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1. state Exhibitor personnel may set up their own exhibits if so desired using their own tools and company personnel Union Labor is available to assist in the installation and dismantling of exhibit booths Exhibit labor freight and rigging labor electricians and plumbers can be arranged for at established rates using the enclosed order forms EXHIBIT LABOR JURISDICTION Exhibitors may set their own displays without the assistance of union labor provided the exhibitor uses full time employees of their company Any labor services that may be required beyond what the full time employees can provide must be provided by Shepard Exposition Services MATERIAL FREIGHT HANDLING JURISDICTION Shepard Exposition Services has the responsibility of receiving and handling all exhibit materials and empty crates that comes in via over the road carriers It is Shepard s responsibility to manage docks and schedule vehicles for the smooth and efficient move in and move out of the exhibition Shepard will not be responsible however for any materials they do not handle Exhibitors may hand carry their own materials into the exhibit facility The use or rental of dollies flat trucks pallet jacks and other mechanical equipment is not permitted Only full time employees of the exhibiting company may unload their own Cars mini vans or pick up trucks Vehicles must not be left unattended at the loading areas Any unattended vehicles will be towed at the owner
2. Quarter View4 791 20 102855 50070 Quarter Views 872 70 113450 Standard Showcases are a gray finish GRID AND GRID ACCESSORIES 50236 2x8 w legs each 189 20 245 95 50237 2 x8 w o legs each 141 80 184 35 7 50242 7 Ball Waterfall 13 00 16 90 Other accessories available please call customer service for more information VELCRO TACK BOARD 50061 Total Specialty Furnishings Accessories iS Amount Due 8 250 Tat Ss Booth Phone Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change INLINE BOOTH RENTALS WOCN Society s 47th Annual Conference Shepard Exposition Services June 7 9 2015 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 Henry B Gonzalez Convention Center San Antonio Texas Exhibit Solutions Sales Fax 404 720 8757 Event Code T111040615 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline May 8 2015 Let our Exhibit Solutions team mak
3. EXPRESS Adjustments cannot be made after the close of the show All rental items remain property of TLC Atlanta Convention Plant Services Inc There is a restocking fee for orders cancelled less than 2 weeks prior to show opening There is a 1 5 energy surcharge added to each order Orders placed after the open of an event may be subject to a delivery fee Large Fern Large Fern 24 H x 24 W Top dressed with azalea pictured Choose flower color for flower choice 770 507 6777 Pothos 12 H x 12 W 35 00 each Ivy 10 H x 10 W 35 00 each Qty Standard 4 to 6 Green Plants Qty Also available with mum 4 49 95 each Qty __ 5 59 95 each Qty 6 69 95 each Qty __ easonal Flowering Plants Call for Price amp Availability gg 125 00 each Qty __ 5 135 00 each Qty 6 145 00 each Qty __ Order Cost Summary SubTotal Select Container Included in rental cost Black White Wicker a a 6 5 Sales Tax 1 5 esc Chrome Brass Terra Cotta amp Other Containers are available Please call 770 507 6777 for pricing Total plant tic florist com www tic florist com
4. s expense The Fire Marshal absolutely prohibits the storage of empty containers in the exhibit hall Arrangements have been made with Shepard Exposition Services to store empty crates Please refer to the Material Handling Information sheet in this service manual for the handling of empties disposal of skids etc GRATUITIES BREAKS Tipping is expressly prohibited This includes such practices as giving money merchandise or other special consideration for services rendered Do not give coffee breaks other than mid morning and mid afternoon when the union has a 15 minute paid break Meal breaks are one hour Any attempt to solicit a gratuity by an employee for any service should be reported immediately to Shepard Exposition Services IN GENERAL Exhibitors do not have to respond to grievances or complaints from union and trade personnel with respect to work jurisdictions Please refer all such disputes and or questions to Shepard management personnel immediately SAFETY Safety of everyone working in the hall is of our utmost concern at all times Standing on chairs tables and other rental furniture is prohibited This furniture is not engineered to support your standing weight Shepard Exposition Services cannot be held responsible for injuries or falls caused by the improper use of this furniture If assistance is required in assembling your booth please order labor on the Labor Order Form included in this manual and the necessary ladders an
5. 06 L White 03 Shepard Exposition Services Locking Cabinets coe ai Description Discount Regular Amount RECEPTION COUNTERS AND COMPUTER STANDS RC1 RC2 RC3 7 9 Wx 3 5 Dx3 9 H 4 9 W x 2 3 D x 3 3 H 5 3 W x 3 3 D x 3 6 H Reception Counters and Computer Stands Code Qty Description Discount Regular Amount _ Pens Re 2085 10 artoos Please choose metal color LQ Chrome CH O Wood W s Roz 77055 1001 70 csi CS2 Please choose metal color Black 06 White 03 Silver 15 CS1 3 Wx1 9 Dx6 3 H Teme Roe verre 2730 O 0S2 2 3 Wx4 6 Dx6 3 H Peas esr on esr Teme ese f sess 75650 Ui Item includes graphics A Shepard Representative will contact you with art requirements Hl PRODUCT DISPLAY AND TRAFFIC BUILDERS Code Gly Description Discount Regular Amount Please choose metal color OI Black 06 White 03 Silver 15 Gondola ca Item includes graphics A Shepard Representative will contact you with art requirements Qty Description Discount Regular Amount__ 66430 Phone Station 1717 55 223280 GL1 GL2 GL1 5 4 Wx1 3 Dx8 H GL2 4 3 Wx1 3 Dx7 H Please note that electrical rane services must be ordered Please fax completed form to the Exhibit Solutions Department at 404 720 8757 separately You may find the forms in the Utilities section of the service manual Ple
6. 12 H 35 00 each Bromeliads 12 18 H 35 00 each Qty Purple Red Yellow Orange White Qty Yellow White Pink Red Bronze Lavender Time TLC Designers can provide the following Water Features Fountains Ponds Water falls Swamps Garden Areas Tropical beach scenes rain forests Seasonal Spring Fall Holiday Formal serenity garden English garden e Border Areas Hedges control flow Lawn or Golf promotional Trees privacy Special services are Available for hospitality Suites award banquets And VIP room deliveries See next green plants page for 770 507 6777 FAX 770 474 4676 plant tic florist com www tic florist com NAOH AHAAO IVAO TH Small Fern lt Small Fern 12 H x 12 W 25 00 each 35 00 each 2 Green Plants 29 95 each Qty 39 95 each 7 H amp Taller plants amp Planters are available Call 770 507 6777 for price availability For Top dressing with fern amp azalea white pink red For Top dressing with fern amp mum white yellow bronze lavender Planters are 2 1 2 long Rental price includes Decorative container top dressing professional maintenance installation and pick up There is a one time 10 00 charge for daily floral delivery ALL ORDERS MUST BE PAID IN FULL PRIOR TO SHOW CLOSING We accept cash company check VISA MASTERCARD AMERICAN
7. 2301 Event Code 7111040615 Customer Service Email orlando shepardes com SHIPMENT INFORMATION Please complete the following information Please indicate number of pieces and the estimated weight We plan to ship to o Advance Warehouse o Direct to Show Site We plan to ship on date Pt rates O Our materials should arrive on date PT Cartons sd Carrier Name Pro pf Cases Origin of Shipment city state a ee Please provide a contact name and number for any questions Shepard may have Miscellaneous sd in regards to this shipment Total Weight Name Phone MATERIAL HANDLING RATES AND ESTIMATE WORKSHEET SHIP WITH SHEPARD LOGISTICS AND RECEIVE A 10 DISCOUNT ON MATERIAL HANDLING WITH Signature Series Shipping To set up your Signature Series Shipping please call 888 568 8858 or complete the Shepard Logistics Order Form included in this manual Signature Series Shipping does not apply to shipments considered small package local or shipments over 10 000 lbs Roundtrip SLS shipping is required to qualify for Signature Series Shipping COMPUTATION OF MATERIAL HANDLING SERVICES The following services whether used completely or in part are offered as a package When recording weight round up to the next 100 Ibs For example 285 Ibs 300 Ibs 100 Ibs 3 X RATE Amount or minimum charge whichever is greater Standard Material Handling Signature Series Material Handling weight Description Price
8. 852 5000 Ext 6007 Please note the financial institution MUST be based in the US In VISA MASTER CARD AMX a DISCOVER order to avoid a transfer fee you must notify the financial institution that you wish to make an ACH electronic payment transfer CHECK AND CREDIT CARD INFORMATION CHECK creon crono oro EMAIL ADDRESS THIRD PARTY YES or NO CREDIT CARD ADDRESS INFORMATION IF DIFFERENT THAN INFORMATION ABOVE By signing and placing this order I accept all payment SERVICE TOTALS policies and the terms and conditions outlined on all EAO TEA AUTHORIZED SIGNATURE ELECTRICAL LAYOUT FORM Advance Payment Deadline Date 05 19 15 EFDLEN comPANY a TH EVENT WOCN Society s 47th Annual Conference The Power People ELECTRICAL EXHIBITION SERVICES FACILITY Henry B Gonzalez Convention Center 5811 La Colonia San Antonio TX 78218 Phone 210 662 9450 Fax 210 662 9640 DATES June 7 9 2015 Show 065032SA sanantonio edlen com Use the grid below to indicate the location of each electrical outlet ordered If power is only required at the rear of an in line booth this form is not necessary Indicate booth type Island O Peninsula O Inline O Provide aisle or adjacent booth s for orientation Power is brought to one location in island booths and then distributed from that point Indicate this location and all other outlet locations using the legend below X Main Distribution Point amp 5amp 500
9. Dismantle Custom Furniture Rental Please visit us online for additional options and information hitp www shepardes com shep gallery himl The Jackson The Lincoln The Roosevelt Discount po a 4 Tf oso 9267 00 2273 10 oo sanso 6775 95 10 x 10 3138 95 10 x 20 4323 45 Tay Description Discount Regular 10 x 10 3310 70 10 x 20 5004 50 66490 66491 66482 66483 66488 66489 The Lucy The Dale Tab Deserston Discount Regular 10x10 1954 45 2540 80 E Paai aty Description Discount Regular oeo f eass asas 66473 All Exhibit Booth Rentals include installation dismantling and graphic panels as shown not all booths have graphic panels Prices quoted are for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions you may have at 404 720 8652 Please Note Carpet is not included to order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal So Contact Name Phone 8 250 Tax BS Authorized Signature Amount Due So Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorizat
10. Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day All tax rates are subject to change SHEPARD LOGISTICS SERVICES WOUCN Society s 47th Annual Conference Shepard Exposition Services June 7 9 2015 7 1531 Carroll Drive NW Atlanta GA 30318 Shepard Logistics Phone 888 568 8858 Henry B Gonzalez Convention Center San Antonio Texas lt s Shepard Shepard Logistics Fax 404 720 8733 Shepard Logistics Email logistics shepardes com Event Code 7111040615 EXHIBIT MATERIALS TRANSPORTATION INBOUND PICK UP LOCATION INFORMATION SHIPPING INFORMATION Payment Authorization form must be on file to pick up as charges will be Items to be shipped included on your show services invoice Number of Pieces Est Weight Requested Pick Up Date Crates Hours of Operation Cartons cardboard Cases Trunks fiber color Company Skids Pallets Address Carpet color Other Total Pieces Total Wt City State Zip Size of largest piece L W H SHIP TO Loading Dock o Yes O No Lift Gate Residential Inside Pick up Inside Delivery LI Iwill be shipping to the WAREHOUSE Special Instructions Company Name Booth WOCN Society s 47th Annual Conference c o UPSF Shepard Exposition Serv
11. PILE WITH ACTION BACK OR JUTE BACKING Qty Item Discount Regular Amount Choose Color Red 01 Silver Cloud 18 Deep Navy 22 Charcoal 17 Black 06 Cobalt 21 46001 Rentars ft 635 825 46003 Rental 1000 sqft 5 45 7 10 46002 Purchase saft 1510 1965 Minimum 100 sq ft is required No refunds on cancellations Rental includes installation and removal of carpet and visqueen Purchase carpet please fill out Labor Order Form carpet installation section to have carpet installed EXPO CARPET 16 OZ Choose Color Red 01 Black 06 Blue 05 Teal 13 Tuxedo 50 Burgundy 07 Qty Item Discount Regular Amount 50255 10x10 158 25 20575 50256 10x20 301 20 39155 50257 10x3 57410 746 35 50258 10x40 76320 99215 Variation in dye lot may occur when ordering more than one cut of carpet unless ordered as Special Cut Carpet SPECIAL CUT EXPO CARPET so006 PerSquareFoot 315 410 Rental includes installation and removal of carpet and visqueen Prices quoted above include installation and taping of front edge only All rental carpet is delivered clean to your booth space but during setup carpet may become dirty Please order cleaning service at least once before show opening PADDING amp VISQUEEN Cay nem Discount Regular Amount BOOTH CLEANING Minimum 80 sq ft Booth
12. VIEW your shopping CART click on To DELETE an item from your shopping cart click gt lt next to the item you wish to remove QUESTIONS Do not hesitate to contact us for assistance Shepard Customer Service 407 888 9669 orlando shepardes com PAYMENT AUTHORIZATION WOCN Society s 47th Annual Conference June 7 9 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Henry B Gonzalez Convention Center San Antonio Texas Customer Service Fax 407 888 2301 Event Code 7111040615 Customer Service Email orlando shepardes com Discount Deadline May 15 2015 lt Shepard Please complete the information requested below and return this form with your orders You may choose to pay by credit card check payable to Shepard Exposition Services or bank wire transfer However we require your credit card authorization to be on file before we process your order s for service We will use this authorization to charge your credit card account for any additional amounts incurred as a result of show site orders placed by your representative to include material handling charges for shipments received on your company s behalf and any unpaid balance due for Shepard services Credits for services will be issued at show site only WIRE TRANSFER In order to accurately process the transfer of funds from your account please complete the following information and fax it along with a copy of the wire receipt t
13. _ Total weisnt Description Price _ Total Direct Shipments to Showsite Direct Shipments to Showsite 96 50 144 75 125 50 86 75 130 25 112 75 Special Handling Special Handling 35030 35033 35043 35038 35390 35395 35391 35399 35394 35402 Advance Shipments to Warehouse Advance Shipments to Warehouse 102 50 133 25 92 25 120 00 Special Handling Special Handling 35010 35013 35393 35397 35392 35401 Pieces Small Packages FedEx UPS DHL under 30 Ibs Overtime Overtime 30 fee for every overtime o 35048 35045 RATES ARE PER 100 LBS WITH A 200 LB MINIMUM For credit card payments please complete the payment authorization form Any additional overtime charges will be invoiced at Subtotal show site and are subject to change pending move in move out schedule N A Tax We understand that your calculation is only an estimate Invoicing will be calculated from actual certified weight ticket or reweigh Amount Due ticket on inbound material handling receiving report Adjustments will be made accordingly Any adjustments to charges must be made at show site Single pieces weighing more than 5000 pounds CANNOT be accepted at the warehouse Loose easily damaged uncrated or blanket wrapped shipments should be shipped directly to the show site If you have any questions about material handling please contact Shepard Customer Service department Please complete the following Company Name Booth Contact Name Ph
14. are per lift and crew up to 3 riggers per hour One hour minimum per lift crew lift crew thereafter is charged in 1 2 increments Straight time cannot be guaranteed Must order by discount deadline date to receive advance pricing Other charges will apply for additional supplies required to ensure structural integrity of overhead sign REQUESTED DATE TIME amp SUPERVISION Please indicate below who will be present to supervise sign assembly and installation shepard Supervision Exhibitor Supervision __ Display House EAC If Non Shepard Supervision is required please request date and time Assembly Date Time Install Date Time Dismantle Date Time Please note Shepard will commence rigging per requested time Should hanging sign or supervision not be present at requested time a 1 Hour Crew Minimum charge will be assessed Please complete the following Subtotal Company Name Booth 8 250 Tax Contact Name Phone Amount Due Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Orders cancelled without written notice 48 hours prior to move in will be charged a one 1 hour cancellation fee All tax rates are subject to change LABOR JURISDICTIONS SAN ANTONIO AUSTIN SOUTH TEXAS LABOR Texas is a right to work
15. cleaning rates are per square foot Qty ltem Discount Regular Amount 47011 Vacuum Once 0o38 oso BOOTH DIMENSIONS What is your booth size ft PERIODIC PORTER SERVICE Porter Service Rates are per square foot 47012 Daily vacuum 114 150 Carpet is delivered clean but may become dirty during setup We suggest that you order vacuuming at least once before show opening Porter Service includes emptying wastebaskets within the booth every two hours during the show It may be ordered once for only the first day of the show or daily Please note booth cleaning and porter service are taxable for this show Company Name Contact Name Authorized Signature Total Carpeting amp Cleaning gS 8 25 Tax 8 Amount Due _ Booth Phone Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day All tax rates are subject to change EXPO FURNISHINGS WOCN Society s 47th Annual Conference Shepard Exposition Services June 7 9 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Henry B Gonzalez Convention Center S
16. distributed from that point Example 20x30 Island Booth Aisle 500 Main Distribution Point Pi x EXAMPLE ONLY Center of booth Aisle 700 Date you will begin building your booth Estimated time Show Site Contact with authority to make additions or changes to your order Contact Name Contact Company Contact Cell Credit card information must be on file before any labor begins in your booth space Please provide this information on your method of payment form PLEASE USE THE BACK OF THIS FORM TO REQUEST ALL OTHER ELECTRICAL LABOR ELECTRICAL LABOR FORM Advance Payment Deadline Date 05 19 15 EDLEN ee 7 The Power Peow EVENT WOCN Society s 47th Annual Conference ELECTRICAL EXHIBITION GES l 5811 La Colonia San Antonio TX 78218 FACILITY Henry B Gonzalez Convention Center Ph 210 662 9450 Fax 210 662 9640 sanantonio edlen com DATES June 7 9 2015 Show 065032SA ELECTRICAL LABOR LIFT RATES amp RULES Please be advised that labor start times cannot be guaranteed If no time is provided work will be performed on a first come first serve basis A representative must come to Edlen s Labor Desk prior to each individual labor call to confirm that booth is ready for such labor If labor is dispatched at the requested time and no exhibitor supervisor is available a minimum 1 2 hour labor charge per electrician will apply A minimum labor charge of 1 hour will apply per man for installation Dismantle time wi
