activity the owner agent or lessee shall employ one or more experienced firemen as required and approved by the Chief to be on duty at such a place Said firemen shall be subject to the Chief s orders at all times when so employed and shall be in uniform and remain on duty during the times such places are open to the public or when such activity is being conducted and take prompt measures for the extinguishment of fires that may occur Firemen shall not be required or permitted while on duty to perform any other functions than those herein specified
64. e Fire Marshall Health amp Safety Code 12611 a That the state shall not be responsible for any premium or assessments on the policy Health amp Safety Code 12611 a That the duly licensed pyrotechnic operator required by law to supervise and discharge the public display acting either as an employee of the State of California its officers agents employees and servants are included as additional insured s but only insofar as any operations under contact are concerned Health amp Safety Code 12611 a Also the certificate must include as additional insureds SMG and The City of Long Beach their officers agents and employees are listed as additional insured s This exact verbiage must be used LONG BEACH Convention amp Entertainment Center Frequently Asked Questions Please review the following items carefully The information below will assist in accurately pre planning for your upcoming event Please contact your assigned Event Manager with any questions or concerns e Facility Accessibility Please note that the Long Beach Convention amp Entertainment Center does not remain accessible when no activity has been previously scheduled All exterior doors will be locked and the interior will be in Green mode with no lights or HVAC control To ensure proper access please be sure to notify your Event Manager of specific load in out hours as well as all activity taking place within the event program A
65. e caution when working close to them No item whatsoever is to be placed in the aisles tables chairs product etc All decorations and items within your booth must be fireproof If you have any questions please dial Ext 514 on a house phone Exits and Aisles In Display Areas 1 Aisles when required shall be a minimum of eight 8 feet in clear width A minimum of ten 10 feet in clear width shall be provided on both sides Clear access of three 3 feet shall be provided to all fire protection appliances alarm boxes and sprinkler valves No variance shall be permitted from these requirements unless submitted in writing and approved in writing by the Center and the Long Beach Fire Department 5 Allchairs must be included in booth size Decorator Licensee must allow for loose chairs a minimum ol two 2 to three 3 feet in width Obstructions Aisles and exits as designed on approved show plans shall be kept clean clear and free of obstructions Booth construction shall be substantial and fixed in position in specified areas for the duration of the show Easels signs etc shall not be placed in the booth area into the aisles Directional exit signs may be required when exits or exit signs are not readily visible Electrical wiring ropes and mechanical rods laid on the floor in aisles and exit ways shall be covered and taped down Fire fighting equipment such as fire extinguishers and or wet hose lines shall be pro
66. e final and binding if actual scale weight figures are not submitted prior to the close of the show All shipments received at the warehouse and show site are subject to re weigh OVERTIME e Overtime charges are assessed when The Expo Group has been granted initial access to the facility during overtime per the contractual agreement between show management and facility This includes warehouse shipments e Late Driver Check In Drivers checking in after 2 30 pm does not guarantee Straight Time rates e The overtime rate is applied to all shipments loaded or unloaded on Saturday Sunday holidays and any time other than 8 00 am to 4 30 pm Monday through Friday e All weights are rounded off to the next cwt per Round Trip e The consignment or delivery of a shipment to The Expo Group by an exhibitor or by a shipper on behalf of the exhibitor shall be construed as an acceptance by such exhibitor and or shipper of the terms and conditions set forth e f shipment is moved into or out of show site on overtime due to scheduling beyond The Expo Group s control INSURANCE lt is understood that The Expo Group Is not an insurer Insurance if any should be obtained by the exhibitor It is suggested that exhibitors arrange All Risk coverage This can be done by endorsements to existing policies Exhibitor s materials should be insured from the time they leave their firm until they are returned after the close of the show INBOUND SHIPMENT S Con
67. ea X 230 00 Show Special Water Kit and Refill ea X 185 00 Bar Domestic Beer by the Case Brand CS X 132 00 Imported Beer by the Case Brand CS X 156 00 Domestic Beer Keg Brand CS X 750 00 Imported Beer Keg Brand CS X 950 00 Services and Fees Bartender Fee CS X 160 00 Delivery Fee cs K 50 00 Requires an Attendant for 4 Hours of Service ea X 160 00 All orders for alcohol require a Bartender Fee Subtotal Page 3 of 3 s AVO Exhibitor Services Booth Traffic Enancer Order Form Special Notes All items are subject to a 22 taxable service charge and aplicable sales tax After receipt of this form a Food Beverage Contract and Sales Order s will be sent for a signature to confirm your catering requirements Payment Information Please circle type of card Visa Mastercard American Express Card Number 3 or 4 Digit Security Code Exp Date Name on Card Signature Billing Address Amount Please Note UNDERSTAND THAT MY CREDIT CARD WILL BE CHARGED IN FULL Payment by credit card for Event charges in excess of 25 000 will be subjected to a 3 convenience fee Cardholder s Signature Date 3 3 2015 All items are subject to a 22 taxable service charge and aplicable sales tax After receipt of this form a Food Beverage Contract and Sales Order s will be sent for a signature to confirm your catering requirements HEEXPOCGHCOUJP Online Ordering TIME IS
68. ease forward the Certificate of Liability Insurance sample to your EAC NOTE Exhibitor will be charged 0 18 per square foot to cover additional expenses incurred These fees will be waived if TEG provides the labor This form must be completed by the exhibiting company No EAC will be granted access to the show floor without this form AND completion of Requirements and Signature by your EAC on Forms 7a amp 7b Please check the appropriate boxes below of the products and or services you will have outside of the those provided by the designated official contractor For insurance and safety reasons the official service contractor designated in the service manual must be used for services such as Electrical Booth Cleaning Plumbing Material Handling Telecommunications Suspended Signs Rigging Services Installation amp Dismantle Ol installation amp Dismantle Supervision Only Ll Photography Ll Security Personnel Models other please identify Products Ll Flooring Carpet Rental Ll Audio Visual Rental Production Lighting Furniture Signs Accessories Ll Computer Rental Floral Ll other please identify Indicate Type of Service Performed for the Above Checked Boxes i e installation supervision etc Note Other Product Service Here Please Type or Print Exhibitor Information Exhibiting Company Booth Number Exhibitor Contact Title Exhibitor E mail Exhibitor Phone Exhibitor Signature Date EAC Inf
69. eces Refrigerated and Frozen materials being shipped to the advanced warehouse must arrive on September 8 2015 THEEXPOGROUP Warehouse Shipments REFRIGERATED ITEMS EXHIBIT MATERIAL c o THE EXPO GROUP YRC 15400 S Main Street Gardena CA 90248 Name of Convention KeHE Natural Fall Show 2015 Must Arrive September 8 2015 Carrier No Pieces Refrigerated and Frozen materials being shipped to the advanced warehouse must arrive on September 8 2015 Carrier No Pieces Refrigerated and Frozen materials being shipped to the advanced warehouse must arrive on September 8 2015 THEEXPOGROUP Direct Shipments EXHIBIT MATERIAL To EXHIBITOR BOOTH Long Beach Convention Center Hall B c o THE EXPO GROUP 300 E Ocean Blvd Long Beach CA 90802 Name of Convention 2015 KeHE Natural Fall Show Do Not Deliver Prior to September 9 2015 THEEXPOGROUP Direct Shipments EXHIBIT MATERIAL To EXHIBITOR BOOTH Long Beach Convention Center Hall B c o THE EXPO GROUP 300 E Ocean Blvd Long Beach CA 90802 Name of Convention 2015 KeHE Natural Fall Show Do Not Deliver Prior to September 9 2015 Carrier No Pieces THEEXPOGROUP Direct Shipments EXHIBIT MATERIAL To EXHIBITOR BOOTH Long Beach Convention Center Hall B c o THE EXPO GROUP 300 E Ocean Blvd Long Beach CA 90802 Name of Convention 2015 KeHE Natural Fall Show Do Not Deliver Prior
70. equests TOTAL Exhibiting Company Booth Number Print Name Authorizer s Signature Date THEEXPO GROUP AS TEG Supervised 2015 KeHE Natural Fall Show Set Exhibit Info 5931 West Campus Circle Drive Irving Texas 75063 September 10 2015 Phone 972 580 9000 Fax 972 465 1144 Long Beach Convention Center Discount Deadline Log on to cyberservices at www theexpogroup com Long Beach CA August 10 2015 Complete only if ordering The Expo Group Supervised Labor Inbound Carrier Rone _ y o Shipping Shipped To L Warehouse Show Site Date Shipped Information Shipped From Ciy State Zip Total Number of Crates Cartons Fiber Cases Other Specify Set up Company Representative to call for questions and confirm completion of booth set up Information Phone Number Set Up Plans Photo L Attached L To be Sent L With Exhibit L In Crate Carpet With Exhibit L Rent From The Expo Group Carpet Color Size Electrical Placement L Drawing Attached L Drawing with Exhibit Electrical Under Carpet Graphics L With Exhibit L Shipped Separately Outbound ATotalof Crates Cartons Fiber Cases Other Specify Shipping are being shipped to the following outbound destination Information Ship To Telephone Must Arrive at Destination By Method Air Freight Van Line Common Carrier L Other Specify Date Carrier is Scheduled to Pickup Freight Name of Carrier Carrier Phone
71. er No Pieces THEEXPOGROUP Direct Shipments REFRIGERATED ITEMS EXHIBIT MATERIAL Long Beach Convention Center Hall B c o THE EXPO GROUP 300 E Ocean Blvd Long Beach CA 90802 Name of Convention KeHE Natural Fall Show 2015 Do not Deliver Prior to September 8 2015 THEEXPOGROUP Direct Shipments REFRIGERATED ITEMS EXHIBIT MATERIAL Long Beach Convention Center Hall B c o THE EXPO GROUP 300 E Ocean Blvd Long Beach CA 90802 Name of Convention KeHE Natural Fall Show 2015 Do not Deliver Prior to September 8 2015 Carrier No Pieces THEEXPOGROUP Direct Shipments REFRIGERATED ITEMS EXHIBIT MATERIAL Long Beach Convention Center Hall B c o THE EXPO GROUP 300 E Ocean Blvd Long Beach CA 90802 Name of Convention KeHE Natural Fall Show 2015 Do not Deliver Prior to September 8 2015 Carrier No Pieces THEEXPOGROUP Direct Shipments REFRIGERATED ITEMS EXHIBIT MATERIAL Long Beach Convention Center Hall B c o THE EXPO GROUP 300 E Ocean Blvd Long Beach CA 90802 Name of Convention KeHE Natural Fall Show 2015 Do not Deliver Prior to September 8 2015 Carrier No Pieces Carrier No Pieces FREIGHT Exhibit Services Reliable trade show shipping services The show must go on YRC Freight is ready to customize transportation solutions for any exhibit shipment any size load delivering great service savings and simplicity After the show specif
