MATERIAL HANDLING & SHIPPING INFORMATION
Contents
1. 2 gt 5 P g River 5 G 2 S 5 2 Lampi J pu 2010 Navied 2010 Micros Yaim oit NGAUS 2010 Brede EXPOSITION SERVICES Allied Convention Services Division 2502 Lake Orange Drive Orlando FL 32837 407 851 0261 Ph 407 859 3904 Fax INBOUND FREIGHT PROCEDURES ALL FREIGHT MUST BE ACCOMPANIED BY A CERTIFIED SCALE TICKET ALL DRIVERS MUST PROVIDE THE FOLLOWING INFORMATION ON THEIR BILLS OF LADING 1 BOOTH NUMBER 2 EXHIBITOR S 3 SHIPPER S NAME 4 PIECE SUMMARY 5 NET GROSS AND TARE WEIGHT PIECE SUMMARIES MUST BE BROKEN INTO THE FOLLOWING CATEGORIES WOODEN BOXES CARDBOARD BOXES RUGS AND PADS E Keriti PALLETS MACHINES MISCELLANEOUS LOOSE OR UNPACKED ITEMS eS eS amp J 2 ALL BILLS MUST CONTAIN THIS INFORMATION BEFORE THE FREIGHT CLERK CAN ACCEPT THEM WE REQUIRE TWO COPIES OF YOUR BILLS OF LADING IF YOU CANNOT PROVIDE ANY OF THE REQUESTED INFORMATION PLEASE CONTACT YOUR DISPATCH OR CHECK YOUR FREIGHT NGAUS 2010 EXPOSITION SERVICES Allied Convention Services Division 2502 Lake Orange Drive Orlando FL 32837 407 851 0261 Ph 407 859 3904 Fax A DD 30 FOR ANY FREIGHT RECEIVED IN OR OUT ON OVERTIME MATERIAL HANDLING SERVICES Rates includ2. NGAUS 2010 Brede EXPOSITION SERVICES Allied Convention Services Division 2502 Lake Orange Drive Orlando FL 32837 407 851 0261 Ph 407 859 3904 Fax MATERIAL HANDLING amp SHIPPING INFORMATION Brede Exposition Services Allied Convention Services will receive your shipment s either in advance at our local warehouse or directly at the exhibit site You may ship via the carrier of your choice Ship prepaid collect shipments will not be accepted For rates see the Material Handling Order Form ADVANCE SHIPMENTS BES ACS WAREHOUSE crates cartons fiber cases only Must arrive no later than Friday August 6 2010 to obtain advance pricing Rates include Unloading crated materials The warehouse cannot receive uncrated shipments Storing at the warehouse for up to 30 days Reloading onto trucks and delivery to the exhibit site Unloading materials and delivery to your booth Picking up storing and returning empty shipping containers Reloading equipment for return to your specified destination Make out the bill of lading and consign as follows Name of Exhibiting Company amp Booth Number NGAUS C O Brede Allied Convention Services C O YRC AWD 2400 Grand Ave Pkwy 105 Austin TX 78728 DIRECT SHIPMENTS TO EXHIBIT SITE Must not arrive prior to Wednesday August 18 2010 Rates include Unloading materials and delivery to your booth Picking up storing and returning empty s
3. all shipments are released to us at a value not to exceed 30 per pound with a maximum of 50 00 per article Please forward copies of all bills of lading to Brede Exposition Services Allied Convention Services This will assist in the tracing of shipment if necessary Please be certain that all bills of lading have the waybill number on them since no tracing can be done without these Copies of these should also be given to your representative at the show Any shipment requiring special handling due to length width height or weight will be handled on a time and material basis Any single piece due to its size that cannot be fitted through doorway or elevators will be taken as far as possible and then becomes the responsibility of the exhibitor Arrangements to enlarge such openings if requested will be made by Brede at the exhibitor s expense Please contact Brede Exposition Services Allied Convention Services prior to shipping this type of shipment Brede Exposition Services Allied Convention Services will not be responsible for the count or content of material if left in the booth prior to Brede Exposition Services Allied Convention Services taking physical count and possession in preparation to moving such material All outbound shipments must be tendered with a Brede Exposition Services Allied Convention Services bill of lading Make certain all of your materials are properly insured against fire theft and all hazards while in transit to and fr