17. ditties ts CONVENTION DATA SERVICES ORDER ONLINE SHOW CODE Early BUNDLES Most Popular Save 10 THRU 4 17 15 XePress Connect App Bundle includes TWO App licenses and custom sales qualifiers XePress Connect Elite Bundle includes DITP service and custom sales qualifiers XePress Connect Plus Bundle includes DITP service and custom sales qualifiers LEAD RETRIEVAL XePress Connect App the App on YOUR phone or tablet XePress Connect Elite the Connect software on YOUR computer XePress Connect Plus the App on OUR handheld wireless device Additional XePress Connect App Licenses with any lead retrieval solution EXTRAS Bluetooth Printer one per lead retrieval solution Custom Sales Qualifiers DITP Service Delivery Installation Training Pickup XPress eBlast Service Data Conversion Event API Integration gt 1 508 759 4238 UBIRE OPTIONAL LOSS DAMAGE WAIVER Qty x 75 per device Steve Barove NO I do not want to purchase the Loss Damage Waiver initial here gt 1 800 746 9734 1 508 743 0112 PROCESSING FEE WAIVED when you order online 15 00 sbarove cdsreg com TOTAL USD CONTACT INFORMATION PAYMENT INFORMATION COMPANY CARD NUMBER atv NAME ON CARD one SIGNATURE gt STATE ZIP Your signature below denotes acceptance of the Terms amp Conditions AUTHORIZATION on Page 3 of this Order Form and is REQUIRED for processing BOOTH PHONE EXT SIGNATURE gt
18. pick up BOL labels at the Shepard Service Desk SHIP TO ADDRESS COMPANY NAME DELIVERY ADDRESS CITY STATE ZIP CONTACT NAME BOOTH Number of Pieces Number of Labels Requested Crate Skid Cases Carton Total Weight CARRIER SELECTION C OFFICIAL SHOW CARRIER SHEPARD LOGISTICS C OTHER If selecting a carrier other than Shepard Logistics you must schedule the pickup If using FedEx or UPS you must have and apply their shipping labels Type of Service In the event your designated carrier fails to pickup Ground Overnight _ 2nd Day Reroute via show carrier Return to Warehouse Shipping Options Inside Delivery Residential Lift Gate No Loading Docks OUTBOUND SHIPMENT REQUIREMENTS 1 Shepard will print and deliver your BOL with Shipping Labels to your booth prior to the close of the show 2 Exhibtors must properly package and label all materials 3 Completed BOL must be turned in to the Shepard Service Desk including piece count and estimated weight 4 Please see the SES service desk if you do not receive a BOL Please note If utilizing FedEx UPS as your carrier you must supply your own outbound labels TRANSPORTATION CHARGES BILLING ADDRESS _ SAME AS SHIP TO ADDRESS Company Name Address City State Zip Please complete the following Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditi
19. service from the general contractor ID Signs Typically a 7 x 44 cardstock sign that contains exhibitor name and booth number In line An exhibit that is constructed in a continuous line with other exhibits Island Exhibit An exhibit with aisles on four sides There is no pipe and drape construction provided to Island booths Labor Contracted workers who perform services When labor is ordered hours are based on estimates and will be billed actual time incurred Requested times are not guaranteed and are based on availability Minimum of one hour will be charged Additional time will be billed in increments Rates are based on when labor was performed ST OT DT Logistics Point to point transportation services for freight by an appointed carrier Marshaling Yard A lot where trucks gather for orderly dispatch to Event site When Shepard provides a marshaling yard all carriers must check in present a weight ticket and will be guided to the docks to unload when a space is available The same is true for the out of the show Applicable fee applies Move In Refers to the date and time that exhibitors gain access to a facility and are able to begin the construction and or set up of their booth Mobile Spotting Fee The charge for Shepard personnel to safely guide vehicles operated by exhibitors on the exhibit hall floor when approved by show management and if Shepard determines such activity to be operationally feasibl
20. the United States Contact your insurance provider or a Suggested source on the Application page of the web site WOCN Society does not endorse any insurance company and liability insurance is available from many other business insurers The exhibitor agrees to make no claim of any nature for any reason whatsoever against the Society for loss theft damage or destruction of goods nor for damage of any nature nor for any negligence malfeasance or misfeasance nor for failure to hold any portions of the Conference in part or total as scheduled 29 Liability Each exhibitor agrees to protect save and keep WOCN Society Exhibit Management General Service Contractor and the hotel or convention center forever harmless from any damage or charges imposed for violation of any law or ordinance by the exhibitor his employees or agents as well as to strictly comply with the application terms and conditions as contained in the agreement between the WOCN Society Exhibit Management General Service Contractor and the hotel or convention center regarding the exhibition premises and further the exhibitor shall at all times protect indemnify save and keep harmless the WOCN Society Exhibit Management decorator and the hotel or convention center against and from any and all loss cost damage liability or expense that arises out of or from or by any reason of any act or omission of the exhibitor his employees or agents Page Six of Eight 30 Violati
21. time onsite and guarantee that your staff are off and running as Computer not included Includes USB scanner and software soon as the show opens Requires OS MAC Windows XP or greater 2 USB 1 1 connections and NET Framework Loss Damage Waiver Protect yourself from loss or damage to your rented equipment XePress Connect Plus with the Loss Damage Waiver OUR handheld wireless device Use our Android phone to capture complete lead details 3rd Pa rty Lead in real time Col lection Email forwarding scheduling and adding images not available Successful lead collection on Includes Android mobile phone and charger your third party device Data Conversion Convert badge IDs collected on third party devices into complete leads post show Scan Anywhere at Any Time dal ys Event API Integration Integrate your third party lead retrieval device in real time with the event database Real time Leads List Optional Bluetooth Printer Add Notes The event badges use QR codes that include limited data The Data Conversion and Event API Integration options will allow you to collect full lead details on your third party device Add Images to Leads Rating e Follow up Emails Forward Leads Schedule Appointments Available in Spanish e AIS CONVENTION eee DATA SERVICES 107 Waterhouse Road Bourne z no P PressLeadPro cdsreg com HEXAS XPress Leads day
22. 00 00 for failure to return the equipment within two hours after the official hall closing The customer also authorizes CONTRACTOR to charge the credit card the replacement cost indicated above for either the failure to return the equipment or for any damaged equipment Loss Damage Waiver Terms The Loss Damage Waiver coverage protects the customer from liability of accidental damage or theft to the CONTRACTOR s device Customer must report loss or damage to CONTRACTOR Lead Retrieval Desk immediately To honor Loss Damage Waiver coverage for equipment believed to be stolen customer must file a police security report and provide a copy of such report to the CONTRACTOR within seven 7 days of reporting the equipment missing If copy of report is not received within seven 7 business days of the event end date Loss Damage Waiver is considered null and void and the customer will be charged for the full replacement value of the equipment as listed above CONTRACTOR S liability for damage of any cause whatsoever will be limited to the total price for the goods and services provided by CONTRACTOR CONTRACTOR disclaims any responsibility for misuse loss of power power surges and customer adjustments that are not covered in the instructions acts of God or any other act beyond the control of the CONTRACTOR Customer is responsible to pay all applicable Federal State or Local taxes If the applicable tax rate is different trom the publishe
23. 317 40 a 70066 FOCKES pEr SA 21 85 28 40 s ft Vertical 70012 i Horz 28 x44 244 15 317 40 a 70072 7 Pockets per sq 21 85 28 40 a ft Horizontal Meterboard 39 x Accessories Replacement ID Sign Cardstock ma ai e o Sign prices are based on customer supplying print ready graphics in the requested format see below lt Shepard Please complete the following Subtotall Company Name Booth 8 250 Tax E Contact Name Phone Amount Due Eo o Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Graphic files requests must be received by discount deadline date to qualify for discounted prices There are no exchanges or refunds once sign has been ordered and processed All tax rates are subject to change SIGN SUBMISSION INFORMATION Please follow these requests so Shepard can provide the highest of quality signs for your show File Submission Media Artwork Dimensions amp Color Specifications CD ROM All artwork submitted should be created at 100 actual size Email attachment 4 mgs or smaller only or in 10 reduction increments please indicate scale used FTP zip compression call for FTP information Specify target colors as PMS C or U and send us 100 accurate When sending disks
24. 7 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Henry B Gonzalez Convention Center San Antonio Texas lt gt Shepard Customer Service Fax 407 888 2301 Event Code T111040615 Customer Service Email orlando shepardes com ATTENTION EXHIBITORS ORDER NOW Follow these simple steps to order Shepard Services Online 1 GO TO www shepardes com intro asp 2 Click on WOCN Society s 47th Annual Conference 3 LOG IN from the Show Information page 4 ENTER your email address and password then click a NEW users User name Your Email Address provided by Show Management Password WOCN15 b Previous users User name Your Email Address Password Your pre existing password 5 Don t remember your password Click the link Forgot your password and follow the prompts to have your password sent to the registered email address 6 Once logged in you will be prompted to review your profile information a If your information is correct click proceed to ordering OR b If your information is not correct please click here as indicated update your profile and submit changes 7 Welcome to Shepard Online Ordering Some helpful tips Use the or continue gt buttons to scroll through all your options Use the button to add an item to your cart BEFORE proceeding to the next screen To NAVIGATE to a specific page use the menu headers at the top of the page To
25. A ri a 24 W x 18 H Qty Item Discount Regular Amount 51086 Director s Chair 79 85 10315 51090 Directors Stoot 141 95 184 55 51089 Ped Table 42 218 75 28440 50032 Ped Table 30 208 60 271 20 50030 Rnd Side Table 100 90 13115 50031 Sq Side Tabie 100 90 13115 MISCELLANEOUS ITEMS Customer Service Fax Customer Service Email 42 o0r30 H Qty Item Discount Regular Amount _ soras Drawing Bow asso 60 20 soose supin 2775s 3610 sooo Crossbar 1845 2400 8 High 3 High sidewall ackwall drape drape Na 5 SPECIAL DRAPERY BACKGROUNDS Per linear foot Must be approved by show management Lin Ft Item Discount Regular Amount 50073 tHigh 2010 2615 50074 Hin 1490 1935 Choose Color Minimum 4 panel rental required Red 01 Blue 05 Grey 10 White 03 Black 06 Burgundy 07 Please complete the following Company Name Contact Name Authorized Signature SPECIALTY FURNISHINGS ACCESSORIES WOCN Society s 47th Annual Conference June 7 9 2015 Henry B Gonzalez Convention Center San Antonio Texas Event Code 7111040615 Discount Deadline May 15 2015 Full View Quarter View Qty Item Discount Regular Amount 50067 Full View4 791 20 1028 55 50068 Full Views 872 70 113450 50069
26. Burgundy 07 Black 06 Tuxedo 50 Teal 13 To qualify for the discounted rate listed above order must be received with payment by May 15 2015 No substitutions will be accepted Orders received after the discount deadline will no longer be package orders and will be placed for each individual item at the regular kit rates Please complete the following Company Name Booth Total So Contact Name Phone 8 250 Tax So Authorized Signature Amount Due BS Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change lt gt Shepard Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 407 888 2301 orlando shepardes com Customer Service Fax Customer Service Email CARPETING amp CLEANING WOCN Society s 47th Annual Conference June 7 9 2015 Henry B Gonzalez Convention Center San Antonio Texas Event Code T111040615 Discount Deadline May 15 2015 PREMIUM CARPET 32 0Z 100 ULTRA CUT
27. Deadline May 8 2015 EXHIBIT SOLUTIONS ISLAND BOOTH RENTALS Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental lt b Shepard Please visit us online for additional options and information http www shepardes com shep gallery html The Adams 20 x 20 11252 75 14628 60 Tay Description Discount Regular 20 x 20 8285 60 10771 30 66495 The Garfield Tay Description Discount Regular a 20 x 20 8113 85 10548 00 66496 All Exhibit Booth Rentals include installation dismantling and graphic panels as shown for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions at 404 720 8652 Please Note Carpet is not included to order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal Eo Contact Name Phone 8 250 Tax S Authorized Signature Amount Due SO Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and
28. FAX PRINT NAME EMAIL TODAY S DATE COMPANY WEBSITE http www EMAIL RECEIPT TO All orders will be confirmed by email Convention Data Services will appear on your credit card statement Thank you for your order A CONVENTION DATA SERVICES 107 Waterhouse Road e Bourne MA 02532 e 1 800 746 9734 e 1 508 743 0197 e XPressLeadPro cdsreg com X Press leads CONVENTION DATA SERVICES Terms amp Conditions gt WNot everyone will have a business card Everyone will have a name badge to scan Don t miss a single prospect Convention Data Services Inc hereinafter called CONTRACTOR agrees to the delivery of services as specified and is to be rendered in a timely and professional manner according to standard industry practices All equipment and software remains the sole property of CONTRACTOR In the event of strikes electrical power failures accidents and or occurrences beyond the control of CONTRACTOR or customer all deposits and fees shall be returned The method of payment shall be in United States dollars and submitted with the order for service CONTRACTOR will only accept checks drawn on banks located in the United States of America or certified funds Checks will not be accepted as payment at the show site Early amp Advance orders must be received on or before deadlines and paid in full Orders received without payment or after the discount deadlines will be charged at the appropriate published price b
29. KLIFT RENTAL WOCN Society s 47th Annual Conference Shepard Exposition Services June 7 9 2015 7 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Henry B Gonzalez Convention Center San Antonio Texas Customer Service Fax 407 888 2301 Event Code T111040615 Customer Service Email orlando shepardes com Discount Deadline May 15 2015 GROUND RIGGING FORKLIFT RENTAL DO NOT USE THIS FORM FOR MATERIAL HANDLING SERVICES Please complete the following of pieces to be spotted Heaviest piece to be spotted Requested date time Description of work to be performed times are not guaranteed PLEASE NOTE 35028 Straight time Hourly Rental 250 15 325 25 35039 Overtime Hourly Rental_ 300 45 390 50 35067 _Double time Hourly Rental 350 75 456 00 Code ay Rem Description Discount Regular Amount 35029 _ Sitraight ime Hourly Rental 500 25 esos 35049 Overtime Hourly Rentat 600 00 78125 35069 Doutie ime Hourly Rental 70150 01200 Code Oy item Description Discount Regular Amount 35035 Straight ime Hourly Rental 750 40 osso 35066 Overtime Hourly Renta e0130 n7nzss s5070 Double ime Hourly Rental 1052 25 136800 CRANE RENTAL AVAILABLE UPON REQUEST ST Straight time Monday Friday 8 00 AM 4 30 PM OT Overtime Monday Friday 4 30 PM Midnight Saturday Sunday 8 00 AM 5 00 P
30. M DT Double time All other hours and holidays RIGGING LABOR RATES Rate structure includes forklift and 1 operator only Minimum crews are based on scope of work and area jurisdiction Additional labor and groundmen will be billed at the hourly rate The minimum charge for labor and equipment is one 1 hour Labor and equipment thereafter is charged in half 1 2 hour increments Orders cancelled without 24 hour notices will be charged a one 1 hour cancellation fee code ay Rem Description Discount Regular Amount s05 Strighttime HouryRate e750 11375 36086 Overtime Hourly Rate 13125 17065 3609 Doubie ime Hourly Rate 175 00 22750 code ay nem Description Discount Regular Amount RIGGERS AND MATERIAL HANDLERS PER MAN HOUR 35087 Straight time Hourly Rate 70 00 91 00 35100 Overtime Hourly Rate 105 00 136 50 35101 Double time Hourly Rate 140 00 182 00 Please complete the following Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions PLEASE NOTE The minimum charge for labor and equipment is one 1 hour Labor and equipment thereafter is charged in half 1 2 hour increments Orders cancelled without 24 hour written notice will be charged a one 1 hour cancellation fee Subtotal S NA Tax Amount Due S
31. NOT BE DELIVERED PRIOR TO June 5 2015 8 00AM June 5 2015 8 00AM HANGING SIGN SHIPPING LABELS lt Shepard WOCN Society s 47th Annual Conference HANGING SIGN SHIPPING ADDRESS LABELS HANGING SIGN If you have a sign or anything truss etc that has been approved to hang from the ceiling send it to the advance shipping warehouse address Hanging items must be identified and readily available since they are installed first before the show floor becomes encumbered by freight o gt sige ADVANCE WAREHOUSE EXHIBITING CO NAME c o UPSF Shepard Exposition Services 4111 NE Loop 410 San Antonio TX 78218 5429 Delivery Hours M F 8 4 30 PM WOCN Society s 47th Annual Conference First day freight can arrive w o a surcharge May 8 2015 Last day freight can arrive w o a surcharge May 27 2015 EXHIBITING CO NAME c o UPSF Shepard Exposition Services 4111 NE Loop 410 San Antonio TX 78218 5429 Delivery Hours M F 8 4 30 PM WOCN Society s 47th Annual Conference First day freight can arrive w o a surcharge May 8 2015 Last day freight can arrive w o a surcharge May 27 2015 MATERIAL HANDLING AUTHORIZATION WOCN Society s 47th Annual Conference June 7 9 2015 lt s Shepard Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Henry B Gonzalez Convention Center San Antonio Texas Customer Service Fax 407 888
32. NTATIVE FROM SHEPARD LOGISTICS WILL CONFIRM RECEIPT OF YOUR EXHIBIT TRANSPORTATION REQUEST Please complete the following Exhibiting Co Name Booth Contact Name Phone Email Fax Authorized Signature Signature indicates you have read and accept the Payment Policy and Terms and Conditions xperience Shepard Logistics Complete Transportation Services Advantages of Shepard Logistics 10 material handling discount for round trip SLS customer shipments Volume discounting for larger shipments Guaranteed price quotes online with online booking and scheduled pick up Preferred and confirmed target times inbound Pre printed bills and shipping labels correctly formatted inbound or outbound Free 30 day pre event storage charges Ship direct to show site and avoid warehouse charges when facility permits Automated tracking and delivery status reports via email No driver waiting time charges inbound or outbound No additional trade show fees Priority Empty Return Labels to all inbound Logistics Customers Guaranteed pick up outbound from show with immediate loading following empty return Guaranteed on time delivery to destination city facility or warehouse or it is free Benefits of Shepard Logistics Security immediate outbound loading reduces risk of pilferage or misloading Convenience less paperwork and less tracking Efficiency scheduling travel labor reliably and possibly avoiding weeke