72. es Fax lines or other telecommunications equipment T H PC C Location of primary Internet Service I Hubs H Patch Cables PC and or Computers C For Smart City to perform your floor work you will need to indicate the location of each item you want cabled Make sure to order your floor work hubs and patch cables early and in advance of the show moving in I l Orientation The Booth or Aisle s surrounding your booth A minimum of one surrounding Booth or Aisle is required two or more would be more helpful for Smart City to accurately install your services 2 Booth dimensions example 10x10 20 x 20 Scale 1 equal to 2 ft 5795 W Badura Ave Suite 110 Las Vegas Nevada 89118 888 446 6911 702 943 6087 Fax 702 943 6001 SmartCity Exhibitor Security Order Form Event Lon DLAC Dates amp CONCA STAFF PRO is pleased to offer high quality BOOTH SECURITY SERVICE for those exhibitors who desire security for their individual booths beyond that level which has been arranged for by Show Management Please direct inquiries and orders regarding this service to STAFF PRO INC 300 East Ocean Boulevard Long Beach California 90802 Tel 562 499 7593 Fax 562 499 7594 Attn Eric Harvey EVENT NAME COMPANY NAME BOOTH NUMBER CONTACT NAME HALL ADDRESS CITY STATE TELEPHONE FAX E MAIL ADDRESS How may we con
73. es pieces to be delivered to different areas levels in the same building or to other venues such as a hotel near an event venue What are Stacked Shipments Shipments loaded in such a manner requiring multiple items to be removed to ground level for delivery to booth Stacked or cubed out shipments loose items placed on top of crates and or pallets constitute special handling What are Multiple Shipments Multiple shipments on a truck do not automatically indicate special handling unless the shipments are mixed on the truck failing to maintain shipment integrity and or have multiple deliver areas What are mixed shipments Mixed shipments are defined as shipments of mixed crated and uncrated goods where the percentage of uncrated is minimal and does not warrant the full uncrated rate for the shipment but does require special handling What does it mean if have No Documentation Shipments arrive from a small package carrier including among others Federal Express and UPS without an individual Bill of Lading requiring additional time labor and equipment to process What about carpet pad only shipments Shipments that consist of carpet and or carpet padding only require additional han dling because of additional labor and equipment to unload What is Inbound Shipments being sent to a warehouse for advance receiving or to show site What is Outbound Shipments leaving show site and being sent to another destination What is Off Ta
74. f the Fire Department by either a State Fire Marshal s certification of flame retardency or the ability to pass a field flame test however that nothing in this section shall be held to prohibit the display of saleable goods permitted and offered for sale On Walls Or Ceilinas When used as interior wall or ceiling finish carpeting and similar materials having a snapped tufted looped or similar surface shall have a Class 1 flame spread classification Special Finish Materials Any material having a brushed or nappe finish such as but not necessarily limited to carpeting materials shall have a flame spread rating of not more than 25 regardless of location or occupancy Interior Finish of Decorative Material Unframed Rigid Combustible Material Rigid Combustible decorative material and assemblies of materials not more than 1 4 inch in thickness used for folding doors room dividers decorative screens and similar applications which do not create concealed spaces and are installed with exposed edges shall be flame retardant Framed Rigid Combustible Decorative Materials Rigid combustible decorative material and assemblies of materials not more than 1 4 inch in thickness used for folding doors room dividers decorative screens and similar applications which are installed with all edges protected shall conform to the following 1 All exposed edges shall be protected with frames of metal or other noncombustible material
75. for this effort In Your Booth shipping e Clean your space when the show closes to be sure possible recyclable or reusable items are Your Booth not left behind e Ask about caravans and consolidated shipments going to another industry show to save on fuel emissions THEEXPOGROUP HP Exhibitor Data 2015 KeHE Natural Fall Show 5931 West Campus Circle Drive Irving Texas 75063 September 10 2015 Phone 972 580 9000 Fax 972 465 1144 Long Beach Convention Center Discount Deadline Log on to cyberservicesTM at www theexpogroup com Long Beach CA August 10 2015 PLEASE TYPE OR PRINT LEGIBLY THE FOLLOWING INFORMATION Company Exhibiting Company BoothNumber Information Contact Name Billing Address City State Zip Contact Name Email Address Telephone Number Fax Number Website consent to allow The Expo Group and parties involved in the production of this show to send facsimiles and email communications to the fax numbers and email addresses listed herein Declining to consent will result in your not receiving important show information in a timely manner Signature Personal Information Contact Name Title Street Address City State ZP Telephone Number Fax Number Cell Phone Number Email Address Pre Show On Site Contact Name Title Street Address City State Zip Telephone Number Fax Number Cell Phone Number Email Address Onsite Con
76. h CA YOU ARE ENTERING A CONTRACT WHICH LIMITS YOUR POSSIBLE RECOVERY IN CASE OF LOSS OR DAMAGE The terms and conditions set forth below become a part of the Contract between THE EXPO GROUP L P and you the EXHIBITOR EXHIBITOR is deemed to have accepted these terms and conditions when any of the following conditions are met THE MATERIAL HANDLING SERVICE AGREEMENT IS SIGNED EXHIBITOR S MATERIALS ARE DELIVERED TEG S WAREHOUSE OR A SHOW OR EXPOSITION SITE FOR WHICH IS THE OFFICIAL SHOW OR e AN ORDER FOR LABOR AND OR RENTAL EQUIPMENT IS PLACED BY EXHIBITOR WITH TEG OR THE ON SITE EXHIBITOR DATA AGREEMENT IS SIGNED 1 DEFINITIONS For purposes of the Contract TEG means The Expo Group L P d b a The Expo Group Custom Exhibits d b a The Expo Group and their respective employees directors officers agents assigns affiliated companies and related entities including but not limited to any subcontractors TEG may appoint The term EXHIBITOR means the Exhibitor its employees agents representatives and any Exhibitor Appointed Contractor EAC Cold Storage Holding of Goods in a climate controlled area Accessible Storage Holding of Goods in an area from which Goods may be removed during shows Services Warehousing transportation drayage un supervised labor supervised labor and or related services Show Site The venue or place where an exposition or event takes place Super
77. he primary and excess umbrella general liability policies The insurance form must list as Additional Insureds and or Covered Locations The Expo Group L P ORGANIZER FACILITY Exhibitor s Represented all Exhibitors represented by the contractor must be named as additional insured SHOW Move In date s through Move Out date s See Quick Facts The insurance form must list as the Certificate Holder The Expo Group L P 5931 West Campus Circle Drive Irving Texas 75063 Minimum Coverage Requirements for Primary amp Excess Umbrella Commercial General Liability Each EAC shall maintain insurance coverage of the types and in the minimum amounts as follows Limits Primary Each Occurrence 1 000 000 Products COMP OP AGG 2 000 000 Personal amp Adv Injury 1 000 000 General Aggregate 2 000 000 Excess Umbrella Each occurrence 1 000 000 Aggregate 1 000 000 Coverage for contractual liability and products liability The following entities shall be named as Additional Insureds for all ongoing operations The Expo Group L P ORGANIZER FACILITY Exhibitor s Represented all Exhibitors represented by the contractor must be named as additional insured SHOW Move in date s through Move Out date s See Quick Facts page Insurer shall waive any right of subrogation against ORGANIZER and The Expo Group L P their officers directors agents or employees Coverage cannot be cancelled or reduced without at least 30 days prior written
78. ht tickets must be submitted when recording shipments for unloading To enable us to serve you better copies of bills of lading should be sent to The Expo Group at our letterhead address or e mail your Customer Account Manager All shipments not properly labeled no company name no booth no final destination will be held in a freight holding area Please check in at The Expo Group Service Desk with your shipping information and paperwork In the event your materials are not received by The Expo Group contact your carrier directly Have your shipping pro number available before you call Use of couriers such as UPS Federal Express Airborne and DHL are not recommended These carriers deliver freight in bulk and receive one signature for all shipments before the shipments are accounted for The Expo Group is not responsible for shipments said to be delivered but not accounted for Attention International Exhibitors Visit https www ippc int for details about new wood packaging materials regulations Weight Verification All shipments to The Expo Group warehouse or show site which arrive via common carrier van line or any closed bodied vehicle with dual wheels must be weighed to insure complete accuracy in preparation of your invoice The Expo Group asks that you please accompany all shipments with a certified weight ticket Please have driver present this weight ticket upon checking in to be unloaded If you are using a priv
79. ials will be required to use the material handling services offered on Material Handling Page To further assist you The Expo Group offers Cart Service for Personally Operated Vehicles POVs only A POV is defined as a passenger car pickup truck or van Flatbeds 15 or longer U Haul s or other box trucks and vans are not considered POVs and will be subject to standard material handling rates Should you have more exhibit materials than you can individually hand carry we can deliver your boxes loose display materials etc to your booth space via flat cart The Cart Service is offered to help you save time money and hassle by delivering your equipment in one or more trips in a timely manner A one way cart load is defined as the maximum amount of loose or boxed exhibit material equal to or less than 500lbs that will fit on a four wheeled manually operated or electric flat cart which has approximate flat bed dimensions of 3 wide x 6 long or more Cart Service will only be available during move in and move out Cart Service rates are available one way or roundtrip Should you have any questions regarding this service or the definitions stated above please contact your Customer Account Manager ONE WAY CART SERVICE 75 00 x subtotal number of cart loads ROUND TRIP CART SERVICE 150 00 x subtotal number of cart loads Hand Carry POV Exhibitors may hand carry their merchandise from their Personally Owned Vehicle a
80. illed at 50 Items ordered and delivered but subsequently cancelled will be charged 100 of the applicable price ADDITIONAL INFORMATION Can t find it Please call your Customer Account Manager CAM with any questions needs or special requests CALCULATING YOUR TOTAL Subtotal Taxes and Fees Multiplied by 9 of the Subtotal TOTAL Exhibiting Company Booth Number Print Name Authorizer s Signature Date THEEXPOCGHRHOUP Branding How should vend my artwork Thege guidelines are vital 20 we enoure your graphics look the very begt 1 All logos must be in a vector format saved in Adobe Illustrator or as an EPS file Raster images will not be accepted this includes jpg png or gif files copied directly from a website 2 All text should be converted to outlines or with the fonts provided PC fonts only All fonts must be embedded 3 Photographic images should be 300 dpi at the final size in the layout in either JPG or TIF file format sorry Internet images will not be used e How an image is originally acquired will determine its resolution and thus the size it can print at for clear and crisp printing e Resolution and size dimensions are inversely proportional to each other If you enlarge an image you lower its resolution 4 You must provide either a printed proof or a PDF proof when submitting artwork This allows us to check the files for the font color problems missing links and mo
