CRCT In-service Manual Spring 2013 Final Draft Teacher view v2
Contents
1. 10 min 45 70 min G Freedom Middle School OS CRCT CRCT M Administration Spring 2013 Testing In service Part I April 12 Testing In Service Part II April 26 ALL teachers All teachers will pick up their testing tubs and will be standing at the door of their testing room by 8 35 a m each morning All Students After being released from the cafeteria and the gym students will report directly to their testing room There will be no morning locker break during the morning of testing Distribution of Materials Testing materials may be picked up in the testing room 308 between 7 45 a m 8 30 a m Materials must be picked up by the examiner by 8 30 a m All testing sessions must begin when Mr Ward makes the announcement to start testing Each examiner is asked to be in his her testing room by 8 35 each morning to receive the students that will be testing in your room Collection and Return of Material All materials must be checked in to the Testing room by 11 50 a m each day All test examiners and or proctors must be in their assigned area by 8 35 a m each morning Collect and count all test materials after the full testing period has ended Complete the daily absence sheet for any student missing one or both sections of the test Place the following items in the tub from bottom to top eTest booklets Alpha order by last name Answer documents Alpha order by last name eExaminers Manual Testing Folder with pertin2. Coordinators Teachers Examiners and understand that am required to be aware of its contents and to share this information with everyone who assists me with testing Name Date Georgia Department of Education Page 38 of 180 August 2011 All Rights Reserved
3. rr 611 Jones M NS Media Center Ketter ss 714 Lawson O o y o 607 Lightner p y o 915 Lindsay o o 709 MaNais 705 Martin KO y 806 McFadden 710 McKenzie 603 Mitchell KF 502 Mulholland y Teacher Testing Room Assignment Roster ISS 812 501 716 816 301 Report to the Testing Room 803 606 401 713 813 406 717 601 810 Media Center 805 403 905 612 706 Report to the Testing Room Cafeteria Alphabetized by teacher Nesbitt Nicholson o Oconnor S S Owens IEA e Perryman Porter Chaundra Powers T e Rochelle Co e Ross S S Sanders T S Sellers T Shelton l Strong S S Thomas o S Thomas E Thompson VP Walsh Ward Ro Watkins oo 6363637 Watson Whitehead Wilcox gt S cleo II Zubber TEST SECURITY INFORMATION FOR SCHOOL TEST COORDINATORS TEACHERS EXAMINERS This section on security includes information that applies to both test coordinators and teachers This information is intended to help teachers understand the procedures that test coordinators use to inform them of their responsibilities The need to be very careful regarding test security is critical Test coordinators should be certain that they are aware of their responsibilities and have made everyone who assists them with test administration aware of his her responsibilities Staff members who are not involved in testing should also be aware of the school s responsibi
4. time Remaining time includes the time the student lost due to the situation and any time that may be remaining in the test setting they exited C Students with an IEP or 504 Plan that provides for Frequent Restroom Breaks during administration time If an instance arises where a break needs to be provided during administration time as a result of a documented special medical need the student must be accompanied from the test setting by an adult to address that documented need Student test materials should be secured by an adult Adult supervision actions as described above will assure security and allow the student to return and complete the appropriate section This process must occur discreetly and quietly in order to not impact other students CRCT CRCT M Examiner s Incident Log School Freedom Middle School Teacher Grade Use this document to note any aspects of testing on the dates below that might constitute an unusual circumstance If you believe that 1t may constitute an irregularity please notify your School Test Coordinator Examples of things to note not an all inclusive list student sleeping during testing student not completing refusing to complete test power failure relocation of classroom due to building issue a late start to testing due to an unforeseen event student need to leave testing for a restroom medical emergency student misbehavior a student getting off when bub
5. CRCT In service Freedom Middle School Spring 2013 Student success is our priority and we do it with P R I D E Daily Testing Schedule Test Coordinator Quinton Ward Test Area pe i ELA Wednesday April 17 n en k Revised March 31 2013 Freedom Middle School 2013 CRCT Block Bell Schedule Each grade level will see the following classes on the following days Connections rotation April 16 0dd Day 1st amp 4th 3rd amp 6th April 18 odd Day 1st amp 4th 3rd amp 6th April 24 0dd Day 18 amp 4th 3rd amp 6h There will be No IET classes on testing days 6 Grade Bell Schedule CRCT Administration 8 50 12 00 VOZ 12 08 1 40 Lunch Please see specific team times below this table 4th or 7 1 45 2 55 5th or 6th wait to be dismissed by 3 00 4 10 Connections a admin Lunch 6C 1 00 1 25 6B 1 05 1 30 6A 1 10 1 35 7h Grade Bell Schedule CRCT Administration 8 50 12 00 Lunch 12 00 12 50 Please see specific team times below this table Lunch 7D 12 00 12 25 7C 12 05 12 30 7B 12 10 12 35 7A 12 15 12 40 gth Grade Bell Schedule CRCT Administration 8 50 12 00 DoS 1 55 Lunch Please see specific team times below this table 3 or 4 wait to be dismissed by 2 00 3 00 Connections AN admin unch 8B 12 30 12 55 8A 12 35 1 00 8C 12 40 1 05 8C only Alternate path to lunch I recommend that you print 2 c