33. People EVENT 2015 Annual Conference ELECTRICAL EXHIBITION SERVICES 5811 La Colonia San Antonio TX 78218 Phone 210 662 9450 Fax 210 662 9640 sanantonio edlen com FACILITY Henry B Gonzalez Convention Center DATES June 7 9 2015 Show 065032SA EXHIBITOR INFORMATION COUNTRY CELL EMAIL METHOD OF PAYMENT All transactions require a credit card on file with proper authorization In addition to checks Edlen also accepts American Express Master Card Visa Discover ACH and Wire Transfers Indicate form of payment below COMPANY NAME ADDRESS a COMPANY CHECK BANK WIRE TRANSFER INFORMATION Please make check payable to Edlen Electrical All foreign Bank transfer to Bank of America checks must be drawn on U S Banks only For those booths Wire Transfer that require labor a credit card must be on file Please ABA 026009593 33859214 reference the Event listed above on your remittance International Wire Transfer Swift Code BOFAUS3N Acct 33855214 25 processing fee MUST be included with transfer CREDIT CARD ACH ELECTRONIC PAYMENT TRANSFER For your convenience we will use this authorization to charge any remaining balances on your account prior to event closing A copy of final charges will be sent to the email address provided in the payment information section Bank of America ABA 125000024 Acct 33855214 6900 Westcliff Drive Las Vegas NV 89145 Phone 888
34. Research must be conducted within the confines of the booth assigned and activities must conform to all the procedures and rules published in this document or within the Annual Conference web site 23 Approved Exhibitor Supported Events The Society works closely with our Industry partners and exhibitors requesting meeting space during the WOCN Society s Annual Conference Affiliate meeting space will be assigned only during times that do not conflict with the Conference program however company sales meetings employees only can be held during the conference program We would also like to know of any off site events planned during the Conference Please access the affiliate meeting space request form on the Annual Conference website under the Exhibits tab Service Kit sub tab WOCN Society prohibits any affiliate social or satellite symposium from being held in contracted hotels or the convention center by any company that is not a supporter of WOCN Society 24 Use of Signage and or Promotion for Exhibitor Related Events No signs are permitted to advertise non approved affiliated events in any public space This includes signs and or exhibitor staff holding signage or directing attendees to transportation Additionally door drops or other on site marketing strategies or promotion of any event is strictly prohibited 25 Transportation for Outside Events WOCN Society controls all available boarding space at the hotel or convention center includ
35. S to verify that the following safety regulations are adhered to Less than 1 4 tank of gas Battery disconnected Gas tank taped shut oy Desoription Round Trip Surcharge Total Amount m Motorized Unit Vehicle Spotting 35106 300 00 a Subtotal 8 25 Tax Amount Due Please complete the following Company Name Booth Contact Name Phone Authorized Signature Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above Signature also indicates you have read and accept the Payment Policy and Terms and Conditions sign and return to Shepard OUTBOUND BILL OF LADING SHIPPING LABEL REQUEST lt s gt Shepard WOCN Society s 47th Annual Conference Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 June 7 9 2015 Customer Service Phone 407 888 9669 Henry B Gonzalez Convention Center San Antonio Texas Customer Service Fax 407 888 2301 Event Code T111040615 Customer Service Email orlando shepardes com PRE PRINTED OUTBOUND BILL OF LADING AND SHIPPING LABELS All outbound shipments require a Bill of Lading and shipping labels Shepard offers complimentary pre printing of these items To take advantage of this service please complete this request and submit by the deadline date above Your pre printed BOL and labels will be delivered to your booth prior to the close of the show Note All third parties must
36. SHOW INFORMATION WOCN Society s 47th Annual Conference Shepard Exposition Services June 7 9 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Henry B Gonzalez Convention Center San Antonio Texas Customer Service Fax 407 888 2301 Event Code 7111040615 Customer Service Email orlando shepardes com BOOTH PACKAGE Items provided in your booth per exhibitor 8 High backwall drape 3 High sidewall drape 7 x 44 Cardstock Identification Sign lt gt Shepard Show drape color s Blue White Aisle carpet color Latte Red EXHIBIT SHOW SCHEDULE General Exhibitor Move in Friday June 5 2015 1 00 PM 5 00 PM Saturday June 6 2015 8 00 AM 5 00 PM Sunday June 7 2015 8 00 AM 1 30 PM Exhibit Hours Sunday June 7 2015 5 00 PM 8 00 PM Monday June 8 2015 12 00 PM 2 30 PM Tuesday June 9 2015 11 30 AM 2 30 PM Exhibitor Move out Tuesday June 9 2015 2 30 PM 10 00 PM Freight Re route Time Wednesday June 10 2015 11 00 AM IMPORTANT DEADLINES Exhibitor appointed contractor notification deadline Friday May 8 2015 Discount price deadline for standard Shepard orders Friday May 15 2015 First day for warehouse deliveries without a surcharge Friday May 8 2015 Last day for warehouse deliveries without a surcharge Wednesday May 27 2015 First day freight can arrive at show facility Friday June 5 2015 at 8 00 AM SHIPPING ADDRESSES Advance Shipments Address Direct S
37. THE FRONT OF THIS FORM ELECTRICAL LABOR FORM Advance Payment Deadline Date 05 19 15 EDLEN coMPANY DA EVENT WOCN Society s 47th Annual Conference The Power Peop ELECTRICAL EXHIBITION S 5811 La Colonia San Antonio TX 78218 FACILITY Henry B Gonzalez Convention Center Ph 210 662 9450 Fax 210 662 9640 DATES June 7 9 2015 Show 065032SA sanantonio edlen com ELECTRICAL JURISDICTION The work described below falls within the jurisdiction of the electrical union and cannot be performed by any other union I amp D house or exhibitor Please feel free to contact our office for clarification of scope of work ELECTRICAL LABOR IS REQUIRED FOR THE FOLLOWING WORK Electrical distribution under carpet Overhead power distribution Data network cable under carpet N A Overhead coaxial network cable distribution N A Connection of all 208V or higher services Assembly amp Installation of lighting hung from truss or ceiling Wiring of overhead signs _ Hardwiring of any electrical apparatus Installation of lighting requiring tools for installation POWER DISTRIBUTION PLEASE PROVIDE THE FOLLOWING INFORMATION Floor Plan layout of your booth space A Floor plans must include exact outlet locations with dimensions or be to scale B Floor plans must reflect booth orientation Please note surrounding booth or aisle numbers C Power comes from the floor Identify a main power location we can deliver the power to Power is
38. abor contracts and must comply with all labor agreements and jurisdictions The non official contractor must not jeopardize the production of the event by any act or practice that would lead to work stoppages strikes or labor disputes Non official contractor employees must wear approved identification badges at all times while in the work area Badges will be issued at show site to authorized representatives when all requirements have been met The following information must be completed and the form returned to Shepard by the deadline date Name of Non official Contractor Services to be performed Contact Name Contact Phone Fax Contact Address Exhibitor s Signature Date Exhibiting Company Name Booth ECONOMY BOOTH PACKAGE WOCN Society s 47th Annual Conference June 7 9 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Henry B Gonzalez Convention Center San Antonio Texas Customer Service Fax 407 888 2301 Event Code 1111040615 Customer Service Email orlando shepardes com Deadline Date May 15 2015 lt gt Shepard Shepard Exposition Services MAKE ORDERING SIMPLE amp SAVE MONEY GET THE ECONOMY BOOTH PACKAGE BOOTH PACKAGE 10 X 10 50142 Eco 1 6 L x 24 W x 30 H Skirted Table Blue 02 2 Uphol i hai e 0 Upholstered Side Chairs 388 65 454 70 oo 1 Wastebasket 50255 10 X 10 Carpet Please select your carpet color Red 01 Blue 05
39. accordance with electrical codes All electrical equipment must be properly tagged and wired with complete information as to the type of current voltage phase cycle horsepower etc required for operation All Exhibitors cords must be a minimum of 14 gauge 3 wire and grounded Two 2 wire extension cords are not allowed All exposed non current carrying metal parts of fixed equipment which are liable to be energized shall be grounded Payment in full must be rendered during the event Exhibitors ARE NOT billed for services provided Services may be interrupted if payment is not received Credit will not be given for services installed and not used All orders are subject to a 25 cancellation fee if cancelled in writing amp received by Edlen within 14 calendar days prior to show opening Except sales tax Edlen will not refund overpayment in amounts less than 50 00 unless specifically requested in writing Claims will not be considered or adjustments made unless filed in writing by Exhibitor prior to the close of the event Exhibitor holds Edlen harmless for any and all losses of power beyond Edlen s control including but not limited to losses due to utility company failure permanent power distribution failure power failure caused by vandalism faulty Exhibitor equipment or overloads caused by Exhibitor It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection or to file a lie
40. actor One who holds an exclusive contract with a facility or event manager to provide specified services to that facility or Event Exhibitor Approved Contractor EAC Also called an independent contractor a supplier hired by an exhibitor to perform trade Event services independently of Event management appointed contractors Exhibitor Kit Also known as a Service Manual this is package of information that contains all rules regulations and ordering forms relating to an exhibition provided to exhibitors by Event management Facility Carpeted Indicates the exhibit hall and or ballroom in which the Event is taking place is already carpeted Floor Order An order for product or service placed after Advance Deadline therefore not eligible for discounted rates Floor Port A utility box recessed in the floor containing electrical telephone or plumbing connections Freight Exhibit properties and other materials shipped for an exhibit Freight Desk The area where inbound and outbound exhibit materials are handled at a trade event Forklift Ground Rigging Handling and assembly of machinery that requires the use of a forklift This includes positioning and or re skidding of exhibitor material machinery and equipment Hard wall A type of exhibit construction in which walls are made of a solid material rather than fabric 1 amp D Installation and dismantling of an exhibit by a labor source Exhibitors may orders this
41. an Antonio Texas Customer Service Fax 407 888 2301 Event Code T111040615 Customer Service Email orlando shepardes com Discount Deadline May 15 2015 TABLES ALL DISPLAY TABLES ARE 24 WIDE STANDARD SEATING HOCK Mine Choose drape color place color code next to order Qty ltem Discount Regular Red 01 Gold 04 Burgundy 07 50020 Green 02 Blue 05 Grey 10 50021 White 03 Black 06 Teal 13 Code Qty Color Size Discount Regular Amount lt s Shepard hs Th Ly 50050 feLxso H 145 60 18930 Sx 50047 et xa2 H 185 95 241 75 x 50051 feLxs H 218 65 284 25 s052 _ ansiaeao 72 60 0440 Discount Regular sori at side aa 7260 9440 Tables are skirted 3 sided must order 4th side for all sides to be draped on 6 and 8 tables soaa Joc xaonn 101 55 ta200 e008 ec xaonn 11075 15570 sos ferran 11078 15570 i code a oh tem Discount Reguar s0049 fou xam 18855 17360 RISERS WOODEN PLANKING 8 WIDE code aly color size Discount Regular Amount soos xen es Garment Rack 209 95 272 95 50084 leLxeH 6215 soso 500s86 xe 83 25 108 25 50083 eLx1z H 104 30 135 60 50085 feLxiz H 12985 168 80 Code Qty Item Discount Regular Amount soos7 leLxizH 144 65 188 05 50427
42. and disassemble ALL overhead rigging for signs 249 pounds or less PSAV certified riggers must assemble and disassemble ALL overhead rigging over 249 pounds and Overhead Truss Attachment and removal of light fixtures for truss or signs Additional installation required for chain motors span sets and other packages Structures weighing over 250 Ibs per point must have a rigging plot plan approved in advance Exhibitors are REQUIRED to include hanging setup instructions and orientation diagrams in advance e All ceiling rigging must conform to Show Management rules and regulations and facility limitations Overhead hanging signs are to be sent in a Separate container directly to the advance warehouse using the Advance Hanging Sign shipping label included in this manual The container must arrive no later than advance warehouse deadline date If these procedures are not followed Shepard Exposition Services cannot guarantee the hanging of your sign and additional fees will apply Electrical signs must be in working order and in accordance with the National Electrical Code Electrical services must be ordered through the Electrical Service Provider form included in manual CHECKLIST FOR ORDERING HANGING SIGNS Submit Payment Authorization Form OR Third Party Payment Authorization if paying for this service on behalf of an exhibiting company Order Assembly Labor to have your sign built by Shepard Certified Riggers Fil
43. and or the WOCN Society Equipment to record or photograph presentations or materials including but not limited to mobile phones digital film Cameras and or video cameras is strictly prohibited Only WOCN Society s official photographer designed agent may record as directed Attendees or exhibitors who violate this policy after being notified to cease such activity will be escorted from the Annual Conference premises and may lose eligibility to attend future Society events 36 Exhibitor Meeting Your booth representatives are encouraged to attend the on site Exhibitors Meeting date and time to be announced This forum provides the National Conference Planning Committee with feedback regarding your exhibiting experience Based upon your feedback exhibiting hours have been increased floor plan layouts and resulting traffic were enhanced and costs have been maintained or lowered Page Seven of Eight ay any i F Mg d SAN ANTONIO A r a aia a la w au a XTC ME rye Y NN i y3 Y ee R bse i a hj AA A TAA d S JUNE 6 10 2015 TATR E E E Exhibits Program Rules Continued 37 Life Style Exhibitors The local retail market sector is invited to be a part of our exhibit program on a limited basis Total space allocated to the retail sector is held to a pre determined percentage and is not intended to replace our primary exhibitor markets manufactures distributors This policy and practice can be suspen
44. ase complete the following Company Name Booth Subtotal o i Contact Name Phone 8 250 Tax Authorized Signature Amount Due is i Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change SIGN ORDER FORM WOCN Society s 47th Annual Conference Shepard Exposition Services June 7 9 9015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Henry B Gonzalez Convention Center San Antonio Texas Customer Service Fax 407 888 2301 Event Code T111040615 Customer Service Email orlando shepardes com Discount Deadline May 15 2015 SIGNS BANNERS AND ACCESSORIES code aty Description Discount Regular Amount Code aty Description Discount Regular Amount Standard Foamcore Signs Single sided Vinyl Banners with Digital Printing 70009 Zz Vertical 22 x28 160 20 208 25 m 70065 m S4 20 30 26 40 m ft Vertical 70010 m Horz 22 x28 160 20 208 25 a 70071 E per sd 90 30 26 40 a t Horizontal 70011 yenara 244 15
45. ased on order dead line dates Services will not be rendered until payment in full is received ALL ORDER CANCELLATIONS RECEIVED MORE THAN 30 DAYS PRIOR TO SHOW OPENING WILL BE SUBJECT TO A 100 00 CANCELLATION FEE Onsite orders are based on unit availability NO REFUNDS WILL BE MADE FOR ORDERS CANCELED WITH IN 30 DAYS OF THE SHOW OPENING DATES No partial refunds will be allowed onsite should exhibitor fail to meet the system requirements stated on the front of the order form for XPress Connect Elite orders If your computer does not meet these requirements our onsite representatives will do their best to upgrade your computer Otherwise an alternate lead retrieval device will be provided subject to availability No retunds will be granted in these circumstances The customer agrees to return any equipment to CONTRACTOR in the same condition Customer is responsible to pay CONTRACTOR the replacement cost shown below should the equipment be lost stolen or damaged while in the customers care only applicable if customer does NOT purchase the Loss Damage Waiver coverage or coverage rules not expressly followed as detailed in 6b below Customer acknowledges and understands that the applicable replacement cost is as follows Connect Plus Device 1 000 Connect Plus Power Cord 55 Bluetooth Printer 1 000 Bluetooth Adapter 250 Barcode Scanner 1 000 6a 6b The customer authorizes CONTRACTOR to charge the credit card provided 5
46. bit Booth Rentals include installation dismantling and graphic panels as shown for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions at 404 720 8652 Please Note Carpet is not included to order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal SO Contact Name Phone 8 250 Tax S Authorized Signature Amount Due So Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change ISLAND BOOTH RENTALS WOCN Society s 47th Annual Conference Shepard Exposition Services June 7 9 2015 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 Henry B Gonzalez Convention Center San Antonio Texas Exhibit Solutions Sales Fax 404 720 8757 Event Code T111040615 Exhibit Solutions Email ESSRentals shepardes com Discount
47. ced into secured storage and will be returned to your booth after the close of the show The materials will be accessible during the show by Shepard personnel only A minimum one hour material handling labor charge at show rates will apply each time material is handled to or from storage There is no charge to return materials to your booth at the close of the show Secured storage rates are eighty 80 cents per square foot per day 20 00 Minimum 35400 Accessible Storage Materials in accessible storage will be accessible during the show but not necessarily by exhibitors When Shepard personnel are required to move materials into or out of storage will be billed at the material handling labor rates each time material is moved 100 00 Minimum There will be no charge to return material to the booth at the close of the show Accessible storage is not considered secure and is stored at the sole risk of the Exhibitor 35166 POST SHOW TRANSPORTATION AND HANDLING Shepard Exposition Services will store your shipments in our warehouse both before and after your event Please take note of the important information below All shipments selected to be returned to warehouse are subject to applicable transportation and handling fees Please note that Onsite Material Handling Fees do not include transportation or handling to and from the warehouse _ Return to Warehouse Service Fee At the customer s request each shipment returned to the Sh