81. illed at prevailing rates with a four hour minimum call Depending on the nature of the event additional labor may also be required Access to the sound system record out feeds and the CATV access fees will be billed at 25 00 per room per day Additional labor and materials incurred for those connections will be billed at standard rates Due to space limitations only our most frequently requested items are listed Please call for pricing and availability on more extensive sound lighting anh vut quirements PROJECTIONP The Long Beach Convention amp Entertainment Center 300 East Ocean Boulevard Long Beach CA 90802 phone 562 499 7546 fax 562 499 7683 www projection com PROJECTION PRESENTATION TECHNOLOGY m Call 562 499 7676 M Fax 562 499 7683 B www projection com LONG BEACH SmartCity Conventions Arena Performing Arts Billing Company Name Show Dates EE Billing Company Address Incentive Order Deadline 14 Days Prior 1st Day Show Move in City State Country Zip Phone Number Credit Card Number L AMX MC L Visa Expire Date MM YY Cell Number Credit Card Billing Address redit Card Billing City State Country Zip Print Credit Card Holder Name as it appears on card Card Holder Signature A valid credit card number with signature must be on file regardless of payment method Total payment must accompany order With execution of this docume
82. imum 50 00 CWT 1 250 00 addition to above charges Direct Shipments to Show Site 200 Ib minimum First day of Direct Freight Acceptance September 9 2015 L NENNEN Additional Handling ST ccc csssscscsssssssscscscsssescssssscssssssseasoneseusseeesseaseesessesesssususesssersenssenssousss Crated Inbound One Way Overtime Additional Handling One Way Overtime e ne nme se ne he nensis nns nens Crated Outbound Overtime Surcharge Additional Handling Outbound Overtime Surcharge Additional Surcharges Off Target SEI Late to Warehouse delivery fee after September 4 2015 Delivered to Show Site 28 65 CWT4 75 00 Shipments Returned to Warehouse 2500 Ib MINIMUM ooooccccocccccnconconcnnconcnnnnnnnnnnconcnnnonnnnconcnnannannanconnns Small Packages show days only 25lb each piece 52 70 piece Hand carry empty storage fee sessi he re re sess sse sa sess eese sensn nnns In addition to above charges MONEY SAVING TIPS Consolidate shipments when total weight is less than 200 lbs for example 3 Separate Shipments 1 Consolidated Shipment 54 lbs charged 200 Ibs 178 80 3 pieces
83. ing held fuel shall be maintained between 1 4 and full of fuel Caps for fuel tank fill pipes shall be of the locking type and maintained locked If it is not practical to attach such a cap an alternate method may be employed with permission of the Long Beach Fire Department Electrical System The electrical system shall be de energized This will be one by one of the following 1 Removing the battery 2 Removing the battery cable Disconnecting one battery cable and covering it with electrical tape or other similar insulating material Location Display shall be located so as not to obstruct any required aisle or exit way Miscellaneous Operation of motor vehicles is prohibited except for late night or morning hours while setting up or taking down equipment for shows Fireworks and or Pyrotechnics Listed below are the requirements for any inside fireworks display held in the City of Long Beach 1 No fireworks display will be allowed during an open dance floor concert 2 In a concert where seating is provided fireworks are allowed when a Pyrotechnician licensed by the California State Fire Marshall has obtained a permit through Long Beach Bureau of Fire Protection office This technician must be present for the fireworks display b Ifthe standby fireman present feels unsure about the proposed display he may require the pyrotechnician to demonstrate the firework in question outside in a clear area 3 Afire stan
84. irements L Furniture amp Accessories Signs O Material Handling L Exhibitor Supervised Labor TEG Supervised Labor 00 0 Q Q O Electrical Service Total Amount Due Exhibiting Company Booth Number Print Name Authorizer s Signature Date THEEXPOGROUP 2015 KeHE Natural Fall Show Green Enough 5931 West Campus Circle Drive Irving Texas 75063 September 10 201 9 Phone 972 580 9000 Fax 972 465 1144 Long Beach Convention Center Log on to cyberservices at www theexpogroup com Long Beach CA lt can be easy to be green The Expo Group reduces reuses recycles and encourages you to do the same Your Booth Order booth services online to reduce paperwork e Rent carpet directly from us to be sure it contains recycled content and is recyclable e Ask about graphics and signs that can be made from materials containing recycled content and are recyclable e Consider our modular Octanorm rental systems to assure your booth is reused and recycled Be sure any printed materials given away in your booth are on recycled paper Reduce the amount of booth literature by providing access to digital files Consider printing locally what needs to be printed rather than shipping in paper Order giveaways responsibly to avoid toxic materials and useless products that will end up in the hotel room trash e Donate booth materials to local charities or schools Some organizers have show wide programs
85. itor Order agreement shall in all respects be governed interpreted and enforced in accordance with the laws of the State of California The venue for any actions or proceedings arising out of this Agreement shall be in San Diego County California Men CONVENTION amp ENTERTAINMENT CENTER Exhibitor Rules amp Regulations No signs banners decorations or materials of any nature are to be taped tacked secured fastened or anchored to any building part wall pillar door or window No outside food or beverage is allowed inside the facility Please contact our in house food and beverage provider at Ext 565 for this service No items may be thrown at any time from your booth s If your booth generates boxes or trash during show hours porter service is recommended This service may be ordered through your show s general contractor or by dialing Ext 541 on a building house phone Please remember not to throw boxes or trash generated during show hours into the aisles We recommend locking or removing valuables from your booth nightly Loading docks are for loading and unloading only All vehicles left in loading areas will be towed away at the owner s expense When loading and unloading items you must enter and exit through loading dock areas only No carts cases or boxes will be allowed through public entrance doors The exhibition hall air walls are covered with a delicate vinyl fabric This fabric tears easily Please us
86. ived at show site during show days only What is a Cartage Company Freight forwarders as well as other carriers will often outsource the delivery of their freight to third party cartage companies Cartage companies provide local pick up and delivery services to and from the event venue as well as other locations In most cases cartage companies will consolidate shipments from multiple carriers onto a single truck Due to their loading unloading procedures these shipments may fall into the additional handling category What is Ground Loading Unloading Vehicles that are not dock height preventing the use of loading docks such as U hauls flat bed trailers double drop trailers company vehicles with trailers that are not dock level etc What is Constricted Space Loading Unloading Trailer loaded high and tight shipments that are not easily accessible Freight is loaded to full capacity of trailer top to bottom side to side One example of this is freight that is loaded down one side of a trailer that must be bypassed to reach targeted freight What is Designated Piece Loading Unloading Drivers that require the loading crew to bring multiple pieces of the freight to the rear of the trailer to select the next piece having to remove freight from the trailer then reload to fit or the trailer must be load ed in a sequence to ensure all items fit What is Alternate Delivery Location Shipments that are delivered by a carrier that requir
87. l Fall Show Information 5931 West Campus Circle Drive Irving Texas 75063 September 10 2015 Phone 972 580 9000 Fax 972 465 1144 Long Beach Convention Center Discount Deadline Log on to cyberservices at www theexpogroup com Long Beach CA August 10 2015 WHAT IS MATERIAL HANDLING Material handling is the process of receiving your materials either at the warehouse in advance of the show or at show site during move in delivering them to your booth removing empty containers for storage during the show returning the empty containers to your booth after the show delivering your materials back to the dock and loading for outbound shipping Charges are determined by weight and ease of handling EMPTY REMOVAL INSTRUCTIONS All exhibitors must have all crates tagged for empty storage by 2 hours prior to end of Exhibitor move in NOTE Exhibitors will be subject to a surcharge of up to 20 of the total freight invoice if crates are not tagged for removal by set deadline Any shipment not handled by The Expo Group but for which The Expo Group is required to handle storage of the empty shipping containers a charge of 50 00 per crate case box or carton will be assessed CERTIFIED WEIGHT TICKETS In the event that no weight tickets or inaccurate weight tickets are indicated on the delivery documents presented The Expo Group shall estimate the weight or re weigh and charges shall be based upon the estimates The estimated weight shall b
88. l stored in containers with empty labels e To expedite removal of materials The Expo Group shall have authority to change designated carriers e The Expo Group has Right of Preference into and out of show site building to prevent tie ups and provide an orderly operation for the show e Exhibitors have the responsibility of arranging for outgoing shipments e Make sure materials are properly crated and labeled before turning in Bills of Lading to freight desk This prevents shipping out empty crates e Acceptance of Bills of Lading by The Expo Group freight desk does not represent acceptance of counts on the bill All outgoing freight will be counted by designated carrier at the booth notifying The Expo Group of any adjustments The Expo Group is not responsible for security of exhibitor freight that is left unattended in the booth while waiting for the designated carrier e The Expo Group shall not be liable to any extent whatsoever for any actual potential or assumed loss of profits or revenues or for any collateral costs which may result from any loss or damage to an exhibitor s materials which may make it impossible or impractical to exhibit same e Claims for loss or damage must be submitted to The Expo Group prior to the close of the Show No suit or action shall be brought against The Expo Group more than one 1 year after the accrual of the cause of action e Any claims regarding material handling services will be adjudicated on its own