6. You have students who will will not test with you everyday wii L Will not test with you only on _ win _ will not test with you only on _ win L Will not test with you only on You have students who can mark their answers in his her test booklet They will not have an answer document Can mark his her answers in the test booklet Can mark his her answers in the test booklet Can mark his her answers in the test booklet CRCT Student Absentee Roster Teacher Name Testing Room Number Does this testing room give accommodations Yes No When a student is absent print the student s name below and place an X noting the section that they missed Student Name Reading ELA Math Science Social Studies 4 16 13 4 17 13 4 18 13 4 23 13 4 24 13 LAA This document is to be completed and turned in with the testing tub each day GENERAL RESTROOM BREAK GUIDANCE A All students Before testing amp during any scheduled breaks We have received the following two quotes from Georgia DOE Teachers can take students to the restroom before the test begins If they take students to the restroom during a scheduled break then students have to be monitored so that there is no talking This office would add the following additional guidance relative to any breaks the school may schedule at the break between sections 1 Whole class restroom breaks should occur only prior to testing 2 If conducted as a scheduled break durin
7. bling necessitating erasures to resolve etc DATE STUDENT S EVENT COMMENTS April 16 2013 Reading April 17 2013 ELA April 18 2013 Math April 19 2013 DATE STUDENT S EVENT COMMENTS April 22 2013 April 23 2013 Science April 24 2013 Social Studies April 25 2013 SCHOOL TEST COORDINATORS Any event that may constitute an irregularity should be discussed with the Assessment Department within 24 hours of occurrence Retain originals at school level Submit copy in envelope provided to Testing Warehouse with scorable answer documents Teacher Testing Room Assignment Roster Alphabetized by teacher Testing Room Assignment Teacher Checked out Checked in 801 Adu 815 TE O 818 Amorose SS 303 Arnette SS 605 Bal 306 Basa i 602 Brent Willis 616 Bridges A 402 Bryson IS AA 703 Calloway 712 Carter E o o Report to the Testing Room Causey 909 Clarke 913 Clark M po o 814 Clark NS Behind Mr Ward s Office Cloyd O A 711 Collier 809 Cunningham A 704 Cunningham B 304 Daffin PO O 302 Davis C p o Admin Conference room Drummond iE Parent Center Ekemam ooo o o y 807 Gentile Porter J o o 609 Golden pp y o 811 Hampton O 715 Hanson Hendricks gt o o 808 CET O 718 Harris pos 708 Heath o y 817 Hil 707 Hollingsworth A 907 Hooper IS MA 608 Hunter O o 604 Johnson AS psss 614 Johnson Bo o y 610 Johnson J
8. e been placed Important Points To Remember Please unlock all testing room doors Students must receive use the same test booklet and answer document each day Read your special notes each day READ THE TEST SCRIPT VERBATIM eYou may repeat any part of the directions as many times as needed but you may not modify the words used Monitor Monitor Monitor This means give the students and what they are doing your undivided attention Do not sit or work at your work station Please walk around ensuring that the students are not bubbling in the wrong section Make sure the students are not drawing on testing materials Items in the test setting that can provide clues must be removed Observe time limits Write start time and stop time on the board Promethean Board times may be used Each child will receive a minimum of 45 minutes even if the entire class has finished Do not collect any students material prior to 45 minutes from the start of testing Please encourage the students to review their work Both sections of a content area test must be administered on the same day DO NOT under any circumstances collect materials until after the full testing period has ended Students may not be sent out to the restroom or anywhere until all materials have been collected Document anything that may result in a testing irregularity on your Examiners Journal NOTE Failure to adhere to these requests jeopardizes the test environment and co
9. ent documents inside ePencils Please collect and returns pencils each day After you have prepared your materials for return ask the hall monitor to watch your class while you return testing materials to the testing room Return the test materials as soon as your students are done testing Do not wait Keep students in your class until instructed otherwise Emergency Situations Please remain calm and notify an administrator immediately by sending the hall monitor to the grade level administrator s office telephoning the main office at ext 48702 or by telephoning the counseling office at ext 48732 ASAP Await instructions from an administrator Late Students Will be housed in the cafeteria Please do not allow any student to enter or leave the testing area without approval from an administrator Make Up Testing Will take place in the afternoons following the test and or on assigned make up testing days The Make Up Testing Committee Ms Warner Mrs A Martin Mrs Walsh Mr Lighner Mrs Hanson Hendricks Mrs R Johnson Testing Room Operators please report daily by 8 00 a m Mrs P Smith Mrs M Smith Mrs C Smith Mrs Whitaker Mrs Shepherd Mrs Berry Ms T Raphael Testing Hall Facilitators 6th Grade Mrs R Johnson 7th Grade Mrs Livsey and 8th Grade Ms Warner Each hall facilitator will be stationed in the middle of the hall 8 20 8 50 Their purpose is to assist with the logistics of the hall in which they hav