48. cking and labeling of your materials complete the bill of lading with all required information and return to customer service If you have questions on how to complete your bill of lading please ask a Shepard customer service representative located at the customer service desk If you are NOT using the designated shipping carrier you must call your carrier with pick up information If your carrier fails to pick up your shipment Shepard will either reroute your freight through the carrier of our choice or return to the local warehouse whichever is indicated on your MHA MOTORIZED UNIT VEHICLE SPOTTING FEE WOCN Society s 47th Annual Conference lt s gt Shepard Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 June 7 9 2015 Customer Service Phone 407 888 9669 Henry B Gonzalez Convention Center San Antonio Texas Customer Service Fax 407 888 2301 Event Code T111040615 Customer Service Email orlando shepardes com Discount Deadline May 15 2015 MOTORIZED UNIT VEHICLE SPOTTING FEE As the Official General Service Contractor Shepard Exposition Services is responsible for all motorized units vehicles entering and exiting hall Vehicles operated by exhibitors may be allowed on the exhibit hall floor for loading or unloading if Shepard determines such activity to be operationally feasible and safe All vehicles on the exhibit hall floor must be escorted by Shepard personnel The Fire Marshal requires SE
49. d move out days The CONTRACTOR must abide by the rules and regulations of the show and all pertinent union regulations CONTRACTOR employees must wear approved identification badges at all times while in the work area Badge will be issued at show site to authorized contractor representatives when all requirements have been met If the non official contractor is empowered to incur expense on behalf of the exhibitor a Third Party Payment Authorization form must be completed and returned to Shepard The exhibitor agrees that he is ultimately responsible for the cost of all services provided in connection to the exhibitor s booth The non official contractor agrees to have evidence in the booth that it has a valid authorization from the Exhibitor for services The non official contractor must confine its operations to the exhibit area of its clients No service desks storage areas or other work facilities will be located anywhere in the facility Show aisles and public areas are not part of the Exhibitor s booth space The non official contractor may not solicit business on the exhibit floor The non official contractor must have all business licenses work permits and insurance required by State and City governments and Facility Management before beginning work and shall provide Show Management with evidence of compliance If required the non official contractor must be able to provide evidence that it has current and applicable l
50. d rate at the time of placing the order then Contractor may adjust the tax due by the customer accordingly If you are tax exempt in the state in which you will be exhibiting you must provide a Sales Tax Exempt Certificate for that state Please submit this certificate with order otherwise tax will be charged to your order Customer agrees to return all equipment to CONTRACTOR S service desk within two hours of the show closing EQUIPMENT LEFT IN THE EXHIBIT AREA IS THE RESPONSIBILITY OF THE CUSTOMER It is agreed that the governing law pertaining to this contract will be the laws of the State of Massachusetts with venue exclusively in Barnstable County If you have ordered our Delivery Pick up service there must be a company representative available to receive the equipment Deliveries are completed the day before the show opens unless otherwise noted If no one is present in your booth when we deliver your system you will be responsible for picking up your equipment Pick ups are done one 1 hour following the close of the show Equipment images for marketing purposes represent the current equipment however due to continuous new product development and technology upgrades equipment fulfillment onsite may not always match equipment images found on forms and other ordering methods CONVENTION DATA SERVICES 107 Waterhouse Road e Bourne MA 02532 e 1 800 746 9734 e 1 508 743 0197 e XPressLeadPro cdsreg com Show Name Sh
51. d tools will be provided LABOR ORDER FORM WOCN Society s 47th Annual Conference Shepard Exposition Services June 7 9 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Henry B Gonzalez Convention Center San Antonio Texas Customer Service Fax 407 888 2301 Event Code T111040615 Customer Service Email orlando shepardes com Discount Deadline May 15 2015 INSTALLATION amp DISMANTLING LABOR ESTIMATE AND QUESTIONNAIRE Please complete the following lt gt Shepard How many laborers will you require Installation Dismantling Date of installation Requested start time Est Hours Date of dismantling Requested start time Est Hours Iwill need Shepard Supervised Labor for please check one Iwill need Exhibitor Supervised Labor for please check one O Installation O Dismantling O Both Install Dismantle O Installation O Dismantling O Both Install Dismantle Code Qty item Discount Regular Sup Fee Amount Code Qty Item Discount Regular Amount Exhibitor Supervised Labor sose sT 70 00 91 00 so 68067 oT 105 00 136 50 30 jesoes DT 140 00 182 00 so Supervisory fee is 30 of total cost or 60 whichever is greater Dismantle 68063 68064 68065 esoo sT 7o00 91 00 6so61 oT 105 00 136 50 68062 DT 140 00 182 00 Sup install 68069 Sup dismantle 68073 Please note when or
52. ded or eliminated with market changes Initial target market include Tools Trade Specific Resources Personal Professional Skin Care Comfort Ware Outer Ware Specialty Ware To complement the needs of comfort and our attendees retail sales are permitted under the following conditions exhibitors engaged in selling products or services to attendees are responsible for learning about and following sales taxation authority s requirements as required by for example federal state county municipality agencies During the Annual Conference exhibitor must provide authorities with proof of sales tax documents as required by agencies WOCN Society is not responsible for generating or maintaining sales or sales tax records relative to exhibitors who choose to sell products or services Basic furnishings include special furnishings package carpeting 1 6 draped table one chair wastebasket and 7 x44 identification sign Electricity internet and other services additional By signing below agree and will adhere to the Rules of WOCN Society s Annual Conference Exhibits Program as outlined in this document pages one through eight and within the Annual Conference web site further agree to provide my exhibiting company internal and external representatives and agents with this information to help them create a positive exhibiting experience for everyone Exhibitor Representative Print Name Exhibitor Company Today s Date Please ret
53. dering dismantle labor due to show break down and returning empties to your booth labor ordered through Shepard at the close of the event may not be available until one hour after show close Labor Hours ST Straight time Monday Friday 8 00 AM 4 30 PM OT Overtime Monday Friday 4 30 PM Midnight Saturday Sunday 8 00 AM 5 00 PM DT Double time All other hours and holidays If you are shipping carpet to the show and require Shepard to install it for you please complete the following Exhibitor Owned Carpet Installation Dismantling ft SQ FT 100 130 Booth size INIMUM 140 00 182 00 _ Carpet install date time Please note Hours are based on estimates you will be invoiced for actual time incurred Subtotal iS Requested times are not guaranteed and are based on availability 8 250 Tax S Minimum one hour will be charged Additional time will be billed in in half hour increments Amount Due S SHEPARD SUPERVISION INFORMATION Please complete this section if you have chosen Shepard to supervise your installation and or dismantling Inbound Freight Information Outbound Freight Information Carrier Company Name Carrier Company Name of pieces Weight of Shipment Deliver Shipment To Is shipment o Crated o Uncrated Address Tracking Pro City ST Zip Estimated arrival date Type of Service air van line ground etc Shipment to arrive at o Warehouse o Show
54. e 2902 05 4062 85 Call today to order 404 720 8652 Discount deadline Friday May 08 2015 o Additional shapes and sizes available Artwork hanging sign order and payment authorization form must be received by o Artwork requirements available the Discount Deadline to receive discount pricing a WOCN Society s 47th Annual Exhibit Solutions Phone 404 720 8652 Conference ghxhibit gt Exhibit Solutions Fax 404 720 8757 June 7 9 2015 Customer Service Email ESSRentals Shepardes com Henry B Gonzalez Convention Center wr Event Code 17111040615 San Antonio Texas Company Name Booth Subtotal is Contact Name Phone 8 250 Tax is Authorized Signature Amount Due s Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must meet discount criteria above to receive discounted pricing Payment Authorization must be completed and returned with order Cancellations will only be accepted in writing 7 days prior to move in if graphics have not been produced Cancellations will not be accepted once graphic artwork has been submitted and approved for production HANGING SIGNS 101 lt Shepard WOCN Society s 47th Annual Conference GUIDELINES AND SERVICE CONTRACTOR RESPONSIBILITIES PSAV and Shepard Exposition Services certified riggers ONLY will be allowed in aerial lifts and operate mechanized equipment Shepard Exposition Services certified riggers must assemble
55. e Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental lt Shepard Please visit us online for additional options and information hitp www shepardes com shep gallery hitml The Eddie The Jonathon a a es Tay Description Discount Regular Qy Description Discount Regular Tf tox eoar eos210 moxie 212520 276405 10x10 2637 80 3428 50 oeo 4969 05 oasis 10x20 721 70 oeo 5007 50 6509 75 TS ST 0 66470 66471 66474 66475 66477 66478 The Madison The Grant The Harrison a Company Name nemarni l F A gt a og k E edil rA Bi lp Tay Description Discount Regular Qi Description Discount Regular Tf tox aroe 4167 60 tox 20 3790 40 4927 50 ay Description Discount Regular 10x10 3103 40 4034 40 10x20 4560 35 5928 45 66484 66485 66486 66487 66492 66493 All Exhibit Booth Rentals include installation dismantling and graphic panels as shown not all booths have graphic panels Prices quoted are for print ready graphics If graphics submitted are not print ready additional fees may apply Please contact the Exhibit Solutions Department with any questions you may have at 404 720 8652 Please Note Carpet is not includ
56. e Exhibitor Appointed Contractor form in the online Exhibitor Services Manual and fax it back to Exhibit Management The company name address telephone number name of the supervisor scheduled to be in attendance and a statement that such contractor will comply with all rules and regulations of the show to including observance of local labor rules and regulations must be furnished at the time of submitting the Appointed Contractor Form which will be included in the online Exhibitor Services Manual January 2015 Independent contractors must abide by the following e Perform all services in a timely and professional manner in accordance with WOCN Society established deadlines e Not engage in solicitation of business on the exhibit floor for present and or future conferences e Provide a current Certificate of Insurance to WOCN Society no later than April 1 2015 e Register all employees and temporary help at the Exhibitor Registration Desk 14 Exhibitor Services Manual Online An Exhibitor Services Manual containing complete exhibit information and order forms for all show services will be made available online to each exhibiting company in January 2015 All forms should be completed and returned in advance of the Conference to ensure adequate labor equipment etc is available for a smooth set up Forms will be included for the following services labor material handling electricity furniture rental signs rental displays photography uti
57. e and safe All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel All local fire marshal rules and regulations apply Please call customer service for details Move out The date time specified by Event management for dismantling exhibits and clearing the exhibition floor Also referred to as Tear Down Padded Van Shipment Uncrated goods covered with blankets or other protective padding and shipped via van line Perimeter Booth A booth space on an outside wall Pipe and Drape Tubing covered with draped fabric to make up rails and back wall of a trade show Porter Service A service that includes the emptying of wastebaskets within the booth at specific intervals during the show Quad Box Four electrical outlets in one box provided by the electrical contractor Registration This refers to an area that Event management uses to register and check in Event exhibitors buyers and attendees This is the place in which show badges can be obtained Rigger A skilled worker responsible for handling and assembly of machinery Right to Work state A state where no person can be denied the right to work because of membership or non membership in a labor union See the Union Rules and Regulations within your manual for specific guidelines Service Desk The location at which exhibitors order services Side Rails The wall between two booths used to divide exhibits typically 3 high Skirtin
58. ed To order please refer to the Carpet amp Cleaning form Please fax completed form to Exhibit Solutions Department at 404 720 8757 Please complete the following Company Name Booth Subtotal So Contact Name Phone 8 250 Tax So Authorized Signature Amount Due S Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change INLINE BOOTH RENTALS WOCN Society s 47th Annual Conference Shepard Exposition Services June 7 9 2015 7 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 Henry B Gonzalez Convention Center San Antonio Texas lt Shepard Exhibit Solutions Sales Fax 404 720 8757 Event Code T111040615 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline May 8 2015 EXHIBIT SOLUTIONS INLINE BOOTH RENTALS Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation
59. ensabarrier Stanchio__88 55_ 11510 50095 Sign Holder 22x28 97 80 12715 SKIRTING OF EXHIBITOR EQUIPMENT per linear ft 50058 Sateen Skirting 16 40 2130 Code Qty Size Discount Regular Amount sooze aLxe H 2480 32 25 50078 JeLxe H 34 85 45 30 Please select sateen color from below 50080 eLxe m 45 10 5865 Red 01 Gold 04 Burgundy 07 50077 fa x12 48 05 6245 Green 02 Blue 05 Grey 10 50079 fet xizH 6865 8925 White 03 Black 06 Teal 13 so0st fat xi2H 83 85 10900 Total Expo Furnishings S Please complete the following 8 250 Tax Company Name Booth Amount Due ei Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change lt gt Shepard Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 407 888 2301 orlando shepardes com SPECIALTY CHAIRS AND TABLES 36 Diameter
60. epard warehouse will incur the following charge 20 00 per cwt 400 00 min 35005 _ storage per Month Service Fee Monthly storage is 10 00 per cwt per month 100 00 min Storage fee will automatically be charged for shipments that are returned to Warehouse and stored in excess of three 3 business days Monthly storage is charged the current year 35006 Special instructions or remarks Where will your shipments be going AFTER they have been stored Shippea to another destination as arranged via Shepard Logistics Services Transport to another SES show Delivery Date Pick up arranged with another carrier Please complete the following Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change lt gt Shepard MATERIAL HANDLING INFORMATION Shepard Exposition Services WOCN Society s 47th Annual Conference 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 C
61. et to be installed for all exhibitor booths Should carpeting not be ordered Exhibit Management will order for your company at your company s expense The Center s rules are posted on the Annual Conference s web site 1 Interpretation of Rules Annual Conference exhibit management shall have full power in the interpretation and enforcement of all rules governing exhibitors All matters and questions not covered by the regulations shall be subject to the final judgment and decision of Exhibit Management These rules may be amended at any time by WOCN Society and the amendments so made shall be binding upon the exhibitor equally with and shall become a part thereof along with WOCN Society s web site www wocn org and the Annual Conference web site providing the exhibitor is notified of the amendments Notice may be verbal or in writing before or during WOCN Society and may be given to the primary booth contact or any authorized agent or representatives of the exhibitor 2 Purpose of Exhibits Annual Conference is supported by Wound Ostomy and Continence Nurses Society a non profit scientific and educational 501 c 6 association The purpose of the exhibits an integral part of the Conference s educational activity is to complement the scientific and clinical sessions by enabling attendees to evaluate the latest development in products presented for use by manufacturers suppliers service companies and non profit organizations Each exhibi
62. from the ground or other circumstances requiring the rehandling of materials Cannot be completed solely with one forklift and operator MATERIAL HANDLING Q amp A What is the difference between material handling and shipping Shipping is the process of carrying your shipment from your location pick up area to it s destination and also the process of returning your shipment back to your location after the close of the show Material handling begins at the time your shipment arrives to the docks please refer to What is material handling for the full definition Do I need to order a fork lift to unload or reload my freight No please do not order a forklift for unloading reloading of your materials What does CWT mean CWT is an acronym for Century Weight therefore it means per 100 Ibs IMPORTANT FACTS ABOUT DIRECT SHIPMENTS What are direct shipments All shipments that are addressed directly to the exhibit facility please refer to Direct to Show shipping labels included in this manual Shipments must arrive during published exhibitor move in times only Do not ship direct to show site in advance If delivery cannot be guaranteed to arrive during exhibitor move in shipment must go to advance warehouse All shipments must have a bill of lading or delivery slip indicating number of pieces and weight Certified weight tickets required Crates weighing over 5 000 Ibs or loose uncrated shipments must be shipped direct
63. g Decorative covering around tables and risers Tables are skirted on 3 sides unless additional skirting is ordered Special Handling An additional charge that applies to exhibits shipments requiring extra labor equipment or time for delivery to exhibit space ST labor Straight time labor or work performed during normal hours at the standard rate Targets Exhibitor move in date time prior to general move in available by appointment only Visqueen A clear heavy plastic sheeting that is placed over exhibiting carpeting after it is laid in order to protect it until show opens eL mL _ ELECTRICAL ORDER FORM EDLEN The Power People ELECTRICAL EXHIBITION SERVICES 5811 La Colonia San Antonio TX 78218 Phone 210 662 9450 Fax 210 662 9640 sanantonio edlen com FOR YOUR CONVENIENCE PLACE YOUR ORDER ONLINE AT WWW EDLEN COM Advance Payment Deadline Date 05 19 15 EVENT WOCN Society s 47th Annual Conference Henry B Gonzalez Convention Center June 7 9 2015 Show 065032SA FACILITY DATES ORDER INSTRUCTIONS ELECTRICAL OUTLETS Approximately 120V 208V A C 60 Cycle Prices are for entire event 120 VOLT POWER DELIVERY The cost of 120 Volt outlets includes S 2 peat Se Scie polis delivery to one location in island booths H yA D itp and to one location at the rear of inline or 120 VOLT CurSaMy ouble rate PRICE PRICE peninsula booths If you require the outlets to be distributed