89. merits and shall not impact payment for any other services due ALL CHARGES ARE THE RESPONSIBILITY OF THE EXHIBITING COMPANY FROM WHOM MATERIALS HAVE BEEN RECEIVED AND HANDLED THE EXPO GROUP RESERVES THE RIGHT TO SHIP MATERIALS WITH OFFICIAL SHOW CARRIER IF EXHIBITOR CARRIER DOES NOT CHECK IN BY THE APPOINTED DATE AND TIME Material Handling THEEXPOGROUP gt l Hi 2015 KeHE Natural Fall Show Definitions 5931 West Campus Circle Drive Irving Texas 75063 September 10 2015 Phone 972 580 9000 Fax 972 465 1144 Long Beach Convention Center Discount Deadline Log on to cyberservices at www theexpogroup com Long Beach CA August 10 2015 Crated Material that is skidded or is in any type of shipping container that can be unloaded at the dock with no additional handling required Additional Handling Applies to shipments that are loaded by cubic space and or packed in such a manner as to require additional labor handling such as ground unloading constricted space unloading designated piece unloading carpet only shipments or stacked shipments Also included are mixed shipments and shipments without individual bills of lading Shipments loaded in this manner require additional time labor or equipment to unload sort and deliver Federal Express UPS Airborne Express and DHL are included in this category due to their delivery procedures What is Small Package 25lbs maximum per package Letters or small packages rece
90. mpleted at Show Site by TEG or delivery of outbound Goods 8 ADVANCED WAREHOUSING TEMPORARY STORAGE TEG assumes no liability or responsibility for loss or damage to Goods delivered to the Advance Warehouse or other similar Temporary Storage facilities 9 EXHIBITOR recognizes that TEG provides services as EXHIBITOR s agent and not as bailee or shipper If any employee or subcontractor of TEG shall sign a delivery receipt bill of lading or other document EXHIBITOR agrees that these signatories will do so as EXHIBITOR s agent and EXHIBITOR accepts the responsibility thereof TEG or its subcontractors are authorized to note the quantities or condition of items on the EXHIBITOR s bill of lading when the actual count or condition of such items do not conform to the amount or amounts recorded by EXHIBITOR Correct weights with Weight Certificate must be provided otherwise TEG s or its subcontractor s estimate will prevail in the event of any weight discrepancy 10 Exhibitor permits all contact information provided to TEG to be used by TEG and shared with other entities assisting in the production of the event in question Facsimiles and email communications may include show information promotional materials advertising statements and other commercial notices Permission may be revoked by the EXHIBITOR in writing 11 In the case of bills submitted to parties other than the EXHIBITOR i e Third Parties such arrange ments in no way release EXHIBI
91. n Shipped via Circle one Common Carrier Van Line Private Vehicle Air Freight Other Mobile Units List Carrier Name s Number of Pieces to be shipped Largest Piece Size Weight Type of Packing Crated Uncrated Machinery Misc Estimated Total Weight of Booth In case a problem occurs with shipment contact in order of preference Shipping m Problems Phone Number Office Home Cell Name Phone Number Office Home Cell All freight handling charges must be paid in full at show site by check or credit card Shipment of materials to warehouse or show site address indicates acceptance of these terms 13d THEEXPOGROUP Warehouse Shipments EXHIBIT MATERIAL To EXHIBITOR BOOTH c o THE EXPO GROUP YRC 15400 S Main St Gardena CA 90248 Name of Convention 2015 KeHE Natural Fall Show Must Arrive by September 4 2015 Carrier No Pieces Materials arriving at the warehouse after August 24 2015 will be subject to a surcharge THEEXPOGROUP Warehouse Shipments EXHIBIT MATERIAL To EXHIBITOR BOOTH c o THE EXPO GROUP YRC 15400 S Main St Gardena CA 90248 Name of Convention 2015 KeHE Natural Fall Show Must Arrive by September 4 2015 THEEXPOGROUP Warehouse Shipments EXHIBIT MATERIAL To EXHIBITOR BOOTH c o THE EXPO GROUP YRC 15400 S Main St Gardena CA 90248 Name of
92. nd accepting all Terms and Conditions and agrees that Authorizer and Exhibiting Company will be fully governed by the provisions described therein Exhibiting Company Print Name Authorizer s Signature Booth Number Date THEEXPOGROUP MEE 2015 KeHE Natural Fall Show Authorization 5931 West Campus Circle Drive Irving Texas 75063 September 10 201 o _ u Phone 972 580 9000 Fax 972 465 1144 Long Beach Convention Center Log on to cyberservices at www theexpogroup com Long Beach CA Submit by Discount Deadline Date Exhibiting Company Booth Number Third Party Info Name Billing Address City State Zip Country Contact Name Email Address Telephone Number Fax Number Website Third Party Payment Policy e The payment record of the Third Party must be acceptable to The Expo Group e Form is completed and signed by both parties and returned to The Expo Group at least 14 days prior to show move in e The exhibiting firm is ultimately responsible for payment of all charges by show conclusion e All billing discrepancies must be resolved with The Expo Group within 30 days from close of the show Services to be invoiced to Third Party The Expo Group Services Furniture Carpet OForklift Labor Booth Labor Material Handling Hanging Signs Labor Freight Services Ground Transport International Services Booth Cleaning Porter lOther Card Type O American Express
93. ndalism _ 4290 6129 faulty exhibitor equipment or overloads 1430 20 43 caused by exhibitor For your 500 714 protection you should install a surge 290 414 protector on your computer s All 42 90 61 29 electrical installations and connections F O M 00 Extension Cord lug Strip ElectricalLabor ST Monday Friday 8 00 am 4 30 pm OT before 8 00 am and after 4 30 pm and Saturday Sunday and Holidays to all electrical service should be made by a CTS technician CTS TEG will not be responsible for any damage or loss to any equipment component computer hardware or software and or any damage or injury to any person caused by installation connection or plugging in of any electrical outlet by person other than a CTS technician 128 60 183 71 257 15 367 36 IMPORTANT Dedicated Circuits and 24 Hour Services will be doubled the listed price and require a 20 amp Outlet Please double the rates Electricity will be turned on within 30 minutes of the show opening and off within 30 minutes after show closing Exhibitors are not permitted to use power unless ordered Exhibitors found using outlets without an order will be subject to the regular rate for outlets used Power sharing is not permitted between exhibitors Cancellation Policy OUTLET LOCATION amp DISTRIBUTION All electrical outlets will be installe
94. ng telephone cleaning and material handling no contractor other than the official contractor will be approved This regulation is enforced as equipment and facilities are the sole responsibility of the respective owner The exhibitor shall control only the material and equipment that he she owns and that is to be used in the exhibit space Official Service Contractors are appointed to perform and provide necessary services and equipment The Official Service Contractors will provide all usual trade show services including labor Supervision however may be provided by the exhibitor The exhibitor may appoint either the official contractor for supervision or a qualified non official contractor Official Show Contractors e Ensure orderly and efficient installation and removal of exhibits Assure the distribution of labor to all exhibitors according to need Provide sufficient labor to satisfy the requirements of exhibitors and for the show itself See that the proper type and limits of insurance are in force Avoid any conflict with local union regulations and requirements Should an exhibitor wish to employ the services of a contractor other than the Official Show Contractor the following conditions must be met e The exhibitor must inform The Expo Group of the name and address of the contractor and the work to be performed by completing the Authorization below The Authorization must be received by The Expo Group no later than 30 days prior t
95. notice to ORGANIZER and The Expo Group L P Workers Compensation Insurance Each EAC shall maintain Workers Compensation and Occupational Disease insurance in full compliance with all federal and state laws covering all of EAC s employees engaged in the performance of any work for Exhibitor Coverage for Workers Compensation and Employers Liability shall be insured for the following limit Each Accident 1 000 000 Disease Each Employee 1 000 000 Disease Policy Limit 1 000 000 Automobile Liability Automobile liability must be covered whether EAC has a vehicle on site or not Each EAC shall maintain insurance coverage in the minimum amounts as follows Combined Single Limit 1 000 000 EAC acknowledges reading and accepting this Agreement and agrees that it will be fully governed by the provisions described herein Name of Exhibitor Appointed Contractor Booth Number By print name Signature Date DATE MM DD YYYY CERTIFICATE OF LIABILITY INSURANCE SAMPLE BORDURE PRODUCER 000 000 0000 FAX THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE AGENTS NAME HOLDER THIS CERTIFICATE DOES NOT AMEND EXTEND OR AGENTS ADDRESS ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW INSURERS AFFORDING COVERAGE NAIC INSURED YOUR COMPANY NAME YOUR COMPANY ADDRESS INSURER A EAC FOR INSURER E COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BE
96. nt OVERHEAD PROJECTORS Overhead Transparency Projector w Dual Lamp 35 00 Hi Intensity Overhead Projector 150 00 PROJECTION CARTS STANDS 34 42 or 54 Projection Cart w Drape 35 00 50 Safelock Stand serrana ated uva danes 30 00 PRESENTATION ACCESSORIES Laser POIHEBE CIO DPI TA 35 00 3 Light Speaker Timer 75 00 Hardback Flipchart Easel 40 00 Pipe and Drape TO wx T6 BY 120 00 Pipe and Drape 10 w x 20 h 175 00 Pipe and drape is recommended for a professional appearance with rear screen projection lt lt gt e e e or e e d Hi Resolution RGB Distribution Amplifier 1x6 125 00 Seamless Data Switchers CALL VGA Distribution Amplifier P2DA4 1x4 60 00 RGB Harness Cables 50 linear foot Scan iniit Ertir UKE bM EEIT Enes 250 00 Projector Stacker Hanging Brackets CALL LCD Support Package Small Room Includes Cart VGA Cable amp Power 75 00 Projector Riser Scaffolding per section 75 00 VIDEO TRIPODS Video Tripod Camcorder
97. nt the Customer hereby authorizes Smart City to provide services as requested herein is authorized to request such services and acknowledges full and complete understanding of the Terms and Conditions and Attachments View complete Terms amp Conditions at orders smartcitynetworks com tc aspx center 044 Dedicated Wired Internet Premium Wired Internet Basic Wired Internet Routers Allowed No wired or wireless routers No wired or wireless routers Connection speeds of 3Mbps and up Shared Connection speeds up to 10Mbps Shared Connection speeds up to 1 54Mbps Required for Recommended for Recommended for e Web Casting e Wired Cyber Cafe e Email e HD Streaming e Social Media Feeds e Surfing the Internet e Routers wired or wireless e Multi Media Downloads Includes 5 Static Public Addresses Includes 1 Static Private IP Address Supports 1 device only Important All online orders will receive a 5 discount ORDER ONLINE orders smartcitynetworks com ordering aspx Incentive rate applies to orders received with payment 14 days prior to 1 day of show move in 1 Shared Internet Services Routers Prohibited QTY Incentive Base On Site Total a Premium Internet Service o ooo 1095 139 1674 b Additional Devices for Premium Service 150 185 222 c Upgrade to Public IP Address for Premium Internet Service 99 209 358