4. ation due to the lapse of time ordinary wear and tear or perishable nature of the property nor for injury to goods arising from the lack of proper packing or from improper packing or unpacking by other than its own employees or other causes beyond its control IF THE CARRIER DESIGNATED AND ARRANGED FOR BY YOU FAILS TO PICK UP YOUR OUTBOUND FREIGHT PRIOR TO THE DESIGNATED TIME WE WILL RE ROUTE YOUR FREIGHT IN ORDER TO CLEAR THE EXHIBIT HALL SO THAT WE MAY RE ROUTE YOUR FREIGHT TO MOVE BY THE PROPER MEANS OF TRANSPORTATION PLEASE FILL IN THE INFORMATION BELOW Ship to Street Address City State Zip Code Type of Carrier Air Motor Freight Van Lines ADDITIONAL SERVICES AVAILABLE SHRINK WRAP ONE HOUR MIN LABOR CHARGE AND 45 PER FT SHRINK WRAP METAL BANDING 1 HOUR MINIMUM LABOR CHARGE AND 1 45 PER FT BANDING MATERIAL EVENT OR SHOW NGAUS HALL OR HOTEL AUSTIN CONVENTION CENTER COMPANY NAME BOOTH ADDRESS CITY STATE ZIP TELEPHONE __ FAX AUTHORIZED BY please print or type SIGNATURE TITLE See other side for More Material Handling Information
5. e all labor and equipment required to unload shipment store up to 30 days in advance at the warehouse address deliver to booth handle empty containers to and from storage and remove from booth for reloading onto outbound carriers Material Handling services whether used completely or in part only are offered as a package and the charges will be based on the total weight of the inbound shipment rounded off to the next cwt 200 lb minimum charge will apply to all shipments ALL RATES ARE ROUND TRIP CRATED AND OR SKIDDED FLOOR LOAD SHIPMENTS Includes shipments that can be unloaded at Per Cwt 100 Ibs Minimum Charge the dock with no additional handling required Warehouse Rate 89 50 178 00 Show Site Rate 89 50 178 00 Shipment weight round up to next 100 Ibs 1100 X per cwt Min 200 lbs CRATED SHIPMENTS REQUIRING SPECIAL HANDLING Includes shipments that are loaded and charged by Per Cwt 100 Ibs Minimum Charge cubic space and or packed in such a manner as to require additional handling such as ground loading side door loading constricted space loading designated piece loading or stacked shipment Also includes shipments received without Warehouse Rate 115 75 231 50 documentation such as Federal Express and UPS Show Site Rate 115 75 231 50 Shipment weight round up to next 100 Ibs 100 X per cwt Min 200 lbs UNCRATED UNSKIDDED OR WRAPPED SHIPMENTS Includes shipments that are not in crates cases Per Cw
6. freight Labor and equipment for unloading and loading are included in the Material Handling rates Labor and equipment will be available for uncrating unskidding assembling positioning leveling dismantling recrating and reskidding machinery and or equipment of exhibitors Place your orders for this labor with the Labor order form included in this service manual If your material requires specialized rigging equipment please notify us promptly so that we can make arrangements When possible supply your own rigging equipment with shipments and pre rig your material Shipping cartons will be picked up stored and returned after the show if they are affixed with Empty labels by the exhibitor These labels will be available at the BES ACS service desk and are for empty storage only Shipping information bills of lading and labels will be available at the BES ACS service desk Exhibitors selecting non official carriers will need to make their own arrangements for pick up 101 Red River Street NGAUS MARSHALING YARD Austin TX 78701 All trucks MUST check into the Marshaling Yard prior to going to the Austin Convention Center 8 Er g 666 Se gt G a f lt Frost 2 2 6 lt gt 7 1 8 lt Brush 2 g Park Es g 4th St th Shoal Beach amp Pe ea EQ 2 amp S SEE 7 lt
7. hipping containers Reloading equipment for return to your specified destination Make out the bill of lading and consign as follows Name of Exhibiting Company amp Booth Number NGAUS C O Brede Exposition Services Allied Convention Services Austin Convention Center 500 East Cesar Chavez Street Austin TX 78701 More Shipping Information continued on other side Page Two Material Handling amp Shipping Information Continued Read the LIMITS OF LIABILITY amp RESPONSIBILITY form included in this service manual for extremely important information concerning shipping and Material Handling Please prepay all shipping charges BES ACS cannot accept or be responsible for collect shipments All shipments must have a bill of lading or delivery slip showing the number of pieces weight and type of merchandise Upon shipping immediately send copies of bills of lading to BES ACS and the name of your on site representative Certified weight receipts are required for all shipments BES ACS will estimate weight for private vehicles without certified weight receipts Separate mixed van shipments between crated and uncrated and clearly identify the weights of each bill of lading All shipments must be consigned c o Brede Allied Convention Services to enable us to accept them for handling Convention centers and hotels will not accept direct shipments consigned to them as they have no facilities for receiving or storing