64. hipments Address Exhibiting Co Name amp Booth Number c o Shepard Exposition Services WOCN Society s 47th Annual Conference Exhibiting Co Name amp Booth Number c o UPSF Shepard Exposition Services WOCN Society s 47th Annual Conference 4111 NE Loop 410 Henry B Gonzalez Convention Center C D Docks San Antonio TX 78218 5429 615 Bowie Street San Antonio TX 78205 ALL UTILITY AND ANCILLARY FORMS SHOULD BE FAXED TO THE NUMBER INDICATED ON FORM PLEASE DO NOT SEND UTILITY AND OR ANCILLARY FORMS TO SHEPARD Exhibitors Official Exclusive Service Providers ___ _Services_ a E Mail __ _Phone _ MyWOCN Final aa rogram nie LOND cbrown wocn org 856 642 4401 Print WOCNow In It WOCN l For You Wireless PSAV Audio Visual Headsets Presentation exhibits psav com 800 966 4498 Computers Services Exhibitor Booth Caroline Olson Badges Staff WOCN colson wocn org 896 980 6844 Conference Tailored Message Support Delivery to Innovation Conference aes Theater E Endon Debi Maines dmaines wocn org 856 642 4217 Blasts for Recognition and Attendees Branding Benefits Corporate Megan Grant PAD Membership eae to WOCN mgrant wocn org 856 642 4205 embers Add Booth Shepard Cace furnishings Exposition orlando shepardes com 407 888 9669 Contractor material handling Services E Blasts Year Round Social Media Some 5 000 WOC __ Heather Martinek hmartinek wocn org 856 793 0785 Pacrages te nurse Societ Members el Me
65. ices Please note All Shepard Logistics quotes include transportation cost 4111 NE Loop 410 only Additional material handling fees may apply on show site San Antonio TX 78218 5429 OUTBOUND SHIPPING INFORMATION would like to schedule Outbound Transportation Please provide me with a Material Handling Agreement at show site for my shipping instructions and Warehouse Deadline _ May 27 2015 ____ signature So we may deliver your Outbound Material Handling Agreement Date and labels please complete the following information LI will be shipping to SHOW SITE Ship to Address c o Shepard Exposition Services Company Name Booth WOCN Society s 47th Annual Conference Henry B Gonzalez Convention Center C D Docks Contact Name 615 Bowie Street Phone San Antonio TX 78205 Deliver By Date Number of labels Delivery date June 5 2015 Special Instructions TYPE OF SERVICE Choose One TRANSPORTATION CHARGES i Next Day Air ij 2nd Day Air Charges for transportation and material handling services provided by Shepard shall be billed to the Credit Card on file _ wec SS sa Service via Air Transportation is charged based on Dimensional weight or Actual weight whichever is greater Logistics Material Handling ONLY Authorize ALL charges Credit Card Expiration Date Security Code Billing Address _ standara Ground Other Truck Load Specialized City ST Zip Name on Card Authorized Signature A REPRESE
66. ility Fees must be paid prior to your exhibiting Document may be required on site 32 Press Conferences WOCN Society may hold a press conference during the Conference Contact the Director of Meetings for more information dmaines ahint com or Exhibit Management 33 Press Room and Kits As a service to all exhibitors Exhibit Management collects press releases prior to Annual Conference and assembles this information into one press kit for all media review Use of the press room is limited to the media representatives with press passes and to Annual Conference attendees granting interviews or otherwise engaged in WOCN Society publicity Industry representatives are not permitted in the press room WOCN Society does not make available any list of press attendees or their affiliations 34 Use of WOCN Society Program Content Information presented during WOCN Society s Annual Conference is the property of WOCN Society and the presenter Information may not be recorded photographed copied photocopied transferred to electronic format reproduced or distributed without the written permission of WOCN Society and the presenter Any use of the program content which includes but is not limited to oral presentations audiovisual materials used by speakers and program handouts without the written consent of WOCN Society is prohibited 35 Photography Recording Annual Conference Conference presentations are the property of the presenter exhibitor
67. ime the materials will be left unattended Shepard shall not be responsible for loss damage theft or disappearance of exhibitors materials before same have been picked up for loading after the show All materials will be checked at the booth at the time of loading using document s submitted by the exhibitor and notations of exceptions to conditions of materials or piece counts will be made on said document Shepard assumes no responsibility for loss damage theft or disappearance of exhibitors materials after same have been delivered to exhibitors appointed carrier or agent for transportation after the show Shepard loads materials onto the carrier s truck under the supervision of the carrier driver who checks and signs for the materials Shepard assumes no liability for any materials after the carrier assumes custody of materials If exhibitor s designated carrier fails to show by the move out deadline after a show Shepard shall have the authority to route exhibitors shipment via an alternate carrier or return shipment to a local warehouse for disposition at exhibitor s expense PACKAGING CRATES AND EMPTY CONTAINERS Shepard shall not be responsible for surface damage to loose or uncrated materials pad wrapped or shrink wrapped materials Shepard shall not be responsible for concealed damage damage to carpets in bags or poly or damage to materials improperly packed Shepard shall not be responsible for crates and packaging unsuitable for handl
68. ing partially assembled or having prior damage Affixing Empty storage labels to containers is the sole responsibility of the exhibitor or his representative All previous labels should be removed Shepard assumes no responsibility for removal or misdelivery of containers with old labels or incorrect information on labels or for loss or damage to materials stored in containers labeled empty THIRD PARTY PAYMENT AUTHORIZATION WOCN Society s 47th Annual Conference Shepard Exposition Services June 7 9 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Henry B Gonzalez Convention Center San Antonio Texas Customer Service Fax 407 888 2301 Event Code T111040615 Customer Service Email orlando shepardes com Discount Deadline May 15 2015 lt Shepard The following information must be completed and the form returned to Shepard by the deadline date Both parties MUST sign this form indicating acceptance otherwise request will be denied When a third party is handling your display and or paying for any services on your behalf we will agree to this third party arrangement if the following payment is agreed upon and all signatures are properly completed By signing this form both parties agree and understand that the exhibiting firm is responsible for all charges In the event that the named third party does not make payment by show close Shepard will be paid by the exhibiting fi
69. ing contracted hotels for guest rooms Organizations providing transportation to or from the hotel or Convention Center must contact WOCN Society s Director of Meetings dmaines wocn org or Exhibit Management Promotion regarding transportation must be pre approved before displaying or promoting 26 Booth Conduct WOCN Society reserves the right to approve all exhibits and activities A supporter of the Society must be an exhibitor at Annual Conference An advertiser need not be an exhibitor or supporter WOCN Society may require that an exhibit be curtailed if it does not meet the standards set forth herein if it reflects against the character of WOCN Society or if it exceeds the bounds of good taste as interpreted by exhibit management An exhibitor of a questionable exhibit or activity must submit a description of the exhibit or activity with the exhibit application for WOCN Society approval The exhibit hall will be inspected during installation and open hours Exhibit Management will advise exhibitors of any deviation from exhibit rules during the event Exhibitors must make all corrections requested by WOCN Society at their own expense or risk removal from the exhibition without notice and without obligation on the part of WOCN Society for any refund whatsoever Page Five of Eight WOCN Society reserves the right to expel or refuse admittance to any representative whose conduct is in its opinion not in keeping with the character and or s
70. ion must be completed and returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change ISLAND BOOTH RENTALS WOUCN Society s 47th Annual Conference Shepard Exposition Services June 7 9 2015 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 Henry B Gonzalez Convention Center San Antonio Texas Exhibit Solutions Sales Fax 404 720 8757 Event Code T111040615 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline May 8 2015 Let our Exhibit Solutions team make Exhibiting EZ with a Turnkey Rental Booth Custom Design for Rentals Onsite Logistics Management Freight Management Graphic Development Printing Installation Dismantle Custom Furniture Rental lt Shepard Please visit us online for additional options and information http www shepardes com shep gallery html The Monroe Tay Description Discount Regular a 20 x 20 7758 50 10086 05 aly Description Discount Regular i 20 x 20 11548 90 15013 55 aly Description Discount Regular a 20 x 20 10850 00 14105 00 Tay Description Discount Regular 20 x 20 11134 30 14474 60 66368 All Exhi
71. it card is required on file to process all orders Are you tax exempt for the state this event occurs in Yes No If you are tax exempt you must provide a tax exemption certificate for the state in which the show is being held Please submit tax exemption certificate to orlando shepardes com SHEPARD TERMS amp CONDITIONS lt Shepard WOCN Society s 47th Annual Conference PAYMENT POLICY Show Site Orders Services ordered at show site will require full payment at the time the order is placed Purchase orders may not be used in lieu of payment Regular prices will apply to all show site orders Floor orders are limited to availability Third Party Orders If you contract your work to a display or exhibit house and require services from Shepard the payment policy stated above applies Please pass this information on to them A Third Party Payment form must be completed and submitted three weeks prior to show opening Invoices Prior to close of show an invoice will be prepared and delivered to your booth for your review Credits will be issued at show site only If you have any questions or want to pay your invoice by check or cash please see our customer service representatives at the service desk on site Charges All charges regardless of amount must be paid in full by cash check or credit card If credit card method is used please ensure that the card limits are high enough to cover your expected charges Past Due Accou
72. l out top section of the Hanging Sign Overhead Rigging Form Order Install and Dismantle for all Hanging Signs as follows 250 pounds or higher through PSAV 249 pounds or less through Shepard Exposition Services Order any necessary Chain Motors Rotating Motors and Truss through PSAV Remember to place separate electrical order to power any motors Submit Diagrams with orientation dimensions and placement for ALL materials that will be flown overhead Package Hanging Sign s in a separate container from exhibit materials Label Hanging Sign s using the Hanging Sign Shipping Label from this service manual OOOU OU OOD Ship Hanging Sign s to the Advanace Warehouse by Wednesday May 27 2015 HANGING SIGN OVERHEAD RIGGING WOCN Society s 47th Annual Conference Shepard Exposition Services June 7 9 2015 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 lt Shepard Henry B Gonzalez Convention Center San Antonio Texas Event Code 1111040615 Discount Deadline May 15 2015 Customer Service Fax 407 888 2301 Customer Service Email orlando shepardes com SIGN ASSEMBLY DISMASSEMBLY LABOR will need Shepard Supervised Labor for please check one will need Exhibitor Supervised Labor for please check one Installation C Dismantling Both Install Dismantle Installation Dismantling Both Install Dismantle SIGN DISASSEMBLY LABOR Code Est Hours item Di
73. lities audio visual computer telephone florist catering cleaning exhibitor registration lead retrieval and hotel reservations 15 Exhibitor Personnel All participants affiliated with exhibits must register with Exhibitor Registration Each person registered as an exhibitor must be employed by the exhibiting company or must possess a direct business affiliation The exhibit badge allows access to the exhibit hall only If an exhibitor plans to attend any of the scientific sessions they must register separately online at the Annual Conference Web site www wocn org 16 Hotel Accommodations WOCN Society negotiates special discounted hotel room rates for all attendees and exhibitors In doing so WOCN Society becomes contractually obligated to fill hotel rooms WOCN Society encourages exhibitors to book rooms within the block thereby reducing the potential of additional liability to the Society Questions regarding hotel accommodations may be directed to the Director of Meetings at dmaines wocn org or Exhibit Management 17 Exhibit Personnel Badges Two exhibit hall only badges are complimentary for every 10 foot by 10 foot booth To attend educational sessions exhibitors must register with the conference Additional exhibit hall only badges are 75 per person subject to change Details are included in the online within the Annual Conference web site Exhibitors tab Each person will be issued an exhibitor s badge and
74. ll be calculated at 1 2 of the total installation time LABOR RATES Straight UME seriesas N E E AS ANSE 65 00 per hour Monday Friday 8 00am 4 30pm excluding holidays NO ea E E E 130 00 per hour Monday Friday 4 30pm 8 00am all day Saturday Sunday amp Holidays LIFT RATES EIT e E S E sstamiuanaeaniek caveueeetaceusesaneeenar Call for quote Lift charges will apply to for all overhead work such as light installation overhead power or data cable distribution overhead hanging signs etc Lift cost does not include operator LABOR REQUIRMENTS Please complete all the sections below If you require any additional electrical work in your booth please provide us with a production schedule with the dates times number of men required and the type of work requested This will assist us in accommodating your labor needs Example Day Monday Date 1 5 Time 8 00am Work required Assemble amp hang truss lights Day Tuesday Date Time 12 30pm Work required Wire electric sign Work required Work required Work required Work required Work required Work required SHOW SITE SUPERVISOR Contact Name Company Cell Number Email address PLEASE PROVIDE CREDIT CARD INFORMATION ON THE METHOD OF PAYMENT FORM Credit card information must be on file before any of the requested labor is performed METHOD OF PAYMENT FORM Advance Payment Deadline Date 05 19 15 FEDLEN coMPANY 5TH Wound Ostomy and Continence Nurses Society s The Power
75. logos or names of products other than those sold by the exhibitor unless approved at least 30 days in advance of the Conference Failure to set up booth by 1 00 pm Sunday June 7 2015 may cause Exhibit Management to order the removal of booth property and freight at exhibitors expense including re delivery Educational contact hours or contact educational units are not available to attendees as part of your booth The Exhibit Hall requires carpet to be installed for all exhibitors 27 Smoking Smoking is not permitted within the exhibit hall or hotel or convention center at any time including installation exhibit hours and dismantling 28 Insurance Exhibitors insuring their exhibit materials goods and or wares of exhibits against theft damage by fire accident or loss of any kind do so at their own expense WOCN Society requires all exhibitors provide current proof of liability insurance at least 30 days prior to setting up your exhibit booth Exhibitors must demonstrate their insurance policy coverage it is simply good business to keep this high standard WOC nurses appreciate doing business with reputable companies Coverage must be carried through the duration of the exhibit program including set up and dismantle The certificate must name WOCN Society and the hotel or convention center as an additional insured party The certificate must state a minimum insurance of 2 million U S dollars and the territory of coverage must include
76. ls are included on the Exhibitor online information along with IAEE and HCEA Rules and guidelines WOCN Society employs guidelines in reviewing and evaluating booth diagrams required for all 400 net square feet and above exhibitors and equitable appearance of all exhibit booth layout and design Each exhibit booth is defined by the floor space footprint Furnishings such as carpet required in all WOCN Society exhibitions tables chairs and utility services are ordered separately Plan your budget accordingly Exhibit Management is available for assistance Space not claimed and occupied or for which no special arrangements have been made in writing to WOCN Society prior to 1 00 pm on Sunday June 7 2015 shall revert to the WOCN Society to be occupied in any manner and for such purposes as WOCN Society may see fit Neither exhibit management nor the General Service Contractor shall be responsible for any injury to a person or damage to property incurred Carpet cleaning of your booth can be arranged through the General Service Contractor See the Service Kit January 2015 for more details Wastebaskets are emptied by the General Service Contractor staff either the same day or before the beginning of the following exhibiting day Page Three of Eight 13 Independent Contractors Exhibitors who plan to use a service contractor other than the General Service Contractor must notify WOCN Society in writing on or before April 1 2015 Please complete th
77. mbership Booth temp power lighting compressed air water and drain l 210 662 9450 Electricity lines fill and Edlen sanantonio edlen com See Fax 210 662 drain services Service Kit gas 9640 cylinders and associated labor ee was a A cbrown wocn or 856 642 4401 Management O WOCN org perations Flowers Floral Services TLC plant tlc florist com 770 507 6777 In Booth RK Group DDF Food or Custom foods amp Chante Raeke craeke therkgroup com me a2 Beverage beverages Accommodations USANA Engs Hotel Rooms Sui Services Plus susang meetingservicesplus com 612 767 8080 uites MS Internet l Wired amp Internet Phone 9 2 artCity pmoreth smartcity com See 519 558 8990 Networks Service Kit Wireless aad Attendee nurse Steve 800 746 9734 Retrieval demographics Convention Data sbarove cdsreg com ext 1112 or contact data Services 508 743 0112 ial custom surveys MyWOCN Digital Exhibitor Branding Attendee e oe oe cbrown wocn org 856 642 4401 WOCN and community Promotion Booth and Conference Photography Official Photographer ALL truss and Rigging chain motors PSAV 250 Ibs or Hanging signs Presentation See Service Kit 210 308 0182 more banners above Services booths Non truss Shepard lightweight Exposition orlando shepardes com 407 888 9669 hanging signs Garvices under 250 Ibs Rigging 249 Ibs or Less Event and Booth P San Antoni