98. ntact Name Email Address Contractor Telephone Contractor Fax Authorizer acknowledges reading and accepting all Terms and Conditions and agrees that Authorizer and Exhibiting Company will be fully governed by the provisions described therein Exhibiting Company Booth Number Print Name Authorizer s Signature Date THEEXPOGROUP 2015 KeHE Natural Fall Show September 10 2015 Requirements 5931 West Campus Circle Drive Irving Texas 75063 i u Phone 972 580 9000 Fax 972 465 1144 Long Beach Convention Center Log on to cyberservices at www theexpogroup com Long Beach CA Submit by Discount Deadline Date Exhibitor Appointed Contractor EAC Access to the Show Floor Wristbands give approved EACs access to the show floor during Exhibitor move in and move out hours only Wristbands will only be distributed to EACs with an EAC Work Authorization Form a valid Certificate of Insurance and a copy of the additional insured endorsements required on the primary and excess umbrella general liability policies on file Wristbands must be worn at all times and visible to security and show management personnel After hours work passes are available for access to the exhibit floor at The Expo Group Service Center desk Certificate of Insurance Each EAC shall provide The Expo Group with a valid Certificate of Insurance and a copy of the additional insured endorsements required on t
99. o Group Long Beach Convention Center Hall B 300 E Ocean Blvd Long Beach CA 90802 e Receiving Information Direct shipments will be accepted from e September 9 2015 beginning at 11 00am to September 10 2015 e Unfortunately early shipments cannot be accepted B aum ib amt THEEXPOGROUP o 2015 KeHE Natural Fall Show Shipping Data 5931 West Campus Circle Drive Irving Texas 75063 September 10 2015 Phone 972 580 9000 Fax 972 465 1144 Long Beach Convention Center Discount Deadline Log on to cyberservicesTM at www theexpogroup com Long Beach CA August 10 2015 Important please return in order to help us facilitate the proper staff and equipment to unload your exhibit materials Please copy for your reference Company Exhibiting Company Booth Number Information Contact Name at Exhibiting Company Telephone Number Fax Number Corporate Name What are the least number of work days to erect your booth Shipping shipper Information Name of Company if different from above i e exhibitor appointed contractor etc Address From where material will be shipped City State Zip Contact Name Telephone Number _ Date Shipment being sent _ lntendedExpected arrival date Material being shipped to Circle one Warehouse Direct to Convention facility If using a Customs or International forwarder please print name Phone Number Fax Number Transportatio
100. o the show If notification is not received 30 days prior to the show The Expo Group labor must be used for all work and the exhibitor appointed contractor will be permitted to supervise only The contractor hired by the exhibitor must e Provide no later than 30 days prior to the show a Certificate of Insurance with at least the following limits e Comercial Liability not less than 1 000 000 each occurrence 2 000 000 general aggregate Workers Compensation Insurance including Employer s Liability coverage in a minimum amount not less than 1 000 000 Auto Liability not less than 1 000 000 each occurrence naming The Expo Group the General Contractor Show Management Facility and Organizer as additional insured except for Workers Compensation e Agree to abide by all rules and regulations of the show and union rules and regulations e Wear identification badges at all times Temporary labor badges will be provided Badges will be issued only to representatives of said contractor assigned to supervise install dismantle or maintain exhibits and exhibit related equipment This form must be accompanied by the insurance certificate Please obtain this certificate from your insurance carrier and send with this form INCOMPLETE OR UNSIGNED FORMS WILL NOT BE ACCEPTED Acknowledged and agreed to by Signature of Exhibitor Date Service to be Performed Contact Name Company Name Booth Number Street Address City otate Zip Country Co
101. olution projectors for 16 9 and high definition applications Most makes amp models available including Barco amp Digital CALL Specialty 125 00 VIDEO DATA MONITORS 8 Preview Monitor 75 00 27 Video MONO ERPE PM re S110 00 17 LCD Flat Panel Monitor 75 00 21 LCD Flat Panel Monitor 175 00 23 LCD Flat Panel Monitor 16 9 Ratio 225 00 32 LCD Flat Panel Monitor 16 9 Ratio 350 00 42 Plasma Monitor 1024x768 16 9 Ratio 450 00 50 Plasma Monitor 1024x768 16 9 Ratio 550 00 60 Plasma Monitor 1024x768 16 9 Ratio 750 00 Available with wall mount brackets or table amp floor stands CALL 20 Monitor DVD Combo 125 00 VIDEO ACCESSORIES Video Distribution Amplifier 50 00 Video Switcher 6x1 75 00 DATA ACCESSORIES Wireless Presentation Remote 50 00 RGB Switcher 6x1 8x1 10X1 90 00 VGA Switcher 4X1 90 00 RGB Distribution Amplifier 1 3 90 00 Projection Equipme
102. omer No 2015 044 GRAND TOTAL Network Security Declaration Center Long Beach CC 044 CA Company Name Show Booth Room Customer Ref 2015 044 The Network Security Policy implemented for this Facility requires Customer s adherence to several necessary precautions in order for Smart City to maintain a healthy viable network for all Customers This declaration of compliance with the security requirements as noted herein is an acknowledgement of Smart City s filtering policies and must be completed signed by an authorized Customer representative and mailed or faxed to Smart City prior to the requested network service s being activated for Customer s usage Network Security Policy Smart City requires that all devices directly or indirectly accessing Smart City s network s have the latest virus scan software Windows security updates system patches and any other technological precautions necessary to protect the Customer s and others from viruses malicious programs and other disruptive applications Any device s which adversely impacts Smart City s network s may cause service interruptions to Customer s which can lead to disconnection of the Customer s equipment from the network s with or without prior notice at Smart City s sole discretion The device s in question will remain disconnected until all issues are adequately resolved All charges will apply and no refunds will be given Additional ch
103. or solid wood of a minimum of 1 4 inch dimension 2 The total square foot area of the material shall not exceed ten percent 10 of that of the floor area of the room in which the material is installed Canvas cloth cardboard leaves or similar combustible materials shall not be used in construction of ceilings for longer than thirty 80 days and shall be completely flame retardant Required exit doors exit lights fire alarm sending stations wet standpipe hose cabinets and fire extinguisher locations shall not be concealed or obstructed by any decorative material Treatments used to accomplish this flame retardation shall be renewed as often as deemed necessary by Fire Prevention Bureau to maintain the flame retardation effect All displays or exhibits of combustible material or construction and all booths and temporary construction in connection therewith shall be so limited in combustibility or protected as to avoid any undue hazard of fire that might endanger occupants before they have the opportunity to use available exits as determined by the authority having jurisdiction Non compliance of this requirement will cause the revoking of fire permit and or in the case of exhibits the elimination of the booth from the show Motor Vehicle Display The following are the Long Beach Fire Department s minimum fire safety requirements for public display of motor vehicles assemblage occupancies Fuel Tanks Fuel tanks unless never hav
104. ormation Company Name Phone Contact Name Address City State Zip Contact Phone Cell Number Fax Number E mail Address Product Service Description lm lt m g Rental Furniture Create a great first impression with quality rental furniture ordered directly from The Expo Group No other furniture provider can offer the superior customer service and one invoice one payment features of The Expo Group Your Single Source Solution Please make your selections on the corresponding order form Actual furniture styles and carpet colors may vary a wai 9 et Metal Literature Stand Wastebasket Round Tables Draped Table i Padded B Arm Chair Side Chair Grid Wall Slimline Chair Corporate 5931 W Campus Circle Drive Irving Texas 75063 theexpogroup com Main 972 580 9000 Fax 972 550 7877 2015 KeHE Natura 5931 West Campus Circle Drive Irving Texas 75063 September 10 2015 Phone 972 580 9000 Fax 972 465 1144 Log on to cyberservices at www theexpogroup com Long Beach CA on Fall Show Long Beach Convention Center Furniture amp Accessories Discount Deadline August 10 2015 Booth comes with 1 8 x 30 Champagne Draped Table 2 Slimline Chairs 1 Wastebasket Booth ID Sign Carpet Advance Price 152 05 128 45 92 65 158 15 247 80 265 30 99 05 28 75
105. oss of profits or revenues or for any collateral costs or conse uential damages which may result from 1 any loss injury or damage to EXHIBITOR s ractices Additional ly TEG shall not be liable for 1 any loss damage or delay as a result of fire lightnin strikes riot or civil commotion or any other cause or condition beyond the control of TEG 2 damage to uncrated materials materials improperly packed or 3 concealed damage or loss theft or disappearance of EXHIBITOR s materials while at the show or EXHIBITOR s materials are in EXHIBITOR s possession or are located within or near the confines of EXHIB ITOR s booth TEG s liability shall be limited to any loss or damage which results solely from TEG s negli gence in the actual physical handling of EXHIBITOR s materials and not from any other type of loss or damage TEG s maximum liability for any cause shall be limited to 0 30 per pound er article with a maximum liability of 50 00 per item or 1 000 00 per shipment TEG shall not be responsible for loss theft or disappearance of materials before they are picked up from EXHIBITOR s booth or for reloading after the show Bills of lading covering outgoing shipments which are furnished to TEG by EXHIBITOR will be checked at the time of actual pickup from the booth and corrections made where discrepancies occur Any claims for loss injury or damage must be submitted to TEG within thirty 30 days of the close of the show in
106. ours prior to arrival ocean freight 8 hours prior to arrival The FDA might impose penalties for disobedience of their regulations and the products will most likely be destroyed at the shipper s expense Clarification on the above information can be found at the FDA s website or by calling them directly Link www fda gov oc bioterrorism bioact html Contact FDA 1 888 INFO FDA Smart City Wireless Services Long Beach Convention Center Wi Fi Quick Access Guide Wireless services are now a self service option you may purchase at any time L r CONG DEAE mr 95s CONVENTION ENTERTAINMENT CENTER mw zu Welcome to the Long Beach Convention Center Exhibit In order to connect to our Exhibitor Internet you must be in the exhibit area of our Convention Center such as on the show floor or exhibit hall This service does NOT extend into hallways or lobby areas If you desire wired services in an exhibit ha dior meeti oom or if you are experiencing trouble connecting pleas ting room or if yi ble T a Octobe m 201 li M E y gt in bp d II 1 j 88 HI y N 11 Beach Convention Center yl Click here to visit our sponsors E uwa Click here to visit our sponsors E doc day Ascent Solutions creates networks and systems custom m Open your browser Internet Explorer Firefox or