8. management In any case when the carrier selected and arranged for by the exhibitor fails to pick up any or all shipments prior to the designated time exhibit material must be removed Brede Exposition Services Allied Division will be authorized to reconsign the shipment s to another carrier at our discretion Exhibitor material remaining after the move out period will be forwarded to the permanent address of the exhibitor or his agent designated freight collect No liability will be assumed by Brede Exposition Services Allied Division as a result of such rerouting or handling IMPORTANT Before completing this form please read the Limitations of Liability Form EVENT OR SHOW NGAUS HALL OR HOTEL AUSTIN CONVENTION CENTER COMPANY NAME BOOTH ADDRESS CITY STATE ZIP TELEPHONE FAX AUTHORIZED BY please print or type SIGNATURE TITLE See other side for More Material Handling Information NGAUS 2010 Brede EXPOSITION SERVICES Allied Convention Services Division 2502 Lake Orange Drive Orlando FL 32837 407 851 0261 Ph 407 859 3904 Fax Shipments should not addressed to the Hotel or Convention Center as they do not have the facilities to receive such shipments and may refuse them prior to the installation of the show Remove all outdated shipping labels prior to shipment All shipments should be made on a Brede Exposition Services Allied Convention Services bill of lading It is understood that
9. om the convention moving to and from your booth and for the duration of the convention This can usually be done with riders to your existing insurance policies Exhibitor routings on outbound shipments will be honored when possible In the event the designated carrier fails to pick up by the specified time such shipments will be re routed by Brede Exposition Services Allied Convention Services Brede Exposition Services Allied Convention Services assumes no responsibility for concealed damage Exhibits left on the booth floor without return instructions will be returned to the exhibitor s address freight collect if possible Brede Exposition Services Allied Convention Services as the Material Handling contractor shall have control over all freight docks doors elevators and crate storage areas Any shipment not handled by Brede but for which Brede is required to handle storage of the empty shipping containers a charge of 25 00 per crate case box or carton will be assessed The responsibility of Brede Exposition Services Allied Convention Services with respect to the goods stored hereunder shall be limited to the exercise of ordinary care and diligence by its officers and employees in receiving handling keeping and delivering the same The company shall not be liable for loss or damage by the elements fire water heat frost damp dust moth rust leakage deterioration acts of God riot or unlawful disturbance of the peace or depreci
10. t 100 Ibs Minimum Charge or boxes and or unskidded machinery without proper lifting bars or hooks Show Site Rate 133 50 267 00 Shipment weight round up to next 100 Ibs 100 X cwt Min 200 lbs DELIVERY AFTER DEADLINE DATE Freight not received at warehouse prior to the Per Cwt 100 Ibs Minimum Charge deadline date See Shipping Instructions amp Material Handling information form and any shipment received at show site after show opening will be charged in Warehouse Rate 26 75 53 50 addition to the above rates Show Site Rate 26 75 53 50 Shipment weight round up to next 100 Ibs 100 X per cwt Min 200 1 5 PLEASE WITH FORM ESTIMATED CHARGES OUTBOUND SHIPMENTS Prior arrangements for outbound shipments must be made at the Brede Exposition Services Allied Division freight desk ALL ARRANGEMENTS FOR PICK UP OF FREIGHT IF USING A CARRIER OTHER THAN THE OFFICIAL SHOW CARRIER MUST BE MADE BY THE EXHIBITOR Brede Exposition Services Allied Division will not be responsible for any delay of rush order shipments which will be expedited to the best of our ability It is the EXHIBITOR S sole responsibility to label each piece of outbound freight and submit to Brede Exposition Services Allied Division a completed bill of lading covering each outbound shipment after arrangements have been made for the pick up of same exhibit materials must be cleared from the exhibit area as specified by exhibit
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