78. me order 24 hour power at double the outlet rate DEDICATED OUTLETS For a dedicated outlet order a 20 amp outlet MATERIAL DELIVERY Material requested on this order form must be picked up by the exhibitor at the Edlen service desk on show site CANCELLATIONS Credits will not be made for services delivered and not used See back of form for additional details TERMS amp CONDITIONS agree in placing this order that have accepted Edlen s payment policy and the terms and conditions of contract Form 120 208 101714 MATERIAL RENTAL Exhibitor must pick up items at electrical service center on show site 15 EXTENSION CORD POWER STRIP 24 00 24 00 ELECTRICAL LABOR ST Mon Fri 8am 4 30pm excluding holidays OT Mon Fri 4 30pm 8am Sat Sun amp holidays 65 00 130 00 PRINT NAME AUTHORIZED SIGNATURE EMAIL PHONE The Method of Payment Form must be completed and returned with this order form 11 12 13 14 15 16 17 18 19 20 21 22 TERMS amp CONDITIONS Order with payment amp floor plan for island booths or any booth requiring distribution of electrical services must be received no later than the deadline date on the front of this form for advance payment rates to apply Orders faxed or mailed without payment and required floor plan will not be guaranteed advance rates Orders received after the deadline date will be charged at the regular ra
79. must be employed by the exhibitor or have a direct business affiliation Badges must be worn at all times when entering the exhibit hall Representatives without a badge will not be admitted to the exhibit hall Registration of badge names is accomplished through our online exhibitor registration Web site in January 2015 Make edits changes as needed Badges are not mailed in advance and must be picked up on site at the Exhibitor Registration counter during exhibitor registration hours Exhibitors are encouraged to register online prior to arrival to avoid waiting in line Badges may not be supplemented with business cards ribbons or company logos 18 Program Book Distribution Conference Bags Each exhibiting company will be entitled to one copy of the printed WOCN Society s Annual Conference Final Program per 10 foot by 10 foot booth contracted up to a maximum of four copies These printed books will be available at the Exhibitor Registration Counter Note Conference bags are only available to registered attendees If you pay and register to attend the Conference a Conference bag becomes available These bags are generally provided by a corporate supporter Therefore when supported by an exhibitor please refrain from distributing tote bags from your exhibit booth The printed Final Program format is subject to change Page Four of Eight 19 Food Products With prior approval from the Exhibit Manager and either hotel and or convention center f
80. n or foreclosure or otherwise Exhibitor will pay Edlen its attorney fees or applicable agency fees A service charge of 1 5 per month on any unpaid balances will be assessed starting 10 days after date of invoice A 25 00 service charge will be assessed for all returned checks and credit cards Exhibitor agrees to reimburse Edlen for all applicable rental taxes By signing this and or the Method of Payment form exhibitor hereby agrees to all terms and conditions on this order form COMMONLY ASKED QUESTION WHERE WILL MY OUTLET BE LOCATED Outlets are located as depicted below for inline amp peninsula booths All other locations require labor on a time amp material basis Exhibitors with hard wall booths must make arrangements with Edlen to bring power inside the booth on a time and material basis ie fie im Aisle POINT Aisle 500 MAIN DROP Aisle 500 x A scaled floor plan must gt a 2 6ft Aft accompany your order BES 5A X A gt 201 203 P yy Hh O5A A gt O5A 5A X 4 A with main power location 5ft Aft oe 5ft aft g IN LINE BTHS PENINSULA add l outlet locations amp i 2 5 m Z booth orientation A SA X 4 lt 4ft 4ft 302 308 Aisle Aisle 600 Aisle 600 ISLAND BOOTHS EXAMPLE FLOOR POWER EXAMPLE CEILING POWER BACK TO BACK PENINSULAS FOR OTHER COMMONLY ASKED QUESTIONS VISIT OUR WEB SITE WWW EDLEN COM OR CALL THE NUMBER ON
81. nce Warehouse shipping labels included in this manual Shepard will begin accepting your shipments 30 days prior to first show open day date may vary depending on show schedule The warehouse will receive shipments Monday Friday 8 00am 4 00pm excluding holidays Shipments must arrive by advance warehouse deadline date to avoid a late surcharge Please refer to the Show Information page included with this manual for deadline date Crates cartons skids fibercases and carpets can be accepted at the warehouse but DO NOT ship crates weighing over 5 000 Ibs loose uncrated shipments and or machinery to warehouse You must ship those items direct to show site All shipments must have a bill of lading or delivery slip indicating number of pieces and weight Certified weight tickets required All shipments must be prepaid no collect on delivery shipments will be accepted MATERIAL HANDLING CHARGES What determines how much I m charged Charges are based off the weight from your inbound weight ticket included with your shipment How do I calculate material handling charges Material handling services whether used completely or in part are offered as a package When recording weight round up to the next 100 Ibs EXAMPLE 285 Ibs 300 Ibs 100 Ibs 3 X RATE Amount or minimum charge whichever is greater Will there be any additional charges Additional charges may apply Please review the Material Handling A
82. nd overtime charges inbound Cost Saving discounting of material handling charge To take full advantage of the Shepard Advantage contact 888 568 8858 logistics shepardes com SHIPPING LABELS WOCN Society s 47th Annual Conference ADVANCE SHIPPING ADDRESS LABELS lt Shepard ADVANCE WAREHOUSE ADVANCE WAREHOUSE EXHIBITING CO NAME EXHIBITING CO NAME Booth Booth c o UPSF Shepard Exposition Services c o UPSF Shepard Exposition Services 4111 NE Loop 410 4111 NE Loop 410 San Antonio TX 78218 5429 San Antonio TX 78218 5429 Delivery Hours M F 8 4 30 PM Delivery Hours M F 8 4 30 PM For WOCN Society s 47th Annual For WOCN Society s 47th Annual Conference Conference First day freight can arrive w o a surcharge First day freight can arrive w o a surcharge May 8 2015 May 8 2015 Last day freight can arrive w o a surcharge Last day freight can arrive w o a surcharge May 27 2015 May 27 2015 DIRECT TO SHOW SITE SHIPPING ADDRESS LABELS DIRECT TO SHOW DIRECT TO SHOW TO TO EXHIBITING CO NAME EXHIBITING CO NAME Booth co SHEPARD EXPOSITION SERVICES a SHEPARD EXPOSITION SERVICES Henry B Gonzalez Convention Center Henry B Gonzalez Convention Center C D Docks C D Docks 615 Bowie Street 615 Bowie Street San Antonio TX 78205 San Antonio TX 78205 For WOCN Society s 47th Annual For WOCN Society s 47th Annual Conference Conference MUST NOT BE DELIVERED PRIOR TO MUST
83. nd shipments will be sequenced for loading ONLY after a bill of lading is submitted to the Shepard Service Desk AND the driver has checked in WAREHOUSE OVERTIME Warehouse Material Handling rates may be subject to inbound overtime fees should the move in schedule dictate overtime is required to deliver all warehouse freight prior to the beginning of exhibitor move in This would also be true if freight was received after hours at the warehouse trapping facility EARLY LATE SHIPMENTS TO WAREHOUSE Surcharge 25 35003 A surcharge will apply to shipments not arriving within the published dates refer to Show Information page for dates for advance warehouse or arriving on show site after show opening UNCRATED SHIPMENTS Rate as shown on Material Handling Authorization Form An additional charge of 50 or as stated on Material Handling Authorization page of the applicable material handling charge at the time of delivery shall be charged for all loose uncrated or unprotected shipments received at the show site docks The charge is a one time charge that includes both move in and move out of the show and is based on the weight of the shipment handled OFF TARGET DELIVERIES Surcharge 15 35004 For targeted shows exhibitors who received requested a Targeted Date Time a surcharge will apply if shipment is not delivered or carrier has not checked in during assigned target date time MARSHALING YARD Surcharge 30 per Shipment 35250 Where Shepard Ex
84. nner so as not to obstruct sight lines of neighboring exhibitors The maximum height of 8ft 2 44m is allowed only in the rear half of the booth space with a 4ft 1 22m height restriction imposed on all materials in the remaining space forward to the aisle iias q pr J i A perimeter booth is a linear booth that backs to an outside wall of the exhibit hall All guidelines for linear booths apply to perimeter booths except that the maximum back wall height is 12ft 3 66m 4 A corner booth is a linear booth exposed to aisles on two sides All other guidelines for linear booths apply A peninsula booth is 20 x 20 or larger exposed to aisles on three 3 sides and composed of a minimum of four booths There are two types of peninsula booths a one which backs up to linear booths and b one which backs to another peninsula booth a split island booth When a peninsula booth backs up to two linear booths the back wall is restricted to four 4 feet high within five 5 feet of each aisle permitting adequate line of sight for the adjoining linear booths Sixteen 16 feet is the maximum height allowance for the center portion of the back wall For more information Chris Brown CEM CMP Director of Exhibits and Advertising cbrown wocn org Phone 856 642 4401 November 01 2014 ONLINE ORDERING INSTRUCTIONS WOCN Society s 47th Annual Conference Shepard Exposition Services June 7 9 2015
85. nts The buyer understands that there will be a 1 1 2 monthly 18 per year finance charge on past due accounts and agrees to pay all costs incurred by Shepard Exposition Services while endeavoring to collect this account Outbound Services All outbound services will be processed on your credit card A copy of the receipt and invoice will be mailed within 10 days of the close of the show International Customers International customers must pay for all services in U S funds A 50 service charge will be added for processing checks or wire transfers drawn on foreign banks U S Wire Transfers A 25 service charge will be added for processing U S wire transfers Please complete the wire transfer portion of the Payment Authorization form The credit card portion of the form must still be completed before your order will be processed Tax Exempt Status If you are tax exempt in the state where the show is held a copy of the certificate must accompany your order Rental Responsibility All materials are on a rental basis and shall remain the property of Shepard The customer shall be held financially responsible for any damage to Shepard equipment used by the customer Price Quotes Prices quoted are for the duration of the show and include installation rental and removal except where indicated Default Colors If skirting and carpet colors are not selected show colors will prevail Exchanges and Cancellations Onsite exchanges and cancellations in o
86. ny loss or damage claim the exhibitor shall not be entitled to and shall not withhold payment for Shepard services as an offset against the amount of the alleged loss or damage Any claim against Shepard shall be considered a separate transaction and shall be resolved on its own merit SHEPARD S LIMITS OF LIABILITY If found liable for any loss or damage Shepard s sole and maximum liability for loss or damage to exhibitor s materials will be limited to the repair or replacement with like kind and quantity subject to a dollar amount not to exceed 5 00 five dollars per pound based on the weight of the articles for which Shepard specifically acknowledges receipt in writing Shepard shall in no event be liable for collateral exemplary indirect costs or damages or loss of sales resulting from or related to a claim for loss of or damage to material INBOUND AND OUTBOUND SHIPMENTS Consistent with trade show industry practices there may be a lapse of time between the delivery of shipment s to the booth and the arrival of the exhibitor or his representative During such time the materials will be left unattended Shepard is not and cannot be responsible for loss damage theft or disappearances of exhibitor s materials after same have been delivered to the exhibitors booth Similarly there may be a lapse of time between the completion of packing and the actual pick up of exhibitors materials from the booth for loading onto a carrier During such t
87. o BA Department 510 207 7020 a fi En y pah 4 uy F ae a WEL Dut na p l a H di a fea K KE Si ELAR k d Ye y y NSE RENCE MaA SAN ANTONIO ak al pew Saaz 177g Pek ety i y Ty H e An i i rs A NN NNUAL r ava hal y EA V e ar ro JUNE 6 10 2015 SABIE ate Me tal kt Exhibits Program Rules Please sign and date last page Frequently Requested Items Exhibit Personnel Badges Registration of badge names is accomplished through our online exhibitor registration within WOCN web site in January 2015 See 15 below for details Hotel Accommodations Exhibitor hotel information is available during January 2015 See 16 below for details Exhibitor Online Service Manual The online Manual is available during January 2015 See 15 below for details Life Style Exhibitors New category of exhibitors added for 2014 and beyond to enhance the attendee experience in the Exhibit Poster Halls See 37 below for details Priority Points Exhibit Space Assignment Exhibitors are rewarded priority points for paid contracted exhibit space See 4 below for details Annual Conference and Henry B Gonzalez Convention Center exclusive services include Food and Beverage The RK Group Phone Internet SmartCity Audio Visual and Rigging PSAV Official Service Contractor Shepard Exposition Services SES Henry B Gonzalez Convention Center and Exhibit Program Rules The Annual Conference Exhibit Hall requires carp
88. o the fax number printed on the header of this page A 50 service charge will be added for processing checks drawn on foreign banks A 25 service charge will be added for processing U S wire transfers 50 service charge for international wire transfers The following information must be included on the bank copy of the wire transfer confirmation Name of show that you are attending WOCN Society s 47th Annual Conference Exhibiting company name Booth number Account Name Shepard Exposition Services Inc Bank Name PNC Bank N A Pittsburgh PA 15219 USA Routing Number 041000124 Account Number 42 6061 9772 SWIFT CODE US PNCCUS33 SWIFT CODE INTL PNCCUS33 If payment is not received by the date shown above hereby agree to have the balance owed to Shepard Exposition Services Inc charged to the credit card indicated in the next section Please be sure to include the show name or show code and your booth as well as the wire fee if you are sending a wire transfer ACH payment or check EXHIBITING COMPANY INFORMATION Please fill out the following information COMPANY NAME BOOTH COMPANY ADDRESS PHONE CITY ST ZIP FAX CONTACT NAME EMAIL CREDIT CARD INFORMATION a Type of Card ome E VISA E E Pay by Check Pay by Wire E Month Year Billing Address Security Code City ST Zip Name on Card Authorized Signature Please note You may choose to pay by Check or Wire Transfer however a cred
89. of 100 due with application after January 15 2015 Final payment of booth fee due no later than February 02 2015 Refunds not available for cancellations or downsizing after January 15 2015 Booth Pricing USD per 10 x10 for 2015 For Preferred Space Assignment from June 22 24 2014 ONLY Advance Deposit 500 00 regardless of size non refundable Commercial Company Booth Society Corporate Member 2 795 00 or Non Member 3 225 00 Location Type Corner 100 00 additional or Island 400 00 additional Allied Association 500 00 Booth or WOCN Society Region or Nurse Personal Care LifeStyle 800 00 Table Top 5 Eligibility to Exhibit The exhibits at Annual Conference are designed for the display and demonstration of products and or services directly related to the practice and advancement of the science of wound ostomy and continence diagnosis and treatment Only companies exhibiting products and or services related to these areas are eligible to exhibit The new LifeStyle category focuses on the comfort of a WOC nurse See 37 below for details WOCN Society reserves the right to determine the eligibility of all exhibit space applicants Page Two of Eight 6 Subletting of Space The subletting assignment or division of the whole or any part of an exhibitor s space by the exhibitor is prohibited Exhibitors may not advertise or display goods in their booth other than those manufactured or sold by them in the regular cour
90. omer Service Fax 407 888 2301 Event Code T111040615 Customer Service Email orlando shepardes com Deadline Date May 8 2015 Please read the following information entirely prior to signing form and returning to Shepard Complete this form for each non official contractor used Only the official show contractor or the facility may provide building services utilities rigging material handling cleaning and furniture rental As the official show contractor Shepard will provide all standard trade show services including installation dismantling labor but exhibitors may appoint a non official contractor to provide installation dismantling labor provided all the following conditions are met EXHIBITOR must inform Shepard Exposition Services that they have contracted with a non official contractor by completing this form and returning it by deadline date If form is not submitted by deadline date the Exhibitor Appointed Contractor will not be allowed to perform work in the hall except to supervise the official contractor provided labor The CONTRACTOR hired by the exhibitor must by the deadline date provide Shepard with a current Certificate of Insurance with minimum limits of 500 000 property damage per occurrence 1 000 000 personal injury per occurrence workers compensation aggregate coverage of 1 000 000 per occurrence and naming Shepard Exposition Services as additionally insured for the time period of the show including move in an
91. one Authorized Signature Shepard Exposition Services is authorized to perform material handling services on behalf of the exhibiting company named above Signature also indicates you have read and accept the Payment Policy and Terms and Conditions sign and return to Shepard Payment Authorization must be completed and returned with Material Handling Worksheet Other charges may apply please review Material Handling Information form included in this manual All tax rates are subject to change lt gt Shepard STORAGE AUTHORIZATION FORM WOCN Society s 47th Annual Conference Shepard Exposition Services 603 W Landstreet Rd Orlando FL 32824 June 7 9 2015 Customer Service Phone 407 888 9669 Henry B Gonzalez Convention Center San Antonio Texas Customer Service Fax 407 888 2301 Customer Service Email orlando shepardes com Event Code 1111040615 STORAGE AUTHORIZATION Please fill out the information below Company Name Booth Contact Name Phone e For liability reasons only shipments for which material handling drayage charges have been paid to Shepard will be eligible for Shepard storage services e All packages must be properly packed amp labeled Shepard Exposition Services limit of liability will be 5 00 per pound or 500 00 per package or container whichever is less No uncrated material will be accepted at the warehouse SHOWSITE STORAGE _ Secured Storage Materials will be pla