107. privately owned vehicle i e car van or SUV in the designated areas Unloading requires one person to remain with the vehicle at ALL times Product must be unloaded within a few minutes and the vehicle must then be moved CALCULATING YOUR TOTAL Exhibiting Company Booth Number Print Name _ Authorizer s Signature Date THEEXPO GROUP E Union Rules 2015 KeHE Natural Fall Show 5931 West Campus Circle Drive Irving Texas 75063 September 10 2015 Phone 972 580 9000 Fax 972 465 1144 Long Beach Convention Center Log on to cyberservices at www theexpogroup com Long Beach CA To assist you in planning for your participation in the forth coming convention we are certain you will appreciate knowing in advance that union labor will be required for certain aspects of your exhibit handling To help you understand the jurisdiction the various unions have we ask that you read the following DECORATORS UNION Members of this union claim jurisdiction over all set up and dismantling of exhibits including signs and laying of carpet This does not apply to the unpacking and placement of your merchandise You may set up your exhibit display if one person can accomplish the task in less than 1 2 hour without the use of tools If your exhibit preparation installation or dismantling required more than one half hour you must use union personnel supplied by the Official Decorating Contractor As an exhibitor you will be please
108. provided and Is pepper Booth Package Includes 1 8x30 Champagne Draped Table 2 Slimline Chairs 1 Wastebasket 1 7 x 44 Booth ID Sign Exhibitor Move in Wednesday September 9 2015 11 00 am 5 00 pm Show Hours Thursday September 10 2015 9 30 am 4 30 pm Exhibitor Move Out Thursday September 10 2015 4 30 pm 7 00 pm All Booths must be dismantled by Thursday September 10 2015 by 5 00 pm All carriers other than the official show carriers must check in at the freight desk by 5 30 pm on Thursday September 10 2015 otherwise exhibitor shipments will be subject to rerouting Expedite Fees Graphics 50 Expedite Fee if ordered after August 19 2015 100 Expedite Fee if ordered after August 26 2015 Cancellation Dates Graphics A 50 penalty is charged for cancellations after August 10 2015 and prior to August 26 2015 All Remaining Services Received on and after September 2 2015 are subject to a charge of 50 or 100 of the order total depending on the service THEEXPOGROUP 5931 West Campus Circle Drive Irving Texas 75063 Quick Facts Cont September 10 2015 Phone 972 580 9000 Fax 972 465 1144 Long Beach Convention Center Discount Deadline Log on to cyberservices at www theexpogroup com Long Beach CA August 10 2015 Shipping Advance Receiving at the Warehouse Information Shipments will be accepted between Monday August 10 2015 through Friday September 4 2015 e Materials a
109. ptions include having the disks waiting for you at the show hosting and delivering the content for web delivery or even handling the complete fulfillment duplication and mailing to attendees Samples available Call for Quote words but the speakers thoughts and ideas in another language We hire interpreters who hold certifications from the State Department The American Association of Language Specialists and or the International Association of Conference Interpreters Interpretation systems and interpreters are priced per event Information needed to provide a quote is m Will you require both equipment and interpreters How many languages and what are they What is the topic general medical or technical Is interpretation one way or bi directional How many attendees What days times and how many rooms What city and facility Call for a Meeting Planners Guide to Simultaneous Interpretation PROJECTION PRESENTATION TECHNOLOGY m Call 562 499 7546 M Fax 562 499 7683 www projection com Recommended Equipment DATANWIDEO LCD ROOM DIMENSIONS CEILING 3000L 7700L 10 000L SCREEN Prom Level Romi0 8 xs93 138 C 0 59 3 x402 9 Rom10B S93 x4 T 1 C 8x8 80 11 5973 m8 se 3 x2604 138 Rom1028 0 8x8 se 3 x2604 138 j S 8x8
110. r classroom set with a riser appropriately sized head table podium amp 1 2 check in or materials table in each room Any room set request outside these parameters may incur equipment rental charges Note Classroom table dressing will not be draped with linen They are simply topped with black vinyl Also we do not carry 6 x 30 tables 8 x 30 are available within the parameters set above or for rental gt Change over fees are billed at 50 of the published room rental rate Dependent on contract specifics either one initial set per room is included for the duration of the event or one set per day is included However if the room is going to from a catered banquet or reception there is no charge gt All equipment requests in the exhibit halls with the exception of banquet rounds for catering are to be directed to your general service contractor Electrical Basic wall outlets are contractually included for your use All additional power requests will require an electrical contractor Extension cords will not be provided by the facility Please order these through your electrical contractor or bring your own Complimentary Speaker Water The Long Beach Convention amp Entertainment Center offers a complimentary water service to the head table or podium for use by the speakers This service consists of a pitcher of ice water with plastic cups to be placed once in the morning and refreshed at noon If additional water is
111. r lifts for others to do so due to liability restrictions
112. re Vector Art Good quality photo Low revolution photo Art that can be ocaled np or clean jagged edger down withont loving quality Thank you perfect Dorry these will not work ai Adobe illustrator And In Design eps Encapsulated Post Script qxd QuarkXpress tiff or tif refer to 3 ppt PowerPoint Jpg refer to 3 art AOL compressed image or clip art file doc Word Document text only gif Graphic Interchange Format psd Photoshop Document vsd Vision Drawing File zip Windows Compression Format png Portable Network Graphics Corporate 5931 W Campus Circle Drive Irving Texas 75063 theexpogroup com Main 972 580 9000 Fax 972 550 7877 THEEXPOCGHRHOUP Graphics Watch your booth come to life with digital graphics created in house by The Expo Group Send us any graphical elements you want included or work with our expert team to create a stunning sales atmosphere using custom graphics Visit theexpogroup com graphics to upload images Graphic Panels and Headers Let your booth graphics convey information to attendees create interest among potential clients enhance your standing in your industry and help close deals Standard Graphic Panels fit any of our Modular Rental Exhibits and Custom Panels can be built to accommodate unique layouts Backlit Panels and Custom Headers are also available Banners A wide banner across your booth s threshold or perhaps in a sponso
113. re e commerce website cyberservices IS easy to use and contains uselul tools throughout the exhibition process such as contact information and Instant Freight Updates All services can be ordered online in one place and because it is an online application you can access your account 24 7 from any Internet enabled device You also will be assigned one personal contact your Customer Account Manager to work with before during and after the show Please add the deadline date for advance pricing August 10 2015 to your calendar so you can take advantage of the savings afforded to you only by The Expo Group All of us look forward to working with you on a successful and enjoyable show Please contact me if you have any questions or would like additional guidance in ordering Lexi Littleton Team Leader 972 580 9000 ext 1420 alittleton theexpogroup com Corporate 5931 W Campus Circle Drive Irving Texas 75063 theaxpogroup com Main 972 500 9000 Fax 972 550 787 7 THEEXPOGROUP Mim Quick Facts 2015 KeHE Natural Fall Show September 10 2015 5931 West Circle Drive Irving T 75063 de Phone 972 Eo ne Fax 972 465 1 a Long Beach Convention Center Discount Deadline Log on to cyberservices at www theexpogroup com Long Beach CA August 10 2015 Exhibit Hall Colors Aisle carpet color Pepper Booth Package Exhibit Hall Hours Dismantle Important Dates Aisle and booth carpet is
114. red conference room is another effective way to promote your company products or services Vinyl and foam core banners can be ordered from The Expo Group Signs The Expo Group creates signs in any size for any purpose Order an eye catching sign to promote your latest product announce a giveaway or invite show attendees to a demonstration Popular easel displayed sizes are 22 x 28 and 28 x 44 Smaller 7 x 11 signs are ideal for creating a tabletop We produce large signs and cut outs too To order proceed to the Graphics order form theexpogroup com 800 736 7775 Company names and logos are the property of the respective company z x THEEXPO GROUP 2015 KeHE Natural Fall Show Signs 5931 West Campus Circle Drive Irving Texas 75063 September 10 201 9 Phone 972 580 9000 Fax 972 465 1144 Long Beach Convention Center Log on to cyberservices at www theexpogroup com Long Beach CA Enhance your booth with custom graphics and signs from The Expo Group Graphics and signs are created in house and our Design Team offers many options to fit your needs Our Design Team can create digital custom graphics that fit your exhibit Send us your logo and any graphics you want to expand and let us do the rest Let your attendees know about your giveaways show specials or speaking engagements All signs are printed using six color printing and are on 3 16 foam board Signs are priced per squ
115. red regardless of your preferred method of payment e Al accounts must be settled at The Expo Group Service Desk on show site prior to the close of the show Your credit card will be processed for any current or previous outstanding balance at that time e he Expo Group will process all charges through its parent company Purchase orders and invoices are not considered proper forms of payment e his form is to be completed by the Exhibiting Company If you are a Third Party you must complete the Third Party Payment Authorization form e X All billing discrepancies must be resolved with The Expo Group within 30 days from the close of the show Credit Card e Please complete information below and submit with your initial order Authorization e Incomplete and or unsigned forms cannot be accepted O A check is being sent to cover all expenses use card only for show site services Use credit card for all services ordered Card Type O American Express L Visa O MasterCard O Discover O O Debit Card Credit Card Number Expiration Date Date EACH EXHIBITOR MUST COMPLETE amp RETURN THIS FORM REGARDLESS IF NOTHING IS ORDERED REQUIRED FORM THEEXPOGROUP 5931 West Campus Circle Drive Irving Texas 75063 Phone 972 580 9000 Fax 972 465 1144 Log on to cyberservices at www theexpogroup com 2015 KeHE Natura September 10 2015 Long Beach Convention Center Ss Terms Conditions Fall Show Long Beac
116. rget Used when there is a specific date and time that an exhibitor must move in by and is missed What is a Marshalling Yard Fee A marshalling service has been established to ease congestion at the facility and better utilize dock space All carriers and privately owned vehicles must check in at the marshalling location prior to unloading loading What are Shipments Returned to Warehouse Shipments returned to the warehouse at close of show will be charged an additional fee of 50 00 per CWT 2500 min Shipments not picked up from the warehouse within 72 hrs will be charged for storage by The Expo Group What is Overnight Parking Fee There is a fee for parking at the Marshalling Yard This is for exhibitors with company owned trailers and box trucks only Any vehicles left without a parking pass will be towed at owners expense THEEXPOGROUP Material Handling 2015 KeHE Natural Fall Show Rates 5931 West Campus Circle Drive Irving Texas 75063 September 10 2015 Phone 972 580 9000 Fax 972 465 1144 Long Beach Convention Center Discount Deadline Log on to cyberservicesTM at www theexpogroup com Long Beach CA August 10 2015 You will receive a 10 credit on the rates listed below if you prepay for this service by the Discount Deadline Date and ship your freight roundtrip on the official show carriers Credit will be applied to the balance of this service after the final audit of the show FOR DEFINITIONS P