10. examiners must not be allowed to test e Be certain that all materials issued to persons administering tests are counted carefully when given out and when returned Keep a daily log of checkout times and return times If a problem occurs notify the School Test Coordinator immediately e Distribute testing materials as close to the actual testing time as possible e Be certain that all persons receiving materials sign a checkout sheet when they receive the materials This sheet should show date and time e Make certain that all materials are returned immediately after the testing session Teachers are responsible for turning them in and coordinators are responsible for verifying that they do e Be certain all persons returning materials sign a check in sheet This sheet should show date and time e Be certain that materials are issued only to persons who have been carefully advised of their responsibilities for test security e Follow instructions in the test manual exactly This is very important because manuals change each year Not doing so can invalidate test scores Be certain that the test coordinator principal or principal s designee is present when demographic data name student number etc is entered on test booklets for grades K 12 if this is done in advance This should be done in a central and well supervised location e Take down or cover any content materials displayed in the classroom if the item could provide assistance to
11. g the testing period they should be provided on an as needed student by student basis 3 The monitoring referred to above must be direct in other words an adult must accompany student s 4 Materials of any student s who exits for a restroom break must physically be under the control of an Examiner or Proctor while the student s is outside of the test setting 5 Student s may not be left unattended unsupervised in the classroom with or without secure test materials B All students during actual administration time A student s health or dignity should never be put at risk if they appear to be ill and or in need of a visit to the restroom Remember if a student appears to be ill prior to the beginning of testing They should be excused before testing starts and can be made up when appropriate 1 If a student must be excused during actual administration time 2 An adult must accompany student 3 The School Test Coordinator or Principal must be notified 4 The test materials must physically be under the control of an Examiner or Proctor while the student is outside of the test setting 5 This process must occur discreetly and quietly in order to not impact other students 6 If this process is followed the student may re enter and resume testing with their class 7 If the student is monitored by an adult and the time of exit is recorded then the student can return He she should be given the remaining
12. lity for test security Paraprofessionals custodial staff and others in the school who may be in classes during testing or may be in the area where tests are stored even though they do not have direct access to tests should be aware of security rules Situations may arise which call for unplanned reactions New questions may arise about what can and what cannot be done in relationship to testing issues Therefore test coordinators may have to make decisions on what actions should result Attempting to analyze each situation by asking the following questions may help to decide the proper action to take Could this possibly give one student an improper or unfair advantage over others Could this possibly give one teacher s class an improper or unfair advantage over others Could this possibly give a student or teacher advance knowledge of the test Could this possibly be considered as teaching a child a small amount of information that is known to be on the test or is very likely to be on the test rather than teaching skills and the entire curriculum for the subject area to be tested Could this possibly be considered unethical or a violation of board rule professional teaching practices the provisions in the GaDOE Student Assessment Handbook or the instructions in the Examiner s Manual lf the answer to any of the above was yes then the action would be improper and should not be taken This does not mean that teachers should not prepare st
13. opies of this schedule one for your desk and one to be posted outside of your classroom door It is imperative that we follow the schedule Both sections of each content area must be administered on the same day Under no circumstances CRCT Administration Schedule Grade 6 8 may a content area be split across multiple days to do so is a violation of test security Reading 4 16 Pg 16 Pg 19 ELA 4 17 Pg 20 Pg 23 Math 4 18 Pg 24 Pg 27 Science 4 23 Pg 28 Pg 31 Soc Stud 4 24 Pg 32 Pg 35 Distribution booklets answer documents and reading directions Test administration Section 1 Break Test administration Section 2 Distribution booklets answer documents and reading directions Test administration Section 1 Break Test administration Section 2 Distribution booklets answer documents and reading directions Test administration Section 1 Break Test administration Section 2 Distribution booklets answer documents and reading directions Test administration Section 1 Break Test administration Section 2 Distribution booklets answer documents and reading directions Test administration Section 1 Break Test administration Section 2 10 min 45 70 min 10 min 45 70 min 10 min 45 70 min 10 min 45 70 min 10 min 45 70 min 10 min 45 70 min 10 min 45 70 min 10 min 45 70 min 10 min 45 70 min