92. ons WOCN Society s 47th Annual Conference insurance Exhibitors June 7 9 2015 Henry B Gonzalez Convention Center San Antonio Texas INSURANCE 4 EXHIBITORS EXHIBITOR GENERAL LIABILITY INSURANCE PROGRAM 1 000 000 Per Occurrence 2 000 000 Aggregate Premium Rates and Benefits Please check all plan numbers that apply 1 Day 89 00 Six Months 500 00 2 5 Days 109 00 Annual 950 00 6 30 Days 400 00 Additional 5 of total premium to increase general aggregate to 2 000 000 Why wait Visit our website www insurance4exhibitors com shepard to complete the online application and register in 3 minutes or less or fill out this form and submit via fax We accept VISA MasterCard or American Express NAME CONTACT PHONE EMAIL ADDRESS Dates of Event Time s Location of Event Address Description of Event Has any prior coverage been cancelled or non renewed Yes No If yes please describe and provide loss history Name Address and Relationship of all additional insured to be added to the policy 1 2 3 No coverage is bound until you receive a certificate of insurance and payment is made Insurance4Exhibitors reserves the right to return your payment and not bind coverage Coverage and a certificate of insurance will be bound within 1 business day This summary of coverage and exclusions is no substitute for reading the entire policy To receive an entire policy contact the program admins
93. ons Violation of any of these rules on the part of the exhibitor his employees or agents shall annul the right to occupy space and such exhibitor will forfeit to WOCN Society all monies that may have been paid Upon evidence of violation management may re enter and take possession of the space occupied by the exhibitor and may remove all persons and goods at the expense of the exhibitor The exhibitor shall pay all expenses and damages WOCN Society may incur thereby In the event of a violation WOCN Society reserves the right to refuse exhibit privileges for the following year 31 Sound Restriction and Licensing Exhibitors may not use audible electronic mechanical apparatus or open audio systems or speakers that may be heard outside the exhibitor s assigned space or may interfere or prove objectionable to attendees or other exhibitors A wireless headset system presentation within the confines of your exhibit booth is the ONLY accepted method to engage nurses within WOCN Society s Annual Conference Exhibit Hall Since many exhibitors provide in booth education free standing or built in audio speaker systems are not accepted as the sound travels into adjoining exhibit space The exhibit manager reserves the right to require exhibitors to discontinue any activity that causes the annoyance or interference of others To play copyrighted music in your exhibit booth any and all ASCAP BMI or other copyright fees applicable are your full responsib
94. ood service is permitted at the exhibitor s booth All food service must be coordinated through the hotel or convention center exclusive caterer 20 Children s Admission to the Exhibit Hall Children under the age of 16 are not permitted to enter the Exhibit Hall at any time installation show days dismantle Young children carried by an adult are permitted strollers are not permitted as they constitute a tripping hazard 21 Staffing of Exhibits Exhibits must be staffed at all times during exhibit hours The WOCN Society requests strict adherence to the opening and closing hours It is imperative that no exhibitor begins dismantling packing or teardown of exhibit space until Tuesday June 9 2015 at 3 15 pm Teardown before this time could result in denial of next year s exhibit application for the exhibitor and reduction of priority points 22 Market Research Market research cannot be conducted under the manufacturer s name for any product that is pending governmental approval however it may be conducted under the auspices of a market research firm Market research companies are welcome to exhibit provided they submit a letter of authorization from the supporting company The name of the supporting company will be kept confidential WOCN Society retains the right to determine the relevance of and deny exhibiting privileges to market research companies The supporting company is responsible for the conduct of the market research firm
95. ow Location Show Dates Exhibitor Name Booth Representative Firm Billing Name Booth Number Billing Address Credit Card Expiration Date NeAcTsleOeNeAcL Purchase Order or Reference Number MC VISA AM EXP City State Zip Name of Credit Card Holder as shown on card Show Decorator _ Shepard Exposition Services Phone Fax Authorized Signature Cell Email Address Please return completed form with payment to P O Box 538 Rex GA 30273 Please return overnight shipment with payments to 121 Pine Dr 770 507 6777 770 474 4676 FAX Stockbridge GA 30281 For Design Help Have A TLC Designer Visit Our Booth On The Following Date FROM SIMPLE AND ELEGANT TO WILD AND COLORFUL LET A TLC DESIGNER CREATE THE PERFECT LOOK JUST FOR YOU If you would like to specify color size type flowers please do so below prices start at 60 00 Qty tropical flowers Price each Qty Spring flowers Price each Color Width Height Additional Request Don t know what you want Just want a splash of color Let TLC designers choose your fresh seasonal flowers E Ea k 3 Qty TLC pick my colors size type flowers 50 00 ea Visit www tlc florist com for additional sample pictures For free design assistance please call 770 507 6777 or email plant tlc florist com with any questions COLORFUL POTS OF VIBRANT FLOWERS Bias Mums 12 18 H 20 00 each Qty Azaleas
96. packing materials and surplus literature must be confined to areas away from the display areas This is to lessen the fire loading in a given area However what is considered to be a day s supply is permitted No packing containers wrapping materials or display materials may be stored under tables or behind booths this material must be placed in storage 10 Exhibit Hall Access Exhibitor personnel will be permitted on the exhibit floor one hour prior to opening and may remain one half hour after closing Exhibit Hall badges are for the Exhibit Hall only and do not permit access to educational or general sessions workshops and the like 11 Delivery and Shipment of Materials Exhibitors agree to ship and store their material at their own risk and expenses Arrangements have been made with the Official Services Contractor to receive and store all shipments for Annual Conference up to 30 days prior to exhibitor move in and to deliver all shipments to the appropriate booths on set up days All shipments must be labeled and consigned including company name and booth number Shipments must have all transportation charges PREPAID shipments sent collect will not be accepted Complete shipping information will be available in the online Exhibitor Services Manual January 2015 12 Booth Furnishings and Unoccupied Space A booth is defined as one 10 x 10 space separated by standard metal pipe and material drape on metal railings Booth design detai
97. pirit of the Annual Conference Exhibit personnel may not enter another exhibitor s booth without obtaining permission Lingering in the aisles surrounding another exhibitor s booth for the purpose of obtaining product information or distracting other booth personnel is strictly prohibited WOCN Society does not in any manner endorse any products or services related to the exhibits that have been accepted for display during the Annual Conference All exhibits must conform to the standards set by the Health Convention and Exhibitors Association which include the following e Canvassing or distributing advertising materials outside the exhibitors own booth is not permitted Solicitation of business except by exhibiting firms is prohibited Contests lotteries raffles and games of chance where money is exchanged are strictly prohibited as such activities reflect unfavorably on the character of the Conference e Character of the exhibits is subject to the approval of WOCN Society s Exhibit Management Non professional products or services are not permitted to be displayed This applies to displays literature advertising novelties souvenirs conduct of persons etc WOCN Society encourages creative marketing to attract attendees to your booth Please contact Exhibit Management at least 30 days prior to the Conference with your ideas and questions All business must be conducted in your exhibit booth Exhibitors may not display advertising
98. please label them with the following proofs with your disk Color variations may occur due to output devices Exhibitor Co Name Booth Show Name Show Date Acceptable Software amp Formats Other Graphic Services Available Adobe Illustrator Al EPS InDesign Photoshop amp Acrobat Artwork graphic design serivces 70067 Files should be formatted in high resolution quality 100 300 dpi Logo reproduction 70052 Vector based artwork preferred with fonts converted to outline Special artwork mounting 70069 Please note If customer provided graphic files are not to exact specifications requirements a design time surcharge will apply HANGING SIGNS lt gt Shepard Attention Getting High Visibility e Great Branding Easy Cost Effective Rental e Durable Dye Sublimation Graphics EZ Orderin cose sie oiscoune egur ng F 69140 10 x48 4886 05 6840 45 All Kits Include OMN a A Ta E ji ee ony Brae 69142 16 x 48 7765 60 10871 85 Dye sublimation printed fabric pillow case SQUARE DESIGN Rental frame tia 10 x 48 5941 50 8318 10 Blockout liner COI p o Carrying case o Basic harness TRIANGULAR DESIGN Code Discounts Regular Delivery to showsite company Branding o Weighs under 75 pounds o Rigging not included ea WAVE DESIGN g size Discount Regular om any Branding code comp 2117 30 2964 20 69146 10 x 48 Doubl
99. ply for all installation work The removal of this work will be charged a minimum of 1 2 hour or 1 2 the total time of installation In the event 1000 watt overhead quartz lights cannot be mounted to existing catwalks in the convention hall lift and labor charges will apply Please contact our local office to discuss any additional charges Edlen employees are authorized to cut floor coverings when essential for installation of services unless otherwise directed Edlen is the exclusive provider of all material and equipment used in the distribution of temporary electrical services throughout the exhibit hall including the exhibitors booth space This material is provided on a rental basis ONLY and remains the property of Edlen It shall be removed only by Edlen employees Any extension cords or power strips ordered on the front of this form should be picked up at the service desk Credit will not be not issued for unused items Standard wall and other permanent building utility outlets or sockets are not part of a booth space and may not be used by exhibitors unless electrical services have been ordered through Edlen All equipment regardless of source of power must comply with federal state and local codes Edlen reserves the right to inspect all electrical devices and connections to ensure compliance with all codes for which labor charges can be incurred Edlen is required to refuse connections where the Exhibitor wiring or equipment is not in
100. position Services as the show contractor must lease space for marshaling yard operations because no space is provided by the facility Shepard may charge a one time fee per shipment processed inbound and or outbound through the marshaling yard REWEIGH OF SHIPMENTS Surcharge 25 00 per forklift load 35282 An additional charge per forklift load will be applied to shipments that have to be reweighed at the dock due to the lack of a certified weight ticket or an incorrect or understated weight on a delivery document EMPTY CRATE STORAGE Surcharge 10 00 per piece Minimum 40 00 35105 A charge per crate carton or skid applies when Shepard handles the storage and return of empties from a shipment not received by Shepard and therefore not subject to material handling charges SMALL PACKAGE CONSOLIDATION Cartons weighing 30lbs or less will qualify for the small package rate Should one delivery contain 15 or more small packages it can be consolidated and charged as standard material handling for a lower rate Packages exceeding 30lbs will be billed standard Material Handling fees at the prevailing show rates ENVELOPE DELIVERIES Surcharge 10 50 per envelope 35007 During show hours at the show facility a charge will apply to receiving and delivering envelope packages to your booth MOBILE SPOTTING FEE Surcharge 150 00 round trip 35106 Vehicles operated by exhibitors may be allowed on the exhibit hall floor for loading or unloading if Shepard dete
101. rders will be assessed a 100 pick up fee DEFINITIONS AND SHEPARD RESPONSIBILITIES The name Shepard shall be construed within the meaning of this contract as Shepard Exposition Services Inc and its employees officers agents and assigns including any subcontractors Shepard may appoint The term exhibitor refers to any party who contracts for services with Shepard Shepard shall be responsible only for those services which it directly provides and hereby agrees to execute its contracted duties in good faith Shepard assumes no responsibility for any person parties or other contracting firms not under Shepard s direct supervision and control Shepard shall not be responsible for loss delay or damage due to strikes lockouts work stoppages natural elements vandalism acts of God civil disturbances power failures acts of terrorism or war or any other causes beyond Shepard s reasonable control or for ordinary wear and tear in the handling of materials Due to the security and liability requirements Shepard personnel will unload all vendor materials from the loading docks to the booths INDEMNIFICATION The exhibitor agrees to indemnify forever hold harmless and defend Shepard and its employees officers and agents from and against any and all claims causes of action fines penalties damages liabilities judgments and expenses on account of personal injury or death damage to or loss of property or profits arising out of or contributed to b
102. rence participation In case of a tie the size of booth space requested dictates the order of selection then the date of application and payment When your company Elects not to participate in any given year or through cancellation booth space is reduced in size ALL points accumulated for that year are forfeited Merges or acquires another exhibitor company your company assumes the higher of the two or more exhibitor priority point totals Points are not combined Points are deducted for infraction of rules and regulations e g not completing setup on time dismantling earlier than closing time By June 24 2014 Provide Exhibit Management with your completed application and non refundable deposit in Nashville TN for June 7 9 2015 in San Antonio TX October 1 2014 50 of remaining balance due February 2 2015 remaining balance due Cancellation Downsizing Refund amp Payment Policy Send notice to WOCN via email corown wocn org Valid only when acknowledged Advance deposit payment of 500 00 due with application June 22 24 2014 in Nashville TN Cancel downsize 500 00 non refundable deposit retained through end of event Paid difference refunded with these dates Payment 50 of total booth fee due with applications from June 25 to September 30 2014 Payment 50 of total fee due no later than October 01 2014 Cancel downsize October 01 2014 to January 15 2015 the October 01 2014 payment is retained Payment
103. returned with order There are no exchanges or refunds once item has been delivered to your booth Cancellation must be received in writing 48 hours prior to first exhibitor move in day Rental items not ordered and found in use in your booth are subject to Regular rate billing All tax rates are subject to change EXHIBIT RENTAL ACCESSORIES WOCN Society s 47th Annual Conference l June 7 9 2015 1531 Carroll Drive NW Atlanta GA 30318 Exhibit Solutions Sales Phone 404 720 8652 Henry B Gonzalez Convention Center San Antonio Texas Exhibit Solutions Sales Fax 404 720 8757 Event Code T111040615 Exhibit Solutions Email ESSRentals shepardes com Discount Deadline May 8 2015 SHOWCASES AND LOCKING CABINETS SESS EINES l a gt Ghee Quarterview Showcase Square Showcase LC3 4 6 WX1 9 Dx3 3 H 1 9 Wx 1 9 Dx7 H 3 9 Wx2 3 Dx3 6 H Pp o o Showcases Cd coa ei Pesatnton Discount Reger amoa 96270 Quarterview 1010 95 1314 25 e Sauere oro 11645 Lc4 1 meter wide Please choose metal color J Black 06 O White 03 O Silver 15 Please choose metal color O Black 06 White 03 DO Silver 15 3 6 Wx 1 9 Dx3 6 H e8282 Leci 749 30 97410 j i W Please choose metal color J Black 06 O White 03 O Silver 15 66283 Ld Lc2 909 30 1182 10 LC2 1 5 meters wide Please choose metal color Black 06 O White 03 O Silver 15 5 Wx1 9 Dx 3 6 H sm 16 Please choose panel color Black
104. rm on demand at show site The show site invoice may or may not include any outbound services such as additional material handling rigging and or shipping charges SERVICES TO BE COVERED BY THIRD PARTY Jan services Rental Furniture Exhibit Display Rentals overena Rigging Labor Carpet Cleaning Installation Dismantling Labor Logistics Transportation Other please specify Material Handling Please complete the Material Handling Authorization Form Notes THIRD PARTY INFORMATION COMPANY NAME CONTACT NAME COMPANY ADDRESS PHONE CITY ST ZIP FAX AUTHORIZED SIGNATURE EMAIL EXHIBITING COMPANY INFORMATION COMPANY NAME BOOTH COMPANY ADDRESS PHONE CITY ST ZIP FAX CONTACT NAME EMAIL AUTHORIZED SIGNATURE THIRD PARTY CREDIT CARD INFORMATION E Eeq Type of Card o m g Month Year Billing Address Security Code City ST Zip Name on Card Authorized Signature Are you tax exempt for the state this event occurs in Yes No If you are tax exempt you must provide a tax exemption certificate for the state in which the show is being held Please submit tax exemption certificate to orlando shepardes com EXHIBITOR APPOINTED CONTRACTOR WOCN Society s 47th Annual Conference Shepard Exposition Services June 7 9 2015 7 603 W Landstreet Rd Orlando FL 32824 Customer Service Phone 407 888 9669 Henry B Gonzalez Convention Center San Antonio Texas lt gt Shepard Cust
105. rmines such activity to be operationally feasible and safe All vehicles operated on the exhibit hall floor must be escorted by Shepard personnel In such cases a MOBILE SPOTTING FEE will be charged All local fire marshal rules and regulations apply Please call customer service for details If you have any questions about material handling please contact Shepard Customer Service department lt gt Shepard MATERIAL HANDLING 101 WOUCN Society s 47th Annual Conference What is material handling also referred to as drayage Material handling is the process of unloading your freight from your shipping carrier either at the warehouse or show site delivering it to your booth storing your empty containers empties if required returning of your empties at the close of show and then reloading your freight back onto your shipping carrier What is the definition of freight Any exhibit materials that are shipped or delivered to the advance warehouse or show facility via shipping carrier POV or delivery truck What is a certified weight ticket A printed weight ticket from a scale certified or inspected by a government authority such as the Dept of Agriculture indicating the date weighed the weight of the shipment and the vehicle ID of the unit being weighed IMPORTANT FACTS ABOUT ADVANCE SHIPMENTS What are advance shipments All shipments that are addressed to the advance warehouse address please refer to Adva