117. rriving between August 25 2015 and September 4 2015 will be received at the warehouse with an additional surcharge e Warehouse hours are 9 00 am 3 00 pm Monday through Friday e Shipping labels are included in this service manual Direct Shipment to Long Beach Convention Center Direct shipments must arrive at show site beginning at 11 00 am on Wednesday September 9 2015 through Thursday September 10 2015 Shipping labels are included in this exhibitor service manual Please Note All items and materials that are brought into the facility may be subject to Material Handling Charges and are the responsibility of the Exhibitor This also applies to items not ordered through the Official Show Vendors Show Carrier Common Carrier YRC Freight THEEXPOGROUP PRA Checklist 2015 KeHE Natural Fall Show 5931 West Campus Circle Drive Irving Texas 75063 September 10 201 9 Phone 972 580 9000 Fax 972 465 1144 Long Beach Convention Center Discount Deadline Log on to cyberservices at www theexpogroup com Long Beach CA August 10 2015 Order services early and SAVE Complete amp Submit the Order Forms listed below before the Discount Deadline Date to take advantage of Advance Pricing The Expo Group Order Forms Form Name Order Total O Exhibitor Data SUBMIT WITH FIRST ORDER O Credit Card Authorization SUBMIT WITH FIRST ORDER LJ Terms and Conditions SUBMIT WITH FIRST ORDER Third Party Authorization EAC Requ
118. rt c Catering Services warehouse hours are Monday through Friday 8am 4pm d Catering Services Warehouse Address SAVOR at the Long Beach Convention Center 300 E Ocean Blvd Long Beach Ca 90802 ATTN sales manager s name e When shipping product to the Catering Services Warehouse please include the following information on all boxes i Item Description Dry Refrigerated or Freezer Storage iii Name of Show and Exhibiting Firm iv Catering Services Sales Managers name v Number of total boxes i e 1 of 10 f Prior to shipping your product please inform your sales manager of the following i What date you expect your shipment to arrive at the Long Beach Convention Center ii How many total boxes are you shipping and what size are they iii How many total pallets iv How are we to store your product Dry Refrigerated or Freezer Kitchen Prep Guidelines Catering Services can provide Kitchen preparation services to assist exhibiting firm s food and beverage sampling needs Kitchen preparation needs must be submitted in writing to the Catering Services Sales Office at least 21 days prior to event start All kitchen preparation requests received less than 21 days prior to the start of the show will incur a 1596 late processing fee 1 The following Guidelines must be followed when submitting kitchen preparation recipes for food and beverage sampling a Complete recipe list submitted in writing to Catering Service
119. s Sales Office Your recipe notes must include i Complete recipe and preparation instructions calculated into institutional sizes ii Quantity of product to be prepared by Catering Services iii A list quantity of all products from recipe that the exhibiting firm will be providing Catering Services must provide all food and beverage items within recipe or used for sampling that are not manufactured processed or distributed by exhibiting firm iv A list quantity of all Catering Services provided items v Time s and quantities for the kitchen prepared product to be sent to a booth a 50 00 delivery fee will apply for each delivery vi A description of any special instructions that may be needed i e how should product be served displayed portioned etc vil A list of all miscellaneous serving supplies Catering Services has to provide i e utensils chafers bowls plates etc See Booth Supplies Rental Equipment for pricing Please note that Catering Services does not supply complimentary utensils etc needed for booth sampling Food and Beverage Sampling Kitchen Prep Fee s e Storage Handling Fees product shipped in lesser quantities will be pro rated based on the following fees 250 00 per pallet per day dry storage e 375 00 per pallet per day refrigerated storage e 500 00 per pallet per day freezer storage Labor Fee s e Delivery fee 50 00 per delivery of product to booth e Dedicated Attend
120. sistent with trade show practices there may be a lapse of time between the delivery of shipment s to the booth and the arrival of the exhibitor or his her representative During this time the materials will be left unattended The Expo Group will not be responsible or liable for any loss damage theft or disappearance of exhibitor s material after it has been delivered to the exhibitor s booth OUTBOUND SHIPMENT S The Expo Group will not be responsible or liable for any loss damage theft or disappearance of exhibitor s material between the time it is packed and when it is picked up and loaded If found liable for any loss The Expo Group s sole and exclusive MAXIMUM liability for loss or damage to EXHIBITOR S materials and EXHIBITOR S sole and exclusive remedy is limited to 30 USD per pound per article with a maximum liability of 50 00 USD per item or 1 000 USD per shipment whichever is less m THEEXPO GROUP r Material Handling 5931 West Campus Circle Drive Irving Texas 75063 September 10 2015 Phone 972 580 9000 Fax 972 465 1144 Long Beach Convention Center Discount Deadline Log on to cyberservices at www theexpogroup com Long Beach CA August 10 2015 LIABILITY e Shipments delivered or consigned to the direct to dock or warehouse address are subject to the following The Expo Group shall not be liable for loss damage or delay due to fire acts of God strikes or causes beyond its control Furthermore The
121. sumes no liability for loss or damage to Goods or crates or the contents therein while containers are in Empty Storage It is Customer s sole responsibility to affix the appropriate labels available at the TEG Service Desk for empty container storage and ensures that any pre existing empty labels are removed e Forced Freight TEG is not liable for Customer Goods left on the show floor after the show closing deadline with or without a Material Handling Services Straight Bill of Lading signed by Customer It is Customer s responsibility to complete accurate paperwork for shipping to ensure Custom er Goods are properly labeled f Concealed Damage TEG shall not be liable for concealed loss or damage including but not limited to glass electronic equipment prototypes original art uncrated Goods or improperly packaged or labeled Goods g Unattended Booth TEG shall not be liable for any loss or damage occurring while the Goods are unattended in Exhibitor s booth at any time including but not limited to the time the Goods are delivered to the dock until the time the Goods are received by Exhibi tor s selected carrier h Labor assumes no liability for loss damage or bodily injury arising out of Exhibitor s supervision of TEG provided union labor i Notice of Loss or Damage In order to have a valid claim notice of loss or damage to Goods must be given to TEG or its agent within 24 hours of occurrence as evidenced in an Incident Report co
122. t Day Date End Total Hours Total Hours requested Applied Rate Total Paid With Order Staff Pro Inc Standard Terms and Conditions Continued from the front of the Exhibitor Order Form There shall be no charge to Client when oral notice is given directly to Staff Pro s authorized representative more than forty eight 48 hours notice before the start of the event If any event is cancelled by the Client with less than forty eight 48 hours notice Client shall pay Staff Pro one half 1 2 the amount of the estimated bill It is understood and agreed between Staff Pro and the Client that Staff Pro is not an insurer and that the rates being paid to Staff Pro for services are for a service designed to deter certain risks of loss and such rates are not necessarily related to the value of personal or real property protected Amounts being charged by Staff Pro are insufficient to guarantee that no loss will occur and Staff Pro makes no such warranty implied or otherwise that a loss will not occur or that the service supplied will avert or prevent occurrences losses claims or causes of action which the services are designed to help deter or avert Client shall protect indemnify and hold harmless Staff Pro and its officers agents and employees from and against any and all loss to property and or personal injuries not due to the negligence of Staff Pro or its agents servants employees or personnel Staff Pro shall only be
123. t 26 2015 Cancellation Dates Graphics A 50 penalty is charged for cancellations after August 10 2015 and prior to August 26 2015 All Remaining Services Received on and after September 2 2015 are subject to a charge of 50 or 100 of the order total depending on the service THEEXPOGROUP 5931 West Campus Circle Drive Irving Texas 75063 Quick Facts Cont September 10 2015 Phone 972 580 9000 Fax 972 465 1144 Long Beach Convention Center Discount Deadline Log on to cyberservices at www theexpogroup com Long Beach CA August 10 2015 Shipping Advance Receiving at the Warehouse Information Shipments will be accepted between Monday August 10 2015 through Friday September 4 2015 e Materials arriving between August 25 2015 and September 4 2015 will be received at the warehouse with an additional surcharge e Warehouse hours are 9 00 am 3 00 pm Monday through Friday e Shipping labels are included in this service manual Direct Shipment to Long Beach Convention Center Direct shipments must arrive at show site beginning at 11 00 am on Wednesday September 9 2015 through Thursday September 10 2015 Shipping labels are included in this exhibitor service manual Please Note All items and materials that are brought into the facility may be subject to Material Handling Charges and are the responsibility of the Exhibitor This also applies to items not ordered through the Official Show Vendors Show C
124. t exhibitors arrange All Risk coverage This can be done by endorsements to existing policies Exhibitors materials should be insured from the time they leave their firm until they are returned after the close of the show Whenever possible all work will be performed during Straight Time hours The minimum charge for labor is one hour per man ordered and includes the time necessary for workmen to assemble tools report to booth have completed work checked by customer and return with Exhibitor to the designated labor check in areas All on site orders must be secured with a credit card on file at the time labor is signed out Exhibitor is required to cancel labor at least two days prior to date for which labor was ordered Otherwise a one hour per man No Show charge will be billed to exhibitor Exhibitors must pick up labor at The Expo Group Service Center or labor desk at the requested time failure to do so will cause you to be assessed a One Hour per Man charge Dismantle labor is not available until one hour after show closes ADDITIONAL INFORMATION CALCULATING YOUR TOTAL Installation Labor Subtotal Can t find it Please call your Customer Account Manager CAM with any questions needs or Dismantle Labor Subtotal special requests TOTAL Exhibiting Company Booth Number Print Name Authorizer s Signature Date TEG Supervised THEEXPOGROUP 2015 KeHE Natural Fall Show Labor