14. otes about test content during test administration Use any information about actual test items regardless of how it is obtained to help students prepare for the test Such information may not be shared with anyone for any purpose This does not include appropriate sample test items or practice materials During instruction teach a particular problem or bit of information because it is known to be on the test This does not mean that skills and concepts which are listed in the objectives or on test profiles should not be emphasized they should be Add anything to or delete anything from the directions in the test manual This violates standardized test conditions and may invalidate scores Directions may be clarified Discuss test items or actual test content with anyone at any time This does not prohibit discussions about test objectives test profiles test results or test preparation Select and distribute test materials test forms writing prompts etc ina manner designed to provide a student group of students with an advantage over others Alter or interfere with a student s responses Remove secure test materials from their secure storage location for reasons other than the preparation of materials for testing actual test administration and the completion of tasks prescribed by test administration manuals or the Student Assessment Handbook received a copy of this three page document Test Security Information for School Test
15. students during the test e Teachers should collect and turn in to the School Test Coordinator any scratch paper used during a standardized test and the School Test Coordinator should destroy it Scratch paper must not be used for a test if the test directions do not allow it e Teachers should notify the School Test Coordinator of any problems that occur during testing School Test Coordinators should immediately notify the principal in writing of any problems and then notify the System Test Coordinator If necessary the System Test Coordinator will notify the GaDOE e Make certain that everyone involved in testing in any manner is aware of the items in this list and the list below e Make certain that everyone involved in testing is aware of professional practices and the consequences of violations Georgia Department of Education Page 37 of 180 August 2011 All Rights Reserved Must Not Do Allow anyone to see test forms for any state mandated test before they are administered not even for a brief look regardless of the reason Copy tests or test materials in any way no photocopies no handwritten copies no notes may be made about test content including GAA portfolio entries Allow anyone else to copy tests testing materials or make notes about test content Keep tests or testing materials at the end of the testing session or the assessment window Give students the answer or any clues to the answer to any test item Make n
16. udents for standardized tests They could have a daily review of skills or concepts that are to be tested They should also be taught appropriate test taking skills Teachers should contact the School Test Coordinator for any questions about testing issues If an answer is not readily available one will be obtained from the GaDOE by the System Test Coordinator Georgia Department of Education Page 36 of 180 August 2011 All Rights Reserved Following is a list for consideration prior to testing The list should not be considered all inclusive Must Do e Contact the School Test Coordinator if any question arises about tests or test security The school principal must also be made aware of any issues involving testing or test security e Keep all testing materials stored in a secure place accessible only by the principal and the test coordinator The GaDOE recommends that tests be stored in a locked cabinet in a locked room If an adequate number of locked cabinets are not available then test materials are to be stored in a locked room to which only the principal and test coordinator have access Restricted access should be confirmed prior to receipt of test materials e Be certain that everyone involved in the testing process has been properly trained and informed of responsibilities in the area of test security Provide sign in sheets and rosters as well as training agendas Attendance at training must be mandatory and well documented Untrained
17. uld lead to classroom or whole grade invalidations Each morning late students will report to the cafeteria and sign in These late students will make up the section of the CRCT that they missed each afternoon 1 50 p m You will be emailed an afternoon make up testing student list every day at 1 00 p m The students who are on the list should be released at 1 50 p m to room 613 where they will be received and then escorted to their designated testing room After the students complete their make up test they will be given a pass to return to class We ask that you assist us by placing the answer document and test booklet of each student who was absent for testing on the top as you return your testing materials each day Please make sure that the student s printed name is on his her answer document and test booklet We also ask that you complete the student absentee roster each day distel Leek k Teacher Name Testing Room Student Name Test administrator please initial each day after you have read the note _ 4 16 _ 4 17 _ 4 18 _ 4 7 23 _ 4 24 YOU HAVE SPECIAL NOTES PLEASE READ DAILY YOU HAVE SPECIAL CIRCUMSTANCES THAT MAY CHANGE DAILY ____You have students in your testing room who will receive a calculator on 4 18 Their name will be on the caclulator Read your roster to determine who Will be provided a calculator on 4 18 Will be provided a calculator on 4 18 Will be provided a calculator on 4 18
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