106. scount Regular Amount Code EstHours Item Discount Regular s0 ST aso 11375 ess f ST s750 1375 si OT f 13125 17065 e152 DT 17500 22750 sa OT f 13125 170 65 6155 DT f 175 00 227 50 Supervisory fee is 30 of total cost or 60 whichever is greater Sup install 68069 Sup dismantle 68073 ST Straight time Monday Friday 8 00 AM 4 30 PM Total Estimated Assembly Dismantle OT Overtime Monday Friday 4 30 PM Midnight Saturday Sunday 8 00 AM 5 00 PM 8 250 Tax lt DT Doubletime All other hours and holidays Estimated Amount Due Please Note Shepard Certified Riggers are required to assemble all hanging signs to ensure structural integrity Any signs that are not assembled by approved Shepard Certified Riggers are subject to an inspection fee OVERHEAD RIGGING CREW RIGGING REMOVAL Code Est Hours item Discount Regular Amount Code EstHours item Discount Regular 01 ST 52325 680 25 eos ST 52325 680 25 e02 OT 603 75 78490 e OT 60375 784 90 6905 DT es425 889 55 eos DT 68425 889 56 ST Straight time Monday Friday 8 00 AM 4 30 PM Total Estimated Install Removal OT Overtime Monday Friday 4 30 PM Midnight Saturday Sunday 8 00 AM 5 00 PM 8 250 Tax DT Doubletime All other hours and holidays Estimated Amount Due Rates
107. se of business 7 Hanging Signs Height restrictions apply Hanging signs are allowed only in peninsula and island booths The top of the sign must be no higher than twenty 20 feet from the floor with the top of the sign Hired labor must hang signs and banners from the ceiling Further information will be provided in the online Exhibitor Service Kit January 2015 8 Utilities Complete information on utilities is available in the online Exhibitor Services Kit January 2015 9 Fire Regulations All materials used in the exhibit area must be flameproof and fire resistant in order to conform to local fire ordinances and in accordance with regulations established by the National Association of Fire Underwriters Crepe paper corrugated paper flameproof or otherwise is not permitted All displays are subject to inspection by the Fire Prevention Bureau or Fire Marshal Any exhibits or parts thereof found not to be fireproof may be ordered dismantled All aisles and exhibits must be kept clear at all times and fire stations and fire extinguisher equipment must not be covered or obstructed All decorative materials such as loose fibers board curtains hangings table covers etc must be fire retardant treated in an approved manner Toxic material all material used in display construction or decorating shall be made of fire retardant materials and be certified as flame retardant Samples should also be available for inspection The storage of
108. se the freight to the transportation company carrier Booth Package This term describes the equipment supplied to exhibitors from show management Certified Weight Ticket Certified weight ticket is a required documented measurement used for shipping exhibit properties All carriers checking into a Shepard marshaling yard are required to present a certified weight ticket at check in Common Carrier A transportation company moving exhibitor freight which usually only accepts crated materials that it can consolidate with the properties of other customers into one shipment bound for the same destination Only Shepard can accept freight from a common carrier Corner Booth An exhibit space with exposure on at least two aisles usually found at the end of a row of inline booths CWT Century Weight or hundredweight The total weight of a crate is divided by 100 to obtain billable weight 51 000 Ibs 100 510 cwt Drayage The service that includes delivery of materials to an exhibit space removal of empty crates storage of crates during the Event return of crates at the end of the Event and delivery of materials to the carrier loading area DT Labor Double time labor or work performed on double time and charged at twice the published rate Empty Sticker A colored sticker used to mark empty crates and boxes for storage provided in the material handling service See Service Desk for Empty Stickers Exclusive Contr
109. site If for any reason your shipment is not picked up by your carrier please choose one of the following options Set up Information for Installation Force freight through preferred carrier Please check all that apply and provide information where requested Send shipment back to Shepard warehouse _ i 400 min fee Booth Size X Services You Have Ordered please check all that apply Forklift required o Yes o No o Electrical o Furniture o A V Equipment Carpet is o owned o rented from Shepard o Booth Cleaning o Telephone lnternet Carpet padding o Yes o No Electrical Information Drawings are o Faxed to Shepard oc Shipped w exhibit crates o Electrical should go under the carpet diagram is attached o Electrical drawings are attached On site Exhibitor Contact Information o Electrical drawings are with exhibit in crate number Name Phone o Electrical drawings were sent to the official contractor Hotel Arrival date time Departure date time Please complete the following Company Name Booth Contact Name Phone Authorized Signature Signature also indicates you read and accept the Payment Policy and Terms and Conditions Must order by discount deadline date to receive discounted pricing Payment Authorization must be completed and returned with order Orders cancelled without written 48 hour notice will be charged a one 1 hour cancellation fee All tax rates are subject to change wr Shepard GROUND RIGGING FOR
110. te A purchase order or photocopy of a check are not considered valid forms of payment for securing advanced rate In the event order totals are calculated incorrectly Edlen reserves the right to make the necessary corrections and charge the corrected amount Exhibitors will be notified by email or fax of any such corrections Outlet rates listed include bringing the services to one location in island booths and to one location at the rear of in line and peninsula booths Outlet rates listed do not include the connection of any equipment special wiring or distribution of the outlets to other location s within the booth space Distribution to all other locations regardless of booth type require labor and is performed on a time and material basis Exhibitors are invited to contact the local Edlen office to discuss any additional costs that may be incurred A separate outlet must be ordered for each location where an electrical service is required 5 amps or 500 watts is the minimum amount of power that can be ordered for any one location Power must be ordered according to peak amperage ratings Island booths If a floor plan showing main power location is not submitted to Edlen prior to our first move in date Edlen will deliver the power to the most convenient location Labor rates are based on current wage scales and are subject to change in the event of a wage increase after rates have been published A minimum charge of 1 hour labor will ap
111. to any other 500 WATTS 5 AMPS 64 00 98 00 location material and labor charges apply 1000 WATTS 10 AMPS 89 00 134 00 There is a minimum charge of 1 hour for installation amp 1 2 for removal Complete 1500 WATTS 15 AMPS 100 00 150 00 and return the Electrical Labor Order Form along with a floor plan layout of your booth ZOJA TTS LEO AMPS 118 00 177 00 space indicating outlet locations 208 VOLT SINGLE PHASE 208 480V POWER DELIVERY 20 AMPS 194 00 291 00 AND CONNECTIONS 30 AMPS 250 00 375 00 The delivery and connection of high voltage services is done on a time and 60 AMPS 300 00 450 00 material basis There is a minimum 1 hour 100 AMPS 475 00 713 00 for installation amp 1 2 hour for removal Edlen electricians must make all high 208 VOLT THREE PHASE voltage connections and disconnects Please complete the Electrical Labor Order AAE 286 00 429 00 Form to schedule your estimated 30 AMPS 343 00 515 00 pais time and return it with this 60 AMPS 449 00 674 00 Include a floor plan layout of your booth transformer 20 amp minimum charge Total Amps x 3 00 space indicating all outlet locations with measurements and orientation If a main power drop delivery location is not indicated on the floor plan Edlen will deliver to the most convenient location 24 HOUR SERVICES Electricity will be turned on within 30 minutes of show opening and off within 30 minutes of show closing show days only If you require power at any other ti
112. to show site to arrive during exhibitor move in times All shipments must be prepaid no collect on delivery shipments will be accepted SIGNATURE SERIES SHIPPING How can I make shipping my show materials easier Signature Series Shipping will make it easier with the following benefits Receive a 10 discount off of material handling rates restrictions apply Worry free shipping to and from your show Priority Empty Service priority of empty return at the close of show Volume discounted shipping rates Charges will be billed to your show invoice one less invoice bill to keep track of No driver wait fees LIABILITY INSURANCE What is and why would I need liability insurance Accidents happen therefore most show organizers and facilities require liability insurance Please refer to your booth contract for exact minimums required Please make sure your materials are covered from the moment they leave your company location to the time they return after the close of the show If applicable included in your manual is information and an application for liability insurance and booth coverage can also be purchased to protect your valuable exhibit materials OUTBOUND SHIPMENTS You must complete a Shepard Material Handling Agreement MHA for all outbound shipments A MHA will be distributed at show site if all services have been paid in full or you can request one at the customer service desk Upon completion of pa
113. tor is responsible for making sure all attending exhibit personnel are aware of these provisions Page One of Eight 3 Sales and or Solicitation of Orders Annual Conference is designed specifically to educate registrants and the medical community The exhibits are an integral part of the educational program Therefore the sole purpose for contracting exhibit space is to display and or demonstrate products and or services Selling products or services exchanging payment for product is not permitted within the Exhibit Hall during exhibit days hours unless such selling is conducted following the rules stated in 37 below 4 Assignment of Space Policies and Pricing Exhibitors have the opportunity to reserve their space for the following year s Annual Conference before we open the opportunity to the general prospective exhibitor Exhibit space for San Antonio Texas is assigned during June 22 24 2014 during WOCN Society s 46rd Annual Conference in Nashville TN The assignment is based on your company s existing cumulative priority points Corporate Members possess a higher placement vs non members Your company is awarded Three points for the first 100 square feet of exhibit soace paid and occupied at the show for each consecutive year of WOCN Society s Annual Conference participation One point for each additional 100 square feet of exhibit soace paid and occupied at the show for each consecutive year of WOCN Society s Annual Confe
114. trator Any person who knowingly presents a false or fraudelent claim for payment of a loss or benefit or knowingly provides false information on an application for insurance may be guilty of a crime and may be subject to civil fines and criminal penalties certify that the above information is true and coverage is not applicable until notified by broker _ Please bill by VISA MasterCard AmEx Card Exp Date Authorized Amount CID CIV Code Cardholder Address Authorized Signature Date Insurance4Exhibitors 30285 Bruce Industrial Parkway Suite B Solon OH 44139 Phone 440 349 6650 Fax 440 815 2154 www insurance4exhibitors com 2010 Insurance4Exhibitors com Shepard Glossary Advanced Freight Refers to freight that has been sent to Shepard s warehouse prior to the Event move in Advance Order An order for services sent to service contractor prior to installation date Aisle Carpet The carpet that is placed on the Event floor in the aisles to separate the booths Back Wall Refers to the drape used at the rear of a standard booth Bill of Lading A legal document that establishes the terms between the shipper exhibitor and transportation company carrier for the transport of goods between specified points for a specified charge A bill of lading is required to be filled out and turned in at the Shepard Service Desk at the close of the show after the exhibitor is all packed up in order to Shepard to relea
115. urn this page with your completed Application and Certificate of Insurance Page Eight of Eight WOCN Society s 47th Annual Conference Event June 7 9 2015 San Antonio TX Booth Design and Set Up Standards NOTE Please see Rules and Regulations for specific references to accepted design and practice For all exhibitors with booths of 400 square feet or greater standard booth drawings must be submitted to Exhibit Management no later than Thursday May 1 2015 cbrown wocn org phone 856 642 4401 An island booth 20 x 20 or larger is exposed to aisles on all four sides The entire cubic content of the space may be used up to the maximum allowable height which is twenty 20 feet Sufficient see through or walkthrough area at least 40 must be provided so as not to block the view of adjacent exhibits Hanging signs are allowed only in peninsula and island booths The top of the sign must be no higher than twenty 20 feet from the floor with the top of the sign Hired labor must hang signs and banners from the ceiling Contact Shepard Exposition Services for more information A linear booth also called in line has only one side exposed to an aisle and is arranged in a series along a straight line A linear booth is 10 feet 3 05m wide and 10 feet 3 05m deep A maximum back wall height limitation of 8ft 2 44m is specified Hanging signs are not permitted en a All materials should be arranged in such a ma
116. ustomer Service Email orlando shepardes com MATERIAL HANDLING INFORMATION amp ADDITIONAL CHARGES SPECIAL HANDLING Rate as shown on Material Handling Authorization Form The standard material handling applies to shipments that cannot be readily handled off or onto a truck using a conventional forklift or pallet jack equipment without rehandling A special handling charge applies if your shipment requires extra labor for stacking or unstacking containers on a truck cubic loading tarping or untarping freight or containers rigging pieces for loading or unloading on a truck or from the ground loading or unloading materials in a freight elevator or other circumstances requiring the rehandling of materials including but not limited to freight on the truck needing to be unloaded in a specific order orientation or requires freight on the truck to be moved to unload actual delivery OVERTIME Surcharge 30 35301 Based on show move in move out schedule and or late driver check in an overtime surcharge per occurrence applies to shipments handled at show site during overtime hours Your advance warehouse shipments may be received during straight time but due to scheduling conflicts beyond Shepard s control may be moved into the exhibit hall on overtime Any additional overtime charges will be invoiced at show site and are subject to change pending move in move out schedules Handling times will be documented on shipping documents Drivers picking up outbou
117. uthorization and Material Handling Additional Services forms included in the manual for all applicable fees SMALL PACKAGES What are small package carrier shipments Shipments that arrive via small package carrier such as FedEx Express Service UPS small package service DHL small package service and other carriers in this category and do not have a certified weight ticket included with shipment This applies to packages weighing under 30 Ibs How do calculate my small package carrier shipment Charges for small package carrier shipments are based on per carton per delivery Example I m shipping 3 packages via FedEx how much will be charged 3 x per carton rate amount charged plus any additional fees that may apply Please be advised that your whole shipment may not arrive to its destination at one time Therefore you may be charged per each delivery and minimum charges may apply CRATED UNCRATED SPECIAL HANDLING What are CRATED materials Materials delivered that are skidded or in a container that can easily be unloaded reloaded with no special handling required What are UNCRATED materials Materials delivered that are loose pad wrapped or unskidded without proper lifting bars and or hooks What is SPECIAL HANDLING Shipments delivered that require extra labor for stacking or unstacking containers on a truck tarping or untarping freight or containers or rigging pieces for loading or unloading on a truck or
118. watt AX 10amp 1000watt 3 15amp 1500watt 20amp 2000 watt Indicate the layout scale and total square footage Example 1 Square 1 Foot Square Ft Total Square Footage Adjacent Booth or Aisle Adjacent Booth or Aisle lS y JO yjoog u vefpy Adjacent Booth or Aisle X Press Connect Family XPress Leaas Lead Retrieval Solutions for Every Exhibitor XePress Extras Maximize your exhibiting ROI with these lead collection and follow up tools How do you recognize your new 1 client With complete prospect profiles delivered by XePress Leads equipment and services Custom Sales Qualifiers os XePress Connect App The app on YOUR phone or tablet CBr neta follow up 20 questions and answers Download the Connect App and turn your phone or tablet LO into a state of the art lead retrieval device Bluetooth Printer Get a hardcopy printout of your For Android 3 x or higher iOS 7x and higher and 3 megapixel or greater camera No mobile hardware included leads onsite with a wireless portable printer eBlast Email Service Send your custom HTML emails through XePress eBlast post event to your leads the complete event email campaign solution XePress Connect Elite Connect software on YOUR computer Get all the features of the Connect software running on your computer The Elite software is ready for plug and play lead collection DITP Delivery installation training and pickup Save
119. y any of the following 1 exhibitor s negligent supervision of any labor secured through Shepard or the negligent supervision of such labor by any of the exhibitor s employees agents representative invitees and or exhibitor appointed contractor EAC 2 exhibitor s negligence willful misconduct or deliberate act or such actions of exhibitor s employees agents invitees representatives or EACs at the show to which this contract relates including but not limited to the misuse improper use unauthorized alteration or negligent handling of Shepard equipment or 3 exhibitor s violation of Federal State or Local ordinance or violation of show regulations and or rules as published by the Facility and or Show Management CLAIM S FOR LOSS AND PAYMENT FOR SERVICES Exhibitor agrees that any and all claims for loss or damage shall be submitted to Shepard prior to the conclusion of the show when alleged loss or damage occurred prior to that time and in all cases within 30 days of the conclusion of the show For claim reporting purposes the conclusion of the show shall be construed as the end of the day on which exhibitor must vacate the show site All claims reported after the 30 day period will be rejected In no event shall a suit or action be brought against Shepard more than one year after the date that loss or damage occurred Payment for services may not be withheld In the event of any dispute between Shepard and the exhibitor relative to a

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