125. tact Person s Hotel Date of Arrival Date of Departure This representative from your company will be at show site for the duration of the show and must have authorization to endorse and provide payment for all your customer orders Booth Booth Dimensions X Total Square Feet Information EACH EXHIBITOR MUST COMPLETE amp RETURN THIS FORM REGARDLESS IF NOTHING IS ORDERED REQUIRED FORM 3 MATE in THEEXPO GROUP Payment Options 2015 KeHE Natural Fall Show amp Policy September 10 2015 5931 West Circle Drive Irving T 75063 M Phone ps Fax 972 465 1 a Long Beach Convention Center Discount Deadline Log on to cyberservicesTM at www theexpogroup com Long Beach CA August 10 2015 Payment Please note we require a completed Credit Card Authorization form on file regardless of your preferred method Opti ons of payment e Payment by Credit Card For your convenience we accept MasterCard Visa Discover and American Express Please complete and submit The Expo Group s Credit Card Authorization form along with your orders when you are mailing or faxing them in e Payment by Company Check Please mail your check along with your order forms to The Expo Group If you are faxing your order forms please include a signed Credit Card Authorization form and a photocopy of your check Your orders will be processed immediately upon receipt of your original check Checks must include Exhibiting Company
126. tact your representative in an emergency Name amp Telephone Number of Hotel Rates for this service depend on the timeliness of the request and the level of service requested Please refer to the rates list below SPI recognizes a four hour minimum shift Holiday rates time and one half apply on Martin Luther King Day Easter Memorial Day Independence Day Labor Day Thanksgiving Christmas Eve Christmas Day New Year s Eve amp New Year s Day Rates Booth Officer 27 per hour applied to all orders received 15 days PRIOR to first day of service or earlier Booth Officer 33 per hour applied to all orders received 15 days OR FEWER days to first day of service Booth Officer 42 per hour applied to all orders received on site NOTE PAYMENT IN FULL on the estimated total cost of service MUST be received PRIOR to acceptance of order Payments will be accepted in the form of Credit card company check or money order If paying by credit card please furnish the following VISA MC Card Holder Name Card Number Exp Date Billing address if different from above Signature Please indicate DAYS DATES and TIMES booth security will be required NOTE Should security officer remain until a company representative arrives onsite YES NO Day Date Start Day Date End Total Hours Day Date Start Day Date End Total Hours Day Date Start Day Date End Total Hours Day Date Start Day Date End Total Hours Day Date Star
127. tion cable fall under Smart City s area of expertise IMPORTANT Prior to installation of service a complete floor plan is required Please utilize this grid should you not have your own floor plan to send us You may use a different floor plan for each service group Telephone Internet etc or combine all services on one floor plan For a floor plan to be considered complete it must include all the information listed below Main Distribution Location MDL designated location of items within the booth surrounding booths scale length and width Adjacent Booth or Aisle SL Single Line wi Phone c T D D P h r4 H L k Lu Vi er T b lt de eo e 4 c C 2 wu LJ m m L T lt lt Adjacent Booth or Aisle Front X Main Distribution Location MDL The originating line s for service whether from overhead a floor pocket or a column will be delivered to a MDL before being distributed within your booth Example Storage area back of booth etc unless specified the default for the MDL will be the back of the booth or at Smart City s discretion the most convenient location All distribution of services to their final destination within the booth will originate from the MDL A per line move fee will apply to relocate services within your booth after they have been engineered and or installed Location of Telephon
128. to September 9 2015 Carrier No Pieces THEEXPOGROUP Direct Shipments EXHIBIT MATERIAL To EXHIBITOR BOOTH Long Beach Convention Center Hall B c o THE EXPO GROUP 300 E Ocean Blvd Long Beach CA 90802 Name of Convention 2015 KeHE Natural Fall Show Do Not Deliver Prior to September 9 2015 Carrier No Pieces Carrier No Pieces THEEXPOGROUP Direct Shipments FROZEN ITEMS EXHIBIT MATERIAL Long Beach Convention Center Hall B c o THE EXPO GROUP 300 E Ocean Blvd Long Beach CA 90802 Name of Convention KeHE Natural Fall Show 2015 Do not Deliver Prior to September 8 2015 THEEXRPOGROUP Direct Shipments FROZEN ITEMS EXHIBIT MATERIAL Long Beach Convention Center Hall B c o THE EXPO GROUP 300 E Ocean Blvd Long Beach CA 90802 Name of Convention KeHE Natural Fall Show 2015 Do not Deliver Prior to September 8 2015 THEEXPOGROUP Direct Shipments FROZEN ITEMS EXHIBIT MATERIAL Long Beach Convention Center Hall B c o THE EXPO GROUP 300 E Ocean Blvd Long Beach CA 90802 Name of Convention KeHE Natural Fall Show 2015 Do not Deliver Prior to September 8 2015 THEEXRPOGROUP Direct Shipments FROZEN ITEMS EXHIBIT MATERIAL Long Beach Convention Center Hall B c o THE EXPO GROUP 300 E Ocean Blvd Long Beach CA 90802 Name of Convention KeHE Natural Fall Show 2015 Do not Deliver Prior to September 8 2015 Carrier No Pieces Carri
129. up 1 54Mbps down Instant Internet Available in Meeting Rooms Promenade Lobby Arena Dressing rooms Terrace amp Center Theater Lobbies Not available in Exhibit Halls Price is 12 95 per 24 clock hours per computer up to 256k up 512k down Free Internet Available in Promenade Lobby Arena Lobby Terrace Center Theater Lobbies Not available in Exhibit Halls or Meeting Rooms up to 128k up 256k down SmartCity Questions Please call Smart City at 888 446 6911 Also Available from Smart City Wired Internet and Telephone Services REVISED 5 24 2012 PROJECTIONS RENTAL PRICE SCHEDULE Audio Visual Video and Computer Services DEO E gr The Long Beach Convention amp Entertainment Center 300 East Ocean Boulevard O Long Beach CA 90802 3 Phone 562 499 7546 LO N G D I 1 1 Fax 562 499 7683 CONVENTION 6 ENTERTAINMENT CENTER www projection com Video amp Data Display Equipment VIDEO PLAYERS RECORDERS BETACAM SP or DVCAM Player S250 00 SP or DVCAM Recorder S350 00 50 00 DVD Player Code Free 125 00 DVD Recorder 250 00 DATA PROJECTORS LCD Projector XGA 1024x768 3300 Lumen 375 00 LCD Projector XGA 1024x768 7700 Lumen 900 00 High res
130. vided and properly maintained in accessible easily seen locations and may be required to be posted with designation signs Combustibles 1 Literature on display shall be limited to reasonable quantities Reserve supplies shall be kept in closed containers and stored in a neat and compact manner 2 No flammable liquids are allowed in the building 3 When displaying a flammable or combustible product the display container shall be empty 4 Painting or spraying of toxic or flammable materials is prohibited Smoking is prohibited throughout the L B Convention Center complex L B M C 868 010 Fire Department Special Permits Request for permission to permit the following shall be made five 5 days in advance of the show 1 Display and operate any heater barbeque heat producing device or open flame candles lamps lanterns or torches 2 Display or operate any electrical mechanical or chemical device which may be deemed hazardous by the Fire Department 3 The use of Liquefied Petroleum Gases is prohibited throughout the L B Convention Center complex L B M C 18 48 440 4 Use or store flammable liquids compressed gases or dangerous chemicals 5 Display an operating internal combustion engine Flame Retardant Treatment All decorations drapes signs banners sails acoustical materials hay straw moss split bamboo plastic cloth and similar decorative materials shall be flame retarded to the satisfaction o
131. vised Labor OK TO PROCEED Union labor that is provided to a Customer to install or dismantle a booth or exhibit space and is supervised and or directed by TEG Un Supervised Labor do not proceed Union labor that is provided to a Cus tomer to install or dismantle a booth or exhibit soace and pursuant to Customer s election is not supervised and or directed by TEG Customer assumes the responsibility and any liability arising therefrom for the work of union labor when Customer elects to use un supervised labor 2 SCOPE These Terms and Conditions shall be binding upon Exhibitor TEG and their respective Agents and representatives including but not limited to Exhibitor contracted labor EAC s or Installa tion and Dismantle Companies and any other party with an interest in the Goods Each shall have the benefit of and be bound by all provisions stated herein including but not limited to time limits and limitations of liability 3 Payments are due prior to delivery of services or equipment to EXHIBITOR unless other credit arrangements have been made All payments shall be in U S currency MasterCard VISA Ameri can Express or Discover credit cards debit cards or check provided there is sufficient customer credit in EXHIBITOR s form of payment to completely satisfy the amount owed by EXHIBITOR to TEG Undersigned authorizer acknowledges and agrees that all applicable charges for services rendered to the EXHIBITOR will be applied to the
132. ww theexpogroup com Long Beach CA August 10 2015 On site labor is available to assist you in unpacking and installing your booth before the show and in dismantling and packing your booth after the show You may choose to supervise the handling of these tasks yourself under Exhibitor Supervised Labor or you may choose to have these tasks supervised by The Expo Group personnel LABOR RATES EXHIBITOR SUPERVISED ADVANCE ON SITE Straight Time 123 00 Hour 175 71 Hour Straight Time Monday Friday 8 00 4 30 Overtime 218 00 Hour 311 43 Hour Overtime Monday Friday 4 30pm 8 00am All Day Saturday Sunday and Holidays Exhibitor Supervised Labor requires an on site representative to supervise the installation and or dismantle of the exhibit If they are unable to do so it may be required to order The Expo Group Supervised Labor form e Starting time is guaranteed only in those instances where labor is requested for the start of the work day i e 8 00 am e Exhibitor must check in at The Expo Group Service Desk to notify TEG that they are ready for labor e Exhibitor must check in at The Expo Group Service Desk to notify TEG upon completion of work Procedure Date Est Start Est End of Men of Hrs Total Man Hrs Rate Amount Installation pom TERMS AND CONDITIONS Insurance It is understood that The Expo Group is not an insurer Insurance if any should be obtained by the exhibitor It is highly recommended tha
133. y YRC Freight for the move out on the materials handling agreement MHA then give us a call We ll take it from there And if others handle your trade show shipping remember to tell them about YRC Freight savings and service Confidence Delivered s Delivering confidence at the show 100 inbound service guarantee at no additional cost On site Exhibit managers monitor your inbound shipments for on time smooth move ins Specialized services available such as Time Critical expedited and Sealed Exhibit tamper proof shipping Comprehensive North American coverage and online visibility Giving you more for your money Lowest trade show shipping fees in the industry 30 days free storage prior to the show a great way to save when moving from show to show No detention fees at trade shows No extra fees for weekend after hour pickups Keeping it simple for you Exhibit customer service representatives available 24 7 call 1 800 531 EXPO 3976 Around the clock assistance with quotes bookings tracking or expediting Single shipment transportation for your entire display Online shipment visibility throughout the move Subject to applicable Tariffs and Rules and Conditions publications yrcfreight com 800 531 EXPO 3976 Live Chat on my yrcfreight com FREIGHT Copyright 2013 YRC Worldwide Inc Printed in U S A YRC 014 04 13 2015 KeHE Natural Fall Show KeH

KeHE Natural Fall Show 2015 Exhibitor Service Manual

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